Personal Assistant Resume Samples

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JT
J Turcotte
Jermey
Turcotte
783 Russel Unions
Houston
TX
+1 (555) 575 2488
783 Russel Unions
Houston
TX
Phone
p +1 (555) 575 2488
Experience Experience
Los Angeles, CA
Personal Assistant
Los Angeles, CA
Farrell, Roob and Torphy
Los Angeles, CA
Personal Assistant
  • Take ownership of the team’s Organisational Management and JML (Joiners, Movers & Leavers), with the assistance of the team’s Business Manager
  • Providing expedient clerical/administrative assistance
  • Management of billing, Work in Progress (WIP) reports, and timesheets for Partners
  • High level accuracy and a good attention to details, work quickly and is used to having high standards of work
  • Extensive diary management for the Retail General Manager,
  • Expected to work closely with other Personal and Executive Assistants
  • Provide all-rounded support to the senior director including business activities and personal matters
San Francisco, CA
Senior Personal Assistant
San Francisco, CA
Konopelski-Beatty
San Francisco, CA
Senior Personal Assistant
  • Carrying out general office duties including scanning, photocopying and printing
  • Providing full PA cover to Senior Managers, including extensive diary management, travel arrangements, processing invoices and ad hoc project work
  • Assisting with the preparation of time consuming or complicated documents or presentations
  • Covering the role of fellow PAs during holidays/sickness and at busy times
  • Assisting New Joiners with their initial set up and logging information for all leavers
  • Acting as Deputy DA, covering Regulation, Compliance & AFC
  • Preparing and submitting expenses for Managers
present
Los Angeles, CA
Executive Assistant / Personal Assistant
Los Angeles, CA
Dibbert, Schmitt and Jast
present
Los Angeles, CA
Executive Assistant / Personal Assistant
present
  • Devising and maintaining office systems, including data management and filing
  • Organising and attending meetings and ensuring the General Manager is well prepared for meetings
  • Diary management
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the General Manager
  • Research and coordinate all travel arrangements/create detailed itineraries
  • Act as the General Manager first point of contact with people from both inside and outside the organisation
  • Ad-hoc project work
Education Education
Bachelor’s Degree in Interaction
Bachelor’s Degree in Interaction
Johnson & Wales University
Bachelor’s Degree in Interaction
Skills Skills
  • Strong analytical ability and attention to detail
  • Organised, able to keep a good overview and prioritise
  • Solid PA experience with an excellent telephone manner
  • Flexible, adaptable and comfortable with change
  • Representable, hands-on and able to multitask
  • Calm under pressure with the ability to build rapport quickly with Exec PAs / other stakeholders
  • Excellent time management, the ability to prioritise and work effectively to tight timescales and under pressure
  • Proactive and highly organised with ability to multi-task and work to tight deadlines
  • Excellent organisation and administrative skills, with the ability to introduce and manage procedures into a fast moving and evolving environment
  • Have professional confident telephone manner and be able to answer, redirect and screen internal and external calls
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15 Personal Assistant resume templates

1

Team Personal Assistant Resume Examples & Samples

  • Total diary management, organising meetings, conference calls and appointments being aware of events relating to deals (and therefore the location of relevant team members)
  • Extensive telephone work with client base
  • Organising some functions & events, liaising with other areas within the company
  • Understanding the team's working practices and being proactive in dealing with issues before they need to be escalated, avoiding unnecessary interruptions to daily schedules
  • Dealing with all incoming mail (electronic and surface), replying as necessary and delegating where appropriate
  • Arranging international travel, accommodation and itineraries
  • Act as the office interface for all incoming calls for the team and wider department
  • Dealing with sensitive and confidential issues in a professional and timely manner
  • Tracking actions from various meetings/conference calls, chasing on outstanding actions and communicating completed actions to relevant parties
  • Organising business selection calls/meetings
  • Actively support, at all times, company policy and best practice in the area of security, with particular emphasis on the protection of sensitive client information
  • Opportunities exist to expand role beyond a standard secretarial level e.g. market data, assisting with research and becoming involved in the transaction process
  • Other Ad hoc duties
  • Preferably from a Financial Service background
  • IT skills - Preferable MS Office
  • Secretarial skills (at least 45wpm)
2

Personal Assistant to VP Resume Examples & Samples

  • Completing a broad variety of administrative tasks for the VP/ Directors including the daily organisation of agendas based on business priorities and his major business objectives. This will include managing an extremely active calendar of appointments and arranging complex and detailed travel plans, itineraries, and agendas
  • Simultaneously managing the on-going workload as well as various requests (telephone calls, meetings, visits) originating internally, externally or from the VP/ Directors, carefully prioritizing the urgencies and taking the proper initiatives to ensure the smooth, timely and professional running of his office
  • Planning, coordinating and ensuring the VP’s schedule is followed and respected. Providing "gatekeeper" and "gateway" role, creating win-win situations for direct access to the VP’s time and office
  • Organizing and coordinating the communication of information, for the VP, to and from his team (verbally or in writing). Communicating all relevant information (either recurrent or ad-hoc) to the direct reports and is available to assist or advise them
  • Providing a bridge for smooth communication between the VP's office and other internal departments; building credibility, trust and support with senior management staff
  • Preparing all written communication (letters and minutes) both independently and based on verbal or written instructions, treating all information with confidentiality
  • Performs all administrative tasks to a high standard
3

Secretary / Personal Assistant Resume Examples & Samples

  • Total management of correspondence (screens, analyzes, categorizes, prioritizes, researches and attaches pertinent data). Brings potential problems to the attention of client with recommendations for action. Keeps client informed of due dates. Maintains files according to records management specifications. Responds/handles/routes correspondence including administrative activities, technical data, drafts and/or responses. Ensures confidential treatment of documents. Significant responsibility for client's mail, including decision making on delegation to appropriate parties and answering e-mail on client's behalf. Client may routinely review their mail. Engages with appropriate internal and external parties to resolve sensitive and complex issues
  • Proficiency in utilizing all communication tools available ensuring timely and accurate handling. Answers and places telephone calls following IBM telephone excellence standards. Takes accurate messages, records, retrieves and relays information. Handles/re-routes information to staff personnel as appropriate. Contributes to IBM information security by screening callers to ensure they have legitimate business need for information requested. Drafts routine communications for review and final sign off by client. Some communications may be complex
  • Collaborates with team members to develop processes/procedures to ensure efficient operation of the executive/business area. Handles on-going processes and procedures while interacting with appropriate staff (i.e. Communications, HR, direct reports) to resolve external and internal client issues. Develop client insight by learning the client's organization, strategy and key players
  • Research/summarize data from the Intranet/Internet and other sources, ensuring appropriate security guidelines are maintained. May collaborate with client's Executive Assistant/Technical Assistant on research and material development. In absence of EA/TA, may develop materials for client review and agreement
  • Assumes additional responsibilities as assigned
4

Sales Analyst / Personal Assistant Resume Examples & Samples

  • Diary management for the VP & Deputy Managing Director
  • Comparative analysis of box office and industry data
  • Follow up information requests and prepare reports as required
  • Liaising with the head office in Burbank
  • Organise the team’s travel, including the production of itineraries and the management of all administration relating to expenses
  • Prepare and update departmental presentations, using Microsoft office and powerpoint
  • Minute taking and agenda planning for internal and external meetings
  • Prepare and photocopy documents and other materials, send and receive emails as appropriate and maintain filing system
  • Organise screening events with outside clients, exhibitors and internal staff involving organising catering and venue booking
  • Responsible for the distribution and management of premiere tickets to external clients
  • Distributing premiere and screening tickets to employees within WBUK
  • Processes expenses, coding purchase orders and invoicing (SAP) for the department
  • Educated to A’level or equivalent standard
  • Excellent working knowledge of MS Office
  • Advanced knowledge in Excel is essential
  • Strong organisational skills with a keen focus on detail
  • Ability to handle confidential material appropriately
5

Personal Assistant Resume Examples & Samples

  • Delivering effective comprehensive secretarial and administrative support to Senior Coverage and Strategic Advisory Bankers/ManCom/MD/D and others
  • Proactive in planning/organising own workload with limited guidance/supervision
  • Good working knowledge of the business area and of bank
  • Receive, record, file and/or distribute correspondence appropriately
  • Prepare and format documents as requested, according to established standards and branding guidelines
  • Dealing with all tasks in a timely and efficient manner eg drafting correspondence, diary, travel, expenses
  • Responsive and professional telephone answering skills (clear and articulate communicator) Ability to record detailed and accurate messages
  • Take ownership of basic enquiries resolving, escalating or identifying alternative contacts as appropriate
  • Update diary arrangements, disseminating the information as necessary, to ensure the diary is accurate and up to date. Ability to multi-task and prioritise/re-prioritise
  • Co-ordinate arrangements (eg travel, meetings, couriers) ensuring all related bookings/paperwork are completed and communicated using knowledge of geography to support arrangements across multiple time zones
  • Anticipate and organise documents on a frequent and proactive basis, eg papers for meetings and travel requirements such as currency, tickets and visas
  • Review and agree workload on a weekly or more infrequent basis as appropriate
  • Provide cover as appropriate, working collaboratively with other team members
  • Dealing with invoices, completing expense claims, maintaining client information etc
  • Build and maintain effective team and client relationships
  • Ensure deadlines are met through management of own time, delivering accurate and timely work (alerting Secretarial Team Leader/Banker to any conflicting deadlines)
6

Executive Assistant / Personal Assistant Resume Examples & Samples

  • Act as the General Manager first point of contact with people from both inside and outside the organisation
  • Devising and maintaining office systems, including data management and filing
  • Arranging travel, visa, accommodation and any other arrangements requested by the General Manager
  • Screening phone calls, inquiries and requests, and handling them when appropriate
  • Meeting and greeting visitors at all levels
  • Organising and maintaining diaries and making appointments
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the General Manager
  • Carrying out background research and presenting findings
  • Producing documents, briefing papers, reports and presentations
  • Organising and attending meetings and ensuring the General Manager is well prepared for meetings
7

Personal Assistant Resume Examples & Samples

  • Setting up meetings & booking venues
  • Managing diaries
  • Screening calls and assisting clients with various ad hoc tax related queries
  • Screening of emails and redirecting where appropriate
  • Filing, faxing and photocopying
  • Typing reports, e-mail, correspondence etc
  • Typing of engagement letters and ensuring that conflict checks and client acceptance procedures are carried out
  • All travel arrangements
  • Assist with project administration where necessary
  • Follow-up of outstanding issues with clients and staff
  • PowerPoint presentations
  • Excel Spread sheets
  • Typing and editing of documents - Excellent formatting skills
  • Co-ordinate and follow up on certain projects
  • Take minutes at meetings
  • Arrange client meetings
  • Answering the phones, take messages, other ad hoc tasks
  • Minimum of 7 years PA experience at an Executive level
  • Must have a Degree (even non-relevant degree)
  • Minimum of 55 wpm Typing
  • Intermediate to Advanced on Office packages
  • Attention to detail
  • Strong verbal and written communication
  • Strong interpersonal skills
  • Strong Computer Skills - Microsoft Office is essential
  • Ability to prioritise and be organised
  • Must be able to remain calm in high pressure situations - high performing environment
8

