Assistant Office Manager Resume Samples

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PB
P Blanda
Piper
Blanda
351 Rippin Ports
Dallas
TX
+1 (555) 718 7204
351 Rippin Ports
Dallas
TX
Phone
p +1 (555) 718 7204
Experience Experience
03/2015 present
Dallas, TX
Executive Assistant & Office Manager
Dallas, TX
Executive Assistant & Office Manager
03/2015 present
Dallas, TX
Executive Assistant & Office Manager
03/2015 present
  • Handling and screening calls in general and in relation to the Executive management team's work/projects
  • Liaise with a wide range of internal and external contacts, including senior executives within GE
  • Perform complex schedule management - arranging internal and external meetings
  • Manage meetings – local and regional
  • Manage (inter)national travel arrangements
  • Manage regular staff communications (meetings/calls) –weekly/monthly, local and regional
  • Prepare PowerPoint presentations and reports
06/2008 01/2015
Detroit, MI
Executive Assistant / Office Manager
Detroit, MI
Executive Assistant / Office Manager
06/2008 01/2015
Detroit, MI
Executive Assistant / Office Manager
06/2008 01/2015
  • Assist team scheduling/preparation of client meetings, including coordinating schedules, securing meeting rooms, arranging refreshments and other arrangements
  • Proactively building agendas, arranging presentations, compiling, and assembling meeting materials for all meetings attended by executive
  • Coordinate all hiring processes using Faculty Hiring workflow system, Budget Tracking System (BTS) system, and Mason OnBoard as necessary
  • Performs administrative duties for executive management: Screening calls; managing calendars; making travel, meeting and event arrangements
  • Maintains office by ordering supplies, managing filing, and providing support to visitors
  • Provide high level administrative support, including all aspects of heavy travel management and maintaining demanding, ever-changing calendars
  • Providing suggestions and problem-solving during the execution of the event
04/2002 05/2008
Detroit, MI
Administrative Assistant / Office Manager
Detroit, MI
Administrative Assistant / Office Manager
04/2002 05/2008
Detroit, MI
Administrative Assistant / Office Manager
04/2002 05/2008
  • Provide travel, planning, and information dissemination support, guidance, and assistance to all Directorates within DHCC
  • Responsible for all general office management; interface with building management, office supply, coordination
  • Manage onsite reservations of conference rooms for visitors and assist with meeting room set-up, screen visitors using Protect system and ordering catering
  • Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information)
  • Point of contact and liaison for real estate, facilities and property management
  • Professionally and efficiently manage company’s phone system
  • Handle all general inquiries and management of mailbox submissions for response
Education Education
Bachelor’s Degree in Initiative
Bachelor’s Degree in Initiative
Cornell University
Bachelor’s Degree in Initiative
Skills Skills
  • Highly organized and attentive to detail
  • Ability to multi-task, prioritize and coordinate in a fast paced environment
  • Strong verbal and written communication skills
  • Excellent MS Office skills (Word and Excel)
  • Ability to prioritize and work well in a fast-paced environment
  • Professional demeanor and sound judgment
  • Excellent communication skills, verbal and written
  • Proficient in Microsoft Office applications, Word, Excel, Outlook and PowerPoint
  • Self-starter who consistently exhibits a positive attitude
  • Experience with calendar management/travel coordination helpful
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15 Assistant Office Manager resume templates

1

Executive Assistant & Office Manager Resume Examples & Samples

  • Manage partners’ calendars
  • Create meeting agendas and coordinate with others’ schedules
  • Provide project and task management support as directed
  • Update and manage company social media platforms (LinkedIn, twitter, Facebook, etc.)
  • Maintain and update all meetings
  • Coordinate all travel logistics, includinghotel, transportation, driving directions, pre-trip planning and communication
  • Prepare expense reports and appropriate documentation
  • Manage mail and ensure all items are dealt with in a timely manner
  • Operate with complete confidentiality regarding all activities and meetings and company interactions
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Work with IT and marketing departments to keep website and electronic media up to date
  • Maintain files and record management
  • Ensure relevant material is easily accessible (either electronically or hard copies) in advance of meetings
  • File all material electronically to assist in organization and easy retrieval of information
  • Welcomes guests and customers by greeting them, in person or on the telephone
  • Manage general office including equipment and building issues
  • Attention to detailand accuracy in work
  • Energetic personality with a 'let's roll up our sleeves' attitude
2

Executive Assistant & Office Manager Resume Examples & Samples

  • Microsoft Outlook, Word, PowerPoint, Excel
  • Internet
  • Impeccable knowledge of English usage and grammar
  • Ability to exercise good judgment
  • Hard-working, ability to multitask
  • Thrive in a high pressure environment
  • Familiarity with Credit Suisse’s IT systems, policies and culture is helpful but not necessary at the start of the position
3

Senior Executive Assistant / Office Manager Resume Examples & Samples

  • Serve as Executive Assistant for two to three Government Relations executives
  • Provide administrative support including phone coverage, calendars of multiple team members, and coordinate/plan meetings and conference calls, which may involve numerous time zones
  • Book international & domestic travel arrangements and organize itineraries
  • Provide detailed schedules/itineraries for all travel
  • Monitor email as required
  • Process invoices and expense reports in a timely manner for payment
  • Exceptional Microsoft Office skills – Outlook, Word, PowerPoint, Excel for presentation and workbook preparation
  • Willing and able to learn the business and fully understand how and why tasks satisfy business needs
  • Strong interpersonal, written, and oral communication skills
  • Ability to work independently as well as part of the team to ensure that the needs of the group are always met and that adequate assistant coverage is provided to the group
  • Understanding and demonstrating good problem-solving skills
  • Calendar management/document organization
  • Coordinate group coverage (i.e., vacations, training and temporary assistance)
  • Maintain familiarity with all policy and technology updates
  • Manage office space, including office moves and coordinating space for visiting executives
  • Manage the office's technology and telecommunications needs
  • On-board new employees and off-board employees who leave the firm
  • Serve as the primary point of contact for building management, security, and outside vendors
  • Work closely with the other administrative assistants in the Department to ensure full coverage of administrative needs
  • 5-7 years in an Executive Assistant, Office Manager role or professional equivalent
  • Independent thinker who is able to exercise good judgment
  • Proven ability to be a team player and strong relationship management experience
  • Strong meeting facilitation experience
  • Experience interacting with senior management
  • Advanced proficiency with the full suite of Microsoft applications (Word, Excel, PowerPoint, Outlook)
  • Complete knowledge of formats for business letters, correspondence and reports
  • Precise use of English grammar, punctuation and spelling in written communications
4

Executive Assistant / Office Manager Resume Examples & Samples

  • Anticipate the day to day needs of the executive, making any possible allowances for a fast-paced, rapidly changing schedule
  • Maintain and manage heavy calendar volume, and communicate with internal and external executives, assistants, and other individuals to coordinate meetings
  • Manage all travel arrangements (including the preparation of comprehensive travel itineraries) and other reservations
  • Create and submit expense report
  • Conserving executive’s time by reading, researching, and routing e-mail and other correspondence, including those of a sensitive or confidential nature; drafting e-mails and documents, initiating communications, and maintaining positive relationships on behalf of the executive
  • Working closely with executive to keep informed of upcoming commitments and responsibilities, following up appropriately
  • Providing a bridge for smooth communications between the executive and other internal departments; demonstrating leadership to maintain credibility, trust and support with senior management
  • Proactively building agendas, arranging presentations, compiling, and assembling meeting materials for all meetings attended by executive
  • Oversee front desk operations and manage Receptionist and Mail-Clerk
  • Oversee Public File
  • Manage relationship with vendors to execute daily operations
  • Provide notary services for invoices and affidavits
  • Organize company outings and events
  • 3+ years of executive assistance experience
  • Professional and personable: ability to interact professionally with a wide range of internal and external stakeholders
  • Detail-oriented: highly organized with strong attention to detail, effectively juggles, prioritizes and plans work activities and uses time efficiently
  • Effective communicator: articulate verbally and in writing, listens carefully, and proactively seeks clarity
  • Cool under pressure: ability to expeditiously solve problems, exercise sound judgment, and remain poised in a fast-paced, high-pressure environment
  • Initiative: not only anticipates principals’ needs but proactively searches for how things can be improved
  • Strong organizational skills, attention to detail, and problem-solving skills
  • Proven experience managing projects independently
  • Proficient in Excel, PowerPoint, and Word
  • Ability to succeed in a fast paced, changing environment that requires the ability to “multi-task” and implement high priority initiatives
  • A bachelor’s degree from an accredited institution, preferred
  • Notary Public for the State of California, preferred
  • Authorized to work in the US without sponsorship
5

Assistant Office Manager Resume Examples & Samples

  • Development of and ensuring compliance with operating policies and procedures
  • Provide project management leadership
  • Assist with site support for office, including facility maintenance, coordinating office security, establishing and enforcing facility protocols
  • Vendor research and proposal negotiations
  • Assist with orientation of new employees on office and facility policies and expectations
  • Production team support
  • Promote a variety of philanthropic opportunities for the office
  • Serve as a liaison with the St. Louis, MO and Decatur, IL offices
  • Self-starter who consistently exhibits a positive attitude
  • Ability to prioritize and work well in a fast-paced environment
  • Excellent MS Office skills (Word and Excel)
  • Assembly of tax returns
  • Assist tax department (scan tax documentation, type tax correspondence, filing, etc.)
6

Executive Assistant / Office Manager Resume Examples & Samples

  • Answer phone in a pleasant, helpful and professional manner. Have knowledge of key internal and external relationships and understand their typical needs. Determine how best to meet those needs and/or whether appropriate to connect with team members while in meetings or otherwise busy. Addressing most inquires will require understanding of the department’s overall operations, policies and procedures
  • Be responsible for maintaining one or more individual team member calendars and communicating with the team to ensure schedules are coordinated and upcoming events are well understood. Maintain team calendar
  • Assist team scheduling/preparation of client meetings, including coordinating schedules, securing meeting rooms, arranging refreshments and other arrangements
  • Make travel arrangements for team members and prepare itineraries as needed. Use Concur system to process and submit team expense reports
  • Prepare pitch books for sales travel and on-site meetings. This will include preparation for 5-7 different product sets, so attention to detail is critical
  • Help with a variety of sales and marketing projects, including mailings, database population, posting documents to the web, run and distribute key reports to sales and track key client responses to marketing campaigns
  • Update spreadsheets to maintain key asset data by client
  • Filing, general organization assistance and various duties as assigned
  • Administrative experience in working with multiple team members
  • Strong computer skills. Knowledge of Microsoft Outlook, Word, PowerPoint and Excel are a must. Working knowledge of CRM systems is necessary
  • Strong interpersonal communication skills, both oral and written with the ability to take complex issues and distill them to key points. A high level of professionalism is mandatory
  • Ability to work independently in a rapid paced environment with general supervision. Proactive approach and strong follow-up are very important. Team play is critical
  • Ability to handle multiple projects simultaneously and with time pressure
7

Administrative Assistant / Office Manager Resume Examples & Samples

  • Solid administrative experience, preferably in financial services industry
  • Interest in the financial services industry
  • Proficient with Microsoft Office
8

