Office Manager Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the office manager job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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M Reilly

Margaretta

Reilly

2294 Schiller Meadow

New York

+1 (555) 343 3317

2294 Schiller Meadow

New York

Phone

p +1 (555) 343 3317

Experience Experience

Detroit, MI

Office Manager

Detroit, MI

Altenwerth Inc

Detroit, MI

Office Manager

Assist with light travel and expense reporting assistance for managers
Assists other supervisors and/or Plant Manager in the overall operation of the facility; performs special projects as requested
Provide oversight for recruiting, onboarding, performance management, employee coaching, counseling and policy adherence in conjunction with HR
Provide administrative assistance for organizational foundation management and other staff
Monitor and manage the daily work flow in the administrative assistant function
Create, improve, write down and execute policies procedures
Provide basic clerical assistance including faxing documents and assisting with mail-outs

present

Chicago, IL

Office Manager

Chicago, IL

Rosenbaum, Ebert and Botsford

present

Chicago, IL

Office Manager

present

Assist Center Manager in ensuring proper work and paperwork flow, customer service issues, and corporate documentation procedures
Works alongside the sales team and Distribution Manager to provide excellent customer service, people development and outstanding financial results
Manages workflow within the office to support warehouse workload and performance
Workplace operations. Manage contractors/building management/facilities, mail delivery services and other personnel that provide services to the company
Assist Center Manager in overall business management, including billing, licensing, collections, and general paperwork flow
Manages workflow for sales team and utilizes time management tools to report productivity to management
Manage/execute service desk. Make sure comments/questions/complaints are managed well

Education Education

Bachelor’s Degree in Business

Rowan University

Bachelor’s Degree in Business

Skills Skills

Highly organized with strong attention to detail and ability to meet a tight deadline
Ability to quickly learn new tools and technologies. Ability to communicate and coordinate with a diverse range of people and job functions
Proactive with an ability to prioritise whilst having a strong attention to detail
Knowledge of and ability to operate a computer with proficiency in Microsoft Office suite
Strong interpersonal skills and strong ability to work collaboratively with teammates and clients
Good command of verbal English and Chinese, knowledge in Japanese culture desirable
Excellent letter/email writing ability including strong proofreading and editing capabilities
Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
Excellent interpersonal skills; ability to get along with diverse personalities; exhibits tact, professional attitude, maturity and flexibility
Values efficiency and works quickly; pro-active, highly organized, and fastidious in attending to detail and completing tasks on time

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Office Manager Resume Examples & Samples

Establish and maintain office standards, policies and procedures, including but not limited to administrative and front desk operations, operating hours, mailroom and distribution operations, production center operations, workstation appearance and supplies/files, records retention/destruction. Measure and report results against standards making necessary adjustments
Assure office facilities are in good working order and supplied appropriately to meet the business needs of the particular area (e.g. meeting rooms, kitchen and other public areas)
Manage administrative staff to ensure business units have adequate administrative needs met and office functions in accordance with operating policies
Manage staff desk/office moves within the Santa Monica location throughout the year
Act as primary liaison with landlord staff for day to day building and office security, parking and maintenance issues
Maintain office staff by recruiting, selecting, orienting, and training employees
Maintain office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
Provide administrative and operational support and guidance to local office representatives of Wilshire’s U.S. locations
5 years minimum experience as an office manager
Managerial experience with administrative staff
MS Windows and Office Suite knowledge, including Word and Excel
Exceptional ability to problem-solve effectively and be very detail-oriented
Strong written and verbal communication, interpersonal and leadership skills
Possesses a positive 'get the job done' attitude and remains flexible to our ever-changing environment
Experience with a multi-lined phone system

Office Manager Resume Examples & Samples

Collect, sort and distribute mail. Prioritise the mail and proactively draw attention to documentation that is urgent
Sales Meetings – Assist with organising sales meetings and taking minutes as and when required
Equipping new starters – ensuring that all new joiners in the office are equipped with desk, PC/ laptop, phone, connectivity and stationery
Coordination of visits to the office (meeting itineraries, meeting room set-up, taxis etc.)
Prepare internal & external planning
Maintenance of office, liaising with office suppliers, builders
Ensuring uninterrupted service on all printers, fax machines and photocopiers
Ensure office is kept tidy and stocks of literature, merchandise etc. are stacked neatly
Liaison with electricity, air conditioning, fire safety, security and other vendors
Vendor / contract management. Negotiate rates / prices with providers
Stock & cost control
Accountancy
Input invoices and expenses into the Concur system
Send payroll datas to payroll provider and issue associates payroll payments
File and store invoices and contracts
Budget follow-up and cost control
Issue monthly cost control spreadsheet
Assist Audit
Work closely with the local HR correspondent on
Recruitment process
Onboarding programme
Organise administrative and welcome process for new hire
Liaise with legal department for the elaboration of work contract
Prepare appropriate documents when associate leave the company
Keep staff register updated
Holiday and sick leave –co-ordination of signed off leave reports on a monthly basis
Client Events/Meetings
CRM update
Send mailing/invitations
Keep records of participants
Proven office management experience ideally in a similar sized Asset Management or Financial Services organisation
Fluency in French and English is essential
Ability to interact with confidence and effectively with Senior Management
Have a proven ability to be a strong team player and promote teamwork and provide support at all levels
Be capable of growing with the Company and taking responsibility for self-development
Ability to work under pressure and deal positively with difficult situations
Excellent organisation and time-management skills
Displayed ability to work on own initiative
Attentive to detail / accuracy of work
Accountable and trustworthy
Discreet – understanding the importance of confidentiality in the job
Listening and patience
Ethics, values, integrity and trust
Functional technical skills
Action orientated, drive for success
Composure and dealing with ambiguity
Understanding others and organisational agility
Time management and priority setting, activity oriented
Good influencing skills, internal relationship and conflict management
Drive and enthusiasm
High level of commercial awareness
Goal and action orientated

Office Manager Resume Examples & Samples

Manage all communications: telephone, fax, mail, e-mail for President
Manage office correspondence, filings and all office systems
Support business development activities including publicity materials, events, appointments and mailings
Proof and edit written materials and coordinate public relations activities
Handle invoices, expense processing and bookkeeping
Responsible for account reconciliation and budget preparation
Prepare and document bank procedures and policies including security, compliance, safety and privacy statement
Make all travel arrangements and scheduling of meetings for President
Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources
Participate in proactive team efforts to achieve departmental and company goals
Receive guidance with respect to general objectives; in the majority of tasks and projects assigned, determine methods, work sequence, scheduling, and how to achieve objectives of assignments; operate within specific policy guidelines
Handle multiple tasks simultaneously
Previous experience in finance, financial analysis and/or academic background in these areas highly preferred
One to two years related experience and/or training; or equivalent combination and experience
Proficiency with Word, Excel, and PowerPoint
Ability to multi-task and manage numerous projects at once
Tenacious; able “to get things done”

Office Manager Resume Examples & Samples

Word, Excel, PowerPoint and Outlook
Strong work ethic, creative, self-motivated, able to work independently
Able to handle a wide variety of activities and confidential matters with discretion
Ability to function in a fast paced environment and prioritize workload
1+ years of Office Management experience including H/R and Executive Assistant

Office Manager Resume Examples & Samples

Establishing/maintaining relationships with office leads and employees - must be a trusted, knowledgeable, go-to resource
Works closely with office leaders on everyday issues and new projects
Supervise and coordinate overall administrative activities for the office facility, including supplies, maintenance, alterations, furniture, equipment, conference rooms, and appearance/housekeeping
Work with Managing Director and other department heads on internal seating and arrangements for office meetings
Work closely with all office administrators/assistants and departments to ensure day-to-day operations and activities are well planned and professionally organized

Office Manager Resume Examples & Samples

Provide executive-level administrative support to management
Coordinate meetings and office events, arrange management travel
Track and maintain management’s expense reports. Maintain office finances
Manage internal document flow
Maintain office appearance and office inventory

Office Manager Resume Examples & Samples

Play leading role in coordinating office space management/set-up (e.g., IT, telephone, equipment, etc.) including the anticipation of office space needs and managing office moves
Manage, oversee and coordinate office services functions including but not limited to company equipment allocation/repair, office/coffee supply inventory/purchasing, distribute/handle mail delivery/shipment, lobby/pantry maintenance, etc
Monitor day-to-day human resource related functions
Conduct recruitment – including placing advertisements and manage through requisition closure via applicant tracking system, developing contacts with recruiting sources (e.g., universities, vendors) attending local job fairs, consulting with hiring managers, interview scheduling, reference and background checking, managing orientation and on-boarding
Evaluate and manage staff performance
Serve as the point person to monitor answering service, respond to inquiries and route messages to respective departments
Administration of leave of absence (FMLA, STD, LTD, etc.) and disability claims
Act as back-up to Staff Accountant for payroll/PTO/HRIS system processing and generating reports
Serve as liason with Director of HR on event planning (e.g., annual holiday, annual flu/health fair, employee recognition awards, etc.)
Serve as safety coordinator/floor warden and liaison with property building management for annual drills and training
Oversee adherence to office policies and procedures
Monitor employee inquiries and complaints
Maintain alarm and access card system
Manage and oversee e-mail set-up and respective distribution lists
Update and maintain OSHA logs
Manage and oversee conference room calendar
BA degree in Business Administration or related field
Minimum 3+ years’ experience in administrative management and supervisory, preferably in Digital Media
Working knowledge of human resources management practices, procedures, and legal requirements
Must be detail-oriented, highly organized, self-motivated, high energy and the ability to prioritize multiple projects simultaneously with great time management skills and exercise confidentiality
Working knowledge of Applicant Tracking System (ATS) and Human Resources Information System (HRIS)
Proficient in MS Office (e.g., Word, Excel, PowerPoint, and Outlook)
Client focused, customer service disposition
Professional attitude, appearance and presence required
Passionate about Human Resources, Project Management and Administration
Internet and Social Network savvy (e.g., Google, LinkedIn, Facebook, etc.)

Office Manager Resume Examples & Samples

Schedule appointments and keep track of Editor/President’s calendar
Make extensive domestic and international travel arrangements
Schedule numerous editorial meetings and process visitors
Arrange office catering for meetings
Handle mail and answer correspondence
Organizing work flow throughout the office
Screen and handle phone calls
Process expenses, purchase orders, invoices, subscriptions, and freelancer payments
Speaker liaison for conferences
Compile a monthly calendar of release dates for economic data
LI-JA1

Office Manager Resume Examples & Samples

Ability to respond effectively to the most sensitive inquiries or complaints
Thorough knowledge of office procedures
Ability to travel domestically as needed
Associates degree from two-year college or technical school and a minimum four years of administrative experience and/or training; or equivalent combination of education and experience

Office Manager Resume Examples & Samples

Maintain a high degree of confidentiality and discretion in regards to all matters and documents
Tracks vacation and time off for all employees, runs & distributes reports and files vacation requests
Process I-9 forms, explain company benefits and conduct new-hire orientations and setup
Support Finance Director with project reports, invoice payments & mailing invoices for processing
Administers corporate Purchase-card expenses for all departments and submits monthly expense reports
In charge of petty cash distributions, reconciliation and monthly reporting
Negotiate annual station agreements with vendors
Assist with safety program, training, conduct accident investigations and record incidents online
Screen and log calls in a heavy telephone environment and respond directly to inquiries
Handle correspondence, including typing and drafting communications in Word, Excel or PowerPoint
Organize and maintain files on all projects and keep updated
Arrange travel and all accommodations including comprehensive and detailed itineraries
Keeps track of all office/lunchroom supplies and re-orders as necessary
Assist sales department with monthly invoice mailings and adding postage, address labels, etc
Assist with internal communications with staff as well as communications with clients
Minimum of 3 years administrative experience, preferably in the Entertainment industry
Minimum of 2 years’ experience using Microsoft Office
Superior organizational and administrative skills with the ability to multi-task and prioritize work required
Excellent verbal and written communication skills with all levels both internal and external
Ability to maintain a high level of confidentiality
Ability to successfully manage multiple projects and deal with deadline pressure
Self starter with ability to follow through without supervision

Office Manager Resume Examples & Samples

5+ yrs of general office management/admin, client billing and bookkeeping
Sales tax filing and 1098 filings as well
2 or 4 yrs Degree a plus
Handling some internal accounting/bookkeeping
Administrative responsibilities supporting the Partner, Human Resources, Payroll, Billing, etc
Billing of our clients
Administration of the payroll compliance area, checking the reports, sending out letters running weekly reports for payroll compliance as well as the reports for the Company as a whole

Office Manager Resume Examples & Samples

Proven ability to proactively organize and lead initiatives
Excellent organizational and time-management skills with an ability to multi-task while paying close attention to detail
Ability to use a Mac
Desire to learn about office operations with light accounting duties

Office Manager Resume Examples & Samples

Verifying insurance benefits and authorizations, ensuring compliance with federal and state requirements for Medicare, Medicaid, and Social Security
Collect, post & reconcile cash and billing
Supervise business office staff and reception
Able to handle multiple tasks at once
Driven
A “go getter”

Office Manager Resume Examples & Samples

Answering phones, transferring calls & relaying messages
Greeting and escorting guests, visitors and vendors
Managing show guest lists, as well as communicating arrival details & requirements
Receiving and distributing mail & packages
Managing building calendar for all shows & conference room
Ordering building supplies
Coordinating with facility vendors
Submitting vendor invoices for payment
Collecting winner affidavits
Tracking & distributing winner prizes
Assisting with catering for any meetings or functions
Interacting with staff, clients, guests and listeners in a professional and positive manner
Executing new organizational/administrative projects as needed
Must be extremely punctual, detail-oriented and organized
Able to thrive in quiet as well as chaos
Phone/email etiquette a must; committed to customer service
Professional conduct & appearance a must
Must be resourceful and proactive

Office Manager Resume Examples & Samples

Experience of day-to-day operational management of an office
Developing and maintaining relationships with suppliers
Knowledge of administrative running of an office is essential
Strong interest in media or international business
Good working knowledge of all Microsoft Office computer programs including Excel, Word, PowerPoint etc
Tech-savvy nature, in tune with mobile phones and internet applications
Fluency in English and French is essential. German is a plus

Office Manager Resume Examples & Samples

Overseeing day to day communication (sort through mail, answer incoming calls and general email inquiries, maintain general office calendar, vacation schedules, and guest accommodation calendar)
Support the production of all e-flux programming, including exhibition openings, lectures, performances, dinners, and other related events
Ensure office supply inventory is current and fully stocked (office & kitchen supplies, postage and storage)
Maintain office equipment; liaise with IT as needed
Point of contact for office and building maintenance
Maintain inventory of both in-house and offsite storage facilities
Coordinate with Programs Manager & Designer on the advertisement schedule and production of advertisements
Pay incoming invoices on time
Oversee the hiring and training of interns
Assist with travel and accommodation for guests
Liaise with Accounts & Payroll Manager
2-3 years of office management/administrative experience
Strong planning and organization skills
Self-starter with strong initiative to deliver
Detail oriented in approach and accurate in execution
Exhibition planning & production experience
Attendance at all lectures, screenings, openings, etc. is required

Office Manager Resume Examples & Samples

Strong office administration skills, with a fanatical attention to detail and organization
Excellent interpersonal skills, including outstanding phone manner, with a diverse range of groups
Ability to manage multiple projects and priorities, turning projects around in a timely manner
Flexibility to respond to evolving and unanticipated priorities with poise and good humor
Strong proficiency in Google Apps and Microsoft Office
Bachelor’s Degree and 1-2 years office experience (arts administration or nonprofit preferred)

Office Manager Resume Examples & Samples

5+ years of administrative/office management experience
Prior experience managing an administrative staff preferred
Proficiency in Microsoft Office and Outlook required; proficiency in CRM database preferred

Office Manager Resume Examples & Samples

5+ years of previous Administrative / Office Management experience
Microsoft Office/Suite proficient (Word, Excel, Outlook, PowerPoint)
Highly organized
Able to multitask efficiently and effectively *LI-HD#HR

Office Manager Resume Examples & Samples

Serve as a representative of The Martin Agency New York Office
Work closely with Operations Department and HR in Richmond on Agency Projects
Administrative responsibilities for Managing Director, NY:Travel Arrangements, Expenses, Scheduling
Manage Operations Assistants and Receptionist
Maintain and manage Department Budget
Sign Operational Invoices
Coordinate space for new and existing employees
Inform ITS/Operations of interoffice employee moves
Inform ITS/Operations of new employee set ups
Computer/software requirements
Workstation employee will occupy
New Staff Orientation - Familiarize new staff on office/security procedures

Office Manager Resume Examples & Samples

Coordinate UMB's annual CAPX /expense project (non-MIS) forecasting process by interfacing with designated property managers, business unit leaders, and line finance associates in order to obtain/compile a detailed/comprehensive list for review and approval by management
Manage Capital Budget subsequent to managements approval via loading approved projects in PeopleSoft accounting system, loading projects, loading activities, generating related reports, and other items as necessary
Provide accounting support to team, coding invoices, entering requisitions, assist in reconciling project actuals to budget
Prioritize and manage Service Request (SR) reporting and assignment process, work to improve current SR processes
Ensure project vendors, contractors, and associates operate in a safe manner and are in compliance with all safety laws and regulations
Administrative support - assist team with making travel arrangements, preparing expense reports, and other items as necessary
Create, manage, and maintain process for electronic filing of documents
Convert hard copy documents to electronic form, photos, leases, floor plans, etc
Assist in preparation of powerpoint presentations
Assist with preparation of third party vendor documentation, W-9's, and third party vendor risk process
Coordinate department calendar, VTO opportunities, team outings, and PTO requests
Communicate, facilitate, & manage resolution to complex issues and challenging situations and personnel
Escalate decisions, unresolved issues, & variances to the next level of management
Demonstrates advanced level of verbal & written communication skills
Demonstrates excellent interpersonal skills
Demonstrates excellent organizational skills and ability to multi-task
Demonstrates advanced knowledge and skills in using the Microsoft Suite Office software (Excel, Word, Powerpoint, Outlook)
Demonstrates ability to analyze and summarize financial information
Demonstrates ability to create forecasts and budgets
Demonstrates customer service attitude and focus
Knowledge and understanding of systems design and implementation (Service Request systems)

Office Manager Resume Examples & Samples

Solid administration and organization skills
Client Service background
Knowledge of Los Angeles and surrounding areas
Strong Intermediate\Advanced Microsoft Word and Excel
Workable knowledge of scheduling and bidding databases, preferably CETA
Basic up to date knowledge of employment legislation
Organized and strong in prioritizing and time management
Confidence in dealing and building relationships with staff and management
Diplomatic and the ability to maintain confidentiality
Flexible attitude to achieve results
Driven by challenges
Proactive and takes initiative in problem solving
Client services focused

Office Manager Resume Examples & Samples

Balance multiple projects around the office simultaneously while remaining focused and flexible to ever changing conditions
Translate ideas and general experience into actionable steps to consistently deliver results
Is a clear and succinct writer and communicator, you get messages across to others with their desired impact, with aplomb, and with humor when appropriate
You learn quickly when facing new problems, are open to change, and excel with the challenge of an unfamiliar task, you also gain insight from mistakes and remain open to feedback
Most importantly, you easily relate to people, building rapport and collaborative relationships with vendors, clients, senior staff, ownership and various teams alike
2-4 years office management/operations/facilities experience required

Office Manager Resume Examples & Samples

Smooth running of reception
Ensure office facilities and infrastructure is always operational and deal with internal depts as needed: Furniture
Alarm
Cleaners
Office supplies
Liaise with external parties to ensure facilities are always fully operational (Air conditioning, fire alarms, telephones, Plumbing etc)
Safety responsibility
Taxi/courier/Travel booking for as needed
Operate reception when needed
Ensure tidy, safe, operational office at all times
Conference and meeting room booking
Arrange and coordinate events and hospitality as required
Meet and greet visitors ensuring that you are a professional adidas brand ambassador
Management and development of Receptionist ensuring all HR matters are addressed in line with company policy and best practice
Any other ad hoc duties as required
SAP operation/ invoice processing
Product & sample ordering
Travel booking
Taxi/courier booking
Dutch and English
Previous experience in an similar position ideally within a busy PR environment

Office Manager Resume Examples & Samples

________________________________________
Serves as office manager. Supervises at least two full-time staff or the equivalent, coordinates personnel actions for department staff and/or faculty, oversees records and filing systems, controls equipment and supplies, and coordinates electronic information systems and facilities and space planning for operations and staff reporting to supervisor. Examines workflow and revises processes to improve efficiency, as needed.records/filing systems. Develops control procedure over all accounting functions to ensure a system of accurate recording of revenue and expenses. Approves all financial transactions
Assists in developing department policies and procedures and coordinating implementation. Maintains currency or revisions to department, school and/or university policies and procedures. Communicates or documents. Develops forms, flowcharts and systems requirements. Trains, as required
Reviews, analyzes and makes recommendations to supervisor regarding requests submitted by departmental staff, e.g., expenditure or personnel requests
Reviews, prioritizes and responds to correspondence and incoming calls directed to supervisor. Researches requested information or takes necessary steps to address issues and resolve problems. Reports actions taken to supervisor
Acts as liaison between supervisor and his/her subordinates for communicating information, assignments, priorities and special requests. Monitors status of pending items and follows-up, as needed
Researches, gathers, organizes and summarizes data for reports. Analyzes data for trends or conclusions and presents results and recommendations to supervisor
Develops and administers budget. Gathers pertinent data to develop projections. Authorizes expenditures within established limits. Tracks and monitors budget activity and analyzes variances. Produces interim financial reports
Acts as liaison between supervisor and sensitive, confidential or high-profile contacts outside of the department
Participates in proposal development. Researches and identifies funding sources. Communicates agency requirements and deadlines and develops internal schedules for tracking proposal development and response. Prepares pro-forma budgets. Coordinates production of materials and reviews final product for quality and compliance with agency requirements
Plans and coordinates special events, conferences and/or seminars. Develops promotional materials. Negotiates with vendors for sites, facilities, guest accommodations and meals
Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university’s crime prevention and suppression programs and services. Ensures dissemination of security related information to staff

Office Manager Resume Examples & Samples

Reconciles select accounts monthly
Assists in completion of annual review/audit
Ensures compliance with all government regulations
Associates degree or Bachelor's degree preferred
Ability to write simple correspondence, reports, business correspondence, and procedure manuals
High level of initiative and ability to work in a team

Office Manager Resume Examples & Samples

Prior experience in Customer Service
Prior Experience in Office Management/Facilities Management
Prior experience in hiring/releasing staff members
Prior Supervisory experience

Office Manager Resume Examples & Samples

Work experience of at least 2 years
Experience in managing the office for a small or medium size business
Experience in Accounts Receivable/Collections -- desirable
Proactive, business-oriented attitude
Great analytical and problem solving skills
Well organized with good attention to detail
Good knowledge of MS Office, especially Word
Self-reliant, trustworthy with high work ethics

Office Manager Resume Examples & Samples

Strong interpersonal skills to handle sensitive and confidential
Ability to work with employees of all levels within company as wellas vendors and visitors
Strict attention to details in creating communications andstablishing priorities and meeting deadlines
5+ years’ experience as office manager or executive assistant
Solid Microsoft Office skills including Word, Excel, PowerPoint and Outlook
Bachelor Degree Required

Office Manager Resume Examples & Samples

2+ years of recent experience in a similar position
Consulting background
B2B Client Management experience

Office Manager Resume Examples & Samples

Required 2-5 years of previous experience in Office Management/Business Management. Must be able to provide a long-term commitment
Bachelor’s Degree, in Business or arts administration preferable
Highly organized, independent worker, ability to multitask, with a strong sense of urgency and follow though
Must be quick to take initiate, being resourceful, and use good judgement
Must exhibit a high degree of professionalism, maturity, diplomacy, composure and work well under pressure
Must be computer savvy and have experience with basic IT support
Exhibit independent and team working skills with the ability to listen and communicate efficiently
Flexibility and a willingness to perform other reasonable duties as requested, including willingness and ability to stay late on occasion
Microsoft Office Suite (Outlook, Excel, Word, Powerpoint, Project)
Adobe Creative Suite (Photoshop, InDesign)
Quickbooks Pro 2015

Office Manager Resume Examples & Samples

Client communication for scheduling, progress updates and follow-ups
Material ordering/tracking
Garden staff scheduling & hiring
Overseeing of site work
Handling of job related paperwork
Tracking costs, filing paperwork
Payroll and HR
2-4 years Project/Office management experience
Ability to manage effectively
Ability to work within teams and alone as required
Strong sales and communication skills
Attention to details and organizational skills
Problem solving and decision making skills
Ability to multitask managing multiple projects at a given time
Taking initiative to execute projects to highest standards
Comfort on Mac computer, Office Suite, Quickbooks, Etc

Office Manager Resume Examples & Samples

High School diploma - required
Minimum 3 years relevant experience in an office environment - required
General computer skills – Microsoft Office and Excel - required
Basic bookkeeping and quantitative skills. Ability to setup and maintain basic spreadsheets
Must demonstrate initiative and be able to work independently
Data base and file maintenance, ability to draft business correspondence, strong customer service, accuracy and consistency, ability to effectively interface with board members and other community leaders
Able to lift 50lbs

Office Manager Resume Examples & Samples

Organising and running of the team
Assist with preparation for the annual company audit
Maintain electronic filing and the hard copy filling filing system
Primary link to customers and all customer matters
Maintain company records at Companies House
Coordinate all major association events in collaboration with specialist organisers
General book-keeping including raising all subscriptions, invoices and processing payments
Assisting with market research and events
Filing, office document management, printing and maintaining office stationery
Product dispatch and letter preparation
Answering phones and front line customer service
Organisation, efficiency and meticulousness
Experience working with Sage50
Supply management experience
Excellent written and verbal English skills
Due to the location of this role a driver will be essential

