Administrative Receptionist Resume Samples

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M Larson

Manuel

Larson

1105 Harber Flats

Dallas

+1 (555) 860 6849

1105 Harber Flats

Dallas

Phone

p +1 (555) 860 6849

Experience Experience

New York, NY

Administrative Receptionist

New York, NY

Batz-Kris

New York, NY

Administrative Receptionist

Promotes a caring work environment – courteous, thoughtful and supportive of co-workers in a strong teamwork environment
Participates in departmental performance improvement initiatives
Coordinate with Barter and network affiliations to schedule fights, enter copy and complete affidavits
Answer calls, screen calls, take accurate messages, and provide information to callers
Assist Agents with questions concerning Corcoran's proprietary systems
Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc
Scheduling meetings and leading the handling of meeting logistics (e.g., conference rooms, video, conference calls, preparing meeting materials, etc.)

Phoenix, AZ

Receptionist / Administrative Clerk

Phoenix, AZ

Kirlin, White and Leffler

Phoenix, AZ

Receptionist / Administrative Clerk

Perform other work related duties as directed by supervisor
Frequently considers what is the best way to do things and looks for ways to streamline and/or improve work processes
Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc
Assists with clerical duties as requested
Perform computer system data entry of all titles
Embraces changes affecting one’s area
Answers incoming phone calls

present

New York, NY

Administrative Coordinator / Receptionist

New York, NY

Eichmann Group

present

New York, NY

Administrative Coordinator / Receptionist

present

Assist with work order processing; dispatches work orders to building engineers
Manages shredding contractor and record management
Provide general support to visitors
Manages internal safety program and security system
Assist with administration of service contracts
Maintains all common areas to ensure a professional work environment
Professionally interacts with all internal and external personnel, often at upper and executive-management level

Education Education

Bachelor’s Degree

University of Arizona

Bachelor’s Degree

Skills Skills

Ability to acquire additional skills through university training. Should possess the ability to adapt quickly to new procedures, situations and technology
Strong attention to detail
Ability to follow through with supervisor’s instructions and assignments in a timely and professional manner
Excellent phone demeanor
Able to use a multi-line phone system
Ability to multitask
Proficient in Microsoft Office
Polished and professional demeanor
None
Able to multitask and perform various job responsibilities simultaneously in a highly interactive environment, and provide a positive patient experience for patients, their families, and the community

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Administrative Receptionist Resume Examples & Samples

3+ years of receptionist experience within a corporate office environment
Proficiency in Microsoft Office Suite (specifically advanced knowledge of Excel, including pivot tables, V and H lookups, and conditional formatting)
Experience with mail regulations and processes for a variety of shippers
Outstanding organizational, project management, and prioritization skills

Administrative Receptionist Resume Examples & Samples

Greet and assist clients, vendors, employees and escort or direct them to correct destinations. Contact employee to greet their guests
Assist with booking meeting rooms and provide instruction using meeting room equipment
Set up boardrooms for meetings including set up and clean up food/refreshments, if required
Assist with basic administrative support including Microsoft Office skills
Provide back up to other support staff within technical capabilities as requested
Excellent interpersonal skills, both written and oral, including professional and courteous
Demonstrates basic computer software proficiency with Microsoft Office suite (Word, Excel, Powerpoint and Outlook)
Ability to work effectively within a team environment

Receptionist, Administrative Service Resume Examples & Samples

Prepares letters and documents. Receives, sorts, and distributes all incoming mail throughout the department
Answers all incoming calls on an automated phone system in a timely, courteous, and accurate manner. Retrieves any voicemails in the company mailbox. Takes and relays messages
Schedules appointments. Maintains appointment diary, either manually or electronically. Organize meetings
Maintains a reception area that is clean, organized, and presentable
Greets visitors in a courteous, tactful, and timely manner, directing them to the proper personnel
Processes all incoming/outgoing deliveries from outside vendors
Inventories and orders all office supplies
Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary

Receptionist / Administrative Associate Resume Examples & Samples

Experience in a customer service position desired
Basic computer skills and demonstrated experience with office software and email applications
Ability to follow through and complete assigned tasks

