Personal Assistant Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the personal assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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J Turcotte

Jermey

Turcotte

783 Russel Unions

Houston

+1 (555) 575 2488

783 Russel Unions

Houston

Phone

p +1 (555) 575 2488

Experience Experience

Los Angeles, CA

Personal Assistant

Los Angeles, CA

Farrell, Roob and Torphy

Los Angeles, CA

Personal Assistant

Take ownership of the team’s Organisational Management and JML (Joiners, Movers & Leavers), with the assistance of the team’s Business Manager
Providing expedient clerical/administrative assistance
Management of billing, Work in Progress (WIP) reports, and timesheets for Partners
High level accuracy and a good attention to details, work quickly and is used to having high standards of work
Extensive diary management for the Retail General Manager,
Expected to work closely with other Personal and Executive Assistants
Provide all-rounded support to the senior director including business activities and personal matters

San Francisco, CA

Senior Personal Assistant

San Francisco, CA

Konopelski-Beatty

San Francisco, CA

Senior Personal Assistant

Carrying out general office duties including scanning, photocopying and printing
Providing full PA cover to Senior Managers, including extensive diary management, travel arrangements, processing invoices and ad hoc project work
Assisting with the preparation of time consuming or complicated documents or presentations
Covering the role of fellow PAs during holidays/sickness and at busy times
Assisting New Joiners with their initial set up and logging information for all leavers
Acting as Deputy DA, covering Regulation, Compliance & AFC
Preparing and submitting expenses for Managers

present

Los Angeles, CA

Executive Assistant / Personal Assistant

Los Angeles, CA

Dibbert, Schmitt and Jast

present

Los Angeles, CA

Executive Assistant / Personal Assistant

present

Devising and maintaining office systems, including data management and filing
Organising and attending meetings and ensuring the General Manager is well prepared for meetings
Diary management
Dealing with incoming email, faxes and post, often corresponding on behalf of the General Manager
Research and coordinate all travel arrangements/create detailed itineraries
Act as the General Manager first point of contact with people from both inside and outside the organisation
Ad-hoc project work

Education Education

Bachelor’s Degree in Interaction

Johnson & Wales University

Bachelor’s Degree in Interaction

Skills Skills

Strong analytical ability and attention to detail
Organised, able to keep a good overview and prioritise
Solid PA experience with an excellent telephone manner
Flexible, adaptable and comfortable with change
Representable, hands-on and able to multitask
Calm under pressure with the ability to build rapport quickly with Exec PAs / other stakeholders
Excellent time management, the ability to prioritise and work effectively to tight timescales and under pressure
Proactive and highly organised with ability to multi-task and work to tight deadlines
Excellent organisation and administrative skills, with the ability to introduce and manage procedures into a fast moving and evolving environment
Have professional confident telephone manner and be able to answer, redirect and screen internal and external calls

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Team Personal Assistant Resume Examples & Samples

Total diary management, organising meetings, conference calls and appointments being aware of events relating to deals (and therefore the location of relevant team members)
Extensive telephone work with client base
Organising some functions & events, liaising with other areas within the company
Understanding the team's working practices and being proactive in dealing with issues before they need to be escalated, avoiding unnecessary interruptions to daily schedules
Dealing with all incoming mail (electronic and surface), replying as necessary and delegating where appropriate
Arranging international travel, accommodation and itineraries
Act as the office interface for all incoming calls for the team and wider department
Dealing with sensitive and confidential issues in a professional and timely manner
Tracking actions from various meetings/conference calls, chasing on outstanding actions and communicating completed actions to relevant parties
Organising business selection calls/meetings
Actively support, at all times, company policy and best practice in the area of security, with particular emphasis on the protection of sensitive client information
Opportunities exist to expand role beyond a standard secretarial level e.g. market data, assisting with research and becoming involved in the transaction process
Other Ad hoc duties
Preferably from a Financial Service background
IT skills - Preferable MS Office
Secretarial skills (at least 45wpm)

Personal Assistant to VP Resume Examples & Samples

Completing a broad variety of administrative tasks for the VP/ Directors including the daily organisation of agendas based on business priorities and his major business objectives. This will include managing an extremely active calendar of appointments and arranging complex and detailed travel plans, itineraries, and agendas
Simultaneously managing the on-going workload as well as various requests (telephone calls, meetings, visits) originating internally, externally or from the VP/ Directors, carefully prioritizing the urgencies and taking the proper initiatives to ensure the smooth, timely and professional running of his office
Planning, coordinating and ensuring the VP’s schedule is followed and respected. Providing "gatekeeper" and "gateway" role, creating win-win situations for direct access to the VP’s time and office
Organizing and coordinating the communication of information, for the VP, to and from his team (verbally or in writing). Communicating all relevant information (either recurrent or ad-hoc) to the direct reports and is available to assist or advise them
Providing a bridge for smooth communication between the VP's office and other internal departments; building credibility, trust and support with senior management staff
Preparing all written communication (letters and minutes) both independently and based on verbal or written instructions, treating all information with confidentiality
Performs all administrative tasks to a high standard

Secretary / Personal Assistant Resume Examples & Samples

Total management of correspondence (screens, analyzes, categorizes, prioritizes, researches and attaches pertinent data). Brings potential problems to the attention of client with recommendations for action. Keeps client informed of due dates. Maintains files according to records management specifications. Responds/handles/routes correspondence including administrative activities, technical data, drafts and/or responses. Ensures confidential treatment of documents. Significant responsibility for client's mail, including decision making on delegation to appropriate parties and answering e-mail on client's behalf. Client may routinely review their mail. Engages with appropriate internal and external parties to resolve sensitive and complex issues
Proficiency in utilizing all communication tools available ensuring timely and accurate handling. Answers and places telephone calls following IBM telephone excellence standards. Takes accurate messages, records, retrieves and relays information. Handles/re-routes information to staff personnel as appropriate. Contributes to IBM information security by screening callers to ensure they have legitimate business need for information requested. Drafts routine communications for review and final sign off by client. Some communications may be complex
Collaborates with team members to develop processes/procedures to ensure efficient operation of the executive/business area. Handles on-going processes and procedures while interacting with appropriate staff (i.e. Communications, HR, direct reports) to resolve external and internal client issues. Develop client insight by learning the client's organization, strategy and key players
Research/summarize data from the Intranet/Internet and other sources, ensuring appropriate security guidelines are maintained. May collaborate with client's Executive Assistant/Technical Assistant on research and material development. In absence of EA/TA, may develop materials for client review and agreement
Assumes additional responsibilities as assigned

Sales Analyst / Personal Assistant Resume Examples & Samples

Diary management for the VP & Deputy Managing Director
Comparative analysis of box office and industry data
Follow up information requests and prepare reports as required
Liaising with the head office in Burbank
Organise the team’s travel, including the production of itineraries and the management of all administration relating to expenses
Prepare and update departmental presentations, using Microsoft office and powerpoint
Minute taking and agenda planning for internal and external meetings
Prepare and photocopy documents and other materials, send and receive emails as appropriate and maintain filing system
Organise screening events with outside clients, exhibitors and internal staff involving organising catering and venue booking
Responsible for the distribution and management of premiere tickets to external clients
Distributing premiere and screening tickets to employees within WBUK
Processes expenses, coding purchase orders and invoicing (SAP) for the department
Educated to A’level or equivalent standard
Excellent working knowledge of MS Office
Advanced knowledge in Excel is essential
Strong organisational skills with a keen focus on detail
Ability to handle confidential material appropriately

Personal Assistant Resume Examples & Samples

Delivering effective comprehensive secretarial and administrative support to Senior Coverage and Strategic Advisory Bankers/ManCom/MD/D and others
Proactive in planning/organising own workload with limited guidance/supervision
Good working knowledge of the business area and of bank
Receive, record, file and/or distribute correspondence appropriately
Prepare and format documents as requested, according to established standards and branding guidelines
Dealing with all tasks in a timely and efficient manner eg drafting correspondence, diary, travel, expenses
Responsive and professional telephone answering skills (clear and articulate communicator) Ability to record detailed and accurate messages
Take ownership of basic enquiries resolving, escalating or identifying alternative contacts as appropriate
Update diary arrangements, disseminating the information as necessary, to ensure the diary is accurate and up to date. Ability to multi-task and prioritise/re-prioritise
Co-ordinate arrangements (eg travel, meetings, couriers) ensuring all related bookings/paperwork are completed and communicated using knowledge of geography to support arrangements across multiple time zones
Anticipate and organise documents on a frequent and proactive basis, eg papers for meetings and travel requirements such as currency, tickets and visas
Review and agree workload on a weekly or more infrequent basis as appropriate
Provide cover as appropriate, working collaboratively with other team members
Dealing with invoices, completing expense claims, maintaining client information etc
Build and maintain effective team and client relationships
Ensure deadlines are met through management of own time, delivering accurate and timely work (alerting Secretarial Team Leader/Banker to any conflicting deadlines)

Executive Assistant / Personal Assistant Resume Examples & Samples

Act as the General Manager first point of contact with people from both inside and outside the organisation
Devising and maintaining office systems, including data management and filing
Arranging travel, visa, accommodation and any other arrangements requested by the General Manager
Screening phone calls, inquiries and requests, and handling them when appropriate
Meeting and greeting visitors at all levels
Organising and maintaining diaries and making appointments
Dealing with incoming email, faxes and post, often corresponding on behalf of the General Manager
Carrying out background research and presenting findings
Producing documents, briefing papers, reports and presentations
Organising and attending meetings and ensuring the General Manager is well prepared for meetings

Personal Assistant Resume Examples & Samples

Setting up meetings & booking venues
Managing diaries
Screening calls and assisting clients with various ad hoc tax related queries
Screening of emails and redirecting where appropriate
Filing, faxing and photocopying
Typing reports, e-mail, correspondence etc
Typing of engagement letters and ensuring that conflict checks and client acceptance procedures are carried out
All travel arrangements
Assist with project administration where necessary
Follow-up of outstanding issues with clients and staff
PowerPoint presentations
Excel Spread sheets
Typing and editing of documents - Excellent formatting skills
Co-ordinate and follow up on certain projects
Take minutes at meetings
Arrange client meetings
Answering the phones, take messages, other ad hoc tasks
Minimum of 7 years PA experience at an Executive level
Must have a Degree (even non-relevant degree)
Minimum of 55 wpm Typing
Intermediate to Advanced on Office packages
Attention to detail
Strong verbal and written communication
Strong interpersonal skills
Strong Computer Skills - Microsoft Office is essential
Ability to prioritise and be organised
Must be able to remain calm in high pressure situations - high performing environment

Executive Assistant / Personal Assistant Resume Examples & Samples

Research and coordinate all travel arrangements/create detailed itineraries
Be an effective liaison between the Partners and clients, consultants and staff
Coordinate all appointments, maintain calendars and to do lists
Negotiate and coordinate speaking engagements on behalf of the Partners
Draft correspondence on Partners' behalf as appropriate
Prepare agendas and take meeting notes. Undertake follow up as needed
Ability to write and edit materials and assist with management of PR database
Highly organized with the ability to handle a substantial workload with multiple deadlines and frequent interruptions
Must be able to set priorities and quickly adapt to changes
Bachelors Degree required (Masters preferred)
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Photoshop and Illustrator a plus

Office Manager / Personal Assistant Resume Examples & Samples

3+ years of experience as a Personal Assistant
Great interpersonal skills
Solid attention to detail
Previous working experience in a small office

Personal Assistant to General Manager Resume Examples & Samples

Maintain one-on-one relationship with support staff of departmental managers, distribution and follow-up with various correspondences
Read and analyze incoming and outgoing mail, memos, submissions and reports in order to determine their significance and plan their distribution
Establishes meetings. Maintains appointment schedule. Confirm appointments, arranges transportation, hotel arrangements and other items as appropriate to the occasion
Establishes and maintains reminder calendar, both written and verbal to function director
Places local and international telephone calls, answers, screens, routes incoming calls, takes messages if required, arranges conference calls; uses judgment on whether to offer a response, takes a message, transfers to alternate employee
Types correspondence, documents, forms, reports, presentations on an accurate and timely basis
Makes travel arrangements: hotel, flight reservations and visa transactions
Meets and greets visitors; performs introductions, translations and external services as situation requires
Prepares / follows up / files expense reports, travel and leave request forms, purchasing orders
Personal tasks assigned by the manager such as follow up of personal bank transactions, house utility payments, and organizing doctor appointments/personal holiday arrangements, issues related with private car
Taking photocopies
Maintenance of stationary

Marketing Coordinator / Personal Assistant Resume Examples & Samples

Film industry (or other related industry e.g. media) experience an advantage
Experience in providing executive administration support and/or general administration skills
Strong negotiation and stakeholder management skills
Knowledge of keynote & powerpoint applications
Pro-active
Resourcefulness, creativity, flexibility and a passion for Disney, Entertainment
Ability to be flexible, adapt to varying workloads, and to effectively manage multiple tasks and priorities
An understanding of the Disney Brand values
Intermediate level of all Microsoft/Apple applications
General negotiation and relationship management
A background in areas such administration, entertainment and PR/communications could prove advantageous

Personal Assistant for the Nordic GM & Mangement Team Resume Examples & Samples

Booking of business travel
Managing travel expenses
Organizing and coordinating the Managing Director’s activities
Organising and coordinating international visits to Copenhagen
Coordinating the arrival of new employees
Putting together and maintaining files and aids for internal and external meetings, and drafting reports as needed
Gathering, communicating, and dispatching information throughout the team
Handling delicate and unexpected situations and facilitating the resolution of ongoing problems
Ad hoc admin tasks

Personal Assistant Resume Examples & Samples

Provide all-rounded support to the senior director including business activities and personal matters
Diary management including arranging appointments, meetings, conference calls, prepare agenda, minutes and presentation materials
Arranging all aspects of travel including flights, transfers, accommodation and visas
Handle correspondence and assignments independently and professionally within a tight schedule
Assist in any ad-hoc projects as assigned
Minimum of 4 years of relevant experience gained within a fast moving and dynamic environment
Degree or Diploma qualification
Must have excellent communication skills including fluency in English
Proactive team player with a postive attitude and ability to perform under pressure
Advanced knowledge of MS Office application (Word, Excel and PowerPoint)
Immediately available is preferred

