Office Manager Resume Samples

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MR
M Reilly
Margaretta
Reilly
2294 Schiller Meadow
New York
NY
+1 (555) 343 3317
2294 Schiller Meadow
New York
NY
Phone
p +1 (555) 343 3317
Experience Experience
Detroit, MI
Office Manager
Detroit, MI
Altenwerth Inc
Detroit, MI
Office Manager
  • Assist with light travel and expense reporting assistance for managers
  • Assists other supervisors and/or Plant Manager in the overall operation of the facility; performs special projects as requested
  • Provide oversight for recruiting, onboarding, performance management, employee coaching, counseling and policy adherence in conjunction with HR
  • Provide administrative assistance for organizational foundation management and other staff
  • Monitor and manage the daily work flow in the administrative assistant function
  • Create, improve, write down and execute policies procedures
  • Provide basic clerical assistance including faxing documents and assisting with mail-outs
present
Chicago, IL
Office Manager
Chicago, IL
Rosenbaum, Ebert and Botsford
present
Chicago, IL
Office Manager
present
  • Assist Center Manager in ensuring proper work and paperwork flow, customer service issues, and corporate documentation procedures
  • Works alongside the sales team and Distribution Manager to provide excellent customer service, people development and outstanding financial results
  • Manages workflow within the office to support warehouse workload and performance
  • Workplace operations. Manage contractors/building management/facilities, mail delivery services and other personnel that provide services to the company
  • Assist Center Manager in overall business management, including billing, licensing, collections, and general paperwork flow
  • Manages workflow for sales team and utilizes time management tools to report productivity to management
  • Manage/execute service desk. Make sure comments/questions/complaints are managed well
Education Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
Rowan University
Bachelor’s Degree in Business
Skills Skills
  • Highly organized with strong attention to detail and ability to meet a tight deadline
  • Ability to quickly learn new tools and technologies. Ability to communicate and coordinate with a diverse range of people and job functions
  • Proactive with an ability to prioritise whilst having a strong attention to detail
  • Knowledge of and ability to operate a computer with proficiency in Microsoft Office suite
  • Strong interpersonal skills and strong ability to work collaboratively with teammates and clients
  • Good command of verbal English and Chinese, knowledge in Japanese culture desirable
  • Excellent letter/email writing ability including strong proofreading and editing capabilities
  • Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
  • Excellent interpersonal skills; ability to get along with diverse personalities; exhibits tact, professional attitude, maturity and flexibility
  • Values efficiency and works quickly; pro-active, highly organized, and fastidious in attending to detail and completing tasks on time
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15 Office Manager resume templates

1

Office Manager Resume Examples & Samples

  • Establish and maintain office standards, policies and procedures, including but not limited to administrative and front desk operations, operating hours, mailroom and distribution operations, production center operations, workstation appearance and supplies/files, records retention/destruction. Measure and report results against standards making necessary adjustments
  • Assure office facilities are in good working order and supplied appropriately to meet the business needs of the particular area (e.g. meeting rooms, kitchen and other public areas)
  • Manage administrative staff to ensure business units have adequate administrative needs met and office functions in accordance with operating policies
  • Manage staff desk/office moves within the Santa Monica location throughout the year
  • Act as primary liaison with landlord staff for day to day building and office security, parking and maintenance issues
  • Maintain office staff by recruiting, selecting, orienting, and training employees
  • Maintain office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
  • Provide administrative and operational support and guidance to local office representatives of Wilshire’s U.S. locations
  • 5 years minimum experience as an office manager
  • Managerial experience with administrative staff
  • MS Windows and Office Suite knowledge, including Word and Excel
  • Exceptional ability to problem-solve effectively and be very detail-oriented
  • Strong written and verbal communication, interpersonal and leadership skills
  • Possesses a positive 'get the job done' attitude and remains flexible to our ever-changing environment
  • Experience with a multi-lined phone system
2

Office Manager Resume Examples & Samples

  • Collect, sort and distribute mail. Prioritise the mail and proactively draw attention to documentation that is urgent
  • Sales Meetings – Assist with organising sales meetings and taking minutes as and when required
  • Equipping new starters – ensuring that all new joiners in the office are equipped with desk, PC/ laptop, phone, connectivity and stationery
  • Coordination of visits to the office (meeting itineraries, meeting room set-up, taxis etc.)
  • Prepare internal & external planning
  • Maintenance of office, liaising with office suppliers, builders
  • Ensuring uninterrupted service on all printers, fax machines and photocopiers
  • Ensure office is kept tidy and stocks of literature, merchandise etc. are stacked neatly
  • Liaison with electricity, air conditioning, fire safety, security and other vendors
  • Vendor / contract management. Negotiate rates / prices with providers
  • Stock & cost control
  • Accountancy
  • Input invoices and expenses into the Concur system
  • Send payroll datas to payroll provider and issue associates payroll payments
  • File and store invoices and contracts
  • Budget follow-up and cost control
  • Issue monthly cost control spreadsheet
  • Assist Audit
  • Work closely with the local HR correspondent on
  • Recruitment process
  • Onboarding programme
  • Organise administrative and welcome process for new hire
  • Liaise with legal department for the elaboration of work contract
  • Prepare appropriate documents when associate leave the company
  • Keep staff register updated
  • Holiday and sick leave –co-ordination of signed off leave reports on a monthly basis
  • Client Events/Meetings
  • CRM update
  • Send mailing/invitations
  • Keep records of participants
  • Proven office management experience ideally in a similar sized Asset Management or Financial Services organisation
  • Fluency in French and English is essential
  • Ability to interact with confidence and effectively with Senior Management
  • Have a proven ability to be a strong team player and promote teamwork and provide support at all levels
  • Be capable of growing with the Company and taking responsibility for self-development
  • Ability to work under pressure and deal positively with difficult situations
  • Excellent organisation and time-management skills
  • Displayed ability to work on own initiative
  • Attentive to detail / accuracy of work
  • Accountable and trustworthy
  • Discreet – understanding the importance of confidentiality in the job
  • Listening and patience
  • Ethics, values, integrity and trust
  • Functional technical skills
  • Action orientated, drive for success
  • Composure and dealing with ambiguity
  • Understanding others and organisational agility
  • Time management and priority setting, activity oriented
  • Good influencing skills, internal relationship and conflict management
  • Drive and enthusiasm
  • High level of commercial awareness
  • Goal and action orientated
3

Office Manager Resume Examples & Samples

  • Manage all communications: telephone, fax, mail, e-mail for President
  • Manage office correspondence, filings and all office systems
  • Support business development activities including publicity materials, events, appointments and mailings
  • Proof and edit written materials and coordinate public relations activities
  • Handle invoices, expense processing and bookkeeping
  • Responsible for account reconciliation and budget preparation
  • Prepare and document bank procedures and policies including security, compliance, safety and privacy statement
  • Make all travel arrangements and scheduling of meetings for President
  • Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources
  • Participate in proactive team efforts to achieve departmental and company goals
  • Receive guidance with respect to general objectives; in the majority of tasks and projects assigned, determine methods, work sequence, scheduling, and how to achieve objectives of assignments; operate within specific policy guidelines
  • Handle multiple tasks simultaneously
  • Previous experience in finance, financial analysis and/or academic background in these areas highly preferred
  • One to two years related experience and/or training; or equivalent combination and experience
  • Proficiency with Word, Excel, and PowerPoint
  • Ability to multi-task and manage numerous projects at once
  • Tenacious; able “to get things done”
4

Office Manager Resume Examples & Samples

  • Word, Excel, PowerPoint and Outlook
  • Strong work ethic, creative, self-motivated, able to work independently
  • Able to handle a wide variety of activities and confidential matters with discretion
  • Ability to function in a fast paced environment and prioritize workload
  • 1+ years of Office Management experience including H/R and Executive Assistant
5

Office Manager Resume Examples & Samples

  • Establishing/maintaining relationships with office leads and employees - must be a trusted, knowledgeable, go-to resource
  • Works closely with office leaders on everyday issues and new projects
  • Supervise and coordinate overall administrative activities for the office facility, including supplies, maintenance, alterations, furniture, equipment, conference rooms, and appearance/housekeeping
  • Work with Managing Director and other department heads on internal seating and arrangements for office meetings
  • Work closely with all office administrators/assistants and departments to ensure day-to-day operations and activities are well planned and professionally organized
6

Office Manager Resume Examples & Samples

  • Provide executive-level administrative support to management
  • Coordinate meetings and office events, arrange management travel
  • Track and maintain management’s expense reports. Maintain office finances
  • Manage internal document flow
  • Maintain office appearance and office inventory
7

Office Manager Resume Examples & Samples

  • Play leading role in coordinating office space management/set-up (e.g., IT, telephone, equipment, etc.) including the anticipation of office space needs and managing office moves
  • Manage, oversee and coordinate office services functions including but not limited to company equipment allocation/repair, office/coffee supply inventory/purchasing, distribute/handle mail delivery/shipment, lobby/pantry maintenance, etc
  • Monitor day-to-day human resource related functions
  • Conduct recruitment – including placing advertisements and manage through requisition closure via applicant tracking system, developing contacts with recruiting sources (e.g., universities, vendors) attending local job fairs, consulting with hiring managers, interview scheduling, reference and background checking, managing orientation and on-boarding
  • Evaluate and manage staff performance
  • Serve as the point person to monitor answering service, respond to inquiries and route messages to respective departments
  • Administration of leave of absence (FMLA, STD, LTD, etc.) and disability claims
  • Act as back-up to Staff Accountant for payroll/PTO/HRIS system processing and generating reports
  • Serve as liason with Director of HR on event planning (e.g., annual holiday, annual flu/health fair, employee recognition awards, etc.)
  • Serve as safety coordinator/floor warden and liaison with property building management for annual drills and training
  • Oversee adherence to office policies and procedures
  • Monitor employee inquiries and complaints
  • Maintain alarm and access card system
  • Manage and oversee e-mail set-up and respective distribution lists
  • Update and maintain OSHA logs
  • Manage and oversee conference room calendar
  • BA degree in Business Administration or related field
  • Minimum 3+ years’ experience in administrative management and supervisory, preferably in Digital Media
  • Working knowledge of human resources management practices, procedures, and legal requirements
  • Must be detail-oriented, highly organized, self-motivated, high energy and the ability to prioritize multiple projects simultaneously with great time management skills and exercise confidentiality
  • Working knowledge of Applicant Tracking System (ATS) and Human Resources Information System (HRIS)
  • Proficient in MS Office (e.g., Word, Excel, PowerPoint, and Outlook)
  • Client focused, customer service disposition
  • Professional attitude, appearance and presence required
  • Passionate about Human Resources, Project Management and Administration
  • Internet and Social Network savvy (e.g., Google, LinkedIn, Facebook, etc.)
8

