Office Administrator Resume Samples

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KW
K Witting
Kamille
Witting
856 Gottlieb Trace
Los Angeles
CA
+1 (555) 565 7282
856 Gottlieb Trace
Los Angeles
CA
Phone
p +1 (555) 565 7282
Experience Experience
02/2014 present
New York, NY
Office Administrator
New York, NY
Office Administrator
02/2014 present
New York, NY
Office Administrator
02/2014 present
  • Provide calendar management support; schedule meetings and arrange alternative representation in Managers absence and assist with Delegation of Authority
  • Manage schedule, co-ordinate assignments, direct telephone inquiries and provide key contact interfacing for Assistant General Manager
  • Liaison with Property Management and Parking Garage Management; manage and coordinate transponders and building access fobs for staff
  • Supervise office cleaner’s work to keep the office safe, clean and orderly and oversee the office assistant’s work in branch offices
  • Performs a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
  • Coordinate and oversee office moves and assist the Regional Office Manager with space planning and car park management and reporting
  • Act as back-up to Store Manager or Assistant Store Manager to open and close store
03/2009 10/2013
Detroit, MI
Office Administrator
Detroit, MI
Office Administrator
03/2009 10/2013
Detroit, MI
Office Administrator
03/2009 10/2013
  • Assist Store Manager and Sales Associates in selling merchandise and providing customer service as requested
  • Liaising with providers for cleaning, building maintenance issues and other facility management queries along with vendor management
  • Manages office orders for the Case Management/Admission Management/Hospital Operators departments
  • Participates in establishing objectives and developing processes and procedures to ensure efficient and timely work flow
  • Create, Establish and Document all Processes within Workplace services
  • Provide a general administrative support to General Manager, facility managers and supervisors for various day to day issues as they arise
  • Manage facilities; serve as a liaison to building management and Facilities Management team for maintenance and repair concerns
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
Tulane University
Bachelor’s Degree in Accuracy
Skills Skills
  • Ability to prioritize tasks; ability to maintain records, gather and process information; ability to work unsupervised; ability to maintain confidentiality
  • Excellent organizational skills; detail oriented with the ability to multitask
  • Basic working knowledge of MS Office suite, plus basic computer skills, including, but not limited to Outlook, Web browsing and instant messaging
  • Professional self-starter, independent thinker, who is well organized, detail oriented and able to multi-task at a fast pace
  • Ability to remain calm, patient, and understanding while handling multiple tasks; ability to maintain attention to detail
  • Excellent command of written and spoken English; excellent communication skills; strong interpersonal skill including tact, diplomacy, and flexibility
  • Strong admin skills and attention to detail. Proficient with MS office suite of programmes, in particular excel PowerPoint, word and outlook
  • A strong and skillful communicator, who is comfortable using all available technology in order to collaborate with a team
  • Good working knowledge of basic accounting, human resources, general business, grammar, and spelling
  • Ability to read, write and understand English - Strong knowledge of English grammar and math
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15 Office Administrator resume templates

1

Office Administrator Resume Examples & Samples

  • High School diploma required; bachelor’s degree preferred
  • Minimum 3 years’ experience working in an administrative capacity, preferably at a media company
  • Minimum 3 years of demonstrated successful organizational skills and the ability to prioritize in an administrative role
  • Proficient in Microsoft applications (Outlook, Word, Excel and PowerPoint)
  • Familiarity with social media platforms
  • Ability to establish and maintain good working relationships with individuals within Universal and at the Station
  • High degree of professionalism and the ability to interface well with Senior Level management
  • Extreme attention to detail and organizational skills
  • Ability to multi-task and prioritize in a fast-paced environment
  • Strong sense of urgency
  • Impeccable communication skills and the contextual understanding necessary to assess a high volume of scheduling requests efficiently
  • Experience with and/or the ability to successfully work various requests from different departments
  • Solid leadership and team-building skills. Candidate must be strong team player and be willing to assist organization in various tasks
2

Office Administrator Resume Examples & Samples

  • Manages all office space related issues and works with building manager and WB Real Estate to get them properly addressed and resolved. Assists new hires with office set up (i.e. phone, email, computer etc.)
  • Answers phones, maintains calendars, schedules meetings and arranges all necessary visitor passes
  • Handles expense reports, arranges travel and manages vacation schedule for all team members including coordination of major meetings
  • Assists in preparation of presentations & analysis which includes proofreading, making revisions, copies and binders
  • Manages SAP requirements for group and is an authorized PCard holder for the division
  • Oversees office supplies and maintains networked hardware and software for the group
3

Office Administrator Resume Examples & Samples

  • BA degree with at least 1-2 years of work experience in an office setting
  • Must be an early riser with a positive attitude!
  • Corporate and professional demeanor
  • Great computer skills and keen to learn new systems and methods
  • Must have a "no job too big or small" mentality
  • Realizes that hard work WILL be rewarded!
4

Office Administrator Resume Examples & Samples

  • Greet and direct visitors
  • Order and maintain inventory of office supplies
  • Answer phones, coordinate meetings
  • Catering orders for meetings/parties
  • Maintain Edit Franchise/Sponsorship and story tracking databases (excel)
  • Obtain metrics from various departments via smartsheets for KPI reporting (Excel and smartsheets)
  • Maintain as well as investigate new vendors (car service, kitchen vending, cleaning company, copy machines)
  • Support management and staff on Ad Hoc basis
  • Book business travel
  • Manage calendars (conference room calendar)
  • Assist with setup of new hires (onboarding, key cards, business cards, supplies)
  • Update and maintain member directory
  • Sort and Distribute mail
  • Facility Services-coordinate and maintain facilities with vendors (cleaning co., HVAC service, Fire extinguisher service, EAP plans, Super)
  • Analyze and coordinate daily department activities to achieve established goals
  • Maintain department calendars
  • Prepare meeting agenda, schedule department meetings and distribute minutes
  • Assist Managers in scheduling conference calls and making travel arrangements
  • Assist Manager in preparing and maintaining meeting materials, business presentations and other department files
  • Perform data collection, analysis and reporting to Manager for decision making purposes
  • Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested
  • Assist expense management activities
  • Perform ad-hoc duties as assigned by Manager
5

Office Administrator Resume Examples & Samples

  • Daily signing in of the post from couriers and distribution
  • Preparing royal mail post and UPS for outward bound collection
  • Logging all parcels in the system
  • Booking and coordinating UK travel for the whole team
  • Stationery orders and distributions for the office and the printers
  • Helping with samples and logging in of new samples
  • Binding and photocopying
  • Charity ambassador (GBG office events/sample sales)
  • General office administration and support for the business
  • Verbal & written communication
6

Office Administrator Resume Examples & Samples

  • Conducting research on new investment managers and new investment strategies to add to PBFs investment platform
  • Creating and maintaining investment guidelines
  • Monitoring investment performance
  • Evaluating adherence to investment guidelines
  • Facilitating quarterly portfolio reviews with PBFs investment consultant and the Group Insurance Separate Account Committee
  • Communicating with portfolio managers, insurance producers and clients on investment-related topics
  • Facilitating regulatory reporting related to capital requirements for bank clients
  • Collaborating with the Product Management Team on PBFs separate account fillings
  • Bachelors degree in finance or other related business discipline is required
  • MBA or CFA desired
  • Minimum 5-7 years experience in investments, life insurance, or other related role is required
  • Strong understanding of life insurance and separate accounts is preferred
  • COLI/BOLI/TOLI business knowledge a plus
  • Stable value wrap knowledge a plus
  • Demonstrated ability to work cross-functionally to achieve goals
  • Willing and able to travel as needed
7

Office Administrator Resume Examples & Samples

  • Coordinate & support office administration tasks for the 40+ employee office, including supply orders, equipment maintenance, coordinating with outside vendors (such as IT, housekeeping, and building management)
  • Assist with office moves and space maintenance
  • Serves as primary contact with LA headquarters and Seattle for HR, finance, IT, and visitors
  • Coordinate and distribute deliveries (conference calls, mail, courier services, food, furniture, etc.)
  • Provide support for the NY buying team, including scheduling & assembling/printing of daily/weekly reports, assistance with the event approval process and coordination for Pick of the Day
  • Act as lead for floating merchandise assistant(s) and temps, including monitoring timecards and scheduling assignments
  • Provide new hire on-boarding, ensuring that all new hires are set up properly, receive orientation and complete the required paperwork
  • Administrative support of senior executive, including expense reimbursement, calendar and contact maintenance, and travel coordination,
8

Office Administrator Resume Examples & Samples

  • Ensure premises and office facilities are fit for purpose and represent the Brand requirements at all times
  • Provide administrative, secretarial and support activities for the HK based Management team as and when required (flights, hotels and transportation)
  • Act as a receptionist to answer the mainline phone, deal with queries, field calls and take messages
  • Manage distribution of national and international mail and packages – incoming and outgoing
  • Ensure the office, kitchen area and meeting rooms are kept neat and orderly
  • Ensure a clean and clear desk policy at all times within the office environment
  • Assist in ad-hoc projects and tasks for Finance, HR, Communications and IT
  • Escalate matters that require senior management concurrence in a timely matter to line management
  • Perform ad-hoc duties as assigned by line management
9

Office Administrator Resume Examples & Samples

  • Order office supplies from Staples
  • Order coffee supplies
  • Order envelopes
  • Maintain Postage
  • Fed Ex Liaison
  • President’s monthly expense reports
  • Human Resources liaison–
  • Must have administrative assistant experience
  • Strong reporting skills are required
  • Must be well organized and possess strong communication skills
10

Office Administrator Resume Examples & Samples

  • Reception desk responsibilities - Professionally answer incoming customer calls and assist in resolving caller inquiries, arrange courier pick-ups, greet visitors, and assign appropriate badge and key fob as needed
  • Process all incoming and outgoing overnight packages, U.S. mail, and intercompany mail using a dual control system. The dual control system ensures our assets are protected and processed properly
  • Responsible for opening and closing the office in two reception areas
  • Responsible for administrative duties as assigned, such as, copy jobs, folding and stuffing envelopes, etc
  • Process and route internal business documents and offsite storage boxes
  • Ensure copy machines and fax machines are in working order; contact appropriate servicer as needed
  • Order and replenish office and break room supplies. Order business cards and stationary for all locations
  • Responsible for maintaining a clean and professional office environment (break rooms, conference rooms, supply rooms, mail rooms, and common areas)
  • One year or more of general office experience or other related work experience
  • Computer and general office equipment knowledge
  • Ability to work professionally with customers, vendors, and co-workers
  • Good organizational and communication skills
  • Detail-oriented and good follow-through skills
  • Ability to work with multiple priorities and deadlines
  • Typing of 35+ wpm
  • Ability to regularly shift boxes and/or mail bins weighing 10-20 pounds
  • Occasionally moves/lifts 35 pound boxes and or mail bins
  • General business classes
  • Two or more years of office experience
11

Office Administrator Resume Examples & Samples

  • Meeting, travel and event coordination, including acting as a general assistant when events/meetings are held (some meetings may be held after house hours)
  • Support Asia consulting team on formatting of proposals, reports, CVs, set-up tables, etc. including providing assistance with document production
  • Handle incoming phone calls and mail
  • General copying, filing, scanning, faxing
  • Collate and submit the expenses for review
  • Issue project invoices and follow up unpaid invoices
  • Provide support in the visa application process for existing and new employees
  • Assist in submitting the employee claim forms for medical insurance
  • Provide support in office leasing, cleaning and maintenance
  • Providing support on prospect management / project administration
  • Manage office supplies, furniture, newspapers and publications
  • Delivery and collection of documents (send letters and parcels by post or courier, submission of proposals and reports in person, pick up of tender documents etc.)
  • Basic IT maintenance and tasks (server backup tape, arranging maintenance services, database for office software, etc.)
  • Support the annual audit
12

Office Administrator Resume Examples & Samples

  • Eligibility updates (adds/drops/changes)
  • Distribute paper forms
  • Filing/sending applications, distribute membership cards, POs
  • Collect employee premiums, pay premiums, reconcile premiums, review vendor reports (utilization and claim activity)
  • Membership form distribution, assistance, collection
  • Filing evidence (eg. paper forms, contracts, etc.)
  • Systems updates (benefits deductions, salary advances, etc)
  • Perform controls of eligible population
  • Report legal changes
  • Validate employee/manager data
  • Checking work contracts
  • Overtime validation (if needed)
  • Testing (ensuring SOD)
  • At least 3 years experience in Admin, Finance, HR
13

Office Administrator Resume Examples & Samples

  • Coordinate meetings and travel schedules
  • Draft and complete reports, documents, contracts, and other related administrative paperwork
  • Potentially read and screen Associate email, phone messages and mail as requested (case by case)
  • Respond to inquiries as it is appropriate
  • Coordinate and assist with company functions (e.g. holiday events, training meetings, and regional events)
  • Conduct research and update/complete company reports and marketing brochure (e.g. market surveys, on-site reports and assistance, etc.)
  • Maintain office records and filing systems
  • Greet lobby visitors
  • Sorting of high volume of mail and packages
  • Cover phones while performing other duties away from front desk
  • Excellent computer skills including email, Excel, Word and PowerPoint
  • High degree of customer service skills, confidentiality and trustworthiness
  • Excellent customer service and follow-up skill
  • Exceptional organizational skills and detail oriented
  • Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other associates
  • Dependable, punctual and reliable
  • Ability to multi-task and change focus quickly to accommodate service needs of associates and/or clients
14

Office Administrator Resume Examples & Samples

  • Serve as the primary real estate and facilities point of contact for Blackboard’s Indianapolis office
  • Act as liaison to Blackboard HQ on all administrative policies and policy changes affecting employees
  • Perform basic receptionist duties which include answering phones and greeting visitors
  • Oversee and maintain all office space, equipment and basic supplies
  • Be responsible for operational oversight and supervision of mail and delivery services, facilities cleaning, maintenance and repair activities
  • Be responsible for coordinating office safety and security procedures
  • Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the Raleigh office
  • Supply all necessary furniture/access keys/cards needed for new employees
  • Maintain the office key inventory at all times
  • Maintain the Bb office offsite document storage inventory (as needed)
  • 1-3 years’ experience as an office administrator or similar role
  • Demonstrated ability to manage professional service providers
  • Basic Audio/Visual technology skills
  • Proficient in MSOffice product suite, including Outlook
15

Office Administrator Resume Examples & Samples

  • 2+ years of Office experience; 1+ year of working experience within a Digital Agency
  • Working knowledge of with Quickbooks, all Google applications (especially Google Clendars), Excel, and Digital Project Management Software (i.e. FunctionPoint, Basecamp, etc,)
  • Exceptional bookkeeping skills
  • Humility, a sense of humor and the ability to work well with grace under pressure
  • The ability to both work autonomously and as part of a team
  • High energy, positive and self driven with the desire to constantly improve
  • Detail oriented, organized and able to handle multiple tasks in a fast- paced environment
16

Office Administrator Resume Examples & Samples

  • Reception duties including managing visitors and phone calls
  • Travel and Events including arranging and communicating company events and managing travel arrangements
  • Support to Sales including the management of a small group of some accounts via phone
  • Contributing to the team’s continuous improvement initiatives and targets
17

Office Administrator Resume Examples & Samples

  • Prior experience in office management is required
  • Strong organizational skills, decision making, and effective priority management is needed
  • Proficient in MS Office and ability to grasp required computer applications is required
  • Horse industry experience is desirable
18

Office Administrator Resume Examples & Samples

  • Coordinates travel, hotel accommodations and other logistics for UTC visitors and external guests
  • Coordinates all candidate interviews, including scheduling, travel logistics and expense processing
  • Lead the Community Outreach efforts for the corporation
  • Support the United Way team to help coordinate the 2-week long campaign
  • Coordinate employee engagement activities that focus on team building and improving overall team health
  • Coordinate the annual company picnic, partner with EH&S to coordinate the flu shot clinic and blood drive
  • Assist the HR Generalist with filing of employee records and transitioning to an electronic system
  • Responsible for managing the Det-Tronics phone system and following up on voicemails in a timely manner
  • Responsible for screening visitors in advance in accordance with international trade compliance
  • Responsible managing and improving the incoming and outgoing mail process
  • Partner with HR Manager to improve and maintain the aesthetics of the office environment
  • Create and manage an efficient process for ensuring food is available for key internal meetings while tracking costs and invoicing
  • Serves as the sole contact with the vending company
  • Support the senior management team, as needed
  • Special projects that focus on continuous process improvement and employee engagement
  • Field Service Operations
  • Management
  • Other
19

Office Administrator Resume Examples & Samples

  • Bachelor's Degree in a business or health-related field
  • 3 years of home care experience
  • Prior experience in a position that required administrative, operational and supervisor responsibilities
  • Ability to use computerized systems
  • Ability to work well under pressure.; Additional Requirements
  • Knowledge of all applicable Federal, State and local laws and regulatory requirements
  • Prior experience with Private Pay
  • JCAHO/CAHC experience
  • Bilingual, English and Spanish
20