Personal Assistant to Retail Director Resume Examples & Samples

Performs administrative, secretarial and personnel related duties with a high level of accuracy for the SDR to assist and ensure proactive management of diary appointments, prioritising business critical meetings and preparing any applicable documentation or reports required
Researches and arranges time efficient and cost effective forms of travel in line with company Travel and Entertainment Policy including, the arrangement of foreign currency and any other travel documentation (i.e. flight information, check-in documents) required for the SDR ensuring hassle free travel for all business trips
The management of the RDs monthly expense claims in line with company policy and specified deadlines
Type, format and edit a variety of complex material, including PowerPoint presentations, internal and external correspondence, memos, reports, and confidential material, using own initiative and working independently
Answer and route all low level queries and correspondence (including emails and telephone calls) not requiring SDRs immediate attention to ensure a timely and accurate response. Confirms all actions completed to the SDR in good time
Full project management of meetings, conferences, adhoc projects, events and initiatives as assigned by the SDR Including budgets/invoices, venue booking, health and safety considerations, guest hospitality, accommodation & travel for all attendees, catering and refreshments, entertainment, technical equipment, minute taking and provides follow up correspondence to attendees after the event. Conducts an analysis after the event to make improvements for future events
Identifies and establishes set processes for critical co-ordination of tasks
Provides a proactive, outstanding and engaging visitor experience for all guests to the department, pre-empting and delivering all hospitality requirements
Always uses discretion and creates an excellent service culture within the retail back office and leads by example when dealing with internal and external customers
Seeks out alternative solutions to issues and actively works to improve efficiency, reduce complexity and cost within all day to day duties and activities
Maintains and stores all current and historical file/data in line with the company Data Protection Policy
Provides the SDR with the relevant tools to carry out the role effectively, i.e. stationary supplies, laptop, phone, car and organises maintenance and upgrade support as appropriate
Maintains total confidentiality and discretion within the role at all times
Develops close working professional relationships with key contacts and suppliers both internally and externally
To act as an environmental ambassador safeguarding a clean, orderly and fully functional workplace, setting a clear standard of operational excellence for all of the team and visitors to the department
Provides adhoc duties and support to the SDR and when required other Directors, PA’s and departments within the business
Advanced user of MS Office suite of products, most importantly Word, Excel and PowerPoint
Accurate 50-60 words per minute
Strong skills in communication, project management, proactive planning and time management
Ability to work independently and prioritise effectively
University degree and/or work experience in the area of Retail, Secretarial, Event Planning and Hospitality, Finance, Accounting, is preferred
Experience in a PA or similar role
Proven experience in a fast paced environment

Personal Assistant / Team Assistant Resume Examples & Samples

Manages diary for Senior Management Team, often against competing priorities Digital Working for equality of opportunity
Order new equipment as required raising/approving orders for hardware and software, sorting faulty equipment, arranging telephones
Processes office invoices on BBC Financial systems (SAP) and co-ordinate payment as appropriate
Manages team meetings and events including agendas, minutes and actions from meetings
Organise all aspects of staff and senior management away days, from sourcing a venue to organising catering
Carry out general administration duties which will include: being the first point of contact for external enquiries & visitors and other administrative staff, sorting incoming mail, writing up notes/meeting outputs etc, preparing outgoing correspondence, maintaining a comprehensive filing system
Book hospitality, travel and venues, meeting rooms/video conferencing rooms etc. for the Senior Management team in UX&D
Book and record all travel and accommodation for the London UX&D team and beyond when required
Log IT requests when requested, i.e. maintenance and creation of distribution lists
Support the safe running of the area within which they work, contributing towards establishing and maintaining a safe working environment
Plus any other tasks required to ensure UX&D runs efficiently
Experience of working effectively in a fast paced environment, either in a creative or technology / software industry sector
Experience of working to deadlines
Experience of managing and working with hardware and software
Experience of working as a key player in a closely knit team
Excellent interpersonal skills: able to deal confidently with a wide range of contacts including senior management both within and outside of the BBC
Experience of managing and delivering thorough, accurate and detailed work
Excellent organisational and administrative skills; handling a large volume of work and juggling changing priorities, challenging deadlines and a complex workload
Proven ability to be able to juggle busy diaries and prioritise in a pressured environment
Experience of taking responsibility and showing initiative; ability to work without close supervision or guidance
Evidence of active and productive management of own personal development
Experience of setting up and maintaining office systems, facilitating and minuting meetings
Willingness to learn other software where applicable
Desirable experience of dealing with the financial systems
Demonstrable advanced knowledge of Outlook as well as intermediate knowledge of MS Word, PowerPoint, Excel & SAP

Personal Assistant, The Scottish Sun Resume Examples & Samples

Providing support to the Sports Editors, being the first point of contact for staff, contractors/contributors, freelancers and all external enquiries
Monitor budgets, using weekly desk reports
Booking all desk travel ensuring that it is cost effective and done in a timely manner
Manage photo-sales department and process orders/payments
Arranging accreditation for all sporting events covered for both pictures and reporters
Transferring stories from email/wire queues into company operating system during desk busy periods
Informing contributors/staff of deadlines and word counts to ensure desk get paper away on time
Thoroughly checking and approving all expense claims; dealing with queries and ensuring they are compliant with News UK policy
Substitute approval for casual shifts on behalf of desk-head
Organising staff and freelance match cover and arranging all necessary reporter/photographer accreditation
Processing all desk payments and setting up new supplier accounts
Liaising with the Managing Editor's office in London
Covering for the Editor's PA as and when required
Track record of having delivered excellent admin support and PA services
Knowledge of Microsoft office package
Self-motivated and brimming with enthusiasm
Able to work under pressure of tight and frequent deadlines
Exemplary organisation skills
Able to work off own initiative and as part of a team
Commercial awareness - always looking for ways to improve the efficiencies of the office
Ability to manage several work streams and tasks in one day without losing track
Sociable and able to quickly build rapport with colleagues and external contracts
Willingness to sometimes think and operate ‘outside of the box&#8217
Excellent communication skills
Ability to solve problems and make decisions

Personal Assistant Resume Examples & Samples

Diary management
Arranging travel
Organising meetings and setting up conference and video calls
Ensure management are prepared for meetings
Booking resources
Booking employee appraisals
Organising and filing confidential documents
Setting up and formatting documents and presentations
Updating spreadsheets and databases
Answering phone calls and taking messages from clients and staff
Liaising with HR, Finance, Systems, Desktop and Commercial departments
Organising events
Discreetly deal with confidential and sensitive information in an appropriate manner
Other ad hoc administrative duties as may reasonably be required
Strong typing skills
A creative eye
Proficiency with MS Office including Word, Excel and Powerpoint
Excellent communication skills
The ability to work well under pressure
Reliable and responsible attitude
Good organisation skills
Demonstrable ability to work under own initiative
Discretion
Outgoing, friendly and with a can-do attitude
Previous experience in a Production Coodinator or Personal Assistant role
Some knowledge or understanding of visual effects or Advertising

Personal Assistant & Coordinator Country & LEO GM Resume Examples & Samples

As direct personal assistant & coordinator of the GM he/she coordinates the agendas, follows up the action plans of different internal back office processes and meetings (LEO & LFST )
External focus by GM C-level planning and follow up of the actions
Responsible for the internal and external communication NL FR ENG from the GM office
Supports the important Pep enablers/programs of the year
Effective follow up of the action plans , deadlines of internal processes & actions like BMPP, outlook , customer visit output minutes etc
Builds collaborative relationships within and outside LEO
Responsible for the external GM C level planning preparation and follow up
Keeps up to date the C level information in different media, outlook, Linkedin
Responsible for the qualitative internal and external GM Communication
Support and active presence on the C level events
Coordination of country meetings with external and internal attendees
GM travel organization and support
Optimize agenda planning with needed flexibility and prioritization
Support & coordination of key programs mentioned in the country pep
Responsible to archive important documents related to the GM office
Demonstrates the capabilities of easy contact with internal and external C levels
Demonstrates an understanding of the implications of the power differential inherent in a matrix structure, and has demonstrated an ability to handle such relationships properly and respectfully
Comprehensive understanding of the corporation structure and Offerings
Ability to direct others to effectively gather the needed input with respect
Ability to build collaborative relationships on all levels
Ability to function effectively and inclusively in cross-LOB FSU setting
Ability to work in a changing and flexible set up
Autonomy in prioritization of the actions and agendas
Positive and constructive mindset
Discretion concerning the information shared with the GM
Experience working on issues related to processes,
Ability to speak & write English French and Dutch
Good knowledge of Microsoft Office and use of social media like LinkedIn

Regional Personal Assistant Resume Examples & Samples

Ability to communicate and build partnerships with all levels of management
Ability to prioritize and handle multiple tasks and deadlines; time management skills
Strong service orientated

Personal Assistant Resume Examples & Samples

Extensive diary management for the Retail General Manager,
Weekly performance reporting
SAP administration and upkeep including leave, expenses and gift/entertainment register
Providing expedient clerical/administrative assistance
Producing, preparing, and disseminating all documentation required for meetings
Handling confidential materials and documentation
Making travel arrangements
Managing all correspondence including emails
Actioning daily general account report and all account payments
Organising internal boardroom luncheons including venue and catering arrangements
Event management; both in house and external events and sponsorships
Maintaining strong internal networks

Personal Assistant, Risk Wealth Resume Examples & Samples

Provide relevant meeting papers in an accurate and timely manner
Plan, coordinate and implement events as required e.g. conferences, workshops, logistics, food and beverage
General administration including: on-boarding and off-boarding of staff, payment of invoices and accounts, memos, letters, agendas, minutes, reports and documents
Provide support to the EA, Chief Risk, Risk Wealth
Maintain currency of data relating to organisation charts and people numbers
Previous experience in a Personal/ Executive Assistant role
Highly competent in Microsoft Office Suite including Sharepoint
High level typing speed and accuracy (ideally 60+ wpm)
Experience of NAB systems (SAP, PAC, travel booking etc) and/or quick to learn systems
Experience in the use of Command HUB is preferable but not essential

Personal Assistant Resume Examples & Samples

General organisation to ensure smooth running of the team
Distributing and dealing with the incoming team post and ensuring efficient dispatch of outgoing team mail
Diary management arranging internal and external meetings and conference calls; travel arrangements, expenses
Liaison with external Property Managers and other clients/agents on behalf of the Asset Managers
Extensive finalising and formatting of documents, reports and presentations and liaising with print room
Recording the team's holiday and absence and producing the monthly absence report
Maintaining and updating Retail Team documents and databases
Provide general secretarial assistance, often under pressure, to include
General typing, i.e. letters/reports/memos etc
Drafting correspondence
Accurate message taking
Filing/Photocopying/Archiving
Supporting other team secretaries when required
Organising of Team attendance at external industry and company events attended by or hosted by the Retail Team
Advanced MS Word/Excel/PowerPoint/Outlook. - this is mandatory!
A robust outgoing personality: mature, easy going and unflappable
Able to retain a sense of humour when plans change at short notice
Enthusiastic and committed approach to work
Team player with strong interpersonal skills, who deals effectively with colleagues and clients at all levels, treating all with respect
Is identified and respected as a senior resource and key contributor
The ability to think proactively, i.e. shows initiative in taking action and responding appropriately
Able to work independently with minimal supervision
Flexibility to handle changing priorities and projects
Understands and appreciates the importance of using discretion i.e. is sensitive to the confidential nature of some of the work and acts appropriately
Excellent attention to detail
Accurate typing skills (audio/copy). Typing speed 60wpm, minimum
Excellent written and spoken communication skills
Some analytical ability is required in order to gather & summarise data for reports & to find solutions to various administrative issues

Personal Assistant Int Resume Examples & Samples

High standards of deliverables (i.e. presentations agendas, quality of files, office in good order)
Solid demonstrated experience as a Personal Assistant with excellent Administrative skills
Excellent organisational skills, with proven experience in arranging business events
Ability to manage pressure and conflicting demands as well as prioritising tasks from a number of Managers
A can do attitude, positive, honest, reliable and energising
Be available and approachable
Able to plan work on his/her own initiative and to tight deadlines
Proactive attitude, be on top of work and team priorities to anticipate needs
Excellent verbal and written communication
Attention to detail and the ability to deal with sensitive and confidential information in a discreet manner
Strong sense of initiative and a proactive style

Regional Personal Assistant Banana Republic Europe Resume Examples & Samples

Retail experience at a management level preferred
Project Management or Executive Assistant experience preferred
Independently and proactively prioritize and handle multiple tasks
A demonstrated team player with ability to resolve conflict
Deals with ambiguity well
Ability to teach others how to navigate or get information

Bookkeeper / Personal Assistant Resume Examples & Samples

High School Diploma and/or GED
Solid Administrative background
Exceptional analytical and research skills

Personal Assistant to VP Resume Examples & Samples

Substantial experience providing support at the senior executivelevel
Desirable qualifications in business administration or a relateddiscipline or equivalent experience (preferable)
Computer skills – detailed knowledge of Microsoft Office suite;particularly Excel and Power Point
Computer skills – detailed knowledge of Google suite of applications
Understanding of key systems – SalesForce, Bookmaster, Dephi, BI (preferable)
Understanding of collaborative networking sites to connect, communicateand collaborate – Jive platform

Personal Assistant to VP Resume Examples & Samples

Substantial experience providing support at the senior executive level
Desirable qualifications in business administration or a related discipline or equivalent experience (preferable)
Computer skills – detailed knowledge of Microsoft Office suite; particularly Excel and Power Point

Personal Assistant / Team Secretary Resume Examples & Samples

Preferably has relevant professional qualifications
Proven track record in providing support at management / team level within a large corporate environment
IT literacy: Microsoft applications including Word, Excel, PowerPoint, Outlook
Accurate typing
Able to work on own initiative with good organisational skills
Enthusiastic, passionate and committed to business excellence
Ability to offer an accurate, prompt and professional service
Capable of organising and prioritising workloads
Good understanding of general insurance products and services highly desirable
Relevant experience of managing stakeholders at all levels and actively engaging with remote business units

Senior Personal Assistant Resume Examples & Samples

Assisting in the coordination of all divisional administration processes for Regulation, Compliance and AFC, including the management of space and moves, local communication updates, health and safety, logistical requests, Administration team recruitment and ad hoc project work
Acting as Deputy DA, covering Regulation, Compliance & AFC
Providing full PA cover to Senior Managers, including extensive diary management, travel arrangements, processing invoices and ad hoc project work
Liaising closely with the Administration Manager and the United Kingdom and AFC Chief Operating Office (COO), to ensure the smooth running of business administration across departments
Conducting proactive diary management, ensuring individuals are supplied with the appropriate documentation when attending meetings
Organising meetings, video and audio conference calls across a variety of time zones, co-ordinating diaries and booking meeting rooms amongst other responsibilities
Preparing PowerPoint and Excel presentations
Drafting standard letters/correspondence
Filing in line with departmental key operating procedures
Accurately typing and copying
Taking message’s, whilst being aware of the key business partners for each team member and being in a position to direct callers/take detailed messages, escalating to manager where required
Distributing copied documents to other departments
Ensuring the archive is kept up to date
Escalating urgent issues to senior management
Obtaining pre-approval for any planned business travel through the COO Team
Organising travel arrangements including airline tickets, taxis, hotels, visas and itineraries for Managers and team members on occasion in line with Department processes
Providing travel packs to travellers advising of travel/expense processes and rules
Preparing and submitting expenses for Managers
Conducting minute taking and chasing action points where required
Assisting with the preparation of time consuming or complicated documents or presentations
Carrying out general office duties including scanning, photocopying and printing
Processing invoices as part of the wider PA Team
Covering the role of fellow PAs during holidays/sickness and at busy times
Ordering all equipment and office supplies for Managers and teams
Liaising with helpdesk services for example Information Technology (IT), voice support, Corporate Services, property and the Security Pass Office on behalf of Managers as needs arise
Assisting New Joiners with their initial set up and logging information for all leavers
Taking on ad-hoc projects for the COO Team and the PA Team Manager

