Receptionist / Administrator Resume Samples

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PO
P Okuneva
Pattie
Okuneva
69070 Faustino Ville
Philadelphia
PA
+1 (555) 891 5847
69070 Faustino Ville
Philadelphia
PA
Phone
p +1 (555) 891 5847
Experience Experience
09/2014 present
San Francisco, CA
Establishment Receptionist / Administrator
San Francisco, CA
Establishment Receptionist / Administrator
09/2014 present
San Francisco, CA
Establishment Receptionist / Administrator
09/2014 present
  • Manage meeting room booking system
  • Car park management
  • Excellent awareness of and input to local emergency procedures such as bomb threat, fire evacuation, first aid etc
  • Maintain switchboard staff list
  • Answer all incoming calls in a timely professional manner
  • Distribute and track visitor access cards
  • Meet and greet all visitors to the Leeds office
05/2010 04/2014
Houston, TX
Receptionist & Administrator
Houston, TX
Receptionist & Administrator
05/2010 04/2014
Houston, TX
Receptionist & Administrator
05/2010 04/2014
  • Providing coverage and help as necessary for the Facilities Operations team inclusive of some manual handling tasks
  • Assist with domestic & international travel arrangements (air ticket, accommodation, airport & hotel pick-ups and etc.) for Thai associates & expatriates
  • To assist the Operations Coordinator with training arrangements
  • Pleasant personality, service-minded, good relationship and team working
  • Carrying out visual work space checks
  • Working knowledge of Microsoft Outlook/ Word/ Excel
  • To ensure the smooth transition of calls and emails to the relevant people/department and dealing with general enquiries
07/2005 03/2010
Detroit, MI
Receptionist / Administrator
Detroit, MI
Receptionist / Administrator
07/2005 03/2010
Detroit, MI
Receptionist / Administrator
07/2005 03/2010
  • Actively work with health, safety and environment (HSE) and strive to improve my colleagues' and my work
  • Submit expense report into Concur for Admin expenses and Sr Management expenses and creates report of expenses for travel
  • Participate in the improvement process of preventing incorrect behaviour (BBS) and ensure a good workplace
  • Creates and develops visual presentations using PowerPoint
  • Develop Constructive working relationship with all colleagues and sister companies
  • Responsible for providing full secretarial and administrative support to the management team including managing their calendars
  • Provide administrative support to the Sales and Service Team and other departments only when approved by your manager
Education Education
University of Florida
Skills Skills
  • Good verbal and written communication skills, including ability to interact with customers in a professional and psoitive manner
  • Good working knowledge of MS Office package, i.e. Word, Excel, Access, etc., including use of Outlook mail and calendars
  • Good attention to detail
  • Good organization skills – able to multi task
  • Good working knowledge of word, excel, outlook
  • Excellent attention to detail
  • Excellent attention to detail and accurate key board skill
  • Ability to build rapport quickly
  • Reliable
  • A confident and professional telephone manner
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7 Receptionist / Administrator resume templates

1

Cage Receptionist / Administrator Resume Examples & Samples

  • Print daily reports and distribute them accordingly
  • Verify and approve Bankwires, JEFE events and Messagenets
  • Preference will be given to those who have knowledge of security cage operations, policies and procedures regarding client accounts and internal control policies
  • Responsible for participating in and adding to a positive working environment that relies on team work and a positive attitude
  • Intermediate to advanced knowledge of Microsoft applications
  • Excellent customer service/interpersonal skills
  • Previous reception experience and previous experience in the financial/brokerage industry is preferred but not necessary
2

Receptionist Administrator Resume Examples & Samples

  • Provide exemplary service in accordance with the firm's standards
  • Build relationship and knowledge of the clients
  • Ability to work under pressure, manage competing priorities and meet tight deadline
  • Able to use Photoshop, Email marketing software eg Vision 6 or Mail Chimp
  • To become proficient communication arm of the financial planning software, COIN
  • Collaborative work style and good team player
  • Professional personal presentation – maintaining appearance and behaviours that are consistent with the company image that the business wishes it's employees to project to market
  • Willingness to attend functions outside of office hours
3

