Administrative Receptionist Resume Samples

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ML
M Larson
Manuel
Larson
1105 Harber Flats
Dallas
TX
+1 (555) 860 6849
1105 Harber Flats
Dallas
TX
Phone
p +1 (555) 860 6849
Experience Experience
04/2015 present
New York, NY
Administrative Coordinator / Receptionist
New York, NY
Administrative Coordinator / Receptionist
04/2015 present
New York, NY
Administrative Coordinator / Receptionist
04/2015 present
  • Assist with work order processing; dispatches work orders to building engineers
  • Manages shredding contractor and record management
  • Provide general support to visitors
  • Manages internal safety program and security system
  • Assist with administration of service contracts
  • Maintains all common areas to ensure a professional work environment
  • Professionally interacts with all internal and external personnel, often at upper and executive-management level
08/2010 10/2014
Phoenix, AZ
Receptionist / Administrative Clerk
Phoenix, AZ
Receptionist / Administrative Clerk
08/2010 10/2014
Phoenix, AZ
Receptionist / Administrative Clerk
08/2010 10/2014
  • Perform other work related duties as directed by supervisor
  • Frequently considers what is the best way to do things and looks for ways to streamline and/or improve work processes
  • Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc
  • Assists with clerical duties as requested
  • Perform computer system data entry of all titles
  • Embraces changes affecting one’s area
  • Answers incoming phone calls
08/2007 04/2010
New York, NY
Administrative Receptionist
New York, NY
Administrative Receptionist
08/2007 04/2010
New York, NY
Administrative Receptionist
08/2007 04/2010
  • Promotes a caring work environment – courteous, thoughtful and supportive of co-workers in a strong teamwork environment
  • Participates in departmental performance improvement initiatives
  • Coordinate with Barter and network affiliations to schedule fights, enter copy and complete affidavits
  • Answer calls, screen calls, take accurate messages, and provide information to callers
  • Assist Agents with questions concerning Corcoran's proprietary systems
  • Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc
  • Scheduling meetings and leading the handling of meeting logistics (e.g., conference rooms, video, conference calls, preparing meeting materials, etc.)
Education Education
Bachelor’s Degree
Bachelor’s Degree
University of Arizona
Bachelor’s Degree
Skills Skills
  • Ability to acquire additional skills through university training. Should possess the ability to adapt quickly to new procedures, situations and technology
  • Strong attention to detail
  • Ability to follow through with supervisor’s instructions and assignments in a timely and professional manner
  • Excellent phone demeanor
  • Able to use a multi-line phone system
  • Ability to multitask
  • Proficient in Microsoft Office
  • Polished and professional demeanor
  • None
  • Able to multitask and perform various job responsibilities simultaneously in a highly interactive environment, and provide a positive patient experience for patients, their families, and the community
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1

Administrative Receptionist Resume Examples & Samples

  • 3+ years of receptionist experience within a corporate office environment
  • Proficiency in Microsoft Office Suite (specifically advanced knowledge of Excel, including pivot tables, V and H lookups, and conditional formatting)
  • Experience with mail regulations and processes for a variety of shippers
  • Outstanding organizational, project management, and prioritization skills
2

Administrative Receptionist Resume Examples & Samples

  • Greet and assist clients, vendors, employees and escort or direct them to correct destinations. Contact employee to greet their guests
  • Assist with booking meeting rooms and provide instruction using meeting room equipment
  • Set up boardrooms for meetings including set up and clean up food/refreshments, if required
  • Assist with basic administrative support including Microsoft Office skills
  • Provide back up to other support staff within technical capabilities as requested
  • Excellent interpersonal skills, both written and oral, including professional and courteous
  • Demonstrates basic computer software proficiency with Microsoft Office suite (Word, Excel, Powerpoint and Outlook)
  • Ability to work effectively within a team environment
3

Receptionist, Administrative Service Resume Examples & Samples

  • Prepares letters and documents. Receives, sorts, and distributes all incoming mail throughout the department
  • Answers all incoming calls on an automated phone system in a timely, courteous, and accurate manner. Retrieves any voicemails in the company mailbox. Takes and relays messages
  • Schedules appointments. Maintains appointment diary, either manually or electronically. Organize meetings
  • Maintains a reception area that is clean, organized, and presentable
  • Greets visitors in a courteous, tactful, and timely manner, directing them to the proper personnel
  • Processes all incoming/outgoing deliveries from outside vendors
  • Inventories and orders all office supplies
  • Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary
4