Personal Assistant to CTO & Technology Team Resume Examples & Samples

Diary management
Arranging travel
Organising meetings and setting up conference and video calls
Ensuring management are prepared for meetings
Booking resources
Booking employee appraisals
Organising and filing confidential documents
Setting up and formatting documents and presentations
Updating spreadsheets and databases
Answering phone calls and taking messages from clients and staff
Liaising with HR, finance, systems, desktop support and VFX departments
Organising events
Discreetly dealing with confidential and sensitive information in an appropriate manner
Other ad hoc administrative duties as may reasonably be required
Previous experience within a support/administrative role
Proficiency with MS Office; including Word, Excel and Powerpoint
The ability to work well under pressure
Reliable and responsible attitude
Demonstrable ability to work under own initiative
Discretion
Outgoing, friendly and with a can-do attitude
Previous experience in a personal assistant role
An interest in progressing towards a career in visual effects
An interest in technology

Personal Assistant to CFO & VP Resume Examples & Samples

Solely responsible for the schedules of VP & CFO, maximising the use of executives' time and exercising discretion at all times
Mailbox management for both executives, action/delegation as required, following up on requests and providing supplementary information
Ensure executives are appropriately prepared with all relevant information before meetings: booking meeting rooms, sourcing reports and briefings, proactively considering likely agenda topics of future meetings etc
Attend key meetings, prepare agendas, take minutes, circulate action lists, identify follow-up actions and owners
Arranging travel and all logistical arrangements to include visa's
Authorisation of approvals for travel, expenses and contractor timesheet on behalf of executives, ensuring compliance with policy and budget
Team support to product/marketing and finance including raising PO's, PRF's, induction of new starters (booking meetings as per the internal Induction schedule) and ad hoc requests
Initiating and building upon strong internal and external relationships
Encouraging collaboration and teamwork within Pan-Euro & Asia executive assistant community
Understand customer specific requirements
Indirect customers have specific needs you must understand these and help them nurture new business
Proactively reviews personal workload to ensure that duties which impact a customer's experience are prioritised - discusses issues with manager and agrees how to resolve
Drives action to improve the way they work and the outcomes they deliver, working with their manager and colleagues to resolve issues/make change - always retaining responsibility for seeing tasks through to resolution
Demonstrates initiative by taking on tasks/activities that benefit the customer, business or team, without prompting

Personal Assistant, Risk Resume Examples & Samples

Proactive planning and management of all GM diaries to enable delivery on strategic objectives and business goals
Co-ordination of meetings and calendar management with relevant stakeholders
Represent the GMs and the business in a professional manner to internal and external clients
Previous experience in a Personal Assistant role
Highly competent in Lotus Notes / Outlook
Exposure to diverse roles within complex environments
Experience of NAB systems (Promaster, SAP, PAC, travel booking etc) and/or quick to learn systems
Our Business Capabilities

Team Personal Assistant Regional Management Resume Examples & Samples

Providing extensive diary management, including travel bookings, co-ordinating and setting up meetings, Boards, Committees and telephone / video conferences
Collating the appropriate documents and / or briefings for meetings, Boards and Committees, ensuring that the presentations for each day’s schedule are supplied well in advance
Liaising with numerous business and infrastructure divisions, including Senior Management
Assisting the other Regional Management MDs and Personal Assistants (PA) when needed
Monitoring of the e-mail inbox and capturing files that come through
Maintaining and tracking pending requests or actions and checking that outstanding activities are being addressed in a timely manner
Organising travel itineraries and packs, liaising with local offices where appropriate
Processing and reconciling expense claims
Organising ad-hoc conferences and events
Using Deutsche Bank office systems including HR Online, P2P, on-line travel booking, concur as appropriate
Providing telephone coverage for the MDs, PAs and team when they are away from their desks or unavailable

French Speaking Personal Assistant Resume Examples & Samples

Full diary management and organisation of both internal & external meeting
Organization of international travel and preparation and management of all expenses
Preparing reports, presentationsand other ad hoc projects for meeting
Liaising with the international French speaking office on a regular basis
Taking minutes
Managing relationships with other areas of the business
Fluent in French
Excellent organisation skills
Strong written and verbal communication skills
High proficiency level with Microsoft Office: Outlook, Word, Excel

Personal Assistant to CFO & CDD Resume Examples & Samples

Diary management and meeting preparation
Manage expense claims currency reconciliation
Provide support and cover as required by the CEO's EA
Mail merge and database management
A-level graduate or degree holder
Extensive Microsoft, Word, Excel, PowerPoint and Outlook
Fluent English and Cantonese
Able to work in tight deadlines
High level planning prioritisation

Personal Assistant Resume Examples & Samples

Managing diaries and schedules for the Director and their senior -level direct reports: the Director of Customer Insight, the Director of Customer Intelligence and the Head of Ad Insight. This includes co-ordination of all meetings, plus all travel, accommodation and hospitality arrangements that may be required
Performing all financial functions for the team, this includes processing payment sheets for all freelance staff within the team, recording and coding of all invoices, plus completion and coding of all the Director’s expenses together with keeping a log of the entire team’s expenses. Training on the relevant financial systems (ECS & Concur) will be provided if required
Providing general administration services; this includes updating holiday and sickness records for the team, ordering stationery supplies, facilitating all new starter inductions and the related procedures, plus completing any necessary leaver procedures
Co-ordinating and organising internal & external events/special activities
Liaising with other Senior PAs both internally and externally. Excellent communication skills are key to this role
An excellent knowledge and skills in MS Office are a must as the successful candidate will be producing a wide range of documents and presentations using Excel, Outlook, PowerPoint & Word
Confident
MS Office user and knowledge of shared calendars, Power Point, Excel & Word
Organisation and time management skills
Highly-motivated individual with strong interpersonal skills
Real can do attitude for a variety of tasks
Must be a team player committed to working in a quality environment and willing to perform any other non-specific job related duties as requested

Personal Assistant Resume Examples & Samples

Managing busy diaries and business schedules, using judgment on which activity/meeting to take priority and ensure the diary is maintained smoothly and effectively, to maximize senior management members' time
To represent senior management members to coordinate business activities and liaise with the Head Office and other Branches
Dealing with internal and external meeting requests, to co-ordinate and service meetings, conference calls, taking minutes in Chinese and English as directed
Processing monthly expenses, meeting expense policy, updating relevant database if necessary
Managing all domestic and international travel itineraries for senior management team members, including booking flight tickets and hotels, taxis etc
Providing ad hoc admin support for example ordering stationary and business cards
Maintaining Senior management team members electronic and manual files
Preparing documents, letters, reports and presentations when required
Checking senior management members Lotus Notes inbox, particularly when SMM are out of the office in order to process urgent emails, taking action where appropriate, delegating and tracking actions and proactively following up
To cover for other PAs as and when required
To provide support on the OA System and to ensure all registered documents are dealt in a timely manner in order to meet deadlines
To perform translation or interpretation as requested
To service Head Office delegations or guests as and when required
Ad hoc project work
To undertake any other related duties as assigned

Personal Assistant, NAB Retail Resume Examples & Samples

Providing expedient and professional administrative assistance
Maintaining, planning, and managing calendars and appointments including travel arrangements
Managing all GM & HO correspondence and proactively managing emails
Preparing and disseminating all documentation required for meetings
Developing a working knowledge of the activities of the state and retail leader team/s
Organising team functions, preparing for meetings and planning travel
Effectively managing expenses and processing invoices
Collaborating with internal areas of the business to support administration and on-boarding activities
Ensure assigned tasks / projects are completed within agreed time frames and outputs are of a high quality
Most importantly, will be the expectation to manage senior and executive stakeholder relationships across the enterprise with a highest level of service

Administrative / Personal Assistant Resume Examples & Samples

Heavy calendar management and email correspondence
Heavy phone traffic , responding to questions, and directing callers to appropriate parties when necessary
Provide logistical support, arranging on and off site meetings
Coordinate travel , including flights, events, hotels, and car services
Maintain company website and social media accounts to increase brand awareness and drive promotion
Work closely with various stakeholders including personal stylist to ensure all personal items are delivered to location in a timely manner
Assist with ad hoc administrative tasks and projects as needed

Personal Assistant to CEO Resume Examples & Samples

Native or extremely fluent in Mandarin, fluent in English
Financial background
Event management experience
Excellent communication and interpersonal skill
At least 5-6 years Office Support experience
Act as CEO's PA, 1:1 support
Occasionally assist with CEO's family
Assist in business projects/event
Perform ad hoc duties assigned by CEO
24 hours stand by, need to organise weekend party/event
Handle intensive travelling, scheduling
Responsive to email correspondence

Personal Assistant to Head of Financial Planning Resume Examples & Samples

Previous experience as a Personal Assistant
A proactive, flexible and adaptable approach to work
Demonstrated analytical and critical thinking ability
Developed interpersonal, communication, and negotiation skills

Personal Assistant Resume Examples & Samples

High level diary & email management
Minute taking
Anticipate and prepare information/documents to facilitate meetings and events
Travel coordination: flights, accommodation and meeting arrangements
Collate and process expenses
Raise bills, timesheets and invoices when required
Event Coordination for key events e.g Deloitte Fast 50
Proficiency in Word, Excel, PowerPoint and Outlook
Ability to effectively and efficiently manage workloads and prioritise tasks
Discretion and personal sensitivity in all aspects of the role
Exceptional engagement and interpersonal skills with the ability to foster trusted relationships
A commitment to the delivery of high quality work
Ability to keep calm under pressure

Personal Assistant / Event Coordinator Resume Examples & Samples

Demonstrated PA experience (3 years plus) and / or event management co-ordination
AMP software programs including; Eureka, ICMS, MIBI, iCharge, RMS, TIM (Tivoli Identity manager)
Microsoft Applications including Word, Excel, PowerPoint and Outlook
Salesforce & Swift Digital

Personal Assistant for Executive Management Resume Examples & Samples

Calendar management, meeting planning and support
Travel planning and bookings
Handling of orders and invoices, and filing of documentation
Handling inquiries
Occasional preparation of reports for Executive management
Background in administration, documentation or finance
Experience from a similar position in an international company
Have a service-minded attitude and an open mind
Have a robust and positive personality, and the ability to interact with colleagues at all levels
Are approachable and a natural "trust-builder"

Personal Assistant to the General Manager Resume Examples & Samples

Administer the day-to-day operation of the Executive Office
Prioritize all telephone calls, in-person visitors and schedule appointments
Complete and circulate meeting minutes as required
Previous hotel experience preferred

Personal Assistant to the General Manager Resume Examples & Samples

Make sure all supplies are fully stocked in the office; reorder when necessary
Communication and coaching with all department coordinators to ensure all Hotel SOPs are followed and implemented
Order office beverages on a weekly basis or when needed; keep the refrigerator stocked and cleaned
Take minutes of internal meetings under the direction of the General Manager
Greet every person that walks in through the door and notify the appropriate employee of their arrival
Offer each guest beverages and take guests’ jackets if needed (hang up), luggage (put all off to the side)
Assist all other administrative staff with overflow of work
Answer main office phone and transfer calls
Sort and organize property mail and send out on a weekly basis
Update and maintain all Hotel directories
Take initiative in General Manager’s absence
Pick up newspapers in lobby and distribute to the owner everyday
Maintain and post both conference room schedules
Maintain and distribute CapEx when needed
Represent Hotel in respectful manner and maintain a close relationship with vendors
Provide backup support if asked
Always maintain a proactive attitude
Eager to learn and take on new and exciting responsibilities
Maintain office security by distributing office access card, elevator keys and storing file cabinet keys in a safe place
Respond and manage Hotel and Corporate web comments that are directed to the Hotel
Offer assistance to senior level staff – including but not limited to: expense reports, making reservations and assisting in travel
Responsible for regular maintenance of copiers and office infrastructure systems with support of vendors and building management (i.e. air conditioning, heating. etc.)
Always maintain a high level of professionalism on the phone
Direct each call to the appropriate person
Always offer to take a detailed message if unaware of who to connect that person with
Always ask for more information if you do not recognize the name being asked for (use Google Contacts)
Route calls elsewhere as needed – including all MHG properties
Do phone surveys/inquiries as needed
Perform to earn General Managers full confidence
Assure discreet handling of all business matters
4 year college degree is recommended
Strong proficiency in Microsoft Office: MS Word, Excel and PowerPoint, and possess excellent word processing skills
Flexible team player willing to learn new tasks and help where needed
Ability to handle multiple, competing priorities in an effective manner

Administrator / Personal Assistant Resume Examples & Samples

Provide administrative and operational support to the Services and Product Manager
Assisting in the development, implementation, and operational management of product propositions
Presenting products to both internal and external stakeholders
Supporting the management of insurer facilities for internal colleagues
Compiling reports and other management information and conducting analysis of the information gathered
Organising and running stakeholder surveys and compiling and presenting results
Co-ordinating, arranging, attending and minuting insurer meetings
Handling and resolving queries from key internal stakeholders
Maintaining service trackers
Monitoring targets and ensuring KPIs in contracts are being met
Participate in the administration of projects within the business area as required
Assist with other ad-hoc tasks and initiatives as required
1 years relevant administration experience ideally in financial services

Personal Assistant to SVP Marketing Resume Examples & Samples

Complex extensive diary management including constantly re-organising and reprioritising meetings. Ensure SVP has all relevant background administration for these meetings
Ensure the smooth running of the SVP’s office on a day to day basis. Includes proactive management of inbox making sure correspondence is reviewed, recorded and responded to on behalf of SVP
Proactively build and develop internal and external networks of contacts and build knowledge of key business matters in order to effectively identify and screen priorities. Also maintaining an up to date contact database
Organises all International and European business trips, planning itineraries, arranging meetings abroad and making relevant travel and accommodation bookings
Financials - produce, update and maintain monthly reports including the raising of purchase orders, invoices & expense reports
Assisting with special projects e.g. organisation of conferences and away days
Organising and co-ordinating internal and external meetings (includes ordering refreshments, liaising with tech support to ensure AV equipment is running correctly, setting up conference calls)
Following up actions to meetings including typing up minutes and distributing to relevant parties and ensuring that actions are completed
Extensive liaison with Burbank and International offices
Ad-hoc administration duties including all business and personal expenses, letter writing, filing, production of formal and informal documents, including agendas, correspondence and PowerPoint presentations
Proven experience as a Personal Assistant to a Senior Executive ideally within an International environment
Able to demonstrate strong interpersonal and communication skills both written and verbal
Resilient, tenacious and flexible
Willingness to use initiative to add value to the organisation
Trustworthy and able to handle confidential/private issues with the utmost discretion
Ability to think ahead and anticipate needs of function and remain calm under pressure
Outstanding ability to multi-task and constantly prioritise with an often conflicting workload
Capable of establishing and maintaining strong working relationships at all levels and providing a professional, accurate and timely service at all times
Proven high degree of accuracy and attention to detail at all times, even with the most routine tasks
Word, Excel and PowerPoint

