Office Administrator Resume Samples

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K Witting

Kamille

Witting

856 Gottlieb Trace

Los Angeles

+1 (555) 565 7282

856 Gottlieb Trace

Los Angeles

Phone

p +1 (555) 565 7282

Experience Experience

Detroit, MI

Office Administrator

Detroit, MI

Streich-Beahan

Detroit, MI

Office Administrator

Assist Store Manager and Sales Associates in selling merchandise and providing customer service as requested
Liaising with providers for cleaning, building maintenance issues and other facility management queries along with vendor management
Manages office orders for the Case Management/Admission Management/Hospital Operators departments
Participates in establishing objectives and developing processes and procedures to ensure efficient and timely work flow
Create, Establish and Document all Processes within Workplace services
Provide a general administrative support to General Manager, facility managers and supervisors for various day to day issues as they arise
Manage facilities; serve as a liaison to building management and Facilities Management team for maintenance and repair concerns

present

New York, NY

Office Administrator

New York, NY

Bradtke, Daniel and Volkman

present

New York, NY

Office Administrator

present

Provide calendar management support; schedule meetings and arrange alternative representation in Managers absence and assist with Delegation of Authority
Manage schedule, co-ordinate assignments, direct telephone inquiries and provide key contact interfacing for Assistant General Manager
Liaison with Property Management and Parking Garage Management; manage and coordinate transponders and building access fobs for staff
Supervise office cleaner’s work to keep the office safe, clean and orderly and oversee the office assistant’s work in branch offices
Performs a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
Coordinate and oversee office moves and assist the Regional Office Manager with space planning and car park management and reporting
Act as back-up to Store Manager or Assistant Store Manager to open and close store

Education Education

Bachelor’s Degree in Accuracy

Tulane University

Bachelor’s Degree in Accuracy

Skills Skills

Ability to prioritize tasks; ability to maintain records, gather and process information; ability to work unsupervised; ability to maintain confidentiality
Excellent organizational skills; detail oriented with the ability to multitask
Basic working knowledge of MS Office suite, plus basic computer skills, including, but not limited to Outlook, Web browsing and instant messaging
Professional self-starter, independent thinker, who is well organized, detail oriented and able to multi-task at a fast pace
Ability to remain calm, patient, and understanding while handling multiple tasks; ability to maintain attention to detail
Excellent command of written and spoken English; excellent communication skills; strong interpersonal skill including tact, diplomacy, and flexibility
Strong admin skills and attention to detail. Proficient with MS office suite of programmes, in particular excel PowerPoint, word and outlook
A strong and skillful communicator, who is comfortable using all available technology in order to collaborate with a team
Good working knowledge of basic accounting, human resources, general business, grammar, and spelling
Ability to read, write and understand English - Strong knowledge of English grammar and math

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Office Administrator Resume Examples & Samples

High School diploma required; bachelor’s degree preferred
Minimum 3 years’ experience working in an administrative capacity, preferably at a media company
Minimum 3 years of demonstrated successful organizational skills and the ability to prioritize in an administrative role
Proficient in Microsoft applications (Outlook, Word, Excel and PowerPoint)
Familiarity with social media platforms
Ability to establish and maintain good working relationships with individuals within Universal and at the Station
High degree of professionalism and the ability to interface well with Senior Level management
Extreme attention to detail and organizational skills
Ability to multi-task and prioritize in a fast-paced environment
Strong sense of urgency
Impeccable communication skills and the contextual understanding necessary to assess a high volume of scheduling requests efficiently
Experience with and/or the ability to successfully work various requests from different departments
Solid leadership and team-building skills. Candidate must be strong team player and be willing to assist organization in various tasks

Office Administrator Resume Examples & Samples

Manages all office space related issues and works with building manager and WB Real Estate to get them properly addressed and resolved. Assists new hires with office set up (i.e. phone, email, computer etc.)
Answers phones, maintains calendars, schedules meetings and arranges all necessary visitor passes
Handles expense reports, arranges travel and manages vacation schedule for all team members including coordination of major meetings
Assists in preparation of presentations & analysis which includes proofreading, making revisions, copies and binders
Manages SAP requirements for group and is an authorized PCard holder for the division
Oversees office supplies and maintains networked hardware and software for the group

Office Administrator Resume Examples & Samples

BA degree with at least 1-2 years of work experience in an office setting
Must be an early riser with a positive attitude!
Corporate and professional demeanor
Great computer skills and keen to learn new systems and methods
Must have a "no job too big or small" mentality
Realizes that hard work WILL be rewarded!

Office Administrator Resume Examples & Samples

Greet and direct visitors
Order and maintain inventory of office supplies
Answer phones, coordinate meetings
Catering orders for meetings/parties
Maintain Edit Franchise/Sponsorship and story tracking databases (excel)
Obtain metrics from various departments via smartsheets for KPI reporting (Excel and smartsheets)
Maintain as well as investigate new vendors (car service, kitchen vending, cleaning company, copy machines)
Support management and staff on Ad Hoc basis
Book business travel
Manage calendars (conference room calendar)
Assist with setup of new hires (onboarding, key cards, business cards, supplies)
Update and maintain member directory
Sort and Distribute mail
Facility Services-coordinate and maintain facilities with vendors (cleaning co., HVAC service, Fire extinguisher service, EAP plans, Super)
Analyze and coordinate daily department activities to achieve established goals
Maintain department calendars
Prepare meeting agenda, schedule department meetings and distribute minutes
Assist Managers in scheduling conference calls and making travel arrangements
Assist Manager in preparing and maintaining meeting materials, business presentations and other department files
Perform data collection, analysis and reporting to Manager for decision making purposes
Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested
Assist expense management activities
Perform ad-hoc duties as assigned by Manager

Office Administrator Resume Examples & Samples

Daily signing in of the post from couriers and distribution
Preparing royal mail post and UPS for outward bound collection
Logging all parcels in the system
Booking and coordinating UK travel for the whole team
Stationery orders and distributions for the office and the printers
Helping with samples and logging in of new samples
Binding and photocopying
Charity ambassador (GBG office events/sample sales)
General office administration and support for the business
Verbal & written communication

Office Administrator Resume Examples & Samples

Conducting research on new investment managers and new investment strategies to add to PBFs investment platform
Creating and maintaining investment guidelines
Monitoring investment performance
Evaluating adherence to investment guidelines
Facilitating quarterly portfolio reviews with PBFs investment consultant and the Group Insurance Separate Account Committee
Communicating with portfolio managers, insurance producers and clients on investment-related topics
Facilitating regulatory reporting related to capital requirements for bank clients
Collaborating with the Product Management Team on PBFs separate account fillings
Bachelors degree in finance or other related business discipline is required
MBA or CFA desired
Minimum 5-7 years experience in investments, life insurance, or other related role is required
Strong understanding of life insurance and separate accounts is preferred
COLI/BOLI/TOLI business knowledge a plus
Stable value wrap knowledge a plus
Demonstrated ability to work cross-functionally to achieve goals
Willing and able to travel as needed

Office Administrator Resume Examples & Samples

Coordinate & support office administration tasks for the 40+ employee office, including supply orders, equipment maintenance, coordinating with outside vendors (such as IT, housekeeping, and building management)
Assist with office moves and space maintenance
Serves as primary contact with LA headquarters and Seattle for HR, finance, IT, and visitors
Coordinate and distribute deliveries (conference calls, mail, courier services, food, furniture, etc.)
Provide support for the NY buying team, including scheduling & assembling/printing of daily/weekly reports, assistance with the event approval process and coordination for Pick of the Day
Act as lead for floating merchandise assistant(s) and temps, including monitoring timecards and scheduling assignments
Provide new hire on-boarding, ensuring that all new hires are set up properly, receive orientation and complete the required paperwork
Administrative support of senior executive, including expense reimbursement, calendar and contact maintenance, and travel coordination,

Office Administrator Resume Examples & Samples

Ensure premises and office facilities are fit for purpose and represent the Brand requirements at all times
Provide administrative, secretarial and support activities for the HK based Management team as and when required (flights, hotels and transportation)
Act as a receptionist to answer the mainline phone, deal with queries, field calls and take messages
Manage distribution of national and international mail and packages – incoming and outgoing
Ensure the office, kitchen area and meeting rooms are kept neat and orderly
Ensure a clean and clear desk policy at all times within the office environment
Assist in ad-hoc projects and tasks for Finance, HR, Communications and IT
Escalate matters that require senior management concurrence in a timely matter to line management
Perform ad-hoc duties as assigned by line management

Office Administrator Resume Examples & Samples

Order office supplies from Staples
Order coffee supplies
Order envelopes
Maintain Postage
Fed Ex Liaison
President’s monthly expense reports
Human Resources liaison–
Must have administrative assistant experience
Strong reporting skills are required
Must be well organized and possess strong communication skills

Office Administrator Resume Examples & Samples

Reception desk responsibilities - Professionally answer incoming customer calls and assist in resolving caller inquiries, arrange courier pick-ups, greet visitors, and assign appropriate badge and key fob as needed
Process all incoming and outgoing overnight packages, U.S. mail, and intercompany mail using a dual control system. The dual control system ensures our assets are protected and processed properly
Responsible for opening and closing the office in two reception areas
Responsible for administrative duties as assigned, such as, copy jobs, folding and stuffing envelopes, etc
Process and route internal business documents and offsite storage boxes
Ensure copy machines and fax machines are in working order; contact appropriate servicer as needed
Order and replenish office and break room supplies. Order business cards and stationary for all locations
Responsible for maintaining a clean and professional office environment (break rooms, conference rooms, supply rooms, mail rooms, and common areas)
One year or more of general office experience or other related work experience
Computer and general office equipment knowledge
Ability to work professionally with customers, vendors, and co-workers
Good organizational and communication skills
Detail-oriented and good follow-through skills
Ability to work with multiple priorities and deadlines
Typing of 35+ wpm
Ability to regularly shift boxes and/or mail bins weighing 10-20 pounds
Occasionally moves/lifts 35 pound boxes and or mail bins
General business classes
Two or more years of office experience

Office Administrator Resume Examples & Samples

Meeting, travel and event coordination, including acting as a general assistant when events/meetings are held (some meetings may be held after house hours)
Support Asia consulting team on formatting of proposals, reports, CVs, set-up tables, etc. including providing assistance with document production
Handle incoming phone calls and mail
General copying, filing, scanning, faxing
Collate and submit the expenses for review
Issue project invoices and follow up unpaid invoices
Provide support in the visa application process for existing and new employees
Assist in submitting the employee claim forms for medical insurance
Provide support in office leasing, cleaning and maintenance
Providing support on prospect management / project administration
Manage office supplies, furniture, newspapers and publications
Delivery and collection of documents (send letters and parcels by post or courier, submission of proposals and reports in person, pick up of tender documents etc.)
Basic IT maintenance and tasks (server backup tape, arranging maintenance services, database for office software, etc.)
Support the annual audit

Office Administrator Resume Examples & Samples

Eligibility updates (adds/drops/changes)
Distribute paper forms
Filing/sending applications, distribute membership cards, POs
Collect employee premiums, pay premiums, reconcile premiums, review vendor reports (utilization and claim activity)
Membership form distribution, assistance, collection
Filing evidence (eg. paper forms, contracts, etc.)
Systems updates (benefits deductions, salary advances, etc)
Perform controls of eligible population
Report legal changes
Validate employee/manager data
Checking work contracts
Overtime validation (if needed)
Testing (ensuring SOD)
At least 3 years experience in Admin, Finance, HR

Office Administrator Resume Examples & Samples

Coordinate meetings and travel schedules
Draft and complete reports, documents, contracts, and other related administrative paperwork
Potentially read and screen Associate email, phone messages and mail as requested (case by case)
Respond to inquiries as it is appropriate
Coordinate and assist with company functions (e.g. holiday events, training meetings, and regional events)
Conduct research and update/complete company reports and marketing brochure (e.g. market surveys, on-site reports and assistance, etc.)
Maintain office records and filing systems
Greet lobby visitors
Sorting of high volume of mail and packages
Cover phones while performing other duties away from front desk
Excellent computer skills including email, Excel, Word and PowerPoint
High degree of customer service skills, confidentiality and trustworthiness
Excellent customer service and follow-up skill
Exceptional organizational skills and detail oriented
Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other associates
Dependable, punctual and reliable
Ability to multi-task and change focus quickly to accommodate service needs of associates and/or clients

Office Administrator Resume Examples & Samples

Serve as the primary real estate and facilities point of contact for Blackboard’s Indianapolis office
Act as liaison to Blackboard HQ on all administrative policies and policy changes affecting employees
Perform basic receptionist duties which include answering phones and greeting visitors
Oversee and maintain all office space, equipment and basic supplies
Be responsible for operational oversight and supervision of mail and delivery services, facilities cleaning, maintenance and repair activities
Be responsible for coordinating office safety and security procedures
Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the Raleigh office
Supply all necessary furniture/access keys/cards needed for new employees
Maintain the office key inventory at all times
Maintain the Bb office offsite document storage inventory (as needed)
1-3 years’ experience as an office administrator or similar role
Demonstrated ability to manage professional service providers
Basic Audio/Visual technology skills
Proficient in MSOffice product suite, including Outlook

Office Administrator Resume Examples & Samples

2+ years of Office experience; 1+ year of working experience within a Digital Agency
Working knowledge of with Quickbooks, all Google applications (especially Google Clendars), Excel, and Digital Project Management Software (i.e. FunctionPoint, Basecamp, etc,)
Exceptional bookkeeping skills
Humility, a sense of humor and the ability to work well with grace under pressure
The ability to both work autonomously and as part of a team
High energy, positive and self driven with the desire to constantly improve
Detail oriented, organized and able to handle multiple tasks in a fast- paced environment

Office Administrator Resume Examples & Samples

Reception duties including managing visitors and phone calls
Travel and Events including arranging and communicating company events and managing travel arrangements
Support to Sales including the management of a small group of some accounts via phone
Contributing to the team’s continuous improvement initiatives and targets

Office Administrator Resume Examples & Samples

Prior experience in office management is required
Strong organizational skills, decision making, and effective priority management is needed
Proficient in MS Office and ability to grasp required computer applications is required
Horse industry experience is desirable

Office Administrator Resume Examples & Samples

Coordinates travel, hotel accommodations and other logistics for UTC visitors and external guests
Coordinates all candidate interviews, including scheduling, travel logistics and expense processing
Lead the Community Outreach efforts for the corporation
Support the United Way team to help coordinate the 2-week long campaign
Coordinate employee engagement activities that focus on team building and improving overall team health
Coordinate the annual company picnic, partner with EH&S to coordinate the flu shot clinic and blood drive
Assist the HR Generalist with filing of employee records and transitioning to an electronic system
Responsible for managing the Det-Tronics phone system and following up on voicemails in a timely manner
Responsible for screening visitors in advance in accordance with international trade compliance
Responsible managing and improving the incoming and outgoing mail process
Partner with HR Manager to improve and maintain the aesthetics of the office environment
Create and manage an efficient process for ensuring food is available for key internal meetings while tracking costs and invoicing
Serves as the sole contact with the vending company
Support the senior management team, as needed
Special projects that focus on continuous process improvement and employee engagement
Field Service Operations
Management
Other

Office Administrator Resume Examples & Samples

Bachelor's Degree in a business or health-related field
3 years of home care experience
Prior experience in a position that required administrative, operational and supervisor responsibilities
Ability to use computerized systems
Ability to work well under pressure.; Additional Requirements
Knowledge of all applicable Federal, State and local laws and regulatory requirements
Prior experience with Private Pay
JCAHO/CAHC experience
Bilingual, English and Spanish

Office Administrator Resume Examples & Samples

Ensures effective, timely, and cost-efficient coordination for completion of client/administrative tasks, including ensuring 24 hour availability of support as needed to address emergency needs. Encourages the expected use of technology and strengthens the secretarial services production process. Works with internal departments to develop, prepare and improve training resources
Participates with the appropriate departments to evaluate annual performance and behaviors, of support and secretarial staff and makes recommendations for additional training or other actions, as needed
Makes recommendations and works with HR and IT training specialists to identify and develop ongoing training as needed for support staff
Communicates effectively and efficiently with attorneys, paralegals, administrative staff and secretaries to ensure required support is available and acceptable. Recommends partner, associate and paralegal office assignments to the Office Managing Partner
Regularly reports to the Office Managing Partner on concerns affecting the efficient and effective operation of the office
Partners with the Office Managing Partner to identify and address concerns of the lawyers and/or staff, involving other departmental administrators as appropriate
Partners with the Office Managing Partner to identify appropriate agenda items for partners’ meetings. Establishes the agenda, engages the presenters and coordinates the meetings
Assists with implementing the west coast’s strategic plan. Assists the Office Managing Partner with communication and other support to their leadership roles
Oversees all aspects of office services, including purchasing, inventory control, reprographics, reception, telecommunications, mail, messenger and other facilities management functions
Promotes effective teamwork within staff. Promotes a cooperative work effort by identifying and solving problems
Works with appropriate departmental managers and directors to coordinate special events and firm functions in Washington DC
Monitors staff experiencing performance and behavior problems; works closely with the appropriate department director or manager, who in turn works with the appropriate HR Manager to address and problem-solve employee relations issues; participates in counseling staff with performance problems and in corrective disciplinary actions as determined by the Office Administrator and the appropriate department director
Works closely with the HR Department in proposing recruiting sources, interviews candidates after they have been tested and screened to assess cultural and behavioral compatibility
Interfaces with property manager for building services. Monitors leasing and any sublease arrangements and responds to subtenant requests; coordinates tenant improvement construction projects
Handles firm orientation and coordination of training programs for new staff
Works with the appropriate departmental managers and directors to coordinate supervision of the Washington DC staff and services, e.g. library, records, office services (internal and outsourced staff), conference services and visiting attorney services, finance, marketing, business development, paralegals, information technology and legal secretaries
Oversees assistance with diary and billing initiatives with the secretaries and Finance
Maintains proper financial controls, supervising and arranging payment as requested, setting up accounts with vendors, etc., all in coordination with Finance
Monitors equipment needs of staff and lawyers and makes recommendations to firm-wide administration
Keeps IT administration advised of any issues/problems in the office
Prepares annual budget recommendations for the DC office and manages office to budget in coordination with other administrative department heads
Works with the Legal Recruiting department to support summer associate program and the fall hiring process
Participates in the development of firm-wide initiatives with office administrators from the firm’s other offices and shares best practices and activity reports with firm-wide administration
Partners with Office Managing Partner, Director of Legal Recruiting and Attorney Development Manager to facilitate orientation of newly hired partners and associates, coordinating office assignments, ensuring appropriate support and coordinating office and benefits orientation and the transfer of client files
Works with the Business Continuity Coordinator to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Plans and supervises emergency evacuation drills and CPR/AED training for staff
Works with firmwide operations managers to ensure that all operations infonet pages are up-to-date, particularly with respect to business continuity and emergency procedures
Works with firmwide office managers to monitor photocopier usage and reporting
Performs other work-related duties as assigned
Responsible for projects and other assignments from the DC Managing Partner
Plans and organizes functions and meetings
Bachelor's Degree or the equivalent in Business, Finance or a related discipline plus 5-10 years of directly related experience. At least 3-5 of those years should be in administrative management in a law office of more than 15 lawyers (preferably a branch office of a large law firm)
Must demonstrate the ability to manage and solve complex problems, establish priorities and organize work
Working knowledge of computer software programs, such as Word, Excel, Power Point in a web-based environment
Strong analytical and problem-solving skills, writing and presentation skills, and coaching and developmental skills
Ability to be flexible and able to manage conflicting deadlines and requests
High level of skill with interpersonal relationships and communications, both individually and in group settings
Ability to influence at all levels of the organization
Must be a self-starter who understands the details within a much larger content and able to apply them to different situations
Ability to work in a teamwork/collaborative style and environment
Must be creative and flexible in order to respond quickly and positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks
Must be a team-oriented person who can share information, goals, opportunities, successes and failures with the appropriate parties
Ability to organize, plan and carry out multiple related activities
Must pay attention to details and have the ability to follow up and follow through
Ability to work effectively in a multi-office environment

Office Administrator Resume Examples & Samples

Serve as the primary real estate and facilities point of contact for Blackboard’s Reston office
Perform basic receptionist duties which includes answering phones and greeting visitors
Responsible for operational oversight and supervision of mail and delivery services, facilities cleaning, maintenance and repair activities
Responsible for coordinating office safety and security procedures
Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the Reston office
Supply all necessary furniture/access keys/cards needed for new onboarding employees
Other administrative duties as assigned, to include working directly with CEO’s office as needed
1-3 years’ experience as an office manager or administrator
Basic AV technology skills
Familiarity with MSOffice and Outlook

Office Administrator Resume Examples & Samples

Manage corporate travel program including booking travel arrangements
Create, maintain, update office administration processes and procedures
Ensure neatness and orderliness of office kitchen, mailroom, training room, and conferences rooms
Organize and neaten office common areas including copier and lounge areas
Manage corporate office shipping program
Order, receive, and distribute supplies for employees and general stock
Order branded documents including business cards, letterhead, and envelopes
Manage relationships with office vendors for recycling, janitorial, vending, coffee, HVAC, and others
Create employee ID badges and train employees on alarm system
Respond to office management inbox inquiries/requests
Assist with reception coverage including answering phones, attendance management, and sorting mail and faxes during vacation period
Ad hoc projects as they arise
High School diploma required – Associate’s or Bachelor’s degree candidates welcome
3 - 5 years minimum office administration experience with ability to approach it with a positive and mature attitude
Proficiency in Word, Excel and Outlook
High level of comfort with learning new systems and subjects
Good listening skills with the ability to interact effectively with all levels of personnel and a variety of personalities
Strong organization skills with attention to detail

Office Administrator Resume Examples & Samples

Experience in small business management
Database Management experience
Flexible and calm demeanor

Office Administrator Resume Examples & Samples

Qualified Candidate needs to be able to multi-task in a fast paced working environment
Requires strong attention to detail, excellent communication, typing and computer skills, ability to work with other team members, but also independently as needed
Business Office experience and Microsoft Office knowledge is helpful

Office Administrator Resume Examples & Samples

Bachelor degree or above
At least 2-year EA/Admin and/or HR related working experience would be an advantage
At least 2-year basic financial payment processing practice, accounting certificate holder
Strong motivation and initiative to accomplish goals
Excellent communication capability of both written and oral English

Office Administrator Resume Examples & Samples

Serve as the primary real estate and facilities point of contact for Blackboard’s San Francisco office
Oversee and maintain all office space, equipment and basic supplies, to include keeping all kitchens supplied
Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the San Francisco office
Ability to lift heavy objects for deliveries and inventory replenishment

Office Administrator Resume Examples & Samples

Coordination of travel and expenses for Executives & video talent/brand voices
Work with administrative staff and management teams in other Turner properties to help organize corporate events
Handle expenses and maintain thorough, accurate expense reports for Executives
Event coordination including managing “morale” activities and budget for the NYC location and meetings logistical coordination
Point of contact for any visiting parties; meeting space inquiries; and answering main office phone
Main point of contact for building security, including registering guests, building maintenance requests, including repairs, garbage pick up, and obtaining proper COI’s for special building access
Maintains supplies inventory by checking office and food supplies stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Ensures operation of office and kitchen equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Assists with the cleanliness of the general office, including conference rooms and kitchen/break room

Office Administrator Resume Examples & Samples

Keeping diaries and arranging appointments
Organising travel and accommodation for staff
Devising and maintaining office systems
Booking rooms and conference facilities
Ordering and maintaining stationery and equipment
Sorting and distributing incoming post and organising and sending outgoing post
Photocopying and printing various documents, sometimes on behalf of other colleagues
Covering Reception duties on an ad-hok basis
You will have previous experience in a similar role
Be hard working and professional
Capable multi-tasker

Office Administrator Resume Examples & Samples

Prior administrative experience supporting executive management
Proficiency Microsoft Office Suite
Financial/analytical experience
Strong organizational and communication skills