Executive Assistant & Office Manager Resume Examples & Samples

  • Act as first point of contact for the executive management team, responding to and re-directing incoming enquiries as appropriate
  • Handling and screening calls in general and in relation to the Executive management team's work/projects
  • Liaise with a wide range of internal and external contacts, including senior executives within GE
  • Perform complex schedule management - arranging internal and external meetings
  • Manage meetings – local and regional
  • Manage (inter)national travel arrangements
  • Manage regular staff communications (meetings/calls) –weekly/monthly, local and regional
  • Prepare PowerPoint presentations and reports
  • Conduct research for projects / reports / presentations / meetings / commercial activities
  • Other such duties as may be required from time to time to ensure the smooth running of the Dublin office
  • A minimum of 5 years relevant experience, preferably with experience as an Executive Assistant reporting to a top level Manager
  • Excellent organizational, interpersonal/communication and project management skills
  • Demonstrated ability to handle and prioritize multiple tasks and to work effectively in a demanding and fast developing environment
  • Demonstrated ability to accurately prepare materials and arrangements prior to agreed deadlines
  • Ability to stay calm, focused and motivated under pressure
  • Demonstrated ability to respond confidently, courteously, diplomatically and professionally to incoming requests from internal and external contacts at all levels
  • Demonstrated ability to deliver high standards of proactive and astute internal and external customer service
  • Dynamic, agile, flexible, independent
  • Ability to maintain strict confidentiality and discretion
  • Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint)
  • Fluent in English language. Excellent written and oral communications skills including spelling and grammar
9

Senior Assistant\office Manager Resume Examples & Samples

  • Prepare client reports
  • Provide or obtain updated client information
  • Troubleshoot problems and assist with compliance related duties
  • Submit and follow up on necessary paperwork
  • Utilize all available resources to determine the most efficient and accurate methods to accomplish client service requests
  • Enter notes in CRM database daily, based on advisor-client interactions, Input advisor, and appropriate non-advisor, dictation, and work to ensure data integrity in all databases
  • Field client inquiries and resolve service issues
  • Provide ongoing account maintenance
  • Process outgoing withdrawals and journal requests
  • Electronic Funds Transfer (EFT) establishment or termination
  • Administer new client accounts, gather missing client information, and verify client documentation
  • Process and track account transfers
  • Respond to client questions regarding their account(s) with factual information
  • Properly record all interactions within customer relationship management software
  • Relies on experience and judgment to plan and accomplish goals
  • Working knowledge of financial services products such as Insurance/Annuities, Mutual Funds, Stocks, Distributions, & IRAs
  • Strong writing & verbal communication skills
  • Knowledge of MS Office and all its tools (MS Word, Excel, Outlook, & PowerPoint)
  • Ability to multi-task, organize and complete projects
  • Able to create a professional document using notes from others
  • Proven ability to prioritize, manage competing priorities, and handle multiple tasks efficiently
10

Temp Assistant Office Manager Resume Examples & Samples

  • Assumes full responsibility as Admin Manager in his/her absence
  • Pro-active approach
  • Good command of written and spoken English and Vietnamese
  • Hardworking, independent and able to work under pressure
11

Executive Assistant, Office Manager Resume Examples & Samples

  • Responsible for the day to day administrative activities for the QMA San Francisco office including reception, mail and coordination of purchasing requests and facilities while ensuring a strong communication link with the Newark, NJ QMA office Administrative Manager
  • Manage to completion administrative tasks to support the San Francisco Office
  • Bachelors degree or equivalent work experience
  • At least two years of prior experience in office management
  • Strong Microsoft skills (i.e. Word, Excel and PowerPoint)
  • At least two years of switchboard experience
  • Experience in a fast-paced environment
  • Ability to multi task and take initiative to reach goals
12

Executive Assistant / Office Manager Resume Examples & Samples

  • 1-5 years of relevant work experience
  • Demonstrated ability to manage calendars
  • Driven and self-motivated
  • Prior experience in Financial Services, particularly with Hedge Funds
13

Executive Assistant / Office Manager Resume Examples & Samples

  • 5+ years of experience providing C-Suite/Senior Level administrative support and general office management duties
  • Ability to self-manage, prioritize and track a high volume of tasks and projects across immediate, short and long-term windows
  • Self-starter, detail-oriented and solution-oriented person with a positive, motivated attitude
  • Ability to toggle between daily tasks and long-term projects
  • Prior experience within an advertising and/or marketing company
  • Global corporate environment experience
14

Executive Assistant / Office Manager Resume Examples & Samples

  • Administrative support – support activities for multiple supervisors, primary being President.Anticipates the needs of the President and helps leadership team by serving as liaison between them and the President. Conserves executive's time by expense reporting, scheduling, travel arrangements, preparing powerpoint slides, taking meeting minutes, document management, company holiday purchasing, coupon tracking, etc
  • Project management – oversee planning, implementation, and tracking of short-term projects with specified deliverables, involving budget and time management and is cross functional within ZICO and/or external vendors (e.g., office relo wrap-up, competitor database, furniture purchasing, etc.)
  • Event and Meeting planning – manage onsite and offsite meetings logistics (e.g. All Hands Mtgs, Leadership Team Mtgs, etc) in terms of facilitation of venue contracts, room mgmt, catering, budget alignment, coordinating IT, execution of team building activities, etc
  • Office management and relations – provide catering and room management for meetings, oversee office supplies including business cards, coordinating product for office use, office asset management, ad hoc facilities services, etc. Create office events to drive office engagement (e.g., potlucks, holiday celebration, superbowl pool, competitor sampling, etc.)
  • Marketing/other dept. support – assist Marketing/other departments in ad hoc projects (e.g., packages for CCR sales reps, coordinating JA signed swag for vendors/CCR, sourcing samples for sales meetings, assisting with Expo booth assets and shipping bids, managing storage room, coordinating coupons for Chilled, etc.)
15

Executive Assistant / Office Manager Resume Examples & Samples

  • 5+ years of Executive Assistant and office support experience
  • Excellent verbal and written skills in English with ability to edit draft documents and documents created by others
  • Flawless execution of administrative responsibilities with high attention to detail, organization and process, and the ability to prioritize tasks
  • Tech savvy and highly skilled in using MS Office Suite and other applications used for productivity and presentation
  • Outstanding communication, organizational, attention to detail, and problem-solving skills; demonstrable initiative, creativity, and flexibility
  • Extremely proactive and resourceful - anticipating the needs of others
  • High level of confidentiality, discernment and judgment
  • Ability to be flexible in response to changing priorities and needs
  • Demonstrated willingness to continuously acquire new competencies and accept new challenges
  • Ability to communicate clearly and effectively with senior leaders and external partners
  • Display high levels of maturity in dealing with tasks and situations
16

Administrative Assistant / Office Manager Resume Examples & Samples

  • Extensive administrative experience from a professional organisation, preferably in the financial industry or consulting preferred, but not an absolute requirement
  • Strong attention to detail and still maintaining speed in execution
  • Strong organisation, planning and time management skills in order to accomplish the tasks and meet tight deadlines
  • Enjoys providing first class service
  • Enjoys working in a fast-paced, changing environment
  • Quick learner, self-motivated and ability to work independently
  • Strong interpersonal skills to work effectively with all levels and different cultures
  • Excellent verbal and written Danish and English skills
  • Good Microsoft Office skills (Windows, Outlook, Powerpoint, Excel)
17

Executive Assistant / Office Manager Resume Examples & Samples

  • Handle executives’ calendar coordination, scheduling, and business contacts like a pro
  • Take the reigns of travel planning and transportation coordination for executives in both our SF and LA offices
  • Seamlessly manage logistics and help facilitate large meetings across multiple offices
  • Collaborate cross-functionally with EAs and office managers across our three office locations
  • Manage usage of the corporate credit cards, submitting expense reports, and necessary paperwork
  • Help with the coordination and scheduling for orientation, learning and development activities, and other programs
  • Create and edit ad-hoc presentations and documents for executives
  • Be the bearer of fun! Plan and coordinate team building activities, birthday celebrations, offsites, and any other excuses to celebrate
  • Greet visitors, clients, and vendors
  • Help ensure that executives have appropriate meals planned, tackling everything from delivery/pick-up to reservations
  • Help on-board new direct reports, coordinating with IT to secure proper equipment and desk space
  • Provide support for office management responsibilities as needed
18

Executive Assistant / Office Manager Resume Examples & Samples

  • Take inventory of and place orders for supplies and break room food, and ensure employees are never without essential office materials
  • Coordinate breakfast/lunch orders for meetings
  • Ensure laptops, monitors, phones, Internet access and other devices are set up and activated for all employees and visitors at all times; troubleshoot any issues and use resources available to resolve quickly
  • Work with off-site IT support to troubleshoot complex issues
  • Manage mailing and specialty printing needs for all employees
  • Keep office accounts up-to-date for subscriptions, office supplies, food, email list serves, etc
  • Minimum of 2 years’ experience as an Executive Assistant, Office Manager, Administrative Assistant, or similar role
  • Experience communicating with C-Suite clients and their Executive Assistants
  • Strong interpersonal skills and interest in working in a small, quickly growing and innovative work environment
  • Strong problem solving capability and resourcefulness required
  • Able to be very flexible and stay focused in a fast paced environment
  • Occasional availability nights and weekends required
  • Bachelor or Associate degree
  • Experience with Concur and Webvantage
19

Executive Assistant / Office Manager Resume Examples & Samples

  • Minute taking
  • Travel co-ordination
  • Producing sales reports and presentations
  • Oversee the smooth running of the office space
  • Be a point of contact for the staff
  • Manage Sickness and Holiday, some involvement in recruitment
  • Filing & expenses
  • Organise client and internal events & hospitality
  • Oversee staff training requirements
  • Various other responsibilities
20

Executive Assistant / Office Manager Resume Examples & Samples

  • Provide administrative and departmental support including calendar management, conference room bookings, audio visual equipment set up, distribution of mail and packages and shipment of packages and mail when needed
  • Handle and manage phone calls
  • Knowledge of all in house production and their clientele, along with external vendors
  • Arrange travel for upper management and production staff
  • Prepare, track and process all T&E and expense reports
  • Maintain department contact list for both Los Angeles and Charlotte teams
  • Process all vendor invoices and work with Accounts Payable to ensure all are paid in a timely manner
  • Maintain appointment diary electronically
  • Organize and schedule meetings, arrange conference calls
  • Maintain the reception area and greet guests
  • Monitor and order office supplies as needed and manage Amex Purchasing Card for such purchases
  • Plan and coordinate activities and events, including offsite meetings
  • Manage group requests for building services, telephones service, hardware and software purchases, couriers, and UPS shipping
21

Executive Assistant / Office Manager Resume Examples & Samples

  • College Degree preferred
  • A minimum of 1-2 years of administrative experience and previous experience supporting a Vice President preferred
  • Previous entertainment experience is preferred
  • Knowledge of computers and relevant software applications, including Word, Excel, PowerPoint
  • Must be highly organized, detailed oriented, personable & pro-active and can self-initiate action to solve problems
  • Strong prioritization skills, reliable, patient, self-assured and excellent at multi-tasking. Familiarity with production
22