Executive Assistant / Personal Assistant Resume Examples & Samples

  • Research and coordinate all travel arrangements/create detailed itineraries
  • Be an effective liaison between the Partners and clients, consultants and staff
  • Coordinate all appointments, maintain calendars and to do lists
  • Negotiate and coordinate speaking engagements on behalf of the Partners
  • Draft correspondence on Partners' behalf as appropriate
  • Prepare agendas and take meeting notes. Undertake follow up as needed
  • Ability to write and edit materials and assist with management of PR database
  • Highly organized with the ability to handle a substantial workload with multiple deadlines and frequent interruptions
  • Must be able to set priorities and quickly adapt to changes
  • Bachelors Degree required (Masters preferred)
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Photoshop and Illustrator a plus
9

Office Manager / Personal Assistant Resume Examples & Samples

  • 3+ years of experience as a Personal Assistant
  • Great interpersonal skills
  • Solid attention to detail
  • Previous working experience in a small office
10

Personal Assistant to General Manager Resume Examples & Samples

  • Maintain one-on-one relationship with support staff of departmental managers, distribution and follow-up with various correspondences
  • Read and analyze incoming and outgoing mail, memos, submissions and reports in order to determine their significance and plan their distribution
  • Establishes meetings. Maintains appointment schedule. Confirm appointments, arranges transportation, hotel arrangements and other items as appropriate to the occasion
  • Establishes and maintains reminder calendar, both written and verbal to function director
  • Places local and international telephone calls, answers, screens, routes incoming calls, takes messages if required, arranges conference calls; uses judgment on whether to offer a response, takes a message, transfers to alternate employee
  • Types correspondence, documents, forms, reports, presentations on an accurate and timely basis
  • Makes travel arrangements: hotel, flight reservations and visa transactions
  • Meets and greets visitors; performs introductions, translations and external services as situation requires
  • Prepares / follows up / files expense reports, travel and leave request forms, purchasing orders
  • Personal tasks assigned by the manager such as follow up of personal bank transactions, house utility payments, and organizing doctor appointments/personal holiday arrangements, issues related with private car
  • Taking photocopies
  • Maintenance of stationary
11

Marketing Coordinator / Personal Assistant Resume Examples & Samples

  • Film industry (or other related industry e.g. media) experience an advantage
  • Experience in providing executive administration support and/or general administration skills
  • Strong negotiation and stakeholder management skills
  • Knowledge of keynote & powerpoint applications
  • Pro-active
  • Resourcefulness, creativity, flexibility and a passion for Disney, Entertainment
  • Ability to be flexible, adapt to varying workloads, and to effectively manage multiple tasks and priorities
  • An understanding of the Disney Brand values
  • Intermediate level of all Microsoft/Apple applications
  • General negotiation and relationship management
  • A background in areas such administration, entertainment and PR/communications could prove advantageous
12

Personal Assistant for the Nordic GM & Mangement Team Resume Examples & Samples

  • Booking of business travel
  • Managing travel expenses
  • Organizing and coordinating the Managing Director’s activities
  • Organising and coordinating international visits to Copenhagen
  • Coordinating the arrival of new employees
  • Putting together and maintaining files and aids for internal and external meetings, and drafting reports as needed
  • Gathering, communicating, and dispatching information throughout the team
  • Handling delicate and unexpected situations and facilitating the resolution of ongoing problems
  • Ad hoc admin tasks
13

Personal Assistant Resume Examples & Samples

  • Provide all-rounded support to the senior director including business activities and personal matters
  • Diary management including arranging appointments, meetings, conference calls, prepare agenda, minutes and presentation materials
  • Arranging all aspects of travel including flights, transfers, accommodation and visas
  • Handle correspondence and assignments independently and professionally within a tight schedule
  • Assist in any ad-hoc projects as assigned
  • Minimum of 4 years of relevant experience gained within a fast moving and dynamic environment
  • Degree or Diploma qualification
  • Must have excellent communication skills including fluency in English
  • Proactive team player with a postive attitude and ability to perform under pressure
  • Advanced knowledge of MS Office application (Word, Excel and PowerPoint)
  • Immediately available is preferred
14

Personal Assistant to Retail Director Resume Examples & Samples

  • Performs administrative, secretarial and personnel related duties with a high level of accuracy for the SDR to assist and ensure proactive management of diary appointments, prioritising business critical meetings and preparing any applicable documentation or reports required
  • Researches and arranges time efficient and cost effective forms of travel in line with company Travel and Entertainment Policy including, the arrangement of foreign currency and any other travel documentation (i.e. flight information, check-in documents) required for the SDR ensuring hassle free travel for all business trips
  • The management of the RDs monthly expense claims in line with company policy and specified deadlines
  • Type, format and edit a variety of complex material, including PowerPoint presentations, internal and external correspondence, memos, reports, and confidential material, using own initiative and working independently
  • Answer and route all low level queries and correspondence (including emails and telephone calls) not requiring SDRs immediate attention to ensure a timely and accurate response. Confirms all actions completed to the SDR in good time
  • Full project management of meetings, conferences, adhoc projects, events and initiatives as assigned by the SDR Including budgets/invoices, venue booking, health and safety considerations, guest hospitality, accommodation & travel for all attendees, catering and refreshments, entertainment, technical equipment, minute taking and provides follow up correspondence to attendees after the event. Conducts an analysis after the event to make improvements for future events
  • Identifies and establishes set processes for critical co-ordination of tasks
  • Provides a proactive, outstanding and engaging visitor experience for all guests to the department, pre-empting and delivering all hospitality requirements
  • Always uses discretion and creates an excellent service culture within the retail back office and leads by example when dealing with internal and external customers
  • Seeks out alternative solutions to issues and actively works to improve efficiency, reduce complexity and cost within all day to day duties and activities
  • Maintains and stores all current and historical file/data in line with the company Data Protection Policy
  • Provides the SDR with the relevant tools to carry out the role effectively, i.e. stationary supplies, laptop, phone, car and organises maintenance and upgrade support as appropriate
  • Maintains total confidentiality and discretion within the role at all times
  • Develops close working professional relationships with key contacts and suppliers both internally and externally
  • To act as an environmental ambassador safeguarding a clean, orderly and fully functional workplace, setting a clear standard of operational excellence for all of the team and visitors to the department
  • Provides adhoc duties and support to the SDR and when required other Directors, PA’s and departments within the business
  • Advanced user of MS Office suite of products, most importantly Word, Excel and PowerPoint
  • Accurate 50-60 words per minute
  • Strong skills in communication, project management, proactive planning and time management
  • Ability to work independently and prioritise effectively
  • University degree and/or work experience in the area of Retail, Secretarial, Event Planning and Hospitality, Finance, Accounting, is preferred
  • Experience in a PA or similar role
  • Proven experience in a fast paced environment
15

Personal Assistant / Team Assistant Resume Examples & Samples

  • Manages diary for Senior Management Team, often against competing priorities Digital Working for equality of opportunity
  • Order new equipment as required raising/approving orders for hardware and software, sorting faulty equipment, arranging telephones
  • Processes office invoices on BBC Financial systems (SAP) and co-ordinate payment as appropriate
  • Manages team meetings and events including agendas, minutes and actions from meetings
  • Organise all aspects of staff and senior management away days, from sourcing a venue to organising catering
  • Carry out general administration duties which will include: being the first point of contact for external enquiries & visitors and other administrative staff, sorting incoming mail, writing up notes/meeting outputs etc, preparing outgoing correspondence, maintaining a comprehensive filing system
  • Book hospitality, travel and venues, meeting rooms/video conferencing rooms etc. for the Senior Management team in UX&D
  • Book and record all travel and accommodation for the London UX&D team and beyond when required
  • Log IT requests when requested, i.e. maintenance and creation of distribution lists
  • Support the safe running of the area within which they work, contributing towards establishing and maintaining a safe working environment
  • Plus any other tasks required to ensure UX&D runs efficiently
  • Experience of working effectively in a fast paced environment, either in a creative or technology / software industry sector
  • Experience of working to deadlines
  • Experience of managing and working with hardware and software
  • Experience of working as a key player in a closely knit team
  • Excellent interpersonal skills: able to deal confidently with a wide range of contacts including senior management both within and outside of the BBC
  • Experience of managing and delivering thorough, accurate and detailed work
  • Excellent organisational and administrative skills; handling a large volume of work and juggling changing priorities, challenging deadlines and a complex workload
  • Proven ability to be able to juggle busy diaries and prioritise in a pressured environment
  • Experience of taking responsibility and showing initiative; ability to work without close supervision or guidance
  • Evidence of active and productive management of own personal development
  • Experience of setting up and maintaining office systems, facilitating and minuting meetings
  • Willingness to learn other software where applicable
  • Desirable experience of dealing with the financial systems
  • Demonstrable advanced knowledge of Outlook as well as intermediate knowledge of MS Word, PowerPoint, Excel & SAP
16

Personal Assistant, The Scottish Sun Resume Examples & Samples

  • Providing support to the Sports Editors, being the first point of contact for staff, contractors/contributors, freelancers and all external enquiries
  • Monitor budgets, using weekly desk reports
  • Booking all desk travel ensuring that it is cost effective and done in a timely manner
  • Manage photo-sales department and process orders/payments
  • Arranging accreditation for all sporting events covered for both pictures and reporters
  • Transferring stories from email/wire queues into company operating system during desk busy periods
  • Informing contributors/staff of deadlines and word counts to ensure desk get paper away on time
  • Thoroughly checking and approving all expense claims; dealing with queries and ensuring they are compliant with News UK policy
  • Substitute approval for casual shifts on behalf of desk-head
  • Organising staff and freelance match cover and arranging all necessary reporter/photographer accreditation
  • Processing all desk payments and setting up new supplier accounts
  • Liaising with the Managing Editor's office in London
  • Covering for the Editor's PA as and when required
  • Track record of having delivered excellent admin support and PA services
  • Knowledge of Microsoft office package
  • Self-motivated and brimming with enthusiasm
  • Able to work under pressure of tight and frequent deadlines
  • Exemplary organisation skills
  • Able to work off own initiative and as part of a team
  • Commercial awareness - always looking for ways to improve the efficiencies of the office
  • Ability to manage several work streams and tasks in one day without losing track
  • Sociable and able to quickly build rapport with colleagues and external contracts
  • Willingness to sometimes think and operate ‘outside of the box&#8217
  • Excellent communication skills
  • Ability to solve problems and make decisions
17