Establishment Receptionist / Administrator Resume Examples & Samples

  • Proven customer service skills and experience
  • Excellent co-ordination and organisational skills
  • Good knowledge of Microsoft Office applications
  • Self-motivated with a positive approach to tasks
  • Proactive approach to self-development, which will include formal and experienced related training
4

Receptionist & Administrator Resume Examples & Samples

  • Responsible for the receptionist duties official working days between 8:30 - 18:30 to response to all enquiries from physical walk-in, phone calls, e-mail, faxes, etc
  • Assist with domestic & international travel arrangements (air ticket, accommodation, airport & hotel pick-ups and etc.) for Thai associates & expatriates
  • Prepare relevant/required documents (POs, PRs, Invoices, etc.) for payment and distribute/submit to management for approval and signatures
  • Perform assignments as required by line manager
  • 0-2 years experience in General Administration or Receptionist
  • Pleasant personality, service-minded, good relationship and team working
  • Good command of both spoken and written English
5

Establishment Receptionist / Administrator Resume Examples & Samples

  • Experience of working in an office/administrative environment as well as specific reception experience
  • He or she will be able to demonstrate exceptional interpersonal skills through dealing with clients, visitors and staff politely and efficiently, and will possess an excellent telephone and switchboard manner
  • He or she will be a competent self-starter with the ability to work both independently and as part of a team
6

Receptionist / Administrator Resume Examples & Samples

  • The company's service coordinator for duties and services as well as guidance on various issues to internal / external customers
  • Ensure that the switchboard is updated and functional. Connect internal / external calls & support daily telephony issues
  • Ensure that the in / outbound mail goes to the right recipient & booking by courier
  • Be responsible for the lending of corporate courtesy vehicles and own transport of cash and other purchases
  • Operating purchasing responsibility for the whole site within NPR (None Product Related) in SRM (Supplier Relationship Management). (Order, indirect purchases in SRM reporting of PO in the SRM, matching PO invoice, create limit orders, special request / fixed vendor. Announce the products to the client)
  • Responsible for sending outgoing invoices and checking outgoing credit notes. Archiving the same
  • Validation of FRDI tag to employees of Aditro time terminal
  • Purchase, processing and storage of office supplies and printed materials (envelopes, invoice paper, business cards)
  • Actively work with health, safety and environment (HSE) and strive to improve my colleagues' and my work
  • Participate in the improvement process of preventing incorrect behaviour (BBS) and ensure a good workplace
  • High school,
  • Driving license,
7

Receptionist / Administrator Resume Examples & Samples

  • Maintain an efficient, smooth and courteous running of Reception
  • Welcome all visitors and ensure that everyone entering the building has a valid security pass, either permanent or temporary
  • Ensure all visitors watch and understand the visitor induction presentation and are aware of basic building evacuation details and house rules
  • Provide a polite and courteous telephonist service, answering and directing incoming calls
  • Undertake additional/ancillary admin tasks as directed by the Support Services Manager including, but not limited to
  • Good verbal and written communication skills, including ability to interact with customers in a professional and psoitive manner
  • Good working knowledge of MS Office package, i.e. Word, Excel, Access, etc., including use of Outlook mail and calendars
  • Accuracy of work presentation with minimal supervision
  • Ability to work on own initiative and as part of a team
8

Receptionist Administrator Resume Examples & Samples

  • Line Manager
  • Own team
  • Other operational team members
  • Customers
  • Suppliers
  • PA’s
  • Regularly review and update the Reception Manual to reflect changing work practices/changes
  • Data entry within spreadsheets
  • Create and maintain databases
  • Process invoices for payment
  • Administrative Support to Line Manager
9

