Senior Office Assistant Resume Samples

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V Buckridge

Verna

Buckridge

145 Brennan Garden

Boston

+1 (555) 990 1502

145 Brennan Garden

Boston

Phone

p +1 (555) 990 1502

Experience Experience

Houston, TX

Senior Office Assistant

Houston, TX

Goodwin, Schiller and Bashirian

Houston, TX

Senior Office Assistant

Support diversity initiatives by coordinating and assisting in Career Center diversity related programming and resources
Provides administrative support for the Inns of Court program by coordinating catering, submitting facilitator travel/expenses, and creating flyers, posters, name badges, handouts, etc
Processes reimbursements, travel requests and payment requests for job-related expenses and for companies that have rendered goods or services to the office; submits monthly Pcard reports, justifying office expenditures; and processes professional memberships for staff members
Work with teaching/management team to develop weekly menus. Responsible for preparing grocery lists, shopping for weekly supplies and distributing supplies to classrooms
Provides administrative support by assisting in the execution of Career Center programming by identifying guest speakers, creating marketing materials, and drafting handouts for students
Provide general office duties which include but are not limited to: data entry using Microsoft Word and Excel applications as well as internal business systems, filing, scanning, and copying
Using intermediate level computer knowledge, format and edit various documents from draft state to near final form based on written or verbal communications. Presents to Senior Manager for final edits or approval when outside authority to distribute

Boston, MA

Interim Senior Office Assistant

Boston, MA

Fay, Parisian and Hamill

Boston, MA

Interim Senior Office Assistant

Performs other duties as assigned
Assists with planning team and center events and celebrations
Coordinates meetings and meal functions/ arrangements for onsite and offsite meetings
Coordinates agendas for visitors to the center
Maintains calendar of appointments, meetings, and travel itineraries
Uses good judgment and discretion and maintains confidentiality
Attends department and center meeting and records minutes for action registers, and distributes meeting minutes

present

San Francisco, CA

Senior Office Assistant, Annual Giving

San Francisco, CA

Abshire-Barrows

present

San Francisco, CA

Senior Office Assistant, Annual Giving

present

Organize and maintain calendars, files, and records that may include confidential information
Verifying data by abstracting, editing, tracing, and/or checking data
Completing travel documents for staff
Maintaining supply list
Initiating and responding to inquiries orally and in writing from internal and external sources
Handling and coordinating correspondence of a confidential nature
Track and maintain records with student leads to recruit students into CLP courses

Education Education

Bachelor’s Degree in Relevant Field Preferred

California State University, Los Angeles

Bachelor’s Degree in Relevant Field Preferred

Skills Skills

Answers phone calls, responds to email and provides administrative and clerical support
Manage the front reception desk; processing in guests and greeting visitors in the main lobby area
Completes clerical projects including invoicing, web inquiries, spreadsheet projects and lower level analysis work for the specific departments being supported
General office duties to include filing, scanning, copying and data entry
Prepares reports, documents, correspondence, proposals and presentations
Makes decisions concerning the prioritizing of work and handles administrative questions and problems
Establishes and maintains recordkeeping and filing systems
Coordinates conferences, meetings and appointments; notifies attendees and makes necessary arrangements through Outlook Scheduler
Other administrative duties as assigned
Five (5) years of clerical experience, with at least three (3) years directly related to the assignment

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Senior Office Assistant Resume Examples & Samples

Proficient In Microsoft Excel, Word, and Power point
Completing travel documents for staff
Maintaining supply list

Senior Office Assistant Resume Examples & Samples

Answers phones and greets visitors; responds to inquiries and refers to appropriate staff member as needed
Assist in maintaining security of building. Greets visitors and checks in students who are at the center for class, to observe or conduct research
Maintain applicant list for potential clients; prepare enrollment report for supervisor
Collect and record tuition payments, tuition assistance disbursement and parent fees for CCS. Prepare deposits of all payments
Maintain children's and staff's records according to DFPS minimum standards and NAEYC accreditation standards. Monitor DFPS licensing standards, NAEYC accreditation standards including health and safety inspections, fire and gas inspections
Attend and participate in weekly staff meetings
Maintain inventory as indicated by management staff
Work with teaching/management team to develop weekly menus. Responsible for preparing grocery lists, shopping for weekly supplies and distributing supplies to classrooms
Make copies, send faxes, and distribute mail. Prepare and distribute memos, fliers, and other informational materials
Assist management team in planning and implementing parent meetings and other program functions
Assist management in the monitoring of administrative practicum and student assistants in the office
Maintain professional ethics, cultural sensitivity, and positive working relationships with co-workers, supervisors, parents and students. Maintain confidentiality. Adhere to TTU and NAEYC Code of Ethics
Demonstrate the mental, emotional, and physical ability to work with young children, students, visitors and parents. Effectively deals with multiple, diverse populations in a busy office with multiple competing demands

