Office Administrator Resume Samples

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KW
K Witting
Kamille
Witting
856 Gottlieb Trace
Los Angeles
CA
+1 (555) 565 7282
856 Gottlieb Trace
Los Angeles
CA
Phone
p +1 (555) 565 7282
Experience Experience
Detroit, MI
Office Administrator
Detroit, MI
Streich-Beahan
Detroit, MI
Office Administrator
  • Assist Store Manager and Sales Associates in selling merchandise and providing customer service as requested
  • Liaising with providers for cleaning, building maintenance issues and other facility management queries along with vendor management
  • Manages office orders for the Case Management/Admission Management/Hospital Operators departments
  • Participates in establishing objectives and developing processes and procedures to ensure efficient and timely work flow
  • Create, Establish and Document all Processes within Workplace services
  • Provide a general administrative support to General Manager, facility managers and supervisors for various day to day issues as they arise
  • Manage facilities; serve as a liaison to building management and Facilities Management team for maintenance and repair concerns
present
New York, NY
Office Administrator
New York, NY
Bradtke, Daniel and Volkman
present
New York, NY
Office Administrator
present
  • Provide calendar management support; schedule meetings and arrange alternative representation in Managers absence and assist with Delegation of Authority
  • Manage schedule, co-ordinate assignments, direct telephone inquiries and provide key contact interfacing for Assistant General Manager
  • Liaison with Property Management and Parking Garage Management; manage and coordinate transponders and building access fobs for staff
  • Supervise office cleaner’s work to keep the office safe, clean and orderly and oversee the office assistant’s work in branch offices
  • Performs a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
  • Coordinate and oversee office moves and assist the Regional Office Manager with space planning and car park management and reporting
  • Act as back-up to Store Manager or Assistant Store Manager to open and close store
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
Tulane University
Bachelor’s Degree in Accuracy
Skills Skills
  • Ability to prioritize tasks; ability to maintain records, gather and process information; ability to work unsupervised; ability to maintain confidentiality
  • Excellent organizational skills; detail oriented with the ability to multitask
  • Basic working knowledge of MS Office suite, plus basic computer skills, including, but not limited to Outlook, Web browsing and instant messaging
  • Professional self-starter, independent thinker, who is well organized, detail oriented and able to multi-task at a fast pace
  • Ability to remain calm, patient, and understanding while handling multiple tasks; ability to maintain attention to detail
  • Excellent command of written and spoken English; excellent communication skills; strong interpersonal skill including tact, diplomacy, and flexibility
  • Strong admin skills and attention to detail. Proficient with MS office suite of programmes, in particular excel PowerPoint, word and outlook
  • A strong and skillful communicator, who is comfortable using all available technology in order to collaborate with a team
  • Good working knowledge of basic accounting, human resources, general business, grammar, and spelling
  • Ability to read, write and understand English - Strong knowledge of English grammar and math
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15 Office Administrator resume templates

1

Office Administrator Resume Examples & Samples

  • High School diploma required; bachelor’s degree preferred
  • Minimum 3 years’ experience working in an administrative capacity, preferably at a media company
  • Minimum 3 years of demonstrated successful organizational skills and the ability to prioritize in an administrative role
  • Proficient in Microsoft applications (Outlook, Word, Excel and PowerPoint)
  • Familiarity with social media platforms
  • Ability to establish and maintain good working relationships with individuals within Universal and at the Station
  • High degree of professionalism and the ability to interface well with Senior Level management
  • Extreme attention to detail and organizational skills
  • Ability to multi-task and prioritize in a fast-paced environment
  • Strong sense of urgency
  • Impeccable communication skills and the contextual understanding necessary to assess a high volume of scheduling requests efficiently
  • Experience with and/or the ability to successfully work various requests from different departments
  • Solid leadership and team-building skills. Candidate must be strong team player and be willing to assist organization in various tasks
2

Office Administrator Resume Examples & Samples

  • Manages all office space related issues and works with building manager and WB Real Estate to get them properly addressed and resolved. Assists new hires with office set up (i.e. phone, email, computer etc.)
  • Answers phones, maintains calendars, schedules meetings and arranges all necessary visitor passes
  • Handles expense reports, arranges travel and manages vacation schedule for all team members including coordination of major meetings
  • Assists in preparation of presentations & analysis which includes proofreading, making revisions, copies and binders
  • Manages SAP requirements for group and is an authorized PCard holder for the division
  • Oversees office supplies and maintains networked hardware and software for the group
3

Office Administrator Resume Examples & Samples

  • BA degree with at least 1-2 years of work experience in an office setting
  • Must be an early riser with a positive attitude!
  • Corporate and professional demeanor
  • Great computer skills and keen to learn new systems and methods
  • Must have a "no job too big or small" mentality
  • Realizes that hard work WILL be rewarded!
4

Office Administrator Resume Examples & Samples

  • Greet and direct visitors
  • Order and maintain inventory of office supplies
  • Answer phones, coordinate meetings
  • Catering orders for meetings/parties
  • Maintain Edit Franchise/Sponsorship and story tracking databases (excel)
  • Obtain metrics from various departments via smartsheets for KPI reporting (Excel and smartsheets)
  • Maintain as well as investigate new vendors (car service, kitchen vending, cleaning company, copy machines)
  • Support management and staff on Ad Hoc basis
  • Book business travel
  • Manage calendars (conference room calendar)
  • Assist with setup of new hires (onboarding, key cards, business cards, supplies)
  • Update and maintain member directory
  • Sort and Distribute mail
  • Facility Services-coordinate and maintain facilities with vendors (cleaning co., HVAC service, Fire extinguisher service, EAP plans, Super)
  • Analyze and coordinate daily department activities to achieve established goals
  • Maintain department calendars
  • Prepare meeting agenda, schedule department meetings and distribute minutes
  • Assist Managers in scheduling conference calls and making travel arrangements
  • Assist Manager in preparing and maintaining meeting materials, business presentations and other department files
  • Perform data collection, analysis and reporting to Manager for decision making purposes
  • Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested
  • Assist expense management activities
  • Perform ad-hoc duties as assigned by Manager
5

Office Administrator Resume Examples & Samples

  • Daily signing in of the post from couriers and distribution
  • Preparing royal mail post and UPS for outward bound collection
  • Logging all parcels in the system
  • Booking and coordinating UK travel for the whole team
  • Stationery orders and distributions for the office and the printers
  • Helping with samples and logging in of new samples
  • Binding and photocopying
  • Charity ambassador (GBG office events/sample sales)
  • General office administration and support for the business
  • Verbal & written communication
6

Office Administrator Resume Examples & Samples

  • Conducting research on new investment managers and new investment strategies to add to PBFs investment platform
  • Creating and maintaining investment guidelines
  • Monitoring investment performance
  • Evaluating adherence to investment guidelines
  • Facilitating quarterly portfolio reviews with PBFs investment consultant and the Group Insurance Separate Account Committee
  • Communicating with portfolio managers, insurance producers and clients on investment-related topics
  • Facilitating regulatory reporting related to capital requirements for bank clients
  • Collaborating with the Product Management Team on PBFs separate account fillings
  • Bachelors degree in finance or other related business discipline is required
  • MBA or CFA desired
  • Minimum 5-7 years experience in investments, life insurance, or other related role is required
  • Strong understanding of life insurance and separate accounts is preferred
  • COLI/BOLI/TOLI business knowledge a plus
  • Stable value wrap knowledge a plus
  • Demonstrated ability to work cross-functionally to achieve goals
  • Willing and able to travel as needed
7

Office Administrator Resume Examples & Samples

  • Coordinate & support office administration tasks for the 40+ employee office, including supply orders, equipment maintenance, coordinating with outside vendors (such as IT, housekeeping, and building management)
  • Assist with office moves and space maintenance
  • Serves as primary contact with LA headquarters and Seattle for HR, finance, IT, and visitors
  • Coordinate and distribute deliveries (conference calls, mail, courier services, food, furniture, etc.)
  • Provide support for the NY buying team, including scheduling & assembling/printing of daily/weekly reports, assistance with the event approval process and coordination for Pick of the Day
  • Act as lead for floating merchandise assistant(s) and temps, including monitoring timecards and scheduling assignments
  • Provide new hire on-boarding, ensuring that all new hires are set up properly, receive orientation and complete the required paperwork
  • Administrative support of senior executive, including expense reimbursement, calendar and contact maintenance, and travel coordination,
8

Office Administrator Resume Examples & Samples

  • Ensure premises and office facilities are fit for purpose and represent the Brand requirements at all times
  • Provide administrative, secretarial and support activities for the HK based Management team as and when required (flights, hotels and transportation)
  • Act as a receptionist to answer the mainline phone, deal with queries, field calls and take messages
  • Manage distribution of national and international mail and packages – incoming and outgoing
  • Ensure the office, kitchen area and meeting rooms are kept neat and orderly
  • Ensure a clean and clear desk policy at all times within the office environment
  • Assist in ad-hoc projects and tasks for Finance, HR, Communications and IT
  • Escalate matters that require senior management concurrence in a timely matter to line management
  • Perform ad-hoc duties as assigned by line management
9

Office Administrator Resume Examples & Samples

  • Order office supplies from Staples
  • Order coffee supplies
  • Order envelopes
  • Maintain Postage
  • Fed Ex Liaison
  • President’s monthly expense reports
  • Human Resources liaison–
  • Must have administrative assistant experience
  • Strong reporting skills are required
  • Must be well organized and possess strong communication skills
10

Office Administrator Resume Examples & Samples

  • Reception desk responsibilities - Professionally answer incoming customer calls and assist in resolving caller inquiries, arrange courier pick-ups, greet visitors, and assign appropriate badge and key fob as needed
  • Process all incoming and outgoing overnight packages, U.S. mail, and intercompany mail using a dual control system. The dual control system ensures our assets are protected and processed properly
  • Responsible for opening and closing the office in two reception areas
  • Responsible for administrative duties as assigned, such as, copy jobs, folding and stuffing envelopes, etc
  • Process and route internal business documents and offsite storage boxes
  • Ensure copy machines and fax machines are in working order; contact appropriate servicer as needed
  • Order and replenish office and break room supplies. Order business cards and stationary for all locations
  • Responsible for maintaining a clean and professional office environment (break rooms, conference rooms, supply rooms, mail rooms, and common areas)
  • One year or more of general office experience or other related work experience
  • Computer and general office equipment knowledge
  • Ability to work professionally with customers, vendors, and co-workers
  • Good organizational and communication skills
  • Detail-oriented and good follow-through skills
  • Ability to work with multiple priorities and deadlines
  • Typing of 35+ wpm
  • Ability to regularly shift boxes and/or mail bins weighing 10-20 pounds
  • Occasionally moves/lifts 35 pound boxes and or mail bins
  • General business classes
  • Two or more years of office experience
11

