Assistant Office Manager Resume Samples

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P Blanda

Piper

Blanda

351 Rippin Ports

Dallas

+1 (555) 718 7204

351 Rippin Ports

Dallas

Phone

p +1 (555) 718 7204

Experience Experience

Detroit, MI

Administrative Assistant / Office Manager

Detroit, MI

Johnson, Mosciski and Metz

Detroit, MI

Administrative Assistant / Office Manager

Provide travel, planning, and information dissemination support, guidance, and assistance to all Directorates within DHCC
Responsible for all general office management; interface with building management, office supply, coordination
Manage onsite reservations of conference rooms for visitors and assist with meeting room set-up, screen visitors using Protect system and ordering catering
Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information)
Point of contact and liaison for real estate, facilities and property management
Professionally and efficiently manage company’s phone system
Handle all general inquiries and management of mailbox submissions for response

Detroit, MI

Executive Assistant / Office Manager

Detroit, MI

Stroman, Hodkiewicz and Douglas

Detroit, MI

Executive Assistant / Office Manager

Assist team scheduling/preparation of client meetings, including coordinating schedules, securing meeting rooms, arranging refreshments and other arrangements
Proactively building agendas, arranging presentations, compiling, and assembling meeting materials for all meetings attended by executive
Coordinate all hiring processes using Faculty Hiring workflow system, Budget Tracking System (BTS) system, and Mason OnBoard as necessary
Performs administrative duties for executive management: Screening calls; managing calendars; making travel, meeting and event arrangements
Maintains office by ordering supplies, managing filing, and providing support to visitors
Provide high level administrative support, including all aspects of heavy travel management and maintaining demanding, ever-changing calendars
Providing suggestions and problem-solving during the execution of the event

present

Dallas, TX

Executive Assistant & Office Manager

Dallas, TX

Rowe, Murray and Jast

present

Dallas, TX

Executive Assistant & Office Manager

present

Handling and screening calls in general and in relation to the Executive management team's work/projects
Liaise with a wide range of internal and external contacts, including senior executives within GE
Perform complex schedule management - arranging internal and external meetings
Manage meetings – local and regional
Manage (inter)national travel arrangements
Manage regular staff communications (meetings/calls) –weekly/monthly, local and regional
Prepare PowerPoint presentations and reports

Education Education

Bachelor’s Degree in Initiative

Cornell University

Bachelor’s Degree in Initiative

Skills Skills

Highly organized and attentive to detail
Ability to multi-task, prioritize and coordinate in a fast paced environment
Strong verbal and written communication skills
Excellent MS Office skills (Word and Excel)
Ability to prioritize and work well in a fast-paced environment
Professional demeanor and sound judgment
Excellent communication skills, verbal and written
Proficient in Microsoft Office applications, Word, Excel, Outlook and PowerPoint
Self-starter who consistently exhibits a positive attitude
Experience with calendar management/travel coordination helpful

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Executive Assistant & Office Manager Resume Examples & Samples

Manage partners’ calendars
Create meeting agendas and coordinate with others’ schedules
Provide project and task management support as directed
Update and manage company social media platforms (LinkedIn, twitter, Facebook, etc.)
Maintain and update all meetings
Coordinate all travel logistics, includinghotel, transportation, driving directions, pre-trip planning and communication
Prepare expense reports and appropriate documentation
Manage mail and ensure all items are dealt with in a timely manner
Operate with complete confidentiality regarding all activities and meetings and company interactions
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Work with IT and marketing departments to keep website and electronic media up to date
Maintain files and record management
Ensure relevant material is easily accessible (either electronically or hard copies) in advance of meetings
File all material electronically to assist in organization and easy retrieval of information
Welcomes guests and customers by greeting them, in person or on the telephone
Manage general office including equipment and building issues
Attention to detailand accuracy in work
Energetic personality with a 'let's roll up our sleeves' attitude

Executive Assistant & Office Manager Resume Examples & Samples

Microsoft Outlook, Word, PowerPoint, Excel
Internet
Impeccable knowledge of English usage and grammar
Ability to exercise good judgment
Hard-working, ability to multitask
Thrive in a high pressure environment
Familiarity with Credit Suisse’s IT systems, policies and culture is helpful but not necessary at the start of the position

Senior Executive Assistant / Office Manager Resume Examples & Samples

Serve as Executive Assistant for two to three Government Relations executives
Provide administrative support including phone coverage, calendars of multiple team members, and coordinate/plan meetings and conference calls, which may involve numerous time zones
Book international & domestic travel arrangements and organize itineraries
Provide detailed schedules/itineraries for all travel
Monitor email as required
Process invoices and expense reports in a timely manner for payment
Exceptional Microsoft Office skills – Outlook, Word, PowerPoint, Excel for presentation and workbook preparation
Willing and able to learn the business and fully understand how and why tasks satisfy business needs
Strong interpersonal, written, and oral communication skills
Ability to work independently as well as part of the team to ensure that the needs of the group are always met and that adequate assistant coverage is provided to the group
Understanding and demonstrating good problem-solving skills
Calendar management/document organization
Coordinate group coverage (i.e., vacations, training and temporary assistance)
Maintain familiarity with all policy and technology updates
Manage office space, including office moves and coordinating space for visiting executives
Manage the office's technology and telecommunications needs
On-board new employees and off-board employees who leave the firm
Serve as the primary point of contact for building management, security, and outside vendors
Work closely with the other administrative assistants in the Department to ensure full coverage of administrative needs
5-7 years in an Executive Assistant, Office Manager role or professional equivalent
Independent thinker who is able to exercise good judgment
Proven ability to be a team player and strong relationship management experience
Strong meeting facilitation experience
Experience interacting with senior management
Advanced proficiency with the full suite of Microsoft applications (Word, Excel, PowerPoint, Outlook)
Complete knowledge of formats for business letters, correspondence and reports
Precise use of English grammar, punctuation and spelling in written communications

Executive Assistant / Office Manager Resume Examples & Samples

Anticipate the day to day needs of the executive, making any possible allowances for a fast-paced, rapidly changing schedule
Maintain and manage heavy calendar volume, and communicate with internal and external executives, assistants, and other individuals to coordinate meetings
Manage all travel arrangements (including the preparation of comprehensive travel itineraries) and other reservations
Create and submit expense report
Conserving executive’s time by reading, researching, and routing e-mail and other correspondence, including those of a sensitive or confidential nature; drafting e-mails and documents, initiating communications, and maintaining positive relationships on behalf of the executive
Working closely with executive to keep informed of upcoming commitments and responsibilities, following up appropriately
Providing a bridge for smooth communications between the executive and other internal departments; demonstrating leadership to maintain credibility, trust and support with senior management
Proactively building agendas, arranging presentations, compiling, and assembling meeting materials for all meetings attended by executive
Oversee front desk operations and manage Receptionist and Mail-Clerk
Oversee Public File
Manage relationship with vendors to execute daily operations
Provide notary services for invoices and affidavits
Organize company outings and events
3+ years of executive assistance experience
Professional and personable: ability to interact professionally with a wide range of internal and external stakeholders
Detail-oriented: highly organized with strong attention to detail, effectively juggles, prioritizes and plans work activities and uses time efficiently
Effective communicator: articulate verbally and in writing, listens carefully, and proactively seeks clarity
Cool under pressure: ability to expeditiously solve problems, exercise sound judgment, and remain poised in a fast-paced, high-pressure environment
Initiative: not only anticipates principals’ needs but proactively searches for how things can be improved
Strong organizational skills, attention to detail, and problem-solving skills
Proven experience managing projects independently
Proficient in Excel, PowerPoint, and Word
Ability to succeed in a fast paced, changing environment that requires the ability to “multi-task” and implement high priority initiatives
A bachelor’s degree from an accredited institution, preferred
Notary Public for the State of California, preferred
Authorized to work in the US without sponsorship

Assistant Office Manager Resume Examples & Samples

Development of and ensuring compliance with operating policies and procedures
Provide project management leadership
Assist with site support for office, including facility maintenance, coordinating office security, establishing and enforcing facility protocols
Vendor research and proposal negotiations
Assist with orientation of new employees on office and facility policies and expectations
Production team support
Promote a variety of philanthropic opportunities for the office
Serve as a liaison with the St. Louis, MO and Decatur, IL offices
Self-starter who consistently exhibits a positive attitude
Ability to prioritize and work well in a fast-paced environment
Excellent MS Office skills (Word and Excel)
Assembly of tax returns
Assist tax department (scan tax documentation, type tax correspondence, filing, etc.)

Executive Assistant / Office Manager Resume Examples & Samples

Answer phone in a pleasant, helpful and professional manner. Have knowledge of key internal and external relationships and understand their typical needs. Determine how best to meet those needs and/or whether appropriate to connect with team members while in meetings or otherwise busy. Addressing most inquires will require understanding of the department’s overall operations, policies and procedures
Be responsible for maintaining one or more individual team member calendars and communicating with the team to ensure schedules are coordinated and upcoming events are well understood. Maintain team calendar
Assist team scheduling/preparation of client meetings, including coordinating schedules, securing meeting rooms, arranging refreshments and other arrangements
Make travel arrangements for team members and prepare itineraries as needed. Use Concur system to process and submit team expense reports
Prepare pitch books for sales travel and on-site meetings. This will include preparation for 5-7 different product sets, so attention to detail is critical
Help with a variety of sales and marketing projects, including mailings, database population, posting documents to the web, run and distribute key reports to sales and track key client responses to marketing campaigns
Update spreadsheets to maintain key asset data by client
Filing, general organization assistance and various duties as assigned
Administrative experience in working with multiple team members
Strong computer skills. Knowledge of Microsoft Outlook, Word, PowerPoint and Excel are a must. Working knowledge of CRM systems is necessary
Strong interpersonal communication skills, both oral and written with the ability to take complex issues and distill them to key points. A high level of professionalism is mandatory
Ability to work independently in a rapid paced environment with general supervision. Proactive approach and strong follow-up are very important. Team play is critical
Ability to handle multiple projects simultaneously and with time pressure

Administrative Assistant / Office Manager Resume Examples & Samples

Solid administrative experience, preferably in financial services industry
Interest in the financial services industry
Proficient with Microsoft Office

