Receptionist / Administrator Resume Samples

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P Okuneva

Pattie

Okuneva

69070 Faustino Ville

Philadelphia

+1 (555) 891 5847

69070 Faustino Ville

Philadelphia

Phone

p +1 (555) 891 5847

Experience Experience

Detroit, MI

Receptionist / Administrator

Detroit, MI

Howe, O'Reilly and Carroll

Detroit, MI

Receptionist / Administrator

Actively work with health, safety and environment (HSE) and strive to improve my colleagues' and my work
Submit expense report into Concur for Admin expenses and Sr Management expenses and creates report of expenses for travel
Participate in the improvement process of preventing incorrect behaviour (BBS) and ensure a good workplace
Creates and develops visual presentations using PowerPoint
Develop Constructive working relationship with all colleagues and sister companies
Responsible for providing full secretarial and administrative support to the management team including managing their calendars
Provide administrative support to the Sales and Service Team and other departments only when approved by your manager

Houston, TX

Receptionist & Administrator

Houston, TX

Hills, Jones and Daugherty

Houston, TX

Receptionist & Administrator

Providing coverage and help as necessary for the Facilities Operations team inclusive of some manual handling tasks
Assist with domestic & international travel arrangements (air ticket, accommodation, airport & hotel pick-ups and etc.) for Thai associates & expatriates
To assist the Operations Coordinator with training arrangements
Pleasant personality, service-minded, good relationship and team working
Carrying out visual work space checks
Working knowledge of Microsoft Outlook/ Word/ Excel
To ensure the smooth transition of calls and emails to the relevant people/department and dealing with general enquiries

present

San Francisco, CA

Establishment Receptionist / Administrator

San Francisco, CA

Bailey, Harvey and Anderson

present

San Francisco, CA

Establishment Receptionist / Administrator

present

Manage meeting room booking system
Car park management
Excellent awareness of and input to local emergency procedures such as bomb threat, fire evacuation, first aid etc
Maintain switchboard staff list
Answer all incoming calls in a timely professional manner
Distribute and track visitor access cards
Meet and greet all visitors to the Leeds office

Education Education

University of Florida

Skills Skills

Good verbal and written communication skills, including ability to interact with customers in a professional and psoitive manner
Good working knowledge of MS Office package, i.e. Word, Excel, Access, etc., including use of Outlook mail and calendars
Good attention to detail
Good organization skills – able to multi task
Good working knowledge of word, excel, outlook
Excellent attention to detail
Excellent attention to detail and accurate key board skill
Ability to build rapport quickly
Reliable
A confident and professional telephone manner

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Cage Receptionist / Administrator Resume Examples & Samples

Print daily reports and distribute them accordingly
Verify and approve Bankwires, JEFE events and Messagenets
Preference will be given to those who have knowledge of security cage operations, policies and procedures regarding client accounts and internal control policies
Responsible for participating in and adding to a positive working environment that relies on team work and a positive attitude
Intermediate to advanced knowledge of Microsoft applications
Excellent customer service/interpersonal skills
Previous reception experience and previous experience in the financial/brokerage industry is preferred but not necessary

Receptionist Administrator Resume Examples & Samples

Provide exemplary service in accordance with the firm's standards
Build relationship and knowledge of the clients
Ability to work under pressure, manage competing priorities and meet tight deadline
Able to use Photoshop, Email marketing software eg Vision 6 or Mail Chimp
To become proficient communication arm of the financial planning software, COIN
Collaborative work style and good team player
Professional personal presentation – maintaining appearance and behaviours that are consistent with the company image that the business wishes it's employees to project to market
Willingness to attend functions outside of office hours

Establishment Receptionist / Administrator Resume Examples & Samples

Proven customer service skills and experience
Excellent co-ordination and organisational skills
Good knowledge of Microsoft Office applications
Self-motivated with a positive approach to tasks
Proactive approach to self-development, which will include formal and experienced related training