Office Administrator Resume Examples & Samples

  • Meeting, travel and event coordination, including acting as a general assistant when events/meetings are held (some meetings may be held after house hours)
  • Support Asia consulting team on formatting of proposals, reports, CVs, set-up tables, etc. including providing assistance with document production
  • Handle incoming phone calls and mail
  • General copying, filing, scanning, faxing
  • Collate and submit the expenses for review
  • Issue project invoices and follow up unpaid invoices
  • Provide support in the visa application process for existing and new employees
  • Assist in submitting the employee claim forms for medical insurance
  • Provide support in office leasing, cleaning and maintenance
  • Providing support on prospect management / project administration
  • Manage office supplies, furniture, newspapers and publications
  • Delivery and collection of documents (send letters and parcels by post or courier, submission of proposals and reports in person, pick up of tender documents etc.)
  • Basic IT maintenance and tasks (server backup tape, arranging maintenance services, database for office software, etc.)
  • Support the annual audit
12

Office Administrator Resume Examples & Samples

  • Eligibility updates (adds/drops/changes)
  • Distribute paper forms
  • Filing/sending applications, distribute membership cards, POs
  • Collect employee premiums, pay premiums, reconcile premiums, review vendor reports (utilization and claim activity)
  • Membership form distribution, assistance, collection
  • Filing evidence (eg. paper forms, contracts, etc.)
  • Systems updates (benefits deductions, salary advances, etc)
  • Perform controls of eligible population
  • Report legal changes
  • Validate employee/manager data
  • Checking work contracts
  • Overtime validation (if needed)
  • Testing (ensuring SOD)
  • At least 3 years experience in Admin, Finance, HR
13

Office Administrator Resume Examples & Samples

  • Coordinate meetings and travel schedules
  • Draft and complete reports, documents, contracts, and other related administrative paperwork
  • Potentially read and screen Associate email, phone messages and mail as requested (case by case)
  • Respond to inquiries as it is appropriate
  • Coordinate and assist with company functions (e.g. holiday events, training meetings, and regional events)
  • Conduct research and update/complete company reports and marketing brochure (e.g. market surveys, on-site reports and assistance, etc.)
  • Maintain office records and filing systems
  • Greet lobby visitors
  • Sorting of high volume of mail and packages
  • Cover phones while performing other duties away from front desk
  • Excellent computer skills including email, Excel, Word and PowerPoint
  • High degree of customer service skills, confidentiality and trustworthiness
  • Excellent customer service and follow-up skill
  • Exceptional organizational skills and detail oriented
  • Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other associates
  • Dependable, punctual and reliable
  • Ability to multi-task and change focus quickly to accommodate service needs of associates and/or clients
14

Office Administrator Resume Examples & Samples

  • Serve as the primary real estate and facilities point of contact for Blackboard’s Indianapolis office
  • Act as liaison to Blackboard HQ on all administrative policies and policy changes affecting employees
  • Perform basic receptionist duties which include answering phones and greeting visitors
  • Oversee and maintain all office space, equipment and basic supplies
  • Be responsible for operational oversight and supervision of mail and delivery services, facilities cleaning, maintenance and repair activities
  • Be responsible for coordinating office safety and security procedures
  • Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the Raleigh office
  • Supply all necessary furniture/access keys/cards needed for new employees
  • Maintain the office key inventory at all times
  • Maintain the Bb office offsite document storage inventory (as needed)
  • 1-3 years’ experience as an office administrator or similar role
  • Demonstrated ability to manage professional service providers
  • Basic Audio/Visual technology skills
  • Proficient in MSOffice product suite, including Outlook
15

Office Administrator Resume Examples & Samples

  • 2+ years of Office experience; 1+ year of working experience within a Digital Agency
  • Working knowledge of with Quickbooks, all Google applications (especially Google Clendars), Excel, and Digital Project Management Software (i.e. FunctionPoint, Basecamp, etc,)
  • Exceptional bookkeeping skills
  • Humility, a sense of humor and the ability to work well with grace under pressure
  • The ability to both work autonomously and as part of a team
  • High energy, positive and self driven with the desire to constantly improve
  • Detail oriented, organized and able to handle multiple tasks in a fast- paced environment
16

Office Administrator Resume Examples & Samples

  • Reception duties including managing visitors and phone calls
  • Travel and Events including arranging and communicating company events and managing travel arrangements
  • Support to Sales including the management of a small group of some accounts via phone
  • Contributing to the team’s continuous improvement initiatives and targets
17

Office Administrator Resume Examples & Samples

  • Prior experience in office management is required
  • Strong organizational skills, decision making, and effective priority management is needed
  • Proficient in MS Office and ability to grasp required computer applications is required
  • Horse industry experience is desirable
18

Office Administrator Resume Examples & Samples

  • Coordinates travel, hotel accommodations and other logistics for UTC visitors and external guests
  • Coordinates all candidate interviews, including scheduling, travel logistics and expense processing
  • Lead the Community Outreach efforts for the corporation
  • Support the United Way team to help coordinate the 2-week long campaign
  • Coordinate employee engagement activities that focus on team building and improving overall team health
  • Coordinate the annual company picnic, partner with EH&S to coordinate the flu shot clinic and blood drive
  • Assist the HR Generalist with filing of employee records and transitioning to an electronic system
  • Responsible for managing the Det-Tronics phone system and following up on voicemails in a timely manner
  • Responsible for screening visitors in advance in accordance with international trade compliance
  • Responsible managing and improving the incoming and outgoing mail process
  • Partner with HR Manager to improve and maintain the aesthetics of the office environment
  • Create and manage an efficient process for ensuring food is available for key internal meetings while tracking costs and invoicing
  • Serves as the sole contact with the vending company
  • Support the senior management team, as needed
  • Special projects that focus on continuous process improvement and employee engagement
  • Field Service Operations
  • Management
  • Other
19

Office Administrator Resume Examples & Samples

  • Bachelor's Degree in a business or health-related field
  • 3 years of home care experience
  • Prior experience in a position that required administrative, operational and supervisor responsibilities
  • Ability to use computerized systems
  • Ability to work well under pressure.; Additional Requirements
  • Knowledge of all applicable Federal, State and local laws and regulatory requirements
  • Prior experience with Private Pay
  • JCAHO/CAHC experience
  • Bilingual, English and Spanish
20

Office Administrator Resume Examples & Samples

  • Ensures effective, timely, and cost-efficient coordination for completion of client/administrative tasks, including ensuring 24 hour availability of support as needed to address emergency needs. Encourages the expected use of technology and strengthens the secretarial services production process. Works with internal departments to develop, prepare and improve training resources
  • Participates with the appropriate departments to evaluate annual performance and behaviors, of support and secretarial staff and makes recommendations for additional training or other actions, as needed
  • Makes recommendations and works with HR and IT training specialists to identify and develop ongoing training as needed for support staff
  • Communicates effectively and efficiently with attorneys, paralegals, administrative staff and secretaries to ensure required support is available and acceptable. Recommends partner, associate and paralegal office assignments to the Office Managing Partner
  • Regularly reports to the Office Managing Partner on concerns affecting the efficient and effective operation of the office
  • Partners with the Office Managing Partner to identify and address concerns of the lawyers and/or staff, involving other departmental administrators as appropriate
  • Partners with the Office Managing Partner to identify appropriate agenda items for partners’ meetings. Establishes the agenda, engages the presenters and coordinates the meetings
  • Assists with implementing the west coast’s strategic plan. Assists the Office Managing Partner with communication and other support to their leadership roles
  • Oversees all aspects of office services, including purchasing, inventory control, reprographics, reception, telecommunications, mail, messenger and other facilities management functions
  • Promotes effective teamwork within staff. Promotes a cooperative work effort by identifying and solving problems
  • Works with appropriate departmental managers and directors to coordinate special events and firm functions in Washington DC
  • Monitors staff experiencing performance and behavior problems; works closely with the appropriate department director or manager, who in turn works with the appropriate HR Manager to address and problem-solve employee relations issues; participates in counseling staff with performance problems and in corrective disciplinary actions as determined by the Office Administrator and the appropriate department director
  • Works closely with the HR Department in proposing recruiting sources, interviews candidates after they have been tested and screened to assess cultural and behavioral compatibility
  • Interfaces with property manager for building services. Monitors leasing and any sublease arrangements and responds to subtenant requests; coordinates tenant improvement construction projects
  • Handles firm orientation and coordination of training programs for new staff
  • Works with the appropriate departmental managers and directors to coordinate supervision of the Washington DC staff and services, e.g. library, records, office services (internal and outsourced staff), conference services and visiting attorney services, finance, marketing, business development, paralegals, information technology and legal secretaries
  • Oversees assistance with diary and billing initiatives with the secretaries and Finance
  • Maintains proper financial controls, supervising and arranging payment as requested, setting up accounts with vendors, etc., all in coordination with Finance
  • Monitors equipment needs of staff and lawyers and makes recommendations to firm-wide administration
  • Keeps IT administration advised of any issues/problems in the office
  • Prepares annual budget recommendations for the DC office and manages office to budget in coordination with other administrative department heads
  • Works with the Legal Recruiting department to support summer associate program and the fall hiring process
  • Participates in the development of firm-wide initiatives with office administrators from the firm’s other offices and shares best practices and activity reports with firm-wide administration
  • Partners with Office Managing Partner, Director of Legal Recruiting and Attorney Development Manager to facilitate orientation of newly hired partners and associates, coordinating office assignments, ensuring appropriate support and coordinating office and benefits orientation and the transfer of client files
  • Works with the Business Continuity Coordinator to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Plans and supervises emergency evacuation drills and CPR/AED training for staff
  • Works with firmwide operations managers to ensure that all operations infonet pages are up-to-date, particularly with respect to business continuity and emergency procedures
  • Works with firmwide office managers to monitor photocopier usage and reporting
  • Performs other work-related duties as assigned
  • Responsible for projects and other assignments from the DC Managing Partner
  • Plans and organizes functions and meetings
  • Bachelor's Degree or the equivalent in Business, Finance or a related discipline plus 5-10 years of directly related experience. At least 3-5 of those years should be in administrative management in a law office of more than 15 lawyers (preferably a branch office of a large law firm)
  • Must demonstrate the ability to manage and solve complex problems, establish priorities and organize work
  • Working knowledge of computer software programs, such as Word, Excel, Power Point in a web-based environment
  • Strong analytical and problem-solving skills, writing and presentation skills, and coaching and developmental skills
  • Ability to be flexible and able to manage conflicting deadlines and requests
  • High level of skill with interpersonal relationships and communications, both individually and in group settings
  • Ability to influence at all levels of the organization
  • Must be a self-starter who understands the details within a much larger content and able to apply them to different situations
  • Ability to work in a teamwork/collaborative style and environment
  • Must be creative and flexible in order to respond quickly and positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks
  • Must be a team-oriented person who can share information, goals, opportunities, successes and failures with the appropriate parties
  • Ability to organize, plan and carry out multiple related activities
  • Must pay attention to details and have the ability to follow up and follow through
  • Ability to work effectively in a multi-office environment
21