Executive Assistant & Office Manager Resume Examples & Samples

Act as first point of contact for the executive management team, responding to and re-directing incoming enquiries as appropriate
Handling and screening calls in general and in relation to the Executive management team's work/projects
Liaise with a wide range of internal and external contacts, including senior executives within GE
Perform complex schedule management - arranging internal and external meetings
Manage meetings – local and regional
Manage (inter)national travel arrangements
Manage regular staff communications (meetings/calls) –weekly/monthly, local and regional
Prepare PowerPoint presentations and reports
Conduct research for projects / reports / presentations / meetings / commercial activities
Other such duties as may be required from time to time to ensure the smooth running of the Dublin office
A minimum of 5 years relevant experience, preferably with experience as an Executive Assistant reporting to a top level Manager
Excellent organizational, interpersonal/communication and project management skills
Demonstrated ability to handle and prioritize multiple tasks and to work effectively in a demanding and fast developing environment
Demonstrated ability to accurately prepare materials and arrangements prior to agreed deadlines
Ability to stay calm, focused and motivated under pressure
Demonstrated ability to respond confidently, courteously, diplomatically and professionally to incoming requests from internal and external contacts at all levels
Demonstrated ability to deliver high standards of proactive and astute internal and external customer service
Dynamic, agile, flexible, independent
Ability to maintain strict confidentiality and discretion
Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint)
Fluent in English language. Excellent written and oral communications skills including spelling and grammar

Senior Assistant\office Manager Resume Examples & Samples

Prepare client reports
Provide or obtain updated client information
Troubleshoot problems and assist with compliance related duties
Submit and follow up on necessary paperwork
Utilize all available resources to determine the most efficient and accurate methods to accomplish client service requests
Enter notes in CRM database daily, based on advisor-client interactions, Input advisor, and appropriate non-advisor, dictation, and work to ensure data integrity in all databases
Field client inquiries and resolve service issues
Provide ongoing account maintenance
Process outgoing withdrawals and journal requests
Electronic Funds Transfer (EFT) establishment or termination
Administer new client accounts, gather missing client information, and verify client documentation
Process and track account transfers
Respond to client questions regarding their account(s) with factual information
Properly record all interactions within customer relationship management software
Relies on experience and judgment to plan and accomplish goals
Working knowledge of financial services products such as Insurance/Annuities, Mutual Funds, Stocks, Distributions, & IRAs
Strong writing & verbal communication skills
Knowledge of MS Office and all its tools (MS Word, Excel, Outlook, & PowerPoint)
Ability to multi-task, organize and complete projects
Able to create a professional document using notes from others
Proven ability to prioritize, manage competing priorities, and handle multiple tasks efficiently

Temp Assistant Office Manager Resume Examples & Samples

Assumes full responsibility as Admin Manager in his/her absence
Pro-active approach
Good command of written and spoken English and Vietnamese
Hardworking, independent and able to work under pressure

Executive Assistant, Office Manager Resume Examples & Samples

Responsible for the day to day administrative activities for the QMA San Francisco office including reception, mail and coordination of purchasing requests and facilities while ensuring a strong communication link with the Newark, NJ QMA office Administrative Manager
Manage to completion administrative tasks to support the San Francisco Office
Bachelors degree or equivalent work experience
At least two years of prior experience in office management
Strong Microsoft skills (i.e. Word, Excel and PowerPoint)
At least two years of switchboard experience
Experience in a fast-paced environment
Ability to multi task and take initiative to reach goals

Executive Assistant / Office Manager Resume Examples & Samples

1-5 years of relevant work experience
Demonstrated ability to manage calendars
Driven and self-motivated
Prior experience in Financial Services, particularly with Hedge Funds

Executive Assistant / Office Manager Resume Examples & Samples

5+ years of experience providing C-Suite/Senior Level administrative support and general office management duties
Ability to self-manage, prioritize and track a high volume of tasks and projects across immediate, short and long-term windows
Self-starter, detail-oriented and solution-oriented person with a positive, motivated attitude
Ability to toggle between daily tasks and long-term projects
Prior experience within an advertising and/or marketing company
Global corporate environment experience

Executive Assistant / Office Manager Resume Examples & Samples

Administrative support – support activities for multiple supervisors, primary being President.Anticipates the needs of the President and helps leadership team by serving as liaison between them and the President. Conserves executive's time by expense reporting, scheduling, travel arrangements, preparing powerpoint slides, taking meeting minutes, document management, company holiday purchasing, coupon tracking, etc
Project management – oversee planning, implementation, and tracking of short-term projects with specified deliverables, involving budget and time management and is cross functional within ZICO and/or external vendors (e.g., office relo wrap-up, competitor database, furniture purchasing, etc.)
Event and Meeting planning – manage onsite and offsite meetings logistics (e.g. All Hands Mtgs, Leadership Team Mtgs, etc) in terms of facilitation of venue contracts, room mgmt, catering, budget alignment, coordinating IT, execution of team building activities, etc
Office management and relations – provide catering and room management for meetings, oversee office supplies including business cards, coordinating product for office use, office asset management, ad hoc facilities services, etc. Create office events to drive office engagement (e.g., potlucks, holiday celebration, superbowl pool, competitor sampling, etc.)
Marketing/other dept. support – assist Marketing/other departments in ad hoc projects (e.g., packages for CCR sales reps, coordinating JA signed swag for vendors/CCR, sourcing samples for sales meetings, assisting with Expo booth assets and shipping bids, managing storage room, coordinating coupons for Chilled, etc.)

Executive Assistant / Office Manager Resume Examples & Samples

5+ years of Executive Assistant and office support experience
Excellent verbal and written skills in English with ability to edit draft documents and documents created by others
Flawless execution of administrative responsibilities with high attention to detail, organization and process, and the ability to prioritize tasks
Tech savvy and highly skilled in using MS Office Suite and other applications used for productivity and presentation
Outstanding communication, organizational, attention to detail, and problem-solving skills; demonstrable initiative, creativity, and flexibility
Extremely proactive and resourceful - anticipating the needs of others
High level of confidentiality, discernment and judgment
Ability to be flexible in response to changing priorities and needs
Demonstrated willingness to continuously acquire new competencies and accept new challenges
Ability to communicate clearly and effectively with senior leaders and external partners
Display high levels of maturity in dealing with tasks and situations

Administrative Assistant / Office Manager Resume Examples & Samples

Extensive administrative experience from a professional organisation, preferably in the financial industry or consulting preferred, but not an absolute requirement
Strong attention to detail and still maintaining speed in execution
Strong organisation, planning and time management skills in order to accomplish the tasks and meet tight deadlines
Enjoys providing first class service
Enjoys working in a fast-paced, changing environment
Quick learner, self-motivated and ability to work independently
Strong interpersonal skills to work effectively with all levels and different cultures
Excellent verbal and written Danish and English skills
Good Microsoft Office skills (Windows, Outlook, Powerpoint, Excel)

Executive Assistant / Office Manager Resume Examples & Samples

Handle executives’ calendar coordination, scheduling, and business contacts like a pro
Take the reigns of travel planning and transportation coordination for executives in both our SF and LA offices
Seamlessly manage logistics and help facilitate large meetings across multiple offices
Collaborate cross-functionally with EAs and office managers across our three office locations
Manage usage of the corporate credit cards, submitting expense reports, and necessary paperwork
Help with the coordination and scheduling for orientation, learning and development activities, and other programs
Create and edit ad-hoc presentations and documents for executives
Be the bearer of fun! Plan and coordinate team building activities, birthday celebrations, offsites, and any other excuses to celebrate
Greet visitors, clients, and vendors
Help ensure that executives have appropriate meals planned, tackling everything from delivery/pick-up to reservations
Help on-board new direct reports, coordinating with IT to secure proper equipment and desk space
Provide support for office management responsibilities as needed

Executive Assistant / Office Manager Resume Examples & Samples

Take inventory of and place orders for supplies and break room food, and ensure employees are never without essential office materials
Coordinate breakfast/lunch orders for meetings
Ensure laptops, monitors, phones, Internet access and other devices are set up and activated for all employees and visitors at all times; troubleshoot any issues and use resources available to resolve quickly
Work with off-site IT support to troubleshoot complex issues
Manage mailing and specialty printing needs for all employees
Keep office accounts up-to-date for subscriptions, office supplies, food, email list serves, etc
Minimum of 2 years’ experience as an Executive Assistant, Office Manager, Administrative Assistant, or similar role
Experience communicating with C-Suite clients and their Executive Assistants
Strong interpersonal skills and interest in working in a small, quickly growing and innovative work environment
Strong problem solving capability and resourcefulness required
Able to be very flexible and stay focused in a fast paced environment
Occasional availability nights and weekends required
Bachelor or Associate degree
Experience with Concur and Webvantage

Executive Assistant / Office Manager Resume Examples & Samples

Minute taking
Travel co-ordination
Producing sales reports and presentations
Oversee the smooth running of the office space
Be a point of contact for the staff
Manage Sickness and Holiday, some involvement in recruitment
Filing & expenses
Organise client and internal events & hospitality
Oversee staff training requirements
Various other responsibilities

Executive Assistant / Office Manager Resume Examples & Samples

Provide administrative and departmental support including calendar management, conference room bookings, audio visual equipment set up, distribution of mail and packages and shipment of packages and mail when needed
Handle and manage phone calls
Knowledge of all in house production and their clientele, along with external vendors
Arrange travel for upper management and production staff
Prepare, track and process all T&E and expense reports
Maintain department contact list for both Los Angeles and Charlotte teams
Process all vendor invoices and work with Accounts Payable to ensure all are paid in a timely manner
Maintain appointment diary electronically
Organize and schedule meetings, arrange conference calls
Maintain the reception area and greet guests
Monitor and order office supplies as needed and manage Amex Purchasing Card for such purchases
Plan and coordinate activities and events, including offsite meetings
Manage group requests for building services, telephones service, hardware and software purchases, couriers, and UPS shipping

Executive Assistant / Office Manager Resume Examples & Samples

College Degree preferred
A minimum of 1-2 years of administrative experience and previous experience supporting a Vice President preferred
Previous entertainment experience is preferred
Knowledge of computers and relevant software applications, including Word, Excel, PowerPoint
Must be highly organized, detailed oriented, personable & pro-active and can self-initiate action to solve problems
Strong prioritization skills, reliable, patient, self-assured and excellent at multi-tasking. Familiarity with production