Office Administrator Resume Examples & Samples

  • Ensures effective, timely, and cost-efficient coordination for completion of client/administrative tasks, including ensuring 24 hour availability of support as needed to address emergency needs. Encourages the expected use of technology and strengthens the secretarial services production process. Works with internal departments to develop, prepare and improve training resources
  • Participates with the appropriate departments to evaluate annual performance and behaviors, of support and secretarial staff and makes recommendations for additional training or other actions, as needed
  • Makes recommendations and works with HR and IT training specialists to identify and develop ongoing training as needed for support staff
  • Communicates effectively and efficiently with attorneys, paralegals, administrative staff and secretaries to ensure required support is available and acceptable. Recommends partner, associate and paralegal office assignments to the Office Managing Partner
  • Regularly reports to the Office Managing Partner on concerns affecting the efficient and effective operation of the office
  • Partners with the Office Managing Partner to identify and address concerns of the lawyers and/or staff, involving other departmental administrators as appropriate
  • Partners with the Office Managing Partner to identify appropriate agenda items for partners’ meetings. Establishes the agenda, engages the presenters and coordinates the meetings
  • Assists with implementing the west coast’s strategic plan. Assists the Office Managing Partner with communication and other support to their leadership roles
  • Oversees all aspects of office services, including purchasing, inventory control, reprographics, reception, telecommunications, mail, messenger and other facilities management functions
  • Promotes effective teamwork within staff. Promotes a cooperative work effort by identifying and solving problems
  • Works with appropriate departmental managers and directors to coordinate special events and firm functions in Washington DC
  • Monitors staff experiencing performance and behavior problems; works closely with the appropriate department director or manager, who in turn works with the appropriate HR Manager to address and problem-solve employee relations issues; participates in counseling staff with performance problems and in corrective disciplinary actions as determined by the Office Administrator and the appropriate department director
  • Works closely with the HR Department in proposing recruiting sources, interviews candidates after they have been tested and screened to assess cultural and behavioral compatibility
  • Interfaces with property manager for building services. Monitors leasing and any sublease arrangements and responds to subtenant requests; coordinates tenant improvement construction projects
  • Handles firm orientation and coordination of training programs for new staff
  • Works with the appropriate departmental managers and directors to coordinate supervision of the Washington DC staff and services, e.g. library, records, office services (internal and outsourced staff), conference services and visiting attorney services, finance, marketing, business development, paralegals, information technology and legal secretaries
  • Oversees assistance with diary and billing initiatives with the secretaries and Finance
  • Maintains proper financial controls, supervising and arranging payment as requested, setting up accounts with vendors, etc., all in coordination with Finance
  • Monitors equipment needs of staff and lawyers and makes recommendations to firm-wide administration
  • Keeps IT administration advised of any issues/problems in the office
  • Prepares annual budget recommendations for the DC office and manages office to budget in coordination with other administrative department heads
  • Works with the Legal Recruiting department to support summer associate program and the fall hiring process
  • Participates in the development of firm-wide initiatives with office administrators from the firm’s other offices and shares best practices and activity reports with firm-wide administration
  • Partners with Office Managing Partner, Director of Legal Recruiting and Attorney Development Manager to facilitate orientation of newly hired partners and associates, coordinating office assignments, ensuring appropriate support and coordinating office and benefits orientation and the transfer of client files
  • Works with the Business Continuity Coordinator to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Plans and supervises emergency evacuation drills and CPR/AED training for staff
  • Works with firmwide operations managers to ensure that all operations infonet pages are up-to-date, particularly with respect to business continuity and emergency procedures
  • Works with firmwide office managers to monitor photocopier usage and reporting
  • Performs other work-related duties as assigned
  • Responsible for projects and other assignments from the DC Managing Partner
  • Plans and organizes functions and meetings
  • Bachelor's Degree or the equivalent in Business, Finance or a related discipline plus 5-10 years of directly related experience. At least 3-5 of those years should be in administrative management in a law office of more than 15 lawyers (preferably a branch office of a large law firm)
  • Must demonstrate the ability to manage and solve complex problems, establish priorities and organize work
  • Working knowledge of computer software programs, such as Word, Excel, Power Point in a web-based environment
  • Strong analytical and problem-solving skills, writing and presentation skills, and coaching and developmental skills
  • Ability to be flexible and able to manage conflicting deadlines and requests
  • High level of skill with interpersonal relationships and communications, both individually and in group settings
  • Ability to influence at all levels of the organization
  • Must be a self-starter who understands the details within a much larger content and able to apply them to different situations
  • Ability to work in a teamwork/collaborative style and environment
  • Must be creative and flexible in order to respond quickly and positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks
  • Must be a team-oriented person who can share information, goals, opportunities, successes and failures with the appropriate parties
  • Ability to organize, plan and carry out multiple related activities
  • Must pay attention to details and have the ability to follow up and follow through
  • Ability to work effectively in a multi-office environment
21

Office Administrator Resume Examples & Samples

  • Serve as the primary real estate and facilities point of contact for Blackboard’s Reston office
  • Perform basic receptionist duties which includes answering phones and greeting visitors
  • Responsible for operational oversight and supervision of mail and delivery services, facilities cleaning, maintenance and repair activities
  • Responsible for coordinating office safety and security procedures
  • Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the Reston office
  • Supply all necessary furniture/access keys/cards needed for new onboarding employees
  • Other administrative duties as assigned, to include working directly with CEO’s office as needed
  • 1-3 years’ experience as an office manager or administrator
  • Basic AV technology skills
  • Familiarity with MSOffice and Outlook
22

Office Administrator Resume Examples & Samples

  • Manage corporate travel program including booking travel arrangements
  • Create, maintain, update office administration processes and procedures
  • Ensure neatness and orderliness of office kitchen, mailroom, training room, and conferences rooms
  • Organize and neaten office common areas including copier and lounge areas
  • Manage corporate office shipping program
  • Order, receive, and distribute supplies for employees and general stock
  • Order branded documents including business cards, letterhead, and envelopes
  • Manage relationships with office vendors for recycling, janitorial, vending, coffee, HVAC, and others
  • Create employee ID badges and train employees on alarm system
  • Respond to office management inbox inquiries/requests
  • Assist with reception coverage including answering phones, attendance management, and sorting mail and faxes during vacation period
  • Ad hoc projects as they arise
  • High School diploma required – Associate’s or Bachelor’s degree candidates welcome
  • 3 - 5 years minimum office administration experience with ability to approach it with a positive and mature attitude
  • Proficiency in Word, Excel and Outlook
  • High level of comfort with learning new systems and subjects
  • Good listening skills with the ability to interact effectively with all levels of personnel and a variety of personalities
  • Strong organization skills with attention to detail
23

Office Administrator Resume Examples & Samples

  • Experience in small business management
  • Database Management experience
  • Flexible and calm demeanor
24

Office Administrator Resume Examples & Samples

  • Qualified Candidate needs to be able to multi-task in a fast paced working environment
  • Requires strong attention to detail, excellent communication, typing and computer skills, ability to work with other team members, but also independently as needed
  • Business Office experience and Microsoft Office knowledge is helpful
25

Office Administrator Resume Examples & Samples

  • Bachelor degree or above
  • At least 2-year EA/Admin and/or HR related working experience would be an advantage
  • At least 2-year basic financial payment processing practice, accounting certificate holder
  • Strong motivation and initiative to accomplish goals
  • Excellent communication capability of both written and oral English
26

Office Administrator Resume Examples & Samples

  • Serve as the primary real estate and facilities point of contact for Blackboard’s San Francisco office
  • Oversee and maintain all office space, equipment and basic supplies, to include keeping all kitchens supplied
  • Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the San Francisco office
  • Ability to lift heavy objects for deliveries and inventory replenishment
27

Office Administrator Resume Examples & Samples

  • Coordination of travel and expenses for Executives & video talent/brand voices
  • Work with administrative staff and management teams in other Turner properties to help organize corporate events
  • Handle expenses and maintain thorough, accurate expense reports for Executives
  • Event coordination including managing “morale” activities and budget for the NYC location and meetings logistical coordination
  • Point of contact for any visiting parties; meeting space inquiries; and answering main office phone
  • Main point of contact for building security, including registering guests, building maintenance requests, including repairs, garbage pick up, and obtaining proper COI’s for special building access
  • Maintains supplies inventory by checking office and food supplies stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Ensures operation of office and kitchen equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Assists with the cleanliness of the general office, including conference rooms and kitchen/break room
28

Office Administrator Resume Examples & Samples

  • Keeping diaries and arranging appointments
  • Organising travel and accommodation for staff
  • Devising and maintaining office systems
  • Booking rooms and conference facilities
  • Ordering and maintaining stationery and equipment
  • Sorting and distributing incoming post and organising and sending outgoing post
  • Photocopying and printing various documents, sometimes on behalf of other colleagues
  • Covering Reception duties on an ad-hok basis
  • You will have previous experience in a similar role
  • Be hard working and professional
  • Capable multi-tasker
29

Office Administrator Resume Examples & Samples

  • Prior administrative experience supporting executive management
  • Proficiency Microsoft Office Suite
  • Financial/analytical experience
  • Strong organizational and communication skills
30

Office Administrator Resume Examples & Samples

  • Excellent interpersonal skills. The ability to consistently deal cordially with a wide variety of personalities both on the phone and in person
  • Ability to work in a fast-paced, progressive environment
  • Manage and oversee the communications of the front desk operations. This entails assisting with the development and enhancement of organization-wide policies and procedures designed to achieve excellent customer service in all areas
  • Support the CEO as needed. Duties could include calendar management, contact management, communicating on his/her behalf, and other duties as needed
  • Support the CEO in his/her interactions with the Board of Directors. Including attending Board meetings, taking meeting minutes, and compiling and disseminating materials for monthly board meetings
  • Answer registration questions and perform basic HR duties, requiring an ability to learn the operations of our technical systems, including ADP and Camp Brain
  • Manage and oversee of the YMCA phone policies and procedures. This position is required to ensure proper procedures are in place to quickly and correctly address all customers inquires, i.e. Email and voicemail message are handled appropriately and addressed in a timely manner for all departments
  • Monitor and manage the front office’s needs and miscellaneous program supplies. This includes designing a “control policy” in order to monitor camp’s inventory
  • Prepare for organizational events. Prepare for open houses, specialty programs, and upcoming events. This preparation may include the gathering of supplies, name tags, specialized emails, appropriate voice mails, becoming creative with the answering of the phones, per each special event, and other tasks as necessary
  • Aid in the resolution of membership and customer complaints, concerns and suggestions
  • Coordinate and assist with the development of a comprehensive job training and recruitment plan. Executes the recruitment and pre-screening process for all volunteers and non-exempt staff positions. This includes screening candidates to ensure proper mandatory documents are processed prior to hiring
  • Acts as back-up to the Human Resource Director with completion of new hire paperwork
  • Must be able to work a flexible schedule including, but not limited to, nights for board meetings and other nighttime events; weekends for open houses and other weekend events; and some Sunday’s during the summer
  • Must be able to work overtime when needed
31

Office Administrator Resume Examples & Samples

  • Provide direct administrative support to the CFO, his staff and Twentieth Century Fox TV employees
  • Interact with high level execs, including the Chairmen of the group
  • Heavy scheduling of meetings for executive and staff
  • Manage calendar appointments in Mac for Outlook, answering phones
  • Review payment authorizations from Business Affairs for accuracy and documentation
  • Review invoices/wires, etc., for the entire division
  • Assist with office relocations/setups and track division vacation schedules
  • Handle highly confidential information with discretion
  • Assist with T&E Expense Report processing
32

Office Administrator Resume Examples & Samples

  • Assists in the administration and coordination of a variety of research and/or administrative projects including planning, budgeting, organizing, research and delivery of services
  • Assists in the administration and coordination of a variety of research and/or administrative projects and provides quality control
  • Assists in developing and implementing project goals and strategies
  • Assists with short and long term planning and design of project direction and objectives
  • Participates in writing of reports or other documentation of project status and/or
33

Office Administrator Resume Examples & Samples

  • Provide exceptional customer service to internal employees, professionals and clients
  • Create manage and execute welcome packages for new professionals
  • Ability to follow through with new professional paperwork
  • Work with director of Human resources with on-boarding, credentialing requirements of new and existing professionals
  • Utilize and manage the electronic document signature system in place
  • Manage up coming contract end dates and work with the sales team to extend and amend existing contracts
  • Keep office supplies fully stocked and in order
  • Maintain and manage office calendars
  • Provide travel support to employees and professionals working with our corporate travel vendor
34

Office Administrator Resume Examples & Samples

  • Maintain office standards, policies and procedures, including but not limited to front desk operations, mailroom and distribution operations, workstation appearance and supplies/files, records retention/destruction
  • Help administer and procure office supplies and office maintenance and repairs to meet the needs of Wilshire within budgeted guidelines
  • Support multiple individuals and provide general support for the Pittsburgh office
  • Oversee the daily schedule of multiple individuals. Maintain calendars and schedule meetings taking into account different office/location time zones
  • Handle travel planning including airline reservations, hotel accommodations, car rental reservations and car service arrangements
  • Perform basic filing duties. Maintain filing system and coordinate with Consulting/Private Markets to support records management/retention
  • Process and track expense reports and reimbursements
  • Meet and greet visitors and clients, answer phones, coordinate conference rooms and coordinate catering
  • Minimum two years of corporate office administrator experience
  • Must have superior skills in Outlook, MS Word, Excel and PowerPoint
  • Experience booking travel and processing expense reports
  • Financial services industry experience
35

Office Administrator Resume Examples & Samples

  • Providing administrative support to the Service Director
  • Preparing reports and information for clients
  • Answering telephone calls and dealing accurately with client enquiries
36

Office Administrator Resume Examples & Samples

  • Responsible for the management of admin. related contractor service (such as meal service, shuttle bus, indoor greening, security, express delivery etc.), renewal of contract, payment check, and monitoring of routine operations to ensure that contractor service quality meets company requirement, and the price competitive
  • Responsible for administration service, including sundry items purchase, stationery, office equipment, keys management, access control system etc., taking related record, make sure the accuracy of the records against the actual situation
  • Responsible for the continuous improvement of office environment via 5S, CPS and other effective methods
  • Responsible for the passport & visa application for expatriates and local staff. Arrange hotel and transportation for visitors as requirement
  • Responsible for Cafeteria management and notice board updating
  • Responsible for employee uniform & PPE purchasing and distribution
  • Help to receiving and transferring telephone, receiving and sending letters and express
  • Waste material management co-work with operation team
  • Assistant on employee’s activity to ensure that the company – sponsored activity will be well organized
  • Ensure admin related expenses are well controlled under approved budget
  • Support any other duties and tasks as assigned by superior
37

Office Administrator Resume Examples & Samples

  • May act as point of contact in case of an emergency or disaster, coordinating with Facilities staff
  • Perform clerical work such as filing, emailing mass communications, scheduling, and purchasing duties using electronic purchasing software system or procurement cards
  • Manages conference room bookings, loaner equipment (remote controls, adaptors, headphones, etc.) distribution
  • May manage parking lot function as necessary
  • Performs daily walk through of the building, conference rooms and general office area and confirm rooms are set up for use/occupancy according to checklist. Records issues and documents any problems into facilities tracking maintenance system. Contacts appropriate vendors for repair or maintenance
  • Receives and routes all deliveries at the front desk. Interacts with vendors, couriers and delivery personnel. Contacts appropriate employees to accept deliveries
  • Enters and tracks service requests in Service-now by entering action items, assigning action items, and tracking completion
  • May perform database data entry and maintenance tasks. Maintains accurate and timely problem tracking and resolution records
  • Manages card key and/or photo ID system for building and grant access to employees during events
  • Generate monthly reports to manager and executive management as needed
  • Uses company software procurement system to order necessary office supplies
  • 1 - 2+ years’ administrative experience required
38

Office Administrator Resume Examples & Samples

  • Work as showroom and returns contacts, keeping detailed calendars of sample deliveries and pick-ups
  • Manage all billing with our bookkeeper
  • Upkeep the BL website and office
  • Create an officewide calendar for collection movement
  • Organize and manage client mailings and gifting projects
  • Create look books and links for all client collections/samples
  • Manage aspects of sample trafficking with Junior Account Managers and Account Executives
  • Inventory, organizing and merchandising client stock and samples
  • Handle requests from clients for production and sales pulls with complete ease
  • Be on-hand and willing to play integral role in any/all agency events and Fashion Week responsibilities
  • Work hand-in-hand with agency owner and senior account team members to upkeep office
  • Oversee and hire interns
  • Public relations agency or in-house experience
  • Proficiency in MS Outlook, Word, Excel and Power Point
  • General knowledge of Fashion GPS
  • Excellent written and verbal communications
  • Ability to be productive, resourceful, work independently and take initiative
  • Open to growth and taking on a variety of administrative and account responsibilities
  • Familiarity with wide range of traditional and social media platforms
39

Office Administrator Resume Examples & Samples

  • Experience in a law firm, corporate legal department or comparable service industry
  • Knowledge of legal or other professional service organizations
  • Ability to identify and analyze complex issues and problems in human resources, financial management, facilities, technology and general operations
  • Familiarity with computer networks, personal computer applications and computerized support tools
  • Strong understanding of technology implementation and support needs
  • Graduation from a recognized college or university with major course work in business administration, management, finance, human resources, technology or marketing preferred
40

Office Administrator Resume Examples & Samples

  • General clerical and office administrative duties, including all required day to day office processes and procedures
  • GL coding and submission of Invoices through Concur
  • Assist employees with internal company purchases
  • Serves as the go-to for office inquiries
  • Coordination of couriers
  • Collect the mail; sort, open and deliver to appropriate personnel and post outgoing mail
  • Monitors office operations
  • Preparing documents to put out tenders for contractors
  • Calculating and comparing costs for required goods or services to achieve maximum value for money
  • 2 years+ previous experience in Office Administration
  • Proficient with Microsoft Excel and Word
  • Positive and energetic attitude
  • Strong organizational, interpersonal and communication skills (written and verbal)
  • Strong multi-tasking and time management skills
  • Strong interest in running, cycling or general health and fitness
41

Office Administrator Resume Examples & Samples

  • Provide PA support to the MD, including diary management and travel arrangements
  • Answer calls into the business and deal with enquiries (liaising with both the public and VIP / celebrity clients)
  • Manage the booking process
  • Look after the day to day running of the office including managing supplier contracts, looking after tech / phones / IT
  • Purchasing office supplies including stationary, food etc
  • Basic accounts administration to support the Accountant
  • Put together complex quotes for clients
  • Assist with events organising
42

Office Administrator Resume Examples & Samples

  • Minimum five years experience in office management or related areas
  • Working knowledge of Workers’ Compensation Act, Safety, City regulations, and other applicable state/federal statutes
  • Bachelor's degree and some experience handling employee issues, preferred
43