Office Administrator Resume Examples & Samples

Excellent interpersonal skills. The ability to consistently deal cordially with a wide variety of personalities both on the phone and in person
Ability to work in a fast-paced, progressive environment
Manage and oversee the communications of the front desk operations. This entails assisting with the development and enhancement of organization-wide policies and procedures designed to achieve excellent customer service in all areas
Support the CEO as needed. Duties could include calendar management, contact management, communicating on his/her behalf, and other duties as needed
Support the CEO in his/her interactions with the Board of Directors. Including attending Board meetings, taking meeting minutes, and compiling and disseminating materials for monthly board meetings
Answer registration questions and perform basic HR duties, requiring an ability to learn the operations of our technical systems, including ADP and Camp Brain
Manage and oversee of the YMCA phone policies and procedures. This position is required to ensure proper procedures are in place to quickly and correctly address all customers inquires, i.e. Email and voicemail message are handled appropriately and addressed in a timely manner for all departments
Monitor and manage the front office’s needs and miscellaneous program supplies. This includes designing a “control policy” in order to monitor camp’s inventory
Prepare for organizational events. Prepare for open houses, specialty programs, and upcoming events. This preparation may include the gathering of supplies, name tags, specialized emails, appropriate voice mails, becoming creative with the answering of the phones, per each special event, and other tasks as necessary
Aid in the resolution of membership and customer complaints, concerns and suggestions
Coordinate and assist with the development of a comprehensive job training and recruitment plan. Executes the recruitment and pre-screening process for all volunteers and non-exempt staff positions. This includes screening candidates to ensure proper mandatory documents are processed prior to hiring
Acts as back-up to the Human Resource Director with completion of new hire paperwork
Must be able to work a flexible schedule including, but not limited to, nights for board meetings and other nighttime events; weekends for open houses and other weekend events; and some Sunday’s during the summer
Must be able to work overtime when needed

Office Administrator Resume Examples & Samples

Provide direct administrative support to the CFO, his staff and Twentieth Century Fox TV employees
Interact with high level execs, including the Chairmen of the group
Heavy scheduling of meetings for executive and staff
Manage calendar appointments in Mac for Outlook, answering phones
Review payment authorizations from Business Affairs for accuracy and documentation
Review invoices/wires, etc., for the entire division
Assist with office relocations/setups and track division vacation schedules
Handle highly confidential information with discretion
Assist with T&E Expense Report processing

Office Administrator Resume Examples & Samples

Assists in the administration and coordination of a variety of research and/or administrative projects including planning, budgeting, organizing, research and delivery of services
Assists in the administration and coordination of a variety of research and/or administrative projects and provides quality control
Assists in developing and implementing project goals and strategies
Assists with short and long term planning and design of project direction and objectives
Participates in writing of reports or other documentation of project status and/or

Office Administrator Resume Examples & Samples

Provide exceptional customer service to internal employees, professionals and clients
Create manage and execute welcome packages for new professionals
Ability to follow through with new professional paperwork
Work with director of Human resources with on-boarding, credentialing requirements of new and existing professionals
Utilize and manage the electronic document signature system in place
Manage up coming contract end dates and work with the sales team to extend and amend existing contracts
Keep office supplies fully stocked and in order
Maintain and manage office calendars
Provide travel support to employees and professionals working with our corporate travel vendor

Office Administrator Resume Examples & Samples

Maintain office standards, policies and procedures, including but not limited to front desk operations, mailroom and distribution operations, workstation appearance and supplies/files, records retention/destruction
Help administer and procure office supplies and office maintenance and repairs to meet the needs of Wilshire within budgeted guidelines
Support multiple individuals and provide general support for the Pittsburgh office
Oversee the daily schedule of multiple individuals. Maintain calendars and schedule meetings taking into account different office/location time zones
Handle travel planning including airline reservations, hotel accommodations, car rental reservations and car service arrangements
Perform basic filing duties. Maintain filing system and coordinate with Consulting/Private Markets to support records management/retention
Process and track expense reports and reimbursements
Meet and greet visitors and clients, answer phones, coordinate conference rooms and coordinate catering
Minimum two years of corporate office administrator experience
Must have superior skills in Outlook, MS Word, Excel and PowerPoint
Experience booking travel and processing expense reports
Financial services industry experience

Office Administrator Resume Examples & Samples

Providing administrative support to the Service Director
Preparing reports and information for clients
Answering telephone calls and dealing accurately with client enquiries

Office Administrator Resume Examples & Samples

Responsible for the management of admin. related contractor service (such as meal service, shuttle bus, indoor greening, security, express delivery etc.), renewal of contract, payment check, and monitoring of routine operations to ensure that contractor service quality meets company requirement, and the price competitive
Responsible for administration service, including sundry items purchase, stationery, office equipment, keys management, access control system etc., taking related record, make sure the accuracy of the records against the actual situation
Responsible for the continuous improvement of office environment via 5S, CPS and other effective methods
Responsible for the passport & visa application for expatriates and local staff. Arrange hotel and transportation for visitors as requirement
Responsible for Cafeteria management and notice board updating
Responsible for employee uniform & PPE purchasing and distribution
Help to receiving and transferring telephone, receiving and sending letters and express
Waste material management co-work with operation team
Assistant on employee’s activity to ensure that the company – sponsored activity will be well organized
Ensure admin related expenses are well controlled under approved budget
Support any other duties and tasks as assigned by superior

Office Administrator Resume Examples & Samples

May act as point of contact in case of an emergency or disaster, coordinating with Facilities staff
Perform clerical work such as filing, emailing mass communications, scheduling, and purchasing duties using electronic purchasing software system or procurement cards
Manages conference room bookings, loaner equipment (remote controls, adaptors, headphones, etc.) distribution
May manage parking lot function as necessary
Performs daily walk through of the building, conference rooms and general office area and confirm rooms are set up for use/occupancy according to checklist. Records issues and documents any problems into facilities tracking maintenance system. Contacts appropriate vendors for repair or maintenance
Receives and routes all deliveries at the front desk. Interacts with vendors, couriers and delivery personnel. Contacts appropriate employees to accept deliveries
Enters and tracks service requests in Service-now by entering action items, assigning action items, and tracking completion
May perform database data entry and maintenance tasks. Maintains accurate and timely problem tracking and resolution records
Manages card key and/or photo ID system for building and grant access to employees during events
Generate monthly reports to manager and executive management as needed
Uses company software procurement system to order necessary office supplies
1 - 2+ years’ administrative experience required

Office Administrator Resume Examples & Samples

Work as showroom and returns contacts, keeping detailed calendars of sample deliveries and pick-ups
Manage all billing with our bookkeeper
Upkeep the BL website and office
Create an officewide calendar for collection movement
Organize and manage client mailings and gifting projects
Create look books and links for all client collections/samples
Manage aspects of sample trafficking with Junior Account Managers and Account Executives
Inventory, organizing and merchandising client stock and samples
Handle requests from clients for production and sales pulls with complete ease
Be on-hand and willing to play integral role in any/all agency events and Fashion Week responsibilities
Work hand-in-hand with agency owner and senior account team members to upkeep office
Oversee and hire interns
Public relations agency or in-house experience
Proficiency in MS Outlook, Word, Excel and Power Point
General knowledge of Fashion GPS
Excellent written and verbal communications
Ability to be productive, resourceful, work independently and take initiative
Open to growth and taking on a variety of administrative and account responsibilities
Familiarity with wide range of traditional and social media platforms

Office Administrator Resume Examples & Samples

Experience in a law firm, corporate legal department or comparable service industry
Knowledge of legal or other professional service organizations
Ability to identify and analyze complex issues and problems in human resources, financial management, facilities, technology and general operations
Familiarity with computer networks, personal computer applications and computerized support tools
Strong understanding of technology implementation and support needs
Graduation from a recognized college or university with major course work in business administration, management, finance, human resources, technology or marketing preferred

Office Administrator Resume Examples & Samples

General clerical and office administrative duties, including all required day to day office processes and procedures
GL coding and submission of Invoices through Concur
Assist employees with internal company purchases
Serves as the go-to for office inquiries
Coordination of couriers
Collect the mail; sort, open and deliver to appropriate personnel and post outgoing mail
Monitors office operations
Preparing documents to put out tenders for contractors
Calculating and comparing costs for required goods or services to achieve maximum value for money
2 years+ previous experience in Office Administration
Proficient with Microsoft Excel and Word
Positive and energetic attitude
Strong organizational, interpersonal and communication skills (written and verbal)
Strong multi-tasking and time management skills
Strong interest in running, cycling or general health and fitness

Office Administrator Resume Examples & Samples

Provide PA support to the MD, including diary management and travel arrangements
Answer calls into the business and deal with enquiries (liaising with both the public and VIP / celebrity clients)
Manage the booking process
Look after the day to day running of the office including managing supplier contracts, looking after tech / phones / IT
Purchasing office supplies including stationary, food etc
Basic accounts administration to support the Accountant
Put together complex quotes for clients
Assist with events organising

Office Administrator Resume Examples & Samples

Minimum five years experience in office management or related areas
Working knowledge of Workers’ Compensation Act, Safety, City regulations, and other applicable state/federal statutes
Bachelor's degree and some experience handling employee issues, preferred

Office Administrator Resume Examples & Samples

Review/process invoices for payment, as appropriate
Coordinates with appropriate providers to ensure that all office equipment (computers, copiers, shredder, postage machine etc.) is in good working order, properly maintained and serviced
Order, organize and monitor inventory of all necessary office supplies
Order, organize, and monitor inventory, of food (coffee, creamer, water, soda etc.) and non- food items (cups, plates, plastic flatware, napkins, paper towels, detergent etc.) for the office cafe. Ensure refrigerator is re-stocked daily and cleaned on a regular schedule
Coordinate issuance of computer, iPhones, client /building identification for NY office hires and transfers. Also, coordinate offices moves, as necessary, within NY office
Provide clerical support on an as needed basis
Provide backup coverage for admin staff, if unavailable due to vacation, illness, personal day etc
Respond to visitor chime, greet visitors and notify appropriate individuals of guest arrival
Proven office management, administrative or assistant experience
Excellent time management skills and ability to multi-task and prioritise work
Strong organisational and planning skills

Office Administrator Resume Examples & Samples

Assist with client invoice creation, inquiries, materials reconciliation, tracking and problem resolution. Also participate in the documentation and improvement of client invoicing processes, with integration to existing corporate functions
Assist in the supporting the Engineering infrastructure functions, monitoring and reporting of operational performance
Compliance monitoring of all Engineering related activities (vehicle usage, fuel consumption, engineering productivity, cell phone usage, purchasing card usage, client billing processes, etc.)
Knowledge of Facilities Management and Computerized Maintenance Management Systems (CMMS) is a plus

Office Administrator Resume Examples & Samples

Provide support to both the office and Resourcing Coordinator
Assist with the coordination of the summer internship programme
Respond to enquiries and action them in a effective, timely manner
Monitor and action all resourcing emails
Run relevant reports on a regular basis

Office Administrator Resume Examples & Samples

Good command of the English language both written and verbal
Ability to work well with MS systems and bespoke in house systems
Comfortable working in a team environment and a supportive collaborative approach
Positive disposition, willing to learn and comfortable learning new skills

Office Administrator Resume Examples & Samples

Assist candidates with application process
Assist Staffing team as necessary with new hire orientations
Assist with administration portion of new-hire orientation
Organize staffing department records and tracking spreadsheets
Communication with candidates to include hiring process updates, answering general questions and follows up on concerns
Greet candidates who visit the hiring office
Maintain several HR spreadsheets related to workers compensation, LOA, stock, etc
All other duties and responsibilities, as assigned
The successful candidate will demonstrate the ability to drive results in an ambiguous environment, with a high level of accuracy and attention to detail
A minimum of two years' relevant HR or administrative experience
Intermediate level experience with Word and Excel, including but not limited to charts, pivots and filters
Ability to maintain strict confidentiality regarding compensation, benefits and employee issues
Strong sense of integrity
Demonstrated experience providing outstanding customer support
Ability to multitask and prioritize effectively in a fast-paced, quickly changing, and highly ambiguous environment

Office Administrator Resume Examples & Samples

Functions as administrative liaison with internal and external clients
Receives/opens/processes/prepares mail as appropriate (i.e. overnight delivery, certified deliver)
Scans and prepares documents for lenders for sending to clients
Assembles marketing materials for mailing to clients/prospects
Maintains TRIA log and excess property log
Receives and distributes faxes and other correspondence
Acts as liaison for office equipment and vendors, building issues/landlord
Inventories and orders office supplies
Effectively operates all department equipment and software applications
Additional responsibilities as reasonably assigned
High School diploma or GED required; Bachelor’s degree preferred
1 years of relevant work experience within the functional discipline of position
Ability to work in a team environment as well as independently

Office Administrator Resume Examples & Samples

Applies organizational policies and procedures
Participates in establishing objectives and developing processes and procedures to ensure efficient and timely work flow
Performs periodic reporting on work progress, project completions and additional ad-hoc reporting as needed
Ensures effective coordination occurs within assigned work group and with other work groups
Accepts, screens and routes telephone calls, maintains record of inquiries, as required
Sorts, screens, reviews and distributes incoming and outgoing mail and prepares timely responses to a variety of routine written inquiries
Processes new employee documentation
Operates standard office equipment and uses required software applications
Basic working knowledge of MS Office suite, plus basic computer skills, including, but not limited to Outlook, Web browsing and instant messaging
Concepts, principles and practices of assigned functional area
Office management
Answering telephones and assisting visitors
Scheduling and coordinating meetings, events, and appointments
Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
Interpreting and applying policies and procedures
Establishing operational objectives
Implementing processes and procedures for efficient and timely work flow
Preparing management reports
Promoting effective coordination between work groups
Provide courteous, timely service when addressing customer questions and concerns
Partner with other functional areas to accomplish objectives
Read, interpret, analyze and apply information from job-related publications
Incite enthusiasm and influence, motivate and persuade others to achieve desired outcomes
Work independently as well as collaboratively within a team environment
Establish and maintain effective working relationships at all levels of the organization
High school diploma or equivalent and (2) two years office or customer service experience

Office Administrator Resume Examples & Samples

Relevant experience in a similar position i.e. Reception and Office Administration
You will have had experience working in customer focused positions and have the ability to build rapport easily
Excellent time management skills and the ability to juggle priorities easily

Office Administrator Resume Examples & Samples

Being the perfect host, making sure all the details in our new office are organized, and that everyone is having a great time every day
Recording and managing office expenditure. Organizing the office layout, maintaining supplies of stationery
Suppliers and Partner liaison (phone calls, emails, correspondence, etc.)
Organizing and chairing meetings with staff – where necessary typing the agenda and taking minutes
Be the point of contact with Service support, Legal and Facilities with the global London HQ
Manage occasional administrative task e.g. Ticket Restaurant distribution, coordinate holiday process with HR team based in London, etc
Support in the organization and realization of video shootings (sample management, studio set up, prepare garments for shoots)
Support in the organization of events taking place in the office and/or showroom
Manage sample requests for both internal and external stakeholders
Assist with selected on-site changes (e.g. translations: raise translation requests)
Be part of cross functional projects (e.g. competitors’ benchmark, price comparison, mystery shopping, etc.)
Fluent in French and business English. Any other language a plus
Excellent organizational, written and oral communication skills
Highly collaborative
Attention to detail, and high level of accuracy
Ability to work in a fast-paced environment, and adapt to rapid change
Computer skills including the spreadsheet and word-processing programs, and e-mail
Effective time management
Ready to be part of a great team and have fun!

Office Administrator Resume Examples & Samples

GL coding and submission of invoices through Concur
Prepare meeting agendas, take meeting minutes and preform follow-ups on meeting action items
Format and proof draft copies of company policies and programs
Send companywide communications
Assist in organizing company functions and employee wellness programs
Post-Secondary Education relating to Business Administration
Enthusiastic, up-beat personality
Ability to take direction and work with minimal supervision

Office Administrator Resume Examples & Samples

Two (2) or more years of management experience or 5 or more years of administrative experience required
Experience in a professional services firm preferredPrior project management experience preferred
Solid judgment and reasoning skills
Strong management and delegation skills to effectively lead and direct Administrative team
Excellent interpersonal skills with the ability to relate with diverse personalities in a tactful and mature manner
Ability to respond tactfully and professionally in high demand situations
Superior verbal and written communicate skills
Ability to successfully multi-task while working independently or within a group environment
LI-KB1

Office Administrator Resume Examples & Samples

Managing daily office operations – responsible for opening and closing the office and maintaining cleanliness and order
Demonstrating confidence, professionalism, responsiveness and exceptional customer service skills
Answering multi-line switchboard and directing calls for downtown and Deerfield office
Performing administrative tasks such as scheduling meetings, drafting communications, managing conference room schedules, handling internal catering needs, and supporting professionals with special projects as needed
Liaising with building and property management to ensure compliance with property policies and procedures with regard to building access and security, guests, deliveries, maintenance and repairs
Processing mail – maintaining organized and efficient shipping procedures and courier service between downtown and suburban offices
Maintaining detailed accounting of office and kitchen supplies; placing orders; reviewing billing in a timely manner
Minimum 2 years Receptionist/Administrative experience in client-facing environment
Proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook)
Excellent communications skills both oral and written
Attention to accuracy and detail. Strong organizational and multi-tasking skills
Basic understanding of office technology, systems and equipment
Occasional overtime and weekends may be required
High school diploma required; bachelor's degree preferred
Salary commensurate with experience

Office Administrator Resume Examples & Samples

This is a School-based position and is NOT a Virtual position. This position works out of the Grand Rapids, MI Office.**
High School Diploma or General Education Development (GED) Certificate
Great organizational and time management skills Working knowledge of digital phone systems (PBX or others) Professional experience using MS Excel, MSWord, and Outlook Experience using search engines (Internet) for research projects Experience using a student information system and/or other type of database Strong written and verbal communication skills Ability to pass required background check
Associates degree in business management or related field

Office Administrator Resume Examples & Samples

Under limited supervision, leverages experience and skills to perform a broad range of administrative functions in support of office locations
Performs work of greater complexity, requiring the use of some judgment and discretion
Functions performed may include any of the following
Supports A/P function by accurately coding and processing invoices
May deliver new employee orientation
May coordinate local policy and procedures with the appropriate corporate and/or divisional functions to ensure that full and complete procedures are in place covering assigned areas
Reviews administrative services to which they are assigned and recommends changes in process or procedure to management
Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. Furnishing information or responding to routine correspondence where possible to save staffs’ time
Organizes or maintains office or project files (electronic and hardcopy) and records in accordance with internal policy and practice
May track and coordinate the acquisition and distribution of materials, supplies and equipment
Maintains inventory of furniture and equipment
May coordinate with facilities on any building maintenance or issues
May track mileage and ensure maintenance of vehicle fleet
Prepares reports, gathering and summarizing information
Will serve as an assistant to the Office Leader
May support multiple managers on assigned projects
Experienced with Microsoft Outlook, Word, Excel, and PowerPoint
Requires 4 years related administrative experience

Office Administrator Resume Examples & Samples

Oversee the day to day administration of iQmetrix’s Vancouver office ensuring an environment which optimizes the employee experience
Maintain the Vancouver main reception desk and phone system
Support the Manager, Corporate Relations and Executive Team as needed. This includes but is not limited to: all corporate credit card and cash expenses, domestic and international travel coordination and logistics, off-site meetings, registration for external conferences/events, etc
All client, executive and senior level coordination for meetings and workshops, including reservations, ordering food & supplies and assisting with booking rooms
Coordination of Vancouver Office recruiting and onboarding needs
Check in with new hires on a regular basis and facilitation of new-hire forums
Overall coordination of vendor management and purchasing for the office
General administrative duties including mail and courier management, corporate printing in a time sensitive manner, as well as coordinating employee photos
Be the point of contact with building management and cleaners, resolving employee concerns, and dealing with renovation and space needs
Identify, recommend and implement processes to more effectively manage the administrative function of the office
Coordination of Vancouver meetings, events, job fairs, and other staff functions
Identify, evaluate and resolve problems that may arise in administrative processes related to the Vancouver office
Coordinating conference bridges companywide
Coordinating catering, food and beverage for meetings, open houses and events
Credit card reconciliation of travel and office expenses
Coordination of Vancouver Corporate Travel Condo
Minimum 3 years’ experience in an Administrative position in a medium to large office capacity
Good organizational skills with ability to manage multiple tasks
Experience in human resources is an asset
Experience in travel management is an asset
Certificate or diploma in office or business administration an asset
The ability to work in a fast- paced environment with prompt and accurate service and juggle multiple tasks at once
Good computer skills including knowledge of Word, Excel, and Outlook Calendar
Strong communication and inter-personnel skills
Capable of resolving issues with minimum direction
Ability to work independently or as a member of a team
Take initiative and work well with all members within the organization

Office Administrator Resume Examples & Samples

Ensure front desk is managed on the site
Coordinate repairs and responding to internal tickets logged when needed
Facilitating Headcount and reporting processes
Coordinate and oversee office moves and assist the Regional Office Manager with space planning and car park management and reporting
Coordinate repairs & maintenances and responding to internal tickets logged when needed. Supporting and delivering key team initiatives, playing a project coordinator
Working with Corporate resources, make sure Health, Safety and Security procedures are respected
Manage and oversee provisioning of office services, which include but not exclusive (office supplies, branded stationary, refreshment program etc)
Create, Establish and Document all Processes within Workplace services
Support the office services needs of all internal departments within Salesforce
Support employee recruitment and retention objectives by delivering exceptional service to our employee base
Diploma or equivalent knowledge in related field e.g. Facility Management/Business Administration
3-5+ years in Facility Management or related field
Related experience, including high-end corporate office environment preferred
Contract/Operations Management experience
Excellent communication and presentation skills
Ability to connect with dispersed internal/external teams
Experience with Space Management for multiple locations
Passionate about Customer Services and end-user experience
Self-starter and capable individual contributor

Office Administrator Resume Examples & Samples

Manage purchasing for the Regional Team
Manage and keep records of discretionary expenses. Manage cross charging when needed
Organize team meetings, Telepresence and conference calls
Management of email distribution lists/shared calendars, distribution lists, Support Central and Folders access
Support training team, maintain annual training Calendar, post training
Compiling regional communications
Support or perform specific projects for the Regional team
Diploma or certification in Secretarial Skills or equivalent knowledge and experience
Proven years of experience in similar position
Fluent in English and at least one other EU language
Good knowledge and practice of GE IT tools related to T&L, Finance, Sourcing, GenSuite

Office Administrator Resume Examples & Samples

Develop and implement new administrative systems
Manage staff meetings - ensure necessary conference call facilities are available and take minutes
Work, when required, with members of the sales team on promotional efforts with clients and agencies
Assist the marketing team in the planning and on site running of Quartz events
Liaise with the appropriate departments in Atlantic Media’s New York and Washington DC offices (Sales, Marketing, HR, Finance etc.)
Correctly and sensitively handle confidential information
Demonstrate good work flow management and prioritization skills
Be able to work independently and as part of the wider team
Have good problem solving ability and attention to detail
Experience in a similar role is an advantage, but not essential
Force of Intellect - Atlantic Media seeks a discipline and rigor of thought as manifested, often, in exceptional academic performance and, later, success in a professional environment
Spirit of Generosity - Equally, Atlantic Media seeks what we term a spirit of generosity – a natural disposition towards service and selfless conduct

Office Administrator Resume Examples & Samples

Advanced English and Japanese language ability
Experience coordinating within a diverse work environment
Experience with Boeing procurement software and processes
Experience with MS Office Applications
Experience with multi-national work environments
Prefer vocational school training or equivalent work experience; proficiency in the operation of necessary office equipment and business software; and strong organizational, communication, and interpersonal skills. Has a full understanding of the job
Develops solutions to a variety of problems of moderate scope and complexity
Requires no instructions for routine work and general instructions for newlines of work or special assignments
Participates in determining details of assignments to a wide range of objectives. Plans, schedules and arranges own activities
Work is reviewed upon completion for adequacy in meeting objectives
Possesses a Diploma or equivalent, and has at least 4 to 6 years' related experience

Office Administrator Resume Examples & Samples

Provide sales and service for repairs and special orders
Coordinate shipping and receiving for store shipments. Check for invoice accuracy
Respond to phone calls and correspondence
Assist with inventory and stocking of showcases
Complete store projects as requested
Coordinate, distribute and prepare documentation from/for brand leadership. Maintain office records and files
Prepare and make bank deposits
Assist Store Manager and Sales Associates in selling merchandise and providing customer service as requested
Act as back-up to Store Manager or Assistant Store Manager to open and close store
Strong communication and interpersonal skills
Ability to respond to requests from repair vendors and headquarters
Ability to act independently in routine matters
Computer literate with understanding of retail point of sales and inventory systems
Ability to work outside business hours or on weekends as needed
Minimum six months to one year experience in a retail sales environment, general office job requiring applied organization skills and customer service interaction either face-to-face or by phone
Regularly required to stand, to reach with hands and arms, and to communicate with and comprehend others
Required to move among and between display cases and use hands to handle or feel merchandise
Occasionally required to sit, stoop, kneel or crouch
Occasionally lift and/or move up to 10 pounds
Requires visual acuity sufficient to discern differences in quality of gemstones with or without the aid of a jeweler’s loupe

