Administrative Assistant / Receptionist Resume Samples

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M Borer
Marcella
Borer
33443 Laverne Squares
Philadelphia
PA
+1 (555) 458 8538
33443 Laverne Squares
Philadelphia
PA
Phone
p +1 (555) 458 8538
Experience Experience
Boston, MA
Administrative Assistant / Receptionist
Boston, MA
Towne, White and Strosin
Boston, MA
Administrative Assistant / Receptionist
  • Assist Project Managers with correspondence and report preparation
  • May assist with compiling and developing the annual budget
  • Assist Archivist/Exhibition Manager with special projects
  • Work with Manager on maintaining weekly Projection Access database and excel spreadsheet for the group
  • Assist with scheduling, calendar management, and event coordination
  • Assist Project Managers with project accounting
  • Provides photocopy, scanning and other document management services
San Francisco, CA
Administrative Assistant & Receptionist
San Francisco, CA
Corkery, Donnelly and Huels
San Francisco, CA
Administrative Assistant & Receptionist
  • Work with Edelman’s network of administrators across the company to organize cross-office events, videoconferences etc. in conjunction with IT
  • Work with Edelman’s network of administrators across the company to organize cross-office events, videoconferences etc
  • Manage incoming and outgoing packages, mail and deliveries
  • Should you be interested in applying for this role, please submit your resume and covering letter. Please note that only those being considered for an interview will be contacted. Thank you very much for your interest in working with Edelman Canada
  • File and record management
  • Work with HR to update staff telephone list and client contact number list
  • Co-ordinate and schedule executives’ meetings and events including: agenda development and distribution, reservation of meeting rooms and preparation of supporting documents
present
Detroit, MI
X Administrative Assistant / Receptionist
Detroit, MI
Hilll, Schowalter and Cummings
present
Detroit, MI
X Administrative Assistant / Receptionist
present
  • Provide support for organizational projects as assigned
  • Answer and route telephone calls quickly and efficiently
  • Ensure the reception area and Board Room remain neat, clean and organized at all times
  • Meet and greet visitors, offering refreshments, badges and parking passes as deemed necessary
  • Expense Reports and American Express Corporate Card reconciliation
  • Schedule meetings and book travel (flights, hotel, car, etc.)
  • Manages calendars, requiring interaction with both internal and external management and assistants to coordinate a variety of complex meetings
Education Education
Bachelor’s Degree in Proficiency
Bachelor’s Degree in Proficiency
Liberty University
Bachelor’s Degree in Proficiency
Skills Skills
  • Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
  • Ability to gain a strong command of new systems (P2P, Citi Travel & Expense)
  • Strong organizational skills  Identify details and alternatives
  • Strong written and verbal communication skills. Detail oriented with ability to work independently and prioritize workload
  • Ability to multi-task while maintaining careful attention to detail
  • Able to work cohesively in a team oriented environment and be able to foster good working relationships with others, both within and outside the organization
  • Well-organized, detail oriented and able to meet deadlines with minimal errors
  • Ability to multi-task while maintaining careful attention to detail, along with accuracy
  • Ability to identify critical issues quickly and accurately
  • Possesses good attention to detail
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15 Administrative Assistant / Receptionist resume templates

1

Administrative Assistant / Receptionist Resume Examples & Samples

  • Handle incoming calls, respond to inquiries, clarify company policies and procedures
  • Coordinate all aspects of executive level appointments, meetings, receptions and conference calls
  • Coordinate frequent travel arrangements - both international and domestic
  • Assist in ad-hoc reports special projects as needed
  • Prior experience in the Investment Banking industry preferred 3+ years
  • Expertise in multi-tasking, organizing, and prioritizing a must
  • Ability to work 8:30 a.m.-5:30 p.m. and be flexible for overtime as needed
2

Administrative Assistant / Receptionist Resume Examples & Samples

  • Skills in providing outstanding customer service
  • Ability to multi-task while maintaining careful attention to detail, along with accuracy
  • Ability to work effectively both individually and within a team environment
  • Ability to work with a sense of urgency to meet deadlines and address competing priorities
  • Proficient skills with Microsoft Office software including Word, Excel, PowerPoint and Outlook
  • Effective written, listening and verbal communication skills, along with a positive, professional and friendly attitude
  • Effective problem solving and organizational skills
  • Minimum of 6 months to 1 year administrative or clerical experience required
  • Equivalent education and experience will be considered
3

Administrative Assistant / Receptionist Resume Examples & Samples

  • Facilities Help Desk assistance - Answer internal calls relating to building issues. Liaise with the Building Management regarding shared building issues, liaise with maintenance contractor's regarding FTI issues, approve their work and maintain service records. Utilise EMaint CMMS to monitor, track and report on responses to Help Desk requests. Maintain binding room equipment and supplies, employee/contractor/visitor badge provision. Maintain all kitchen supplies, both staff and client. Manage office travel schedule. Maintain London General Services SharePoint site
  • General administrative duties including, but not limited to, miscellaneous administrative support, ordering of departmental supplies, maintaining central files, administering access cards, maintaining certificates of vendor insurance. Provide space & occupancy updates as required. Maintain off-site storage records, update phone extension list, inventory checks according to tracking list. Book and code all taxi and courier requests. Distribute post and couriers, frank all outgoing mail. Perform DSE assessments
  • Answer and connecting of all inbound and outbound telephone calls
  • Financial/budgetary responsibilities including but not limited to the processing of invoices, data entry and tracking of department expenses, end of year reporting for previous costs etc
  • Requires general high school education
  • Requires general office experience. Exposure to general contract administration and scheduling
  • Knowledge of business desktop applications (i.e. Microsoft Word, Excel, PowerPoint, Access, Windows, etc.) required
  • Knowledge of the proper use of English in spoken and written forms (grammar, spelling, vocabulary etc.) and of generally accepted office practices, procedures and equipment
  • Prior experience in related position or similar capacity preferred
  • Exposure to working in a facilities department
  • Switch Board experience
  • Access Database experience
4

Administrative Assistant / Receptionist Resume Examples & Samples

  • 3+ years of Administrative support, Reception and/or Office Services experience
  • Microsoft Office/Suite proficient (PowerPoint, Excel, Word, Outlook, Internet)
  • Prior experience in a small office setting
5

Administrative Assistant / Receptionist Resume Examples & Samples

  • Manage clerical, administrative, and business details, including calls, meetings, and travel
  • Manage a complex calendar effectively to maximize the teams’ time in accordance with department priorities
  • Manage travel arrangements; prepare itinerary and trip file, keeping other staff posted as necessary; coordinate materials and supplies; coordinate hotels, meetings and meals; complete and process expense reports
  • Create and maintain highly confidential files in a professional and discreet manner
  • Greet and properly direct all clients and guests; be responsive to client’s needs upon arrival
  • Answer a multi-line telephone and give appropriate information to callers or route calls to appropriate party while demonstrating professional telephone etiquette
  • Manage multiple conference room, and guest space calendars; conduct detail-oriented correspondence with meeting organizers and other administrative staff through an internal conference scheduling system
  • Register all guests and clients properly with the building security system
  • Order, prepare, and clean up catering as necessary for client meetings
  • Prepare purchase orders for a variety of office supplies from multiple vendors; keep accurate inventory of items needed
  • Undergraduate degree
  • At least 2 years of administrative experience
  • Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients
  • Understand and perform tasks in a timely manner; excellent time management skills
  • Detail-oriented and able to multi-task in a fast-paced environment
  • Proficiency in Microsoft Outlook, Word and Excel
  • Experience with Workday is a plus
  • Strong attention to detail; accurate
  • Experience coordinating cost-effective travel and meeting arrangements
6