Office Administrator Resume Examples & Samples

  • Serve as the primary real estate and facilities point of contact for Blackboard’s Reston office
  • Perform basic receptionist duties which includes answering phones and greeting visitors
  • Responsible for operational oversight and supervision of mail and delivery services, facilities cleaning, maintenance and repair activities
  • Responsible for coordinating office safety and security procedures
  • Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the Reston office
  • Supply all necessary furniture/access keys/cards needed for new onboarding employees
  • Other administrative duties as assigned, to include working directly with CEO’s office as needed
  • 1-3 years’ experience as an office manager or administrator
  • Basic AV technology skills
  • Familiarity with MSOffice and Outlook
22

Office Administrator Resume Examples & Samples

  • Manage corporate travel program including booking travel arrangements
  • Create, maintain, update office administration processes and procedures
  • Ensure neatness and orderliness of office kitchen, mailroom, training room, and conferences rooms
  • Organize and neaten office common areas including copier and lounge areas
  • Manage corporate office shipping program
  • Order, receive, and distribute supplies for employees and general stock
  • Order branded documents including business cards, letterhead, and envelopes
  • Manage relationships with office vendors for recycling, janitorial, vending, coffee, HVAC, and others
  • Create employee ID badges and train employees on alarm system
  • Respond to office management inbox inquiries/requests
  • Assist with reception coverage including answering phones, attendance management, and sorting mail and faxes during vacation period
  • Ad hoc projects as they arise
  • High School diploma required – Associate’s or Bachelor’s degree candidates welcome
  • 3 - 5 years minimum office administration experience with ability to approach it with a positive and mature attitude
  • Proficiency in Word, Excel and Outlook
  • High level of comfort with learning new systems and subjects
  • Good listening skills with the ability to interact effectively with all levels of personnel and a variety of personalities
  • Strong organization skills with attention to detail
23

Office Administrator Resume Examples & Samples

  • Experience in small business management
  • Database Management experience
  • Flexible and calm demeanor
24

Office Administrator Resume Examples & Samples

  • Qualified Candidate needs to be able to multi-task in a fast paced working environment
  • Requires strong attention to detail, excellent communication, typing and computer skills, ability to work with other team members, but also independently as needed
  • Business Office experience and Microsoft Office knowledge is helpful
25

Office Administrator Resume Examples & Samples

  • Bachelor degree or above
  • At least 2-year EA/Admin and/or HR related working experience would be an advantage
  • At least 2-year basic financial payment processing practice, accounting certificate holder
  • Strong motivation and initiative to accomplish goals
  • Excellent communication capability of both written and oral English
26

Office Administrator Resume Examples & Samples

  • Serve as the primary real estate and facilities point of contact for Blackboard’s San Francisco office
  • Oversee and maintain all office space, equipment and basic supplies, to include keeping all kitchens supplied
  • Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the San Francisco office
  • Ability to lift heavy objects for deliveries and inventory replenishment
27

Office Administrator Resume Examples & Samples

  • Coordination of travel and expenses for Executives & video talent/brand voices
  • Work with administrative staff and management teams in other Turner properties to help organize corporate events
  • Handle expenses and maintain thorough, accurate expense reports for Executives
  • Event coordination including managing “morale” activities and budget for the NYC location and meetings logistical coordination
  • Point of contact for any visiting parties; meeting space inquiries; and answering main office phone
  • Main point of contact for building security, including registering guests, building maintenance requests, including repairs, garbage pick up, and obtaining proper COI’s for special building access
  • Maintains supplies inventory by checking office and food supplies stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Ensures operation of office and kitchen equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Assists with the cleanliness of the general office, including conference rooms and kitchen/break room
28

Office Administrator Resume Examples & Samples

  • Keeping diaries and arranging appointments
  • Organising travel and accommodation for staff
  • Devising and maintaining office systems
  • Booking rooms and conference facilities
  • Ordering and maintaining stationery and equipment
  • Sorting and distributing incoming post and organising and sending outgoing post
  • Photocopying and printing various documents, sometimes on behalf of other colleagues
  • Covering Reception duties on an ad-hok basis
  • You will have previous experience in a similar role
  • Be hard working and professional
  • Capable multi-tasker
29

Office Administrator Resume Examples & Samples

  • Prior administrative experience supporting executive management
  • Proficiency Microsoft Office Suite
  • Financial/analytical experience
  • Strong organizational and communication skills
30

Office Administrator Resume Examples & Samples

  • Excellent interpersonal skills. The ability to consistently deal cordially with a wide variety of personalities both on the phone and in person
  • Ability to work in a fast-paced, progressive environment
  • Manage and oversee the communications of the front desk operations. This entails assisting with the development and enhancement of organization-wide policies and procedures designed to achieve excellent customer service in all areas
  • Support the CEO as needed. Duties could include calendar management, contact management, communicating on his/her behalf, and other duties as needed
  • Support the CEO in his/her interactions with the Board of Directors. Including attending Board meetings, taking meeting minutes, and compiling and disseminating materials for monthly board meetings
  • Answer registration questions and perform basic HR duties, requiring an ability to learn the operations of our technical systems, including ADP and Camp Brain
  • Manage and oversee of the YMCA phone policies and procedures. This position is required to ensure proper procedures are in place to quickly and correctly address all customers inquires, i.e. Email and voicemail message are handled appropriately and addressed in a timely manner for all departments
  • Monitor and manage the front office’s needs and miscellaneous program supplies. This includes designing a “control policy” in order to monitor camp’s inventory
  • Prepare for organizational events. Prepare for open houses, specialty programs, and upcoming events. This preparation may include the gathering of supplies, name tags, specialized emails, appropriate voice mails, becoming creative with the answering of the phones, per each special event, and other tasks as necessary
  • Aid in the resolution of membership and customer complaints, concerns and suggestions
  • Coordinate and assist with the development of a comprehensive job training and recruitment plan. Executes the recruitment and pre-screening process for all volunteers and non-exempt staff positions. This includes screening candidates to ensure proper mandatory documents are processed prior to hiring
  • Acts as back-up to the Human Resource Director with completion of new hire paperwork
  • Must be able to work a flexible schedule including, but not limited to, nights for board meetings and other nighttime events; weekends for open houses and other weekend events; and some Sunday’s during the summer
  • Must be able to work overtime when needed
31

Office Administrator Resume Examples & Samples

  • Provide direct administrative support to the CFO, his staff and Twentieth Century Fox TV employees
  • Interact with high level execs, including the Chairmen of the group
  • Heavy scheduling of meetings for executive and staff
  • Manage calendar appointments in Mac for Outlook, answering phones
  • Review payment authorizations from Business Affairs for accuracy and documentation
  • Review invoices/wires, etc., for the entire division
  • Assist with office relocations/setups and track division vacation schedules
  • Handle highly confidential information with discretion
  • Assist with T&E Expense Report processing
32

Office Administrator Resume Examples & Samples

  • Assists in the administration and coordination of a variety of research and/or administrative projects including planning, budgeting, organizing, research and delivery of services
  • Assists in the administration and coordination of a variety of research and/or administrative projects and provides quality control
  • Assists in developing and implementing project goals and strategies
  • Assists with short and long term planning and design of project direction and objectives
  • Participates in writing of reports or other documentation of project status and/or
33

Office Administrator Resume Examples & Samples

  • Provide exceptional customer service to internal employees, professionals and clients
  • Create manage and execute welcome packages for new professionals
  • Ability to follow through with new professional paperwork
  • Work with director of Human resources with on-boarding, credentialing requirements of new and existing professionals
  • Utilize and manage the electronic document signature system in place
  • Manage up coming contract end dates and work with the sales team to extend and amend existing contracts
  • Keep office supplies fully stocked and in order
  • Maintain and manage office calendars
  • Provide travel support to employees and professionals working with our corporate travel vendor
34

Office Administrator Resume Examples & Samples

  • Maintain office standards, policies and procedures, including but not limited to front desk operations, mailroom and distribution operations, workstation appearance and supplies/files, records retention/destruction
  • Help administer and procure office supplies and office maintenance and repairs to meet the needs of Wilshire within budgeted guidelines
  • Support multiple individuals and provide general support for the Pittsburgh office
  • Oversee the daily schedule of multiple individuals. Maintain calendars and schedule meetings taking into account different office/location time zones
  • Handle travel planning including airline reservations, hotel accommodations, car rental reservations and car service arrangements
  • Perform basic filing duties. Maintain filing system and coordinate with Consulting/Private Markets to support records management/retention
  • Process and track expense reports and reimbursements
  • Meet and greet visitors and clients, answer phones, coordinate conference rooms and coordinate catering
  • Minimum two years of corporate office administrator experience
  • Must have superior skills in Outlook, MS Word, Excel and PowerPoint
  • Experience booking travel and processing expense reports
  • Financial services industry experience
35

Office Administrator Resume Examples & Samples

  • Providing administrative support to the Service Director
  • Preparing reports and information for clients
  • Answering telephone calls and dealing accurately with client enquiries
36