Administrative Assistant & Office Manager Resume Examples & Samples

  • Provides administrative and office management support to Managing Director and Head, Process Centre of Excellence and balance of team
  • Maintains and monitors calendars of scheduled appointments and/or upcoming events
  • Coordinates meeting invitations, agendas, meeting rooms, IT resources, minutes and actions, travel arrangements and accommodations
  • Provides general administrative support to the department including handling of couriers, management and ordering of supplies and stationery, expense reporting etc
  • Performs general analytical functions for purposes of contributing to the effective and efficient operation of the business groups
  • Assists with the requirements for incoming/outgoing staff, including coordination of premises, equipment and technology requirements
  • Logs, verifies and monitors various departmental records and reports (ie security cards and floor passes, etc.)
  • Prepares standard correspondence, reports and presentations ensuring completed material is produced in a timely manner
  • Interacts regularly with senior management, and with cross-functional business units and administrators to accomplish administrative and operational tasks
  • Evaluates current office procedures and recommends ways to improve workflow and process
  • Identifies and implements best-practices, ensuring they are shared with others
  • Provides research support, ensuring the team is kept up-to-date with latest technology and industry developments and practices
  • 3+ years of experience as office manager/administrative assistant
  • Post-Secondary education in a related field
  • Fundamental knowledge of banking products and services and BMO organization, policies and procedures
  • Well-developed PC skills (MS Office: Excel, Word, PowerPoint, Outlook, Visio)
  • Team player, motivated and committed, self-starter and quick learner, confident, assertive, strong interpersonal skills, contribute to the cohesion of a team
  • Detail oriented, well organized but flexible and able to manage time and multi-task to accomplish a variety of tasks, sometimes ambiguous or with conflicting priorities and timelines
  • Well-developed communication skills, both written and verbal
  • Ability to work across the organization
  • Ability to work independently within specific parameters/guidelines to support the execution of activities (e.g. prepare reports and presentations, with guidance and upon receipt of moderate amounts of business information)
  • Professionalism in dealing with sensitive issues including confidential information and records
  • Able to receive feedback; is coachable
  • Passionate for creatively, constructively and courageously challenging ‘the way we do things&#8217
23

Executive Assistant / Office Manager Resume Examples & Samples

  • Capable of working under pressure whilst juggling multiple tasks in a time sensitive environment
  • Previous PA experience at MD level
  • Proficient in MS Office including powerpoint and excel
  • Analytical competency - able to work with figures, presentations etc in a logical manner
  • Hard working, committed - may need to have some flexibility of hours as and when necessary
  • Proactive, takes responsibility, prepared to ask questions
  • Has to be comfortable working cross border into Europe and the US
  • Highly organised and focused with strong attention to detail
  • Ability to communicate at a senior level
24

Executive Assistant & Office Manager Resume Examples & Samples

  • Assists VP, GM with daily scheduling, correspondence, projects, etc., to ensure effective and timely administrative functions; maintains VP's calendar, screens incoming calls; supports and manages calendars for senior brand leadership as needed
  • Participates in the preparation for and support of a variety of special projects, presentations, events and conferences
  • Plans and coordinates meetings, receptions, gifts, food and supplies for company occasions; works with caterers and vendors to ensure that arrangements are met in a timely manner
  • Coordinates travel for VP, GM, and others when necessary, including transportation and accommodations; ensures cost effectiveness and timeliness
  • Prepares administrative and specialized documents, often of confidential nature
  • Completes expense reports for VP, GM and reviews department expense reports for approval
  • Codes invoices on behalf of VP and submits to Accounts Payable
  • Manages content and communications on company intranet site; acts as liason between WSI Corporate Communications and Rejuvenation, when necessary, and engages with intracompany teams to facilitate robust internal communications
  • Develops and maintains filing systems
  • Fulfills charitable donations requests for local non-profit fundraisers
  • Screens inquiries, staff requests, and routes mail /other communications appropriately; serves as a general information resource for staff and provides general support to visitors and other external inquiries
  • Manages overall office -- ensuring a neat appearance in common office workspaces and an adequate supply of necessary office supplies, and properly functioning office equipment, ensuring that office expenditures are properly managed
  • Responsible for coordination of day to day building/facilities operations in coordination with Facilities Manager such as repairs, safety issues, housekeeping, etc
  • Plan space allocations, layouts, and floor moves as requested with Facilities Manager
  • Acts as Safety Committee leader for Grand location
  • Management of employee parking & Zone G permit program
  • Maintains tenant lease information and coordinate lease renewals. Point of contact along with Facilities Manager for tenants on building needs or repairs
  • Manage and coordinate communications with employees and tenants regarding building or office issues at Grand office such as office reminders, safety and security issues or changes
  • Maintains office services by organizing office operations procedures. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
  • College degree and/or equivalent job experience
  • 3-5 years of experience in an administrative assistant role
  • Prior experience in office management
  • Prior experience in retail environment preferred
  • Experience with event planning and public relations preferred
  • Highly proficient use of MS Office Products -- Word, Excel, PowerPoint and Outlook
  • Familiarity with Adobe Creative Suite helpful; knowledge of Concur expense reporting system and Axiom travel software a plus
  • Commitment to providing excellent internal and external customer service
  • High sense of urgency and ability to work in a fast paced, high volume environment
  • Ability to work on multiple projects in a deadline driven environment
25

Executive Assistant / Office Manager Resume Examples & Samples

  • Managing complex schedules
  • Booking travel
  • Offering support for key projects
  • Liaising with internal business units and external parties
26

Administrative Assistant / Office Manager Resume Examples & Samples

  • Exceptional organizational skills and attention to detail
  • Ability to adapt to a high-energy and fast pace environment
  • Proficient in basic office math
  • Skilled internet researching capabilities
  • Ability to prioritize and manage multiple projects/tasks efficiently
  • High proficiency in Microsoft Word and Excel and applicable PC hardware
  • Prior event planning or nonprofit organization funding experience
27

Executive Assistant Office Manager Resume Examples & Samples

  • Provide assistance with arrangement of events, photo-shoots, lookbooks etc - Deal directly with private customers and company clients - Provide senior administrative support to company operations in management
  • Fluency in Russian and English language - Knowledge of French would be an advantage - Deep understanding, knowledge and sense of Fashion industry - Excellent interpersonal and communication skills - First-class and professional presentation, written and verbal skills - Diplomatic advisory skills and robust negotiation skills - Being able to work independently as part of a team - Male or Female - Desired Age Bracket (25 – 35 years old) - Dynamic Personality and Strong Team Leader - Work Attitude: “Idea driven and dedicated”
  • Russian, Native or bilingual proficiency
28

Assistant Office Manager Resume Examples & Samples

  • Degree in Business or a related discipline highly desirable
  • 2 years of experience in an administrative support or office management role in a corporate environment
  • Proficient in Microsoft Office applications, Word, Excel, Outlook and PowerPoint
  • Professional demeanor and sound judgment
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Executive Assistant / Office Manager Resume Examples & Samples

  • Answers and directs phone calls, organizes and schedules meetings and appointments
  • Assists or maintains various reports as requested
  • Able to deal with problems quickly, multi-task, and prioritize work
  • Knowledge of basic office management practices and equipment
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Executive Assistant / Office Manager Resume Examples & Samples

  • Minimum 4 years of administrative experience is required
  • Minimum of a HS diploma is required
  • Ability to perform administrative activities and partner and work cooperatively with all levels
  • Ability to exercise sound judgment and discretion to independently assess and resolve complex situations/problems
  • Strong organizational skills, detail-oriented, able to manage multiple projects/tasks to meet deadlines with minimal supervision
  • Customer and employee focused
  • Strong written and verbal communication skills; manages internal communications and external/client communications with detailed support and assistance
  • Advanced knowledge of Microsoft Office (Outlook, Powerpoint, Excel, Word) is required
  • Ability to learn internal systems for travel, purchase orders, service request management and internal portals including; Org Plus, Ariba procurement, Our Source, Concur expense reporting and travel, sharepoint maintenance
  • Ability to exercise sound judgment and discretion, maintain confidentiality, be proactive, independently resolve complex situations and be flexible to respond to shifting priorities
  • Ability to work effectively within a fast-paced and complex environmentAdministration
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Executive Assistant & Office Manager Resume Examples & Samples

  • Screening calls
  • Managing calendars
  • Making travel and meeting arrangements
  • Preparing reports and financial data
  • Training and supervising other support staff
  • Overall front office activities including: the reception area, mail, purchasing requests and facilities
  • Directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment; and
  • Arranging internal office moves and providing arrangements for office meetings
  • Strong computer and Internet research skills
  • Project coordination experience
  • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors are necessary skill sets; and
  • A bachelor’s degree or equivalent combination of education and experience, and previous experience in office management or as an executive assistant
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Administrative Assistant / Office Manager Resume Examples & Samples

  • One year of experience in office management, supervision, customer relations / service and meeting planning
  • In lieu of degree, consideration will be given for an equivalent combination of related education and required work experience
  • Experience with composing correspondence, creating presentations, editing document content and context, proofreading and budgeting, including website oversight and content generation
  • Excellent oral / written communication skills and ability to adapt to the needs of students from different cultural, social and economic backgrounds
  • Strong interpersonal skills and customer service orientation; ability to interact well with wide variety of people, including, staff, students, and out-side contractors
  • Excellent organizational and time management skills; ability to multi-task and balance the demands of an unpredictable work environment
  • Must be creative, professional and highly motivated team player with ability and initiative to work independently with minimum supervision or instruction
  • Ability to interpret policy, solve problems, improve processes, establish and maintain quality procedures, develop standardization for repetitive assignments / methodologies to increase efficiency
  • Must be able to maintain confidentiality and exercise extreme discretion in the daily office functions including parent and student based activities
  • High level of proficiency in: Microsoft Office (Excel, Outlook, PowerPoint and Word), PC / Macintosh systems, and web-based applications
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Administrative Assistant / Office Manager Resume Examples & Samples

  • Prepare and edit technical or general documentation using various software packages such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Windows
  • Support various data base entry requirements, take and disseminate meeting minutes, maintain staff training files, proof reading of memorandums, response packages and other documents as needed. Perform basic document formatting
  • Ensure that critical administrative customer service actions occur
  • Provide travel, planning, and information dissemination support, guidance, and assistance to all Directorates within DHCC
  • Deliver administrative services that simplify Government team-building and collaboration
  • Transcribe documents, perform data entry, and prepare and edit management support documentation such as PERT, GANTT, basic data descriptive or trend charts using software such as Microsoft Project, PowerPoint, and Excel
  • Prepare read-ahead materials for scheduled meetings
  • Perform a variety of support services such as property accountability, visitor access control, answering telephones, receptionist, ordering (pending Gov’t approval) and receiving office supplies and equipment, editing or maintaining technical, cost tracking, programmatic and administrative documentation and references, preparing travel documentation and coordinating travel arrangements, operation of reproduction equipment to produce large volumes of documents, courier service and mail service, etc
  • Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports
  • 3-5 years of related administrative experience
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Administrative Assistant / Office Manager Resume Examples & Samples