Receptionist / Administrative Associate Resume Examples & Samples

Provides administrative service support to the management team, with a key focus on supporting the Head of Marketing and the Head of Legal & Compliance and their teams. Responds to internal and external telephone calls, screening and resolving issues as needed and relays messages. Makes travel arrangements and prepares travel itineraries for visitors and internal clients. Prepares expense reports, types and/or prepares memos, correspondence, reports, and presentations. Liaises with VIC’s international partners as needed
Schedules meetings. Documents meeting minutes and summarizes for manager review prior to distribution to attendees. Follows up on key action items and provides status updates as required
Compiles material and reporting requirements for independent committee and board of directors’ meetings. Ensures that packages are accurate, complete, printed, bound, and distributed in a timely manner
In conjunction with the marketing manager, compiles and distributes the weekly marketing update
Leads the planning and delivery of internal events, coordinating with internal and external resources as needed, overseeing all related communications. Supports external proprietary and industry events, including coordinating materials and delivery and pick-up of marketing booth
Performs reception duties to greet and direct clients and visitors. Maintains up-to-date calendar of external and internal client visits, resolving any scheduling conflicts and ensures calendar is available to the local VIC team. Organizes refreshments, including luncheons, for events, as needed
Provides sales support as needed, including data entries to VIC’s client relationship management system
Orders and inventories office supplies as needed. Ensures cost effective inventory levels are maintained for common department materials. Monitors and evaluates stock levels of marketing collateral to ensure sufficient stock is available and up-to-date. Prepares purchasing paperwork, checks charge codes, and obtains appropriate authorization for all orders. Monitors expenditures
Assists with document management and organization including the creation of files, folders and binders. Files all materials in an accurate and timely manner to ensure easy access and retrieval by department personnel. This includes hard copies as well as files on the shared drive
High school diploma or GED. Undergraduate (Associates degree or Secretarial School) degree preferred
Legal administration or Marketing experience would be a plus
3-5 years of secretarial experience supporting a medium to large size department
Corporate secretarial experience is preferred with a background in managing working relationships with professionals, vendors, agencies and related partners
Ability to work independently and under tight time constraints and still maintain very high quality standards
Flexibility and the ability to multi-task and appropriately manage priorities are critical success factors for this position
Highly proficient with Microsoft Office suite and Lotus Notes (word processing, spreadsheet, database, e-mail, and presentation software)
Ability to maintain confidentiality and reliability
High level of attention to detail and quality in work
Strong team-player and good “chemistry” with existing local team
Excellent interpersonal skills and right cultural fit for a small "start up" Canadian office with a large global presence

Receptionist & Administrative Associate Resume Examples & Samples

Excellent computer skills with working knowledge of all applications in Microsoft Office, database expertise, and e-mail and network applications
Knowledge of university and School of Business programs, policies and procedures
Experience working in a higher education environment
Experience with the commonwealth of Virginia’s procurement system (eVA)
Ability to organize and manage complex administrative processes
Ability to work with senior management personnel
Ability to work independently and to complete multiple tasks within tight deadlines
Ability to quickly gain proficiency in Web-based database platforms and applications
Ability to work effectively as a key member of an administrative support team in a dynamic, fast-paced, demanding environment with frequently changing priorities; and
Ability to handle matters with discretion and maintain absolute confidentiality in a highly visible office

Administrative Receptionist Resume Examples & Samples

Answer calls, screen calls, take accurate messages, and provide information to callers
Greet Agents, staff and visitors
Maintain a neat and orderly front desk
Run credit checks for prospective clients
Prepare and type board packages, mailing labels, and other documentation
Assist Agents with questions concerning Corcoran's proprietary systems
Enter new exclusives in our proprietary system
Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party
Order, maintain, and restock inventory of office supplies and beverages
Back up to the Administrative Assistant and Office Manager as needed
Assist with special projects as needed

Receptionist / Administrative Associate Resume Examples & Samples

Minimum 1 year office experience
Must be proficient using Microsoft Office 2013 (Word, Excel, Outlook). Will be tested
Ability to lift 20 lbs from ground to waist level with or without reasonable accommodation

