Senior Office Assistant Resume Samples

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VB
V Buckridge
Verna
Buckridge
145 Brennan Garden
Boston
MA
+1 (555) 990 1502
145 Brennan Garden
Boston
MA
Phone
p +1 (555) 990 1502
Experience Experience
Houston, TX
Senior Office Assistant
Houston, TX
Goodwin, Schiller and Bashirian
Houston, TX
Senior Office Assistant
  • Support diversity initiatives by coordinating and assisting in Career Center diversity related programming and resources
  • Provides administrative support for the Inns of Court program by coordinating catering, submitting facilitator travel/expenses, and creating flyers, posters, name badges, handouts, etc
  • Processes reimbursements, travel requests and payment requests for job-related expenses and for companies that have rendered goods or services to the office; submits monthly Pcard reports, justifying office expenditures; and processes professional memberships for staff members
  • Work with teaching/management team to develop weekly menus. Responsible for preparing grocery lists, shopping for weekly supplies and distributing supplies to classrooms
  • Provides administrative support by assisting in the execution of Career Center programming by identifying guest speakers, creating marketing materials, and drafting handouts for students
  • Provide general office duties which include but are not limited to: data entry using Microsoft Word and Excel applications as well as internal business systems, filing, scanning, and copying
  • Using intermediate level computer knowledge, format and edit various documents from draft state to near final form based on written or verbal communications. Presents to Senior Manager for final edits or approval when outside authority to distribute
Boston, MA
Interim Senior Office Assistant
Boston, MA
Fay, Parisian and Hamill
Boston, MA
Interim Senior Office Assistant
  • Performs other duties as assigned
  • Assists with planning team and center events and celebrations
  • Coordinates meetings and meal functions/ arrangements for onsite and offsite meetings
  • Coordinates agendas for visitors to the center
  • Maintains calendar of appointments, meetings, and travel itineraries
  • Uses good judgment and discretion and maintains confidentiality
  • Attends department and center meeting and records minutes for action registers, and distributes meeting minutes
present
San Francisco, CA
Senior Office Assistant, Annual Giving
San Francisco, CA
Abshire-Barrows
present
San Francisco, CA
Senior Office Assistant, Annual Giving
present
  • Organize and maintain calendars, files, and records that may include confidential information
  • Verifying data by abstracting, editing, tracing, and/or checking data
  • Completing travel documents for staff
  • Maintaining supply list
  • Initiating and responding to inquiries orally and in writing from internal and external sources
  • Handling and coordinating correspondence of a confidential nature
  • Track and maintain records with student leads to recruit students into CLP courses
Education Education
Bachelor’s Degree in Relevant Field Preferred
Bachelor’s Degree in Relevant Field Preferred
California State University, Los Angeles
Bachelor’s Degree in Relevant Field Preferred
Skills Skills
  • Answers phone calls, responds to email and provides administrative and clerical support
  • Manage the front reception desk; processing in guests and greeting visitors in the main lobby area
  • Completes clerical projects including invoicing, web inquiries, spreadsheet projects and lower level analysis work for the specific departments being supported
  • General office duties to include filing, scanning, copying and data entry
  • Prepares reports, documents, correspondence, proposals and presentations
  • Makes decisions concerning the prioritizing of work and handles administrative questions and problems
  • Establishes and maintains recordkeeping and filing systems
  • Coordinates conferences, meetings and appointments; notifies attendees and makes necessary arrangements through Outlook Scheduler
  • Other administrative duties as assigned
  • Five (5) years of clerical experience, with at least three (3) years directly related to the assignment
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12 Senior Office Assistant resume templates

1

Senior Office Assistant Resume Examples & Samples

  • Proficient In Microsoft Excel, Word, and Power point
  • Completing travel documents for staff
  • Maintaining supply list
2