Office Administrator Resume Examples & Samples

  • Review/process invoices for payment, as appropriate
  • Coordinates with appropriate providers to ensure that all office equipment (computers, copiers, shredder, postage machine etc.) is in good working order, properly maintained and serviced
  • Order, organize and monitor inventory of all necessary office supplies
  • Order, organize, and monitor inventory, of food (coffee, creamer, water, soda etc.) and non- food items (cups, plates, plastic flatware, napkins, paper towels, detergent etc.) for the office cafe. Ensure refrigerator is re-stocked daily and cleaned on a regular schedule
  • Coordinate issuance of computer, iPhones, client /building identification for NY office hires and transfers. Also, coordinate offices moves, as necessary, within NY office
  • Provide clerical support on an as needed basis
  • Provide backup coverage for admin staff, if unavailable due to vacation, illness, personal day etc
  • Respond to visitor chime, greet visitors and notify appropriate individuals of guest arrival
  • Proven office management, administrative or assistant experience
  • Excellent time management skills and ability to multi-task and prioritise work
  • Strong organisational and planning skills
44

Office Administrator Resume Examples & Samples

  • Assist with client invoice creation, inquiries, materials reconciliation, tracking and problem resolution. Also participate in the documentation and improvement of client invoicing processes, with integration to existing corporate functions
  • Assist in the supporting the Engineering infrastructure functions, monitoring and reporting of operational performance
  • Compliance monitoring of all Engineering related activities (vehicle usage, fuel consumption, engineering productivity, cell phone usage, purchasing card usage, client billing processes, etc.)
  • Knowledge of Facilities Management and Computerized Maintenance Management Systems (CMMS) is a plus
45

Office Administrator Resume Examples & Samples

  • Provide support to both the office and Resourcing Coordinator
  • Assist with the coordination of the summer internship programme
  • Respond to enquiries and action them in a effective, timely manner
  • Monitor and action all resourcing emails
  • Run relevant reports on a regular basis
46

Office Administrator Resume Examples & Samples

  • Good command of the English language both written and verbal
  • Ability to work well with MS systems and bespoke in house systems
  • Comfortable working in a team environment and a supportive collaborative approach
  • Positive disposition, willing to learn and comfortable learning new skills
47

Office Administrator Resume Examples & Samples

  • Assist candidates with application process
  • Assist Staffing team as necessary with new hire orientations
  • Assist with administration portion of new-hire orientation
  • Organize staffing department records and tracking spreadsheets
  • Communication with candidates to include hiring process updates, answering general questions and follows up on concerns
  • Greet candidates who visit the hiring office
  • Maintain several HR spreadsheets related to workers compensation, LOA, stock, etc
  • All other duties and responsibilities, as assigned
  • The successful candidate will demonstrate the ability to drive results in an ambiguous environment, with a high level of accuracy and attention to detail
  • A minimum of two years' relevant HR or administrative experience
  • Intermediate level experience with Word and Excel, including but not limited to charts, pivots and filters
  • Ability to maintain strict confidentiality regarding compensation, benefits and employee issues
  • Strong sense of integrity
  • Demonstrated experience providing outstanding customer support
  • Ability to multitask and prioritize effectively in a fast-paced, quickly changing, and highly ambiguous environment
48

Office Administrator Resume Examples & Samples

  • Functions as administrative liaison with internal and external clients
  • Receives/opens/processes/prepares mail as appropriate (i.e. overnight delivery, certified deliver)
  • Scans and prepares documents for lenders for sending to clients
  • Assembles marketing materials for mailing to clients/prospects
  • Maintains TRIA log and excess property log
  • Receives and distributes faxes and other correspondence
  • Acts as liaison for office equipment and vendors, building issues/landlord
  • Inventories and orders office supplies
  • Effectively operates all department equipment and software applications
  • Additional responsibilities as reasonably assigned
  • High School diploma or GED required; Bachelor’s degree preferred
  • 1 years of relevant work experience within the functional discipline of position
  • Ability to work in a team environment as well as independently
49

Office Administrator Resume Examples & Samples

  • Applies organizational policies and procedures
  • Participates in establishing objectives and developing processes and procedures to ensure efficient and timely work flow
  • Performs periodic reporting on work progress, project completions and additional ad-hoc reporting as needed
  • Ensures effective coordination occurs within assigned work group and with other work groups
  • Accepts, screens and routes telephone calls, maintains record of inquiries, as required
  • Sorts, screens, reviews and distributes incoming and outgoing mail and prepares timely responses to a variety of routine written inquiries
  • Processes new employee documentation
  • Operates standard office equipment and uses required software applications
  • Basic working knowledge of MS Office suite, plus basic computer skills, including, but not limited to Outlook, Web browsing and instant messaging
  • Concepts, principles and practices of assigned functional area
  • Office management
  • Answering telephones and assisting visitors
  • Scheduling and coordinating meetings, events, and appointments
  • Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
  • Interpreting and applying policies and procedures
  • Establishing operational objectives
  • Implementing processes and procedures for efficient and timely work flow
  • Preparing management reports
  • Promoting effective coordination between work groups
  • Provide courteous, timely service when addressing customer questions and concerns
  • Partner with other functional areas to accomplish objectives
  • Read, interpret, analyze and apply information from job-related publications
  • Incite enthusiasm and influence, motivate and persuade others to achieve desired outcomes
  • Work independently as well as collaboratively within a team environment
  • Establish and maintain effective working relationships at all levels of the organization
  • High school diploma or equivalent and (2) two years office or customer service experience
50

Office Administrator Resume Examples & Samples

  • Relevant experience in a similar position i.e. Reception and Office Administration
  • You will have had experience working in customer focused positions and have the ability to build rapport easily
  • Excellent time management skills and the ability to juggle priorities easily
51

Office Administrator Resume Examples & Samples

  • Being the perfect host, making sure all the details in our new office are organized, and that everyone is having a great time every day
  • Recording and managing office expenditure. Organizing the office layout, maintaining supplies of stationery
  • Suppliers and Partner liaison (phone calls, emails, correspondence, etc.)
  • Organizing and chairing meetings with staff – where necessary typing the agenda and taking minutes
  • Be the point of contact with Service support, Legal and Facilities with the global London HQ
  • Manage occasional administrative task e.g. Ticket Restaurant distribution, coordinate holiday process with HR team based in London, etc
  • Support in the organization and realization of video shootings (sample management, studio set up, prepare garments for shoots)
  • Support in the organization of events taking place in the office and/or showroom
  • Manage sample requests for both internal and external stakeholders
  • Assist with selected on-site changes (e.g. translations: raise translation requests)
  • Be part of cross functional projects (e.g. competitors’ benchmark, price comparison, mystery shopping, etc.)
  • Fluent in French and business English. Any other language a plus
  • Excellent organizational, written and oral communication skills
  • Highly collaborative
  • Attention to detail, and high level of accuracy
  • Ability to work in a fast-paced environment, and adapt to rapid change
  • Computer skills including the spreadsheet and word-processing programs, and e-mail
  • Effective time management
  • Ready to be part of a great team and have fun!
52

Office Administrator Resume Examples & Samples

  • GL coding and submission of invoices through Concur
  • Prepare meeting agendas, take meeting minutes and preform follow-ups on meeting action items
  • Format and proof draft copies of company policies and programs
  • Send companywide communications
  • Assist in organizing company functions and employee wellness programs
  • Post-Secondary Education relating to Business Administration
  • Enthusiastic, up-beat personality
  • Ability to take direction and work with minimal supervision
53

Office Administrator Resume Examples & Samples

  • Two (2) or more years of management experience or 5 or more years of administrative experience required
  • Experience in a professional services firm preferredPrior project management experience preferred
  • Solid judgment and reasoning skills
  • Strong management and delegation skills to effectively lead and direct Administrative team
  • Excellent interpersonal skills with the ability to relate with diverse personalities in a tactful and mature manner
  • Ability to respond tactfully and professionally in high demand situations
  • Superior verbal and written communicate skills
  • Ability to successfully multi-task while working independently or within a group environment
  • LI-KB1
54

Office Administrator Resume Examples & Samples

  • Managing daily office operations – responsible for opening and closing the office and maintaining cleanliness and order
  • Demonstrating confidence, professionalism, responsiveness and exceptional customer service skills
  • Answering multi-line switchboard and directing calls for downtown and Deerfield office
  • Performing administrative tasks such as scheduling meetings, drafting communications, managing conference room schedules, handling internal catering needs, and supporting professionals with special projects as needed
  • Liaising with building and property management to ensure compliance with property policies and procedures with regard to building access and security, guests, deliveries, maintenance and repairs
  • Processing mail – maintaining organized and efficient shipping procedures and courier service between downtown and suburban offices
  • Maintaining detailed accounting of office and kitchen supplies; placing orders; reviewing billing in a timely manner
  • Minimum 2 years Receptionist/Administrative experience in client-facing environment
  • Proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook)
  • Excellent communications skills both oral and written
  • Attention to accuracy and detail. Strong organizational and multi-tasking skills
  • Basic understanding of office technology, systems and equipment
  • Occasional overtime and weekends may be required
  • High school diploma required; bachelor's degree preferred
  • Salary commensurate with experience
55

Office Administrator Resume Examples & Samples

  • This is a School-based position and is NOT a Virtual position. This position works out of the Grand Rapids, MI Office.**
  • High School Diploma or General Education Development (GED) Certificate
  • Great organizational and time management skills Working knowledge of digital phone systems (PBX or others) Professional experience using MS Excel, MSWord, and Outlook Experience using search engines (Internet) for research projects Experience using a student information system and/or other type of database Strong written and verbal communication skills Ability to pass required background check
  • Associates degree in business management or related field
56

Office Administrator Resume Examples & Samples

  • Under limited supervision, leverages experience and skills to perform a broad range of administrative functions in support of office locations
  • Performs work of greater complexity, requiring the use of some judgment and discretion
  • Functions performed may include any of the following
  • Supports A/P function by accurately coding and processing invoices
  • May deliver new employee orientation
  • May coordinate local policy and procedures with the appropriate corporate and/or divisional functions to ensure that full and complete procedures are in place covering assigned areas
  • Reviews administrative services to which they are assigned and recommends changes in process or procedure to management
  • Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. Furnishing information or responding to routine correspondence where possible to save staffs’ time
  • Organizes or maintains office or project files (electronic and hardcopy) and records in accordance with internal policy and practice
  • May track and coordinate the acquisition and distribution of materials, supplies and equipment
  • Maintains inventory of furniture and equipment
  • May coordinate with facilities on any building maintenance or issues
  • May track mileage and ensure maintenance of vehicle fleet
  • Prepares reports, gathering and summarizing information
  • Will serve as an assistant to the Office Leader
  • May support multiple managers on assigned projects
  • Experienced with Microsoft Outlook, Word, Excel, and PowerPoint
  • Requires 4 years related administrative experience
57

Office Administrator Resume Examples & Samples

  • Oversee the day to day administration of iQmetrix’s Vancouver office ensuring an environment which optimizes the employee experience
  • Maintain the Vancouver main reception desk and phone system
  • Support the Manager, Corporate Relations and Executive Team as needed. This includes but is not limited to: all corporate credit card and cash expenses, domestic and international travel coordination and logistics, off-site meetings, registration for external conferences/events, etc
  • All client, executive and senior level coordination for meetings and workshops, including reservations, ordering food & supplies and assisting with booking rooms
  • Coordination of Vancouver Office recruiting and onboarding needs
  • Check in with new hires on a regular basis and facilitation of new-hire forums
  • Overall coordination of vendor management and purchasing for the office
  • General administrative duties including mail and courier management, corporate printing in a time sensitive manner, as well as coordinating employee photos
  • Be the point of contact with building management and cleaners, resolving employee concerns, and dealing with renovation and space needs
  • Identify, recommend and implement processes to more effectively manage the administrative function of the office
  • Coordination of Vancouver meetings, events, job fairs, and other staff functions
  • Identify, evaluate and resolve problems that may arise in administrative processes related to the Vancouver office
  • Coordinating conference bridges companywide
  • Coordinating catering, food and beverage for meetings, open houses and events
  • Credit card reconciliation of travel and office expenses
  • Coordination of Vancouver Corporate Travel Condo
  • Minimum 3 years’ experience in an Administrative position in a medium to large office capacity
  • Good organizational skills with ability to manage multiple tasks
  • Experience in human resources is an asset
  • Experience in travel management is an asset
  • Certificate or diploma in office or business administration an asset
  • The ability to work in a fast- paced environment with prompt and accurate service and juggle multiple tasks at once
  • Good computer skills including knowledge of Word, Excel, and Outlook Calendar
  • Strong communication and inter-personnel skills
  • Capable of resolving issues with minimum direction
  • Ability to work independently or as a member of a team
  • Take initiative and work well with all members within the organization
58

Office Administrator Resume Examples & Samples

  • Ensure front desk is managed on the site
  • Coordinate repairs and responding to internal tickets logged when needed
  • Facilitating Headcount and reporting processes
  • Coordinate and oversee office moves and assist the Regional Office Manager with space planning and car park management and reporting
  • Coordinate repairs & maintenances and responding to internal tickets logged when needed. Supporting and delivering key team initiatives, playing a project coordinator
  • Working with Corporate resources, make sure Health, Safety and Security procedures are respected
  • Manage and oversee provisioning of office services, which include but not exclusive (office supplies, branded stationary, refreshment program etc)
  • Create, Establish and Document all Processes within Workplace services
  • Support the office services needs of all internal departments within Salesforce
  • Support employee recruitment and retention objectives by delivering exceptional service to our employee base
  • Diploma or equivalent knowledge in related field e.g. Facility Management/Business Administration
  • 3-5+ years in Facility Management or related field
  • Related experience, including high-end corporate office environment preferred
  • Contract/Operations Management experience
  • Excellent communication and presentation skills
  • Ability to connect with dispersed internal/external teams
  • Experience with Space Management for multiple locations
  • Passionate about Customer Services and end-user experience
  • Self-starter and capable individual contributor
59

Office Administrator Resume Examples & Samples

  • Manage purchasing for the Regional Team
  • Manage and keep records of discretionary expenses. Manage cross charging when needed
  • Organize team meetings, Telepresence and conference calls
  • Management of email distribution lists/shared calendars, distribution lists, Support Central and Folders access
  • Support training team, maintain annual training Calendar, post training
  • Compiling regional communications
  • Support or perform specific projects for the Regional team
  • Diploma or certification in Secretarial Skills or equivalent knowledge and experience
  • Proven years of experience in similar position
  • Fluent in English and at least one other EU language
  • Good knowledge and practice of GE IT tools related to T&L, Finance, Sourcing, GenSuite
60

Office Administrator Resume Examples & Samples

  • Develop and implement new administrative systems
  • Manage staff meetings - ensure necessary conference call facilities are available and take minutes
  • Work, when required, with members of the sales team on promotional efforts with clients and agencies
  • Assist the marketing team in the planning and on site running of Quartz events
  • Liaise with the appropriate departments in Atlantic Media’s New York and Washington DC offices (Sales, Marketing, HR, Finance etc.)
  • Correctly and sensitively handle confidential information
  • Demonstrate good work flow management and prioritization skills
  • Be able to work independently and as part of the wider team
  • Have good problem solving ability and attention to detail
  • Experience in a similar role is an advantage, but not essential
  • Force of Intellect - Atlantic Media seeks a discipline and rigor of thought as manifested, often, in exceptional academic performance and, later, success in a professional environment
  • Spirit of Generosity - Equally, Atlantic Media seeks what we term a spirit of generosity – a natural disposition towards service and selfless conduct
61

Office Administrator Resume Examples & Samples

  • Advanced English and Japanese language ability
  • Experience coordinating within a diverse work environment
  • Experience with Boeing procurement software and processes
  • Experience with MS Office Applications
  • Experience with multi-national work environments
  • Prefer vocational school training or equivalent work experience; proficiency in the operation of necessary office equipment and business software; and strong organizational, communication, and interpersonal skills. Has a full understanding of the job
  • Develops solutions to a variety of problems of moderate scope and complexity
  • Requires no instructions for routine work and general instructions for newlines of work or special assignments
  • Participates in determining details of assignments to a wide range of objectives. Plans, schedules and arranges own activities
  • Work is reviewed upon completion for adequacy in meeting objectives
  • Possesses a Diploma or equivalent, and has at least 4 to 6 years' related experience
62

Office Administrator Resume Examples & Samples

  • Provide sales and service for repairs and special orders
  • Coordinate shipping and receiving for store shipments. Check for invoice accuracy
  • Respond to phone calls and correspondence
  • Assist with inventory and stocking of showcases
  • Complete store projects as requested
  • Coordinate, distribute and prepare documentation from/for brand leadership. Maintain office records and files
  • Prepare and make bank deposits
  • Assist Store Manager and Sales Associates in selling merchandise and providing customer service as requested
  • Act as back-up to Store Manager or Assistant Store Manager to open and close store
  • Strong communication and interpersonal skills
  • Ability to respond to requests from repair vendors and headquarters
  • Ability to act independently in routine matters
  • Computer literate with understanding of retail point of sales and inventory systems
  • Ability to work outside business hours or on weekends as needed
  • Minimum six months to one year experience in a retail sales environment, general office job requiring applied organization skills and customer service interaction either face-to-face or by phone
  • Regularly required to stand, to reach with hands and arms, and to communicate with and comprehend others
  • Required to move among and between display cases and use hands to handle or feel merchandise
  • Occasionally required to sit, stoop, kneel or crouch
  • Occasionally lift and/or move up to 10 pounds
  • Requires visual acuity sufficient to discern differences in quality of gemstones with or without the aid of a jeweler’s loupe
63

Office Administrator Resume Examples & Samples

  • Requires High School level plus some specialized training. 8+ years of experience
  • Knowledge of the ODNI facility management and technical support processes
  • Experience in maintaining and managing office calendars and schedules for office-wide resources
  • Experience maintaining simple websites and databases that include office-wide resource information
  • ISSA/Top Secret security clearance
  • Experience with or familiarity of diplomatic, law enforcement, intelligence, homeland security, and defense communities
  • Be familiar with the Executive Office of the President, Office of the Director National Intelligence, the Intelligence Community and other relevant communities
64

Office Administrator Resume Examples & Samples

  • Types and prepares reports, letters, tables, graphs, presentations, etc
  • Creates, sets up and maintains filing systems, screens and refers calls, arranges meetings and receives, refers and/or answers regular and electronic mail
  • Handles and/or coordinates regular administrative activities and/or special projects/tasks
  • Communicates and coordinates activities within the department and resolves routine problems
  • May monitor, order and maintain department supplies and process invoices
  • May research and gather information, compile and summarize data and compose letters and other correspondence
  • May participate in planning functions
65