  • Prepare and finalize correspondence including letters, memoranda, briefing, presentations, daily and weekly meeting agendas and minutes, and reports requiring special formats. Produce charts and other presentation materials. Review, proofread, and edit materials to ensure they are grammatically correct and in approved format. Organize products for publication and maintain project logs as needed
  • Receive, read, and screen incoming department mail; distribute appropriately and act on routine matters. Receive and screen incoming telephone calls and refer to appropriate staff
  • Maintain appointment calendars and support travel needs of the IO&T Team and Key clients; develop itineraries, make reservations, coordinate with internal/external individuals and groups, and assist staff in submitting resultant expense reports
  • Plan, organize and implement special projects. Prioritize work and independently seek out relevant information. Coordinate with necessary staff to verify project timelines and schedules
  • Schedule internal and external meetings, including calendar invitations, reservation of conference space, notification to attendees, catering preparations, and all arrangements from set-up to completion
  • Coordinate with team members on travel to input time sheet information
  • Maintain confidential or sensitive information and documents
  • Provide full range of Administrative support activities for project Manager and staff. This includes large contingent of those employed by the group work at remote/offsite locations
  • Review, format, publish and package written professional correspondence submitted officially to customers
  • 5 years of Administrative experience in a business environment desired
  • Familiarity supporting a team or group of employees whose customers work within the Department of Defense and Intelligence Communities
  • Strong proficiency with word processing, desktop publishing, presentation, spreadsheet and database maintenance programs
  • Strong proficiency with Microsoft Office required, including Word, PowerPoint, Excel, Access and MS Project. Visio, Adobe Pro and SharePoint experience also preferred
  • Familiarity with Internet Research required
  • Must be self-directed and detail oriented in completing assigned tasks; able to adapt to changing work efforts and manage impact of shifting priorities
  • Ability to maintain absolute confidentiality in all business matters
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Sales Assistant / Office Manager Resume Examples & Samples

  • Support Barco Turkey sales team and distributors by tracking, investigating, and reporting order progress and shipment procedures
  • Be the customer’s first point of contact for Barco Turkey
  • Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
  • Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
  • Scheduling and coordinating meetings, interviews, events and other similar activities
  • Performing multifaceted general office support/ Sending and receiving forms for the company/ Answering the phone/ All day-to-day operation matters/ Operate a range of office machines such as photocopiers and computers
  • Reporting Skills
  • Administrative Writing Skills
  • Understanding the Customer, Customer Focus
  • Informing Others
  • Self-Development
  • Attention for Details
  • Microsoft Office Skills
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Assistant Office Manager Resume Examples & Samples

  • Manage departments and their staffs in accordance with direction and policies of adidas Sourcing Ltd. (aSL) headquarters in Hong Kong and local Country Management
  • Works closely with other functional areas within LOs and in aSL Hong Kong, ensuring all departments and functional areas work together to achieve adidas' overall objectives
  • Assist Office Manager/Director Sourcing to ensure compliance of accounting, reporting and budgetary control and operating expense forecasting according to established principles and policies, oversees cash management activities, together with good maintenance of domestic bank accounts
  • Ensure effective internal control procedures, proper tax and accounting records and work closely with auditors, tax advisors and consultants
  • Work closely with the legal advisor of adidas Sourcing/the external lawyers as approved by legal advisor of adidas Sourcing in respect of any legal/ local regulation matters i.e. visa, work permit, including but not limited to, reviewing of documents and instituting appropriate legal actions
  • Maintain high level of Admin and ensure all necessary arrangement for expatriates in LO
  • Work with Fleet service supplier(s) to manage LO day to day Fleet management. Benchmarking of Fleet service and service providers. Based on benchmarking results, identify opportunities to bring service level into higher level for the LO while optimizing cost
  • Assist the Office manager/Director Sourcing to co-ordinate cross-divisional activities and projects in the office if required
  • Build and maintain a close relationship with internal customers to ensure that business needs are taken into consideration in the execution of HR initiatives and compliance of HR standards from adidas Sourcing Ltd. (aSL) headquarters in Hong Kong and local Country Management
  • Partner with HR leaders, Talent and Rewards from Sourcing Ltd. (aSL) headquarters in Hong Kong and local Country Management. to ensure complete alignment with all strategies and initiatives. Ensure all key operational processes (visa processes, , support for international transferees)
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Assistant Office Manager Resume Examples & Samples

  • Bachelor degree in a business administration or related major
  • Written and verbal English fluency
  • 5 years of administration and office operations experience
  • Experience in budgeting and managing office supplies
  • Experience in coordinating with multiple stakeholders to accomplish objectives e.g. vendors, facilities management groups
  • Experience in processing travel & expense reimbursement and reporting
  • Working knowledge of MS Outlook, MS Word, MS Excel and MS PowerPoint
  • Ability to prioritize and multi-task and deploy resources efficiently to meet the needs of the ASC Director and team
  • Ability to anticipate the needs of the team and proactively address issues
  • A commitment to excellence and setting high customer service standards
  • Highly organized and attentive to detail
  • Decision-making in a fast paced environment
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Administrative Assistant / Office Manager Resume Examples & Samples

  • Must have a college degree
  • Ability to organize oneself and others
  • Must have a good working knowledge of Outlook, Word and Excel
  • Polished, professional appearance and attitude
  • Excellent writing and editing skills
  • Proven experience prioritizing work and multi-tasking with little supervision
  • Demonstrated track record of reliability, trustworthiness, accuracy and initiative
  • Some knowledge of basic computer hardware is helpful
  • A background in the financial industry is a plus
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Executive Assistant & Office Manager Resume Examples & Samples

  • Maintenance of org-charts
  • Travel approvals and authorizing franchise expenses
  • Managing the starter and leaver process
  • Managing the Sunday work approval process
  • Organization of desk / office moves
  • COB project manager (main contact, annual testing in COB location)
  • Performing records management
  • Support Senior Management with mid-year/year-end Review Process
  • Daily work on administrative tasks and secretarial issues in German and English language
  • Handling of internal and external phone calls (i.e. taking messages, passing on to responsible person, responding and settling on own initiative, solving issues, screening callers)
  • Screening and prioritizing all correspondence (email and post)
  • Coordination and administration of travel arrangements/events (incl. planning, booking and preparation of expenses)
  • Coordination of internal and external customer meetings and conference calls
  • Pro-active calendar management
  • Close contact with other Citi entities (London, New York, etc.)
  • Update and management of various databases (e.g. client contacts)
  • Translations English / German – German / English
  • Preparation of serial letters, invitations / participation management
  • Secretarial education – highly qualified level
  • Proven to be a reliable and ethical person
  • Administrative experience, ideally in Banking – secretarial coverage focused on high customer level
  • 5-8 years of secretarial work experience
  • Excellent PC – word processing/power point knowledge etc
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Administrative Assistant / Office Manager Resume Examples & Samples

  • Responsible for all general office management; interface with building management, office supply, coordination
  • Professionally and efficiently manage company’s phone system
  • Ensure high levels of customer satisfaction through excellent communication and resolution
  • Maintain electronic and hard copy filing system
  • Handle all general inquiries and management of mailbox submissions for response
  • Manage invoicing and accounts receivable/payable
  • Coordinate filing and other key administrative duties
  • Reading, researching, collecting and analyzing information
  • Conduct initial screen calls; scheduling, booking, client calls
  • Bachelor’s Degree from an accredited college and/or university
  • Ability to work flexible hours during regular Mon-Fri work week
  • Minimum of 1-2 years’ experience in an administrative role
  • Must possess an interest in and understanding of sports landscape
  • Understanding of working elements of Access, PowerPoint and other key Microsoft Office suite of products
  • Ability to manage and/or create new resources to get projects completed with a strong ability to multi-task and keep organized
  • Strong interpersonal skills with ability to effectively communicate and relate to all levels of executives within and outside the organization; must have excellent phone skills
  • Ability to manage and follow up on multiple concurrent tasks, requests on tight deadlines
  • Ability to research information on the internet with ease
  • Great organizational skills with superior attention to detail
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Administrative Assistant / Office Manager Resume Examples & Samples

  • 3-5 years providing project coordination activities in a fast paced environment
  • Intermediate to advanced knowledge of MS Office software, including Word, Excel, PowerPoint and Outlook
  • Experience creating and maintaining spreadsheets containing data on activities carried out
  • Experience monitoring activities in a service environment
  • BS or BA in Management, Communications or related fields
  • Experience with health care and medical care
  • Experience with military health and procedures
  • Strong organization and interpersonal skills with the ability to work as part of a diverse team of mental health professionals
  • Excellent oral and written communication skills; experience with written and oral presentation of data, ability to interact professionally active duty military staff and clients
  • Excellent organizational skills, commitment to treating individuals with complex physiological and emotional conditions
  • Detail-oriented, organized, fast learner, meticulous, and able to work at a fact-pace with tight deadlines
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Executive Assistant / Office Manager Resume Examples & Samples

  • Complex calendar management; meeting organization; travel coordination; expense reconciliation
  • Streamline internal and external communications to maximize team productivity; track and help drive completion of key leadership deliverables; ensure effective dissemination of information from central teams; manage and maintain confidential SharePoint sites; plan team events
  • Have fun at work and help others do the same
  • 3+ years of experience providing administrative support
  • Demonstrated ability to maintain comprehensive awareness of the organization and build effective working relationships inside and outside of the company
  • Ability to work in a highly ambiguous environment
  • Experience with HRIS, Oracle
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Assistant Office Manager, Power Resume Examples & Samples

  • Contributes to team effort by accomplishing related results
  • Maintains office services by organizing office operations and procedures
  • Maintains office efficiency by planning and implementing office systems and equipment procurement
  • Preparing payroll, controlling correspondence
  • Prepration of attendance , Leaves of employees
  • Handle the recruitment of new staff, sometimes including training and induction
  • Prepration of Salary of employees
  • Maintain the condition of the office and arranging for necessary repairs
  • Maintain the office layout and supplies of stationery and equipment
  • Master's Administration is preferred
  • Experience in Power Distribution Projects
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Executive Assistant / Office Manager Resume Examples & Samples

  • Manage a team of two administrative assistants and oversee coverage for the reception area
  • Prepare and edit correspondence, communications, presentations and other documents
  • Conduct research, assemble and analyze data to prepare reports and documents
  • Manage and maintain executive schedules, appointments and travel arrangements
  • Arrange and coordinate meetings and events
  • Liaise with corporate and internal staff at all levels
  • Adopt Colfax Business System principles to continuously improve operating processes
  • Review the details of business contracts as related to assigned work, identifying less than desirable terms, suggest edits to bring drafts in line with policy, and coordinating executive review, negotiation, and execution
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Administrative Assistant / Office Manager Resume Examples & Samples