Administrative Assistant / Receptionist Resume Examples & Samples

  • Greet and receive visitors
  • Coordinate and schedule meetings
  • Manage office email
  • Answer and direct phone calls
  • Prepare and oversee courier services and international and domestic shipments
  • Coordinate local car transportation
  • Assist Archivist/Exhibition Manager with special projects
  • Assist with organizing, archiving, and updating publication material
  • Work closely with Managing Director with projects
  • Assist with marketing through social media and direct mail
  • Maintain organization of databases
  • Order books, products and maintain subscription renewals
  • Daily filing, copying, faxing and typing
  • Bachelors in Arts
  • At least 1-2 years’ experience in a related support role
  • Excellent organization and communication skills
  • Ability to prioritize and work as part of a team
  • Positive and friendly demeanor
  • Background or interest in architecture and art
7

Administrative Assistant / Receptionist Resume Examples & Samples

  • Responsible for answering incoming department phone and greeting clients
  • Provides support assistance as needed
  • Provides assistance to clients/agencies as necessary
  • Facilitate special projects assigned by management
  • High School Diploma required. Minimum 1-3 years prior executive receptionist or related work experience required
8

Administrative Assistant / Receptionist Resume Examples & Samples

  • Ability to prioritize and effectively manage time in a fast-paced environment amid constant interruptions
  • Multitasking, flexibility, problem solving and a positive outlook are essential
  • Candidate must be a team player and easily able to move from project to project
  • Receive and direct all incoming calls. Handle inquires and provide callers with information
  • Welcome visitors by greeting and directing them appropriately. Notify company personnel of visitor arrival in a timely and professional manner
  • Distribute station prizes to winners and maintain winner forms
  • Be aware of station programming and promotions
  • Meter all outgoing mail, distribute incoming mail and deliveries
  • Photocopy and scan documents upon request
  • Generate contract confirmations, invoices and spot times for clients and staff upon request
  • Generate and prepare reports in Viero and Radio Fusion for management upon request
  • Assist Account Executives with processing advertising contracts and revisions upon request
  • Assistance with creation, editing and finalizing sales presentations; proofreading memos, letters and advertising copy
  • Perform a range of clerical and accounting support functions
  • Notary of Public or willing to complete requirements to become a notary
  • Organize/set up for internal company events, potlucks, open houses, etc
  • Assist Market President, Business Manager and General Sales Managers with projects and reports
  • Maintain documentation/elements for Public File and EEO in compliance with FCC
  • Cross train in order to serve as back-up for Sales Assistant and National Assistant duties
  • Accept and perform additional duties related to overall job responsibilities as assigned by supervisor
  • Minimum of 3-5 years previous administrative assistant/receptionist experience in a business office
  • Proficiency in MS programs including Excel, Word and PowerPoint. Ability to adapt to proprietary computer systems
9

Administrative Assistant / Receptionist Resume Examples & Samples

  • 3 years of administrative support, reception and/or office services experience
  • Excellent team-player mentality
  • Solid computer skills (proficient in PowerPoint, Excel, Word, Outlook, Internet)
10

Administrative Assistant / Receptionist Resume Examples & Samples

  • 2+ years of administrative support, reception and/or office services experience
  • Solid computer skills
  • Proficient in PowerPoint, Excel, Word, Outlook, and Internet functions
11

Administrative Assistant / Receptionist Resume Examples & Samples

  • 25% Client care
  • Proficient with Microsoft Excel, Word, PowerPoint, and Outlook. Financial planning industry experience desired
  • All offers of employment are contingent on positive professional references, a fingerprint investigation, and a standard credit check
12

Administrative Assistant / Receptionist Resume Examples & Samples

  • Background as sales support assistant –experience of working with sales team
  • At ease with figures, excel files and data management
  • Fluent in English verbal and written. Able to write/speak with executives in English
  • Experience of working in a multi-national, fast paced and high-technology company
  • Strong, professional communication skills (written and verbal)
  • Can do approach to help achieve customer satisfaction as part of a tea
  • Highly organized, with a structured approach to managing workloads, dealing with issues, prioritizing activities, etc
  • Discreet and confidential
  • Able to work under pressure and capable of working on own initiative
  • Able to interact effectively with a wide range of people, both internally and from customers, partners, suppliers etc
  • Excellent interpersonal and influencing skills
  • A flexible attitude to working hours. There will be a requirement for occasionally working early mornings and/or late evenings
  • PC literate including proficiency in Outlook, Word, Excel, PowerPoint, etc
13

Administrative Assistant / Receptionist Resume Examples & Samples

  • Degree from a recognized university
  • 1-3 years of related experience
  • Strong work ethic with a professional outlook
  • Proficiency with computer platforms and applications $
14

Administrative Assistant / Receptionist Resume Examples & Samples

  • Must have 3+ years’ experience assisting a VP, experience with Operations, Customer Service, IT and Financial support teams a plus
  • 3-5 years of experience in an Admin/Front Desk/Receptionist role preferred
  • BS/BA degree or equivalent experience
  • Computer literacy, specifically MS Word, Excel & Outlook email with a highly proficient level
  • Strong and effective organizational skills
  • Able to work remotely with little to no supervision
  • Professional with the ability to practice discretion
  • Able to adapt to a fast pace ever changing environment
  • Must be able to create effective working relationships with inside associates, outside consultants and business partners
15

Administrative Assistant / Receptionist Resume Examples & Samples

  • Prepares and modifies documents, files / retrieves materials, and handles requests for information
  • May attend sales department meetings and training sessions
  • 3+ years of related experience with increasing levels of responsibility preferred
16

Administrative Assistant / Receptionist Resume Examples & Samples

  • Able to work independently and produce high quality and accurate work
  • Superior organizational skills and ability to set priorities and focus
  • Demonstrated Microsoft Office Skills, particularly Word, Excel, Internet, and Outlook
17

Administrative Assistant / Receptionist Resume Examples & Samples

  • Proactively managing, scheduling, and prioritizing executives' work flow and task items. This will include maintaining calendars and coordinating travel logistics
  • Assist in the planning and execution of meetings, events, teleconferences, and webinars. In many instances, you will also attend meetings and transcribe meeting minutes for the team
  • Compose client correspondences, create memos, letters, charts, graphs, business plans, and presentations
  • Share in receptionist duties with the administrative team. Provide pleasant and welcoming first point of contact for incoming telephone calls and office visitors by answering calls in a timely manner, greeting visitors, and assisting them appropriately
  • Handle sensitive and confidential information on a regular basis with discretion
  • Work as part of the administrative support team and provide back up as necessary. This may include assisting with office functions such as filing, faxing, and scanning documents, or client database management as needed
  • Minimum of 3 (three) years administrative support experience supporting multiple individuals and/or office managment. Previous experience within a professional services firm is highly desired
  • A professional demeanor and the ability to handle matters confidentially
  • Ability to work in a fast-paced, time sensitive environment with frequent interruptions
18

Administrative Assistant / Receptionist Resume Examples & Samples

  • Prior experience working in a deadline driven environment
  • Prior experience with multi-line switchboard or phone system
  • Working knowledge of the technology tools required within assigned responsibilities
  • Microsoft Office skills
  • Ability to prepare presentations including charts, graphs and tables, speaker notes and handouts, etc
  • Basic accounting and proofreading knowledge
  • Ability to take direction, ask appropriate questions and complete tasks independently
  • Positive, friendly demeanor
  • Promptly and courteously answer all incoming calls and direct caller to the appropriate individual
  • Greet employees, clients and visitors with quality customer service and professionalism
  • Maintain cleanliness of all conference rooms and reception area
19