Personal Assistant Resume Examples & Samples

  • Diary management
  • Arranging travel
  • Organising meetings and setting up conference and video calls
  • Ensure management are prepared for meetings
  • Booking resources
  • Booking employee appraisals
  • Organising and filing confidential documents
  • Setting up and formatting documents and presentations
  • Updating spreadsheets and databases
  • Answering phone calls and taking messages from clients and staff
  • Liaising with HR, Finance, Systems, Desktop and Commercial departments
  • Organising events
  • Discreetly deal with confidential and sensitive information in an appropriate manner
  • Other ad hoc administrative duties as may reasonably be required
  • Strong typing skills
  • A creative eye
  • Proficiency with MS Office including Word, Excel and Powerpoint
  • Excellent communication skills
  • The ability to work well under pressure
  • Reliable and responsible attitude
  • Good organisation skills
  • Demonstrable ability to work under own initiative
  • Discretion
  • Outgoing, friendly and with a can-do attitude
  • Previous experience in a Production Coodinator or Personal Assistant role
  • Some knowledge or understanding of visual effects or Advertising
18

Personal Assistant & Coordinator Country & LEO GM Resume Examples & Samples

  • As direct personal assistant & coordinator of the GM he/she coordinates the agendas, follows up the action plans of different internal back office processes and meetings (LEO & LFST )
  • External focus by GM C-level planning and follow up of the actions
  • Responsible for the internal and external communication NL FR ENG from the GM office
  • Supports the important Pep enablers/programs of the year
  • Effective follow up of the action plans , deadlines of internal processes & actions like BMPP, outlook , customer visit output minutes etc
  • Builds collaborative relationships within and outside LEO
  • Responsible for the external GM C level planning preparation and follow up
  • Keeps up to date the C level information in different media, outlook, Linkedin
  • Responsible for the qualitative internal and external GM Communication
  • Support and active presence on the C level events
  • Coordination of country meetings with external and internal attendees
  • GM travel organization and support
  • Optimize agenda planning with needed flexibility and prioritization
  • Support & coordination of key programs mentioned in the country pep
  • Responsible to archive important documents related to the GM office
  • Demonstrates the capabilities of easy contact with internal and external C levels
  • Demonstrates an understanding of the implications of the power differential inherent in a matrix structure, and has demonstrated an ability to handle such relationships properly and respectfully
  • Comprehensive understanding of the corporation structure and Offerings
  • Ability to direct others to effectively gather the needed input with respect
  • Ability to build collaborative relationships on all levels
  • Ability to function effectively and inclusively in cross-LOB FSU setting
  • Ability to work in a changing and flexible set up
  • Autonomy in prioritization of the actions and agendas
  • Positive and constructive mindset
  • Discretion concerning the information shared with the GM
  • Experience working on issues related to processes,
  • Ability to speak & write English French and Dutch
  • Good knowledge of Microsoft Office and use of social media like LinkedIn
19

Regional Personal Assistant Resume Examples & Samples

  • Ability to communicate and build partnerships with all levels of management
  • Ability to prioritize and handle multiple tasks and deadlines; time management skills
  • Strong service orientated
20

Personal Assistant Resume Examples & Samples

  • Extensive diary management for the Retail General Manager,
  • Weekly performance reporting
  • SAP administration and upkeep including leave, expenses and gift/entertainment register
  • Providing expedient clerical/administrative assistance
  • Producing, preparing, and disseminating all documentation required for meetings
  • Handling confidential materials and documentation
  • Making travel arrangements
  • Managing all correspondence including emails
  • Actioning daily general account report and all account payments
  • Organising internal boardroom luncheons including venue and catering arrangements
  • Event management; both in house and external events and sponsorships
  • Maintaining strong internal networks
21

Personal Assistant, Risk Wealth Resume Examples & Samples

  • Provide relevant meeting papers in an accurate and timely manner
  • Plan, coordinate and implement events as required e.g. conferences, workshops, logistics, food and beverage
  • General administration including: on-boarding and off-boarding of staff, payment of invoices and accounts, memos, letters, agendas, minutes, reports and documents
  • Provide support to the EA, Chief Risk, Risk Wealth
  • Maintain currency of data relating to organisation charts and people numbers
  • Previous experience in a Personal/ Executive Assistant role
  • Highly competent in Microsoft Office Suite including Sharepoint
  • High level typing speed and accuracy (ideally 60+ wpm)
  • Experience of NAB systems (SAP, PAC, travel booking etc) and/or quick to learn systems
  • Experience in the use of Command HUB is preferable but not essential
22

Personal Assistant Resume Examples & Samples

  • General organisation to ensure smooth running of the team
  • Distributing and dealing with the incoming team post and ensuring efficient dispatch of outgoing team mail
  • Diary management arranging internal and external meetings and conference calls; travel arrangements, expenses
  • Liaison with external Property Managers and other clients/agents on behalf of the Asset Managers
  • Extensive finalising and formatting of documents, reports and presentations and liaising with print room
  • Recording the team's holiday and absence and producing the monthly absence report
  • Maintaining and updating Retail Team documents and databases
  • Provide general secretarial assistance, often under pressure, to include
  • General typing, i.e. letters/reports/memos etc
  • Drafting correspondence
  • Accurate message taking
  • Filing/Photocopying/Archiving
  • Supporting other team secretaries when required
  • Organising of Team attendance at external industry and company events attended by or hosted by the Retail Team
  • Advanced MS Word/Excel/PowerPoint/Outlook. - this is mandatory!
  • A robust outgoing personality: mature, easy going and unflappable
  • Able to retain a sense of humour when plans change at short notice
  • Enthusiastic and committed approach to work
  • Team player with strong interpersonal skills, who deals effectively with colleagues and clients at all levels, treating all with respect
  • Is identified and respected as a senior resource and key contributor
  • The ability to think proactively, i.e. shows initiative in taking action and responding appropriately
  • Able to work independently with minimal supervision
  • Flexibility to handle changing priorities and projects
  • Understands and appreciates the importance of using discretion i.e. is sensitive to the confidential nature of some of the work and acts appropriately
  • Excellent attention to detail
  • Accurate typing skills (audio/copy). Typing speed 60wpm, minimum
  • Excellent written and spoken communication skills
  • Some analytical ability is required in order to gather & summarise data for reports & to find solutions to various administrative issues
23

Personal Assistant Int Resume Examples & Samples

  • High standards of deliverables (i.e. presentations agendas, quality of files, office in good order)
  • Solid demonstrated experience as a Personal Assistant with excellent Administrative skills
  • Excellent organisational skills, with proven experience in arranging business events
  • Ability to manage pressure and conflicting demands as well as prioritising tasks from a number of Managers
  • A can do attitude, positive, honest, reliable and energising
  • Be available and approachable
  • Able to plan work on his/her own initiative and to tight deadlines
  • Proactive attitude, be on top of work and team priorities to anticipate needs
  • Excellent verbal and written communication
  • Attention to detail and the ability to deal with sensitive and confidential information in a discreet manner
  • Strong sense of initiative and a proactive style
24

Regional Personal Assistant Banana Republic Europe Resume Examples & Samples

  • Retail experience at a management level preferred
  • Project Management or Executive Assistant experience preferred
  • Independently and proactively prioritize and handle multiple tasks
  • A demonstrated team player with ability to resolve conflict
  • Deals with ambiguity well
  • Ability to teach others how to navigate or get information
25

Bookkeeper / Personal Assistant Resume Examples & Samples

  • High School Diploma and/or GED
  • Solid Administrative background
  • Exceptional analytical and research skills
26

Personal Assistant to VP Resume Examples & Samples

  • Substantial experience providing support at the senior executivelevel
  • Desirable qualifications in business administration or a relateddiscipline or equivalent experience (preferable)
  • Computer skills – detailed knowledge of Microsoft Office suite;particularly Excel and Power Point
  • Computer skills – detailed knowledge of Google suite of applications
  • Understanding of key systems – SalesForce, Bookmaster, Dephi, BI (preferable)
  • Understanding of collaborative networking sites to connect, communicateand collaborate – Jive platform
27

Personal Assistant to VP Resume Examples & Samples

  • Substantial experience providing support at the senior executive level
  • Desirable qualifications in business administration or a related discipline or equivalent experience (preferable)
  • Computer skills – detailed knowledge of Microsoft Office suite; particularly Excel and Power Point
28

Personal Assistant / Team Secretary Resume Examples & Samples

  • Preferably has relevant professional qualifications
  • Proven track record in providing support at management / team level within a large corporate environment
  • IT literacy: Microsoft applications including Word, Excel, PowerPoint, Outlook
  • Accurate typing
  • Able to work on own initiative with good organisational skills
  • Enthusiastic, passionate and committed to business excellence
  • Ability to offer an accurate, prompt and professional service
  • Capable of organising and prioritising workloads
  • Good understanding of general insurance products and services highly desirable
  • Relevant experience of managing stakeholders at all levels and actively engaging with remote business units
29

Senior Personal Assistant Resume Examples & Samples

  • Assisting in the coordination of all divisional administration processes for Regulation, Compliance and AFC, including the management of space and moves, local communication updates, health and safety, logistical requests, Administration team recruitment and ad hoc project work
  • Acting as Deputy DA, covering Regulation, Compliance & AFC
  • Providing full PA cover to Senior Managers, including extensive diary management, travel arrangements, processing invoices and ad hoc project work
  • Liaising closely with the Administration Manager and the United Kingdom and AFC Chief Operating Office (COO), to ensure the smooth running of business administration across departments
  • Conducting proactive diary management, ensuring individuals are supplied with the appropriate documentation when attending meetings
  • Organising meetings, video and audio conference calls across a variety of time zones, co-ordinating diaries and booking meeting rooms amongst other responsibilities
  • Preparing PowerPoint and Excel presentations
  • Drafting standard letters/correspondence
  • Filing in line with departmental key operating procedures
  • Accurately typing and copying
  • Taking message’s, whilst being aware of the key business partners for each team member and being in a position to direct callers/take detailed messages, escalating to manager where required
  • Distributing copied documents to other departments
  • Ensuring the archive is kept up to date
  • Escalating urgent issues to senior management
  • Obtaining pre-approval for any planned business travel through the COO Team
  • Organising travel arrangements including airline tickets, taxis, hotels, visas and itineraries for Managers and team members on occasion in line with Department processes
  • Providing travel packs to travellers advising of travel/expense processes and rules
  • Preparing and submitting expenses for Managers
  • Conducting minute taking and chasing action points where required
  • Assisting with the preparation of time consuming or complicated documents or presentations
  • Carrying out general office duties including scanning, photocopying and printing
  • Processing invoices as part of the wider PA Team
  • Covering the role of fellow PAs during holidays/sickness and at busy times
  • Ordering all equipment and office supplies for Managers and teams
  • Liaising with helpdesk services for example Information Technology (IT), voice support, Corporate Services, property and the Security Pass Office on behalf of Managers as needs arise
  • Assisting New Joiners with their initial set up and logging information for all leavers
  • Taking on ad-hoc projects for the COO Team and the PA Team Manager
30