Office Administrator Resume Examples & Samples

  • Responsible for the management of admin. related contractor service (such as meal service, shuttle bus, indoor greening, security, express delivery etc.), renewal of contract, payment check, and monitoring of routine operations to ensure that contractor service quality meets company requirement, and the price competitive
  • Responsible for administration service, including sundry items purchase, stationery, office equipment, keys management, access control system etc., taking related record, make sure the accuracy of the records against the actual situation
  • Responsible for the continuous improvement of office environment via 5S, CPS and other effective methods
  • Responsible for the passport & visa application for expatriates and local staff. Arrange hotel and transportation for visitors as requirement
  • Responsible for Cafeteria management and notice board updating
  • Responsible for employee uniform & PPE purchasing and distribution
  • Help to receiving and transferring telephone, receiving and sending letters and express
  • Waste material management co-work with operation team
  • Assistant on employee’s activity to ensure that the company – sponsored activity will be well organized
  • Ensure admin related expenses are well controlled under approved budget
  • Support any other duties and tasks as assigned by superior
37

Office Administrator Resume Examples & Samples

  • May act as point of contact in case of an emergency or disaster, coordinating with Facilities staff
  • Perform clerical work such as filing, emailing mass communications, scheduling, and purchasing duties using electronic purchasing software system or procurement cards
  • Manages conference room bookings, loaner equipment (remote controls, adaptors, headphones, etc.) distribution
  • May manage parking lot function as necessary
  • Performs daily walk through of the building, conference rooms and general office area and confirm rooms are set up for use/occupancy according to checklist. Records issues and documents any problems into facilities tracking maintenance system. Contacts appropriate vendors for repair or maintenance
  • Receives and routes all deliveries at the front desk. Interacts with vendors, couriers and delivery personnel. Contacts appropriate employees to accept deliveries
  • Enters and tracks service requests in Service-now by entering action items, assigning action items, and tracking completion
  • May perform database data entry and maintenance tasks. Maintains accurate and timely problem tracking and resolution records
  • Manages card key and/or photo ID system for building and grant access to employees during events
  • Generate monthly reports to manager and executive management as needed
  • Uses company software procurement system to order necessary office supplies
  • 1 - 2+ years’ administrative experience required
38

Office Administrator Resume Examples & Samples

  • Work as showroom and returns contacts, keeping detailed calendars of sample deliveries and pick-ups
  • Manage all billing with our bookkeeper
  • Upkeep the BL website and office
  • Create an officewide calendar for collection movement
  • Organize and manage client mailings and gifting projects
  • Create look books and links for all client collections/samples
  • Manage aspects of sample trafficking with Junior Account Managers and Account Executives
  • Inventory, organizing and merchandising client stock and samples
  • Handle requests from clients for production and sales pulls with complete ease
  • Be on-hand and willing to play integral role in any/all agency events and Fashion Week responsibilities
  • Work hand-in-hand with agency owner and senior account team members to upkeep office
  • Oversee and hire interns
  • Public relations agency or in-house experience
  • Proficiency in MS Outlook, Word, Excel and Power Point
  • General knowledge of Fashion GPS
  • Excellent written and verbal communications
  • Ability to be productive, resourceful, work independently and take initiative
  • Open to growth and taking on a variety of administrative and account responsibilities
  • Familiarity with wide range of traditional and social media platforms
39

Office Administrator Resume Examples & Samples

  • Experience in a law firm, corporate legal department or comparable service industry
  • Knowledge of legal or other professional service organizations
  • Ability to identify and analyze complex issues and problems in human resources, financial management, facilities, technology and general operations
  • Familiarity with computer networks, personal computer applications and computerized support tools
  • Strong understanding of technology implementation and support needs
  • Graduation from a recognized college or university with major course work in business administration, management, finance, human resources, technology or marketing preferred
40

Office Administrator Resume Examples & Samples

  • General clerical and office administrative duties, including all required day to day office processes and procedures
  • GL coding and submission of Invoices through Concur
  • Assist employees with internal company purchases
  • Serves as the go-to for office inquiries
  • Coordination of couriers
  • Collect the mail; sort, open and deliver to appropriate personnel and post outgoing mail
  • Monitors office operations
  • Preparing documents to put out tenders for contractors
  • Calculating and comparing costs for required goods or services to achieve maximum value for money
  • 2 years+ previous experience in Office Administration
  • Proficient with Microsoft Excel and Word
  • Positive and energetic attitude
  • Strong organizational, interpersonal and communication skills (written and verbal)
  • Strong multi-tasking and time management skills
  • Strong interest in running, cycling or general health and fitness
41

Office Administrator Resume Examples & Samples

  • Provide PA support to the MD, including diary management and travel arrangements
  • Answer calls into the business and deal with enquiries (liaising with both the public and VIP / celebrity clients)
  • Manage the booking process
  • Look after the day to day running of the office including managing supplier contracts, looking after tech / phones / IT
  • Purchasing office supplies including stationary, food etc
  • Basic accounts administration to support the Accountant
  • Put together complex quotes for clients
  • Assist with events organising
42

Office Administrator Resume Examples & Samples

  • Minimum five years experience in office management or related areas
  • Working knowledge of Workers’ Compensation Act, Safety, City regulations, and other applicable state/federal statutes
  • Bachelor's degree and some experience handling employee issues, preferred
43

Office Administrator Resume Examples & Samples

  • Review/process invoices for payment, as appropriate
  • Coordinates with appropriate providers to ensure that all office equipment (computers, copiers, shredder, postage machine etc.) is in good working order, properly maintained and serviced
  • Order, organize and monitor inventory of all necessary office supplies
  • Order, organize, and monitor inventory, of food (coffee, creamer, water, soda etc.) and non- food items (cups, plates, plastic flatware, napkins, paper towels, detergent etc.) for the office cafe. Ensure refrigerator is re-stocked daily and cleaned on a regular schedule
  • Coordinate issuance of computer, iPhones, client /building identification for NY office hires and transfers. Also, coordinate offices moves, as necessary, within NY office
  • Provide clerical support on an as needed basis
  • Provide backup coverage for admin staff, if unavailable due to vacation, illness, personal day etc
  • Respond to visitor chime, greet visitors and notify appropriate individuals of guest arrival
  • Proven office management, administrative or assistant experience
  • Excellent time management skills and ability to multi-task and prioritise work
  • Strong organisational and planning skills
44

Office Administrator Resume Examples & Samples

  • Assist with client invoice creation, inquiries, materials reconciliation, tracking and problem resolution. Also participate in the documentation and improvement of client invoicing processes, with integration to existing corporate functions
  • Assist in the supporting the Engineering infrastructure functions, monitoring and reporting of operational performance
  • Compliance monitoring of all Engineering related activities (vehicle usage, fuel consumption, engineering productivity, cell phone usage, purchasing card usage, client billing processes, etc.)
  • Knowledge of Facilities Management and Computerized Maintenance Management Systems (CMMS) is a plus
45

Office Administrator Resume Examples & Samples

  • Provide support to both the office and Resourcing Coordinator
  • Assist with the coordination of the summer internship programme
  • Respond to enquiries and action them in a effective, timely manner
  • Monitor and action all resourcing emails
  • Run relevant reports on a regular basis
46

Office Administrator Resume Examples & Samples

  • Good command of the English language both written and verbal
  • Ability to work well with MS systems and bespoke in house systems
  • Comfortable working in a team environment and a supportive collaborative approach
  • Positive disposition, willing to learn and comfortable learning new skills
47

Office Administrator Resume Examples & Samples

  • Assist candidates with application process
  • Assist Staffing team as necessary with new hire orientations
  • Assist with administration portion of new-hire orientation
  • Organize staffing department records and tracking spreadsheets
  • Communication with candidates to include hiring process updates, answering general questions and follows up on concerns
  • Greet candidates who visit the hiring office
  • Maintain several HR spreadsheets related to workers compensation, LOA, stock, etc
  • All other duties and responsibilities, as assigned
  • The successful candidate will demonstrate the ability to drive results in an ambiguous environment, with a high level of accuracy and attention to detail
  • A minimum of two years' relevant HR or administrative experience
  • Intermediate level experience with Word and Excel, including but not limited to charts, pivots and filters
  • Ability to maintain strict confidentiality regarding compensation, benefits and employee issues
  • Strong sense of integrity
  • Demonstrated experience providing outstanding customer support
  • Ability to multitask and prioritize effectively in a fast-paced, quickly changing, and highly ambiguous environment
48

Office Administrator Resume Examples & Samples

  • Functions as administrative liaison with internal and external clients
  • Receives/opens/processes/prepares mail as appropriate (i.e. overnight delivery, certified deliver)
  • Scans and prepares documents for lenders for sending to clients
  • Assembles marketing materials for mailing to clients/prospects
  • Maintains TRIA log and excess property log
  • Receives and distributes faxes and other correspondence
  • Acts as liaison for office equipment and vendors, building issues/landlord
  • Inventories and orders office supplies
  • Effectively operates all department equipment and software applications
  • Additional responsibilities as reasonably assigned
  • High School diploma or GED required; Bachelor’s degree preferred
  • 1 years of relevant work experience within the functional discipline of position
  • Ability to work in a team environment as well as independently
49

Office Administrator Resume Examples & Samples

  • Applies organizational policies and procedures
  • Participates in establishing objectives and developing processes and procedures to ensure efficient and timely work flow
  • Performs periodic reporting on work progress, project completions and additional ad-hoc reporting as needed
  • Ensures effective coordination occurs within assigned work group and with other work groups
  • Accepts, screens and routes telephone calls, maintains record of inquiries, as required
  • Sorts, screens, reviews and distributes incoming and outgoing mail and prepares timely responses to a variety of routine written inquiries
  • Processes new employee documentation
  • Operates standard office equipment and uses required software applications
  • Basic working knowledge of MS Office suite, plus basic computer skills, including, but not limited to Outlook, Web browsing and instant messaging
  • Concepts, principles and practices of assigned functional area
  • Office management
  • Answering telephones and assisting visitors
  • Scheduling and coordinating meetings, events, and appointments
  • Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
  • Interpreting and applying policies and procedures
  • Establishing operational objectives
  • Implementing processes and procedures for efficient and timely work flow
  • Preparing management reports
  • Promoting effective coordination between work groups
  • Provide courteous, timely service when addressing customer questions and concerns
  • Partner with other functional areas to accomplish objectives
  • Read, interpret, analyze and apply information from job-related publications
  • Incite enthusiasm and influence, motivate and persuade others to achieve desired outcomes
  • Work independently as well as collaboratively within a team environment
  • Establish and maintain effective working relationships at all levels of the organization
  • High school diploma or equivalent and (2) two years office or customer service experience
50