Administrative Assistant / Receptionist Resume Examples & Samples

  • Handle oneself professionally and address the needs of our employees, clients and vendors in a welcoming and professional manner
  • Demonstrate strong organizational and follow-up skills
  • Open and close the office each day on a timely basis and schedule conference rooms
  • Manage all incoming and outgoing mail, including special types of delivery
  • Maintain supplies for mail processing (including conducting an inventory monthly)
  • Maintain the supplies and cleanliness in kitchens and the general public space
  • Order, set up and clean up food service for events and snacks/drinks for employee kitchens
  • Own transportation required for periodic errands
  • Provide backup reception for other offices
  • Assist various departments (including human resources, tax and marketing) with administrative tasks
  • Special projects as assigned (including scanning, copying, collating, data entry and written correspondence)
  • 2-3 years of experience in a large corporate environment
  • Proficient knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and Internet Explorer
  • Must have basic mathematical skills
  • Must be detail oriented and organized
  • Excellent written and verbal communication skills including the ability to communicate effectively at every level of the organization
  • High School diploma required. Bachelor's degree is a plus
  • The individual must be able to sit for long periods of time and lift up to 35 pounds
20

Administrative Assistant, Receptionist Resume Examples & Samples

  • Proficient in MS Suite (MS Suite: Outlook email, intermediate Excel skills, advanced skills in MS Word, with basic knowledge in Access or equivalent database system)
  • Strong interpersonal communication skills, including oral and written
  • Demonstrated ability to work independently and take initiative
  • Ability to work well with and provide services for a diverse constituency in a fast-pace work environment
  • Experience with Banner and Advocate systems
21

Administrative Assistant / Receptionist Resume Examples & Samples

  • Greets guests and provides host/hostess services and ancillary duties, maintaining the area’s kitchenette
  • A high school diploma or the equivalent combination of education, training, and experience from which comparable skills can be acquired along with 2 years of administrative support experience is required
  • College graduate or the equivalent combination of education, training, and experience from which comparable skills can be acquired
22

Administrative Assistant / Receptionist Resume Examples & Samples

  • A minimum of one year in an assistant capacity as a receptionist supporting an energetic office and experience in any of the following fields are helpful: architectural, engineering, consulting, or construction services
  • Proficiency in MS Office Suite (i.e., Word, Excel, Outlook)
  • Exceptional organizational skills are essential
  • Someone who can thrive in a fast-paced, dynamic environment with shifting priorities and can integrate well into close-knit team environment
  • Candidate must be friendly, engaging, organized and service oriented
  • Must be willing to roll up their sleeves & assist others with daily tasks
  • Must be a self starter able to work with little or no supervision & deal professionally with people
23

Administrative Assistant / Receptionist Resume Examples & Samples

  • 90% Administrative assistance
  • Copy and track all client and practice materials including business correspondence
  • Schedule client appointments and prepare agendas/ forms for appointments
  • Perform other allowable duties as assigned by the financial advisor(s)
  • Document client contacts/calls
24

X Administrative Assistant / Receptionist Resume Examples & Samples

  • Meet and greet visitors, offering refreshments, badges and parking passes as deemed necessary
  • Answer and route telephone calls quickly and efficiently
  • Ensure the reception area and Board Room remain neat, clean and organized at all times
  • Provide support for organizational projects as assigned
  • Expense Reports and American Express Corporate Card reconciliation
  • Schedule meetings and book travel (flights, hotel, car, etc.)
  • 1 year previous receptionist experience handling high volume calls
  • 2 year previous Administrative Assistant experience
  • Must be punctual and physically present to be successful in role
  • Must have excellent verbal communication skills, including pleasant telephone manner
  • Must have the ability to work independently
  • Must have strong attention to detail, the ability to prioritize work and multi-task
  • Must have good computer skills, including proficiency in MS Office applications
25

Administrative Assistant / Receptionist Resume Examples & Samples

  • With time, think beyond administrative tasks to a deeper and more proactive ownership of Senior Manager/Principals' client and BCG responsibilities
  • Be increasingly proactive
  • Demonstrate a high level of ownership for tasks
  • Become more confident when dealing with more senior client and BCG administrative staff
  • Be seen as a key contributor to the case team process
26

Administrative Assistant / Receptionist Resume Examples & Samples

  • Answering incoming calls and directing them to the appropriate person
  • Greeting and accommodating visitors
  • Booking conference rooms and managing conference room calendars
  • Scheduling guest offices for Oaktree personnel traveling from other offices and clearing visitors through building security
  • Assisting the VP with corporate event planning, Our Communities Matter programs, employee communications, and special initiatives
  • Managing reception relief monthly schedules
  • Maintaining and updating the reception guidelines binder
  • Purchasing items, processing invoices and updating budgets
  • Updating floor maps in Photoshop
  • Updating and replacing internal phone lists in common areas
  • Maintain appearance of all reception areas and adjacent conference rooms
  • Assisting in maintaining kitchens with great attention to detail and cleanliness as needed
  • Assisting with set-up and clean-up of company-wide catered meals on Mondays and Fridays as needed
  • Assisting with facility repairs and maintenance as needed
  • Providing backfill for mail sorting and distribution as needed
  • Interacting with building management and all facilities vendors (janitorial, security; lighting, and others)
  • Assuming other clerical, administrative or project-based responsibilities with appropriate levels of guidance
  • 5+ years of experience as a Receptionist or in an office Administrative role, preferably within a professional firm or the hospitality industry
  • Background in event planning to include, but not limited to, establishing and maintaining vendor relationships, knowledge of food and restaurant industry related to pricing
  • Ability to create event announcements on Microsoft office applications
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and
  • Strong working knowledge of office applications, including Microsoft Word and Outlook; Adobe Photoshop and Publisher strongly preferred
27

Administrative Assistant / Receptionist Resume Examples & Samples

  • Greets clients, answers telephone at the main desk and effectively communicates messages
  • Types financial statements, correspondence and related work for the department
  • Maintains client records and ensures that they are kept up-to-date
  • Learns the clients/key personnel contacts and establishes appropriate working relationship, rapport, and confidence with the client
  • Provides photocopy, scanning and other document management services
  • Maintains current P&N forms and checklists
  • Ensures that meeting rooms are neat and ready for use by clients and visitors
  • Makes travel arrangements for Directors
  • Assists Directors with monthly billing and prepares bills on a timely basis
  • Enters Directors’ time on a daily basis
  • Coordinates work activities with other Administrative Assistants and staff consistent with priorities to ensure that the team/firm approach to assignments is maintained
  • Provides courteous and prompt service to all internal and external customers. Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to ensure that customer confidentiality is assured
  • Identifies opportunities and recommends methods to improve service, work processes and financial performance, e.g. expense management. Assists in the implementation of quality improvement initiatives
  • Assists co-workers in the completion of tasks and assignments to ensure continuity of service. Orients new co-workers and actively supports teamwork throughout the firm
  • Performs other services as required
  • 1-3 years of experience in a Receptionist/Administrative Assistant capacity
  • Ability to effectively communicate with a diverse group of individuals
  • Ability to deal effectively with interpersonal relationships
  • Must possess a high degree of professionalism including the ability to maintain high levels of confidentiality
  • Must be computer literate with the capability of performing at an intermediate or advanced level with respect to the Microsoft Office Suite of products or similar software applications
  • Must be highly organized and capable of performing multi-tasking in a fast-paced environment
  • Must be available for weekend and overtime work at certain times during the year
  • Moderate levels of lifting, kneeling, bending, sitting and walking are required. Lifting requirements will not typically exceed 25 pounds. Hand/eye coordination skills are essential due to the fact that a significant amount of data input is required
28