Office Manager Resume Examples & Samples

Tracking and ordering office supplies, snacks, coffee, furniture, and equipment
Procuring, setting up, and providing basic technical support for all company technology (desktops, laptops, tablets, monitors, phone units, printers, etc.)
Coordinating with outside vendors to maintain and repair equipment
Doing expense reports and reconciliations for CEO, supply office, and others
Managing office and desk layout configurations
Overseeing logistics for office moves and/or expansions
Maintaining office cleanliness and organization
Operating the main company phone line and routing calls
Leading and/or providing support for office social activities (special lunches, birthdays, parties, etc.)
Providing logistical support for major events (i.e. our annual client conference)

Office Manager Resume Examples & Samples

Serve as the point person for the office in all administrative matters including managing building access, providing new employees with ID badges and equipment, managing the shipping of packages as well as office supplies for the office, and managing new employee on boarding logistics in partnership with HR and hiring managers
Maintain relationships with building staff and local vendors (supplies, transport, etc.)
Responsible for working with the finance team in NY to process invoices from local vendors as well as expense reports for Durham staff
Serve as the liaison to NYC facilities team
3+ years of administrative experience
Proficiency with the MS Office suite
Proven attention for details

Office Manager Resume Examples & Samples

Answering phone calls
Managing customer billing and vendor payments
Coordinating equipment and computer maintenance
Maintaining office resume and publications list
Assisting the principals with various duties
Website updates
Receiving clients and consultants, in-going and out-going shipments
Assisting in the preparation of RFQ/RFPs and press requests

Office Manager Resume Examples & Samples

Management of all all hard and soft services including cleaning contracts, security and mechanical/electrical/building maintenance
Building fabric maintenance, fixtures and fittings repair
Mechanical services repair and renewal management
Business continuity planning
Statutory requirement testing
Calculating and compiling costs for required goods and services
Liaising with estate Landlords and local authorities
Management of office builds, refurbishments, moves and the cyclical redecorations (external and internal) management
Sourcing contractors for building refurbishments and ensuring work is completed to standard and within the budget
Health & safety management and organizing regular health and safety meetings (Arbeitssicherheitsausschuss ASA)
Appointing and overseeing support staff necessary to maintain the office function
Managing, inspiring, coaching up to four direct reports
Identify opportunities to reduce cost, avoid unnecessary spend, consulting and collaborating with peers and senior management
Other duties as assigned by the Line Manager, and/or VP, Global Real Estate in-line with the position

Office Manager Resume Examples & Samples

At least 2 years of administrative experience is required
Must be detailed-oriented with the ability to handle multiple priorities with conflicting deadlines
Strong communication skills and the ability to deal well with phone calls from the public
Tech proficient with strong Microsoft Office skills including PowerPoint, Word and Excel
Good command of language and spelling along with excellent writing skills
Knowledge of AP style is a plus
Familiarity with WebEx and other online meeting systems
Self-starting, thorough with superior organizational and time management skills
Strong interpersonal skills and proven ability to multi-task required
Working knowledge of, or experience with, procurement and expense management systems preferred
Familiarity or background in journalism is helpful
Advanced-level professional competency in written and spoken English language is required

Office Manager Resume Examples & Samples

Office Administration tasks including office equipment inventory, office insurance, leasing, and procurement of supplies
Mange office premises related issues including equipment repair/maintenance and office safety
Coordinate office renovation/project planning. Act as the main contact person with building management offices and vendors
Supervise a team of support staff including office administrator, receptionist, tea ladies, office assistants, messengers and mail room
Assist with HR functions including recruitment, salary and performance reviews
Coordinate with different departments and governing bodies to ensure company policies are up to standard
Minimum of 8 years experience as Office Manager/Office Administration Manager. Candidates with law firm experience will be highly regarded. Experience within Financial Services or a Professional firm will also be considered
Excellent communication skills in both Cantonese and English
Strong sense of responsibility, people management and multi tasking ability to meet deadlines
Ability to assume effect leadership and implement action plans
Proactive and result orientated

Office Manager Resume Examples & Samples

Competent with Microsoft Office - Microsoft Word, Outlook, Excel and Powerpoint
Organisational skills and key ability to multi task and react quickly
Strong communication skills and ability to build relationships with a wide group
A team spirit and passion to work in an online environment

Office Manager Resume Examples & Samples

Cost approval for goods ordered
Wireless BU co-ordination
Admin reporting (cost controls, compliance to the various firm policies)
Excellent people management and team building skills
Attention to detail is a key skills required for this role
Knowledge of UK Health and Safety regulations
Space planning ability
Good interpersonal and influencing skills
Good communication skills (oral and written)
Intermediate PC skills, including PowerPoint, Excel and Word
Ability to self-organise workload, set priorities and multi-task
Ability to sell and negotiate ideas with senior management

Office Manager Resume Examples & Samples

At least 5 years of experience in the role, gained in International Companies and with a genuine passion for luxury
Strong interpersonal skills; team-work oriented
Positive and proactive attitude, great organizational and time management skills
Excellent knowledge of English-preferably native speaker- and French

Office Manager Resume Examples & Samples

Management of the offices situated in Uccle, in close collaboration with the Technical & IT Manager, with which a resource is shared
Optimal planning of space and organization of offices
Management of office implementation and office equipment
Supervision of the reception area (and the receptionist) as well as managing the meeting rooms (including planning, catering, furnishings and equipment)
In charge of the building’s security (fire, access control)
Implementation of the Environmental Management System (ISO 14001)
Management of contractors and suppliers (purchases, office supplies, trades)

Office Manager Resume Examples & Samples

Opens repair orders for all vehicles coming into the body shop for repairs
Receive cash, checks, and credit card payments from customers and records the amounts received
Closes repair orders on the computer system in a timely manner
Files repair orders
Reconciles collision estimates
Oversees cashier duties and scheduling
Follows up on body shop accounts receivable to maintain satisfactory levels of payment
Sets up training for technicians when needed
Coordinate payroll and timesheet collection
Assists body shop manager as necessary (i.e. vendors coordination, etc.)
Prepares purchase orders for all vendors
Screens calls, directs them to the proper party, and/or obtains enough information to allow for follow-up that is convenient for the customer
Maintains a professional appearance and a neat work area
Four or more years of related experience and/or training; or equivalent combination of education and experience

Office Manager Resume Examples & Samples

Experience in an Office Management function in a fast-paced, corporate environment of some scale
5+ years of experience managing support staff
Ability to flex between a leadership and a “team player" attitude
Exceptional oral and written communications skills
Ability to interact with various levels of employees and management with tact and diplomacy
Experience with essential general office duties/skills including Microsoft Office

Office Manager Resume Examples & Samples

A good knowledge of clerical, administrative and secretarial skills is necessary
Develop, monitor, and reconcile eight Department Budgets, P&L forecasts and variances
Manage Payroll, includes monthly billing of maintenance technicians
Maintain purchasing, receiving, and invoicing for department in accordance with procurement and accounting policies
Chief Administrator of the HotSOS Work Order System ( or other MMS) which includes the following: manage and monitor all data entry, develop S.O.P's, manage all personnel access, conduct training, and maintain communication for personnel and between other Vail Resorts that uses the system
Monitor Capital Project expenses in conjunction with project manager
Manage, update, and monitor the Basic Service Agreements and Contractors list for the Hospitality and Mountain Maintenance Divisions
Manage staff schedules and personnel administration
Assist with new applicants and hiring processes
Allocate available resources to enable successful task performance
Co-ordinate engineering activities to ensure maximum efficiency
A good knowledge of Vail resorts system is necessary (training will be provided)
Organize orientation and training of new staff members as necessary
Manage projects capital or operations as assigned by supervisor
Utilize special knowledge and training for the improvement, efficiency and cost saving for Vail resorts operations
Design and implement filing systems, ensure filing systems are maintained and current (automated and manual)
Establish and monitor procedures for record keeping, ensure security, integrity and confidentiality of data
Implement office policies and procedures in line with Vail Resorts systems
Implement procedural and policy changes to improve operational efficiency
Prepare operational reports and schedules to ensure department efficiencies
Co-ordinate schedules, appointments and bookings as necessary
Maintain a safe and secure working environment and abide by all safety rules and regulations
Manage other miscellaneous duties such as Uniform orders, the Holiday Greenery order as needed
Keep up to date on company policies and procedural changes and communicate to department
A good understanding of building systems and construction

Office Manager Resume Examples & Samples

Provide the necessary administrative support to the Head of the Company’s Branch
Ensure office is fully equipped and remains functional
Liaise with suppliers and internal support groups as appropriate to troubleshoot issues (internet, telecommunications, etc)
Manage general office procurement – e.g. stationery, consumables, kitchen supplies, etc
Manage rent agreement and negotiations with the Landlord for office and car parking
Coordinate with appropriate State authorities to manage accreditation for Representative office and its foreign employers, registration and renewal of statutory documents, etc
Manage document archiving and database
Manage and control monthly budget planning process for general administration expenses, online budget control, analysis of expenses, insurance of cars, etc
Manage and control all expenditure associated with general office suppliers, communications and purchasing
E.g. Taxi and Transfer suppliers & agreements
Mobile telecommunication services, Mail Centre and Courier Services
Coordinate with established external Consultant companies to provide support to foreign employees and visitors such as work permits, visas, tax and other associated legal activities
Manage scanning & coding of all employee expense reports and bills into the Stellent system
Liaise with outsourced organizations
Manage employee and visitor travel reservations for complimentary air tickets
Perform other administrative duties as required
Confidential information to keep
Information of Sabre customers and potential customers
Information of Sabre internal process and procedures
Information of contracts concluded and contracts negotiated

Office Manager Resume Examples & Samples

Minimum 3 years experience in managing client relationships and working as a licensed Associate is mandatory
Industry experience required and preferably RBC DS experience
CSC & CPH is mandatory (must be currently licensed by IIROC)
Knowledge of the firm’s operations, policies and procedures regarding client accounts, including internal control policies
Strong Excel skills required for spreadsheets
Ability to successfully multi-task

Office Manager Resume Examples & Samples

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Highly resourceful, self-motivated with a strong sense of ownership in areas of responsibility
Able to multitasking

Office Manager Resume Examples & Samples

Coordinate onsite vendor orders and site visits, including regular maintenance and special assignments
Act as location contact for realty team to coordinate maintenance and upgrade activity at the site
Responsible for supplies for the office and training various departments on obtaining
Serve as the main contact and coordinator for a variety of location functions including job fairs, external or internal customer site visits, and internal meetings
Coordinate catering for special events and internal meetings
Coordinate employee moves at the location working with various managers onsite and in other locations
Lead communication and coordination efforts at the location for company efforts such as United Way, Habitat for Humanity, Employee Appreciation Week, record retention, etc
Serve as the main location contact for available conference and huddle rooms at the location
Coordinate / schedule onsite interviews on behalf of HR / Recruiting team and onsite managers
Provide location specific information to visitors to the site (hotels, restaurants, directions from airports, etc
Advanced communication skills including proficiency in Microsoft Office applications (Word, Excel, PowerPoint) needed
Working with the onsite managers, coordinate the drafting and updating of the location-specific policies regarding inclement weather and disaster recovery. Update 800#s with building-specific policies
Work with technology team and managers to ensure new hire systems are ordered and ready at date of hire
Provide regular updates to broader management team on location-specific issues and events
Ability to collaborate with peers, subordinates and superiors to complete tasks effectively
Determine methods and procedures to be used in resolving routine and some complex inquiries
Generates and maintains confidential files
High level of analytical work
Trains other administrative assistants as needed
Develops new concepts and techniques to improve effectiveness, handles and resolves extremely complex or unique assignments, often exercising independent judgment and initiative. Serves as a resource for others in the same skill area
May supervise the work of others
Minimum of 5 years of experience performing a wide variety of administrative support functions and analytical work
Coordinate onsite vendor activities
Act as a location contact for various departments

Office Manager Resume Examples & Samples

Assist with financial management, including: reviewing monthly GL/P&L statements that are generated externally, forecasting revenues and expenses, evaluating budget variances, reviewing AR and AP, oversight of payroll and establishing and following internal controls and policies
Manage relationships with vendors and service providers
Manage organization of client contract and document retention practices
Serve as liason with our parent company, including HR/recruiting, regulatory compliance, vendor management and legal departments
Serving as firm liason with IT consultants
Assist with firm wide marketing and special events, such as the firm’s participation in conferences
Provide support, when necessary, to production assistants
Do whatever is necessary to ensure the smooth running of KNN’s offices

Office Manager Resume Examples & Samples

Answering phones and transferring calls to the appropriate member of staff
Problem solving - responding to employee enquiries and complaints and taking action, seeking guidance from Senior Management, HR or Facilities if required
Maintain a list of cleaners responsibilities and ensure these tasks are being completed in a satisfactory manner
Assisting any Guests to CME group offices
Offering help to external guests visiting
Pre-empting the need and ensuring that conference rooms are supplied with catering/flipcharts etc
Assisting any international visitors from other CME Group offices
Coordinate with local IT; ensure that appropriate equipment is available for visitors (adaptors, cables, etc.)
Assisting HR with On-boarding & Exits of Employees/Temporary Staff & Contractors
Strong Customer Relationship Skills
Experience within a corporate office management
Working knowledge of Microsoft Office Suite with administrative support skills
Must possess strong organizational skills, attention to detail, and customer service orientation

Office Manager Resume Examples & Samples

Supervises the Public Relations Officers (PRO)
To provide full HR administrative support to the Muscat office with the guidance from the Head of HR - Middle East
First point of contact for all HR operational staff queries
Advising on standard policy and procedure queries
Provides support to PRO(s) when liaising with external agencies and Government Departments regarding the application of visas and Government related documents
Placing adverts for roles on relevant job boards and social media, as directed by the Head of HR
Searching for appropriate candidates using a variety of search methods and social media, for referral to the Head of HR
Initial screening of CVs against pre-defined criteria for Business Services roles
Liaising with other Business Services departments to advise of new starters, ensuring facilities are ready for first day
Liaising with property agents and sourcing appropriate accommodation for new joiners where appropriate
Ensuring any employee's accommodation that are under the Firm's name are monitored and leases are cancelled properly when required
General administration for the absenteeism record
Co-ordinate new joiners including assisting in relocation and providing induction
Co-ordinates and manages all visa requirements/issues
Liaises with the Ministry of Manpower or Public Authority for Social Insurance as and when required
Co-ordinates with the health insurance company and maintains the employee cover list
Ensures performance reviews for all staff are completed annually on the set deadline and kept a copy on file
Maintenance of HR management systems records and maintenance of up to date personal files
Liaising with other Business Services departments to advise of leavers
Co-ordinate leavers ensuring that all bills, visas, final settlement are completed and finalised
Involvement in ad hoc projects as and when required

Office Manager Resume Examples & Samples

3+ years of experience as an Administrative Assistant, Analyst or Office Manager
Bachelor's Degree in Business or a related field
Working knowledge of Lotus Notes and Prezi

Office Manager Resume Examples & Samples

Establishing and managing filing systems
Responding to all enquiries and complaints
Coordinate employee leave and absences

Office Manager Resume Examples & Samples

Manage and control technology cost from planning/budgeting to control on spending including vendor invoice approvals, employee expense reimbursement approvals, regularly review and presentation of financial reports to technology managers
Drive vendor management through partnering with sourcing team to control cost, drive service excellence and mitigate risks to gain increased values from vendors throughout the contract life cycle
Proactively address our people?s issues, needs and concerns resulting in a more effective workforce through contribution to global initiatives related to employee engagement, mobility, training and mentoring
Support the delivery of global ICT?s communication strategy including creation of written communication materials and supervision of the implementation of division-wide program like Town Halls, Learning Series, training development and networking events
Lead the local space planning and management that supports long term growth in Shanghai
Supervise the local administration team that supports office management activities
Minimum bachelor?s degree
Fluent English and Mandarin language ability
Knowledge on management accounting and process control
Excellent communication and presentation skills upward, downward and laterally
Proficient in Microsoft Excel and Power point
Willing to do hands-on work
8+ years? experience in management accounting or COO function in both commercial and banking industry
Ability to manage multitasks in a high-pace, time-constrained environment, have ability to implement and maintain internal controls and the mindset for continuous improvement in department operating processes and procedures

Office Manager Resume Examples & Samples

Provide guidance and information to plant associates by communicating Payroll, Human Resources, OSC, and Home Office announcements
Serve as point of contact for questions regarding plant and company policies and procedures
Subscribe to the highest customer service standards by answering phones and greeting visitors and vendors in a professional manner. Direct callers to the appropriate department. Evaluate urgency of incoming calls to determine best course of action
Complete New Hire paperwork in conjunction with Human Resources
Approve, enter, and monitor associate payroll data
Provide direction to other office personnel
Maintain Vendor Net shipping programs
Enter and monitor production data in iSeries and Vendor Net
Partner with Home Office Buyer to formulate and maintain production schedule
Monitor and track received shipments of RGM merchandise, vendor samples, and special items
Create truck manifest and bill of lading for outgoing product
Complete additional assignments from plant management, including but not limited to
Sending and receiving e-mail messages, faxing documents, and making photocopies
Recording and transcribing minutes from monthly conference call with Home Office
Assisting with monthly and yearly inventories
Acting as back-up for other office personnel as needed during absences
Well-organized and flexible, along with the ability to multi-task, meet deadlines and have the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure
Strong computer skills, especially with Microsoft Outlook, Word, and Excel
Willingness to attend, or learn on-line, college classes to expand knowledge and learn new aspects of the job
Physical ability to sit for long periods of time and to endure prolonged exposure to CRT
Some college education
Knowledge of Microsoft PowerPoint
Supervisor experience preferably in Accounting

Office Manager Resume Examples & Samples

Greet clients and visitors in a professional manner
Answer phones and route calls to the proper personnel or take messages when required
Provide callers with information, such as the address, directions to the location, fax numbers, website information, and other related information
Receive and distribute incoming mail/overnight packages,station payments;post out-going mail
Provide clerical support to the sales department
Assist sales department by developing “warm leads” through outbound telemarketing
Order and maintain all station supplies, including general office supplies, furniture, and janitorial items
Maintain station Public File
Make public appearances on behalf of the radio station if needed
Additional duties and responsibilities may be assigned as necessary

Office Manager Resume Examples & Samples

Maintains professional and technical knowledge by attending educational workshops
Organizes and prioritizes large volumes of information and calls
Sorts and distributes mail. Responds to regularly occurring requests for information
Answers phones at the FWI corporate office. Takes messages, transfers calls, or fields/answers all routine and non-routine questions
Tracks and maintains the current FWI property sign out sheets
Operations reporting and travel coordination as directed by the Operations team
Orders supplies for the FWI Corporate Office and Field Operations employees as needed and tracks expenditures
Works independently and within a team on special nonrecurring and ongoing projects
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes

Office Manager Resume Examples & Samples

College degree/BA degree in Business)
Language skills: Fluency in English and Hindi
IT skills: General knowledge of MS Office programs (Word, Excel etc)
Time management skills -Be honest and trustworthy -Demonstrate sound work ethics
Ability to work in a small bureau with ever changing priorities, yet work at regional and global level with CNNI colleagues as well as internal and external business clients and partners

Office Manager Resume Examples & Samples

You will be responsible for the general well being of the office and those that work here. You will deal with the day-to-day operations as well as developing and managing longer term plans involving the office
ABOUT THE OFFICE:** We are a satellite office of Rackspace located on Folsom and 2nd in the SOMA neighborhood of San Francisco. The office size is 50-100 Rackspace employees (“Rackers”) from a wide range of organizations (product, sales, marketing, corp. dev., etc.). There is also a co-working space (“Geekdom”) with 50-100 additional non-Rackspace workers. We are looking for a positive, energetic office manager that is passionate about the well being of his/her colleagues. **PRIMARY RESPONSIBILITY**: You will be responsible for the general well being of the office and those that work here. You will deal with the day-to-day operations as well as developing and managing longer term plans involving the office. **RESPONSIBILITIES INCLUDE**: o Manages a small team in charge of the office operations. o Ensures the office is in good condition and coordinates repairs and upgrades when needed. o Manages the various vendors that service the office (food, drinks, supplies, repairs, cleaners, etc.) o Manages the office budget and working with Rackspace leadership to make sure the office is getting adequate funding. o Organizes office wide events for company announcements and social activities. o Speaks publicly in front of the office to convey announcements and activities going on concerning the office and Rackspace in general. o Develops activities to promote Rackspace culture and increase social engagement in the office. o Works with office services team to make sure the office serves the employee needs and is a great place to work. o Works with the IT group to make sure that employees have the resources to do their job. o Works with other members of the office leadership to help make sure employees are engaged and happy. o Helps out with managing the day-to-day needs of Geekdom, our Rackspace sponsored co-working space. o Ensures that appropriate office procedures and standards are developed, managed, and maintained. o Looks for ways to improve office efficiency and cost effectiveness. o Monitors work activities of office services personnel, including mail distribution, copy center, and/or basic maintenance and facilities management, etc. o Keeps management informed of schedules, priorities, and problems of the office o May investigate and negotiate contracts for best prices of office supplies with assistance from Purchasing or other members of the management chain; controls inventories of supplies. o May make transportation and travel arrangements and may coordinate activities with travel agencies and airlines in the absence of a Travel Coordinator
Is positive and enjoys helping people
Has experience managing small to medium size office spaces (50-100 people)
Is passionate about his/her colleagues' well being
Is organized and pays attention to details
Strong knowledge of PC applications (MS Office Suite)
Good time management and problem solving skills
Excellent written and verbal communication skills to present to both internal and external audiences
Excellent Project Management analytical, problem solving and negotiation skills
Ability to maintain strict confidential standards
Can take the initiative to start and lead on projects to improve the office and the Rackers here

Office Manager Resume Examples & Samples

Payroll & tax payments in accordance with local rules and regulations
General office management/administration of the bureau as well as employee needs as they arise
Year-end tax filing in accordance with local and company regulations
Customs handling
Office accounting and reporting to our internal accounting partners
Bank account management/cash management
On-boarding/off-boarding of local staff
Visa applications/work permits
Housing for permanent staff as well as staff that come to India on temporary assignments

Office Manager Resume Examples & Samples

Provide administrative and operational support for the equities legal / prudential team
Manage travel and meeting logistical arrangements including visa arrangements and travel itineraries (no calendar management is required)
Provide administrative and some technical support for existing systems
Document management (filing, printing, formatting, reporting) with potential to expand into assistance with standard product documentation and notices
Assist in the administration of internal, external and statutory reporting
Other administrative duties as required
Previous experience in a financial/professional environment or similar role
Proficiency in using Microsoft Outlook, Office and applications in Win 7 or above
Ability to work independently, multi-task and work under pressure
Team player and self-motivated
Ability to effectively interact with senior level management and ensure a high level of confidentiality
Demonstrate flexible attitude, working additional hours where required
Must enjoy working in an open plan, team environment
Strong organisational and prioritisation skills
Ability to solve problems and demonstrate initiative
Good command of English and be able to manage conversations with English native speakers. Mandarin / Cantonese language skills are advantageous but not prerequisite

Office Manager Resume Examples & Samples

Full responsibility and control of all accounts such as accounts payable and accounts receivable activities
Welcoming clients
Dealing with payroll (monthly) for all Irish staff
Credit Control activities as required
Bank reconciliations and completion of month end accounts
Office kit replenishment
IATI Qualification or similar an advantage
Experience with TAS Books or Sage beneficial
Strong Microsoft Excel and PowerPoint skills
Ambitious and ability to work on their own initiative and confidence to deal with customer queries
Will have very strong organisational skills and the ability to multitask, work to deadlines and work under pressure
Reporting to the two stakeholders. A position of great trust

Office Manager Resume Examples & Samples

Prior Office Management Experience Preferred
Japanese language proficiency - capable of reading and writing Japanese and communicate in E-mails in Japanese if necessary
Good Communication Skills, Both Verbal and Written
Exceptional Organization Skills
Professional Telephone Manner
Appropriate Mathematical Skills
Ability to Maintain Strict Confidentiality
Ability to Prioritize Effectively
Keen Attention to Detail
Ability to Work Well Under Pressure
Excellent Time Management Skills
Excellent and Accurate Data Entry Skills
Positive Attitude; Reliable and Dependable
Self motivator and a team player in multicultural setting

Office Manager Resume Examples & Samples

Minimum three years’ experience in the music industry preferred
Strong working knowledge of music industry trade and professional organizations
Prior experience coordinating special events preferred
Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets
Able to establish a constructive and informative relationship with employees, management, vendors and affiliates
Ability to interact professionally with a diverse employee population, and with all levels of staff and management
Able to work independently and with good judgment
Ability to prioritize multiple assignments to meet deadlines
Strong typing and proofreading skills