Receptionist / Administrative Associate Resume Examples & Samples

  • Experience in a customer service position desired
  • Basic computer skills and demonstrated experience with office software and email applications
  • Ability to follow through and complete assigned tasks
5

Receptionist / Administrative Associate Resume Examples & Samples

  • Provides administrative service support to the management team, with a key focus on supporting the Head of Marketing and the Head of Legal & Compliance and their teams. Responds to internal and external telephone calls, screening and resolving issues as needed and relays messages. Makes travel arrangements and prepares travel itineraries for visitors and internal clients. Prepares expense reports, types and/or prepares memos, correspondence, reports, and presentations. Liaises with VIC’s international partners as needed
  • Schedules meetings. Documents meeting minutes and summarizes for manager review prior to distribution to attendees. Follows up on key action items and provides status updates as required
  • Compiles material and reporting requirements for independent committee and board of directors’ meetings. Ensures that packages are accurate, complete, printed, bound, and distributed in a timely manner
  • In conjunction with the marketing manager, compiles and distributes the weekly marketing update
  • Leads the planning and delivery of internal events, coordinating with internal and external resources as needed, overseeing all related communications. Supports external proprietary and industry events, including coordinating materials and delivery and pick-up of marketing booth
  • Performs reception duties to greet and direct clients and visitors. Maintains up-to-date calendar of external and internal client visits, resolving any scheduling conflicts and ensures calendar is available to the local VIC team. Organizes refreshments, including luncheons, for events, as needed
  • Provides sales support as needed, including data entries to VIC’s client relationship management system
  • Orders and inventories office supplies as needed. Ensures cost effective inventory levels are maintained for common department materials. Monitors and evaluates stock levels of marketing collateral to ensure sufficient stock is available and up-to-date. Prepares purchasing paperwork, checks charge codes, and obtains appropriate authorization for all orders. Monitors expenditures
  • Assists with document management and organization including the creation of files, folders and binders. Files all materials in an accurate and timely manner to ensure easy access and retrieval by department personnel. This includes hard copies as well as files on the shared drive
  • High school diploma or GED. Undergraduate (Associates degree or Secretarial School) degree preferred
  • Legal administration or Marketing experience would be a plus
  • 3-5 years of secretarial experience supporting a medium to large size department
  • Corporate secretarial experience is preferred with a background in managing working relationships with professionals, vendors, agencies and related partners
  • Ability to work independently and under tight time constraints and still maintain very high quality standards
  • Flexibility and the ability to multi-task and appropriately manage priorities are critical success factors for this position
  • Highly proficient with Microsoft Office suite and Lotus Notes (word processing, spreadsheet, database, e-mail, and presentation software)
  • Ability to maintain confidentiality and reliability
  • High level of attention to detail and quality in work
  • Strong team-player and good “chemistry” with existing local team
  • Excellent interpersonal skills and right cultural fit for a small "start up" Canadian office with a large global presence
6

Receptionist & Administrative Associate Resume Examples & Samples

  • Excellent computer skills with working knowledge of all applications in Microsoft Office, database expertise, and e-mail and network applications
  • Knowledge of university and School of Business programs, policies and procedures
  • Experience working in a higher education environment
  • Experience with the commonwealth of Virginia’s procurement system (eVA)
  • Ability to organize and manage complex administrative processes
  • Ability to work with senior management personnel
  • Ability to work independently and to complete multiple tasks within tight deadlines
  • Ability to quickly gain proficiency in Web-based database platforms and applications
  • Ability to work effectively as a key member of an administrative support team in a dynamic, fast-paced, demanding environment with frequently changing priorities; and
  • Ability to handle matters with discretion and maintain absolute confidentiality in a highly visible office
7

Administrative Receptionist Resume Examples & Samples

  • Answer calls, screen calls, take accurate messages, and provide information to callers
  • Greet Agents, staff and visitors
  • Maintain a neat and orderly front desk
  • Run credit checks for prospective clients
  • Prepare and type board packages, mailing labels, and other documentation
  • Assist Agents with questions concerning Corcoran's proprietary systems
  • Enter new exclusives in our proprietary system
  • Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party
  • Order, maintain, and restock inventory of office supplies and beverages
  • Back up to the Administrative Assistant and Office Manager as needed
  • Assist with special projects as needed
8

Receptionist / Administrative Associate Resume Examples & Samples

  • Minimum 1 year office experience
  • Must be proficient using Microsoft Office 2013 (Word, Excel, Outlook). Will be tested
  • Ability to lift 20 lbs from ground to waist level with or without reasonable accommodation
9