Receptionist & Administrator Resume Examples & Samples

Responsible for the receptionist duties official working days between 8:30 - 18:30 to response to all enquiries from physical walk-in, phone calls, e-mail, faxes, etc
Assist with domestic & international travel arrangements (air ticket, accommodation, airport & hotel pick-ups and etc.) for Thai associates & expatriates
Prepare relevant/required documents (POs, PRs, Invoices, etc.) for payment and distribute/submit to management for approval and signatures
Perform assignments as required by line manager
0-2 years experience in General Administration or Receptionist
Pleasant personality, service-minded, good relationship and team working
Good command of both spoken and written English

Establishment Receptionist / Administrator Resume Examples & Samples

Experience of working in an office/administrative environment as well as specific reception experience
He or she will be able to demonstrate exceptional interpersonal skills through dealing with clients, visitors and staff politely and efficiently, and will possess an excellent telephone and switchboard manner
He or she will be a competent self-starter with the ability to work both independently and as part of a team

Receptionist / Administrator Resume Examples & Samples

The company's service coordinator for duties and services as well as guidance on various issues to internal / external customers
Ensure that the switchboard is updated and functional. Connect internal / external calls & support daily telephony issues
Ensure that the in / outbound mail goes to the right recipient & booking by courier
Be responsible for the lending of corporate courtesy vehicles and own transport of cash and other purchases
Operating purchasing responsibility for the whole site within NPR (None Product Related) in SRM (Supplier Relationship Management). (Order, indirect purchases in SRM reporting of PO in the SRM, matching PO invoice, create limit orders, special request / fixed vendor. Announce the products to the client)
Responsible for sending outgoing invoices and checking outgoing credit notes. Archiving the same
Validation of FRDI tag to employees of Aditro time terminal
Purchase, processing and storage of office supplies and printed materials (envelopes, invoice paper, business cards)
Actively work with health, safety and environment (HSE) and strive to improve my colleagues' and my work
Participate in the improvement process of preventing incorrect behaviour (BBS) and ensure a good workplace
High school,
Driving license,

Receptionist / Administrator Resume Examples & Samples

Maintain an efficient, smooth and courteous running of Reception
Welcome all visitors and ensure that everyone entering the building has a valid security pass, either permanent or temporary
Ensure all visitors watch and understand the visitor induction presentation and are aware of basic building evacuation details and house rules
Provide a polite and courteous telephonist service, answering and directing incoming calls
Undertake additional/ancillary admin tasks as directed by the Support Services Manager including, but not limited to
Good verbal and written communication skills, including ability to interact with customers in a professional and psoitive manner
Good working knowledge of MS Office package, i.e. Word, Excel, Access, etc., including use of Outlook mail and calendars
Accuracy of work presentation with minimal supervision
Ability to work on own initiative and as part of a team

Receptionist Administrator Resume Examples & Samples

Line Manager
Own team
Other operational team members
Customers
Suppliers
PA’s
Regularly review and update the Reception Manual to reflect changing work practices/changes
Data entry within spreadsheets
Create and maintain databases
Process invoices for payment
Administrative Support to Line Manager