Office Manager Resume Examples & Samples

Assist with building maintenance and requests to include but not limited to
Conducting frequent walk-through inspections of Facility for safety hazards, equipment failures, and office aesthetics
Coordinate with building management and security to maintain optimal functioning of building systems including mechanical, fire/life safety, etc
Maintain master list of repairs. Lighting maintenance (change light bulbs)
Coordinate with contractors for facilities renovation and/or construction projects (such as HVAC, electrical upgrades, office relocation etc.)
Manage the daily maintenance of all office equipment including printers, photocopiers, and fax machines
Responsible for the upkeep, regular general maintenance, and negotiations for all equipment in all locations
Review the Financial information for the Facilities Department
Manage vendor invoices and all expenses pertaining to the facilities department
Develop and maintain department budget
Ensure charge backs to the various departments are accomplished correctly and on-time
Develop cost efficient programs; implement control processes for various divisions
Optimize Business accounts in the following areas: Messenger Service, Car Service, UPS/FedEx, Travel Services, Office Supplies, Furniture, Catering, and Carting Services
Responsible for all incoming and outgoing shipments and overnight deliveries
Supervise the reception function
Order, stock, and receive supplies including general office supplies, bathroom supplies and kitchen supplies
Coordinate events for office. Supervise the hiring, training and development of the Receptionists and all Facilities Coordinators
Liaison with building management personnel as situations arise
Manage the subleasing of office space and corporate housing
Coordinate office moves
Work with Finance and HR personnel on changes in personnel as the occur
Manage the conference room database
Manage the Corporate car database
Work with the various departments on their needs
Develop the necessary steps and actions for special projects as they arise and follow up with staff to ensure project requirements are completed in a timely manner
Charged with keeping ample and current supplies of all necessary resources for personnel to perform their task efficiently
Bachelor's degree in Facilities Management, Business Administration or related field is an asset
5 years experience in facilities planning and project management may be substituted for educational requirements
Demonstrated experience in utilization of current space planning techniques
Knowledge of the capabilities and administration of security card access and alarm systems

Office Manager Resume Examples & Samples

The Office Manager is responsible for organizing and coordinating local office operations and procedures in order to ensure organizational effectiveness and affiliate environment efficiency
The incumbent is to carry multiple functions including Marketing & Sales support, managing internal and external events, providing coordination and support for 3rd party service providers
The Office Manager is a key person in constant optimization and improvement of business support solutions
Ensure efficient office operation in cooperation with Property management company
Establishment and alignment of high-level standards of office procedures in alignment with Company’s policies
Handling of customers services and incoming orders
Handling of incoming/ outgoing correspondence
Management and supervising of external events (conferences, lectures, symposia) with Key Opinion Leaders participation in Austria and abroad
Logistics management for local team participation in internal and corporate events (Kick-Off Meetings, internal sales cycle meetings, trainings, team-buildings) in Austria and abroad
Ensuring proper travel support to invited physicians and local Shire employees (travel documentation, transportation services, accommodation)
Tracking up-to-date status and validity of contracts with external providers; initiation of renewal/ reconsideration of old contracts or provide technical implementation for new provider search and selection on a competitive basis
Management of contracts, negotiations and cooperation with external suppliers (event-management agencies, hotels, graphics, print, transportation, etc)
Vendor selection process technical coordination and filing
Prepare and follow up purchase orders
Coordinate and execute preparation of local marketing materials
Experience in an office administration position is essential
Working experience in similar responsibility, preferable in global pharmaceutical company
Good business and general English skills

Office Manager Resume Examples & Samples

8+ years executive administrative support experience required
2+ years supervision/management experience required
High level of proficiency with Microsoft Office suite, including Word, Excel, Access, and PowerPoint
Excellent communication, organization and project management skills
Ability to work with multiple business groups with diverse needs as well as external vendors (building management, equipment providers)
Team player with the ability to work independently, demonstrate initiative and exercise good judgement and discretion
Knowledge of office equipment and current office technologies
Bachelor of Arts and/or equivalent work experience
Experience working in the Financial Services industry
Experience managing Administrative Assistants

Office Manager Resume Examples & Samples

Minimum of five years’ experience as an executive assistant
Minimum of two years’ experience as an office supervisor or coordinator
Ability to manage multiple projects with a high degree of accuracy and professionalism
Proficient in using Microsoft Office
Must demonstrate ability to learn and continue learning new systems and willingness to take on additional responsibilities
Must demonstrate ability to work both independently and cooperatively in a team as needed and follow-up towards the successful completion of assigned task

Office Manager Resume Examples & Samples

2-5 years of related experience
Manage office recruiting activities in collaboration with recruiting team
Lead employee advisory committee; take lead role in planning and executing employee events
Work with regional and office managing partners on internal issues and inquiries
Maintain confidentiality of records, sensitive conversations and organizational knowledge
Oversee administrative team, including proofreading and typing of documents
Relieving on switchboard
Excellent interpersonal skills and a positive attitude
High degree of initiative; ability to think proactively and problem-solve
Excellent project management, decision-making, writing and oral communication skills
Ability to command the attention and respect of firm leaders
Strong computer skills, including knowledge of Microsoft Office Suite, web-based applications and email
Ability to maintain a high level of confidentiality and handle sensitive information
Ability to confidently and comfortably deliver presentations and speak in front of large groups
Ability to quickly learn firm policies, procedures, infrastructure and service lines
Knowledge of employment laws and best practices or ability to gain this knowledge quickly and efficiently
Knowledge of professional service environment preferred

Office Manager Resume Examples & Samples

Proactively address our people’s issues, needs and concerns resulting in a more effective workforce through contribution to global initiatives related to employee engagement, mobility, training and mentoring
Support the delivery of global ICT‘s communication strategy including creation of written communication materials and supervision of the implementation of division-wide program like Town Halls, Learning Series, training development and networking events
Supervise the local administration team that supports office management activities.*LI-KW1
Minimum bachelor’s degree
8+ years’ experience in management accounting or COO function in both commercial and banking industry

Office Manager Resume Examples & Samples

Poised and professional demeanor
Familiarity with Microsoft Office Suite and Outlook
Organized, resourceful, and detail-oriented
Experience supporting a remote office

Office Manager Resume Examples & Samples

Years of related work experience: 2-4 years
Previous experience in budget management
Construction and landscaping industry experience preferred

Office Manager Resume Examples & Samples

Assist Sales Manager with responding to clients, coordinating sales calls, email and direct mail communication. Assist in planning and coordination for site visits, FAMS and other sales activity
Ensure all sales administrative duties and all incoming inquiries are handled in compliance with established procedures including but not limited to: receive, enter and properly distribute all incoming leads to appropriate Sales Manager in a timely manner
Accurately manage all sales communication with clients including written proposals, group contracts and site tour preparation
Continually work to identify and solve areas of inefficiency within the sales department. Implementing changes and/or policies that will increase the overall productivity of the office
Maintain and update all merge forms for proposals and contracts. Insure integrity of documents with proper legal approval for new contract clauses
Process all group contracts within established procedures, making certain appropriate communication to client and all departments is property complete
Act as Delphi key operator and administrator for sales team, working through all issues, training and communication to insure data integrity
Manage at least 1 direct report (Sales Administrator) including time, labor, training and development, goals and annual performance
Build and maintain strong relationships with key stakeholders and internal departments including but not limited to: Reservations, Conference Services, Leadership, Leisure Sales and Revenue Management
Manage month end reports to insure accuracy and timeliness of reports and data to include, but not limited to: Sales Productivity Reports, Sales Pace Reports, Lost and Turndown Reports, IATA and Tax Exempt Reports, Delphi Data entry reports
Open purchase orders and process prepay requests for department, review/process invoices and submit to AP, accurately accrue/forecast for monthly spend, and record/track all POs, invoices and accruals in checkbook
Reconcile P&L statements for Sales Budget
Assist the Director of Sales in managing the financials (budgets/purchase orders/travel calendar/forecasts) for group sales

Office Manager Resume Examples & Samples

Supervises completion of basic accounting reports, which may include payroll, A/P, inventory, human resources support, office administration, and facilities support
Assures that all Company, Operating, Administrative and Business Conduct Policies, and normal business ethical standards are closely followed by all employees within their local Commissary
Maintains compliance with all Federal, State and Local laws and regulation that affect Commissary operations
Comply with Federal Regulations and Company safety policies and practices to promote safety awareness in the Commissary
Coaches and develops a strong staff that supports the Commissary with all financial, payroll, accounts payable and billing needs
Conducts annual performance reviews for the entire office team
Sources and recruits for all open office position within the Commissary. Develops a strong pipeline of candidates to fill any anticipated vacancies
Effectively ensures that all Wage & Hour processes are followed to ensure timely Payroll processing
Manages the ordering process for supplies
Partners with all levels of management to ensure that processes are utilized to complete daily and weekly cycle counts
Partners with all levels of commissary management and employees to assist in the inventory process
Completes all reporting requests as assigned by the Business Manager and/or GM
Provides immediate oversight of QA/WIMS Clerks and data entry process/purchasing process
Place orders with approve vendors for revenue, support and operating supplies
Maintain vendor compliance, receiving/temperature logs and ensure SOP compliance for purchasing
Manage receiving staff - briefing and schedules
Monitor and maintain proper inventory levels through the use of the buyer's tool, weekly counts, daily warehouse walk to check inventory on hand, dead stock, and proper rotations
Maintain accurate WIMS database regarding UPC's, pack size, product location, vendor setup and maintenance of WOH
Active participate in weekly conference calls
Two year college degree or equivalent work experience, 3 or more years of experience in office management
Minimum 2 years accounting/controller/office manager experience. Supervisory experience preferred
Excellent working knowledge of computers (MS Office)
Superior interpersonal and written/oral communication skills with the ability to relate well and cooperate with others to effectively coordinate activities and accomplish goals

Office Manager Resume Examples & Samples

Bachelor's Degree preferred. High School Diploma required
1 year of clerical experience preferred
Must have strong professional etiquette
Strong problem solving, analytical, and organizational skills

Office Manager Resume Examples & Samples

Process and project management skills
Ability to manage multiple priorities / streams of work and meet deadlines
Strong computer skills with advanced proficiency in MS Office, especially with Excel (Pivot, VLookup, Macros), Access, Word, PowerPoint
Exceptional leadership abilities

Office Manager Resume Examples & Samples

Bachelor’s degree in Business Administration or related field
At least 6 years of administrative executive support experience within a large, highly matrixed organization
Prompt follow-through and ability to set and accomplish goals in a fast paced environment with competing priorities
Ability to exercise poise, tact and diplomacy and handle sensitive and confidential situations
Analytical ability to gather and summarize data for reports and find solutions to various administrative challenges, and to prioritize work
Exceptional interpersonal, verbal, and written communication skills a must
Proficient in Microsoft Word, Excel and Power Point
Serve as the primary liaison between senior staff, department staff and branch management regarding the financial operations of the Association
Manage a variety of daily situations, whenever possible, on behalf of the SVP/COO and Vice Presidents of Operations
Manage and maintain the SVP/COO, Association and Program calendars
Supervise Administrative Assistant
Manage all aspects of the financial budget (i.e., personnel, ADP E-Time, office supplies, car service management, meetings and conferences), purchase. requisitions/PO and purchase vouchers
Assist in the creation of department budgets
Organize and maintain an effective filing and administrative system for SVP/COO and Vice Presidents of Operations ensuring efficient workflow
Draft and proofread correspondence, reports, and other documents
Maintain roster and assist in the production of agenda, pre-meeting materials, power point presentations, minutes, etc., including logistics, setup and equipment requirements
Manage the production and agenda for meetings, retreats and trainings (Executive Cabinet, Strategic Program Committee and Program Cabinets)
Coordinate all aspects of travel arrangements, including flights, hotel, local transportation, agendas and itineraries
Oversee, manage and maintain the Operations Complaint form, evaluating member complaint calls and communicating these complaints to the appropriate Association Office or Branch staff
Provide additional departmental support when deemed necessary, i.e. special projects
Create and follow-up on IT Help Desk tickets for acquiring equipment, software or repairs needed, for the operations department
Facilitate the development and implementation of policies, procedures, and processes to support management and business objectives

Office Manager Resume Examples & Samples

Proficient in Quickbooks 2015, Excel, Word, Outlook and Paychex
Demonstrable leadership abilities
Proficiency with Microsoft Excel
Prior construction knowledge

Office Manager Resume Examples & Samples

Proficient with Microsoft Office Products (Word, Excel, PowerPoint, Outlook)
Proficient in social media platforms (Facebook, Twitter, Instagram)
Good interpersonal skills and not intimidated by authority (or profanity)
Highly organized with strong attention to detail and ability to meet a tight deadline
Flexible to work nights and weekends as concert schedule demands
Passion for music, especially live music
Knows how to operate mac computers as well as an Apple Genius
Enjoys pets, especially French bulldogs
Doesn’t mind working alone
Very familiar with up-and-coming San Francisco Bay Area bands

Office Manager Resume Examples & Samples

3 years' experience in administrative role in a fast-paced office
Proficiency with Microsoft Office products
2 years' experience in booking travel
Public Notary license
Strategic sourcing and purchasing experience
Project Management experience
Budgeting experience
Basic arithmetic skills
Intermediate algebra skills
Event management experience $

Office Manager Resume Examples & Samples

Manage daily office activities and be the face of the office. Host local and international visitors including travel bookings, hotels and the master travel schedule
Coordinate facilities management requests with building management and other service providers. This will include office maintenance, repairs, cleaning services and the set-up for new or relocating staff
Coordinate telephone and computer/peripheral/copier equipment purchase, set-up, re-configuration and servicing requests with vendors, includes necessary set-up for new or relocating staff
Supervise common administrative functions such as phone coverage, mail collection and distribution, maintenance of common (IT) drive, common work areas, policing of conference rooms and meeting areas
Event management, including outings, holiday parties and office catering needs
Ensure upkeep of office space, coordinate office services, organize appropriate coverage. Develop and maintain adequate inventory of office and kitchen supplies and equipment
Track all office related expenses and invoices
Maintain all office equipment, distribution lists, manage IT needs of the office, set up computer and email accounts for new hires, and manage subscriptions to outside services
Office management experience with comprehensive understanding of daily office operations in a fast-paced environment
Administrative experience necessary
Outstanding verbal / written communication and interpersonal skills
Entrepreneurial, analytical, proactive, highly detail-sensitive team player
Ability to problem solve independently and propose innovative solutions
Ability to maintain composure, exercise discretion, and make sound professional judgments in an environment with heavy workloads and tight deadlines

Office Manager Resume Examples & Samples

Ideal candidates will possess a bachelor's degree in Finance or Accounting
5+ years of experience in AP/AR, payroll, guest ledger/city ledger and P&L
The ability to manage in a diverse environment with focus on client and customer services is essential
The ability to work closely with a team in budgeting, cost controls and monthly reporting is critical
Excellent Microsoft Excel skills required

Office Manager Resume Examples & Samples

Previous experience in a similar position (ideally graduated from a school specialized in Top Management)
Knowledge of all main Office Softwares (Word, Excel, Powerpoint and Outlook)
Autonomous, rigorous and organized
International background would be a must

Office Manager Resume Examples & Samples

Monitor and manage departmental budget. Reconcile expenses against monthly statements and track payments of invoices, purchase orders, and internal requisitions
Identify new vendors and negotiate rates for Career Center materials, event rentals, and space reservations
Hire, train, and supervise one full-time staff and approximately 10-15 student associates
Event management for Career Center departmental events and special programs
Monitor reported work hours and reconcile against budgeted and expensed hours
Maintain compliance records, ensuring that all staff have completed any required university and division training or certifications
Guide parents, students, and alumni through support calls for our web-based enterprise systems
Manage Customer Service Representative responsibilities when they are out of the office

Office Manager Resume Examples & Samples

Ensure the efficient and effective organization of the office and administrative operations of the facility, building or campus
Supervises and leads office and administrative support staff, as assigned, in the effective delivery of services for the C&W team, client, and tenants. Establishes standards and service levels and holds staff accountable. Assigns resources as needed for the building and operation. Develops, organizes, and conducts (as applicable) related on the job training
Develops and implements the processes, policies, and procedures to execute on the office services and operational needs of the facility
Responsible for the creation and maintenance a variety of management reports and records as they relate to building operations, services, vendors and contracts, work orders and repairs, budgets, billing and invoicing, payroll, tenants, space utilization, office equipment, purchasing, supplies, etc. Designs, maintains, and updates filing systems
May oversee the hiring, placement, processing, orientation, and on boarding and off boarding of building staff, and related human resource responsibilities and support
May oversee the collection of time sheets for the preparation of payroll, reviewing payroll registers and reports for accuracy, submission, and disbursement of checks for building staff
Ensures the proper coordination and related administrative tasks associated with move-in’s and move-out’s, facility events, meetings, conferences, room set-ups, and related functions and duties
Responsibility and oversight of all office equipment purchases and related service agreements, supply ordering and inventory, mail and copy services, telephone infrastructure, etc
May be responsible for the oversight and production of all billing, invoicing, work order tracking, budget controls and reporting, purchasing, payables, and related accounting and reporting functions
A four-year college degree is preferred. As a minimum, a two-year college or technical school degree is required
A total of 3 to 5 years of office supervisory experience is required, preferably within a professional office facility and setting
Experience should include organization of office operations, record keeping, management reports, supervision, hiring, basic human resources, development of organizational procedures and policies, operational support, budgeting and budget control, time sheets, supply requisitions, office systems and equipment, customer service, event planning and coordination, mail and copy work, communications, phones, and reception
The candidate must possess strong skills and literacy in most office computer products and software, including word processing (Word), mail merge, scheduling (Outlook), spreadsheets (Excel) and other data base applications
Must be proficient in communicating at all levels in both oral and written form and competent at reviewing, editing, and preparing professional, comprehensive letters, detailed reports and analysis, financial and data documentation, etc
Understanding of general accounting, financing, and budgeting is necessary. Working knowledge of account payables, receivables, budgets, invoicing, and expenditure control is desired

Office Manager Resume Examples & Samples

Manage and guarantee weekly disbursement of payroll, benefits, and taxes consistent with federal and state wage and hour laws
Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations
Audit payroll balance sheets, YTD earnings, etc
Communicate actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data sharing
Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union)
Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
Ideal candidates will possess a minimum of two years experience in accounting and payroll. Bachelor's Degree preferred
Ability to work in a fast paced environment and handle confidential information
The ability to manage in a diverse environment with focus on client and customer service along with strong interpersonal skills is essential
Must be able to work a flexible schedule that includes some weekend hours

Office Manager Resume Examples & Samples

Monitor and manage design, acquisition and installation of office layout and furniture
Coordinate preventive maintenance and repair programs on all building mechanical infrastructure
Direct and manage any facilities emergencies if any
Manage files, record systems, office supplies, inventory and assets
Manage and lead projects
Facilities management experience
Experience in relocation/renovation projects is a plus
Education or qualification in Building Studies / Building Services / Construction is a plus
Microsoft Office - Excel, Outlook, Word, and PowerPoint
Good command of verbal English and Chinese, knowledge in Japanese culture desirable
A team player and able to work with multiple stakeholders and differing degrees of seniority
(able to maintain relationships / liaise well with suppliers/vendors)
Responsible for and able to follow-up on requests and projects in a timely manner
Good organizational skills and ability to multi-task
Ability to perform and manage technically complex projects
Work independently without regular direct supervision
Must be a provider of excellent customer service

Office Manager Resume Examples & Samples

Manage team of administrative professionals, making sure the quality of their work matches the business's needs
Create a culture of positivity and consistent learning/development for the admin team and larger organization
Take strategic direction from management regarding events, office culture/morale, and office operations, and with the help of the rest of the admin team, apply that direction to the company
Assist with budgeting/planning for events, team development, etc

Office Manager Resume Examples & Samples

Managing accounts for office services and deliveries (phone, internet, electricity, etc.)
Assisting in strategy and implementation for acquiring new products
Managing a resale channel for reviewed products
Managing travel and expenses for editorial staff
A variety of editorial support tasks
Excellent in-person/telephone/email communication skills
Clear, clean writing style
EBay store management experience a plus
Good sense of humor, positive attitude, and proven dedication

Office Manager Resume Examples & Samples

Raiser's Edge or comparable database knowledge
MS Office Suite proficiency
Basic understanding of Outlook and Calendar Management

Office Manager Resume Examples & Samples

Manage the employee uniforms and safety shoes process, including ordering and returning for refund or exchange
Review and update SOX report and complete SOX requirements for the month
Submit monthly accruals with AP log on first day of close
Maintain stock of office supplies
Ability to complete payroll
Role of Safety Champion

Office Manager Resume Examples & Samples

Two years office management experience
Experience of working in a Financial Services environment
Ability to manage, prioritise and deal with varying demands within a busy environment
Line Management experience
Excellent knowledge of Microsoft programmes
Ability to communicate in an effective and efficient manner
Ideally experience working in a Research department
Languages are desirable but not essential
Knowledge of Peoplesoft

Office Manager Resume Examples & Samples

General office administration duties including, sorting out mail, ordering stationery, filing, archiving, and processing expense claims
Processing editorial payments
Dealing with general telephone enquiries
Managing multiple inboxes
Being first point of contact for internal departments i.e. facilities, accounts, IT
Working with editorial teams on magazine features from time to time
Excellent Organisational skills
Ability to multi-task and prioritise workload
Excellent Communication Skills both verbal and written
Proficient at Microsoft Office

Office Manager Resume Examples & Samples

Manage team of 3 SF-based administrative assistants and receptionist, including interviewing candidates for open roles, conducting annual reviews, approving PTO, and provides year end comp recommendations to management. In addition, escalating employee concerns to management and Human Resources in a timely manner
Coordinate recruitment for GIB SF including scheduling interviews, logistics, aggregating feedback on potential candidates, and, upon request, communicate offer/no offer decisions
Facilities Management, including, but not limited to: responding to maintenance issues, ordering supplies, upkeep of office, coordination of courier services, etc
Provide executive support to various MDs & Directors which includes, managing travel, managing multiple calendars, preparing expense reports and handling phones
Co-ordinating various office events such as holiday party, volunteer activities, sporting events, summer intern events, etc
Assist/Coordinate new employee setup in SF (order blackberries, computers, work station, etc.)
5 years previous administrative/office management experience
Ability to prioritize and manage multiple tasks and projects
Demonstrated computer skills, with an emphasis on MS office (Word, Excel and PowerPoint)
Good organization, follow-through, attention to detail and problem solving skills
Ability to take initiative, function independently, and work in a team
Ability to interact effectively with staff and clients

Office Manager Resume Examples & Samples

Proactively manage the calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
Compose, prepare and manage confidential correspondence, reports, and other complex business documents
Creates intricate presentations and schedules using PowerPoint and Excel
Answer and respond to incoming calls
Arrange travel plans and compile itineraries and documents for travel-related meetings
Maintain budget, payroll, expense records, financial records and confidential files
Arrange and manage executive offsite meetings and events
Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above
Ability to be resilient, composed, and positive in the face of pressure and conflict
Must have superior communication and organizational skills, able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
Exercise extreme judgment when handling confidential matters
Professional in all dealings with customers, vendors, and ARAMARK employees
Strong organizational skills and possess the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
Ability to work independently, handle multiple tasks simultaneously and manage one’s own time appropriately given changing priorities
Demonstrate the ability to act in a professional yet warm manner and maintain competency in a fast paced, demanding work environment
Must have initiative and decision making skills with the ability to make judgment calls to determine the correct action or approach in non-routine assignments and projects
Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)
Basic Spanish or Chinese language skills are a plus, but not required

Office Manager Resume Examples & Samples

Management of termination checklist
Any HR related queries
Daily collection & distribution of mails and parcel (all Singapore-based KO associates)
Supporting administrative duties for Pacific Group

100

Office Manager Resume Examples & Samples

Strong project coordination skills with the ability to leverage others in order to complete projects
Ability to build professional and respectful working relationships at all levels, internal and/or external to the organization and the ability to respond to client service issues in a courteous and professional manner
Exercise a high degree of discretion, technical competence and administration ability
High energy level, comfortable performing multifaceted projects in conjunction with normal activities
Work well independently and in a team with positive attitude, professional presence and exceptional customer service
Excellent interpersonal skills; ability to get along with diverse personalities; exhibits tact, professional attitude, maturity and flexibility
Use extensive knowledge of business practices and priorities to proactively respond to daily issues and requests as authorized, keeping them apprised of critical issues

101

Office Manager Resume Examples & Samples

Collaborate with the IBM Studio management team and representatives from other resident organizations to set and enforce workplace policies, including use of conference rooms, breakout rooms, mobile seating, etc
Manage the conference Room Wizard reservation system (email, phone and in-person)
Work closely with IBM RESO services on maintenance
Monitor strictly, the 51 Astor Place, 4th floor visitor access list
Act as the executive and client facing IBM Studio Concierge
Manage and order supplies (i.e. purchasing supplies via BOND)
Oversee internal events
Reset conference space after large events
Direct maintenance and facility requests to the appropriate organizations
Assist with special projects and events, as needed
Maintain an effective and attractive workplace

102

Office Manager Resume Examples & Samples

Bachelor’s Degree in related discipline. Three years in management in a law office of more than 25 lawyers (preferably a branch office of a large law firm) but not necessarily as an office administrator
Must have excellent supervisory and leadership skills and demonstrate willingness and ability to delegate
Working knowledge of computer software applications and programs, such as Word, Excel, Outlook and Power Point in a web-based environment
Thorough understanding of legal secretarial role and responsibilities, and attorney/secretary relationship
Strong problem-solving skills, writing and presentation skills, and coaching and developmental skills
Thorough knowledge and skill with interpersonal relationships and communications, both individually and in group settings
Strong influence-management, facilitation, motivation, and resolution skills
Ability to model and create an environment conducive to the values of collegiality and teamwork. Ability to take a leadership position in the office to support and encourage integration with other offices and alignment with the "One Firm" model

103

Office Manager Resume Examples & Samples

Establishing/maintaining relationships with office leads and employees; must be a trusted, knowledgeable, go-to resource
Working closely with office leaders on everyday issues and new projects
Supervising and coordinating overall administrative activities for the office facility, including supplies, maintenance, alterations, furniture, equipment, conference rooms, and appearance/housekeeping
Working with the director of operations and other department heads on internal seating setup and arrangements for office meetings
Working closely with all office administrators/assistants and departments to ensure day-to-day operations and activities are well planned and professionally organized, including agency events, client meetings, etc