Administrative Assistant / Receptionist Resume Examples & Samples

  • Provide general administrative support including
  • O Creating presentations using templates
  • O Producing proposals using templates
  • O Generating and assembling reports
  • O Creating and working on spreadsheets using basic calculations
  • O Receiving and responding to routine correspondence
  • O Scanning
  • O Coordinating travel, meeting preparation and calendars
  • O Tracking and coordinating Continuing Professional education
  • O File entries and retrievals
  • O Manage and oversee delivery of packages
  • Process TMC Consulting Accepted Proposals
29

Administrative Assistant / Receptionist Resume Examples & Samples

  • Answering the phone and reception duties
  • Clerical tasks, such as computer and database work
  • Ensuring a consistently professional office experience
  • Managing miscellaneous projects as assigned
30

Administrative Assistant / Receptionist Resume Examples & Samples

  • Possesses basic knowledge in the following office technologies – Microsoft Outlook, Word, Excel and PowerPoint as well as other software systems(s) appropriate for the needs of the department
  • Demonstrates good oral communication skills by articulating basic information, ideas or instructions over the telephone or in person
  • Possesses company knowledge of immediate work area, work routines, practices and procedures
  • Demonstrates proficiency in operating office equipment (e.g., fax, copier, shredder, etc.)
31

Administrative Assistant / Receptionist Resume Examples & Samples

  • Proficiency in a Microsoft Windows environment must have excellent Excel, Word and PowerPoint skills
  • Experience typing correspondence, proofreading, scheduling appointments and calendaring, setting up for meetings, travel arrangements and assisting with expense reports if necessary for assigned partners and directors
  • Receptionist duties; Greet employees, clients and visitors with quality customer service and professionalism
  • Tax support required during deadlines
  • Strong organizational skills; multi-tasking, attention to detail, excellent written and verbal communication skills
  • Salesforce Database management
  • Take-charge person who is able to work well independently
  • Assist with proposals as directed by partner
  • Assist with financial statement processing
  • Assist audit staff with general administrative duties
  • Assist with confirmations
  • Ability to meet tight deadlines and effectively handle stressful situations
  • In absence of partner, when appropriate, assist client's telephone requests
32

Administrative Assistant / Receptionist Resume Examples & Samples

  • 5+ years of experience in an Administrative Assistant and/or Receptionist role
  • Highly organized *LI-HD#HR
  • Working knowledge of Lotus Notes
33

Administrative Assistant / Receptionist Resume Examples & Samples

  • Confidence in handling phone calls
  • Ability to handle matters with extreme, .tact and confidentiality
  • Organization capabilities
  • Prioritization of multiple tasks
  • Excellent English language skills (written and verbal)
34

Administrative Assistant / Receptionist Resume Examples & Samples

  • Assists with front desk activities, including answering telephones, scheduling appointments and distributing mail
  • Provides general clerical/administrative support to the office
  • Types correspondence, reports and other documents as needed
  • Copies and prepares reports and other documents for distribution to clients and associates
  • Scans and files documents as needed
35

Administrative Assistant / Receptionist Resume Examples & Samples

  • 2+ years of relevant Administrative experience
  • Microsoft Office/Suite proficient (Outlook, Word, Excel and PowerPoint)
  • Previous experience within the Financial Services industry
36

Administrative Assistant / Receptionist Resume Examples & Samples

  • Provides administrative and general office support to the site operations to ensure smooth and effective office operation and maximum efficiency
  • Help other employees with tasks impacting customers (i.e., Timesheets, FCO reporting, daily turnover reporting)
  • Establish and maintain filing system, ensuring documentation/information is current and can be readily retrieved
  • Handle incoming calls, emails and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up, and providing any coordination necessary to ensure response occurs in timely, efficient manner
  • Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, meeting minutes, and following up with staff members regarding status of action items, etc
  • Respond timely to requests from Management and Field Operations
  • Keep site bulletin boards updated and neatly organized with company newsletters, safety items, daily scorecards, federal posters, workers’ compensation information, etc
  • Attend meetings as needed to collect documents, communicate information and respond to inquiries
  • Maintain safe work environment by following and supporting safe practices
  • Maintains punctual, regular and consistent attendance
  • Prepares and submits expense reports, requisitions, and accounts payables as requested in accordance with company policy, including for traveling technicians and new hires
  • Assists/provides back-up support to other office support employees as required
  • High School Diploma or equivalent combination of related education and experience
  • Associates Degree in business including computer and accounting course work preferred
  • Prefer five (5) years administrative experience required, preferably in an engineering environment
  • Expert ability to project professional image and provide excellent customer service
  • Expert ability to establish and maintain credibility and interpersonal relationships with diverse group of individuals (i.e. business leaders, colleagues and staff at all levels)
37

Administrative Assistant / Receptionist Resume Examples & Samples

  • Work closely with project teams to support QA/QC review and production of technical deliverables, business proposals, and other marketing materials
  • Perform editorial review and formatting of technical documents (word processing, spreadsheets, and slideshows) in accordance with ERM Company and client-specific style guidelines
  • Create and/or edit documents in MS 2010 (Word, Excel, Access, PowerPoint) and Adobe Acrobat
  • Complete work assignments in accordance with ERM's management system, format and quality standards, and on schedule
  • Provide support with projects, proposals, presentations, scanning, copying, pdf files, etc
  • Work with Manager on maintaining weekly Projection Access database and excel spreadsheet for the group
  • Assist Partners and Project Managers as needed
  • Organize complex travel coordination logistics for employees, as needed
  • Other requests as needed
38

Administrative Assistant / Receptionist Resume Examples & Samples

  • High School diploma or equivalent and minimum of 2 years’ experience in a professional office environment
  • Due to government requirements this position requires U.S. Citizenship with the ability to obtain and maintain a government security clearance
  • Intermediate to advanced knowledge of MS Office Suite
  • Attention to detail and accuracy, well organized, adaptable
  • Basic accounting skills highly desirable
39

Administrative Assistant / Receptionist Resume Examples & Samples

  • Reports directly to the Vice President of Customer Service, and will assist all other management and staff as necessary
  • Provide administrative, clerical, and technical support to the Customer Service Department
  • Assist with printing, filing, supply ordering and inventory maintenance, distribution of mail, composing of memos, researching and helping to create presentations, formatting and editing documents (Word, PowerPoint, Adobe), and all other duties as requested
  • Complete mailing projects, including setting up mail merges
  • Assist with scheduling, calendar management, and event coordination
  • Coordinate travel and compile expense reports
  • Provide Business Analyst assistance, to include utilizing Excel to create pivot tables and graphs
  • Maintain and revise policies and procedures
  • Requires outstanding communications skills
  • Requires analytical skills and the ability to prepare, read and interpret data
  • Knowledge of administrative support and office management skills
  • Requires a well-organized individual with an excellent capacity for effective time management
  • Demonstrated ability to operate personal computer and proficiency with Excel, Word, PowerPoint, SharePoint and Adobe Professional
  • Must be able to multi-task
  • Attend meetings, take minutes and assist with reporting data
  • Assist in collection and input of various database information for Valence Health
  • Enter new data and update information as it occurs
  • Ability to learn computer software system and use software to perform job
  • Ability to maintain an organized and efficient office
  • Ability to maintain pleasant demeanor when dealing with difficult calls
  • Ability to multi-task to complete calls and serve members
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Proficient in using MS Suite to aid and help with miscellaneous typing, photocopying in the preparation proposals, reports, etc
  • Proven experience developing responses to detailed requests for proposals (RFPs)
  • Detailed-orientated and organized, with exceptional prioritization skills
  • Must have the ability to work independently and also in collaboration with various teams
  • Must feel comfortable working assertively in a deadline-driven environment
  • This position would appeal to those who thrive in a fast pace, multidisciplinary environment where teamwork is fundamental to meeting our clients' needs
  • Post-secondary education in Business Administration or relevant work experience is an asset
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Manage multiple phone lines and direct calls as required
  • Greet, announce and direct guests
  • Direct complaints to appropriate departments or individuals and maintains confidentiality
  • Maintain office supply inventory for corporate office, logging invoices when received
  • Maintain accurate list of telephone numbers of emergency contact and reference numbers for key personnel
  • Maintain supplies for postage meter, copy machine, fax machines, FedEx and UPS
  • Respond to facility requests for business card, name badges, etc
  • Process/distribute company recognition cards for corporate and regional staff
  • Update and maintain corporate and facility directories
  • Monitor all deliveries and notify receiving departments as appropriate
  • Performs special projects as required
  • Assists with administrative positions as needed
  • Experience answering/directing mulitple phone lines
  • Previous administrative experience in a corporate setting preferred
  • Must be detail oriented, be organized and prioritize appropriately
  • Must be proficient in Word, Excel, PowerPoint, and Publisher
  • Must maintain a professional appearance
  • High school diploma or equivalent require; college preferred
42