Receptionist / Administrator Resume Examples & Samples

Greet/Welcome visitors to the office
Control access to building
Maintain visitors log
Maintain the lobby, break room in a neat and orderly appearance
Promptly and courteously answer the telephone
Direct customers to appropriate classroom or training device
Provide clients with driving directions to/from the Dothan Training Center
Operate telephone console to forward calls or receive and distribute incoming messages
Process customer paperwork and maintain customer files
Assist in processing new hires including scheduling CAE orientation training, I-9 Form processing, pictures for CAE badge, welcome packets, schedule in-processing, prepare new hire folders, etc
Assist with notifying clients of schedule changes
Assist with both incoming and outgoing mail distribution
Provide assistance with customer travel arrangements
Answer questions from customers, and prospective customers, referring customers to contact points from which they can obtain further information
Miscellaneous errands as directed
Operate Copy Machine
Provide prompt, friendly, and efficient hospitality services. Requires knowledge of Dothan area and local entertainment opportunities (restaurants, sporting activities, attractions and shopping facilities)
Support special projects as assigned by supervisor
(3) years of full-time related work experience
Prior Customer Service experience
People person, outgoing, friendly and courteous
Excellent customer service skills and proactive initiative in handling customer service issues
Proficient in Microsoft Office, type 40WPM
Must be quick, accurate and dependable
Attention to detail is imperative
Ability to effectively present information in one-on-one and small group situations to customer, clients and other employees of the organization
Exhibit basic business math skills (add, subtract, divide, multiply, percentages, fractions, review invoices, travel expenses, etc.)
Must be an enthusiastic, energetic and self-motivated with strong work ethic
Bilingual a plus (English/Spanish)
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
Ability to lift and/or move up to 10 pounds
The ability to operate a personal computer is essential
The ability to communicate via a telephone is essential
Moderate to high levels of stress, associated with technical, schedule, and customer issues

Receptionist / Administrator Resume Examples & Samples

Receive all visitors in a courteous and helpful manner; maintain a pleasant and tidy reception area
Ensure all JM visitors and contractors are logged in and out of the building in accordance with Fire Safety regulations; issue visitor security passes and lanyards; arranging booking of taxis
Booking of meeting room and liaising with Catering, Facilities and IT
Maintain a Help Desk facility for all aspects of site admin/facilities
Provide a high standard switchboard/receptionist service; screen general enquiries courteously
Maintain and update telephone directory as necessary; and liaise with other JM network sites
To book travel, including hotel and car bookings for staff based at the City Office
To order stationery and print work i.e. letterheads, business cards, and to be the one point of contact for staff based at the City Office and other Head Office locations
To order and receive goods electronically through the ARIBA system
To provide admin support to the Facilities Department, JM employees and visitors to the City Office
To assist the Facilities Department in the smooth running of the City Office
To deal with contractors and suppliers in person and over the phone

Receptionist / Administrator Resume Examples & Samples

Answering the switchboard, screening and redirecting calls and taking messages where necessary
Greeting visitors to site, ensuring sign in procedures are followed and passes are issued and returned
Setting up of meeting rooms for internal/external meetings including presentation materials, refreshments etc
Co-ordination of domestic and international freight
Monitor stationary supplies, issuing requests for stationary and re-ordering popular stock on monthly basis
Travel support for HIAMS colleagues travelling from Europe or Japan including hotel and taxi booking
Open and distribute post on a daily basis
Ensuring meeting rooms, common spaces and kitchen facilities are kept in tidy manner, raising any issues with the HR Manager
Supporting the business with administration where required
Previous experience in an administration position with reception / front of house experience preferred
Courteous telephone manner with the ability to ask probing questions to direct the caller to the right department / colleague or screen where appropriate
Competent in using Microsoft Office packages particularly MS Word and MS Excel with intermediate Excel skills considered an advantage
Ability to manage and prioritise own workload

Cage Receptionist / Administrator Resume Examples & Samples

Preparation of cheques, RSP/RIF withdrawals as requested
Prepare bank deposits, deliver to bank and pick up of transit mail
Maintain accurate branch report files

Receptionist / Administrator Resume Examples & Samples

Answer the telephone and greeting clients in a professional and helpful manner, as quickly as possible
Responsible for taking messages for any member of the Department or Company and ensuring these are passed on to the relevant person as quickly as possible
Booking Hotel, Rail and Flights when required
Updating and checking various excel spreadsheets (Microsoft Office/Excel Knowledge required)
Sorting out incoming and outgoing post
Managing room bookings
Assisting the Office Manager
Ad hoc Photocopying , binding and filing
Any other adhoc duties required by the Department and Company
All finance and administration requirements assigned to be produced in an efficient, timely and professional manner