Senior Office Assistant Resume Examples & Samples

  • Answers phones and greets visitors; responds to inquiries and refers to appropriate staff member as needed
  • Assist in maintaining security of building. Greets visitors and checks in students who are at the center for class, to observe or conduct research
  • Maintain applicant list for potential clients; prepare enrollment report for supervisor
  • Collect and record tuition payments, tuition assistance disbursement and parent fees for CCS. Prepare deposits of all payments
  • Maintain children's and staff's records according to DFPS minimum standards and NAEYC accreditation standards. Monitor DFPS licensing standards, NAEYC accreditation standards including health and safety inspections, fire and gas inspections
  • Attend and participate in weekly staff meetings
  • Maintain inventory as indicated by management staff
  • Work with teaching/management team to develop weekly menus. Responsible for preparing grocery lists, shopping for weekly supplies and distributing supplies to classrooms
  • Make copies, send faxes, and distribute mail. Prepare and distribute memos, fliers, and other informational materials
  • Assist management team in planning and implementing parent meetings and other program functions
  • Assist management in the monitoring of administrative practicum and student assistants in the office
  • Maintain professional ethics, cultural sensitivity, and positive working relationships with co-workers, supervisors, parents and students. Maintain confidentiality. Adhere to TTU and NAEYC Code of Ethics
  • Demonstrate the mental, emotional, and physical ability to work with young children, students, visitors and parents. Effectively deals with multiple, diverse populations in a busy office with multiple competing demands
3

Senior Office Assistant Resume Examples & Samples

  • Provides assistance in processes and procedures specific to international agreements including: drafting basic agreements; customizing and comparing agreement templates; mailing and circulation of agreements for signature; maintains accurate list of agreements and renewals; enter new Study Abroad programs into Terra Dotta after agreement has been executed
  • Provides assistance related to export control processing including: entering information into SharePoint for screening; monitoring and responding to emails received in the export control mailbox
  • Provides assistance with International Research and Development including: performing research to identify potential grant opportunities; summarizing grant requests; editing proposals and budgets
  • Bachelor's degree in relevant field preferred
  • Knowledge of international research grants and funding organization
  • General knowledge of Texas Tech systems
  • Familiarity with Texas Tech OPs regarding export control and international agreements
4

Senior Office Assistant Resume Examples & Samples

  • Provides general support in execution of office operations which involves duties such as filing, scheduling space or meetings, preparation of meeting materials, greeting visitors, and other operational duties as assigned
  • Serves as trouble-shooter in solving routine administrative or procedural problems with other departments as assigned
  • Maintains policy and decision files, regulations, historical files and similar documentation applicable to the programs administered
  • Provides support for various administrative tasks, which include assisting faculty and staff with special projects as requested
  • Monitors and participates in answering of inquiries from students, University staff, sponsors or general public and Schedules meetings, tutoring sessions, conferences and seminars
  • Assists supervisor in planning and preparation of grant or budget proposals and subsequent changes. Monitors and reconciles office expense budgets. Signs purchase orders and wage account forms on behalf of supervisor. Mail, Forms, Packages – Receives and distributes incoming mail and packages; Aids faculty in sending mail and shipments; Organizes and ensures accuracy in all outgoing and incoming papers"
  • Plans work distribution for peak periods and arranges for, selects and trains temporary employees." to "Provides quality customer service to students: assists undergraduate and graduate students with general questions about registration, office hours, credit transfers, major declaration, course pre-requisites and other inquiries as they arise
  • Serves as receptionist: Greets and refers callers, responds to inquiries with an extensive knowledge of departmental programs and courses, greets and directs visitors to the department; responds to voicemails/emails in a timely manner
5

Senior Office Assistant Resume Examples & Samples

  • Answers phone calls, responds to email and provides administrative and clerical support
  • Manage the front reception desk; processing in guests and greeting visitors in the main lobby area
  • General office duties to include filing, scanning, copying and data entry
  • Prepares reports, documents, correspondence, proposals and presentations
  • At least 5 years experience working as a Receptionist is preferred. High School Diploma/GED required
  • Must be Proficient with Typing, Microsoft Word, Excel and Outlook
  • Must have strong administrative support experience and excellent communication skills
  • Must possess strong telephone etiquette, communications and organizational skills
  • Team player with exceptional interpersonal skills
6

Senior Office Assistant Resume Examples & Samples

  • Answer multi-line phones, take messages and/or direct callers to appropriate personnel
  • Greet visitors
  • Coordinate and manage the CLP front office
  • Assist CLP Administrative Associate with CLP scheduling of tutors, examiners and scheduling and proctoring midterms and finals
  • Assist tutors in arranging and managing Skype or other appropriate technological chat platforms to facilitate long distance tutoring
  • Compile student schedules each semester and assign classrooms per course
  • Attend new student business orientations to recruit UA students to CLP
  • Track and maintain records with student leads to recruit students into CLP courses
  • Recruit students for the various non-credit bearing CLP tutoring programs
  • Manage non-credit tutoring sessions to ensure the program is completed and compensation to the tutor is accurately reported
  • Process applications for tutor training from leads to matriculation
  • Answer inquiries to the CLP department email account and explain established CLP policies and procedures
  • Serves as liaison to the public concerning information or complaints
  • Proficiency in Microsoft Office applications, especially Word, Excel, and Outlook
7