Senior Office Assistant Resume Examples & Samples

Provides assistance in processes and procedures specific to international agreements including: drafting basic agreements; customizing and comparing agreement templates; mailing and circulation of agreements for signature; maintains accurate list of agreements and renewals; enter new Study Abroad programs into Terra Dotta after agreement has been executed
Provides assistance related to export control processing including: entering information into SharePoint for screening; monitoring and responding to emails received in the export control mailbox
Provides assistance with International Research and Development including: performing research to identify potential grant opportunities; summarizing grant requests; editing proposals and budgets
Bachelor's degree in relevant field preferred
Knowledge of international research grants and funding organization
General knowledge of Texas Tech systems
Familiarity with Texas Tech OPs regarding export control and international agreements

Senior Office Assistant Resume Examples & Samples

Provides general support in execution of office operations which involves duties such as filing, scheduling space or meetings, preparation of meeting materials, greeting visitors, and other operational duties as assigned
Serves as trouble-shooter in solving routine administrative or procedural problems with other departments as assigned
Maintains policy and decision files, regulations, historical files and similar documentation applicable to the programs administered
Provides support for various administrative tasks, which include assisting faculty and staff with special projects as requested
Monitors and participates in answering of inquiries from students, University staff, sponsors or general public and Schedules meetings, tutoring sessions, conferences and seminars
Assists supervisor in planning and preparation of grant or budget proposals and subsequent changes. Monitors and reconciles office expense budgets. Signs purchase orders and wage account forms on behalf of supervisor. Mail, Forms, Packages – Receives and distributes incoming mail and packages; Aids faculty in sending mail and shipments; Organizes and ensures accuracy in all outgoing and incoming papers"
Plans work distribution for peak periods and arranges for, selects and trains temporary employees." to "Provides quality customer service to students: assists undergraduate and graduate students with general questions about registration, office hours, credit transfers, major declaration, course pre-requisites and other inquiries as they arise
Serves as receptionist: Greets and refers callers, responds to inquiries with an extensive knowledge of departmental programs and courses, greets and directs visitors to the department; responds to voicemails/emails in a timely manner

Senior Office Assistant Resume Examples & Samples

Answers phone calls, responds to email and provides administrative and clerical support
Manage the front reception desk; processing in guests and greeting visitors in the main lobby area
General office duties to include filing, scanning, copying and data entry
Prepares reports, documents, correspondence, proposals and presentations
At least 5 years experience working as a Receptionist is preferred. High School Diploma/GED required
Must be Proficient with Typing, Microsoft Word, Excel and Outlook
Must have strong administrative support experience and excellent communication skills
Must possess strong telephone etiquette, communications and organizational skills
Team player with exceptional interpersonal skills

Senior Office Assistant Resume Examples & Samples

Answer multi-line phones, take messages and/or direct callers to appropriate personnel
Greet visitors
Coordinate and manage the CLP front office
Assist CLP Administrative Associate with CLP scheduling of tutors, examiners and scheduling and proctoring midterms and finals
Assist tutors in arranging and managing Skype or other appropriate technological chat platforms to facilitate long distance tutoring
Compile student schedules each semester and assign classrooms per course
Attend new student business orientations to recruit UA students to CLP
Track and maintain records with student leads to recruit students into CLP courses
Recruit students for the various non-credit bearing CLP tutoring programs
Manage non-credit tutoring sessions to ensure the program is completed and compensation to the tutor is accurately reported
Process applications for tutor training from leads to matriculation
Answer inquiries to the CLP department email account and explain established CLP policies and procedures
Serves as liaison to the public concerning information or complaints
Proficiency in Microsoft Office applications, especially Word, Excel, and Outlook