Receptionist / Administrator Resume Examples & Samples

  • Greet/Welcome visitors to the office
  • Control access to building
  • Maintain visitors log
  • Maintain the lobby, break room in a neat and orderly appearance
  • Promptly and courteously answer the telephone
  • Direct customers to appropriate classroom or training device
  • Provide clients with driving directions to/from the Dothan Training Center
  • Operate telephone console to forward calls or receive and distribute incoming messages
  • Process customer paperwork and maintain customer files
  • Assist in processing new hires including scheduling CAE orientation training, I-9 Form processing, pictures for CAE badge, welcome packets, schedule in-processing, prepare new hire folders, etc
  • Assist with notifying clients of schedule changes
  • Assist with both incoming and outgoing mail distribution
  • Provide assistance with customer travel arrangements
  • Answer questions from customers, and prospective customers, referring customers to contact points from which they can obtain further information
  • Miscellaneous errands as directed
  • Operate Copy Machine
  • Provide prompt, friendly, and efficient hospitality services. Requires knowledge of Dothan area and local entertainment opportunities (restaurants, sporting activities, attractions and shopping facilities)
  • Support special projects as assigned by supervisor
  • (3) years of full-time related work experience
  • Prior Customer Service experience
  • People person, outgoing, friendly and courteous
  • Excellent customer service skills and proactive initiative in handling customer service issues
  • Proficient in Microsoft Office, type 40WPM
  • Must be quick, accurate and dependable
  • Attention to detail is imperative
  • Ability to effectively present information in one-on-one and small group situations to customer, clients and other employees of the organization
  • Exhibit basic business math skills (add, subtract, divide, multiply, percentages, fractions, review invoices, travel expenses, etc.)
  • Must be an enthusiastic, energetic and self-motivated with strong work ethic
  • Bilingual a plus (English/Spanish)
  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
  • Ability to lift and/or move up to 10 pounds
  • The ability to operate a personal computer is essential
  • The ability to communicate via a telephone is essential
  • Moderate to high levels of stress, associated with technical, schedule, and customer issues
10

Receptionist / Administrator Resume Examples & Samples

  • Receive all visitors in a courteous and helpful manner; maintain a pleasant and tidy reception area
  • Ensure all JM visitors and contractors are logged in and out of the building in accordance with Fire Safety regulations; issue visitor security passes and lanyards; arranging booking of taxis
  • Booking of meeting room and liaising with Catering, Facilities and IT
  • Maintain a Help Desk facility for all aspects of site admin/facilities
  • Provide a high standard switchboard/receptionist service; screen general enquiries courteously
  • Maintain and update telephone directory as necessary; and liaise with other JM network sites
  • To book travel, including hotel and car bookings for staff based at the City Office
  • To order stationery and print work i.e. letterheads, business cards, and to be the one point of contact for staff based at the City Office and other Head Office locations
  • To order and receive goods electronically through the ARIBA system
  • To provide admin support to the Facilities Department, JM employees and visitors to the City Office
  • To assist the Facilities Department in the smooth running of the City Office
  • To deal with contractors and suppliers in person and over the phone
11

Receptionist / Administrator Resume Examples & Samples

  • Answering the switchboard, screening and redirecting calls and taking messages where necessary
  • Greeting visitors to site, ensuring sign in procedures are followed and passes are issued and returned
  • Setting up of meeting rooms for internal/external meetings including presentation materials, refreshments etc
  • Co-ordination of domestic and international freight
  • Monitor stationary supplies, issuing requests for stationary and re-ordering popular stock on monthly basis
  • Travel support for HIAMS colleagues travelling from Europe or Japan including hotel and taxi booking
  • Open and distribute post on a daily basis
  • Ensuring meeting rooms, common spaces and kitchen facilities are kept in tidy manner, raising any issues with the HR Manager
  • Supporting the business with administration where required
  • Previous experience in an administration position with reception / front of house experience preferred
  • Courteous telephone manner with the ability to ask probing questions to direct the caller to the right department / colleague or screen where appropriate
  • Competent in using Microsoft Office packages particularly MS Word and MS Excel with intermediate Excel skills considered an advantage
  • Ability to manage and prioritise own workload
12

Cage Receptionist / Administrator Resume Examples & Samples

  • Preparation of cheques, RSP/RIF withdrawals as requested
  • Prepare bank deposits, deliver to bank and pick up of transit mail
  • Maintain accurate branch report files
13

Receptionist / Administrator Resume Examples & Samples

  • Answer the telephone and greeting clients in a professional and helpful manner, as quickly as possible
  • Responsible for taking messages for any member of the Department or Company and ensuring these are passed on to the relevant person as quickly as possible
  • Booking Hotel, Rail and Flights when required
  • Updating and checking various excel spreadsheets (Microsoft Office/Excel Knowledge required)
  • Sorting out incoming and outgoing post
  • Managing room bookings
  • Assisting the Office Manager
  • Ad hoc Photocopying , binding and filing
  • Any other adhoc duties required by the Department and Company
  • All finance and administration requirements assigned to be produced in an efficient, timely and professional manner
14