Administrative Assistant / Receptionist Resume Examples & Samples

  • Administrative support for (currently) fourteen person office including copying, scanning, answering phone overflow lines
  • Greet visitors upon their arrival, issue passes and contact the person they are visiting
  • Direct all deliveries and maintenance personnel to appropriate area
  • Telephone etiquette - communication with both internal and external contacts including significant prospect and client relationships
  • Answer incoming phone calls and direct to the proper associate and screen all questionable calls for information
  • Computer and audio-visual literacy – ability to set up video conference calls, teleconference calls, etc
  • Work with office manager, as necessary, to prepare bills for approval and payment
  • Filing, including both paper and electronic or imaged documents
  • Delivering incoming mail and preparing outgoing mail for Post Office and overnight delivery in timely and efficient manner
  • Work with office manager to order supplies/coffee service
  • Maintain breakroom and supply area
  • Comprehensive organization of meetings, luncheons, breakfasts, interviews as needed, including setting up, ordering, and supervision of appropriate catering services, and cleaning up
  • Effective calendar management for the office and conference rooms
  • Assist with travel arrangements for some members of the office
  • Assist with preparation of expense reports for some members of the office
  • Assist with event planning and client mailings
  • Prepare and proofread correspondence (especially, transmittal letters)
  • Assist with preparation of materials for meetings as needed
  • Establish effective working relationships with colleagues and external contacts
  • Use internal systems to gather various information for a variety of purposes
  • Occasional early, late, or weekend hours
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Proficiency with Microsoft Office products (Word, PowerPoint, Excel, Outlook)
  • Strong communication skills, including oral, written and presentation
  • Experience with handling confidential and non-routine information, and respond with good judgment to non-routine requests or situations
  • Experience interacting with a broad range of people at various levels of the organization Demonstrated experience handling multiple tasks concurrently 
  • Attention to detail and ability to work with minimal supervision
  • Able to anticipate needs and be proactive in resolving difficulties
  • Excellent customer service skills – demonstrate a professional, positive, and collaborative attitude
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Administrative Assistant & Receptionist Resume Examples & Samples

  • Manage office visitors (internal and external) and answer calls to the general reception phone line
  • Handle set up for meetings
  • Manage system greetings and general office voicemail box
  • Fulfill catering requests
  • Work with Edelman’s network of administrators across the company to organize cross-office events, videoconferences etc. in conjunction with IT
  • Organize internal and client events, including researching and booking venues, sending invitations, managing RSVPs and handling event logistics
  • Maintain and update client contact number list
  • Order couriers and taxis as requested, keeping records up to date
  • Keep the reception area, conference rooms and kitchen neat, clean and organized
  • Manage incoming and outgoing packages, mail and deliveries
  • Monitor and maintain adequate stock of office supplies
  • Maintain kitchen supplies including snacks, drinks and plates/utensils
  • Prepare and process expense reports of leadership team
  • File and record management
  • Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheets and/or presentation software
  • Co-ordinate and schedule executives’ meetings and events including: agenda development and distribution, reservation of meeting rooms and preparation of supporting documents
  • Maintain a list of third party vendors
  • Support in preparing presentations for internal/external speaking opportunities
  • Support office wide travel arrangements for staff
  • Prepare and co-ordinate the preparation and submission of summary briefs, emails, reports and meeting minutes as requested presentations
  • Administrative Assistant duties to the General Manager as required
  • College or University degree in a relevant discipline
  • Minimum one year of experience as a Receptionist, Office Administrator or Administrative Assistant
  • Experience working in an entrepreneurial professional services, consulting or communications agency environment is preferred
  • Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, Outlook and PowerPoint
  • Superior organizational skills with meticulous attention to detail
  • Solid multi-tasking skills; able to manage and balance large volumes of work
  • Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise
  • Event planning skills and experience preferred
45

Administrative Assistant / Receptionist Resume Examples & Samples

  • Performs a variety of administrative functions
  • Schedules appointments, gives information to callers, and takes dictation
  • Composes memos, transcribes notes, and researches and creates presentations
  • Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports
  • May assist with compiling and developing the annual budget
  • Performs a variety of tasks
46

Administrative Assistant / Receptionist Resume Examples & Samples

  • Previous receptionist or customer service experience, including use of multi-line switchboard, is preferred
  • Working knowledge of Microsoft Word and Microsoft Excel (or equivalent programs)
  • Ability to type approximately 50 w.p.m. accurately
  • Ability to interact with all levels of the organization and the public in a professional manner
  • Familiarity with various office equipment - copier, facsimile machine, laminator, postage machine, etc
  • High School diploma, GED or equivalent work experience
47

Administrative Assistant / Receptionist Resume Examples & Samples

  • Open and close office building daily
  • Receptionist for a small office
  • Coordinate meetings & logistics meetings, events and travel arrangements
  • Screen incoming telephone calls and mail including packages, arranging pick up with various couriers
  • Miscellaneous filing, copying and other administrative support as needed by the office
  • Assist Project Managers with project accounting
  • Assist Project Managers with correspondence and report preparation
  • Ordering office supplies & kitchen supplies
  • Schedule appointments and follow up calls
  • Working with vendors, such as, coffee, building administration, and caterers
  • Keep conference rooms and copy areas stocked and clean
  • Weekly communication with your supervisor
  • Assist office administration as needed
  • Proficiency in MS Office Suite (i.e., Word, Excel, Outlook) required
  • AA or higher education degree preferred
  • Accounting or bookkeeping experience preferred
  • Associate degree preferred
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Greet visitors warmly and make sure they are comfortable
  • Responsible for monitoring the cleanliness and the organization
  • Make travel arrangements as necessary
  • Maintain Executive’s timesheet
  • Initiate Maintenance requests with the property manager
  • Maintain office supplies/groceries
  • Maintain office equipment in good working order including phones, WIFI, etc
  • Perform data compilation and analysis using Excel
  • Review documents for formatting and consistency using Word
49

Administrative Assistant / Receptionist Resume Examples & Samples

  • Support with the day to day administrative functions
  • Support warehouse activities
  • Work closely with the Branch Manager
  • Other requests at manager's discretion
  • Experience in a Pump Shop or Industrial Distribution business preferred but not required
50