Administrative Assistant / Site Receptionist Resume Examples & Samples

Associate’s Degree in Business Administration required
Minimum of 2 years work supporting executive level management
Strong computer skills including advanced PowerPoint, Word and Excel
Ability to use common tools such as Ariba, Concur and OneSource
Continuous improvement focus
Proven ability to evaluate and improve processes and procedures with little supervision
Innovative approach to new and existing processes
Strong interpersonal skills with proven ability to communicate and influence others
Strong team orientation in supporting the goals of the team and the organization
Able to influence and persuade
Process and results oriented
Self-starter with the ability to work with minimal supervision
Ability to manage multiple priorities affectively
Ability to manage complex scheduling
Able to manage effectively with agility and flexibility

Administrative Receptionist Resume Examples & Samples

Coordinate conference room scheduling
Answer, screen and forward any incoming phone calls while providing basic information when needed
Receive and direct daily mail/deliveries/couriers
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
Update appointment calendars and schedule meetings/appointments
Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc
Scheduling meetings and leading the handling of meeting logistics (e.g., conference rooms, video, conference calls, preparing meeting materials, etc.)
Coordinate travel reservations, track expenses and prepare/process vouchers and invoices
Handle information with a high level of confidentiality
2-5 years relative experience
Strong interpersonal, written and verbal communication skills
Work in a fast-paced environment with demonstrated ability to multitask
Interact and communicate with individuals at all levels of the organization
A positive attitude and energetic personality are essential
Ability to work overtime when necessary

Receptionist / Administrative Resume Examples & Samples

Account Receivables
Invoicing
Database Updates
Supply Orders
High School graduate - business training preferred
5 years of experience as a Receptionist
Exceptional Microsoft Office skills – Excel, Word, Access, Outlook
SAP experience would be a plus
Ability to pass Drug Screen / Background Check required

Administrative Coordinator / Receptionist Resume Examples & Samples

Receives and directs incoming calls to appropriate personnel and voicemail
Arranges escorts as needed. Issues visitor passes and validates parking
Uses tracking systems to record inbound and outbound courier, freight and mail
Meters mail
Arranges messenger service as needed
Follows location security procedures for screening inbound deliveries
Requests building and housekeeping services as needed
Arranges equipment service as needed
May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc
Assist with administration of service contracts
Manages shredding contractor and record management
Handles badging needs for CBRE team
Provide general administrative support for the CBRE team
Data entry for the AP system and gets new vendors/contractors set up in system
Resolves invoicing issues and questions from suppliers and contractors
Responsible for administrative projects assigned by the facility manager
Assist with work order processing; dispatches work orders to building engineers

Administrative Receptionist Resume Examples & Samples

Ensures the highest level of customer service to patients, fellow employees, and referrals sources through the coordination and administration of facility’s “front office” activities
Assures provision of office functions such as patient scheduling, reception duties, medical record preparation, clinic statistics and report compilation, data collection and dissemination, regarding but not limited to patient demographics and third party payers, and all other necessary clerical and office functions
Obtains and tracks authorizations
Collects, reconciles and prepares daily bank deposits for over the counter cash
Possesses exceptional communication skills

Receptionist / Administrative Clerk Resume Examples & Samples

Greeting Customers
Answering, screening and forwarding any incoming phone calls while providing basic information when needed
Processing and applying of all titles
Perform computer system data entry of all titles
Maintain an adequate inventory of office supplies
Perform other work related duties as directed by supervisor
Point of contact for our commercial consignors
Providing any information needed to our commercial consignors
Managing inventory as it arrives on site
Aiding in arranging transport to and from our facility
Contact for debtors of repossessed vehicles
Answering emails in a timely manner
Setting vehicles for sale as they are available
Basic computer, email and office skills
1 to 3 years of office/auto auction experience an asset but not mandatory

Administrative Receptionist Resume Examples & Samples

Two years in medical office setting that required multi-tasking preferred
Knowledge of health insurance preferred
Basic knowledge of computers skills including but not limited to keyboard familiarity and word processing, office procedures, filing, verbal and written communication skills, fax, photocopy required
Customer service and interpersonal skills necessary to communicate effectively with staff members, supportive personnel, patients, physicians and community members required
Must be available early mornings and evenings for all shifts Monday – Friday