Receptionist / Administrator Resume Examples & Samples

  • Welcomes on site visitors, determines nature of business and announces visitors to appropriate staff member
  • Monitors visitor access and issues swipe cards when required
  • Orders, receives and maintains office stationery stocks
  • Receives, sorts and routes mail to appropriate staff. Receiving and issuing courier items
  • Provide administrative support to Departments as required
  • Housekeeping of reception, meeting rooms, post room and goods-in areas
  • Liaise wit hProject Administrators to arrange reception cover for absences/leave
  • Raise Requsitions and goods receipting
  • Any other ad hoc administrative related task as directed by line manager
15

Receptionist / Administrator Resume Examples & Samples

  • English GCSE level or equivalent
  • Mathematics GCSE level or equivalent
  • Vocational equivalents in administration or business
16

Receptionist & Administrator Resume Examples & Samples

  • To be main point of contact for permanent, visiting staff and contractors
  • To ensure the smooth transition of calls and emails to the relevant people/department and dealing with general enquiries
  • To greet visitors in a friendly and professional manner and inform the relevant people of their arrival as quickly as possible
  • To organise, distribute and process post and arrange/coordinate all local and national courier bookings
  • To maintain and order stationery and general office supplies
  • To ensure offices are presentable, managed, facilities are stocked and Health and Safety is adhered to
  • To ensure group information is maintained, updated and circulated when necessary
  • Coordinate meeting room bookings and facilities (including tea and coffee and lunches when appropriate)
  • Arrangement of accommodation and travel for staff
  • To assist the Operations Coordinator with training arrangements
  • To ensure operational and property files are maintained
  • To support the venues with supplier requests and information
  • To undertake general administrative duties as required by the operations coordinator
  • Polite, enthusiastic and pro-active
  • Can-do attitude with good attention to detail
  • Well presented and punctual
  • Candidate not looking for immediate job progression
  • A team player as well as being able to work independently
17

Receptionist / Administrator Resume Examples & Samples

  • Provide admin support to the associates on Finland and Sweden, including but not limited to; coordinating and booking meeting rooms and travel
  • Be the go-to person for Finland and Sweden office queries
  • Health and Safety and Risk assessment for the offices
  • Ad hoc projects
18

Receptionist / Administrator Resume Examples & Samples

  • Good standard of Secondary Education achieved
  • Ability to build rapport quickly
  • Good organization skills – able to multi task
  • “Can Do” attititude
  • Discreet and Tactful
  • Courteous but firm when dealing with difficult customers
  • A good memory for faces
  • Flexibility is critical and must be willing to cover reception on a full time basis, to cover Holiday and Sickness
  • Self-motivated and able to use initiative
  • Competent using Microsoft Word
  • Experience of Excel/Powerpoint/Visio desirable
19

Receptionist / Administrator Resume Examples & Samples

  • To manage and deliver a high quality reception area, creating a welcoming and professional ambience
  • To meet and greet internal and external visitors, in line with Company standards, providing Personal Protective Equipment
  • To provide administrative support to ECT management, Head Receptionist and Senior Administrator as required including booking travel arrangements, assisting with meetings and ordering stock
  • You will possess demonstrable excellent customer care skills
  • You will have strong communication skills with the ability to communicate effectively with stakeholders of all levels
  • You will have experience in an administrative role and show good planning and organisational skills with a high attention to detail
  • You will be proficient in the standard Microsoft suite of products
  • 26th March 2017
20