Personal Assistant to Head of Retail Sales Resume Examples & Samples

Substantial administrative/ secretarial experience at a senior Personal Assistant or senior Team Assistant level with a proactive approach to the role
Demonstrated advanced Microsoft Office skills particularly Outlook, Word, PowerPoint and Excel
Excellent planning, organisation and problem solving skills
Ability to perform in a demanding and high pressure environment with an ability to work with changing priorities
Ability to deal with sensitive and confidential issues at senior management level

Personal Assistant to General Manager Resume Examples & Samples

Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence
Compile and submit management reports in a timely manner
Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A
Monitor administration standards to ensure adherence with corporate guidelines
Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied
Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions
Co-ordinate special reservation requests made through the Executive Office
Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity
Good understanding of hotel operations, practices and procedures
Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment
Strong communication and human-relation skills
Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree
Certification: Certification in Secretarial/Administration skills

Personal Assistant to General Manager Resume Examples & Samples

Responsible for maintenance of personal files including contract, leave & travel administration - to ensure they are kept updated and in strict confidence
Attend and record minutes of meetings i.e. executive committee (EXCOM) meetings
Supervise the day-to-day functions and review performance standards of departmental secretaries and recommend or develop/conduct appropriate training and counselling sessions

Personal Assistant to General Manager Resume Examples & Samples

Attend and record minutes of meetings
Relevant experience (preferably in a medium to large size hotel)
Good command of German and English both verbally and written
Degree in Business Administration or equivalent preferred but not required
Additional relevant work experience may substitute for degree

Personal Assistant to General Manager Resume Examples & Samples

Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
Provide secretarial support to the General Manager
Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
Handling and maintaining social media data base as support the PR activities
Having a strong role in building and maintaining the company culture
Receive and distribute mail
Ensure outgoing mail is dispatched in a timely manner
Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
Maintain adequate supplies of office stationary
Identify and build internal and external relationships
Carry out all filing
Comply with all key security mandates
Report any maintenance issues or hazards
Maintain own work area in a clean, tidy and good manner
Report defective materials and equipment
Assist with special projects related to the Executive Office
Perform other tasks as assigned by management
Strong organization skills, multi-task oriented and good time management
Prepare official correspondence on behalf of the managements to both internal and external communications verbally and in writing
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy

Senior Personal Assistant Resume Examples & Samples

Bachelor’s degree preferably with a background in Marketing, PR or Advertising
Must be fluent in Mandarin as well as English, both spoken and written
Ability to travel where needed

Personal Assistant Resume Examples & Samples

Assist with the planning and scheduling of meetings
Booking meeting rooms and catering arrangements
Coordinating travel arrangements including booking travel tickets and settlement of related expenses
Composing, typing and proofing materials
Establishing priorities and meeting deadlines
Preparing and distributing minutes of meetings
Perform administration assignments of a confidential nature
Provide PA assistance to 2/3 executives; across multiple locations
Maintenance and ordering of office supplies and other administrative duties
Has a high school/ second level education and demonstrable experience in similar secretarial/admin assistant roles
Must have excellent interpersonal skills, written and oral communication skills in order to handle sensitive and confidential issues
Has poise, tact and diplomacy
Must be able to interact and communicate with all levels of the organization, mindful of the culture and diversity of the audience
Has strong clerical and keyboard skills with particular focus on accuracy and attention to detail
Must be familiar with and be able to use personal computers, data storing, Excel and other Microsoft Office Suite products (Word, Excel, Visio, Power Point)
Has flexibility with working hours to meet Business needs
Has excellent planning and organisation skills
Within guidelines, makes independent decisions regarding planning, organising, and scheduling work

Personal Assistant to Head of Equities Technology Resume Examples & Samples

Proven experience as Personal Assistant for Director Level or equivalent, ideally gained within a financial services, sales environment
Ability to work independently, effectively and efficiently, being self-motivated and pro-active
Excellent organisation skills and the ability to manage multiple tasks simultaneously
Ability to communicate effectively and professionally with people of all levels and to understand and communicate complex messages both to and from those supporting
Ability to demonstrate initiative and prioritise work appropriately
Ability to quickly pick up knowledge of the business and use this knowledge to make judgements on key issues
Assertive and confident
Pleasant, professional manner
Good team skills are essential, as the PA/team assistant will need to work closely with other PAs across the organisation
Diplomacy and discretion when dealing with colleagues and contacts
Proven experience of producing presentations to a high standard utilising advanced PowerPoint skills
Strong software skills will be required, particularly in Word, PowerPoint, Excel, Outlook and SharePoint
Some flexibility in hours may be required

Personal Assistant / Project Administration Resume Examples & Samples

An overall administrative and personal support to the Vice President Business Unit (Communication & Infrastructure) and to other BU management team members proactively addressing potential issues in order to ensure an efficient functioning senior management office
Organizing team activities (tracking of work streams / high level progress tracking of projects) as well as controlling team costs (external employees cost, planning/forecasting team spent and tracking with forecasts)
Manage and maintain VP’s agenda (e-mail, calendar). Make business travel arrangements. Plan and coordinate events and meetings on and offsite, including preparation of meeting materials
Provide proactive executive level support to minimize VP time spent on administrative issues
Ensure proper and timely follow-up on various action plans (track actions and communication status)
Provide meeting support. Setting up conference calls. Prepare agendas, handle logistics, take action notes where required and distribute meeting minutes and presentations
Seek ways to ensure effective information management including review of material, prioritization, filing and retrieval
Develop and maintain positive working relationships with staff and internal departments to effectively coordinate activities and collaborate on special projects
Maintain/update regularly administrative supports such as organization charts, distribution lists, key meetings, data bases, etc
Process expenses reports (for the VP travels), whereabouts reports, invoices and suppliers. Assist on approvals procedures, including for resource requests
Ensure the follow-up of the project and have a global overview of the project
Coordination of project managers
Ensure that Project manager meet the deadline and chase them if necessary
Mentoring expenses, etc
Several years experience in a similar administrative role from a fast-paced multinational business environment
Some experience in Project Administration/Coordination having assisted project managers on one or more projects in a commercial environment will be strongly preferred
Strong oral and written communication skills in English (other languages like French a plus)
Very customer-centric
Ability to work independently and remotely from manager in international environment
Pro-active and able to anticipate issues
Sound organizational skills
Strong accuracy and attention to detail
Assertive and able to easily interact with people at all levels
Able to manage administration efficiency within multiple priorities and a fast paced environment
High degree of tact, diplomacy and confidentiality
Computer literate: MS office

Personal Assistant Resume Examples & Samples

Manage demanding diaries, ensuring efficient scheduling of meetings
Developing strong internal and external client relationships
Formatting reports, proposals, business plans, presentations and general correspondence
Organising travel and accommodation arrangements
Monthly expense claims for Partners
Management of billing, Work in Progress (WIP) reports, and timesheets for Partners
Ad-hoc project support work as required by the team
Strong organisational skills, and regularly acting on your own initiative
Ability to exercise confidentiality, discretion and personal sensitivity in all aspects of the role
Proven ability to build network of strong working relationships both internally and externally

Personal Assistant to General Manager Resume Examples & Samples

Ensure that the day to day administrative needs of the department are fulfilled
Perform the duties within the framework defined by the norms of the company and within the Hotel’s internal regulations
Keep confidential information CONFIDENTIAL
Responsible for rendering secretarial and clerical services for the General Manager as required
To prepare respective schedules and reports that will be internally
Distributed or submitted to AccorHotels Head Office laid down by the General Manager
To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager, etc
To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking
To open and dispatch mail that relates to the department
To maintain office supplies stock
To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities
To arrange appointments for the General Manager, reminds him of appointments and meetings
To handle incoming/ outgoing telephone calls and faxes
To handle all contact listings such as owner contacts, AccorHotels contacts, Hotel contacts and other supplier companies and etc
To file and maintain the personal files of executives kept in the Executive Office as well as to file respective documents based on the coding system
Coordinates with the GM.s driver on all matters pertaining to the transportation and appointments of the GM
To perform special duties as required by the General Manager
To create self appearance both on the telephone and in person with an excellent image of the hotel

Personal Assistant for the Elements & Moulds Team-maternity Cover Resume Examples & Samples

Drive the E&M communication strategy which involves assisting in preparing the monthly newsletter, looking into communication feedback and keeping Engineering & Quality (E&Q) informed
Ensure that relevant issues from overall E&M leadership team meetings are communicated to the organisation
Provide strategy deployment and programme management support as well as support the global HR agenda
Participate in E&M Visual Factory, capturing learnings and following up on corrective actions
Be an active part of the PA team in E&M with a coordinating role - and link in with Executive Assistant in E&Q on a regular basis
You probably hold a BA in English
You have 3-5 years of experience as a Personal Assistant, working in a leadership team
You have experience working in a Personal Assistant team
You have Microsoft Office and SharePoint experience
You speak and write English effortlessly

Personal Assistant to Downstream CEO Resume Examples & Samples

Extensive diary management for CEO Downstream, Head of Executive office and Executive Assistant. Plan, organise and prioritise meetings on a daily basis to meet deadlines in a fast-paced environment with multiple priorities. Monitoring the email inbox of the CEO Downstream, identifying meeting requests and action accordingly
Coordinate complex travel itineraries for the Chief Executive, Head of Executive Office and Executive Assistant by arranging global travel, compiling itineraries and agendas, anticipating visa requirements and applications (where applicable) and liaising closely with other BP offices. Pro-actively developing a “Plan B” where required
Managing all logistics for key meetings, workshops and events
Coordinate pre-read and support material for all meetings of the CEO Downstream
Manage all internal and external correspondence as required for the Downstream office
Handle all expenses and respective reporting
Managing and coding invoices
Managing distribution lists for the Downstream executive office
All other administrative and other duties (i.e. incoming and outgoing mails, courier, etc.) as required to support the Office of CEO Downstream
PA must be prepared to liaise and work together seamlessly with the full executive support team including PA to Downstream Executive Office, Executive Assistant and Head of Executive Office to ensure the needs of the CEO Downstream are met
Other ad hoc activities as required in the role
Higher education preferred and/or equivalent professional experience, with strong track record
Fluent written and oral English
Independent, dynamic, self-motivated and very detail oriented with a high degree of accuracy
High level of integrity when handling sensitive and confidential information
Good computer proficiency especially in Microsoft Office applications
Good interpersonal skills and ability to communicate effectively at multiple levels in the organisation
Need to be highly organised, systematic in working and being able to cope with ambiguity
Enjoys thriving in a time pressured environment with a sense of urgency and confidence to act quickly and ability to work flexibly as role demands
A track record in balancing complex schedules, meeting logistics and priorities
Differentiating between business critical priorities and other priorities in the management of the diary

Personal Assistant to General Manager Resume Examples & Samples

Opens incoming mail, dates stamps, distributes accordingly
Sends outgoing mail both interoffice and outside of the hotel
Routes mail, faxes and other printed matter
Prepares and types correspondence and fairly complex numerical/financial reports as instructed
Prepares correspondence on behalf of the management
Duplicates, copies and distributes and mails materials for the office
Orders and maintains office supplies and equipment
Maintains files and equipment in an orderly and professional manner
Uses the property’s email system and maintains their email box, as is policy
Appropriate business use of telephone and voice mail system
Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate
Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis
Scrutinizes daily VIP guests
Schedules meetings and records meeting minutes
Must be Female
Two year similar experience
Driving license and Car
Own accommodation and on husband or family sponsorship
Ability to read listen and communicate effectively in English and in writing, using correct grammar, spelling and sentence structure
Ability to sit for extended periods of time and continuously performs the essential job functions
Ability to type 60 wpm
Ability to effectively transcribe information from handwritten memos and recordings

Personal Assistant to Country General Manager Resume Examples & Samples

Have experience on a similar position (considered as asset)
Have excellent organizational and communication skills written and oral
Are well-organized, detail oriented, creative and enthusiastic
Have “Can Do” attitude
Are able to create excellent inter-personal relations
Are fluent in English written and oral
Have an experience in writing letters and preparing presentations
Have solid computer skills (Microsoft Word, PowerPoint and Excel)
Have analytical and good researching skills

Personal Assistant to General Manager Resume Examples & Samples

Providing full range of administrative and organizational support
Manage reports, correspondence, translations, different internal projects and other tasks that facilitate the GM’s ability to effectively lead the company
Preparation of documents and materials necessary for the General Manager
Manage GM’s appointments and travel arrangements
Monitor and handle reviews/complaints in social medias
Complete other duties as assigned by management
Fluent English is a must
Experience in the role of Personal Assistant and work with expatsnot less than 2 years similar role
Hard-working, responsible, multitasking, flexible

Personal Assistant to Country Manager Resume Examples & Samples

Self-starter, well-organized, extremely detail-oriented, and assertive team player willing to take ownership of responsibilities, and possesss a high level of positive energy and drive
Excellent time management, organizational, coordination, and communication skills (verbal and written)
Able to effectively communicate while employing diplomacy with high level executives within the organization on a global scale
Capable of handling multiple projects simultaneously with little supervision
Able to manage multiple priorities and set appropriate trace systems to track projects and work
Able to complete assignments on time, or advises in advance of any delays
Able to effectively deal with employees and customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information
Able to access and accurately input information using computer word-processing, database and/or spreadsheet programs, specifically the Microsoft Office Suite
Must be able to type 60 wpm
Due to the confidential nature of the Country Manager function, absolute discretion must be exercised with all documents and information
Able to occasionally work overtime when the department is faced with critical deadlines
Minimum two (2) years of clerical/administrative experience required
Post-secondary degree/diploma
Significant experience in discipline
High proficiency with MS Word, Excel, PowerPoint and Outlook preferred
Familiarity with MS Visio and Access

Personal Assistant / Team Assistant Resume Examples & Samples

Diary management as required by members of the practice
Arranging travel, ensuring that Visa’s, itineraries, accommodation and transfers are ready for travel as early as possible
Processing and monitoring expense requests
Scheduling meetings (both internal & client related) including arranging meeting rooms, catering and I.T equipment
Preparation of reports and presentations as required by the team
Assisting with event management, both internal & external
Previous experience of providing administrative support to medium sized team
Advanced use of Microsoft Office products (including Word, Excel and Powerpoint) is essential
Strong mathematics and written English are essential for the production of client documents

Personal Assistant to CEO & Finance Director Resume Examples & Samples

Demonstrable experience of working with senior management within a fast moving business environment
Excellent secretarial skills, including fast, accurate minute taking and typing and excellent IT skills including Word, Excel and PowerPoint. Familiarity of SAP an advantage
Effective communication, interpersonal and organisational skills
Experience of managing a complex and changing diary with attention to detail and the ability to work speedily and accurately
An appreciation of the BBC’s international news services and a good knowledge of the way in which the BBC and the World Service Group is organised

Personal Assistant to Executive VP Resume Examples & Samples

Degree level educated or equivalent
Additional language is beneficial but by no means essential
Experience undertaking a similar role
Experience of working in a fast-moving environment with competing deadlines and priorities
Knowledge of and passion for the creative and luxury industries
Motivated
Culturally sensitive