Office Administrator Resume Examples & Samples

  • Relevant experience in a similar position i.e. Reception and Office Administration
  • You will have had experience working in customer focused positions and have the ability to build rapport easily
  • Excellent time management skills and the ability to juggle priorities easily
51

Office Administrator Resume Examples & Samples

  • Being the perfect host, making sure all the details in our new office are organized, and that everyone is having a great time every day
  • Recording and managing office expenditure. Organizing the office layout, maintaining supplies of stationery
  • Suppliers and Partner liaison (phone calls, emails, correspondence, etc.)
  • Organizing and chairing meetings with staff – where necessary typing the agenda and taking minutes
  • Be the point of contact with Service support, Legal and Facilities with the global London HQ
  • Manage occasional administrative task e.g. Ticket Restaurant distribution, coordinate holiday process with HR team based in London, etc
  • Support in the organization and realization of video shootings (sample management, studio set up, prepare garments for shoots)
  • Support in the organization of events taking place in the office and/or showroom
  • Manage sample requests for both internal and external stakeholders
  • Assist with selected on-site changes (e.g. translations: raise translation requests)
  • Be part of cross functional projects (e.g. competitors’ benchmark, price comparison, mystery shopping, etc.)
  • Fluent in French and business English. Any other language a plus
  • Excellent organizational, written and oral communication skills
  • Highly collaborative
  • Attention to detail, and high level of accuracy
  • Ability to work in a fast-paced environment, and adapt to rapid change
  • Computer skills including the spreadsheet and word-processing programs, and e-mail
  • Effective time management
  • Ready to be part of a great team and have fun!
52

Office Administrator Resume Examples & Samples

  • GL coding and submission of invoices through Concur
  • Prepare meeting agendas, take meeting minutes and preform follow-ups on meeting action items
  • Format and proof draft copies of company policies and programs
  • Send companywide communications
  • Assist in organizing company functions and employee wellness programs
  • Post-Secondary Education relating to Business Administration
  • Enthusiastic, up-beat personality
  • Ability to take direction and work with minimal supervision
53

Office Administrator Resume Examples & Samples

  • Two (2) or more years of management experience or 5 or more years of administrative experience required
  • Experience in a professional services firm preferredPrior project management experience preferred
  • Solid judgment and reasoning skills
  • Strong management and delegation skills to effectively lead and direct Administrative team
  • Excellent interpersonal skills with the ability to relate with diverse personalities in a tactful and mature manner
  • Ability to respond tactfully and professionally in high demand situations
  • Superior verbal and written communicate skills
  • Ability to successfully multi-task while working independently or within a group environment
  • LI-KB1
54

Office Administrator Resume Examples & Samples

  • Managing daily office operations – responsible for opening and closing the office and maintaining cleanliness and order
  • Demonstrating confidence, professionalism, responsiveness and exceptional customer service skills
  • Answering multi-line switchboard and directing calls for downtown and Deerfield office
  • Performing administrative tasks such as scheduling meetings, drafting communications, managing conference room schedules, handling internal catering needs, and supporting professionals with special projects as needed
  • Liaising with building and property management to ensure compliance with property policies and procedures with regard to building access and security, guests, deliveries, maintenance and repairs
  • Processing mail – maintaining organized and efficient shipping procedures and courier service between downtown and suburban offices
  • Maintaining detailed accounting of office and kitchen supplies; placing orders; reviewing billing in a timely manner
  • Minimum 2 years Receptionist/Administrative experience in client-facing environment
  • Proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook)
  • Excellent communications skills both oral and written
  • Attention to accuracy and detail. Strong organizational and multi-tasking skills
  • Basic understanding of office technology, systems and equipment
  • Occasional overtime and weekends may be required
  • High school diploma required; bachelor's degree preferred
  • Salary commensurate with experience
55

Office Administrator Resume Examples & Samples

  • This is a School-based position and is NOT a Virtual position. This position works out of the Grand Rapids, MI Office.**
  • High School Diploma or General Education Development (GED) Certificate
  • Great organizational and time management skills Working knowledge of digital phone systems (PBX or others) Professional experience using MS Excel, MSWord, and Outlook Experience using search engines (Internet) for research projects Experience using a student information system and/or other type of database Strong written and verbal communication skills Ability to pass required background check
  • Associates degree in business management or related field
56

Office Administrator Resume Examples & Samples

  • Under limited supervision, leverages experience and skills to perform a broad range of administrative functions in support of office locations
  • Performs work of greater complexity, requiring the use of some judgment and discretion
  • Functions performed may include any of the following
  • Supports A/P function by accurately coding and processing invoices
  • May deliver new employee orientation
  • May coordinate local policy and procedures with the appropriate corporate and/or divisional functions to ensure that full and complete procedures are in place covering assigned areas
  • Reviews administrative services to which they are assigned and recommends changes in process or procedure to management
  • Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. Furnishing information or responding to routine correspondence where possible to save staffs’ time
  • Organizes or maintains office or project files (electronic and hardcopy) and records in accordance with internal policy and practice
  • May track and coordinate the acquisition and distribution of materials, supplies and equipment
  • Maintains inventory of furniture and equipment
  • May coordinate with facilities on any building maintenance or issues
  • May track mileage and ensure maintenance of vehicle fleet
  • Prepares reports, gathering and summarizing information
  • Will serve as an assistant to the Office Leader
  • May support multiple managers on assigned projects
  • Experienced with Microsoft Outlook, Word, Excel, and PowerPoint
  • Requires 4 years related administrative experience
57

Office Administrator Resume Examples & Samples

  • Oversee the day to day administration of iQmetrix’s Vancouver office ensuring an environment which optimizes the employee experience
  • Maintain the Vancouver main reception desk and phone system
  • Support the Manager, Corporate Relations and Executive Team as needed. This includes but is not limited to: all corporate credit card and cash expenses, domestic and international travel coordination and logistics, off-site meetings, registration for external conferences/events, etc
  • All client, executive and senior level coordination for meetings and workshops, including reservations, ordering food & supplies and assisting with booking rooms
  • Coordination of Vancouver Office recruiting and onboarding needs
  • Check in with new hires on a regular basis and facilitation of new-hire forums
  • Overall coordination of vendor management and purchasing for the office
  • General administrative duties including mail and courier management, corporate printing in a time sensitive manner, as well as coordinating employee photos
  • Be the point of contact with building management and cleaners, resolving employee concerns, and dealing with renovation and space needs
  • Identify, recommend and implement processes to more effectively manage the administrative function of the office
  • Coordination of Vancouver meetings, events, job fairs, and other staff functions
  • Identify, evaluate and resolve problems that may arise in administrative processes related to the Vancouver office
  • Coordinating conference bridges companywide
  • Coordinating catering, food and beverage for meetings, open houses and events
  • Credit card reconciliation of travel and office expenses
  • Coordination of Vancouver Corporate Travel Condo
  • Minimum 3 years’ experience in an Administrative position in a medium to large office capacity
  • Good organizational skills with ability to manage multiple tasks
  • Experience in human resources is an asset
  • Experience in travel management is an asset
  • Certificate or diploma in office or business administration an asset
  • The ability to work in a fast- paced environment with prompt and accurate service and juggle multiple tasks at once
  • Good computer skills including knowledge of Word, Excel, and Outlook Calendar
  • Strong communication and inter-personnel skills
  • Capable of resolving issues with minimum direction
  • Ability to work independently or as a member of a team
  • Take initiative and work well with all members within the organization
58

Office Administrator Resume Examples & Samples

  • Ensure front desk is managed on the site
  • Coordinate repairs and responding to internal tickets logged when needed
  • Facilitating Headcount and reporting processes
  • Coordinate and oversee office moves and assist the Regional Office Manager with space planning and car park management and reporting
  • Coordinate repairs & maintenances and responding to internal tickets logged when needed. Supporting and delivering key team initiatives, playing a project coordinator
  • Working with Corporate resources, make sure Health, Safety and Security procedures are respected
  • Manage and oversee provisioning of office services, which include but not exclusive (office supplies, branded stationary, refreshment program etc)
  • Create, Establish and Document all Processes within Workplace services
  • Support the office services needs of all internal departments within Salesforce
  • Support employee recruitment and retention objectives by delivering exceptional service to our employee base
  • Diploma or equivalent knowledge in related field e.g. Facility Management/Business Administration
  • 3-5+ years in Facility Management or related field
  • Related experience, including high-end corporate office environment preferred
  • Contract/Operations Management experience
  • Excellent communication and presentation skills
  • Ability to connect with dispersed internal/external teams
  • Experience with Space Management for multiple locations
  • Passionate about Customer Services and end-user experience
  • Self-starter and capable individual contributor
59

Office Administrator Resume Examples & Samples

  • Manage purchasing for the Regional Team
  • Manage and keep records of discretionary expenses. Manage cross charging when needed
  • Organize team meetings, Telepresence and conference calls
  • Management of email distribution lists/shared calendars, distribution lists, Support Central and Folders access
  • Support training team, maintain annual training Calendar, post training
  • Compiling regional communications
  • Support or perform specific projects for the Regional team
  • Diploma or certification in Secretarial Skills or equivalent knowledge and experience
  • Proven years of experience in similar position
  • Fluent in English and at least one other EU language
  • Good knowledge and practice of GE IT tools related to T&L, Finance, Sourcing, GenSuite
60

Office Administrator Resume Examples & Samples

  • Develop and implement new administrative systems
  • Manage staff meetings - ensure necessary conference call facilities are available and take minutes
  • Work, when required, with members of the sales team on promotional efforts with clients and agencies
  • Assist the marketing team in the planning and on site running of Quartz events
  • Liaise with the appropriate departments in Atlantic Media’s New York and Washington DC offices (Sales, Marketing, HR, Finance etc.)
  • Correctly and sensitively handle confidential information
  • Demonstrate good work flow management and prioritization skills
  • Be able to work independently and as part of the wider team
  • Have good problem solving ability and attention to detail
  • Experience in a similar role is an advantage, but not essential
  • Force of Intellect - Atlantic Media seeks a discipline and rigor of thought as manifested, often, in exceptional academic performance and, later, success in a professional environment
  • Spirit of Generosity - Equally, Atlantic Media seeks what we term a spirit of generosity – a natural disposition towards service and selfless conduct
61