Receptionist / Administrator Resume Examples & Samples

  • Administer the general day to day running of the switchboard and reception and assist with the administration of key visits to the office
  • Ensure that all visitors and staff are greeted appropriately and in accordance with Corporate Policy
  • Maintain meeting rooms diaries utilising the on-line or other appropriate booking facility
  • Book refreshments for meetings and maintain the kitchen provisions
  • Maintain the booking of pool cars
  • Process incoming/outgoing mail, faxes and deliveries in accordance with document management processes
  • Assist administration staff with travel arrangements and accommodation bookings as required
  • Carry out paper/electronic filing is carried out in accordance with relevant corporate procedure
  • Assist administration team and monitor and check office supplies (including photocopier and plotter paper) and equipment (including PPE). Reorder when further stocks are likely to be required
  • Distribute mail and stationery around the office
  • Ordering of door passes, ID cards, business cards and motorway passes
  • Hold a register of staff annual leave cards
  • Hold and maintain general office records
  • Maintain and update notice boards
  • Act as IT Co-ordinator for the office
  • Distribute general information and notifications to the office
  • Actively promote Health and Safety in the workplace, setting a good example to other employees and ensuring awareness of and compliance with general Health and Safety responsibilities as set out in the Health and Safety Management System
  • Undertake general office administration duties
  • Perform other duties as may from time to time be reasonably required
  • Good experience in the use of Microsoft applications including Word, Excel and Outlook
  • Good experience in the role of Receptionist
  • Experience of working as a part of a team
  • Experience in using database and similar bespoke IT systems
21

Receptionist / Administrator Resume Examples & Samples

  • Regular attendance and punctuality
  • Greet visitors and provide visitor badges and follow proper sign in/out procedures. Supply with office or conference room as needed
  • Answers telephones and directs the caller to the appropriate associate
  • Receives, sorts and forwards incoming mail
  • Assists with photocopying, faxing, filing and collating
  • Responsible for providing full secretarial and administrative support to the management team including managing their calendars
  • Uses an array of business software applications (e.g., Word, PowerPoint and Excel) including design software
  • Takes direction from the management team and is able to manage multiple priorities
  • Schedules and organizes complex activities for employees and/or visitors such as meetings, travel, conferences, hotels, airport transportation, lunches, dinners, meeting invites and collecting RSVPs
  • Sets up online meetings and teleconferences
  • Creates and develops visual presentations using PowerPoint
  • Types and designs general correspondence, memos, charts, graphs, business plans, etc. Proofreads for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity
  • Acts as a liaison with other departments and outside agencies including high-level staff. Handles confidential and non-routine information and explains policies when necessary
  • Secure appropriate Visas and passports for travel for executives
  • Maintain inventory for office supplies, coffee and kitchen supplies placing necessary orders to replenish, stock and keep clean and organized
  • Maintain office machines such as fax, copier, scanner, and call for service when needed. Ensure paper and toners are available for general use
  • Responsible for postage meter/scale and postmarking outgoing mail
  • Prepare name plates for new employees
  • Care for plants
  • Submit expense report into Concur for Admin expenses and Sr Management expenses and creates report of expenses for travel
  • Create and maintain monthly financial binder
  • Keep organizational charts up to date for the company
  • Update and maintain TV presentation in reception area and kitchen
  • Conducts all activities in a safe and efficient manner
  • Strong computer, scientific, and organizational skills
  • Requires relevant professional experience (2- 4 years)
22

Receptionist / Administrator Resume Examples & Samples

  • Visitor Management – meet & greet (Bi Lingual), maintain visitor logs including logs for sub-contractors visiting site
  • Operating the telephone switch board ( Bi Lingual) and maintain the site directories
  • Dealing with Client staff queries
  • Managing the Interserve helpdesk system, raising requests, printing off request and issuing to team members, closing down completed requests and maintaining help desk logs
  • Managing conference and meeting room bookings
  • In conjunction with the Building Supervisor maintaining the key registers and key lockers
  • Managing the Police Vetting Applications for IIS staff their Contractors submitted to North Wales Police
  • Managing the issuing of electronic door access fobs to visitors and IIS staff and contractors
  • Raising internal invoices for services to client staff
  • Raising purchase orders for goods and services using MS Dynamic system (training given) and maintaining a cost log for tracking purposes
  • Managing outgoing post using franking machine, managing incoming post and courier deliveries and maintaining logs
  • Ordering of housekeeping supplies
  • Assisting FM staff in conducting weekly alarm testing
  • Providing administrative support to other IIS site departments
  • To participate in any training required to undertake the duties of the post
  • To comply with the Company’s Health and Safety strategy, policy and procedure and to ensure a safe and healthy environment for employees, visitors, client employee, and contractors
  • Demonstrate a clear and effective alignment with the operational objectives and the commercial interests of Interserve Support Services
  • To undertake any other duties, consistent with the responsibilities of the post as directed by the management to ensure service provision
23