Receptionist / Administrator Resume Examples & Samples

Welcomes on site visitors, determines nature of business and announces visitors to appropriate staff member
Monitors visitor access and issues swipe cards when required
Orders, receives and maintains office stationery stocks
Receives, sorts and routes mail to appropriate staff. Receiving and issuing courier items
Provide administrative support to Departments as required
Housekeeping of reception, meeting rooms, post room and goods-in areas
Liaise wit hProject Administrators to arrange reception cover for absences/leave
Raise Requsitions and goods receipting
Any other ad hoc administrative related task as directed by line manager

Receptionist / Administrator Resume Examples & Samples

English GCSE level or equivalent
Mathematics GCSE level or equivalent
Vocational equivalents in administration or business

Receptionist & Administrator Resume Examples & Samples

To be main point of contact for permanent, visiting staff and contractors
To ensure the smooth transition of calls and emails to the relevant people/department and dealing with general enquiries
To greet visitors in a friendly and professional manner and inform the relevant people of their arrival as quickly as possible
To organise, distribute and process post and arrange/coordinate all local and national courier bookings
To maintain and order stationery and general office supplies
To ensure offices are presentable, managed, facilities are stocked and Health and Safety is adhered to
To ensure group information is maintained, updated and circulated when necessary
Coordinate meeting room bookings and facilities (including tea and coffee and lunches when appropriate)
Arrangement of accommodation and travel for staff
To assist the Operations Coordinator with training arrangements
To ensure operational and property files are maintained
To support the venues with supplier requests and information
To undertake general administrative duties as required by the operations coordinator
Polite, enthusiastic and pro-active
Can-do attitude with good attention to detail
Well presented and punctual
Candidate not looking for immediate job progression
A team player as well as being able to work independently

Receptionist / Administrator Resume Examples & Samples

Provide admin support to the associates on Finland and Sweden, including but not limited to; coordinating and booking meeting rooms and travel
Be the go-to person for Finland and Sweden office queries
Health and Safety and Risk assessment for the offices
Ad hoc projects

Receptionist / Administrator Resume Examples & Samples

Good standard of Secondary Education achieved
Ability to build rapport quickly
Good organization skills – able to multi task
“Can Do” attititude
Discreet and Tactful
Courteous but firm when dealing with difficult customers
A good memory for faces
Flexibility is critical and must be willing to cover reception on a full time basis, to cover Holiday and Sickness
Self-motivated and able to use initiative
Competent using Microsoft Word
Experience of Excel/Powerpoint/Visio desirable

Receptionist / Administrator Resume Examples & Samples

To manage and deliver a high quality reception area, creating a welcoming and professional ambience
To meet and greet internal and external visitors, in line with Company standards, providing Personal Protective Equipment
To provide administrative support to ECT management, Head Receptionist and Senior Administrator as required including booking travel arrangements, assisting with meetings and ordering stock
You will possess demonstrable excellent customer care skills
You will have strong communication skills with the ability to communicate effectively with stakeholders of all levels
You will have experience in an administrative role and show good planning and organisational skills with a high attention to detail
You will be proficient in the standard Microsoft suite of products
26th March 2017