Personal Assistant to CTO & Technology Team Resume Examples & Samples

  • Diary management
  • Arranging travel
  • Organising meetings and setting up conference and video calls
  • Ensuring management are prepared for meetings
  • Booking resources
  • Booking employee appraisals
  • Organising and filing confidential documents
  • Setting up and formatting documents and presentations
  • Updating spreadsheets and databases
  • Answering phone calls and taking messages from clients and staff
  • Liaising with HR, finance, systems, desktop support and VFX departments
  • Organising events
  • Discreetly dealing with confidential and sensitive information in an appropriate manner
  • Other ad hoc administrative duties as may reasonably be required
  • Previous experience within a support/administrative role
  • Proficiency with MS Office; including Word, Excel and Powerpoint
  • The ability to work well under pressure
  • Reliable and responsible attitude
  • Demonstrable ability to work under own initiative
  • Discretion
  • Outgoing, friendly and with a can-do attitude
  • Previous experience in a personal assistant role
  • An interest in progressing towards a career in visual effects
  • An interest in technology
31

Personal Assistant to CFO & VP Resume Examples & Samples

  • Solely responsible for the schedules of VP & CFO, maximising the use of executives' time and exercising discretion at all times
  • Mailbox management for both executives, action/delegation as required, following up on requests and providing supplementary information
  • Ensure executives are appropriately prepared with all relevant information before meetings: booking meeting rooms, sourcing reports and briefings, proactively considering likely agenda topics of future meetings etc
  • Attend key meetings, prepare agendas, take minutes, circulate action lists, identify follow-up actions and owners
  • Arranging travel and all logistical arrangements to include visa's
  • Authorisation of approvals for travel, expenses and contractor timesheet on behalf of executives, ensuring compliance with policy and budget
  • Team support to product/marketing and finance including raising PO's, PRF's, induction of new starters (booking meetings as per the internal Induction schedule) and ad hoc requests
  • Initiating and building upon strong internal and external relationships
  • Encouraging collaboration and teamwork within Pan-Euro & Asia executive assistant community
  • Understand customer specific requirements
  • Indirect customers have specific needs you must understand these and help them nurture new business
  • Proactively reviews personal workload to ensure that duties which impact a customer's experience are prioritised - discusses issues with manager and agrees how to resolve
  • Drives action to improve the way they work and the outcomes they deliver, working with their manager and colleagues to resolve issues/make change - always retaining responsibility for seeing tasks through to resolution
  • Demonstrates initiative by taking on tasks/activities that benefit the customer, business or team, without prompting
32

Personal Assistant, Risk Resume Examples & Samples

  • Proactive planning and management of all GM diaries to enable delivery on strategic objectives and business goals
  • Co-ordination of meetings and calendar management with relevant stakeholders
  • Represent the GMs and the business in a professional manner to internal and external clients
  • Previous experience in a Personal Assistant role
  • Highly competent in Lotus Notes / Outlook
  • Exposure to diverse roles within complex environments
  • Experience of NAB systems (Promaster, SAP, PAC, travel booking etc) and/or quick to learn systems
  • Our Business Capabilities
33

Team Personal Assistant Regional Management Resume Examples & Samples

  • Providing extensive diary management, including travel bookings, co-ordinating and setting up meetings, Boards, Committees and telephone / video conferences
  • Collating the appropriate documents and / or briefings for meetings, Boards and Committees, ensuring that the presentations for each day’s schedule are supplied well in advance
  • Liaising with numerous business and infrastructure divisions, including Senior Management
  • Assisting the other Regional Management MDs and Personal Assistants (PA) when needed
  • Monitoring of the e-mail inbox and capturing files that come through
  • Maintaining and tracking pending requests or actions and checking that outstanding activities are being addressed in a timely manner
  • Organising travel itineraries and packs, liaising with local offices where appropriate
  • Processing and reconciling expense claims
  • Organising ad-hoc conferences and events
  • Using Deutsche Bank office systems including HR Online, P2P, on-line travel booking, concur as appropriate
  • Providing telephone coverage for the MDs, PAs and team when they are away from their desks or unavailable
34

French Speaking Personal Assistant Resume Examples & Samples

  • Full diary management and organisation of both internal & external meeting
  • Organization of international travel and preparation and management of all expenses
  • Preparing reports, presentationsand other ad hoc projects for meeting
  • Liaising with the international French speaking office on a regular basis
  • Taking minutes
  • Managing relationships with other areas of the business
  • Fluent in French
  • Excellent organisation skills
  • Strong written and verbal communication skills
  • High proficiency level with Microsoft Office: Outlook, Word, Excel
35

Personal Assistant to CFO & CDD Resume Examples & Samples

  • Diary management and meeting preparation
  • Manage expense claims currency reconciliation
  • Provide support and cover as required by the CEO's EA
  • Mail merge and database management
  • A-level graduate or degree holder
  • Extensive Microsoft, Word, Excel, PowerPoint and Outlook
  • Fluent English and Cantonese
  • Able to work in tight deadlines
  • High level planning prioritisation
36

Personal Assistant Resume Examples & Samples

  • Managing diaries and schedules for the Director and their senior -level direct reports: the Director of Customer Insight, the Director of Customer Intelligence and the Head of Ad Insight. This includes co-ordination of all meetings, plus all travel, accommodation and hospitality arrangements that may be required
  • Performing all financial functions for the team, this includes processing payment sheets for all freelance staff within the team, recording and coding of all invoices, plus completion and coding of all the Director’s expenses together with keeping a log of the entire team’s expenses. Training on the relevant financial systems (ECS & Concur) will be provided if required
  • Providing general administration services; this includes updating holiday and sickness records for the team, ordering stationery supplies, facilitating all new starter inductions and the related procedures, plus completing any necessary leaver procedures
  • Co-ordinating and organising internal & external events/special activities
  • Liaising with other Senior PAs both internally and externally. Excellent communication skills are key to this role
  • An excellent knowledge and skills in MS Office are a must as the successful candidate will be producing a wide range of documents and presentations using Excel, Outlook, PowerPoint & Word
  • Confident
  • MS Office user and knowledge of shared calendars, Power Point, Excel & Word
  • Organisation and time management skills
  • Highly-motivated individual with strong interpersonal skills
  • Real can do attitude for a variety of tasks
  • Must be a team player committed to working in a quality environment and willing to perform any other non-specific job related duties as requested
37

Personal Assistant Resume Examples & Samples

  • Managing busy diaries and business schedules, using judgment on which activity/meeting to take priority and ensure the diary is maintained smoothly and effectively, to maximize senior management members' time
  • To represent senior management members to coordinate business activities and liaise with the Head Office and other Branches
  • Dealing with internal and external meeting requests, to co-ordinate and service meetings, conference calls, taking minutes in Chinese and English as directed
  • Processing monthly expenses, meeting expense policy, updating relevant database if necessary
  • Managing all domestic and international travel itineraries for senior management team members, including booking flight tickets and hotels, taxis etc
  • Providing ad hoc admin support for example ordering stationary and business cards
  • Maintaining Senior management team members electronic and manual files
  • Preparing documents, letters, reports and presentations when required
  • Checking senior management members Lotus Notes inbox, particularly when SMM are out of the office in order to process urgent emails, taking action where appropriate, delegating and tracking actions and proactively following up
  • To cover for other PAs as and when required
  • To provide support on the OA System and to ensure all registered documents are dealt in a timely manner in order to meet deadlines
  • To perform translation or interpretation as requested
  • To service Head Office delegations or guests as and when required
  • Ad hoc project work
  • To undertake any other related duties as assigned
38

Personal Assistant, NAB Retail Resume Examples & Samples

  • Providing expedient and professional administrative assistance
  • Maintaining, planning, and managing calendars and appointments including travel arrangements
  • Managing all GM & HO correspondence and proactively managing emails
  • Preparing and disseminating all documentation required for meetings
  • Developing a working knowledge of the activities of the state and retail leader team/s
  • Organising team functions, preparing for meetings and planning travel
  • Effectively managing expenses and processing invoices
  • Collaborating with internal areas of the business to support administration and on-boarding activities
  • Ensure assigned tasks / projects are completed within agreed time frames and outputs are of a high quality
  • Most importantly, will be the expectation to manage senior and executive stakeholder relationships across the enterprise with a highest level of service
39

Administrative / Personal Assistant Resume Examples & Samples

  • Heavy calendar management and email correspondence
  • Heavy phone traffic , responding to questions, and directing callers to appropriate parties when necessary
  • Provide logistical support, arranging on and off site meetings
  • Coordinate travel , including flights, events, hotels, and car services
  • Maintain company website and social media accounts to increase brand awareness and drive promotion
  • Work closely with various stakeholders including personal stylist to ensure all personal items are delivered to location in a timely manner
  • Assist with ad hoc administrative tasks and projects as needed
40

Personal Assistant to CEO Resume Examples & Samples

  • Native or extremely fluent in Mandarin, fluent in English
  • Financial background
  • Event management experience
  • Excellent communication and interpersonal skill
  • At least 5-6 years Office Support experience
  • Act as CEO's PA, 1:1 support
  • Occasionally assist with CEO's family
  • Assist in business projects/event
  • Perform ad hoc duties assigned by CEO
  • 24 hours stand by, need to organise weekend party/event
  • Handle intensive travelling, scheduling
  • Responsive to email correspondence
41

Personal Assistant to Head of Financial Planning Resume Examples & Samples

  • Previous experience as a Personal Assistant
  • A proactive, flexible and adaptable approach to work
  • Demonstrated analytical and critical thinking ability
  • Developed interpersonal, communication, and negotiation skills
42

Personal Assistant Resume Examples & Samples

  • High level diary & email management
  • Minute taking
  • Anticipate and prepare information/documents to facilitate meetings and events
  • Travel coordination: flights, accommodation and meeting arrangements
  • Collate and process expenses
  • Raise bills, timesheets and invoices when required
  • Event Coordination for key events e.g Deloitte Fast 50
  • Proficiency in Word, Excel, PowerPoint and Outlook
  • Ability to effectively and efficiently manage workloads and prioritise tasks
  • Discretion and personal sensitivity in all aspects of the role
  • Exceptional engagement and interpersonal skills with the ability to foster trusted relationships
  • A commitment to the delivery of high quality work
  • Ability to keep calm under pressure
43

Personal Assistant / Event Coordinator Resume Examples & Samples

  • Demonstrated PA experience (3 years plus) and / or event management co-ordination
  • AMP software programs including; Eureka, ICMS, MIBI, iCharge, RMS, TIM (Tivoli Identity manager)
  • Microsoft Applications including Word, Excel, PowerPoint and Outlook
  • Salesforce & Swift Digital
44