Office Administrator Resume Examples & Samples

  • Advanced English and Japanese language ability
  • Experience coordinating within a diverse work environment
  • Experience with Boeing procurement software and processes
  • Experience with MS Office Applications
  • Experience with multi-national work environments
  • Prefer vocational school training or equivalent work experience; proficiency in the operation of necessary office equipment and business software; and strong organizational, communication, and interpersonal skills. Has a full understanding of the job
  • Develops solutions to a variety of problems of moderate scope and complexity
  • Requires no instructions for routine work and general instructions for newlines of work or special assignments
  • Participates in determining details of assignments to a wide range of objectives. Plans, schedules and arranges own activities
  • Work is reviewed upon completion for adequacy in meeting objectives
  • Possesses a Diploma or equivalent, and has at least 4 to 6 years' related experience
62

Office Administrator Resume Examples & Samples

  • Provide sales and service for repairs and special orders
  • Coordinate shipping and receiving for store shipments. Check for invoice accuracy
  • Respond to phone calls and correspondence
  • Assist with inventory and stocking of showcases
  • Complete store projects as requested
  • Coordinate, distribute and prepare documentation from/for brand leadership. Maintain office records and files
  • Prepare and make bank deposits
  • Assist Store Manager and Sales Associates in selling merchandise and providing customer service as requested
  • Act as back-up to Store Manager or Assistant Store Manager to open and close store
  • Strong communication and interpersonal skills
  • Ability to respond to requests from repair vendors and headquarters
  • Ability to act independently in routine matters
  • Computer literate with understanding of retail point of sales and inventory systems
  • Ability to work outside business hours or on weekends as needed
  • Minimum six months to one year experience in a retail sales environment, general office job requiring applied organization skills and customer service interaction either face-to-face or by phone
  • Regularly required to stand, to reach with hands and arms, and to communicate with and comprehend others
  • Required to move among and between display cases and use hands to handle or feel merchandise
  • Occasionally required to sit, stoop, kneel or crouch
  • Occasionally lift and/or move up to 10 pounds
  • Requires visual acuity sufficient to discern differences in quality of gemstones with or without the aid of a jeweler’s loupe
63

Office Administrator Resume Examples & Samples

  • Requires High School level plus some specialized training. 8+ years of experience
  • Knowledge of the ODNI facility management and technical support processes
  • Experience in maintaining and managing office calendars and schedules for office-wide resources
  • Experience maintaining simple websites and databases that include office-wide resource information
  • ISSA/Top Secret security clearance
  • Experience with or familiarity of diplomatic, law enforcement, intelligence, homeland security, and defense communities
  • Be familiar with the Executive Office of the President, Office of the Director National Intelligence, the Intelligence Community and other relevant communities
64

Office Administrator Resume Examples & Samples

  • Types and prepares reports, letters, tables, graphs, presentations, etc
  • Creates, sets up and maintains filing systems, screens and refers calls, arranges meetings and receives, refers and/or answers regular and electronic mail
  • Handles and/or coordinates regular administrative activities and/or special projects/tasks
  • Communicates and coordinates activities within the department and resolves routine problems
  • May monitor, order and maintain department supplies and process invoices
  • May research and gather information, compile and summarize data and compose letters and other correspondence
  • May participate in planning functions
65

Office Administrator Resume Examples & Samples

  • Provides administrative support related to overall office functionality and/or administrative support to management and staff, as applicable in respective country office location
  • Serves as the primary regional office contact for vendor services, which may include coffee service, food/drink vending machines, overnight courier, office supplies and recycling/documenting shredding services. Ensures most cost-effective method and offering alternative solutions as practical
  • Assists with logistics for department and customer meetings accordingly
  • Maintains up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Facilities and site head. Liaises with department management for new hire placement within the facility and ensures workstation readiness with IT contact
  • Provides communication to all employees regarding building issues as requested by the Facilities department and serves as the office lead for building evacuations and life/safety/security issues and procedures as applicable in respective country office location
  • Assists with local logistics of office moves, as applicable in respective country office location
  • Assists with the processing of invoices related to the facility. May assist with the preparation of the Facilities budget respective to the country office location
66

Office Administrator Resume Examples & Samples

  • Previous supervisory experience 1-2 years
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, Adobe Acrobat)
  • Prior real estate and customer service experience strongly preferred
  • Ability to multi-task, prioritize, and be flexible with changing business needs in a team environment and manage deadlines and time constraints. Excellent professional and leaderships skills
  • Conflict resolution management
  • Effective and creative problem solving skills
  • Mathematical and accounting skills
  • Superior organizational and presentation skills
67

Office Administrator Resume Examples & Samples

  • Supervise and Direct the work of a Technical Service Representative
  • Coordinate and complete all the documentation and paperwork associated with our trucking process and associated weights
  • Distribute invoices to the appropriate managers for approval
  • Complement our purchasing function (Administration & Tracking)
  • Ordering & inventory of office supplies
  • Tracking of some budgetary items
  • HR liaison with the line-employees
  • Entrusted to be the key contact with the Boston Corporate office on HR related matters
  • Scheduling of interviews for operations managers
  • On-boarding paperwork, benefits paperwork and orientation of new employees
  • Manage the employee uniform program
  • Gain a full understanding of our Time & Attendance approval system, acting as the subject matter expert in this area
  • Coordinate Employee Relations activities
  • Create and update Key Performance Indicators (KPIs) for Human Resources
  • Minimum of three years supervisory experience in Administrative or Office Services field
  • College degree or comparable work experience
  • Proficient in Microsoft Office including Outlook, Word and Excel
  • Strong attention to detail, accuracy and the ability to establish priorities
  • Exceptional communication, interpersonal skills and team building skills
68

Office Administrator Resume Examples & Samples

  • Coordinate and process domestic and international business travel arrangements, monitor designated business traveler logistics, generate expense reports and assist in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verify payments to corporate credit cards
  • Manage executive calendar and reconcile competing priorities through Outlook and SharePoint calendars
  • Prioritize and schedule management time and availability for efficient use of time. Create, edit and maintain electronic and written communication
  • Track and maintain information relative to department and business operations. Communicate a wide variety of information to multiple audiences
  • Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
  • Track and maintain designated conference room schedules for availability and efficient use of resources
  • Coordinate with the appropriate focal to support the acquisition and maintenance of resources
  • Order and maintain office supplies. Set up and host VTC (Video TeleConference)/WebEx meetings
  • Develop meeting agendas and track action items to closure. Occasionally contribute to executive presentations
  • Assist with the implementation of organization operating rhythm
  • Plan and implement logistics for BR&T internal and external events
  • Work under limited supervision
69

Office Administrator Resume Examples & Samples

  • Performs planning, coordination and organization of Boeing focal and field personnel based on an understanding of customer needs
  • Coordinates field operation assignment procedures, training and orientation to ensure on-site personnel meet customer needs
  • Provides guidance regarding local language, culture and customs to Boeing personnel. Maintains local Boeing base presence
  • Provides specialized on-the-job training to Customer regarding Boeing resources
  • Researches information to assist customers in resolving moderately-complex operation issues
  • Assists management in negotiating cost, coordinating and organizing special events. Works under general direction
  • Excellent English language skills (written and oral), ability to function as a team and manage multiple projects effectively
  • Ability to work in a cross functional, global teams with multiple stakeholders
  • Experience in dealing with suppliers and Government agencies will be preferred
  • Proficient with Microsoft Excel skills – should be comfortable dealing with data and numbers
  • Proficient in the use of Microsoft Office tools including Word, PowerPoint and Outlook
  • Positive and proactive attitude to work
  • High ethical and integrity standards
  • Ability to learn and apply new skills, such as Boeing specific processes and software tools
  • Methodical and thorough with a focus on details and timely completion of tasks
70

Office Administrator Resume Examples & Samples

  • Interact continuously with associates, customers, vendors and guests; serve as the first impression of our company to these individuals
  • Direct visitors and manage incoming telephone calls for the office and shared regional phone queue
  • Manage the visitor log and company lobby areas to comply with workplace health, safety, and environment policies and laws, while ensuring the space is branded properly and remains tidy at all times
  • Serve as frontline contact for associates and vendors regarding all local Global Workplace Solutions (GWS) issues (e.g. janitorial, coffee machines, handyman, etc.)
  • Maintain best in class customer service delivery at all times
  • Coordinate the shipping and receiving of boxes and letters to and from the office
  • Provide bookkeeping and accounting support for the local operation as necessary
  • Monitor and track the GWS ticketing queue and ensure resolution of any assigned tasks in a timely manner
  • Use company intranet and other computer-based systems; update the local office intranet page
  • Support the on-site Facilities Operations Associate Manager, partnering to complete tasks and projects related to the ongoing operation of the office
  • Partner with the Red Hat First Impressions program team lead to establish solid service delivery standards
  • Coordinate catering and other needs for on-site meetings and events
  • Serve as the point of communication for all maintenance and repair issues
  • Oversee inventory, supply stocking, and ordering for shared office supplies
  • Plan and execute all GWS initiatives for local office, including global or regional programs as mandated by law or guidelines (e.g. Safety Warden Program, Ergonomics, Snack and Drink Program, ISAAC, etc.)
  • Implement global or regional GWS programs and guidelines as requested
  • Support the local physical security system and continuously follow security guidelines
  • Solid verbal and written communication skills with associates, customers, and vendors
  • Ability to posses patience and understanding while multitasking
  • Ability to maintain a professional business approach
  • Solid collaboration skills with the motivation to develop and guide shared projects
  • Ability to work with little direct supervision
  • Positive attitude toward challenges
  • Ability to find and use already available resources to help problem solve and complete tasks
  • Ability to use office computer applications
71

Office Administrator Resume Examples & Samples

  • Creating, editing and maintaining electronic and written communication
  • Making domestic and international travel arrangements and generating expense reports
  • Managing calendars and/or conference rooms
  • Planning and implementing logistics for internal and external events and meetings
  • Organizing and running WebEx meetings
72

Office Administrator Resume Examples & Samples

  • At least 3-5 years of relevant experience and/or training, or equivalent combination of education and experience working in an Office Manager capacity
  • Task-focused individual with strong organizational skills
  • Proven ability to deliver & multitask in an ever changing environment
  • Proficient technical skills in Microsoft Word, Excel, and Powerpoint
  • Superior communication skills, both oral and written, in order to effectively communicate at all levels internally and externally
  • Committed to maintaining strict confidentiality regarding any sensitive information
  • Possesses exceptional interpersonal communication skills
  • Ability to work independently on assigned tasks as well as accept direction on given assignments
73