Office Administrator Resume Examples & Samples

Requires High School level plus some specialized training. 8+ years of experience
Knowledge of the ODNI facility management and technical support processes
Experience in maintaining and managing office calendars and schedules for office-wide resources
Experience maintaining simple websites and databases that include office-wide resource information
ISSA/Top Secret security clearance
Experience with or familiarity of diplomatic, law enforcement, intelligence, homeland security, and defense communities
Be familiar with the Executive Office of the President, Office of the Director National Intelligence, the Intelligence Community and other relevant communities

Office Administrator Resume Examples & Samples

Types and prepares reports, letters, tables, graphs, presentations, etc
Creates, sets up and maintains filing systems, screens and refers calls, arranges meetings and receives, refers and/or answers regular and electronic mail
Handles and/or coordinates regular administrative activities and/or special projects/tasks
Communicates and coordinates activities within the department and resolves routine problems
May monitor, order and maintain department supplies and process invoices
May research and gather information, compile and summarize data and compose letters and other correspondence
May participate in planning functions

Office Administrator Resume Examples & Samples

Provides administrative support related to overall office functionality and/or administrative support to management and staff, as applicable in respective country office location
Serves as the primary regional office contact for vendor services, which may include coffee service, food/drink vending machines, overnight courier, office supplies and recycling/documenting shredding services. Ensures most cost-effective method and offering alternative solutions as practical
Assists with logistics for department and customer meetings accordingly
Maintains up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Facilities and site head. Liaises with department management for new hire placement within the facility and ensures workstation readiness with IT contact
Provides communication to all employees regarding building issues as requested by the Facilities department and serves as the office lead for building evacuations and life/safety/security issues and procedures as applicable in respective country office location
Assists with local logistics of office moves, as applicable in respective country office location
Assists with the processing of invoices related to the facility. May assist with the preparation of the Facilities budget respective to the country office location

Office Administrator Resume Examples & Samples

Previous supervisory experience 1-2 years
Proficient in Microsoft Office Suite (Word, Excel, Outlook, Adobe Acrobat)
Prior real estate and customer service experience strongly preferred
Ability to multi-task, prioritize, and be flexible with changing business needs in a team environment and manage deadlines and time constraints. Excellent professional and leaderships skills
Conflict resolution management
Effective and creative problem solving skills
Mathematical and accounting skills
Superior organizational and presentation skills

Office Administrator Resume Examples & Samples

Supervise and Direct the work of a Technical Service Representative
Coordinate and complete all the documentation and paperwork associated with our trucking process and associated weights
Distribute invoices to the appropriate managers for approval
Complement our purchasing function (Administration & Tracking)
Ordering & inventory of office supplies
Tracking of some budgetary items
HR liaison with the line-employees
Entrusted to be the key contact with the Boston Corporate office on HR related matters
Scheduling of interviews for operations managers
On-boarding paperwork, benefits paperwork and orientation of new employees
Manage the employee uniform program
Gain a full understanding of our Time & Attendance approval system, acting as the subject matter expert in this area
Coordinate Employee Relations activities
Create and update Key Performance Indicators (KPIs) for Human Resources
Minimum of three years supervisory experience in Administrative or Office Services field
College degree or comparable work experience
Proficient in Microsoft Office including Outlook, Word and Excel
Strong attention to detail, accuracy and the ability to establish priorities
Exceptional communication, interpersonal skills and team building skills

Office Administrator Resume Examples & Samples

Coordinate and process domestic and international business travel arrangements, monitor designated business traveler logistics, generate expense reports and assist in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verify payments to corporate credit cards
Manage executive calendar and reconcile competing priorities through Outlook and SharePoint calendars
Prioritize and schedule management time and availability for efficient use of time. Create, edit and maintain electronic and written communication
Track and maintain information relative to department and business operations. Communicate a wide variety of information to multiple audiences
Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
Track and maintain designated conference room schedules for availability and efficient use of resources
Coordinate with the appropriate focal to support the acquisition and maintenance of resources
Order and maintain office supplies. Set up and host VTC (Video TeleConference)/WebEx meetings
Develop meeting agendas and track action items to closure. Occasionally contribute to executive presentations
Assist with the implementation of organization operating rhythm
Plan and implement logistics for BR&T internal and external events
Work under limited supervision

Office Administrator Resume Examples & Samples

Performs planning, coordination and organization of Boeing focal and field personnel based on an understanding of customer needs
Coordinates field operation assignment procedures, training and orientation to ensure on-site personnel meet customer needs
Provides guidance regarding local language, culture and customs to Boeing personnel. Maintains local Boeing base presence
Provides specialized on-the-job training to Customer regarding Boeing resources
Researches information to assist customers in resolving moderately-complex operation issues
Assists management in negotiating cost, coordinating and organizing special events. Works under general direction
Excellent English language skills (written and oral), ability to function as a team and manage multiple projects effectively
Ability to work in a cross functional, global teams with multiple stakeholders
Experience in dealing with suppliers and Government agencies will be preferred
Proficient with Microsoft Excel skills – should be comfortable dealing with data and numbers
Proficient in the use of Microsoft Office tools including Word, PowerPoint and Outlook
Positive and proactive attitude to work
High ethical and integrity standards
Ability to learn and apply new skills, such as Boeing specific processes and software tools
Methodical and thorough with a focus on details and timely completion of tasks

Office Administrator Resume Examples & Samples

Interact continuously with associates, customers, vendors and guests; serve as the first impression of our company to these individuals
Direct visitors and manage incoming telephone calls for the office and shared regional phone queue
Manage the visitor log and company lobby areas to comply with workplace health, safety, and environment policies and laws, while ensuring the space is branded properly and remains tidy at all times
Serve as frontline contact for associates and vendors regarding all local Global Workplace Solutions (GWS) issues (e.g. janitorial, coffee machines, handyman, etc.)
Maintain best in class customer service delivery at all times
Coordinate the shipping and receiving of boxes and letters to and from the office
Provide bookkeeping and accounting support for the local operation as necessary
Monitor and track the GWS ticketing queue and ensure resolution of any assigned tasks in a timely manner
Use company intranet and other computer-based systems; update the local office intranet page
Support the on-site Facilities Operations Associate Manager, partnering to complete tasks and projects related to the ongoing operation of the office
Partner with the Red Hat First Impressions program team lead to establish solid service delivery standards
Coordinate catering and other needs for on-site meetings and events
Serve as the point of communication for all maintenance and repair issues
Oversee inventory, supply stocking, and ordering for shared office supplies
Plan and execute all GWS initiatives for local office, including global or regional programs as mandated by law or guidelines (e.g. Safety Warden Program, Ergonomics, Snack and Drink Program, ISAAC, etc.)
Implement global or regional GWS programs and guidelines as requested
Support the local physical security system and continuously follow security guidelines
Solid verbal and written communication skills with associates, customers, and vendors
Ability to posses patience and understanding while multitasking
Ability to maintain a professional business approach
Solid collaboration skills with the motivation to develop and guide shared projects
Ability to work with little direct supervision
Positive attitude toward challenges
Ability to find and use already available resources to help problem solve and complete tasks
Ability to use office computer applications

Office Administrator Resume Examples & Samples

Creating, editing and maintaining electronic and written communication
Making domestic and international travel arrangements and generating expense reports
Managing calendars and/or conference rooms
Planning and implementing logistics for internal and external events and meetings
Organizing and running WebEx meetings

Office Administrator Resume Examples & Samples

At least 3-5 years of relevant experience and/or training, or equivalent combination of education and experience working in an Office Manager capacity
Task-focused individual with strong organizational skills
Proven ability to deliver & multitask in an ever changing environment
Proficient technical skills in Microsoft Word, Excel, and Powerpoint
Superior communication skills, both oral and written, in order to effectively communicate at all levels internally and externally
Committed to maintaining strict confidentiality regarding any sensitive information
Possesses exceptional interpersonal communication skills
Ability to work independently on assigned tasks as well as accept direction on given assignments

Office Administrator Resume Examples & Samples

Education: Bachelor Degree in Business Administration (Preferred)
Languages: Bilingual in English and Chinese (Preferred) Computer Skills: Proficient with Microsoft Offices Tool Suite
Experience: 3+ years of office management or executive administration

Office Administrator Resume Examples & Samples

Provides administrative/secretarial support (dictation, transcription, typing, proofreading/editing, filing telephones, faxing, copying, mail distribution, etc.) for the District Office
Processes check requests and forwards to Smith & Nephew Orthopedics in a timely manner for payment of office expenses
Develops rapport with O.R. staffs and material management
Secures P.O. numbers from customers and processes customer orders and restocks
Handles customer complaints
Prepares product bids to hospitals, resolves pricing issues, analyses freight, etc
Performs customer service function (i.e. surgery schedule, backorder dates, product availability, pricing, etc.)
Function as Account Services Representative if required
The Office Administrator has responsibility for promotion, consultation, services and follow-up of company products and business relationship within defined procedures
These are non-essential job duties and responsibilities as assigned by the supervisor
Minimum of three years secretarial, customer service, or administrative experience preferred
Experience with inventory tracking system preferred
Typing speed of 40 wpm
Good verbal communication skills with proficient use of tact, diplomacy, discretion, and judgment
Good written communication skills with proficient spelling and composition abilities
Must have PC application experience. Experience with word processing and spreadsheets preferred
Requires ability to meet deadlines, frequent assignment changes, periodic heavy workload and dynamic business

Office Administrator Resume Examples & Samples

Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required. Coordinates travel arrangements, meetings, updates and maintains calendar appointments. Prepares required materials for conferences, meetings, calls, and various appointments. Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials. Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment. Organizes and maintains office filing system. Reads and analyzes incoming memos and determines the appropriate course of action. Receives and responds to routine correspondence. Provides administrative support to other staff as needed
One (1) year experience required in clerical support or related area
Software skills, including use of Microsoft Office software and web-based applications. General business skills such as typing; data entry and review; and use of phone, copier, and fax. Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment. Customer service skills necessary to effectively and professionally respond to requests. Verbal and written communication skills necessary to explain complex and/or confidential information. Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals

Office Administrator Resume Examples & Samples

30% General administrative duties including assisting the Lake Odessa facility with various activities and meetings including conference room scheduling, records management, shipping and receiving duties including check-in and distribution of mail and packages, as well as assistance with shipments, as requested
25% Phones and Reception Area Switchboard. Assist in facility security management, monitoring front entrance, and enforcing security procedures
20% Event Planning for various employee recognition, safety, community participation activities and customer visit events throughout the year, to include meals and catering, room set-up, and required supplies and attire for visitors
20% Supply Inventory Management, including the ordering, receiving and overall management of office supplies, safety supplies, stakeholder uniforms, and other miscellaneous items. Managing and accurately allocating and reporting all appropriate Purchasing Card expenses within the required time frame
5% miscellaneous duties as assigned
1 year related work experience (clerical) or equivalent education
Proficient in Microsoft products (Outlook, Word, PowerPoint, Excel)Ability to deliver exceptional customer service
Positive Attitude and Problem Solving skills
Ability to effectively communicate with all levels within the organization
Strong desire to learn and develop new competencies
Self-initiative, demonstrated proactive behavior
Familiarity with basic office equipment
Strong event planning skills
SAP or other ERP experience
Associate Degree in Business Administration
1-2 years of prior Office Administrator experience

Office Administrator Resume Examples & Samples

Reception: attending to all visitors, and directing them to respective staff, and responding to all non-business inquiries by email or phone
Taking care of courier management/office supplies and provisions - communicating with vendors to coordinate
Arrange all travel materials and booking for employees as well as visitors coming from abroad
Facilitation of real estate management, and organization of emergency drills and inspections
Support business and CAO with regards to marketing and corporate branding - assistance in updating local internet homepage
Corporate card arrangement and control
Corporate seal and contract document filing
Experience within a financial institution in office administration
Understanding of how to operate both locally and internationally
Business level English, Native Japanese language skills
Ability to accept accountability, assume pro-active leadership, demonstrate initiative, and lead by example in teamwork, cross-unit cooperation, and information sharing

Office Administrator Resume Examples & Samples

Maintains up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Facilities and site head. Liaises with department management for new-hire placement within the facility and ensures workstation readiness with IT contact
Accurate and efficient keyboard skills are necessary
Requires highly effective verbal, written, interpersonal and team-oriented skills

Office Administrator Resume Examples & Samples

Excellent English language skills (written and oral), including strong grammar and composition skills
Proficient in the use of Microsoft Office 2013 (or 2010) tools, including Word, PowerPoint, Excel and Outlook
Ability to build strong relationships, and manage multiple projects effectively. Must be able to work cooperatively with other employees and managers to get things done
Strong organizational skills, time management skills, and ability to work cooperatively as a team member
Positive and proactive working attitude, and high ethical and integrity standards
Ability to work under limited supervision; methodical and thorough with a focus on detail and completion of tasks. Must be able to manage a list of actions and track them to completion

Office Administrator Resume Examples & Samples

Support the management of room allocations to meet the business need; including management of the building’s multiple events diaries
Lead scheduling engagements with both internal users and external customers for Portal support
Planning, ordering and managing invoicing of catering from external suppliers for facility senior customer visits
Processing facility visitors (both internal Boeing and external customers)
Undertaking occasional reception duties; including control of access, small switchboard operation, dealing with post etc when required
Provide day to day diary management support; travel arrangements; expenses submissions for Senior Manager
Create, edit and maintain electronic and written communication as required
Prepare reports, presentations and flow charts as drafted by managers
Schedule training events and provide the necessary administrative support to venue booking, material preparation, candidate interactions etc
Providing the deputy EHS focal on behalf of the facility Operations and Security Manager
Have experience in delivery of high-quality Office Administration. (Ideally with an international company)
Self-starter – proactive with limited requirement for direction
Qualified to GCSE Level or equivalent
MS Word – good user skills
MS Outlook – excellent user skills
MS Excel – good user skills
MS Powerpoint – basic user skills
Preferably experienced in working in a fast moving office environment
A team player who is quick to learn and accept new challenges
Must be committed to continuous improvement in role

Office Administrator Resume Examples & Samples

Maintain and improve the current administrative operation system involved with the purchase, movement and inventory of local farmer stock peanuts and local seed inventories
Processing 1007’s on a timely basis
Process checks and warehouse receipts
Process Accounts Payable
Maintain local inventories of seed and farmer stock peanuts
Ensure that all required documentation goes with trucks
Weigh farmer stock from producers and process all paperwork
Assist new employees with training and documentation
Communicate and coordinate with Management team, co-workers and multiple locations
3-5 years of relevant work experience, customer service work experience preferred
Basic business, math and accounting skills
Ability to plan, organize, and manage multiple tasks, assignments and projects simultaneously, without direct supervision
Project oriented, persistent in follow through and learns quickly about new ideas, while working well in a team environment

Office Administrator Resume Examples & Samples

LI-TR
Advanced PC skills – including word and excel
Ability to communicate with all levels – written and spoken
Service orientation
Sense of urgency
Motivated
Responsible

Office Administrator Resume Examples & Samples

25% General administrative duties including assisting assigned members of the CVAP Leadership Team, assisting with facility activities and meetings, supply inventory management, records management, shipping and receiving duties including check-in and distribution of mail and packages, as well as assistance with shipments, as requested
25% Meeting and Event Planning for events throughout the year
10% Responsible for ordering and charging all sales promotional items and office supplies. Managing and accurately allocating and reporting all appropriate Purchasing Card expenses within the required time frame
5% Attendance/Absence Management
10% miscellaneous duties as assigned
1 year related work experience (clerical) and/or post secondary education
3 years experience with Microsoft products (Word Processing, Databases, PowerPoint, Excel)
Strong organizational skills, attention to detail and follow-up

Office Administrator Resume Examples & Samples

10+ years’ experience in an administrative support role
Previous experience with scheduling, meeting coordination
Space planning experience
Expense and vendor management
Excellent time management skills; able to multi-task and maintain commitment to deadlines
An ownership mentality – this individual must be an advocate for all customers in all aspects of her/his work
A history of teamwork and willingness to roll up one’s sleeves to get the job done
Proactive; able to identify risks
Exceptional written, verbal and interpersonal communication skills
Creative, positive and helpful attitude

Office Administrator Resume Examples & Samples

Basic knowledge of MS Office
Ability to prioritize and take initiative
Organized, methodical and flexible
Ability to work individually or in a team
Maintain confidentiality and discretion at all times
People Skills – the ability to deal with people at all levels
Ability to multi-task and shift priorities as needed
Professional demeanour
Previous office experience in an office environment desirable

Office Administrator Resume Examples & Samples

Acts as department liaison; distributes appropriate information to, and continually communicates with, staff
Develops presentations when needed
Schedules and coordinates large meetings and events
May attend internal meetings, take notes, and follow up on action items
Keeps process documents up-to-date and maintains accurate filing systems
Inputs data into software applications, verifies accuracy, and produces requested reports
Assists department staff with administrative duties through the use of online applications
Coordinates new hires/contractors
Creates presentations according to company standards
Coordinates office moves and schedules meetings
Execute other projects and duties as assigned

Office Administrator Resume Examples & Samples

Previous office/ administration / reception experience
Strong organisational skills, ability to prioritise and multitask
Good knowledge of Microsoft Office (Outlook, Word, Excel)
Demonstrated ability to work independently and within a busy team environment
Experience in a team assistant and/or sales environment will be highly regarded

Office Administrator Resume Examples & Samples

High School diploma OR General Educational Development (GED) certificate AND
Four (4) years office managing experience OR
Web proficiency, including experience using search engines for research projects
Working knowledge of digital phone systems (PBX or other)
Professional experience using Microsoft Office (Outlook, Word, Excel)

Office Administrator Resume Examples & Samples

Current hands-on experience using Microsoft Office Products like Outlook, PowerPoint, Excel, and Word
This position requires an active (or ability to obtain) U.S. Security Clearance, for which the US Government requires US Citizenship. Must have a current Top Secrete/SCI
One (1) year experience or more planning and implementing logistics for internal and external events and meetings
One (1) year experience or more supporting calendars and meetings for a manager and staff

Office Administrator Resume Examples & Samples

Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collects and compiles data to provide visibility of status for traveler's review and/or signature
Creates, edits and maintains electronic and written communications
Processes incoming and outgoing communication and correspondence to ensure proper distribution of information
Schedules management-level employee time and availability for efficient use of time
Tracks and maintains designated conference room schedules and availability and efficient use of resources
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
Orders and maintains office supplies and inventory
Plans and implements logistics to coordinate the logistics for internal and external events and meetings
Works under close supervision
Demonstrated excellent communication skills
Experience interacting with internal and external customers
Proven ability to prioritize daily work loads
Experience developing positive relationships with external customers
Proficient with MS Office
Experience scheduling and calendaring complex obligations between multiple managers and customers
Coordinate and plan program events, i.e. Program Milestone Reviews' (PMR's)

Office Administrator Resume Examples & Samples

Coordinate and process domestic and international business travel arrangements
Monitor designated business traveler's logistics
Generate expense reports, assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement as well as verify payments to corporate credit cards
Collect and compile data to provide visibility of status for traveler's review and/or signature
Create, edit and maintain electronic and written communication
Track and maintain information relative to department and business operations
Verbally communicate a wide variety of information to multiple audiences
Prioritize and schedule management-level employee time and availability for efficient use of time
Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
Plan and implement logistics for executive level internal and external events
Provide administrative support for defense contract management agency interfacing
Acts as Records and Information Management (RIM) Rep for executives
Create, update and maintain the Records Control Matrix (RCM) and complete all required annual RIM Rep training
Act as a point of contact for our local government customers
Working in Microsoft Word, PowerPoint, Outlook, and Excel
Working in Microsoft Access

Office Administrator Resume Examples & Samples

Providing high level administrative support including travel booking, accounts payable duties and personal administrative support to Senior Management
Providing high quality operational support and administrative project support to Assignment Managers
Supporting the preparation of bid and report documentation for delivery to Rail & Transit clients
Formatting and proof-reading documentation to ensure professional presentation and compliance with corporate style guidelines
Development of marketing materials and graphic elements for inclusion in documentation, for example: fact sheets, organisation charts and diagrams
Providing backfill support to the Business Support team and other Rail & Transit offices covering absences and peak workloads
Intermediate to advanced skills in all MS Applications (Word, Excel and PowerPoint) and Adobe Acrobat
Solid time management skills
High level of professionalism and presentation
An eagerness to learn, use initiative and develop skills; and
Ability to multi task with a can do attitude

Office Administrator Resume Examples & Samples

A current active Top Secret U. S. Security Clearance
Microsoft Office experience to include Word, Excel and PowerPoint
A current active Top Secret, Sensitive Compartmented Information (TS/SCI) with a Counterintelligence Polygraph (CI Poly) U.S. Security Clearance
A college degree

Office Administrator Resume Examples & Samples

Serve as the first point of contact at the office and interact continuously with customers, guests, and vendors
Act as the liaison for all maintenance and repair issues between the building, property mangement, and outside vendors
Assist with employees requests and serve as main contact for vendors regarding all local GWS facilities operations issues
Prepare the annual facilities operations budget for the local office
Manage day-to-day- office budgets, prepare necessary documentation for approval, ensure monthly invoicing is completed on time, and offer analysis as needed
Negotiate directly with local vendors and to provide services and supplies to the office and ensure they meet agreed SLAs and KPIs
Lead the workplace health, safety, and environment initiatives, implementing global and regional programs as mandated by law or policy
Guide small improvement projects and office projects (refurbishment and new builds)
Coordinate and resolve minor space changes, space planning for the office, and set up for new employees
Manage the office supplies and snacks and drinks in accordance with our department programs
Coordinate incoming messages and filing
Inspect facilities daily to ensure all equipment is running effectively
Use company intranet and other computer-based systems and help update the internal systems related to that office and of the department
Monitor and track the GWS ticketing queue (local and regional) and ensure resolution of any assigned tasks in a timely manner
Provide visitors with information regarding recommended local hotels and transportation if needed
Provide temporary badges and subsequent distribution for new hire badges
Support internal events like We Are Red Hat Week, year-end party, World Environment day, etc
Help coordinate catering and other requirements for on-site events/training and customer events
Assist with minor room setup in front-of-house area
Support regional manager, partnering to complete tasks and projects related to the ongoing operation of the office
Offer assistance on assignments that are semi-routine in nature, while recogniing the need for occassional deviation from standard tasks
Provide coverage and team support during local team member absence
4-5 years of experience in a similar role
Solid written and verbal English communication skills; professional business appearance
Attention to detail, extensive experience in most responsibilities listed in the job description, and advanced skills for developing systems and processes for smooth office operations
Highly motivated with the ability to work with little direct supervision
Teamwork skills and a positive attitude
Ability to use office applications and willingness to learn new tools and resources

Office Administrator Resume Examples & Samples

Tracks office supply inventory and supply orders
Support the Office Manager on the day-to-day operations in the Miami office
Planning and scheduling meetings and appointments
Assists office staff in maintaining files
Making travel and guest arrangements
Warmly receive office guests
Accept and ship out packages and mail
Help to keep office well-stocked
Manage office conference room calendars
Assist the Office Manager to maintain executives' schedules, appointments and travel arrangements
Monitor, screen, respond to and distribute incoming communications
Liaise with internal staff at all levels
Ability to work independently and effectively with others
Confident interacting daily with senior-level management
Organized with excellent time-management skills
Detail oriented, analytical and inquisitive
3-5 years’ experience in a similar role

Office Administrator Resume Examples & Samples

Microsoft Word, Excel, Outlook, and PowerPoint
Prepare correspondences, tables, charts, reports and other materials as instructed
Ability to file alphabetically, numerically, chronologically, or by subject
Answer telephones and take messages and open and distribute mail
Photocopy materials
Maintain records and logs
Perform other general office activities
Clerical and office skills and basic computer skills
Scanning, filing, phone, faxing