Senior Office Assistant Resume Examples & Samples

  • MarkView (AP) management for reviewing and allocating invoices for DC and CMSC
  • Manage vendor relations, greet and assist visitors in a courteous manner, direct calls and respond to inquiries
  • Provide general support to HR and Operations on special projects as needed
  • Provide general office duties which include but are not limited to: data entry using Microsoft Word and Excel applications as well as internal business systems, filing, scanning, and copying
  • Perform updates to procedures/work instructions
  • Assist with POs and Invoice Payments
  • Assist with other warehouse activities as needed: W87 Returns processing; Cycle count generation/tracking
  • Assist with training data entry, filing, and scheduling plant wide events
  • Ensure reception area is kept clean and organized and help organize office activities
  • Answer phones, greet customers warmly, register and provide needed safety equipment to all visitors
  • Manage and distribute Fontana facility mail
  • Assist with updating facility postings / bulletin boards by posting and removal of outdated information
  • Transcribe formats, input, edit, retrieve, copy and transmit correspondence, documents, data and graphics
  • Assist with interview scheduling and preparation of related documents
  • Schedule Employee Roundtables and All Employee Meetings, Coordinate Guest/Employee Travel, Food Service
  • Associate’s Degree from an accredited institution
  • No relocation is being offered. Candidates being considered for this role must live within a 50 mile radius of the Fontana, CA facility
  • Experience with invoicing, supplies, purchasing or finance
8

Senior Office Assistant Resume Examples & Samples

  • A bachelor’s degree is strongly preferred
  • Interest in international affairs and/or higher education
  • Previous work experience in a university setting
  • Strong interpersonal, customer service, written, oral and cross cultural communication skills
  • Computer skills including experience with databases – Salesforce and Banner preferred
  • Ability to work as a team player, comfortable taking direction from multiple people as well as working independently on multiple projects simultaneously
  • Demonstrated time management skills with strong attention to detail, able to respond to a high volume of email and phone calls with a positive attitude
9

Senior Office Assistant Resume Examples & Samples

  • Minimum Qualifications
  • High School graduate or GED
  • Five (5) years of clerical experience, with at least three (3) years directly related to the assignment
  • Some supervisory skills are preferred
  • Develops and produces reports, letters, memoranda, minutes and other departmental correspondence. Maintains and updates departmental files
  • Ensures the timeliness and proper distribution of reports and other communications for area of responsibility
  • Orients and trains employees regarding system and hospital policies and procedures
  • Identifies and responds to problems with appropriate action and follow-up
10

Senior Office Assistant Resume Examples & Samples

  • Oversee all front desk operations
  • Schedule patient appointments with awareness of Insurance and prescription parameters
  • Verify patient insurance coverage
  • Sort and distribute all incoming mail and dictation
  • Inventory and order office supplies
  • Perform general clerical duties, including filing charts, paperwork and purging inactive charts
11

Senior Office Assistant Resume Examples & Samples

  • Serve as first point of contact for the division. Provides answers to all questions regarding Marketing & Communications, Web Development, Content Development, Photography, Design/Publications, Content Marketing and Social Media, Copy Center, Copy and Print Program, and Mail Services
  • Screen and direct incoming calls and all other inquires for all divisions
  • Reconciles departmental budgets for all divisions
  • Reviewer for credit card purchases
  • Performs monthly data entry of job tickets for the Copy Center, Copy and Print Program, Office Supplies, Paper Supplies, and Vended Services
  • Supports the Copy Center, Copy and Print Program and, including record keeping, meter readings, and provides historical reports
  • Assists with incoming vended printed material including quality control and delivery
  • Maintains office supplies inventory for all divisions
  • Hires, manages, and schedules student workers for Customer Service Center for Marketing & Communications
  • Provide customer service support for Mail Services
  • Serves as primary back up operator of the high speed copiers and bindery
  • One year job-related work experience. Related education and/or training, such as printing/administrative/accounting programs, may substitute for some experience
  • Job is performed in an office setting. Sitting, lifting, walking and keyboarding are required
  • Finalist candidates must satisfactorily complete pre-employment background check
12