Office Manager Resume Examples & Samples

  • Schedule appointments and keep track of Editor/President’s calendar
  • Make extensive domestic and international travel arrangements
  • Schedule numerous editorial meetings and process visitors
  • Arrange office catering for meetings
  • Handle mail and answer correspondence
  • Organizing work flow throughout the office
  • Screen and handle phone calls
  • Process expenses, purchase orders, invoices, subscriptions, and freelancer payments
  • Speaker liaison for conferences
  • Compile a monthly calendar of release dates for economic data
  • LI-JA1
9

Office Manager Resume Examples & Samples

  • Ability to respond effectively to the most sensitive inquiries or complaints
  • Thorough knowledge of office procedures
  • Ability to travel domestically as needed
  • Associates degree from two-year college or technical school and a minimum four years of administrative experience and/or training; or equivalent combination of education and experience
10

Office Manager Resume Examples & Samples

  • Maintain a high degree of confidentiality and discretion in regards to all matters and documents
  • Tracks vacation and time off for all employees, runs & distributes reports and files vacation requests
  • Process I-9 forms, explain company benefits and conduct new-hire orientations and setup
  • Support Finance Director with project reports, invoice payments & mailing invoices for processing
  • Administers corporate Purchase-card expenses for all departments and submits monthly expense reports
  • In charge of petty cash distributions, reconciliation and monthly reporting
  • Negotiate annual station agreements with vendors
  • Assist with safety program, training, conduct accident investigations and record incidents online
  • Screen and log calls in a heavy telephone environment and respond directly to inquiries
  • Handle correspondence, including typing and drafting communications in Word, Excel or PowerPoint
  • Organize and maintain files on all projects and keep updated
  • Arrange travel and all accommodations including comprehensive and detailed itineraries
  • Keeps track of all office/lunchroom supplies and re-orders as necessary
  • Assist sales department with monthly invoice mailings and adding postage, address labels, etc
  • Assist with internal communications with staff as well as communications with clients
  • Minimum of 3 years administrative experience, preferably in the Entertainment industry
  • Minimum of 2 years’ experience using Microsoft Office
  • Superior organizational and administrative skills with the ability to multi-task and prioritize work required
  • Excellent verbal and written communication skills with all levels both internal and external
  • Ability to maintain a high level of confidentiality
  • Ability to successfully manage multiple projects and deal with deadline pressure
  • Self starter with ability to follow through without supervision
11

Office Manager Resume Examples & Samples

  • 5+ yrs of general office management/admin, client billing and bookkeeping
  • Sales tax filing and 1098 filings as well
  • 2 or 4 yrs Degree a plus
  • Handling some internal accounting/bookkeeping
  • Administrative responsibilities supporting the Partner, Human Resources, Payroll, Billing, etc
  • Billing of our clients
  • Administration of the payroll compliance area, checking the reports, sending out letters running weekly reports for payroll compliance as well as the reports for the Company as a whole
12

Office Manager Resume Examples & Samples

  • Proven ability to proactively organize and lead initiatives
  • Excellent organizational and time-management skills with an ability to multi-task while paying close attention to detail
  • Ability to use a Mac
  • Desire to learn about office operations with light accounting duties
13

Office Manager Resume Examples & Samples

  • Verifying insurance benefits and authorizations, ensuring compliance with federal and state requirements for Medicare, Medicaid, and Social Security
  • Collect, post & reconcile cash and billing
  • Supervise business office staff and reception
  • Able to handle multiple tasks at once
  • Driven
  • A “go getter”
14

Office Manager Resume Examples & Samples

  • Answering phones, transferring calls & relaying messages
  • Greeting and escorting guests, visitors and vendors
  • Managing show guest lists, as well as communicating arrival details & requirements
  • Receiving and distributing mail & packages
  • Managing building calendar for all shows & conference room
  • Ordering building supplies
  • Coordinating with facility vendors
  • Submitting vendor invoices for payment
  • Collecting winner affidavits
  • Tracking & distributing winner prizes
  • Assisting with catering for any meetings or functions
  • Interacting with staff, clients, guests and listeners in a professional and positive manner
  • Executing new organizational/administrative projects as needed
  • Must be extremely punctual, detail-oriented and organized
  • Able to thrive in quiet as well as chaos
  • Phone/email etiquette a must; committed to customer service
  • Professional conduct & appearance a must
  • Must be resourceful and proactive
15

Office Manager Resume Examples & Samples

  • Experience of day-to-day operational management of an office
  • Developing and maintaining relationships with suppliers
  • Knowledge of administrative running of an office is essential
  • Strong interest in media or international business
  • Good working knowledge of all Microsoft Office computer programs including Excel, Word, PowerPoint etc
  • Tech-savvy nature, in tune with mobile phones and internet applications
  • Fluency in English and French is essential. German is a plus
16

Office Manager Resume Examples & Samples

  • Overseeing day to day communication (sort through mail, answer incoming calls and general email inquiries, maintain general office calendar, vacation schedules, and guest accommodation calendar)
  • Support the production of all e-flux programming, including exhibition openings, lectures, performances, dinners, and other related events
  • Ensure office supply inventory is current and fully stocked (office & kitchen supplies, postage and storage)
  • Maintain office equipment; liaise with IT as needed
  • Point of contact for office and building maintenance
  • Maintain inventory of both in-house and offsite storage facilities
  • Coordinate with Programs Manager & Designer on the advertisement schedule and production of advertisements
  • Pay incoming invoices on time
  • Oversee the hiring and training of interns
  • Assist with travel and accommodation for guests
  • Liaise with Accounts & Payroll Manager
  • 2-3 years of office management/administrative experience
  • Strong planning and organization skills
  • Self-starter with strong initiative to deliver
  • Detail oriented in approach and accurate in execution
  • Exhibition planning & production experience
  • Attendance at all lectures, screenings, openings, etc. is required
17

Office Manager Resume Examples & Samples

  • Strong office administration skills, with a fanatical attention to detail and organization
  • Excellent interpersonal skills, including outstanding phone manner, with a diverse range of groups
  • Ability to manage multiple projects and priorities, turning projects around in a timely manner
  • Flexibility to respond to evolving and unanticipated priorities with poise and good humor
  • Strong proficiency in Google Apps and Microsoft Office
  • Bachelor’s Degree and 1-2 years office experience (arts administration or nonprofit preferred)
18

Office Manager Resume Examples & Samples

  • 5+ years of administrative/office management experience
  • Prior experience managing an administrative staff preferred
  • Proficiency in Microsoft Office and Outlook required; proficiency in CRM database preferred
19

Office Manager Resume Examples & Samples

  • 5+ years of previous Administrative / Office Management experience
  • Microsoft Office/Suite proficient (Word, Excel, Outlook, PowerPoint)
  • Highly organized
  • Able to multitask efficiently and effectively *LI-HD#HR
20

Office Manager Resume Examples & Samples

  • Serve as a representative of The Martin Agency New York Office
  • Work closely with Operations Department and HR in Richmond on Agency Projects
  • Administrative responsibilities for Managing Director, NY:Travel Arrangements, Expenses, Scheduling
  • Manage Operations Assistants and Receptionist
  • Maintain and manage Department Budget
  • Sign Operational Invoices
  • Coordinate space for new and existing employees
  • Inform ITS/Operations of interoffice employee moves
  • Inform ITS/Operations of new employee set ups
  • Computer/software requirements
  • Workstation employee will occupy
  • New Staff Orientation - Familiarize new staff on office/security procedures
21

Office Manager Resume Examples & Samples

  • Coordinate UMB's annual CAPX /expense project (non-MIS) forecasting process by interfacing with designated property managers, business unit leaders, and line finance associates in order to obtain/compile a detailed/comprehensive list for review and approval by management
  • Manage Capital Budget subsequent to managements approval via loading approved projects in PeopleSoft accounting system, loading projects, loading activities, generating related reports, and other items as necessary
  • Provide accounting support to team, coding invoices, entering requisitions, assist in reconciling project actuals to budget
  • Prioritize and manage Service Request (SR) reporting and assignment process, work to improve current SR processes
  • Ensure project vendors, contractors, and associates operate in a safe manner and are in compliance with all safety laws and regulations
  • Administrative support - assist team with making travel arrangements, preparing expense reports, and other items as necessary
  • Create, manage, and maintain process for electronic filing of documents
  • Convert hard copy documents to electronic form, photos, leases, floor plans, etc
  • Assist in preparation of powerpoint presentations
  • Assist with preparation of third party vendor documentation, W-9's, and third party vendor risk process
  • Coordinate department calendar, VTO opportunities, team outings, and PTO requests
  • Communicate, facilitate, & manage resolution to complex issues and challenging situations and personnel
  • Escalate decisions, unresolved issues, & variances to the next level of management
  • Demonstrates advanced level of verbal & written communication skills
  • Demonstrates excellent interpersonal skills
  • Demonstrates excellent organizational skills and ability to multi-task
  • Demonstrates advanced knowledge and skills in using the Microsoft Suite Office software (Excel, Word, Powerpoint, Outlook)
  • Demonstrates ability to analyze and summarize financial information
  • Demonstrates ability to create forecasts and budgets
  • Demonstrates customer service attitude and focus
  • Knowledge and understanding of systems design and implementation (Service Request systems)
22

Office Manager Resume Examples & Samples

  • Solid administration and organization skills
  • Client Service background
  • Knowledge of Los Angeles and surrounding areas
  • Strong Intermediate\Advanced Microsoft Word and Excel
  • Workable knowledge of scheduling and bidding databases, preferably CETA
  • Basic up to date knowledge of employment legislation
  • Organized and strong in prioritizing and time management
  • Confidence in dealing and building relationships with staff and management
  • Diplomatic and the ability to maintain confidentiality
  • Flexible attitude to achieve results
  • Driven by challenges
  • Proactive and takes initiative in problem solving
  • Client services focused
23

Office Manager Resume Examples & Samples

  • Balance multiple projects around the office simultaneously while remaining focused and flexible to ever changing conditions
  • Translate ideas and general experience into actionable steps to consistently deliver results
  • Is a clear and succinct writer and communicator, you get messages across to others with their desired impact, with aplomb, and with humor when appropriate
  • You learn quickly when facing new problems, are open to change, and excel with the challenge of an unfamiliar task, you also gain insight from mistakes and remain open to feedback
  • Most importantly, you easily relate to people, building rapport and collaborative relationships with vendors, clients, senior staff, ownership and various teams alike
  • 2-4 years office management/operations/facilities experience required
24