Personal Assistant Resume Examples & Samples

Extensive diary and outlook calendar management; arrange travel, accommodation and any other bookings
Provide a highly confidential service with a degree of diplomacy
Undertake all administrative activities as required – e.g. telephone calls, prepare expenses, maintain contact lists, filing, photocopying and scanning documents
Demonstrable communication skills both verbal and written
Arrangement of meetings on and off site, including arranging any hospitality
Minute taking in meetings and communicating notes and actions
Have professional confident telephone manner and be able to answer, redirect and screen internal and external calls
Excellent organisation and administrative skills, with the ability to introduce and manage procedures into a fast moving and evolving environment
Advanced use of Word, Excel, and PowerPoint
Excellent time management, the ability to prioritise and work effectively to tight timescales and under pressure
PA experience, preferably supporting multiple directors/heads of/VPs, within a large, blue chip organisation
Calm under pressure with the ability to build rapport quickly with Exec PAs / other stakeholders
Strong verbal and written communication skills

Im-personal Assistant to Head of Institutional Business Resume Examples & Samples

Proactive diary management
Manage expense claims/diaries
Updating Salesforce CRM System
Development and/or updating of PowerPoint presentation material
Sort and prioritise daily correspondence, handling personally as and when appropriate
Maintenance of filing system for documents, general correspondence, reports and presentation papers and archiving records
Booking meeting rooms, restaurants, couriers and taxis
Provide cover for other PAs/TAs as and when required and in accordance with the buddy system
Sort through and prioritise mail, take responsibility for the post
General assistance for the team as required
Ordering of office supplies for the team
Any other duty as required by the line manager commensurate with the role

Personal Assistant to China CEO Resume Examples & Samples

Undertake full spectrum of secretarial and administrative duties to China CEO
Perform general administrative duties including call screening and mail processing, travel arrangements, expense reports and file system development and maintenance
Take initiative to assist CEO in co-ordination of all departmental responsibilities
Be responsible for CIRC online reporting system
Work proactively and independently to work with regional and branches
Bachelor degree or above
At least 5 years executive assistance experience in Financial Institution is a plus
Fluency (Written and oral) in Chinese and English
Good communication and interpersonal skills for external and internal contacts
Excellent computer skill in Microsoft Office, including Word, Excel and PowerPoint
Excellent planning, organizational and time management skills
Mature, independent, initiative, responsible, hard-work and flexible
Multinational company experience is preferred

Personal Assistant for Sourcing Resume Examples & Samples

Extensive Diary Management – daily management of scheduling & rescheduling appointments, communicating to attendees, scheduling back to back appointments, ensuring appointments are met and correct facilities have been booked
Extensive travel bookings – Flight, hotel, car and rail
Completing expenses reports and checking expenses before being sent for approval and maintaining the upkeep of the forecasted travel budgets
Maintaining a filing system
Maintaining an updated contact list
Organising events on the request of the VP
Producing general correspondence including vendor letters of invitation
Applying for VISAs for travel and at the request of the VP
Communicating with vendors as and when requested
Low level IT support and provide liaison with IT department such as conference call set up, VC set up and room bookings as required
Completing expenses reports and checking expenses before being sent for approv
Maintain confidentiality and discretion at all times
Main point of contact for VP & Director offices including Reception, Facilities and Service Desk queries
Help with adhoc projects
Internal liaison with PAs in Supply Chain and other departments
General office administration, upkeep of office equipment and maintaining office supplies
Maintaining a tidy and organised workspace

Personal Assistant to VP Resume Examples & Samples

Calendar and inbox management of the VP, team meeting and events planning
Organising all administrative and logistical needs, e.g. for conferences and leadership meetings
Creating travel planning arrangements including travel expenses
Preparing and supporting the preparation of presentations, creating overviews of stakeholders, contacts and BU calendars
Raising purchase orders, acting as the go-to person for the team and being the driver of shared folders, Sharepoint and distribution lists
Office management and facility coordination for the office in Paris
Have previous PA experience from supporting a senior stakeholder in a complex matrix organisation and a proven track record of +3 years supporting on a VP/General Manager level, preferably in an international environment
Hold proven administrative and organisational skills, including strong MS Office skills (Outlook, Excel and PowerPoint), experience with SAP is a major plus
Are acknowledged for your detail-orientation and meticulous mindset, your end-to-end thinking, your ability to adapt to different situations in a dynamic environment. You are convinced that nothing is impossible!
You are passionate about people and confident in building relationships and reaching out to stakeholders across cultures both internally and externally
You must have high integrity and respect confidentiality
As the VP does not speak French, you speak and write English and French effortlessly

Personal Assistant Resume Examples & Samples

Ability to work well in a team and build good relationships
Undertake all administrative activities as required - telephone calls, prepare expenses, maintain contact lists, filing, photocopying and scanning documents
Focus on delivering added-value by taking full ownership of the work you are responsible for
Meet and manage visitors to ensure best impression and positive image presented
Organising team away days/events throughout the year
Organising couriers, booking taxi’s and making restaurant reservations
Processing travel expenses, making payments or ordering stationary through the Ariba system
Dealing with and resolving any IT issues including Ordering hardware, software, mobile phones and Blackberries on the IT Service Desk
Photocopying, scanning, emailing and distributing documentation
HR support: maintain org charts; keep the people portal up to date; keep an overview of absence and holidays, distribution list management
Maintaining the smooth running of the department
Oversee new office layouts, office moves, ordering IT equipment and office furniture
Adhoc requests
Possess excellent organisational skills and multi-tasker
Be committed to providing high levels of service to both internal and external contacts
Respect confidentiality at all times
Be self-motivated and demonstrate a pro-active attitude to their work
Work effectively independently and as part of a team
Possess excellent time-management skills and the ability to prioritise
Be an assertive and confident communicator
Prior experience working as a Personal/Team Assistant in a fast paced environment is advantageous

Personal Assistant Resume Examples & Samples

Demonstrable PA/EA experience
Solid Microsoft Office skills i.e. Excel, Word and Powerpoint
Has proven experience in diary management
Has produced agendas for conference calls and meetings
Minute taking and accurate production of actions and tasks taken from meetings
Expenses management and making travel arrangements
Proven administrative experience, attention to detail, accuracy
Excellent interpersonal, literacy and numeracy skills
Ability to build relationships at all levels
Fast and accurate typing speeds
Self-motivated and able to maintain confidentiality

Personal Assistant / Administrator Resume Examples & Samples

Manage the Head of Global Supply Chain Management diary, ensuring that diary appointments are noted, meetings scheduled, teleconferences arranged and meeting rooms/catering arranged as appropriate
Booking and managing travel arrangements and coordinate logistics arrangement to ensure smooth transit while travelling
Timely preparing expense reports and following up with approvals and payments for the team
Organizing and taking minutes of meetings as requested. Chasing minute actions to be closed
Organizing and managing events as required like global meetings, off site meeting etc
Ensuring the phone is attended to when Head, Global Supply Chain Management in not in office, take messages and communicate appropriately
Provide support and assist team members on special projects
Provide secretarial support in order to administer and distribute correspondence and enquiries
Prepare reports, presentations and other documentation. Liaise with the team to ensure that all contributions are submitted in a timely manner
Typing letters, Reports and PowerPoint presentations (Word/Excel/ PowerPoint), distributing and collating documents
Photocopying, Filing, Distribution of post, faxes and memos
Any other duties as requested by the Head of Global Supply Chain Management
5 – 6 years’ experience in a similar Administration role with advanced IT skills in MS Word, Excel and PowerPoint
Excellent interpersonal skills with a confident telephone manner
Strong attention to detail is required
Ability to prioritize tasks and use one’s own initiative
Adherence to strict confidentiality
A demonstrated continuous improvement approach

Personal Assistant to Group Brand Director Resume Examples & Samples

I manage the diary of the Group Brand Director (WL5), organising internal and external meetings/ conferences/ telepresence/functional events helping to prioritise their workload
I organise regular meetings with members of the Executive Committee and external advisors and therefore have daily interaction with the CEO and CCO’s EAs
I organise the logistics, travel and hotel requirements of the Group Brand Director in order to facilitate external meetings always seeing the most cost effective and simple arrangements
I manage my Director’s emails and help to prioritise the numerous incoming requests she receives
I manage expenses collation and processing of items efficiently and timely
I support meeting planning by confirming agenda, attendance, collating actions and next steps, producing executive summaries and facilitating the meetings as required
I support the wider team work during busy periods and/or PA holiday/sickness cover
I establish and maintain a paperless filing system
MS Office and Outlook
Organisational and planning/prioritisation skills
Communication skills
Administrative skills
Extensive PA experience, highly capable of liaising with senior stakeholders
Knowledge of resource booking systems (such as travel, rooms, venues, etc.)
Event planning
Familiarity with PowerPoint and producing presentation documents
Experience in, or an interest to learn about, Marketing
Naturally curious and proactive with an ability to balance the day-to-day with longer term planning

Office & Personal Assistant Resume Examples & Samples

Bachelor’s degree in business administration or other relevant training is desirable
Highly organized and process oriented
Fluency in English, French is a plus
Interest in the video games industry is beneficial but not essential

Personal Assistant to VP Sales & Distribution Resume Examples & Samples

Proven experience as a Personal Assistant at VP or Director or Senior Manager level
Discretion and confidentiality
Good presentation
Masters Office Windows (PowerPoint, Word and Excel – intermediate level)
Fluent in English with excellent copywriting
French would be an asset
Personable nature
Respectful

Personal Assistant Resume Examples & Samples

Organise internal and external meetings, including room and equipment booking and meeting management
Undertake Outlook diary management, and book travel, for the heads and team
Schedule and sett up meetings, looking at venues, invitations, agendas, and preparing any documentation and presentations
Support joiners, movers and leavers processes, to ensure that they can make a timely start and departure
Organise and maintain paper and electronic filing systems and complete and submit invoices and expenses
Manage holiday requests and tracking for business leader’s direct reports
Support the property requirements of Internal Audit, including desk plans, bookings, realignment of desk allocations and managing day to day issues with property within your area

Personal Assistant to COO, Greater China Area Resume Examples & Samples

Provide the personal assistant service to Area CEO and COO
Make travel arrangement for Area CEO, COO, e.g. visa, itinerary and etc
Make the visit arrangement for Area guests
Plan and organize the customer event and activity
Set up and coordinate meetings and conferences, e.g. facilitate in meetings and workshops, recording and transcribing minutes, preparing agendas, etc.) for the purpose of conveying and/or gathering information required to perform functions
Order and check the office stationery
Apply for / claim expense
Take lead in negotiating and processing the outsourced contract with the Administration suppliers
Other duties as assigned by Area CEO and COO*LI-ASIA

Personal Assistant to Group E&P COO Resume Examples & Samples

In close cooperation with the Group COO be responsible for the effective time management and follow/monitor deadlines of the Group Upstream Management
Technical support for Group E&Ps EB/BoD reports and proposals (submission, collecting signatures, archive). Handle IPPs and Shareholder resolutions (inform approvers / subsidiaries, collect signatures, archive)
Responsible for organizing domestic and abroad business trips and submission of expenses claims of the Group COO
Participate and make constructive proposals to the yearly cost center planning, consist with the cost center owners, inform partner departments
Monitor the Group COO Management’s purchases; support the smooth approvals in SAP / SRM / Emex / BONITA systems
Responsible for technical preparation and organization of meetings and workshops. Keep contact with partners and CEOs / Managing Directors / Country chairman and their secretariats of E&P related subsidiaries
Responsible for the purchase of office supply and entertainment kit; business procurer within Group E&P COO office. Responsible for Group COO secretariat’s administration
University or College degree
Min. 5 years working experience, preferably in a multinational environment
Fluent in English for business purposes
Very good organizational skills, including time management and multi-tasking Proactivity
Customer Focus / Host attitude
Flexibility
Problem Solving skills

Personal Assistant & Team Assistant Resume Examples & Samples

Extensive diary management and organising events and travel
Preparing presentations, Board papers and email management
Writing and preparing correspondence, communications, reports and executive team minutes
Collecting and maintaining files, records and project files
Acting as the professional point of contact for both internal and external stakeholders for the Managers and their departments
Assisting with stationary orders, timely invoice payments, expenses and other ad-hoc administration

Personal Assistant & Team Administrator Resume Examples & Samples

Experience working within a busy office environment in a similar role
Excellent time management and productivity
Enthusiastic team player who is happy to roll up their sleeves and get on with the job
Exemplary organisational and administration skills
Someone with common sense and lots of initiative
Ability to prioritise and multitask
A flexible and adaptable approach to work
Good communicator who is comfortable dealing with people at all levels of the organisation
Excellent IT skills, proficient in Microsoft Word, Excel, PowerPoint, Adobe Acrobat
Experience working within a global network
Tact and discretion, for dealing with confidential information
Full diary and email management support for the Managing Director and the Global Head of Health
Assist with the organization and management of the Practice
Assist with preparation and production of credentials documents and presentations
Arrange flights and all travel logistics
Process timesheets and expenses
Creation of team meeting presentations and agendas
Take notes and actions from weekly senior management meetings
Help to organise team away days
Creating and maintaining ongoing filing systems
Co-ordinate client mailing lists and other ad hoc mailing lists
Assist with the administration of recruitment process
Working with the team of directors on new and ongoing projects
Adhoc support teams in the planning and logistics of events (travel arrangements, preparing documents, creating itineraries, ordering resources, sourcing information etc)

Personal Assistant to General Manager Resume Examples & Samples

Bachelor’s degree / higher education qualification or prior experience in hospitality and administration
Ability to be self-motivated, organized and demonstrate good team work
Computer literacy (Microsoft applications)
Pro-active approach, and the ability to meet deadlines

Personal Assistant Resume Examples & Samples

Pro-actively managing the time and resources of the Heads of Legal and the team to maximise their ability to deliver their goals effectively
Ensure preferred style/ known wishes are conveyed and exercise discretion regarding confidentiality
Extensive diary management – organising the diary to ensure that time is allocated for critical projects and that the Heads of Legal are well prepared for meetings in advance
Organising travel, planning itineraries, arranging meetings/appointments, often at short notice and with senior executives
Manage incoming queries both external and internal – ensuring that all priority issues are dealt with immediately and in a professional manner
Filtering and monitoring of calls and act upon them where necessary
Collating, organising and editing information, and, where necessary, chasing for the information
Preparation, proof checking and submission of key documents for CB and Barclays executives
Collating, recording and producing monthly MI
Records Management
Preparation of agendas, presentations and action lists for fortnightly and monthly team meetings
Processing of expenses and invoices on an online system (SAP/AIP)
Processing of Purchase Orders via TeamConnect
Producing and maintaining organisation charts and distribution lists for the team
Keeping track of the teams holiday and sickness
Responsible for implementation of New Joiners and Leavers for the team
Supporting the Heads of Legals’ teams with adhoc requests as and when required
Working together with the other PAs in the department, covering holidays and sickness and general support
Diary management, booking appointments, meetings, conference calls/VCs and travel for the Directors and keeping track of the Director’s direct reports’ needs with regard to travel approval, holiday approval and tracking absences. Supprting the Director with preparation for team off sites
Responsibility for supporting the recruitment process with the assistance of the HR Resourcing team and organising the on-boarding of new joiners to the team as well as team secondments for the team as a whole
Head of Legal, Operations and Technology
Global Head of Data Privacy Legal
Head of Global Intellectual Property, Operations and Technology
Solid secretarial training or at least proven secretarial background at similar level
The ability to work accurately and effectively under pressure, whilst remaining calm and composed
Experience working in a high paced environment
Extensive knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Must be aware of confidentiality as a priority
Needs to be able to enjoy a high paced, busy and open plan workplace environment with a high degree of interaction and interruption
Strong organisational skills - ability to plan and deliver work to deadline, prioritise workload accordingly and work flexibly to meet business needs. Ability to work unsupervised and independently
Accuracy and attention to detail
Organisational and multi-tasking skills
Excellent communications skills and telephone manner – accustomed to speaking at senior management level
Must be a strong team player and willing to help team as necessary
Must be able to use initiative and prioritise own work and meet deadlines
Flexible and adaptable
Displays the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship at all times
The role requires someone with resilience and integrity
Positive and solutions orientated approach. Excellent work ethic and a sense of urgency. Shows both motivation and initiative. Strives for excellence at all times, enthusiastic, professional, keen to develop new skills and is continually developing, especially outside areas of expertise
Is cost aware and compliant, contributing to cost efficiencies?

