Receptionist / Administrative Assistant Resume Samples

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GM
G Marquardt
Gunner
Marquardt
9287 Bettie Club
New York
NY
+1 (555) 549 6810
9287 Bettie Club
New York
NY
Phone
p +1 (555) 549 6810
Experience Experience
08/2015 present
Los Angeles, CA
Receptionist / Administrative Assistant
Los Angeles, CA
Receptionist / Administrative Assistant
08/2015 present
Los Angeles, CA
Receptionist / Administrative Assistant
08/2015 present
  • Manage the ordering of office supplies, facilities assistance from RBC, and building management work orders
  • Assist in the maintenance the performance management and improvement systems
  • Providing assistance to administrative assistants with typing correspondence, formatting documents and paging reports
  • Provide administrative assistance on calendar management, outgoing e-mail correspondence, meeting coordination for conference rooms and hotel reservations
  • Provide clerical / administrative support and perform special projects as assigned by Business Office Manager
  • Work with Business Office Manager to ensure all equipment such as fax machines, copiers, telephones, work order requests, shred it bins, etc., are maintained
  • Ensure all safety precautions are followed while performing the work
12/2009 07/2015
Houston, TX
Receptionist & Administrative Assistant
Houston, TX
Receptionist & Administrative Assistant
12/2009 07/2015
Houston, TX
Receptionist & Administrative Assistant
12/2009 07/2015
  • Uses informal and formal networks within the business to get work completed
  • Keep up to date on changes to processes and technology to remain diligent in providing consistent work flows
  • Run reporting through Microsoft Excel and perform executive assistant back up duties
  • Assist with projects and perform other administrative duties and functions as requested
  • Manage client kitchen daily and ensures that kitchen supplies are adequately stocked
  • You will manage the site key-card entry system and the systems associated with staff and visitor entry-badge production
  • Provide back up support for administrative issues. These duties may comprise up to 85 percent of this position’s responsibilities
10/2006 10/2009
Philadelphia, PA
Receptionist Administrative Assistant
Philadelphia, PA
Receptionist Administrative Assistant
10/2006 10/2009
Philadelphia, PA
Receptionist Administrative Assistant
10/2006 10/2009
  • Providing reports
  • Manage digital and physical storage of corporate documents
  • Provide information to callers
  • Assist with travel arrangement for the team
  • Administration of passwords for Wi-Fi networks
  • Greet persons entering organization
  • Meetings coordination (rooms reservations, preparing agenda, catering etc)
Education Education
Bachelor’s Degree in Professionalism
Bachelor’s Degree in Professionalism
Northwestern University
Bachelor’s Degree in Professionalism
Skills Skills
  • Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
  • Excellent organizational skills with a demonstrated ability to re-prioritize quickly
  • Highly organized, detailed oriented and ability to multi-task in a fast paced environment
  • Excellent written and oral communication skills; ability to draft, edit and format professional business correspondence
  • Excellent interpersonal skills; ability to deal effectively and pleasantly with stressful situations; excellent telephone skills
  • Ability to manage, maintain, and be discreet with highly sensitive company and governmental information
  • Verbal, written and interpersonal communication skills and the ability to greet customers and answer phones in a professional manner
  • Ability to deliver excellent customer service at all levels of the organization
  • Ability to interact with employees and guests at all levels with confidence and professionalism
  • Strong ability to handle multiple tasks, such as incoming calls, guests and faxes
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15 Receptionist / Administrative Assistant resume templates

1

Receptionist / Administrative Assistant Resume Examples & Samples

  • Self-starter, extremely organized and detailed-oriented with strong commitment to accuracy
  • Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint), MS Outlook, general comfort level with Internet/Intranet usage and ability to learn proprietary software
  • Excellent interpersonal skills, both written and oral
  • Ability to multi-task and manage priorities effectively
  • Absolute discretion when dealing with confidential matters
  • Responsive and reliable
  • Ability to work both independently and as a team player
  • Exceptional follow-up and follow-through skills
2

Receptionist / Administrative Assistant Resume Examples & Samples

  • 3-6 years prior work experience in professional environment. Must have professional demeanor and appearance; promptness and reliability a must. The candidate needs to be a team player that can get behind firm-wide initiatives. Intermediate to advanced knowledge of MS Office, including ability to draft email correspondence and traditional business correspondence. Intermediate to advanced written and oral communication skills and an ability to communicate professionally. Independent worker that can create, compile and complete project information and demonstrates good decision making skills (must be able to make ‘judgment calls’ with limited supervision at times). Ability to multi-task, prioritize and manage completion of projects in an efficient and timely manner
  • Screen telephone calls, take messages, route calls to proper employees
  • Greet clients, route visitors to appropriate person or meeting room
  • Coordinate catering for client meetings and staff events
  • Arrange for parking or transportation for office visitors as needed
  • Set up conference rooms for client meetings as needed
  • Maintain parking database and order funds for parking
  • Maintain conference room schedules
  • Act as liaison with building maintenance and cleaning of the office
  • Distribute mail and packages received and coordinate shipments from the office
  • Perform required checks of the AED system
  • Coordinate travel arrangements for junior financial staff and two officers
  • Maintain daily schedule for two officers and provide administrative support as needed
  • Prepare expense reports for junior financial staff and two officers
  • Responsible for maintaining the employee kitchen in clean and orderly fashion
  • Maintain discretion in confidential matters
3

Receptionist Administrative Assistant Resume Examples & Samples

  • Bachelors' degree
  • Polished, professional attitude
  • Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint
  • Adobe Creative Suite skills desirable (not mandatory)
4

Receptionist / Administrative Assistant Resume Examples & Samples

  • Answer calls and emails efficiently and courteously providing requested information
  • Schedule appointments and conference rooms, assist with catering
  • Receive payment and record receipts for services
  • Provide information about establishment such as location of departments, offices, and employees and services
  • Provide supplemental administrative support
  • Must provide positive customer service internally and to visitors
  • Ability to produce business correspondence
5

Receptionist / Administrative Assistant Resume Examples & Samples

  • Four years of general administrative experience or equivalent
  • Microsoft Word, Excel, Power Point
  • Knowledge of and ability to learn general database applications
  • Willing to go above and beyond
  • Very strong communication and phone skills
6

Receptionist & Administrative Assistant Resume Examples & Samples

  • Schedule and manage calendars for members of the executive team
  • Manage travel and expense reports
  • Plan parties, on-site and off-site events for the company
  • Maintain and update company seating charts and contact lists
  • Process and route all mail and deliveries
  • Receive, sort, and distribute mail
  • Maintain front office, kitchen area, and conference rooms
  • Oversee the management of all facility needs
  • 1-3 years of experience as an assistant
  • Ability to manage multiple tasks at once
  • Self motivated and highly organized with a strong attention to detail
  • Proficient in Google applications (Google Docs, Google Forms, Google Plus, Google Hangout, etc.)
7

Receptionist / Administrative Assistant Resume Examples & Samples

  • Develop and manage agendas and calendars
  • Make travel arrangements including the creation of expense reports
  • Process invoices, prepare billings and create expense reports for signatures
  • Assist in system-level analysis and business process
  • Process invoices, prepare mailings and make copies
  • Assist with editing and creation of Word and Excel documents and PowerPoint presentations
  • Answer phone and greet walk-in clients, visitors and applicants in a professional and courteous manner and direct or assist them as appropriate
  • Answer roll-over lines and direct calls for some department personnel
  • Cover front desk on a daily basis from 3-5pm CT to close the desk down each night as well as during lunches, breaks and time off
  • Open, sort, date stamp and distribute all incoming mail for mail-stop department
  • Order general supplies and keep the supplies well-stocked and organized
  • 1-3 years of relevant administrative experience
  • Basic personal computer proficiency including experience with Microsoft Office (Excel, Word, PowerPoint)
  • Demonstrated organizational and follow-up skills
  • Ability to work effectively and prioritize while under pressure and meeting tight deadlines
  • Ability to work in a fast-paced, multi-priority environment
  • Strong recall / memory skills
  • Ability to quickly understand major functional areas of the company and key managers
  • 3+ years previous experience as a receptionist/administrative assistant in a professional environment
8

Receptionist Administrative Assistant Resume Examples & Samples

  • Being the first point of contact for visitors entering the office
  • Meetings coordination (rooms reservations, preparing agenda, catering etc)
  • Support for the Facility Team
  • Cooperation with external suppliers
  • Providing reports
  • Support in organizing company's events
  • Ordering groceries and stationery
  • Answering phones, faxes and support for custom deliveries and couriers
  • Full support of the reception desk
  • Administration of passwords for Wi-Fi networks
  • Company post
  • Providinig general administrative tasks as required
  • Open-minded, flexible, creative, friendly attitude
  • Ability to deal with customers (internal as well as external) in a professional manner
9

Receptionist / Administrative Assistant Resume Examples & Samples

  • 2+ years corporate experience as a receptionist in a Financial Services firm
  • Undergraduate Degree or an equivalent combination of training and experience
  • A cumulative Grade Point Average (GPA) of 3.0 or above in a 4.0 scale
  • Organized, professional demeanor and experience working in a fast-paced environment
  • Knowledge of Microsoft Office products
  • Must be flexible with regard to hours and be able to occasionally exchange shifts with other
  • Prior experience in Concur and/or SharePoint
10

Receptionist / Administrative Assistant Resume Examples & Samples

  • 4+ years of general administrative experience, or equivalent experience
  • Proficiency with Microsoft Office applications
  • Self-starter who can work independently
11

Receptionist & Administrative Assistant Resume Examples & Samples

  • Answer incoming calls in a prompt, courteous and professional manner in accordance with prescribed policies and procedures. Promptly and efficiently direct calls to the proper personnel
  • Greet visitors in a pleasant, professional manner, and direct them to the appropriate person, location or department
  • Provide back up support for administrative issues. These duties may comprise up to 85 percent of this position’s responsibilities
  • Integrate the tools, advice and solutions into the sales process to meet client needs
  • Assist effectively in communicating client solutions based off of knowledge
  • Assist in new hire paperwork and going over materials with new employees
  • Ability to work using one’s own initiative
  • Seek out advice from Senior staff promptly as and when appropriate
  • Proficient in Microsoft Office (Word, Excel, and PowerPoint)
  • Ability to take on multiple tasks simultaneously and manage them all effectively
  • Time Management skills
  • High personal interaction skills and team player
12