Office Administrator Resume Examples & Samples

Manage schedule, co-ordinate assignments, direct telephone inquiries and provide key contact interfacing for Assistant General Manager
Analyze external/internal requests to the AGM determining required action and urgency, responding and/or resolving where appropriate
Provide general administrative duties: correspondence, scheduling meetings/appointments, taking/preparing meeting minutes, filing and mail distribution/review
Co-ordinates the preparation of reports/graphs/presentations necessary to support plant KPI’s and other activities
Co-ordinates purchase of office supplies
Coordinates all purchase requisitions sends approved purchase orders to suppliers, tracks completion of PO’s
Coordinates all invoices for CSS and manages proper approvals, keeps tracks of PO’s, Invoices, and expenses for applicable line items, examples: Freight, Capital Expenditure, ATP’s, Tooling Books, Expenses, etc. etc
Assist with monthly employee meetings if required, directly coordinates with CSN HR on updates and postings
Prepare/coordinate/update employee communication board for Magna staff
Prepare files for approval distribution for all CSS employees, tracks for completion. Examples: Invoices, ECN’s, LPA’s, Purchase Orders, Billings, etc. etc
Keeps track and accounts for weekly manpower reports and expenses with AST, reviews weekly reporting and works with API for corrections, compares manpower reports to expected/actual
Responsible for operations documents and updates including JES’s and machine binders
Continuously improve the administrative support services
Responsible to ensure company provided PPE are available for personnel and visitors
Assists other members of the management team, as needed
Coordinates all travel arrangements, car rentals and lunch meetings as required
Maintains strict confidentiality of all information obtained, written or verbal
Maintains a professional service oriented manner within the company and supports the corporate image as per departmental objectives and company policies
Follows and models safe working practices and promotes safety in the workplace
Leads social events committee and event coordination
Assist in the creation of Quarterly Employee Newsletter with CSN
Manages special projects and performs other duties as required
Minimum of Grade 12 (high school) diploma
Completion of post-secondary education program in business administration if proffered
Advanced computer skills, including graphics, time and attendance system, Microsoft office (Excel, Word, Powerpoint) etc
Minimum of 5 years related business experience in Administrative role
Resourcefulness and ability to take initiative to get the job done
Ability to recognize the position as one of a highly trusted, confidential nature
Ability to make decisions to eliminate delay in action, where necessary
Excellent communication skills at all levels (written and oral)
Strong analytical skills and a proactive/creative approach to position responsibilities
Excellent organizational skills and ability to multi-task and prioritize in a fast paced environment
Good time management skills and ability to work under pressure

Office Administrator Resume Examples & Samples

Performs data entry and, where applicable, verifies data entered
Performs office clerical duties including a variety of support tasks requiring the collecting, compiling, evaluating and publishing of information and statistical data included in documents, records, forms, reports, plans, policies and regulations
Needs typing and general office skills to consolidate information regarding project status and other documents
Needs knowledge of office automation systems using several types of software, including Excel, Word, Power Point, and Lotus Notes to produce reports, briefings and/or maintain records/files
Maintains correspondence suspense files, records, files for reports, operating procedures, internal memorandums, and composes correspondence
Follows standard or prescribed work methods
Performs duties such as filing, copying, preparing data for transmittal, and maintaining/updating databases
Must have an active TS/SCI clearance with polygraph
Typically requires Bachelor's degree or equivalent, and two to four years of related experience
Typically required to work under close supervision and direction, however many of the taskings require initiative and the ability to work within minimum direction and attention to details as well as accuracy in all aspects of their work
Ability to obtain working knowledge of client and/or IC regulations, policies, practices, and procedures
Thorough knowledge in the use of MS Office, the Internet, and other internal applications necessary to complete routine and moderately complex tasks
Basic knowledge of Contracting Officer Technical Representative concepts and principles
Analytical skills sufficient to assess moderately complex information from multiple sources and draw logical conclusions
Strong interpersonal skills to maintain effective working relationships with team and customers
Strong oral and written communication skills sufficient to compose and deliver responses to customers routine to moderately complex questions in a clear and concise manner
Ability to perform as a focal point for a program or process
Ability to efficiently and rapidly store and retrieve information using filing and tracking systems
Ability to establish administrative contacts and professional relationships for networking and liaison across the client/IC
Ability to apply a strong customer focus orientation to understand customer requirements, suggest, and implement solutions
Ability to ensure that management, co-workers, customers, and stakeholders are kept informed
Due to the extremely sensitive personnel security information, discretion is essential for this position
May be required to lift up to 50 lbs
May be required to rearrange office/classroom space
May be required to sit or stand for prolonged periods of time
May be required to travel in the WMA

Office Administrator Resume Examples & Samples

Education - High school education, or equivalent education and experience, plus moderate experience providing specialized administrative support
Proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point), voicemail, email and Outlook calendar. Accurate and efficient keyboard skills are necessary
Good command of written and spoken English and Japanese language

100

Office Administrator Resume Examples & Samples

Associate’s degree in Secretarial Science, Business Administration, Administrative Office Technology, or related field
Four years of general office experience, preferably related to area of assignment
Experience improving processes
Experience troubleshooting and resolving problems for customers
Extensive experience using Microsoft Office Products: Word, Excel, PowerPoint, & Outlook
Good knowledge of company policies and procedures
Demonstrated knowledge of Microsoft Office Products
Working knowledge of internal SAS applications such as MIDAS/Service Now and Concur Travel and Expense
Demonstrates attention to detail and high level of organization
Demonstrates approachable and positive team attitude and customer orientation
Demonstrates strong communication skills in writing, interpersonally, and handling conflicts
Demonstrates good judgment, problem solving skills and timely follow-up
Ability to build strategic working relationships and manage customer expectations
Demonstrates leadership qualities
Demonstrates full accountability and ownership of actions and performance

101

Office Administrator Resume Examples & Samples

Survey Monkey – Compile Monthly Status Reports
Submit PAR’s for Personnel Changes
Compile Invoices
Submit Bereavement Leave Requests
Submit Jury Duty Requests
Administer access to the Travel Tool
Create / Sponsor Extranet accounts for non-CACI employees who need access to the Travel Tool
Train less experienced staff
Serve as backup for other Admins

102

Office Administrator Resume Examples & Samples

May coordinate office building/facility matters (maintenance requests, communications, access cards, etc.)
Intermediate to Advanced Microsoft Office Skills
Working knowledge of office services equipment relative to requirement of position
3-6 years of relevant experience

103

Office Administrator Resume Examples & Samples

Minimum 2+ years administrative experience supporting diverse teams
Experience with the renewable energy industry is preferred
Demonstrated customer focus
Must be flexible and available to work overtime as needed with minimal notice
Demonstrated team player with a positive attitude

104

Office Administrator Resume Examples & Samples

A bachelor's degree and 1 year of professional work experience is required
Experience with Skype for Business experience would be beneficial
Prior experience or knowledge with ERP and CRM tools a plus. (Oracle, Siebel or Salesforce.com)
Excellent written and oral communication skills in English. Multi-lingual skills a plus
Strong Experience with Microsoft Office an advantage: Excel, PowerPoint, Word, One-note, etc
Professional phone manner, attention to detail and working to deadlines
Experience with scheduling, organizing and a working financial knowledge of transactional processes (invoicing, reconciling, accounting, etc.)
A willingness to work extended hours at times to coordinate visits and off-hour business items and international contacts (APAC, North America, Europe)

105

Office Administrator Resume Examples & Samples

Fleet administration in support of HR
Relief reception – operate switchboard and correctly direct queries
Desk allocation for new/visiting employees and ordering nameplates as requested by HR
Order business cards as required for all Australian employees
Arrange travel bookings – travel authorisation, then flights/hotels/car hire for HR team & MD Signalling
Maintain Qualifications Register for HR
Administration of annual uniform order
Arrange catering for meetings when required and meeting room set up
Coordinate monthly birthday morning teas
Advise Reception of managers movements on a weekly basis when travel arrangements have been made
Assist with facilities management when required
Filling / archiving as required
Providing general administrative assistance to all functions as required
High School Certificate or TAFE Administration qualification preferred
At least four years’ experience in a similar role
Intermediate to advanced Microsoft Office and Outlook skills
Excellent written and spoken communication skills including experience with writing correspondence and answering telephone calls
Excellent team player with the ability to work with minimal supervision
Ability to prioritise tasks and meet deadlines
Flexible approach to work, with a can-do attitude

106

Office Administrator Resume Examples & Samples

Microsoft Word, Excel, PowerPoint and Outlook experience
Experience managing travel arrangements for an organization
Previous customer interface experience
Experience with a military customer

107

Office Administrator Resume Examples & Samples

More than 3 year of experience as an executive administrator, executive assistant or executive secretary
More than 3 years of experience managing executive schedules and calendars
More than 3 year of experience utilizing the following MS Office Applications (Excel, Outlook, PowerPoint and Word)
More than 3 year of experience making domestic and/or international travel arrangements and generating expense reports
Experience working with sensitive information and safeguarding confidential information

108

Office Administrator Resume Examples & Samples

Process a high volume of incoming and outgoing communication and correspondence to ensure proper dissemination of information
Order and maintain office supplies and inventory
Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Provides guidance for less experienced employees
Experience in coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges
Experience managing calendars and/or conference rooms
Experience using Microsoft Office Word and Outlook
Experience planning and implementing logistics for internal and external events and meetings
Experience ordering office supplies
Experience using Microsoft Office Excel and PowerPoint

109

Office Administrator Resume Examples & Samples

Proven experience as an office administrator
Possessing high attention to detail and accuracy, as well as extremely organised and responsible
Numerate and competent with IT systems
Self-motivated, structured and methodical, and able to work with minimal supervision
An excellent communicator who knows when it is appropriate to seek input from others
Able to speak Polish and English fluently
Able to work 25 hours per week (Monday-Friday)

110

Office Administrator Resume Examples & Samples

Handling Household incoming post
Sorting and opening workload (letters & products)
Update relevant tracker document (CR Post Log week sheet)
Reporting and logging on the CRM system (details provided in the Post room process description)
Send corresponding communication to the CSR and Management team in Barcelona (especially for P1 cases)
Handling returned items and shipments to factories
Handling special products shipments (Courier, Certified post) when required
Have a comprehensive understanding of client activity, campaign and product information and understand the client’s vision and values and ensure that these are reflected on a daily basis
Completes all administration tasks, OTIFNE (on time in full no errors); check the work thoroughly including the accurate population and completion of CRM system
To adhere to all client protocols and procedures
Flag any potential back log
Issuing reimbursements and documenting in CRM system and logs
Sending outgoing consumer correspondence ensuring that appropriate enclosures are included

111

Office Administrator Resume Examples & Samples

Build relationships with local business unit leaders, vendors and support functions for site
Plan and assign work within the site
Coordinate the efforts of a virtual team or network of contacts
Demonstrate expertise/knowledge in facility site management
Act as Site Safety Officer

112

Office Administrator Resume Examples & Samples

The ability to prioritise, be proactive and innovative in ways to increase efficiency
Typing speed: minimum 60 words per minute
Advanced level in the following applications: MS Outlook, MSWord, Excel, PowerPoint Visio, Internet Explorer, Adobe Acrobat and WinZip
Previous experience with document management systems
Ability to train in a one-on-one situation
The ability to be adaptable and cope with change
A detail-oriented working style
Require minimal direction, resourceful and confident
The ability to solve problems and negotiate difficult situations
Unsolicited resumes will not be accepted from agencies for this position**

113

Office Administrator Resume Examples & Samples

Anchor Admin; Answer phones and greet clients/guests in a professional and positive manner. Forwards information by receiving and distributing communications; collecting and mailing correspondence; disseminating messages to appropriate staff
Maintains office and breakroom supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items
Supports and enhances the office by taking ownership of administrative office procedures/functions; proactively explores opportunities to add value to the office and staff. Develop and maintains office administrative procedures in compliance with corporate processes/policies
Manages office overhead budget, explain variances. Works with Location Leader and Multi-Office overhead coordinator to review office budget as needed
Maintains equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation
Maintains company fleet by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring fleet operation
Liaison for Facilities regarding Property Management; manage and coordinate building access fobs for staff
Supports office staff with document production and deliverables (incoming / outgoing). Incudes formatting, proofreading and editing documents and proposals as needed. May include supporting executive staff
Coordinates catering, set up/tear down of internal/client meetings and events as needed
Maintain schedule and coordination of conference room meeting spaces
Arrange travel for staff in the office as needed
Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain)
4+ Years
Associates or Equivalent work experience
6+ years of Office / Administrative Experience (minimum)
Strong Microsoft Office skills (Word, Excel, PowerPoint)
Strong Interpersonal and organizational skills
Exercises a high level of discretion and confidentiality

114

Office Administrator Resume Examples & Samples

Creates, edits and maintains electronic and written communication
Prepares reports, presentations and flow charts
Prioritizes and schedules management-level employee time and availability for efficient use of resources
Plans the acquisition and maintenance of resources
Plans and implements logistics for internal and external events and meetings
Works under general supervision
More than 3 years of experience as an Office Administrator
Experience utilizing the following MS Office Applications (Excel, Outlook, PowerPoint and Word)
More than 1 year of experience in managing executive schedules and calendars
Experience organizing, facilitating and executing large meetings or events
More than 1 year of experience making domestic and/or international travel arrangements and generating expense reports
More than 1 year of experience collecting data from multiple sources to create presentations
More than 1 year of experience collecting, organizing, synthesizing and analyzing data

115

Office Administrator Resume Examples & Samples

Have experience in delivery of high-quality Office Administration
Work independently, proactively and as a Team
Prioritize and achieve tasks when under pressure
MS Word – moderate user skills
MS Outlook – moderate user skills
MS Excel – moderate user skills
MS PowerPoint – basic skills
SharePoint – basic skills
Reliable and self confident
Excellent written, verbal and communications skills
Ability to retain composure and flexibility under pressure
A team worker, take direction, assertive and multi task
Be committed to continuous improvement in role

116

Office Administrator Resume Examples & Samples

Completing Facility related tasks including the supervision of inter-office moves, logistics and service provider coordination
Coordinating Facility & Car-Fleet management and acting as main contact with the service providers
Receiving and guiding guests, providing badges and all necessary support
Booking meeting rooms, supervising tea kitchens, ensuring their supply
Ordering couriers, taxi, posts DHL, office material
Assisting in organizing business travels, helping employees with the necessary administration steps before and after travel

117

Office Administrator Resume Examples & Samples

3-7 years of overall administrative experience, including experience in office management
Experience supporting a small office
Human Resources experience
Experience with QuickBooks, SAP, or another accounting software

118

Office Administrator Resume Examples & Samples

Provide sales and admin support to the Regional VP
Travel coordination for executive staff and international visitors
Diary management, arranging meetings, booking appointments, conference calls for the executive
Key point of contact for staff members, liaising with VIP’s and TIBCO customers on a daily basis
Expense reconciliation for executives
Event Coordination of APJ Quarterly Senior Management Meetings, Sales Training Meetings and Half Yearly Conferences, social functions etc
Provide support to ANZ Marketing as required
Coordination of major office projects as required
Some Facilities management
General office management duties for the Sydney office including arranging couriers, ordering stationery & kitchen supplies, maintain swipe card log, processing invoices, filing (minimal)
3-5 years’ experience working in as an office admin position or similar
Excellent phone manner and strong written and verbal communication skills
Proficiency in Microsoft Office Programs including, Word, Excel, PowerPoint, Outlook
Event Management and Project Co-ordination Experience
Incumbents generally work independently within established procedures associated with the specific job function
Self-motivated, with good eye for detail and initiative

119

Office Administrator Resume Examples & Samples

General administrative tasks: answering the telephone, email communications, logging facilities issues, assisting with travel, maintaining holiday allocation and updating asset system with incoming deliveries
Raising and tracking purchase orders and purchasing card transactions
Administering office services: visitors, utilities, groceries, mail, stationery
Assisting with recruitment by arranging and setting up interviews
Helping arrange welcome talks and set up required for new starts
Generation of standard timekeeping reports: time, spend, productivity from time tracking system
Organise and assist with on-site events, presentations and training
Helping generate and collecting content for the website and social media channels, as well as updating when appropriate
Assist colleagues in the production and maintenance of Sales and Marketing collateral for both internal and external audiences
Working directly with a wide range of individuals at all levels in the organization
The ability to plan your own work, work on your own initiative and meet deadlines
Ability to stay calm under pressure and juggle conflicting demands and prioritise tasks and workload

120

Office Administrator Resume Examples & Samples

Complete managing of accounting for DSO including POs, credits and billing requests, incoming invoices, and processing through Oracle, AP and Windchill
Process all office filing and coop advertising
Process both incoming and outgoing mail and ordering office supplies
Answer and respond to dealer/ customer calls and assist Inside Sales with work load
Manage phones, IT, and building requirements
Manage training calendar and events including catering and supplies
Assist DSO manager and staff with reports, sales plans and special requests
Customer service focus – understand the need, solve problems, and respond in an efficient manner
Associate's Degree preferred, or equivalent experience
4 years experience in administrative role

121

Office Administrator Resume Examples & Samples

Manage the phones and voicemail for Leidos Health
Mange the front doors and any incoming or outgoing shipments
Manage office equipment, working with any vendors or IT to service community equipment
Point of contact for facilities management
Coordinate with HR to assist with flowers or memorial requests
Coordinate with HR and IS to assist with onboarding needs
Coordinate with IS to assist in logistics, laptop reclamation, consultant outreach
Coordinate with HR and Accounting quarterly bonus communication
Provides information by answering questions and requests
Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Open and distribute office mail
Scheduling and coordinating meetings
Coordinate with Finance managing office invoices
Assist with local events and shipping
Arrange travel for candidates
Create surveys to multiple departments
Host multiple webinar calls
Ordering business cards
Provide support to all departments within the Westfield office; as time permits and as needed
Teamwork and collaboration skills
Strong sense of urgency and problem solving skills
One to three years of office administration
Ability to handle multiple tasks simultaneously and effectively work to completion with accuracy within timeline assigned
Experience with MS Word, Excel and Outlook are required

122

Office Administrator Resume Examples & Samples

Sharepoint – basic skills
Experience of site coordination and access on a military site
Previous facilities or office administration experience
Adaptable and flexible; able to react quickly to support changing site priorities
Have current UK Defence security clearance

123

Office Administrator Resume Examples & Samples

Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations
Verbally communicates a wide variety of information to multiple audiences
Plans and implements logistics for executive level internal and external events
Works under limited supervision
Candidate must be eligible working in China
At least 4 years related office administrative experience in multinational company, Bachelor degree preferred
Effective communication and interpersonal skills with customers/partner, internally within the team and with management
Professional skill in Microsoft Excel, PPT, and Word applications
Demonstrate excellent written and verbal communication skills
Quick learning to be fluent in the company office practices and technology, applicable policy and procedures and office workflow
High standard of honesty and integrity
Fluent in Mandarin and English in both speaking and writing

124

Office Administrator Resume Examples & Samples

2-3 years administrative experience
Experience answering multi-line phone systems
Strong software skills including MS Office Suite (Word, Excel, PowerPoint, Outlook) and Internet
Excellent and customer services skills; regularly interacts with employees via phone, email, and in person

125

Office Administrator Resume Examples & Samples

Effectively facilitating and managing the flow of information within the CSC
Entering data from time sheets on a daily basis
Performing daily audits and entering corrections
Entering employee and billing information into various computer systems/applications
Completing Accounts Receivable, Accounts Payable and Payroll Tasks
Generating reports as needed
Encouraging compliance with company policies and procedures
Maintaining accurate, orderly and up to date filing systems for all administrative records
Maintaining security of all files and records
Performing various administrative tasks
Excellent computer skills with knowledge of Word, Excel, and Outlook; and knowledge of basic office equipment
Demonstrated ten-key and data entry skills; with ability to maintain accuracy and speed
Basic clerical and math skills
Excellent oral and written communication skills with excellent interpersonal skills
Computer literacy, preferably in word processing and spreadsheets,
Excellent oral communication skills to respond and present professionally to callers and visitors
Prioritization, organization, coordination and time management skills to develop and maintain manual and computerized filing systems, coordinate and prioritize multiple tasks to meet deadlines and apply protocols to coordinate flow of materials and correspondence in the Department
Demonstrated ability to effectively and diplomatically handle a wide range of demanding inquiries from a variety of internal and external sources

126

Office Administrator Resume Examples & Samples

Raising job numbers and purchase orders checking daily and authorising correct invoices for payment on Coupa
Liaising with Suppliers and Sub-Contractors regarding incorrect invoices
Raising Quotations
Timesheet management – Entering holiday, sickness and overtime information
Collecting details and preparing contract report
Admin duties – filing, photocopying, faxing
Organising Managers diary on a day to day basis
Cover for Other Administrators – Lunchtimes, holidays etc
Monitor 3rd Party visits, using a planner, liaising with 3rd Party contractors regarding service visits
Keep files on each engineer including trade qualifications and any new certificates i.e. first aid etc
Act as one of first points of contact – answer telephone calls, deal with queries etc
Help with the day to day running of the office, keep offices running smoothly
Keeping files of past orders organised and up to date
Adhere to all SHEQ Procedures
Reactive works billing
Experience within a similar role/environment is essential
Good Telephone Manner
Computer literate with good skills in word , excel , email , internet etc
Good knowledge of SHEQ procedures , risk assessments, work permits etc
Able to communicate at all levels including Engineers and Clients
Experience of using computerised PPM Software Planon, SAP, Maximo, Coupa etc

127

Office Administrator Resume Examples & Samples

Bachelor's degree (Preferred but not mandatory)
Five years+ of related administrative support experience in a role where regular customer/client contact was the norm
Experience in a multi-tasking corporate position would be an asset
Customer focused with a warm and engaging personality that conveys well in person and over the telephone
Intermediate level skills in Microsoft Word, Excel, PowerPoint and Outlook
Comfortable with technology and fearless about adapting to new tools and applications
Demonstrated ability to learn new skills such as mastery of proprietary software is essential
Excellent oral and written English communication skills
Ability to prioritize multiple tasks assigned by numerous individuals
Independent and driven to take initiative in order to complete tasks and solve problems
Ability to complete tasks with speed and accuracy while meeting deadlines
Team player willing to be flexible in the midst of changing priorities
Professional presentation; comfortable interacting with a diverse range of candidates and staff
Able to maintain a high level of confidentiality

128

Office Administrator Resume Examples & Samples

Bachelor's degree or an equivalent combination of education and experience
Three plus years of related administrative support experience in a role where regular customer/client contact was the norm
Candidates with experience in a role that required a high degree of confidentiality will be preferred
Prior experience managing small projects would be an asset
Customer focused with a warm and engaging personality
Comfortable with technology and working with a team in a virtual environment
A strong and skillful communicator, who is comfortable using all available technology in order to collaborate with a team
Must be fluent in English and proficiency in a second language, ideally Spanish, would be ideal
Adaptable and flexible with the ability to prioritize multiple tasks assigned by multiple people
Professional presence; comfortable interacting with a diverse range of candidates and staff

129

Office Administrator Resume Examples & Samples

Provides assistance to 2 or more line managers
Manages access to the executive, maintains and modifies executive schedule
Performs normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals and receiving, referring, or answering mail
Reviews drafts and finished documents for appropriate grammatical usage, answers questions relating to office operations and established policies and procedures
Gathers, compiles and reports on information relevant to supervisor's assignment
Minimum of 1 year
University degree or equivalent work experience that provides knowledge of and exposure to fundamental theories, principles and concepts

130

Office Administrator Resume Examples & Samples

Experience working in a professional corporate environment essential
Experience dealing with external visitors/customers required, ideally as a previous receptionist and/or office administrator
Experience working in field of facility management and/or Health and Safety preferred
Experience and understanding of working with confidential information and the importance of data security
Working with all levels of seniority confidently both in terms of colleagues, visitors, suppliers and facility contractors
Experience working in a role of individual responsibility
GCSEs or equivalent required
H&S qualifications preferred

131

Office Administrator Resume Examples & Samples

Management of president office administration
Input data, maintain spreadsheets, deal with telephone queries from staffs, customers and suppliers
Dealing with incoming e-mail, faxes and post, organizing meetings, liaising with clients, suppliers and other staff
And the organization and storage of paperwork, documents and computer-based information
Bachelor or above Degree in business related subject
At least 2 year of Admin. experience in foreign enterprises
Good Communication skill’s essential, able to multitask effectively
Must be fluent in both written and spoken English (CET 4 or 6)
Familiar with ERP systems and methodologies would be preferred
Computer literature is a must, familiar with Excel and word packages
#LI-RZ

132

Office Administrator Resume Examples & Samples

5-6 years of IT experience
Advanced technical proficiency in MS exchange and infrastructure systems and at least 1 year Experience on O365 products
Proven excellent customer service skills
Excellent oral and written (including technical writing) communication skills
Excellent decision-making and problem solving
Ability to work cross functionally in an organization
MSCA O365 (346,347)
Full Time - Bachelor’s degree in information systems, computer science or related field
Experience with Active Directory desirable

133

Office Administrator Resume Examples & Samples

Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes
Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements
Provide accurate and timely communication to the Equipment Manager and/or Office Manager on relevant issues to ensure key information is disseminated
Assist field operations with informational inquiries to ensure productive work environment
Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements
Assist other functional leaders with administrative functions including Human Resources, Safety, Estimating and Construction Materials to ensure efficiency and accuracy
Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment
Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location
1-3 years administrative/office experience
1 year accounting experience preferred
Ability to understand company operations, organizational procedures, and personnel
Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel
Must demonstrate ethical and professional business practices
Must have effective verbal and written communications skills
Ability to handle multiple tasks and respond with a sense of urgency as required
Detail oriented and excellent organizational skills
JD Edwards World/One World
10 key by touch
JWS Material Billings System (preferred)