  • Proactively manage calendars and schedule meetings
  • Prepare and produce high quality Power Point presentations
  • Coordinate meeting logistics, including reserving conference rooms, catering, equipment setup, creation of presentations and preparing meeting materials
  • Manage timely and accurate processing of invoices, expenses, corporate card and file systems
  • Maintain department supplies, computers & office equipment
  • High School Diploma or equivalent and 3+ years of experience as an Administrative Assistant OR
  • Bachelor's degree and 2+ years of administrative experience
  • 3+ years of experience working with the Microsoft Office Suite: PowerPoint, Excel, Word, and Outlook at an advanced level
  • Immigration sponsorship is not available for this position
  • Proficiency at an advanced level in Microsoft Office – especially Excel and PowerPoint
  • Ability to successfully manage multiple, competing priorities to meet deadlines
  • Demonstrated initiative and ability to work independently and appropriately prioritize multiple tasks
  • Strong interpersonal skills that exhibit ability to be reliable, flexible, professional and approachable with all levels of the organization
  • Ability to anticipate needs and use sound judgment, resourcefulness and tact in handling confidential matters
  • Ability to be flexible to respond to urgent project needs
  • Enthusiastic, outgoing, likes working with people and committees
  • Reliability, flexibility and approachability
  • High learning agility with the ability to quickly gain knowledge of organizational operations, procedures, and staff
  • Demonstrated aptitude for data as well as critical thinking, analytical, and problem solving skills
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Executive Assistant / Office Manager Resume Examples & Samples

  • Performs administrative duties for executive management: Screening calls; managing calendars; making travel, meeting and event arrangements
  • Coordinates and manages all other administrative office duties
  • Manages building up new office, e.g., managing equipment, inventory, and maintains it
  • Initiates improvements to the look and use of the office
  • Builds and maintain relationship with colleagues around the globe, service providers, Siemens leaders and employees, customers
  • Provides administrative support for onboarding and off boarding of next47 employees
  • Supports in hosting events, Siemens leaders, customers
  • Drives initiatives through project support
  • Minimum 7 Years of Experience supporting executives
  • Associates Degree required, Bachelors Degree or higher preferred
  • Proven experience as executive assistance and in managing an office
  • Excellent customer service and communication (written and verbal) skills. German language a plus
  • Ability to cultivate strong working relationships with leadership and other key stakeholders
  • Offer quick, pragmatic solutions to everyday matters. Ability to work in a fast paced environment while handling multiple tasks
  • Team player with very high commitment, motivation and attention to detail
  • Proven ability to be discrete while understanding the importance of required confidentiality
  • Proficient to Advanced office tool skills: Microsoft Outlook, Word, PowerPoint and Excel
  • Experience working in a global and multi-cultural and/or Venture Capital environment
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Administrative Assistant / Office Manager Resume Examples & Samples

  • 3+ years previous administrative and customer service experience
  • Assist with all front/back office support - including busy phones & meeting/greeting clients & vendors
  • Manage Database
  • Manage website
  • Manage online analytics
  • Manage Lead Generation Systems
  • Manage marketing/business plans
  • Assist with managing real estate transaction paperwork
  • Other projects as needed
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Executive Assistant / Office Manager Resume Examples & Samples

  • Strong Computer skills. (Word & Excel)
  • Manage a multi-task office with staff
  • Work in a team environment
  • Work with many different personalities
  • Work in a Mission oriented environment
  • This position requires a professional manner with excellent customer service, organizational, problem solving, staff interaction, and decision-making skills
  • Must be able to type 40 WPM and possess general office skills
  • The individual must ensure all processes follow established procedures and guidelines, have the physical ability to act swiftly in an emergency situation and relate well with a diverse culture of adults and children
  • This position requires sitting for extended periods of time
  • This position requires data entry on a computer for extended periods of time
  • This position requires being on the phone for extended periods of time
  • This position requires a willingness to learn, initiative, flexibility, and dependability
  • Safety Training is required on the first day of the job
  • CPR, First Aid, Child Abuse Prevention, and New Employee Orientation required within 60 days
  • Ability to speak Spanish is helpful
  • Take minutes at Board Meetings and complete accurate minutes within 2 working days
  • Manages the day to day communication with board members
  • Assists the Development Director with the management and input of Financial Development records into raisers edge
  • Establishes and maintains documented systems for storing and retrieving Branch files and records relating to: Staff, Accounts Payable, Human Resources
  • Ensures proper management of payroll, meeting all deadlines
  • Support staff as assigned
  • Provide general office clerical support as needed
  • Monitor document storage and manage shredding of old documents as needed
  • Manage contract document filing
  • Manage office machines
  • Other tasks/projects as assigned by the Executive Director including but not limited to: donor mailing, member mailings, letter editing, and creation of spreadsheets
  • Participates and accepts leadership in staff meetings
  • Serves as Manager on Duty as assigned by supervisor
  • Serves as member of Management Team Member
  • Available to attend community events as opportunities arise
  • Available to participate in Association trainings and events as opportunities arise
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Executive Assistant & Office Manager Resume Examples & Samples

  • Manage all executive level administrative tasks including scheduling meetings, conference calls, arranging travel, and submitting expenses
  • Manage several vendor relationships including cleaning service, HVAC maintenance, all building repair requests, etc
  • Proactively lead and coordinate all building upgrade and beautification projects. This could include coordinating quotes, managing contractors, leading employee based teams, maintaining budgets and driving plans that improve workplace efficiency and positive morale
  • Manage relations with Amazon Security/Safety and on-site security vendors to ensure all compliance measures are met. This includes key control, maintaining SOPs, and coordinating all facility security/safety initiatives
  • Order and stock office supplies and food
  • File and retrieve corporate documents and reports
  • Provide administrative support including reception coverage, greeting visitors, faxing, mail handling, and overall set up of the office
  • Submit all expenses charged to corporate credit card on a monthly basis
  • Lead improvements in company culture, including coordinating company sponsored events such as staff outings, town hall meetings and holiday parties
  • 3+ years working as an Executive Assistant with broader office related assignments or 3+ years directly in an Office Manager capacity
  • Prior experiences managing multiple vendor relationships
  • Examples highlighting the ability to interact and communicate with all organizational levels
  • Immediately able to demonstrate expert level skills including excellent calendar management skills, coordination of complex executive meetings
  • Experience putting together and leading request for proposals for vendor services and assessing vendor performance
  • Are you an inspiration for innovation? Can you show examples of improving processes, eliminating waste and enhancing the customer/employee experience? Can you demonstrate where you have had to deal with ambiguity to source items for a first time request, solve complex problems or simply step in save/make the day?
  • You're a fan of comics!!
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Executive Assistant & Office Manager Resume Examples & Samples

  • Provide executive administrative support to President of NRG Renewables: including composing and typing correspondence; answering phones; scheduling meetings and appointments; maintaining files, prioritizing mail, email, and phone calls; processing timecards, expense accounts; coding invoices and directing to appropriate staff for approval and payment in an expedient manner
  • Develop positive relationships across all levels of the internal organization and with external individuals and groups at senior levels; represent NRG Renewables in a positive, professional manner; function as a team player and use group process skills to accomplish team goals
  • Manage a team of administrative assistants in the San Francisco office, and coordinate closely with other administrative personnel in business unit to drive consistency in approach and culture
  • Manage schedule in order to allow time for the supported executive and associated personnel to complete their work including, quarterly operating review meetings, board correspondence, board committee meetings, weekly reporting requirements, staff meetings, etc
  • Proactively coordinate travel including arranging for airfare, hotel, ground transportation, and meeting room/venue reservations; act as a liaison between offsite travel company being the first contact for problems and assisting with problem resolution
  • Serve as liaison to facilities and building management, develop the space plan to include cubicle assignments. Procure and maintain adequate supply of snacks and beverages
  • Develop calendar of events for location employees in support of division’s cultural goals such as holiday events and unique opportunities for the employees to interact
  • Ability to manage multiple tasks and a demanding and inconsistent workload; excellent time and project management skills; demonstrated planning and organizing skills
  • Advanced skill level in Microsoft Office Suite software (Word, PowerPoint, Excel; Outlook), proficiency in ERP system(s) such as SAP, proficiency in travel and expense systems such as Concur, demonstrated ability to accurately type a minimum of 60 words per minute
  • High school diploma, equivalent, or equivalent experience with at least five years’ experience supporting a senior level executive; previous experience with presentation graphics, budget preparation, monitoring and managing sensitive and confidential information
  • Certified Professional Secretary; and a minimum of two years college course work is preferred
  • Demonstrated ability to communicate (verbal and written) with all levels of internal and external customers
  • Demonstrated ability to set priorities and to respond to changing demands from multiple sources
  • Excellent facilitation and teamwork skills
  • Ability to support an unpredictable schedule
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Administrative Assistant / Office Manager Resume Examples & Samples

  • Provide Administrative Support for the Orlando office
  • Manage an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans including required visas, itineraries, and agendas; and compiling documents for travel-related meetings
  • Administration of the Quality Training Management System
  • Assist with onboarding and off boarding of employees
  • Manage the project tracking timekeeping system including creating/editing master data, monitoring for missing time, adjusting time on behalf of employees as required, assigning employees to projects, etc
  • Responsible for departmental purchase card, ordering departmental requests and reconciliation of expenses
  • Plan and organize company engagement events
  • Manage onsite reservations of conference rooms for visitors and assist with meeting room set-up, screen visitors using Protect system and ordering catering
  • Coordinate Severe Weather Response Team meetings, create communications for site closures and update severe weather training as needed
  • Event coordination of onsite town halls
  • Point of contact and liaison for real estate, facilities and property management
  • Ordering and managing office and break room supplies
  • Maintain temporary/visitor badges and order new and replacement badges through Andover security
  • Manage organizational charts, company drive access and distribution lists
  • Assist local EHS coordinator with emergency evacuations and update safety information
  • Create JLL work orders for site maintenance and coordinate vendors as repairs are needed
  • Order employee recognition points when requested
  • 3-5 Years Related Prior Experience
  • Associates degree or higher preferred
  • Strong communications and interpersonal skills. Must be able to work well with people from a variety of backgrounds and disciplines, e.g. technical, business, administration
  • Strong workload management and problem-solving skills. Must be able to balance workload, including short-range issues and long term planning
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Assistant Office Manager Resume Examples & Samples

  • High school degree with bookkeeping or accounting experience
  • Experience with ADP Dealer Services
  • Ability to work with high performing personnel
  • Prior dealership or operational accounting experience, with increasing responsibilities
  • Not ready to apply? Connect with us for general consideration
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Executive Assistant / Office Manager Resume Examples & Samples

  • Provide high level administrative support, including all aspects of heavy travel management and maintaining demanding, ever-changing calendars
  • Coordinate off-site meetings in various cities and all logistics involved
  • Manage all aspects of on-site meetings ensuring flawless delivery
  • Serve as the point person for office manager duties including: maintenance, mailing, and ordering supplies
  • Maintain the office condition and arrange necessary repairs
  • Manage various office vendors and service providers
  • Provide facility andIT oversight in support of the executive team
  • Process expense reports timely and reconcile credit card statements
  • Minimum of seven years performing administrative and general office duties
  • Experience working directly with Executives in a technology startup
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Executive Assistant & Office Manager Resume Examples & Samples