Administrative Specialist / Receptionist Resume Examples & Samples

Provides administrative support to the Director
Manages or assists in the management of the Director's calendar
Works closely with other university offices in coordinating the Director's involvement in university events
Coordinates and arranges travel
Manages multiple high-priority activities requiring considerable coordination and follow through to meet requirements
Coordinates or assists in coordinating events, including arranging equipment and catering; sending invitations and managing RSVPs
Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up
Independently composes correspondence on a variety of subjects requiring confidentiality, judgment, originality, and knowledge of issues involved
Provides word processing, transcription of dictation and meeting minutes, and processing of correspondence and e-mail
Answers phones, greets visitors, and directs questions to appropriate offices for resolution
Prepares work orders, supply requisitions, requests for special data or similar actions within established limits and procedures
Provides back-up to other staff in the office
Evidence of effective both verbal and written communication of English and Spanish; experience in interpreting and translating documents in English and Spanish
Demonstrated knowledge of University policies and procedures
Experience in a wide variety of administrative functions including calendaring, scheduling, and word processing
Experience in problem solving and decision making
Evidence of organizational skills and flexibility
Experience in proactively anticipating requirements and potential problems
Experience in being tactful, diplomatic and able to maintain effective working relationships
Evidence in both verbal and written communication
Experience in communicating effectively with international research partners across different time zones, cultures and languages
Experinece in supporting the logistical needs of international fellows in residence at the center

Receptionist cum Administrative Assistant Resume Examples & Samples

Minimum 3-4 years of relevant experience, preferable in reception or customer service duties
Proficient in Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Team player with good interpersonal, communication and written skills
Independent and has good initiative
Knowledge of SAP will be an added advantage

Administrative Clerk / Receptionist Resume Examples & Samples

Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail
Complete word processing for letters, memos, reports, labels and other documents as needed
Self-motivated, detail-oriented professional, ability to multitask a must
Proficiency with MS Office including Word and Outlook
Ability to handle confidential information
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
An attitude and commitment to being an active participant of our employee-owned culture is a must
1+ years of related experience

Administrative Receptionist / Clerk Resume Examples & Samples

Maintains confidentiality of all materials, information and discussions that occur within the Office of the President & CEO, including the release of any information without authorization of the executive assistant or CEO
Acknowledges and properly triages patient complaints as indicated
Maintains adequate supplies for needs of the office
Assists in preparation of Board of Trustees meetings
Serves as receptionist for executive office, providing assistance when indicated
Answers, screens and triages incoming telephone calls maintaining appropriate records to assure timely follow up by affected parties
Opens, organizes and routes incoming mail to proper departments and forwards mail to executive assistant where indicated
Schedules meetings upon request
Maintains a follow up log of items forwarded by President/CEO to managers
Completes general typing assignments and files as directed
Interacts and communicates effectively with trustees, physicians, management staff and outside agencies

Receptionist / Administrative Technician Resume Examples & Samples

Proven experience as an Administrative Technician
High School Diploma is a minimum
Administrative Professional Certificate or equivalent with a minimum of 2 years of experience
Excellent English communication and written skills
Strong knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
Experience in an accounting department/company or in the aerospace industry is a plus
Knowledge of SAP / Ariba is a plus
Strong organizational Skills with the ability to multi-task

Receptionist / Administrative Resume Examples & Samples

Greets visitors; assign badges and sign-in guests
Performs receptionist duties such as answer, screen and direct incoming phone calls
Maintains main conference room schedule
Maintains labor or other regulatory postings required in the warehouse
Provides administrative support to the Warehouse operation, using Microsoft Word, Excel, PowerPoint
Schedules meetings and sends and receives email
Scans Receiving or other documents to historical or other databases
Completes other projects as assigned by the Warehouse Manager. Assists other departments with work overflow as needed
Alarms building if required