Office Administrator Resume Examples & Samples

  • Education: Bachelor Degree in Business Administration (Preferred)
  • Languages: Bilingual in English and Chinese (Preferred) Computer Skills: Proficient with Microsoft Offices Tool Suite
  • Experience: 3+ years of office management or executive administration
74

Office Administrator Resume Examples & Samples

  • Provides administrative/secretarial support (dictation, transcription, typing, proofreading/editing, filing telephones, faxing, copying, mail distribution, etc.) for the District Office
  • Processes check requests and forwards to Smith & Nephew Orthopedics in a timely manner for payment of office expenses
  • Develops rapport with O.R. staffs and material management
  • Secures P.O. numbers from customers and processes customer orders and restocks
  • Handles customer complaints
  • Prepares product bids to hospitals, resolves pricing issues, analyses freight, etc
  • Performs customer service function (i.e. surgery schedule, backorder dates, product availability, pricing, etc.)
  • Function as Account Services Representative if required
  • The Office Administrator has responsibility for promotion, consultation, services and follow-up of company products and business relationship within defined procedures
  • These are non-essential job duties and responsibilities as assigned by the supervisor
  • Minimum of three years secretarial, customer service, or administrative experience preferred
  • Experience with inventory tracking system preferred
  • Typing speed of 40 wpm
  • Good verbal communication skills with proficient use of tact, diplomacy, discretion, and judgment
  • Good written communication skills with proficient spelling and composition abilities
  • Must have PC application experience. Experience with word processing and spreadsheets preferred
  • Requires ability to meet deadlines, frequent assignment changes, periodic heavy workload and dynamic business
75

Office Administrator Resume Examples & Samples

  • Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required. Coordinates travel arrangements, meetings, updates and maintains calendar appointments. Prepares required materials for conferences, meetings, calls, and various appointments. Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials. Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment. Organizes and maintains office filing system. Reads and analyzes incoming memos and determines the appropriate course of action. Receives and responds to routine correspondence. Provides administrative support to other staff as needed
  • One (1) year experience required in clerical support or related area
  • Software skills, including use of Microsoft Office software and web-based applications. General business skills such as typing; data entry and review; and use of phone, copier, and fax. Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment. Customer service skills necessary to effectively and professionally respond to requests. Verbal and written communication skills necessary to explain complex and/or confidential information. Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals
76

Office Administrator Resume Examples & Samples

  • 30% General administrative duties including assisting the Lake Odessa facility with various activities and meetings including conference room scheduling, records management, shipping and receiving duties including check-in and distribution of mail and packages, as well as assistance with shipments, as requested
  • 25% Phones and Reception Area Switchboard. Assist in facility security management, monitoring front entrance, and enforcing security procedures
  • 20% Event Planning for various employee recognition, safety, community participation activities and customer visit events throughout the year, to include meals and catering, room set-up, and required supplies and attire for visitors
  • 20% Supply Inventory Management, including the ordering, receiving and overall management of office supplies, safety supplies, stakeholder uniforms, and other miscellaneous items. Managing and accurately allocating and reporting all appropriate Purchasing Card expenses within the required time frame
  • 5% miscellaneous duties as assigned
  • 1 year related work experience (clerical) or equivalent education
  • Proficient in Microsoft products (Outlook, Word, PowerPoint, Excel)Ability to deliver exceptional customer service
  • Positive Attitude and Problem Solving skills
  • Ability to effectively communicate with all levels within the organization
  • Strong desire to learn and develop new competencies
  • Self-initiative, demonstrated proactive behavior
  • Familiarity with basic office equipment
  • Strong event planning skills
  • SAP or other ERP experience
  • Associate Degree in Business Administration
  • 1-2 years of prior Office Administrator experience
77

Office Administrator Resume Examples & Samples

  • Reception: attending to all visitors, and directing them to respective staff, and responding to all non-business inquiries by email or phone
  • Taking care of courier management/office supplies and provisions - communicating with vendors to coordinate
  • Arrange all travel materials and booking for employees as well as visitors coming from abroad
  • Facilitation of real estate management, and organization of emergency drills and inspections
  • Support business and CAO with regards to marketing and corporate branding - assistance in updating local internet homepage
  • Corporate card arrangement and control
  • Corporate seal and contract document filing
  • Experience within a financial institution in office administration
  • Understanding of how to operate both locally and internationally
  • Business level English, Native Japanese language skills
  • Ability to accept accountability, assume pro-active leadership, demonstrate initiative, and lead by example in teamwork, cross-unit cooperation, and information sharing
78

Office Administrator Resume Examples & Samples

  • Maintains up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Facilities and site head. Liaises with department management for new-hire placement within the facility and ensures workstation readiness with IT contact
  • Accurate and efficient keyboard skills are necessary
  • Requires highly effective verbal, written, interpersonal and team-oriented skills
79

Office Administrator Resume Examples & Samples

  • Excellent English language skills (written and oral), including strong grammar and composition skills
  • Proficient in the use of Microsoft Office 2013 (or 2010) tools, including Word, PowerPoint, Excel and Outlook
  • Ability to build strong relationships, and manage multiple projects effectively. Must be able to work cooperatively with other employees and managers to get things done
  • Strong organizational skills, time management skills, and ability to work cooperatively as a team member
  • Positive and proactive working attitude, and high ethical and integrity standards
  • Ability to work under limited supervision; methodical and thorough with a focus on detail and completion of tasks. Must be able to manage a list of actions and track them to completion
80

Office Administrator Resume Examples & Samples

  • Support the management of room allocations to meet the business need; including management of the building’s multiple events diaries
  • Lead scheduling engagements with both internal users and external customers for Portal support
  • Planning, ordering and managing invoicing of catering from external suppliers for facility senior customer visits
  • Processing facility visitors (both internal Boeing and external customers)
  • Undertaking occasional reception duties; including control of access, small switchboard operation, dealing with post etc when required
  • Provide day to day diary management support; travel arrangements; expenses submissions for Senior Manager
  • Create, edit and maintain electronic and written communication as required
  • Prepare reports, presentations and flow charts as drafted by managers
  • Schedule training events and provide the necessary administrative support to venue booking, material preparation, candidate interactions etc
  • Providing the deputy EHS focal on behalf of the facility Operations and Security Manager
  • Have experience in delivery of high-quality Office Administration. (Ideally with an international company)
  • Self-starter – proactive with limited requirement for direction
  • Qualified to GCSE Level or equivalent
  • MS Word – good user skills
  • MS Outlook – excellent user skills
  • MS Excel – good user skills
  • MS Powerpoint – basic user skills
  • Preferably experienced in working in a fast moving office environment
  • A team player who is quick to learn and accept new challenges
  • Must be committed to continuous improvement in role
81

Office Administrator Resume Examples & Samples

  • Maintain and improve the current administrative operation system involved with the purchase, movement and inventory of local farmer stock peanuts and local seed inventories
  • Processing 1007’s on a timely basis
  • Process checks and warehouse receipts
  • Process Accounts Payable
  • Maintain local inventories of seed and farmer stock peanuts
  • Ensure that all required documentation goes with trucks
  • Weigh farmer stock from producers and process all paperwork
  • Assist new employees with training and documentation
  • Communicate and coordinate with Management team, co-workers and multiple locations
  • 3-5 years of relevant work experience, customer service work experience preferred
  • Basic business, math and accounting skills
  • Ability to plan, organize, and manage multiple tasks, assignments and projects simultaneously, without direct supervision
  • Project oriented, persistent in follow through and learns quickly about new ideas, while working well in a team environment
82

Office Administrator Resume Examples & Samples

  • LI-TR
  • Advanced PC skills – including word and excel
  • Ability to communicate with all levels – written and spoken
  • Service orientation
  • Sense of urgency
  • Motivated
  • Responsible
83

Office Administrator Resume Examples & Samples

  • 25% General administrative duties including assisting assigned members of the CVAP Leadership Team, assisting with facility activities and meetings, supply inventory management, records management, shipping and receiving duties including check-in and distribution of mail and packages, as well as assistance with shipments, as requested
  • 25% Meeting and Event Planning for events throughout the year
  • 10% Responsible for ordering and charging all sales promotional items and office supplies. Managing and accurately allocating and reporting all appropriate Purchasing Card expenses within the required time frame
  • 5% Attendance/Absence Management
  • 10% miscellaneous duties as assigned
  • 1 year related work experience (clerical) and/or post secondary education
  • 3 years experience with Microsoft products (Word Processing, Databases, PowerPoint, Excel)
  • Strong organizational skills, attention to detail and follow-up
84

Office Administrator Resume Examples & Samples

  • 10+ years’ experience in an administrative support role
  • Previous experience with scheduling, meeting coordination
  • Space planning experience
  • Expense and vendor management
  • Excellent time management skills; able to multi-task and maintain commitment to deadlines
  • An ownership mentality ­– this individual must be an advocate for all customers in all aspects of her/his work
  • A history of teamwork and willingness to roll up one’s sleeves to get the job done
  • Proactive; able to identify risks
  • Exceptional written, verbal and interpersonal communication skills
  • Creative, positive and helpful attitude
85

Office Administrator Resume Examples & Samples

  • Basic knowledge of MS Office
  • Ability to prioritize and take initiative
  • Organized, methodical and flexible
  • Ability to work individually or in a team
  • Maintain confidentiality and discretion at all times
  • People Skills – the ability to deal with people at all levels
  • Ability to multi-task and shift priorities as needed
  • Professional demeanour
  • Previous office experience in an office environment desirable
86

Office Administrator Resume Examples & Samples

  • Acts as department liaison; distributes appropriate information to, and continually communicates with, staff
  • Develops presentations when needed
  • Schedules and coordinates large meetings and events
  • May attend internal meetings, take notes, and follow up on action items
  • Keeps process documents up-to-date and maintains accurate filing systems
  • Inputs data into software applications, verifies accuracy, and produces requested reports
  • Assists department staff with administrative duties through the use of online applications
  • Coordinates new hires/contractors
  • Creates presentations according to company standards
  • Coordinates office moves and schedules meetings
  • Execute other projects and duties as assigned
87

Office Administrator Resume Examples & Samples

  • Previous office/ administration / reception experience
  • Strong organisational skills, ability to prioritise and multitask
  • Good knowledge of Microsoft Office (Outlook, Word, Excel)
  • Demonstrated ability to work independently and within a busy team environment
  • Experience in a team assistant and/or sales environment will be highly regarded
88