Receptionist / Administrator Resume Examples & Samples

  • Provide a professional and welcoming first impression to all visitors to the building, by ensuring that they are greeted, signed in and their host is notified in a prompt manner
  • Being responsible for the office switchboard, directing calls to various departments within the business in a timely manner
  • Being responsible for the office security pass system, programming door access cards for employees
  • Accepting and handling deliveries. Additionally notifying recipients of deliveries
  • Being responsible for the efficient and accurate management of meeting rooms, including restocking meeting room supplies when necessary
  • Arranging lunches and providing tea and coffee refreshments when required
  • Arranging couriers and outgoing post
  • Handling a wide range of queries from employees and visitors in person, by email and by phone
  • Using the Facilities Request System to log actions against employee requests
  • Ordering taxis when necessary
  • To assist the wider team as and when necessary with ad hoc duties, for example ordering stationary and kitchen stock
  • Ensure good housekeeping of reception areas and meeting rooms
  • Willingness to undertake Fire Marshall and First Aid training (would be provided by Company)
24

Receptionist / Administrator Resume Examples & Samples

  • Accurate and timely performance of the main job tasks
  • Good communication skills between the individual job holder and the various personnel they will be in contact with during the course of completing their tasks is expected
  • Compliance with all HSEQ policies, procedures and processes
  • Greet all visitors on entering the premises – ensure completion of onsite registration slip and awareness of the safety induction card. Contact relevant member of staff to make them aware that the visitor has arrived
  • Answer incoming calls in a professional manner, obtaining precise details of callers name and company prior to transferring calls to correct extension number
  • Be well versed in the basic knowledge of the company and staff present in order to accurately answer general enquiries over the phone
  • Receive, sort and distribute incoming mail
  • Take bookings and maintain electronic meeting room diary
  • Book company travel (Flights, Car hire, Hotels etc.)
  • Apply for visas as required
  • Review and regularly update the Emergency Response Manual
  • Ensure reception area and meeting rooms are kept tidy and presentable
  • Weekly input of all labour hours from timesheets into ERP10 and into relevant spreadsheets eg. recording of hours for HSE purposes etc
  • Control stock of stationery and replenish as required
  • Assist with the completion of expenses claim forms
  • Assist all departments with their administration tasks
  • Any other adhoc administration duties as required
  • General school education including English and Maths
  • HNC/D Business Administration
  • Experience with standard MS Office applications ie Word, Excel, Powerpoint
  • Ability to work in a team environment and communicate with people at all levels
  • Self-motivated and committed to continual improvement
  • Methodical and thorough approach to work
25

Receptionist / Administrator Resume Examples & Samples

  • To provide administrative support to the HR & Finance Managers as required including booking travel arrangements, assisting with meetings and ordering stock
  • Excellent customer care skills along with strong communication skills with the ability to communicate effectively with stakeholders of all levels
  • Gained some experience in an administrative role and show good planning and organisational skills with a high attention to detail
  • A proactive and flexible approach along with the willingness and ability to learn and develop within this role
26

Receptionist & Administrator Resume Examples & Samples

  • Position would be stationed at SHI's Front Reception Desk·
  • Position requires punctual, dependable individual who is able to work both independently and also as part of a team
  • Answer phones in a professional manner and accurately route all calls coming in through the main switchboard to the appropriate SHI Representative
  • Maintaining all tasked related to SHI's Front Desk Reception position; including yet not limited to: Greet and assist all visitors to SHI in a professional and friendly manner, alerting their appropriate SHI Representative (utilizing systems in place and communication tools)
  • Sorting and distributing all incoming mail, faxes and personal parcels
  • Monitoring and processing all outgoing mail
  • Sorting and mailing all customer invoices; processing them through folding machine and then through the franking machine - checking for accuracy through the process and rerouting any late notices accordingly
  • Organizing, shipping, and tracking weekly overnight envelopes for SHI's on site reps
  • Learning and utilizing company systems as a part of the workday; systems are used to route calls, mail, and general contact with SHI employees as well as various related tasks
  • Providing coverage and help as necessary for the Facilities Operations team inclusive of some manual handling tasks
  • Ownership of stationery supplies/replenishment
  • Processing all queries and renewals and procurement of parking permits
  • Processing all none w2 courier shipments
  • Carrying out visual work space checks
  • Previous experience in a reception or administration role·
  • Previous experience in a warehouse environment
  • Previous experience with CRM or AX would be beneficial
  • A second language French/German
27