Personal Assistant Resume Examples & Samples

Key specific accountabilities
Preparing and amending documentation when requested, including formatting spreadsheets, Word documents, PowerPoint presentations etc
Assistance with preparing briefing notes, meeting agendas and correspondence with law firms
Panel law firm MI together with collation of other information and preparation of certain performance
Co-ordinate and manage requests and IT support issues
Processing expenses
Organising the on-boarding of new joiners to the team
Coordinating arrangements and slides for Monthly Team Meeting
Updating and mantaining Gifts and Entertainment Tracker, seeking approvals where needed
Organising travel
Work as a team with the other PAs in the team and show willingness and ensure that appropriate cover is available during times of absence
Must be a strong team player and willing to help the team as needs arise
Positive and solutions orientated approach
Flexible, adaptable and comfortable with change
High degree of social skills when dealing with a range of people and situations including being comfortable with senior stakeholders
The role requires someone with resilience and integrity that thrives working within a busy team environment and has proven experience of working to competing deadlines
The role holder needs to be pro-active and flexible; accustomed to working within an open plan workplace with a high degree of interaction and interruption
Needs to feel comfortable instructing and directing members of the team when necessary
A keen interest in growing and developing through experience

Personal Assistant Resume Examples & Samples

PA for Group Financial Controller and Head of Treasury & Card Services
Providing Admin support for the Group Finance team
Solid PA experience with an excellent telephone manner
Bright, cheerful, flexible and confident approach
Able to deal appropriately and network with people at various senior levels and with different types of personality
Highly trustworthy
Proactive and highly organised with ability to multi-task and work to tight deadlines
Intermediate Word/Powerpoint/Excel skills and fluent with Outlook
Willing to learn simple database advice skills
Proactively manage tasks, able to work on own initiative and think ahead

Interim Personal Assistant Resume Examples & Samples

Previous Experience working as a Personal Assistant to a Senior Manager
Knowledge of Microsoft Office
High School Diploma or equivalent
Experience within Hospitality or the Food and Beverage sector would be highly desirable
Formal Secretarial qualification

Personal Assistant to Executive Directors Resume Examples & Samples

Fluent business English
High level of integrity & trust
Good communication and time management skills
Proficient in computer skills particularly, PowerPoint, Word, Excel & Outlook
Strong self-organizer, being able to work even when management is not around

Personal Assistant / Team Administrator Resume Examples & Samples

Extensive diary management for Senior Directors – including booking rooms, refreshments and equipment
Organizing travel for senior managers and the wider teams
Event coordinator for large meetings/ conferences
Minute taking at team meetings and proactive actioning of Action Points
CRM input and maintenance
Maintaining gNet for the team Communities and cascading news about new content
Point of contact for suppliers regarding purchase orders, invoice payment and other queries
Stationery ordering for the team
Assisting other administrators as required by the Senior PA to the CEO (including holiday cover)

Personal Assistant Resume Examples & Samples

University degree
3+ years of relevant experience as Personal Assistant within large Western or Russian company and readiness to continue with this carrier type
Proactive, well organized and helpful person
Mature personality, excellent communication and organization skills
Excellent computer skills (MS Office: Excel, Power Point, Outlook – advanced professional level)
Strong task management skills
Readiness to work overtime if needed
Fluent English (written/spoken)

Personal Assistant to Regional Director of International Marketing Resume Examples & Samples

Organise and maintain Director’s schedule including appointments, diary, expenses, and travel arrangements
Maintain the International Marketing Department’s internal calendar of events, meetings and itineraries
Assist with booking travel for Department staff
Communicate and/or coordinates Director’s instructions and desires with various individuals and departments
Organise and maintain Director’s correspondence and records, following up on pending matters with limited direction
Ensure department and large group meetings run efficiency with materials and agendas organised ahead of time
Keep track of department expenses and invoices
Receive and screen telephone calls, letters, and/ or visitors, answering routine questions and obtaining and furnishing information to save supervisor’s time
Prepare special reports, gathering, summarizing and analyzing data
Independent and collaborative work style with a high degree of organisation and multitasking capabilities
Adept in all forms of Microsoft Office suite of tools including advanced Outlook calendaring, Power Point, and Excel
Web savvy and able to quickly learn and utlise web-based applications
Fluent in written and spoken English and Chinese Mandarin a must, all other languages a plus
A sharp sense of responsibility with the ability to manage priorities and deliverables to superior results whilst keeping a calm and affable demeanor
An intelligent, honest and warm individual who also enjoys working with a fun, warm, and honest group

Personal Assistant / Receptionist Resume Examples & Samples

Computer literacy - Sound knowledge of MS Office at minimum intermediate level with clear preference given to advanced Excel, Word, Outlook and PowerPoint skills including any experience with CRM software
Strong organisational and administration skills - works meticulously
Ability to identify and execute on the needs and requirements of the MD
Able to maintain complete confidentiality at all times
Good written communication as well as interpersonal skills (well-spoken)
Professional and executive personal presentation
Ability to show initiative, takes accountability and be proactive
Able to work under pressure whilst maintaining professionalism at all times
Promotes positive talk within the company and externally with all stakeholders

Consulting Personal Assistant Resume Examples & Samples

Extensive diary, travel and calendar management
Amendment/modification of reports, proposals, business plans, presentations and general correspondence
Organising meetings/functions/events for clients
Complex expense claims and timesheet processing
Co-ordinating team events and meetings
Providing WIP management and billing support
General administration duties including faxing, photocopying, arranging couriers, printing/binding and filing

Personal Assistant for our Consulting Department Resume Examples & Samples

Are graduated from a University or Bachelor degree in administrative support
Ideally provide experience working in a fast paced and dynamic environment
Are customer focused with excellent interpersonal skills and a professional approach at all times
Are results oriented with a ‘can do’ attitude
Are proactive with excellent organisational and time management skills with the ability to deliver a high quality of work within tight deadlines
Show strong team spirit whilst being able to work autonomously
Demonstrate excellent IT skills in Word, Excel, Powerpoint, Outlook and ideally SAP
Have a very good level of English and French. Knowledge of German or Luxembourgish will be considered as a strong asset

Personal Assistant for our Audit Department Resume Examples & Samples

Have at least two full years of University studies in Humanities or Administrative Studies
Ideally provide experience working in a fast paced and dynamic environment
Are customer focused with excellent interpersonal skills and a professional approach at all times
Are results oriented with a “can do” attitude
Are polyvalent and flexible
Are proactive with excellent organisational and time management skills and you have the ability to deliver a high quality of work within tight deadlines
Show strong team spirit whilst being able to work autonomously
Demonstrate excellent IT skills in Word, Excel, Powerpoint, Outlook and ideally SAP
Have a very good level of English and French. Knowledge of German or Luxembourgish will be considered as a strong asset

Personal Assistant for our National Office Resume Examples & Samples

Have at least two full years of University studies in Humanities or Administrative Studies
Ideally provide experience working in a fast paced and dynamic environment
Are customer focused with excellent interpersonal skills and a professional approach at all times
Are results oriented with a “can do” attitude
Are polyvalent and flexible
Are proactive with excellent organisational and time management skills and you have the ability to deliver a high quality of work within tight deadlines
Show strong team spirit whilst being able to work autonomously
Demonstrate excellent IT skills in Word, Excel, Powerpoint, Outlook and ideally SAP
Have a very good level of English and French. Knowledge of German or Luxembourgish will be considered as a strong asset

Personal Assistant, Consulting Resume Examples & Samples

Manage demanding diaries, ensuring efficient scheduling of meetings
Highly experienced in Outlook with a particular focus on diary management
Proficient in Word, Excel, PowerPoint
Formatting reports, proposals, business plans, presentations and general correspondence
Organising travel and accommodation arrangements
Monthly expense claims for Partners
Management of billing, Work in Progress (WIP) reports, and timesheets for Partners
Demonstrate strong organisational skills, regularly act on own initiative
Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
Build network of strong working relationships both internally and externally
Ad-hoc project support work as required by the team

100

Team Assistant / Personal Assistant Resume Examples & Samples

Support in arranging business meetings and managing the schedule for Directors and Managers
Working with SAP system. Research, compile and summarize the required materials and prepare various internal reports
Arrange business trips for Directors and Managers (visa, hotel, tickets, airport pick up & drop off, registration and any application procedures)
Maintain & update database of contacts
Maintain strict confidentiality on all corporate issues, information and communications
Provide quick and short translation (banking, financial, business terms) & interpreting support when required, establish & maintain filling
Keep & process expense reports
Constant liaison with other functions and business units in Kyiv office as well as with Deloitte CIS and Global offices

101

Personal Assistant Resume Examples & Samples

Ensuring smooth running of the office in the absence of the Director and responding to routine administrative queries from public and staff
Developing and managing an efficient and up to date filing system while also managing the storage of all confidential information in the Director’s office
Management of the Director’s calendars and facilitating resources required for all meetings - giving emphasis to monthly operational meetings, Exec meetings and quarterly board meetings as well as ensuring all minutes, reports and pre-reads are circulated beforehand
Also responsible for making travel and accommodation arrangements for the Director and the team
Maintaining a well-kept office and establishing & maintaining an efficient filing system and ensuring the office has a good and hygienic atmosphere conducive for working
Making sure that the card company pays all credit card bills within the set deadlines
Business Degree
Professional secretarial qualification or equivalent in Secretarial Studies or Business Administration
A minimum of 3 - 5 years relevant working experience as a Senior Secretary
Computer literate on latest computer applications
Good oral and written communication skills

102

Personal Assistant to Finance Director Resume Examples & Samples

Coordinate and take minutes of internal/external meetings
Head the office with all necessary tasks and responsibilities: correspondence, date and travel organization, meeting organization, etc
Point of contact for external and internal clients
Travel organization: coordinate time schedules and organize travel/hotel arrangements
Generate and consolidate periodic reporting (quality measurable) from various Finance Directors and Managers
Work independently in data entry, compiling and maintaining financial information to management for financial reports
Coordinate meetings and ensuresthat meeting rooms are supplied with drinks etc
Min. 2 years in a similar position
English language as a must
MS Office, Excel, Word, Power Point
Loyalty, Discretion

103

Team / Personal Assistant Resume Examples & Samples

Co-ordinating both, regular and ad-hoc meetings as well as telephone and audio-visual conferences across various time zones
Screening and connecting telephone calls, taking and passing on messages
Organising travel schedules and itineraries including visas, coordinating with local offices where appropriate
Producing travel packs and agendas for trips
Interacting with senior internal clients and / or colleagues through face to face, telephone and e-mail contact
Processing and reconciling business expenses in adherence with Deutsche Bank policy
Providing cover during periods of annual leave / absence with other Personal Assistants
Excellent organisation and prioritisation skills with the ability to anticipate needs and act independently
Ability to handle confidential information and use discretion around sensitive management issues
Prior experience in Banking and experience dealing with senior management (beneficial)
Highly professional, organised and punctual
Pro-active with a “can do” attitude
A reliable team player, able to work with the other Personal Assistants within the Board Member’s area
Able to work calmly and efficiently under pressure, in a fast paced environment

104

Consulting Personal Assistant Resume Examples & Samples

High level diary management and organising meetings/functions/events
E-mail management and support
Establishing rapport and developing strong internal and/or external client relationships
Organising interstate and international travel, cars and accommodation
Expense and timesheet management

105

Personal Assistant for the Head of Sales BB Resume Examples & Samples

Manage administrative assistance, including travel and calendar planning which is a significant part of the role
Gather and to some extent prepare meeting material for B2B management meetings
Handle time registrations and invoicing and reply to in-house and external inquiries on behalf of the Head of Sales B2B
Perform presentation support and to some extent also assist the rest of the B2B management team with ad hoc tasks
Be a part of and work in close cooperation with the cross-border team of personal assistants in Distribution & Customer Solutions
Have 5+ years of experience as personal assistant with close reference to top management, including excellent communication and stakeholder management skills
Are proactive, take responsibility and maintain an overview while making clear prioritisations – even during busy times
Have experience with SAP and the Microsoft Office programs, including PowerPoint
Have a structured approach to your work and are flexible with excellent problem-solving skills
Are able to speak and write English fluently

106

Retail Sales Co-ordinator & Personal Assistant Resume Examples & Samples

Organisation of intermediary seminars and events, e.g. training, workshops
Organisation of internal meetings and events, e.g. team meetings, training
Ensure up-to-date literature is provided to teams, as appropriate
Secretarial support, including diary management, hotel and travel arrangements, booking meetings
Work with managers to deliver campaigns to advisers
Liaison with third parties, e.g . Fundz Partnership fund managers
Work with manager/team to manage and track budgets, expenses and invoices appropriately on a monthly basis
Work with managers to deliver team governance, compliance and CDF (Competency Development Framework) requirements
Maintain effective and compliant records
Participate in audit interviews with Compliance
Work with managers to ensure quarterly personal objectives bonus (POBs) information is collated and submitted within required time frames
Support managers in delivering team HR responsibilities
Support managers with panel management of teams
Support managers in collation of team level MI to support team objectives
Minimum 5 GCSEs at Grade C and above to include Maths and English
Good understanding of governance, regulatory and compliance framework
An understanding of the intermediary market and/or financial services is desirable but not essential
Previous experience in supporting business operations within a fast moving environment is desirable
Team player and good communication skills essential

107

Senior Team & Personal Assistant Resume Examples & Samples

Providing administrative, representative and coordinative support to both heads
Managing the diary, the emails, calls and correspondence in German and English as appropriate, initiating a response in a timely manner
Preparing and providing all necessary meeting documents
Organizing meetings, conferences and offsite-events, also internationally, including logistics and equipment
Arranging international travel and completion of travel expense claims
Managing invoices and further processing
Providing administrative support for employees for time booking, travel
Acting as contact person for important peer organizations
Participating in the development of the organization in administrative issues
Supporting various projects