Office Administrator Resume Examples & Samples

  • Provides administrative support related to overall office functionality and/or administrative support to management and staff, as applicable in respective country office location
  • Serves as the primary regional office contact for vendor services, which may include coffee service, food/drink vending machines, overnight courier, office supplies and recycling/documenting shredding services. Ensures most cost-effective method and offering alternative solutions as practical
  • Assists with logistics for department and customer meetings accordingly
  • Maintains up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Facilities and site head. Liaises with department management for new hire placement within the facility and ensures workstation readiness with IT contact
  • Provides communication to all employees regarding building issues as requested by the Facilities department and serves as the office lead for building evacuations and life/safety/security issues and procedures as applicable in respective country office location
  • Assists with local logistics of office moves, as applicable in respective country office location
  • Assists with the processing of invoices related to the facility. May assist with the preparation of the Facilities budget respective to the country office location
66

Office Administrator Resume Examples & Samples

  • Previous supervisory experience 1-2 years
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, Adobe Acrobat)
  • Prior real estate and customer service experience strongly preferred
  • Ability to multi-task, prioritize, and be flexible with changing business needs in a team environment and manage deadlines and time constraints. Excellent professional and leaderships skills
  • Conflict resolution management
  • Effective and creative problem solving skills
  • Mathematical and accounting skills
  • Superior organizational and presentation skills
67

Office Administrator Resume Examples & Samples

  • Supervise and Direct the work of a Technical Service Representative
  • Coordinate and complete all the documentation and paperwork associated with our trucking process and associated weights
  • Distribute invoices to the appropriate managers for approval
  • Complement our purchasing function (Administration & Tracking)
  • Ordering & inventory of office supplies
  • Tracking of some budgetary items
  • HR liaison with the line-employees
  • Entrusted to be the key contact with the Boston Corporate office on HR related matters
  • Scheduling of interviews for operations managers
  • On-boarding paperwork, benefits paperwork and orientation of new employees
  • Manage the employee uniform program
  • Gain a full understanding of our Time & Attendance approval system, acting as the subject matter expert in this area
  • Coordinate Employee Relations activities
  • Create and update Key Performance Indicators (KPIs) for Human Resources
  • Minimum of three years supervisory experience in Administrative or Office Services field
  • College degree or comparable work experience
  • Proficient in Microsoft Office including Outlook, Word and Excel
  • Strong attention to detail, accuracy and the ability to establish priorities
  • Exceptional communication, interpersonal skills and team building skills
68

Office Administrator Resume Examples & Samples

  • Coordinate and process domestic and international business travel arrangements, monitor designated business traveler logistics, generate expense reports and assist in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verify payments to corporate credit cards
  • Manage executive calendar and reconcile competing priorities through Outlook and SharePoint calendars
  • Prioritize and schedule management time and availability for efficient use of time. Create, edit and maintain electronic and written communication
  • Track and maintain information relative to department and business operations. Communicate a wide variety of information to multiple audiences
  • Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
  • Track and maintain designated conference room schedules for availability and efficient use of resources
  • Coordinate with the appropriate focal to support the acquisition and maintenance of resources
  • Order and maintain office supplies. Set up and host VTC (Video TeleConference)/WebEx meetings
  • Develop meeting agendas and track action items to closure. Occasionally contribute to executive presentations
  • Assist with the implementation of organization operating rhythm
  • Plan and implement logistics for BR&T internal and external events
  • Work under limited supervision
69

Office Administrator Resume Examples & Samples

  • Performs planning, coordination and organization of Boeing focal and field personnel based on an understanding of customer needs
  • Coordinates field operation assignment procedures, training and orientation to ensure on-site personnel meet customer needs
  • Provides guidance regarding local language, culture and customs to Boeing personnel. Maintains local Boeing base presence
  • Provides specialized on-the-job training to Customer regarding Boeing resources
  • Researches information to assist customers in resolving moderately-complex operation issues
  • Assists management in negotiating cost, coordinating and organizing special events. Works under general direction
  • Excellent English language skills (written and oral), ability to function as a team and manage multiple projects effectively
  • Ability to work in a cross functional, global teams with multiple stakeholders
  • Experience in dealing with suppliers and Government agencies will be preferred
  • Proficient with Microsoft Excel skills – should be comfortable dealing with data and numbers
  • Proficient in the use of Microsoft Office tools including Word, PowerPoint and Outlook
  • Positive and proactive attitude to work
  • High ethical and integrity standards
  • Ability to learn and apply new skills, such as Boeing specific processes and software tools
  • Methodical and thorough with a focus on details and timely completion of tasks
70

Office Administrator Resume Examples & Samples

  • Interact continuously with associates, customers, vendors and guests; serve as the first impression of our company to these individuals
  • Direct visitors and manage incoming telephone calls for the office and shared regional phone queue
  • Manage the visitor log and company lobby areas to comply with workplace health, safety, and environment policies and laws, while ensuring the space is branded properly and remains tidy at all times
  • Serve as frontline contact for associates and vendors regarding all local Global Workplace Solutions (GWS) issues (e.g. janitorial, coffee machines, handyman, etc.)
  • Maintain best in class customer service delivery at all times
  • Coordinate the shipping and receiving of boxes and letters to and from the office
  • Provide bookkeeping and accounting support for the local operation as necessary
  • Monitor and track the GWS ticketing queue and ensure resolution of any assigned tasks in a timely manner
  • Use company intranet and other computer-based systems; update the local office intranet page
  • Support the on-site Facilities Operations Associate Manager, partnering to complete tasks and projects related to the ongoing operation of the office
  • Partner with the Red Hat First Impressions program team lead to establish solid service delivery standards
  • Coordinate catering and other needs for on-site meetings and events
  • Serve as the point of communication for all maintenance and repair issues
  • Oversee inventory, supply stocking, and ordering for shared office supplies
  • Plan and execute all GWS initiatives for local office, including global or regional programs as mandated by law or guidelines (e.g. Safety Warden Program, Ergonomics, Snack and Drink Program, ISAAC, etc.)
  • Implement global or regional GWS programs and guidelines as requested
  • Support the local physical security system and continuously follow security guidelines
  • Solid verbal and written communication skills with associates, customers, and vendors
  • Ability to posses patience and understanding while multitasking
  • Ability to maintain a professional business approach
  • Solid collaboration skills with the motivation to develop and guide shared projects
  • Ability to work with little direct supervision
  • Positive attitude toward challenges
  • Ability to find and use already available resources to help problem solve and complete tasks
  • Ability to use office computer applications
71

Office Administrator Resume Examples & Samples

  • Creating, editing and maintaining electronic and written communication
  • Making domestic and international travel arrangements and generating expense reports
  • Managing calendars and/or conference rooms
  • Planning and implementing logistics for internal and external events and meetings
  • Organizing and running WebEx meetings
72

Office Administrator Resume Examples & Samples

  • At least 3-5 years of relevant experience and/or training, or equivalent combination of education and experience working in an Office Manager capacity
  • Task-focused individual with strong organizational skills
  • Proven ability to deliver & multitask in an ever changing environment
  • Proficient technical skills in Microsoft Word, Excel, and Powerpoint
  • Superior communication skills, both oral and written, in order to effectively communicate at all levels internally and externally
  • Committed to maintaining strict confidentiality regarding any sensitive information
  • Possesses exceptional interpersonal communication skills
  • Ability to work independently on assigned tasks as well as accept direction on given assignments
73

Office Administrator Resume Examples & Samples

  • Education: Bachelor Degree in Business Administration (Preferred)
  • Languages: Bilingual in English and Chinese (Preferred) Computer Skills: Proficient with Microsoft Offices Tool Suite
  • Experience: 3+ years of office management or executive administration
74

Office Administrator Resume Examples & Samples

  • Provides administrative/secretarial support (dictation, transcription, typing, proofreading/editing, filing telephones, faxing, copying, mail distribution, etc.) for the District Office
  • Processes check requests and forwards to Smith & Nephew Orthopedics in a timely manner for payment of office expenses
  • Develops rapport with O.R. staffs and material management
  • Secures P.O. numbers from customers and processes customer orders and restocks
  • Handles customer complaints
  • Prepares product bids to hospitals, resolves pricing issues, analyses freight, etc
  • Performs customer service function (i.e. surgery schedule, backorder dates, product availability, pricing, etc.)
  • Function as Account Services Representative if required
  • The Office Administrator has responsibility for promotion, consultation, services and follow-up of company products and business relationship within defined procedures
  • These are non-essential job duties and responsibilities as assigned by the supervisor
  • Minimum of three years secretarial, customer service, or administrative experience preferred
  • Experience with inventory tracking system preferred
  • Typing speed of 40 wpm
  • Good verbal communication skills with proficient use of tact, diplomacy, discretion, and judgment
  • Good written communication skills with proficient spelling and composition abilities
  • Must have PC application experience. Experience with word processing and spreadsheets preferred
  • Requires ability to meet deadlines, frequent assignment changes, periodic heavy workload and dynamic business
75

Office Administrator Resume Examples & Samples

  • Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required. Coordinates travel arrangements, meetings, updates and maintains calendar appointments. Prepares required materials for conferences, meetings, calls, and various appointments. Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials. Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment. Organizes and maintains office filing system. Reads and analyzes incoming memos and determines the appropriate course of action. Receives and responds to routine correspondence. Provides administrative support to other staff as needed
  • One (1) year experience required in clerical support or related area
  • Software skills, including use of Microsoft Office software and web-based applications. General business skills such as typing; data entry and review; and use of phone, copier, and fax. Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment. Customer service skills necessary to effectively and professionally respond to requests. Verbal and written communication skills necessary to explain complex and/or confidential information. Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals
76

Office Administrator Resume Examples & Samples

  • 30% General administrative duties including assisting the Lake Odessa facility with various activities and meetings including conference room scheduling, records management, shipping and receiving duties including check-in and distribution of mail and packages, as well as assistance with shipments, as requested
  • 25% Phones and Reception Area Switchboard. Assist in facility security management, monitoring front entrance, and enforcing security procedures
  • 20% Event Planning for various employee recognition, safety, community participation activities and customer visit events throughout the year, to include meals and catering, room set-up, and required supplies and attire for visitors
  • 20% Supply Inventory Management, including the ordering, receiving and overall management of office supplies, safety supplies, stakeholder uniforms, and other miscellaneous items. Managing and accurately allocating and reporting all appropriate Purchasing Card expenses within the required time frame
  • 5% miscellaneous duties as assigned
  • 1 year related work experience (clerical) or equivalent education
  • Proficient in Microsoft products (Outlook, Word, PowerPoint, Excel)Ability to deliver exceptional customer service
  • Positive Attitude and Problem Solving skills
  • Ability to effectively communicate with all levels within the organization
  • Strong desire to learn and develop new competencies
  • Self-initiative, demonstrated proactive behavior
  • Familiarity with basic office equipment
  • Strong event planning skills
  • SAP or other ERP experience
  • Associate Degree in Business Administration
  • 1-2 years of prior Office Administrator experience
77

Office Administrator Resume Examples & Samples

  • Reception: attending to all visitors, and directing them to respective staff, and responding to all non-business inquiries by email or phone
  • Taking care of courier management/office supplies and provisions - communicating with vendors to coordinate
  • Arrange all travel materials and booking for employees as well as visitors coming from abroad
  • Facilitation of real estate management, and organization of emergency drills and inspections
  • Support business and CAO with regards to marketing and corporate branding - assistance in updating local internet homepage
  • Corporate card arrangement and control
  • Corporate seal and contract document filing
  • Experience within a financial institution in office administration
  • Understanding of how to operate both locally and internationally
  • Business level English, Native Japanese language skills
  • Ability to accept accountability, assume pro-active leadership, demonstrate initiative, and lead by example in teamwork, cross-unit cooperation, and information sharing
78

Office Administrator Resume Examples & Samples

  • Maintains up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Facilities and site head. Liaises with department management for new-hire placement within the facility and ensures workstation readiness with IT contact
  • Accurate and efficient keyboard skills are necessary
  • Requires highly effective verbal, written, interpersonal and team-oriented skills
79

Office Administrator Resume Examples & Samples

  • Excellent English language skills (written and oral), including strong grammar and composition skills
  • Proficient in the use of Microsoft Office 2013 (or 2010) tools, including Word, PowerPoint, Excel and Outlook
  • Ability to build strong relationships, and manage multiple projects effectively. Must be able to work cooperatively with other employees and managers to get things done
  • Strong organizational skills, time management skills, and ability to work cooperatively as a team member
  • Positive and proactive working attitude, and high ethical and integrity standards
  • Ability to work under limited supervision; methodical and thorough with a focus on detail and completion of tasks. Must be able to manage a list of actions and track them to completion
80

Office Administrator Resume Examples & Samples

  • Support the management of room allocations to meet the business need; including management of the building’s multiple events diaries
  • Lead scheduling engagements with both internal users and external customers for Portal support
  • Planning, ordering and managing invoicing of catering from external suppliers for facility senior customer visits
  • Processing facility visitors (both internal Boeing and external customers)
  • Undertaking occasional reception duties; including control of access, small switchboard operation, dealing with post etc when required
  • Provide day to day diary management support; travel arrangements; expenses submissions for Senior Manager
  • Create, edit and maintain electronic and written communication as required
  • Prepare reports, presentations and flow charts as drafted by managers
  • Schedule training events and provide the necessary administrative support to venue booking, material preparation, candidate interactions etc
  • Providing the deputy EHS focal on behalf of the facility Operations and Security Manager
  • Have experience in delivery of high-quality Office Administration. (Ideally with an international company)
  • Self-starter – proactive with limited requirement for direction
  • Qualified to GCSE Level or equivalent
  • MS Word – good user skills
  • MS Outlook – excellent user skills
  • MS Excel – good user skills
  • MS Powerpoint – basic user skills
  • Preferably experienced in working in a fast moving office environment
  • A team player who is quick to learn and accept new challenges
  • Must be committed to continuous improvement in role
81

Office Administrator Resume Examples & Samples

  • Maintain and improve the current administrative operation system involved with the purchase, movement and inventory of local farmer stock peanuts and local seed inventories
  • Processing 1007’s on a timely basis
  • Process checks and warehouse receipts
  • Process Accounts Payable
  • Maintain local inventories of seed and farmer stock peanuts
  • Ensure that all required documentation goes with trucks
  • Weigh farmer stock from producers and process all paperwork
  • Assist new employees with training and documentation
  • Communicate and coordinate with Management team, co-workers and multiple locations
  • 3-5 years of relevant work experience, customer service work experience preferred
  • Basic business, math and accounting skills
  • Ability to plan, organize, and manage multiple tasks, assignments and projects simultaneously, without direct supervision
  • Project oriented, persistent in follow through and learns quickly about new ideas, while working well in a team environment
82

Office Administrator Resume Examples & Samples

  • LI-TR
  • Advanced PC skills – including word and excel
  • Ability to communicate with all levels – written and spoken
  • Service orientation
  • Sense of urgency
  • Motivated
  • Responsible
83

Office Administrator Resume Examples & Samples

  • 25% General administrative duties including assisting assigned members of the CVAP Leadership Team, assisting with facility activities and meetings, supply inventory management, records management, shipping and receiving duties including check-in and distribution of mail and packages, as well as assistance with shipments, as requested
  • 25% Meeting and Event Planning for events throughout the year
  • 10% Responsible for ordering and charging all sales promotional items and office supplies. Managing and accurately allocating and reporting all appropriate Purchasing Card expenses within the required time frame
  • 5% Attendance/Absence Management
  • 10% miscellaneous duties as assigned
  • 1 year related work experience (clerical) and/or post secondary education
  • 3 years experience with Microsoft products (Word Processing, Databases, PowerPoint, Excel)
  • Strong organizational skills, attention to detail and follow-up
84

Office Administrator Resume Examples & Samples

  • 10+ years’ experience in an administrative support role
  • Previous experience with scheduling, meeting coordination
  • Space planning experience
  • Expense and vendor management
  • Excellent time management skills; able to multi-task and maintain commitment to deadlines
  • An ownership mentality ­– this individual must be an advocate for all customers in all aspects of her/his work
  • A history of teamwork and willingness to roll up one’s sleeves to get the job done
  • Proactive; able to identify risks
  • Exceptional written, verbal and interpersonal communication skills
  • Creative, positive and helpful attitude
85

Office Administrator Resume Examples & Samples

  • Basic knowledge of MS Office
  • Ability to prioritize and take initiative
  • Organized, methodical and flexible
  • Ability to work individually or in a team
  • Maintain confidentiality and discretion at all times
  • People Skills – the ability to deal with people at all levels
  • Ability to multi-task and shift priorities as needed
  • Professional demeanour
  • Previous office experience in an office environment desirable
86

Office Administrator Resume Examples & Samples

  • Acts as department liaison; distributes appropriate information to, and continually communicates with, staff
  • Develops presentations when needed
  • Schedules and coordinates large meetings and events
  • May attend internal meetings, take notes, and follow up on action items
  • Keeps process documents up-to-date and maintains accurate filing systems
  • Inputs data into software applications, verifies accuracy, and produces requested reports
  • Assists department staff with administrative duties through the use of online applications
  • Coordinates new hires/contractors
  • Creates presentations according to company standards
  • Coordinates office moves and schedules meetings
  • Execute other projects and duties as assigned
87

Office Administrator Resume Examples & Samples

  • Previous office/ administration / reception experience
  • Strong organisational skills, ability to prioritise and multitask
  • Good knowledge of Microsoft Office (Outlook, Word, Excel)
  • Demonstrated ability to work independently and within a busy team environment
  • Experience in a team assistant and/or sales environment will be highly regarded
88

Office Administrator Resume Examples & Samples

  • High School diploma OR General Educational Development (GED) certificate AND
  • Four (4) years office managing experience OR
  • Web proficiency, including experience using search engines for research projects
  • Working knowledge of digital phone systems (PBX or other)
  • Professional experience using Microsoft Office (Outlook, Word, Excel)
89