Administrative Assistant & Office Manager Resume Examples & Samples

Provides administrative and office management support to Managing Director and Head, Process Centre of Excellence and balance of team
Maintains and monitors calendars of scheduled appointments and/or upcoming events
Coordinates meeting invitations, agendas, meeting rooms, IT resources, minutes and actions, travel arrangements and accommodations
Provides general administrative support to the department including handling of couriers, management and ordering of supplies and stationery, expense reporting etc
Performs general analytical functions for purposes of contributing to the effective and efficient operation of the business groups
Assists with the requirements for incoming/outgoing staff, including coordination of premises, equipment and technology requirements
Logs, verifies and monitors various departmental records and reports (ie security cards and floor passes, etc.)
Prepares standard correspondence, reports and presentations ensuring completed material is produced in a timely manner
Interacts regularly with senior management, and with cross-functional business units and administrators to accomplish administrative and operational tasks
Evaluates current office procedures and recommends ways to improve workflow and process
Identifies and implements best-practices, ensuring they are shared with others
Provides research support, ensuring the team is kept up-to-date with latest technology and industry developments and practices
3+ years of experience as office manager/administrative assistant
Post-Secondary education in a related field
Fundamental knowledge of banking products and services and BMO organization, policies and procedures
Well-developed PC skills (MS Office: Excel, Word, PowerPoint, Outlook, Visio)
Team player, motivated and committed, self-starter and quick learner, confident, assertive, strong interpersonal skills, contribute to the cohesion of a team
Detail oriented, well organized but flexible and able to manage time and multi-task to accomplish a variety of tasks, sometimes ambiguous or with conflicting priorities and timelines
Well-developed communication skills, both written and verbal
Ability to work across the organization
Ability to work independently within specific parameters/guidelines to support the execution of activities (e.g. prepare reports and presentations, with guidance and upon receipt of moderate amounts of business information)
Professionalism in dealing with sensitive issues including confidential information and records
Able to receive feedback; is coachable
Passionate for creatively, constructively and courageously challenging ‘the way we do things&#8217

Executive Assistant / Office Manager Resume Examples & Samples

Capable of working under pressure whilst juggling multiple tasks in a time sensitive environment
Previous PA experience at MD level
Proficient in MS Office including powerpoint and excel
Analytical competency - able to work with figures, presentations etc in a logical manner
Hard working, committed - may need to have some flexibility of hours as and when necessary
Proactive, takes responsibility, prepared to ask questions
Has to be comfortable working cross border into Europe and the US
Highly organised and focused with strong attention to detail
Ability to communicate at a senior level

Executive Assistant & Office Manager Resume Examples & Samples

Assists VP, GM with daily scheduling, correspondence, projects, etc., to ensure effective and timely administrative functions; maintains VP's calendar, screens incoming calls; supports and manages calendars for senior brand leadership as needed
Participates in the preparation for and support of a variety of special projects, presentations, events and conferences
Plans and coordinates meetings, receptions, gifts, food and supplies for company occasions; works with caterers and vendors to ensure that arrangements are met in a timely manner
Coordinates travel for VP, GM, and others when necessary, including transportation and accommodations; ensures cost effectiveness and timeliness
Prepares administrative and specialized documents, often of confidential nature
Completes expense reports for VP, GM and reviews department expense reports for approval
Codes invoices on behalf of VP and submits to Accounts Payable
Manages content and communications on company intranet site; acts as liason between WSI Corporate Communications and Rejuvenation, when necessary, and engages with intracompany teams to facilitate robust internal communications
Develops and maintains filing systems
Fulfills charitable donations requests for local non-profit fundraisers
Screens inquiries, staff requests, and routes mail /other communications appropriately; serves as a general information resource for staff and provides general support to visitors and other external inquiries
Manages overall office -- ensuring a neat appearance in common office workspaces and an adequate supply of necessary office supplies, and properly functioning office equipment, ensuring that office expenditures are properly managed
Responsible for coordination of day to day building/facilities operations in coordination with Facilities Manager such as repairs, safety issues, housekeeping, etc
Plan space allocations, layouts, and floor moves as requested with Facilities Manager
Acts as Safety Committee leader for Grand location
Management of employee parking & Zone G permit program
Maintains tenant lease information and coordinate lease renewals. Point of contact along with Facilities Manager for tenants on building needs or repairs
Manage and coordinate communications with employees and tenants regarding building or office issues at Grand office such as office reminders, safety and security issues or changes
Maintains office services by organizing office operations procedures. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
College degree and/or equivalent job experience
3-5 years of experience in an administrative assistant role
Prior experience in office management
Prior experience in retail environment preferred
Experience with event planning and public relations preferred
Highly proficient use of MS Office Products -- Word, Excel, PowerPoint and Outlook
Familiarity with Adobe Creative Suite helpful; knowledge of Concur expense reporting system and Axiom travel software a plus
Commitment to providing excellent internal and external customer service
High sense of urgency and ability to work in a fast paced, high volume environment
Ability to work on multiple projects in a deadline driven environment

Executive Assistant / Office Manager Resume Examples & Samples

Managing complex schedules
Booking travel
Offering support for key projects
Liaising with internal business units and external parties

Administrative Assistant / Office Manager Resume Examples & Samples

Exceptional organizational skills and attention to detail
Ability to adapt to a high-energy and fast pace environment
Proficient in basic office math
Skilled internet researching capabilities
Ability to prioritize and manage multiple projects/tasks efficiently
High proficiency in Microsoft Word and Excel and applicable PC hardware
Prior event planning or nonprofit organization funding experience

Executive Assistant Office Manager Resume Examples & Samples

Provide assistance with arrangement of events, photo-shoots, lookbooks etc - Deal directly with private customers and company clients - Provide senior administrative support to company operations in management
Fluency in Russian and English language - Knowledge of French would be an advantage - Deep understanding, knowledge and sense of Fashion industry - Excellent interpersonal and communication skills - First-class and professional presentation, written and verbal skills - Diplomatic advisory skills and robust negotiation skills - Being able to work independently as part of a team - Male or Female - Desired Age Bracket (25 – 35 years old) - Dynamic Personality and Strong Team Leader - Work Attitude: “Idea driven and dedicated”
Russian, Native or bilingual proficiency

Assistant Office Manager Resume Examples & Samples

Degree in Business or a related discipline highly desirable
2 years of experience in an administrative support or office management role in a corporate environment
Proficient in Microsoft Office applications, Word, Excel, Outlook and PowerPoint
Professional demeanor and sound judgment

Executive Assistant / Office Manager Resume Examples & Samples

Answers and directs phone calls, organizes and schedules meetings and appointments
Assists or maintains various reports as requested
Able to deal with problems quickly, multi-task, and prioritize work
Knowledge of basic office management practices and equipment

Executive Assistant / Office Manager Resume Examples & Samples

Minimum 4 years of administrative experience is required
Minimum of a HS diploma is required
Ability to perform administrative activities and partner and work cooperatively with all levels
Ability to exercise sound judgment and discretion to independently assess and resolve complex situations/problems
Strong organizational skills, detail-oriented, able to manage multiple projects/tasks to meet deadlines with minimal supervision
Customer and employee focused
Strong written and verbal communication skills; manages internal communications and external/client communications with detailed support and assistance
Advanced knowledge of Microsoft Office (Outlook, Powerpoint, Excel, Word) is required
Ability to learn internal systems for travel, purchase orders, service request management and internal portals including; Org Plus, Ariba procurement, Our Source, Concur expense reporting and travel, sharepoint maintenance
Ability to exercise sound judgment and discretion, maintain confidentiality, be proactive, independently resolve complex situations and be flexible to respond to shifting priorities
Ability to work effectively within a fast-paced and complex environmentAdministration

Executive Assistant & Office Manager Resume Examples & Samples

Screening calls
Managing calendars
Making travel and meeting arrangements
Preparing reports and financial data
Training and supervising other support staff
Overall front office activities including: the reception area, mail, purchasing requests and facilities
Directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment; and
Arranging internal office moves and providing arrangements for office meetings
Strong computer and Internet research skills
Project coordination experience
Ability to work well with all levels of internal management and staff, as well as outside clients and vendors are necessary skill sets; and
A bachelor’s degree or equivalent combination of education and experience, and previous experience in office management or as an executive assistant

Administrative Assistant / Office Manager Resume Examples & Samples

One year of experience in office management, supervision, customer relations / service and meeting planning
In lieu of degree, consideration will be given for an equivalent combination of related education and required work experience
Experience with composing correspondence, creating presentations, editing document content and context, proofreading and budgeting, including website oversight and content generation
Excellent oral / written communication skills and ability to adapt to the needs of students from different cultural, social and economic backgrounds
Strong interpersonal skills and customer service orientation; ability to interact well with wide variety of people, including, staff, students, and out-side contractors
Excellent organizational and time management skills; ability to multi-task and balance the demands of an unpredictable work environment
Must be creative, professional and highly motivated team player with ability and initiative to work independently with minimum supervision or instruction
Ability to interpret policy, solve problems, improve processes, establish and maintain quality procedures, develop standardization for repetitive assignments / methodologies to increase efficiency
Must be able to maintain confidentiality and exercise extreme discretion in the daily office functions including parent and student based activities
High level of proficiency in: Microsoft Office (Excel, Outlook, PowerPoint and Word), PC / Macintosh systems, and web-based applications

Administrative Assistant / Office Manager Resume Examples & Samples

Prepare and edit technical or general documentation using various software packages such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Windows
Support various data base entry requirements, take and disseminate meeting minutes, maintain staff training files, proof reading of memorandums, response packages and other documents as needed. Perform basic document formatting
Ensure that critical administrative customer service actions occur
Provide travel, planning, and information dissemination support, guidance, and assistance to all Directorates within DHCC
Deliver administrative services that simplify Government team-building and collaboration
Transcribe documents, perform data entry, and prepare and edit management support documentation such as PERT, GANTT, basic data descriptive or trend charts using software such as Microsoft Project, PowerPoint, and Excel
Prepare read-ahead materials for scheduled meetings
Perform a variety of support services such as property accountability, visitor access control, answering telephones, receptionist, ordering (pending Gov’t approval) and receiving office supplies and equipment, editing or maintaining technical, cost tracking, programmatic and administrative documentation and references, preparing travel documentation and coordinating travel arrangements, operation of reproduction equipment to produce large volumes of documents, courier service and mail service, etc
Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports
3-5 years of related administrative experience