Receptionist / Administrator Resume Examples & Samples

Administer the general day to day running of the switchboard and reception and assist with the administration of key visits to the office
Ensure that all visitors and staff are greeted appropriately and in accordance with Corporate Policy
Maintain meeting rooms diaries utilising the on-line or other appropriate booking facility
Book refreshments for meetings and maintain the kitchen provisions
Maintain the booking of pool cars
Process incoming/outgoing mail, faxes and deliveries in accordance with document management processes
Assist administration staff with travel arrangements and accommodation bookings as required
Carry out paper/electronic filing is carried out in accordance with relevant corporate procedure
Assist administration team and monitor and check office supplies (including photocopier and plotter paper) and equipment (including PPE). Reorder when further stocks are likely to be required
Distribute mail and stationery around the office
Ordering of door passes, ID cards, business cards and motorway passes
Hold a register of staff annual leave cards
Hold and maintain general office records
Maintain and update notice boards
Act as IT Co-ordinator for the office
Distribute general information and notifications to the office
Actively promote Health and Safety in the workplace, setting a good example to other employees and ensuring awareness of and compliance with general Health and Safety responsibilities as set out in the Health and Safety Management System
Undertake general office administration duties
Perform other duties as may from time to time be reasonably required
Good experience in the use of Microsoft applications including Word, Excel and Outlook
Good experience in the role of Receptionist
Experience of working as a part of a team
Experience in using database and similar bespoke IT systems

Receptionist / Administrator Resume Examples & Samples

Regular attendance and punctuality
Greet visitors and provide visitor badges and follow proper sign in/out procedures. Supply with office or conference room as needed
Answers telephones and directs the caller to the appropriate associate
Receives, sorts and forwards incoming mail
Assists with photocopying, faxing, filing and collating
Responsible for providing full secretarial and administrative support to the management team including managing their calendars
Uses an array of business software applications (e.g., Word, PowerPoint and Excel) including design software
Takes direction from the management team and is able to manage multiple priorities
Schedules and organizes complex activities for employees and/or visitors such as meetings, travel, conferences, hotels, airport transportation, lunches, dinners, meeting invites and collecting RSVPs
Sets up online meetings and teleconferences
Creates and develops visual presentations using PowerPoint
Types and designs general correspondence, memos, charts, graphs, business plans, etc. Proofreads for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity
Acts as a liaison with other departments and outside agencies including high-level staff. Handles confidential and non-routine information and explains policies when necessary
Secure appropriate Visas and passports for travel for executives
Maintain inventory for office supplies, coffee and kitchen supplies placing necessary orders to replenish, stock and keep clean and organized
Maintain office machines such as fax, copier, scanner, and call for service when needed. Ensure paper and toners are available for general use
Responsible for postage meter/scale and postmarking outgoing mail
Prepare name plates for new employees
Care for plants
Submit expense report into Concur for Admin expenses and Sr Management expenses and creates report of expenses for travel
Create and maintain monthly financial binder
Keep organizational charts up to date for the company
Update and maintain TV presentation in reception area and kitchen
Conducts all activities in a safe and efficient manner
Strong computer, scientific, and organizational skills
Requires relevant professional experience (2- 4 years)

Receptionist / Administrator Resume Examples & Samples

Visitor Management – meet & greet (Bi Lingual), maintain visitor logs including logs for sub-contractors visiting site
Operating the telephone switch board ( Bi Lingual) and maintain the site directories
Dealing with Client staff queries
Managing the Interserve helpdesk system, raising requests, printing off request and issuing to team members, closing down completed requests and maintaining help desk logs
Managing conference and meeting room bookings
In conjunction with the Building Supervisor maintaining the key registers and key lockers
Managing the Police Vetting Applications for IIS staff their Contractors submitted to North Wales Police
Managing the issuing of electronic door access fobs to visitors and IIS staff and contractors
Raising internal invoices for services to client staff
Raising purchase orders for goods and services using MS Dynamic system (training given) and maintaining a cost log for tracking purposes
Managing outgoing post using franking machine, managing incoming post and courier deliveries and maintaining logs
Ordering of housekeeping supplies
Assisting FM staff in conducting weekly alarm testing
Providing administrative support to other IIS site departments
To participate in any training required to undertake the duties of the post
To comply with the Company’s Health and Safety strategy, policy and procedure and to ensure a safe and healthy environment for employees, visitors, client employee, and contractors
Demonstrate a clear and effective alignment with the operational objectives and the commercial interests of Interserve Support Services
To undertake any other duties, consistent with the responsibilities of the post as directed by the management to ensure service provision