Personal Assistant for Executive Management Resume Examples & Samples

  • Calendar management, meeting planning and support
  • Travel planning and bookings
  • Handling of orders and invoices, and filing of documentation
  • Handling inquiries
  • Occasional preparation of reports for Executive management
  • Background in administration, documentation or finance
  • Experience from a similar position in an international company
  • Have a service-minded attitude and an open mind
  • Have a robust and positive personality, and the ability to interact with colleagues at all levels
  • Are approachable and a natural "trust-builder"
45

Personal Assistant to the General Manager Resume Examples & Samples

  • Administer the day-to-day operation of the Executive Office
  • Prioritize all telephone calls, in-person visitors and schedule appointments
  • Complete and circulate meeting minutes as required
  • Previous hotel experience preferred
46

Personal Assistant to the General Manager Resume Examples & Samples

  • Make sure all supplies are fully stocked in the office; reorder when necessary
  • Communication and coaching with all department coordinators to ensure all Hotel SOPs are followed and implemented
  • Order office beverages on a weekly basis or when needed; keep the refrigerator stocked and cleaned
  • Take minutes of internal meetings under the direction of the General Manager
  • Greet every person that walks in through the door and notify the appropriate employee of their arrival
  • Offer each guest beverages and take guests’ jackets if needed (hang up), luggage (put all off to the side)
  • Assist all other administrative staff with overflow of work
  • Answer main office phone and transfer calls
  • Sort and organize property mail and send out on a weekly basis
  • Update and maintain all Hotel directories
  • Take initiative in General Manager’s absence
  • Pick up newspapers in lobby and distribute to the owner everyday
  • Maintain and post both conference room schedules
  • Maintain and distribute CapEx when needed
  • Represent Hotel in respectful manner and maintain a close relationship with vendors
  • Provide backup support if asked
  • Always maintain a proactive attitude
  • Eager to learn and take on new and exciting responsibilities
  • Maintain office security by distributing office access card, elevator keys and storing file cabinet keys in a safe place
  • Respond and manage Hotel and Corporate web comments that are directed to the Hotel
  • Offer assistance to senior level staff – including but not limited to: expense reports, making reservations and assisting in travel
  • Responsible for regular maintenance of copiers and office infrastructure systems with support of vendors and building management (i.e. air conditioning, heating. etc.)
  • Always maintain a high level of professionalism on the phone
  • Direct each call to the appropriate person
  • Always offer to take a detailed message if unaware of who to connect that person with
  • Always ask for more information if you do not recognize the name being asked for (use Google Contacts)
  • Route calls elsewhere as needed – including all MHG properties
  • Do phone surveys/inquiries as needed
  • Perform to earn General Managers full confidence
  • Assure discreet handling of all business matters
  • 4 year college degree is recommended
  • Strong proficiency in Microsoft Office: MS Word, Excel and PowerPoint, and possess excellent word processing skills
  • Flexible team player willing to learn new tasks and help where needed
  • Ability to handle multiple, competing priorities in an effective manner
47

Administrator / Personal Assistant Resume Examples & Samples

  • Provide administrative and operational support to the Services and Product Manager
  • Assisting in the development, implementation, and operational management of product propositions
  • Presenting products to both internal and external stakeholders
  • Supporting the management of insurer facilities for internal colleagues
  • Compiling reports and other management information and conducting analysis of the information gathered
  • Organising and running stakeholder surveys and compiling and presenting results
  • Co-ordinating, arranging, attending and minuting insurer meetings
  • Handling and resolving queries from key internal stakeholders
  • Maintaining service trackers
  • Monitoring targets and ensuring KPIs in contracts are being met
  • Participate in the administration of projects within the business area as required
  • Assist with other ad-hoc tasks and initiatives as required
  • 1 years relevant administration experience ideally in financial services
48

Personal Assistant to SVP Marketing Resume Examples & Samples

  • Complex extensive diary management including constantly re-organising and reprioritising meetings. Ensure SVP has all relevant background administration for these meetings
  • Ensure the smooth running of the SVP’s office on a day to day basis. Includes proactive management of inbox making sure correspondence is reviewed, recorded and responded to on behalf of SVP
  • Proactively build and develop internal and external networks of contacts and build knowledge of key business matters in order to effectively identify and screen priorities. Also maintaining an up to date contact database
  • Organises all International and European business trips, planning itineraries, arranging meetings abroad and making relevant travel and accommodation bookings
  • Financials - produce, update and maintain monthly reports including the raising of purchase orders, invoices & expense reports
  • Assisting with special projects e.g. organisation of conferences and away days
  • Organising and co-ordinating internal and external meetings (includes ordering refreshments, liaising with tech support to ensure AV equipment is running correctly, setting up conference calls)
  • Following up actions to meetings including typing up minutes and distributing to relevant parties and ensuring that actions are completed
  • Extensive liaison with Burbank and International offices
  • Ad-hoc administration duties including all business and personal expenses, letter writing, filing, production of formal and informal documents, including agendas, correspondence and PowerPoint presentations
  • Proven experience as a Personal Assistant to a Senior Executive ideally within an International environment
  • Able to demonstrate strong interpersonal and communication skills both written and verbal
  • Resilient, tenacious and flexible
  • Willingness to use initiative to add value to the organisation
  • Trustworthy and able to handle confidential/private issues with the utmost discretion
  • Ability to think ahead and anticipate needs of function and remain calm under pressure
  • Outstanding ability to multi-task and constantly prioritise with an often conflicting workload
  • Capable of establishing and maintaining strong working relationships at all levels and providing a professional, accurate and timely service at all times
  • Proven high degree of accuracy and attention to detail at all times, even with the most routine tasks
  • Word, Excel and PowerPoint
49

Personal Assistant to Head of Retail Sales Resume Examples & Samples

  • Substantial administrative/ secretarial experience at a senior Personal Assistant or senior Team Assistant level with a proactive approach to the role
  • Demonstrated advanced Microsoft Office skills particularly Outlook, Word, PowerPoint and Excel
  • Excellent planning, organisation and problem solving skills
  • Ability to perform in a demanding and high pressure environment with an ability to work with changing priorities
  • Ability to deal with sensitive and confidential issues at senior management level
50

Personal Assistant to General Manager Resume Examples & Samples

  • Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence
  • Compile and submit management reports in a timely manner
  • Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A
  • Monitor administration standards to ensure adherence with corporate guidelines
  • Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied
  • Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions
  • Co-ordinate special reservation requests made through the Executive Office
  • Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity
  • Good understanding of hotel operations, practices and procedures
  • Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment
  • Strong communication and human-relation skills
  • Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree
  • Certification: Certification in Secretarial/Administration skills
51

Personal Assistant to General Manager Resume Examples & Samples

  • Responsible for maintenance of personal files including contract, leave & travel administration - to ensure they are kept updated and in strict confidence
  • Attend and record minutes of meetings i.e. executive committee (EXCOM) meetings
  • Supervise the day-to-day functions and review performance standards of departmental secretaries and recommend or develop/conduct appropriate training and counselling sessions
52

Personal Assistant to General Manager Resume Examples & Samples

  • Attend and record minutes of meetings
  • Relevant experience (preferably in a medium to large size hotel)
  • Good command of German and English both verbally and written
  • Degree in Business Administration or equivalent preferred but not required
  • Additional relevant work experience may substitute for degree
53

Personal Assistant to General Manager Resume Examples & Samples

  • Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
  • Provide secretarial support to the General Manager
  • Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
  • Handling and maintaining social media data base as support the PR activities
  • Having a strong role in building and maintaining the company culture
  • Receive and distribute mail
  • Ensure outgoing mail is dispatched in a timely manner
  • Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
  • Maintain adequate supplies of office stationary
  • Identify and build internal and external relationships
  • Carry out all filing
  • Comply with all key security mandates
  • Report any maintenance issues or hazards
  • Maintain own work area in a clean, tidy and good manner
  • Report defective materials and equipment
  • Assist with special projects related to the Executive Office
  • Perform other tasks as assigned by management
  • Strong organization skills, multi-task oriented and good time management
  • Prepare official correspondence on behalf of the managements to both internal and external communications verbally and in writing
  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy
54

Senior Personal Assistant Resume Examples & Samples

  • Bachelor’s degree preferably with a background in Marketing, PR or Advertising
  • Must be fluent in Mandarin as well as English, both spoken and written
  • Ability to travel where needed
55

Personal Assistant Resume Examples & Samples

  • Assist with the planning and scheduling of meetings
  • Booking meeting rooms and catering arrangements
  • Coordinating travel arrangements including booking travel tickets and settlement of related expenses
  • Composing, typing and proofing materials
  • Establishing priorities and meeting deadlines
  • Preparing and distributing minutes of meetings
  • Perform administration assignments of a confidential nature
  • Provide PA assistance to 2/3 executives; across multiple locations
  • Maintenance and ordering of office supplies and other administrative duties
  • Has a high school/ second level education and demonstrable experience in similar secretarial/admin assistant roles
  • Must have excellent interpersonal skills, written and oral communication skills in order to handle sensitive and confidential issues
  • Has poise, tact and diplomacy
  • Must be able to interact and communicate with all levels of the organization, mindful of the culture and diversity of the audience
  • Has strong clerical and keyboard skills with particular focus on accuracy and attention to detail
  • Must be familiar with and be able to use personal computers, data storing, Excel and other Microsoft Office Suite products (Word, Excel, Visio, Power Point)
  • Has flexibility with working hours to meet Business needs
  • Has excellent planning and organisation skills
  • Within guidelines, makes independent decisions regarding planning, organising, and scheduling work
56

Personal Assistant to Head of Equities Technology Resume Examples & Samples

  • Proven experience as Personal Assistant for Director Level or equivalent, ideally gained within a financial services, sales environment
  • Ability to work independently, effectively and efficiently, being self-motivated and pro-active
  • Excellent organisation skills and the ability to manage multiple tasks simultaneously
  • Ability to communicate effectively and professionally with people of all levels and to understand and communicate complex messages both to and from those supporting
  • Ability to demonstrate initiative and prioritise work appropriately
  • Ability to quickly pick up knowledge of the business and use this knowledge to make judgements on key issues
  • Assertive and confident
  • Pleasant, professional manner
  • Good team skills are essential, as the PA/team assistant will need to work closely with other PAs across the organisation
  • Diplomacy and discretion when dealing with colleagues and contacts
  • Proven experience of producing presentations to a high standard utilising advanced PowerPoint skills
  • Strong software skills will be required, particularly in Word, PowerPoint, Excel, Outlook and SharePoint
  • Some flexibility in hours may be required
57