Administrative Assistant / Office Manager Resume Examples & Samples

Prepare and finalize correspondence including letters, memoranda, briefing, presentations, daily and weekly meeting agendas and minutes, and reports requiring special formats. Produce charts and other presentation materials. Review, proofread, and edit materials to ensure they are grammatically correct and in approved format. Organize products for publication and maintain project logs as needed
Receive, read, and screen incoming department mail; distribute appropriately and act on routine matters. Receive and screen incoming telephone calls and refer to appropriate staff
Maintain appointment calendars and support travel needs of the IO&T Team and Key clients; develop itineraries, make reservations, coordinate with internal/external individuals and groups, and assist staff in submitting resultant expense reports
Plan, organize and implement special projects. Prioritize work and independently seek out relevant information. Coordinate with necessary staff to verify project timelines and schedules
Schedule internal and external meetings, including calendar invitations, reservation of conference space, notification to attendees, catering preparations, and all arrangements from set-up to completion
Coordinate with team members on travel to input time sheet information
Maintain confidential or sensitive information and documents
Provide full range of Administrative support activities for project Manager and staff. This includes large contingent of those employed by the group work at remote/offsite locations
Review, format, publish and package written professional correspondence submitted officially to customers
5 years of Administrative experience in a business environment desired
Familiarity supporting a team or group of employees whose customers work within the Department of Defense and Intelligence Communities
Strong proficiency with word processing, desktop publishing, presentation, spreadsheet and database maintenance programs
Strong proficiency with Microsoft Office required, including Word, PowerPoint, Excel, Access and MS Project. Visio, Adobe Pro and SharePoint experience also preferred
Familiarity with Internet Research required
Must be self-directed and detail oriented in completing assigned tasks; able to adapt to changing work efforts and manage impact of shifting priorities
Ability to maintain absolute confidentiality in all business matters

Sales Assistant / Office Manager Resume Examples & Samples

Support Barco Turkey sales team and distributors by tracking, investigating, and reporting order progress and shipment procedures
Be the customer’s first point of contact for Barco Turkey
Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
Scheduling and coordinating meetings, interviews, events and other similar activities
Performing multifaceted general office support/ Sending and receiving forms for the company/ Answering the phone/ All day-to-day operation matters/ Operate a range of office machines such as photocopiers and computers
Reporting Skills
Administrative Writing Skills
Understanding the Customer, Customer Focus
Informing Others
Self-Development
Attention for Details
Microsoft Office Skills

Assistant Office Manager Resume Examples & Samples

Manage departments and their staffs in accordance with direction and policies of adidas Sourcing Ltd. (aSL) headquarters in Hong Kong and local Country Management
Works closely with other functional areas within LOs and in aSL Hong Kong, ensuring all departments and functional areas work together to achieve adidas' overall objectives
Assist Office Manager/Director Sourcing to ensure compliance of accounting, reporting and budgetary control and operating expense forecasting according to established principles and policies, oversees cash management activities, together with good maintenance of domestic bank accounts
Ensure effective internal control procedures, proper tax and accounting records and work closely with auditors, tax advisors and consultants
Work closely with the legal advisor of adidas Sourcing/the external lawyers as approved by legal advisor of adidas Sourcing in respect of any legal/ local regulation matters i.e. visa, work permit, including but not limited to, reviewing of documents and instituting appropriate legal actions
Maintain high level of Admin and ensure all necessary arrangement for expatriates in LO
Work with Fleet service supplier(s) to manage LO day to day Fleet management. Benchmarking of Fleet service and service providers. Based on benchmarking results, identify opportunities to bring service level into higher level for the LO while optimizing cost
Assist the Office manager/Director Sourcing to co-ordinate cross-divisional activities and projects in the office if required
Build and maintain a close relationship with internal customers to ensure that business needs are taken into consideration in the execution of HR initiatives and compliance of HR standards from adidas Sourcing Ltd. (aSL) headquarters in Hong Kong and local Country Management
Partner with HR leaders, Talent and Rewards from Sourcing Ltd. (aSL) headquarters in Hong Kong and local Country Management. to ensure complete alignment with all strategies and initiatives. Ensure all key operational processes (visa processes, , support for international transferees)

Assistant Office Manager Resume Examples & Samples

Bachelor degree in a business administration or related major
Written and verbal English fluency
5 years of administration and office operations experience
Experience in budgeting and managing office supplies
Experience in coordinating with multiple stakeholders to accomplish objectives e.g. vendors, facilities management groups
Experience in processing travel & expense reimbursement and reporting
Working knowledge of MS Outlook, MS Word, MS Excel and MS PowerPoint
Ability to prioritize and multi-task and deploy resources efficiently to meet the needs of the ASC Director and team
Ability to anticipate the needs of the team and proactively address issues
A commitment to excellence and setting high customer service standards
Highly organized and attentive to detail
Decision-making in a fast paced environment

Administrative Assistant / Office Manager Resume Examples & Samples

Must have a college degree
Ability to organize oneself and others
Must have a good working knowledge of Outlook, Word and Excel
Polished, professional appearance and attitude
Excellent writing and editing skills
Proven experience prioritizing work and multi-tasking with little supervision
Demonstrated track record of reliability, trustworthiness, accuracy and initiative
Some knowledge of basic computer hardware is helpful
A background in the financial industry is a plus

Executive Assistant & Office Manager Resume Examples & Samples

Maintenance of org-charts
Travel approvals and authorizing franchise expenses
Managing the starter and leaver process
Managing the Sunday work approval process
Organization of desk / office moves
COB project manager (main contact, annual testing in COB location)
Performing records management
Support Senior Management with mid-year/year-end Review Process
Daily work on administrative tasks and secretarial issues in German and English language
Handling of internal and external phone calls (i.e. taking messages, passing on to responsible person, responding and settling on own initiative, solving issues, screening callers)
Screening and prioritizing all correspondence (email and post)
Coordination and administration of travel arrangements/events (incl. planning, booking and preparation of expenses)
Coordination of internal and external customer meetings and conference calls
Pro-active calendar management
Close contact with other Citi entities (London, New York, etc.)
Update and management of various databases (e.g. client contacts)
Translations English / German – German / English
Preparation of serial letters, invitations / participation management
Secretarial education – highly qualified level
Proven to be a reliable and ethical person
Administrative experience, ideally in Banking – secretarial coverage focused on high customer level
5-8 years of secretarial work experience
Excellent PC – word processing/power point knowledge etc

Administrative Assistant / Office Manager Resume Examples & Samples

Responsible for all general office management; interface with building management, office supply, coordination
Professionally and efficiently manage company’s phone system
Ensure high levels of customer satisfaction through excellent communication and resolution
Maintain electronic and hard copy filing system
Handle all general inquiries and management of mailbox submissions for response
Manage invoicing and accounts receivable/payable
Coordinate filing and other key administrative duties
Reading, researching, collecting and analyzing information
Conduct initial screen calls; scheduling, booking, client calls
Bachelor’s Degree from an accredited college and/or university
Ability to work flexible hours during regular Mon-Fri work week
Minimum of 1-2 years’ experience in an administrative role
Must possess an interest in and understanding of sports landscape
Understanding of working elements of Access, PowerPoint and other key Microsoft Office suite of products
Ability to manage and/or create new resources to get projects completed with a strong ability to multi-task and keep organized
Strong interpersonal skills with ability to effectively communicate and relate to all levels of executives within and outside the organization; must have excellent phone skills
Ability to manage and follow up on multiple concurrent tasks, requests on tight deadlines
Ability to research information on the internet with ease
Great organizational skills with superior attention to detail

Administrative Assistant / Office Manager Resume Examples & Samples

3-5 years providing project coordination activities in a fast paced environment
Intermediate to advanced knowledge of MS Office software, including Word, Excel, PowerPoint and Outlook
Experience creating and maintaining spreadsheets containing data on activities carried out
Experience monitoring activities in a service environment
BS or BA in Management, Communications or related fields
Experience with health care and medical care
Experience with military health and procedures
Strong organization and interpersonal skills with the ability to work as part of a diverse team of mental health professionals
Excellent oral and written communication skills; experience with written and oral presentation of data, ability to interact professionally active duty military staff and clients
Excellent organizational skills, commitment to treating individuals with complex physiological and emotional conditions
Detail-oriented, organized, fast learner, meticulous, and able to work at a fact-pace with tight deadlines

Executive Assistant / Office Manager Resume Examples & Samples

Complex calendar management; meeting organization; travel coordination; expense reconciliation
Streamline internal and external communications to maximize team productivity; track and help drive completion of key leadership deliverables; ensure effective dissemination of information from central teams; manage and maintain confidential SharePoint sites; plan team events
Have fun at work and help others do the same
3+ years of experience providing administrative support
Demonstrated ability to maintain comprehensive awareness of the organization and build effective working relationships inside and outside of the company
Ability to work in a highly ambiguous environment
Experience with HRIS, Oracle

Assistant Office Manager, Power Resume Examples & Samples

Contributes to team effort by accomplishing related results
Maintains office services by organizing office operations and procedures
Maintains office efficiency by planning and implementing office systems and equipment procurement
Preparing payroll, controlling correspondence
Prepration of attendance , Leaves of employees
Handle the recruitment of new staff, sometimes including training and induction
Prepration of Salary of employees
Maintain the condition of the office and arranging for necessary repairs
Maintain the office layout and supplies of stationery and equipment
Master's Administration is preferred
Experience in Power Distribution Projects

Executive Assistant / Office Manager Resume Examples & Samples

Manage a team of two administrative assistants and oversee coverage for the reception area
Prepare and edit correspondence, communications, presentations and other documents
Conduct research, assemble and analyze data to prepare reports and documents
Manage and maintain executive schedules, appointments and travel arrangements
Arrange and coordinate meetings and events
Liaise with corporate and internal staff at all levels
Adopt Colfax Business System principles to continuously improve operating processes
Review the details of business contracts as related to assigned work, identifying less than desirable terms, suggest edits to bring drafts in line with policy, and coordinating executive review, negotiation, and execution

