Administrative Office Manager Resume Samples

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AT
A Towne
Alia
Towne
29905 Veum Course
San Francisco
CA
+1 (555) 587 2110
29905 Veum Course
San Francisco
CA
Phone
p +1 (555) 587 2110
Experience Experience
New York, NY
Administrative Office Manager
New York, NY
Paucek, Hahn and Kshlerin
New York, NY
Administrative Office Manager
  • Meet monthly with the Chief and Assistant Chief of Police to review and direct the department’s budgets and grants
  • Time Management and time critical prioritization
  • ​Maintain all administrative systems & manage administrative personnel
  • Manage and coordinate administrative support services to include budget, payroll, purchasing, department records and HR functions
  • Ensure proper directions and training is provided for administrative staff
  • Liaison for property management, building maintenance, and support service vendors
  • Act as a Client Liaison and Manage Escalated Client Issues
present
Houston, TX
Administrative Office Manager
Houston, TX
Stehr Inc
present
Houston, TX
Administrative Office Manager
present
  • Assist Vice Presidents/Area Manager with scheduling appointments and managing calendars; administrator of office-wide calendars
  • Perform new employee orientations and facilitate HR activities for the department, providing guidance to employees as necessary
  • Calendar Management and Scheduling for Managers
  • Direct notary services and manage all front desk services, including the release of records as directed from the Virginia Freedom of Information Act (FOIA)
  • Perform fiscal duties, which include direction of staff and obtaining approval of departmental purchases and requisitions
  • Coordinate, develop and administer departmental administrative policies and procedures
  • Manage distribution of financial information for entire profit center
Education Education
Bachelor’s Degree in Sensitivity
Bachelor’s Degree in Sensitivity
University of Arizona
Bachelor’s Degree in Sensitivity
Skills Skills
  • Prepare and revise policies and procedures regarding administrative support for Surgical Pathology, troubleshoots problems, and make recommendations regarding system improvements. Work closely with Administrator on budget preparation, budget management, and cost saving initiatives
  • Understand and consistently adheres to hospital procedures relating to the purchasing of supplies and other relevant forms for use in office. Responsible that all supply levels are maintained at acceptable levels. In conjunction with the Administrative Director, Transcriptionists' input, and departmental IT resources, makes decisions on purchasing equipment, educational products and reference materials
  • Responsible for maintenance and care of equipment used by various members of office staff. Reviews and makes recommendations for leases and service contracts for dictation and transcription equipment
  • (5) FTE’s, Division/Clinical Service Administrative Assistants: (1) Senior Administrative Assistants, and (1) Administrative Assistant, Hematopathology; (1) Senior Administrative Assistant, Neuropathology; (1) Administrative Assistant, Dermatopathology; (1) Administrative Assistant, GYN Pathology
  • Is responsible for quality control and its implementation throughout all transcription areas. Provides statistical data on the volume of dictation and transcription, quality, production and equipment utilization
  • Maintains established department policies, procedures, objectives, quality assurance, safety, environmental and infection control. Assures that all staff are in constant compliance with all hospital policies, HIPAA, CMS, and Joint Commission standards, among others
  • Remains informed about new technology and new developments in medical transcription technology, processes, styles and practices. Uses technology to maximize efficiency, effectiveness, and safety
  • Listens to dictation and offers medical transcriptionists editorial guidance, applying knowledge of English and medical/pathology language, style and practices
  • Coordinates accurate pathology laboratory charges for specimens received from other hospitals (Part A and B)
  • Provide other ad-hoc or routine reports to Administrator, or other Division Directors/Service Chiefs, as requested
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12 Administrative Office Manager resume templates

1

Administrative Office Manager Resume Examples & Samples

  • Excellent interpersonal, supervisory, problem-solving and communication skills
  • Ability to analyze budgets, multiple accounts, grant reports and recommend departmental actions
  • Ability to participate in meetings with Police Chief and command staff
  • Must be able to handle various contacts to outside agencies and internal departments
  • Ability to make decisions independently with minimal supervision
  • Good computer skills using university systems and procedures
  • Possess the ability to train and mentor staff and apply knowledge to achieve the department’s goals; and
  • Must be able to successful complete a polygraph examination
2