134

Office Administrator Resume Examples & Samples

Responsible for performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes
Perform various daily, weekly and monthly administrative functions and process all or some of the following: subcontract certified payroll, subcontract accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements
Preparation, entry and review of Subcontractor A/P batches to ensure accuracy
Collection and reviewing accuracy of all subcontractor related submissions prior to release of payment. Documents such as lien releases, union trust fund certifications, DBE payment verifications, receipt of Owner payment, certified payrolls, labor compliance corrections, etc
May perform job set ups, Owner/Customer contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness
Interact and act as the point person to field operation management and assist them with inquiries to ensure productive work environment
Review and recommend changes as necessary to all subcontract/change order documents to ensure timely, accurate and efficient processing and compliance. Intuitive understanding of concepts involved to protect the company and effectively manage its risk exposure
May assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements
Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety and Construction Materials to ensure accuracy of information
Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location
High School diploma or Equivalent required
BA or Associates degree or equivalent experience (2-4 years administrative/office experience)
2 years accounting experience preferred
Detailed knowledge of company operations, organizational procedures, and personnel

135

Office Administrator Resume Examples & Samples

Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements
Open/Sort/Distribute all daily mail to appropriate Granite personnel
Sort/Review/Prepare/Scan/Upload/Send Subcontractor’s certified payroll, fringe benefit statements and other labor compliance documents to the Owner on a regular basis
Review/Coordinate/Resolve all labor compliance violations by Subcontractors as documented by regular Owner communications; also coordinate resolution of Granite violations with appropriate Granite personnel
Greet/Direct all visitors through Front Lobby as necessary to appropriate Granite personnel
Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance
May perform job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness

136

Office Administrator Resume Examples & Samples

To provide a high level of customer service to all clients at all times
To help ensure the smooth running of reception & the Centre as a whole
To make sure all consumables are kept stocked up & reordered when necessary for the Centre & for clients when requested
To keep all logs & filing up to date
Ensuring fire & security procedures are adhered to, including organising a weekly fire alarm test
Dealing with conferencing & catering bookings
Franking, recording & dispatching outgoing mail for all clients
Log data on to Centre Charge ready for monthly invoice run
Handling supplier invoices by sending on to accounts team then logging the details & filing when completed
Cover support for reception when needed day to day & providing holiday cover
Liaising with clients over maintenance, services, furniture & telecoms equipment
Carry out any research needed or gather quotes for Centre manager
Experience in an office environment/client facing role beneficial
Ability to deal with difficult clients

137

Office Administrator Resume Examples & Samples

Support Vice President, Senior Managers, Managers, Engineers, Accounting and other staff to ensure the office runs effeciently
Review and process all new hire paperwork, and conduct new hire orientation
Prepare payroll summaries and process time sheets
Collect, sort, and distribute incoming mail
May administer safety incentive program
3 years related office experience
Proficient in all MS Office applications including Word, Excel, and Outlook
Must be able to work independently and part of a team

138

Office Administrator Resume Examples & Samples

Communicate clearly orally and in writing to a variety of audiences
Identify and solve problems
Proficient in Excel, Word, and Outlook
Ability to learn BrightView’s internal software systems
Good data entry and typing skills
Ten key number pad by touch
Ability to operate fax, copier, and multi-line phone
Good working knowledge of basic accounting, human resources, general business, grammar, and spelling
Must possess 2 or 4 year degree in business or a related field and/or 3 – 5 years’ experience in a business office with accounting related responsibilities

139

Office Administrator Resume Examples & Samples

Minimum 3 years general office administration experience with 3 years of experience managing employees
Experience with Accounts Payables and Receivables is required
Experience in processing confidential information and understanding privacy laws and Company policy governing employee information

140

Office Administrator Resume Examples & Samples

Oversee day-to-day administrative functions of the office
Provide administrative support to the regional manager and other staff members
Be the liaison with Esri headquarters to ensure proper implementation of corporate policies and procedures
Serve as the main point of contact for any questions related to the office, management, and staff
Oversee office accounting; actively participate in budget preparation and monitoring of purchase requisitions and purchase orders, etc
Handle facilities management, annual contract renewals, and requests from external vendors
Schedule and coordinate meetings, trade shows, conferences and other events; keep staff informed of office activities and deadlines
Knowledge of SAP and Salesforce
Ability to travel a minimal amount of time
Ability to occasionally work outside normal business hours
Bachelor’s in business or related field, or equivalent work experience

141

Office Administrator Resume Examples & Samples

Provide the highest level of customer service to patients, fellow employees and referral sources
Prior experience with electronic health/medical record systems (preferably NextGen)
Proficiency with basic math and accounting skills
High school diploma or equivalent combination of education and experience required. Associate degree preferred
Some positions may require candidates to be bilingual in Spanish

142

Office Administrator Resume Examples & Samples

Practice proper PPE compliance and maintain a safe working record and environment
Data entry support for manufacturing, freight and accounting
Immediately communicate unsafe conditions, acts or injuries to Plant Manager
Call management/answer multi-line phone
Maintain and build job skills through company training programs
Order confirmation and file management
Enter driver trip tickets
Common carrier/UPS billing
Verify and audit driver logs
Cash tracking for cash sales account
Inter-plant billing
Understand and practice ADS CORE VALUES
Is responsible for providing backup duties for our Plant Accountant during absence
Self-motivation, dependability, team oriented
Ability to learn new skills
Intermediate computer skills (MS Office)
Basic Mathematical skills
Strong organization and time management
1-2 years office/computer experience

143

Office Administrator Resume Examples & Samples

Education: High School Diploma or GED
Experience: 1 year administrative support/reception experience
Strong organizational skills; proven ability to prioritize conflicting needs; strong ability to handle matters expeditiously and follows through on projects to successful completion often with deadline pressures
Very strong interpersonal skills and demonstrated proactive approach to problem-solving with strong decision-making capability
Expert level written and verbal communication skills. Strong aptitude for handling confidential matters with discretion and tact
Highly resourceful team-player with the ability to also be extremely effective independently
Proficient with Microsoft Office applications. Knowledge of other internal systems an asset

144

Office Administrator Resume Examples & Samples

Assist with facilities requirements for weekly on-boarding of new employees and contractors
Manage after hours and internal event organization
Manage Austin employee move requests
Primary internal contact for all things work space related
Assist with and fine-tune processes to keep the office organized and running smoothly
Flexible attitude, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff required
Contribute to Admin/Facilities team efforts through teamwork and collaboration, as needed
Work closely with the Front Desk Coorindators, Executive Assistants and Office Manager to assist with basic office support functions as well as help with coordination of quarterly meetings and other types of events
Assist Office Manager with large internal office moves
Facilitate Safety & Emergency processes and a safe and secure working environment by coordinating with emergency delegates of each office and conducting annual emergency drills
Opportunities to work on a variety of ad hoc projects
Backup support for front desk
Experience as an office administrator, executive assistant, or with similar project management work
Self-motivated, extraordinary attention to detail, and an internal drive to produce high-quality work
While this position will primarily be located at our Domain office, the ability and flexibility to travel to our other Austin office locations is needed
Highly skilled with Microsoft Office (Word / Excel / PowerPoint / Outlook)

145

Office Administrator Resume Examples & Samples

Day-to-day operations to make our office a cool place to work at
Serve as liaison with administrative staff in Esri headquarters and provide them with needed reports and information (payroll, accounting, insurance, etc.)
Manage relationships with local vendors, service providers, and landlord and act as interface with headquarters
Assist with travel planning, booking, and expense reporting
Provide orientation to new staff members and act as point person for all staff
Collect and maintain inventory of office equipment and supplies; verify receipt of supplies and maintain invoice and payment records
Maintain the condition of the office and arrange for necessary repairs
Partner with HR to maintain office policies as necessary
Knowledge of human resources policies and procedures
At least two years of experience working in a similar capacity, preferably in a multinational company
Bachelor's degree or equivalent commercial education

146

Office Administrator Resume Examples & Samples

Provide administrative assistance and support to the Director, Target and all other members of the Target Team
Provide administrative assistance and support to the Kroger Team
Manage daily flow of administrative duties in a fast-paced environment
Identify and understand issues, problems, and opportunities; determine course of action and develop appropriate solutions
Maintain calendar for Director, take a proactive approach in anticipating and initiating information need for the Team
Coordinate on-site and off-site meetings for department
Prepare PowerPoint presentation materials for meetings with Sr. Management, key trade and chain customers
Track and maintain NVO departmental budget including processing expense reports and processing invoices for payment
Prepare product sheets, price sheets, wall charts and data for Field Sales Force; prepare product samples for shipment to shows, customer calls and presentations
Screen and prioritize all correspondence as well as drafts responses
Distribute information in a timely manner to Field Sales Force
Complies, maintains and distributes itineraries of Director, weekly schedules of Field sales and Home Office and Marketing Team. Follow up with same to obtain various reports and information due to Sr. Management
Manage phone coverage and file archive/management
Coordinate the use of shared conference rooms and other resources. Attend and organize 25 + conventions and trade associations per year
Make all travel arrangements: airline tickets, hotel reservations, car service working through American Express Travel
Arrange travel plans and itineraries
Manages incoming & outgoing mail & carrier shipments, office supplies and equipment
Prepares reports, expense reports and documents as needed
Develops familiarity with basic polices and procedures
Knows the organizational structure and company mission
Flexible to jump to another project at a moment’s notice – recognizes the need for urgency
Enhances and maintains professional work ethics, i.e. confidentiality
Manages entering/exiting process for New Hires, Transfers, Terminations
Create an efficient process to disassemble and collect equipment from Terminated/or Transfer employees after HR notification (i.e., collect computer, AMEX, ID, Keys, Wireless cards, cell phones, blackberry, shut off access to computer, ACAT Tool)
Assist HR, Training Managers, Supervisors with in-house training
Collaborate with other Administrative Assistants for a seamless transfer process
Provides ongoing administrative support for the designated team including travel planning, HR assistance, system troubleshooting, and miscellaneous needs
Implements a customer service assistance to the team with questions and plans ahead to trouble shoot issues
Supports team members by engaging in creative problem solving
Communicates and organizes Charitable Donations and Participation in Charitable Events
Tracks monthly attendance, vacation schedules
Composes routine and non-routine correspondence when needed
Streamlines and simplifies day-to-day processes for efficiency
Maintains Fleet Car changes
Improves the data management of department’s electronic files
Participates in department meetings to keep informed of business issues
Presents a positive, professional, self-confident image and maintains professional work ethics, i.e. confidentiality
Cultivates an appreciation of diversity
Implements ways to share job skills/knowledge with others to benefit the organization as a whole

147

Office Administrator Resume Examples & Samples

Perform data entry responsibilities as directed. Customer service responsibilities
Review, organize, and maintain customer files, employee files and other required records
Manage and support human resource issues
Process applications and set up new employees with insurance and payroll
Assist all employees with basic benefits, health insurance, 401k, vacation/sick time and payroll issues
Voucher invoices for approval and payment
Maintain payment files for each vendor
Answer telephone and give information to callers or route call to appropriate person
Order general office supplies and distribute mail
Manage accounts receivables collection to expectable levels
Submit payroll, customer summary billing, post checks/deposits and manage petty cash
Two-year degree from or two to four years related experience and/or training; or equivalent combination of education and experience
Ability to write reports and business correspondences
Ability to effectively present information and respond to questions from managers, clients, and customers
Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages
Ability to operate computer systems, be versed in or be able to learn popular software programs such as Microsoft Word, Excel, Powerpoint and Access, and the UniFirst Account Management System as it pertains to the job function

148

Office Administrator Resume Examples & Samples

Recruit, train and supervise office staff to execute Account Management System (AMS) procedures
Oversee keying orders, processing customer maintenance, customer follow-up, verifying new accounts
Communicate with internal and external customers, ensure that issues are brought to the attention of the appropriate member of management in a timely manner
Perform accounts payable tasks, vouchering and submitting invoices for approval and payment, maintaining vendor files
Manage accounts receivable activity, collection, generation of customer summary billing, posting of checks, bank deposits
Coordinate and support human resource activities at the location, including onboarding of new employees, assisting employees with payroll and group insurance benefits, maintain employee confidential files
Administer location payroll; submitting time records, auditing vacation and sick time, logging attendance, tracking commissions and processing additional compensation
Provide administrative support to the General Manager

149

Office Administrator Resume Examples & Samples

1, Proven experience of working within an administration role
2, Customer Service experience
3, Ability to work effectively under pressure
5, The ability to pay attention to detail
6, The ability to be methodical
8, The ability to work well individually or as part of a team
Life Assurance

150

Office Administrator Resume Examples & Samples

Diary Management: Administer the outlook calendar and personal accessibility for senior managers and others as required
Business Travel: Arrange business travel, compile travel briefs and submission of expense reports (TRIPS & EBC)
Telephone, Email and Office Management: Screen telephone calls and emails, forward calls and take messages and respond to emails. Maintain stationery supply. Help manage the booking of conference rooms, including arranging hospitality refreshments
Prepare, compose and distribute correspondence/memorandums, reports, forms and business graphics using the appropriate computing media both internally and to the wider customer as requiredusing MS Office Power Point, Excel, Word or MS Project. Assist with the production of presentations when required. Provide secretariat assistance for meetings as required including preparation of minutes and actions and progress-chasing of actions
Coordinate visitors with site security
Coordinate with other staff to ensure alignment and coordinated actions and execution of shared or rota-driven tasks
The above list is not definitive and as such the job holder will be required to carry out other duties in order to achieve the objectives of the job and department
Communication: Excellent written, verbal and interpersonal communications skills, including the ability to retain composure and flexibility under pressure are imperative
Organisation: Must possess the ability to determine priorities, establish a course of action and follow through to completion
Team Working: Must possess the ability to work in a team, take direction and multi task. Precision, accuracy and meticulousness in performing assigned tasks is essential. Must be reliable, pro-active and self confident
Computer Skills: Intermediate computing skills and proficiency in MS Word, Excel, PowerPoint, Access and WebEx. Proficiency in the operation of necessary office equipment such as copy machines, scanners, fax, conference room computers and video conferencing equipment

151

Office Administrator Resume Examples & Samples

Oversee and streamline office operations
Act as a first point of contact for guests and visitors
Manage facilities; serve as a liaison to building management and Facilities Management team for maintenance and repair concerns
Help define office culture / policies - manage meeting rooms and meeting etiquette
Help prepare meetings, conferences, and other events
Provide administrative support to leadership team
Some general PA duties
Stationary / equipment ordering
Handle incoming/outgoing mail
Assist with other duties as assigned
MS competency: Outlook / Excel / Word / PowerPoint
An enthusiastic and proactive approach to work
Able to work well within a team & organise others
Someone with initiative to make a positive impact on the office environment
Previous office administrative experience: 1+ year experience

152

Office Administrator Resume Examples & Samples

Supervise the Materials Management Worker/Driver to ensure compliance with Sarbanes-Oxley requirements and provide oversight for the Supply Chain and Materials Management processes for the station
Implements corporate administrative policies, and performance management process
Procurement functions
3 years business experience with background in office administration
1 year business planning process and budgeting experience
1 year supervisory experience with background in office administration
Strong proficiency in Enterprise Resource Management software (SAP) and PC applications such as Excel, PowerPoint and Access
Bachelor’s Degree in Business or equivalent work experience
Able to communicate with people at all levels, internal and external to the Company
Complete understanding of financial statements and ability to provide in-depth financial analysis
Able to foster an inclusive work environment and respect all aspects of diversity and must demonstrate and value differences in others’ strengths, perspectives, approaches, and personal choices
Bachelor’s degree in Finance, Accounting, Economics or Business
Knowledge of Fossil Power plant operations

153

Office Administrator Resume Examples & Samples

Interface with high level internal and external contacts using discretion and initiative
Proficiently and seamlessly manage the Vice President’s daily calendar
Schedule
Monitor travel logistics, expense reports and reconcile corporate credit card charges for accurate payment and re-imbursement
Plan and implement logistics for internal and external events, as required
Under minimal supervision, prioritize actions and proactively anticipate the Vice President’s needs and flow of the office to ensure a smooth operating rhythm
Communicate a wide variety of information to multiple audiences exercising judgment to reflect the organization’s needs and Boeing Company policy
Experience with the Microsoft Office suite including Word, Excel, PowerPoint, and SharePoint. Requires strong proficiency in Microsoft Office applications

154

Office Administrator Resume Examples & Samples

Prioritize and schedule management team time and availability for efficient use of time in order to meet execution expectations
Set-up and utilization of video and other electronic collaboration technologies to enable team and program interaction
Track and maintain program information relative to department and business operations
Plan and coordinate logistics for team and executive level internal and external events while tracking and maintaining designated program space, conference room schedules enabling the availability and efficient use of program and Boeing resources
Coordinate and process domestic and international business travel arrangements while monitoring designated business traveler logistics
Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards
Collect and compile data to provide visibility of status for traveler review and signature
Within the program operations environment, “build” program level briefings through the usage of Microsoft Office products
Order and maintain office and program supplies
Provide guidance for less experienced Boeing and program employees and peers
More than 3 years of experience making domestic and/or international travel arrangements and generating expense reports
More than 3 years of experience in managing executive schedules and calendars

155

Office Administrator Resume Examples & Samples

Establish and maintain relationships with various internal working groups and internal Cognizant departmental contacts
Handle all in-coming requests by responding to clients and resolving the issues, ensuring successful completion
Ability to identify and analyze problems through to resolution. Formulate alternative solutions that go beyond the obvious. Implement solutions in a timely manner
Work independently and have the ability to team with internal clients for any special projects that may arise
Provide continual evaluation of processes and procedures. Responsible for suggesting methods to improve area operations, efficiencies and service to internal clients
Responsible for assisting with on-boarding process for employees, such as seat assignment, creating access and security badges and coordination of desk set-up
Assist with the seat management initiatives and handle all seat request changes and moves
Ensure the readiness of our conference rooms by rearranging furniture as needed, assisting with the preparation of specified equipment
Maintain supply closets, order and set-up stock
Maintain inventory of paper supplies for copiers and distribute among floors
Order and set-up pantry supplies for (3) kitchenettes
Order, track, and reconcile invoicing in appropriate systems
Perform basic HVAC and lighting control changes via facility management software
Assist with Access Control programming requests. Provide regular reporting, adjust scheduling, and assign/terminate access on demand
Manage the CCTV system for proper operation and research of any violations
Monthly inspections on life and fire safety equipment. Enforcement of fire, safety, security policies
Perform initial troubleshooting for any plumbing, locking hardware, various office equipment, office furniture, etc., and proper escalation until issue is resolved
Proactive approach to general maintenance/upkeep, temperature checks, alarms, any controlled areas, security, systems utilized by our Associates
Company liaison to all site vendors, facility contractors, property management, fire/police departments
Basic reception duties including light phones, greeting visitors, announcing and escorting guests
On-call rotation and ability to respond for any afterhours emergencies required for the facility. Must assess emergency situations, notify management and decide/agree and best course of action
Collaboration with local and national facilities and assistance with projects as assigned
High School degree
Prior facility and/security experience preferred
Past experience/relationships working with facility vendors
Knowledge of security systems
Knowledge of access control and camera systems
Must have a good general understanding of all internal and external facility operations in an office environment
IFMA Facility Management certification preferred
Ability to handle multiple demands to set priorities, and have a high level of attention to detail and complete high quality work in a timely manner
Strong problem-solving skills in dealing with ambiguity in a fast-paced setting required
Ability to influence, negotiate and partner with internal clients and external vendors
Must have a high level of interpersonal skills in order to manage and deliver results for diverse teams and internal functional areas. Position continually requires demonstrated poise, tact and diplomacy
Analytical ability is required in order to gather/summarize data for reports and projects and to find solutions to various administrative projects and issues
To be successful in this position, the incumbent needs to be punctual, have regular in-office attendance, and be available and visible to our clients. This is not a telecommuting position

156

Office Administrator Resume Examples & Samples

Ability to develop strategic plans and accurate forecasts for accounts
A minimum of 5 years outside sales experience preferred selling pumps, and pump packages, industrial supplies such as bearings and power transmission, and other rotating equipment
Must have customer-service oriented mentality
Experience generating proposals and solutions
Self starter demonstrated ability to work productively with minimal supervision
Experience maintaining strong, long-term customer relationships with significant add-on/repeat business
Acceptable driving record required according to company guidelines

157

Office Administrator Resume Examples & Samples

Carrying out general administrative duties including but not limited to
Photocopying
Ensure that processes and procedures are followed
Collate and manage both internal and external communications
Update registers with work instruction data, invoice value, works completed and invoice dates
Must be IT literate with understanding of Microsoft Word and Excel
Efficient and professional approach with the ability to multi-task
Possess strong communication, organisational and time management skills
General willingness to be helpful, enthusiastic and flexible
Able to work as an individual and as part of a team

158

Office Administrator Resume Examples & Samples

General clerical duties including typing, photocopying and Filing
Handle requests for information and data
Pull together all documents relating to sub contract orders
Resolve administrative problems and enquiries
Schedule and coordinate meetings
Maintain office supply inventories and replenish as required
Coordinate maintenance of office equipment
Provide relief cover for front of house reception service to receive and direct visitors and clients
Computer skills and knowledge of relevant Microsoft Word, Excel and Outlook
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Administrative qualification would be desirable
Experience working within an administrative role is desirable but not essential

159

Office Administrator Resume Examples & Samples

Office Support key responsibilities
Act as the first line contact for visitors, landlords and/or any service provider relating to facility services
Act as the first point of contact with the shared services function located in Signy
Manage post system and couriers of documents and goods (incoming and outgoing)
Operate company entrance door – doorbell in elevator
Activate, distribute, and manage pool of company secured access cards
Manage all office supplies, including kitchen supplies: stationery, subscriptions, tea, coffee, etc
Responsible for the maintenance of office administration and filing systems
Assist with ad-hoc administration/printing/binding tasks and running office errands
Follow up, order and distribute annual employee birthday gifts, or any special occasion upon request by management, when due
Manage the cleaning company as necessary to ensure a quality service is provided
Manage and coordinate local archiving, recycling and confidential shredding
Keep the reception area, office, meeting rooms and kitchen tidy and in good order
Check all invoices, get them approved and send them to the shared services in Signy for payments
Administrative and sales support key responsibilities
Provide general administrative and secretarial assistance to the office and field based staff
Coordinate cost-effective travel and hotel reservations external visitors
Coordinate meeting rooms and catering as required
Organize internal meetings, customers' training and meetings, and social events
Coordinate and order, distribute all company business cards for EMEA employees
Procurement support key responsibilities
Administer travel management tool, in accordance with the EMEA travel management supplier
Support maintenance of local hotel database and company miles program for CH and UK
Coordinate and administer company leases and rentals in Switzerland, in support of drivers, in cooperation with the local fleet management company
Support BIK reporting on cars towards HR
Support EMEA procurement function with local / EMEA suppliers, supplier list, cost savings projects
Coordinate health and safety matters in accordance to company policies and local legislation and escalate to Procurement Manager any local insurance related issue (non-employee related)
Adhere to and follow Haemonetics policies and procedures and apply function related SOX requirements
The incumbent may be asked to perform other function-related activities in addition to the above mentioned responsibilities as reasonably required by business needs

160

Office Administrator Resume Examples & Samples

Effective verbal and listening
Attention to detail and high level
Effective written communications
Computer skills including One Note, excel, word , database, electronic file systems, and authorizing documentation
Ability to operate spreadsheets
Word processing programs
Stress Management skills
Ability to speak the local

161

Office Administrator Resume Examples & Samples

Performs a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
Prepares simple forms or reports; sorts and files documentation
Maintains historical records by filing documents
Organizes and maintains file systems, and files correspondence and other records
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities
Provides support for assigned department (s)
Update and maintain company phone list
Answer phone calls and route calls as needed
Assist the facility in day to day office functions to insure efficiency
High school diploma, Associate’s degree preferred, or equivalent and one to two years office experience or equivalent combination of education and experience
Knowledge of basic office equipment (phone, fax, copier, 10-key)
Ability to perform basic math calculations such as add, subtract, multiply, divide and compute rate and ratio
Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
Internal and external customer service oriented

162

Office Administrator Resume Examples & Samples

Receiving purchase orders, verifying quantities, following up on materials ordered and resolving issues
Reviewing daily inventory reports, communicating needs to appropriate person, assisting with monthly cycle counts
Administering human resources related functions, including applicant screening, new hire sign up and orientation, benefits and workers’ compensation
General front office duties, including greeting visitors and answering calls
Experienced in Microsoft Office Suite: Word, Excel, Outlook