Receptionist / Administrative Assistant Resume Examples & Samples

  • Four years' general administrative experience or equivalent
  • Outgoing personality, willing to go above and beyond
  • Good disposition to work with sales team and customer base
13

Receptionist / Administrative Assistant Resume Examples & Samples

  • Oversee telephone switchboard operation
  • Take messages or directing calls to voice mail
  • Greet clients
  • Greet winners and award prizing
  • Prepare all couriers
  • Prepare all outgoing mail
  • Distribute all incoming mail as required
  • Distribute all faxes to appropriate departments
  • Order office supplies, stationary, equipment toners etc (align with budget)
  • Maintain on site stock of consumable for all printers, copiers etc
  • Enter invoices into accounting system
  • Ensure all time sheets are forwarded to Kelowna payroll by schedule deadlines
  • Prepare time sheet summary and forward to Kelowna payroll by scheduled deadlines
  • Assist with Promotions as required
  • Provide administrative support to General Manager and a team of local sales reps
  • Sales related duties include assistance with sales presentations, contract entering and sales reports
  • Proven competency with Microsoft office suite including Word, Excel and PowerPoint
  • Working knowledge of Wide Orbit is an asset
  • Organized and detailed oriented team player is a must
14

Receptionist / Administrative Assistant Resume Examples & Samples

  • Recent college graduate
  • High level of professionalism, including integrity and reliability
  • Excellent interpersonal and communication skills, including both oral and written
  • Willing and able to learn new skills
  • Advanced knowledge of Microsoft Office programs
  • 2 years of previous corporate experience
15

Receptionist / Administrative Assistant Resume Examples & Samples

  • Receptionist: (50%)
  • High school education
  • Minimum five years’ administrative and receptionist experience, preferably in the finance industry
  • Independent thinker who takes initiative with little instruction
  • Excellent written, grammatical and oral communication skills
  • Strong organizational skills and the ability to multitask and perform under deadline pressures, effectively managing workflow and staff
16

Receptionist / Administrative Assistant Resume Examples & Samples

  • Reception and client service - meet and greet clients personally and/or by telephone
  • Tracking inventory of and ordering office supplies and stationary
  • Maintain current knowledge of client accounts by reviewing daily activity on line and applicable reports
  • Ensure accurate and timely completion of all necessary documentation and forward to appropriate branch contact
  • Input client requests into the appropriate system
  • Assist in preparing mailing such as seminars, newsletters, and information packages
  • Utilize contact management system for daily task management
  • Review incoming mail, print reports and distribute accordingly
  • Coordinate client room/boardroom reservations/presentations
  • Answering phones, photocopying and other administrative tasks
  • Provide courteous and professional client service
  • Minimum 1 year experience in a similar role
  • Strong attention to detail with the ability to prioritize, multi-task, and deal with various personalities both internal and external
  • Ability to shift priorities and deliver results
  • Ability to receive direction from multiple individuals and deal with a variety of personalities both internal and external
  • Previous reception and administrative experience and previous financial/brokerage industry experience is an asset
17

Receptionist / Administrative Assistant Resume Examples & Samples

  • Prepare correspondence for advisor signature
  • Conduct client appointment reminder calls and check-in calls on follow up items
  • 10% Client care
  • Track client special events and make appropriate contact per established client contact model
18

Receptionist / Administrative Assistant Resume Examples & Samples

  • 2+ years of experience in an Administrative and/or Front Desk role
  • College Graduate
  • 2+ years of previous experience in a Corporate setting
19

Receptionist & Administrative Assistant Resume Examples & Samples

  • Answering main incoming calls and dealing with calls in an efficient and timely manner
  • Arrange and/or order office lunches, drinks for meeting
  • First point of contact for all facilities issues, liaising with the buildings manager
  • Other duties as and when required
  • Diary management and travel arrangements
  • Assistance with PowerPoint presentations and proposals
  • Managing and collating performance reviews
  • Preparing relevant papers and information for meetings
  • Managing and processing expenses
  • Management and review of CRM reports and dashboards
  • Self-motivated Individual
  • Excellent Verbal and Written communication skills
  • Computer literate and strong competencies in all Microsoft packages (Word, Excel, PowerPoint and Outlook)
  • Strong administrative and organisational skills
  • Experience working in a busy environment
  • A background in a reception or professional services environment would be an advantage
20

Receptionist / Administrative Assistant Resume Examples & Samples

  • Serve as “Ambassador” of the Wealth Center
  • Coordinate / schedule meeting rooms for guests and partner meetings
  • Assist with Region projects and events as requested
  • Performs a variety of routine data entry and document creations, as well as other administrative duties
  • Assist Market Leader and San Francisco team with special projects
  • Field of Experience
21

Receptionist / Administrative Assistant Resume Examples & Samples

  • Determines callers' needs, connects calls and takes messages
  • Receives, accommodates, announces and directs clients and visitors
  • May provide clerical support for other branch associates as needed
22

Receptionist / Administrative Assistant Resume Examples & Samples

  • 1+ year of experience in a Receptionist and/or Administrative Assistant role
  • Financial Services background
  • 2+ years of previous Corporate experience
23

Receptionist / Administrative Assistant Resume Examples & Samples

  • 2 years in an administrative assistant role, preferably in corporate office setting
  • Organized self-starter who can work independently with little direct supervision
  • Ability, flexibility and adaptability to manage multiple and ever-changing priorities, personalities and deadlines
  • Proficient in Microsoft Office programs
  • Strong customer service and people skills
  • Sound understanding of corporate office practices and procedures
  • Ability to interact with employees and guests at all levels with confidence and professionalism
  • Extensive interaction with executive-level professionals
24

Receptionist & Administrative Assistant Resume Examples & Samples

  • Requires prior experience in an administrative / professional support function in a fast-paced environment
  • Very good understanding of processes, the Bank's policies and procedures especially in the commercial business environment. Familiarity with the Commercial Lending Process and Credit Policies is an asset
  • Strong PC skills and good knowledge of the Microsoft Office Suite (especially Excel and Outlook)
  • Must possess initiative, be detail oriented and able to prioritize
  • Strong written and oral communication skills are required
  • Must be able to work under pressure and be able to handle last minute requests
  • Self-motivator with strong interpersonal skills
25

Receptionist & Administrative Assistant Resume Examples & Samples

  • Calendar management for internal and external meetings, coordinating travel arrangements, and completing expense reports for members of the executive team
  • Professional company representative who interacts comfortably with senior level executives outside the company, as well as with customers, vendors, visitors and especially employees
  • Proactively collaborates to manage meeting arrangements and solve for calendar conflicts
  • Coordinates travel arrangements with a strong attention to detail anticipating transportation, lodging, meeting and communication needs while traveling
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive material and issues
  • Completes expense reports ensuring accuracy and proper approvals
  • Maintain records and files of current and post projects, operations, and decisions
  • Assist with projects and perform other administrative duties and functions as requested
26

Receptionist / Administrative Assistant Resume Examples & Samples

  • Proofreads documents and makes appropriate corrections
  • Answers phones and takes messages or provides information
  • Organizes and maintains files and records
  • Checks documents for accuracy and completeness
  • Regular, consistent and punctual attendance. Must be able to work
27

Receptionist / Administrative Assistant Resume Examples & Samples

  • Welcome visitors by greeting them, in person or on the phone; answering or referring inquiries
  • Provide administrative support by preparing tax engagement letters, scanning approved invoices and filing electronically as directed
  • Processing daily calendar schedules and emergency personnel responsibilities
  • Schedule and maintain meeting rooms, conference rooms and calendar events; track charges as appropriate
  • Interacting with internal staff, clients and vendors
  • Scheduling and maintaining meeting rooms
  • Maintaining spreadsheets and tracking data
  • Providing assistance to administrative assistants with typing correspondence, formatting documents and paging reports
28

Receptionist / Administrative Assistant Resume Examples & Samples

  • Complete tasks related to the position of a Receptionist such as answering telephone calls, handling incoming and outgoing mail, coordinating couriers, printing, office supplies management and lunchroom supplies management
  • Support project delivery through coordination and set up of project numbers, filing of work orders, coordination with accounting staff, establishing filing systems (electronic and hard copy), maintaining templates, conducting formatting for reports, proposals and correspondence
  • Assist Project Managers and their teams in organizing and filing documents and project deliverables such as drawings, specifications, reports and correspondence
  • Manage electronic and physical documentation for all projects in accordance to WSP's document control system. Prepare files for archiving and coordinate archiving process
  • Produce and transmit documents such as general communications (letters and memos), summaries of meetings, requests for proposals, contracts, and various reports in accordance with company brand
  • Assist Senior Project Engineers in preparation of regular updates to project statistics, financial reports, invoicing, schedules, directories and deliverables lists
  • Assist in the preparation of proposals and collateral materials
  • Facilitate lunch meetings and other events
  • Organize travel arrangements for team members: booking flights, hotels and car rentals; and
  • College degree in Administration, in Office Automation or equivalent training
  • 3 to 5 years of relevant experience as a Receptionist and Administrative Assistant. Experience in a large company will be considered an asset
  • Functional competencies in office automation in the field of engineering consulting will be considered an asset
  • Proven proficiency on computer software applications (Word, Excel, Outlook, PowerPoint, PDF software)
  • Understanding of project financials
  • Good initiative and attention to detail
  • Excellent organizational, time management skills and the ability to handle multiple tasks
  • A team player with a positive and energetic attitude; and
29