Administrative Assistant / Site Receptionist Resume Examples & Samples

  • Associate’s Degree in Business Administration required
  • Minimum of 2 years work supporting executive level management
  • Strong computer skills including advanced PowerPoint, Word and Excel
  • Ability to use common tools such as Ariba, Concur and OneSource
  • Continuous improvement focus
  • Proven ability to evaluate and improve processes and procedures with little supervision
  • Innovative approach to new and existing processes
  • Strong interpersonal skills with proven ability to communicate and influence others
  • Strong team orientation in supporting the goals of the team and the organization
  • Able to influence and persuade
  • Process and results oriented
  • Self-starter with the ability to work with minimal supervision
  • Ability to manage multiple priorities affectively
  • Ability to manage complex scheduling
  • Able to manage effectively with agility and flexibility
10

Administrative Receptionist Resume Examples & Samples

  • Coordinate conference room scheduling
  • Answer, screen and forward any incoming phone calls while providing basic information when needed
  • Receive and direct daily mail/deliveries/couriers
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
  • Update appointment calendars and schedule meetings/appointments
  • Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc
  • Scheduling meetings and leading the handling of meeting logistics (e.g., conference rooms, video, conference calls, preparing meeting materials, etc.)
  • Coordinate travel reservations, track expenses and prepare/process vouchers and invoices
  • Handle information with a high level of confidentiality
  • 2-5 years relative experience
  • Strong interpersonal, written and verbal communication skills
  • Work in a fast-paced environment with demonstrated ability to multitask
  • Interact and communicate with individuals at all levels of the organization
  • A positive attitude and energetic personality are essential
  • Ability to work overtime when necessary
11

Receptionist / Administrative Resume Examples & Samples

  • Account Receivables
  • Invoicing
  • Database Updates
  • Supply Orders
  • High School graduate - business training preferred
  • 5 years of experience as a Receptionist
  • Exceptional Microsoft Office skills – Excel, Word, Access, Outlook
  • SAP experience would be a plus
  • Ability to pass Drug Screen / Background Check required
12

Administrative Coordinator / Receptionist Resume Examples & Samples

  • Receives and directs incoming calls to appropriate personnel and voicemail
  • Arranges escorts as needed. Issues visitor passes and validates parking
  • Uses tracking systems to record inbound and outbound courier, freight and mail
  • Meters mail
  • Arranges messenger service as needed
  • Follows location security procedures for screening inbound deliveries
  • Requests building and housekeeping services as needed
  • Arranges equipment service as needed
  • May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc
  • Assist with administration of service contracts
  • Manages shredding contractor and record management
  • Handles badging needs for CBRE team
  • Provide general administrative support for the CBRE team
  • Data entry for the AP system and gets new vendors/contractors set up in system
  • Resolves invoicing issues and questions from suppliers and contractors
  • Responsible for administrative projects assigned by the facility manager
  • Assist with work order processing; dispatches work orders to building engineers
13

Administrative Receptionist Resume Examples & Samples

  • Ensures the highest level of customer service to patients, fellow employees, and referrals sources through the coordination and administration of facility’s “front office” activities
  • Assures provision of office functions such as patient scheduling, reception duties, medical record preparation, clinic statistics and report compilation, data collection and dissemination, regarding but not limited to patient demographics and third party payers, and all other necessary clerical and office functions
  • Obtains and tracks authorizations
  • Collects, reconciles and prepares daily bank deposits for over the counter cash
  • Possesses exceptional communication skills
14

Receptionist / Administrative Clerk Resume Examples & Samples

  • Greeting Customers
  • Answering, screening and forwarding any incoming phone calls while providing basic information when needed
  • Processing and applying of all titles
  • Perform computer system data entry of all titles
  • Maintain an adequate inventory of office supplies
  • Perform other work related duties as directed by supervisor
  • Point of contact for our commercial consignors
  • Providing any information needed to our commercial consignors
  • Managing inventory as it arrives on site
  • Aiding in arranging transport to and from our facility
  • Contact for debtors of repossessed vehicles
  • Answering emails in a timely manner
  • Setting vehicles for sale as they are available
  • Basic computer, email and office skills
  • 1 to 3 years of office/auto auction experience an asset but not mandatory
15

Administrative Receptionist Resume Examples & Samples

  • Two years in medical office setting that required multi-tasking preferred
  • Knowledge of health insurance preferred
  • Basic knowledge of computers skills including but not limited to keyboard familiarity and word processing, office procedures, filing, verbal and written communication skills, fax, photocopy required
  • Customer service and interpersonal skills necessary to communicate effectively with staff members, supportive personnel, patients, physicians and community members required
  • Must be available early mornings and evenings for all shifts Monday – Friday
16