Office Manager Resume Examples & Samples

  • Smooth running of reception
  • Ensure office facilities and infrastructure is always operational and deal with internal depts as needed: Furniture
  • Alarm
  • Cleaners
  • Office supplies
  • Liaise with external parties to ensure facilities are always fully operational (Air conditioning, fire alarms, telephones, Plumbing etc)
  • Safety responsibility
  • Taxi/courier/Travel booking for as needed
  • Operate reception when needed
  • Ensure tidy, safe, operational office at all times
  • Conference and meeting room booking
  • Arrange and coordinate events and hospitality as required
  • Meet and greet visitors ensuring that you are a professional adidas brand ambassador
  • Management and development of Receptionist ensuring all HR matters are addressed in line with company policy and best practice
  • Any other ad hoc duties as required
  • SAP operation/ invoice processing
  • Product & sample ordering
  • Travel booking
  • Taxi/courier booking
  • Dutch and English
  • Previous experience in an similar position ideally within a busy PR environment
25

Office Manager Resume Examples & Samples

  • ________________________________________
  • Serves as office manager. Supervises at least two full-time staff or the equivalent, coordinates personnel actions for department staff and/or faculty, oversees records and filing systems, controls equipment and supplies, and coordinates electronic information systems and facilities and space planning for operations and staff reporting to supervisor. Examines workflow and revises processes to improve efficiency, as needed.records/filing systems. Develops control procedure over all accounting functions to ensure a system of accurate recording of revenue and expenses. Approves all financial transactions
  • Assists in developing department policies and procedures and coordinating implementation. Maintains currency or revisions to department, school and/or university policies and procedures. Communicates or documents. Develops forms, flowcharts and systems requirements. Trains, as required
  • Reviews, analyzes and makes recommendations to supervisor regarding requests submitted by departmental staff, e.g., expenditure or personnel requests
  • Reviews, prioritizes and responds to correspondence and incoming calls directed to supervisor. Researches requested information or takes necessary steps to address issues and resolve problems. Reports actions taken to supervisor
  • Acts as liaison between supervisor and his/her subordinates for communicating information, assignments, priorities and special requests. Monitors status of pending items and follows-up, as needed
  • Researches, gathers, organizes and summarizes data for reports. Analyzes data for trends or conclusions and presents results and recommendations to supervisor
  • Develops and administers budget. Gathers pertinent data to develop projections. Authorizes expenditures within established limits. Tracks and monitors budget activity and analyzes variances. Produces interim financial reports
  • Acts as liaison between supervisor and sensitive, confidential or high-profile contacts outside of the department
  • Participates in proposal development. Researches and identifies funding sources. Communicates agency requirements and deadlines and develops internal schedules for tracking proposal development and response. Prepares pro-forma budgets. Coordinates production of materials and reviews final product for quality and compliance with agency requirements
  • Plans and coordinates special events, conferences and/or seminars. Develops promotional materials. Negotiates with vendors for sites, facilities, guest accommodations and meals
  • Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university’s crime prevention and suppression programs and services. Ensures dissemination of security related information to staff
26

Office Manager Resume Examples & Samples

  • Reconciles select accounts monthly
  • Assists in completion of annual review/audit
  • Ensures compliance with all government regulations
  • Associates degree or Bachelor's degree preferred
  • Ability to write simple correspondence, reports, business correspondence, and procedure manuals
  • High level of initiative and ability to work in a team
27

Office Manager Resume Examples & Samples

  • Prior experience in Customer Service
  • Prior Experience in Office Management/Facilities Management
  • Prior experience in hiring/releasing staff members
  • Prior Supervisory experience
28

Office Manager Resume Examples & Samples

  • Work experience of at least 2 years
  • Experience in managing the office for a small or medium size business
  • Experience in Accounts Receivable/Collections -- desirable
  • Proactive, business-oriented attitude
  • Great analytical and problem solving skills
  • Well organized with good attention to detail
  • Good knowledge of MS Office, especially Word
  • Self-reliant, trustworthy with high work ethics
29

Office Manager Resume Examples & Samples

  • Strong interpersonal skills to handle sensitive and confidential
  • Ability to work with employees of all levels within company as wellas vendors and visitors
  • Strict attention to details in creating communications andstablishing priorities and meeting deadlines
  • 5+ years’ experience as office manager or executive assistant
  • Solid Microsoft Office skills including Word, Excel, PowerPoint and Outlook
  • Bachelor Degree Required
30

Office Manager Resume Examples & Samples

  • 2+ years of recent experience in a similar position
  • Consulting background
  • B2B Client Management experience
31

Office Manager Resume Examples & Samples

  • Required 2-5 years of previous experience in Office Management/Business Management. Must be able to provide a long-term commitment
  • Bachelor’s Degree, in Business or arts administration preferable
  • Highly organized, independent worker, ability to multitask, with a strong sense of urgency and follow though
  • Must be quick to take initiate, being resourceful, and use good judgement
  • Must exhibit a high degree of professionalism, maturity, diplomacy, composure and work well under pressure
  • Must be computer savvy and have experience with basic IT support
  • Exhibit independent and team working skills with the ability to listen and communicate efficiently
  • Flexibility and a willingness to perform other reasonable duties as requested, including willingness and ability to stay late on occasion
  • Microsoft Office Suite (Outlook, Excel, Word, Powerpoint, Project)
  • Adobe Creative Suite (Photoshop, InDesign)
  • Quickbooks Pro 2015
32

Office Manager Resume Examples & Samples

  • Client communication for scheduling, progress updates and follow-ups
  • Material ordering/tracking
  • Garden staff scheduling & hiring
  • Overseeing of site work
  • Handling of job related paperwork
  • Tracking costs, filing paperwork
  • Payroll and HR
  • 2-4 years Project/Office management experience
  • Ability to manage effectively
  • Ability to work within teams and alone as required
  • Strong sales and communication skills
  • Attention to details and organizational skills
  • Problem solving and decision making skills
  • Ability to multitask managing multiple projects at a given time
  • Taking initiative to execute projects to highest standards
  • Comfort on Mac computer, Office Suite, Quickbooks, Etc
33

Office Manager Resume Examples & Samples

  • High School diploma - required
  • Minimum 3 years relevant experience in an office environment - required
  • General computer skills – Microsoft Office and Excel - required
  • Basic bookkeeping and quantitative skills. Ability to setup and maintain basic spreadsheets
  • Must demonstrate initiative and be able to work independently
  • Data base and file maintenance, ability to draft business correspondence, strong customer service, accuracy and consistency, ability to effectively interface with board members and other community leaders
  • Able to lift 50lbs
34

Office Manager Resume Examples & Samples

  • Organising and running of the team
  • Assist with preparation for the annual company audit
  • Maintain electronic filing and the hard copy filling filing system
  • Primary link to customers and all customer matters
  • Maintain company records at Companies House
  • Coordinate all major association events in collaboration with specialist organisers
  • General book-keeping including raising all subscriptions, invoices and processing payments
  • Assisting with market research and events
  • Filing, office document management, printing and maintaining office stationery
  • Product dispatch and letter preparation
  • Answering phones and front line customer service
  • Organisation, efficiency and meticulousness
  • Experience working with Sage50
  • Supply management experience
  • Excellent written and verbal English skills
  • Due to the location of this role a driver will be essential
35

Office Manager Resume Examples & Samples

  • Tracking and ordering office supplies, snacks, coffee, furniture, and equipment
  • Procuring, setting up, and providing basic technical support for all company technology (desktops, laptops, tablets, monitors, phone units, printers, etc.)
  • Coordinating with outside vendors to maintain and repair equipment
  • Doing expense reports and reconciliations for CEO, supply office, and others
  • Managing office and desk layout configurations
  • Overseeing logistics for office moves and/or expansions
  • Maintaining office cleanliness and organization
  • Operating the main company phone line and routing calls
  • Leading and/or providing support for office social activities (special lunches, birthdays, parties, etc.)
  • Providing logistical support for major events (i.e. our annual client conference)
36

Office Manager Resume Examples & Samples

  • Serve as the point person for the office in all administrative matters including managing building access, providing new employees with ID badges and equipment, managing the shipping of packages as well as office supplies for the office, and managing new employee on boarding logistics in partnership with HR and hiring managers
  • Maintain relationships with building staff and local vendors (supplies, transport, etc.)
  • Responsible for working with the finance team in NY to process invoices from local vendors as well as expense reports for Durham staff
  • Serve as the liaison to NYC facilities team
  • 3+ years of administrative experience
  • Proficiency with the MS Office suite
  • Proven attention for details
37

Office Manager Resume Examples & Samples

  • Answering phone calls
  • Managing customer billing and vendor payments
  • Coordinating equipment and computer maintenance
  • Maintaining office resume and publications list
  • Assisting the principals with various duties
  • Website updates
  • Receiving clients and consultants, in-going and out-going shipments
  • Assisting in the preparation of RFQ/RFPs and press requests
38

Office Manager Resume Examples & Samples

  • Management of all all hard and soft services including cleaning contracts, security and mechanical/electrical/building maintenance
  • Building fabric maintenance, fixtures and fittings repair
  • Mechanical services repair and renewal management
  • Business continuity planning
  • Statutory requirement testing
  • Calculating and compiling costs for required goods and services
  • Liaising with estate Landlords and local authorities
  • Management of office builds, refurbishments, moves and the cyclical redecorations (external and internal) management
  • Sourcing contractors for building refurbishments and ensuring work is completed to standard and within the budget
  • Health & safety management and organizing regular health and safety meetings (Arbeitssicherheitsausschuss ASA)
  • Appointing and overseeing support staff necessary to maintain the office function
  • Managing, inspiring, coaching up to four direct reports
  • Identify opportunities to reduce cost, avoid unnecessary spend, consulting and collaborating with peers and senior management
  • Other duties as assigned by the Line Manager, and/or VP, Global Real Estate in-line with the position
39

Office Manager Resume Examples & Samples

  • At least 2 years of administrative experience is required
  • Must be detailed-oriented with the ability to handle multiple priorities with conflicting deadlines
  • Strong communication skills and the ability to deal well with phone calls from the public
  • Tech proficient with strong Microsoft Office skills including PowerPoint, Word and Excel
  • Good command of language and spelling along with excellent writing skills
  • Knowledge of AP style is a plus
  • Familiarity with WebEx and other online meeting systems
  • Self-starting, thorough with superior organizational and time management skills
  • Strong interpersonal skills and proven ability to multi-task required
  • Working knowledge of, or experience with, procurement and expense management systems preferred
  • Familiarity or background in journalism is helpful
  • Advanced-level professional competency in written and spoken English language is required
40