Administrative Office Manager Resume Examples & Samples

  • Manage and coordinate administrative support services to include budget, payroll, purchasing, department records and HR functions
  • Meet monthly with the Chief and Assistant Chief of Police to review and direct the department’s budgets and grants
  • Provide direct support to command staff, and manage a variety of day-to-day ongoing activities, special needs, projects and services
  • Attend budget, HR liaisons, and Ellucian Banner working group, and other meetings as assigned
  • Ensure proper directions and training is provided for administrative staff
  • Perform fiscal duties, which include direction of staff and obtaining approval of departmental purchases and requisitions
  • Manage all areas of expenditures, managing all vendor accounts to include purchases and final payments to vendors to ensure that maintenance and repair agreements are current
  • Ensure all procurement is done in accordance with the intent of the laws of commonwealth of Virginia
  • Maintain all records of vendor purchases, payment records, credit card purchases, and reconciliations for all payments
  • Research budget issues and update the Chief or Assistant Chief on any office and budget issues recommending actions if appropriate
  • Maintain all files in accordance with commonwealth and university guidelines
  • Supervise office support to the Chief and Assistant Chief, including but not limited to general office, secretarial, fiscal and support activities ensuring timely completion and accuracy
  • Direct notary services and manage all front desk services, including the release of records as directed from the Virginia Freedom of Information Act (FOIA)
  • Ensure all payroll and personnel issues are completed as required, and ensure all personnel actions in the Banner system are accurate
  • Ensure all applicable personnel are entered into the system as required to ensure employees are in the payroll system and have access to needed systems for them to perform their duties
  • Ensure that all court appointments are completed in a timely manner
  • Stay current with FOIA information as it pertains to law enforcement and ensure there are adequate notaries on duty
  • Ensure the completion of work orders/maintenance, telephone billings, and any voicemail changes
  • Ensure that all telephone billings and work orders are correct; and
  • Supervise Web page development and oversight, ensure the Web site is up-to-date with current information, and ensure daily updates are uploaded as required
  • Must have excellent interpersonal, supervisory, problem-solving and communication skills
  • Must have the ability to analyze budgets, multiple accounts, and grant reports; recommend departmental actions; participate in meetings with Police Chief and command staff; and handle various contacts to outside agencies and internal departments
  • Must be able to make decisions independently with minimal supervision
  • Must have good computer skills using university systems and procedures; and
  • Must possess the ability to train and mentor staff and apply knowledge to achieve the department’s goals
3

Administrative Office Manager Resume Examples & Samples

  • Coordinate, develop and administer departmental administrative policies and procedures supporting Boston's approximately 60 employees as well as another 40 in our Portland, Maine location. Limited travel may be required
  • Take responsibility for all office administrative operations
  • Supervise administrative support personnel
  • Assist in office recruiting efforts, including but not limited to creating, developing, and tracking requisitions, coordinating interviews and following up with required dispositions
  • Keep office-wide personnel records and coordinate with corporate office
  • Assist the Area Manager with personnel administration, executive administrative support, and preparation of operating plans, salary plans, and other special reports
  • Assist Vice Presidents/Area Manager with scheduling appointments and managing calendars; administrator of office-wide calendars
  • Develop/maintain affirmative action plans and diversity/outreach programs for the office
  • Coordinate/mentor office internship program
  • Perform new employee orientations and facilitate HR activities for the department, providing guidance to employees as necessary
  • Provide assistant to employees on time-keeping policies and approve timesheets as needed
  • Liaison for property management, building maintenance, and support service vendors
  • LI-KV1
  • 7+ years related experience
  • Demonstrated proficiency in various business processes and Microsoft Word, Excel, PowerPoint, Outlook and PeopleSoft
  • Must be well-organized with high attention to detail and accuracy
  • Must be team-oriented and able to work with a variety of people in a fast-paced environment
  • Experience in an Architectural/Engineering firm a plus
  • Bachelor's degree preferred
4

Administrative Office Manager Resume Examples & Samples

  • ​Maintain all administrative systems & manage administrative personnel
  • Oversee the processing of sales contracts, building permits, land administration, and coordination of settlements,
  • Manage distribution of financial information for entire profit center
  • 5+ years of administrative management experience
  • Finance experience with budgets, contract compliance and collections
  • Excellent communication, planning, and organizational skills
  • Strong business acumen and attention to customer service
  • Positive attitude and an eagerness to learn
  • Homebuilding experience is a plus
5