Administrative Specialist / Receptionist Resume Examples & Samples

  • Provides administrative support to the Director
  • Manages or assists in the management of the Director's calendar
  • Works closely with other university offices in coordinating the Director's involvement in university events
  • Coordinates and arranges travel
  • Manages multiple high-priority activities requiring considerable coordination and follow through to meet requirements
  • Coordinates or assists in coordinating events, including arranging equipment and catering; sending invitations and managing RSVPs
  • Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up
  • Independently composes correspondence on a variety of subjects requiring confidentiality, judgment, originality, and knowledge of issues involved
  • Provides word processing, transcription of dictation and meeting minutes, and processing of correspondence and e-mail
  • Answers phones, greets visitors, and directs questions to appropriate offices for resolution
  • Prepares work orders, supply requisitions, requests for special data or similar actions within established limits and procedures
  • Provides back-up to other staff in the office
  • Evidence of effective both verbal and written communication of English and Spanish; experience in interpreting and translating documents in English and Spanish
  • Demonstrated knowledge of University policies and procedures
  • Experience in a wide variety of administrative functions including calendaring, scheduling, and word processing
  • Experience in problem solving and decision making
  • Evidence of organizational skills and flexibility
  • Experience in proactively anticipating requirements and potential problems
  • Experience in being tactful, diplomatic and able to maintain effective working relationships
  • Evidence in both verbal and written communication
  • Experience in communicating effectively with international research partners across different time zones, cultures and languages
  • Experinece in supporting the logistical needs of international fellows in residence at the center
17

Receptionist cum Administrative Assistant Resume Examples & Samples

  • Minimum 3-4 years of relevant experience, preferable in reception or customer service duties
  • Proficient in Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
  • Team player with good interpersonal, communication and written skills
  • Independent and has good initiative
  • Knowledge of SAP will be an added advantage
18

Administrative Clerk / Receptionist Resume Examples & Samples

  • Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail
  • Complete word processing for letters, memos, reports, labels and other documents as needed
  • Self-motivated, detail-oriented professional, ability to multitask a must
  • Proficiency with MS Office including Word and Outlook
  • Ability to handle confidential information
  • Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
  • An attitude and commitment to being an active participant of our employee-owned culture is a must
  • 1+ years of related experience
19

Administrative Receptionist / Clerk Resume Examples & Samples

  • Maintains confidentiality of all materials, information and discussions that occur within the Office of the President & CEO, including the release of any information without authorization of the executive assistant or CEO
  • Acknowledges and properly triages patient complaints as indicated
  • Maintains adequate supplies for needs of the office
  • Assists in preparation of Board of Trustees meetings
  • Serves as receptionist for executive office, providing assistance when indicated
  • Answers, screens and triages incoming telephone calls maintaining appropriate records to assure timely follow up by affected parties
  • Opens, organizes and routes incoming mail to proper departments and forwards mail to executive assistant where indicated
  • Schedules meetings upon request
  • Maintains a follow up log of items forwarded by President/CEO to managers
  • Completes general typing assignments and files as directed
  • Interacts and communicates effectively with trustees, physicians, management staff and outside agencies
20

Receptionist / Administrative Technician Resume Examples & Samples

  • Proven experience as an Administrative Technician
  • High School Diploma is a minimum
  • Administrative Professional Certificate or equivalent with a minimum of 2 years of experience
  • Excellent English communication and written skills
  • Strong knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Experience in an accounting department/company or in the aerospace industry is a plus
  • Knowledge of SAP / Ariba is a plus
  • Strong organizational Skills with the ability to multi-task
21

Receptionist / Administrative Resume Examples & Samples

  • Greets visitors; assign badges and sign-in guests
  • Performs receptionist duties such as answer, screen and direct incoming phone calls
  • Maintains main conference room schedule
  • Maintains labor or other regulatory postings required in the warehouse
  • Provides administrative support to the Warehouse operation, using Microsoft Word, Excel, PowerPoint
  • Schedules meetings and sends and receives email
  • Scans Receiving or other documents to historical or other databases
  • Completes other projects as assigned by the Warehouse Manager. Assists other departments with work overflow as needed
  • Alarms building if required
22