Office Administrator Resume Examples & Samples

  • Current hands-on experience using Microsoft Office Products like Outlook, PowerPoint, Excel, and Word
  • This position requires an active (or ability to obtain) U.S. Security Clearance, for which the US Government requires US Citizenship. Must have a current Top Secrete/SCI
  • One (1) year experience or more planning and implementing logistics for internal and external events and meetings
  • One (1) year experience or more supporting calendars and meetings for a manager and staff
90

Office Administrator Resume Examples & Samples

  • Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
  • Collects and compiles data to provide visibility of status for traveler's review and/or signature
  • Creates, edits and maintains electronic and written communications
  • Processes incoming and outgoing communication and correspondence to ensure proper distribution of information
  • Schedules management-level employee time and availability for efficient use of time
  • Tracks and maintains designated conference room schedules and availability and efficient use of resources
  • Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
  • Orders and maintains office supplies and inventory
  • Plans and implements logistics to coordinate the logistics for internal and external events and meetings
  • Works under close supervision
  • Demonstrated excellent communication skills
  • Experience interacting with internal and external customers
  • Proven ability to prioritize daily work loads
  • Experience developing positive relationships with external customers
  • Proficient with MS Office
  • Experience scheduling and calendaring complex obligations between multiple managers and customers
  • Coordinate and plan program events, i.e. Program Milestone Reviews' (PMR's)
91

Office Administrator Resume Examples & Samples

  • Coordinate and process domestic and international business travel arrangements
  • Monitor designated business traveler's logistics
  • Generate expense reports, assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement as well as verify payments to corporate credit cards
  • Collect and compile data to provide visibility of status for traveler's review and/or signature
  • Create, edit and maintain electronic and written communication
  • Track and maintain information relative to department and business operations
  • Verbally communicate a wide variety of information to multiple audiences
  • Prioritize and schedule management-level employee time and availability for efficient use of time
  • Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
  • Plan and implement logistics for executive level internal and external events
  • Provide administrative support for defense contract management agency interfacing
  • Acts as Records and Information Management (RIM) Rep for executives
  • Create, update and maintain the Records Control Matrix (RCM) and complete all required annual RIM Rep training
  • Act as a point of contact for our local government customers
  • Working in Microsoft Word, PowerPoint, Outlook, and Excel
  • Working in Microsoft Access
92

Office Administrator Resume Examples & Samples

  • Providing high level administrative support including travel booking, accounts payable duties and personal administrative support to Senior Management
  • Providing high quality operational support and administrative project support to Assignment Managers
  • Supporting the preparation of bid and report documentation for delivery to Rail & Transit clients
  • Formatting and proof-reading documentation to ensure professional presentation and compliance with corporate style guidelines
  • Development of marketing materials and graphic elements for inclusion in documentation, for example: fact sheets, organisation charts and diagrams
  • Providing backfill support to the Business Support team and other Rail & Transit offices covering absences and peak workloads
  • Intermediate to advanced skills in all MS Applications (Word, Excel and PowerPoint) and Adobe Acrobat
  • Solid time management skills
  • High level of professionalism and presentation
  • An eagerness to learn, use initiative and develop skills; and
  • Ability to multi task with a can do attitude
93

Office Administrator Resume Examples & Samples

  • A current active Top Secret U. S. Security Clearance
  • Microsoft Office experience to include Word, Excel and PowerPoint
  • A current active Top Secret, Sensitive Compartmented Information (TS/SCI) with a Counterintelligence Polygraph (CI Poly) U.S. Security Clearance
  • A college degree
94

Office Administrator Resume Examples & Samples

  • Serve as the first point of contact at the office and interact continuously with customers, guests, and vendors
  • Act as the liaison for all maintenance and repair issues between the building, property mangement, and outside vendors
  • Assist with employees requests and serve as main contact for vendors regarding all local GWS facilities operations issues
  • Prepare the annual facilities operations budget for the local office
  • Manage day-to-day- office budgets, prepare necessary documentation for approval, ensure monthly invoicing is completed on time, and offer analysis as needed
  • Negotiate directly with local vendors and to provide services and supplies to the office and ensure they meet agreed SLAs and KPIs
  • Lead the workplace health, safety, and environment initiatives, implementing global and regional programs as mandated by law or policy
  • Guide small improvement projects and office projects (refurbishment and new builds)
  • Coordinate and resolve minor space changes, space planning for the office, and set up for new employees
  • Manage the office supplies and snacks and drinks in accordance with our department programs
  • Coordinate incoming messages and filing
  • Inspect facilities daily to ensure all equipment is running effectively
  • Use company intranet and other computer-based systems and help update the internal systems related to that office and of the department
  • Monitor and track the GWS ticketing queue (local and regional) and ensure resolution of any assigned tasks in a timely manner
  • Provide visitors with information regarding recommended local hotels and transportation if needed
  • Provide temporary badges and subsequent distribution for new hire badges
  • Support internal events like We Are Red Hat Week, year-end party, World Environment day, etc
  • Help coordinate catering and other requirements for on-site events/training and customer events
  • Assist with minor room setup in front-of-house area
  • Support regional manager, partnering to complete tasks and projects related to the ongoing operation of the office
  • Offer assistance on assignments that are semi-routine in nature, while recogniing the need for occassional deviation from standard tasks
  • Provide coverage and team support during local team member absence
  • 4-5 years of experience in a similar role
  • Solid written and verbal English communication skills; professional business appearance
  • Attention to detail, extensive experience in most responsibilities listed in the job description, and advanced skills for developing systems and processes for smooth office operations
  • Highly motivated with the ability to work with little direct supervision
  • Teamwork skills and a positive attitude
  • Ability to use office applications and willingness to learn new tools and resources
95

Office Administrator Resume Examples & Samples

  • Tracks office supply inventory and supply orders
  • Support the Office Manager on the day-to-day operations in the Miami office
  • Planning and scheduling meetings and appointments
  • Assists office staff in maintaining files
  • Making travel and guest arrangements
  • Warmly receive office guests
  • Accept and ship out packages and mail
  • Help to keep office well-stocked
  • Manage office conference room calendars
  • Assist the Office Manager to maintain executives' schedules, appointments and travel arrangements
  • Monitor, screen, respond to and distribute incoming communications
  • Liaise with internal staff at all levels
  • Ability to work independently and effectively with others
  • Confident interacting daily with senior-level management
  • Organized with excellent time-management skills
  • Detail oriented, analytical and inquisitive
  • 3-5 years’ experience in a similar role
96

Office Administrator Resume Examples & Samples

  • Microsoft Word, Excel, Outlook, and PowerPoint
  • Prepare correspondences, tables, charts, reports and other materials as instructed
  • Ability to file alphabetically, numerically, chronologically, or by subject
  • Answer telephones and take messages and open and distribute mail
  • Photocopy materials
  • Maintain records and logs
  • Perform other general office activities
  • Clerical and office skills and basic computer skills
  • Scanning, filing, phone, faxing
97

Office Administrator Resume Examples & Samples

  • Manage schedule, co-ordinate assignments, direct telephone inquiries and provide key contact interfacing for Assistant General Manager
  • Analyze external/internal requests to the AGM determining required action and urgency, responding and/or resolving where appropriate
  • Provide general administrative duties: correspondence, scheduling meetings/appointments, taking/preparing meeting minutes, filing and mail distribution/review
  • Co-ordinates the preparation of reports/graphs/presentations necessary to support plant KPI’s and other activities
  • Co-ordinates purchase of office supplies
  • Coordinates all purchase requisitions sends approved purchase orders to suppliers, tracks completion of PO’s
  • Coordinates all invoices for CSS and manages proper approvals, keeps tracks of PO’s, Invoices, and expenses for applicable line items, examples: Freight, Capital Expenditure, ATP’s, Tooling Books, Expenses, etc. etc
  • Assist with monthly employee meetings if required, directly coordinates with CSN HR on updates and postings
  • Prepare/coordinate/update employee communication board for Magna staff
  • Prepare files for approval distribution for all CSS employees, tracks for completion. Examples: Invoices, ECN’s, LPA’s, Purchase Orders, Billings, etc. etc
  • Keeps track and accounts for weekly manpower reports and expenses with AST, reviews weekly reporting and works with API for corrections, compares manpower reports to expected/actual
  • Responsible for operations documents and updates including JES’s and machine binders
  • Continuously improve the administrative support services
  • Responsible to ensure company provided PPE are available for personnel and visitors
  • Assists other members of the management team, as needed
  • Coordinates all travel arrangements, car rentals and lunch meetings as required
  • Maintains strict confidentiality of all information obtained, written or verbal
  • Maintains a professional service oriented manner within the company and supports the corporate image as per departmental objectives and company policies
  • Follows and models safe working practices and promotes safety in the workplace
  • Leads social events committee and event coordination
  • Assist in the creation of Quarterly Employee Newsletter with CSN
  • Manages special projects and performs other duties as required
  • Minimum of Grade 12 (high school) diploma
  • Completion of post-secondary education program in business administration if proffered
  • Advanced computer skills, including graphics, time and attendance system, Microsoft office (Excel, Word, Powerpoint) etc
  • Minimum of 5 years related business experience in Administrative role
  • Resourcefulness and ability to take initiative to get the job done
  • Ability to recognize the position as one of a highly trusted, confidential nature
  • Ability to make decisions to eliminate delay in action, where necessary
  • Excellent communication skills at all levels (written and oral)
  • Strong analytical skills and a proactive/creative approach to position responsibilities
  • Excellent organizational skills and ability to multi-task and prioritize in a fast paced environment
  • Good time management skills and ability to work under pressure
98

Office Administrator Resume Examples & Samples

  • Performs data entry and, where applicable, verifies data entered
  • Performs office clerical duties including a variety of support tasks requiring the collecting, compiling, evaluating and publishing of information and statistical data included in documents, records, forms, reports, plans, policies and regulations
  • Needs typing and general office skills to consolidate information regarding project status and other documents
  • Needs knowledge of office automation systems using several types of software, including Excel, Word, Power Point, and Lotus Notes to produce reports, briefings and/or maintain records/files
  • Maintains correspondence suspense files, records, files for reports, operating procedures, internal memorandums, and composes correspondence
  • Follows standard or prescribed work methods
  • Performs duties such as filing, copying, preparing data for transmittal, and maintaining/updating databases
  • Must have an active TS/SCI clearance with polygraph
  • Typically requires Bachelor's degree or equivalent, and two to four years of related experience
  • Typically required to work under close supervision and direction, however many of the taskings require initiative and the ability to work within minimum direction and attention to details as well as accuracy in all aspects of their work
  • Ability to obtain working knowledge of client and/or IC regulations, policies, practices, and procedures
  • Thorough knowledge in the use of MS Office, the Internet, and other internal applications necessary to complete routine and moderately complex tasks
  • Basic knowledge of Contracting Officer Technical Representative concepts and principles
  • Analytical skills sufficient to assess moderately complex information from multiple sources and draw logical conclusions
  • Strong interpersonal skills to maintain effective working relationships with team and customers
  • Strong oral and written communication skills sufficient to compose and deliver responses to customers routine to moderately complex questions in a clear and concise manner
  • Ability to perform as a focal point for a program or process
  • Ability to efficiently and rapidly store and retrieve information using filing and tracking systems
  • Ability to establish administrative contacts and professional relationships for networking and liaison across the client/IC
  • Ability to apply a strong customer focus orientation to understand customer requirements, suggest, and implement solutions
  • Ability to ensure that management, co-workers, customers, and stakeholders are kept informed
  • Due to the extremely sensitive personnel security information, discretion is essential for this position
  • May be required to lift up to 50 lbs
  • May be required to rearrange office/classroom space
  • May be required to sit or stand for prolonged periods of time
  • May be required to travel in the WMA
99

Office Administrator Resume Examples & Samples

  • Education - High school education, or equivalent education and experience, plus moderate experience providing specialized administrative support
  • Proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point), voicemail, email and Outlook calendar. Accurate and efficient keyboard skills are necessary
  • Good command of written and spoken English and Japanese language
100

Office Administrator Resume Examples & Samples

  • Associate’s degree in Secretarial Science, Business Administration, Administrative Office Technology, or related field
  • Four years of general office experience, preferably related to area of assignment
  • Experience improving processes
  • Experience troubleshooting and resolving problems for customers
  • Extensive experience using Microsoft Office Products: Word, Excel, PowerPoint, & Outlook
  • Good knowledge of company policies and procedures
  • Demonstrated knowledge of Microsoft Office Products
  • Working knowledge of internal SAS applications such as MIDAS/Service Now and Concur Travel and Expense
  • Demonstrates attention to detail and high level of organization
  • Demonstrates approachable and positive team attitude and customer orientation
  • Demonstrates strong communication skills in writing, interpersonally, and handling conflicts
  • Demonstrates good judgment, problem solving skills and timely follow-up
  • Ability to build strategic working relationships and manage customer expectations
  • Demonstrates leadership qualities
  • Demonstrates full accountability and ownership of actions and performance
101

Office Administrator Resume Examples & Samples

  • Survey Monkey – Compile Monthly Status Reports
  • Submit PAR’s for Personnel Changes
  • Compile Invoices
  • Submit Bereavement Leave Requests
  • Submit Jury Duty Requests
  • Administer access to the Travel Tool
  • Create / Sponsor Extranet accounts for non-CACI employees who need access to the Travel Tool
  • Train less experienced staff
  • Serve as backup for other Admins
102

Office Administrator Resume Examples & Samples

  • May coordinate office building/facility matters (maintenance requests, communications, access cards, etc.)
  • Intermediate to Advanced Microsoft Office Skills
  • Working knowledge of office services equipment relative to requirement of position
  • 3-6 years of relevant experience
103

Office Administrator Resume Examples & Samples

  • Minimum 2+ years administrative experience supporting diverse teams
  • Experience with the renewable energy industry is preferred
  • Demonstrated customer focus
  • Must be flexible and available to work overtime as needed with minimal notice
  • Demonstrated team player with a positive attitude
104

Office Administrator Resume Examples & Samples

  • A bachelor's degree and 1 year of professional work experience is required
  • Experience with Skype for Business experience would be beneficial
  • Prior experience or knowledge with ERP and CRM tools a plus. (Oracle, Siebel or Salesforce.com)
  • Excellent written and oral communication skills in English. Multi-lingual skills a plus
  • Strong Experience with Microsoft Office an advantage: Excel, PowerPoint, Word, One-note, etc
  • Professional phone manner, attention to detail and working to deadlines
  • Experience with scheduling, organizing and a working financial knowledge of transactional processes (invoicing, reconciling, accounting, etc.)
  • A willingness to work extended hours at times to coordinate visits and off-hour business items and international contacts (APAC, North America, Europe)
105

Office Administrator Resume Examples & Samples

  • Fleet administration in support of HR
  • Relief reception – operate switchboard and correctly direct queries
  • Desk allocation for new/visiting employees and ordering nameplates as requested by HR
  • Order business cards as required for all Australian employees
  • Arrange travel bookings – travel authorisation, then flights/hotels/car hire for HR team & MD Signalling
  • Maintain Qualifications Register for HR
  • Administration of annual uniform order
  • Arrange catering for meetings when required and meeting room set up
  • Coordinate monthly birthday morning teas
  • Advise Reception of managers movements on a weekly basis when travel arrangements have been made
  • Assist with facilities management when required
  • Filling / archiving as required
  • Providing general administrative assistance to all functions as required
  • High School Certificate or TAFE Administration qualification preferred
  • At least four years’ experience in a similar role
  • Intermediate to advanced Microsoft Office and Outlook skills
  • Excellent written and spoken communication skills including experience with writing correspondence and answering telephone calls
  • Excellent team player with the ability to work with minimal supervision
  • Ability to prioritise tasks and meet deadlines
  • Flexible approach to work, with a can-do attitude
106

Office Administrator Resume Examples & Samples

  • Microsoft Word, Excel, PowerPoint and Outlook experience
  • Experience managing travel arrangements for an organization
  • Previous customer interface experience
  • Experience with a military customer
107

Office Administrator Resume Examples & Samples

  • More than 3 year of experience as an executive administrator, executive assistant or executive secretary
  • More than 3 years of experience managing executive schedules and calendars
  • More than 3 year of experience utilizing the following MS Office Applications (Excel, Outlook, PowerPoint and Word)
  • More than 3 year of experience making domestic and/or international travel arrangements and generating expense reports
  • Experience working with sensitive information and safeguarding confidential information
108

Office Administrator Resume Examples & Samples

  • Process a high volume of incoming and outgoing communication and correspondence to ensure proper dissemination of information
  • Order and maintain office supplies and inventory
  • Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
  • Provides guidance for less experienced employees
  • Experience in coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges
  • Experience managing calendars and/or conference rooms
  • Experience using Microsoft Office Word and Outlook
  • Experience planning and implementing logistics for internal and external events and meetings
  • Experience ordering office supplies
  • Experience using Microsoft Office Excel and PowerPoint
109

Office Administrator Resume Examples & Samples

  • Proven experience as an office administrator
  • Possessing high attention to detail and accuracy, as well as extremely organised and responsible
  • Numerate and competent with IT systems
  • Self-motivated, structured and methodical, and able to work with minimal supervision
  • An excellent communicator who knows when it is appropriate to seek input from others
  • Able to speak Polish and English fluently
  • Able to work 25 hours per week (Monday-Friday)
110

Office Administrator Resume Examples & Samples

  • Handling Household incoming post
  • Sorting and opening workload (letters & products)
  • Update relevant tracker document (CR Post Log week sheet)
  • Reporting and logging on the CRM system (details provided in the Post room process description)
  • Send corresponding communication to the CSR and Management team in Barcelona (especially for P1 cases)
  • Handling returned items and shipments to factories
  • Handling special products shipments (Courier, Certified post) when required
  • Have a comprehensive understanding of client activity, campaign and product information and understand the client’s vision and values and ensure that these are reflected on a daily basis
  • Completes all administration tasks, OTIFNE (on time in full no errors); check the work thoroughly including the accurate population and completion of CRM system
  • To adhere to all client protocols and procedures
  • Flag any potential back log
  • Issuing reimbursements and documenting in CRM system and logs
  • Sending outgoing consumer correspondence ensuring that appropriate enclosures are included
111