Senior Office Assistant Resume Examples & Samples

MarkView (AP) management for reviewing and allocating invoices for DC and CMSC
Manage vendor relations, greet and assist visitors in a courteous manner, direct calls and respond to inquiries
Provide general support to HR and Operations on special projects as needed
Provide general office duties which include but are not limited to: data entry using Microsoft Word and Excel applications as well as internal business systems, filing, scanning, and copying
Perform updates to procedures/work instructions
Assist with POs and Invoice Payments
Assist with other warehouse activities as needed: W87 Returns processing; Cycle count generation/tracking
Assist with training data entry, filing, and scheduling plant wide events
Ensure reception area is kept clean and organized and help organize office activities
Answer phones, greet customers warmly, register and provide needed safety equipment to all visitors
Manage and distribute Fontana facility mail
Assist with updating facility postings / bulletin boards by posting and removal of outdated information
Transcribe formats, input, edit, retrieve, copy and transmit correspondence, documents, data and graphics
Assist with interview scheduling and preparation of related documents
Schedule Employee Roundtables and All Employee Meetings, Coordinate Guest/Employee Travel, Food Service
Associate’s Degree from an accredited institution
No relocation is being offered. Candidates being considered for this role must live within a 50 mile radius of the Fontana, CA facility
Experience with invoicing, supplies, purchasing or finance

Senior Office Assistant Resume Examples & Samples

A bachelor’s degree is strongly preferred
Interest in international affairs and/or higher education
Previous work experience in a university setting
Strong interpersonal, customer service, written, oral and cross cultural communication skills
Computer skills including experience with databases – Salesforce and Banner preferred
Ability to work as a team player, comfortable taking direction from multiple people as well as working independently on multiple projects simultaneously
Demonstrated time management skills with strong attention to detail, able to respond to a high volume of email and phone calls with a positive attitude

Senior Office Assistant Resume Examples & Samples

Minimum Qualifications
High School graduate or GED
Five (5) years of clerical experience, with at least three (3) years directly related to the assignment
Some supervisory skills are preferred
Develops and produces reports, letters, memoranda, minutes and other departmental correspondence. Maintains and updates departmental files
Ensures the timeliness and proper distribution of reports and other communications for area of responsibility
Orients and trains employees regarding system and hospital policies and procedures
Identifies and responds to problems with appropriate action and follow-up

Senior Office Assistant Resume Examples & Samples

Oversee all front desk operations
Schedule patient appointments with awareness of Insurance and prescription parameters
Verify patient insurance coverage
Sort and distribute all incoming mail and dictation
Inventory and order office supplies
Perform general clerical duties, including filing charts, paperwork and purging inactive charts

Senior Office Assistant Resume Examples & Samples

Serve as first point of contact for the division. Provides answers to all questions regarding Marketing & Communications, Web Development, Content Development, Photography, Design/Publications, Content Marketing and Social Media, Copy Center, Copy and Print Program, and Mail Services
Screen and direct incoming calls and all other inquires for all divisions
Reconciles departmental budgets for all divisions
Reviewer for credit card purchases
Performs monthly data entry of job tickets for the Copy Center, Copy and Print Program, Office Supplies, Paper Supplies, and Vended Services
Supports the Copy Center, Copy and Print Program and, including record keeping, meter readings, and provides historical reports
Assists with incoming vended printed material including quality control and delivery
Maintains office supplies inventory for all divisions
Hires, manages, and schedules student workers for Customer Service Center for Marketing & Communications
Provide customer service support for Mail Services
Serves as primary back up operator of the high speed copiers and bindery
One year job-related work experience. Related education and/or training, such as printing/administrative/accounting programs, may substitute for some experience
Job is performed in an office setting. Sitting, lifting, walking and keyboarding are required
Finalist candidates must satisfactorily complete pre-employment background check