104

Office Manager Resume Examples & Samples

Work closely with global HR Team
Assist in onboarding and off boarding of employees
Pickup, Sort & Distribute Incoming Mail daily
Prepare and ship outgoing mail
Answer incoming calls to PubMatic main telephone line
Assist with light travel and expense reporting assistance for managers
Process the weekly provisions order & restock the pantry and maintain appearance of kitchen area: light cleaning required
Manage office supply inventory
Book accommodations for visiting colleagues
Manage, maintain, and coordinate the reception area, conference rooms and corresponding calendars
Coordinate and organize office events

105

Office Manager Resume Examples & Samples

Assist the Centre team with the coordination and effective running of the office including the management of staff rosters
Assist the Centre Manager in all aspects of budgeting and reporting to ensure that information remains up to date and fit for purpose, relevant parties are well informed, and business KPIs are met
Provide efficient and proactive back office support to the Retail team ensuring that sales and retail KPI’s are efficiently delivered through magNET, that BRM packs are delivered accurately on due time
Timely update Brand Partner information via systems ensuring that this is accurate and current
Audit and monitor the activities of the centre office financial services, including cash balances, to ensure compliance with operational procedures and legal requirements, reporting any irregularities to the Centre Manager
Ensure that the necessary systems and support mechanisms are in place to respond effectively to customer issues and problems, liaising with the London based IT support team to ensure that any breakdowns in technology are resolved as soon as possible
Proactively seek opportunities for operational efficiency to save the business time and money and ensure the Centre is operating as cost-effectively as possible
Recruit, manage, motivate and develop direct reports to ensure that they achieve their potential and that their performance contributes to the achievement of business objectives
Complete Duty Management training and maintain participation in Duty Manager monthly rota
Other duties as required by the Centre Manager
The role holder will manage the Centre Service Co-ordinator
You are responsible for fully complying with the company’s policies and procedures
At all times you should act in the company’s best interests and in the best interests of those entities which we represent
You will occasionally be required on a rota’d basis to undertake duty management of the centre
Professional & Technical
Vision and Strategy
Drive for Results
Inspiring Leadership
Commercial Judgment
Entrepreneurial Spirit
Developing Potential
GCSE standard or equivalent
Good degree of financial and logistical awareness
Logical
IT skills: Advanced Microsoft Word, Excel, PowerPoint and Outlook
Advanced MAGNET
Advanced MRI

106

Office Manager Resume Examples & Samples

Comfortable working in a fast-paced environment
Ability to work unsupervised, both independently and in a group
Strong computer skills using a Mac

107

Office Manager Resume Examples & Samples

Approve office expenses for data entry
Input deposit into bank or review deposit
Reconcile Petty Cash
AR Collections Report
Month end close for 3 companies
Journal Entries
Reconciliations
Monthly Inventory
New Hire paper work and other HR Responsibilities
Set up new customers as needed in Encore
Minimum of four years’ experience in an administrative/accounting management position
Previous Supervisory experience even as a Lead or Assistant Supervisor
Intermediate level of Word and Excel
Prior experience with QuickBooks

108

Office Manager Resume Examples & Samples

5-10 years of experience in an Office Management function in a fast-paced, corporate environment of some scale
Experience managing support staff
Exceptional verbal and written communications skills
Experience with essential general office duties/skills including Microsoft Office Programs

109

Office Manager Resume Examples & Samples

Provide and maintain high quality presentation of the business premises and facilities including equipment, security and cleaning
Provide professional, pro-active administrative and reception infrastructure, confident handling of all incoming enquiries
Meet and greet office visitors in a professional manner
Procurement including purchasing card payment processing & understanding of internal controls & procedures
Prepare estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
Excellent and proficient preparations of presentations, charts, letters & documents
Monthly T&E and P-Card reconciliation & reporting
Co-ordinate meetings and events. Able to confidently communicate & liaise with all parties at all levels
Confident & responsible relationship with clients and executive assistants as well as relevant key personnel & direct reports
Audit, Business Continuity and Compliance – maintain BCP plan, compliance to policy and Audit findings
Maintain accurate client database & document repositoryConduct orientation programs for new employees
Assist CM with Diary/e-mails/Travel/Admin Support and arranging Travel for other team members
Process invoices, purchase orders & interface with Finance Dept as needed
Coordination of admin matters: mail, couriers, stationery
Develop and maintain country Business Continuity Management (BCM) Plan

110

Office Manager Resume Examples & Samples

Responsible for all office administrative duties including preparation of presentations, scanning documentation, filing, organizing couriers, ordering stationery supplies
Arrange travel logistics for the Managing Director and the Sales&Marketing team as required
Liaise with the internal finance team in the execution of new and existing client / supplier contracts
Provide administrative/co-ordination support for any marketing and public relations activity as requested (Client seminars, industry conferences, client events, etc)
Telephone answering, taking messages, and dealing with first line queries
Meeting and greeting clients, providing refreshments for visitors
Must be able to speak Cantonese and English fluently, additional language skills would be an advantage
Proficient in Microsoft office and Chinese Word Processing
Self- starter who is able to work under minimal guidance

111

Office Manager Resume Examples & Samples

Promotes an understanding of Enterprise Support Services (ESS) goals and contributions to secure necessary support from others to achieve business unit goals
Serve as liaison with building management on all facility, life, safety, security, etc
SPOC for Office Managing Partner or designee on ESS services
Responsible for administrative support assignments
Influences customers and/or organizational leadership to accomplish operational objectives
Meets or exceeds the administrative needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value
Sets up full project plans rapidly for teams including; objectives, milestones, priorities, teams, calendar and nature of deliverables such as office moves
Anticipates what customers will want and follows up on a regular basis
Creates a knowledge transfer culture within the team
Excellent communications and customer service skills
Attention to detail and strong organizational skills are essential
Experience managing budgets
Ability to manage without authority
Demonstrates basic understanding of specialized industry and/or a specific sector
Must be experienced with all Microsoft Office Tools
Manages mid size team of up to 15 pp
Must be flexible to travel within the firm/country
Schedule must be flexible during office moves
Bachelor's degree in a related discipline, or equivalent work experience
Approximately 6-8 years of related experience

112

Office Manager Resume Examples & Samples

AAS or BS/BA in Accounting, Administration, IT, or related business field with three to five years of related experience
Experience with trouble shooting PC/Laptop, network printers, and related issues
Experience updating website material desired
Acute attention to detail with a level of confidentiality required
Experience with MS Word mail merges and label printing
Ability to manage multiple priorities while ensuring superb customer service to employees and managers while ensuring deadlines are met
Strong software skills including Microsoft Word, Excel, PowerPoint, Publisher, Adobe, and Google Docs/Drive
Experience with accounting, membership, or other relational databases required
Experience managing small VOIP phone systems
Experience with accounting software such as Sage, QuickBooks, ThinSoft, etc. required
Knowledge and commitment to the YMCA mission and its core values of honesty, respect, responsibility and caring
CPR and First Aid certification or ability to attain certification within 30 days of hire
General Accounting Functions

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Office Manager Resume Examples & Samples

Owns the Ambulatory Market from a marketing standpoint, with a primary responsibility of assisting the team to drive leads to enable the sales team to effectively sell
Works with Digital Marketing Team on demand and lead generation effort for this market segments
Works with Marketing Team writers, designers and technical staff members to assist with the creation and implementation of marketing campaigns for all products within the ambulatory market. Campaigns include email, social media, PPC, direct mail, webinars, and other strategies
Makes recommendations on all marketing promotions to drive sales revenue
Makes recommendations on the development of marketing collateral for the ambulatory business segments, including customer and campaign messaging
Identify and make recommendations on trade show participation and industry affiliations
Tracks marketing activities and results, and stays abreast of pipeline growth
Serves as the “Voice of the Customer.”
Develops deep understanding of our customers – how they buy, why they buy, when they buy, and how to reach them
Works with the overall Marketing Team to make recommendations to improve win/loss ratios using analytical and personal interviews with customers
Becomes expert on product and serves as resource to sales team on messaging and positioning
Works with Sales Strategy on demo data, stories, and scripts for product demos
Conducts high-level presentations and webinars as needed
Works with Product Management and Sales Strategy to maintain understanding of competitors and develops winning strategies, and serves as resource for Sales Team in competitive positioning
Assists with RFP responses when needed
Develops and maintains relationships with consultants and industry influencers and state and national associations such as MGMA and HIMSS
Participates in tradeshows as needed
Maintains up to date expert level knowledge of industry and regulatory trends that influence product requirements, purchasing and utilization
Minimum 5 years’ of experience in an Ambulatory practice organization or relevant healthcare company
Results-driven, able to work independently to achieve set goals in a fast paced environment
Comfortable interacting with a variety of stakeholders (e.g., sales, marketing, development, technical services, etc.) with a demonstrated ability to lead through influence
A quick learner, with technical and business acumen
Effective and clear written and verbal communication skills -- a must to be effective in this position
Excellent organizational, analytical, and planning skills with good attention to detail
Highly self-motivated and self-directed with the ability to juggle different tasks and effectively balance priorities
Ability to be flexible and work under changing priorities; comfortable with ambiguity
Industry knowledge of healthcare administrative or clinical transactions/workflows is a plus
Minimal travel required mainly for trade shows and company meetings
Bachelor’s degree or equivalent relevant experience required

114

Office Manager Resume Examples & Samples

Office management - Administration, liaising with suppliers, dealing with clients, health and safety, call handling, managing the cleaning company etc.)
IT and telecoms - Managing mobile phones, providing IT support including troubleshooting, security and administration
Business support - Proof reading documentation, presentations (using PowerPoint), travel and accommodation bookings
Human Resources - Recruitment procedures, starters and leavers, absence and sickness records, annual leave requests
Previous experience of working to tight deadlines and working in constant change
Able to have the drive, initiative and ambition to work in a busy environment
Strong commercial awareness
Excellent interpersonal skills to be able to build internal and external vacancies
Willing to work autonomously and to use your initiative when required

115

Office Manager Resume Examples & Samples

Serves as office manager. Supervises at least two full-time staff or the equivalent, coordinates personnel actions for department staff and/or faculty, oversees records and filing systems, controls equipment and supplies, and coordinates electronic information systems and facilities and space planning for operations and staff reporting to supervisor. Examines workflow and revises processes to improve efficiency, as needed
Coordinates implementation of department policies and procedures. Maintains currency or revisions to department, school and/or university policies and procedures. Develops forms, flowcharts, systems requirements, etc., to facilitate implementation
Reviews and prioritizes incoming calls and correspondence on behalf of supervisor. Responds to inquiries or refers to supervisor, as appropriate
Acts as liaison between supervisor (and/or other senior department administrators) and their subordinates for communicating information, assignments, priorities and special requests. Monitors status of pending items and follows-up, as needed
Assists in budget development by gathering, analyzing and reporting data. Provides projections and recommendations, as requested. Monitors assigned budget lines and reports variances
Assists in fundraising activities. Researches and identifies funding sources, proposal requirements, deadlines, etc. Coordinates preparation and submission of proposals and all auxiliary materials
Assists in contracts and grants administration. Monitors budgets, prepares and submits reports. Interacts with university contract administrators and funding agency officers to provide information, resolve problems and coordinate on-site visits
Coordinates department public relations functions, as assigned, which may include special events, conferences, seminars, etc. Negotiates with vendors for sites, facilities, catering, guest accommodations, etc. Coordinates production of promotional materials

116

Office Manager Resume Examples & Samples

Oversee all office services (including reception, mailroom), interface with the Landlord, Admin Services/ C & W in NYC and San Francisco & a few facilities vendors (e.g. janitorial contractor, HVAC contractor, exterminator etc.)
Send “Work Speed” Work Requests to the landlord for on demand services
Gatekeeper of Time Inc security ID cards and JLS Access Cards, including distribution of visitor pass to guests, requesting new or replacement ID card for staff, report lost ID cards or termination to JLS or TI
Set up audio/visual conferencing, arrange food services for special onsite events
Monitor pantry, conference rooms, library, mailroom, and common areas
Review and approve a few monthly invoices (e.g. FedEx, UPS)
Proficiency with Microsoft Word
Basic working knowledge of Excel
Receive, count, and verify all incoming packages, parcels, freight, etc
Deliver packages to departments and workstations
Process, sort, and stage packages for delivery
Prepare all appropriate shipping documentation
Log all incoming and outgoing packages and freight, etc
Perform all scheduled and unscheduled pickups and deliveries at JLS and other offsite locations utilizing company vehicle as needed
Set up before meetings and breakdown/cleanup after meetings
Coordinate/facilitate any office/equipment moves
Some minor maintenance of the staff pantries, conference rooms, library, mailroom, and common areas
A total of 3 to 5 years of office supervisory experience is preferred, preferably within a professional office facility and setting

117

Office Manager Resume Examples & Samples

Answering phones in a clear and professional manner
Daily invoicing
Assist with customer enquiries
Debtor control
Fluent in Cantonese, Mandarin and English
Sound organisational skills and a pro-active approach
A friendly, team focused attitude
A keen eye for detail
Experience using MS Office, utilising programs such as Outlook, Access, Word & Excel and MYOB
Able to work autonomously as well as in a team
Have a high level of proficiency along with a mature and pro-active mind set

118

Office Manager Resume Examples & Samples

Information Management: manage calendars and databases, process expenses, organize meetings, serve as a technical lead for and manager of small projects
Office Management: Help oversee the initial fit out in our new, beautiful Mayfair office. Manage service providers and supplies, coordinate duties for multiple offices
Travel management:Book travel and build venue strategy for client outreach, solve logistical challenges associated with a rapidly evolving team travel schedule
Event Planning:Plan and organize 3-6 events a year, both internal partner events and external client events. Managing venue relationships, service providers and invite lists, organize food/entertainment and presentation related IT, and other program elements
Community Outreach and Team Building: Help build the credit fund's community -organize team building activities and educational opportunities like "Lunch and Learn," and coordinate the fund's annual Art Grant with local art schools
Fluency in at least two languages
Attention to detail, independent thinker and problem-solver
Experience event planning and speaking to clients
Software familiarity - especially Outlook, Excel, Word and PowerPoint
Ability to quickly learn new tools and technologies. Ability to communicate and coordinate with a diverse range of people and job functions
Availability to occasionally work late/weekends when needed. Availability to travel for events we may run outside London may be needed as well

119

Office Manager Resume Examples & Samples

Procurement including purchasing card payment processing
Ensure internal controls & procedures are completed with vendor contracts
Excellent and proficient preparations of presentations, charts, letters & documents=
Monthly Travel & Expense and Purchasing card reconciliation & reporting
Audit, Business Continuity and Compliance – maintain Business Continuity plan, compliance to policy and Audit findings
Maintain accurate client database & document repository
Conduct orientation programs for new employees
Assist Country Manager with Diary/e-mails/Travel/Admin Support and arranging Travel for other team members
Process invoices, purchase orders & interface with Finance department as needed

120

Office Manager Resume Examples & Samples

Highly autonomous, self-directed, and comfortable working within an entrepreneurial environment
2+ years total experience: at least
Experience coordinating and managing vendors
Strong interpersonal and communication skills; experience in effectively communicating procedures and processes within organizations
Can write and speak in English
Located in São Paolo, Brazil

121

Office Manager Resume Examples & Samples

Liaiseswith HR Partners in the Dallas Office regarding employee on boarding
Partnerwith Talent Acquisition to ensure a positive candidate experience Supervisesand coordinates overall administrative activities for the office
Supervisesthe maintenance office areas and equipment, as well as housekeeping of officefacilities
Managesthe purchase and vendor relationships ofoffice supplies and catering
Managescompany assets and any office expenses
Responsiblefor the facilities day-to-day operations (such as distributing building accesskeys, etc.)
Participatesas needed in special department projects
Bachelor’sdegree strongly preferred
Aminimum of four years of previous experience in office management
Organizational,multitasking and decision-making skills are essential; knowledge of certaincomputer programs, such as Microsoft Office, might be necessary
Canmanage multiple projects in an fluid environment

122

Office Manager Resume Examples & Samples

2+ years of experience in a Corporate setting as an Office Administrator or Assistant
Basic knowledge of Employee Benefits and 401k Retirement plans
Microsoft Office/Suite proficient (Outlook, PowerPoint, Excel and Word)

123

Office Manager Resume Examples & Samples

Maintain and oversee sale day process and flow according to company policies
Develop and implement training methods to ensure all employees have essential job skills
Maintain and develop office staff by recruiting, selecting, orienting, training and supervising employees, and by providing educational opportunities. Counsel and discipline employees as necessary. Plan, monitor and evaluate job performance, and conduct performance appraisals
Plan office layout, develop office budget, schedule expenditures, analyze variances and initiate cost reduction. Prepare activity and sales reports for management upon request
Maintain and monitor systems to process customer transactions according to established guidelines. Monitor and keep current with Department of Motor Vehicle laws and regulations
Interact and coordinate with corporate when new procedures are needed, develop and implement improvements in methods and systems to ensure smooth flow of work and customers' satisfaction
Interact and coordinate with corporate to develop and administer proper procedures for floor plan payments
Ensure that all customer payments are processed on day of receipt for timely deposit
Work closely with Accounting and MFS Collections departments regarding customer payments and monitoring Working Cash Reports
Administer and supervise all title processing for operating location transactions
Actively work with other departments to create strong relationships and increase efficiencies
Review work volumes, plan and continuously monitor staffing levels to ensure efficiency, quality work product, and effective customer service; review departmental performance against key performance indicators and metrics and develop and execute strategies for improvement

124

Office Manager Resume Examples & Samples

Assists Directors, Executives and Project Managers with special projects, including, but not limited to, PowerPoint presentations, statistical analysis projects to include generating charts and graphs, legal document review and summarization, and research projects as assigned
Coordinates reservations and travel arrangements for Directors and Executives for business-related seminars, conferences and out of town meetings as requested
Creates master calendar for Facilities to include all functions, social events, monthly standing meetings, regional meetings, safety meetings, construction & design meetings and other meetings as requested
Establishes and maintains departmental filing system to ensure prompt filing of documents, purging files periodically as allowed by record retention guidelines
Facilitates meetings including arranging location, sending out meeting notices, collecting requests for agenda items, preparing meeting hand-outs, arranging for devotionals, taking minutes, communicating meeting schedules, and maintaining meeting records
Handles routine correspondence. Composes letters/memos/reports for Directors, general and self as appropriate, relying on own initiative or from Directors written or verbal direction
Maintains daily appointment schedules for Directors, Executives and Project Managers. Coordinates calendars with the master Facilities calendar
Maintains knowledge of methods, materials, tools, equipment, and technical skills to provide expertise in performing specified tasks with accuracy, polish, and professional outcomes
Opens sorts and distributes mail. Forwards mail to other areas for action or follow-up as appropriate. Ensures that outgoing mail is processed in a timely manner, using the best means possible (i.e., certified mail, registered mail, UPS, FedEx, etc.)
Provides assistance with contract compliance by expediting contracts as necessary and obtaining signatures on contracts and forwarding copies as appropriate
Screens calls for the Director and Executives. Handles all inquiries within empowerment. Arranges call-backs to protect Directors time. Provides back-up materials for call-backs. Routes calls elsewhere as needed
Screens patient or customer complaints or concerns and directs as appropriate for resolution
Screens visitors to control interruptions. Announces appointments as they arrive. Makes Directors aware of waiting appointments to assist them in staying on track with their schedules
Maintains domestic water and waste water County and State reports, contracts, forms and permits
Prepares and distributes internal facility communications regarding scheduled utility interruptions and works with staff in all departments to mitigate impacts resulting from interruptions
Provide basic accounting tasks as required to prepare purchase orders, cost estimates, coding of invoices, and rectifying payment with the AP department
Use of computer systems to support work order system
Ability to produce work in modern word processing, spread sheet and graphic software
Maintains and revises as needed and required Department Policies and Procedures
Provides base station support for hospital radio communications
Willingly performs other duties and innovations as assigned
High School Diploma Required/College Preferred
One year certificate from college or technical school in office administration preferred
3 -5 year’s experience as an Administrative Assistant
Ability to work independently on assigned projects
Ability to communicate effectively/written and verbal
Good organization skills required
Proficient in Microsoft Word, Excel, Power Point and Publisher

125

Office Manager Resume Examples & Samples

Proactive support of development relative to core business along with being reactive to Front Office initiatives and Customer requirements, in order that business is handled in a controlled and timely manner to customer satisfaction
Oversee and support the production of the teams, monitor the output, investigate and resolve any issues that are escalated
Identify and resolve errors promptly and report promptly to Senior Management
Staff Management-development, cross training, discipline and appraisals
Adherence to and compliance with the Quality Management System (QMS)
Thorough understanding of FX & Money Market products
Proven Man-Management skills having managed multiple groups with diverse skill sets
Expected to have knowledge of reference data requirements across multiple systems
Expected to have demonstrable AML knowledge
Good control mindset, strong error analysis capabilities
Demonstrable product knowledge – Treasury Products
Demonstrable knowledge of FX & MM systems
Demonstrable knowledge on Money Laundering procedures
Demonstrable Man Management skills in particular team building
Demonstrable communication skills
Demonstrable negotiation skills, covering documentary technical, legal or general contract matters at meetings, conference calls or general management issues
System use skills on Microsoft Office Manager product

126

Office Manager Resume Examples & Samples

General Office Management
Office coordination
Organize office
Reception operation (Maybe - not 100% confirmed if required)
Organize office events
Executive Assistant to CEO
Expat support
Book travel
Organize travel
Price handling
Invoice handling
Experienced Office Manager
Bilingual Japanese & English
Can plan and prioritize tasks do manage a high workload
Confident to work with Senior managers and staff at all levels
Happy to work in a fast paced dynamic office
Happy to work in a flat - multicultural office
Confident in making decisions

127

Office Manager Resume Examples & Samples

Answering phone lines and acting as a gatekeeper
Managing outlook calendar including scheduling appointments confirming meetings, coordinating with other Assistants
Scheduling conference rooms for meetings
Tracking and processing invoices including assigning cost code and receiving approval from manager
Enter contacts and prospective leads into both the database and Outlook contacts
Meeting and greeting guests
Coordinating travel arrangements including flights, visas, cars, hotels, and other reservations
Completing detailed expense and out of pocket reports including tracking receipts and charge codes
Copying/binding marketing materials for Investor meetings
Working on various ad-hoc projects including presentations
Monitor email correspondence, alert professional of any urgent issues
Coordinating food ordering and delivery, maintaining office supplies and equipment and seat locations for new hires
Coordinating with other Blackstone offices
Coordinating temporary assistant needs when necessary
Ordering supplies and keeping kitchens stocked
At least 5 years of experience, preferably within financial services
Be extremely organized, responsive and efficient with a high level of attention to detail
Be a collaborative team player
Experience with coordinating travel arrangements and processing expenses
Experience with processes expense reports using Concur would be a plus
Ability to multi-task and prioritize time sensitive work
Be comfortable interacting with executives and professionals
Strong Microsoft Office skills (emphasis on Outlook, PowerPoint and Word)
Contribute to a positive culture
Maintain can-do attitude and demonstrate grace under pressure

128

Office Manager Resume Examples & Samples

Market Leader or Director of Market Operations
Demonstrated experience should include
5+ years of administrative support experience
2+ years of executive level support experience

129

Office Manager Resume Examples & Samples

5-8 years' experience performing similar functions
Accounting firm or professional services firm experience
Basic understanding of technology including phone systems, office equipment, computer equipment, etc
Strong proficiency with all Microsoft Office applications
Proven ability to take direction and work independently
Outstanding time management, multi-tasking and organizational skills
Proven ability to maintain confidentiality

130

Office Manager Resume Examples & Samples

Manage office equipment and supply needs
May coordinate office building/facility matters (maintenance requests, communications, access cards, etc
5-8 years of experience in a related field or area
3+ years supervisory experience
Bachelor's degree

131

Office Manager Resume Examples & Samples

Responsible for answering the main phone line in a polite and professional manner
Ensure that all New Business references/leads/phone calls are directed to the appropriate CM employee in a timely and professional manner
Responsible for the coordination of all office supplies including inventorying supplies and cross checking deliveries and invoices to ensure ordered supplies are received and accounted for as well as ensuring the supplies are kept secure
Purchase of all office/kitchen supplies, as well as keeping the kitchen stocked with the supplies
Ensure that the reception/kitchen areas are maintained and organized and that any dishes are put away
Responsible for handling all courier requests both incoming and outgoing including tracking of all courier deliveries as well as reconciling monthly invoices for all courier expenses
Assisting with the administrative needs of various departments, including mailings, faxing, etc
Greeting and assisting visitors to CM including providing access to the building
Work with the Office client teams to prepare for client visits and order items for catered meetings
Order food, setup & cleanup for New York office functions (Town halls, Company events, and other events)
Coordinate all business cards requests on a bi-monthly basis
Send out new employee announcements to all offices
Provide assistance to various CM employees on an “as needed” basis and complete other duties as assigned
Prioritize and maintain the day-to-day office operations
Keep the general office areas organized, cleaned and professional looking, including the conference rooms
Work with vendors in the building and contact them when problems occur
Provide a clean desk space for new employees; help pack up former employees desk items
Manage office floor plan