Senior Office Assistant, Major Gifts Resume Examples & Samples

  • In conjunction with prospect researchers, prepare profiles, entity reports, and/or mini-bios for the Director of Major Gifts, major and principal gift officers, philanthropic advisors and senior management staff
  • Perform intermediate and advanced computer functions including managing databases, creating, analyzing, integrating and importing linked spreadsheets, creating mail, envelope, and table merges
  • Prepare, review, copy, and file a variety of memos, correspondence, reports, forms, and documents, much of it electronically in tandem with the Banner database
  • Coordinate internal and external attendee calendars; reserve/schedule meeting rooms and make arrangements for equipment, seating, and refreshments, when necessary
  • Process invoices, and bills, and reconciling expenses for Director of Major Gifts, and major and principal gift officers, and philanthropic advisors
  • Answer phones, greet and direct visitors to appropriate areas or persons. Interact with a variety of people from all aspects of the College and community. Coordinate work for the student worker
  • Organize and coordinate office operations and procedures in order to ensure organization effectiveness and efficiency. Coordinate the ordering of supplies and equipment, as necessary
  • Assist the Director of Major Gifts and major and principal gift officers, and philanthropic advisors in making travel arrangements. Follow-up with staff post-travel to ensure timely entering all call reports, move code updates, and solicitation updates
  • Attend functions and events as directed, including weekends and evenings
  • High School education or equivalent, Associate Degree preferred
  • Two to three years’ of related experience or an equivalent combination of education and experience
  • Working knowledge of Microsoft Office applications (including Word, Excel, and PowerPoint) and database systems
  • Effective organizational and decision making skills
  • Strong verbal and written communication skills. Ability to interact well with alumni, parents, faculty, and staff, as well as other members of the community
13

Senior Office Assistant, Annual Giving Resume Examples & Samples

  • Support logistics for all volunteers engaged with Annual Fund committees and programs, including but not limited to: maintain and disseminate reports, regular database entry, web page upkeep, committee communications (i.e. conference calls, in-person meetings, webinars, and social events)
  • Perform basic and intermediate computer functions including: managing databases, creating, analyzing and integrating spreadsheets, executing mail and envelope merges, recording information in data system, and importing graphics and other information into documents
  • Produce correspondence and documentation through typing, word processing, formatting, use of charts, graphs and other visuals, collating, photocopying, binding, etc., according to the standards of the department and College; proofread for content, language, and grammar
  • Support frontline fundraisers with booking travel, distributing itineraries, updating contact reports, and submitting travel reimbursement documentation
  • Interact with constituents, prospects, and volunteers via phone, e-mail, and web; field questions; book gifts; respond to web comments and inquiries; and distribute mail appropriately. Attend, staff, and play an active role in signature College events
14

Senior Office Assistant Resume Examples & Samples

  • Using intermediate level computer knowledge, format and edit various documents from draft state to near final form based on written or verbal communications. Presents to Senior Manager for final edits or approval when outside authority to distribute
  • Initiating and responding to inquiries orally and in writing from internal and external sources
  • Handling and coordinating correspondence of a confidential nature
  • Verifying data by abstracting, editing, tracing, and/or checking data
  • Procurement Administration – Catalog, Purchase orders, etc
15

Senior Office Assistant Resume Examples & Samples

  • Support frontline fundraisers with booking travel, distributing itineraries, updating contact reports, and submitting travel reimbursement documentation. Organize and maintain calendars, records, files, and databases, some of which may be confidential. Monitor budgets by ensuring timely and accurate payment of invoices and reimbursements. Oversee department student worker, maintain schedules, train, coordinate coverage, and provide and monitor project assignments
  • Produce correspondence and documentation through typing, word processing, formatting, use of charts, graphs and other visuals, collating, photocopying, binding, etc., according to the standards of the department and the College; proofread for content, language, and grammar
  • Perform basic and intermediate computer functions including managing databases, creating, analyzing, and integrating spreadsheets, creating mail, and envelope merges, and the ability to import graphics and other information into a document
  • May, with supervision, organize and coordinate special projects including presentations, site visits, grant reports, newsletters, educational programs, and special events. Assist with prospect research using foundation databases and the Internet
  • Two to three years of related experience or an equivalent combination of education and experience
  • Working knowledge of Microsoft Office applications and database systems
  • Effective organizational, decision making, and communication skills also required
  • Ability to work under deadline pressure; organize, set and implement priorities; and manage multiple tasks
16