Office Administrator Resume Examples & Samples

  • Build relationships with local business unit leaders, vendors and support functions for site
  • Plan and assign work within the site
  • Coordinate the efforts of a virtual team or network of contacts
  • Demonstrate expertise/knowledge in facility site management
  • Act as Site Safety Officer
112

Office Administrator Resume Examples & Samples

  • The ability to prioritise, be proactive and innovative in ways to increase efficiency
  • Typing speed: minimum 60 words per minute
  • Advanced level in the following applications: MS Outlook, MSWord, Excel, PowerPoint Visio, Internet Explorer, Adobe Acrobat and WinZip
  • Previous experience with document management systems
  • Ability to train in a one-on-one situation
  • The ability to be adaptable and cope with change
  • A detail-oriented working style
  • Require minimal direction, resourceful and confident
  • The ability to solve problems and negotiate difficult situations
  • Unsolicited resumes will not be accepted from agencies for this position**
113

Office Administrator Resume Examples & Samples

  • Anchor Admin; Answer phones and greet clients/guests in a professional and positive manner. Forwards information by receiving and distributing communications; collecting and mailing correspondence; disseminating messages to appropriate staff
  • Maintains office and breakroom supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items
  • Supports and enhances the office by taking ownership of administrative office procedures/functions; proactively explores opportunities to add value to the office and staff. Develop and maintains office administrative procedures in compliance with corporate processes/policies
  • Manages office overhead budget, explain variances. Works with Location Leader and Multi-Office overhead coordinator to review office budget as needed
  • Maintains equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation
  • Maintains company fleet by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring fleet operation
  • Liaison for Facilities regarding Property Management; manage and coordinate building access fobs for staff
  • Supports office staff with document production and deliverables (incoming / outgoing). Incudes formatting, proofreading and editing documents and proposals as needed. May include supporting executive staff
  • Coordinates catering, set up/tear down of internal/client meetings and events as needed
  • Maintain schedule and coordination of conference room meeting spaces
  • Arrange travel for staff in the office as needed
  • Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain)
  • 4+ Years
  • Associates or Equivalent work experience
  • 6+ years of Office / Administrative Experience (minimum)
  • Strong Microsoft Office skills (Word, Excel, PowerPoint)
  • Strong Interpersonal and organizational skills
  • Exercises a high level of discretion and confidentiality
114

Office Administrator Resume Examples & Samples

  • Creates, edits and maintains electronic and written communication
  • Prepares reports, presentations and flow charts
  • Prioritizes and schedules management-level employee time and availability for efficient use of resources
  • Plans the acquisition and maintenance of resources
  • Plans and implements logistics for internal and external events and meetings
  • Works under general supervision
  • More than 3 years of experience as an Office Administrator
  • Experience utilizing the following MS Office Applications (Excel, Outlook, PowerPoint and Word)
  • More than 1 year of experience in managing executive schedules and calendars
  • Experience organizing, facilitating and executing large meetings or events
  • More than 1 year of experience making domestic and/or international travel arrangements and generating expense reports
  • More than 1 year of experience collecting data from multiple sources to create presentations
  • More than 1 year of experience collecting, organizing, synthesizing and analyzing data
115

Office Administrator Resume Examples & Samples

  • Have experience in delivery of high-quality Office Administration
  • Work independently, proactively and as a Team
  • Prioritize and achieve tasks when under pressure
  • MS Word – moderate user skills
  • MS Outlook – moderate user skills
  • MS Excel – moderate user skills
  • MS PowerPoint – basic skills
  • SharePoint – basic skills
  • Reliable and self confident
  • Excellent written, verbal and communications skills
  • Ability to retain composure and flexibility under pressure
  • A team worker, take direction, assertive and multi task
  • Be committed to continuous improvement in role
116

Office Administrator Resume Examples & Samples

  • Completing Facility related tasks including the supervision of inter-office moves, logistics and service provider coordination
  • Coordinating Facility & Car-Fleet management and acting as main contact with the service providers
  • Receiving and guiding guests, providing badges and all necessary support
  • Booking meeting rooms, supervising tea kitchens, ensuring their supply
  • Ordering couriers, taxi, posts DHL, office material
  • Assisting in organizing business travels, helping employees with the necessary administration steps before and after travel
117

Office Administrator Resume Examples & Samples

  • 3-7 years of overall administrative experience, including experience in office management
  • Experience supporting a small office
  • Human Resources experience
  • Experience with QuickBooks, SAP, or another accounting software
118

Office Administrator Resume Examples & Samples

  • Provide sales and admin support to the Regional VP
  • Travel coordination for executive staff and international visitors
  • Diary management, arranging meetings, booking appointments, conference calls for the executive
  • Key point of contact for staff members, liaising with VIP’s and TIBCO customers on a daily basis
  • Expense reconciliation for executives
  • Event Coordination of APJ Quarterly Senior Management Meetings, Sales Training Meetings and Half Yearly Conferences, social functions etc
  • Provide support to ANZ Marketing as required
  • Coordination of major office projects as required
  • Some Facilities management
  • General office management duties for the Sydney office including arranging couriers, ordering stationery & kitchen supplies, maintain swipe card log, processing invoices, filing (minimal)
  • 3-5 years’ experience working in as an office admin position or similar
  • Excellent phone manner and strong written and verbal communication skills
  • Proficiency in Microsoft Office Programs including, Word, Excel, PowerPoint, Outlook
  • Event Management and Project Co-ordination Experience
  • Incumbents generally work independently within established procedures associated with the specific job function
  • Self-motivated, with good eye for detail and initiative
119

Office Administrator Resume Examples & Samples

  • General administrative tasks: answering the telephone, email communications, logging facilities issues, assisting with travel, maintaining holiday allocation and updating asset system with incoming deliveries
  • Raising and tracking purchase orders and purchasing card transactions
  • Administering office services: visitors, utilities, groceries, mail, stationery
  • Assisting with recruitment by arranging and setting up interviews
  • Helping arrange welcome talks and set up required for new starts
  • Generation of standard timekeeping reports: time, spend, productivity from time tracking system
  • Organise and assist with on-site events, presentations and training
  • Helping generate and collecting content for the website and social media channels, as well as updating when appropriate
  • Assist colleagues in the production and maintenance of Sales and Marketing collateral for both internal and external audiences
  • Working directly with a wide range of individuals at all levels in the organization
  • The ability to plan your own work, work on your own initiative and meet deadlines
  • Ability to stay calm under pressure and juggle conflicting demands and prioritise tasks and workload
120

Office Administrator Resume Examples & Samples

  • Complete managing of accounting for DSO including POs, credits and billing requests, incoming invoices, and processing through Oracle, AP and Windchill
  • Process all office filing and coop advertising
  • Process both incoming and outgoing mail and ordering office supplies
  • Answer and respond to dealer/ customer calls and assist Inside Sales with work load
  • Manage phones, IT, and building requirements
  • Manage training calendar and events including catering and supplies
  • Assist DSO manager and staff with reports, sales plans and special requests
  • Customer service focus – understand the need, solve problems, and respond in an efficient manner
  • Associate's Degree preferred, or equivalent experience
  • 4 years experience in administrative role
121

Office Administrator Resume Examples & Samples

  • Manage the phones and voicemail for Leidos Health
  • Mange the front doors and any incoming or outgoing shipments
  • Manage office equipment, working with any vendors or IT to service community equipment
  • Point of contact for facilities management
  • Coordinate with HR to assist with flowers or memorial requests
  • Coordinate with HR and IS to assist with onboarding needs
  • Coordinate with IS to assist in logistics, laptop reclamation, consultant outreach
  • Coordinate with HR and Accounting quarterly bonus communication
  • Provides information by answering questions and requests
  • Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Open and distribute office mail
  • Scheduling and coordinating meetings
  • Coordinate with Finance managing office invoices
  • Assist with local events and shipping
  • Arrange travel for candidates
  • Create surveys to multiple departments
  • Host multiple webinar calls
  • Ordering business cards
  • Provide support to all departments within the Westfield office; as time permits and as needed
  • Teamwork and collaboration skills
  • Strong sense of urgency and problem solving skills
  • One to three years of office administration
  • Ability to handle multiple tasks simultaneously and effectively work to completion with accuracy within timeline assigned
  • Experience with MS Word, Excel and Outlook are required
122

Office Administrator Resume Examples & Samples

  • Sharepoint – basic skills
  • Experience of site coordination and access on a military site
  • Previous facilities or office administration experience
  • Adaptable and flexible; able to react quickly to support changing site priorities
  • Have current UK Defence security clearance
123

Office Administrator Resume Examples & Samples

  • Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
  • Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations
  • Verbally communicates a wide variety of information to multiple audiences
  • Plans and implements logistics for executive level internal and external events
  • Works under limited supervision
  • Candidate must be eligible working in China
  • At least 4 years related office administrative experience in multinational company, Bachelor degree preferred
  • Effective communication and interpersonal skills with customers/partner, internally within the team and with management
  • Professional skill in Microsoft Excel, PPT, and Word applications
  • Demonstrate excellent written and verbal communication skills
  • Quick learning to be fluent in the company office practices and technology, applicable policy and procedures and office workflow
  • High standard of honesty and integrity
  • Fluent in Mandarin and English in both speaking and writing
124

Office Administrator Resume Examples & Samples

  • 2-3 years administrative experience
  • Experience answering multi-line phone systems
  • Strong software skills including MS Office Suite (Word, Excel, PowerPoint, Outlook) and Internet
  • Excellent and customer services skills; regularly interacts with employees via phone, email, and in person
125

Office Administrator Resume Examples & Samples

  • Effectively facilitating and managing the flow of information within the CSC
  • Entering data from time sheets on a daily basis
  • Performing daily audits and entering corrections
  • Entering employee and billing information into various computer systems/applications
  • Completing Accounts Receivable, Accounts Payable and Payroll Tasks
  • Generating reports as needed
  • Encouraging compliance with company policies and procedures
  • Maintaining accurate, orderly and up to date filing systems for all administrative records
  • Maintaining security of all files and records
  • Performing various administrative tasks
  • Excellent computer skills with knowledge of Word, Excel, and Outlook; and knowledge of basic office equipment
  • Demonstrated ten-key and data entry skills; with ability to maintain accuracy and speed
  • Basic clerical and math skills
  • Excellent oral and written communication skills with excellent interpersonal skills
  • Computer literacy, preferably in word processing and spreadsheets,
  • Excellent oral communication skills to respond and present professionally to callers and visitors
  • Prioritization, organization, coordination and time management skills to develop and maintain manual and computerized filing systems, coordinate and prioritize multiple tasks to meet deadlines and apply protocols to coordinate flow of materials and correspondence in the Department
  • Demonstrated ability to effectively and diplomatically handle a wide range of demanding inquiries from a variety of internal and external sources
126

Office Administrator Resume Examples & Samples

  • Raising job numbers and purchase orders checking daily and authorising correct invoices for payment on Coupa
  • Liaising with Suppliers and Sub-Contractors regarding incorrect invoices
  • Raising Quotations
  • Timesheet management – Entering holiday, sickness and overtime information
  • Collecting details and preparing contract report
  • Admin duties – filing, photocopying, faxing
  • Organising Managers diary on a day to day basis
  • Cover for Other Administrators – Lunchtimes, holidays etc
  • Monitor 3rd Party visits, using a planner, liaising with 3rd Party contractors regarding service visits
  • Keep files on each engineer including trade qualifications and any new certificates i.e. first aid etc
  • Act as one of first points of contact – answer telephone calls, deal with queries etc
  • Help with the day to day running of the office, keep offices running smoothly
  • Keeping files of past orders organised and up to date
  • Adhere to all SHEQ Procedures
  • Reactive works billing
  • Experience within a similar role/environment is essential
  • Good Telephone Manner
  • Computer literate with good skills in word , excel , email , internet etc
  • Good knowledge of SHEQ procedures , risk assessments, work permits etc
  • Able to communicate at all levels including Engineers and Clients
  • Experience of using computerised PPM Software Planon, SAP, Maximo, Coupa etc
127

Office Administrator Resume Examples & Samples

  • Bachelor's degree (Preferred but not mandatory)
  • Five years+ of related administrative support experience in a role where regular customer/client contact was the norm
  • Experience in a multi-tasking corporate position would be an asset
  • Customer focused with a warm and engaging personality that conveys well in person and over the telephone
  • Intermediate level skills in Microsoft Word, Excel, PowerPoint and Outlook
  • Comfortable with technology and fearless about adapting to new tools and applications
  • Demonstrated ability to learn new skills such as mastery of proprietary software is essential
  • Excellent oral and written English communication skills
  • Ability to prioritize multiple tasks assigned by numerous individuals
  • Independent and driven to take initiative in order to complete tasks and solve problems
  • Ability to complete tasks with speed and accuracy while meeting deadlines
  • Team player willing to be flexible in the midst of changing priorities
  • Professional presentation; comfortable interacting with a diverse range of candidates and staff
  • Able to maintain a high level of confidentiality
128

Office Administrator Resume Examples & Samples

  • Bachelor's degree or an equivalent combination of education and experience
  • Three plus years of related administrative support experience in a role where regular customer/client contact was the norm
  • Candidates with experience in a role that required a high degree of confidentiality will be preferred
  • Prior experience managing small projects would be an asset
  • Customer focused with a warm and engaging personality
  • Comfortable with technology and working with a team in a virtual environment
  • A strong and skillful communicator, who is comfortable using all available technology in order to collaborate with a team
  • Must be fluent in English and proficiency in a second language, ideally Spanish, would be ideal
  • Adaptable and flexible with the ability to prioritize multiple tasks assigned by multiple people
  • Professional presence; comfortable interacting with a diverse range of candidates and staff
129

Office Administrator Resume Examples & Samples

  • Provides assistance to 2 or more line managers
  • Manages access to the executive, maintains and modifies executive schedule
  • Performs normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals and receiving, referring, or answering mail
  • Reviews drafts and finished documents for appropriate grammatical usage, answers questions relating to office operations and established policies and procedures
  • Gathers, compiles and reports on information relevant to supervisor's assignment
  • Minimum of 1 year
  • University degree or equivalent work experience that provides knowledge of and exposure to fundamental theories, principles and concepts
130

Office Administrator Resume Examples & Samples

  • Experience working in a professional corporate environment essential
  • Experience dealing with external visitors/customers required, ideally as a previous receptionist and/or office administrator
  • Experience working in field of facility management and/or Health and Safety preferred
  • Experience and understanding of working with confidential information and the importance of data security
  • Working with all levels of seniority confidently both in terms of colleagues, visitors, suppliers and facility contractors
  • Experience working in a role of individual responsibility
  • GCSEs or equivalent required
  • H&S qualifications preferred
131

Office Administrator Resume Examples & Samples

  • Management of president office administration
  • Input data, maintain spreadsheets, deal with telephone queries from staffs, customers and suppliers
  • Dealing with incoming e-mail, faxes and post, organizing meetings, liaising with clients, suppliers and other staff
  • And the organization and storage of paperwork, documents and computer-based information
  • Bachelor or above Degree in business related subject
  • At least 2 year of Admin. experience in foreign enterprises
  • Good Communication skill’s essential, able to multitask effectively
  • Must be fluent in both written and spoken English (CET 4 or 6)
  • Familiar with ERP systems and methodologies would be preferred
  • Computer literature is a must, familiar with Excel and word packages
  • #LI-RZ
132

Office Administrator Resume Examples & Samples

  • 5-6 years of IT experience
  • Advanced technical proficiency in MS exchange and infrastructure systems and at least 1 year Experience on O365 products
  • Proven excellent customer service skills
  • Excellent oral and written (including technical writing) communication skills
  • Excellent decision-making and problem solving
  • Ability to work cross functionally in an organization
  • MSCA O365 (346,347)
  • Full Time - Bachelor’s degree in information systems, computer science or related field
  • Experience with Active Directory desirable
133

Office Administrator Resume Examples & Samples

  • Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes
  • Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements
  • Provide accurate and timely communication to the Equipment Manager and/or Office Manager on relevant issues to ensure key information is disseminated
  • Assist field operations with informational inquiries to ensure productive work environment
  • Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements
  • Assist other functional leaders with administrative functions including Human Resources, Safety, Estimating and Construction Materials to ensure efficiency and accuracy
  • Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment
  • Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location
  • 1-3 years administrative/office experience
  • 1 year accounting experience preferred
  • Ability to understand company operations, organizational procedures, and personnel
  • Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel
  • Must demonstrate ethical and professional business practices
  • Must have effective verbal and written communications skills
  • Ability to handle multiple tasks and respond with a sense of urgency as required
  • Detail oriented and excellent organizational skills
  • JD Edwards World/One World
  • 10 key by touch
  • JWS Material Billings System (preferred)
134

Office Administrator Resume Examples & Samples

  • Responsible for performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes
  • Perform various daily, weekly and monthly administrative functions and process all or some of the following: subcontract certified payroll, subcontract accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements
  • Preparation, entry and review of Subcontractor A/P batches to ensure accuracy
  • Collection and reviewing accuracy of all subcontractor related submissions prior to release of payment. Documents such as lien releases, union trust fund certifications, DBE payment verifications, receipt of Owner payment, certified payrolls, labor compliance corrections, etc
  • May perform job set ups, Owner/Customer contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness
  • Interact and act as the point person to field operation management and assist them with inquiries to ensure productive work environment
  • Review and recommend changes as necessary to all subcontract/change order documents to ensure timely, accurate and efficient processing and compliance. Intuitive understanding of concepts involved to protect the company and effectively manage its risk exposure
  • May assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements
  • Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety and Construction Materials to ensure accuracy of information
  • Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location
  • High School diploma or Equivalent required
  • BA or Associates degree or equivalent experience (2-4 years administrative/office experience)
  • 2 years accounting experience preferred
  • Detailed knowledge of company operations, organizational procedures, and personnel
135