132

Office Manager Resume Examples & Samples

Manage the office operations such as subscription renewals, office equipment, accounting processing, personnel, assisting executives with administrative tasks, and answering incoming calls
HR and Payroll liaison responsibilities including new hire set-up and paperwork, address changes, vacation tracking, and time sheet processing. Oversee the process flow of A/R, A/P, vendor invoices, check request, and billing worksheets for the office
Prepare expense reports and reconcile monthly statements; Interface with clients and all levels of staff; will help resolve complex inquiries from both clients and account staff
Will act as the point person for Department of Labor/Equal Employment Opportunity regulations compliance, employee benefits questions and administration, and will work closely with FleishmanHillard’s corporate offices, located in St. Louis
Manage client and internal billing projects and inquiries
Interface with clients and all levels of staff; will help resolve complex inquiries from both clients and account staff
Schedule and maintain calendar of appointments, meetings and travel itinerary for senior level executives
Prepare proposals, presentations, charts, tables, memoranda and letters using Microsoft PowerPoint, Word, Excel and Outlook
Research assistance on various projects and proposals
Will deal with sensitive and confidential information on a daily basis
5+ years of administrative experience
Experience in a billable environment is a huge plus, as is solid understanding of a client service environment
Understanding of accounting software and practices
Experience proofreading work for accuracy
Expert skill level in Microsoft Word, Excel and PowerPoint. Design and desktop publishing experience is a plus
Ability to multi-task, meet deadlines and handle changing needs of clients
Ability to illustrate a results-focused approach and commitment to going the extra mile for team members and clients
Energetic, self-starter and resourceful problem solver – gets things moving and keeps them on track. High attention to detail, with the ability to manage multiple ongoing activities

133

Office Manager Resume Examples & Samples

Marketing support (15%)
Some experience working in an office environment
Good knowledge of Word, Excel
Experience in conducting basic desk research
Native-level Mandarin
Tertiary education degree preferred

134

Office Manager Resume Examples & Samples

3-5 years' experience in a similar role
Proficient with the Microsoft Office Suite
Excellent verbal and written communication skills, strong interpersonal skills
Friendly, energetic and a positive attitude
Demonstrates flexibility, self-motivation and strategic thinking
Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Ability to interact and communicate with individuals at all levels of the organization
Experience with HR, financial and expense reporting systems a plus

135

Office Manager Resume Examples & Samples

Clinic policies and procedures
Medical terminology and insurance practices
Computer programs and applications
Grammar, spelling and punctuation to communicate in written format
Billing practices, CPT and ICD-10 coding
Managed care, Medicare, and Medicaid guidelines
Effective personnel management including training staff and delegating duties
Trouble-shooting insurance problems and appealing claims
Maximizing insurance collections
Marketing and public relations
Work effectively as a team member with providers and other staff
Flexibly respond to changing demands
Plan, organize, prioritize and direct the work of others
Identify claims problems and recommend solutions
Interpret and understand insurance benefits and reimbursement
Communicate clearly and concisely
Ability to establish and maintain effective working relationships with patients, employees, and the public

136

Office Manager Resume Examples & Samples

Listening—Lets others speak and seeks to understand their viewpoints
Integrity—Does not take shortcuts. Earns trust and maintains confidences. Speaks plainly and truthfully
Proactivity—Acts without being told what to do. Brings new ideas to problems
Flexibility—Adjusts quickly to changing priorities and conditions. Copes effectively with complexity and change
Follow through—Lives up to verbal and written agreements, regardless of personal cost
Efficiency—Able to produce significant output with minimal wasted effort
Experience working with underserved communities, families and/or students
Excellent organizational and communication skills
Friendly and able to work well with others in a fast-paced environment
Commitment to the belief that outstanding school leaders, staff, and teachers can achieve excellent outcomes for all students
Ability to multi-task and work within an ambiguous, fast-moving, start-up environment, while driving toward clarity and solutions
Extreme flexibility, with a strong work ethic and an entrepreneurial spirit to accommodate high levels of responsibility and multiple priorities
Prior administrative experience desired
Computer literacy, including Microsoft Word and Excel
Experience working with Ohio information and data systems (EMIS, ODDEX, SOES, etc.) desired

137

Office Manager Resume Examples & Samples

Applies knowledge of administrative and business processes, personnel management, and budgetary controls
Evaluates financial and Human Resources management activities to ensure compliance with state and federal laws, rules, and regulations
Manages, develops, interprets, and applies policies and procedures
Consults with senior management on matters related to administrative/business management activities and implements administrative policies and procedures
Serves as a resource to others in solving moderately complex problems
Manages through subordinate supervisors' activities to support the organization's mission

138

Office Manager Resume Examples & Samples

Vendor Relationship Management – work with office and certain plant vendors to ensure services are priced at a value to NRG and delivered in accordance with specifications. Includes obtaining quotes and working with a wide variety of vendors; management of approved and qualified vendors including system documentation and involved in coordinating RFQ information to vendors and obtaining quotes – responsible for selection of vendor in some cases; utilize SAP system to manage work orders and purchase orders; and assigned as facility Purchasing Representative and related procedural requirements
Inventory Management - Inventory is properly secured, identified and reported and that inventory is procured in accordance with company policy
Customer Management – Support customer billing and related customer service calls as well as support customer events and promotions and perform pricing analysis and contract management
Overall Responsibility for Administrative Facilities Management including investigation of and purchasing office supplies, office equipment (including telecommunications, IT equipment and services, etc). Responsible for office and plant appearance, renovations and office moves including management of facilities maintenance vendors
Supervise office staff
Responsible for provision of overall administrative support for General Manager (and other managers as assigned) including scheduling, travel arrangements and expense reporting – supervise office staff. Also responsible for administration of office programs to employees such as distribution of information, scheduling and coordination of human resources activities such as drug testing and other physical testing requirements and other employee relations programs such as management of marketing materials, uniform purchasing, etc
Ability to effectively communicate (verbal and written) at all levels of the organization
Ability to prioritize and accomplish tasks assigned by multiple sources
Ability to manage vendor and customer relationships including contract management process and contract negotiations preferred
Associates degree or BA/BS in business related disciplines or equivalent work experience
Minimum of five years working in office administrative position or equivalent

139

Office Manager Resume Examples & Samples

Office administration – scheduling conference rooms, managing visitors and reception, package and postage deliveries and pick-up, employee requests, supply orders
Facilities management – work with landlord and Facilities team to coordinate facility maintenance and escalate any infrastructure issues
Fleet management – manage all SolarCity vehicles assigned to the office (both operations and sales), maintain vehicle records, maintain driver assignments in fleet management system, coordinate with Fleet team on all new orders, vehicle transfers and maintanence
Vehicle ordering – work with fleet team to place ane manage orders for all Sales cars, administer vehicle documents, assign vehicles to drivers, manage inventory to ensure minimal excess vehicles against need
Design filing systems and ensures that these systems are up to date
Maintain the office budget and records all expenses
Ensure that personnel files are up to date and secure, and that transfer and disposal of records are carried out effectively
Ensure that there are adequate office supplies available for use and work with Facilities team on Office Supply needs and budget
Handle customer complaints and inquiries
Ensure that all the office policies are properly communicated to the staff
Conduct new employee orientation using standardized materials from PE, promote Peer Mentor Program among hiring managers, and follow-up with new employees at the end of their first day
Train new employees in office procedures, telephone systems and office equipment
Serve as primary point of contact for home office with Facilities, Fleet, HR, Accounting and IT departments at headquarters
Coordinate with HR and IT departments regarding new employee equipment setup, desk locations
Coordinate with Facilities on new infrastructure needs or improvements (furniture, building modifications or improvements)
Additional duties as needed
Relevant experience working in a high-growth company
Must be proficient at multitasking and competent in project management
Advanced proficiency in Word, Excel, PowerPoint, and other computer applications
Significant leadership, communication, and organizational skills are required
Ability to positively and effectively interact with internal and external customers
Regular, reliable and predictable performance required
Must be able to successfully pass a pre-employment criminal screen. Additional pre-employment driving and drug screens may be required based on job responsibilities
Must have a clean driving record (example- no DUI in the last 5 years)
Must have a valid state driver’s license

140

Office Manager Resume Examples & Samples

Provide support to Executive Level Staff
Provide support to LBG General Super, Safety Director
Provide support to HR & Accounting Department
Direct, Support, and Administer with Administrative Support Team associated duties as further described below
Manage reception and their associated duties
Review/Enhance Policies/Procedures for
Job Site Set Up, Mail, Reception, Risk Management, Safety, Lifegaurd, Supplies/Ordering/Inventory, Job Descriptions, Negotiate Vendor Contracts
Track Inventory/Purchasing
Badging Program (look at additional uses)
Use of Pro-Core
Documentation From L drive To Pro Core, Centralizing Site Documentation (including safety)
Keep Web Site Updated
Coordinate the setup of work stations within the main office
Coordinate New Hire set up with HR & IT, i.e. computer stations, phone, cell phone, contacts and directories
Coordinate with IT department to insure Field office have proper support, back up and other associated IT support
Direct, Support and Assist the Administrative Support staff to ensure the following duties are executed, properly, effectively, & efficiently
OFFICE ADMINISTRATION
10 years of experience

141

Office Manager Resume Examples & Samples

Manage the Office Administration Team
Maintain and streamline office administrative operations and procedures (e.g., catering, office supplies, travel booking, mail distribution, expense processing, etc.)
Identify areas for administrative improvement and implement process changes
Special projects including event planning for annual functions, company swag, etc
Daily interaction with high-level clients both internally and externally
Fill-in as needed for any role on the Admin team (e.g., vacations or when scheduling issues arise)
Perform general office duties: faxing, copying, memos, binding books, company correspondence, travel booking
Run various errands for the office as needed (on and off-site)
Perform other business-related administrative duties
At least 8 years of progressive experience in an Administrative or Office Manager role
Bachelor’s Degree required – preferably in a business-related field
Excellent verbal and written communication and organizational skills
Self-management, multi-tasking, team orientation and project management skills
Working knowledge of MS office products and excellent proficiency in Excel and Word
Attention to detail with a high-level of accuracy

142

Office Manager Resume Examples & Samples

Supervising the department’s administrative staff and student workers
Fiscal/budgetary responsibilities
Course scheduling and enrollment management
Technical/equipment liaison responsibilities; and
Human resources administration for faculty, classified staff and hourly wage/student wage employees
Should be capable of independent work, very organized and self-motivated
Must be willing and able to learn a broad range of administrative systems and procedures
Must be able to work collaboratively with the department chair and others in order to solve problems
Must have excellent customer service and communication skills and be able to excel in a fast-paced and demanding environment while juggling multiple projects; and
Fluency in the use of technology (i.e., Microsoft Office, database use and Internet) and ability to acquire new technical skills as needed
Supervisory experience or an aptitude for leadership and the willingness to assume a supervisory role; and
Previous experience in a higher education setting is desirable

143

Office Manager Resume Examples & Samples

Responsible for managing the day-to-day operations of five LA offices
Organize and maintain the office on a daily basis including but not limited to ordering all office supplies, snacks, and lunches for staff
Schedule transportation and delivery items in between all LA locations
Manage a team of Office Coordinators at all office locations
Manage parking at all offices
Work directly with the Director of Real Estate & Facilities to execute all facility needs
Work closely with the Studio, IT, HR, and Production teams to ensure smooth office operations
Develop and implement new administrative systems when required
Point of contact for office wide communication
Manage all internal and external office moves
General handy work such as hanging artwork/pictures, moving furniture, unloading/lifting heavy boxes, putting small furniture items together, fixing broken desks and tables, changing light bulbs
Manage office floor plan & seating charts. Must be able to work with all managers and be able to anticipate needs for space
Management of expenses and vendor invoices over several web based portals and monitoring and approving team purchases
Serve as a direct contact for vendor relationships
Maintain the BuzzFeed culture and be the point of contact for employee office needs
Facilitate any ad hoc office requests

144

Office Manager Resume Examples & Samples

Providing leadership, coaching and mentoring to a team of Adviser Assistants
Monitor work activity and work volumes and compiling relevant updates to management and reporting as required
Identify any training needs and skills gaps
Ensure all team functions and processing complies with internal controls
Conducting regular team meetings, individual catch-ups as well as formal performance reviews
Communicating product, system and regulation updates to your team
Collaborating with other areas to solve issues and meet client needs
Liaising with other teams on quality issues such as errors & escalated items
Identifying and implementing ideas to improve team and business efficiency; and
Drive consistency of processes, including engagement with SSC&O to identify opportunities for improvement

145

Office Manager Resume Examples & Samples

5-10 years of related experience
Proven leadership skills
Excellent organizational, planning and problem-solving skills
Demonstrated strong interpersonal skills to build relationships with senior leadership
Flexible and adaptable personal style with a passion for excellence

146

Office Manager Resume Examples & Samples

Supervises all non-physician staff at the office
Responsible for coordinating all information, service statistics, billing data and other financial data with the central billing office
Manages staffing to ensure appropriate coverage at all times, hires staff as necessary and coordinates scheduling
Designs and manages scheduling systems with physician approval to maximize patient satisfaction and office efficiency
Responsible for communicating operational and financial status as needed and is the liaison with the central billing office
Responsible for designing systems and managing the daily function transactions of the office
Prepares documents for billing physician encounters, enters data, ensures that referrals are received, performs referral management, etc. Ensures that physician billing is accurately entered into the IDX system
Associates degree preferred or equivalent experience
Two to five years experience with financial management, operations and staff supervision in a private physician's office or other health care setting required
In-depth knowledge of private practice office systems, including but not limited to insurance systems, policies and procedures as they impact on the practice, patient flow, patient relations, staffing, budget and financial reporting, billing systems and medical practice operations. Knowledge of insurance coverage systems, including but not limited to co-payments, referrals, PPO and capitated products preferred
Strong orientation to patient care

147

Office Manager Resume Examples & Samples

Running the front desk operations: Handle all administrative functions including answering telephone calls, greeting visitors, referring callers to appropriate staff and/or taking and delivering messages to staff members
Support the Panning and Operation of Employee Morale Events
Office and Kitchen Supply Maintenance: Prepare, consolidate and submit for purchase specific supplies as requested by DNC employees. Also responsible for ensuring kitchen is clean, loading and unloading the dish washer, and office and kitchen supplies are put away in an organized manner
Facility Support: Responsible for the facilitation with the building company on DNC building issues and needs. Provide new employee setup and support office moves and the purchasing of office furniture
Calendar Scheduler: Schedule conference room calendars and conference call line calendars
Meeting Coordination: Ensure that conference rooms are meeting ready with all requested supplies. Coordinate breakfast or lunch to be served as necessary
Document Support: As requested, provide development and maintenance of reports and documents in MS word tool set. Must be proficient in Word, Excel, and Power Point and will be expected to support document preparation as well as document production
Must be very customer-service focused and detail oriented individual with excellent communication skills both orally and written
Ability to work cooperatively and collaboratively with all levels of employees and management
Demonstrated ability to work independently or under only general direction, light supervision
Microsoft Office Suite (Word, Excel, Access, PowerPoint) experience a must

148

Office Manager Resume Examples & Samples

Providing administrative and secretarial support to Shanghai team
Scheduling arrangements for the whole team
Handling financial and reception issues to ensure the office runs smoothly

149

Office Manager Resume Examples & Samples

Current active DOE Q or DoD TS clearance (those without a clearance will not be considered)
High School diploma and a minimum of five years direct experience with administrative responsibilities, preferably in a Government, DOE or Military environment, including working in a classified environment and controlling and managing classified matter
Have or actively pursuing Associates or Bachelor’s Degree in Business, Records Management, Information Technology or related field preferred
Demonstrable competence with Microsoft Office programs (Word, Excel, PowerPoint, Access, and Outlook) and Federal civilian and/or military central systems
Advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline administrative procedures
Clear capabilities in managing external communications, training, office management, and information archival
Excellent written and verbal communication skills. Experience interacting with mid-level management required; interaction with senior management level preferred
Experience in nuclear weapons programs preferred
Ability to meet deadlines, and track actions, and follow-through on multiple (often unanticipated) daily, weekly, and monthly tasks
Ability to maintain attention to detail in a multi-project work environment with frequent interruptions
Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules and procedures

150

Office Manager Resume Examples & Samples

Scheduling and prioritizing Portfolio Director’s and his staff’s meetings, teleconferences/video, teleconferences,
Arranging for all travel for the Portfolio Director and his staff: prepares itineraries, planning for support needed at destination, accurately completes and tracks expense reimbursement vouchers,
Planning, coordinating, and supporting a variety of meetings and presentations including arranging for venue, catering, duplication of materials, audio-visual needs, etc. Assess and improve processes as needed
Preparing correspondence (including memos, letters, and corporate forms) in accordance with MITRE’s policies for the Portfolio Director and his staff,
Maintaining security of sensitive and privileged information,
Handles privileged information with sensitivity, maturity and professionalism,
Communicates effectively, in oral/written formats, with a diverse population on sensitive topics, exhibiting strong communication and organizational skills, attention to detail and accuracy,
Organizes data calls and edits / consolidates responses prior to distribution to ensure that correspondence is consistent, coherent and in one voice prior to distribution to sponsor and corporate officers,
Meets all requirements (training and security) to have and maintain full access to sponsor’s network,
Posts and distributes documents to sponsor’s data repository and to the MITRE’s various Sharepoint sites, --Prepares graphics, presentations and/or spreadsheets,
Drafting routine correspondence including HR forms; ordering supplies, answering telephones; mail distribution; and processing time sheets

151

Office Manager Resume Examples & Samples

Ensure that the front office is open during hours of operation
Maintain the department credit card and order supplies for the department
Maintain the budgets and process reimbursements for both departments as well as those of the research centers that are housed within each department, the Institute for Philosophy and Public Policy, and the Korean Studies Center
Manage grants for faculty
Hire and supervise Federal Work-Study students to ensure front office coverage during normal business operations
Work with faculty to ensure all book orders are placed and available in the University Bookstore in time for each semester
Submit academic schedules for each department, in consultation with department chairs and with the Scheduling Office
Facilitate the organization of events for both departments and centers
Supervise the other employee in the office
Maintain Web sites for departments and centers; and
In consultation with the department chairs, the incumbent coordinates faculty and staff moves to new offices
Experience in an administrative role (experience within George Mason is preferred)
Excellent customer service and written and verbal communication skills; and
Experience maintaining Web sites, as well as proficiency in Microsoft Office suite
Previous experience in higher education is a plus

152

Office Manager Resume Examples & Samples

Four-year college degree in associated major (or equivalent work exp)
Comfortable in a fast-paced environment where no two days are the same
A consistent history of success and exceeding expectations
Familiarity with Salesforce not required, but a plus
The ability to work independently and juggle multiple priorities
Very strong written and verbal communication skills

153

Office Manager Resume Examples & Samples

Previous line management experience
Facilities and/or property management or office coordination experience, from a high level, required
Shipping and receiving experience preferred
Proficiency in Microsoft Office Suite is required
The ability to prioritize and handle multiple tasks in a dynamic environment is essential

154

Office Manager Resume Examples & Samples

Provide on site administrative support and manage the front office of a high visibility program
Maintain the office calendar and managing appointments
Answer telephone, prepare e-mails, and faxes
Organize meetings, schedule conference rooms, and take meeting minutes
Prepare travel arrangements for managers
Manage hardcopy and electronic files
BA/ BS degree in related field highly desired
5 or more years of IC administrative support required
2 or more years of supervisory experience preferred
Must be proficient with MS Word, Excel, PowerPoint and Outlook
Strong knowledge of MS Project desired
Understanding of mission requirement of the IC
Availability for occasional local travel desired

155

Office Manager Resume Examples & Samples

Onsite point of contact regarding management of all aspects of day-to-day office operations, which include, but are not limited to: working with building engineer, ordering/stocking of office supplies, equipment service calls, greeting visitors and guests, and answering/forwarding of incoming calls
Review and approve facility related invoices for accuracy, enter into Excel tracking spreadsheet for final approval and payment. Ensure invoices and packing slips from other locations are being received and entered accordingly
Ensure new hire workstations and/or offices are setup with a working extension, unified messaging, nameplate, starter kit of office supplies, welcome packet, access card, and swag
Provide logistical assistance and support for HR, Learning and Development, and Recruiting teams as needed for interviews, training classes, and social events
Assist with maintaining safety measures: keep evacuation plans updated, ensure fire extinguishers are being serviced, monitor building for potential hazards (exposed cords, hallway blockages, etc
Maintain an up-to-date electronic version of the floor plan and phone list for each location
Maintain an updated Operations Manual regarding office policies and procedures
Demonstrated ability to manage multiple projects in an accelerated environment, while maintaining meticulous attention to detail
Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Visio)
Strong written and verbal communication skills a must
A team player with cross-functional awareness
An analytical mind capable of learning quickly, adapting to change, and problem solving
A Self-Starter with an ability to prioritize tasks while working in a high pressure and fast-paced environment
Prompt and regular attendance essential
Professional, engaging and upbeat

156

Office Manager Resume Examples & Samples

Responsible for the coordination of work flow for the brokers
Communicates events to employees and brokers pertaining to office closing
Supervises office support staff in the areas of accounting, financial management, commission accounting, and administration. Evaluates work product of team to ensure the delivery of quality service, both internally and externally
Controls all DTS entry
Responsibility for timely and accurate closure of the books each month. Provides active support to monthly variance analysis and management reporting. Leads forecasting and budgeting efforts for the greater Los Angeles region. Ensures monthly responsibilities are in accordance with SOX requirements. In conjunction with Managing Director will develop annual operating and capital budgets. Will conduct revenue/expense analyses and provide corporate management reports as required
Directs the maintenance of listing and transaction files, ensuring compliance with local, state, and federal regulations
Ensures efficient office operations by overseeing office equipment, facilities management, and supply expenditures
Conducts vendor product reviews and formulates expense approval decisions within the framework of corporate policies
Administers local office awards and recognition programs as well as oversees any business promotion and/or publicity activities
BA/BS Degree in Accounting or Business
10+ years of experience
Experience in general accounting, account analysis and reconciliation, and variance analysis experience required
Experience working with a large ERP system a must; Great Plains, Clarity, and/or Hyperion a plus
Strong oral and written communications skills
Strong analytical skills required Intermediate knowledge of MS Excel and Word required
Ability to work with minimal supervision and to interact at all organizational levels
Independent, self-starter, team player, timeliness, accuracy, (attention to detail)
Excellent organizational & prioritization skills to deal with multiple deadlines
High degree of professionalism and passion for success
Excellent communications, follow-through and follow-up, meet commitments and deadlines, perform other duties as required
Promotes and exhibits high degree of customer service to both internal and external parties

157

Office Manager Resume Examples & Samples

Four years of administrative office experience including customer service
Ability to work independently and contribute to a team environment
Proficient in: Microsoft Excel, Outlook and Word

158

Office Manager Resume Examples & Samples

Travel may be required for training and in the performance of duties related to this position
Regarded as an expert source of information on processing transactions; completed work is reviewed for conformance with policy requirements; numerous and varied guidelines are adapted and applied
Performs specialized duties in a defined functional or program area involving a wide variety of problems or situations; develops information, identifies interrelationships and takes actions consistent with objectives of the function or program serviced
Preparing budget estimates and reviewing status of funds reports to determine if projected or expended funds are consistent with the overall budget allocations
Applying analytical techniques to the identification, consideration, and resolution of administrative issues of a procedural or factual nature. Makes recommendations to management and implements new administrative procedures
Advising personnel of and implementing changes in administrative regulations and work processes
Applying analytical techniques to the identification, consideration, and resolution of issues or problems affecting the administrative operations in a facility, including, but not limited to budget, procurement, property and space management, travel regulations, human resources, worker’s compensation programs, information systems, safety and health programs
Purchasing routine and specialized supplies, equipment or services using established procurement methods. This includes reviewing and evaluating proposals and quotes, performing price analysis, an negotiating contract prices and terms with contractors
Training newly hired administrative staff and guiding them through appropriate office procedures and personnel regulations

159

Office Manager Resume Examples & Samples

Coordinate all transportation, working closely with the bus company and families (routes, bus cards)
Coordinate field trip transportation
Order and maintain inventory of school uniforms, help students with uniform issues or concerns
Fulfill all data requests related to MARSS, STAR and foundation reporting

160

Office Manager Resume Examples & Samples

3 or more years of office experience and proficiency in Microsoft Office required
An aptitude for learning and working with new technologies
Interest in student advising and support services
Excellent interpersonal, verbal, technological, and written communication skills
Flexible and team oriented with a positive attitude toward customer service
Highly organized with attention to detail and the ability to handle a variety of tasks independently, with many interruptions, and from different people
Experience working with students in a higher education setting, adult students a plus
Familiarity with Banner student information system

161

Office Manager Resume Examples & Samples

Ensure office equipment and IT functions are operating effectively and communicate effectively with external support personnel to correct areas that are not
Provide administrative support to office staff such as initiating or completing communications, maintain standard schedules for review (insurance, etc.)
Support records management and scanning processes
Place orders to maintain supply inventory and other office requirements
Communicate with family members about daily support tasks
Assist in travel arrangements when requested
Coordinate with multiple vendors and agents of services for organizational needs
Provide coordination for use of conference rooms and other facilities by resident entities
Provide administrative assistance for organizational foundation management and other staff
Take initiative to problem-solve and seek assistance when issues arise in the office
Excellent communication skills geared toward customer service
Strong sense of integrity and confidentiality
5+ years of experience providing administrative or general office support

162

Office Manager Resume Examples & Samples

Will be the point person for building and property management for both the San Francisco and Palo Alto Offices
Serve as the contact for maintenance, mailing, supplies, company wide events, invoices related to expenses for multiple offices
Works with IT team for staff changes, including processing new hires and departures, including setting up workspace, access cards
Author and maintain internal facilities documentation, including office floorplans and seating charts
Manage contract and price negotiations with office vendors
Partner with Facilities Management and HR to develop and maintain office policies as necessary
Organize multi office operations and procedures
Coordinate with IT team on all office equipment
Manage office budget and ensure accurate and timely reporting
Greets and assist visitors
Willingness to travel between multiple regional offices
Organize and schedule office wide meetings and events
Assist with logistics of domestic and international employee visits
Maintain and order all supplies and coordinate food orders for multiple regional offices
Keep kitchens organized and stocked with supplies at all times
Maintain all conference rooms' cleanliness and general appearance of the office
Retrieve and distribute mail, manage distribution of business cards
Manage FedEx account and handle shipment of outgoing business related packages
Manage off business hours deliveries
Coordinate logistics for hosted, after-hours industry related events