108

Personal Assistant to DHL Global Forwarding Global Head of Marketing & Sales Resume Examples & Samples

Coordinate Travel and Expense (T&E) for Global Marketing & Sales Head and Global Sales Managers
Coordinate the administrative and logistics aspects of meetings when held locally and overseas
Assist in the preparation of notes/ materials for meetings
Handel phone calls and draft correspondence (mails, emails, announcement, presentations, etc.)
Undertake any other Sales-related duties and tasks assigned
Assist in the preparation of meeting materials for the assigned customer for the sales team
Organize and capture minutes from monthly sales meetings
Play key role in organization and/or coordination of Sales related events e.g. Industry sales conference, visitor lunches, etc
Assist; provide ad-hoc assistance to the sales team where necessary
Maintain and ensure accuracy of reports for internal management along with the contact database for customers
Manage and track team’s travel, leave and training schedules
Review and analyse T&E report for the team on monthly basis

109

Personal Assistant CFO / Jcoo Resume Examples & Samples

Acting as the main point of contact for the CFO/JCOO
Providing administrative support
Diary management and dealing with visitors and correspondence
Sorting post and administering documents
Making travel and accommodation bookings and arranging currency for the CFO/JCOO and his team

110

Seeking Experienced Personal Assistant for CEO Couple Resume Examples & Samples

Anticipating CEO's needs at home and at office
Lunch/dinner pick up
Grocery shopping
Tidying up office common spaces
Voicemail messages

111

Sales & Marketing Coordinator & Personal Assistant Resume Examples & Samples

Personal Assistance to Head of PG
Lead in marketing related activities/plans for PG/PS
Act as the focal person for PG division in relations to marketing communication, Compliance, etc
Support sales team in tasks assigned by Head of PG Sales
Monitor, maintain, and report data in ERP system

112

Personal Assistant to COO Resume Examples & Samples

Represents management, resolves issues on the executive´s behalf, and screens calls and visitors
Interacts with people and associates in person, by phone and by e-mail efficiently, promptly and accurately
Composes routine correspondence, memos and reports
Schedules and maintains calendar of appointments, meetings, and travel
Maintains current, accurate and easily accessible files and department data
Prepares presentation materials and assists executive with presentation arrangements
Administers programs, projects and/or processes
Diploma degree graduates, preferably 3 or more years experienced in related fields
Good command of english
Pleasant personality and good communication

113

Team Administrator / Personal Assistant Resume Examples & Samples

PA to two Partners and providing them with admin support, diary management and travel management
Send out opportunities which are received through the mailbox or found on the tracker email to the regional partner / director, assignment manager and proposition lead. Advise they have 48hrs to qualify in or out
Check mailbox for any potential opportunities
Check tracker email for any potential opportunities
Update tracker and upload onto SharePoint
Check portals for messages/clarifications
Submit tender documents via relevant portal or post
Update server with confirmation of submission
Consultancy support – Presentations and other admin duties
Visa Applications
Cover for colleagues in their absence, particularly consultancy support manager
Organize internal and external events
Experience in Sales/Services and/or Operations roles
Excellent written and verbal communication skills, exhibits the ability to interact effectively with various types of people
Proficient at PC office software such as excel, word, PowerPoint etc
Detail oriented, commitment to deliver the results
Ability to manage multiple priorities and deliver on tight timelines
Good English capability in both spoken and written

114

Personal Assistant to Regional Finance Director Resume Examples & Samples

Organise and maintain Director’s schedule including appointments, diary, expenses, and travel arrangements
Maintain the Department’s internal calendar of events, meetings and itineraries
Assist with booking travel for Department staff
Communicate and/or coordinates Director’s instructions and desires with various individuals and departments
Organise and maintain Director’s correspondence and records, following up on pending matters with limited direction
Ensure department and large group meetings run efficiency with materials and agendas organised ahead of time
Keep track of department expenses and invoices
Prepare special reports, gathering, summarizing and analyzing data
Independent and collaborative work style with a high degree of organisation and multitasking capabilities
Adept in all forms of Microsoft Office suite of tools including advanced Outlook calendaring, Power Point, and Excel
Knowledge of finance/accounting preferred
Fluent in written and spoken English a must
Detail and results oriented and able to work under tight deadlines
A sharp sense of responsibility with the ability to manage priorities and deliverables to superior results whilst keeping a calm and affable demeanor
At UBM plc, we invite you to be part of an organisation that is committed to building a diverse and inclusive culture and to being a responsible, sustainable business. UBM is proud to be an equal opportunity workplace and an affirmative action employer

115

Personal Assistant Resume Examples & Samples

The candidate will be part of a team of three PAs and will support several Directors and possibly a Managing Director. They will also assist with the management of a PA Team Mailbox and will be on hand to cover absences where required
The role has arisen due to the movement within the team of an existing PA to another role in the Legal Function
Diary management. Booking appointments, meetings, conference calls, travel and processing expenses
Preparing and amending documentation when requested, including formatting spreadsheets, Word documents, PowerPoint presentations etc. and printing, scanning, copying and arranging documents to be couried
Assisting with billing and ensuring invoices and purchase orders are processed
Managing the Gift & Entertainment tracker ensuring it’s in line with Barclays policy
Managing the teams holiday tracking, seeking the correct approvals where needed
Monitoring the Team Mailbox which VPs, AVPs and secondees reach out to

116

Personal Assistant Resume Examples & Samples

Heavy scheduling and calendar management (international and involving multiple stakeholders)
Keeping the calendars of the President, CFO and other VPs on track and helping them attend to and deliver things on time
Prioritize incoming requests and acting as a gatekeeper in order to optimize schedules
Organization and planning team all hands meetings and outings
Heavy international travel planning
Monitoring, responding to and distributing individual and group communications
Organizing meetings (food orders, materials, room assignments, calendar invites)
Managing invoice payment, POs and expense reports
Additional administrative work as required, including document management, and coordination with other Personal assistants and administrative staff to ensure processes run smoothly

117

Personal Assistant / Project Administrator Resume Examples & Samples

Provide personal assistance to Invetech’s VP Operations, Diagnostics (diary management; coordination of travel; processing expense claims; and monitoring communications including escalating urgent matters to the appropriate management team member in their absence; etc)
Support the preparation of business proposals from draft to sale
Manage travel for the Business Group and associated project teams
Prepare expense claims for the Business Group and associated project teams
Provide general secretarial and administrative support to the Business Group and associated project teams (maintain MS Word templates; project administration; production of letters; reports and presentations; organise meetings; assist with visitor schedules, etc) and assist in any adhoc special project needs as required
Provide back-up secretarial and administrative support to other Business Groups due to workload or in the absence of their PAs and the Office Manager
Look after visitors and provide professional “face” to Invetech
Liaise with off-site archiving company “Recall”
Proven ability to provide a full range of administrative services in a professional role
Demonstrated success as an EA/PA to a senior manager
Experience working in a professional services business or consultancy
Advanced MS Word skills (intermediate Excel and PowerPoint skills)
Professional demeanour, displaying tact, discretion and confidentiality
Highly self-motivated and able to work autonomously
Excellent planning and organisational skills with the ability to use initiative and work to set deadlines
Strong customer service focus with the ability to liaise with people across all levels

118

Exceptional Personal Assistant Needed for Ceo Couple Resume Examples & Samples

Caring for 2 adorable bichon frises
Organizing travel and bookings
Paying bills and managing household
Supplying office with snacks, beverages, and essentials within budget
Facilitating IT orders and submitting PO's

119

Personal Assistant Resume Examples & Samples

Any and all other job duties as assigned
A self-starter, well-organised, extremely detail-oriented and an assertive team player, willing to take ownership of responsibilities, and possess a high level of positive energy and drive
Excellent time management, organisational, coordination and communication (verbal and written) skills
Willing and capable to collaborate effectively via phone and/or email with the AVP and the Regional Team due to their busy travel schedules
Able to effectively communicate while employing diplomacy with high level executives within the organisation on a global scale. Must be capable of handling multiple projects simultaneously with little supervision
Able to manage multiple priorities and set appropriate trace systems to track projects and work
Complete assignments on time, or advises in advance of any delays
The ability to effectively deal with employees and customers, some of whom will require high levels of patience, tact and diplomacy to diffuse anger and collect accurate information
The ability to access and accurately input information using computer word-processing, database and/or spreadsheet programs
Ensure absolute discretion, due to the confidential nature of the activities, documents and information passing through the Regional Office
Able to occasionally work overtime when department is faced with critical deadlines
Adaptable to adjust to various working styles and fluid priorities/requirements
Significant Personal/Administrative Assistant experience supporting Executives
In addition to very good English, German language skills, another European language and cultural experience are a plus
High proficiency with MS Word, Excel, PowerPoint and Outlook
Experience within the hospitality industry
Willing to travel if required
University degree or diploma preferred or relevant experience in lieu thereof

120

Personal Assistant to VP Sales & Distribution Resume Examples & Samples

Proven experience as a PA at VP, Director or Senior Manager level
Master of Microsoft Office (PowerPoint, Word and Excel – intermediate level)
Provide administrative support, diary management and travel management to the VP and department as required
Organise meetings and conferences calls for VP and larger department meetings and events. Prepare and distribute meetings minutes and follow up on action points from minutes
Screen telephone calls, enquiries and requests, handling them when appropriate. To deal with incoming email, faxes and post, corresponding on behalf of the VP
Assist in controlling costs through PO processing & expense approval for all department ensuring all relevant policies and budgets are adhered to across the department
Organise and deliver sales missions, trade events, departments meetings and BRMs as required and host events both within working hours and occasional evenings
Manage the department’s induction programmes and integration (laptop, business cards, mobile etc.). Coordinate car fleet and IT equipment needs and usage with the IT and Finance departments
Devise and maintain office systems, including data management, employee files and holiday requests, coordinate stationary orders for the department
In liaison with HR, produce contracts, offer letters and salary/bonus letters and use update form to inform payroll on any relevant changes
Produce monthly expense report for the VP and review their direct reports monthly expense forms for the VP to authorise
Produce job descriptions and candidate profiles, manage interviews, and check references
Advertise roles on accorjobs.com and liaise with HR and recruitment agencies
Propose and manage a training development programme based on appraisals
Chair the department social committee and organise team events as appropriate within approved budget

121

Personal Assistant Resume Examples & Samples

To manage the Heads’ of Legal diaries and identify their key activities, using personal judgment to prioritise and undertake these tasks
To prepare briefing documents and slide decks on behalf of the Heads’ of Legal
To assist in managing the Heads’ of Legal emails
To ensure the Heads’ of Legal are fully prepared/briefed for meetings/presentations/speeches etc, creating and collating necessary papers as required
To ensure the Heads’ of Legal travel plans are effective, time efficient and permit as much business activity as possible
To arrange team meetings and events, taking meeting minutes when required
Processes invoices/expenses and manages procurement as required; supports the teams with ad hoc queries on the billing process
To embed effective processes and systems that will ensure Heads’ of Legal schedule and activities are efficiently managed
Handle work of an extremely confidential and sensitive nature
Demonstrate role model behaviours amongst Legal & CoSec and Zurich's administrative support
To file and archive documentation on a regular basis using a clear indexing system
Expert high level organisational and prioritisation skills
Comprehensive knowledge of PC software packages and generally technology savvy
Experienced in knowing how to achieve the highest quality outputs in the most efficient and effective way
Experienced at managing a large number of tasks and activities in parallel, ensuring high standard of work maintained
Good business acumen with a clear focus on delivery of results
Strong relationship building skills with internal and external colleagues
Both upwards and downwards stakeholder management
Strong judgment skills to determine the right course of action
Credibility and stature to operate at all levels in the group and externally
Team player
Politically astute, with the ability to identify and flex to suit individual working styles
Excellent written and oral communication skills

122

Personal Assistant Resume Examples & Samples

First point of contact and support of the General Manager and the Sales Team
Processing incoming phone calls
Agenda- and e-mail management
Processing all incoming and outgoing mail
Arranging and booking (inter)national business trips
Archiving
Ordering office suppliers
Processing invoices in Oracle
Set up of new suppliers and travel partners in our system
Preparing contracts in cooperation with the General Manager and the Sales team
Other ad-hoc administrative or secretarial tasks
Organising and supporting with ship visits, presentations, workshops and fairs
Overall support of the Sales Support team for the Scandinavian market
Starter at HBO/University level
You speak and write excellent Dutch and English - French and German are a plus
Excellent Microsoft Office skills
Pro-active, driven and accurate
Representable, hands-on and able to multitask
Trustworthy and flexible (no 9 to 5 mentality)
Able to work well in a team as well as independently
Capable to work with deadlines and under pressure
Organised, able to keep a good overview and prioritise
Knowledge of the cruise and/or travel industry is a plus!