Administrative Assistant / Office Manager Resume Examples & Samples

Proactively manage calendars and schedule meetings
Prepare and produce high quality Power Point presentations
Coordinate meeting logistics, including reserving conference rooms, catering, equipment setup, creation of presentations and preparing meeting materials
Manage timely and accurate processing of invoices, expenses, corporate card and file systems
Maintain department supplies, computers & office equipment
High School Diploma or equivalent and 3+ years of experience as an Administrative Assistant OR
Bachelor's degree and 2+ years of administrative experience
3+ years of experience working with the Microsoft Office Suite: PowerPoint, Excel, Word, and Outlook at an advanced level
Immigration sponsorship is not available for this position
Proficiency at an advanced level in Microsoft Office – especially Excel and PowerPoint
Ability to successfully manage multiple, competing priorities to meet deadlines
Demonstrated initiative and ability to work independently and appropriately prioritize multiple tasks
Strong interpersonal skills that exhibit ability to be reliable, flexible, professional and approachable with all levels of the organization
Ability to anticipate needs and use sound judgment, resourcefulness and tact in handling confidential matters
Ability to be flexible to respond to urgent project needs
Enthusiastic, outgoing, likes working with people and committees
Reliability, flexibility and approachability
High learning agility with the ability to quickly gain knowledge of organizational operations, procedures, and staff
Demonstrated aptitude for data as well as critical thinking, analytical, and problem solving skills

Executive Assistant / Office Manager Resume Examples & Samples

Performs administrative duties for executive management: Screening calls; managing calendars; making travel, meeting and event arrangements
Coordinates and manages all other administrative office duties
Manages building up new office, e.g., managing equipment, inventory, and maintains it
Initiates improvements to the look and use of the office
Builds and maintain relationship with colleagues around the globe, service providers, Siemens leaders and employees, customers
Provides administrative support for onboarding and off boarding of next47 employees
Supports in hosting events, Siemens leaders, customers
Drives initiatives through project support
Minimum 7 Years of Experience supporting executives
Associates Degree required, Bachelors Degree or higher preferred
Proven experience as executive assistance and in managing an office
Excellent customer service and communication (written and verbal) skills. German language a plus
Ability to cultivate strong working relationships with leadership and other key stakeholders
Offer quick, pragmatic solutions to everyday matters. Ability to work in a fast paced environment while handling multiple tasks
Team player with very high commitment, motivation and attention to detail
Proven ability to be discrete while understanding the importance of required confidentiality
Proficient to Advanced office tool skills: Microsoft Outlook, Word, PowerPoint and Excel
Experience working in a global and multi-cultural and/or Venture Capital environment

Administrative Assistant / Office Manager Resume Examples & Samples

3+ years previous administrative and customer service experience
Assist with all front/back office support - including busy phones & meeting/greeting clients & vendors
Manage Database
Manage website
Manage online analytics
Manage Lead Generation Systems
Manage marketing/business plans
Assist with managing real estate transaction paperwork
Other projects as needed

Executive Assistant / Office Manager Resume Examples & Samples

Strong Computer skills. (Word & Excel)
Manage a multi-task office with staff
Work in a team environment
Work with many different personalities
Work in a Mission oriented environment
This position requires a professional manner with excellent customer service, organizational, problem solving, staff interaction, and decision-making skills
Must be able to type 40 WPM and possess general office skills
The individual must ensure all processes follow established procedures and guidelines, have the physical ability to act swiftly in an emergency situation and relate well with a diverse culture of adults and children
This position requires sitting for extended periods of time
This position requires data entry on a computer for extended periods of time
This position requires being on the phone for extended periods of time
This position requires a willingness to learn, initiative, flexibility, and dependability
Safety Training is required on the first day of the job
CPR, First Aid, Child Abuse Prevention, and New Employee Orientation required within 60 days
Ability to speak Spanish is helpful
Take minutes at Board Meetings and complete accurate minutes within 2 working days
Manages the day to day communication with board members
Assists the Development Director with the management and input of Financial Development records into raisers edge
Establishes and maintains documented systems for storing and retrieving Branch files and records relating to: Staff, Accounts Payable, Human Resources
Ensures proper management of payroll, meeting all deadlines
Support staff as assigned
Provide general office clerical support as needed
Monitor document storage and manage shredding of old documents as needed
Manage contract document filing
Manage office machines
Other tasks/projects as assigned by the Executive Director including but not limited to: donor mailing, member mailings, letter editing, and creation of spreadsheets
Participates and accepts leadership in staff meetings
Serves as Manager on Duty as assigned by supervisor
Serves as member of Management Team Member
Available to attend community events as opportunities arise
Available to participate in Association trainings and events as opportunities arise

Executive Assistant & Office Manager Resume Examples & Samples

Manage all executive level administrative tasks including scheduling meetings, conference calls, arranging travel, and submitting expenses
Manage several vendor relationships including cleaning service, HVAC maintenance, all building repair requests, etc
Proactively lead and coordinate all building upgrade and beautification projects. This could include coordinating quotes, managing contractors, leading employee based teams, maintaining budgets and driving plans that improve workplace efficiency and positive morale
Manage relations with Amazon Security/Safety and on-site security vendors to ensure all compliance measures are met. This includes key control, maintaining SOPs, and coordinating all facility security/safety initiatives
Order and stock office supplies and food
File and retrieve corporate documents and reports
Provide administrative support including reception coverage, greeting visitors, faxing, mail handling, and overall set up of the office
Submit all expenses charged to corporate credit card on a monthly basis
Lead improvements in company culture, including coordinating company sponsored events such as staff outings, town hall meetings and holiday parties
3+ years working as an Executive Assistant with broader office related assignments or 3+ years directly in an Office Manager capacity
Prior experiences managing multiple vendor relationships
Examples highlighting the ability to interact and communicate with all organizational levels
Immediately able to demonstrate expert level skills including excellent calendar management skills, coordination of complex executive meetings
Experience putting together and leading request for proposals for vendor services and assessing vendor performance
Are you an inspiration for innovation? Can you show examples of improving processes, eliminating waste and enhancing the customer/employee experience? Can you demonstrate where you have had to deal with ambiguity to source items for a first time request, solve complex problems or simply step in save/make the day?
You're a fan of comics!!

Executive Assistant & Office Manager Resume Examples & Samples

Provide executive administrative support to President of NRG Renewables: including composing and typing correspondence; answering phones; scheduling meetings and appointments; maintaining files, prioritizing mail, email, and phone calls; processing timecards, expense accounts; coding invoices and directing to appropriate staff for approval and payment in an expedient manner
Develop positive relationships across all levels of the internal organization and with external individuals and groups at senior levels; represent NRG Renewables in a positive, professional manner; function as a team player and use group process skills to accomplish team goals
Manage a team of administrative assistants in the San Francisco office, and coordinate closely with other administrative personnel in business unit to drive consistency in approach and culture
Manage schedule in order to allow time for the supported executive and associated personnel to complete their work including, quarterly operating review meetings, board correspondence, board committee meetings, weekly reporting requirements, staff meetings, etc
Proactively coordinate travel including arranging for airfare, hotel, ground transportation, and meeting room/venue reservations; act as a liaison between offsite travel company being the first contact for problems and assisting with problem resolution
Serve as liaison to facilities and building management, develop the space plan to include cubicle assignments. Procure and maintain adequate supply of snacks and beverages
Develop calendar of events for location employees in support of division’s cultural goals such as holiday events and unique opportunities for the employees to interact
Ability to manage multiple tasks and a demanding and inconsistent workload; excellent time and project management skills; demonstrated planning and organizing skills
Advanced skill level in Microsoft Office Suite software (Word, PowerPoint, Excel; Outlook), proficiency in ERP system(s) such as SAP, proficiency in travel and expense systems such as Concur, demonstrated ability to accurately type a minimum of 60 words per minute
High school diploma, equivalent, or equivalent experience with at least five years’ experience supporting a senior level executive; previous experience with presentation graphics, budget preparation, monitoring and managing sensitive and confidential information
Certified Professional Secretary; and a minimum of two years college course work is preferred
Demonstrated ability to communicate (verbal and written) with all levels of internal and external customers
Demonstrated ability to set priorities and to respond to changing demands from multiple sources
Excellent facilitation and teamwork skills
Ability to support an unpredictable schedule

Administrative Assistant / Office Manager Resume Examples & Samples

Provide Administrative Support for the Orlando office
Manage an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans including required visas, itineraries, and agendas; and compiling documents for travel-related meetings
Administration of the Quality Training Management System
Assist with onboarding and off boarding of employees
Manage the project tracking timekeeping system including creating/editing master data, monitoring for missing time, adjusting time on behalf of employees as required, assigning employees to projects, etc
Responsible for departmental purchase card, ordering departmental requests and reconciliation of expenses
Plan and organize company engagement events
Manage onsite reservations of conference rooms for visitors and assist with meeting room set-up, screen visitors using Protect system and ordering catering
Coordinate Severe Weather Response Team meetings, create communications for site closures and update severe weather training as needed
Event coordination of onsite town halls
Point of contact and liaison for real estate, facilities and property management
Ordering and managing office and break room supplies
Maintain temporary/visitor badges and order new and replacement badges through Andover security
Manage organizational charts, company drive access and distribution lists
Assist local EHS coordinator with emergency evacuations and update safety information
Create JLL work orders for site maintenance and coordinate vendors as repairs are needed
Order employee recognition points when requested
3-5 Years Related Prior Experience
Associates degree or higher preferred
Strong communications and interpersonal skills. Must be able to work well with people from a variety of backgrounds and disciplines, e.g. technical, business, administration
Strong workload management and problem-solving skills. Must be able to balance workload, including short-range issues and long term planning

Assistant Office Manager Resume Examples & Samples

High school degree with bookkeeping or accounting experience
Experience with ADP Dealer Services
Ability to work with high performing personnel
Prior dealership or operational accounting experience, with increasing responsibilities
Not ready to apply? Connect with us for general consideration

Executive Assistant / Office Manager Resume Examples & Samples

Provide high level administrative support, including all aspects of heavy travel management and maintaining demanding, ever-changing calendars
Coordinate off-site meetings in various cities and all logistics involved
Manage all aspects of on-site meetings ensuring flawless delivery
Serve as the point person for office manager duties including: maintenance, mailing, and ordering supplies
Maintain the office condition and arrange necessary repairs
Manage various office vendors and service providers
Provide facility andIT oversight in support of the executive team
Process expense reports timely and reconcile credit card statements
Minimum of seven years performing administrative and general office duties
Experience working directly with Executives in a technology startup