Office Administrator Resume Examples & Samples

  • Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements
  • Open/Sort/Distribute all daily mail to appropriate Granite personnel
  • Sort/Review/Prepare/Scan/Upload/Send Subcontractor’s certified payroll, fringe benefit statements and other labor compliance documents to the Owner on a regular basis
  • Review/Coordinate/Resolve all labor compliance violations by Subcontractors as documented by regular Owner communications; also coordinate resolution of Granite violations with appropriate Granite personnel
  • Greet/Direct all visitors through Front Lobby as necessary to appropriate Granite personnel
  • Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance
  • May perform job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness
136

Office Administrator Resume Examples & Samples

  • To provide a high level of customer service to all clients at all times
  • To help ensure the smooth running of reception & the Centre as a whole
  • To make sure all consumables are kept stocked up & reordered when necessary for the Centre & for clients when requested
  • To keep all logs & filing up to date
  • Ensuring fire & security procedures are adhered to, including organising a weekly fire alarm test
  • Dealing with conferencing & catering bookings
  • Franking, recording & dispatching outgoing mail for all clients
  • Log data on to Centre Charge ready for monthly invoice run
  • Handling supplier invoices by sending on to accounts team then logging the details & filing when completed
  • Cover support for reception when needed day to day & providing holiday cover
  • Liaising with clients over maintenance, services, furniture & telecoms equipment
  • Carry out any research needed or gather quotes for Centre manager
  • Experience in an office environment/client facing role beneficial
  • Ability to deal with difficult clients
137

Office Administrator Resume Examples & Samples

  • Support Vice President, Senior Managers, Managers, Engineers, Accounting and other staff to ensure the office runs effeciently
  • Review and process all new hire paperwork, and conduct new hire orientation
  • Prepare payroll summaries and process time sheets
  • Collect, sort, and distribute incoming mail
  • May administer safety incentive program
  • 3 years related office experience
  • Proficient in all MS Office applications including Word, Excel, and Outlook
  • Must be able to work independently and part of a team
138

Office Administrator Resume Examples & Samples

  • Communicate clearly orally and in writing to a variety of audiences
  • Identify and solve problems
  • Proficient in Excel, Word, and Outlook
  • Ability to learn BrightView’s internal software systems
  • Good data entry and typing skills
  • Ten key number pad by touch
  • Ability to operate fax, copier, and multi-line phone
  • Good working knowledge of basic accounting, human resources, general business, grammar, and spelling
  • Must possess 2 or 4 year degree in business or a related field and/or 3 – 5 years’ experience in a business office with accounting related responsibilities
139

Office Administrator Resume Examples & Samples

  • Minimum 3 years general office administration experience with 3 years of experience managing employees
  • Experience with Accounts Payables and Receivables is required
  • Experience in processing confidential information and understanding privacy laws and Company policy governing employee information
140

Office Administrator Resume Examples & Samples

  • Oversee day-to-day administrative functions of the office
  • Provide administrative support to the regional manager and other staff members
  • Be the liaison with Esri headquarters to ensure proper implementation of corporate policies and procedures
  • Serve as the main point of contact for any questions related to the office, management, and staff
  • Oversee office accounting; actively participate in budget preparation and monitoring of purchase requisitions and purchase orders, etc
  • Handle facilities management, annual contract renewals, and requests from external vendors
  • Schedule and coordinate meetings, trade shows, conferences and other events; keep staff informed of office activities and deadlines
  • Knowledge of SAP and Salesforce
  • Ability to travel a minimal amount of time
  • Ability to occasionally work outside normal business hours
  • Bachelor’s in business or related field, or equivalent work experience
141

Office Administrator Resume Examples & Samples

  • Provide the highest level of customer service to patients, fellow employees and referral sources
  • Prior experience with electronic health/medical record systems (preferably NextGen)
  • Proficiency with basic math and accounting skills
  • High school diploma or equivalent combination of education and experience required. Associate degree preferred
  • Some positions may require candidates to be bilingual in Spanish
142

Office Administrator Resume Examples & Samples

  • Practice proper PPE compliance and maintain a safe working record and environment
  • Data entry support for manufacturing, freight and accounting
  • Immediately communicate unsafe conditions, acts or injuries to Plant Manager
  • Call management/answer multi-line phone
  • Maintain and build job skills through company training programs
  • Order confirmation and file management
  • Enter driver trip tickets
  • Common carrier/UPS billing
  • Verify and audit driver logs
  • Cash tracking for cash sales account
  • Inter-plant billing
  • Understand and practice ADS CORE VALUES
  • Is responsible for providing backup duties for our Plant Accountant during absence
  • Self-motivation, dependability, team oriented
  • Ability to learn new skills
  • Intermediate computer skills (MS Office)
  • Basic Mathematical skills
  • Strong organization and time management
  • 1-2 years office/computer experience
143

Office Administrator Resume Examples & Samples

  • Education: High School Diploma or GED
  • Experience: 1 year administrative support/reception experience
  • Strong organizational skills; proven ability to prioritize conflicting needs; strong ability to handle matters expeditiously and follows through on projects to successful completion often with deadline pressures
  • Very strong interpersonal skills and demonstrated proactive approach to problem-solving with strong decision-making capability
  • Expert level written and verbal communication skills. Strong aptitude for handling confidential matters with discretion and tact
  • Highly resourceful team-player with the ability to also be extremely effective independently
  • Proficient with Microsoft Office applications. Knowledge of other internal systems an asset
144

Office Administrator Resume Examples & Samples

  • Assist with facilities requirements for weekly on-boarding of new employees and contractors
  • Manage after hours and internal event organization
  • Manage Austin employee move requests
  • Primary internal contact for all things work space related
  • Assist with and fine-tune processes to keep the office organized and running smoothly
  • Flexible attitude, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff required
  • Contribute to Admin/Facilities team efforts through teamwork and collaboration, as needed
  • Work closely with the Front Desk Coorindators, Executive Assistants and Office Manager to assist with basic office support functions as well as help with coordination of quarterly meetings and other types of events
  • Assist Office Manager with large internal office moves
  • Facilitate Safety & Emergency processes and a safe and secure working environment by coordinating with emergency delegates of each office and conducting annual emergency drills
  • Opportunities to work on a variety of ad hoc projects
  • Backup support for front desk
  • Experience as an office administrator, executive assistant, or with similar project management work
  • Self-motivated, extraordinary attention to detail, and an internal drive to produce high-quality work
  • While this position will primarily be located at our Domain office, the ability and flexibility to travel to our other Austin office locations is needed
  • Highly skilled with Microsoft Office (Word / Excel / PowerPoint / Outlook)
145

Office Administrator Resume Examples & Samples

  • Day-to-day operations to make our office a cool place to work at
  • Serve as liaison with administrative staff in Esri headquarters and provide them with needed reports and information (payroll, accounting, insurance, etc.)
  • Manage relationships with local vendors, service providers, and landlord and act as interface with headquarters
  • Assist with travel planning, booking, and expense reporting
  • Provide orientation to new staff members and act as point person for all staff
  • Collect and maintain inventory of office equipment and supplies; verify receipt of supplies and maintain invoice and payment records
  • Maintain the condition of the office and arrange for necessary repairs
  • Partner with HR to maintain office policies as necessary
  • Knowledge of human resources policies and procedures
  • At least two years of experience working in a similar capacity, preferably in a multinational company
  • Bachelor's degree or equivalent commercial education
146

Office Administrator Resume Examples & Samples

  • Provide administrative assistance and support to the Director, Target and all other members of the Target Team
  • Provide administrative assistance and support to the Kroger Team
  • Manage daily flow of administrative duties in a fast-paced environment
  • Identify and understand issues, problems, and opportunities; determine course of action and develop appropriate solutions
  • Maintain calendar for Director, take a proactive approach in anticipating and initiating information need for the Team
  • Coordinate on-site and off-site meetings for department
  • Prepare PowerPoint presentation materials for meetings with Sr. Management, key trade and chain customers
  • Track and maintain NVO departmental budget including processing expense reports and processing invoices for payment
  • Prepare product sheets, price sheets, wall charts and data for Field Sales Force; prepare product samples for shipment to shows, customer calls and presentations
  • Screen and prioritize all correspondence as well as drafts responses
  • Distribute information in a timely manner to Field Sales Force
  • Complies, maintains and distributes itineraries of Director, weekly schedules of Field sales and Home Office and Marketing Team. Follow up with same to obtain various reports and information due to Sr. Management
  • Manage phone coverage and file archive/management
  • Coordinate the use of shared conference rooms and other resources. Attend and organize 25 + conventions and trade associations per year
  • Make all travel arrangements: airline tickets, hotel reservations, car service working through American Express Travel
  • Arrange travel plans and itineraries
  • Manages incoming & outgoing mail & carrier shipments, office supplies and equipment
  • Prepares reports, expense reports and documents as needed
  • Develops familiarity with basic polices and procedures
  • Knows the organizational structure and company mission
  • Flexible to jump to another project at a moment’s notice – recognizes the need for urgency
  • Enhances and maintains professional work ethics, i.e. confidentiality
  • Manages entering/exiting process for New Hires, Transfers, Terminations
  • Create an efficient process to disassemble and collect equipment from Terminated/or Transfer employees after HR notification (i.e., collect computer, AMEX, ID, Keys, Wireless cards, cell phones, blackberry, shut off access to computer, ACAT Tool)
  • Assist HR, Training Managers, Supervisors with in-house training
  • Collaborate with other Administrative Assistants for a seamless transfer process
  • Provides ongoing administrative support for the designated team including travel planning, HR assistance, system troubleshooting, and miscellaneous needs
  • Implements a customer service assistance to the team with questions and plans ahead to trouble shoot issues
  • Supports team members by engaging in creative problem solving
  • Communicates and organizes Charitable Donations and Participation in Charitable Events
  • Tracks monthly attendance, vacation schedules
  • Composes routine and non-routine correspondence when needed
  • Streamlines and simplifies day-to-day processes for efficiency
  • Maintains Fleet Car changes
  • Improves the data management of department’s electronic files
  • Participates in department meetings to keep informed of business issues
  • Presents a positive, professional, self-confident image and maintains professional work ethics, i.e. confidentiality
  • Cultivates an appreciation of diversity
  • Implements ways to share job skills/knowledge with others to benefit the organization as a whole
147

Office Administrator Resume Examples & Samples

  • Perform data entry responsibilities as directed. Customer service responsibilities
  • Review, organize, and maintain customer files, employee files and other required records
  • Manage and support human resource issues
  • Process applications and set up new employees with insurance and payroll
  • Assist all employees with basic benefits, health insurance, 401k, vacation/sick time and payroll issues
  • Voucher invoices for approval and payment
  • Maintain payment files for each vendor
  • Answer telephone and give information to callers or route call to appropriate person
  • Order general office supplies and distribute mail
  • Manage accounts receivables collection to expectable levels
  • Submit payroll, customer summary billing, post checks/deposits and manage petty cash
  • Two-year degree from or two to four years related experience and/or training; or equivalent combination of education and experience
  • Ability to write reports and business correspondences
  • Ability to effectively present information and respond to questions from managers, clients, and customers
  • Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages
  • Ability to operate computer systems, be versed in or be able to learn popular software programs such as Microsoft Word, Excel, Powerpoint and Access, and the UniFirst Account Management System as it pertains to the job function
148

Office Administrator Resume Examples & Samples

  • Recruit, train and supervise office staff to execute Account Management System (AMS) procedures
  • Oversee keying orders, processing customer maintenance, customer follow-up, verifying new accounts
  • Communicate with internal and external customers, ensure that issues are brought to the attention of the appropriate member of management in a timely manner
  • Perform accounts payable tasks, vouchering and submitting invoices for approval and payment, maintaining vendor files
  • Manage accounts receivable activity, collection, generation of customer summary billing, posting of checks, bank deposits
  • Coordinate and support human resource activities at the location, including onboarding of new employees, assisting employees with payroll and group insurance benefits, maintain employee confidential files
  • Administer location payroll; submitting time records, auditing vacation and sick time, logging attendance, tracking commissions and processing additional compensation
  • Provide administrative support to the General Manager
149

Office Administrator Resume Examples & Samples

  • 1, Proven experience of working within an administration role
  • 2, Customer Service experience
  • 3, Ability to work effectively under pressure
  • 5, The ability to pay attention to detail
  • 6, The ability to be methodical
  • 8, The ability to work well individually or as part of a team
  • Life Assurance
150

Office Administrator Resume Examples & Samples

  • Diary Management: Administer the outlook calendar and personal accessibility for senior managers and others as required
  • Business Travel: Arrange business travel, compile travel briefs and submission of expense reports (TRIPS & EBC)
  • Telephone, Email and Office Management: Screen telephone calls and emails, forward calls and take messages and respond to emails. Maintain stationery supply. Help manage the booking of conference rooms, including arranging hospitality refreshments
  • Prepare, compose and distribute correspondence/memorandums, reports, forms and business graphics using the appropriate computing media both internally and to the wider customer as requiredusing MS Office Power Point, Excel, Word or MS Project. Assist with the production of presentations when required. Provide secretariat assistance for meetings as required including preparation of minutes and actions and progress-chasing of actions
  • Coordinate visitors with site security
  • Coordinate with other staff to ensure alignment and coordinated actions and execution of shared or rota-driven tasks
  • The above list is not definitive and as such the job holder will be required to carry out other duties in order to achieve the objectives of the job and department
  • Communication: Excellent written, verbal and interpersonal communications skills, including the ability to retain composure and flexibility under pressure are imperative
  • Organisation: Must possess the ability to determine priorities, establish a course of action and follow through to completion
  • Team Working: Must possess the ability to work in a team, take direction and multi task. Precision, accuracy and meticulousness in performing assigned tasks is essential. Must be reliable, pro-active and self confident
  • Computer Skills: Intermediate computing skills and proficiency in MS Word, Excel, PowerPoint, Access and WebEx. Proficiency in the operation of necessary office equipment such as copy machines, scanners, fax, conference room computers and video conferencing equipment
151

Office Administrator Resume Examples & Samples

  • Oversee and streamline office operations
  • Act as a first point of contact for guests and visitors
  • Manage facilities; serve as a liaison to building management and Facilities Management team for maintenance and repair concerns
  • Help define office culture / policies - manage meeting rooms and meeting etiquette
  • Help prepare meetings, conferences, and other events
  • Provide administrative support to leadership team
  • Some general PA duties
  • Stationary / equipment ordering
  • Handle incoming/outgoing mail
  • Assist with other duties as assigned
  • MS competency: Outlook / Excel / Word / PowerPoint
  • An enthusiastic and proactive approach to work
  • Able to work well within a team & organise others
  • Someone with initiative to make a positive impact on the office environment
  • Previous office administrative experience: 1+ year experience
152

Office Administrator Resume Examples & Samples

  • Supervise the Materials Management Worker/Driver to ensure compliance with Sarbanes-Oxley requirements and provide oversight for the Supply Chain and Materials Management processes for the station
  • Implements corporate administrative policies, and performance management process
  • Procurement functions
  • 3 years business experience with background in office administration
  • 1 year business planning process and budgeting experience
  • 1 year supervisory experience with background in office administration
  • Strong proficiency in Enterprise Resource Management software (SAP) and PC applications such as Excel, PowerPoint and Access
  • Bachelor’s Degree in Business or equivalent work experience
  • Able to communicate with people at all levels, internal and external to the Company
  • Complete understanding of financial statements and ability to provide in-depth financial analysis
  • Able to foster an inclusive work environment and respect all aspects of diversity and must demonstrate and value differences in others’ strengths, perspectives, approaches, and personal choices
  • Bachelor’s degree in Finance, Accounting, Economics or Business
  • Knowledge of Fossil Power plant operations
153

Office Administrator Resume Examples & Samples

  • Interface with high level internal and external contacts using discretion and initiative
  • Proficiently and seamlessly manage the Vice President’s daily calendar
  • Schedule
  • Monitor travel logistics, expense reports and reconcile corporate credit card charges for accurate payment and re-imbursement
  • Plan and implement logistics for internal and external events, as required
  • Under minimal supervision, prioritize actions and proactively anticipate the Vice President’s needs and flow of the office to ensure a smooth operating rhythm
  • Communicate a wide variety of information to multiple audiences exercising judgment to reflect the organization’s needs and Boeing Company policy
  • Experience with the Microsoft Office suite including Word, Excel, PowerPoint, and SharePoint. Requires strong proficiency in Microsoft Office applications
154

Office Administrator Resume Examples & Samples

  • Prioritize and schedule management team time and availability for efficient use of time in order to meet execution expectations
  • Set-up and utilization of video and other electronic collaboration technologies to enable team and program interaction
  • Track and maintain program information relative to department and business operations
  • Plan and coordinate logistics for team and executive level internal and external events while tracking and maintaining designated program space, conference room schedules enabling the availability and efficient use of program and Boeing resources
  • Coordinate and process domestic and international business travel arrangements while monitoring designated business traveler logistics
  • Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards
  • Collect and compile data to provide visibility of status for traveler review and signature
  • Within the program operations environment, “build” program level briefings through the usage of Microsoft Office products
  • Order and maintain office and program supplies
  • Provide guidance for less experienced Boeing and program employees and peers
  • More than 3 years of experience making domestic and/or international travel arrangements and generating expense reports
  • More than 3 years of experience in managing executive schedules and calendars
155