Receptionist / Administrative Assistant Resume Examples & Samples

  • Courteously welcomes on-site visitors, determines nature of business with a purpose, and announces visitors to appropriate personnel
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate person
  • Acts as a company ambassador, being knowledgeable about company addresses, directions and other information as necessary
  • Responsible for efficient operation, look and feel of front desk and lobby
  • Receives, sorts, and routes mail, publications and internal communications
  • Maintains and restocks supply of beverages, snacks and supplies for board room & reception lounge
  • Coordinates Boston interview candidates, partnering with recruiting
  • Assists with the technological logistics of internal meetings
  • Assists in the coordination of corporate events
  • Orders office supplies and maintains supply room to appropriate inventory levels
  • Supports and performs other duties as assigned
  • Calendar management, including coordination of large internal and external meetings
  • Arranges, coordinates and executes travel arrangements for senior executives
  • Prepares monthly expense reports for senior executives
  • Catering and event planning for Provider Delivery and Communications teams
  • Accounting matters including purchase orders and check requests
  • Assists in the preparation, proofreading and binding of client facing presentations
  • Generates and delivers client reporting
  • Provides direct administrative support to multiple executive level employees
  • Other special projects as requested
  • Positive energy that can project to those around you
  • High service aptitude. The need and want to help where and when needed
  • Above average level of detail and organization
  • Ability to be flexible and understanding to different situations
  • Resourceful, and forward thinking mind with ability to think outside the box
  • Previous experience with Microsoft Office, including Word, Power Point, Excel and Outlook
  • Ability to prioritize and multi- task and meet deadlines
  • 1-2 years of experience in an office
30

Receptionist / Administrative Assistant Resume Examples & Samples

  • Proven proficiency with Microsoft Office (2007)
  • Previous administrative work experience in a professional environment, ideally in consulting engineering is desirable
  • Willingness to learn new skills and provide administrative support in a number of capacities
  • Proven organizational and time management skills, attention to detail and the ability to multi-task in a fast paced consulting environment encompassing frequent interruptions and deadlines
  • A team player with demonstrated interpersonal and communication skills
  • A self-starter with the ability to work in a team environment as well as independently when appropriate
  • Analytical problem solving skills
31

Receptionist / Administrative Assistant Resume Examples & Samples

  • Assist in communicating/coordinating with the Building Superintendent regarding office repairs (electrical, heating/air, plumbing, etc.)
  • Coordinate/communicate with all building maintenance workers and tenants
  • Arrange for building access with security and maintain communication during any alarms/emergencies
  • Prepare and distribute Board of Directors and Audit packages
  • Assist with event planning (AGM, CEO events, office functions etc.)
  • Corresponding with and collecting rent from tenants of building on a monthly basis
  • Deposit cheques to the bank, submit office/building invoices for payment Administrative Support to the Executive Team as requested
  • A minimum of 3-5 years related office experience in a legal and/or corporate environment
  • Exhibit a high level of professionalism, confidentiality and excellent interpersonal skills
  • Ability to deliver excellent customer service at all levels of the organization
  • Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook) required
  • Excellent written and oral communication skills; ability to draft, edit and format professional business correspondence
  • Excellent interpersonal skills; ability to deal effectively and pleasantly with stressful situations; excellent telephone skills
  • Ability to communicate clearly and concisely, both orally and in writing
  • Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
32

Receptionist / Administrative Assistant Resume Examples & Samples

  • Job Dimensions
  • Sits at the Front Reception for our Buffalo Grove IL Headquarters for AFA
  • Supports overall general administration for large corporate office
  • Principal Accountabilities
  • Greet and directs all visitors, customers, suppliers, and applicants to appropriate area
  • Operates switchboard, provides company information and/or directs caller as appropriate
  • Provides safety instructions and maintains guest log book for security and safety purposes
  • Receives sorts and forwards incoming mail
  • Coordinates the pick-up and delivery of express mail services (FedEx and UPS)
  • Manages the ordering, receiving, stocking and distribution of office supplies
  • Maintains and distributes facility phone directories
  • Manages conference room scheduling and assists with Event Planning as needed
  • Assists with travel arrangements, meeting arrangements, coordinating luncheon orders for meetings as needed
  • Assist with other clerical duties such as photocopying, faxing, filing, mailings and meeting preparations
  • Prepares memos, correspondence, reports and other documents
  • Cross train and backup other Administrative resources as needed
  • Major challenges & complexities
  • Supporting multiple stakeholders with competing priorities
  • Must be able to manage a busy front office while providing administrative support in an open environment
  • Must be able to deal with professionals at all levels within the organization and effectively handle confidential information
  • 1 Formal Qualifications and Experience
  • 2+ years of relevant front office experience
  • Strong working knowledge of MS Office (Word, Excel, Outlook, Access) and Lotus Notes
  • Excellent organizational skills with a demonstrated ability to re-prioritize quickly
  • Excellent verbal and written communication skills, professional communication style a must
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments
  • Must be a team player and work collaboratively with the back-up Receptionist as well as the Administrative Team
  • Strong sense of hospitality to create a welcome and inviting environment
  • Spanish language skills would be an asset
33

Receptionist / Administrative Assistant Resume Examples & Samples

  • Oversees organized reception area, conjointly with greeting guests, vendors, donors, and interviewees
  • Respond to telephone and in-person requests for information from guests, vendors, donors, and interviewees
  • Answer, screen, and forward incoming calls
  • Maintain lobby and campus access through Easy Lobby logging system
  • Responsible for access badge check out and end of day access badge returns
  • Provide administrative assistance on calendar management, outgoing e-mail correspondence, meeting coordination for conference rooms and hotel reservations
  • Provide general administrative and clerical support as needed (Other duties and/or projects)
  • Operates a variety of office equipment such as copy machines, collators, binding equipment, facsimile machines, computer software, Avaya Phone Systems etc
  • Control inventory relevant to reception area (supplies, access badges, keys etc.)
  • Responsible for sending end of day reports of visitors and temporary badge check out to security
  • Responsible for e-mailing donor sign in sheet to clinical coordinators and payroll
  • Handle vending machine petty cash and forms
  • Mail Sorting and Distribute as needed
  • Carries out duties in compliance with established business policies
  • Consistently demonstrates good use of time and resources
  • Consistently interacts with clients and staff in a manner that reflects favorably on the organization and promotes teamwork
  • Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company’s policies and practices
  • Understands and is aware of the quality consequences which may occur from the improper performance of their specific job. Has awareness of device defects that may occur in their area of responsibility, including product design, verification and validation, manufacturing and testing activities
  • Responsible for sale of Movie Tickets to Alere Employees
  • Responsible for processing star awards on rare occasions
  • Responsible for assembling new-hire orientation bags
  • Assist with the coordination of Facilities Vendor Preventative Maintenance and repairs with vendor coordinators
  • Responsible for access badge check out, and keys for Facilities Vendors
  • Assures Facilities Vendor checking in at the front desk is trained to the latest procedural requirements and revision
  • Demonstrates commitment to the development, implementation and effectiveness of Alere Quality Management System per ISO, FDA, and other regulatory agencies
  • Perform other duties & projects as assigned
34

Receptionist / Administrative Assistant Resume Examples & Samples

  • Perform all other business-related duties as assigned
  • Associates degree or equivalent from two-year college or technical school; or six months to one year of related experience and/or raining; or an equivalent combination of both education and experience
  • Demonstrated experience utilizing Excel and other MS Office products
35

Receptionist / Administrative Assistant Resume Examples & Samples

  • Greet and receive visitors, issues badges and maintain visitor logs
  • Receives/screens/relays incoming calls
  • Operate companywide internal paging system
  • Announce visitors to the appropriate person and direct them to the proper location
  • May check L-3 ETO employee identification
  • Performs day-to-day administrative functions and general office duties including but not limited to word processing, copying, filing, and data entry
  • Assist with arrangements to organize, coordinate, and approve menus and the pricing of the catering during visitor meetings, as needed
  • Makes arrangements and prepares, or supervises preparation of, necessary materials for meetings at request of management staff
  • Compiles, types, reproduces, and distributes data for weekly/monthly/quarterly/annual reports
  • Receives, opens, and clears business mail
  • Maintains good relations with both internal and external contacts through timely, professional, and accurate communications
  • Prepare visit certifications for approval and submission through JPAS. May be required to assist the Security Manager in conducting annual facility and material inventories
  • The successful candidate will assist with administration and maintenance of security clearance applications (e-QIP), education materials, security briefings and debriefings
  • Perform visitor visual compliance screening
  • Performs such other assignments as may be required by Management
  • Skills/Abilities:Ability to analyze and develop unit operating practices for improved efficiency and productivity - (i.e., record keeping systems, forms control, office layout, personnel/budgetary requirements, performance standards, etc.)
  • Excellent organizational and documentation skills
  • Ability to manage, maintain, and be discreet with highly sensitive company and governmental information
  • Conduct oneself with a high degree of tact and diplomacy
  • Should be task and team oriented, self-motivated, analytical and organized
  • Must be a US Citizen and have or be able to obtain/maintain a DoD Security Clearance
  • Working in a fixed position
  • Repetitive Movement
  • Excessive typing
  • Move over 15 pounds
  • May need to move or relocate office supplies
  • May need to climb three to five feet
  • Intense concentration or attention
  • Work with computers
  • Usage of electronic equipment for office support
  • Will work with a multi-line phone
36