Receptionist / Administrator Resume Examples & Samples

Provide a professional and welcoming first impression to all visitors to the building, by ensuring that they are greeted, signed in and their host is notified in a prompt manner
Being responsible for the office switchboard, directing calls to various departments within the business in a timely manner
Being responsible for the office security pass system, programming door access cards for employees
Accepting and handling deliveries. Additionally notifying recipients of deliveries
Being responsible for the efficient and accurate management of meeting rooms, including restocking meeting room supplies when necessary
Arranging lunches and providing tea and coffee refreshments when required
Arranging couriers and outgoing post
Handling a wide range of queries from employees and visitors in person, by email and by phone
Using the Facilities Request System to log actions against employee requests
Ordering taxis when necessary
To assist the wider team as and when necessary with ad hoc duties, for example ordering stationary and kitchen stock
Ensure good housekeeping of reception areas and meeting rooms
Willingness to undertake Fire Marshall and First Aid training (would be provided by Company)

Receptionist / Administrator Resume Examples & Samples

Accurate and timely performance of the main job tasks
Good communication skills between the individual job holder and the various personnel they will be in contact with during the course of completing their tasks is expected
Compliance with all HSEQ policies, procedures and processes
Greet all visitors on entering the premises – ensure completion of onsite registration slip and awareness of the safety induction card. Contact relevant member of staff to make them aware that the visitor has arrived
Answer incoming calls in a professional manner, obtaining precise details of callers name and company prior to transferring calls to correct extension number
Be well versed in the basic knowledge of the company and staff present in order to accurately answer general enquiries over the phone
Receive, sort and distribute incoming mail
Take bookings and maintain electronic meeting room diary
Book company travel (Flights, Car hire, Hotels etc.)
Apply for visas as required
Review and regularly update the Emergency Response Manual
Ensure reception area and meeting rooms are kept tidy and presentable
Weekly input of all labour hours from timesheets into ERP10 and into relevant spreadsheets eg. recording of hours for HSE purposes etc
Control stock of stationery and replenish as required
Assist with the completion of expenses claim forms
Assist all departments with their administration tasks
Any other adhoc administration duties as required
General school education including English and Maths
HNC/D Business Administration
Experience with standard MS Office applications ie Word, Excel, Powerpoint
Ability to work in a team environment and communicate with people at all levels
Self-motivated and committed to continual improvement
Methodical and thorough approach to work

Receptionist / Administrator Resume Examples & Samples

To provide administrative support to the HR & Finance Managers as required including booking travel arrangements, assisting with meetings and ordering stock
Excellent customer care skills along with strong communication skills with the ability to communicate effectively with stakeholders of all levels
Gained some experience in an administrative role and show good planning and organisational skills with a high attention to detail
A proactive and flexible approach along with the willingness and ability to learn and develop within this role

Receptionist & Administrator Resume Examples & Samples

Position would be stationed at SHI's Front Reception Desk·
Position requires punctual, dependable individual who is able to work both independently and also as part of a team
Answer phones in a professional manner and accurately route all calls coming in through the main switchboard to the appropriate SHI Representative
Maintaining all tasked related to SHI's Front Desk Reception position; including yet not limited to: Greet and assist all visitors to SHI in a professional and friendly manner, alerting their appropriate SHI Representative (utilizing systems in place and communication tools)
Sorting and distributing all incoming mail, faxes and personal parcels
Monitoring and processing all outgoing mail
Sorting and mailing all customer invoices; processing them through folding machine and then through the franking machine - checking for accuracy through the process and rerouting any late notices accordingly
Organizing, shipping, and tracking weekly overnight envelopes for SHI's on site reps
Learning and utilizing company systems as a part of the workday; systems are used to route calls, mail, and general contact with SHI employees as well as various related tasks
Providing coverage and help as necessary for the Facilities Operations team inclusive of some manual handling tasks
Ownership of stationery supplies/replenishment
Processing all queries and renewals and procurement of parking permits
Processing all none w2 courier shipments
Carrying out visual work space checks
Previous experience in a reception or administration role·
Previous experience in a warehouse environment
Previous experience with CRM or AX would be beneficial
A second language French/German