Executive Assistant & Office Manager Resume Examples & Samples

General EA responsibilities: Travel and Expenses, managing inbox and contacts, diary and meeting management, rigorously manage the MD’s daily plan
Arrange travel itinerary; flights and hotels both local and internationally
Events - project manage/assist with social gatherings, off sites and training
Drive, participate and assist with culture boosting initiatives
Consolidate and summarize reports (finance, business, HR) for the Managing Director
Manage and update the EMEA intranet system
Assist in driving the onboarding of new hires and orientation for the UK business
Primary point of contact for building maintenance and all facilities issues
Manage facilities to ensure office runs smoothly & efficiently
Collect and distribute mail
Maintain and order office and kitchen supplies
Deliver great customer service –Be responsive and perform and provide high level of service to employees, external customers and partners
Manage employee issues and work with VP and local leadership for all employee related matters
Assist with preparation of new hire and termination paperwork
Maintain employee personnel files
Extensive multiple time zones diary management and travel itineraries
Outstanding PowerPoint skills with a flair for creative presentations
Project management and organizational skills
Have the ability to establish and maintain relationships with key people internally including Executive Assistants, Leaders and Executives in the UK, US and across the global network
Have the ability to make sound judgment calls and work autonomously
Team player with the ability to work with and manage relationships at all levels
Passionate about ensuring a great culture
Thrives in a fast paced and dynamic environment
Integrity and respect in all business decisions, transactions and partnerships
Trusted partner who is accustomed to handling and dealing with highly sensitive and confidential information

Executive Assistant / Office Manager Resume Examples & Samples

Oversee the management and functioning of the SIS central office
Supervise other classified staff positions and student wage/nonstudent wage positions
Submit work requests as needed and follow up
Assist with space management, including office moves and key requests
Front desk management—hire, supervise, and train all reception desk workers and ensure full coverage of reception desk, Monday through Friday
Provide administrative support for the Executive Director—oversee the promotion and tenure process, manage SIS elections, schedule meetings, reserve space, draft correspondence as needed, maintain SIS committee lists, calendaring, send e-mails to SIS listservs, and other administrative/office duties as needed; and
Plan, implement and coordinate special projects and events—perform administrative duties, serve as degree celebration/commencement coordinator, manage catering needs for all meetings and events, schedule meeting spaces using 25Live system, and serve as principal administrative contact and liaison with all university constituents and external contacts for special projects
Strong organizational and time management skills with great attention to detail
Flexibility with daily tasks and requests
High level of professionalism and confidentiality
Excellent written and verbal English language skills
Knowledge of marketing, communication, and public relations strategies, including editing newsletters, marketing brochures, and providing content for university and external media and audiences
Experience in information technologies, social media, and web design/update
Event coordination experience
Supervisory experience; and
Direct office experience
Bachelor’s degree; and

Assistant Office Manager Resume Examples & Samples

Our People. We consider our people to be our greatest asset, and we provide employees with a work environment that fosters teamwork, growth, flexibility, and innovation. Our strong commitment to teamwork ultimately translates into long-term trust and reliability for our customers
Preparation and distribution of analytical reports to clients
Electronic and general filing of reports and documents
Address customer service related requests by clients
Prepare and schedule shipments of samples and documents sent via courier
Assist in QA activities, such as scanning and archiving of documents
Assist as needed in other administrative capacities
Assist in the operation and maintenance of Office Instrumentation (including scanner, photocopier etc…)
At all times, adopt a safe behavior by exercising due regard for the health and safety of yourself, colleagues and clients, in line with the Company’s policies and procedures
Ensure full compliance with the Company’s Code of Integrity & Professional Conduct, and at all times adopt behaviour in accordance with SGS Equality & Diversity policy

Executive Assistant / Office Manager Resume Examples & Samples

2+ years’ experience as an Executive Assistant and/or Office Manager
Expert organizational and follow-up skills
High proficiency with MS Office, including Word, Excel, PowerPoint and Outlook
Outstanding written and verbal communication skills
High degree of professionalism, integrity, and confidentiality
High energy and a can-do attitude
Ability to anticipate needs and solve problems autonomously (and sometimes creatively)

Executive Assistant & Office Manager Resume Examples & Samples

Perform administrative tasks including; calendar and phone management, travel arrangement (domestic & abroad), preparing and tracking expense reports
Coordinate and prepare for meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
Perform administrative duties and functions requiring high degrees of confidentiality and sensitivity, initiative, and sound decision-making
Create, edit and proofread business communications and documents on behalf of the Executive's utilizing Word, Excel and PowerPoint
Handle confidential and non-routine information and facilitate communication between appropriate departments
E-mail, fax and copy documents; screen Executive’s mail if needed
Maintain files and records
Assist in budget management
Receive visitors, plan special events
Administratively assist in other projects where needed
Responsible for reception/lobby – act as first point of contact
Handle issues with building management when required
Responsible and support for mail and shipping & receiving
Maintain and support on site event management
Office Supplies (re-ordering approved list and stocking as needed)
Assist with Facilities vendor access when needed for repairs or minor installs
New Hire set ups (desks)
Termination (desk clean ups)
Facilities point person for local staff
Ordering keys and badges for all new hires and visitors
Scheduling meeting rooms for EMEA executives
Helping out with various office events
Arranging hotel reservations for visitors
Arranging laptops for new hires

Executive Assistant Office Manager Resume Examples & Samples

Act as a liaison and gate keeper for C-Suite Executives
Responsible for maintaining calendar and meeting planning
Schedule travel arrangement for domestic and international trips
Process expense reports for Executive
Maintain bank reconciliations and inter-company transactions
Compose and prepare correspondence, reports, and other complex documents on behalf of C-Suite
Meet and greet clients on behalf of Executive leaders
Conduct research and prepare PowerPoint Presentations for internal and external stakeholders

Executive Assistant / Office Manager Resume Examples & Samples

5+ years supporting C-level executive(s), preferably within a Professional Services environment
Very organized, with a passion for detail and excellence
Excellent presentation and professional demeanor
Strong telephone and inter-personal skills at all levels of the organization
Professional-level written and verbal communication skills
Demonstrated proactive approach to problem solving and decision-making
Resourceful and creative, able to work independently with minimal guidance
Comfortable in a fast-paced multi-tasking environment
Require proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
Prefer some exposure to business development or sales lead management

Administrative Assistant / Office Manager Resume Examples & Samples

Three to five years of administrative management experience
Proficiency in Word, Excel, and PowerPoint
Ability to communicate effectively and work with different kinds of constituencies
Ability to work both independently and as a part of a team
Experience with prioritizing and handling multiple assignments and deadlines simultaneously when needed; ability to adjust to changing priorities and receive direction from multiple people
Five or more years of related work experience; experience in higher education preferred
Experience of events coordination and support
Experience with Smartsheets

Administrative Assistant / Office Manager Resume Examples & Samples

4 years of experience
4 years of experience with health-related trials
Team player with the ability to multi-task in a fast-paced environment with diverse stakeholders
Excellent problem solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions
Mentoring and providing guidance to junior team members

Executive Assistant / Office Manager Resume Examples & Samples

Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives professionals on various day-to-day tasks and special projects, including calendar management and travel
Create and edit a variety of documents, including PowerPoint presentations, Word memos, Excel charts and graphs
Support our investment teams with occasional secondary market research and compile findings in a presentable format
Coordinate cost-effective and complex domestic and international travel arrangements and itineraries for individuals and groups
Accurately process and submit expense reports and invoices in a timely manner
Coordinate and arrange on-site and off-site meetings and events including logistics (e.g., meals, equipment, materials, RSVPs, and travel)
Perform office management functions including troubleshooting basic IT issues, submit IT and access requests and assist in coordinating the onboarding of new employees with HR
Assist with other ad hoc functions and projects as required
Strong ability to prioritize and manage conflicting deadlines and concurrent projects; ability to multi-task is a must
Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
Must possess meticulous attention to detail, be efficient and thorough, and exceptionally organized
Strategic thinker able to generate creative solutions and an ability to maintain confidentiality and discretion
Eager to learn and demonstrate ability to pick up new skills and tasks with relative ease
Polished, professional interpersonal skills with an ability to work effectively in a team environment and with individuals at all levels of the organization
Prepared to respond to a fast-paced changing environment requiring flexibility with respect to working hours

Administrative Assistant / Office Manager Resume Examples & Samples

Agenda Management Full management schedule/ diary/ calendar of senior staff
Keeping track of permanent and travel whereabouts of staff in the department
Scheduling variety of styles of meetings for attendees working in multiple time zones, including booking facilities when necessary, preparing content and coordinating outcomes
Prepare VP & GM level expense reports

Assistant Office Manager Resume Examples & Samples

Must be high school graduate or equivalent. Associate's degree or equivalent experience preferred
One (1) year in post-acute care or other geriatric-related field preferred
Must be able to assist with effective management and oversight of bookkeeping functions including: posting payments and charges to patient ledgers, balance daily receipts, collect delinquent accounts, and evaluate need for and refer delinquent accounts to
Must be able to maintain facility checkbook and reconcile checkbook regularly
Must be able to responsible for patient accounts
Must be able to assume the duties of the BOM in his/her absence

Receptionist / Assistant Office Manager Resume Examples & Samples

8 years of administrative experience; legal office experience a plus
Must be proficient in Microsoft Suite (Word, Excel Outlook, PowerPoint)
Must have excellent customer service and communication skills

Executive Assistant / Office Manager Resume Examples & Samples

Anticipate and perform administrative duties to meet the leader’s needs
Organize the leader's diary and activities so as to make the best use of the time and meet requirements and priorities
Support the leader by performing secretarial tasks including the organization of complex travel arrangements, meeting and events
Prepare correspondences, creatively formatting and presenting information when necessary
Telephone screening, take messages and return calls to clients when necessary
Be responsible for providing necessary supports to senior management/leadership team when necessary
Perform any other necessary support designated by the leader
Bachelor degree in English, Business Administration or other related subjects
A minimum of three to five years of adm./secretarial experience at the executive level in a corporate environment is required
Excellent oral and written communication skills both in English and Chinese
PC very high proficiency, particularly with MS word, excel and power point
Must have the ability to work accurately, with minimal supervision, under deadline situations in a fast-paced environment
Occasional evening and weekend support will be required as well as occasional travel in support of operations