Receptionist / Administrative Assistant Resume Examples & Samples

  • Provide administrative level support
  • Answer the office main phone and transfer calls to the appropriate contacts
  • Manage general office voice mail box – ensure that any voicemails that are left on the main number are forwarded to the appropriate individuals
  • Greet and direct all clients, potential clients, visitors, vendors - inform employees of visitors, vendor, interviewees as needed
  • Manage mail deliveries – distribute all incoming mail, interoffice mail and deliveries. Inform the appropriate employee upon receipt of a delivery
  • Manage the outgoing Fed Ex deliveries including the daily delivery of Interoffice Mail. Verify that all Fed Ex package slips are appropriately completed with a billable job number or personal credit card. You should track the packages and ensure that they should bill to an overhead job code
  • Stock supplies for the copy, fax and printer areas – As you begin and end your shift, check each printer/copy area for neatness, organization and adequate supply levels
  • Meal ordering – order and set up meals for client related meetings. Develop and maintain a “catering request form” to create efficiency in your process
  • Courier services – initiate courier service via employee requests with a billable job number. Receive package from employee, arrange service with courier and call the Messenger Center in the building to obtain the item to be delivered
  • Set up Bagel Day each Friday
  • Provide support for the Recruiting Process as needed. Maintain an updated log for all Creative candidate portfolios received and returned. Inform Recruiting of the receipt of candidates’ portfolios. Assist with the interview process: scheduling, Outlook appointments, greeting and direction of candidates
  • Maintain all kitchen and office supplies via Staples.com and other vendors as needed. Work with the Regional Engineer and AD/Human Resources for approval on purchases. Stock/organize the kitchen and Mail Room on a daily basis
  • Maintain operation and supplies for coffee machine – serve as the “point of contact” for the coffee company representative and verifying the monthly order sheet
  • Serve as “point of contact” for the booking of client conference rooms as well as for the coordination of video conferencing needs. Coordinate with the Regional Engineer as needed
  • Serve as “point of contact” for Property Removal Passes for employees removing personal or approved business property from the premises
  • Serve as “point of contact” for all on-site soft benefits
  • Serve as “point of contact” for hoteling of Digitas colleagues visiting the office
  • Assume other duties, help client teams and the remainder of your GSS team as your schedule and project allocation allows
  • Organized and able to handle multiple tasks in a fast paced environment
  • Demonstrate strong verbal, interpersonal, and written communication skills
  • Demonstrated strong task management skills
  • Demonstrated relationship management skills
  • Knowledge of office supplies and materials
  • Good computer skills with proficiency in Word, Excel, and Powerpoint
  • Ability to work independently and adapt to new situations
  • Proficiency in or demonstrates capability to quickly learn the tools of the position
  • Desire to excel and have an impact on the company’s growth
  • Minimum 2 years business experience, preferably in a professional services, consultancy or agency environment
  • Associate or BA/BS Degree preferred
  • Flexible to work overtime
37

Receptionist / Administrative Assistant Resume Examples & Samples

  • Cover the reception area from 9:00 am - 5:00 pm
  • Greet and provide customer services to clients in professional manner
  • Answer telephone enquirers with manner and divert the calls onto respective teams
  • In charge of the booking of meeting rooms for internal meetings and events
  • Report to the Office Manager and perform any ad hoc office administrative duties as requested
  • Diploma holder in Business Management, Secretarial or related disciplines
  • 3+ years of relevant experience in the professional services industry
  • Excellent communication skills in Cantonese, Mandarin and English
  • A team player who is able to work under minimal supervision
  • Proficient in all MS Office applications
38

Receptionist / Administrative Assistant Resume Examples & Samples

  • Take messages or transfer calls to voicemail when appropriate personnel are unavailable
  • Welcome on-site visitors, determine nature of business and announce visitors to appropriate personnel
  • Mail distribution for department
  • Prepare and mail out research reports
  • Pick lunch choices daily, fax in order to restaurants and pick up lunches from 1st floor Monday through Thursday
  • Provide backup for research assistants by performing the following: type correspondence, publications, drafts, etc. from transcriptions, printouts, memos and various forms
39

Receptionist / Administrative Assistant Resume Examples & Samples

  • Process documents, assuring all content is complete and accurate
  • Greet visitors with a friendly and professional attitude
  • Answer client questions with confidence and enthusiasm
  • Distribute daily mail
  • Order office supplies and track inventory
  • Maintain and update phone list
  • Maintain office equipment, which includes telephones, copier, fax machine, postage machine and computers
  • Provide administrative assistance to VP, Operations
  • Provide occasional assistance to Legal/General Counsel
  • Computer savvy with strong typing skills, excellent spelling & grammar
  • Advanced Microsoft Office (Word, Excel & Outlook) skills as well as an advanced ability to conduct Internet research
  • Professional appearance and demeanor, great communication skills and phone etiquette
  • Highly organized, detailed oriented and ability to multi-task in a fast paced environment
  • Deadline driven with a sense of urgency
  • Must be a self-starter with the ability to work independently
40

Receptionist Administrative Assistant Resume Examples & Samples

  • Greet visitors and set up conference rooms
  • Answer incoming calls, and direct calls to appropriate departments
  • Receive and alphabetize mail as well as prepare Overnight packages
  • Manage calendars using Outlook and coordinate company events as needed
  • Assist with travel arrangement for the team
  • Manage digital and physical storage of corporate documents
  • Maintain expense reports for the Executive Team
  • Various other tasks and errands as needed
41

Receptionist / Administrative Assistant Resume Examples & Samples

  • Coordination of the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Responsible for making service calls, catering orders, as well as courier requests
  • Scheduling conference rooms as requested
  • Gathers, compiles, tracks and reports on information relevant to project assignment from multiple sources
  • Sets up and maintains files, refers callers, arranges meetings and conferences, receives, refers and answers mail
  • Reviews drafts and finished documents for grammar usage
  • Compiles, reviews, and analyzes data
  • May design processes to enhance work flow
  • Minimum 7 years general office support is required
  • Previous experience employment within an engineering, architectural, or construction company with similar job responsibilities is preferred
  • At least 7 years of professional work experience with Microsoft Office Suite is required
42

Receptionist / Administrative Assistant Resume Examples & Samples

  • Answer multi-line telephone in a professional manner and direct callers to appropriate personnel or department
  • Handle incoming and outgoing mail
  • Provide back-up support for audit and tax administrative staff as needed
43

Receptionist & Administrative Assistant Resume Examples & Samples

  • 1 Reception
  • Attend to all visitors and candidates and ensure their personal comfort while waiting. Directs them to the appropriate department without undue delay
  • Upkeep the image of the company in both personal conduct and grooming
  • Ensure that the reception is neat and tidy at all times
  • 2 Telephone
  • Attend to all calls, both internal and external promptly and politely
  • Update telephone listing and quick dial numbers as and when necessary
  • Arrange for new telephone extension whenever necessary
  • Attend to all breakdown on phones and problems on the voice mail
  • 3 Admin Support
  • Create SAP shopping carts and direct entries
  • Update and maintain telephone listings
  • Churn out monthly reports
  • Process Fedex airway bills
  • Attend to office and equipment maintenance
  • 4 Staging Room
  • Assist in the following areas when Staging Room Admin Asst is absent
  • Process overseas courier shipments
  • Clear faxes and incoming courier
  • Place order and distribute newspapers required
  • 6 Meeting Rooms
  • Monitor bookings and usages
  • Maintenance of facilities and tidiness in meeting rooms
  • 7 Others
  • Attend to any other duties as and when directed by Administration Manager
  • Well-groomed
  • Courteous and cheerful disposition
  • Patient and helpful
  • Knowledge in Microsoft software applications
  • Relevant working experience preferably with administration background
  • Some SAP experience
  • Able to multi-task and a team player
44

Receptionist & Administrative Assistant Resume Examples & Samples

  • At least had 3 year experiences in general affaris and receptionist
  • Good English ability
  • Stable and detailed
45

Receptionist / Administrative Assistant Resume Examples & Samples

  • Greet visitors professionally at Reception and make sure they are comfortable
  • Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department
  • Distribute voicemail in the general mailbox to appropriate parties
  • Provide daily clerical duties as required, which may include copying, faxing, scanning, filing and data entry
  • Coordinate lunches and order necessary items/supplies
  • Assist with FedEx, UPS and USPS mail distribution
  • Assist other departments in projects as needed
  • High School diploma or equivalent work experience
  • Technical proficiency with Microsoft Office tools (Microsoft Excel, Word, PowerPoint)
  • Excellent writing skills
  • Demonstrated problem solving skills
  • Self-motivated and able to operate independently with excellent organizational skills and attention to detail
  • Outstanding ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style
  • Time management and multi-tasking skills
46

Receptionist / Administrative Assistant Resume Examples & Samples

  • Proficient in Microsoft Office (PowerPoint, Excel, Word and Outlook)
  • Professional attitude with the ability to interact with executives and customers at all levels
  • Ability to adapt to changing priorities and manage multiple tasks
  • Physical requirements include lifting up to 20 pounds and overhead reaching
  • High school education with an Associate’s degree in business preferred
  • 1-3 years working experience preferably in an office environment
  • Current Secret clearance or the ability to obtain a clearance
47

Receptionist / Administrative Assistant Resume Examples & Samples

  • Coverage of the front desk, greeting guests and directing guests to the correct meeting room
  • Schedule tours of this meeting room facility
  • Respond in a timely manner to scheduling needs and questions
  • Monitor voicemail message and answer questions as needed
  • In person assistance/troubleshooting with technical and other service issues of clients
  • Logs, compiles, organizes, processes, and summarizes several different types of data with a high degree of accuracy and urgency
  • Preparing and posting daily user group signs
  • Enter safety inputs and compiling monthly usage report
  • Operates or performs such standard office duties such as producing general office written or electronic correspondence, handling a variety of telephone and office equipment, observing proper procedures to handle records or other materials, etc
  • Must be capable of working independently and handling varying tasks simultaneously
  • Operates in a climate of confidentially requiring discretion
  • May assist others with overflow work or special projects
  • May assist in the preparation of documents affecting the functioning of the assigned area
  • May utilize proprietary computer systems with unique applications
  • Other related duties may also be assigned
  • Previous Receptionist and/or Administrative Assistant experience
  • The ability to meet deadlines and work in a fast paced environment
  • Intermediate skills in Microsoft Excel, Word and Outlook
  • Must possess excellent customer service and organizational skills
  • The ability to work rotating shifts, weekends, callouts, etc
  • Must be fluent in speaking, reading and writing English
48

Receptionist / Administrative Assistant Resume Examples & Samples

  • Dependability and honesty
  • Excellent written and verbal communication skills in both English and Vietnamese
  • Exemplary customer service skills
  • Ability to maintain confidentiality of sensitive information
49

Receptionist Administrative Assistant Resume Examples & Samples

  • Must be neat, well dressed, organized and over all well put together as an individual
  • Demonstrate a stable employment history
  • Strong problem solving skills, communication and organizational skills
  • Ability to communicate effectively and professionally, both verbally and written with all levels
  • Must be detail oriented and highly organized
  • Able to work efficiently under pressure
  • Must be proficient in Microsoft Word, Excel, PowerPoint and the internet
  • Candidates should have a strong sense of ethics and integrity and will be required to pass a background check
50