Receptionist / Administrator Resume Examples & Samples

Knowledge of running a corporate reception and willingness to assist in FM related activities
Good written English and communication skills
Good administrative and clerical skills and numeracy
Knowledge or willingness to learn Purchase Order raising methods /software. (B2B etc.) and reconciliation
Good knowledge and ease of use of phone systems
Proficient in computer skills including use of: Email, room-booking software, diary organisation software, (Outlook) Instant messaging. Excel Word and other software that the company may introduce. Also use of Intranet for reference and booking purposes

Receptionist / Administrator Resume Examples & Samples

Open and close Reception daily
Run busy switchboard
Ensure visitors are greeted politely and given visitor badges
Provide administrative support to the Sales and Service Team and other departments only when approved by your manager
Collate and circulate Essentra UK Managers weekly movements
Take responsibility for booking meeting rooms and taxis
Booking and ordering all lunches and ordering stationary for other staff from supplier
Make announcements via the Tannoy system when required e.g. Weekly fire testing and emergency evacuation announcements
Open all incoming post and send outgoing post in the afternoon
Sorting invoices when brought down from finance daily
Maintain smart appearance of reception area
Processing Long Term Declarations for customers
Update and issue internal phone and fax directories as required
Distribute faxes and post to Customer Services and other departments efficiently
Develop Constructive working relationship with all colleagues and sister companies
Gain a wide knowledge of the Essentra Group structure in order to direct calls effectively
Participate in other team tasks as and when required
Previous experience in in a similar Receptionist/Customer Service based role
Ability to prioritise workload
Have an enthusiastic manner with a can-do approach
Experience of working in a busy office environment
Experience of using MS Office
Self-motivated, shows initiative and has the ability to multi-task
Excellent attention to detail and accurate key board skill
Candidates must be able to demonstrate a pre-existing right to travel within the EU. Documentary evidence will be requested at interview

Receptionist / Administrator Resume Examples & Samples

Arranging global company travel
Arranging business cards
Answering the switchboard
Distributing incoming faxes and deliveries
Welcoming visitors courteously
Maintaining office diary for meetings using outlook
Arranging catering for meetings
Keeping the reception are tidy
Ordering couriers
Data imputing for Administration, Marketing, Freelance databases and Personnel
General Administration
Ad Hoc as required
Sorting post
Good working knowledge of word, excel, outlook
Bright, friendly and outgoing person
Well presented with a smart appearance
At least one years’ experience of working in reception or administration
Calm person under pressure
Tenacity and attention to detail
Organisational ability
Computer literacy

Receptionist / Administrator Resume Examples & Samples

Utilise IT to the full and ensure work is progressed effectively
Prioritise workload
Maintain confidentiality of private and confidential information
Open incoming post, action and distribute
Process outgoing post, apply postage ready for collection / drop off
Maintain post area in an organised and tidy manner
To provide an efficient, courteous and professional approach to all telephone callers
To record and convey accurately and at the appropriate time incoming or outgoing messages
To take accurate facts and contact details for the recipient of the message
To monitor telephone equipment and be fully conversant with all functions of the telephone
Greet visitors of the office efficiently and politely
To maintain an excellent standard of personal appearance, enhancing the Company image at all times
Operate door entry system (if applicable)
Ensure visitors sign in and out of the office via the Visitors book
Receive goods deliveries and inform necessary recipient to ensure prompt removal
Carry out filing as per standard filing system, keeping files up to date either electronically or hard copies or both
Monitor and review all contract files to ensure procedures are being followed and files are up to date -
Stock check (if applicable)
Order stationery as and when required, ensuring costs are kept within budget and authorisation is obtained
Issue stationery as required
Management of cheque requests
Any other reasonable management request