163

Office Manager Resume Examples & Samples

Technical Purchasing -Oversee all aspects of the Technical Purchasing program, including working with vendors to create standards and provide quotes to end users, completing paperwork, tracking orders and packages, and maintaining order history. Manage student office staff and the implementation of procedures and recommended policies
Project Coordination - Coordinate and monitor all aspects of internal projects from initiation through delivery. Manage schedules and budgets to ensure goal attainment. Serves as liaison between organizations (internal and external) to ensure all targets and requirements are met
Budget and Vendor Management – Work with University Planning to forecast future budget needs and track current year expenditures. Ensure that management understands their budgets and assist in training if needed. Assist with invoice management and tracking
General Office Operations- Analyze and organize office operations and procedures such as hiring and onboarding of personnel, information management, filing, requisition of supplies, inventory, and other clerical needs. Draft monthly, quarterly and annual reports in conjunction with other mangers. Maintain professional contact with customers and outside vendors
Proactive problem solver
Microsoft Word and Excel proficient
Ability to effectively prioritize and execute tasks. Must be able to multi-task
Ability to quickly change focus between support or project work as required by the needs of the business
Ability to present information to both technical and non-technical audiences, ranging from end users to CIO

164

Office Manager Resume Examples & Samples

Several years of experience in a similar role
Experienced in handling a wide range of administrative and executive support related tasks
Work independently as well as part of a team, be well organized and flexible, and have a “self-starter” and “get things done” approach
Enjoy the administrative challenges of supporting a small office of diverse people and programs
Broad background with an understanding of different areas
Able to function effectively in a variety of roles within a dynamic environment under minimum supervision

165

Office Manager Resume Examples & Samples

Control correspondence, design filing systems, and review and approve supply requisitions
Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
Implement office policies by establishing standards and procedures; measuring results against standards
Complete operational requirements by scheduling and assigning employees and following-up on work results
Keep management informed by reviewing and analyzing special reports; summarizing information, and identifying trends
Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies
Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
Contribute to team effort by accomplishing related results as needed
3-5 years of related experience
Experience in delivering best in class customer service
Solid written and verbal communication skills; ability to maintain professional business appearance at all times
Good attention to detail; advanced skills for developing systems and processes for smooth office operations
Motivated with the ability to work with little direct supervision; positive attitude to resolve challenges

166

Office Manager Resume Examples & Samples

Implementing and maintaining office procedures and administrative systems
Organising conferences, client training/workshops and staff events
Booking flights, accommodation, car rentals, airport transfers, visa applications and other travel logistics for all travelling staff
Maintaining office supplies, including stationery, equipment and furniture
First line HR Support to all staff in South Africa
Maintaining HR records including drafting staff contracts and letters
Supervising and monitoring the work of reception / admin and cleaning staff
Conducting staff induction programmes for new employees
Maintaining the condition of the office and arranging for necessary maintenance
Managing meeting rooms and calendars
Managing leave records and travel allowance payments
Driving staff recruitment process by dealing with employment agencies or candidates, setting up interviews and initial CV vetting
Managing branding, printing and integration with Trimble
Excellent Organisational and time management skills
Reliability and Adaptability
Capacity to prioritise tasks and work well under pressure
Communication skills and ability to delegate tasks
Good IT skills, including knowledge of a range of software
Problem solving skills and project management ability
Ability to work on your own initiative

167

Office Manager Resume Examples & Samples

Responsible for the day-to-day administrative support of the firm. This may include, but is not limited to, copying, binding, scanning, filing, printing, stapling, sorting, marketing packet preparation, creating shipping labels, and posting mail
Receive, sort, and forward all incoming calls, facsimilies, USPS mail and overnight shipments to office staff
Support the company CEO in an administrative assistant capacity as needed
Maintain office, equipment, and kitchen supplies by regularly taking inventory and anticipating needs to place orders in a timely manner
Manage off-site storage location and inventory list, and coordinate the movement of any items to and from that location
Coordinate any meetings and events as requested, including catering orders, set-up, clean-up, and coordination of other logistics (AV needs, supplies, etc.)
Identify any building, utilities, and system maintenance needs, and serve as liaison for any office-related vendors and service providers
Coordinate special office events, holiday gift mailings, and any off-site functions as requested
Set up workstations for any new associates
Follow up on outstanding items to ensure accuracy and completion
Complete various data entry projects on departmental systems
Maintain proper office protocol and assist in communicating with outside advisors and clients as needed
Understand the relationship between the client’s needs and services provided
Review activities within the job scope for sufficient controls to prevent errors
Contribute to a positive team environment
High school diploma required, Associates or Bachelor’s Degree preferred
Three or more years of related work experience in an office environment
The ability to manage multiple tasks and maintain the necessary attention to detail
Highly organized with strong analytical skills and the ability to problem solve
Deadline and detail oriented with the ability to manage multiple projects simultaneously from start to finish
Ability to organize time and perform tasks with minimal direction
Strong verbal and written communication skills which are essential to effective client relationships
Positive attitude toward client relations to provide exceptional client service
Strong PC proficiency on various products including MS Office Suite, specifically MS Word and MS Outlook

168

Office Manager Resume Examples & Samples

5 years’ + office management experience, having an operational understanding of how multi-hundred person office environments effectively operate
Strong organizational skills, with the demonstrated ability to prioritize and project manage the activities of a busy office environment and the simultaneous support activities behind it
Professional, personable operating style with a service-orientation and proven ability to effectively interface with a range of stakeholders including senior management, staff, clients, and vendors
Ability to operate with the highest levels of discretion and ethics
Technology savvy, with proficiency in Microsoft Office applications (Outlook, Word and Excel)
Experience managing and/or mentoring staff preferred

169

Office Manager Resume Examples & Samples

Polished and professional written, verbal and presentation skills
Discretion, confidentiality and skill in guest resolution
Proficient in Four Seasons’ standards of service and experience in service with guests in luxury environment
Exceptional technical skills in Word, Excel, Opera, and Power Point

170

Office Manager Resume Examples & Samples

Welcoming all of Nespressos guests, and issuing visitor passes
Overseeing catering and set up of corporate meetings
Overseeing the ordering of office supplies, office supply levels and the maintaining and restocking of 4 kitchens
Responsible for general office maintenance, liaising with external suppliers
Purchase order management, supplier creation and assisting with monthly reporting
Assisting EA with internal events
Managing security passes
Ad hoc admin support
Demonstrated experience as an office manager or strong hospitality management experience within a corporate environment
Strong communication skills, time management and initiative
Intermediate Word and Excel skills
A strong sense of urgency, and the ability to multitask
The ability to be flexible and able to prioritise
Product benefits
Team building activities and team lunches
Room to grow and exciting and interesting projects to work on to develop your skills
Career growth opportunities. The Executive Assistant to the GM began their Nespresso career in this same position!
Working for a global luxury brand, with great benefits

171

Office Manager Resume Examples & Samples

Do whatever is necessary to remove distractions and keep the team happy, productive and growing the business
Space planning and facilities management of our Palo Alto office. Ensure the office work environment is as good as possible for employees and the office is operated and maintained in a safe, professional, clean and cost-effective manner
Department expense tracking & budget forecasting. Invoicing processing and first approval
Draft and distribute office communications keeping teams connected across the organisation
Maintain accurate documentation pertinent to the operation of the business in a confidential manner
Handles cleaning services and the repair and maintenance of kitchen equipment
Organize all food purchasing, catering and weekly lunch operations
Daily inspection the office and prepares and maintains an office standard checklist
Help build a vibrant, upbeat office culture
Partner with HR in on-boarding new employees and building office culture
Partner with Marketing in coordinating onsite meetings, events, training and meetups
Event coordination and management - plan and coordinate company events and office celebrations (Holiday party/company picnic/engineering off sites)

172

Office Manager Resume Examples & Samples

Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image
Responsible for the facilities day-to-day operations to include the maintenance of office areas, printing equipment, office supplies and handles office facility issues
Order office and kitchen supplies, stationery, and various types of copy paper and ensure print and copy rooms have adequate supplies
Keep management informed by analyzing special reports, updating organizational charts, calendars and email lists
Support the NASM culture, engagement and recognition process
Maintaining facility structural integrity, exercising quality management by providing satisfactory working environment through property management & outside vendor collaboration, designing and implementing office policies by establishing standards and procedures, maintaining office equipment and maintaining active company contracts
Special projects as needed to include back-up to the sales administrator and executive assistant
3-5 years of experience working in a corporate setting as an Office Manager
Vocational training in an exercise science or sports performance related field desired but not required
High level of creativity and latitude
Expert level oral, written, and interpersonal skills with the ability to communicate well in person and by email and telephone
Knowledge of mail processes, such as postage machine, FedEx, and UPSProficient in internet/intranet, Microsoft Suite Office (MS Word, Excel, Outlook, PowerPoint, Visio) and Adobe Acrobat
Possesses working knowledge of the operation of printers, scanners, postage meters, fax machines, copy machines, and other office equipment

173

Office Manager Resume Examples & Samples

Supports CSSR and IIR in managing all human resources, budget, and fiscal-related issues, such as ensuring compliancy and timely submission, and processing of expenditure paperwork
Reviews/certifies expenditure-related paperwork to ensure sufficient funding, accuracy and compliance
Reconciles and prepares spreadsheet information for monthly reporting requirements
Manages the CSSR Phone Survey Lab
Oversees travel for CSSR/IIR
Maintains detailed records
Verifies budget availability
Procures services and goods for CSSR/IIR
Processes time sheets; and
Reconciles Purchase Card (P-Card) purchases for the CSSR/IIR
Knowledge of general financial and accounting principles
Intermediate to advanced knowledge of Microsoft Excel, with proficiency in Word
Ability to research, investigate, analyze, reconcile and evaluate data
Ability to work collaboratively or independently with strong organizational, and communication skills
Ability to juggle multiple priorities and meet deadlines
Ability to handle sensitive and confidential employee and budgetary information in a timely and accurate manner
Ability to anticipate, identify and solve problems; and
Prior use of Web-based operating environments and reporting tools
Experience with Ellucian Banner and eVA (the commonwealth of Virginia’s procurement system)

174

Office Manager Resume Examples & Samples

Provide leadership and support to the local Office Coordinator and Receptionist
Responsible for the front of house experience, creating a welcoming and secure environment for our employees and visitors
Manage vendor and FM relationships to ensure that they are delivering a high level of service, ensuring suppliers are meeting contract SLA’s
Act as primary contact with building management and sub-tenants
Work closely with the Office Coordinator to ensure that the office is well maintained, running efficiently, and ensuring a high level of health and safety at all times
Manage space planning, office expansions, and layout changes as required
Quickly respond to employee needs in person, via phone, email, or our internal social network
Communicate with local business unit leaders regarding office policy, procedures and events
Oversee and support the new hire onboarding and offboarding process
Responsible for the extensive food program, including budget management and user experience
Manage vendor invoices, create & manage OPEX budgets, troubleshoot contract/invoice issues
Oversee and provide support for coordination of onsite and offsite events
Collaborate closely with the Dublin Office Manager on companywide facilities communications and the rollout or execution of new programs
Present Facilities updates at Town Hall gatherings as needed
Explore opportunities for improving the facilities and events experience, preparing and making well formed business cases for any major change proposals
College degree or five or more years’ experience as an office or facilities manager
Self starter, can operate with minimal support
Ability to plan and organize work in the required areas
Able to establish and maintain cooperative working relationships
Attention to detail with a proactive and resourceful approach to problem solving
Proficient at using Microsoft Office and Google Documents
Travel is minimal, if any

175

Office Manager Resume Examples & Samples

Answer phones, screen and direct calls to appropriate recipients
Oversee all facility management activities, including, expansion, build out, furniture needs
Oversight of other office managers from sister locations
Coordinate travel arrangements and make reservations.(Concur and other travel sites)
Assist in overseeing the company facilities budget relating to corporate budget items
Assist in preparing presentations and reports surrounding facility activities, as well as, those required by onsite operations leaders
Assist with creating expense reports.(Concur)
Perform word processing; create spreadsheets, presentations, and other typing/projects as requested
Order books and materials and disseminate appropriately
Order flowers/gifts when needed
Run necessary office errands (lunches, meeting supplies, office supplies, etc.)
Coordinate the ordering of office equipment and furniture
Prepare and coordinate with mail room – FedEx/Courier Mail
Provide support to the various departments for the Pittsburgh office
Update and distribute directories/phone extension lists
Act as contact to the landlord for building maintenance issues
Coordinate and organize Pittsburgh office events
Manage requests for use of conference rooms and common office areas
Participate as a member of the employee recognition committee
Support scheduling of on-site interviews for identified roles
Provide support to various Human Resources projects as needed
Advanced experience with Microsoft Office products including Word, Excel, PowerPoint, and Outlook
5 years Administrative experience
Ability to communicate effectively and professionally with all levels of the organization

176

Office Manager Resume Examples & Samples

Assumes leadership role for daily operations of activities of front desk through onsite management of staff
Acts as liaison with Director of Radiation Oncology and ensures that all issues and concerns, projects and operations have been communicated accurately and on a timely basis
Ensures appropriate training of all clerical staff on proper registration procedures
Performs quality assurance (QA) as outlined in registration policy and monitors audit trails to assure documented cash collections, payment posting and correct registration procedures
Coordinates accounts payable for all practice expenses
Oversees purchasing and use of supplies to maximize cost containment. Ensure that all approved furniture, equipment, and supplies have been ordered, received and installed
Provides supervision and support to all staff in a fair and consistent manner and provides confidential counseling and direction as needed. Refers to Director of Radiation Oncology as needed
Supervises all staff within the group, including hiring, promotion, reviews and terminations. Provides feedback on the job performance of all staff to the Director of Radiation Oncology
Maintains and coordinates all staff schedules to accommodate patient volume and provide coverage during vacation and sick time. Responsible for ensuring adequate coverage during scheduled absences of staff
Responsible for daily payroll edits per policy
Assist in obtaining authorizations for procedures
Coordinates the telephone, filing, scheduling, registration and front desk functions for effective management of the department
Coordinates and directs all meeting with the staff on a regular basis to keep all staff members informed of goals and plans
Ensures appropriate and timely communication among physicians, staff, patients and families
Monitors monthly statistical reporting of key operations and economic factors for the offices, adjusts operations as needed to maintain peak performance. Develops and implements specific plans to reduce overhead, improve efficiency and improve cash flow
Supervises and ensures proper billing and collections of patient accounts. Interfaces with RPAS Director and staff to ensure efficient and accurate flow of data
Represents department in self-pay committee meetings and other financial meetings as requested
Knowledge of Supply Chain policy and procedures. Properly orders, receives and maintains adequate medical supplies in the office
Ensures that patient rights and privacy are maintained. Ensures confidentiality of patient and staff information
Demonstrates knowledge, support and compliance with all hospital and department specific policies and procedures and regulatory requirements including OSHA, Medicare, JCAHO and State Health Department
Ensures compliance with respective managed care plans and protocols to include referrals and other resource utilization
Oversees clerical support staff to optimize efficiency of department
Responsible for accomplishments of special projects as assigned
Liaison for HR processes, i.e. scheduling of interviews, preparation of required HR paperwork and tracking of licensure and mandatory training attendance
Monitors operations to ensure that all hospital policies and procedures are being implemented as indicated in the departmental policies and procedures manual
Displays an attitude and behavior that reflects high regard for teamwork, harmony, and cooperation
Facilitate the work of the Department by engaging in a customer-oriented relationship with members of the Medical Staff, patients/families, within the department and throughout the organization
Coordinate department record retention activities
Responsible for coordinating and monitoring all activities and performance of the control desk to include the clerical support staff
Assists with the interviewing process for clerical support staff personnel
Provide assistance to departmental management personnel for documentation and special studies addressing departmental productivity
Jointly responsible for performance evaluations on clerical support staff personnel
Answer phone, schedule patients for various exams, greets patients and physicians in a professional and courteous manner
Register patients for exams and affiliated paperwork and explain necessary preparations to patients and when necessary
Pull charts for follow up visits and re-consultations
Assemble new patient charts for nursing and physicians collecting the initial records needed for consultation with the physicians
Mail reports to referring physician
Maintain and generate weekly/monthly statistics
Coordinate various departmental requests for records requests, disability claims and other patient requests for information
Make copies of various documents and deliver to appropriate parties
Call and/or fax reports to physicians
Monitor hours worked in clerical section to ensure appropriate coverage and assist with payroll
Assure confidentiality privacy and rights of patients
Assist Medical Auditors in verifying patient charges
Receive, verify and replenish control desk/file room supplies
Properly file reports and charts
Assist department personnel when needed
Perform housekeeping duties when necessary
Participate in quality improvement/quality assessment (QI/QA) studies
Ensure efficient use of hospital supplies and resources
Demonstrate professional dress as outlined by department dress code and courtesy
Attend in service and staff meetings
Responsible for knowing hospital fire and disaster plans
Report any significant problems related to patient care or inadequate procedures

177

Office Manager Resume Examples & Samples

Serve as office maintenance for small scale projects, run errands, & maintain office inventories
Take care of office catering
Required to lift up to 30 lbs on a frequent basis
Coordinate with IT department on all office equipment
Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time

178

Office Manager Resume Examples & Samples

3 – 5+ years of experience in a similar role
Enjoys working with a highly diverse team
Enjoy working in a startup-like atmosphere
Skilled in the advanced use and effective application of PowerPoint for presentation development
Great interpersonal skills and communications
Strong analysis and problem-solving skills
Previous experience in sales pipeline management using a tool like Salesforce.com
Demonstrated ability to multi-task in a fast-paced environment

179

Office Manager Resume Examples & Samples

Open office each morning, turning on lights, powering up copiers
Order and keep kitchen stocked-coffee, utensils, drinks, etc
Answer phones, coordinate meetings, reserve conference rooms
Catering orders for meetings and parties, logistics, understanding what conference rooms hold how many
Support management and staff on Ad Hoc basis; assist with invoices and Excel or Powerpoint projects or assist with business travel and help with calendars, Prepare meeting agenda, schedule department meetings and distribute minutes
Maintain as well as research new vendors (car service, kitchen vending, cleaning company, copy machines)
Update and maintain phone directory, Sort and distribute mail
Liaise with Building management, coordinate and maintain facilities with vendors (cleaning co., HVAC service, Fire extinguisher service, EAP plans, Super)
Coordinate and organize department related special events
Respond to work requests from department staffs in timely and accurate manner
Maintain positive working relationships with department staffs and customers

180

Office Manager Resume Examples & Samples

General administration support to Regional Director and their Senior Team. Including, but not limited to
Responsible for office facilities, office supplies, stationary and consumables
Manage local leasing contracts / service agreements with subcontractors, local suppliers
Role as administrator / coordinator of local CMS projects in JDE
Administrative duties including preparation of requisitions and purchase orders, matching orders to deliveries received and ensuring all JDE data is entered correctly
Coordination of hotel bookings for local accommodation of visiting CSF personnel
Provision of accurate and timely HR administration support to HR Manager for CSF according to all internal controls
Coordinate and send monthly overtime sheets
Administration of all relevant personnel paperwork including induction, change of personnel details and sickness absence as well as documents for temporary agency personnel
HR project work
Communicate and liaise regularly with CSF HR of issues prior to decisions being taken
Act as first point of contact between Norway employees and HR to solve transactional HR issues not related to special personal confidentiality agreements / labour conflicts
Compilation and maintenance of administration Quality Assurance forms and processes
Conduct internal audit
Maintenance of manual and digital filing and retrieval system

181

Office Manager Resume Examples & Samples

Experience in an operations setting, preferably in a fast paced and challenging environment
Advanced skills and experience in MS Word, Excel, Outlook and PowerPoint are required
Excellent grammatical, editing and proofreading skills required
Exceptional interpersonal, verbal and written communication skills
Scrupulous attention to detail, able to develop and maintain highly organized work environment
Proven ability to set priorities and work independently with little or no supervision
Demonstrated capabilities in making solid business decisions, problem-solving, and multi-tasking in a highly dynamic business environment
Proven ability to exercise high degree of confidentiality and objectivity
Must be resourceful and able to deal with ambiguity
Maintains professional composure at all times

182

Office Manager Resume Examples & Samples

Bachelor's degree and two years related work experience or six years related work experience post high school
Two years of proven office management, administrative or assistant experience
Knowledge of office management systems and procedures
Bachelor's degree in business administration or other
Results oriented

183

Office Manager Resume Examples & Samples

High integrity, honesty, reliability
Ability to manage time well, meet imposed deadlines and be flexible
Innovative and change driven with a high sense of urgency
Ability to maintain composure in stressful situations
Anticipate needs and take total responsibility for actions
Computer literate: advanced knowledge of personal computers including Word, Excel and PowerPoint and various software including Opera and Kronos

184

Office Manager Resume Examples & Samples

Create and manage relationships with local vendors, resulting in a well-stocked office
Partner with building/facilities team to create a comfortable, clean environment
Greet candidates and guests in a friendly, helpful manner, both on the phone and in person
Partner with office leadership to create and manage impactful events, from ideation to execution
Manage all negotiations with venues, food and beverage providers and other event-related vendors in partnership with the appropriate Corporate Services team members
Assist with onboarding new hires, including processing new hires in partnership with HR and IT
Work closely with other members of the local market to coordinate market-specific initiatives and projects, as assigned
Own local deployment and management of IT assets, including acting as an IT liaison through basic trouble shooting and the creation of IT support tickets
Collaborate with Corporate Services Operations team members to implement and adhere to policies and procedures impacting local Slalom markets
Provide executive and administrative support and coordination as needed
Create and manage a clear and reasonable office budget, including seeking money saving opportunities and making recommendations for future spend
Natural relationship builder –excited about getting to know people and finding ways to help
Must possess strong influence/negotiation skills, analytical and strategic thinking skills, decision-making, problem solving, oral and written communication, organizational/time management, and relationship building and leadership skills
Bachelor’s degree or relevant experience required

185

Office Manager Resume Examples & Samples

Facilitate office move
Manage the ordering, inventory and budget (provided by facilities) of all office needs (supplies, snacks, brews, etc.)
Create and maintain accurate floorplan/headcount for the office
Ensure smooth daily office operations
Maintain the office cleanliness, BuzzFeed culture and everyday maintenance of the office
Point of contact for all office related issues and escalations and ad hoc employee requests
Work with Sr. Director of Real Estate and Facilities on office related work
Complete administrative tasks related to the execution of local HR management including maintaining personnel files, managing benefits paperwork, and other tasks when needed
Liaise with BuzzFeed HQ on finance and expense related inquiries

186

Office Manager Resume Examples & Samples

AA required, BA preferred
Excellent communication skills, both oral and written, in English and Spanish; public speaking experience a plus
Prior school and/or administrative experience preferred
Strong working knowledge of Microsoft Excel and Word; Experience with Google Apps a plus
Experience with managing and entering data with at least 95% accuracy; familiarity with data management systems (Smart Choice, School Messenger) a plus
Ability to establish relationships and communicate effectively with multiple stakeholders
Detail-oriented team player willing to roll up sleeves and get the job done
Reflective and able to execute in an efficient and precise manner

187

Office Manager Resume Examples & Samples

Experience working in a fast pace, accelerated growth environment
Proven ability to manage competing priorities daily with the flexibility to adjust day as needed
Proven experience leading projects through to completion
5+ years of Office Management experience
Be confident to present new ideas that will help lead our office forward
Communicate effectively, both in writing and orally with all levels and across all groups within the organization
Be a team player and ready to help in a variety of areas, even those outside your scope of work
Be proactive – be able to anticipate needs and address them
Experience working in a technical environment and/or large subsidiary
Experience managing project budgets in excess of $10,000

188

Office Manager Resume Examples & Samples

You will perform basic and routine accounting tasks: office-related costs reconciliation and timely submission for respective approvals; consolidation of approved costs and escalation to accounting dept. for payment; quarterly cost analysis on the costs; market vendor analysis on cost and quality of service
You will perform routine office and administrative tasks related to meeting coordination and logistics, security procedures, management of office inventory
You will monitor consumables, office supplies and equipment inventory
You will be in charge of business trips management (preparation of orders, cash advance requests, roaming requests)
You will sort and deliver office mail, organize and archive information
You will conduct health and safety trainings and onboarding of new employees
You will act as a compliance officer for internal information and assets security procedures
You will provide administrative assistance to the General Manager
You will be a part of Internal Communication Team
You will support and organize CSR projects and events, summary of activities, etc
You will generate ideas for improved work life balance/ wellbeing of the team
You will provide analytics and reporting services, related to the core shipping activities in the office
You will provide Systems support
Minimum 1 year of relevant work experience
Fluent in English language
General knowledge of Accounting, HR and Law shall be considered advantage
Cross cultural awareness
Curiosity and learning capacity
Drive for quality and detail
Vendor management
Result driven and task prioritization
Team player / team engagement
Ethics and values