Administrative Assistant / Receptionist Resume Examples & Samples

  • Good telephone manner with excellent verbal and written communication skills
  • Experience of working within a medium to large organisation
  • Switchboard experience (advantageous)
  • Knowledge of Royal Mail and Franking Machine process
  • Knowledge of Microsoft Office suite (Word, Excel, Powerpoint, Outlook)
  • Ability to problem solve and direct enquiries, where appropriate
  • Possesses good attention to detail
  • To adhere to the company processes and procedures especially in terms of Security
51

Administrative Assistant & Receptionist Resume Examples & Samples

  • Greet guests and vendors and direct to appointed office; maintain presentable front office area
  • Miscellaneous clerical duties such as scanning, filing, photocopying, mailing, etc
  • Assist with arranging meetings and events and set-up including meals or refreshments, audio visual needs, etc
  • Maintain conference rooms and break rooms
  • Maintain and monitor inventory of office supplies, order as needed
  • Assist with event planning and travel accommodations to include hotels
  • Distribute and check mail, prepare expense reports and process invoices for approval
  • Maintain and replenish break room areas
  • Assist with coordinating logistics for new hires to include parking passes and access fobs
  • Submit facilities maintenance requests
  • Participate in all required compliance training, including Bank Secrecy Act/anti-money laundering training, as well as internal and external training programs, online training, meetings, and seminars/conferences, etc. Other duties as assigned
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Answering incoming phone calls to the office
  • Assistance in producing plans, project manuals and reports (copying, printing and/or scanning documents)
  • Typing letters and memos
  • Directing divisional invoices
  • Effectively partnering with other Administrative staff and senior leaders
  • Supporting a staff of 50 employees
  • Ordering supplies; Maintenance/upkeep of production and supply rooms
  • Mail distribution; FedEx distribution (outgoing and incoming)
  • Running occasional errands
  • Ordering meals for meetings
  • Scheduling meetings/setting up appropriate A/V equipment
  • Organizing special events for group
  • Filing and archiving
  • Assembling project documents and books
53

Administrative Assistant / Receptionist Resume Examples & Samples

  • Manning the front desk, answering the phone
  • Greeting visitors and clients; assisting them with their needs while in the office
  • Maintaining an organized front desk, client waiting area, and storage/production room area
  • Insuring that staple supplies are stocked, putting in special supply order requests
  • Conference room management including; making reservations upon request, printing and posting daily schedules; monitoring the stock of meeting supplies (i.e. coffee and related items, water, phone and video conferencing equipment); cleaning and organizing as needed
  • Cleaning and maintaining the organization in the kitchens
  • Ordering catering/lunch for internal and external meetings as requested
  • Overseeing the rental car program including keeping detailed records of rentals for tracking purposes
  • Coordinating the use and maintenance of the fleet vehicles
  • Coordinating travel for practice as requested
  • Completing monthly expense reports
  • Coordinating FOB access and parking for new hires and shifts
  • Managing Fed Ex/UPS/USPS including: ordering postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail
  • Schedule and arrange courier services
  • Other duties as requested
  • Hours 8:00am - 5:00pm M-F*
54

Administrative Assistant & Receptionist Resume Examples & Samples

  • Keep the reception area and conference rooms neat, clean and organized
  • Handle set up for presentations, including computer/laptop and projector
  • Work with Edelman’s network of administrators across the company to organize cross-office events, videoconferences etc
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheets and/or presentation software
  • Work with HR to update staff telephone list and client contact number list
  • Ensure that office supply room and kitchen are kept neat and orderly and properly stocked
  • Maintain kitchen supplies including food, beverage, plates/utensils and cleaning supplies
  • Prepare and process expense reports, benefit claims and timesheets; troubleshoot technology as needed
  • Support in the development of presentations for internal/external speaking opportunities
  • Post-secondary training in a relevant discipline
  • Minimum 1 year experience as a Receptionist, Office Administrator or Administrative Assistant
  • Should you be interested in applying for this role, please submit your resume and covering letter. Please note that only those being considered for an interview will be contacted. Thank you very much for your interest in working with Edelman Canada
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Provide reception / administrative support to company
  • Manages the reception area maintains professional image answering the telephone and greeting visitors
  • Proactively seeks to take on Tasks that frees business associates time for other activities
  • Word / Excel/ PowerPoint - Slide presentation creation, spreadsheet, letters, etc
  • In charge of mailroom: Receive, sort, distribute, and deliver outgoing, incoming, and interoffice mail. Process outgoing mail; weigh, meter, and affix correct postage for various out-going mail. Accept all postal deliveries including special delivery, insured mail, registered mail, and all mail requiring special handling including flats, parcels, books, and films. Maintain various records including those related to postage meter, bulk permit, postage due, business reply, first class pre-sort, and bulk accounts Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Assists in the ordering, receiving and stocking of office supplies
  • Coordinate maintenance of office equipment, including copier, fax machine, etc
  • Manage conference room reservations and order food for meetings, equipment set-up and breakdown as needed
  • Travel Coordination - Airline reservations, hotel, car, visas & expense reports
  • Essential functions require presence in the workplace on a regular basis and an ability to work extra hours if needed. If applicable, ability to work overtime may be needed to ensure required staffing capacity to meet daily production objectives
  • Work collaboratively with team members with different backgrounds and perspectives
  • Assists other employees in accomplishments of Huntsman company goals. Follows instructions and performs other duties as may be assigned by supervisor
  • Participates in Environmental, Health & Safety initiatives as set forth by the company. Participates in and completes company-required training programs
  • High school diploma and 5 plus years relevant experience
  • Must have a proficiency with Microsoft Excel, PowerPoint and Word
  • Excellent Planning / Organizational Skills
  • Excellent Interpersonal Skills
  • Proven history of value improvement / delivery results Ability to multitask and prioritize workload to achieve objectives in a timely manner
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Manages calendars, requiring interaction with both internal and external management and assistants to coordinate a variety of complex meetings
  • Processes incoming and outgoing communications (phone, email, ground and express delivery, etc.) on behalf of management
  • Prepares correspondence, presentations and spreadsheets; edits for punctuation and grammar
  • Handles on-going projects and tasks, such as invoice and expense processing, as per department requirements
  • Coordinates administrative activities for management team, working with various other departments as needed
  • Coordinates travel for management, including air transportation, rental cars, hotel accommodations
  • 1 - 2 years of related administrative or general office experience required
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Support Plant Manager and Staff memebers
  • Elaborate weekly and monthly reports
  • Elaborate presentations as needed
  • Receive and transmit phone messages
  • Keep visitor’s record
  • Help in distribution of faxes and mail
  • Support in translations and letters
  • Provide general office support to Departments
  • Schedule meetings at the conference room
  • Order and control of Office Supplies
  • Set up appointments
  • Control of paper and toner and office supplies
  • Prepare envelopes for special deliveries via UPS
  • General secretarial and office activities
  • Verify immigration documents to foreigners and keep a copy in file
  • Mandatory compliance to general and safety procedures applying to this position
  • Assist Plant Manager in various weekly and monthly report consolidations
  • Fluen in English and Spanish
  • Bachelor Degree completed is desirable
  • Minimun 1 year of previous experience at a service area, administrative assistant or receptionist
  • Proactive and multitask
58