Office Manager Resume Examples & Samples

  • Office Administration tasks including office equipment inventory, office insurance, leasing, and procurement of supplies
  • Mange office premises related issues including equipment repair/maintenance and office safety
  • Coordinate office renovation/project planning. Act as the main contact person with building management offices and vendors
  • Supervise a team of support staff including office administrator, receptionist, tea ladies, office assistants, messengers and mail room
  • Assist with HR functions including recruitment, salary and performance reviews
  • Coordinate with different departments and governing bodies to ensure company policies are up to standard
  • Minimum of 8 years experience as Office Manager/Office Administration Manager. Candidates with law firm experience will be highly regarded. Experience within Financial Services or a Professional firm will also be considered
  • Excellent communication skills in both Cantonese and English
  • Strong sense of responsibility, people management and multi tasking ability to meet deadlines
  • Ability to assume effect leadership and implement action plans
  • Proactive and result orientated
41

Office Manager Resume Examples & Samples

  • Competent with Microsoft Office - Microsoft Word, Outlook, Excel and Powerpoint
  • Organisational skills and key ability to multi task and react quickly
  • Strong communication skills and ability to build relationships with a wide group
  • A team spirit and passion to work in an online environment
42

Office Manager Resume Examples & Samples

  • Cost approval for goods ordered
  • Wireless BU co-ordination
  • Admin reporting (cost controls, compliance to the various firm policies)
  • Excellent people management and team building skills
  • Attention to detail is a key skills required for this role
  • Knowledge of UK Health and Safety regulations
  • Space planning ability
  • Good interpersonal and influencing skills
  • Good communication skills (oral and written)
  • Intermediate PC skills, including PowerPoint, Excel and Word
  • Ability to self-organise workload, set priorities and multi-task
  • Ability to sell and negotiate ideas with senior management
43

Office Manager Resume Examples & Samples

  • At least 5 years of experience in the role, gained in International Companies and with a genuine passion for luxury
  • Strong interpersonal skills; team-work oriented
  • Positive and proactive attitude, great organizational and time management skills
  • Excellent knowledge of English-preferably native speaker- and French
44

Office Manager Resume Examples & Samples

  • Management of the offices situated in Uccle, in close collaboration with the Technical & IT Manager, with which a resource is shared
  • Optimal planning of space and organization of offices
  • Management of office implementation and office equipment
  • Supervision of the reception area (and the receptionist) as well as managing the meeting rooms (including planning, catering, furnishings and equipment)
  • In charge of the building’s security (fire, access control)
  • Implementation of the Environmental Management System (ISO 14001)
  • Management of contractors and suppliers (purchases, office supplies, trades)
45

Office Manager Resume Examples & Samples

  • Opens repair orders for all vehicles coming into the body shop for repairs
  • Receive cash, checks, and credit card payments from customers and records the amounts received
  • Closes repair orders on the computer system in a timely manner
  • Files repair orders
  • Reconciles collision estimates
  • Oversees cashier duties and scheduling
  • Follows up on body shop accounts receivable to maintain satisfactory levels of payment
  • Sets up training for technicians when needed
  • Coordinate payroll and timesheet collection
  • Assists body shop manager as necessary (i.e. vendors coordination, etc.)
  • Prepares purchase orders for all vendors
  • Screens calls, directs them to the proper party, and/or obtains enough information to allow for follow-up that is convenient for the customer
  • Maintains a professional appearance and a neat work area
  • Four or more years of related experience and/or training; or equivalent combination of education and experience
46

Office Manager Resume Examples & Samples

  • Experience in an Office Management function in a fast-paced, corporate environment of some scale
  • 5+ years of experience managing support staff
  • Ability to flex between a leadership and a “team player" attitude
  • Exceptional oral and written communications skills
  • Ability to interact with various levels of employees and management with tact and diplomacy
  • Experience with essential general office duties/skills including Microsoft Office
47

Office Manager Resume Examples & Samples

  • A good knowledge of clerical, administrative and secretarial skills is necessary
  • Develop, monitor, and reconcile eight Department Budgets, P&L forecasts and variances
  • Manage Payroll, includes monthly billing of maintenance technicians
  • Maintain purchasing, receiving, and invoicing for department in accordance with procurement and accounting policies
  • Chief Administrator of the HotSOS Work Order System ( or other MMS) which includes the following: manage and monitor all data entry, develop S.O.P's, manage all personnel access, conduct training, and maintain communication for personnel and between other Vail Resorts that uses the system
  • Monitor Capital Project expenses in conjunction with project manager
  • Manage, update, and monitor the Basic Service Agreements and Contractors list for the Hospitality and Mountain Maintenance Divisions
  • Manage staff schedules and personnel administration
  • Assist with new applicants and hiring processes
  • Allocate available resources to enable successful task performance
  • Co-ordinate engineering activities to ensure maximum efficiency
  • A good knowledge of Vail resorts system is necessary (training will be provided)
  • Organize orientation and training of new staff members as necessary
  • Manage projects capital or operations as assigned by supervisor
  • Utilize special knowledge and training for the improvement, efficiency and cost saving for Vail resorts operations
  • Design and implement filing systems, ensure filing systems are maintained and current (automated and manual)
  • Establish and monitor procedures for record keeping, ensure security, integrity and confidentiality of data
  • Implement office policies and procedures in line with Vail Resorts systems
  • Implement procedural and policy changes to improve operational efficiency
  • Prepare operational reports and schedules to ensure department efficiencies
  • Co-ordinate schedules, appointments and bookings as necessary
  • Maintain a safe and secure working environment and abide by all safety rules and regulations
  • Manage other miscellaneous duties such as Uniform orders, the Holiday Greenery order as needed
  • Keep up to date on company policies and procedural changes and communicate to department
  • A good understanding of building systems and construction
48

Office Manager Resume Examples & Samples

  • Provide the necessary administrative support to the Head of the Company’s Branch
  • Ensure office is fully equipped and remains functional
  • Liaise with suppliers and internal support groups as appropriate to troubleshoot issues (internet, telecommunications, etc)
  • Manage general office procurement – e.g. stationery, consumables, kitchen supplies, etc
  • Manage rent agreement and negotiations with the Landlord for office and car parking
  • Coordinate with appropriate State authorities to manage accreditation for Representative office and its foreign employers, registration and renewal of statutory documents, etc
  • Manage document archiving and database
  • Manage and control monthly budget planning process for general administration expenses, online budget control, analysis of expenses, insurance of cars, etc
  • Manage and control all expenditure associated with general office suppliers, communications and purchasing
  • E.g. Taxi and Transfer suppliers & agreements
  • Mobile telecommunication services, Mail Centre and Courier Services
  • Coordinate with established external Consultant companies to provide support to foreign employees and visitors such as work permits, visas, tax and other associated legal activities
  • Manage scanning & coding of all employee expense reports and bills into the Stellent system
  • Liaise with outsourced organizations
  • Manage employee and visitor travel reservations for complimentary air tickets
  • Perform other administrative duties as required
  • Confidential information to keep
  • Information of Sabre customers and potential customers
  • Information of Sabre internal process and procedures
  • Information of contracts concluded and contracts negotiated
49

Office Manager Resume Examples & Samples

  • Minimum 3 years experience in managing client relationships and working as a licensed Associate is mandatory
  • Industry experience required and preferably RBC DS experience
  • CSC & CPH is mandatory (must be currently licensed by IIROC)
  • Knowledge of the firm’s operations, policies and procedures regarding client accounts, including internal control policies
  • Strong Excel skills required for spreadsheets
  • Ability to successfully multi-task
50

Office Manager Resume Examples & Samples

  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Highly resourceful, self-motivated with a strong sense of ownership in areas of responsibility
  • Able to multitasking
51

Office Manager Resume Examples & Samples

  • Coordinate onsite vendor orders and site visits, including regular maintenance and special assignments
  • Act as location contact for realty team to coordinate maintenance and upgrade activity at the site
  • Responsible for supplies for the office and training various departments on obtaining
  • Serve as the main contact and coordinator for a variety of location functions including job fairs, external or internal customer site visits, and internal meetings
  • Coordinate catering for special events and internal meetings
  • Coordinate employee moves at the location working with various managers onsite and in other locations
  • Lead communication and coordination efforts at the location for company efforts such as United Way, Habitat for Humanity, Employee Appreciation Week, record retention, etc
  • Serve as the main location contact for available conference and huddle rooms at the location
  • Coordinate / schedule onsite interviews on behalf of HR / Recruiting team and onsite managers
  • Provide location specific information to visitors to the site (hotels, restaurants, directions from airports, etc
  • Advanced communication skills including proficiency in Microsoft Office applications (Word, Excel, PowerPoint) needed
  • Working with the onsite managers, coordinate the drafting and updating of the location-specific policies regarding inclement weather and disaster recovery. Update 800#s with building-specific policies
  • Work with technology team and managers to ensure new hire systems are ordered and ready at date of hire
  • Provide regular updates to broader management team on location-specific issues and events
  • Ability to collaborate with peers, subordinates and superiors to complete tasks effectively
  • Determine methods and procedures to be used in resolving routine and some complex inquiries
  • Generates and maintains confidential files
  • High level of analytical work
  • Trains other administrative assistants as needed
  • Develops new concepts and techniques to improve effectiveness, handles and resolves extremely complex or unique assignments, often exercising independent judgment and initiative. Serves as a resource for others in the same skill area
  • May supervise the work of others
  • Minimum of 5 years of experience performing a wide variety of administrative support functions and analytical work
  • Coordinate onsite vendor activities
  • Act as a location contact for various departments
52

Office Manager Resume Examples & Samples

  • Assist with financial management, including: reviewing monthly GL/P&L statements that are generated externally, forecasting revenues and expenses, evaluating budget variances, reviewing AR and AP, oversight of payroll and establishing and following internal controls and policies
  • Manage relationships with vendors and service providers
  • Manage organization of client contract and document retention practices
  • Serve as liason with our parent company, including HR/recruiting, regulatory compliance, vendor management and legal departments
  • Serving as firm liason with IT consultants
  • Assist with firm wide marketing and special events, such as the firm’s participation in conferences
  • Provide support, when necessary, to production assistants
  • Do whatever is necessary to ensure the smooth running of KNN’s offices
53