Office Administrator Resume Examples & Samples

  • High School diploma OR General Educational Development (GED) certificate AND
  • Four (4) years office managing experience OR
  • Web proficiency, including experience using search engines for research projects
  • Working knowledge of digital phone systems (PBX or other)
  • Professional experience using Microsoft Office (Outlook, Word, Excel)
89

Office Administrator Resume Examples & Samples

  • Current hands-on experience using Microsoft Office Products like Outlook, PowerPoint, Excel, and Word
  • This position requires an active (or ability to obtain) U.S. Security Clearance, for which the US Government requires US Citizenship. Must have a current Top Secrete/SCI
  • One (1) year experience or more planning and implementing logistics for internal and external events and meetings
  • One (1) year experience or more supporting calendars and meetings for a manager and staff
90

Office Administrator Resume Examples & Samples

  • Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
  • Collects and compiles data to provide visibility of status for traveler's review and/or signature
  • Creates, edits and maintains electronic and written communications
  • Processes incoming and outgoing communication and correspondence to ensure proper distribution of information
  • Schedules management-level employee time and availability for efficient use of time
  • Tracks and maintains designated conference room schedules and availability and efficient use of resources
  • Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
  • Orders and maintains office supplies and inventory
  • Plans and implements logistics to coordinate the logistics for internal and external events and meetings
  • Works under close supervision
  • Demonstrated excellent communication skills
  • Experience interacting with internal and external customers
  • Proven ability to prioritize daily work loads
  • Experience developing positive relationships with external customers
  • Proficient with MS Office
  • Experience scheduling and calendaring complex obligations between multiple managers and customers
  • Coordinate and plan program events, i.e. Program Milestone Reviews' (PMR's)
91

Office Administrator Resume Examples & Samples

  • Coordinate and process domestic and international business travel arrangements
  • Monitor designated business traveler's logistics
  • Generate expense reports, assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement as well as verify payments to corporate credit cards
  • Collect and compile data to provide visibility of status for traveler's review and/or signature
  • Create, edit and maintain electronic and written communication
  • Track and maintain information relative to department and business operations
  • Verbally communicate a wide variety of information to multiple audiences
  • Prioritize and schedule management-level employee time and availability for efficient use of time
  • Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
  • Plan and implement logistics for executive level internal and external events
  • Provide administrative support for defense contract management agency interfacing
  • Acts as Records and Information Management (RIM) Rep for executives
  • Create, update and maintain the Records Control Matrix (RCM) and complete all required annual RIM Rep training
  • Act as a point of contact for our local government customers
  • Working in Microsoft Word, PowerPoint, Outlook, and Excel
  • Working in Microsoft Access
92

Office Administrator Resume Examples & Samples

  • Providing high level administrative support including travel booking, accounts payable duties and personal administrative support to Senior Management
  • Providing high quality operational support and administrative project support to Assignment Managers
  • Supporting the preparation of bid and report documentation for delivery to Rail & Transit clients
  • Formatting and proof-reading documentation to ensure professional presentation and compliance with corporate style guidelines
  • Development of marketing materials and graphic elements for inclusion in documentation, for example: fact sheets, organisation charts and diagrams
  • Providing backfill support to the Business Support team and other Rail & Transit offices covering absences and peak workloads
  • Intermediate to advanced skills in all MS Applications (Word, Excel and PowerPoint) and Adobe Acrobat
  • Solid time management skills
  • High level of professionalism and presentation
  • An eagerness to learn, use initiative and develop skills; and
  • Ability to multi task with a can do attitude
93

Office Administrator Resume Examples & Samples

  • A current active Top Secret U. S. Security Clearance
  • Microsoft Office experience to include Word, Excel and PowerPoint
  • A current active Top Secret, Sensitive Compartmented Information (TS/SCI) with a Counterintelligence Polygraph (CI Poly) U.S. Security Clearance
  • A college degree
94

Office Administrator Resume Examples & Samples

  • Serve as the first point of contact at the office and interact continuously with customers, guests, and vendors
  • Act as the liaison for all maintenance and repair issues between the building, property mangement, and outside vendors
  • Assist with employees requests and serve as main contact for vendors regarding all local GWS facilities operations issues
  • Prepare the annual facilities operations budget for the local office
  • Manage day-to-day- office budgets, prepare necessary documentation for approval, ensure monthly invoicing is completed on time, and offer analysis as needed
  • Negotiate directly with local vendors and to provide services and supplies to the office and ensure they meet agreed SLAs and KPIs
  • Lead the workplace health, safety, and environment initiatives, implementing global and regional programs as mandated by law or policy
  • Guide small improvement projects and office projects (refurbishment and new builds)
  • Coordinate and resolve minor space changes, space planning for the office, and set up for new employees
  • Manage the office supplies and snacks and drinks in accordance with our department programs
  • Coordinate incoming messages and filing
  • Inspect facilities daily to ensure all equipment is running effectively
  • Use company intranet and other computer-based systems and help update the internal systems related to that office and of the department
  • Monitor and track the GWS ticketing queue (local and regional) and ensure resolution of any assigned tasks in a timely manner
  • Provide visitors with information regarding recommended local hotels and transportation if needed
  • Provide temporary badges and subsequent distribution for new hire badges
  • Support internal events like We Are Red Hat Week, year-end party, World Environment day, etc
  • Help coordinate catering and other requirements for on-site events/training and customer events
  • Assist with minor room setup in front-of-house area
  • Support regional manager, partnering to complete tasks and projects related to the ongoing operation of the office
  • Offer assistance on assignments that are semi-routine in nature, while recogniing the need for occassional deviation from standard tasks
  • Provide coverage and team support during local team member absence
  • 4-5 years of experience in a similar role
  • Solid written and verbal English communication skills; professional business appearance
  • Attention to detail, extensive experience in most responsibilities listed in the job description, and advanced skills for developing systems and processes for smooth office operations
  • Highly motivated with the ability to work with little direct supervision
  • Teamwork skills and a positive attitude
  • Ability to use office applications and willingness to learn new tools and resources
95

Office Administrator Resume Examples & Samples

  • Tracks office supply inventory and supply orders
  • Support the Office Manager on the day-to-day operations in the Miami office
  • Planning and scheduling meetings and appointments
  • Assists office staff in maintaining files
  • Making travel and guest arrangements
  • Warmly receive office guests
  • Accept and ship out packages and mail
  • Help to keep office well-stocked
  • Manage office conference room calendars
  • Assist the Office Manager to maintain executives' schedules, appointments and travel arrangements
  • Monitor, screen, respond to and distribute incoming communications
  • Liaise with internal staff at all levels
  • Ability to work independently and effectively with others
  • Confident interacting daily with senior-level management
  • Organized with excellent time-management skills
  • Detail oriented, analytical and inquisitive
  • 3-5 years’ experience in a similar role
96

Office Administrator Resume Examples & Samples

  • Microsoft Word, Excel, Outlook, and PowerPoint
  • Prepare correspondences, tables, charts, reports and other materials as instructed
  • Ability to file alphabetically, numerically, chronologically, or by subject
  • Answer telephones and take messages and open and distribute mail
  • Photocopy materials
  • Maintain records and logs
  • Perform other general office activities
  • Clerical and office skills and basic computer skills
  • Scanning, filing, phone, faxing
97

Office Administrator Resume Examples & Samples

  • Manage schedule, co-ordinate assignments, direct telephone inquiries and provide key contact interfacing for Assistant General Manager
  • Analyze external/internal requests to the AGM determining required action and urgency, responding and/or resolving where appropriate
  • Provide general administrative duties: correspondence, scheduling meetings/appointments, taking/preparing meeting minutes, filing and mail distribution/review
  • Co-ordinates the preparation of reports/graphs/presentations necessary to support plant KPI’s and other activities
  • Co-ordinates purchase of office supplies
  • Coordinates all purchase requisitions sends approved purchase orders to suppliers, tracks completion of PO’s
  • Coordinates all invoices for CSS and manages proper approvals, keeps tracks of PO’s, Invoices, and expenses for applicable line items, examples: Freight, Capital Expenditure, ATP’s, Tooling Books, Expenses, etc. etc
  • Assist with monthly employee meetings if required, directly coordinates with CSN HR on updates and postings
  • Prepare/coordinate/update employee communication board for Magna staff
  • Prepare files for approval distribution for all CSS employees, tracks for completion. Examples: Invoices, ECN’s, LPA’s, Purchase Orders, Billings, etc. etc
  • Keeps track and accounts for weekly manpower reports and expenses with AST, reviews weekly reporting and works with API for corrections, compares manpower reports to expected/actual
  • Responsible for operations documents and updates including JES’s and machine binders
  • Continuously improve the administrative support services
  • Responsible to ensure company provided PPE are available for personnel and visitors
  • Assists other members of the management team, as needed
  • Coordinates all travel arrangements, car rentals and lunch meetings as required
  • Maintains strict confidentiality of all information obtained, written or verbal
  • Maintains a professional service oriented manner within the company and supports the corporate image as per departmental objectives and company policies
  • Follows and models safe working practices and promotes safety in the workplace
  • Leads social events committee and event coordination
  • Assist in the creation of Quarterly Employee Newsletter with CSN
  • Manages special projects and performs other duties as required
  • Minimum of Grade 12 (high school) diploma
  • Completion of post-secondary education program in business administration if proffered
  • Advanced computer skills, including graphics, time and attendance system, Microsoft office (Excel, Word, Powerpoint) etc
  • Minimum of 5 years related business experience in Administrative role
  • Resourcefulness and ability to take initiative to get the job done
  • Ability to recognize the position as one of a highly trusted, confidential nature
  • Ability to make decisions to eliminate delay in action, where necessary
  • Excellent communication skills at all levels (written and oral)
  • Strong analytical skills and a proactive/creative approach to position responsibilities
  • Excellent organizational skills and ability to multi-task and prioritize in a fast paced environment
  • Good time management skills and ability to work under pressure
98

Office Administrator Resume Examples & Samples

  • Performs data entry and, where applicable, verifies data entered
  • Performs office clerical duties including a variety of support tasks requiring the collecting, compiling, evaluating and publishing of information and statistical data included in documents, records, forms, reports, plans, policies and regulations
  • Needs typing and general office skills to consolidate information regarding project status and other documents
  • Needs knowledge of office automation systems using s