Office Administrator Resume Examples & Samples

  • Establish and maintain relationships with various internal working groups and internal Cognizant departmental contacts
  • Handle all in-coming requests by responding to clients and resolving the issues, ensuring successful completion
  • Ability to identify and analyze problems through to resolution. Formulate alternative solutions that go beyond the obvious. Implement solutions in a timely manner
  • Work independently and have the ability to team with internal clients for any special projects that may arise
  • Provide continual evaluation of processes and procedures. Responsible for suggesting methods to improve area operations, efficiencies and service to internal clients
  • Responsible for assisting with on-boarding process for employees, such as seat assignment, creating access and security badges and coordination of desk set-up
  • Assist with the seat management initiatives and handle all seat request changes and moves
  • Ensure the readiness of our conference rooms by rearranging furniture as needed, assisting with the preparation of specified equipment
  • Maintain supply closets, order and set-up stock
  • Maintain inventory of paper supplies for copiers and distribute among floors
  • Order and set-up pantry supplies for (3) kitchenettes
  • Order, track, and reconcile invoicing in appropriate systems
  • Perform basic HVAC and lighting control changes via facility management software
  • Assist with Access Control programming requests. Provide regular reporting, adjust scheduling, and assign/terminate access on demand
  • Manage the CCTV system for proper operation and research of any violations
  • Monthly inspections on life and fire safety equipment. Enforcement of fire, safety, security policies
  • Perform initial troubleshooting for any plumbing, locking hardware, various office equipment, office furniture, etc., and proper escalation until issue is resolved
  • Proactive approach to general maintenance/upkeep, temperature checks, alarms, any controlled areas, security, systems utilized by our Associates
  • Company liaison to all site vendors, facility contractors, property management, fire/police departments
  • Basic reception duties including light phones, greeting visitors, announcing and escorting guests
  • On-call rotation and ability to respond for any afterhours emergencies required for the facility. Must assess emergency situations, notify management and decide/agree and best course of action
  • Collaboration with local and national facilities and assistance with projects as assigned
  • High School degree
  • Prior facility and/security experience preferred
  • Past experience/relationships working with facility vendors
  • Knowledge of security systems
  • Knowledge of access control and camera systems
  • Must have a good general understanding of all internal and external facility operations in an office environment
  • IFMA Facility Management certification preferred
  • Ability to handle multiple demands to set priorities, and have a high level of attention to detail and complete high quality work in a timely manner
  • Strong problem-solving skills in dealing with ambiguity in a fast-paced setting required
  • Ability to influence, negotiate and partner with internal clients and external vendors
  • Must have a high level of interpersonal skills in order to manage and deliver results for diverse teams and internal functional areas. Position continually requires demonstrated poise, tact and diplomacy
  • Analytical ability is required in order to gather/summarize data for reports and projects and to find solutions to various administrative projects and issues
  • To be successful in this position, the incumbent needs to be punctual, have regular in-office attendance, and be available and visible to our clients. This is not a telecommuting position
156

Office Administrator Resume Examples & Samples

  • Ability to develop strategic plans and accurate forecasts for accounts
  • A minimum of 5 years outside sales experience preferred selling pumps, and pump packages, industrial supplies such as bearings and power transmission, and other rotating equipment
  • Must have customer-service oriented mentality
  • Experience generating proposals and solutions
  • Self starter demonstrated ability to work productively with minimal supervision
  • Experience maintaining strong, long-term customer relationships with significant add-on/repeat business
  • Acceptable driving record required according to company guidelines
157

Office Administrator Resume Examples & Samples

  • Carrying out general administrative duties including but not limited to
  • Photocopying
  • Ensure that processes and procedures are followed
  • Collate and manage both internal and external communications
  • Update registers with work instruction data, invoice value, works completed and invoice dates
  • Must be IT literate with understanding of Microsoft Word and Excel
  • Efficient and professional approach with the ability to multi-task
  • Possess strong communication, organisational and time management skills
  • General willingness to be helpful, enthusiastic and flexible
  • Able to work as an individual and as part of a team
158

Office Administrator Resume Examples & Samples

  • General clerical duties including typing, photocopying and Filing
  • Handle requests for information and data
  • Pull together all documents relating to sub contract orders
  • Resolve administrative problems and enquiries
  • Schedule and coordinate meetings
  • Maintain office supply inventories and replenish as required
  • Coordinate maintenance of office equipment
  • Provide relief cover for front of house reception service to receive and direct visitors and clients
  • Computer skills and knowledge of relevant Microsoft Word, Excel and Outlook
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Administrative qualification would be desirable
  • Experience working within an administrative role is desirable but not essential
159

Office Administrator Resume Examples & Samples

  • Office Support key responsibilities
  • Act as the first line contact for visitors, landlords and/or any service provider relating to facility services
  • Act as the first point of contact with the shared services function located in Signy
  • Manage post system and couriers of documents and goods (incoming and outgoing)
  • Operate company entrance door – doorbell in elevator
  • Activate, distribute, and manage pool of company secured access cards
  • Manage all office supplies, including kitchen supplies: stationery, subscriptions, tea, coffee, etc
  • Responsible for the maintenance of office administration and filing systems
  • Assist with ad-hoc administration/printing/binding tasks and running office errands
  • Follow up, order and distribute annual employee birthday gifts, or any special occasion upon request by management, when due
  • Manage the cleaning company as necessary to ensure a quality service is provided
  • Manage and coordinate local archiving, recycling and confidential shredding
  • Keep the reception area, office, meeting rooms and kitchen tidy and in good order
  • Check all invoices, get them approved and send them to the shared services in Signy for payments
  • Administrative and sales support key responsibilities
  • Provide general administrative and secretarial assistance to the office and field based staff
  • Coordinate cost-effective travel and hotel reservations external visitors
  • Coordinate meeting rooms and catering as required
  • Organize internal meetings, customers' training and meetings, and social events
  • Coordinate and order, distribute all company business cards for EMEA employees
  • Procurement support key responsibilities
  • Administer travel management tool, in accordance with the EMEA travel management supplier
  • Support maintenance of local hotel database and company miles program for CH and UK
  • Coordinate and administer company leases and rentals in Switzerland, in support of drivers, in cooperation with the local fleet management company
  • Support BIK reporting on cars towards HR
  • Support EMEA procurement function with local / EMEA suppliers, supplier list, cost savings projects
  • Coordinate health and safety matters in accordance to company policies and local legislation and escalate to Procurement Manager any local insurance related issue (non-employee related)
  • Adhere to and follow Haemonetics policies and procedures and apply function related SOX requirements
  • The incumbent may be asked to perform other function-related activities in addition to the above mentioned responsibilities as reasonably required by business needs
160

Office Administrator Resume Examples & Samples

  • Effective verbal and listening
  • Attention to detail and high level
  • Effective written communications
  • Computer skills including One Note, excel, word , database, electronic file systems, and authorizing documentation
  • Ability to operate spreadsheets
  • Word processing programs
  • Stress Management skills
  • Ability to speak the local
161

Office Administrator Resume Examples & Samples

  • Performs a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
  • Prepares simple forms or reports; sorts and files documentation
  • Maintains historical records by filing documents
  • Organizes and maintains file systems, and files correspondence and other records
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities
  • Provides support for assigned department (s)
  • Update and maintain company phone list
  • Answer phone calls and route calls as needed
  • Assist the facility in day to day office functions to insure efficiency
  • High school diploma, Associate’s degree preferred, or equivalent and one to two years office experience or equivalent combination of education and experience
  • Knowledge of basic office equipment (phone, fax, copier, 10-key)
  • Ability to perform basic math calculations such as add, subtract, multiply, divide and compute rate and ratio
  • Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
  • Internal and external customer service oriented
162

Office Administrator Resume Examples & Samples

  • Receiving purchase orders, verifying quantities, following up on materials ordered and resolving issues
  • Reviewing daily inventory reports, communicating needs to appropriate person, assisting with monthly cycle counts
  • Administering human resources related functions, including applicant screening, new hire sign up and orientation, benefits and workers’ compensation
  • General front office duties, including greeting visitors and answering calls
  • Experienced in Microsoft Office Suite: Word, Excel, Outlook
163

Office Administrator Resume Examples & Samples

  • Perform all duties in accordance with all SOPs, safety rules, and safety regulations
  • Create complex computer documents, i.e., graphics, advanced Power Point presentations, spreadsheets with complex formulas, etc
  • Prepare original correspondence for manager's signature; respond to routine correspondence not requiring manager's review
  • Schedule and plan local and off-site meetings; create agendas, set up entertainment, and coordinate complex travel schedules for individuals and/or groups
  • Take notes at meetings and put together resource files; may facilitate meetings as requested
  • May participate in budget meetings; ensure accounts balance
  • May research, develop and present findings to department management staff as requested
  • Coordinate and work on projects
  • May provide guidance to office staff on a daily or project basis
  • Schedule appointments for managers as requested; ensure manager(s) has appropriate information prior to meeting
  • Order office supplies; ensure office equipment is maintained in good working order
  • Process purchase orders and check requests; track and prepare expense reports, working with manager(s) on complex purchasing or spending questions
  • May develop and maintain department filing systems; ensure key information is archived according to company guidelines
  • Ability to read and understand SOPs, safety rules, and safety regulations
  • Must be aware of any environmental hazard and methods for reporting / cleaning spill
  • Thorough knowledge of effective administrative/office procedures
  • Excellent clerical and administrative skills
  • Demonstrated ability to organize and prioritize assigned tasks
  • Ability to work efficiently under pressure and meet tight deadlines
  • Ability to operate a computer and supporting software
  • 5+ years’ demonstrated experience in an office environment, preferably in a similar role
  • Demonstrated word processing skills and graphics skills
164

Office Administrator Resume Examples & Samples

  • Maintain visitor log and issue badges including tracking badge status in the system
  • Manage inventory of office, lobby, and break area supplies
  • Receive and respond to Facility related Help Desk tickets
  • Support Human Resources Department with Training and Talent Acquisition administration, and other projects
  • Run reports (i.e. gym logs, door reports, and employee access)
  • Act as liaison for vendors, assist with catering orders/event coordination, and assist with conference room reservations
  • Assist in ensuring that the building is presentable and in compliance
  • High School diploma required, Associate’s or Bachelor’s degree preferred
  • Working knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Great communication skills and excellent phone presence
  • Ability to manage multiple tasks and responsibilities while exercising good judgment
165

Office Administrator Resume Examples & Samples

  • Responsible for the organisation of administrative tasks within the Branch
  • Complete all necessary paperwork as requested
  • Answering internal and external calls
  • Opening, sorting, delivering and collecting post – internal and external
  • Inputting hire details on to the company database
  • Invoice queries, service requests and breakdowns on site
  • Other general administrative duties as required by the branch
  • Takes personal ownership for the safety of themselves and those around them
  • Takes the initiative and seeks out additional work wherever possible
  • Takes personal responsibility for career development and improving own skills
  • Is willing to help out other employees
  • Personally takes responsibility for making it easy for all customers
  • General administration experience
  • Communicates in a clear concise and professional manner
  • High attention to detail
  • Able to work in a team and encourage a supportive family atmosphere
  • Passionate about providing the best customer service
  • Demonstrates a strong work ethic, focussing on personal achievement and results
166

Office Administrator Resume Examples & Samples

  • Setup, maintain and close bank accounts and merchant services
  • Reconcile daily bank activity and monitor transactions for unusual changes
  • Prepare monthly and quarterly audits to ensure compliance with procedures
  • Online banking administration of users, passwords and entitlements
  • Prepare monthly bank and flooring reconciliations for assigned accounts
  • Perform assigned duties related to inventory management – Posting new vehicle inventory, computer based, data entry
  • Process flooring payoffs and requests for car deals
  • Make accurate entries and adjustments
  • Acquisition preparation and support
  • Communicate errors, unusual items, proposed solutions and process improvement opportunities
  • Actively communicate with supervisor and escalate concerns
  • Other duties and special projects, as assigned
  • Meet and exceed individual objectives as defined by supervisor
  • Thoroughness, accuracy, and timeliness in completing essential duties
  • Strong attention to detail and sense of urgency
  • Time Management – ability to prioritize workload and manage one’s own time
  • Associate of Arts Degree, a plus
  • A background in banking, accounting and/or finance
  • Previous experience as a vehicle administrator
  • Physical Demands: Standing, walking over 1/3 of the time, sitting to 2/3 of time, kneeling/crouching to 2/3 of time, reaching with hands and arms to 2/3 of time, talking or hearing over 2/3 of time; move, transport or place up to 1/3 of time up to 25 pounds
  • Working Conditions: Indoor office environment, considerable use of telephone, computer and other office equipment
167

Office Administrator Resume Examples & Samples

  • Responsible for primary courier and mailing function
  • Flexible schedule and able to guarantee a minimum of 25 hours per week
  • Proficient working with Office Suite (Outlook, Powerpoint, Excel functions such as pivot tables, consolidation and graphics, etc.)
  • Comfort level with transactional based systems, such as SAP, Agile and Workday reporting
  • College Certificate in Administration or related field
  • Strong written and oral communication skills in English; French proficiency is an asset
  • Excellent interpersonal skills – naturally collaborative with a focus on supporting the achievement of team and organizational goals
  • Strong professionalism and work ethics at all times – discretion, confidentiality and good judgment are essential in this role
  • Previous experience with events/meeting logistics is an asset
  • Actively handle multiple requests under time pressures and willingly takes on challenging responsibilities
  • Autonomous and manages priorities with minimal guidance. Takes initiative and pursues opportunities. Holds self ultimately accountable for results and performance
168

Office Administrator Resume Examples & Samples

  • Administrative support for property financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, procurement to pay, petty cash, property budget, CTI, contract preparation, promotional and media funds
  • Support and administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
  • Coordination and support with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent, including collections when necessary
  • Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, and provide Mall Management with updates of Company Policies and Procedures
  • Process required documents and procedures for new hires, terminations, promotions, changes of address, and other personnel status changes, as needed
  • Prepare payroll and time entry into the Workday system and obtaining approval of the Mall Manager for each payroll time period
  • Assist with hiring, training and supervision of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
  • Coordinate all tasks with Administrative Staff to ensure that all departments are supported and all work is completed correctly and in a timely manner
  • Provide general administrative support and projects as directed
  • Proven ability to be resourceful, innovative and be independently productive​
  • High school diploma or equivalent. Some college or professional school preferred
  • 3-5 years administrative office experience (office management preferred) in a fast paced environment
  • Supervisory and coaching skills with the ability to delegate tasks
  • Knowledge of administrative procedures, customer service principles and practices
  • Aptitude for understanding financial reports and extracting information
  • Strong working knowledge of various computer software such as Microsoft Office (emphasis on Excel,PowerPoint and Word), NitroPro and/or Adobe Pro, JD Edwards, OneWorld, and Web based input software
  • Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants and co-workers
  • Strong organizational and interpersonal skills with attention to detail
169

Office Administrator Resume Examples & Samples

  • Coordination and support with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
  • Prepare payroll and time entry into the PeopleSoft system and obtaining approval of the Mall Manager for each payroll time period
  • Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
  • Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
170

Office Administrator Resume Examples & Samples

  • Three plus years of related administrative support experience in a role where regular customer/client contact was the norm Candidates with experience in a role that required a high degree of confidentiality will be preferred
  • Familiarity with Google, Drive and Google+ would be welcomed
  • Must be fluent in English and proficiency in a second language would be ideal
171

Office Administrator Resume Examples & Samples

  • Responsible for handling the switchboard operation for the company, nationwide, and develop working knowledge of proprietary company systems, and personnel and positions held
  • Assist in the ordering of office supplies, pantry and food supplies daily, and assist in stocking supplies and pantries and maintain vendor relationships for all supplies
  • Assembling all office supply request, prepare purchase orders and coordinate delivery and receipt of supplies and services
  • Support the office manager as liaison with property management on cleaning, maintenance, office upkeep
  • Interface with visitors, greeting and directing them to meetings or appointments and provide support to various departments for special projects/events with planning and set-up (including ordering food)
  • Coordinate the scheduling of conference rooms for various offices and maintain various data, voice directory and team lists, as well as weekly move, new hire, and seating chart lists
  • Provide support for various departments for special projects/events with planning and set-up
  • Subject matter expertise and knowledge is necessary of CoStar Group as well as all the affiliate companies personnel and systems
  • Maintains various data tracking sheets to include voice directory and team lists
  • Coordinate all office moves and set up new workstations for new hires
  • Assist headquarter team on larger projects when needed
172

Office Administrator Resume Examples & Samples

  • Bachelor’s Degree AND
  • Two (2) years of related experience OR
  • Professional experience using Microsoft Outlook, Word, Excel, Access
173

Office Administrator Resume Examples & Samples

  • Oversee all administrative functions of Richmond office­­––office maintenance contracts, IT liaison, janitorial services, cash management, payment of monthly bills, etc
  • Act as a contact person for Canadian Independent Distributor Council
  • Assist with travel arrangements for office staff and GM and independent Associates
  • Assist with USANA events as necessary
  • Four-year college or university program certificate; or eight or more years of executive related experience and/or training; or equivalent combination of education and experience
  • Excellent written and oral communication skills, and organizational skills
  • Bilingual written and spoken English/Mandarin Chinese required; Conversational French also preferred
  • Ability to efficiently and effectively perform all essential position duties and responsibilities without supervision
  • Ability to perform all essential job functions with or without reasonable accommodation
174

Office Administrator Resume Examples & Samples

  • Office Management Co-ordination responsibilities in Veeva’s Sydney office
  • Point of contact for all general office operations
  • Manage vendor relationships (inventory, ordering) for office supplies, computers, software, caterers, landlord, etc
  • Responsible for keeping the office and kitchen in tip-top shape
  • Facilities Project Management – office build outs, securing new office premises etc
  • Assist the Director of Finance, Asia with Finance and Admin tasks (e.g. liaise with outsource
  • Finance regarding bill payments)
  • Assist Director, Employee Success with Human Resources tasks including working with local vendors on benefits, business visa’s etc
  • Assist VP, Professional Services, with Operational support including reporting and invoicing
  • Assist the management team with executive administrative duties, including expense reports as needed
  • Assist with travel management and booking itineraries for domestic/international travel
  • Organize office social events (happy hours, team building, etc.)
  • Assist with company projects as required
  • Provide general admin support to Marketing Manager to assist in the coordination of marketing programs, and database maintenance
  • Help onboard new employees, setup workspaces for them, order business cards, computers etc
  • Reporting: Assist weekly and monthly reporting as required by the Leadership team
175

Office Administrator Resume Examples & Samples

  • Coordinate and provide office support
  • Conduct new hire orientation
  • Report on account status with regards to permitting, approvals, installation, and holds
  • Compile and submit expense reports for office expenditures
  • Schedule and organize office associated events
  • Communicate with internal Vivint Solar departments
  • Attend and actively participate in conference calls as needed
  • Oversee the storage and disposal of records as per the retention schedules and policies
  • Maintain general office supplies and ordering as needed
  • General customer support as needed
  • Proficient knowledge of office administration
  • Ability to maintain a high level of accuracy