Office Manager Resume Examples & Samples

  • Answering phones and transferring calls to the appropriate member of staff
  • Problem solving - responding to employee enquiries and complaints and taking action, seeking guidance from Senior Management, HR or Facilities if required
  • Maintain a list of cleaners responsibilities and ensure these tasks are being completed in a satisfactory manner
  • Assisting any Guests to CME group offices
  • Offering help to external guests visiting
  • Pre-empting the need and ensuring that conference rooms are supplied with catering/flipcharts etc
  • Assisting any international visitors from other CME Group offices
  • Coordinate with local IT; ensure that appropriate equipment is available for visitors (adaptors, cables, etc.)
  • Assisting HR with On-boarding & Exits of Employees/Temporary Staff & Contractors
  • Strong Customer Relationship Skills
  • Experience within a corporate office management
  • Working knowledge of Microsoft Office Suite with administrative support skills
  • Must possess strong organizational skills, attention to detail, and customer service orientation
54

Office Manager Resume Examples & Samples

  • Supervises the Public Relations Officers (PRO)
  • To provide full HR administrative support to the Muscat office with the guidance from the Head of HR - Middle East
  • First point of contact for all HR operational staff queries
  • Advising on standard policy and procedure queries
  • Provides support to PRO(s) when liaising with external agencies and Government Departments regarding the application of visas and Government related documents
  • Placing adverts for roles on relevant job boards and social media, as directed by the Head of HR
  • Searching for appropriate candidates using a variety of search methods and social media, for referral to the Head of HR
  • Initial screening of CVs against pre-defined criteria for Business Services roles
  • Liaising with other Business Services departments to advise of new starters, ensuring facilities are ready for first day
  • Liaising with property agents and sourcing appropriate accommodation for new joiners where appropriate
  • Ensuring any employee's accommodation that are under the Firm's name are monitored and leases are cancelled properly when required
  • General administration for the absenteeism record
  • Co-ordinate new joiners including assisting in relocation and providing induction
  • Co-ordinates and manages all visa requirements/issues
  • Liaises with the Ministry of Manpower or Public Authority for Social Insurance as and when required
  • Co-ordinates with the health insurance company and maintains the employee cover list
  • Ensures performance reviews for all staff are completed annually on the set deadline and kept a copy on file
  • Maintenance of HR management systems records and maintenance of up to date personal files
  • Liaising with other Business Services departments to advise of leavers
  • Co-ordinate leavers ensuring that all bills, visas, final settlement are completed and finalised
  • Involvement in ad hoc projects as and when required
55

Office Manager Resume Examples & Samples

  • 3+ years of experience as an Administrative Assistant, Analyst or Office Manager
  • Bachelor's Degree in Business or a related field
  • Working knowledge of Lotus Notes and Prezi
56

Office Manager Resume Examples & Samples

  • Establishing and managing filing systems
  • Responding to all enquiries and complaints
  • Coordinate employee leave and absences
57

Office Manager Resume Examples & Samples

  • Manage and control technology cost from planning/budgeting to control on spending including vendor invoice approvals, employee expense reimbursement approvals, regularly review and presentation of financial reports to technology managers
  • Drive vendor management through partnering with sourcing team to control cost, drive service excellence and mitigate risks to gain increased values from vendors throughout the contract life cycle
  • Proactively address our people?s issues, needs and concerns resulting in a more effective workforce through contribution to global initiatives related to employee engagement, mobility, training and mentoring
  • Support the delivery of global ICT?s communication strategy including creation of written communication materials and supervision of the implementation of division-wide program like Town Halls, Learning Series, training development and networking events
  • Lead the local space planning and management that supports long term growth in Shanghai
  • Supervise the local administration team that supports office management activities
  • Minimum bachelor?s degree
  • Fluent English and Mandarin language ability
  • Knowledge on management accounting and process control
  • Excellent communication and presentation skills upward, downward and laterally
  • Proficient in Microsoft Excel and Power point
  • Willing to do hands-on work
  • 8+ years? experience in management accounting or COO function in both commercial and banking industry
  • Ability to manage multitasks in a high-pace, time-constrained environment, have ability to implement and maintain internal controls and the mindset for continuous improvement in department operating processes and procedures
58

Office Manager Resume Examples & Samples

  • Provide guidance and information to plant associates by communicating Payroll, Human Resources, OSC, and Home Office announcements
  • Serve as point of contact for questions regarding plant and company policies and procedures
  • Subscribe to the highest customer service standards by answering phones and greeting visitors and vendors in a professional manner. Direct callers to the appropriate department. Evaluate urgency of incoming calls to determine best course of action
  • Complete New Hire paperwork in conjunction with Human Resources
  • Approve, enter, and monitor associate payroll data
  • Provide direction to other office personnel
  • Maintain Vendor Net shipping programs
  • Enter and monitor production data in iSeries and Vendor Net
  • Partner with Home Office Buyer to formulate and maintain production schedule
  • Monitor and track received shipments of RGM merchandise, vendor samples, and special items
  • Create truck manifest and bill of lading for outgoing product
  • Complete additional assignments from plant management, including but not limited to
  • Sending and receiving e-mail messages, faxing documents, and making photocopies
  • Recording and transcribing minutes from monthly conference call with Home Office
  • Assisting with monthly and yearly inventories
  • Acting as back-up for other office personnel as needed during absences
  • Well-organized and flexible, along with the ability to multi-task, meet deadlines and have the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure
  • Strong computer skills, especially with Microsoft Outlook, Word, and Excel
  • Willingness to attend, or learn on-line, college classes to expand knowledge and learn new aspects of the job
  • Physical ability to sit for long periods of time and to endure prolonged exposure to CRT
  • Some college education
  • Knowledge of Microsoft PowerPoint
  • Supervisor experience preferably in Accounting
59

Office Manager Resume Examples & Samples

  • Greet clients and visitors in a professional manner
  • Answer phones and route calls to the proper personnel or take messages when required
  • Provide callers with information, such as the address, directions to the location, fax numbers, website information, and other related information
  • Receive and distribute incoming mail/overnight packages,station payments;post out-going mail
  • Provide clerical support to the sales department
  • Assist sales department by developing “warm leads” through outbound telemarketing
  • Order and maintain all station supplies, including general office supplies, furniture, and janitorial items
  • Maintain station Public File
  • Make public appearances on behalf of the radio station if needed
  • Additional duties and responsibilities may be assigned as necessary
60

Office Manager Resume Examples & Samples

  • Maintains professional and technical knowledge by attending educational workshops
  • Organizes and prioritizes large volumes of information and calls
  • Sorts and distributes mail. Responds to regularly occurring requests for information
  • Answers phones at the FWI corporate office. Takes messages, transfers calls, or fields/answers all routine and non-routine questions
  • Tracks and maintains the current FWI property sign out sheets
  • Operations reporting and travel coordination as directed by the Operations team
  • Orders supplies for the FWI Corporate Office and Field Operations employees as needed and tracks expenditures
  • Works independently and within a team on special nonrecurring and ongoing projects
  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes
61

Office Manager Resume Examples & Samples

  • College degree/BA degree in Business)
  • Language skills: Fluency in English and Hindi
  • IT skills: General knowledge of MS Office programs (Word, Excel etc)
  • Time management skills -Be honest and trustworthy -Demonstrate sound work ethics
  • Ability to work in a small bureau with ever changing priorities, yet work at regional and global level with CNNI colleagues as well as internal and external business clients and partners
62

Office Manager Resume Examples & Samples

  • You will be responsible for the general well being of the office and those that work here. You will deal with the day-to-day operations as well as developing and managing longer term plans involving the office
  • ABOUT THE OFFICE:** We are a satellite office of Rackspace located on Folsom and 2nd in the SOMA neighborhood of San Francisco. The office size is 50-100 Rackspace employees (“Rackers”) from a wide range of organizations (product, sales, marketing, corp. dev., etc.). There is also a co-working space (“Geekdom”) with 50-100 additional non-Rackspace workers. We are looking for a positive, energetic office manager that is passionate about the well being of his/her colleagues. **PRIMARY RESPONSIBILITY**: You will be responsible for the general well being of the office and those that work here. You will deal with the day-to-day operations as well as developing and managing longer term plans involving the office. **RESPONSIBILITIES INCLUDE**: o Manages a small team in charge of the office operations. o Ensures the office is in good condition and coordinates repairs and upgrades when needed. o Manages the various vendors that service the office (food, drinks, supplies, repairs, cleaners, etc.) o Manages the office budget and working with Rackspace leadership to make sure the office is getting adequate funding. o Organizes office wide events for company announcements and social activities. o Speaks publicly in front of the office to convey announcements and activities going on concerning the office and Rackspace in general. o Develops activities to promote Rackspace culture and increase social engagement in the office. o Works with office services team to make sure the office serves the employee needs and is a great place to work. o Works with the IT group to make sure that employees have the resources to do their job. o Works with other members of the office leadership to help make sure employees are engaged and happy. o Helps out with managing the day-to-day needs of Geekdom, our Rackspace sponsored co-working space. o Ensures that appropriate office procedures and standards are developed, managed, and maintained. o Looks for ways to improve office efficiency and cost effectiveness. o Monitors work activities of office services personnel, including mail distribution, copy center, and/or basic maintenance and facilities management, etc. o Keeps management informed of schedules, priorities, and problems of the office o May investigate and negotiate contracts for best prices of office supplies with assistance from Purchasing or other members of the management chain; controls inventories of supplies. o May make transportation and travel arrangements and may coordinate activities with travel agencies and airlines in the absence of a Travel Coordinator
  • Is positive and enjoys helping people
  • Has experience managing small to medium size office spaces (50-100 people)
  • Is passionate about his/her colleagues' well being
  • Is organized and pays attention to details
  • Strong knowledge of PC applications (MS Office Suite)
  • Good time management and problem solving skills
  • Excellent written and verbal communication skills to present to both internal and external audiences
  • Excellent Project Management analytical, problem solving and negotiation skills
  • Ability to maintain strict confidential standards
  • Can take the initiative to start and lead on projects to improve the office and the Rackers here
63

Office Manager Resume Examples & Samples

  • Payroll & tax payments in accordance with local rules and regulations
  • General office management/administration of the bureau as well as employee needs as they arise
  • Year-end tax filing in accordance with local and company regulations
  • Customs handling
  • Office accounting and reporting to our internal accounting partners
  • Bank account management/cash management
  • On-boarding/off-boarding of local staff
  • Visa applications/work permits
  • Housing for permanent staff as well as staff that come to India on temporary assignments
64