Receptionist / Administrative Assistant Resume Examples & Samples

  • Answering and directing incoming and in-house calls to the appropriate individuals
  • Greeting customers and visitors in an efficient and pleasant manner
  • Composition of routine correspondence
  • Sorting and distributing of incoming mail
  • Accounts receivable functions
  • Other routine office duties as needed or requested
  • Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times
  • Strict adherence to safety requirements and procedures as outlined in the Environmental, Health & Safety Manual
  • Strict adherence to Dolomite policies and procedures as outlined in the Employee Manual
  • Willingness to work in a team environment and assist co-workers or supervisors with other duties as required
  • Associates Degree or equivalent experience
  • 1 year experience as a receptionist or administrative
  • Proficient in basic Microsoft Office programs (word, excel, outlook)
  • Excellent phone manners and communication skills
  • Strong organizational skills and the ability to balance a variety of job duties simultaneously
  • The initiative to crosstrain and learn new tasks as assigned
  • Good attendance and positive attitude a must
  • Dependable and timely
51

Receptionist / Administrative Assistant Resume Examples & Samples

  • Facilitating Visitor Check-In and Check-Out
  • Answer, screen, and direct telephone calls (multiple lines) and e-mails from the public and business associates
  • Provide general information via phone or e-mail about the facility to the public
  • Take and pass on accurate messages to office staff
  • Contact suppliers or business associates upon request
  • Facilitate location of office staff on the premises through visitor log
  • Maintain and reconcile miscellaneous cash accounts for the facility
  • Maintain an open packing slip and purchase order file
  • Match invoices to packing slips and purchase orders
  • Process and verify payment of invoices in a timely basis
  • Verify invoices received for quantity, unit prices, extensions and discounts
  • Forward invoices to appropriate department personnel for approval for payment
  • Code invoices with appropriate chart of account number to assure that expenses are distributed to the correct expense account
  • Communicate with supplier/vendors concerning errors or questions on invoices
  • Provide clerical / administrative support and perform special projects as assigned by Business Office Manager
  • Coordinate and arrange meetings as directed by Business Office Manager. Provide set up for conference rooms by providing equipment, supplies and other needed arrangements
  • Maintain communication with the Business Office Manager to correlate office arrangements and minimize conflict. Communicate throughout the day with the Business Office Manager regarding any office / vendor issues
  • Work with Business Office Manager to ensure all equipment such as fax machines, copiers, telephones, work order requests, shred it bins, etc., are maintained
  • Maintain the reception area, employee break room and conference rooms
52

Receptionist / Administrative Assistant Resume Examples & Samples

  • Answers calls and emails efficiently and courteously providing requested information and
  • Forwards calls to voicemail if caller requests
  • Greets visitors, determines nature of visit and directs or escorts visitor to destination
  • Schedules appointments and conference rooms, assists with catering
  • Collects daily mail and delivers to appropriate persons
  • Orders Motor Vehicle Reports (MVRs) and invoices
  • Assists with Notary Bon renewals
  • Assists in preparing certificates for mailing as needed
  • Provides information about establishment such as location of departments, offices, and employees and services
  • Transmits information or documents to provided customers using computer, mail or fax
  • Maintains supply inventory and orders supplies as needed; maintains order in supply room
  • Provides supplemental administrative support
  • High School diploma or GED required; some college preferred
  • Ability to explain complex issues, receive and interpret complex information, and respond appropriately
  • Proficient in applicable technology, specifically Microsoft products (Word, Excel, Outlook)
53

Receptionist / Administrative Assistant Resume Examples & Samples

  • Handle incoming calls on a multi-line switchboard
  • Coordinate outgoing courier requests for local, national, and international deliveries, including inter-office
  • Pick-up, sort and deliver incoming mail; process and drop-off outgoing mail
  • Order, set up, tear down catered presentations and office luncheons
  • Log and track incoming client cheques and securities
  • Transact cheque/certificate pick-up by client
  • Organize meeting room schedules
  • Perform ad hoc administrative tasks and special projects as required
  • 2-3 years of reception experience is required
  • Completion of CSC and/or CPH experience an asset
  • Well-rounded knowledge of securities industry an asset
54

Receptionist / Administrative Assistant Resume Examples & Samples

  • Highly professional / polished presentation
  • Exceptional phone presence
  • Experience with MS Word, Excel, and Outlook
55

Receptionist / Administrative Assistant Resume Examples & Samples

  • Provide administrative support by scanning documents and filing electronically as directed
  • Schedule and maintain meeting rooms, conference rooms and calendar events
  • Maintain spreadsheets and track data
  • Basic data entry into QuickBooks
  • Process payrolls through a third party software
  • Edit and proof reports, presentations, proposals, correspondence, engagement letters, and mailings
  • Copy, punch, bind, and mail documents for internal and external use
56

Receptionist Administrative Assistant Resume Examples & Samples

  • Ensure presence at the reception desk during work hours unless relocated by supervisor
  • Take and relay messages if concerned employee is not available
  • Direct persons to correct destination
  • Deal with queries from the public and customers
  • General administrative and clerical support
  • Schedule appointments for management as required
  • Organize conference room meetings
  • Maintain the reception area cleanliness
  • Inform superior of positive and negative concerns noted in the reception area
57

Brro-p-receptionist & Administrative Assistant Resume Examples & Samples

  • Knowledge of office practices and procedures and office equipment
  • Experience using multi-line telephone system
  • Experience working in an office environment performing administrative duties
  • Computer skills to include Microsoft Office Suite and database management
  • Experience receiving, processing and distributing incoming and outgoing mail
  • Ability to organize and prioritize work effectively
  • Ability to multi-task, meet priorities and make independent decisions
  • Ability to provide customer service to the general public and work in a team environment
  • Ability to create and maintain large tracking spreadsheets, documents, and reports
58

Receptionist & Administrative Assistant to our Team Resume Examples & Samples

  • Answer the central telephone system and direct calls accordingly
  • Greet and direct visitors to appropriate meeting rooms
  • Prepare outgoing mail and sort and distribute incoming mail
  • Coordinate the pick-up and delivery of express mail services
  • Compose, type and edit correspondence, reports, memoranda and other material
  • Set up meetings internally and externally and take minutes during project meetings
  • Make travel arrangements for team members and book travel expenses as necessary
  • Manage contracts
  • Attend and support the setup of offsite events and third-party conferences
  • Have experience with time management
  • Have strong interpersonal skills
  • Are detail-orientated
  • Are able to maintain a high level of confidentiality
  • Have an associate’s degree or bachelor’s degree
  • Have some years of secretarial or executive assistant experience
59

Receptionist / Administrative Assistant Resume Examples & Samples

  • Answer and direct all incoming calls and visitors for Akron office
  • Greet clients, guests, and associates
  • Courier arrangements as requested / required
  • Prepare firm deposits daily
  • Proactively review conference room calendars and prepare rooms for meetings and trainings
  • Inbound mail/deliveries
  • Solid understanding of general administrative functions
  • A passion for getting things done - energetic and focused on service
  • A POSITIVE ATTITUDE!
  • Uncompromising authenticity and integrity
  • 2-5 years previous reception/administrative experience
  • Strong organizational skills, detail-oriented, and self motivated
  • Proficient in Microsoft Office - namely Outlook, Word, and Excel
  • Flexibility with your schedule - some early mornings, evenings, Saturdays - primarily during our busy season of February through April
60

Receptionist / Administrative Assistant Resume Examples & Samples

  • Schedule meetings, facilitate group meals, arrange hotel accommodations, and organize transportation for guests
  • Maintain conference rooms and replenish supplies
  • Monitor badge access and guest sign-in
  • Acquire basic MBuy software knowledge for office and warehouse purchases
  • Obtain SAP and Excel software knowledge for spreadsheet calculation
  • Must be able to work 20 hours per week (9:00-1:30 M-F)
  • Basic PC skills (email communication, software skills)
  • Experience arranging meetings, meals for lunch meetings, hotel accommodations and transportation for guests
  • MS Office (Word and Excel) skills or experience using SAP for reporting
  • Team player with pleasant personality
  • Able to handle a variety of tasks. Can anticipate, plan, organize and self-monitor workload
  • Good communication skills (verbal, reading and writing); demonstrating ability to express ideas and exchange ideas clearly and concisely
61

Receptionist / Administrative Assistant Resume Examples & Samples

  • Files, plans, promotes and markets Member social events
  • Manages the Club Calendar and Promotional Materials, Website and Social Media
  • Answers main phone line and takes Member reservations
  • Provides general administrative and clerical support and assist other departments with miscellaneous tasks as needed
  • High school diploma or general education degree; or one to three months related experience and/or training; or equivalent combination of education and experience
  • Possesses a great attitude with a willingness to assist
  • Website and Facebook experience a plus
  • Ability to read and speak English in order to perform the duties of the job
  • Exceptional organizational skills, interpersonal and communications skills
  • Ability to handle multiple tasks and projects daily
  • Ability to work independently with little or no supervision
  • Possesses above average level of accuracy and neatness
  • Possesses computer skills, including, but not limited to, use of Microsoft Word and Excel. Ability to accurately type at least 50 words per minute
  • Possesses initiative and good work ethic
62

Receptionist / Administrative Assistant Resume Examples & Samples

  • Answer telephone, ascertain nature of business, give information to callers or route to appropriate person. Greet and direct visitors to appropriate person
  • Provide support to members of the Human Resources department on a variety of projects and tasks
  • Administrative support back-up. For example, transportation needs, hotel/travel reservations, meeting (and meeting room) set-up, travel planning (Egencia bookings), organize and coordinate meetings/conferences with key visitors, schedule conference rooms
  • Perform clerical assistance to various departments as necessary, including the preparation of office invoices for approval
  • Order, receive, stock, and distribute office supplies
  • Assist in preparing correspondence, memos, contracts, proposals, reports, presentations and other documents
  • Receive, sort and forward incoming mail. Coordinate the pick-up and delivery of outgoing (express) mail services
  • Coordinate the maintenance and troubleshooting of phone systems and office equipment (copiers, printers, fax machines, postage machine, etc.)
  • Initial point of contact with building management
  • Flexible schedule to arrive early and/or stay late to prepare/clean office space before/after meetings
  • Place service calls to office machine/equipment repair companies
  • Maintain interoffice phone directory
  • Establish and maintain office filing systems
  • Assist with the planning, coordination and organization of training programs and materials
  • 3+ years of relevant experience and/or training
  • Customer driven interpersonal skills necessary to interact effectively with customers and all levels of KONE organization in a polite and responsive manner
  • Intermediate computer skills and working knowledge of or the ability to learn Microsoft Office products, SAP, Egencia, and other business systems
  • Ability to maintain confidentiality of company operations and information is essential
  • Ability to handle multiple projects at once
63