  • General EA responsibilities: Travel and Expenses, managing inbox and contacts, diary and meeting management, rigorously manage the MD’s daily plan
  • Arrange travel itinerary; flights and hotels both local and internationally
  • Events - project manage/assist with social gatherings, off sites and training
  • Drive, participate and assist with culture boosting initiatives
  • Consolidate and summarize reports (finance, business, HR) for the Managing Director
  • Manage and update the EMEA intranet system
  • Assist in driving the onboarding of new hires and orientation for the UK business
  • Primary point of contact for building maintenance and all facilities issues
  • Manage facilities to ensure office runs smoothly & efficiently
  • Collect and distribute mail
  • Maintain and order office and kitchen supplies
  • Deliver great customer service –Be responsive and perform and provide high level of service to employees, external customers and partners
  • Manage employee issues and work with VP and local leadership for all employee related matters
  • Assist with preparation of new hire and termination paperwork
  • Maintain employee personnel files
  • Extensive multiple time zones diary management and travel itineraries
  • Outstanding PowerPoint skills with a flair for creative presentations
  • Project management and organizational skills
  • Have the ability to establish and maintain relationships with key people internally including Executive Assistants, Leaders and Executives in the UK, US and across the global network
  • Have the ability to make sound judgment calls and work autonomously
  • Team player with the ability to work with and manage relationships at all levels
  • Passionate about ensuring a great culture
  • Thrives in a fast paced and dynamic environment
  • Integrity and respect in all business decisions, transactions and partnerships
  • Trusted partner who is accustomed to handling and dealing with highly sensitive and confidential information
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Executive Assistant / Office Manager Resume Examples & Samples

  • Oversee the management and functioning of the SIS central office
  • Supervise other classified staff positions and student wage/nonstudent wage positions
  • Submit work requests as needed and follow up
  • Assist with space management, including office moves and key requests
  • Front desk management—hire, supervise, and train all reception desk workers and ensure full coverage of reception desk, Monday through Friday
  • Provide administrative support for the Executive Director—oversee the promotion and tenure process, manage SIS elections, schedule meetings, reserve space, draft correspondence as needed, maintain SIS committee lists, calendaring, send e-mails to SIS listservs, and other administrative/office duties as needed; and
  • Plan, implement and coordinate special projects and events—perform administrative duties, serve as degree celebration/commencement coordinator, manage catering needs for all meetings and events, schedule meeting spaces using 25Live system, and serve as principal administrative contact and liaison with all university constituents and external contacts for special projects
  • Strong organizational and time management skills with great attention to detail
  • Flexibility with daily tasks and requests
  • High level of professionalism and confidentiality
  • Excellent written and verbal English language skills
  • Knowledge of marketing, communication, and public relations strategies, including editing newsletters, marketing brochures, and providing content for university and external media and audiences
  • Experience in information technologies, social media, and web design/update
  • Event coordination experience
  • Supervisory experience; and
  • Direct office experience
  • Bachelor’s degree; and
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Assistant Office Manager Resume Examples & Samples

  • Our People. We consider our people to be our greatest asset, and we provide employees with a work environment that fosters teamwork, growth, flexibility, and innovation. Our strong commitment to teamwork ultimately translates into long-term trust and reliability for our customers
  • Preparation and distribution of analytical reports to clients
  • Electronic and general filing of reports and documents
  • Address customer service related requests by clients
  • Prepare and schedule shipments of samples and documents sent via courier
  • Assist in QA activities, such as scanning and archiving of documents
  • Assist as needed in other administrative capacities
  • Assist in the operation and maintenance of Office Instrumentation (including scanner, photocopier etc…)
  • At all times, adopt a safe behavior by exercising due regard for the health and safety of yourself, colleagues and clients, in line with the Company’s policies and procedures
  • Ensure full compliance with the Company’s Code of Integrity & Professional Conduct, and at all times adopt behaviour in accordance with SGS Equality & Diversity policy
57

Executive Assistant / Office Manager Resume Examples & Samples

  • 2+ years’ experience as an Executive Assistant and/or Office Manager
  • Expert organizational and follow-up skills
  • High proficiency with MS Office, including Word, Excel, PowerPoint and Outlook
  • Outstanding written and verbal communication skills
  • High degree of professionalism, integrity, and confidentiality
  • High energy and a can-do attitude
  • Ability to anticipate needs and solve problems autonomously (and sometimes creatively)
58

Executive Assistant & Office Manager Resume Examples & Samples

  • Perform administrative tasks including; calendar and phone management, travel arrangement (domestic & abroad), preparing and tracking expense reports
  • Coordinate and prepare for meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
  • Perform administrative duties and functions requiring high degrees of confidentiality and sensitivity, initiative, and sound decision-making
  • Create, edit and proofread business communications and documents on behalf of the Executive's utilizing Word, Excel and PowerPoint
  • Handle confidential and non-routine information and facilitate communication between appropriate departments
  • E-mail, fax and copy documents; screen Executive’s mail if needed
  • Maintain files and records
  • Assist in budget management
  • Receive visitors, plan special events
  • Administratively assist in other projects where needed
  • Responsible for reception/lobby – act as first point of contact
  • Handle issues with building management when required
  • Responsible and support for mail and shipping & receiving
  • Maintain and support on site event management
  • Office Supplies (re-ordering approved list and stocking as needed)
  • Assist with Facilities vendor access when needed for repairs or minor installs
  • New Hire set ups (desks)
  • Termination (desk clean ups)
  • Facilities point person for local staff
  • Ordering keys and badges for all new hires and visitors
  • Scheduling meeting rooms for EMEA executives
  • Helping out with various office events
  • Arranging hotel reservations for visitors
  • Arranging laptops for new hires
59

Executive Assistant Office Manager Resume Examples & Samples

  • Act as a liaison and gate keeper for C-Suite Executives
  • Responsible for maintaining calendar and meeting planning
  • Schedule travel arrangement for domestic and international trips
  • Process expense reports for Executive
  • Maintain bank reconciliations and inter-company transactions
  • Compose and prepare correspondence, reports, and other complex documents on behalf of C-Suite
  • Meet and greet clients on behalf of Executive leaders
  • Conduct research and prepare PowerPoint Presentations for internal and external stakeholders
60

Executive Assistant / Office Manager Resume Examples & Samples

  • 5+ years supporting C-level executive(s), preferably within a Professional Services environment
  • Very organized, with a passion for detail and excellence
  • Excellent presentation and professional demeanor
  • Strong telephone and inter-personal skills at all levels of the organization
  • Professional-level written and verbal communication skills
  • Demonstrated proactive approach to problem solving and decision-making
  • Resourceful and creative, able to work independently with minimal guidance
  • Comfortable in a fast-paced multi-tasking environment
  • Require proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
  • Prefer some exposure to business development or sales lead management
61

Administrative Assistant / Office Manager Resume Examples & Samples

  • Three to five years of administrative management experience
  • Proficiency in Word, Excel, and PowerPoint
  • Ability to communicate effectively and work with different kinds of constituencies
  • Ability to work both independently and as a part of a team
  • Experience with prioritizing and handling multiple assignments and deadlines simultaneously when needed; ability to adjust to changing priorities and receive direction from multiple people
  • Five or more years of related work experience; experience in higher education preferred
  • Experience of events coordination and support
  • Experience with Smartsheets
62

Administrative Assistant / Office Manager Resume Examples & Samples

  • 4 years of experience
  • 4 years of experience with health-related trials
  • Team player with the ability to multi-task in a fast-paced environment with diverse stakeholders
  • Excellent problem solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions
  • Mentoring and providing guidance to junior team members
63

Executive Assistant / Office Manager Resume Examples & Samples

  • Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives professionals on various day-to-day tasks and special projects, including calendar management and travel
  • Create and edit a variety of documents, including PowerPoint presentations, Word memos, Excel charts and graphs
  • Support our investment teams with occasional secondary market research and compile findings in a presentable format
  • Coordinate cost-effective and complex domestic and international travel arrangements and itineraries for individuals and groups
  • Accurately process and submit expense reports and invoices in a timely manner
  • Coordinate and arrange on-site and off-site meetings and events including logistics (e.g., meals, equipment, materials, RSVPs, and travel)
  • Perform office management functions including troubleshooting basic IT issues, submit IT and access requests and assist in coordinating the onboarding of new employees with HR
  • Assist with other ad hoc functions and projects as required
  • Strong ability to prioritize and manage conflicting deadlines and concurrent projects; ability to multi-task is a must
  • Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
  • Must possess meticulous attention to detail, be efficient and thorough, and exceptionally organized
  • Strategic thinker able to generate creative solutions and an ability to maintain confidentiality and discretion
  • Eager to learn and demonstrate ability to pick up new skills and tasks with relative ease
  • Polished, professional interpersonal skills with an ability to work effectively in a team environment and with individuals at all levels of the organization
  • Prepared to respond to a fast-paced changing environment requiring flexibility with respect to working hours
64

Administrative Assistant / Office Manager Resume Examples & Samples

  • Agenda Management Full management schedule/ diary/ calendar of senior staff
  • Keeping track of permanent and travel whereabouts of staff in the department
  • Scheduling variety of styles of meetings for attendees working in multiple time zones, including booking facilities when necessary, preparing content and coordinating outcomes
  • Prepare VP & GM level expense reports
65

Assistant Office Manager Resume Examples & Samples

  • Must be high school graduate or equivalent. Associate's degree or equivalent experience preferred
  • One (1) year in post-acute care or other geriatric-related field preferred
  • Must be able to assist with effective management and oversight of bookkeeping functions including: posting payments and charges to patient ledgers, balance daily receipts, collect delinquent accounts, and evaluate need for and refer delinquent accounts to
  • Must be able to maintain facility checkbook and reconcile checkbook regularly
  • Must be able to responsible for patient accounts
  • Must be able to assume the duties of the BOM in his/her absence
66

Receptionist / Assistant Office Manager Resume Examples & Samples

  • 8 years of administrative experience; legal office experience a plus
  • Must be proficient in Microsoft Suite (Word, Excel Outlook, PowerPoint)
  • Must have excellent customer service and communication skills
67

Executive Assistant / Office Manager Resume Examples & Samples

  • Anticipate and perform administrative duties to meet the leader’s needs
  • Organize the leader's diary and activities so as to make the best use of the time and meet requirements and priorities
  • Support the leader by performing secretarial tasks including the organization of complex travel arrangements, meeting and events
  • Prepare correspondences, creatively formatting and presenting information when necessary
  • Telephone screening, take messages and return calls to clients when necessary
  • Be responsible for providing necessary supports to senior management/leadership team when necessary
  • Perform any other necessary support designated by the leader
  • Bachelor degree in English, Business Administration or other related subjects
  • A minimum of three to five years of adm./secretarial experience at the executive level in a corporate environment is required
  • Excellent oral and written communication skills both in English and Chinese
  • PC very high proficiency, particularly with MS word, excel and power point
  • Must have the ability to work accurately, with minimal supervision, under deadline situations in a fast-paced environment
  • Occasional evening and weekend support will be required as well as occasional travel in support of operations
68