Receptionist / Administrator Resume Examples & Samples

  • Knowledge of running a corporate reception and willingness to assist in FM related activities
  • Good written English and communication skills
  • Good administrative and clerical skills and numeracy
  • Knowledge or willingness to learn Purchase Order raising methods /software. (B2B etc.) and reconciliation
  • Good knowledge and ease of use of phone systems
  • Proficient in computer skills including use of: Email, room-booking software, diary organisation software, (Outlook) Instant messaging. Excel Word and other software that the company may introduce. Also use of Intranet for reference and booking purposes
28

Receptionist / Administrator Resume Examples & Samples

  • Open and close Reception daily
  • Run busy switchboard
  • Ensure visitors are greeted politely and given visitor badges
  • Provide administrative support to the Sales and Service Team and other departments only when approved by your manager
  • Collate and circulate Essentra UK Managers weekly movements
  • Take responsibility for booking meeting rooms and taxis
  • Booking and ordering all lunches and ordering stationary for other staff from supplier
  • Make announcements via the Tannoy system when required e.g. Weekly fire testing and emergency evacuation announcements
  • Open all incoming post and send outgoing post in the afternoon
  • Sorting invoices when brought down from finance daily
  • Maintain smart appearance of reception area
  • Processing Long Term Declarations for customers
  • Update and issue internal phone and fax directories as required
  • Distribute faxes and post to Customer Services and other departments efficiently
  • Develop Constructive working relationship with all colleagues and sister companies
  • Gain a wide knowledge of the Essentra Group structure in order to direct calls effectively
  • Participate in other team tasks as and when required
  • Previous experience in in a similar Receptionist/Customer Service based role
  • Ability to prioritise workload
  • Have an enthusiastic manner with a can-do approach
  • Experience of working in a busy office environment
  • Experience of using MS Office
  • Self-motivated, shows initiative and has the ability to multi-task
  • Excellent attention to detail and accurate key board skill
  • Candidates must be able to demonstrate a pre-existing right to travel within the EU. Documentary evidence will be requested at interview
29

Receptionist / Administrator Resume Examples & Samples

  • Arranging global company travel
  • Arranging business cards
  • Answering the switchboard
  • Distributing incoming faxes and deliveries
  • Welcoming visitors courteously
  • Maintaining office diary for meetings using outlook
  • Arranging catering for meetings
  • Keeping the reception are tidy
  • Ordering couriers
  • Data imputing for Administration, Marketing, Freelance databases and Personnel
  • General Administration
  • Ad Hoc as required
  • Sorting post
  • Good working knowledge of word, excel, outlook
  • Bright, friendly and outgoing person
  • Well presented with a smart appearance
  • At least one years’ experience of working in reception or administration
  • Calm person under pressure
  • Tenacity and attention to detail
  • Organisational ability
  • Computer literacy
30

Receptionist / Administrator Resume Examples & Samples

  • Utilise IT to the full and ensure work is progressed effectively
  • Prioritise workload
  • Maintain confidentiality of private and confidential information
  • Open incoming post, action and distribute
  • Process outgoing post, apply postage ready for collection / drop off
  • Maintain post area in an organised and tidy manner
  • To provide an efficient, courteous and professional approach to all telephone callers
  • To record and convey accurately and at the appropriate time incoming or outgoing messages
  • To take accurate facts and contact details for the recipient of the message
  • To monitor telephone equipment and be fully conversant with all functions of the telephone
  • Greet visitors of the office efficiently and politely
  • To maintain an excellent standard of personal appearance, enhancing the Company image at all times
  • Operate door entry system (if applicable)
  • Ensure visitors sign in and out of the office via the Visitors book
  • Receive goods deliveries and inform necessary recipient to ensure prompt removal
  • Carry out filing as per standard filing system, keeping files up to date either electronically or hard copies or both
  • Monitor and review all contract files to ensure procedures are being followed and files are up to date -
  • Stock check (if applicable)
  • Order stationery as and when required, ensuring costs are kept within budget and authorisation is obtained
  • Issue stationery as required
  • Management of cheque requests
  • Any other reasonable management request