Receptionist / Administrative Assistant Resume Examples & Samples

  • Greeting all visitors and guests to the corporate offices in a pleasant, courteous, helpful and friendly manner
  • Operating the phone system and responding to all incoming calls, routing calls to the appropriate area, taking and relaying messages, communicating general office information
  • Distributing messages to the applicable parties and handling difficult callers or guests in a professional manner
  • Communicating with customers, employees and other individuals to answer questions, disseminate or explain information, and address complaints
  • Overseeing the reception area and maintaining it in an organized and clean manner
  • Maintain a professional appearance to represent the company in a professional manner to all visitors
  • Providing administrative support as needed; typing correspondence, updating presentation information, etc
  • Assist in the preparation and organization of company events
  • High School diploma or its equivalent
  • Minimum 1-2 years of receptionist and/or administrative assistant experience
  • Excellent phone and customer service skills required
  • Excellent oral, written, and interpersonal communication skills
  • Experience with Microsoft Office, including Outlook, Word, Excel and PowerPoint
64

Receptionist / Administrative Assistant Resume Examples & Samples

  • Screen telephone calls, visitors, and incoming correspondences
  • Compile, prepare, and ensure the accuracy of invoices for the staff
  • Perform administrative duties such as typing, filing, faxing, wire transferring and distributing correspondence
  • Collect data and complete forms and documentation for department support
  • Process timesheets and expense reports in a timely manner and verify correct charge codes
  • Review outgoing materials and correspondence for internal consistency and conformity with established procedures
  • Answer phones and perform data entry, faxing, making copies, and, when needed, ordering office supplies
  • May work for one or more individuals in support of a department, project or contract
  • Will use office automation (desktop personal computer, laptop, copier, scanner, etc.) in performing assigned tasks
  • Basic knowledge in Microsoft applications (i.e. Word, Excel)
  • Ability to professionally interact with all levels of employees and customers
  • Ability to read, write and communicate in English at a satisfactory level
  • Type 40 to 50 words per minute (WPM)
  • 0-2 year experience in the administrative field
  • High school diploma plus some advanced training
65

Receptionist / Administrative Assistant Resume Examples & Samples

  • Provide pleasant and welcoming first point of contact for incoming telephone calls and office visitors by answering calls in a timely manner, greeting visitors, and assisting them appropriately
  • Maintain image of the firm by keeping the lobby, guest conference rooms, and kitchen neat and organized
  • Schedule and prepare conference rooms for meetings (including food orders, beverages and clean-up) and assist with special projects as requested
  • Competent in general office functions including filing or faxing documents as directed, mailing/shipping and delivering mail, ordering and receiving supplies and delivering as needed
  • Proactively manage, schedule, and prioritizing executives' work flow and task items. This will include maintaining calendars and coordinating travel logistics
  • Assist in the planning and execution of meetings, events, teleconferences, and webinars
  • Compose client correspondence, create memos, letters, charts, graphs, business plans, and presentations
  • Create and maintain various financial reports, budgets, and records
  • Manage and track access cards, coordinating with building management as needed
  • Liaison with IT to technology-related issues in a timely manner
  • Maintain vendor relations with building management and external sources
  • Submit maintenance requests, as needed, through online maintenance system
  • Coordinate machine service, as needed
  • Review, code, and approve vendor invoices, and forward to Internal Services Manager
  • Maintain an updated floor plan/inventory of offices, cubicles, office equipment, furniture, keys, etc
  • Coordinate and work with IT, HR and Talent Acquisition for new hires and terminations to assure a smooth process which includes but not limited to arranging for building security cards, office / desk keys, name plate, and provide facilities/administrative orientation
  • Maintains communication with and monitors building maintenance and repair work, building security and the office cleaning company and other outside vendors
  • Minimum of 3 (three) years administrative support experience supporting multiple individuals and/or office management. Previous experience within a professional services firm is highly desired
  • Excellent verbal communication, written communication, and proofreading skills
  • Keen sense of accuracy and attention to detail
  • Ability to provide exceptional client service and exhibit a sense of urgency to complete work in a timely manner
  • Demonstrated level of technical proficiency with Microsoft Office Suite Skills (Outlook, Word, Excel, and PowerPoint) at the advanced level
  • Outlook scheduling and calendar management experience
  • Ability to work overtime and some weekends as needed
66

Receptionist / Administrative Assistant Resume Examples & Samples

  • Screen telephone calls and answer questions from customers and vendors
  • Receive and direct visitors
  • Write business letters, reports or office memorandums
  • Create spreadsheets, presentations and word processing documents
  • Prepare packets for training, meetings, brochures, etc
  • Establish, develop, maintain, and update filing system. Retrieve information from files when needed
  • Schedule and organize activities such as meetings, conferences, and other internal activities
  • Inventory and order of office supplies
  • Sort and distribute incoming mail and dispatch outbound mail and overnight packages
  • Manage calendars and make travel arrangements
  • Sensitivity to confidential matters may be required
  • Operate a range of office equipment (see Equipment section below)
  • Regular and predictable attendance, safely performing tasks, and adherence to all safety policies and procedures are essential functions of the job
67

Receptionist / Administrative Assistant Resume Examples & Samples

  • Answer, screen and transfer phone calls
  • General clerical duties including photocopying, fax and mailing
  • Maintain and retrieve electronic and hard copy filing
  • Prepare documents including correspondence, reports, memos and emails
  • Record, compile and transcribe minutes of meetings
  • Coordinate and maintain office surroundings (stock fridge & cabinets, load/unload dishwasher, etc. daily
  • 1 year preferred experience working as a receptionist, office assistant, secretary or administrative assistant
  • Computer skills and working knowledge of MS Office (Word, Excel, Outlook)
  • Knowledge of clerical and administrative procedures such as filing and record keeping
  • Principles and practices of basic office management
  • Communication skills - written and verbal
  • Planning, prioritizing and organizing skills
  • Problem assessment and problem solving skills
  • Information gathering and information monitoring
  • Flexibility and adaptability
68

Receptionist / Administrative Assistant Resume Examples & Samples

  • Answer calls and greet visitors
  • Administrative support for professional and technical staff including business development, marketing efforts, financial reporting, and general administrative functions
  • Maintain appearance of meeting spaces, audio-visual equipment and conference room calendars
  • Schedule appointments and make travel arrangements
  • Register staff members for internal and external functions including registration and processing check requests
  • Create, edit and maintain simple spreadsheets in MS Excel
  • Create, edit and maintain forms, templates, reports, specifications, and letters in MS Word
  • Create, edit and maintain simple presentations in MS PowerPoint
  • Purchase office supplies and maintaining office supply inventory
  • Oversight of office appearance and orderliness
  • Interact regularly with building staff, postal and delivery representatives, and Dewberry logistics personnel
  • Process and distribute mail and intra-office correspondence
  • Minimum of 2 years of experience in the field or in a related area preferred
  • Experience working with Engineering or Architectural firm a plus
  • Proficiency in MS Word, MS Excel, MS PowerPoint and MS Outlook required
  • The ability to create improved work efficiencies through the effective application of technology
  • A service-oriented, flexible and “can do” attitude
  • The ability to organize and prioritize workload as needed to meet schedules
  • Presents a positive image of Dewberry in line with our overall brand
69

Receptionist / Administrative Assistant Resume Examples & Samples

  • Answer phones and operate phone system
  • Provide administrative support for department leaders and accounting staff
  • Schedule and maintain conference and training rooms
  • Order supplies, check stock, and monitor inventory
  • File maintenance to include scanning, shredding, setting up new files, and deleting old files
  • E-filing of returns (quarterly and annual deadlines)
  • Track outstanding proposals and pipeline list
70

Receptionist / Administrative Assistant Resume Examples & Samples

  • High School or GED –required
  • Associate's Degree or equivalent combination of education and experience or other applicable business training -preferred
  • Minimum of 2 years Administrative office experience
  • Flexible –we are looking for someone to work Monday –Friday from 12:00 pm- 5:15 pm but to be flexible when needed for vacation coverage. (could possibly get more hours if interested)
  • Verbal, written and interpersonal communication skills and the ability to greet customers and answer phones in a professional manner
  • Customer Relations –must enjoy assisting others
  • Ability to Multi Task and Prioritize
  • Working knowledge of MS Office including Outlook, Word, Excel, and PowerPoint and ability to learn other programs. Well-versed with office equipment, such as fax machines, scanners, videoconferencing systems, photocopiers and calculator
71

Receptionist / Administrative Assistant Resume Examples & Samples

  • Answer telephone providing exceptional customer service. Answer questions, provide information and transfer callers to appropriate or requested staff associate. Provide backup to the Community Executive Officer and Executive Assistant phone lines
  • Assist the Executive Assistant related to preparing Board Agenda Packets, document management, interfacing with sub maintenance corporations, and other projects as needed
  • Assist Executive Assistant on projects as needed as well as the SAMLARC Board of Directors Elections interfacing with sub-association management companies and Boards to acquire and prepare information related to the SAMLARC Board of Director election
  • Prepare Minutes related to Committee and Board Meetings as needed
  • Serve as the back-up to the Executive Assistant during vacation and illness
  • Process registrations/ticket sales in Active Net for SAMLARC Community Events
  • Maintain visitor's log, and submit for quarterly report, sign in packages and distribute, alert team members of office visitors
  • Distribute mail daily to the appropriate staff associate
  • Distribute paperwork for ARC submittals and review packets turned in by residents. Assist residents with color pallet for paint samples
  • Provide reception duties for Covenant Committee Meetings
  • Accept and process in office homeowner assessment payments
  • Responsible for ordering and maintaining inventory of office supplies, including break room and meeting supplies, insuring there are always sufficient supplies
  • Responsible for cleanness of break room and conference room
  • Responsible for all office equipment maintenance and repair by contacting the appropriate entity, scheduling the work and insuring that it has been completed
  • Responsible to communicate with building manager and vendors regarding any issues with building maintenance
  • Provide backup support other team members in the Business Office as needed
  • Required to work SAMLARC events as needed. Events may happen on the weekend or in the evenings and include July 4th
72