Executive Assistant, Office Manager Resume Examples & Samples

Manage specific tasks or issues, translating them into tangible plans, actions and results
Work with key team members to formulate work plans, presentations and/or business documents based on initial ideas or identified issues
Perform business and/or financial research, creating related analyses and recommendations
Act as the office facility manager including, purchasing furniture, equipment and supplies
Work to identify corporate purchasing requirements, identify potential vendors, negotiate terms, manage contracts and maintain vendor relationships
Review regular internal reporting; analyze and report important trends
Prepare written communication (letters, memos, e-mail, reports, proposals, etc.) to clients, executives, customers and staff
Provide administrative support, such as filing, reporting, etc
Perform a wide variety of operational activities involving a general knowledge of the Anthony Travel business
Communicate openly, effectively and honestly on all matters
Be willing to perform other duties, as assigned
Positive can-do, customer service attitude
Proficiency in all forms of written communication (memos, letters, e-mail, reports, proposals, etc.)
Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Attention to detail, thoroughness and accuracy of work
Organizationally excellent
Ability to effectively communicate with Anthony Travel associates, clients and vendors to meet exact time deadlines while managing various tasks
Capable of analyzing situations, making recommendations and driving resolution
Excellent project management skills, including planning, structuring work, timely delivery, developing standards and processes, troubleshooting and working with teams
Experience with analyzing business processes and structuring action plans to help make improvements
3+ years of experience supporting executive level leaders
Familiarity with financial information and accounting processes, a plus
Understanding of the sports, university and/or travel industry, a plus

Executive Assistant / Office Manager Resume Examples & Samples

Strong proven executive-level administrative experience in managing complex calendars and travel arrangements, planning meetings on and off site, coordinating administrative activities, and accommodating multiple clientele needs
Experience working efficiently in a busy, service oriented office atmosphere with frequent interruptions, varied assignments, and fluctuating priorities. Skill in customer service practices to include assessing, understanding, exceeding customer needs and making relevant referrals to other departments, programs, and/or services
Strong experience in business application software including: MS Word, Outlook, Access, Excel, PowerPoint, web-based programs, browsers, electronic mail, databases, and word processing with fast, accurate key entry skills
Excellent written communication skills with proven ability to effectively compose, edit, and proofread letters, memorandum, agendas, and summary reports with clear and concise expression, proper grammar, style, format, and punctuation
Knowledge of standard accounting practices, fund management, and internal control applications, with mathematical skills sufficient to monitor appropriations and expenses, reconcile ledgers, process various accounting and travel transactions, and develop spreadsheets
Ability to accurately and rapidly review and process a large volume of materials dealing with a broad spectrum of issues with proven skill in researching, compiling, organizing, interpreting and selecting data and materials from various sources to effectively prepare reports or share information
Extremely strong ability to effectively interact and work with a diverse cross-section of individuals from inside and outside of University and all levels of the organization, including the ability to accurately interpret and implement protocol, policies, and procedures
Proven ability to work independently and effectively with minimal supervision; make decisions; accurately anticipate executive needs; take initiative; learn quickly; demonstrate flexibility; and maintain professional composure while working under pressure of frequent interruptions and changing priorities
Extremely strong organizational skills with experience in setting priorities, accomplishing multiple tasks simultaneously, producing timely results, and meeting deadlines, in a varied demand work environment while maintaining an extremely high level of attention to detail and accuracy
Proven problem solving skills with proven ability to research and analyze situations, identify existing or potential impacts, develop and recommend innovative solutions, determine and implement procedures to accomplish effective resolution, and evaluate results or progress
Excellent interpersonal communication skills in person, by telephone, or in writing, with demonstrated experience in effectively communicating and disseminating information in a clear, concise, positive, and professional manner with maturity, tact, and diplomacy
Demonstrated ability to maintain strict confidentiality at all times with experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information

Executive Assistant / Office Manager Resume Examples & Samples

Minimum five years-experience in supporting senior management
Proficient in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint
Strong Communication skills both verbally and written
Strong ability to manage travel and expenses timely and accurately
Knowledge of printers, copiers and postage meter and the ability to troubleshoot

Administrative Assistant & Office Manager Resume Examples & Samples

Correspondence, scheduling, travel arrangements, and screening calls for the Department Chairman
Administrative support to full-time, visiting, and adjunct faculty, and full-time graduate assistants, including letters of appointment
Managing the office, including supplies and equipment, collecting and maintaining all records, and placing textbook orders
Responding to requests and queries from students seeking information on the department’s academic programs
Scheduling travel and agendas for visitors to the department, including interview candidates
Processing student and faculty contracts and payroll, and monitoring ledger accounts and budget; and
Scheduling classes each semester and assisting in updating the university catalog
Effectively prioritize work assignments and manage time effectively
Possess strong interpersonal and communication skills (both written and verbal), customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community
Self-motivated and ability to multitask and work efficiently in a fast-paced environment
Proficiency with Microsoft Office software, including word processing, spreadsheets, and e-mail applications
Willingness to learn new electronic systems for admissions, scheduling, workflow, accounting, travel, room booking, etc
Accounting experience with interpretation of expenditures in accounts payable and receivable; and
Positive working relationships with coworkers and ability to handle conflict situations
Bachelor’s degree or equivalent with demonstrated experience in office and financial management; and
Knowledge of university procedures, policies, and regulations

Executive Assistant & Office Manager Resume Examples & Samples

Provide executive support to the Founder and CEO
Oversee calendar and scheduling
Interface with high-level decision makers and professional contacts, acting as both gatekeeper and liaison
Facilitate company and interdepartmental communications
Oversee office and facilities management
Process expense reports and internal documents
Plan company events and assist with off-site community events
Coordinate travel arrangements and accommodations
3+ years of experience supporting a senior executive
Growth mindset with leadership ability
Forward-thinking, driven and self-motivated
Experience overseeing office management or office moves a plus
Ability to re-prioritize at a moment’s notice with changing needs of the org
Adaptable to various workstyles, yet maintains a level of assertiveness
Highly organized with meticulous attention to detail
Intuitive team player with a proactive, "can do" work ethic
Organized, independent, and resourceful, with a positive attitude

Executive Assistant & Office Manager Resume Examples & Samples

Executive Assistance
Past Executive Assistant experience
Experience/Interest in Human Resources
Consistently deliver high quality professional customer service to internal and external customers with ability to be personable and happy to help in a variety of situations
Adaptive: the ability to take on new tasks with little notice or instruction
Integrity and discretion in handling confidential information

Executive Assistant / Office Manager Resume Examples & Samples

Extensive experience with basic administrative skills with strong attention to detail
Heavy calendar and travel arrangement management for executives/senior leadership
Excellent organizational skills, interpersonal skills, written and verbal communication skills
Strong aptitude for Microsoft Word, Excel and PowerPoint
Coordinating complex and shifting schedules to facilitate meetings
Gathering information for meetings and presentations as directed
Internet research savvy and well-versed in digital strategies and social networking
Office administration, including working with building management and MWW corporate
Provide support to office through ordering supplies and other office needs
Greet and provide basic support to office visitors
Ability to be results focused in a fast-paced environment
Ability to manage multiple priorities through to completion
Ability to juggle multiple assignments and cope with stressful situations
Understanding of MWW’s business and knowledge of contemporary business procedures
Handle matters with the highest degree of confidence
Respond to requests for information from clients, account staff and other agency employees in a professional and timely manner
Follow up and attention to detail
Ad hoc projects as assigned
Experience supporting C-level or Senior level executives as an executive assistant
Marketing or Public Relations agency experience helpful

Executive Assistant & Office Manager Resume Examples & Samples

A minimum of 2 years executive assistant experience, preferably in a development office
An interest in the mission of George Washington’s Mount Vernon with eagerness to learn more and share its importance with others
Strong attention to detail, especially in data processing
Ethical fundraiser standards and practices
Computer proficiency, including Microsoft Office Suite, Tessitura CRM
Excellent Communication skills both verbal and written

Dental Assistant Office Manager Resume Examples & Samples

Achieves revenue goals by effectively managing patient scheduling, staff productivity, collections and receivables, specialty referral process, and miscellaneous operations expenses
Recruits, hires and develops office teams capable of providing best in class patient care
Communicates with office teams regularly to ensure they have the information, tools, and support needed to perform their jobs effectively and successfully
Manages and assists designated office team members with appropriate payment and insurance processes
Maintains facilities and equipment cleanliness and safety and reports and/or corrects hazards when necessary in compliance with all state and federal regulations, including OSHA
Continually works towards building and sustaining a joined leadership work environment with doctors
Experience working in a dental office is a preferred
Knowledge of billing and insurance
Prior supervisory or management experience, 1 + years is a plus

Ms Assistant Office Manager Ses Resume Examples & Samples

Knowledge of personal computers, including Microsoft Word and Excel
Ability to oversee revenue management, monitor inventories, equipment and maintenance of the office
Ability to lead, train, delegate, motivate and supervise staff
Ability to understand and apply laws, policies and procedures
Knowledge of state and federal laws related to Motorist Services
Ability to perform basic mathematical calculations for bookkeeping/cash handling
Skill in driving an automobile
Ability to establish effective working relationships with others

Executive Administrative Assistant & Office Manager Resume Examples & Samples

Acts as a liaison for the Department Chair, screening, monitoring, and handling concerns and issues in her absence
Verifies expenses and deposits for all departmental ledgers and maintains departmental budget reporting,
Performs procurement/fiscal duties to include preparing and submitting purchase orders, and requests for payments, petty cash reimbursements for research projects
Prepares and submits departmental travel authorizations and reimbursements
Serves as credentialing coordinator for all faculty and work with the VCUHS credentialing coordinator in the Department of Oral and Maxillofacial Surgery
Bachelor’s degree or equivalent related job experience is required
Significant demonstrated executive administrative assistant experience required
Previous supervisory experience required, this includes evaluating staff on their performance
Experience processing purchase orders, travel authorizations and reimbursements required
Experience coordinating appointments and maintaining calendars required
Executive Administrative office skills required
Excellent computer skills (Microsoft Office) required
Excellent communication skills, both written and oral required
Excellent customer service skills, organizational skills, and time-management skills required
Ability to combine all skills in an effort to meet necessary deadlines
Working knowledge and understanding of Google Apps e-mail and calendar or equivalent email services and electronic calendars required
Ability to work in a diverse environment is required
VCU State Procurement, eVA and Banner experience highly preferred
Experience working in a diverse academic and/or medical setting preferred
Previous work experience in an academic and/or medical environment
Knowledge of dental and medical terminology; preferably understanding of Pediatric and Community Engagement with non-profit organizations and foundations