Personal Assistant / Project Administration Resume Examples & Samples

  • An overall administrative and personal support to the Vice President Business Unit (Communication & Infrastructure) and to other BU management team members proactively addressing potential issues in order to ensure an efficient functioning senior management office
  • Organizing team activities (tracking of work streams / high level progress tracking of projects) as well as controlling team costs (external employees cost, planning/forecasting team spent and tracking with forecasts)
  • Manage and maintain VP’s agenda (e-mail, calendar). Make business travel arrangements. Plan and coordinate events and meetings on and offsite, including preparation of meeting materials
  • Provide proactive executive level support to minimize VP time spent on administrative issues
  • Ensure proper and timely follow-up on various action plans (track actions and communication status)
  • Provide meeting support. Setting up conference calls. Prepare agendas, handle logistics, take action notes where required and distribute meeting minutes and presentations
  • Seek ways to ensure effective information management including review of material, prioritization, filing and retrieval
  • Develop and maintain positive working relationships with staff and internal departments to effectively coordinate activities and collaborate on special projects
  • Maintain/update regularly administrative supports such as organization charts, distribution lists, key meetings, data bases, etc
  • Process expenses reports (for the VP travels), whereabouts reports, invoices and suppliers. Assist on approvals procedures, including for resource requests
  • Ensure the follow-up of the project and have a global overview of the project
  • Coordination of project managers
  • Ensure that Project manager meet the deadline and chase them if necessary
  • Mentoring expenses, etc
  • Several years experience in a similar administrative role from a fast-paced multinational business environment
  • Some experience in Project Administration/Coordination having assisted project managers on one or more projects in a commercial environment will be strongly preferred
  • Strong oral and written communication skills in English (other languages like French a plus)
  • Very customer-centric
  • Ability to work independently and remotely from manager in international environment
  • Pro-active and able to anticipate issues
  • Sound organizational skills
  • Strong accuracy and attention to detail
  • Assertive and able to easily interact with people at all levels
  • Able to manage administration efficiency within multiple priorities and a fast paced environment
  • High degree of tact, diplomacy and confidentiality
  • Computer literate: MS office
58

Personal Assistant Resume Examples & Samples

  • Manage demanding diaries, ensuring efficient scheduling of meetings
  • Developing strong internal and external client relationships
  • Formatting reports, proposals, business plans, presentations and general correspondence
  • Organising travel and accommodation arrangements
  • Monthly expense claims for Partners
  • Management of billing, Work in Progress (WIP) reports, and timesheets for Partners
  • Ad-hoc project support work as required by the team
  • Strong organisational skills, and regularly acting on your own initiative
  • Ability to exercise confidentiality, discretion and personal sensitivity in all aspects of the role
  • Proven ability to build network of strong working relationships both internally and externally
59

Personal Assistant to General Manager Resume Examples & Samples

  • Ensure that the day to day administrative needs of the department are fulfilled
  • Perform the duties within the framework defined by the norms of the company and within the Hotel’s internal regulations
  • Keep confidential information CONFIDENTIAL
  • Responsible for rendering secretarial and clerical services for the General Manager as required
  • To prepare respective schedules and reports that will be internally
  • Distributed or submitted to AccorHotels Head Office laid down by the General Manager
  • To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager, etc
  • To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking
  • To open and dispatch mail that relates to the department
  • To maintain office supplies stock
  • To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities
  • To arrange appointments for the General Manager, reminds him of appointments and meetings
  • To handle incoming/ outgoing telephone calls and faxes
  • To handle all contact listings such as owner contacts, AccorHotels contacts, Hotel contacts and other supplier companies and etc
  • To file and maintain the personal files of executives kept in the Executive Office as well as to file respective documents based on the coding system
  • Coordinates with the GM.s driver on all matters pertaining to the transportation and appointments of the GM
  • To perform special duties as required by the General Manager
  • To create self appearance both on the telephone and in person with an excellent image of the hotel
60

Personal Assistant for the Elements & Moulds Team-maternity Cover Resume Examples & Samples

  • Drive the E&M communication strategy which involves assisting in preparing the monthly newsletter, looking into communication feedback and keeping Engineering & Quality (E&Q) informed
  • Ensure that relevant issues from overall E&M leadership team meetings are communicated to the organisation
  • Provide strategy deployment and programme management support as well as support the global HR agenda
  • Participate in E&M Visual Factory, capturing learnings and following up on corrective actions
  • Be an active part of the PA team in E&M with a coordinating role - and link in with Executive Assistant in E&Q on a regular basis
  • You probably hold a BA in English
  • You have 3-5 years of experience as a Personal Assistant, working in a leadership team
  • You have experience working in a Personal Assistant team
  • You have Microsoft Office and SharePoint experience
  • You speak and write English effortlessly
61

Personal Assistant to Downstream CEO Resume Examples & Samples

  • Extensive diary management for CEO Downstream, Head of Executive office and Executive Assistant. Plan, organise and prioritise meetings on a daily basis to meet deadlines in a fast-paced environment with multiple priorities. Monitoring the email inbox of the CEO Downstream, identifying meeting requests and action accordingly
  • Coordinate complex travel itineraries for the Chief Executive, Head of Executive Office and Executive Assistant by arranging global travel, compiling itineraries and agendas, anticipating visa requirements and applications (where applicable) and liaising closely with other BP offices. Pro-actively developing a “Plan B” where required
  • Managing all logistics for key meetings, workshops and events
  • Coordinate pre-read and support material for all meetings of the CEO Downstream
  • Manage all internal and external correspondence as required for the Downstream office
  • Handle all expenses and respective reporting
  • Managing and coding invoices
  • Managing distribution lists for the Downstream executive office
  • All other administrative and other duties (i.e. incoming and outgoing mails, courier, etc.) as required to support the Office of CEO Downstream
  • PA must be prepared to liaise and work together seamlessly with the full executive support team including PA to Downstream Executive Office, Executive Assistant and Head of Executive Office to ensure the needs of the CEO Downstream are met
  • Other ad hoc activities as required in the role
  • Higher education preferred and/or equivalent professional experience, with strong track record
  • Fluent written and oral English
  • Independent, dynamic, self-motivated and very detail oriented with a high degree of accuracy
  • High level of integrity when handling sensitive and confidential information
  • Good computer proficiency especially in Microsoft Office applications
  • Good interpersonal skills and ability to communicate effectively at multiple levels in the organisation
  • Need to be highly organised, systematic in working and being able to cope with ambiguity
  • Enjoys thriving in a time pressured environment with a sense of urgency and confidence to act quickly and ability to work flexibly as role demands
  • A track record in balancing complex schedules, meeting logistics and priorities
  • Differentiating between business critical priorities and other priorities in the management of the diary
62

Personal Assistant to General Manager Resume Examples & Samples

  • Opens incoming mail, dates stamps, distributes accordingly
  • Sends outgoing mail both interoffice and outside of the hotel
  • Routes mail, faxes and other printed matter
  • Prepares and types correspondence and fairly complex numerical/financial reports as instructed
  • Prepares correspondence on behalf of the management
  • Duplicates, copies and distributes and mails materials for the office
  • Orders and maintains office supplies and equipment
  • Maintains files and equipment in an orderly and professional manner
  • Uses the property’s email system and maintains their email box, as is policy
  • Appropriate business use of telephone and voice mail system
  • Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate
  • Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis
  • Scrutinizes daily VIP guests
  • Schedules meetings and records meeting minutes
  • Must be Female
  • Two year similar experience
  • Driving license and Car
  • Own accommodation and on husband or family sponsorship
  • Ability to read listen and communicate effectively in English and in writing, using correct grammar, spelling and sentence structure
  • Ability to sit for extended periods of time and continuously performs the essential job functions
  • Ability to type 60 wpm
  • Ability to effectively transcribe information from handwritten memos and recordings
63

Personal Assistant to Country General Manager Resume Examples & Samples

  • Have experience on a similar position (considered as asset)
  • Have excellent organizational and communication skills written and oral
  • Are well-organized, detail oriented, creative and enthusiastic
  • Have “Can Do” attitude
  • Are able to create excellent inter-personal relations
  • Are fluent in English written and oral
  • Have an experience in writing letters and preparing presentations
  • Have solid computer skills (Microsoft Word, PowerPoint and Excel)
  • Have analytical and good researching skills
64

Personal Assistant to General Manager Resume Examples & Samples

  • Providing full range of administrative and organizational support
  • Manage reports, correspondence, translations, different internal projects and other tasks that facilitate the GM’s ability to effectively lead the company
  • Preparation of documents and materials necessary for the General Manager
  • Manage GM’s appointments and travel arrangements
  • Monitor and handle reviews/complaints in social medias
  • Complete other duties as assigned by management
  • Fluent English is a must
  • Experience in the role of Personal Assistant and work with expatsnot less than 2 years similar role
  • Hard-working, responsible, multitasking, flexible
65

Personal Assistant to Country Manager Resume Examples & Samples

  • Self-starter, well-organized, extremely detail-oriented, and assertive team player willing to take ownership of responsibilities, and possesss a high level of positive energy and drive
  • Excellent time management, organizational, coordination, and communication skills (verbal and written)
  • Able to effectively communicate while employing diplomacy with high level executives within the organization on a global scale
  • Capable of handling multiple projects simultaneously with little supervision
  • Able to manage multiple priorities and set appropriate trace systems to track projects and work
  • Able to complete assignments on time, or advises in advance of any delays
  • Able to effectively deal with employees and customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information
  • Able to access and accurately input information using computer word-processing, database and/or spreadsheet programs, specifically the Microsoft Office Suite
  • Must be able to type 60 wpm
  • Due to the confidential nature of the Country Manager function, absolute discretion must be exercised with all documents and information
  • Able to occasionally work overtime when the department is faced with critical deadlines
  • Minimum two (2) years of clerical/administrative experience required
  • Post-secondary degree/diploma
  • Significant experience in discipline
  • High proficiency with MS Word, Excel, PowerPoint and Outlook preferred
  • Familiarity with MS Visio and Access
66

Personal Assistant / Team Assistant Resume Examples & Samples

  • Diary management as required by members of the practice
  • Arranging travel, ensuring that Visa’s, itineraries, accommodation and transfers are ready for travel as early as possible
  • Processing and monitoring expense requests
  • Scheduling meetings (both internal & client related) including arranging meeting rooms, catering and I.T equipment
  • Preparation of reports and presentations as required by the team
  • Assisting with event management, both internal & external
  • Previous experience of providing administrative support to medium sized team
  • Advanced use of Microsoft Office products (including Word, Excel and Powerpoint) is essential
  • Strong mathematics and written English are essential for the production of client documents
67

Personal Assistant to CEO & Finance Director Resume Examples & Samples

  • Demonstrable experience of working with senior management within a fast moving business environment
  • Excellent secretarial skills, including fast, accurate minute taking and typing and excellent IT skills including Word, Excel and PowerPoint. Familiarity of SAP an advantage
  • Effective communication, interpersonal and organisational skills
  • Experience of managing a complex and changing diary with attention to detail and the ability to work speedily and accurately
  • An appreciation of the BBC’s international news services and a good knowledge of the way in which the BBC and the World Service Group is organised
68