Administrative Receptionist Resume Examples & Samples

Two years of experience in general office, clerical and administrative support work
Experience working with MS Outlook, MS Word and the other MS Office applications is essential. Needs to be proficient in Outlook and Word at an intermediate or advanced level
Must be able to deal with students, faculty, office co-workers and the public in a friendly and professional manner. Should enjoy working with a wide range of people and personalities
Specifically, previous office experience required, especially in an educational setting. Accurate typing skills
Excellent interpersonal/communication skills, knowledge of office ethics and proper office behavior, attention to details and excellent organization and record keeping skills, ability to track and meet deadlines, strong interest in customer service to present positive image of the College of Health Professions and Wichita State University
Able to use a multi-line phone system
Ability to follow through with supervisor’s instructions and assignments in a timely and professional manner
Ability to acquire additional skills through university training. Should possess the ability to adapt quickly to new procedures, situations and technology

Administrative Receptionist Resume Examples & Samples

People Skills: Ability to understand guests’ needs and respond to them in a proactive, courteous, professional, and efficient manner, as perceived by the customer
Communications: Excellent telephone etiquette and ability to read, write, and speak appropriately in English using good diction, and respond to guests’ needs
Technical Skills: Basic computer, typing, and fax machine knowledge. Ability to recognize, pronounce and find names and telephone/room numbers of patients, personnel, and physicians
Able to multitask and perform various job responsibilities simultaneously in a highly interactive environment, and provide a positive patient experience for patients, their families, and the community
Formal education in social sciences and/or healthcare (preferred)
Customer service management experience (preferred)
High school diploma/GED or equivalent education (preferred)
Fully bi-lingual in English and Spanish, or any of the following languages: Portuguese, Creole, Vietnamese, French, German, Russian, Arabic, and Korean (preferred)
Interpersonal/customer service skills/qualities: Positive attitude, warm friendly, approachable, genuinely caring and compassionate, and professional (preferred)
Dependable, self- motivated and adaptable to varying work environments (preferred)
Current CPR (preferred)

Administrative Coordinator / Receptionist Resume Examples & Samples

Receptionist for the office, answering all calls on the main phone line and routing to the appropriate employee
Point of contact for day to day office needs, including maintenance, mail, supplies, equipment and invoices
Maintains all common areas to ensure a professional work environment
Ensures facilities and office equipment are in good working order at all times
Responsible for leading all the ordering of all office supplies including coffee, kitchen, vending, printing, signage, tools and materials
Processes incoming and outgoing domestic and international mail and packages
Partner with HR to update and maintain and communicate office policies as necessary
Assist with onboarding process for new hires
Organize office procedures and operations
Ensure all invoices are processed and paid on time
Manages internal safety program and security system
Responsible for conference room management, some meeting and event planning, and scheduling and coordinating client meetings as required
Professionally interacts with all internal and external personnel, often at upper and executive-management level
Will be responsible for additional duties as necessary

Receptionist / Administrative Resume Examples & Samples

Must be self-motivated, outgoing, detail oriented with excellent interpersonal, communication and organizational skills. Must be able to demonstrate excellent customer service
Must meet and greet residents, check guests and service providers in and out
Must be able to identify and clarify resident's needs and desires. Must answer questions and give direction and instructions and develop inventories of services
Able to work independently and without direct supervision
Improves services by obtaining and evaluating resident observations opinions, and criticisms
Enhances department and organizational reputation by accepting and accomplishing new and different requests; exploring opportunities to add value to job accomplishments
Maintains daily log, records and forms
Able to read, write, and orally communicate clearly in English
Strong abilities with computers are required (including word, outlook, and excel). Multiple language fluency would be desirable
Must be able to understand and be knowledgeable in emergency response and access control procedures; electronic security control systems and logs, records and forms for the property
Ability to detect auditory and/or visual emergency alarms
Communicate, receive and exchange ideas and information by means of spoken and written word
Ability to quickly and easily navigate the property/building as required to meet the job functions
Ability to work extended hours and weekends based on project requirements. Ability to respond to emergencies in a timely manner
Ability to define problems, collect data, establish facts, and draw valid conclusions
Must be able to work well under pressure and deadlines, as well as work independently and prioritize time effectively
Ability to make decisions and solve problems creatively
Requires basic math skills and an understanding of basic accounting practices and principles
The position also requires the ability to manage multiple priorities
Should also possess the ability to solve an array of personnel and customer related problems with the end result of positive resident and guest experience
Must have a minimum of a High School Diploma or equivalent