Executive Assistant, Office Manager Resume Examples & Samples

  • Manage specific tasks or issues, translating them into tangible plans, actions and results
  • Work with key team members to formulate work plans, presentations and/or business documents based on initial ideas or identified issues
  • Perform business and/or financial research, creating related analyses and recommendations
  • Act as the office facility manager including, purchasing furniture, equipment and supplies
  • Work to identify corporate purchasing requirements, identify potential vendors, negotiate terms, manage contracts and maintain vendor relationships
  • Review regular internal reporting; analyze and report important trends
  • Prepare written communication (letters, memos, e-mail, reports, proposals, etc.) to clients, executives, customers and staff
  • Provide administrative support, such as filing, reporting, etc
  • Perform a wide variety of operational activities involving a general knowledge of the Anthony Travel business
  • Communicate openly, effectively and honestly on all matters
  • Be willing to perform other duties, as assigned
  • Positive can-do, customer service attitude
  • Proficiency in all forms of written communication (memos, letters, e-mail, reports, proposals, etc.)
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
  • Attention to detail, thoroughness and accuracy of work
  • Organizationally excellent
  • Ability to effectively communicate with Anthony Travel associates, clients and vendors to meet exact time deadlines while managing various tasks
  • Capable of analyzing situations, making recommendations and driving resolution
  • Excellent project management skills, including planning, structuring work, timely delivery, developing standards and processes, troubleshooting and working with teams
  • Experience with analyzing business processes and structuring action plans to help make improvements
  • 3+ years of experience supporting executive level leaders
  • Familiarity with financial information and accounting processes, a plus
  • Understanding of the sports, university and/or travel industry, a plus
69

Executive Assistant / Office Manager Resume Examples & Samples

  • Strong proven executive-level administrative experience in managing complex calendars and travel arrangements, planning meetings on and off site, coordinating administrative activities, and accommodating multiple clientele needs
  • Experience working efficiently in a busy, service oriented office atmosphere with frequent interruptions, varied assignments, and fluctuating priorities. Skill in customer service practices to include assessing, understanding, exceeding customer needs and making relevant referrals to other departments, programs, and/or services
  • Strong experience in business application software including: MS Word, Outlook, Access, Excel, PowerPoint, web-based programs, browsers, electronic mail, databases, and word processing with fast, accurate key entry skills
  • Excellent written communication skills with proven ability to effectively compose, edit, and proofread letters, memorandum, agendas, and summary reports with clear and concise expression, proper grammar, style, format, and punctuation
  • Knowledge of standard accounting practices, fund management, and internal control applications, with mathematical skills sufficient to monitor appropriations and expenses, reconcile ledgers, process various accounting and travel transactions, and develop spreadsheets
  • Ability to accurately and rapidly review and process a large volume of materials dealing with a broad spectrum of issues with proven skill in researching, compiling, organizing, interpreting and selecting data and materials from various sources to effectively prepare reports or share information
  • Extremely strong ability to effectively interact and work with a diverse cross-section of individuals from inside and outside of University and all levels of the organization, including the ability to accurately interpret and implement protocol, policies, and procedures
  • Proven ability to work independently and effectively with minimal supervision; make decisions; accurately anticipate executive needs; take initiative; learn quickly; demonstrate flexibility; and maintain professional composure while working under pressure of frequent interruptions and changing priorities
  • Extremely strong organizational skills with experience in setting priorities, accomplishing multiple tasks simultaneously, producing timely results, and meeting deadlines, in a varied demand work environment while maintaining an extremely high level of attention to detail and accuracy
  • Proven problem solving skills with proven ability to research and analyze situations, identify existing or potential impacts, develop and recommend innovative solutions, determine and implement procedures to accomplish effective resolution, and evaluate results or progress
  • Excellent interpersonal communication skills in person, by telephone, or in writing, with demonstrated experience in effectively communicating and disseminating information in a clear, concise, positive, and professional manner with maturity, tact, and diplomacy
  • Demonstrated ability to maintain strict confidentiality at all times with experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information
70

Executive Assistant / Office Manager Resume Examples & Samples

  • Minimum five years-experience in supporting senior management
  • Proficient in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint
  • Strong Communication skills both verbally and written
  • Strong ability to manage travel and expenses timely and accurately
  • Knowledge of printers, copiers and postage meter and the ability to troubleshoot
71

Administrative Assistant & Office Manager Resume Examples & Samples

  • Correspondence, scheduling, travel arrangements, and screening calls for the Department Chairman
  • Administrative support to full-time, visiting, and adjunct faculty, and full-time graduate assistants, including letters of appointment
  • Managing the office, including supplies and equipment, collecting and maintaining all records, and placing textbook orders
  • Responding to requests and queries from students seeking information on the department’s academic programs
  • Scheduling travel and agendas for visitors to the department, including interview candidates
  • Processing student and faculty contracts and payroll, and monitoring ledger accounts and budget; and
  • Scheduling classes each semester and assisting in updating the university catalog
  • Effectively prioritize work assignments and manage time effectively
  • Possess strong interpersonal and communication skills (both written and verbal), customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community
  • Self-motivated and ability to multitask and work efficiently in a fast-paced environment
  • Proficiency with Microsoft Office software, including word processing, spreadsheets, and e-mail applications
  • Willingness to learn new electronic systems for admissions, scheduling, workflow, accounting, travel, room booking, etc
  • Accounting experience with interpretation of expenditures in accounts payable and receivable; and
  • Positive working relationships with coworkers and ability to handle conflict situations
  • Bachelor’s degree or equivalent with demonstrated experience in office and financial management; and
  • Knowledge of university procedures, policies, and regulations
72

Executive Assistant & Office Manager Resume Examples & Samples

  • Provide executive support to the Founder and CEO
  • Oversee calendar and scheduling
  • Interface with high-level decision makers and professional contacts, acting as both gatekeeper and liaison
  • Facilitate company and interdepartmental communications
  • Oversee office and facilities management
  • Process expense reports and internal documents
  • Plan company events and assist with off-site community events
  • Coordinate travel arrangements and accommodations
  • 3+ years of experience supporting a senior executive
  • Growth mindset with leadership ability
  • Forward-thinking, driven and self-motivated
  • Experience overseeing office management or office moves a plus
  • Ability to re-prioritize at a moment’s notice with changing needs of the org
  • Adaptable to various workstyles, yet maintains a level of assertiveness
  • Highly organized with meticulous attention to detail
  • Intuitive team player with a proactive, "can do" work ethic
  • Organized, independent, and resourceful, with a positive attitude
73

Executive Assistant & Office Manager Resume Examples & Samples

  • Executive Assistance
  • Past Executive Assistant experience
  • Experience/Interest in Human Resources
  • Consistently deliver high quality professional customer service to internal and external customers with ability to be personable and happy to help in a variety of situations
  • Adaptive: the ability to take on new tasks with little notice or instruction
  • Integrity and discretion in handling confidential information
74

Executive Assistant / Office Manager Resume Examples & Samples

  • Extensive experience with basic administrative skills with strong attention to detail
  • Heavy calendar and travel arrangement management for executives/senior leadership
  • Excellent organizational skills, interpersonal skills, written and verbal communication skills
  • Strong aptitude for Microsoft Word, Excel and PowerPoint
  • Coordinating complex and shifting schedules to facilitate meetings
  • Gathering information for meetings and presentations as directed
  • Internet research savvy and well-versed in digital strategies and social networking
  • Office administration, including working with building management and MWW corporate
  • Provide support to office through ordering supplies and other office needs
  • Greet and provide basic support to office visitors
  • Ability to be results focused in a fast-paced environment
  • Ability to manage multiple priorities through to completion
  • Ability to juggle multiple assignments and cope with stressful situations
  • Understanding of MWW’s business and knowledge of contemporary business procedures
  • Handle matters with the highest degree of confidence
  • Respond to requests for information from clients, account staff and other agency employees in a professional and timely manner
  • Follow up and attention to detail
  • Ad hoc projects as assigned
  • Experience supporting C-level or Senior level executives as an executive assistant
  • Marketing or Public Relations agency experience helpful
75

Executive Assistant & Office Manager Resume Examples & Samples

  • A minimum of 2 years executive assistant experience, preferably in a development office
  • An interest in the mission of George Washington’s Mount Vernon with eagerness to learn more and share its importance with others
  • Strong attention to detail, especially in data processing
  • Ethical fundraiser standards and practices
  • Computer proficiency, including Microsoft Office Suite, Tessitura CRM
  • Excellent Communication skills both verbal and written
76

Dental Assistant Office Manager Resume Examples & Samples

  • Achieves revenue goals by effectively managing patient scheduling, staff productivity, collections and receivables, specialty referral process, and miscellaneous operations expenses
  • Recruits, hires and develops office teams capable of providing best in class patient care
  • Communicates with office teams regularly to ensure they have the information, tools, and support needed to perform their jobs effectively and successfully
  • Manages and assists designated office team members with appropriate payment and insurance processes
  • Maintains facilities and equipment cleanliness and safety and reports and/or corrects hazards when necessary in compliance with all state and federal regulations, including OSHA
  • Continually works towards building and sustaining a joined leadership work environment with doctors
  • Experience working in a dental office is a preferred
  • Knowledge of billing and insurance
  • Prior supervisory or management experience, 1 + years is a plus
77

Ms Assistant Office Manager Ses Resume Examples & Samples

  • Knowledge of personal computers, including Microsoft Word and Excel
  • Ability to oversee revenue management, monitor inventories, equipment and maintenance of the office
  • Ability to lead, train, delegate, motivate and supervise staff
  • Ability to understand and apply laws, policies and procedures
  • Knowledge of state and federal laws related to Motorist Services
  • Ability to perform basic mathematical calculations for bookkeeping/cash handling
  • Skill in driving an automobile
  • Ability to establish effective working relationships with others
78

Executive Administrative Assistant & Office Manager Resume Examples & Samples

  • Acts as a liaison for the Department Chair, screening, monitoring, and handling concerns and issues in her absence
  • Verifies expenses and deposits for all departmental ledgers and maintains departmental budget reporting,
  • Performs procurement/fiscal duties to include preparing and submitting purchase orders, and requests for payments, petty cash reimbursements for research projects
  • Prepares and submits departmental travel authorizations and reimbursements
  • Serves as credentialing coordinator for all faculty and work with the VCUHS credentialing coordinator in the Department of Oral and Maxillofacial Surgery
  • Bachelor’s degree or equivalent related job experience is required
  • Significant demonstrated executive administrative assistant experience required
  • Previous supervisory experience required, this includes evaluating staff on their performance
  • Experience processing purchase orders, travel authorizations and reimbursements required
  • Experience coordinating appointments and maintaining calendars required
  • Executive Administrative office skills required
  • Excellent computer skills (Microsoft Office) required
  • Excellent communication skills, both written and oral required
  • Excellent customer service skills, organizational skills, and time-management skills required
  • Ability to combine all skills in an effort to meet necessary deadlines
  • Working knowledge and understanding of Google Apps e-mail and calendar or equivalent email services and electronic calendars required
  • Ability to work in a diverse environment is required
  • VCU State Procurement, eVA and Banner experience highly preferred
  • Experience working in a diverse academic and/or medical setting preferred
  • Previous work experience in an academic and/or medical environment
  • Knowledge of dental and medical terminology; preferably understanding of Pediatric and Community Engagement with non-profit organizations and foundations
79