Senior Office Assistant, Major Gifts Resume Examples & Samples

In conjunction with prospect researchers, prepare profiles, entity reports, and/or mini-bios for the Director of Major Gifts, major and principal gift officers, philanthropic advisors and senior management staff
Perform intermediate and advanced computer functions including managing databases, creating, analyzing, integrating and importing linked spreadsheets, creating mail, envelope, and table merges
Prepare, review, copy, and file a variety of memos, correspondence, reports, forms, and documents, much of it electronically in tandem with the Banner database
Coordinate internal and external attendee calendars; reserve/schedule meeting rooms and make arrangements for equipment, seating, and refreshments, when necessary
Process invoices, and bills, and reconciling expenses for Director of Major Gifts, and major and principal gift officers, and philanthropic advisors
Answer phones, greet and direct visitors to appropriate areas or persons. Interact with a variety of people from all aspects of the College and community. Coordinate work for the student worker
Organize and coordinate office operations and procedures in order to ensure organization effectiveness and efficiency. Coordinate the ordering of supplies and equipment, as necessary
Assist the Director of Major Gifts and major and principal gift officers, and philanthropic advisors in making travel arrangements. Follow-up with staff post-travel to ensure timely entering all call reports, move code updates, and solicitation updates
Attend functions and events as directed, including weekends and evenings
High School education or equivalent, Associate Degree preferred
Two to three years’ of related experience or an equivalent combination of education and experience
Working knowledge of Microsoft Office applications (including Word, Excel, and PowerPoint) and database systems
Effective organizational and decision making skills
Strong verbal and written communication skills. Ability to interact well with alumni, parents, faculty, and staff, as well as other members of the community

Senior Office Assistant, Annual Giving Resume Examples & Samples

Support logistics for all volunteers engaged with Annual Fund committees and programs, including but not limited to: maintain and disseminate reports, regular database entry, web page upkeep, committee communications (i.e. conference calls, in-person meetings, webinars, and social events)
Perform basic and intermediate computer functions including: managing databases, creating, analyzing and integrating spreadsheets, executing mail and envelope merges, recording information in data system, and importing graphics and other information into documents
Produce correspondence and documentation through typing, word processing, formatting, use of charts, graphs and other visuals, collating, photocopying, binding, etc., according to the standards of the department and College; proofread for content, language, and grammar
Support frontline fundraisers with booking travel, distributing itineraries, updating contact reports, and submitting travel reimbursement documentation
Interact with constituents, prospects, and volunteers via phone, e-mail, and web; field questions; book gifts; respond to web comments and inquiries; and distribute mail appropriately. Attend, staff, and play an active role in signature College events

Senior Office Assistant Resume Examples & Samples

Using intermediate level computer knowledge, format and edit various documents from draft state to near final form based on written or verbal communications. Presents to Senior Manager for final edits or approval when outside authority to distribute
Initiating and responding to inquiries orally and in writing from internal and external sources
Handling and coordinating correspondence of a confidential nature
Verifying data by abstracting, editing, tracing, and/or checking data
Procurement Administration – Catalog, Purchase orders, etc

Senior Office Assistant Resume Examples & Samples

Support frontline fundraisers with booking travel, distributing itineraries, updating contact reports, and submitting travel reimbursement documentation. Organize and maintain calendars, records, files, and databases, some of which may be confidential. Monitor budgets by ensuring timely and accurate payment of invoices and reimbursements. Oversee department student worker, maintain schedules, train, coordinate coverage, and provide and monitor project assignments
Produce correspondence and documentation through typing, word processing, formatting, use of charts, graphs and other visuals, collating, photocopying, binding, etc., according to the standards of the department and the College; proofread for content, language, and grammar
Perform basic and intermediate computer functions including managing databases, creating, analyzing, and integrating spreadsheets, creating mail, and envelope merges, and the ability to import graphics and other information into a document
May, with supervision, organize and coordinate special projects including presentations, site visits, grant reports, newsletters, educational programs, and special events. Assist with prospect research using foundation databases and the Internet
Two to three years of related experience or an equivalent combination of education and experience
Working knowledge of Microsoft Office applications and database systems
Effective organizational, decision making, and communication skills also required
Ability to work under deadline pressure; organize, set and implement priorities; and manage multiple tasks