Senior Office Assistant, Annual Giving Resume Examples & Samples

  • Perform basic and intermediate computer functions including managing databases creating, analyzing and integrating spreadsheets, execute mail and envelope merges, record information in data system, and import graphics and other information into documents
  • Execute acknowledgement process for annual fund gifts
  • Provide regular support to the fundraising efforts of the Faculty & Staff Gift Committee
  • Interact with constituents, prospects and volunteers via phone, e-mail, mail, and web; field questions; book gifts; respond to web comments and inquiries; and distribute mail appropriately
  • Oversee Annual Giving student workers, maintain schedules, train, coordinate coverage and provide and monitor project assignments
  • Two to three years of related experience or an equivalent combination of technical school education and experience
  • Working knowledge of word processing and database systems required
  • Excellent organizational and communications skills also required
17

Senior Office Assistant Resume Examples & Samples

  • Provides administrative assistance and support to Ticket Operations, Ticket Sales and Promotions/Fan Engagement Units
  • Serve as a receptionist for office area to include greeting guests, answering phones, typing correspondence, taking messages and scheduling of conference room
  • Prepare and submit work orders and purchase orders for the areas of Ticket Operations, Ticket Sales and Promotions/Fan Engagement
  • Coordinate, arrange and process travel per university policy
  • Process mail daily, including receiving and tracking payments in Paciolan ticketing database
  • Assist in various office projects and provide assistance in office, as needed
  • Provide high level of customer service to fans waiting in lobby, reception area and meeting spaces within office
18

Senior Office Assistant Resume Examples & Samples

  • Maintain efficient flow of work in the office which includes: greeting visitors; answering phone lines; responding to “walk-ins” and other front desk reception inquiries; being the first point of contact and support for students, parents, faculty and staff
  • Arrange and prioritize the School Dean’s schedule: set and confirm meetings, including any/all travel bookings, reservations, hospitality, background information/presentation materials, etc
  • Sort through, filter and distribute mail, deliveries and phone calls for the School of Fashion
  • Responsible for all communications through the School’s general email address
  • Coordinating training for student workers
  • Maintain the general office which includes ordering supplies, business cards, and basic copier service
  • Handle the administrative aspects of organizing school-wide graduation and related end-of-year activities
  • Process all event related requests for SOF events and end-of-year shows, including, but not limited to: Resource 25 and event related AV bookings, facility and equipment requests, and Catering
  • Maintain the “paperless office” by digitizing and organizing paper files
  • Performs additional tasks as required
  • Excellent interpersonal skills, including familiarity working with varied and diverse
  • Experience with Adobe Creative Suite and -
  • Adobe Acrobat Pro
19

Senior Office Assistant Resume Examples & Samples

  • Provides administrative support by assisting in the execution of Career Center programming by identifying guest speakers, creating marketing materials, and drafting handouts for students
  • Processes reimbursements, travel requests and payment requests for job-related expenses and for companies that have rendered goods or services to the office; submits monthly Pcard reports, justifying office expenditures; and processes professional memberships for staff members
  • Provides administrative support for the Inns of Court program by coordinating catering, submitting facilitator travel/expenses, and creating flyers, posters, name badges, handouts, etc
  • Support diversity initiatives by coordinating and assisting in Career Center diversity related programming and resources
  • Acts as a front desk receptionist by greeting students, staff, and faculty; answers incoming phone calls, schedules appointments for students; and schedules appointments and meetings for the office staff. Maintains online and print Career Center resources for students; orders, maintains, and restocks office supplies
  • Assists in all general office-related tasks such as filing, typing, faxing, picking up and distributing mail, etc. Performs other work related duties as assigned
20

Interim Senior Office Assistant Resume Examples & Samples

  • Performs clerical tasks with a high degree of attention to detail in a fast paced environment
  • Researches and obtains information for the routine reports, compiles and analyzes data, and prepares reports for action by appropriate manager
  • Maintains calendar of appointments, meetings, and travel itineraries
  • Attends department and center meeting and records minutes for action registers, and distributes meeting minutes
  • Coordinates meetings and meal functions/ arrangements for onsite and offsite meetings
  • Coordinates agendas for visitors to the center
  • Prepares presentations, correspondence, memorandums, reports, and special announcements, and distributes to internal and external sources as appropriate
  • Maintains a list of all performance evaluation review dates and notifies appropriate manager
  • Assists with planning team and center events and celebrations
  • Uses good judgment and discretion and maintains confidentiality
  • Handles inquiries within bounds of authority and directs to appropriate parties when answer in beyond authority given
  • Associate's degree or completion of secretarial training program
  • Familiarity with similar business group or industry performance measurements