163

Office Administrator Resume Examples & Samples

Perform all duties in accordance with all SOPs, safety rules, and safety regulations
Create complex computer documents, i.e., graphics, advanced Power Point presentations, spreadsheets with complex formulas, etc
Prepare original correspondence for manager's signature; respond to routine correspondence not requiring manager's review
Schedule and plan local and off-site meetings; create agendas, set up entertainment, and coordinate complex travel schedules for individuals and/or groups
Take notes at meetings and put together resource files; may facilitate meetings as requested
May participate in budget meetings; ensure accounts balance
May research, develop and present findings to department management staff as requested
Coordinate and work on projects
May provide guidance to office staff on a daily or project basis
Schedule appointments for managers as requested; ensure manager(s) has appropriate information prior to meeting
Order office supplies; ensure office equipment is maintained in good working order
Process purchase orders and check requests; track and prepare expense reports, working with manager(s) on complex purchasing or spending questions
May develop and maintain department filing systems; ensure key information is archived according to company guidelines
Ability to read and understand SOPs, safety rules, and safety regulations
Must be aware of any environmental hazard and methods for reporting / cleaning spill
Thorough knowledge of effective administrative/office procedures
Excellent clerical and administrative skills
Demonstrated ability to organize and prioritize assigned tasks
Ability to work efficiently under pressure and meet tight deadlines
Ability to operate a computer and supporting software
5+ years’ demonstrated experience in an office environment, preferably in a similar role
Demonstrated word processing skills and graphics skills

164

Office Administrator Resume Examples & Samples

Maintain visitor log and issue badges including tracking badge status in the system
Manage inventory of office, lobby, and break area supplies
Receive and respond to Facility related Help Desk tickets
Support Human Resources Department with Training and Talent Acquisition administration, and other projects
Run reports (i.e. gym logs, door reports, and employee access)
Act as liaison for vendors, assist with catering orders/event coordination, and assist with conference room reservations
Assist in ensuring that the building is presentable and in compliance
High School diploma required, Associate’s or Bachelor’s degree preferred
Working knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook)
Great communication skills and excellent phone presence
Ability to manage multiple tasks and responsibilities while exercising good judgment

165

Office Administrator Resume Examples & Samples

Responsible for the organisation of administrative tasks within the Branch
Complete all necessary paperwork as requested
Answering internal and external calls
Opening, sorting, delivering and collecting post – internal and external
Inputting hire details on to the company database
Invoice queries, service requests and breakdowns on site
Other general administrative duties as required by the branch
Takes personal ownership for the safety of themselves and those around them
Takes the initiative and seeks out additional work wherever possible
Takes personal responsibility for career development and improving own skills
Is willing to help out other employees
Personally takes responsibility for making it easy for all customers
General administration experience
Communicates in a clear concise and professional manner
High attention to detail
Able to work in a team and encourage a supportive family atmosphere
Passionate about providing the best customer service
Demonstrates a strong work ethic, focussing on personal achievement and results

166

Office Administrator Resume Examples & Samples

Setup, maintain and close bank accounts and merchant services
Reconcile daily bank activity and monitor transactions for unusual changes
Prepare monthly and quarterly audits to ensure compliance with procedures
Online banking administration of users, passwords and entitlements
Prepare monthly bank and flooring reconciliations for assigned accounts
Perform assigned duties related to inventory management – Posting new vehicle inventory, computer based, data entry
Process flooring payoffs and requests for car deals
Make accurate entries and adjustments
Acquisition preparation and support
Communicate errors, unusual items, proposed solutions and process improvement opportunities
Actively communicate with supervisor and escalate concerns
Other duties and special projects, as assigned
Meet and exceed individual objectives as defined by supervisor
Thoroughness, accuracy, and timeliness in completing essential duties
Strong attention to detail and sense of urgency
Time Management – ability to prioritize workload and manage one’s own time
Associate of Arts Degree, a plus
A background in banking, accounting and/or finance
Previous experience as a vehicle administrator
Physical Demands: Standing, walking over 1/3 of the time, sitting to 2/3 of time, kneeling/crouching to 2/3 of time, reaching with hands and arms to 2/3 of time, talking or hearing over 2/3 of time; move, transport or place up to 1/3 of time up to 25 pounds
Working Conditions: Indoor office environment, considerable use of telephone, computer and other office equipment

167

Office Administrator Resume Examples & Samples

Responsible for primary courier and mailing function
Flexible schedule and able to guarantee a minimum of 25 hours per week
Proficient working with Office Suite (Outlook, Powerpoint, Excel functions such as pivot tables, consolidation and graphics, etc.)
Comfort level with transactional based systems, such as SAP, Agile and Workday reporting
College Certificate in Administration or related field
Strong written and oral communication skills in English; French proficiency is an asset
Excellent interpersonal skills – naturally collaborative with a focus on supporting the achievement of team and organizational goals
Strong professionalism and work ethics at all times – discretion, confidentiality and good judgment are essential in this role
Previous experience with events/meeting logistics is an asset
Actively handle multiple requests under time pressures and willingly takes on challenging responsibilities
Autonomous and manages priorities with minimal guidance. Takes initiative and pursues opportunities. Holds self ultimately accountable for results and performance

168

Office Administrator Resume Examples & Samples

Administrative support for property financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, procurement to pay, petty cash, property budget, CTI, contract preparation, promotional and media funds
Support and administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
Coordination and support with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent, including collections when necessary
Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, and provide Mall Management with updates of Company Policies and Procedures
Process required documents and procedures for new hires, terminations, promotions, changes of address, and other personnel status changes, as needed
Prepare payroll and time entry into the Workday system and obtaining approval of the Mall Manager for each payroll time period
Assist with hiring, training and supervision of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
Coordinate all tasks with Administrative Staff to ensure that all departments are supported and all work is completed correctly and in a timely manner
Provide general administrative support and projects as directed
Proven ability to be resourceful, innovative and be independently productive
High school diploma or equivalent. Some college or professional school preferred
3-5 years administrative office experience (office management preferred) in a fast paced environment
Supervisory and coaching skills with the ability to delegate tasks
Knowledge of administrative procedures, customer service principles and practices
Aptitude for understanding financial reports and extracting information
Strong working knowledge of various computer software such as Microsoft Office (emphasis on Excel,PowerPoint and Word), NitroPro and/or Adobe Pro, JD Edwards, OneWorld, and Web based input software
Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants and co-workers
Strong organizational and interpersonal skills with attention to detail

169

Office Administrator Resume Examples & Samples

Coordination and support with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
Prepare payroll and time entry into the PeopleSoft system and obtaining approval of the Mall Manager for each payroll time period
Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software

170

Office Administrator Resume Examples & Samples

Three plus years of related administrative support experience in a role where regular customer/client contact was the norm Candidates with experience in a role that required a high degree of confidentiality will be preferred
Familiarity with Google, Drive and Google+ would be welcomed
Must be fluent in English and proficiency in a second language would be ideal

171

Office Administrator Resume Examples & Samples

Responsible for handling the switchboard operation for the company, nationwide, and develop working knowledge of proprietary company systems, and personnel and positions held
Assist in the ordering of office supplies, pantry and food supplies daily, and assist in stocking supplies and pantries and maintain vendor relationships for all supplies
Assembling all office supply request, prepare purchase orders and coordinate delivery and receipt of supplies and services
Support the office manager as liaison with property management on cleaning, maintenance, office upkeep
Interface with visitors, greeting and directing them to meetings or appointments and provide support to various departments for special projects/events with planning and set-up (including ordering food)
Coordinate the scheduling of conference rooms for various offices and maintain various data, voice directory and team lists, as well as weekly move, new hire, and seating chart lists
Provide support for various departments for special projects/events with planning and set-up
Subject matter expertise and knowledge is necessary of CoStar Group as well as all the affiliate companies personnel and systems
Maintains various data tracking sheets to include voice directory and team lists
Coordinate all office moves and set up new workstations for new hires
Assist headquarter team on larger projects when needed

172

Office Administrator Resume Examples & Samples

Bachelor’s Degree AND
Two (2) years of related experience OR
Professional experience using Microsoft Outlook, Word, Excel, Access

173

Office Administrator Resume Examples & Samples

Oversee all administrative functions of Richmond office––office maintenance contracts, IT liaison, janitorial services, cash management, payment of monthly bills, etc
Act as a contact person for Canadian Independent Distributor Council
Assist with travel arrangements for office staff and GM and independent Associates
Assist with USANA events as necessary
Four-year college or university program certificate; or eight or more years of executive related experience and/or training; or equivalent combination of education and experience
Excellent written and oral communication skills, and organizational skills
Bilingual written and spoken English/Mandarin Chinese required; Conversational French also preferred
Ability to efficiently and effectively perform all essential position duties and responsibilities without supervision
Ability to perform all essential job functions with or without reasonable accommodation

174

Office Administrator Resume Examples & Samples

Office Management Co-ordination responsibilities in Veeva’s Sydney office
Point of contact for all general office operations
Manage vendor relationships (inventory, ordering) for office supplies, computers, software, caterers, landlord, etc
Responsible for keeping the office and kitchen in tip-top shape
Facilities Project Management – office build outs, securing new office premises etc
Assist the Director of Finance, Asia with Finance and Admin tasks (e.g. liaise with outsource
Finance regarding bill payments)
Assist Director, Employee Success with Human Resources tasks including working with local vendors on benefits, business visa’s etc
Assist VP, Professional Services, with Operational support including reporting and invoicing
Assist the management team with executive administrative duties, including expense reports as needed
Assist with travel management and booking itineraries for domestic/international travel
Organize office social events (happy hours, team building, etc.)
Assist with company projects as required
Provide general admin support to Marketing Manager to assist in the coordination of marketing programs, and database maintenance
Help onboard new employees, setup workspaces for them, order business cards, computers etc
Reporting: Assist weekly and monthly reporting as required by the Leadership team

175

Office Administrator Resume Examples & Samples

Coordinate and provide office support
Conduct new hire orientation
Report on account status with regards to permitting, approvals, installation, and holds
Compile and submit expense reports for office expenditures
Schedule and organize office associated events
Communicate with internal Vivint Solar departments
Attend and actively participate in conference calls as needed
Oversee the storage and disposal of records as per the retention schedules and policies
Maintain general office supplies and ordering as needed
General customer support as needed
Proficient knowledge of office administration
Ability to maintain a high level of accuracy
Excellent interpersonal, analytical, problem solving and decision making skills
Strong computer skills including but not limited to web based programs and Excel
Ability to multi-task and prioritize
Ability to keep a positive attitude
3 to 5 years of experience in a similar role
Experience providing exceptional customer service
2 year degree or equivalent

176

Office Administrator Resume Examples & Samples

Responsible for day to day administrative / clerical tasks including filing, copying and runner assignments
Gathers and maintains job information and documentation
Minimum 2 years of industrial based administrative experience
Microsoft Office (Word, Excel, Power Point and Outlook)
Toolhound® software experience will be considered an asset
Must be fluent in both written and spoken English language
Local Candidates only

177

Office Administrator Resume Examples & Samples

Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. Furnishes information and responds to routine correspondence when necessary. Coordinates the receipt, distribution and delivery of mail both to and from the office. Delivers new hire orientation when needed
Coordinates local policy and procedures with the appropriate corporate and or/ divisional functions to ensure full and complete procedures are in place covering assigned areas. Recommends changes in process or procedure to management
Prepares reports, gathering and summarizing a variety of data from multiple sources. Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures
Prepares and submits expense reports on behalf of office staff, securing and maintaining supporting documentation and ensuring accurate coding of expense items. Supports Accounts Payable functions by accurately coding and processing invoices
High School/GED or equivalent 4 years related administrative experience
Additional Position Requirements (Knowledge, skills and
Planning, time
Ability to balance multiple tasks and

178

Office Administrator Resume Examples & Samples

Ordering and managing office supply inventory
Internal and external communications including phone and email
Readying the office for client visits
Scheduling and receiving deliveries
Oversight of general facility maintenance and repairs
Managing and accurately reporting expenditures
Handling all incoming and outgoing mail
Professionally greeting all visitors and announcing guest arrivals when necessary
Liaison with staff at St. Louis headquarters
Ensuring the office is compliant with regulatory and company requirements, policies and procedures
Planning events
Scheduling travel
Other miscellaneous administrative duties
Excellent time management skills; with the ability to prioritize multiple tasks with accuracy and efficiency
Professional team player with A positive, “can-do” attitude
Proficient experience with MS Office Suite (Word, Excel, Outlook, etc.)
Strong problem solving skills, and the ability to work with minimal supervision
Ability to maintain confidentiality, and to work with all levels of management, internally and externally
Some experience in a similar or related role
Two or more years’ experience in a similar role

179

Office Administrator Resume Examples & Samples

Work collaboratively across departments, particularly with Sales, Finance, and Marketing/Events; promote community building and positive office culture
Interfacing with executive level team members on a regular basis
Schedule meetings, order catering as requested, prepare meeting rooms, check AV assist visitors with any technology needs
Liaise with building management and Corporate Real Estate team
Manage and maintain emergency action plans
Searching and booking extensive travel and accommodations
Procure computer equipment and building access cards for new employees
Maintain an up-to-date employee contact list
Provide building access for visitors; greet and accommodate guests
Ordering and managing office supplies, groceries, and in-office catering
Sign for and distribute mail, packages, and other deliveries
Maintain a tidy, organized office environment including conference rooms, supply closets, kitchens, and other common spaces
At least 3 years of office management experience (within IT industry a big plus)
Marketing and event planning experience preferred
Strong planning and organizational skills; adept independent problem solving skills with focus on efficient, quick and consistent execution
Strong interpersonal and communication skills, both written and verbal
Computer literacy, specifically Microsoft Office (Word, Excel, PowerPoint) is a must
Ability to multitask effectively and accommodate requests with the utmost courtesy
Energetic, Friendly, Positive, and Personable

180

Office Administrator Resume Examples & Samples

Provides administrative support with preparation of general correspondence, memorandums, charts, tables, graphs, business plans, spreadsheets, presentation materials, and proposals. Serves through the direction of Site General Manager
Answers and screens telephone calls
Prepares and maintains contracts. Communicates with maintenance customers regularly
Greets scheduled visitors and directs to appropriate area or person
Copies and distributes correspondence and / or other printed materials
Prepares outgoing mail, including invoices
Follows up with customers on unpaid invoices
Tracks expenses and labor hours in project spreadsheets
Arranges travel schedules and makes reservations for staff
Assists in forecast and strategic planning preparation of materials
Orders and maintains supplies and arranges for equipment maintenance
Other duties as assigned based on company needs
Basic use of standard software packages i.e. Microsoft and Excel
Basic use of e-mail
Communication – communicates well both verbally and in writing,
Personal organization – keeps information organized and accessible, maintains clean/functional workspace, works systematically and efficiently and manages time well
Dependability – Can be counted on to meet deadlines, a solid performer who consistently delivers, works independently, stays focused under pressure and is punctual
Relationships – Can build and maintain effective relationships with internal clients and/or external clients

181

Office Administrator Resume Examples & Samples

Lead Anchor/Office Administrator; work with office staff/clients/guests in a professional and positive manner. Forwards information by receiving and distributing communications; disseminating messages to office staff as appropriate
Maintain and manage local office overhead budget, explain variances. Work with Location Leader to review office budget as needed
Manage, Monitor and administer office overhead budgets for multiple locations
Mentor and train administrative staff in basic budgeting and overhead related activities
Supervise local administrative staff and/or including other staff located in other regional offices as assigned by the Overhead Program Manager
Oversee office equipment and/or fleet maintenance by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation
Liaison with Property management for Facilities and Parking Management; manage and coordinate parking and building security access control for staff
Manage administrative office procedures/functions; proactively explores opportunities to add value to the office and staff
Onboarding of new hires and exiting of staff ensuring all needs are met. Local liaison between HR and the local office communicating ARCADIS policies/procedures
Provide guidance to junior administrative/office staff with document formatting, proofreading and editing documents and proposals as needed
Coordinate office events & meetings including catering and conference room scheduling as needed
Oversee Mailroom staff ensuring office inventory is maintained; checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items
Compose and deliver presentations to staff at all different levels
Serve as the backup for the Front Desk Assistant
7+ years of Office / Administrative Experience (minimum)
Previous Supervisory experience preferable, able to manage small teams or staff
Intermediate Financial skills, able to work with budgets and invoices
Demonstrates a high level of independent discretion and confidentiality
Exercises independent judgment and evaluation
Ability to lift 50lbs.(average box of paper)
Bachelors or Equivalent work experience
Notary Appointment preferred but not required

182

Office Administrator Resume Examples & Samples

Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary

183

Office Administrator Resume Examples & Samples

Communication skills, both written and verbal
Being proactive
Prioritising skills
Customer service focused
Being punctual
Logical and consistent
Being adaptive
Accurate/Attention to detail
Ability to show initiative

184

Office Administrator Resume Examples & Samples

Answer incoming calls to the switchboard in a timely manner and transfer to the relevant company representative
Greet visitors and advise the appropriate company representative of their visitor’s arrival. Ensure that all external visitors sign the visitor book. In the event of a visitor being kept waiting, arrange refreshments if required
Liaise with courier companies for all courier purposes outgoing and incoming. Verify airway bills and identification of personal charges
Take messages for unavailable members of staff and ensure that they are passed on as soon as possible via email or by phone call
Provide general administrative and clerical support to office staff: outgoing faxes, mail shots, letters, cheque collection, outgoing calls
Maintain up to date telephone lists including mobile numbers, e-mails and extension numbers. Up to date list should be sent out to staff via e-mail every other month
Receive all deliveries to the company and check/sign as appropriate. Advice intended recipient of goods that they have arrived and request that they be collected from the Reception area at their earliest convenience
Ensure that all faxes are distributed to the person/department it is addressed to
In the event of a fire, ensure that the visitors’ book and staff in/out board are taken and given to the fire marshals for roll call
Ensuring that the IT team is advised of any faults on phone system as soon as they occur
Ensure knowledge of staff whereabouts in and out of the office as much as possible to ensure staff are accounted for in case of an emergency
Deal with queries from the public and customers as and when required
Be able to give clear verbal directions over the phone as and when required
Experience working for a International Multi-National advantageous
Knowledge and experience of administrative and clerical procedures
Knowledge and experience of customer service principles and practices

185

Office Administrator Resume Examples & Samples

Minimum twelve years in general education (or equivalent) required
Technical education/training (or equivalent in experience) required
Computer skills for basic data entry and word processing required
Knowledge of computer keyboard required; must type minimum of 45 wpm with accuracy
Language proficiency (fundamentals of grammar and syntax) required
Solid organizational skills required; must be able to prioritize multiple tasks
Ability to think critically and engage in problem-solving activities required
Able to interact effectively with persons from various diverse backgrounds
Able to cooperate well with others and work as part of a team
Able to follow directions well
Position requires mobile use of arms and hands
Must be able to lift packages weighing up to 30 pounds
Must be capable of working at a desk and terminal for up to eight hours on a given day
Must be capable of working with printed materials for up to eight hours on a given day

186

Office Administrator Resume Examples & Samples

Three to five years experience in an office environment
Pleasant phone voice
Excellent computer proficiency, including Word, Excel, Outlook, and Internet
Strong written, oral communication and proofreading skills
Proficient at word processing, E-Mail and data entry
Self-motivated, detail oriented and able to complete projects independently

187

Office Administrator Resume Examples & Samples

Manage phone calls and correspondence (e-mail, letters, packages, etc.)
Create and update records and databases
Resolve customer complaints via phone and/or e-mail
Use telephones to reach out to customers and verify account information
Greet customers warmly and ascertain problem or reason for calling
Cancel or upgrade accounts
Assist with placement of orders, refunds, or exchanges
Advice on company information
Take payment information and other pertinent information such as addresses and phone numbers
Place or cancel orders
Answer questions about warranties or terms of sale
Act as the company gatekeeper
Suggest solutions when a product malfunctions
Work with customer service/Office manager to ensure proper customer service is being delivered
Close out or open call records

188

Office Administrator Resume Examples & Samples

Up to two years of relevant work experience in a hospitality, client services or other kinds of supporting role
Pro-active and sense of responsibility
Well organized but adaptable, ability to multitask & prioritize
Excellent computer skills (Microsoft office) and typing skills
Availability to travel regularly
You already have a valid work permit for the UK

189

Office Administrator Resume Examples & Samples

A university or college degree preferred
Must have detailed knowledge of Office Application software including MS Word, Excel, PowerPoint and Dbase software
Working knowledge of SharePoint is preferable
Must have the ability to prepare concise reports and minutes
Must have strong organizational skills and the ability to handle multiple tasks, priorities and meet deadlines
Must have strong interpersonal communication and relationship skills

190

Office Administrator Resume Examples & Samples

Responsible for Order to Cash processing including sales order entry, delivery creation, and invoicing
Assisting with sales reporting and documentation
Maintaining relevant EDI information and processing EDI errors
Working closely with customers and internal departments to resolve order and/or inventory issues
Generates and maintains confidential information and administer company policy and procedures
Performs system testing
Works toward and contributes to achievement of team/business unit goals
Solves problems within own work group/project team
Strong Excel Knowledge
3-5 years’ experience providing support at an intermediate level
No immigration sponsorship offered for this role
Some college
Bachelor's degree in Business Administration or equivalent preferred
Advanced abilities with Microsoft Office applications including Excel, PowerPoint and Word
Requires the ability to exercise independent judgment and basic reasoning skills
Strong analytical, communication, and multi-tasking skills
Must be flexible, responsive and resourceful

191

Office Administrator Resume Examples & Samples

Ensure all necessary for protocol activities and office supplies
Perform general office maintenance duties (maintenance of office equipment, ensure the facilities in the working area are functional)
Provide necessary conditions for an effective work environment

192

Office Administrator Resume Examples & Samples

Intermediate to advanced level Microsoft Word & Excel skills
Proven administration experience
Demonstrated initiative, pro-activeness and self-motivation
Effective communication skills, both written and verbal
Excellent interpersonal and relationship building skills with the ability to work with people at all levels within the business, both local and international
Accurate numeracy skills are essential
Must hold a full and current drivers licence

193

Office Administrator Resume Examples & Samples

To provide administrative support to the CRU Management team. (50%)
Office Wide Responsibilities (40%)
Assist with and/or coordinate Employee meetings, holiday and special parties, business lunches, and other office related functions as required
Provide monthly updates of the following reports: employee schematic, extension list, birthday and anniversary lists etc
Provide weekly updates on statuses within the different departments of CRU
Organize supply closets, order and distribute supplies
Gather and communicate 4DX metrics
Control of petty cash
Complete I-9’s for new employees
Control conference room schedules
Coordinate with facilities on building issues
Control of work out room release forms
Ensure e-mail distribution list are kept current
Schedule and Coordinate tours and training for visitors
Track PTO schedules of CRU Managers
Organize LexisNexis cares events
Handle additional projects as assigned by Director of Operations. 10%)
High School diploma or equivalent experience; college preferred
5+ years administrative experience
Word, Excel, PowerPoint
Highly motivated, professional, and organized
Strong Communication Skills (written, verbal)
Occasional lifting 10-20 pounds
Utilize PC and phone daily
Must work effectively with deadlines

194

Office Administrator Resume Examples & Samples

A professional telephone manner
Good computer skills with a knowledge of Microsoft Word and Excel
Experience working as a Office Administrator
Excellent attention to detail and high standards

195

Office Administrator Resume Examples & Samples

Reception—answer phone and direct calls, greet visitors, accept deliveries
Order supplies—monitor supply levels (office and break room) and order restock as needed
Office equipment—monitor existing equipment arranging for maintenance as needed. Research and order any additional office equipment as directed
Maintain overall office appearance—monitor and maintain office appearance. Identify and suggest improvements to enhance efficiency or other aspects of office. Coordinate any maintenance needs with building management
Mail and overnight delivery processing
Handle/assist with correspondence as requested
Assist with scheduling and coordination of office activities/outings
Liaison with IT for routine LAN matters
Administrative Support for Tax Practice (Raleigh office)
Associate’s degree and/or equivalent combination of education and experience
At least 1 year previous administrative experience, preferably at a CPA firm
Excellent intrapersonal skills
Excellent organizational skills and the ability to manage a variety of assignments to completion within deadlines
Ability to work independently, set priorities, and work under the direction of different individuals (including those with differing experience levels)
Strong statistical (financial statement) typing skills
Excellent time management skills, detail-oriented
Advanced level Microsoft Excel, Word and typing skills
Familiarity with Access, tax and accounting software