Executive Assistant & Office Manager Resume Examples & Samples

Provides support to the office by performing a wide range of administrative and general office related duties
Performs high-level administrative work, including frequent complex and confidential work organizing, coordinating, researching, compiling, exchanging, and analyzing information
Schedules meetings/conference calls, inter-office visits, and appointments
Prepare and complete time, expense, and reimbursement reports
Successfully complete and proof critical aspects of deliverables including the design, development and/or preparation of presentations, spreadsheets, meeting materials, and correspondence
Arrange travel including airfare, hotel and car as needed for office
Provide exceptional service to internal and external clients
Coordinate with colleagues in other offices to help develop firm-wide best practices, resolve issues, and create value for the team
Four year degree from a college or university or equivalent level of experience
Minimum of two years of administrative experience providing complex administrative support for senior level executives and/or timekeeping professionals, including general office management
Expert in Microsoft suite skills, including Word®, Excel®, PowerPoint®, Access®
Excellent written, oral communication skills
Strong organizational and deadline management skills, with the ability to coordinate work on multiple, complex projects in diverse areas
Willingness and ability to take initiative, anticipate issues and offer solutions
Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of services and response
Five years of administrative experience supporting multiple senior level executives
Project management experience

Executive Assistant / Office Manager Resume Examples & Samples

Effective calendar management
Manage travel arrangements
Timely & thorough preparation of expense reports through Concur
Optimum screening of incoming communications and routing for action and follow-up
Effective communication with both internal and external contacts including significant prospect and client relationships
Well proofed standard correspondence
Handle QIP mailings though Salesforce
Maintain the Salesforce database of prospects
Comprehensive organization of meetings, luncheons, interviews as needed (in-person and via video)
Establish effective working relationships with colleagues and external contacts and may be required to provide flexible support other Managers as required
Partner with the Marketing team, Investment team and senior management to plan and run the local Wealth Management Conference and prospect events
Assembly of marketing presentation materials and maintenance of the marketing materials supply room
Work with presenters to ensure the presentation materials and hand outs are available on time and any audio visual requirements are satisfied
Attend and manage regional events on site as appropriate
Develop post-event communication plan for each event
Providing suggestions and problem-solving during the execution of the event
Partner with the building management and outside vendors and suppliers
Act as receptionist for the office
Manage vendor contracts for the office
Manage the upkeep of the office kitchen and ensure all supplies are stocked
Bachelors degree required and 3-5 years of prior experience as an Office Manager and/or Administrative or Executive Assistant
Outstanding phone skills
Salesforce experience required
Ability to quickly grasp systems/technologies used at Bessemer
Superior organizational skills, including the ability to handle multiple tasks simultaneously
Interest/experience in financial services
Good working knowledge of office machinery (PCs, printers, fax and copy machines, etc.)
Ability to work well with a team
Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Administrative Assistant, / Office Manager Resume Examples & Samples

Strong work tenure: 3 to 5 years of experience supporting C-Level Executives, preferred; maybe substituted with 7+ years of departmental support
Advanced knowledge in Microsoft Office (Outlook, Word, Excel, and Power Point) required
Intermediate knowledge of Visio preferred but not required
Typing proficiency of at least 50-55 words per minute

Assistant Office Manager Resume Examples & Samples

Preferred payroll experience: end-to-end processing in Melbourne
Must have exceptional verbal and written communications skills
Demonstrated successful advanced problem solving, negotiating, and analytical skills

Administrative Assistant / Office Manager Resume Examples & Samples

Scheduling client calls and appointments
Managing the bookkeeping, purchasing, and accounts payable
Assuring corporate deadlines and regulations regarding client contact and business operations are completed
Planning and executing marketing activities and client events
The ability to manage a number of tasks while interacting with clients, advisors and other staff
A professional demeanor who exhibits strong interpersonal skills both in person and on the phone
The ability to efficiently handle numerous daily phone and personal contacts to manage the flow of information throughout the office while optimizing client service
The ability to balance numerous daily interruptions with their work and to be able to return to the current task at hand quickly
Good written communication skills and possesses an eye for detail

Executive Assistant / Office Manager Resume Examples & Samples

Interact with both internal and external stakeholders to coordinate a variety of projects, activities and meetings
Provide administrative support to the Head of US by reviewing and summarizing reports, presentations and documents suitable for presentation at Board and Executive Committee level
Assist with sales and marketing projects by creating charts, timelines, presentations, etc
Prepare meeting documents as well as communications to business partners and stores
Organize the distribution and delivery of mail for the office
Organize travel and accommodation for the Head of US and ad-hoc arrangements for others within the US Head Office
Manage all resulting expense claims on behalf of the Head of the US and others in the team as required
Work with other departments on projects to ensure that targets and timelines are being hit through effective administrational support
Serve as office manager, maintaining office supplies and order requests

Assistant Office Manager / Receptionist Resume Examples & Samples

Office administration
Assisting staff with processing expenses, booking hotels/hire cars
Coordinating IT requests for new equipment in the office, assist in managing IT for the office
Organising staff communications and office activities (eg: sustainability week, wellbeing initiatives, local office environmental improvements, initiatives, and updating office social media site)
Assist in ensuring H&S reviews are carried out, and that issues raised are managed and dealt with
Review of risk assessments and method statements, where appropriate
Highly organised, with the ability to multi-task and prioritise demanding and changing workloads throughout the day with minimal supervision
Fine attention to detail
Flexible, with a proactive approach to work
Personable and enthusiastic; comfortable interacting with staff at all levels
Able to make recommendations to improve office practices and procedures where appropriate
Fully IT literate; intermediate-level in MS Word, Excel and PowerPoint (SharePoint would be useful)
Engaged with your own personal development
DSE and first aid qualifications would be desirable

Executive Assistant / Office Manager Resume Examples & Samples

Provide executive assistance support to the Managing Director - Korea, including; calendar management, appointment scheduling, call screening, monthly expenses and other
Provide support to Korea Management team as required
Communicate with staff, clients and international colleagues on behalf of MD
Arrangement of travel, flights and accommodation on behalf of MD, ensuring itineraries and other requirements are prepared
Organise company events and catering / hospitality for meetings as required
Maintain office facilities and equipment, be the key contact point for suppliers and organise servicing / repairs as required
Purchase stationery and consumables and ensure adequate stock levels. Negotiate with suppliers on pricing
Work closely with Regional HR contact to assist employee matters, such as setting up new starters and collecting staff leave records
Ensure availability of equipment and access to systems for new starters
Manage the allocation and tracking of security access, cards and office keys
2 - 3 years of experience in a similar Executive Assistant / Office Management position
Advanced computer skills with Microsoft Office and ability to learn in-house systems
Fluent in Korean and English language. Chinese language skills may also be an advantage
Excellent communicator and able to build good relationships
Good commercial understanding of business
Highly organised and efficient with advanced administrative skills
Strong presentation and reporting experience

Executive Assistant & Office Manager Resume Examples & Samples

Calendar management - coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings etc
Expense reporting
Own and manage projects with internal constituents for new hires, office moves and seating
Visa and travel arrangements (domestic and international)
Organize, prioritise and coordinate multiple work activities with the ability to meet deadlines
Create, maintain, and edit presentations, documents, and spreadsheets
Proven ability to manage projects, work under pressure and consistently make deadlines
Partner with peers and direct reports of the VPs manage cross-functional initiatives from conception to completion
Assist in department budget management, expense report generation and invoice creation and coordination
Coordinate any department events that are being hosted
Serve as liaison between the EMEA sales team and other departments internally
Partner with the other department EAs to ensure clear communication and alignment
Lead and assist with event planning including meeting set up, catering as needed
Use initiative and judgment within established guidelines
Project Coordination for various needs throughout the year

Personal Assistant & Office Manager Resume Examples & Samples

Providing support including
Ensuring the smooth day to day running of the department, and having oversight for maintaining fit for purpose facilities
Coordinating annual cleaning, assisting with space planning, ensuring offices are fit for client viewings
Dealing effectively with general queries, problem solving and project management
Management of ticketing for the Contemporary Art Evening Auctions
Support experts and the Head of Business with varying projects as and when required
Operating at all times in accordance with the company’s rules on compliance and corporate governance
Possess good organisational skills and be dependable, discreet and diplomatic
An arts background and an interest in the Contemporary Art market would be an advantage
Computer literate, with an excellent knowledge of Word, Excel, Outlook and PowerPoint
Possess excellent communication skills (both written and spoken): fluent English language is essential, other European languages a benefit
Detail oriented with the ability to prioritise tasks
Flexible approach, enjoy trouble-shooting and using initiative. Exceptional client service skills
Confident team player, capable of working well as part of a busy, highly pressurised team
Good interpersonal skills, with a professional and approachable manner towards clients / colleagues

Assistant Office Manager Resume Examples & Samples

At least 4 years of prior work experience in a similar support role is preferred
Great customer service, organizational & problem solving skills
Detail oriented with ability to multi-task
Industry experience is preferred
Microsoft Word, Excel, PowerPoint and Outlook experience preferred
Must maintain high ethical standards and integrity

Assistant Office Manager / Operations Manager Resume Examples & Samples

Acquires and maintains current knowledge of state regulatory agency statutes and each client's community's documents, policies and procedures
Assists with the field activities associated with a property or group of properties
Oversees the tracking and response to tenant service requests
Maintains tenant relation program and regular positive communication with each tenant
Performs quarterly property inspections
Coordinates insurance requirements for properties and associated vendors
Responsible for the development preparation and distribution of tenants' manuals, emergency procedures and other necessary formalized tenant communication
Responsible for the preparation of check runs, capital trackers and funds and all other forms for approval by Community Association Manager
Assists in preparation of monthly reports
Assists in the development of operating and capital budgets
Assumes all other duties and responsibilities as directed by Community Association Manager
Manages tenant relationships to ensure tenant retention and a high level of service including timely and complete resolution of tenant concerns, coordinating special services and requests and conducting formal and informal inspections
Establishes and maintain industry contacts and relationships in the property's marketplace through involvement in trade organizations, property management and real estate associations and networking opportunities with vendor outreach and peer groups
Creates the culture needed to enhance, promote and execute daily positive interaction among members of the building management team
Must possess strong managerial background
Two (2) years of experience as an on-site manager managing the property or building operations, such as staff and service contracts, tenant retention and tenant improvements is preferred
Strong working knowledge of customer service principles and practices
Ability to read, analyze, and interpret technical procedures, leases, regulations or documents with a similar degree of complexity
Computer literacy: Proficiency and working knowledge of Microsoft Office Applications
Strong customer service and interpersonal skills required

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