Administrative Assistant / Receptionist Resume Examples & Samples

  • Answer incoming calls and handle matters at the front desk
  • Create and dispatch service requests using BuildingLink
  • Maintain delivery/move and community calendars
  • Collect payments for community room reservations
  • Process delivery/move forms
  • Assist shareholders with billing and payment inquiries
  • Distribute incoming mail
  • Create work orders, schedule exterminator and intercom services
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Answer incoming calls, forwarding to appropriate person for action
  • Assist in selection and placement process (e.g., prepare application packets, hire packets, schedule interviews and pre/post employment training, enter data in the Human Resources Information System [HRIS])
  • Filing and maintenance of personnel documents
  • Makes copies of printed materials as needed
  • Assist in maintaining office machines
  • Other administrative office duties as directed
  • While not required, prior administrative experience in a diverse environment is a plus!
  • Ability to assess and evaluate situations effectively
  • Security Officer / Guard $1,000 Bonus (Waterford, MI)
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Provide administrative support to Telehealth department, as well as provide Receptionist coverage for Suite. (25%)
  • Type, transcribe and develop correspondence, record and prepare meeting minutes, and prepare presentations and other projects as assigned. (25%)
  • Prepare a variety of documents to include purchase orders for equipment/supplies, check requests, office supply orders, letters of transmittal, and shipping air bills. Create and maintain various spreadsheet reports for tracking agreements, ventures, contracts, administrative files, Key performance metrics, and preparing mail merges. (25%)
  • Coordinate calendars by scheduling appointments and teleconferences. Maintain electronic record of contacts. Reserve room and audio/video equipment for meetings. Make travel arrangements. Prepare and process travel reimbursement expense forms. Track receipt of monies. (20%)
  • Perform general office functions such as the receipt and routing of incoming calls, mailing functions, required copying and management of paper and electronic administrative records. (5%)
  • Minimum of five years’ administrative assistant experience required
  • Experience drafting correspondence and transcribing from dictation preferred
  • Bilingual (English & Spanish) preferred
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, MS Project and Outlook)
  • Well-organized, detail oriented and able to meet deadlines with minimal errors
  • Excellent proofreading skills
  • Able to work cohesively in a team oriented environment and be able to foster good working relationships with others, both within and outside the organization
  • Able to plan, organize, and manage multiple tasks concurrently
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
  • Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
  • Provide support for staff as needed
  • Order supplies and file as needed
  • Assist administrative staff as needed
  • Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Answer and route all incoming calls
  • Match shipping documentation with invoices
  • Process and send mail
  • Sorting, attaching, filing
  • Enter purchase orders into system
  • Email/Fax information and acknowledgments
  • Printing / Copying
  • Run Reports
  • Maintain customer database with current information
  • Match invoices to purchase orders
  • Process credit card payments
  • Actively recover payments from customers that are past due
  • New customer set up
  • Upload incoming checks to the bank and post payments
  • Apply all wire transfers
  • Assist with audits in accounting and providing necessary documentation as required
  • Previous administrative / receptionist experience a must
  • Proficient with computers
  • Comfortable making payment recovery calls
  • Great attention to detail
  • Ability to multi-task with great accuracy
  • Drug screen (urine) required before start
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Provide direct administrative support to the Division
  • Responsible for overall front office activities and routing functions including greeting guests, clients and vendors and switchboard management
  • Responsible for incoming/outgoing mail including scanning to document management system and package shipments
  • Assist in the coordination of various departmental/office functions and meetings
  • Assists in developing presentations, proposals and other documents as needed
  • Responsible for general filing and correspondence
  • Demonstrated proficiency with Microsoft Office Suite
  • Strong oral and written communication and relationship building skills essential
  • Exceptional time management and organization skills
  • Must be a self-starter and demonstrate resourcefulness
  • Ability to work independently and in a team environment essential
  • Demonstrated ability to interact with high level clientele and members of organization in a positive and professional manner
64

Administrative Assistant / Receptionist Resume Examples & Samples

  • Answers and directs calls in courteous and timely manner
  • Responsible for troubleshooting and minor changes to phone system and updating the office phone list
  • Greets customers and contacts the appropriate persons the customers wish to meet
  • Responsible for maintaining visitor log and notifies appropriate party of visitor arrival
  • Sorts and distributes the daily mail
  • Manages incoming and outgoing faxes (only if the fax machine is located near the switchboard)
  • Types letters and memos, helps with assembly of proposals, and prepares Powerpoint presentations and Excel spreadsheets for various departments as needed
  • Coordinates mail and outgoing packages
  • Orders office supplies and literature
  • Orders catering and coordinates office events upon request
  • Makes copies, labels, mail merges, tent cards, etc. as requested
  • Generates certificates of insurance
  • General CRM maintenance and updates
  • Pay general office bills and work with vendors
  • Ad hoc special projects as needed
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Communication: Clear and concise, verbal and written
  • Customer orientation: Establishes and maintains long term customer relationships, building trust and respect by consistently meeting and exceeding expectations
  • Interpersonal skills: Able to work effectively with all levels of employees and external parties
  • PC skills: Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Initiative and Accountability: Must be detail-oriented, very organized and able to work independently. Must be able to prioritize and set expectations with supervisor(s) regarding project delivery dates. Must possess excellent troubleshooting and time management skills, and be able to identify issues and proactively pursue practical solutions
  • Policies and Procedures: Demonstrates knowledge and understanding of organizational policies, procedures and systems
66

Administrative Assistant & Receptionist Resume Examples & Samples

  • Ability to work in group setting and independently; ability to adjust to changing priorities
  • Excellent attention and orientation toward meticulous work
  • Strong interpersonal and communication skills, both verbal and written
  • Ability to project and maintain a professional and positive attitude
  • 2+ years experience in an office support position
  • Experience working with Word, Excel, and Power Point required
67

Administrative Assistant / Receptionist Resume Examples & Samples

  • Assist Administrator with financial accounting / reporting
  • Previous experience in Skilled Nursing Facility strongly preferred
  • Previous administrative experience in a healthcare setting required
68

Administrative Assistant / Receptionist Resume Examples & Samples

  • · Receptionist tasks such as mail distribution, answering phones, greeting visitors, training/meeting room setup, preparing outgoing packages for shipment, etc
  • Performing general office duties associated with office equipment and supplies
  • Data entry and document compilation/upload into an internal database; subsequent filing in a client web-based file storage area
  • Handling correspondence as directed including, but not limited to: formatting/word processing of outgoing GHD documents, proofreading, copying, scanning, emailing, document editing, report preparation and distribution
  • Maintaining high awareness of all project deadlines and schedules, to ensure early or on time completion
  • Maintaining all electronic and paper filing systems as per our Quality System Standards Work cohesively as a team within the office; assisting team members as needed and demonstrating a willingness to take on any task
  • Display a pleasant, positive attitude towards clients and staff
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Administrative Assistant / Receptionist Resume Examples & Samples

  • Run the reception desk @ Vodafone’s NYC office
  • Ensure smooth working of day to day facilities
  • Supply purchasing and replenishment & main contact for office, kitchen and equipment suppliers
  • Mail room coverage
  • Buildings contact
  • ID badge registration
  • Maintain neatly presentation of office daily (e.g. discard of loose paper, put away supplies left on cabinets etc. ) especially in preparation for visitors/guests/executives
  • Work closely with Head of HR and property lead on office related initiatives
  • Partner with other Vodafone administrative assistants to ensure front desk cover and other ad-hoc requests
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Administrative Assistant Receptionist Resume Examples & Samples

  • Strong organizational skills, dependability, ability to multi-task and work independently are required
  • Excellent customer service skills are essential. With the ability to handle public contact with courtesy, clarity, and diplomacy
  • Must have patience, tact, and a pleasant disposition
  • Handle sensitive and confidential situations and information with absolute discretion
  • Previous experience effectively using Microsoft Office Suite to include Word, Excel, PowerPoint, and Outlook
  • Excellent oral and written communication skills along with exceptional interpersonal and customer service skills
  • Ability to handle sensitive and confidential situations and information with absolute discretion
  • Capacity to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines
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Administrative Assistant / Receptionist Resume Examples & Samples