196

Office Administrator Resume Examples & Samples

Answer the housekeeping radio calls
Dispatch radio communication as needed for housekeepers, front desk, and maintenance
Make daily cleaning assignment sheets for housekeepers, making sure that all arrival rooms and daily housekeeping service rooms are covered and that everyone has a fair workload
Follow established health and safety procedures for using cleaning chemicals, tools, etc
High school education desirable
Administrative experience and organizational skills desirable

197

Office Administrator Resume Examples & Samples

Co-ordination of diary events and appointments
Schedule and co-ordinate booking of meetings (both physical and virtual, including booking of rooms, arrange catering etc)
Attend meetings as required to take minutes, follow up actions
Provide high level of confidential secretarial support - screening telephone calls, post and emails
Co-ordinate travel requirements including transport and accommodation
Organise expense reports and follow up through Travel@Boeing
Co-ordinate with on-site security, all visitor bookings, site access passes and fulfil security escort function for visitors
BIBS procurement system support
Assistance with on-boarding of new team members, including ordering IT equipment and desk set-up. Arrange induction into BIS
Arranging visits/meetings related to existing or future business – including liaising with internal and external customers on arrangements
Assist with site related events and co-ordination
Work with the OA team in BIS to organize site related events, post, and order stationary as required
EHS Focal for Programme Team
Assist with operating rhythm/drumbeat co-ordination Team
Communications Focal for the Programme – create, edit and release communications – proactively/independently/with direction; . Ensure that regular team communications occur and assist with material/presentations to be used. To include regular 1-2-1s
Prepare, compose and distribute presentations and reports
Assist Programme Manager to be prepared for all senior LT meetings including action tracking
Assist with other senior managers on SCIS Programme
Encourage and nurture good working relationships with colleagues
Analyse issues, determine priorities and establish a course of action to follow through to completion
Mentor and work with fellow colleagues
Prepare, compose and distribute correspondence, reports, forms both internally and to the wider Customer as required
Provide calendar management support; schedule meetings and arrange alternative representation in Managers absence and assist with Delegation of Authority
Work with colleagues in other functional areas such as Programmes, Communications, Supply Chain, Operations, Engineering, Legal, HR, IT, Research & Development, Support Services, Finance, Ethics to align and coordinate actions
Manage and maintain up to date Programme Hot Desk and Staff Desk Allocations for Permanent Staff, Contractors, Suppliers and Customer Joint Working Staff

198

Office Administrator Resume Examples & Samples

Organization skills
Clerical and office skills
5 to 7 years of experience

199

Office Administrator Resume Examples & Samples

Manage the day to day operation of the Facilities functions and handle all administrative duties diligently and independently
Handle general office HR functions including claims and expenses compilation
Raise all necessary requisitions to enable the office to operate, also provide requisition support and guidance to KL BIS management
Maintenance including minor repairs, cleanliness and complaints
Review of existing procedures for all related services to ensure continuous improvement
To undertake and complete any other assignments that may assigned from time to time
Support and carry out the day to day operation of the Admin functions and handle all administrative duties diligently and independently

200

Office Administrator Resume Examples & Samples

Provide assistance to external clients who are requesting information, explanations, database support, written materials, and data reports
Provide support to all District managers
Employee expense reports and reimbursements
Ordering/cancelling/tracking us of fleet credit cards
Easily access internal and external information and resource products using information technology tools which support the work of the Administrative team (e.g. databases, manuals, Intranet) to ensure reliable and accurate information is provided to customers
Perform clerical and administrative services, including word processing - record keeping / employee files / vendor files
Assisting managers with employee onboarding/record keeping
Administration/flights/rentals/hotels/ employment letters uniform inventory/ordering
Track all site expenditures
Coding & verifying all vendor invoices and submitting for payment weekly
Tracking truck expenses ex. maintenance/accident cost/annual inspections
Permits/licensing/ Registrations and providing documentation for renewal
Monthly site compliance
Assisting managers with SafetyComplianceMatters Reporting: accidents/injuries/near misses
May be required to assist in the organization of Health & Safety board’s/MSDS/first aid kits
Maintain spreadsheets and databases
Superior interpersonal skills and customer focused mindset are essential
Effective listening skills along with excellent communication abilities are a necessity
Proven ability to function proficiently in a fast paced and performance driven environment
1-3 years of previous Administrative experience
College diploma/post secondary education or equivalent work experience
Proficient in Microsoft Excel and Internet applications

201

Office Administrator Resume Examples & Samples

Receives, greets, routes and screens telephone calls and visitors in a prompt and courteous manner, making sure the customer, client, or visitor feels welcomed and comfortable
Prepares outgoing mail and ensures the proper and expeditious delivery, processing and dispatching of mail to include addressing or stuffing envelopes or packages. Ensures messenger mail is delivered to the appropriate offices
Coordinates the cleanliness and maintenance of the business premises and supplied with necessary office materials, accessories and supplies
Maintain office supplies; control inventory and order office & equipment supplies as needed
Serves as the coordinator for all human resource matters; responsible for new employee processing by obtaining all pertinent information from new Sales Associates and ensuring that each has signed an Independent Contractor Contract. Send all documents and report payments to the ROG Support Department in a timely manner
Prepare monthly expense report and receipt log for the Broker and sends to ROG Accounting Department for reimbursement, etc
Coordinate and assist in the set-up office computer system, phones and copier/printer machine working hand-in hand with IT, technicians, suppliers, etc. and ensuring equipment is working properly. Arrange for equipment repair or replacement when necessary and ordering supplies
Maintains and control contracts, instructions and notices and ensure confidentiality of records
Types and prepares reports or other written materials from source documents, transcription, etc
Handle or oversee the daily commission log, ensuring accurate report is submitted on time to Compliance and Accounting Department
Review transaction prior to closing and disbursement; check files for compliance ensuring that all required documents are submitted; inform and/or send notices to agents regarding any alerts or missing documents; and require / set deadlines of submission; and follow-up on any outstanding & pending issues
Set-up, organize, maintain and store files and computer-based information on all listings and sale paperwork /documents for agents
Follow up on any missing documentation relating to the listing and/or sale transaction with agents
Prepare Commission Disbursement Instructions and send signed request to title agency in a timely manner
High school graduation or equivalent, plus minimum 1 year of administrative support experience
Proficiency in Microsoft Office products (including Word, Excel, PowerPoint, and Outlook)
Ability to foster strong customer and vendor relationships
Strong presentation and facilitation skills; excellent verbal and written communication skills
Associate’s degree or completion of some college courses
Ability to speak, read, write, and understand Spanish
Willingness to “roll up the sleeves” and do what it takes to get the job done
Works well on a team and collaborates with others
Finger dexterity to operate standard office equipment including telephones, calculators, copiers, and facsimile equipment
Ability to interact with employees and vendors in a professional and courteous manner
Ability to effectively manage tasks with minimal supervision
Must be diligent and persistent in follow-up and completion
Able to function in a fast-paced environment

202

Office Administrator Resume Examples & Samples

Support of Head of office administration (reports, ad-hoc tasks)
Office capacity management
Updating office area plans and seating plans
Cooperation with corporate operations department
Office budget management. Purchasing requests
Office life support: office supplies, office improvements
Working with corporate systems (Financial, HR systems, etc.)
Newcomers support
Employees consultation and support
Organizing of mandatory training and control of attendance
Resource database update and monitoring
Business guest support (visits organization, ODC walk tours etc.)
Business trips coordination of administration team
Support with meetings organizing (meeting rooms reservation, conference calls organizing)
Team building organizing
Advanced English
Advanced PC user (minimum skills: MS Word & Excel, Outlook with no need in explicit study)
Accuracy & responsibility
Result oriented
Ability to deal with several tasks in parallel, setting priorities
Self-direction and ability to complete projects with limited supervision
Pro-activeness, willingness to optimize the process

203

Office Administrator Resume Examples & Samples

Provision of Adminstrative Support to Senior Management including the co-ordination of diary events and appointments
Schedule and co-ordinate booking of meetings
Co-ordinate travel requirements and organise expenses
Assistance with on-boarding of new team members
Communications Focal for the Programme – create, edit and release communications
Assist with other senior managers on the same programme

204

Office Administrator Resume Examples & Samples

Receive, greet and direct visitors in a friendly, welcoming and gracious fashion
Answer and screen all incoming phone calls, taking accurate and detailed messages or direct calls to the appropriate individual/department in an expedient and efficient manner
Maintain full breadth of vendor contacts, uphold working relationships with Insmed’s top vendors, while suggesting and navigating new/additional vendors where needed. Work with Administrative Assistants to manage multiple levels of need with array of vendors
Handle special administrative projects, as well as overflow work from other Assistants
Responsible for managing the day-to-day catering needs (inclusive of orders, deliveries, set up and break-down for our internal, vendor and team meetings), ensuring efficiency and orderliness
Coordinate and execute car transfers and taxi services when requested
Order office supplies and maintain office supply inventory for employees and the Business Center
Manage the multiple conference centers; responds to requests for scheduling conference rooms, assist in organizing department meetings and manage the conference room schedule
Ensure that concierge areas, common areas and café are equipped with supplies. Ensures cleanliness and organization in the concierge and Conference Center
Build and maintain good relationships with all team members
Assist with planning and implementation of company sponsored events, meetings and company-wide events
Perform projects for various departments, as requested
Work closely with the Associate Director, Facilities in assisting with certain projects and needs
Interact with others in a professional and courteous manner
Minimum of 5 years of administration / receptionist / assistant experience, preferably in the pharmaceutical/biotechnology industry
Proficient user of Microsoft Word, PowerPoint, Excel and Outlook
Ability to think strategically in a fast-paced environment while prioritizing to meet deadlines
Must be able to interact with a diverse group of external callers and visitors as well as internal employees at all levels of the organization
Must demonstrate initiative, teamwork and problem-solving skills, as well as the ability to work with minimal supervision
Must exhibit a flexible “can do” attitude, get along well with others and function as a team player
A high attention to detail is essential
A neat, professional appearance is required
Must be self-motivated, demonstrate efficiency, be well-organized, honest and trustworthy. Additionally, the successful candidate will possess cultural awareness and sensitivity, demonstrating a sound work ethic and decision-making skills

205

Office Administrator Resume Examples & Samples

Meet, greet and make all visitors feel welcome; schedule appointments
Operate multiple-call telephone console and route calls to appropriate people in accordance with company guidelines
Quality Assurance - Maintain appearance of reception area and office
Operate office equipment, copy machines, sort and distribute mail
Uploading credit card and check information in SharePoint for Operations processing
Assisting compliance with check distribution
Receives, sorts, and distributes incoming mail
Prepares, weighs, meters, and sends outgoing mail
Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment
Train new agents in Paperless Exchange, MYROG
Maintain the office calendar
Produce and distribute Office Newsletter with Manager approval
Send out agent communications for office concerns, i.e. receivables, invitations to office meetings via email, etc
Coordinate/schedule office meetings via email
Coordinate office meetings and social events
Daily timecard entry
Setup for weekly Office Meetings
Works with various ROG departments, Accounting, Compliance, Escrow
Complete Monthly Housekeeping Report
Review Agent closing packages
Make bank deposits as required
Support Company sponsored programs throughout the year i.e. Toys for Tots
Work the hours of 8:30AM-5PM
Understands, displays, and embraces the company’s “coolture”
Ability to foster strong customer, agent, and vendor relationships

206

Office Administrator Resume Examples & Samples

Strong computer skills including Excel, Word and ability to learn internal systems
Ability to work effectively with others
Self-motivation and drive

207

Office Administrator Resume Examples & Samples

Excellent organization and project management skills with keen attention to detail
Superior oral/written communication skills; operating in a collaborative and team environment
Uses sound judgment in prioritizing work of self and executive
Solves problems creatively and efficiently, able to multi-task effectively
Maintains a positive and professional impression of the organization, both internally and externally
Discreetly handles confidential information of major importance such as company strategy, financial and personnel information
Operates independently to complete high quality work to meet established goals
Performs assigned duties with speed, accuracy and professionalism
Naturally inquisitive and highly proficient with technology. Willingness to drive the use of technology to maximize our global connectivity
2 – 5 years of administrative experience
Proficient in MS Office (Word, Excel, PowerPoint)
Strong project and time management skills
Ability to work independently and in team environment
Work to achieve departmental goals and strive for customer satisfaction

208

Office Administrator Resume Examples & Samples

Open packages, match up and verify the returning completed deals with the copies on file
Copy the DMV receipts and keep copies with the completed work
Cash out returned DMV work by state
Print daily payment report and submit to Accounting Department for auditing
Utilizing EZ Trax, ship the completed work to clients / owners
High School Diploma (or equivalent)
Two years’ experience working in an office environment
Ability to multi-task while maintaining established output and accuracy standards
Ability to be neat and organized

209

Office Administrator Resume Examples & Samples

Execute administrative duties accurately and efficiently while provide general office support
Responsible to conduct building safety checks
Accountable for leading a team; including working through their individual development plans
In charge of working with local government offices and property owners
Collaborate with our LEGO Foundation partner to coordinate offsite events
Manage time-sensitive deadlines effectively
Responsible for maintaining confidentiality
Understanding of Human Resources functions to act as an HR Liaison

210

Office Administrator Resume Examples & Samples

Liaison for Arcadis staff with CRTKL Office Manager and Facilities regarding Property Management and Parking Garage Management; manage and coordinate transponders and building access fobs for staff
4-6 Years
Strong experience using Microsoft Office (Excel, Word, PowerPoint, Outlook)
Experience formatting, proofreading and editing documents and proposals
4-6 years of Office / Administrative Experience (minimum)

211

Office Administrator Resume Examples & Samples

Provide assistance to all teams as needed including coordination of all Travel & Entertainment for all ProRepair TSM’s, monthly expense reports. Assist Plainview team with arranging meeting requests. Oversight of all office activities including theme days, quarterly events, meetings, tours, health activities, yearly health insurance updates, quarterly update meetings, etc. Ordering of supplies and office equipment maintenance. Negotiate with vendors to ensure lowest possible cost for all office expenses
Assist the ISO coordinator with ensuring all ISO standards are maintained and followed. Responsible for assisting in maintaining all Plainview OSHA requirements
Daily / Monthly distribution of all statistical reports by utilizing business analytic tools (e.g. Data warehouse, MS access). Preparing all commission reports
Participates in special projects and performs other duties as required
Daily inhouse Handpiece Billing responsibilities. Assist with manufacturer billing when necessary. Handle all billing code updates
Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards

212

Office Administrator Resume Examples & Samples

Good Communication & writing skills
Should have good experience on MS Outlook, office, Excel and PowerPoint
Ability to work with stakeholders to achieve the desired outcome
Ability to understand a situation and look at what is needed to implement/deliver
Demonstrated ability to question and prioritise effectively
Ability to work to deadlines and with good prioritising skills
Assertive when necessary with good attention to detail
Previous experience in within an international organization from a hospitable position
Experience in working with administrative processes
Able to plan but can reprioritise and take things as they come
Able to work without strong supervision

213

Office Administrator Resume Examples & Samples

Manages the coordination of all activities involved in listings, sales and closings
Mathematical calculations of Sales Agents commissions
Accounts Receivable and collections; processing agent charges and applying payments
Assistance with day-to-day operations by providing support and back up to Office Concierge
Ability to multi-task, prioritize, and be flexible with changing business needs in a team environment
Excellent professional and leaderships skills

214

Office Administrator Resume Examples & Samples

The ideal candidate will be able to assist independently affiliated sales associates with marketing, advertising, and technology needs. The incumbent will support agents in developing their marketing ideas into specific materials, programs, and schedules
The incumbent will provide instruction and support to sales associates on company-provided tools including assistance with CMAs, photo editing, mail merges, market report creation, contact management, print and e-marketing template customization, and drip campaigns
The incumbent will work with the office manager, sales associates, and a variety of vendors to coordinate submission of print advertising and press releases
The incumbent will provide social media, event planning, and general marketing support to the office manager, and will work closely with office manager to maximize effectiveness of advertising budgets
The incumbent will coordinate the on-boarding and processing of sales associates upon affiliation with the Company, providing information, materials, and continued support to new associates to ensure a seamless transition into the office
The incumbent will perform a variety of other administrative duties as directed and will provide back-up assistance to the receptionist and other company staff as needed

215

Office Administrator Resume Examples & Samples

Ordering new company vehicles
Ensure new/leaving drivers fill out relevant paperwork
Vehicle disposal – for Thermo owned vehicles contact Pickles, for leased vehicles contact Leaseplan
Accidents – Assist drivers to lodge a claim
Day to day contact with Leaseplan
Quarterly meetings with Leaseplan to discuss service vehicle report, fuel report....etc., and communicating requirements to drivers. For example, service vehicle report shows vehicles past expected service date. Reminder email should be sent to driver to remind them they need to get their vehicle serviced
Renew vehicle registration (Thermo owned vehicles only)
Complete and send infringement notices
Order fuel cards and etags
Arrange interstate transportation of vehicles (as required)
Arrange vehicle clean (as required)
Ensure accurate records of the following
Previous experience in Office Administration
Desirable previous Customer Service experience
VCE, further education in Certificates in Office Administration, Medical Reception, Secretarial Studies
Desirable experience with product names in the Scientific/Healthcare
Excellent interpersonal and communications skills with ability to build relationships with internal & external customers, suppliers and staff to achieve the desired results
Good organisational skills with ability to prioritise, manage time effectively and meet agreed deadlines and work autonomously
Excellent computer skills included in Microsoft Office, the ability to learn new concepts and packages as required by the position

216

Office Administrator Resume Examples & Samples

Support projects
Conduct research in order to answer questions and find solutions for our customers
Provide excellent service to internal and external customers via phone, email and face-to-face interaction
Maintain positive working relationships with various vendors and business partners
Ability to frequently maneuver between standard and specialized software programs as well as manufacturer and banking websites
Provide departmental back-up, as needed
Incorporate Lithia’s core values in your daily performance: Improve Constantly, Take Personal Ownership, Earn Customers for Life and Have Fun
Prepare monthly flooring reconciliations for assigned accounts
Accurate 10-key, preferably above 7,500
A background in data entry and customer service

217

Office Administrator Resume Examples & Samples

Be responsible for general management of the office, including liaising with suppliers and payment of expenses
Being the first point of contact for administrative queries received from head office
Maintain accounting and statutory records where applicable
Undertake company, industry and market research, including maintaining trackers regarding local IP appointments
Work closely with colleagues on some client matters
Act as contact liaison between external parties and FTI
Assist with preparation of reports, written analysis, presentations, quantitative exhibits, and other client deliverables
Actively monitor cases via use and completion of checklists and preparing statutory lodgments for review, as required
Complete pre-appointment tasks such as performing conflict checks and preparing basic letters of engagement
Maintain a professional image within the company and project the same to those outside of the company
Attend and be an active participant/host as FTI Consulting marketing events to begin to develop professional contacts
Interact with clients, including lawyers, in house counsel and senior accounting personnel
Perform internal case administration tasks such as preparation of payment/receipt vouchers and bank reconciliations
Perform general office administrative matters as appropriate

218

Office Administrator Resume Examples & Samples

Serves as office receptionist, providing primary staffing of the reception desk during business hours
Ensures that overall office appearance, including the kitchen, conference rooms and all common areas, are neat and tidy
Ensures that equipment, supply rooms and kitchen are adequately stocked with core office supplies and that they remain neat and orderly
Sorts and routes incoming mail and packages; assists with outgoing mail and overnight deliveries
Provides administrative support for senior office executives, including travel planning and expense reimbursement/tracking
Tracks administrative spending, processes vendor invoices & troubleshoots issues that arise
Coordinates caterers and food orders for client meetings and company/office events
Maintains relationships with relevant office vendors and suggests additional vendors
Takes care of office services related functions for new employees, including but not limited to providing a general office services orientation, ordering business cards and name plates, and ensuring new person’s office/workspace is stocked with starter office supplies, and providing key cards
Coordinates with Porter Novelli IT team to provide basic computer and telephone set-up and support, prepares guest workspaces as needed
Serves as primary office liaison with Dexter Horton management, shares information with staff and works with building management for maintenance to address issues as needed
Serves as safety leader in fire drills and actual emergencies and leads staff to emergency meet-up location
Three to five years of previous experience in office administration
Proficient in MS Office applications such as Outlook, Word and Excel

219

Office Administrator Resume Examples & Samples

General office supplies logistics: replenish of stationary, office supplies, snack, and drinks
Facility management: Coordination with office building management or service providers on repair and maintenance of facility; assist with service calls for requests from employees; Overtime AC and parking lot application; office environment improvement
Fixed assets management: work with finance/IT to label fixes assets to record/report fixed assets’ condition and location
Warehouse coordination: coordinate with internal user and external warehouse or courier on the shipment of marketing giveaways/costume in time and properly
Import shipping logistics: Work with forwarder and agency on the administrative work of custom declaration, toy inspection, labeling and transportation
Secretarial service: prepare reimbursement in system for managing director review, vendor/regional visitors meeting/entertaining arrangement support
Contract management: contract with vendor on the renewal or new facility/warehouse related contract
Provide administrative support that assigned Handle other duties as assigned

220

Office Administrator Resume Examples & Samples

Embraces the TIC “Safety First” attitude when performing any/all job duties and assists Safety Manager with administrative tasks when necessary
Updates Evacuation Information as necessary for ROC/BMOC
Manages the reception area in a professional manner to ensure effective internal and external communications throughout the facility. Opens the lobby at 8:15 a.m. each morning and the switchboard promptly at 8:30 a.m. until close of business (5:00 pm)
Manages reception area at BMOC location up to 2 hours per day
Professionally directs all incoming calls; utilizes paging system as required; places outgoing calls as needed. Maintains and distributes updated internal telephone directory
Greets guests in a professional, friendly, hospitable manner; manages visitor registration; and administers and scores Safety Quiz. Manages guest visits as needed, providing courteous and friendly assistance to all visitors, including planning, coordination and execution of these visits (including reserving meeting rooms and arranging for lunches as needed)
Assists with general HR administrative duties: scheduling orientation, drafting internal communications, and other duties as assigned
As needed, works with new hires to complete on-boarding paperwork and distributes to appropriate personnel
Leads and assists in the planning and execution of a variety of events including annual company-wide events, employee COOF events, and internal company meetings for ROC and BMOC. Responsibilities include event planning, internal communications and flyers, creating and maintaining attendance and cost spreadsheets, event preparation, attendance and set-up/clean-up of event location
Maintains, creates and updates general correspondence, filing and record keeping as necessary, including database management, data entry/retrieval using a variety of software applications. Files and retrieves correspondence and other records as directed
Sorts, distributes and routes incoming and outgoing mail; prepares mail for outside pick up and maintains postage expenditures
Maintains ROC/BMOC inventory of office (including kitchen) supplies including, issuing purchase orders, and receiving/distributing/re-stocking supplies
Updates HR forms and reports as necessary
As required, maintains office equipment by arranging service with vendors
Must have strong attention to detail with a high degree of accuracy
Must be highly organized and flexible
Must possess the ability to multitask and meet changing deadlines
Must be self-directed and able to complete projects with limited supervision
Must maintain confidentiality as necessary
Previous event planning experience highly desired

221

Office Administrator Resume Examples & Samples

Oversee front desk receptionist area and greet customers/guests to Shutterfly
Assist all employees as needed at the front desk
Manage front desk sign in sheet and keep company phone number extension list up-to-date
Answer phone calls and forward them to the correct person or take messages for them
Manage Conference Room Calendars. Print and distribute conference room calendars every morning. Ensure all rooms are stocked with soda, water, Kleenex and other items as appropriate
Welcome possible job candidates/new hires and coordinate with recruiting and HR to connect them with the appropriate person
Manage the Office Supply Ordering and distribution of those supplies
Keep lobby area clean and presentable on a daily basis
Manage guest security badges distribution and log sheet
Handle lunch deliveries and tracking down/locating the recipient of the delivery
Manage SFLY Camera Kits Calendars and loan program for employees
Assistance on any other administrative tasks that may come up

222

Office Administrator Resume Examples & Samples

Count and reconcile daily deposits, and prepare change orders for different units
Strong knowledge or Excel and ability to prepare and distribute both weekly and monthly reports pertaining to daily deposits, accounts receivables and payables, invoices, and Prima reports
Ability to pay attention to details in a busy and fast paced environment
Complete clerical office duties including ordering supplies, reviewing records, filing papers, making copies, and making calls to departments on campus
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
Closely support department’s processing of client invoices
Key inventory orders and corrections
Maintain all hourly employee timecards are accurate and in accordance with Federal and State wage and hour policy
Print menu signs and post updated menus
Prepare reports for production and budgeting forecasting
Ability to analyze numbers
Associates Degree or higher