Administrative Receptionist Resume Examples & Samples

  • Two years of experience in general office, clerical and administrative support work
  • Experience working with MS Outlook, MS Word and the other MS Office applications is essential. Needs to be proficient in Outlook and Word at an intermediate or advanced level
  • Must be able to deal with students, faculty, office co-workers and the public in a friendly and professional manner. Should enjoy working with a wide range of people and personalities
  • Specifically, previous office experience required, especially in an educational setting. Accurate typing skills
  • Excellent interpersonal/communication skills, knowledge of office ethics and proper office behavior, attention to details and excellent organization and record keeping skills, ability to track and meet deadlines, strong interest in customer service to present positive image of the College of Health Professions and Wichita State University
  • Able to use a multi-line phone system
  • Ability to follow through with supervisor’s instructions and assignments in a timely and professional manner
  • Ability to acquire additional skills through university training. Should possess the ability to adapt quickly to new procedures, situations and technology
23

Administrative Receptionist Resume Examples & Samples

  • People Skills: Ability to understand guests’ needs and respond to them in a proactive, courteous, professional, and efficient manner, as perceived by the customer
  • Communications: Excellent telephone etiquette and ability to read, write, and speak appropriately in English using good diction, and respond to guests’ needs
  • Technical Skills: Basic computer, typing, and fax machine knowledge. Ability to recognize, pronounce and find names and telephone/room numbers of patients, personnel, and physicians
  • Able to multitask and perform various job responsibilities simultaneously in a highly interactive environment, and provide a positive patient experience for patients, their families, and the community
  • Formal education in social sciences and/or healthcare (preferred)
  • Customer service management experience (preferred)
  • High school diploma/GED or equivalent education (preferred)
  • Fully bi-lingual in English and Spanish, or any of the following languages: Portuguese, Creole, Vietnamese, French, German, Russian, Arabic, and Korean (preferred)
  • Interpersonal/customer service skills/qualities: Positive attitude, warm friendly, approachable, genuinely caring and compassionate, and professional (preferred)
  • Dependable, self- motivated and adaptable to varying work environments (preferred)
  • Current CPR (preferred)
24

Administrative Coordinator / Receptionist Resume Examples & Samples

  • Receptionist for the office, answering all calls on the main phone line and routing to the appropriate employee
  • Point of contact for day to day office needs, including maintenance, mail, supplies, equipment and invoices
  • Maintains all common areas to ensure a professional work environment
  • Ensures facilities and office equipment are in good working order at all times
  • Responsible for leading all the ordering of all office supplies including coffee, kitchen, vending, printing, signage, tools and materials
  • Processes incoming and outgoing domestic and international mail and packages
  • Partner with HR to update and maintain and communicate office policies as necessary
  • Assist with onboarding process for new hires
  • Organize office procedures and operations
  • Ensure all invoices are processed and paid on time
  • Manages internal safety program and security system
  • Responsible for conference room management, some meeting and event planning, and scheduling and coordinating client meetings as required
  • Professionally interacts with all internal and external personnel, often at upper and executive-management level
  • Will be responsible for additional duties as necessary
25

Receptionist / Administrative Resume Examples & Samples

  • Must be self-motivated, outgoing, detail oriented with excellent interpersonal, communication and organizational skills. Must be able to demonstrate excellent customer service
  • Must meet and greet residents, check guests and service providers in and out
  • Must be able to identify and clarify resident's needs and desires. Must answer questions and give direction and instructions and develop inventories of services
  • Able to work independently and without direct supervision
  • Improves services by obtaining and evaluating resident observations opinions, and criticisms
  • Enhances department and organizational reputation by accepting and accomplishing new and different requests; exploring opportunities to add value to job accomplishments
  • Maintains daily log, records and forms
  • Able to read, write, and orally communicate clearly in English
  • Strong abilities with computers are required (including word, outlook, and excel). Multiple language fluency would be desirable
  • Must be able to understand and be knowledgeable in emergency response and access control procedures; electronic security control systems and logs, records and forms for the property
  • Ability to detect auditory and/or visual emergency alarms
  • Communicate, receive and exchange ideas and information by means of spoken and written word
  • Ability to quickly and easily navigate the property/building as required to meet the job functions
  • Ability to work extended hours and weekends based on project requirements. Ability to respond to emergencies in a timely manner
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Must be able to work well under pressure and deadlines, as well as work independently and prioritize time effectively
  • Ability to make decisions and solve problems creatively
  • Requires basic math skills and an understanding of basic accounting practices and principles
  • The position also requires the ability to manage multiple priorities
  • Should also possess the ability to solve an array of personnel and customer related problems with the end result of positive resident and guest experience
  • Must have a minimum of a High School Diploma or equivalent