  • High School diploma or General Educational Development (GED) AND
  • 3 years of experience in an administrative role OR
  • Great organizational and time management skills
  • Experience using search engines (Internet) for research projects
  • Previous experience in a school setting
72

Administrative Assistant / Receptionist Resume Examples & Samples

  • High school diploma/equivalent or higher required
  • Excellent oral/written communication and interpersonal skills
  • Proficient Data Entry Skills & Experience/Training using Microsoft Office programs including Word, Excel & Outlook
  • Minimum 1+ year Administrative office experience
  • Basic technology skills and/or background a plus
73

Administrative Assistant / Receptionist Resume Examples & Samples

  • Greet and direct all visitors to their destination; answer, screen and route all incoming calls, direct incoming calls to the appropriate department or employee
  • Receive and document all incoming mail; stamp and send outgoing mail. Assist with outward mailings, FedEx and confidential checks daily. Schedule and maintain calendar of appointments, conference calls, meetings and travel itineraries, and other various clerical duties for the COO. Coordinate arrangements, gather information, and negotiate complex scheduling issues independently while actively communicating with leadership to inform
  • Coordinate departmental/functional activities such as meetings and other events to include coordinating schedules, organizing activities with other departments, research and finding appropriate locations (on or offsite), reserving meal arrangements, gathering materials, recommending and tracking budgets and expenditures, communicating information/ schedules to attendees
  • Proactively perform office management responsibilities such as manage inventory and ordering of supplies, including invoices and tracking of payments, coordinating candidate/new hire processes, such as ordering business cards and IT/ equipment, and manage invoices and tracking of payments
  • Drive the hourly recruiting and hiring process, and set expectations effectively with Hiring Managers
  • Coordinate interview schedules and drive a positive candidate experience to ensure engagement throughout the recruitment process
  • Initiate and manage Anniversary, Birthday and other employee recognition award programs
74

Administrative Assistant / Receptionist Resume Examples & Samples

  • Ability to answer a multi-line telephone system, transferring calls and being the first point of contact for clients when they arrive to the office
  • Intermediate to advanced Microsoft Office skills and experience (Word, Excel, PowerPoint and Outlook)
  • Ability to prepare presentations including charts, graphics and tables, speaker notes & handouts, etc
  • Strong Microsoft Outlook skills including calendar management functions
  • 3+ years of administrative assistant experience, preferably within a professional services firm
  • Flexibility to work overtime during busy season (January - April)
  • Professional, positive, client service driven, and team-oriented skills
  • Ability to management multiple tasks
  • Strong attention to detail and the ability to accurately proofread documentation
  • Self-motivated and possess a sense of urgency
  • Strong work ethic and a proven record of dependability
  • Able to work in a rapidly changing, high-activity environment
75

Administrative Assistant / Receptionist Resume Examples & Samples

  • Provides administrative support to departmental personnel including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports and managing consequences
  • Coordinate, confirm and track employee’s travel or lodging arrangements
  • Schedule, verify and participate as necessary in meetings and appointments including making travel arrangements and accommodations for attendees, preparing conference rooms and arranging meals
  • Copying, typing, sending/receiving and distribution emails, sort, distribute and respond to mail, send certified mail, screen calls, greet visitors, answer phones, set up and maintain file system, inter-office mail, overnight mail, frequently check out box and process work, etc
  • May compile reports, proposals and presentation materials
  • Answer and screen calls for urgency, set priorities, take accurate messages and channel them to the proper contact individual
  • Plan, coordinate and participate as directed in meetings and other off-site meetings
  • Adherence to and compliance with information systems security is everyone’s responsibility. It is the responsibility of every computer user to know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered. Report information systems security problems
  • Track and maintain PTO records and requests for the company officer
  • Analyze and route internal and external calls to the proper resource
  • Receive, sort, facilitate dissemination of incoming mail and information to department personnel
  • Maintain, scan and index various agreement files and documents retrieval system
  • Typically, one (1) to two (2) years experience as an assistant supporting a company Manager
  • Typically, one (1) to two (2) years experience with phone, tracking, interpersonal and proactive and self automate new projects
  • Typically, one (1) to two (2) years experience with basic accounting/bookkeeping
76

Administrative Assistant / Receptionist Resume Examples & Samples

  • High School Diploma or GED equivalent required, some college preferred
  • Ability to operate standard office equipment i.e. computer (software programs & email), telephone systems, calculators, copiers, facsimile machines and typewriter
  • Proficient computer skills with MS Office, Microsoft Word and Excel. Must demonstrate the ability to learn and comprehend new software that used on a daily basis
  • Excellent customer service skills; written and oral communication skills and ability to demonstrate control, flexibility and maintain quality and high productivity when dealing with internal and external customers and changing work demand
  • Ability to multi-task and operate in a high-volume, fast-paced environment
77

Administrative Assistant / Receptionist Resume Examples & Samples

  • 1+ year of experience in an Administrative and/or Receptionist role
  • Working knowledge of Google Docs
  • Computer / tech savvy
  • Experience working with or interacting with High Net Worth individuals
78

Administrative Assistant / Receptionist Resume Examples & Samples

  • Skilled in providing outstanding customer service
  • Planning and organizational skills
  • Interpersonal and communication skills
  • Ability to multi-task while maintaining careful attention to detail
  • Effective written, listening and verbal communication skills
  • Minimum of 1 year administrative or clerical experience required
  • Experience working within Financial Services industry preferred
79

Administrative Assistant / Receptionist Resume Examples & Samples

  • Receive and sort daily mail/deliveries/courier and ensure front desk, conference rooms and break areas are tidy
  • Greet and direct visitors, maintain security by following procedures and controlling access
  • Provide administrative support for all departments such as faxing, printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches
  • Mail distribution and mail-outs
  • Maintain calendars for Admin Services, conference rooms
80

Administrative Assistant / Receptionist Resume Examples & Samples

  • Answer switchboard with appropriate greeting in timely manner; manage multiple lines; transfer calls, and retrieve messages daily from answering machine
  • Greet guests courteously and professionally as they arrive and promptly notify proper employee of their arrival
  • Receive and sign for packages (UPS), mail (US Postal Service) and other correspondence. Deliver or notify proper employee in at timely manner
  • Post office hours and other notices for guests (holiday hours, office closings etc.)
  • Maintain updated list of telephone extensions
  • Maintain log of employees’ time in/out and their destination
  • Maintain appearance of front area (lightly clean, organize as needed)
  • Perform various administrative functions, which may include word processing, filing, copying, scanning, inventory, ordering materials and other supplies and correspondence as needed
  • Assist in the coordination of various departmental, or office, functions and meetings
  • Interact with high level clientele and members of the organization in a positive professional manner
  • Provide assistance to other employees and performs various administrative and other duties as needed
81

Administrative Assistant / Receptionist Resume Examples & Samples

  • Assist in selection and placement process (e.g., prepare
  • Application packets, hire packets, schedule interviews and pre/post employment, training, enter data in the Human Resources Information System [HRIS])
  • Filing and maintenance of non-overhead personnel documents
  • Must have a High School Diploma or equivalent experience. Post-Secondary education is considered an asset
  • Meet and maintain any applicable licensing or certification requirements
  • Good verbal and written communications skills
  • Efficiency in oral and written communication
  • Promotes health & safety in the workplace
  • Superiour customer service orientation
  • Strong organizational skills  Identify details and alternatives
  • Ability to multitask in a fast paced environment
  • Develop effective customer relations