Office Manager Resume Examples & Samples

  • Provide administrative and operational support for the equities legal / prudential team
  • Manage travel and meeting logistical arrangements including visa arrangements and travel itineraries (no calendar management is required)
  • Provide administrative and some technical support for existing systems
  • Document management (filing, printing, formatting, reporting) with potential to expand into assistance with standard product documentation and notices
  • Assist in the administration of internal, external and statutory reporting
  • Other administrative duties as required
  • Previous experience in a financial/professional environment or similar role
  • Proficiency in using Microsoft Outlook, Office and applications in Win 7 or above
  • Ability to work independently, multi-task and work under pressure
  • Team player and self-motivated
  • Ability to effectively interact with senior level management and ensure a high level of confidentiality
  • Demonstrate flexible attitude, working additional hours where required
  • Must enjoy working in an open plan, team environment
  • Strong organisational and prioritisation skills
  • Ability to solve problems and demonstrate initiative
  • Good command of English and be able to manage conversations with English native speakers. Mandarin / Cantonese language skills are advantageous but not prerequisite
65

Office Manager Resume Examples & Samples

  • Full responsibility and control of all accounts such as accounts payable and accounts receivable activities
  • Welcoming clients
  • Dealing with payroll (monthly) for all Irish staff
  • Credit Control activities as required
  • Bank reconciliations and completion of month end accounts
  • Office kit replenishment
  • IATI Qualification or similar an advantage
  • Experience with TAS Books or Sage beneficial
  • Strong Microsoft Excel and PowerPoint skills
  • Ambitious and ability to work on their own initiative and confidence to deal with customer queries
  • Will have very strong organisational skills and the ability to multitask, work to deadlines and work under pressure
  • Reporting to the two stakeholders. A position of great trust
66

Office Manager Resume Examples & Samples

  • Prior Office Management Experience Preferred
  • Japanese language proficiency - capable of reading and writing Japanese and communicate in E-mails in Japanese if necessary
  • Good Communication Skills, Both Verbal and Written
  • Exceptional Organization Skills
  • Professional Telephone Manner
  • Appropriate Mathematical Skills
  • Ability to Maintain Strict Confidentiality
  • Ability to Prioritize Effectively
  • Keen Attention to Detail
  • Ability to Work Well Under Pressure
  • Excellent Time Management Skills
  • Excellent and Accurate Data Entry Skills
  • Positive Attitude; Reliable and Dependable
  • Self motivator and a team player in multicultural setting
67

Office Manager Resume Examples & Samples

  • Minimum three years’ experience in the music industry preferred
  • Strong working knowledge of music industry trade and professional organizations
  • Prior experience coordinating special events preferred
  • Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets
  • Able to establish a constructive and informative relationship with employees, management, vendors and affiliates
  • Ability to interact professionally with a diverse employee population, and with all levels of staff and management
  • Able to work independently and with good judgment
  • Ability to prioritize multiple assignments to meet deadlines
  • Strong typing and proofreading skills
68

Office Manager Resume Examples & Samples

  • Assist with building maintenance and requests to include but not limited to
  • Conducting frequent walk-through inspections of Facility for safety hazards, equipment failures, and office aesthetics
  • Coordinate with building management and security to maintain optimal functioning of building systems including mechanical, fire/life safety, etc
  • Maintain master list of repairs. Lighting maintenance (change light bulbs)
  • Coordinate with contractors for facilities renovation and/or construction projects (such as HVAC, electrical upgrades, office relocation etc.)
  • Manage the daily maintenance of all office equipment including printers, photocopiers, and fax machines
  • Responsible for the upkeep, regular general maintenance, and negotiations for all equipment in all locations
  • Review the Financial information for the Facilities Department
  • Manage vendor invoices and all expenses pertaining to the facilities department
  • Develop and maintain department budget
  • Ensure charge backs to the various departments are accomplished correctly and on-time
  • Develop cost efficient programs; implement control processes for various divisions
  • Optimize Business accounts in the following areas: Messenger Service, Car Service, UPS/FedEx, Travel Services, Office Supplies, Furniture, Catering, and Carting Services
  • Responsible for all incoming and outgoing shipments and overnight deliveries
  • Supervise the reception function
  • Order, stock, and receive supplies including general office supplies, bathroom supplies and kitchen supplies
  • Coordinate events for office. Supervise the hiring, training and development of the Receptionists and all Facilities Coordinators
  • Liaison with building management personnel as situations arise
  • Manage the subleasing of office space and corporate housing
  • Coordinate office moves
  • Work with Finance and HR personnel on changes in personnel as the occur
  • Manage the conference room database
  • Manage the Corporate car database
  • Work with the various departments on their needs
  • Develop the necessary steps and actions for special projects as they arise and follow up with staff to ensure project requirements are completed in a timely manner
  • Charged with keeping ample and current supplies of all necessary resources for personnel to perform their task efficiently
  • Bachelor's degree in Facilities Management, Business Administration or related field is an asset
  • 5 years experience in facilities planning and project management may be substituted for educational requirements
  • Demonstrated experience in utilization of current space planning techniques
  • Knowledge of the capabilities and administration of security card access and alarm systems
69

Office Manager Resume Examples & Samples

  • The Office Manager is responsible for organizing and coordinating local office operations and procedures in order to ensure organizational effectiveness and affiliate environment efficiency
  • The incumbent is to carry multiple functions including Marketing & Sales support, managing internal and external events, providing coordination and support for 3rd party service providers
  • The Office Manager is a key person in constant optimization and improvement of business support solutions
  • Ensure efficient office operation in cooperation with Property management company
  • Establishment and alignment of high-level standards of office procedures in alignment with Company’s policies
  • Handling of customers services and incoming orders
  • Handling of incoming/ outgoing correspondence
  • Management and supervising of external events (conferences, lectures, symposia) with Key Opinion Leaders participation in Austria and abroad
  • Logistics management for local team participation in internal and corporate events (Kick-Off Meetings, internal sales cycle meetings, trainings, team-buildings) in Austria and abroad
  • Ensuring proper travel support to invited physicians and local Shire employees (travel documentation, transportation services, accommodation)
  • Tracking up-to-date status and validity of contracts with external providers; initiation of renewal/ reconsideration of old contracts or provide technical implementation for new provider search and selection on a competitive basis
  • Management of contracts, negotiations and cooperation with external suppliers (event-management agencies, hotels, graphics, print, transportation, etc)
  • Vendor selection process technical coordination and filing
  • Prepare and follow up purchase orders
  • Coordinate and execute preparation of local marketing materials
  • Experience in an office administration position is essential
  • Working experience in similar responsibility, preferable in global pharmaceutical company
  • Good business and general English skills
70

Office Manager Resume Examples & Samples

  • 8+ years executive administrative support experience required
  • 2+ years supervision/management experience required
  • High level of proficiency with Microsoft Office suite, including Word, Excel, Access, and PowerPoint
  • Excellent communication, organization and project management skills
  • Ability to work with multiple business groups with diverse needs as well as external vendors (building management, equipment providers)
  • Team player with the ability to work independently, demonstrate initiative and exercise good judgement and discretion
  • Knowledge of office equipment and current office technologies
  • Bachelor of Arts and/or equivalent work experience
  • Experience working in the Financial Services industry
  • Experience managing Administrative Assistants
71

Office Manager Resume Examples & Samples

  • Minimum of five years’ experience as an executive assistant
  • Minimum of two years’ experience as an office supervisor or coordinator
  • Ability to manage multiple projects with a high degree of accuracy and professionalism
  • Proficient in using Microsoft Office
  • Must demonstrate ability to learn and continue learning new systems and willingness to take on additional responsibilities
  • Must demonstrate ability to work both independently and cooperatively in a team as needed and follow-up towards the successful completion of assigned task
72

Office Manager Resume Examples & Samples

  • 2-5 years of related experience
  • Manage office recruiting activities in collaboration with recruiting team
  • Lead employee advisory committee; take lead role in planning and executing employee events
  • Work with regional and office managing partners on internal issues and inquiries
  • Maintain confidentiality of records, sensitive conversations and organizational knowledge
  • Oversee administrative team, including proofreading and typing of documents
  • Relieving on switchboard
  • Excellent interpersonal skills and a positive attitude
  • High degree of initiative; ability to think proactively and problem-solve
  • Excellent project management, decision-making, writing and oral communication skills
  • Ability to command the attention and respect of firm leaders
  • Strong computer skills, including knowledge of Microsoft Office Suite, web-based applications and email
  • Ability to maintain a high level of confidentiality and handle sensitive information
  • Ability to confidently and comfortably deliver presentations and speak in front of large groups
  • Ability to quickly learn firm policies, procedures, infrastructure and service lines
  • Knowledge of employment laws and best practices or ability to gain this knowledge quickly and efficiently
  • Knowledge of professional service environment preferred
73

Office Manager Resume Examples & Samples

  • Proactively address our people’s issues, needs and concerns resulting in a more effective workforce through contribution to global initiatives related to employee engagement, mobility, training and mentoring
  • Support the delivery of global ICT‘s communication strategy including creation of written communication materials and supervision of the implementation of division-wide program like Town Halls, Learning Series, training development and networking events
  • Supervise the local administration team that supports office management activities.*LI-KW1
  • Minimum bachelor’s degree
  • 8+ years’ experience in management accounting or COO function in both commercial and banking industry
74

Office Manager Resume Examples & Samples

  • Poised and professional demeanor
  • Familiarity with Microsoft Office Suite and Outlook
  • Organized, resourceful, and detail-oriented
  • Experience supporting a remote office
75

Office Manager Resume Examples & Samples

  • Years of related work experience: 2-4 years
  • Previous experience in budget management
  • Construction and landscaping industry experience preferred
76