Receptionist / Administrative Assistant Resume Examples & Samples

  • Provide reception duties by greeting visitors, follow visitor arrival protocols and escorting guests and catering deliveries to meeting rooms when required
  • Responsible for maintaining office access card system and generating cards for new employees and visitors
  • Assist Canadian Legal team to facilitate internal legal and security request process & maintain electronic and paper filing systems
  • Provide general administrative support to assigned business leaders
  • Schedule and coordinate meetings (in-person, teleconference, web and video-conference) on behalf of assigned business leaders and maintain calendars
  • Coordinate and book travel arrangements as required including flights, hotels and ground transportation
  • Preparation and submission of expense reports on a bi-weekly basis, vendor invoice coding and creation of purchase orders as required
  • Preparation of documentation (gather data, type, format, review, obtain signatures/stamps) including emails, presentations, reports, spreadsheets and correspondence
  • When required, assist with onboarding of new employees to ready for first day including workstation placement, ordering necessary equipment (laptop, mobile phone, landline, etc.), system accesses and coordinating/scheduling of training and orientation plan
  • Assist with tidying and maintaining main meeting rooms
  • Provide ‘buddy’ back-up coverage to mailroom during absences
  • Assist admin co-workers with events and/or clerical tasks when called upon to meet deadlines and/or to aid team during absences
  • Excellent customer service and able to interact professionally with external and internal customers, suppliers and people at all levels within organization
  • 1-2 years office experience working in a reception and/or administrative support capacity an asset
  • Strong team player with excellent interpersonal skills, flexible and reliable
  • Good organizational and time management skills with ability to prioritize and multi-task in a fast-paced, deadline driven environment
  • High level of accuracy with attention to detail and good proofreading skills
  • Demonstrate good judgment, discretion, initiative (self-starter) and bring forward new ideas
73

Receptionist, Administrative Assistant Resume Examples & Samples

  • Greet clients and visitors at the front-desk in a professional and courteous manner
  • Organize and prioritize front desk tasks such as managing and monitoring electronic calendars for conference rooms, personal appointments, meetings, and events
  • Answer incoming calls on a multi-line phone system and direct the caller to the appropriate associate
  • Perform general clerical duties such as photocopying, faxing, mass mailings, filing, etc
  • Assist with basic security procedures including issuing badges and managing the visitors’ log
  • Assist the Office Managers with ordering supplies, coordinating catering for events, and providing general upkeep of the office
  • Maintain up-to-date employee information on the employee intranet
  • Perform other related clerical duties as required or deemed necessary
74

Receptionist & Administrative Assistant Resume Examples & Samples

  • Responsible for all courier bookings, including Australia Post, TNT and Fedex
  • Monitor package deadlines and track packages as requested
  • Daily scanning and verification of invoices
  • Creating Shopping Carts & ZAP transactions in SAP
  • Complete the daily Mail Lodgement form for all outgoing mail
  • Send out group emails for general up-keep of company’s standards as requested by Facilities Manager e.g. Fridge cleanouts, notifications and general alerts etc
  • Book in boardroom meetings in Outlook Calendar for ESPN and some external Disney parties (Melbourne, International etc.)
  • Send out monthly Birthday announcements and organize monthly Birthday Cakes
  • Minimum 12 months experience in a similar role
  • Knowledge in basic SAP skills
  • Basic to intermediate knowledge of Excel
  • A strong customer service ethic and ability to multitask
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Receptionist / Administrative Assistant Resume Examples & Samples

  • Forwarding emails regarding potential tenders to correct staff
  • Inputting data into Excel and Access
  • Booking accommodation and travel
  • Arranging and managing meeting room bookings
  • Arranging lunches for meetings
  • Updating various contact records and subscriptions
  • Populating templates with text and images using InDesign (training will be given)
  • Overseeing stationery stock and ordering supplies
  • Maintaining accurate records of approved suppliers
  • Sorting the post, franking mail,
  • Maintaining visitors log, issuing passes
  • Updating and maintaining staff details and issuing of car passes
  • The production and maintaining accurate records of security swipe card passes
  • Answering the telephone, arranging and dealing with couriers, greeting visitors
  • Helping out other Administrators where required
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Receptionist / Administrative Assistant Resume Examples & Samples

  • Typical duties include: purchases and stocks office supplies; responds to calls for facilities problems; vendor contact; assist in management of budgets and costs; records management; fleet management; health and safety; security; Environmental Management Service initiatives; office relocations or remodels; communication to area office staff; handles special requests for mail, package, printing services, or facility security
  • Use complex, diverse and advanced administrative skills required to manage an office environment, achieve desired results, and institute corrective actions as necessary
  • Use advanced knowledge of Windows environment
  • May lead/supervise facilities operations staff performing advanced skills required to operate business equipment associated with mailroom and telephone/reception area
  • Responsibilities may include some or all of those listed below. May serve in a role that provides general administrative and/or facility operations support (potentially sole Facilities staff in small office). Additional duties may be assigned
  • Assist with tasks related to facility management and appearance
  • Office supply management (includes ordering and restocking)
  • Assist with front office management and/or serve as backup receptionist
  • Assist with facility Health and Safety tasks, may serve as Office Safety Coordinator
  • Support environmental management (EMS) tasks
  • Assist the Ergonomics team with requests, as needed
  • May support the management of fleet vehicle(s)
  • Support mail/freight activities as needed
  • Assist in ensuring the security of the physical office space; ID badge creation, access card management, communication regarding emergencies, etc
  • Records Management tasks, including file set up, filing maintenance, archiving (hardcopy and electronic), and destruction. Provide guidance to project managers on “best practices” and recommend methods for handling filing needs
  • Data entry and/or database maintenance (including InMagic records database)
  • Coordinate furniture moves, reconfigurations, or installations as needed
  • Approve invoices and gather bids when needed for office maintenance/repairs or Facilities changes. Assist in the management of Facility budgets as needed or requested
  • Assist with tasks related to catering (in-house or external)
  • Upkeep of floor plans, phone lists, health and safety information, and may track office head counts or update other Facility related data as needed or requested
  • Assist in preparation of space and resources for new hires or transfers
  • Track and log facilities data, as appropriate
  • In the event of an office remodel, reconfiguration, or move – provide support to Facilities project manager as requested
  • May assist with formatting and/or incorporating markups into documents and spreadsheets
  • Serve as backup to Facilities Lead on tasks related to local day-to-day operations as well as geographic Facilities Operations (FO) responsibilities. Cross train with Lead (or others as appropriate) on information regarding overhead budgets, human resources, health & safety, mail & freight, telecommunications, and fleet management
  • Coordinate with other Enterprise Services groups (IT, Contracts, Publications, and Accounting) and Human Resources on various tasks
  • Intermediate level skills in Microsoft Office applications (Word, Excel, Outlook, and Power Point)
  • Ability to type a minimum of 50 words per minute recommended
  • In some locations, a valid Driver’s License may be required if position manages fleet vehicles
  • Five years of experience in a similar office environment, may substitute college years completed for portion of work experience
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Receptionist / Administrative Assistant Resume Examples & Samples

  • Maintain an organized filing system of paper and electronic documents
  • Prepare internal and external corporate documents for team members and industry partners
  • Schedule meetings and appointments and manage travel itineraries
  • Develop and sustain a level of professionalism among staff and clientele
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
78

Receptionist / Administrative Assistant Resume Examples & Samples

  • Completion of commercial courses related to secretarial, general office and administrative skills, or demonstrated equivalency through work experience
  • A minimum of two years experience in an office environment including receptionist and administrative responsibilities. Previous experience at a school or college is desirable
  • Personal computer proficiency for word processing, spreadsheet and data management. Knowledge of Microsoft Office Suite required
  • Strong interpersonal and oral and written English communication skills. Ability to effectively interact with and understand the needs of international students. Fluency in another foreign language is desired
  • Ability to work independently with minimal supervision and as part of a team, and to multitask and set priorities to meet deadlines
  • Canadian residency or work permit required
  • Employment is contingent upon a satisfactory background check. Candidates for hire will be required to sign a waiver authorizing the background check
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Receptionist / Administrative Assistant Resume Examples & Samples

  • Answer, screen and forward any incoming phone calls and provide basic information
  • Provide administrative support for all departments such as faxing, printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches, mail distribution and mail-outs
  • Maintain all office equipment, assist users of office equipment on routine tasks as needed and engage external vendors for service needs
  • Receive and maintain office supplies and proactively ensures office supplies are available when needed
  • Maintain calendars for Admin Services, conference rooms, conference calls, Web meetings and projectors/laptops & iPads
  • Set up conference calls and webinars
80

Receptionist / Administrative Assistant Resume Examples & Samples

  • Provide receptionist duties. Manage incoming calls with a friendly and pleasant phone voice
  • Greet and direct all visitors, including vendors, clients, job candidates and customers with a high degree of quality communication and decorum
  • Ensure visitors are properly checked in, escorted and checked out
  • Process incoming and outgoing mail and shipments in a timely fashion
81

Receptionist / Administrative Assistant Resume Examples & Samples

  • Greets and directs vendors, customers, job applicants and other visitors
  • Answers, screens and routes incoming calls; takes messages when caller does not want voice mail
  • Notifies employees when customers and visitors arrive
  • Assists job applicants who have arrived for interviews
  • Assists customers and visitors in operation of lobby phone for outgoing calls
  • Pages employees or other personnel when necessary
  • Receives incoming packages for disbursement within company
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Receptionist / Administrative Assistant Resume Examples & Samples