Executive Assistant & Office Manager Resume Examples & Samples

  • Provides support to the office by performing a wide range of administrative and general office related duties
  • Performs high-level administrative work, including frequent complex and confidential work organizing, coordinating, researching, compiling, exchanging, and analyzing information
  • Schedules meetings/conference calls, inter-office visits, and appointments
  • Prepare and complete time, expense, and reimbursement reports
  • Successfully complete and proof critical aspects of deliverables including the design, development and/or preparation of presentations, spreadsheets, meeting materials, and correspondence
  • Arrange travel including airfare, hotel and car as needed for office
  • Provide exceptional service to internal and external clients
  • Coordinate with colleagues in other offices to help develop firm-wide best practices, resolve issues, and create value for the team
  • Four year degree from a college or university or equivalent level of experience
  • Minimum of two years of administrative experience providing complex administrative support for senior level executives and/or timekeeping professionals, including general office management
  • Expert in Microsoft suite skills, including Word®, Excel®, PowerPoint®, Access®
  • Excellent written, oral communication skills
  • Strong organizational and deadline management skills, with the ability to coordinate work on multiple, complex projects in diverse areas
  • Willingness and ability to take initiative, anticipate issues and offer solutions
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of services and response
  • Five years of administrative experience supporting multiple senior level executives
  • Project management experience
80

Executive Assistant / Office Manager Resume Examples & Samples

  • Effective calendar management
  • Manage travel arrangements
  • Timely & thorough preparation of expense reports through Concur
  • Optimum screening of incoming communications and routing for action and follow-up
  • Effective communication with both internal and external contacts including significant prospect and client relationships
  • Well proofed standard correspondence
  • Handle QIP mailings though Salesforce
  • Maintain the Salesforce database of prospects
  • Comprehensive organization of meetings, luncheons, interviews as needed (in-person and via video)
  • Establish effective working relationships with colleagues and external contacts and may be required to provide flexible support other Managers as required
  • Partner with the Marketing team, Investment team and senior management to plan and run the local Wealth Management Conference and prospect events
  • Assembly of marketing presentation materials and maintenance of the marketing materials supply room
  • Work with presenters to ensure the presentation materials and hand outs are available on time and any audio visual requirements are satisfied
  • Attend and manage regional events on site as appropriate
  • Develop post-event communication plan for each event
  • Providing suggestions and problem-solving during the execution of the event
  • Partner with the building management and outside vendors and suppliers
  • Act as receptionist for the office
  • Manage vendor contracts for the office
  • Manage the upkeep of the office kitchen and ensure all supplies are stocked
  • Bachelors degree required and 3-5 years of prior experience as an Office Manager and/or Administrative or Executive Assistant
  • Outstanding phone skills
  • Salesforce experience required
  • Ability to quickly grasp systems/technologies used at Bessemer
  • Superior organizational skills, including the ability to handle multiple tasks simultaneously
  • Interest/experience in financial services
  • Good working knowledge of office machinery (PCs, printers, fax and copy machines, etc.)
  • Ability to work well with a team
  • Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
81

Administrative Assistant, / Office Manager Resume Examples & Samples

  • Strong work tenure: 3 to 5 years of experience supporting C-Level Executives, preferred; maybe substituted with 7+ years of departmental support
  • Advanced knowledge in Microsoft Office (Outlook, Word, Excel, and Power Point) required
  • Intermediate knowledge of Visio preferred but not required
  • Typing proficiency of at least 50-55 words per minute
82

Assistant Office Manager Resume Examples & Samples

  • Preferred payroll experience: end-to-end processing in Melbourne
  • Must have exceptional verbal and written communications skills
  • Demonstrated successful advanced problem solving, negotiating, and analytical skills
83

Administrative Assistant / Office Manager Resume Examples & Samples

  • Scheduling client calls and appointments
  • Managing the bookkeeping, purchasing, and accounts payable
  • Assuring corporate deadlines and regulations regarding client contact and business operations are completed
  • Planning and executing marketing activities and client events
  • The ability to manage a number of tasks while interacting with clients, advisors and other staff
  • A professional demeanor who exhibits strong interpersonal skills both in person and on the phone
  • The ability to efficiently handle numerous daily phone and personal contacts to manage the flow of information throughout the office while optimizing client service
  • The ability to balance numerous daily interruptions with their work and to be able to return to the current task at hand quickly
  • Good written communication skills and possesses an eye for detail
84

Executive Assistant / Office Manager Resume Examples & Samples

  • Interact with both internal and external stakeholders to coordinate a variety of projects, activities and meetings
  • Provide administrative support to the Head of US by reviewing and summarizing reports, presentations and documents suitable for presentation at Board and Executive Committee level
  • Assist with sales and marketing projects by creating charts, timelines, presentations, etc
  • Prepare meeting documents as well as communications to business partners and stores
  • Organize the distribution and delivery of mail for the office
  • Organize travel and accommodation for the Head of US and ad-hoc arrangements for others within the US Head Office
  • Manage all resulting expense claims on behalf of the Head of the US and others in the team as required
  • Work with other departments on projects to ensure that targets and timelines are being hit through effective administrational support
  • Serve as office manager, maintaining office supplies and order requests
85

Assistant Office Manager / Receptionist Resume Examples & Samples

  • Office administration
  • Assisting staff with processing expenses, booking hotels/hire cars
  • Coordinating IT requests for new equipment in the office, assist in managing IT for the office
  • Organising staff communications and office activities (eg: sustainability week, wellbeing initiatives, local office environmental improvements, initiatives, and updating office social media site)
  • Assist in ensuring H&S reviews are carried out, and that issues raised are managed and dealt with
  • Review of risk assessments and method statements, where appropriate
  • Highly organised, with the ability to multi-task and prioritise demanding and changing workloads throughout the day with minimal supervision
  • Fine attention to detail
  • Flexible, with a proactive approach to work
  • Personable and enthusiastic; comfortable interacting with staff at all levels
  • Able to make recommendations to improve office practices and procedures where appropriate
  • Fully IT literate; intermediate-level in MS Word, Excel and PowerPoint (SharePoint would be useful)
  • Engaged with your own personal development
  • DSE and first aid qualifications would be desirable
86

Executive Assistant / Office Manager Resume Examples & Samples

  • Provide executive assistance support to the Managing Director - Korea, including; calendar management, appointment scheduling, call screening, monthly expenses and other
  • Provide support to Korea Management team as required
  • Communicate with staff, clients and international colleagues on behalf of MD
  • Arrangement of travel, flights and accommodation on behalf of MD, ensuring itineraries and other requirements are prepared
  • Organise company events and catering / hospitality for meetings as required
  • Maintain office facilities and equipment, be the key contact point for suppliers and organise servicing / repairs as required
  • Purchase stationery and consumables and ensure adequate stock levels. Negotiate with suppliers on pricing
  • Work closely with Regional HR contact to assist employee matters, such as setting up new starters and collecting staff leave records
  • Ensure availability of equipment and access to systems for new starters
  • Manage the allocation and tracking of security access, cards and office keys
  • 2 - 3 years of experience in a similar Executive Assistant / Office Management position
  • Advanced computer skills with Microsoft Office and ability to learn in-house systems
  • Fluent in Korean and English language. Chinese language skills may also be an advantage
  • Excellent communicator and able to build good relationships
  • Good commercial understanding of business
  • Highly organised and efficient with advanced administrative skills
  • Strong presentation and reporting experience
87

Executive Assistant & Office Manager Resume Examples & Samples

  • Calendar management - coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings etc
  • Expense reporting
  • Own and manage projects with internal constituents for new hires, office moves and seating
  • Visa and travel arrangements (domestic and international)
  • Organize, prioritise and coordinate multiple work activities with the ability to meet deadlines
  • Create, maintain, and edit presentations, documents, and spreadsheets
  • Proven ability to manage projects, work under pressure and consistently make deadlines
  • Partner with peers and direct reports of the VPs manage cross-functional initiatives from conception to completion
  • Assist in department budget management, expense report generation and invoice creation and coordination
  • Coordinate any department events that are being hosted
  • Serve as liaison between the EMEA sales team and other departments internally
  • Partner with the other department EAs to ensure clear communication and alignment
  • Lead and assist with event planning including meeting set up, catering as needed
  • Use initiative and judgment within established guidelines
  • Project Coordination for various needs throughout the year
88

Personal Assistant & Office Manager Resume Examples & Samples

  • Providing support including
  • Ensuring the smooth day to day running of the department, and having oversight for maintaining fit for purpose facilities
  • Coordinating annual cleaning, assisting with space planning, ensuring offices are fit for client viewings
  • Dealing effectively with general queries, problem solving and project management
  • Management of ticketing for the Contemporary Art Evening Auctions
  • Support experts and the Head of Business with varying projects as and when required
  • Operating at all times in accordance with the company’s rules on compliance and corporate governance
  • Possess good organisational skills and be dependable, discreet and diplomatic
  • An arts background and an interest in the Contemporary Art market would be an advantage
  • Computer literate, with an excellent knowledge of Word, Excel, Outlook and PowerPoint
  • Possess excellent communication skills (both written and spoken): fluent English language is essential, other European languages a benefit
  • Detail oriented with the ability to prioritise tasks
  • Flexible approach, enjoy trouble-shooting and using initiative. Exceptional client service skills
  • Confident team player, capable of working well as part of a busy, highly pressurised team
  • Good interpersonal skills, with a professional and approachable manner towards clients / colleagues
89

Assistant Office Manager Resume Examples & Samples

  • At least 4 years of prior work experience in a similar support role is preferred
  • Great customer service, organizational & problem solving skills
  • Detail oriented with ability to multi-task
  • Industry experience is preferred
  • Microsoft Word, Excel, PowerPoint and Outlook experience preferred
  • Must maintain high ethical standards and integrity
90

Assistant Office Manager / Operations Manager Resume Examples & Samples

  • Acquires and maintains current knowledge of state regulatory agency statutes and each client's community's documents, policies and procedures
  • Assists with the field activities associated with a property or group of properties
  • Oversees the tracking and response to tenant service requests
  • Maintains tenant relation program and regular positive communication with each tenant
  • Performs quarterly property inspections
  • Coordinates insurance requirements for properties and associated vendors
  • Responsible for the development preparation and distribution of tenants' manuals, emergency procedures and other necessary formalized tenant communication
  • Responsible for the preparation of check runs, capital trackers and funds and all other forms for approval by Community Association Manager
  • Assists in preparation of monthly reports
  • Assists in the development of operating and capital budgets
  • Assumes all other duties and responsibilities as directed by Community Association Manager
  • Manages tenant relationships to ensure tenant retention and a high level of service including timely and complete resolution of tenant concerns, coordinating special services and requests and conducting formal and informal inspections
  • Establishes and maintain industry contacts and relationships in the property's marketplace through involvement in trade organizations, property management and real estate associations and networking opportunities with vendor outreach and peer groups
  • Creates the culture needed to enhance, promote and execute daily positive interaction among members of the building management team
  • Must possess strong managerial background
  • Two (2) years of experience as an on-site manager managing the property or building operations, such as staff and service contracts, tenant retention and tenant improvements is preferred
  • Strong working knowledge of customer service principles and practices
  • Ability to read, analyze, and interpret technical procedures, leases, regulations or documents with a similar degree of complexity
  • Computer literacy: Proficiency and working knowledge of Microsoft Office Applications
  • Strong customer service and interpersonal skills required