Office Manager Resume Examples & Samples

  • Assist Sales Manager with responding to clients, coordinating sales calls, email and direct mail communication. Assist in planning and coordination for site visits, FAMS and other sales activity
  • Ensure all sales administrative duties and all incoming inquiries are handled in compliance with established procedures including but not limited to: receive, enter and properly distribute all incoming leads to appropriate Sales Manager in a timely manner
  • Accurately manage all sales communication with clients including written proposals, group contracts and site tour preparation
  • Continually work to identify and solve areas of inefficiency within the sales department. Implementing changes and/or policies that will increase the overall productivity of the office
  • Maintain and update all merge forms for proposals and contracts. Insure integrity of documents with proper legal approval for new contract clauses
  • Process all group contracts within established procedures, making certain appropriate communication to client and all departments is property complete
  • Act as Delphi key operator and administrator for sales team, working through all issues, training and communication to insure data integrity
  • Manage at least 1 direct report (Sales Administrator) including time, labor, training and development, goals and annual performance
  • Build and maintain strong relationships with key stakeholders and internal departments including but not limited to: Reservations, Conference Services, Leadership, Leisure Sales and Revenue Management
  • Manage month end reports to insure accuracy and timeliness of reports and data to include, but not limited to: Sales Productivity Reports, Sales Pace Reports, Lost and Turndown Reports, IATA and Tax Exempt Reports, Delphi Data entry reports
  • Open purchase orders and process prepay requests for department, review/process invoices and submit to AP, accurately accrue/forecast for monthly spend, and record/track all POs, invoices and accruals in checkbook
  • Reconcile P&L statements for Sales Budget
  • Assist the Director of Sales in managing the financials (budgets/purchase orders/travel calendar/forecasts) for group sales
77

Office Manager Resume Examples & Samples

  • Supervises completion of basic accounting reports, which may include payroll, A/P, inventory, human resources support, office administration, and facilities support
  • Assures that all Company, Operating, Administrative and Business Conduct Policies, and normal business ethical standards are closely followed by all employees within their local Commissary
  • Maintains compliance with all Federal, State and Local laws and regulation that affect Commissary operations
  • Comply with Federal Regulations and Company safety policies and practices to promote safety awareness in the Commissary
  • Coaches and develops a strong staff that supports the Commissary with all financial, payroll, accounts payable and billing needs
  • Conducts annual performance reviews for the entire office team
  • Sources and recruits for all open office position within the Commissary. Develops a strong pipeline of candidates to fill any anticipated vacancies
  • Effectively ensures that all Wage & Hour processes are followed to ensure timely Payroll processing
  • Manages the ordering process for supplies
  • Partners with all levels of management to ensure that processes are utilized to complete daily and weekly cycle counts
  • Partners with all levels of commissary management and employees to assist in the inventory process
  • Completes all reporting requests as assigned by the Business Manager and/or GM
  • Provides immediate oversight of QA/WIMS Clerks and data entry process/purchasing process
  • Place orders with approve vendors for revenue, support and operating supplies
  • Maintain vendor compliance, receiving/temperature logs and ensure SOP compliance for purchasing
  • Manage receiving staff - briefing and schedules
  • Monitor and maintain proper inventory levels through the use of the buyer's tool, weekly counts, daily warehouse walk to check inventory on hand, dead stock, and proper rotations
  • Maintain accurate WIMS database regarding UPC's, pack size, product location, vendor setup and maintenance of WOH
  • Active participate in weekly conference calls
  • Two year college degree or equivalent work experience, 3 or more years of experience in office management
  • Minimum 2 years accounting/controller/office manager experience. Supervisory experience preferred
  • Excellent working knowledge of computers (MS Office)
  • Superior interpersonal and written/oral communication skills with the ability to relate well and cooperate with others to effectively coordinate activities and accomplish goals
78

Office Manager Resume Examples & Samples

  • Bachelor's Degree preferred. High School Diploma required
  • 1 year of clerical experience preferred
  • Must have strong professional etiquette
  • Strong problem solving, analytical, and organizational skills
79

Office Manager Resume Examples & Samples

  • Process and project management skills
  • Ability to manage multiple priorities / streams of work and meet deadlines
  • Strong computer skills with advanced proficiency in MS Office, especially with Excel (Pivot, VLookup, Macros), Access, Word, PowerPoint
  • Exceptional leadership abilities
80

Office Manager Resume Examples & Samples

  • Bachelor’s degree in Business Administration or related field
  • At least 6 years of administrative executive support experience within a large, highly matrixed organization
  • Prompt follow-through and ability to set and accomplish goals in a fast paced environment with competing priorities
  • Ability to exercise poise, tact and diplomacy and handle sensitive and confidential situations
  • Analytical ability to gather and summarize data for reports and find solutions to various administrative challenges, and to prioritize work
  • Exceptional interpersonal, verbal, and written communication skills a must
  • Proficient in Microsoft Word, Excel and Power Point
  • Serve as the primary liaison between senior staff, department staff and branch management regarding the financial operations of the Association
  • Manage a variety of daily situations, whenever possible, on behalf of the SVP/COO and Vice Presidents of Operations
  • Manage and maintain the SVP/COO, Association and Program calendars
  • Supervise Administrative Assistant
  • Manage all aspects of the financial budget (i.e., personnel, ADP E-Time, office supplies, car service management, meetings and conferences), purchase. requisitions/PO and purchase vouchers
  • Assist in the creation of department budgets
  • Organize and maintain an effective filing and administrative system for SVP/COO and Vice Presidents of Operations ensuring efficient workflow
  • Draft and proofread correspondence, reports, and other documents
  • Maintain roster and assist in the production of agenda, pre-meeting materials, power point presentations, minutes, etc., including logistics, setup and equipment requirements
  • Manage the production and agenda for meetings, retreats and trainings (Executive Cabinet, Strategic Program Committee and Program Cabinets)
  • Coordinate all aspects of travel arrangements, including flights, hotel, local transportation, agendas and itineraries
  • Oversee, manage and maintain the Operations Complaint form, evaluating member complaint calls and communicating these complaints to the appropriate Association Office or Branch staff
  • Provide additional departmental support when deemed necessary, i.e. special projects
  • Create and follow-up on IT Help Desk tickets for acquiring equipment, software or repairs needed, for the operations department
  • Facilitate the development and implementation of policies, procedures, and processes to support management and business objectives
81

Office Manager Resume Examples & Samples

  • Proficient in Quickbooks 2015, Excel, Word, Outlook and Paychex
  • Demonstrable leadership abilities
  • Proficiency with Microsoft Excel
  • Prior construction knowledge
82

Office Manager Resume Examples & Samples

  • Proficient with Microsoft Office Products (Word, Excel, PowerPoint, Outlook)
  • Proficient in social media platforms (Facebook, Twitter, Instagram)
  • Good interpersonal skills and not intimidated by authority (or profanity)
  • Highly organized with strong attention to detail and ability to meet a tight deadline
  • Flexible to work nights and weekends as concert schedule demands
  • Passion for music, especially live music
  • Knows how to operate mac computers as well as an Apple Genius
  • Enjoys pets, especially French bulldogs
  • Doesn’t mind working alone
  • Very familiar with up-and-coming San Francisco Bay Area bands
83

Office Manager Resume Examples & Samples

  • 3 years' experience in administrative role in a fast-paced office
  • Proficiency with Microsoft Office products
  • 2 years' experience in booking travel
  • Public Notary license
  • Strategic sourcing and purchasing experience
  • Project Management experience
  • Budgeting experience
  • Basic arithmetic skills
  • Intermediate algebra skills
  • Event management experience $
84

Office Manager Resume Examples & Samples

  • Manage daily office activities and be the face of the office. Host local and international visitors including travel bookings, hotels and the master travel schedule
  • Coordinate facilities management requests with building management and other service providers. This will include office maintenance, repairs, cleaning services and the set-up for new or relocating staff
  • Coordinate telephone and computer/peripheral/copier equipment purchase, set-up, re-configuration and servicing requests with vendors, includes necessary set-up for new or relocating staff
  • Supervise common administrative functions such as phone coverage, mail collection and distribution, maintenance of common (IT) drive, common work areas, policing of conference rooms and meeting areas
  • Event management, including outings, holiday parties and office catering needs
  • Ensure upkeep of office space, coordinate office services, organize appropriate coverage. Develop and maintain adequate inventory of office and kitchen supplies and equipment
  • Track all office related expenses and invoices
  • Maintain all office equipment, distribution lists, manage IT needs of the office, set up computer and email accounts for new hires, and manage subscriptions to outside services
  • Office management experience with comprehensive understanding of daily office operations in a fast-paced environment
  • Administrative experience necessary
  • Outstanding verbal / written communication and interpersonal skills
  • Entrepreneurial, analytical, proactive, highly detail-sensitive team player
  • Ability to problem solve independently and propose innovative solutions
  • Ability to maintain composure, exercise discretion, and make sound professional judgments in an environment with heavy workloads and tight deadlines
85

Office Manager Resume Examples & Samples

  • Ideal candidates will possess a bachelor's degree in Finance or Accounting
  • 5+ years of experience in AP/AR, payroll, guest ledger/city ledger and P&L
  • The ability to manage in a diverse environment with focus on client and customer services is essential
  • The ability to work closely with a team in budgeting, cost controls and monthly reporting is critical
  • Excellent Microsoft Excel skills required
86

Office Manager Resume Examples & Samples

  • Previous experience in a similar position (ideally graduated from a school specialized in Top Management)
  • Knowledge of all main Office Softwares (Word, Excel, Powerpoint and Outlook)
  • Autonomous, rigorous and organized
  • International background would be a must
87

Office Manager Resume Examples & Samples

  • Monitor and manage departmental budget. Reconcile expenses against monthly statements and track payments of invoices, purchase orders, and internal requisitions
  • Identify new vendors and negotiate rates for Career Center materials, event rentals, and space reservations
  • Hire, train, and supervise one full-time staff and approximately 10-15 student associates
  • Event management for Career Center departmental events and special programs
  • Monitor reported work hours and reconcile against budgeted and expensed hours
  • Maintain compliance records, ensuring that all staff have completed any required university and division training or certifications
  • Guide parents, students, and alumni through support calls for our web-based enterprise systems
  • Manage Customer Service Representative responsibilities when they are out of the office
88