223

Office Administrator Resume Examples & Samples

Contacts vendors regarding expected delivery dates, minor problems, and returns
Verifies receipt of deliveries
Answers records retention inquiries in line with corporate retention policy
Interfaces with storage vendor regarding search and retrieval of requested information
May coordinate the storage of documents to electronic or other media
Monitors destruction schedule and the disposition of records in compliance with company records retention policy
Mail, Messenger, Photocopy and Binding
Records and distributes incoming and outgoing mail to designated drop-off points
Provides assistance with special mailings
Meters mail, coordinates outgoing mail to the external document courier, and records postage expenditures
Researches unidentified mail and distributes to appropriate personnel
Other general office administration duties as assigned
Bachelor degree from any fields
2-3 years previous work experience but Fresh Graduate are encourage to apply
Excellent organization and interpersonal skills
Comfortable and experience working with technology (solutions)
Proficient in Microsoft Office tools (or equivalent) – Outlook, Word and Excel
Clear and concise oral and written communication skills in Bahasa Indonesia and English

224

Office Administrator Resume Examples & Samples

Office Administration: Manage the operations of SAP’s marquee location in San Francisco for an ever growing group of talented individuals
Travel and Meeting Logistics Coordination: Arrange internal and external meetings with customers and partners. Schedule appointments and complete travel or conference arrangements. Processes expenses associated with such travel/meeting
Coordinate activities across special projects, including procuring contractors, managing events, and dealing with external stakeholders
Communicate with key individuals inside and outside of the organization. Observing, receiving, and obtaining information from all relevant sources
Initiative and Judgment: Works to influence and is proactive. Makes good decisions based on a mixture of analysis, wisdom, experience and judgment
Principle based decision making: Prioritizes the best interest of the organization and the goals of SAP over process constraints
Time Management: Uses time effectively and efficiently
Satisfaction: Takes pride and joy from the success of the partnership and the team
Confidentiality: Experienced at handling sensitive and confidential information, with appropriate level of tact and diplomacy

225

Office Administrator Resume Examples & Samples

Add new material to file records, and create new records as necessary
Scan or read incoming materials in order to determine how and where they should be classified or filed
Management of upcoming document for translation
Security system access card management: to create, delete or modify current or new access
Recruitment: To create, modify or delete job posting, to assist with candidate’s appointment for interview
Create or modify various memo
Medical pre-employment management: To manage candidates appointment for pre hire clinical test
Dispatch: answering phones, balancing routes, balancing processing, keying routes. Aid in the coordination of overall logistics
Ensures all supplies such as manifests, labels, tapes for PDTs are in inventory on a regular basis
Ensures route sheets and manifests are filed daily
Performs other related duties as required or requested, including, but not limited to Administrative filing, photocopying, faxing, etc
Other various functions related to the administration of the office

226

Office Administrator Resume Examples & Samples

Computer skills including MS Word, MS Excel, MS PowerPoint and MS Outlook preferred
Previous administrative experience in a similar environment preferred
Basic minimum language communication skills in speaking and understanding English

227

Office Administrator Resume Examples & Samples

Performs incidental typing and/or routine clerical work as assigned
Schedule the use of conference rooms and other corporate resources
Arrange for meals for meetings before, during and after office hours
Manage corporate vehicles, EX-Pass, GPS trackers, mileage logs, and parking arrangements
Prepares office space for new employees
High School/GED or equivalent
4 years related administrative experience

228

Office Administrator Resume Examples & Samples

Manage day-to-day facilities management & corporate services and provide excellent services in a manner that engages with our internal and external customers to provide a high level of service and continuous improvement
Responsible for day-to-day & adhoc office administration tasks, reception, coordinate and facilitate office internal meetings & eventsand fun activities
To oversee, manage and maintain office facilities for the continuous and uninterrupted operation and maintain the office to be a conducive working environment
Responsible for implementing and establishing office policies, standards and operating procedures
Oversee office equipment and asset management and ongoing maintenance
Manage and administer external contractors/suppliers to ensure office supplies, equipment and secure value for money and goods, quality in purchasing and ensure timely delivery and promt invoicing process
Upkeep and manage the reception work, prepare access card for new hires and internal, answer incoming calls and transfer them to
The correct department, local and overseas courier deliveries, manages incoming and outgoing mail, etc
Carry out tasks and assignments related to Purchase Requisition and Purchase Order in a timely manner
Communicate effectively and develop strong relationships with business units to ensure that business needs are met and all parties are informed on all RE&WS activities
Coordinate with Salesforce security, sustainability and information technology groups to deliver projects, maintain facilities and provide emergency response services
Responding appropriately to emergencies or urgent issues as they arises
Act as a point of contact with building management and external vendors, providing escort for all RE&WS contractors and external vendors
Manage administration of landlord's lease obligations including landlord supplied maintenance items and common areas
Proven experience in managing an office with 3 - 5 years of Corporate Real Estate, Facility Management and Workplace Services
Requires the ability to work independently and cooperate with other employees and clients at all levels and from diverse backgrounds to exchange ideas, information and opinions to facilitate the task at hand
Appreciates and understand the need for confidentiality
Naturally approachable with a calm, can-do attitude, dedicated, self-driven and highly self-motivated
Strong analytical skills and meticulous
Friendly and polite
Organize/facilitate relocation/restack work
Flexibility and ability to manage and upkeep stakeholders and vendor relationships
May be required to work after office hours, as and when the need arise

229

Office Administrator Resume Examples & Samples

This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee
Experience using the Microsoft Office suite
Experience supporting calendars and meetings for a manager and staff
Experience with coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges
Experience with technical review coordination and customer communication
Local candidates desired

230

Office Administrator Resume Examples & Samples

Keeping the reception area clean and tidy at all times
Resolve internal tickets, ensuring appropriate and timely fulfillment of requests
Coordinate the new hire onboarding process with hiring Manager, HR and IT departments
Enforce security access control protocols; ensure all visitors are signed in and out of the building
Process facilities-related invoices and credit card expenses
Assist with daily inspections of internal and external facility to assure order and cleanliness
Assist with the planning and facilitation of office internal events (Happy Hours, company meetings)
Attend weekly 1:1 meetings with the Office Manager and/or HR department
Coordinate catering and food and beverage ordering, delivery, and set-up
Collaborate with IT to ensure operation of office equipment including printers
Maintain public- and staff-facing communication boards and information screens
Provide general support of all office staff where necessary
Assist with travel booking program
At least two (2) years of experience in the retail or hospitality industry
Savvy with Microsoft office programs and web-based platforms
Sit; walk; talk; hear; use hands to keyboard, stoop, kneel, crouch, twist, reach, and stretch

231

Office Administrator Resume Examples & Samples

2) Assists the HR Manager with the following
Complete all “new hire” paperwork for all new associates
Conduct orientation for all new associates
Coordinate the S.T.A.R. Program to include: scheduling, training and reporting
Coordinates and schedules Associate training in all areas
Completes Data entry for new associates, pay increases, associate reviews, etc
Assists with planning and implementing Associate activities
3) Gathers data & information, and prepares certain reports as needed by the General Manager
4) Maintains strict confidentiality
5) Processes and codes invoices & maintains Expense Tracking Worksheet
6) Maintains store checkbook register & P-card log
7) Maintains the Competitive Shop program & the decoy list
8) Orders & monitors store supplies
9) Coordinates travel advances and expense forms
10) Submits IT Help Desk requests promptly
11) Must be highly organized
12) Handles customer and associate questions and requests
13) Filing, typing and copying as needed
14) Aware of advertised sales
15) Keeps work area clean, neat and well stocked with supplies
16) Follows all Company Policies and Procedures

232

Office Administrator Resume Examples & Samples

Coordinate administrative activities and facilitate day-to-day operations of the department
Work with department leadership to ensure research billing is occurring in a timely manner and assist in the management of monthly departmental finances
Partner with executive director on the development of the department's annual budget, to determine expenses, research costs and analyze previous year's budget
Work with executive director to produce monthly, quarterly and annual financial reports and help with dissemination of the information
Work with management team in support of recruitment activities. Oversee the orientation of new team members to the department
Lead the department's efforts in retention and engagement of team members
Provide guidance to the administrative support team in managing logistics for internal staff meetings, office planning processes, department events, booking rooms and planning refreshments as well as creation of meeting agendas and taking meeting notes
Oversee the space planning process and work with the administrative support team to coordinate office moves as necessary
Coordinate with Information Systems (IS) to ensure all associates have proper computer and telephone equipment and access to systems needed in the performance of the job; work with IS to trouble-shoot technology problems
Consistently demonstrate support for compliance in the performance of job duties and responsibilities by a) developing and maintain knowledge of, and performing job functions in compliance with rules, regulations, policies and statue that affect his/her job; b) maintaining knowledge of and performing job functions in compliance with MedStar Health and MedStar Health Research Institute policies and procedures; and c) reporting compliance concerns in an appropriate and timely manner

233

Office Administrator Resume Examples & Samples

Tracks and updates time in Kronos for associates' hours, vacation, sick time and personal days
Runs daily, weekly and monthly reports for freight audit, stock receipts and other reports that are relevant to position
Sets up new job accounts for customers and maintain accounts receivable files on customers
Creates manifests to track items customers purchase
Prepares and codes invoices. Matches customer pick up and delivery tickets for accuracy
Provides operation support as assigned by manager
Answers multi-line phone and routes calls to appropriate personnel
Must pass the Background Check
HS Diploma or GED, strongly preferred. Specialized skills training/certification may be required. Generally 2 - 5 years of experience in area of responsibility
Broad computer knowledge
AR/AP experience a plus

234

Office Administrator Resume Examples & Samples

Answer phone calls and assist vendors while providing good customer services, including: reading and understanding customer orders
Support customers, Sales, vendors and others by answering questions, researching issues and organizing customer and vendor visits
Create, process, and file all purchase orders and invoices for the branch
Work within warehouse in various positions including: Picking, K-Ship, Repack, Returns, and Inventory. Support branch managers with other tasks as needed
Manages all clerical aspects of Protrack performance system and the Kronos payroll system (time off requests, perfect attendance tracking). Maintain office filing systems (employee, OSHA, payroll, bonus)
Manage Open Hire requisition system and support recruiting to fill open positions to include: prescreening applicants and facilitate pre-employment testing for available positions
Process New Hires to include: employment paperwork, New Hire Orientation, benefits enrollment, and online training courses
Track all branch employees training (Safety, position training, Code of Conduct, onboarding)
Administer and schedule drug/alcohol testing for new hires, post incident, or for cause
Support to answer questions related to benefits, training, recruiting and safety
Coordinate and communicate activities for the branch, including all employee events
Order and track office, warehouse and uniform supplies, as well as employee purchases
A minimum of 2-3 years office administration experience in a busy environment. Human Resources experience a plus
Strong proficiency in Microsoft Office
Must be able to react appropriately to stressful situations including dealing with unsatisfied customers and/or vendors
High School Diploma or equivalent (GED) preferred
Proficient to read, write, and speak in English
Proficient in arithmetic
Ability to work overtime as needed and assist in other areas of the branch

235

Office Administrator Resume Examples & Samples

Complete assigned tasks to support the successful implementation of business plans for assigned departments
Manage logistics around all meetings and events held in the Tyson's conference center area; including events with senior employees from other WGL locations as well as outside guests
Interact with external audiences to exchange and coordinate the flow of information
Compose routine correspondence and emails to staff
Screen/direct incoming calls and mail
Prepare, process for payment and files purchase requisitions, agreements/invoices, etc
Ensure records and documents are accurate and up-to-date
Track expenditures for budget reconciliation
Resolve routine inquiries
Maintain scheduling and/or calendars
A minimum of 2 years of administrative support experience
General knowledge of Company operating procedures, processes and/or practices preferred
Must pass pre-employment tests such as Word, Excel, PowerPoint to demonstrate the ability to proficiently operate a variety of computer software to share, retrieve and research business information and data
Demonstrated ability to establish rapport and effective working relationships with business partners, supervisors, and peers
Ability to identify relevant issues in solving business problems
Attention to detail in all areas of office management and event support
Demonstrated ability to effectively listen and orally communicate ideas and information
Demonstrated ability to write clearly and concisely for routine communication to employees

236

Office Administrator Resume Examples & Samples

Greet employees, visitors and guests
Handle mails and deliveries
General office chores such as maintaining staff break room / storage / cabinets and arranging training room
Inventory check for stationery, office supply, IT equipment and corporate give-away
Stationery / Office supply / Business card order
Process invoice and liaise with Finance department and vendors
Assist with any internal catering
Preparation for new hires i.e. workstation, access card, name plate, welcome email and telephone directory
Office maintenance support incl. communication with landlord, contractors and suppliers
Arrange flight, hotel and travel document subjected to company travel guidelines
Report IT & Telephone issues to Helpdesk
Image and set-up PCs
Support in visa application for colleagues in local office as well as for visitors from abroad
Other clerical and administrative support as required by Office Manager

237

Office Administrator Resume Examples & Samples

Completes Quality Review on Support Staff task assignments, including review and immediate remediation of identified errors. Overall, identification of risk areas and implementation of remediation plans; May also identify and implement overall process enhancements
Serves as Technical Expert on all Staff Processes; Trains Staff on existing and new processes, ensuring understanding and compliance
Acts as backup for Legal Support Unit Manager and/or Staff as required

238

Office Administrator Resume Examples & Samples

Completes assigned day-to-day tasks such as
Meeting and greeting clients, receiving deliveries and arranging couriers
Monitoring visitor access and maintaining security awareness
Ordering office supplies
Acting as the health and safety representative
Updating of the Asset Register
May assist in preparing annual budgets, and completes analysis of monthly budget activity
Schedules appointments and meetings, writes respective minutes and protocols, and arranges catering
Coordinates and establishes all travel arrangements, and reconciles travel and expense reports
Answers, screens, and places phone calls, and manages in- and outbound correspondence
Monitors all information flow, including maintaining paper and electronic files
Prepares presentations, reports, statistical charts and briefings
Assist with Order Processing
Assist in integration of new office technologies and systems as appropriate
Coordination of the Staff Movements register

239

Office Administrator Resume Examples & Samples

Phone Answering/ Front Desk
Fulfillment
Customer Service and Support
Associate
Administrative: 1 year

240

Office Administrator Resume Examples & Samples

Answer phone lines, screen and transfer calls
Greet visitors and manage security registration procedures
Order and maintain office and break room supplies
Facilities administration, including contacting building management regarding temperature and maintenance requests and setting up work space for new hires
General administrative support for office services, including shipping and package handling
Support as needed for project-based work and events
Ability to multi-task, work independently, and prioritize and manage tasks to meet deadlines and expectations with minimal supervision
Confident, professional demeanor and ability to maintain composure in a busy environment
Excellent verbal and written communication skills, including proficiency with MS Word, Excel, PowerPoint, and Outlook
Willingness to show initiative; enthusiasm when taking on new projects and responsibilities
BA/BS preferred
2+ years in administrative support experience in a start-up company is a plus

241

Office Administrator Resume Examples & Samples

Responsible for administrative office duties being accomplished such as answering telephones, taking messages, distributing mail and maintaining adequate office supplies. Also includes maintenance and scheduling of conference rooms
Perform warehouse duties and tasks as necessary including assistance with inventory control process to ensure inventory is properly secured and recorded
Prepare documents, spreadsheets and forms such as purchase orders, material handling forms and time card entry on a personal computer and processes invoices for payment as instructed
Satisfactorily learn and demonstrate proficiency in computer software as needed by the company including learning system processes and report generation in order to facilitate needs from the system of other employees. Includes assisting with various input and managing the workflow through of system activity
Work overtime on a planned basis as deemed necessary by supervision
Oversees physical condition of administration offices and administrative plant areas to ensure a safe working environment. This includes proficient operating ancillary office equipment such as copier, fax, printers, etc.; maintaining office supplies inventory, and maintaining master files and storage areas in accordance with established policies and procedures including electronically if so required for items such as contracts, proposals, addendums, architectural plans, etc. . Also responsible for administration of office programs to employees such as distribution of information, scheduling and coordination of human resources activities such as drug testing and other physical testing requirements and other employee relations programs
Prepares reports for staff as requested including compiling of various sorts of data as needed
Assists with invoicing of customers as requested including such items as verifies accuracy of invoices, processing in a timely manner and assisting with collection as necessary
Assists with the administrative P-card (credit card) including monthly reconciliation
Frequent contact with Regional and Corporate contacts requiring tact and good judgment
Support and participate on station, regional, and corporate teams as time allows
Assist others with employee expense processing by being able to answer questions when needed training others in the use of Employee Self Service, SuccessFactors, Timecard entry
Must maintain a high level of confidentiality while handling sensitive or personnel documentation
Maintains personal protective equipment and wears such when appropriate
Perform HR clerical functions as required such as distributing staff benefits information, collecting new hire information or assisting in new employees on board process
Financial reporting, budget preparation, cost tracking, cost variation explanation reporting, etc
Prepares and cost tracks the station’s O&M and Capital budgets and related expenditures to assure the objectives and needs of the station are met, and all costs are properly allocated, controlled and managed in accordance with the station’s goals
Ability to perform as a team member or leader in a cross-functional team environment and achieve consensus decisions
Ability to use a personal computer and related applications including Microsoft Office products required. Knowledge of other software applications such as SAP and ACT! preferred and ability to learn other new proprietary or purchased applications
Ability to establish and maintain a positive and professional working relationship with all individuals both internal and external
Ability to maintain confidentiality with employee personal information and NRG information
Ability to read, write and understand English - Strong knowledge of English grammar and math
Ability to understand and work within the company’s organizational structure and responsibilities, as well as the interrelationships between the different functional units
Ability to perform typing at 45 wpm and use of a 10 key calculator one handed
High school diploma or equivalent education, and
Three (3) or more years ofn administrative experience, supporting multiple employees required
AA or higher degree preferred
The ability to learn and satisfactorily demonstrate knowledge of safety and hazardous material handling after training

242

Office Administrator Resume Examples & Samples

Excellent communication, writing, judgment, and problem-solving skills
Demonstrated ability to manage projects
Strong attention to detail as well as solid organization and time management skills
Must be an enthusiastic and positive team player who is willing to help out
Must be able to work in a fast-paced environment and handle multiple tasks concurrently
College Degree Preferred (or Relative Corporate Experience preferred (5+ Years of Experience)
Proficient in Microsoft Office suite, specifically, Word, Excel, PowerPoint, as well as various internet and research tools

243

Office Administrator Resume Examples & Samples

Bachelor’s Degree from a recognized college or university with major course work in business administration or management, finance, human resources, technology or marketing
7+ years of professional services management experience
Experience managing business operations such as human resources, technology, facilities, etc
Ability to identify and analyze complex issues and problems in management areas and ability to recommend and implement solutions
Ability to manage office functions in an economically efficient manner
Hands-on large law firm or professional services management experience
4-5 years of Human Resources knowledge and experience
Law firm management experience

244

Office Administrator Resume Examples & Samples

Proficiency With Microsoft Office Programs and Google Suite
Strong recordkeeping skills
Prior office management experience

245

Office Administrator Resume Examples & Samples

Tracks and maintains information relative to department and business operations
Performs the following tasks for managers on the executive payroll; Coordinates and processes domestic and international business travel arrangements, monitors designated business traveller’s logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collects and compiles data to provide visibility of status for traveller’s review and/or signature
Experienced working in a multicultural, diverse environment
Demonstrable work experience in administration, preferred but not essential
Relevant educational training qualifications would also be an advantage

246

Office Administrator Resume Examples & Samples

Manage travel and
Answer, screen
Demonstrated success as an office administrator, office assistant
Outstanding communication and interpersonal relationship abilities
High school diploma is required; post-secondary education is

247

Office Administrator Resume Examples & Samples

Accurately records and delivers all telephone messages, detailing caller’s name, company, phone number, and reason for call
Orders, tracks, and distributes office supplies to ensure adequate inventory at all times
Manages office orders for the Case Management/Admission Management/Hospital Operators departments
Processes incoming/outgoing mail for the department
Coordinates and communicates office clean schedules to staff
Maintains department email account, checking, forwarding and/or responding to emails daily
Prepares PowerPoint presentations, letters, reports, memoranda, and related materials as requested
Maintains systems, procedures, and methods for record keeping and accounts reporting
Assists with preparation of financial and quality reports
Coordinates travel and expense approval through concur
Assists on administrative projects as necessary

248

Office Administrator Resume Examples & Samples

Exchange Administration experience - Required - 7 Years
Excellent knowledge and demonstrable experience of planning, implementation, management, and configuration of the Office 365 (Exchange Online and Skype for Business Online). - Required - 2 Years
Hands-on experience migrating on-premise Exchange mailboxes to Exchange Online (O365) – Required – 1 Year
Experience in troubleshooting and customer support for complex technical issues - Required - 5 Years
Excellent written and verbal communication skills and the ability to work independently with minimal supervision - Required - 5 Years
Advanced PowerShell scripting skills to automate processes - Required - 2 Years
Experience working in a multi-team environment - Required - 3 Years
Mobile Device Management (MDM) administration - Highly desired - 1 Year
Microsoft Azure experience - Highly desired - 1 Year
Project Lead Experience - Highly desired - 1 Year
Exchange 2010 Administration experience - Required - 2 Years
Hands-on experience in administering and supporting Exchange Online (preferably in hybrid environment) – Required – 2 Years
Hands-on experience migrating on-prem Exchange mailboxes to Exchange Online (O365) – Required – 1 Year
Experience troubleshooting and customer support for complex technical issues - Required - 5 Years
Typically requires 4-6 years relevant experience
Strong knowledge of systems software / hardware, networks and operating systems
Strong knowledge of processes and tools utilized for system management, problem reporting, change management and support tools
Strong technical troubleshooting skills
Strong interpersonal and customer service skills

249

Office Administrator Resume Examples & Samples

Perform office reception duties; providing superior customer service to all visitors and employees, managing all incoming calls and directing as appropriate, handling all incoming and outgoing mail, purchasing supplies for administration staff, ensuring cleanliness of the office area, maintain visitor logs, and other similar tasks
Provide administrative support for leadership team as needed; from expense reports, management of outlook calendars, taking phone messages, assisting in scheduling of meetings and travel, formatting or finalizing documents, and other tasks as assigned
Performs all duties relevant to site tours; obtaining information from Sales Team, reserving accommodations and/or transportation, arranging offsite meals, ordering/purchasing supplies as needed, “hosting” the event from a set-up/maintenance/clean-up perspective, communication with the plant employees, and other tasks as assigned
Support various administrative departments, performing duties as assigned for example; updating welcome screen in visitor entrance, collating/assembling sales kits, issuing ID badges, handing out paychecks, updating phone lists, and other similar tasks
Support site team in routing documents to/from a variety of Corporate departments. This may include Accounting (AP payment requests and others), Human Resources (answering benefit questions, supporting applicants), Legal, Sales, Customer Service (orders, requests) and more
Partner with other administrative team members to ensure tasks are covered during absences (both ways) and no interruptions of customer service are experienced
Minimum 3 years prior administrative, sales or customer service experience
Demonstrable advanced writing skills for letters, memos and other forms of written communication
Ability to maintain confidentiality and handle issues with discretion and professionalism
Flexibility to adapt to a constantly changing environment that can be stressful and carries high expectations
Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling)
Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font)
Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns)

250

Office Administrator Resume Examples & Samples

Supervise the Junior Business Support Administrator
Support the Facilities Manager with the day to day facility requests and reply to general information requests with accurate information via email, phone and face to face
Support the Facilities Manager with the overseeing of supplier contracts and agreements
Review and update health and safety policies and ensure that they are observed by all staff working and visiting the Luton office
Coordinating post, both incoming and outgoing and including distributing registered office post
Filing and Archiving duties
Monitor levels of stationary and other office supplies (including company stationery i.e. letterhead) and order when required
Work with the ISO Security Officer to ensure the office remains ISO compliant
Supervise fire alarm, panel and tests alongside contractors to ensure TMF are clear on routine procedures
Facilitate out of hours weekend maintenance work with Facilities Manager e.g. PAT Testing
Provide support for authorizing invoices for payment
Review Facilities/admin expenditure; compile quarterly costs analysis to Facilities Manager
Authorize stationery requests from the UK offices
Greet clients/suppliers/visitors to the office in a professional and friendly manner
Answering general phone inquiries in a professional manner. Screening calls, forward phone inquiries to the appropriate staff members. Taking detailed messages and ensuring they are provided to relevant person, as required
Ensure meeting rooms are maintained and prepared for meetings
Help out with client events where needed
Manage the First Aid officers and Fire Wardens across the UK Offices

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Office Administrator Resume Examples & Samples

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Office Administrator Resume Examples & Samples

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Office Administrator Resume Examples & Samples

Office Administrator Resume Examples & Samples

Office Administrator Resume Examples & Samples

Office Administrator Resume Examples & Samples

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