Personal Assistant to Executive VP Resume Examples & Samples

  • Degree level educated or equivalent
  • Additional language is beneficial but by no means essential
  • Experience undertaking a similar role
  • Experience of working in a fast-moving environment with competing deadlines and priorities
  • Knowledge of and passion for the creative and luxury industries
  • Motivated
  • Culturally sensitive
69

Personal Assistant Resume Examples & Samples

  • Extensive diary and outlook calendar management; arrange travel, accommodation and any other bookings
  • Provide a highly confidential service with a degree of diplomacy
  • Undertake all administrative activities as required – e.g. telephone calls, prepare expenses, maintain contact lists, filing, photocopying and scanning documents
  • Demonstrable communication skills both verbal and written
  • Arrangement of meetings on and off site, including arranging any hospitality
  • Minute taking in meetings and communicating notes and actions
  • Have professional confident telephone manner and be able to answer, redirect and screen internal and external calls
  • Excellent organisation and administrative skills, with the ability to introduce and manage procedures into a fast moving and evolving environment
  • Advanced use of Word, Excel, and PowerPoint
  • Excellent time management, the ability to prioritise and work effectively to tight timescales and under pressure
  • PA experience, preferably supporting multiple directors/heads of/VPs, within a large, blue chip organisation
  • Calm under pressure with the ability to build rapport quickly with Exec PAs / other stakeholders
  • Strong verbal and written communication skills
70

Im-personal Assistant to Head of Institutional Business Resume Examples & Samples

  • Proactive diary management
  • Manage expense claims/diaries
  • Updating Salesforce CRM System
  • Development and/or updating of PowerPoint presentation material
  • Sort and prioritise daily correspondence, handling personally as and when appropriate
  • Maintenance of filing system for documents, general correspondence, reports and presentation papers and archiving records
  • Booking meeting rooms, restaurants, couriers and taxis
  • Provide cover for other PAs/TAs as and when required and in accordance with the buddy system
  • Sort through and prioritise mail, take responsibility for the post
  • General assistance for the team as required
  • Ordering of office supplies for the team
  • Any other duty as required by the line manager commensurate with the role
71

Personal Assistant to China CEO Resume Examples & Samples

  • Undertake full spectrum of secretarial and administrative duties to China CEO
  • Perform general administrative duties including call screening and mail processing, travel arrangements, expense reports and file system development and maintenance
  • Take initiative to assist CEO in co-ordination of all departmental responsibilities
  • Be responsible for CIRC online reporting system
  • Work proactively and independently to work with regional and branches
  • Bachelor degree or above
  • At least 5 years executive assistance experience in Financial Institution is a plus
  • Fluency (Written and oral) in Chinese and English
  • Good communication and interpersonal skills for external and internal contacts
  • Excellent computer skill in Microsoft Office, including Word, Excel and PowerPoint
  • Excellent planning, organizational and time management skills
  • Mature, independent, initiative, responsible, hard-work and flexible
  • Multinational company experience is preferred
72

Personal Assistant for Sourcing Resume Examples & Samples

  • Extensive Diary Management – daily management of scheduling & rescheduling appointments, communicating to attendees, scheduling back to back appointments, ensuring appointments are met and correct facilities have been booked
  • Extensive travel bookings – Flight, hotel, car and rail
  • Completing expenses reports and checking expenses before being sent for approval and maintaining the upkeep of the forecasted travel budgets
  • Maintaining a filing system
  • Maintaining an updated contact list
  • Organising events on the request of the VP
  • Producing general correspondence including vendor letters of invitation
  • Applying for VISAs for travel and at the request of the VP
  • Communicating with vendors as and when requested
  • Low level IT support and provide liaison with IT department such as conference call set up, VC set up and room bookings as required
  • Completing expenses reports and checking expenses before being sent for approv
  • Maintain confidentiality and discretion at all times
  • Main point of contact for VP & Director offices including Reception, Facilities and Service Desk queries
  • Help with adhoc projects
  • Internal liaison with PAs in Supply Chain and other departments
  • General office administration, upkeep of office equipment and maintaining office supplies
  • Maintaining a tidy and organised workspace
73

Personal Assistant to VP Resume Examples & Samples

  • Calendar and inbox management of the VP, team meeting and events planning
  • Organising all administrative and logistical needs, e.g. for conferences and leadership meetings
  • Creating travel planning arrangements including travel expenses
  • Preparing and supporting the preparation of presentations, creating overviews of stakeholders, contacts and BU calendars
  • Raising purchase orders, acting as the go-to person for the team and being the driver of shared folders, Sharepoint and distribution lists
  • Office management and facility coordination for the office in Paris
  • Have previous PA experience from supporting a senior stakeholder in a complex matrix organisation and a proven track record of +3 years supporting on a VP/General Manager level, preferably in an international environment
  • Hold proven administrative and organisational skills, including strong MS Office skills (Outlook, Excel and PowerPoint), experience with SAP is a major plus
  • Are acknowledged for your detail-orientation and meticulous mindset, your end-to-end thinking, your ability to adapt to different situations in a dynamic environment. You are convinced that nothing is impossible!
  • You are passionate about people and confident in building relationships and reaching out to stakeholders across cultures both internally and externally
  • You must have high integrity and respect confidentiality
  • As the VP does not speak French, you speak and write English and French effortlessly
74

Personal Assistant Resume Examples & Samples

  • Ability to work well in a team and build good relationships
  • Undertake all administrative activities as required - telephone calls, prepare expenses, maintain contact lists, filing, photocopying and scanning documents
  • Focus on delivering added-value by taking full ownership of the work you are responsible for
  • Meet and manage visitors to ensure best impression and positive image presented
  • Organising team away days/events throughout the year
  • Organising couriers, booking taxi’s and making restaurant reservations
  • Processing travel expenses, making payments or ordering stationary through the Ariba system
  • Dealing with and resolving any IT issues including Ordering hardware, software, mobile phones and Blackberries on the IT Service Desk
  • Photocopying, scanning, emailing and distributing documentation
  • HR support: maintain org charts; keep the people portal up to date; keep an overview of absence and holidays, distribution list management
  • Maintaining the smooth running of the department
  • Oversee new office layouts, office moves, ordering IT equipment and office furniture
  • Adhoc requests
  • Possess excellent organisational skills and multi-tasker
  • Be committed to providing high levels of service to both internal and external contacts
  • Respect confidentiality at all times
  • Be self-motivated and demonstrate a pro-active attitude to their work
  • Work effectively independently and as part of a team
  • Possess excellent time-management skills and the ability to prioritise
  • Be an assertive and confident communicator
  • Prior experience working as a Personal/Team Assistant in a fast paced environment is advantageous
75

Personal Assistant Resume Examples & Samples

  • Demonstrable PA/EA experience
  • Solid Microsoft Office skills i.e. Excel, Word and Powerpoint
  • Has proven experience in diary management
  • Has produced agendas for conference calls and meetings
  • Minute taking and accurate production of actions and tasks taken from meetings
  • Expenses management and making travel arrangements
  • Proven administrative experience, attention to detail, accuracy
  • Excellent interpersonal, literacy and numeracy skills
  • Ability to build relationships at all levels
  • Fast and accurate typing speeds
  • Self-motivated and able to maintain confidentiality
76

Personal Assistant / Administrator Resume Examples & Samples

  • Manage the Head of Global Supply Chain Management diary, ensuring that diary appointments are noted, meetings scheduled, teleconferences arranged and meeting rooms/catering arranged as appropriate
  • Booking and managing travel arrangements and coordinate logistics arrangement to ensure smooth transit while travelling
  • Timely preparing expense reports and following up with approvals and payments for the team
  • Organizing and taking minutes of meetings as requested. Chasing minute actions to be closed
  • Organizing and managing events as required like global meetings, off site meeting etc
  • Ensuring the phone is attended to when Head, Global Supply Chain Management in not in office, take messages and communicate appropriately
  • Provide support and assist team members on special projects
  • Provide secretarial support in order to administer and distribute correspondence and enquiries
  • Prepare reports, presentations and other documentation. Liaise with the team to ensure that all contributions are submitted in a timely manner
  • Typing letters, Reports and PowerPoint presentations (Word/Excel/ PowerPoint), distributing and collating documents
  • Photocopying, Filing, Distribution of post, faxes and memos
  • Any other duties as requested by the Head of Global Supply Chain Management
  • 5 – 6 years’ experience in a similar Administration role with advanced IT skills in MS Word, Excel and PowerPoint
  • Excellent interpersonal skills with a confident telephone manner
  • Strong attention to detail is required
  • Ability to prioritize tasks and use one’s own initiative
  • Adherence to strict confidentiality
  • A demonstrated continuous improvement approach
77

Personal Assistant to Group Brand Director Resume Examples & Samples

  • I manage the diary of the Group Brand Director (WL5), organising internal and external meetings/ conferences/ telepresence/functional events helping to prioritise their workload
  • I organise regular meetings with members of the Executive Committee and external advisors and therefore have daily interaction with the CEO and CCO’s EAs
  • I organise the logistics, travel and hotel requirements of the Group Brand Director in order to facilitate external meetings always seeing the most cost effective and simple arrangements
  • I manage my Director’s emails and help to prioritise the numerous incoming requests she receives
  • I manage expenses collation and processing of items efficiently and timely
  • I support meeting planning by confirming agenda, attendance, collating actions and next steps, producing executive summaries and facilitating the meetings as required
  • I support the wider team work during busy periods and/or PA holiday/sickness cover
  • I establish and maintain a paperless filing system
  • MS Office and Outlook
  • Organisational and planning/prioritisation skills
  • Communication skills
  • Administrative skills
  • Extensive PA experience, highly capable of liaising with senior stakeholders
  • Knowledge of resource booking systems (such as travel, rooms, venues, etc.)
  • Event planning
  • Familiarity with PowerPoint and producing presentation documents
  • Experience in, or an interest to learn about, Marketing
  • Naturally curious and proactive with an ability to balance the day-to-day with longer term planning
78

Office & Personal Assistant Resume Examples & Samples

  • Bachelor’s degree in business administration or other relevant training is desirable
  • Highly organized and process oriented
  • Fluency in English, French is a plus
  • Interest in the video games industry is beneficial but not essential
79

Personal Assistant to VP Sales & Distribution Resume Examples & Samples

  • Proven experience as a Personal Assistant at VP or Director or Senior Manager level
  • Discretion and confidentiality
  • Good presentation
  • Masters Office Windows (PowerPoint, Word and Excel – intermediate level)
  • Fluent in English with excellent copywriting
  • French would be an asset
  • Personable nature
  • Respectful
80