Senior Office Assistant, Annual Giving Resume Examples & Samples

Perform basic and intermediate computer functions including managing databases creating, analyzing and integrating spreadsheets, execute mail and envelope merges, record information in data system, and import graphics and other information into documents
Execute acknowledgement process for annual fund gifts
Provide regular support to the fundraising efforts of the Faculty & Staff Gift Committee
Interact with constituents, prospects and volunteers via phone, e-mail, mail, and web; field questions; book gifts; respond to web comments and inquiries; and distribute mail appropriately
Oversee Annual Giving student workers, maintain schedules, train, coordinate coverage and provide and monitor project assignments
Two to three years of related experience or an equivalent combination of technical school education and experience
Working knowledge of word processing and database systems required
Excellent organizational and communications skills also required

Senior Office Assistant Resume Examples & Samples

Provides administrative assistance and support to Ticket Operations, Ticket Sales and Promotions/Fan Engagement Units
Serve as a receptionist for office area to include greeting guests, answering phones, typing correspondence, taking messages and scheduling of conference room
Prepare and submit work orders and purchase orders for the areas of Ticket Operations, Ticket Sales and Promotions/Fan Engagement
Coordinate, arrange and process travel per university policy
Process mail daily, including receiving and tracking payments in Paciolan ticketing database
Assist in various office projects and provide assistance in office, as needed
Provide high level of customer service to fans waiting in lobby, reception area and meeting spaces within office

Senior Office Assistant Resume Examples & Samples

Maintain efficient flow of work in the office which includes: greeting visitors; answering phone lines; responding to “walk-ins” and other front desk reception inquiries; being the first point of contact and support for students, parents, faculty and staff
Arrange and prioritize the School Dean’s schedule: set and confirm meetings, including any/all travel bookings, reservations, hospitality, background information/presentation materials, etc
Sort through, filter and distribute mail, deliveries and phone calls for the School of Fashion
Responsible for all communications through the School’s general email address
Coordinating training for student workers
Maintain the general office which includes ordering supplies, business cards, and basic copier service
Handle the administrative aspects of organizing school-wide graduation and related end-of-year activities
Process all event related requests for SOF events and end-of-year shows, including, but not limited to: Resource 25 and event related AV bookings, facility and equipment requests, and Catering
Maintain the “paperless office” by digitizing and organizing paper files
Performs additional tasks as required
Excellent interpersonal skills, including familiarity working with varied and diverse
Experience with Adobe Creative Suite and -
Adobe Acrobat Pro

Senior Office Assistant Resume Examples & Samples

Provides administrative support by assisting in the execution of Career Center programming by identifying guest speakers, creating marketing materials, and drafting handouts for students
Processes reimbursements, travel requests and payment requests for job-related expenses and for companies that have rendered goods or services to the office; submits monthly Pcard reports, justifying office expenditures; and processes professional memberships for staff members
Provides administrative support for the Inns of Court program by coordinating catering, submitting facilitator travel/expenses, and creating flyers, posters, name badges, handouts, etc
Support diversity initiatives by coordinating and assisting in Career Center diversity related programming and resources
Acts as a front desk receptionist by greeting students, staff, and faculty; answers incoming phone calls, schedules appointments for students; and schedules appointments and meetings for the office staff. Maintains online and print Career Center resources for students; orders, maintains, and restocks office supplies
Assists in all general office-related tasks such as filing, typing, faxing, picking up and distributing mail, etc. Performs other work related duties as assigned

Interim Senior Office Assistant Resume Examples & Samples

Performs clerical tasks with a high degree of attention to detail in a fast paced environment
Researches and obtains information for the routine reports, compiles and analyzes data, and prepares reports for action by appropriate manager
Maintains calendar of appointments, meetings, and travel itineraries
Attends department and center meeting and records minutes for action registers, and distributes meeting minutes
Coordinates meetings and meal functions/ arrangements for onsite and offsite meetings
Coordinates agendas for visitors to the center
Prepares presentations, correspondence, memorandums, reports, and special announcements, and distributes to internal and external sources as appropriate
Maintains a list of all performance evaluation review dates and notifies appropriate manager
Assists with planning team and center events and celebrations
Uses good judgment and discretion and maintains confidentiality
Handles inquiries within bounds of authority and directs to appropriate parties when answer in beyond authority given
Associate's degree or completion of secretarial training program
Familiarity with similar business group or industry performance measurements