Office Manager Resume Examples & Samples

  • Ensure the efficient and effective organization of the office and administrative operations of the facility, building or campus
  • Supervises and leads office and administrative support staff, as assigned, in the effective delivery of services for the C&W team, client, and tenants. Establishes standards and service levels and holds staff accountable. Assigns resources as needed for the building and operation. Develops, organizes, and conducts (as applicable) related on the job training
  • Develops and implements the processes, policies, and procedures to execute on the office services and operational needs of the facility
  • Responsible for the creation and maintenance a variety of management reports and records as they relate to building operations, services, vendors and contracts, work orders and repairs, budgets, billing and invoicing, payroll, tenants, space utilization, office equipment, purchasing, supplies, etc. Designs, maintains, and updates filing systems
  • May oversee the hiring, placement, processing, orientation, and on boarding and off boarding of building staff, and related human resource responsibilities and support
  • May oversee the collection of time sheets for the preparation of payroll, reviewing payroll registers and reports for accuracy, submission, and disbursement of checks for building staff
  • Ensures the proper coordination and related administrative tasks associated with move-in’s and move-out’s, facility events, meetings, conferences, room set-ups, and related functions and duties
  • Responsibility and oversight of all office equipment purchases and related service agreements, supply ordering and inventory, mail and copy services, telephone infrastructure, etc
  • May be responsible for the oversight and production of all billing, invoicing, work order tracking, budget controls and reporting, purchasing, payables, and related accounting and reporting functions
  • A four-year college degree is preferred. As a minimum, a two-year college or technical school degree is required
  • A total of 3 to 5 years of office supervisory experience is required, preferably within a professional office facility and setting
  • Experience should include organization of office operations, record keeping, management reports, supervision, hiring, basic human resources, development of organizational procedures and policies, operational support, budgeting and budget control, time sheets, supply requisitions, office systems and equipment, customer service, event planning and coordination, mail and copy work, communications, phones, and reception
  • The candidate must possess strong skills and literacy in most office computer products and software, including word processing (Word), mail merge, scheduling (Outlook), spreadsheets (Excel) and other data base applications
  • Must be proficient in communicating at all levels in both oral and written form and competent at reviewing, editing, and preparing professional, comprehensive letters, detailed reports and analysis, financial and data documentation, etc
  • Understanding of general accounting, financing, and budgeting is necessary. Working knowledge of account payables, receivables, budgets, invoicing, and expenditure control is desired
89

Office Manager Resume Examples & Samples

  • Manage and guarantee weekly disbursement of payroll, benefits, and taxes consistent with federal and state wage and hour laws
  • Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
  • Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations
  • Audit payroll balance sheets, YTD earnings, etc
  • Communicate actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data sharing
  • Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union)
  • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
  • Ideal candidates will possess a minimum of two years experience in accounting and payroll. Bachelor's Degree preferred
  • Ability to work in a fast paced environment and handle confidential information
  • The ability to manage in a diverse environment with focus on client and customer service along with strong interpersonal skills is essential
  • Must be able to work a flexible schedule that includes some weekend hours
90

Office Manager Resume Examples & Samples

  • Monitor and manage design, acquisition and installation of office layout and furniture
  • Coordinate preventive maintenance and repair programs on all building mechanical infrastructure
  • Direct and manage any facilities emergencies if any
  • Manage files, record systems, office supplies, inventory and assets
  • Manage and lead projects
  • Facilities management experience
  • Experience in relocation/renovation projects is a plus
  • Education or qualification in Building Studies / Building Services / Construction is a plus
  • Microsoft Office - Excel, Outlook, Word, and PowerPoint
  • Good command of verbal English and Chinese, knowledge in Japanese culture desirable
  • A team player and able to work with multiple stakeholders and differing degrees of seniority
  • (able to maintain relationships / liaise well with suppliers/vendors)
  • Responsible for and able to follow-up on requests and projects in a timely manner
  • Good organizational skills and ability to multi-task
  • Ability to perform and manage technically complex projects
  • Work independently without regular direct supervision
  • Must be a provider of excellent customer service
91

Office Manager Resume Examples & Samples

  • Manage team of administrative professionals, making sure the quality of their work matches the business's needs
  • Create a culture of positivity and consistent learning/development for the admin team and larger organization
  • Take strategic direction from management regarding events, office culture/morale, and office operations, and with the help of the rest of the admin team, apply that direction to the company
  • Assist with budgeting/planning for events, team development, etc
92

Office Manager Resume Examples & Samples

  • Managing accounts for office services and deliveries (phone, internet, electricity, etc.)
  • Assisting in strategy and implementation for acquiring new products
  • Managing a resale channel for reviewed products
  • Managing travel and expenses for editorial staff
  • A variety of editorial support tasks
  • Excellent in-person/telephone/email communication skills
  • Clear, clean writing style
  • EBay store management experience a plus
  • Good sense of humor, positive attitude, and proven dedication
93

Office Manager Resume Examples & Samples

  • Raiser's Edge or comparable database knowledge
  • MS Office Suite proficiency
  • Basic understanding of Outlook and Calendar Management
94

Office Manager Resume Examples & Samples

  • Manage the employee uniforms and safety shoes process, including ordering and returning for refund or exchange
  • Review and update SOX report and complete SOX requirements for the month
  • Submit monthly accruals with AP log on first day of close
  • Maintain stock of office supplies
  • Ability to complete payroll
  • Role of Safety Champion
95

Office Manager Resume Examples & Samples

  • Two years office management experience
  • Experience of working in a Financial Services environment
  • Ability to manage, prioritise and deal with varying demands within a busy environment
  • Line Management experience
  • Excellent knowledge of Microsoft programmes
  • Ability to communicate in an effective and efficient manner
  • Ideally experience working in a Research department
  • Languages are desirable but not essential
  • Knowledge of Peoplesoft
96

Office Manager Resume Examples & Samples

  • General office administration duties including, sorting out mail, ordering stationery, filing, archiving, and processing expense claims
  • Processing editorial payments
  • Dealing with general telephone enquiries
  • Managing multiple inboxes
  • Being first point of contact for internal departments i.e. facilities, accounts, IT
  • Working with editorial teams on magazine features from time to time
  • Excellent Organisational skills
  • Ability to multi-task and prioritise workload
  • Excellent Communication Skills both verbal and written
  • Proficient at Microsoft Office
97

Office Manager Resume Examples & Samples

  • Manage team of 3 SF-based administrative assistants and receptionist, including interviewing candidates for open roles, conducting annual reviews, approving PTO, and provides year end comp recommendations to management. In addition, escalating employee concerns to management and Human Resources in a timely manner
  • Coordinate recruitment for GIB SF including scheduling interviews, logistics, aggregating feedback on potential candidates, and, upon request, communicate offer/no offer decisions
  • Facilities Management, including, but not limited to: responding to maintenance issues, ordering supplies, upkeep of office, coordination of courier services, etc
  • Provide executive support to various MDs & Directors which includes, managing travel, managing multiple calendars, preparing expense reports and handling phones
  • Co-ordinating various office events such as holiday party, volunteer activities, sporting events, summer intern events, etc
  • Assist/Coordinate new employee setup in SF (order blackberries, computers, work station, etc.)
  • 5 years previous administrative/office management experience
  • Ability to prioritize and manage multiple tasks and projects
  • Demonstrated computer skills, with an emphasis on MS office (Word, Excel and PowerPoint)
  • Good organization, follow-through, attention to detail and problem solving skills
  • Ability to take initiative, function independently, and work in a team
  • Ability to interact effectively with staff and clients
98

Office Manager Resume Examples & Samples

  • Proactively manage the calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
  • Compose, prepare and manage confidential correspondence, reports, and other complex business documents
  • Creates intricate presentations and schedules using PowerPoint and Excel
  • Answer and respond to incoming calls
  • Arrange travel plans and compile itineraries and documents for travel-related meetings
  • Maintain budget, payroll, expense records, financial records and confidential files
  • Arrange and manage executive offsite meetings and events
  • Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above
  • Ability to be resilient, composed, and positive in the face of pressure and conflict
  • Must have superior communication and organizational skills, able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
  • Exercise extreme judgment when handling confidential matters
  • Professional in all dealings with customers, vendors, and ARAMARK employees
  • Strong organizational skills and possess the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
  • Ability to work independently, handle multiple tasks simultaneously and manage one’s own time appropriately given changing priorities
  • Demonstrate the ability to act in a professional yet warm manner and maintain competency in a fast paced, demanding work environment
  • Must have initiative and decision making skills with the ability to make judgment calls to determine the correct action or approach in non-routine assignments and projects
  • Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
  • Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)
  • Basic Spanish or Chinese language skills are a plus, but not required
99

Office Manager Resume Examples & Samples

  • Management of termination checklist
  • Any HR related queries
  • Daily collection & distribution of mails and parcel (all Singapore-based KO associates)
  • Supporting administrative duties for Pacific Group
100

Office Manager Resume Examples & Samples

  • Strong project coordination skills with the ability to leverage others in order to complete projects
  • Ability to build professional and respectful working relationships at all levels, internal and/or external to the organization and the ability to respond to client service issues in a courteous and professional manner
  • Exercise a high degree of discretion, technical competence and administration ability
  • High energy level, comfortable performing multifaceted projects in conjunction with normal activities
  • Work well independently and in a team with positive attitude, professional presence and exceptional customer service
  • Excellent interpersonal skills; ability to get along with diverse personalities; exhibits tact, professional attitude, maturity and flexibility
  • Use extensive knowledge of business practices and priorities to proactively respond to daily issues and requests as authorized, keeping them apprised of critical issues
101

Office Manager Resume Examples & Samples

  • Collaborate with the IBM Studio management team and representatives from other resident organizations to set and enforce workplace policies, including use of conference rooms, breakout rooms, mobile seating, etc
  • Manage the conference Room Wizard reservation system (email, phone and in-person)
  • Work closely with IBM RESO services on maintenance
  • Monitor strictly, the 51 Astor Place, 4th floor visitor access list
  • Act as the executive and client facing IBM Studio Concierge
  • Manage and order supplies (i.e. purchasing supplies via BOND)
  • Oversee internal events
  • Reset conference space after large events
  • Direct maintenance and facility requests to the appropriate organizations
  • Assist with special projects and events, as needed
  • Maintain an effective and attractive workplace
102

Office Manager Resume Examples & Samples

  • Bachelor’s Degree in related discipline. Three years in management in a law office of more than 25 lawyers (preferably a branch office of a large law firm) but not necessarily as an office administrator
  • Must have excellent supervisory and leadership skills and demonstrate willingness and ability to delegate
  • Working knowledge of computer software applications and programs, such as Word, Excel, Outlook and Power Point in a web-based environment
  • Thorough understanding of legal secretarial role and responsibilities, and attorney/secretary relationship
  • Strong problem-solving skills, writing and presentation skills, and coaching and developmental skills
  • Thorough knowledge and skill with interpersonal relationships and communications, both individually and in group settings
  • Strong influence-management, facilitation, motivation, and resolution skills
  • Ability to model and create an environment conducive to the values of collegiality and teamwork. Ability to take a leadership position in the office to support and encourage integration with other offices and alignment with the "One Firm" model
103

Office Manager Resume Examples & Samples

  • Establishing/maintaining relationships with office leads and employees; must be a trusted, knowledgeable, go-to resource
  • Working closely with office leaders on everyday issues and new projects
  • Supervising and coordinating overall administrative activities for the office facility, including supplies, maintenance, alterations, furniture, equipment, conference rooms, and appearance/housekeeping
  • Working with the director of operations and other department heads on internal seating setup and arrangements for office