Personal Assistant Resume Examples & Samples

  • Organise internal and external meetings, including room and equipment booking and meeting management
  • Undertake Outlook diary management, and book travel, for the heads and team
  • Schedule and sett up meetings, looking at venues, invitations, agendas, and preparing any documentation and presentations
  • Support joiners, movers and leavers processes, to ensure that they can make a timely start and departure
  • Organise and maintain paper and electronic filing systems and complete and submit invoices and expenses
  • Manage holiday requests and tracking for business leader’s direct reports
  • Support the property requirements of Internal Audit, including desk plans, bookings, realignment of desk allocations and managing day to day issues with property within your area
81

Personal Assistant to COO, Greater China Area Resume Examples & Samples

  • Provide the personal assistant service to Area CEO and COO
  • Make travel arrangement for Area CEO, COO, e.g. visa, itinerary and etc
  • Make the visit arrangement for Area guests
  • Plan and organize the customer event and activity
  • Set up and coordinate meetings and conferences, e.g. facilitate in meetings and workshops, recording and transcribing minutes, preparing agendas, etc.) for the purpose of conveying and/or gathering information required to perform functions
  • Order and check the office stationery
  • Apply for / claim expense
  • Take lead in negotiating and processing the outsourced contract with the Administration suppliers
  • Other duties as assigned by Area CEO and COO*LI-ASIA
82

Personal Assistant to Group E&P COO Resume Examples & Samples

  • In close cooperation with the Group COO be responsible for the effective time management and follow/monitor deadlines of the Group Upstream Management
  • Technical support for Group E&Ps EB/BoD reports and proposals (submission, collecting signatures, archive). Handle IPPs and Shareholder resolutions (inform approvers / subsidiaries, collect signatures, archive)
  • Responsible for organizing domestic and abroad business trips and submission of expenses claims of the Group COO
  • Participate and make constructive proposals to the yearly cost center planning, consist with the cost center owners, inform partner departments
  • Monitor the Group COO Management’s purchases; support the smooth approvals in SAP / SRM / Emex / BONITA systems
  • Responsible for technical preparation and organization of meetings and workshops. Keep contact with partners and CEOs / Managing Directors / Country chairman and their secretariats of E&P related subsidiaries
  • Responsible for the purchase of office supply and entertainment kit; business procurer within Group E&P COO office. Responsible for Group COO secretariat’s administration
  • University or College degree
  • Min. 5 years working experience, preferably in a multinational environment
  • Fluent in English for business purposes
  • Very good organizational skills, including time management and multi-tasking Proactivity
  • Customer Focus / Host attitude
  • Flexibility
  • Problem Solving skills
83

Personal Assistant & Team Assistant Resume Examples & Samples

  • Extensive diary management and organising events and travel
  • Preparing presentations, Board papers and email management
  • Writing and preparing correspondence, communications, reports and executive team minutes
  • Collecting and maintaining files, records and project files
  • Acting as the professional point of contact for both internal and external stakeholders for the Managers and their departments
  • Assisting with stationary orders, timely invoice payments, expenses and other ad-hoc administration
84

Personal Assistant & Team Administrator Resume Examples & Samples

  • Experience working within a busy office environment in a similar role
  • Excellent time management and productivity
  • Enthusiastic team player who is happy to roll up their sleeves and get on with the job
  • Exemplary organisational and administration skills
  • Someone with common sense and lots of initiative
  • Ability to prioritise and multitask
  • A flexible and adaptable approach to work
  • Good communicator who is comfortable dealing with people at all levels of the organisation
  • Excellent IT skills, proficient in Microsoft Word, Excel, PowerPoint, Adobe Acrobat
  • Experience working within a global network
  • Tact and discretion, for dealing with confidential information
  • Full diary and email management support for the Managing Director and the Global Head of Health
  • Assist with the organization and management of the Practice
  • Assist with preparation and production of credentials documents and presentations
  • Arrange flights and all travel logistics
  • Process timesheets and expenses
  • Creation of team meeting presentations and agendas
  • Take notes and actions from weekly senior management meetings
  • Help to organise team away days
  • Creating and maintaining ongoing filing systems
  • Co-ordinate client mailing lists and other ad hoc mailing lists
  • Assist with the administration of recruitment process
  • Working with the team of directors on new and ongoing projects
  • Adhoc support teams in the planning and logistics of events (travel arrangements, preparing documents, creating itineraries, ordering resources, sourcing information etc)
85

Personal Assistant to General Manager Resume Examples & Samples

  • Bachelor’s degree / higher education qualification or prior experience in hospitality and administration
  • Ability to be self-motivated, organized and demonstrate good team work
  • Computer literacy (Microsoft applications)
  • Pro-active approach, and the ability to meet deadlines
86

Personal Assistant Resume Examples & Samples

  • Pro-actively managing the time and resources of the Heads of Legal and the team to maximise their ability to deliver their goals effectively
  • Ensure preferred style/ known wishes are conveyed and exercise discretion regarding confidentiality
  • Extensive diary management – organising the diary to ensure that time is allocated for critical projects and that the Heads of Legal are well prepared for meetings in advance
  • Organising travel, planning itineraries, arranging meetings/appointments, often at short notice and with senior executives
  • Manage incoming queries both external and internal – ensuring that all priority issues are dealt with immediately and in a professional manner
  • Filtering and monitoring of calls and act upon them where necessary
  • Collating, organising and editing information, and, where necessary, chasing for the information
  • Preparation, proof checking and submission of key documents for CB and Barclays executives
  • Collating, recording and producing monthly MI
  • Records Management
  • Preparation of agendas, presentations and action lists for fortnightly and monthly team meetings
  • Processing of expenses and invoices on an online system (SAP/AIP)
  • Processing of Purchase Orders via TeamConnect
  • Producing and maintaining organisation charts and distribution lists for the team
  • Keeping track of the teams holiday and sickness
  • Responsible for implementation of New Joiners and Leavers for the team
  • Supporting the Heads of Legals’ teams with adhoc requests as and when required
  • Working together with the other PAs in the department, covering holidays and sickness and general support
  • Diary management, booking appointments, meetings, conference calls/VCs and travel for the Directors and keeping track of the Director’s direct reports’ needs with regard to travel approval, holiday approval and tracking absences. Supprting the Director with preparation for team off sites
  • Responsibility for supporting the recruitment process with the assistance of the HR Resourcing team and organising the on-boarding of new joiners to the team as well as team secondments for the team as a whole
  • Head of Legal, Operations and Technology
  • Global Head of Data Privacy Legal
  • Head of Global Intellectual Property, Operations and Technology
  • Solid secretarial training or at least proven secretarial background at similar level
  • The ability to work accurately and effectively under pressure, whilst remaining calm and composed
  • Experience working in a high paced environment
  • Extensive knowledge of Microsoft Word, Excel, PowerPoint and Outlook
  • Must be aware of confidentiality as a priority
  • Needs to be able to enjoy a high paced, busy and open plan workplace environment with a high degree of interaction and interruption
  • Strong organisational skills - ability to plan and deliver work to deadline, prioritise workload accordingly and work flexibly to meet business needs. Ability to work unsupervised and independently
  • Accuracy and attention to detail
  • Organisational and multi-tasking skills
  • Excellent communications skills and telephone manner – accustomed to speaking at senior management level
  • Must be a strong team player and willing to help team as necessary
  • Must be able to use initiative and prioritise own work and meet deadlines
  • Flexible and adaptable
  • Displays the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship at all times
  • The role requires someone with resilience and integrity
  • Positive and solutions orientated approach. Excellent work ethic and a sense of urgency. Shows both motivation and initiative. Strives for excellence at all times, enthusiastic, professional, keen to develop new skills and is continually developing, especially outside areas of expertise
  • Is cost aware and compliant, contributing to cost efficiencies?
87

Personal Assistant Resume Examples & Samples

  • Key specific accountabilities
  • Preparing and amending documentation when requested, including formatting spreadsheets, Word documents, PowerPoint presentations etc
  • Assistance with preparing briefing notes, meeting agendas and correspondence with law firms
  • Panel law firm MI together with collation of other information and preparation of certain performance
  • Co-ordinate and manage requests and IT support issues
  • Processing expenses
  • Organising the on-boarding of new joiners to the team
  • Coordinating arrangements and slides for Monthly Team Meeting
  • Updating and mantaining Gifts and Entertainment Tracker, seeking approvals where needed
  • Organising travel
  • Work as a team with the other PAs in the team and show willingness and ensure that appropriate cover is available during times of absence
  • Must be a strong team player and willing to help the team as needs arise
  • Positive and solutions orientated approach
  • Flexible, adaptable and comfortable with change
  • High degree of social skills when dealing with a range of people and situations including being comfortable with senior stakeholders
  • The role requires someone with resilience and integrity that thrives working within a busy team environment and has proven experience of working to competing deadlines
  • The role holder needs to be pro-active and flexible; accustomed to working within an open plan workplace with a high degree of interaction and interruption
  • Needs to feel comfortable instructing and directing members of the team when necessary
  • A keen interest in growing and developing through experience
88

Personal Assistant Resume Examples & Samples

  • PA for Group Financial Controller and Head of Treasury & Card Services
  • Providing Admin support for the Group Finance team
  • Solid PA experience with an excellent telephone manner
  • Bright, cheerful, flexible and confident approach
  • Able to deal appropriately and network with people at various senior levels and with different types of personality
  • Highly trustworthy
  • Proactive and highly organised with ability to multi-task and work to tight deadlines
  • Intermediate Word/Powerpoint/Excel skills and fluent with Outlook
  • Willing to learn simple database advice skills
  • Proactively manage tasks, able to work on own initiative and think ahead
89

Interim Personal Assistant Resume Examples & Samples

  • Previous Experience working as a Personal Assistant to a Senior Manager
  • Knowledge of Microsoft Office
  • High School Diploma or equivalent
  • Experience within Hospitality or the Food and Beverage sector would be highly desirable
  • Formal Secretarial qualification
90

Personal Assistant to Executive Directors Resume Examples & Samples

  • Fluent business English
  • High level of integrity & trust
  • Good communication and time management skills
  • Proficient in computer skills particularly, PowerPoint, Word, Excel & Outlook
  • Strong self-organizer, being able to work even when management is not around
91

Personal Assistant / Team Administrator Resume Examples & Samples

  • Extensive diary management for Senior Directors – including booking rooms, refreshments and equipment
  • Organizing travel for senior managers and the wider teams
  • Event coordinator for large meetings/ conferences
  • Minute taking at team meetings and proactive actioning of Action Points
  • CRM input and maintenance
  • Maintaining gNet for the team Communities and cascading news about new content
  • Point of contact for suppliers regarding purchase orders, invoice payment and other queries
  • Stationery ordering for the team
  • Assisting other administrators as required by the Senior PA to the CEO (including holiday cover)
92

Personal Assistant Resume Examples & Samples

  • University degree
  • 3+ years of relevant experience as Personal Assistant within large Western or Russian company and readiness to c