Administrative Office Manager Resume Examples & Samples

  • Supervises and directs the work of 21 administrative assistants, 1 receptionist, and 5 consult services/materials management clerks in the Main Anatomic Pathology, Women’s & Perinatal Pathology and Neuropathology divisions, and subspecialty groups at multiple physical locations. These individuals collectively process approximately 85,000 preliminary and final anatomic pathology reports, derived from transcribing surgical pathology reports from eScription software and paper notes, typing final diagnosis reports, scanning Anatomic Pathology case paperwork and slide files and accessioning and tracking of consult cases, and management of cross coverage and integration of multiple groups in different physical locations
  • Management of the timely production of patent reports from dictations from outside transcription service, written documents, and other transcription formats for preliminary and final pathologic diagnostic reports. This includes management of the relationship with outside firms, BWH Health Information Management as well as Departmental medical staff to ensure timely and precise patient diagnostic reports. Production delays can result in significant clinical and financial consequences. Communication to Department and knowledge of constituents and processes to identify, troubleshoot and manage delays is routinely part of the daily leadership in this area
  • Directs a high volume anatomic pathology Consult Services function, including 1 Administrative Supervisor and 4 clerical staff, which includes the management of return of pathology materials from outside institutions to originating institution, requests for second opinions on cases originating in BWH Pathology, as well as management of requests for retrieval of archived pathology slides from off-site storage. Annual volume of consult reports is approximately 20,000 and requests for archival information currently approximately 15,000
  • Oversees the receptionist function for all Anatomic Pathology office areas, which are responsible for providing prompt and professional response to requests for a variety of information from in-house and referring physicians, their support staff as well as direct patient requests
  • Maintaining a high degree of sensitivity to confidential employee management and confidentiality, manages multiple all aspects of Human Resources activity involving the hiring, disciplining action up to and including termination, training and orientation of surgical pathology secretarial staff. Establishes and maintains all employee records such as attendance and vacation records, absenteeism records and corrective action documentation. This requires a close working relationship with BWH Human Resources, Administrative Director and in some cases Executive Director. Responsible for timekeeping using the Kronos system
  • Working closely with Medical Directors of all of the clinical subspecialty division and services in Anatomic Pathology; coordinates and oversees clinical secretarial aspects of service coverage provided by support staff in those areas. Assist with the training and workload coordination of other administrative support aspects of clinical subspecialty division staff as needed. This requires a high degree of customer service skills and the ability to train and mentor all subordinates in these relationships
  • Works closely with representative management and staff from the DFCI to ensure smooth workflows and a solid working relationship between the two organizations. This key relationship requires high degree of customer service with a varied and complicated set of sub-speciality disease center support staff to ensure correct registration, accessioning , and triaging and results reporting for institutional clients within prescribed turnaround times. Manages timely response to inquiries on case status and return of appropriate patient case materials
  • Prepare and revise policies and procedures regarding administrative support for Surgical Pathology, troubleshoots problems, and make recommendations regarding system improvements. Work closely with Administrator on budget preparation, budget management, and cost saving initiatives
  • Accessions consults into the PowerPath system and types final diagnosis reports, as necessary. If workload requires it, assists other secretaries in typing transcription from eScription software
  • Understand and consistently adheres to hospital procedures relating to the purchasing of supplies and other relevant forms for use in office. Responsible that all supply levels are maintained at acceptable levels. In conjunction with the Administrative Director, Transcriptionists' input, and departmental IT resources, makes decisions on purchasing equipment, educational products and reference materials
  • Responsible for maintenance and care of equipment used by various members of office staff. Reviews and makes recommendations for leases and service contracts for dictation and transcription equipment
  • Responsible for the oversight and supervision of the maintenance and care of all slide files
  • Coordinates accurate pathology laboratory charges for specimens received from other hospitals (Part A and B)
  • Maintains established department policies, procedures, objectives, quality assurance, safety, environmental and infection control. Assures that all staff are in constant compliance with all hospital policies, HIPAA, CMS, and Joint Commission standards, among others
  • Remains informed about new technology and new developments in medical transcription technology, processes, styles and practices. Uses technology to maximize efficiency, effectiveness, and safety
  • Listens to dictation and offers medical transcriptionists editorial guidance, applying knowledge of English and medical/pathology language, style and practices
  • Is responsible for quality control and its implementation throughout all transcription areas. Provides statistical data on the volume of dictation and transcription, quality, production and equipment utilization
  • Provide other ad-hoc or routine reports to Administrator, or other Division Directors/Service Chiefs, as requested
  • 3-5 years of related secretarial/administrative support experience, especially in an academic medical center highly desirable, exposure to and working knowledge of medical coding and billing, front office procedures, and medical transcription
6

Administrative Office Manager Resume Examples & Samples

  • Coordinate, develop and administer departmental administrative policies and procedures
  • Lead local office safety effort and serve as initial point of contact for program implementation
  • Take responsibility for all office administrative operations including
  • 10+ years related experience
7

Administrative Office Manager Resume Examples & Samples

  • Calendar Management and Scheduling for Managers
  • Liaison Client Survey Responses
  • Administer Various Softwares
  • Act as a Client Liaison and Manage Escalated Client Issues
  • Outreach to Social Media complaints
  • Prep Meeting RSVPs, Handouts, and PowerPoints
  • Support Marketing Event and Mailers
  • Format and Populate Spreadsheets
  • Research and Track Various Projects
  • Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level
  • Knowledge of conflict resolution techniques at a proficient level
  • Time Management and time critical prioritization