189

Office Manager Resume Examples & Samples

Support company operations by maintaining office systems and supervising staff
Responsible for overall front and back office activities, including customer service area and ensures that the needs of customers are being satisfied The aim is to provide excellent customer service and to promote this idea throughout the organization
Able to work at various levels, from head office to the front end of the business
Responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Responsible for arranging internal office moves and providing arrangements for office meetings
Achieve customer service objectives by contributing customer service information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; completing audits; identifying customer service trends; determining system improvements; implementing change
Determine customer service requirements by maintaining contact with customers; visiting operational environments; forming focus groups; benchmarking best practices; analyzing information and applications
Improve customer service quality results by studying, evaluating, and re-designing processes; establishing and communicating service metrics; monitoring and analyzing results; implementing changes
Update job knowledge by i.e. participating in educational opportunities, training
Perform other tasks as required
Bachelor degree in Business related field is preferred
At least two years of previous experience in office management
Customer service/ Management background
Excellent interpersonal, communication and problem solving skills
Demonstrate initiative, commitment, and responsibility
Ability to manage staff (supervisory experience)
Computer literate in MS Word, Excel and PowerPoint

190

Office Manager Resume Examples & Samples

Daily management of a 60 person office
Microsoft Office Skills, Problem Solving, Verbal Communication and Administrative Writing Skills
At least 5 years’ experience in Office Manager or Administrative Assistant role
Bachelor’s Degree Preferred

191

Office Manager Resume Examples & Samples

Office experience
Excellent attention to detail and a high level of accuracy required
Strong work ethic coupled with an enthusiastic and passionate approach to work
Articulate, professional demeanor with strong self-confidence and initiative
Ability to establish and maintain effective working relationships with students, staff, and the community
Proven success in working in an environment characterized by changing priorities
Strong typing skills are required
Proficiency in Microsoft Office applications (Word, Outlook, and PowerPoint)

192

Office Manager Resume Examples & Samples

Be the leader of the regional team, driving success and taking responsibility for overall team management
Work actively and in a co-operative manner across the Economist’s business units to best leverage the regional team's expertise
Personally represent the Economist India within The Economist Group, working across the Group's businesses where appropriate
Take a role in maintaining the high quality and professional image of the Economist India and wider Economist Group, through all communications and interactions with clients and other departments
Work actively with team members abroad to share ideas and ensure the continuous development of management
Ensuring that the regional team's costs are kept within budget and are managed efficiently
Support and implement the Economist India’s strategy, both through personal input and by ensuring that the regional team's efforts are aligned with the Company's businesses objectives. Where necessary, implementing and managing change within the team to support those business objectives
A university degree and 6-10 years experience leading an international office
Demonstrable experience in managing a team with diverse skill sets
Excellent English grammar and communication skills
In-depth knowledge of the India business landscape
A proven ability to convey ideas and opinions coherently and with authority
Superior organization skills
An ability and desire to build positive relationships across the team and the wider business, and work co-operatively to ensure the best overall result for the Economist
A strongly developed analytical mind set
Polished communication and presentation skills
An ability to build teams
Strong people management skills, being able to motivate and stimulate highly qualified individuals
Excellent organisational capability - able to efficiently schedule and manage large volumes of work across the team
Personal pride in producing output of high quality
Calmness under pressure; you will be even tempered and fair minded

193

Office Manager Resume Examples & Samples

Working directly with the General Manager to manage his calendar by scheduling and maintaining all meetings and making sure it is always accurate, up-to-date and assisting with any changes or last minute requests that arise
Answer phones in a friendly and helpful manner
Greet candidates and guests
Perform day to day administrative duties such as scanning and filing
Assist with onboarding new hires and ensuring they feel welcome and have access to everything they need

194

Office Manager Resume Examples & Samples

Degree or equivalent professional qualifications
Comprehensive knowledge of relevant software packages including:- Microsoft Outlook, PowerPoint, Word and Excel
At least 5 years of prior experience in supporting a CEO/President role in a global organisation and broad experience of Procurement & Office Management
Ability to work independently and sensitively, demonstrating a well-developed sense of maturity and self-confidence
Ability to work as a team player, build strong relationships across the organisation and possess strong sense of integrity across all situations
Ability to ruthlessly prioritize and take a highly focused approach to goal achievement. Great sense of urgency to action with a focus on impact

195

Office Manager Resume Examples & Samples

Exceptional written, verbal and consultative communication skills. Strong analytical and problem solving abilities
Strong team orientation yet ability to work autonomously and take initiative
Must be motivational in a team environment
Ability to deliver high levels of customer service and achieve customer satisfaction
Demonstrate exceptional patient interaction skills
Understanding of medical billing
Understanding of compliance and regulatory guidelines (HIPAA, OSHA, etc.)
Computer/software proficiency

196

Office Manager Resume Examples & Samples

Administrative support to the AASIMS project team including reporting activities
Assistance to the commercial manager for maintenance of contract documentation
Manage premises including liaison with Department of Defence and KBR support service staff. Act as Project/Facility Security Officer
Manage purchasing, disposal, maintenance and inventory control of office equipment and furniture and fittings
General office management including office goods and services, postage, freight, telephones, security cards and security issues
Liaise with Department of Defence administrative staff with regard to all matters including car parking, security, mail, essential services and other related matters
Coordinate and disseminate travel information and instructions to project staff
Manage workstation allocations for new staff and complete new staff inductions

197

Office Manager Resume Examples & Samples

Recruit and develop "star" employees
Apply our business philosophy
Deliver and require a positive working environment
Manage the house-keeping team
Deliver timely and effective administration, advice and support
Deliver and require customer focus and business awareness
Ensure compliance with local rules and regulations
You will be keen to engage with employees at all levels
Flexibility, self-confidence, persistence and initiative
An achievement and performance orientation
Excellent planning, organisational and analytical skills
Superb communication skills
A proactive approach, with business focus and drive
The ability to deliver excellence and demand it of others
The ability to grow rapidly within an evolving organisation
A stellar commitment to customer service

198

Office Manager Resume Examples & Samples

Establish and manage implementation of office management practices
Provides office support to a team of approximately thirty employees
Process new hire materials and conduct on-board orientation
Provides word processing support for general correspondence, forms, various reports, and letter drafting
Provide checking/editing on Marketing and Power Point Presentations materials
Assists in production of documents
Manages office schedule and plans events
Manages Office and IT supplies budget and performs ordering
Setting up new vendors and services
Attends to office visitors and phones
Assists in background research as requested
Able to develop and maintain database and hard copy information systems
Generate invoices, financial reports, and statements
Associate or Bachelor's degree in related fields; or equivalent combination of education and experience
5-10 years of experience as an Administrative Assistant supporting an office in a corporate environment
Demonstrates knowledge of grammar, punctuation and business writing style for proofreading
Excellent clerical and telephone skills, is detail-oriented and highly organized
Works well with all types of people and under deadline situations
Has several years of experience in word processing, spreadsheets and computer data-entry skills

199

Office Manager Resume Examples & Samples

Ensure compliance of group accounting, reporting and budgetary requirements according to established policies
Maintains effective internal controls on cash and expenses
Works closely with aSL legal department and external attorneys to ensure compliance to local laws and regulations
Ensures office premises are maintained to the highest level
Manages the IT function in the LO
Advises the Country Manager/Chief Representative in all legal and tax issues to ensure that LO is adhering to Group, aSL and local requirements and policies
Understanding of Business
MS-Office skills
College degree in business administration or a related field
5 years’ experience in an office administrative environment with exposure to human resources, accounting and finance

200

Office Manager Resume Examples & Samples

Supervise and undertake where necessary the large variety of tasks carried out by the Office Support team
Ensure high levels of service and the maintenance of standards, such as premises management, off-site shredding, recycling, hospitality, management of client meeting rooms & reception, health & safety
Manage staff resources to ensure appropriate levels of cover
Overseeing office costs and the financial budget
Build and maintain strong professional working relationships with stakeholders
Keep fully up to date with legislation and internal procedures to ensure the safety of staff

201

Office Manager Resume Examples & Samples

Provide leadership and work direction to a team of Administrative Specialists. The employees' activities include mailing documents, indexing documents in the claims system, processing claim checks and typing letters
Distribute, verify and audit team activities for accuracy and timely completion
Develop a collaborative work environment for employees. Applies performance management practices by providing timely feedback to team members to ensure optimum performance. Works with employees to identify opportunities and create development plans. This includes the responsibility for hiring/termination processes, regular 1-1 discussions, individual and team training, team meetings, career development, coaching and performance appraisals
Identifies opportunities to streamline processes and incorporates these improvements in work procedures
Liaison with security and facilities for the office. Provide administrative support to all visiting VP's and welcome all office guests
Manage relationships with vendors including review and approval of invoice payments
Associate Degree or equivalent
Three years relevant experience in leadership
Excellent organizational skills as well as demonstrated written and verbal communication skills
Possess the ability to problem solve and make independent decisions on a regular basis
Successful track record in motivating and managing a staff
Claims knowledge

202

Office Manager Resume Examples & Samples

Ensure H&S policies and procedures are adhered to of which include the availability of trained personnel in line H&S policies & regulations
Procure relevant services and goods required in line with the general upkeep of the office
General management over relevant lease agreements
Ensure office security procedures are in place in compliance with Group Directives
Manage local office logistics and administration personnel such as reception, post collection and distribution, staff local transport, cleaners, drivers, etc
Arranging and the upkeep of suitable archiving facilities for the purposes of management and coordination. This task also includes periodic calls for document review and disposal, which shall remain the responsibility of owning divisions
Management and coordination of office space between divisions, including tenancy contracts. This will involve engagement with the EUNA Property Team and any suppliers they engage with to support operations in South Africa
A tertiary qualification in Business Administration or Commerce. Any qualifications in office management would be advantageous
Candidates to have a least 10 years working experience and 5 years at supervisory/managerial level
Demonstrate capability to manage a team of more than 5 staff members
A good understanding of Health and Safety Requirements applicable to an office environment
Candidates to demonstrate good communication skills and proficient in Microsoft Programmes (Excel,Outlook, Word, Powerpoint etc)

203

Office Manager Resume Examples & Samples

2 years of relevant experience in one or more of the following: procurement, business administration, budget/finance, facilities management or other related field
Ability to prepare documentation, maintain tracking systems to monitor goals and expenditures, and/or draft recurring reports based on collected data or formalized database
Ability to perform a variety of tasks and functions concurrently
Experience as a liaison between administrative, program divisions and vendors
Excellent communication and customer services skills, with the ability to interact with diverse constituencies and maintain the highest level of professionalism
Ability to work independently as well as collaboratively with other team members and departments
Proficiency in all MS office applications
Fluency in Spanish and/or other languages

204

Office Manager Resume Examples & Samples

Responsible for monthly and annual budget management for the Office. Works with the Associate Dean of Leadership Development on the forecasting and preparation of all annual budgets. Manages departmental expenses and controls, oversees the payment of invoices and reimbursements, and the reconciliation of internal accounts with University ledgers
Oversees vendor relations with Accounting, including establishment of new vendors from contract to payment. Manages the resolution of contract and account issues as required
Compiles and analyzes expense data to create custom reports documenting budget usage for large scale programs and events. Information presented used to determine constraints and enhancements in future programming
Responsible for program communications with student leaders, including syllabi, schedules, assignments, supplies, reimbursement processing, and general questions
Responsible for broader communications to students concerning programming

205

Office Manager Resume Examples & Samples

Answer telephones and take messages
Process mail and faxes
Coordinate office cleaning and printer/copier maintenance
Plan meetings and special events
Publish company newsletter
Coordinate employee birthday recognition
Purchase and maintain office supplies
Enter accounting information
Reconcile credit cards and receiving reports
Gather information and produce reports
Website maintenance and social media management
Create time sheets
Process cash deposits
Schedule employee training and maintain training records

206

Office Manager Resume Examples & Samples

At least Bachelors degree with 10+ years office management experience in a large corporation
Expert in building services, including electrical, HVAC, plumbing, energy management
Experience in dealing with outside vendors, negotiating agreements
Extensive use of Excel, Word, PowerPoint as well as email
Good interpersonal and conflict resolution skills exercised in a reasonable, fair and consistent manner
Details oriented
Understanding of office procedures and property management responsibilities
Analytical skills; ability to create spreadsheets and provide an analysis
Willingness to be available for after hours emergencies
Excellent time management skills, including the ability to respond to voicemail/email within 24 hours of receipt
Excellent organizational skills with ability to prioritize
Ability to work independently with minimal supervision and handle multiple tasks
Responsiveness to customer requests/service issues
Development of work processes and elimination of unnecessary or redundant steps
Able to interact with all levels within the company, regular interaction with external customers and vendors
Ability to complete tasks within specified deadlines and accurately
Excellent communication skills ,comfortable in delivering presentation and public speaking
Ability to effectively manage task workflow and delegation to support staff appropriately

207

Office Manager Resume Examples & Samples

Executive Assistant for Vice President, ARO Fluid Management
Travel planning and itinerary management for international and domestic travel
Purchase order entry and vendor management for misc. expenses
Event Planning (Staff Meetings, Customer Visits, Employee Recognition)
Manage calendar of executive according to priorities and leader standard work
Manage communications from the office of the executive
Office Manager, Bryan OH site
Manage logistics and hospitality for visiting groups and persons
Manage activities to support operations of office (utilities & rent, housecleaning services, office supplies, mail services, on-site food & beverage)
Plan and coordinate events
Report site EH&S metrics to corporate office
Lead and manage on-site health and wellness activities
Support Marketing Function
Literature and promotional items order fulfillment
Complete workflow tasks for customer leads from lead acquisition through close of sale using business operating system
Complete workflow tasks for product price deviation requests and price contract renewal
Primary market research as directed to gather specific information and data
General data entry, database management and basic analytics
High level of proficiency in MS Office (Outlook, PowerPoint, Excel),
Executive level administrative support experience

208

Office Manager Resume Examples & Samples

Office Manager
At least ten years administration experience, including several years’ Personal Assistant support at senior level. · Background with major professional organizations and multi-nationals preferred
Outstanding professionalism and communication skills, combined with high attention to detail
Confident and effective in engagement at all levels and across time zones
Highly organized self-starter who displays good judgment; is flexible and reliable; able to multi-task; and work autonomously
Must be comfortable with the wide range of responsibilities involved in the running of a small-medium sized office
Strong experience with all elements of Microsoft Office including Excel and PowerPoint

209

Office Manager Resume Examples & Samples

A bachelor’s degree is required. Candidates with an equivalent combination of education and work experience will be considered in lieu of the bachelor’s degree requirement
Strong communication skills and a commitment to service philosophy
Ability to work in a diverse community, maintain confidentiality, and handle sensitive issues
Proficient in word processing, Microsoft Office suite, accounting systems and Internet research
Knowledge of university purchasing policies and experience processing payment approvals
Knowledge of human resources policies and procedures; and
Advanced-level office management and supervisory skills

210

Office Manager Resume Examples & Samples

Supervise receptionist and coordinate receptionist back up; may also supervise other administrative and/or clerical staff and provide training for staff
Provide administrative support duties for Managing Principal, Regional Managing Principal, and/or other department leaders
Oversee on-boarding for new employees, including desk set up, telephone equipment, computer, etc. as well as termination activities for departing employees (collecting keys, equipment, etc.)
Approve and code accounts payable invoices
Oversee and manage the purchasing and maintenance of office supplies and office equipment (i.e. furniture, IT equipment, telephones, snack services, plants, etc.)
Solicit and negotiate vendor bids, contracts, and pricing
Oversee mail room operations and staff (i.e., mail sorting, postage machine, fax machines)
Manage petty cash funds
Establish and monitor facility standards (cleaning and other maintenance)
Act as official local office contact for property management (e.g. fire marshal, etc.)
Communicate local office policies/procedures as appropriate on behalf of management under the guidance of the Human Resources Department (i.e. dress code, inclement weather, etc.)
Act as role model for office staff

211

Office Manager Resume Examples & Samples

Minimum 7 years of office experience in a similar role
Previous experience with managing administrative staff is preferred
Excellent professional and interpersonal skills to communicate effectively with staff, management and vendors
Must be a strong team player with good coaching and mentoring skills to effectively manage and motivate direct reports
Strong organizational skills to prioritize projects effectively
Ability to prioritize time, to work independently and to use good judgment
A proactive client service attitude
A proactive initiator of new ideas and cost effective solutions to problems associated with all aspects of the office systems

212

Office Manager Resume Examples & Samples

Keep the office organized and clean
Maintain relationships with local vendors, resulting in a well-stocked office
Provide task related support for project teams, including acting as a runner to meet various project and event needs
Deployment and management of IT assets, including acting as an IT liaison when appropriate
Collaborate with operations team members to implement policies and procedures, in partnership with corporate operations team members
Provide executive and administrative support and coordination as needed including support for candidate interview scheduling
Adhere to a clear and reasonable office budget
Must possess strong problem solving skills
Professional communicator, with strong oral and written communication skills
Excellent organizational/time management skillset
Attention to detail and a strong passion for above and beyond customer service

213

Office Manager Resume Examples & Samples

Office management including office supplies, facilities management liaison, meeting room bookings, organising catering for internal & external meetings
Provision of professional “front of house” receptionist services to customers, Education services clients participating in training and C-level clients visiting the Executive Briefing Centre (EBC)
Travel management including group travel arrangement for executive leadership, new hires or any employee that is not entitled to a corporate credit card
Arranging team meetings and events held in the Sydney office (i.e. New Hire/ Learning & Development training logistics, Sales Quarterly Business Review meetings, All Hands meeting room preparations)
Organising collective events in Sydney office / support other offices where appropriate with event planning (e.g. employee events, lunch & learn sessions)
Providing ad hoc administration support for senior leaders from all departments in Sydney on an agreed basis

214

Office Manager Resume Examples & Samples

5+ years relevant office manager experience
3+ years relevant supervisory experience
Previous experience in accounting or professional service environment a plus
Intermediate to advanced Microsoft Office 2013 skills essential
Strong oral and written communication skills (spelling, grammar, sentence structure and punctuation)
Effective organization and time management skills, follow procedures, improve efficiency
Ability to train, mentor and provide guidance and feedback to other team members
Ability to attract, lead, motivate and retain a team
Manages office services and administrative support groups for the office. This includes coverage, monitoring volume and workflow, process improvements, quality of work products, and budget
Provides effective leadership to employees and/or teams through: planning appropriate staffing levels; interviewing, selecting, orienting, and training; communicating performance expectations & providing feedback on performance, recognition, coaching, employee counseling reports and/or discipline including termination; creating career growth opportunities and employee development plan. Supervises office support staff and schedules workload, ensuring that adequate coverage is available. Helps evaluate support staff performance, and provides coverage for administrative shortage
Coordinate office building/facility matters (maintenance requests, communications, access cards, etc.)
Calendar management, travel/event planning, meeting/conference arrangements (food, hotel, rooming lists)
Assist IT personnel with resolution of location IT issues/matters

215

Office Manager Resume Examples & Samples

Responsible for the operation of all accounting systems and records, including, but not limited to, cash receipts, expenditures, investments, purchasing, inventory, assets, payroll
Assists in the development and maintenance of financial reporting systems to insure integrity of finances based on sound accounting procedures and controls
Ensures that written performance evaluations of supervised employees are completed as required, provides continuous feedback on personnel performance issues, and takes immediate action to recognize achievements and address deficiencies or problems
Seeks customer and community input and investigates and acts upon requests, suggestions, and complaints concerning accounting policies and office operations
Supervises payroll and accounts payable employees
Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives
Assists in the preparation of the annual working Budget, Tax Levy, Budget and Appropriation Ordinance
Meets dates for financial documents
Reviews and authorizes check requests and purchase order invoices and advise of potential over-expenditures or misappropriation
Reconciles bank accounts and verify the bank balance with the general ledger
Supervises all month-end and year-end accounting procedures including preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll and General Ledger computer systems

216

Office Manager Resume Examples & Samples

Providing administrative support services to all AECOM business entities
Interfacing with Property Management and AECOM employees to resolve facility issues relating to maintenance, janitorial services, security systems, work space, parking, moves, etc
Proactively managing facility support requests
Identifying and resolving problems swiftly
Coordinating administrative workload leveling requirements
Coordinating and performing project personnel administration activities
Coordinating administrative functions and interfacing with clients, vendors, and the public
Resolving vending issues and ensuring machines are properly stocked and in working order
Responding to AV trouble calls and maintaining inventory of needed items to ensure presentations are not disrupted
Coordinating day-to-day site activities such as meetings and special events, sets-up and takes-down conference room furniture for special functions
Maintaining office equipment maintenance contracts
Providing facility invoice, budget and cost allocation support
Ordering, restocking and maintaining supplies and inventory for break rooms, restrooms, office products etc
Preparing office-wide communications, including the facility’s monthly newsletter
Coordinating work with support services (ARC, IT, HR, Safety, Corporate Facilities, etc.)
Coordinating employee and social responsibility/community activities
Undergraduate degree preferably in a business field or facility management related curriculum

217

Office Manager Resume Examples & Samples

Bachelor's level degree in Management or related field required
4 years experience as an Office Manager or a position with primary emphasis on, payroll & accounting
Requires effective oral and written communication skills, sound interpersonal skills and the ability to interface with all levels of management

218

Office Manager Resume Examples & Samples

Efficient Management of IFM partner in delivering key facilities deliverables and provide best in class and excellent services in a manner that engages with our internal and external customers to provide a high level of service
Manage day-to-day facilities management, Fleet services and Cafe program and to retain efficiency, productivity, and measure unmatched service levels to internal customers
Conduct periodic performance management of IFM partner / direct vendors against their agreed SLA/KPI's. Record action plan for area of continuous improvement
Prepare and publish functional standards and policies in accordance to the local statutory compliance for Fleet, Cafe services
Create and develop food & transport committees' and establish guidelines for great partnering in improving service standards
Good understanding of SEZ / Customs guidelines and ability to work with respect to Facilities operations
Support Global H&SE team to implement HSE (Health & Safety and Emergency) Management programs in accordance with local regulation and corporate guidelines
Be a member and support regional Crisis Management. Establish Risk Mitigation plans for Fleet and Cafe operations
Sustaining a cooperative relationship with building owner's engineering and management staff, ensuring code compliance with all fire-life safety and environmental statutes, ordinances, rules, codes, and other regulations; identifies assesses and responds to safety and environmental risks; including accidents and hazardous material handling and disposal and operating according to state and local building codes
Support & coordinate with salesforce finance and employee success to develop operational and project budgets. Monitor and track the expenses according to the budget and report variances
Coordinate with salesforce security, sustainability and information technology groups to deliver projects, maintain facilities and provide emergency response services
Job is based in Hyderabad and requires 25 % travel
Bachelor's degree at a minimum, preferably in Electrical / Mechanical Engineering or Business Administration. Any professional certification from IFMA or CoreNet Global will be an advantage
4 - 6 years of relevant experience in facilities management, Fleet & Cafe, Workplace Services in a corporate IT/ITes environment
Excellent interpersonal, influencing, and strategic planning skills. Superior analytical skills, judgment, and decision making
Outstanding and creative verbal, written, and visual storytelling and communications skills
Flexibility and ability to manage multiple stakeholders and vendor relationships
Familiarity with social networking tools & latest FM technology, leverage them in workplace services messaging and operations
Knowledge of corporate culture building and employee engagement
Ability to work in a fast-paced 24/7 environment and meet deadlines
Excellent Customer Service Excellence attitude
Proven & excellent People / Vendor Management skills. Playing a people manager role in current positon will be an added advantage
Familiarity with and understanding of building engineering systems
Demonstrate higher degree of corporate ethics and Integrity when conduct business
LI-Y

219

Office Manager Resume Examples & Samples

Four (4) or more years (full-time equivalency) of progressively responsible office management, administrative, or secretarial experience in a professional office setting
Intermediate-level experience using Microsoft Office Word and Excel; as well as demonstrated experience using MS Outlook
High school diploma or GED equivalent, or higher
Two (2) or more years (full-time equivalency) of supervisory or lead worker experience
One (1) or more years (full-time equivalency) of experience coordinating and responding to public records disclosure requests
Intermediate level skills using SharePoint and Go-to-Meeting
Responses to the Supplemental Questions

220

Office Manager Resume Examples & Samples

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience
Demonstrated ability to prioritize own work and multi-task
Ability to direct the work of others, for jobs requiring supervision

221

Office Manager Resume Examples & Samples

Managing day to day activities in the London EUHQ office, including planning and scheduling of business meetings, booking meeting rooms, conference calls and events; providing pre-read documents, distribute meeting materials and reference materials
Coordinate and manage complex executive calendar, schedules, travel arrangements (coordinate with corporate travel agent service), expense reports, and prepare requisite materials for European executives
Exercise creativity, initiative and understanding of the business objectives, independently manages systems and applications to prepare communications, budgets or other data displays
Work with (US) office management to ensure office space is available to meet new hire on-boarding schedule
Provide general administrative support such as managing office supplies and equipment, answering phones, mailing, filing and photocopying
Create efficient office procedures, filing systems, reports and record keeping methods, as necessary
Coordinate with IT suppliers to handle all new technology set ups and logistics including equipment, physical and virtual access that ensure seamless services
Liaison with Relocation Service Consultants to coordinate orientation visits and assist in permanent relocations to the office area in collaboration with US Human Resources
Scheduling candidate interviews/logistics, both directly and through the relevant search companies
Meet/greet visitors during office visits
Identify vendors and make recommendations (e.g. caterers, business cards, local suppliers)
Provide input to insurance broker, social security, payroll administrator
Manage office expenses, including validating invoices against quotations, and process invoices for payment in collaboration with the Finance department
Commercial education with a minimum of 5 years administrative experience
Proficient user of MS Office Package
Fluent in English - Additional European languages would be preferred
Service-oriented and problem solving skills with the ability to anticipate challenges
Excellent verbal and written communication skills that are consistent, clear and concise
Proven ability to independently manage many changing tasks simultaneously and excellent organizational skills for a start-up environment
Experience supporting senior executives
Familiarity with the “London” area with a good knowledge of the area/business scenario and knows where to “go to” would be an advantage
Demonstrated enthusiasm, flexibility, teamwork and professional appearance
Regularly works with time-sensitive and confidential information while exercising tact, diplomacy and discretion in written and verbal communications