  • Provides administrative support to the property management team
  • Ensures that the telephone is answered properly, promptly and messages are handled courteously, accurately and in a timely manner
  • Responsible for upholding all company Values and providing excellence in customer service
  • Checks call logs twice per day for open calls that need attention
  • Maintain, update and coordinate home owner information in computer database on a daily basis
  • Audits and eliminates duplicates and incorrect addresses in Connect. Collects mail on a daily basis
  • Prepares move-in packages for new move-ins on a weekly basis. Audits move in reports on a monthly basis for unreported move-ins
  • Assists with the preparation of welcome packages, preparation of community email updates, newsletters and etc
  • Distributes amenity cards and guest passes as needed
  • Oversee and schedule all rentals for the recreational facilities and collect forms, deposits, fees, insurance requirements, etc. Ensure all reservations have keys to access clubhouses for their events
  • Maintains community calendar of events in FSRConnect and works with Administrative/Marketing Coordinator to ensure all activities are listed on community website, newsletter and eNews as appropriate
  • Assists with the coordination and maintenance of all marketing initiatives including the development, implementation and maintenance of newsletter, website, weekly eNews Blasts, and social media
  • Maintains inventory of common areas keys, amenity access cards for residents and re-order as needed following established procedures
  • Help to maintain the data of the amenity system access controllers
  • Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures
  • Assists with balancing petty cash transactions and send weekly report to accounting
  • Assists with the preparation and implementation of community events, provides support to committees, and works with management to ensure successful lifestyle events for community
  • Manages client relationships to ensure customer satisfaction and a high level of service including timely and complete resolution of home owner concerns, coordinating special services and requests
  • Consistently and genuinely demonstrates FirstServices' values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude
  • Follows safety procedures and maintains a safe work environment
  • Assists management team in preparation for community meetings and monthly newsletter preparation
  • Ability to work flexible hours to include weekends
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Receptionist & Administrative Assistant Resume Examples & Samples

  • To welcome visitors and receiving guests with proper and professional manner
  • Handling and monitoring all front office tasks including telephone line transfer and taking short messages
  • Track all incoming and outgoing documents such as any fax documents, couriers etc
  • Assisting in documents, proposals, reports and presentations
  • Maintaining proper function of all equipment inside meeting rooms
  • Experienced in booking Air tickets and assisting with rental cars or any type of transportation as and when required
  • Coordinate and support admin team including managed office stationary, medical and support other departments whenever required
  • Be flexible to handle other tasks as and when assigned
84

IOL Receptionist & Administrative Assistant Resume Examples & Samples

  • High school graduation and at least one year of related experience
  • Willing to learn new systems
  • Proficient with Microsoft Office products and general Windows Operating
  • Seeks to improve work process
  • Able to lift and carry up to 40 pounds
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Receptionist & Administrative Assistant Resume Examples & Samples

  • Excellent communicator, both orally and in writing
  • Strong professional telephone etiquette
  • Impeccable customer service skills
  • Demonstrated record of dependability and reliability; excellent history of attendance required
  • Ability to multi-task during high volume demands
  • Ability to identify and delegate tasks during high volume demands
  • Knowledge and skill in the operation and troubleshooting of office equipment (copier, scanner, printer and fax)
  • Proficient with printing large format posters
  • Knowledge of Windows-based software, especially MS Office and is proficient in internet navigation
  • Ability to interact well with a diverse population – the general public, students, university administration, other university departments, faculty, and staff
  • Projects professional image in dress, character, and demeanor in interactions with both internal and external customers
  • Proven ability to attend to details, meet deadlines, and handle multiple priorities
  • Good working knowledge of funding sources of incoming requests for use in the prioritization of tasks
  • Is a highly competent event planner and demonstrates excellent attention to detail in the execution of events
  • Is proficient in the production of professional conference posters using PowerPoint, Adobe, and the printing machinery required for output
  • High school degree or equivalent
86

Receptionist / Administrative Assistant Resume Examples & Samples

  • This position will be supporting our Tyler, TX location
  • Must be able to work 5 days a week 8am-5pm
  • This position will sit at our front reception desk
  • General Office Duties
  • Answer phone for the Tyler office
  • Excellent computer, organizational, and interpersonal skills
87

Receptionist / Administrative Assistant Resume Examples & Samples

  • Perform all other duties as assigned by supervision
  • Requires high school diploma or equivalent, Bachelor’s degree preferred
  • Two (2) or more years in a supervisory role
  • Must possess a valid driver’s license
  • Experience using JD Edwards or other ERP system
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Receptionist / Administrative Assistant Resume Examples & Samples

  • High School diploma or General Education Degree (GED) required
  • Previous office experience preferred
  • Good telephone techniques and communication skills
  • Strong ability to handle multiple tasks, such as incoming calls, guests and faxes
  • Must possess ability to act competently in a crisis situation while maintaining a calm and professional manner
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Receptionist / Administrative Assistant Resume Examples & Samples

  • Greet visitors in a polite, prompt, professional and helpful manner, as they enter the practice
  • Answer and direct phone calls, deliver messages and answer inquires of general nature from visitors, and professional staff, assisting them in a friendly and cooperative manner
  • Schedule conference rooms, order catering and work with mailroom clerk to ensure that all conference rooms are set-up and ready for use each day
  • Complete word processing as needed, including letters, memos and reports
  • Proofread and edit documents for grammar, spelling, punctuation and format
  • Type, revise and combine materials such as correspondence, reports, meeting minutes or technical material from rough draft, corrected copy or previous versions
  • Provide administrative support for staff as needed to include handling of expense reports
  • Serve as back-up to mailroom clerk, as needed, to include the distribution of mail, delivery of packages and the processing of outgoing overnight packages
  • Order supplies, as needed
  • Perform other duties, as needed
  • Minimum 7 years of related experience in a professional, business environment
  • Professional, friendly, energetic, detail-oriented, mature, able to multi-task, dependable and generally outgoing
  • Strong computer skills and MS Office proficiency
  • Excellent inter-personal skills, verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
  • Project a friendly, professional image at all times
  • Self motivated, detail oriented and ability to multi-task a must
  • Flexibility of schedule to accomplish projects/assignments within established time frames and deadlines
  • Demonstrated ability to accomplish multiple tasks and prioritize workload
  • Ability to work well with others and work with interruptions and deadlines
90

Receptionist & Administrative Assistant Resume Examples & Samples

  • Assist with prioritization and response times for delegated tasks, as appropriate
  • Uses informal and formal networks within the business to get work completed
  • Organize and coordinate staff meetings and other team group events. These may include the planning, co-ordination and management of the Staff Annual Party, booking Live Music and arranging catering for Staff Engagement
  • With guidance from management and general guidance from peers, complete assigned tasks utilizing available policies and procedures
  • Exercise good judgment if solutions are not completely evident or guidelines are not applicable to the situation
  • Uses professional concepts to identify problems, initiate solutions
  • Organize organizational metrics for Department
  • Undertake any other tasks delegated to you by the Ops Leadership team
  • GCSE English and Maths (Grade A*-C), or equivalent
  • Training or knowledge of Microsoft Office Excel and Word
91

Receptionist & Administrative Assistant Resume Examples & Samples

  • Manage a multi-line phone (15-20 incoming calls per hour) in an expedient and efficient manner
  • Present a professional image and represent the company in a positive manner at all times
  • Handle all deliveries and guests at front desk
  • Run reporting through Microsoft Excel and perform executive assistant back up duties
  • Handle customer concerns and direct customer concerns to proper channels in a courteous manner
  • Interact with all levels of employees both in the building and throughout our Group
  • Assist in maintaining personnel files by filing in a confidential manner
  • Perform various clerical duties as needed
  • Must have a high school diploma or GED, some college preferred
  • Must have at least 6 months of experience as a Receptionist or Administrative Assistant
  • Must have at least 1 year of customer service experience
  • Must have an intermediate to advanced understanding of Microsoft Office products
  • Must be able to work the following schedule: M-F - 830am or 9AM to until 3/330pm
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Receptionist & Administrative Assistant Resume Examples & Samples

  • Ability to work in accordance with standardized procedures and established guidelines
  • Keyboard skills and computer experience to access and enter routine information
  • Working knowledge of MS Office, including Outlook
  • Ability to interact positively with a variety of people by telephone and in person
  • Diplomacy and good judgment is essential
  • Ability to maintain confidentiality of information and data
  • Commitment to diversity and to serving the needs of a diverse community
  • Two plus years of experience in a professional environment
93

Receptionist / Administrative Assistant Resume Examples & Samples

  • Greet all visitors and vendors and providing guidance on the office space
  • Answer all incoming calls and route to the correct location
  • Manage coordination with vendors
  • Perform basic accounting tasks such as; order entry and expense reporting
  • Make travel reservations, manage office calendars, and distribute mail
  • Distribute relevant information to staff regarding local activities and events
  • Maintain overall office organization and cleanliness
  • 3 or more years of experience in a customer facing, service role
  • Previous experience in hospitality or customer service environment
  • Proactive, independent thinker possessing a high attention to detail and ability to prioritize
  • Working knowledge of business procedures and office equipment
  • Experience in architecture, engineering, or construction (A/E/C) industry
  • Experience and knowledge using AIA software
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Receptionist / Administrative Assistant Resume Examples & Samples

  • Welcomes visitors by greeting them with a smile , in person or on the telephone
  • Answers phones calls in a timely and professional manner
  • Strong ability to screen/investigate what the phone call is regarding while maintaining a polite professional tone
  • Directs visitors by maintaining employee and department directories
  • Communicates with energy, and personal confidence while presenting a polite, thoughtful, and friendly attitude
  • Contributes/Supports other departments throughout the company where help might be needed (creation of POs, data entry, other tasks)
  • Adhere to Health and Safety regulations
  • Be able to handle customer issues in person and on the phone. Ability to de-escalate any customer issue
  • Strong computer skills including MS Word, Excel and Outlook
  • Knowledge of the program of Easy Lobby and Oracle preferred
  • A genuine interest in helping customers resolve issues
  • Ability to work as independently and/or part of a team
  • Ability to remain calm and polite when working under pressure
  • 1-2 years of receptionist experience or on the phone customer service. Preference will be given to candidates with retail experience
  • Typing speed of at least 35 wpm
  • Ability to talk and type at the same time
  • Strong listening skills, professional telephone manner and ability to deal tactfully and effectively with customers in a fast paced environment