222

Office Manager Resume Examples & Samples

Central Administration management, Invoice management, internal Comms, Internal Staffing updates
Management and coordination of external site responsibilities, including the promotion of the organisation, local charity initiatives, and site events
Location management – Ensuring all company and Statutory standards are met
Management and coordination of all onsite meeting rooms
Management and coordination of onsite visitors
PA support for Financial Controller, inclusive of Diary management, and Travel coordination
Location business continuity & production of facilities/Finance business continuity plans
Development of departmental processes, Handbook, and team members, to meet the changing needs of the business
New Starter Inductions and Right to work processing
PO Placement for contracted services and goods receipting
Coordination of the department leave calendar & Vacancy reports
Reporting and actioning any site issues, ensuring site staff needs are covered
Organisation of any onsite activities on behalf of departments
Coordination of onsite distribution lists ensuring any changes are effective immediately
Producing site business announcements and distributing appropriately
Handling general enquiries, directing to the relevant business area when required
Organising Adhoc courier deliveries/distributions
General administration duties and coordination ensuring the site is managed effectively and proactively
Office/departmental management experience
Ability to demonstrate coordination of a number of different duties, at any one time showing organisation and prioritisation skills
High level Administration experience along with Diary management, Microsoft office, Invoice management and internal comms experience
Ability to manage relationships effectively
Proven ability to handle tasks both proactively and efficiently

223

Office Manager Resume Examples & Samples

Strong personal commitment to Safety and Quality
First point of contact for visitors and phone calls
Ensuring correct global or project templates are used in document creation
Using Hatch Core Systems to support projects
Ensuring correct distribution of correspondence (including minutes, reports) to clients, external parties, and project participants
Interacting with, understanding, and enforcing the needs of both internal and external clients
Acting on client requests e.g. creating and using custom templates or using client numbering systems
Assisting in developing work plans for projects
Updating project information and document management procedures as required
Scheduling and coordinating meetings and conference rooms
Acquire appropriate approval of invoices and forward for processing
Playing a strong part in ensuring the LA office culture is proactive and helpful
Provide support to safety through uploading and storing documents into iPas SM, generating contractor safety reports, and data entry as required
In addition, there will be an element of finance administration duties involved in this role, including
Proficient in Microsoft Word, Excel, Outlook & PowerPoint
Minimum 8 year's administrative experience in a similar engineering environment
Competent in the use of office tools (copiers, scanners, fax machines, telephone systems)
Good organizational skills, accuracy and attention to detail
Good forward planning skills

224

Office Manager Resume Examples & Samples

High level of administrative support for the General Manager (GM)
Manages and maintains the GM's daily schedule – Organize internal and external meetings
Prepares minutes on the weekly staff meeting and follows up the key decisions
Organizes site events – e.g.: Family and Sportday, Donation Day, X-mas Party for 1000+ people
Coordinates and books travel arrangements for the GM and handles the expense report
Organizes team building events for the staff and external top managers
Personal assistant’s tasks
Organizes the quarterly roundtable discussions for salaried and hourly employees
Edits the site Newsletter twice a year
Responsible for volunteers’ work and reports to the council
Accurate management of incoming invoices of Administration
Takes active part in PO processing, Supports the Finance team in reducing the PO lines of on-hold invoices
Participates on admin financial planning series
Strong ownership on the functional budget
Works closely with U.S. executive assistants
Works closely with National executives on Hungary related issues
Manages the new Intranet page by posting information and news on it
Prepares the assistant’s and the team’s yearly Goals&Objectives
Leads the weekly assistant’s meeting
Bachelor’s or Master’s degree from an accredited university or college preferably in economics
Experience in office management or general affairs management or HR
Fluent in Hungarian and in English (oral and written)
Experience in handling personnel issues
Experience in managing events and conferences for 1000+ employees
Experience in organizing trainings
Strong written and oral communication skills with the ability to influence all levels of the organization and multicultural/international environments
Ability to handle multiple priorities and initiate, lead and manage change
Project management, facilitation and complex problem-solving skills
High energy level, drive with positive enthusiasm and a pragmatic approach
Strong analytical skills with excellent Ms Excel and Office knowledge
Previous experience in working with a multinational company
Strategical thinking
Customer centricity
Self-driven attitude

225

Office Manager Resume Examples & Samples

Any and all other duties deemed necessary by General Manager
Planning and organizational ability
Good computer skills (including PowerPoint, Word and Excel)
Able to work flexible, sometimes long hours
College Degree or equivalent. Previous experience as an office manager or executive assistant preferred

226

Office Manager Resume Examples & Samples

Manage and supervise assigned administrative staff to provide an efficient team and successfully support project completion
Provide support for other departments on assigned projects to assist in their administrative needs
Perform additional assignments as directed by Project Manager
Additional responsibilities are defined in the relevant process procedure
10 years Office management experience in oil and gas or equivalent combination of training and experience
Extensive knowledge of standard accounting procedures, company policies and procedures, cost control and office administration required
Proficient communications and organizational skills essential

227

Office Manager Resume Examples & Samples

Ensure accurate and timely completion of all medical and financial forms related to pre-admission, admission and discharge procedures
Present patient contact that is courteous, professional and competent
Engages in and supervises the explanation of hospital policy related to patient admissions
Review denials to ensure root causes are addressed and resolved
Ensure all CTC procedures are pre-certified and/or authorized by the appropriate payor
Works directly with CTC pharmacy leaders to ensure all cancer high cost drugs are appropriately authorized and approved for payment
Directs the all personnel to ensure compliance with discharge and front-end collection policies and procedures
Assists CTC Director in developing and implementing CTC policies and procedures
Maintains and develops physician schedule templates
Notifies and ensures registration appointments are current and communicated with the patient
Acts as liaison between registration personnel and other clinical sections in the CTC
Monitors patient flow that expedites patient registration process and wait time
Communicates directly to CTC physician’s to ensure close coordination with physician templates, schedules and appropriate patient type scheduling
Proactively views physician schedules to ensure maximum use of NP and appropriate slotting of patients
Standardization of all registration related processes regardless of departmental reporting status
Updates Policy & Procedure manuals as needed to fully support effective revenue cycle management
Recruits, orients and trains staff to meet the needs of patient access staff
Assigns workload and determines staffing levels for all CTC locations
Ensure productivity standards are achieved within budget
Coordinates and cross trains to ensure efficient management of all registration areas
Fully knowledgeable of all HIPAA requirements
Must be able to effectively communicate ABN requirements to all applicable parties (patients, physicians, physician office managers, departmental personnel etc)
Ensures departmental compliance with all governmental compliance regulations
Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation
Performs compliance requirements as outlined in the Employee Handbook
Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self
Requires use of electronic mail, time and attendance software, learning management software and intranet
Must adhere to all DCH Health System policies and procedures

228

Office Manager Resume Examples & Samples

Manage the day-to-day running of operations in the NYC and DC offices ensuring office services are provided in an efficient manner. Including but not limited to maintenance, deliveries, furniture, decor, management of kitchens and office supplies, etc
Ensure that the office feels like home. You’ll work with external and internal partners to ensure that Dropboxers have awesome SWAG, food/beverages, world-class events, and everything else necessary to make Dropbox NYC an awesome place to be
Actively manage our brand new 30K sq. ft. top of the line office space in New York City and remotely support the Washington, DC office
Provide administrative support for multiple teams
Work closely with the Real Estate team on NYC office projects and space planning exercises
Partner with the global Dropbox office team to maintain consistent Dropbox feel and culture

229

Office Manager Resume Examples & Samples

Assist Center Manager in overall business management, including billing, licensing, collections, and general paperwork flow
Assist Service Department personnel in ensuring proper paperwork flow, customer service, and corporate documentation procedures
Assist Center Manager in ensuring proper work and paperwork flow, customer service issues, and corporate documentation procedures
Support Used Truck Sales Personnel with contract submissions, commissions, licensing, and fleet administration
Develop and maintain general office management, including providing assistance in phone coverage during normal business hours, assisting customers and employees, and overall customer service
Strong interpersonal and telephone skills
Must be flexible, self-driven, and have ability to work with all levels of management
Computerized billing experience desired
Time management and planning skills
Ability to multi-task in a demanding environment
Previous A/R or collections experience
Motor vehicle title experience preferred
2 or 4 year college degree desirable
Five years business experience, preferably in office management

230

Office Manager Resume Examples & Samples

Assist and oversee the management of the Reception team
Assist all departments with requests
Manage seating & phone plans
Liaise with staff to ensure office standards are adhered to
Assist in the Café management
Assist and plan office events
Ensure H&S requirements are met at all times
Assist the Facility Team on office operational requirements
Manage meeting room planning & VC equipment
Liaise with IT on weekly visits
Track office stationary spend – manage/reduce where possible
Manage and ensure the “Office Manual” is updated where necessary
Manage the Reception Rota and arrange cover where needed – also be willing to personally cover in emergency
Support the recruitment process of hiring new receptionists
Assist and manage Reception team in Post Room management
Manage file archiving system
Assist Reception on office orders (Refreshments)
Plan & schedule key dates and events in the office
Manage office tours for all new starters
Manage relationships with external vendors
Assist in DSE assessments
Previous experience in a similar role
An effective time manager with the ability to multi-task
Strong business operational focus
Effective relationship building and communication skills
Team player and also able to work on own initiative
Approachable individual with a professional manner

231

Office Manager Resume Examples & Samples

Liaise with BuzzFeed HQ on budget and expense related inquiries
Liaise with BuzzFeed HR management and communications team to ensure internal information is disseminated effectively
Perform other duties, including basic event coordination, as assigned

232

Office Manager Resume Examples & Samples

Plan and implement all special events
Work closely with key Center City organizations such as Greater Philadelphia Tourism and Marketing Corporation (GPTMC), Rittenhouse Row, Center City District (CCD), Philadelphia Convention and Visitors Bureau to maximize exposure in the marketplace and partner on special events
Work closely with the Concierge community to keep them informed and interested in The Shops at Liberty Place
Host regular networking events in the Rotunda to bring merchants face to face with the Concierges and key Center City organizations listed above
Coordinate all mall signage located in various locations throughout the mall
Coordinate and oversee production and printing of hand-held directories
Work closely with PR company to ensure press releases, media alerts and all aspects of public relations are handled effectively and efficiently. Ensure Social Media content
Encourage community relations by offering and scheduling our community table as an effective means for non-profits to reach out to the community
Rent the rotunda for events as a means to generate income, i.e. product introduction, sampling, services. Handle all coordination of such events
Rent the rotunda for private, evening events that generate income. Work with Retail Manager to handle all aspects, i.e. meet with caterers, approve graphics, meet with bands, help coordinate floor plans, etc. to ensure a positive experience for clients
Seek sponsorships for larger events
Oversee the on-going development and enhancement of website; oversee the monthly updates to website including store directory, leasing plan, monthly events, in-store specials and community links
Merchant Communication
Work with individual tenants to brainstorm on ways to increase sales and drive traffic
Work with tenants to implement events in the Rotunda or promote in-store promotions, sales or special events
Vacant Store Display
Work with visual merchandiser and Retail Manager to coordinate vacant store display graphics/backdrops and displays
Be pro-active in the marketplace for new tenant opportunities, permanent and pop-up
Oversee part-time receptionist
General Administrative responsibilities as needed such as
Support Operations Manager & Retail Shops Manager
Oversee all aspects of the office including maintaining and ordering supplies
Assist with the phones
Ensure tenants/vendors/contractors/events all have correct CO

233

Office Manager Resume Examples & Samples

Oversee the day-to-day operation of the office such as keeping the office stocked, handling purchases and repairs, coordination with vendors and handling vendor-related communication
Oversee on-boarding process for new hires into the office
Organise space planning amidst high growth
Run onsite industry events: handle invitations & RSVP lists, manage contract security, handle office supplies, welcome guests
Manage, schedule and facilitate product demonstrations Administrative support
Organising and maintaining a busy calendar, scheduling internal and external appointments within multiple timezones and general one-one administrative support to the office manager
Handle all interactions with Facebook support teams for Oculus VR’s security, procurement, IT, AV, facilities and culinary teams
Prepare expense report
Arrange and manage complex travel itineraries
Manage cross-team communications, including coordinating with team members
Other ad-hoc team administrative support duties as required
At least 4 years of full-time administrative experience supporting 1 or more persons (Lead Engineer, Manager, Director or VP level)
Strong diary management, scheduling and travel coordination skills
Experience organizing small events for 20+ participants
Proven ability to prioritize multiple assignments and tasks at one time
Excellent computer skills and strong experience with Outlook
Proven experience building solid connections and networks in order to build successful relationships
Experience working with engineering teams a plus

234

Office Manager Resume Examples & Samples

Plan, facilitate and execute all site-wide events and manage to budget and resources
Survey the employees and managers on-site to ensure their needs are met, identify new site initiatives to elevate employee experience and escalate issues pertaining to the site to Facilities
Manage vendor relationships, ensuring best pricing and services. Review invoices for accuracy and ensure invoices are submitted for payment timely
Act as liaison to the Facilities team when planning events requiring use of property
Coordinate and schedule team events, department, site, and company meetings
Partner with Facilities and Recruiting to coordinate large hiring events and act as on-site contact/liaison to escort candidates as necessary
Partner closely other site Office Managers to share best practices and collaboration opportunities across sites
Assist with assigning desks to new hires and visitors, within the allocated team space as appropriate
In partnership with facilities, lead team re-stacking and move efforts to ensure that productivity is minimally disrupted
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
Provide I9 and onboarding support to new hires, when necessary

235

Office Manager Resume Examples & Samples

Additional educational training in the areas of personnel administration
Experience in medical office operations
Minimum of three years experience at the supervisory level
Knowledge and background in third party payor, billing, paying and processing requirements

236

Office Manager Resume Examples & Samples

Develop production reporting for mill statistical tracking
Leader for the mill cost team
Responsibility for managing the mill office staff and maintenance of the building
Perform month-end closing tasks and deliver key operating cost/margin results
Maintain and monitor key internal controls
Create, maintain and deliver routine financial management reports as assigned
Develop efficient and reliable processes and maintain accurate process documentation
Lead/participate in special projects
Promote and foster the team work system
Participate and work with internal/external financial audits and reports
Time management – set priorities and multi-task oriented

237

Office Manager Resume Examples & Samples

A four year college degree or equivalent work experience
3-5 years office management experience preferred
A working knowledge of the AS/400 system preferred
Computer skills including MS Outlook, MS Word, MS Excel, MS PowerPoint, MS Access, Intranet/Intranet, Flowcharting software and AS400 preferred

238

Office Manager Resume Examples & Samples

Responsible for daily posting of the teams planned minutes
Reviews daily the teams DIFs to ensure proper timekeeping and alerts team to errors and corrections
Provides SMART training, direction and guidance for rehab team
Handles the daily processing of paperwork to include filing in Patient Charts, Hard Charts, Soft Charts
Resposible for reviewing the payroll activities at the end of payroll periods for accuracy and completion
Assist the PD with scheduling to ensure adequate coverage
Communicates with staffing coordinators to alert of staffing shortages and works to help fill vacancies
Gathers information for risk management projects for the Rehab department in the facility
Assists with the gathering of data for Medicare meetings; provides to program director
Is the go-to person for technical IT issues that arise
At the end of the month, asssist with clearing alerts in the SMART system
Reviews Pre-Bill each month and corrects errors as necessary
Responsible for maintaining the Part B Cap summary and Treatment Census
Responsible for maintaining and reporting out other reports as directed
Orders department supplies
Verify and update professional licenses are ensure they are current and posted
Oraganizes the gym and maintains a safe working environment
Assist in the preparation for surveys
As necessary, will be responsible for entering data into the computer
Conducts job responsibilities in accordance with the standards set out in the Company's Code of Business Conduct, its policies and procedures, the Corporate Compliance Agreement, applicable federal and state laws, and applicable professional standards
Performs other non-clinical tasks as assigned
At a minimum a HS degree or equivilant GED. Experience in a health care setting a plus

239

Office Manager Resume Examples & Samples

Reviews documents, such as vouchers, invoices, cash receipts, and purchase orders, for completeness and accuracy
Posts items such as revenue, expense, and cash receipt amounts in journal, assigning as debits or credits to appropriate accounts
Audits records, prepares or verifies bills, invoices, and rates
Compiles and analyzes financial information to record transactions, prepares ad hoc reports, and reviews and verifies the accuracy of information contained in the general and subsidiary ledgers
Prepares balance sheet and profit and loss statements, consolidated financial statements, and other accounting schedules and reports
Responsible for the adherence to and communication of accounting policies and procedures
Recommends improvements, adaptations, and revisions to the accounting system and procedures
A minimum of six years accounting/administrative related experience is required
Working knowledge of the Microsoft Office suite of applications is required
Ability to work under moderate supervision required
Ability to perform complex clerical duties in the Accounting area preferred
Experience tracing and investigating transactions to resolve questionable data preferred

240

Office Manager Resume Examples & Samples

Become a trusted advisor to the executives you support and their leadership teams
Plan, coordinate and manage internal/ external meetings – agendas, logistics, et al
Build strong network within Merck to effectively support executives
Plan and manage executive calendars, travel, expenses, team communications
Plan and track team hiring plans; coordinate candidate interviews as needed
Anticipate executive needs based on calendars, key meetings/ dates/ events and provide support especially with collating pre-read and other meeting material
Coordinate and manage team communications and documents
Coordinate special tasks and projects, as assigned, including Boston Atlantic Avenue site-specific needs, primarily related to facilities management and site security
At least 8 years of relevant experience in providing administrative support, with at least 3 of those being in the support of senior executives at Director levels and up in a large corporation
Experience coordinating complex scheduling tasks and managing executive calendars
Demonstrated experience scheduling and coordinating complex travel arrangements
Proven ability in managing and prioritizing multiple simultaneous assignments
Effective meeting scheduling, note taking and action item follow up skills
Experience processing visa and passport applications
Advanced Microsoft Office, especially Excel and PowerPoint skills
Experience creating and processing expense reports, purchase orders, payment requests, and other such tasks, preferably using SAP
Ability to plan and track team travel; plan and manage/ coordinate internal/ events
Excellent communication and interpersonal skills with high personal integrity, credibility and energy
Results focused, with a demonstrated track record of consistently getting things done
Experience working in a dynamic, distributed, global work environment
Attention to detail and a concern for quality

241

Office Manager Resume Examples & Samples

General Office Coordination
Maintains a high level of confidentiality in working with sensitive information
Site Coordinator between the Cary office and the Human Resources Team
Welcome New Hires
Send Onboarding Paperwork to the Corporate Office
Assist with coordinating interviews
Direct employees to the correct resources
Orders and maintains office supplies
Handles incoming mail
Signs for and distributes all incoming packages
Prepares and packs outgoing shipments for all departments
Generates labels accordingly for all outgoing shipments for various carriers
Travel arrangement for upper management
Serves as back-up receptionist, providing additional telephone support (as needed)
Performs day-to-day administrative tasks such as maintaining files
Assist management team/employees with administrative projects
Facilitates monthly staff meetings (if needed)
Assist management team with meeting coordination
Office cleanliness
Facility tours
Responsible for visitor badge access permissions
Final walk through to make sure areas are clean
Stock Boardroom Galley Kitchen
Breakfast/Lunch coordination (if needed)
Travel coordination for internal upper management visitors (if needed)
Minimum of 4 years of experience
Demonstrated outstanding organizational skills
Expert skills in verbal and written communication, multi-tasking and customer service
High level of interpersonal skill to handle sensitive and confidential situations and communicate with individuals at all levels inside and outside of the organization. Position continually requires demonstrated poise, tact and diplomacy
Proficient computer skills to include Microsoft Office (Word, Outlook, Excel and PowerPoint) and administrative skills to include typing, filing and other clerical activities
Work requires continual attention to detail, establishing priorities and meeting deadlines
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Ability to operate under pressure with ever-changing priorities
Requires flexibility in scheduling work hours based on needs of the company

242

Office Manager Resume Examples & Samples

Enjoy interacting with people and fun to be around
Thrive in a fast paced environment
Work with a sense of urgency without sacrificing quality or accuracy

243

Office Manager Resume Examples & Samples

Manage all aspects of office management
Supervise office personnel (receptionist, office assistant, etc.)
Insure compliance with and provide legal postings for construction, sales and division offices
Responsible for the purchase/lease and maintenance of office furniture and equipment, i.e. copiers, fax machines and telephone system
Maintain coffee service, water, Office Depot, UPS and FedEx accounts
Maintain a functional yet pleasant work environment
Set office policies and duties
Annual review of vendors used by office (water, first aid, shirts, office supplies, flower company, coffee company)
Review, approval/troubleshooting invoices for above
Fill in for subordinates when necessary
Special projects (holiday party, set up flu shots, order employee gifts, plan company functions, fire extinguisher inspections)
Monitor office expenses

244

Office Manager Resume Examples & Samples

Provides administrative support to VAC Field Assistant Director
Supervises three administrative staff
Manages administrative responsibilities for 20+ monthly faculty meetings
Assists with teaching assignments for Field courses for each cohort
Creates and maintains calendars for the various academic tracks and placement timelines
Trains all new faculty and staff on systems essential to the VAC Field Department
Develops and main reports pertinent to Field Education that are gathered from various data sources
Provides administrative support to students, faculty and community partners as needed
Advanced technological and analytical skills
Must be a fast learner, adaptable to constant change, and work well under pressure in a very fast-paced environment
Excellent written and verbal communication and experience in working with various levels of management and systems
Detail oriented with advanced data management, problem-solving and organizational skills

245

Office Manager Resume Examples & Samples

Performs intermediate to advanced level administrative functions to support project/construction related tasks
Other tasks as independently assigned
Minimum education level of an Associate’s or Bachelor’s degree required
6+ years of prior administrative experience within a construction and/or project management setting
Advanced proficiency with Microsoft Office Suite to include Word, Excel, PowerPoint, Access, and Outlook

246

Office Manager Resume Examples & Samples

Work with the Project Manager to help manage the day-to-day requirements of the project, including compliance, finance, planning, reporting and record keeping
Maintain a regular dialogue with all project team members and partners to track status and ensure teams are effectively managing milestones, target delivery, risks and budget, using electronic systems wherever possible
Work with individual team members to run procurements and ensure all compliance requirements are met
Lead the monthly project review meetings and support the Project Manager in the quarterly project board meetings
The Office Manager role will also represent the project at the monthly Smart Islands Partnership meetings, and will coordinate the technical and commercial input to this group as required
Key capabilities required include project management, project compliance (in the context of ERDF funding) and project administration and communication
Significant project or departmental administrative experience and a comprehensive knowledge of the different processes and procedures of a project
A pro-active team player with excellent interpersonal skills (oral and written)
Experience of working with or on EU-funded projects
Strong personal and professional organisational skills
A superior work ethic and a dedication to the highest work quality and job excellence
Able to function in a changing environment, to act assertively and be self-motivated
Strong computer literacy skills (Microsoft Office) is required
Experience of using project management and planning software (Microsoft Project) is preferable

247

Office Manager Resume Examples & Samples

Previous experience of Facilities Project Management
� Good knowledge of electrical engineering, HVAC and other building management systems
� Working experience of Safety, Health and Environmental Management Systems
� Working knowledge of procurement, negotiation and contract management
� Exceptional interpersonal skills and demonstrable ability to network
� Able to act quickly in demanding situations
� Confident, ambitious, target driven and commercially astute

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Office Manager Resume Examples & Samples

The Office Manager must have at least five years of experience running an office (preferably a larger office), and at least two years managing other administrative staff
The Manager must have a strong sense of customer service, and be well organized with excellent communication skills (interpersonally and written). The ability to work efficiently, be solutions-oriented, resourceful, proactive, and anticipate needs is required to take ownership of work and excel in a team environment
The Manager must possess strong time management skills, with attention to detail, following through on projects and handling multiple tasks
The Manager should have a working knowledge of office equipment, such as printers, fax machines, and copy machines; experience liaising with vendors and troubleshooting facilities’ issues
The Manager must have strong proficiency in the following Microsoft applications: Outlook, Excel, Word, and PowerPoint. In general, should be tech savvy
This role does require some lifting – about 25-50 lbs., and moving small furniture

249

Office Manager Resume Examples & Samples

Excellent knowledge of client service and communication center operations
Strong client relations and interpersonal skills
Ability to lift up to 40 pounds
Must be able to work flexible hours and days
Direct on-the-job training to develop employee skill sets, advise employees of performance requirements with the standards of client service for the organization
Resolve informal client complaints, maintain and report on these issues to the hospital manager
Responsible for the efficient day-to-day running of the front office to include enforcement of policies, procedures and protocols
Coach employees and direct reports
Act as a liaison between front office and other department supervisors

250

Office Manager Resume Examples & Samples

Two to five years office management experience
Minimum of one year supervisory experience
Home Health accounting experience a plus
Strong computer experience (i.e. Word, Excel)
Excellent leadership, judgment, communication, organizational and customer service skills
Demonstrated knowledge of the Medicare reimbursement system

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Office Manager Resume Examples & Samples

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Office Manager Resume Examples & Samples

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Office Manager Resume Examples & Samples

Office Manager Resume Examples & Samples

Office Manager Resume Examples & Samples

Office Manager Resume Examples & Samples

Office Manager Resume Examples & Samples

Office Manager Resume Examples & Samples

Office Manager Resume Examples & Samples

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Office Manager Resume Examples & Samples

Office Manager Resume Examples & Samples

Office Manager Resume Examples & Samples

Office Manager Resume Examples & Samples

Office Manager Resume Examples & Samples

Office Manager Resume Examples & Samples

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