123

Ics-quality & Risk-personal Assistant Resume Examples & Samples

Diary management, travel coordination and monthly billing for the partner
Coordinate team events, meetings and team initiatives such as periodic planning meetings, maintaining a schedule of training to be delivered by our team to the rest of the business, and coordinating communications sent by our team to the rest of the firm
Monitor the team inbox and direct questions from the business to the appropriate subject matter expert within the team
Maintain the team’s intranet content including initial re-design of our team intranet pages with input from stakeholders. Perform ongoing maintenance of the information on the team intranet pages
Assist with coordinating firm-wide risk and compliance training for the partners and staff of the firm
Compilation and formatting of reports and presentations
Other duties when required such as completing expense claims, travel bookings and keeping minutes of meetings
Strong verbal and written business communication skills
Excellent working knowledge of Microsoft Word, Excel and Powerpoint
Reliable and able to see a task through from start to finish

124

Risk Services Personal Assistant Resume Examples & Samples

Developing strong client relationships, ensuring client collaboration, teamwork and optimal communications, in order to deliver outstanding service
Formatting reports, proposals, business plans, presentations and general correspondence
Organising travel and accommodation arrangements
Monthly expense claims for Partners
Complete billing and timesheets for Partners and their team on a weekly basis
Client engagement set up
WIP management
Organising meetings/functions
Ad hoc project support work as required by the team

125

Personal Assistant Resume Examples & Samples

Competent in the use of Microsoft suite of applications, including Word, Outlook, Excel, Project, Access and PowerPoint
Effective interpersonal and communication skills, both written and verbal
Ability to work with minimal supervision, determine priorities and take action accordingly
Ability to coordinate and organise activities effectively
Knowledge of and experience with document tracking and management
Knowledge of procedures and protocols relating to Ministerial and other Priority One enquiries
Knowledge of the Corporation’s suite of computing applications, including Grange, POEMS, EBPro and SAP
Relevant administrative/secretarial experience (minimum 3 years)

126

Personal Assistant to Leadership Team Resume Examples & Samples

Provides administrative and secretarial support to Country Manager, encompassing all business functions
Arranges travel itineraries for the team, ensuring that travelling approvals are in line with the company travelling policy
Co-ordinates appointments/conferences for team members
Prepare meetings and logistics agendas for visitors
Creates and maintains records and filing systems (paper and computer) to ensure readily accessible, up-to date information
Ensures implementation of EH&S policies, procedures and action plans
Delivers monthly and yearly EH&S reports
Co-ordinates the ordering / receipt / distribution / consumption of the office equipment and consumable materials
Updates the Car Fleet database of Albania & Kosovo
Ensures that all payments for office premises are done according to the internal policies
Handles all incoming calls as the first contact with our company
Support Marketing Department with data entry in SAP

127

Personal Assistant to CIO Resume Examples & Samples

A Bachelor’s degree and at least 10 years of experience as executive assistant or Personal Assistant
Solution oriented, mature and enthusiastic personality, who holds others accountable for performance Important criteria
Experience as a Personal Assistant or Executive Assistant within a large, international organization with a multicultural workforce
Skilled at setting priorities under high pressure and keep a clear view
Proficient both in English and in Dutch, with great interpersonal communication skills
Pro-active and creative problem preventer who takes initiative and makes independent decisions
Willingness to work full-time and beyond regular working hours
Experience with MS Office, BookClickGo, SRM and SAP is considered an advantage

128

Personal Assistant Group & Planning Leaders Perth Resume Examples & Samples

Proactively coordinate and prioritise actions requested of the Leader
Act as a contact and liasion with internal and external stakeholders to ensure timely delivery of information to the Leaders
Meeting coordination including planning, preparation and minute taking
Co-ordination of travel and accommodation
Ongoing email correspondence, dairy & record management; and
General word processing, spreadsheet, PowerPoint and document preparation as per Arup’s style guidelines

129

Personal Assistant Resume Examples & Samples

Be an enthusiastic ‘front-of-house’ for the C4 Agency and Client Sales team
Engage with clients and guests, in person and virtually, in a welcoming manner
Diary management within a 4 week forward view – ensure daily schedules run in time with other appointments and proactively deal with changes
Proactively preparing for meetings (organising rooms, equipment and agendas), take minutes and follow up on actions
Provide assistance with the creation of reports and presentations as required
Arrange travel, accommodation and venue bookings (both in the UK and internationally)
Process expenses and departmental invoices
Arrange departmental day/overnight events – both client-facing and internal – e.g. Royal Ascot, F1 and departmental away days – from end-to-end including all liaisons with external partners, managing invitations and ensuring smooth-running on the day
Expected to work closely with other Personal and Executive Assistants
Builds valued and trusted relationship with Heads of Departments and other senior members of the Sales team and across the business in order to handle confidential matters appropriately and effectively
Holiday/sickness cover for other PA’s within the Sales department
Confident in managing several projects simultaneously, prioritising where necessary
Experience of working within a fast-paced and creative industry
Advanced MS Office skills – Excellent PowerPoint, Word, Excel and Outlook
At least 3 years’ experience operating as a PA to senior management in a busy department
Excellent organisation skills and attention to detail
Able to work on own initiative and take proactive approach to tasks and projects
Excellent verbal and written communication skills
Ability to maintain trusted relationships with staff at all levels
Ability to multitask under high pressure situations
Ability to manage own workload autonomously while supporting others with deadlines
Ability to handle confidential information sensitively
Project and event planning skills

130

Personal Assistant to the Executive Office Resume Examples & Samples

To be totally familiar with all facilities, functions and special events in the hotel on a daily basis, assisting guests with any enquiries
Endeavour to create a ‘paper-free’ office or recycle where digital versions are not possible
Ensure that all equipment is stored and handled properly, reporting any damages using the HOTSOS system
Organise team special events for the General Manager as required
Coordinate all travel arrangements for the General Manager and other department heads (HODs)
Actively solicit customer feedback
Be aware and focus to improve on results from SALT and QA
Coordinate daily VIP welcome cards and communicate with Room Service as required
Create gift vouchers and arrange amenities for stay anniversary guests (at 25, 50, 75, 100, 125 stays etc)
Respond to all SALT guest Surveys and other guest correspondence via email in a timely fashion, with urgent “Alerts” and serious complaints handled within 24 hours. Liaise with relevant departments in order to compose appropriate responses that directly address the guests’ concerns
Prepare appropriate responses and complete a resolution file within 24 hours of receiving complaints from the Guest Assistant Centre, or delegate to the appropriate team to resolve
Resolve guest complaints/concerns/issues using Make it Right principles with the intent of achieving guest problem resolution ratio
Maintain a record of guest comments, ensuring that problems, solutions and guest preferences are noted on the guest history (via OnQ system) for future reference
Take minutes during meetings as required and arrange distribution of minutes once approved by the General Manager
Ensure that the Brand Standards are followed at all times
General office administration and data entry as required – filing, photocopying, typing General Manager correspondence etc
Add contacts to the General Manager’s digital address book (via Outlook)
Prepare monthly expense reports for the General Manager and submit to the Director of Finance for approval
Passionate, innovative, exciting initiatives delivered with consistency and excellent attention to detail
Positive attitude and willingness to be involved and interact with the overall Hilton team both at an individual and team level
Previous administration experience preferably in a Hospitality field
Committed to personal development
Competent in use of computers & IT systems
Intermediate to advanced use of Microsoft Office programs Outlook, Work, Excel & Powerpoint
Demonstrated ability to resolve problems and conflict
A competitive industry wage and generous annual leave benefits
Discounts of up to 25% on products and services in participating Hilton outlets

131

Personal Assistant to the General Manager Resume Examples & Samples

Schedule and arrange all appointments for the General Manager
Prioritize all telephone calls and in-person external and internal visitors
Handle all incoming web-site comments/inquiries
Arrange all VIP reservation requests and associated amenities
Compose correspondence for the General Manager, such as welcome letters, guest follow-up letters, etc
Assist the General Manager in his public service role by keeping files up-to-date for various committees and boards
Support internal hotel projects, tracking necessary action and updating reports as progress is made (i.e. annual budget, strategic plan etc.)
Keep the filing system up-to-date
Maintain trace files and bring forward daily items to act on appropriate tasks
Handle all office administration duties such as mail, phones, photocopying, office supplies
Schedule Executive Committee Meetings, take and distribute minutes, and arrange/attend sub-committee meetings as required
Provide translation as required
Make travel arrangements as required
Assist with and support colleague events as appropriate, such as leadership & executive, colleague events, etc
Ability to prioritize and meet deadlines in a fast-paced environment
Professional telephone manner and demeanor with a natural response to ‘smile’ on the phone
Excellent interpersonal, written and verbal communication skills (composing faxes, letters)
Team player with strong initiative and self direction
Must be able to type a minimum of 50 wpm
Computer literacy a must, with a strong knowledge of Excel, Word, Outlook and PowerPoint
Diploma/Degree in a related field
Minimum of 3 years administration experience, preferably within a hotel environment
Previous experience with confidential information
Hospitality background an added advantage

132

Personal Assistant Resume Examples & Samples

Working closely and collaboratively with the GMs whilst gaining in-depth understanding of their expectations and moulding your ways to best support their management style
Seamless management of three busy and complex diaries spanning multiple geographies and time zones
Booking and coordinating all travel requirements for the General Managers and the 8 Development Executives within the team
Coordination of events and functions (internal and external attendees)
Exceptional drafting of internal & external communication
Coordination, formatting, collation and issuing of documentation and presentation packs
You will have transparency across their inboxes and will also be managing the expense records

133

Personal Assistant To The Chief Executive Resume Examples & Samples

Producing reports using Word, Excel and PowerPoint
Screen incoming calls, email and correspondence and respond independently when possible
Minute taking
Diary management
Submit expense reimbursements for CEO
Dictaphone typing
Must be a fast thinker with a positive attitude
Have the ability to work in a fast paced, dynamic environment
Be able to work on own initiative as well as part of a team
Excellent computer literacy
Ability to read and interpret general business related documents, including proposals
Ability to effectively present information and respond to questions from co-workers and managers
Requires self-direction, tact, diplomacy and a clear, courteous and professional manner when dealing with clients, managers, and co-workers
Must demonstrate effective oral and written communication skills

134

Personal Assistant Resume Examples & Samples

Excellent organisation skills and the ability to manage multiple tasks simultaneously
Ability to communicate effectively and professionally with people at all levels displaying good judgement when interacting with employees, colleagues, managers, clients and third parties
Ability to demonstrate initiative and flexibility and to prioritise work appropriately; whilst the role will be based in Oakhill, travel to Kingswood and sometimes Cannon Street will be required
Ability to quickly pick up knowledge of the business and use this knowledge to make appropriate judgements on key issues
Strong software skills will be required, particularly advanced skills in Word, Excel, PowerPoint and Outlook
Pleasant, professional manner
Good team skills are essential, the PA will work closely with other PAs across the organisation
Diplomacy and sensitivity when dealing with colleagues and contacts, ensuring absolute confidentiality. The highest levels of integrity are required in this role
Ability to work under pressure and to tight deadlines is essential. This is a very busy role and many of the issues & activities are complex and require liaison with multiple stakeholders. It is necessary to be able to work at speed, with a sense of urgency, whilst ensuring the highest standards and attention to detail
Process orientation – to achieve consistency and reliability where this is of value, adopting best practice processes at every opportunity
Experience of working for executive level individuals, ideally in a complex, fast moving environment
Financial services background is preferable, ideally within a global organisation
Shorthand capabilities are also desirable

135

Personal Assistant Resume Examples & Samples

The first point of contact for both Directors and their wider teams
Pro-actively anticipates the needs of the Directors and their teams
Understands all aspects of the relevant business area(s) and in order to add value to the department and business as a whole
Prepare agendas for and attend team meetings, minute them and follow up on any actions
Continuously identifies ways to improve processes within the team and the effectiveness of it
Expert at key applications within Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) enabling teams to delegate work with these applications to them
Expert in all company systems (i.e People Portal/Ariba) and willing and able to use them whenever necessary to support the Directors and their teams
Project manages straightforward projects such as office moves & team off-sites
Proactively builds great relationships across Sky
Proactively helps wider team members during quieter times
Demonstrates a flexible attitude and willingness to go the extra mile to help without being asked
Friendly and welcoming at all times
Able to think creatively to find the best solution to challenges, issues or problems facing the team
Able to manage confidential information discreetly
Calm and resilient under pressure
Able to deal with ambiguity

136

Personal Assistant, COO Resume Examples & Samples

Demonstrable personal assistant experience
Previous experience in an administrative support position to a senior executive in a multi-national corporation
High level of initiative, motivation and energy
Mastery level of competency in planning and organisational skills
Results orientated with a strong bias to deliver results efficiently
Strong problem solving skills with an ability to develop creative solutions to complex issues
Strong networking and influencing capability
Excellent interpersonal, communication, and organizational skills
Ability to engage at all levels of the organisation and establish credibility with peers, business leaders, and senior executives
A team player exhibiting high levels of inclusive behaviour and a willingness to partner effectively with other PAs and EAs within the business, segment and across other functions
Excellent cross-culture sensitivity and awareness
Ability and motivation to work in a multilingual and multicultural environment
Ability to prioritise and manage multiple tasks, assimilate data and perform analysis on a diverse range of issues
Proficiency in Microsoft office skills

137

Team / Personal Assistant Resume Examples & Samples

Co-ordinating calendars and schedules for the team managers to ensure efficient time management and prioritisation of engagements
Managing the phones for the team
Preparing materials for presentations, management reports, demonstrating attention to detail
Facilitating travel plans with minimum disruption, including planning and booking detailed travel itineraries, meetings and reimbursement of expenses
Working with other assistants in the legal department where necessary to ensure support needs are covered during short term breaks
Co-ordinating Information Technology (IT) requests and the on-boarding of new employees and contractors to minimise set-up time
Printing and scanning documents as directed
Filing original documentation
Proactively providing administrative support for project work and ad hoc activities as necessary
Proven administrative experience in a similar role, assisting management
Excellent oral and written communication skills demonstrating a passion for quality and attention to detail
Good organisational skills and the ability to prioritise work, demonstrating flexibility when handling multiple tasks and think ahead
The ability to work well under pressure in a fast-paced environment
Proficient computer skills (Microsoft Office), email applications and basic experience of working with databases
You will be able to drive assignments autonomously and interact self-confidently with management, demonstrating resilience
Must enjoy interaction with a broad range of people and businesses

138

Personal Assistant / Administrator Resume Examples & Samples

Management and co-ordination of the Head of Business Development & Regional Operations - Europe's diary and meeting schedule including scheduling all meetings/calls/SKYPE calls/video conferences across multiple timezones. In the absence of the Head of Business Development and Regional Operations – Europe; ensure that communications/requests are responded to promptly
Assists in executive calendar planning. Acts as a gatekeeper to include prioritisation of meetings and managing scheduling conflicts. Keeps the Head of Business Development & Regional Operations - Europe informed of changes
Provides phone coverage and screens/triages calls and voice mail. Greets and assists planned guests and manages unannounced visitors
Management and co-ordination of all “in person” meetings for the Head of Business Development and Regional Operations – Europe including suitable room booking, catering requirements, drafting and issuing agenda items, minute taking, assisting with logistics for all attendees and ensuring all meetings run smoothly and to schedule
Events Management including the organisation and co-ordination of all Workshops, Team Events/dinners
Optimises and Coordinates all travel arrangements for the Head of Business Development & Regional Operations - Europe including air and hotel arrangements, ground transportation, meeting preparation, agendas and all associated logistics with particular experience around scheduling travel across multiple timezones and producing complex itineraries based on the Head of Business Development & Regional Operations – Europe’s travel needs and preferences
Ensures all travel VISA's / travel documents are up to date for the Head of Business Development & Regional Operations - Europe
Ensures the Head of Business Development & Regional Operations - Europe is well organized including the retrieval of emails/documents and archiving of emails/documents as well as supporting Mylan`s records and retention policy
Ensures the office of the Head of Business Development & Regional Operations – Europe’s is well maintained and ensuring his day to day catering/refreshment requirements are provided to him
Provide support and assistance on special projects
Any other duties as requested by the Head of Business Development and Regional Operations – Europe
5 – 6 years’ experience in a similar Administration role
Advanced IT skills in MS Outlook, Word, Excel and PowerPoint

139

Personal Assistant / Team Administrator Resume Examples & Samples

Manage and maintain the General Managers' schedules, appointments and travel arrangements
Efficient preparation and co-ordination of travel and accommodation requirements and itineraries
Arrange and co-ordinate meetings and events at all levels including hospitality
Responsible for completing expense reports for General managers and inputting into local system
Record, transcribe and distribute minutes of meetings
Interact with internal PR company contacts to facilitate meetings and guest visits
Screening phone calls, enquiries and requests, notify GM of key issues requiring action and handling them when appropriate
Other ad hoc team support duties as required
Ability to use Microsoft Office to a high standard
Excellent organisational skills, with the ability to multi-task

140

Personal Assistant Resume Examples & Samples

Research and compile a variety of moderately complex data to include creating spreadsheets or databases for maintaining and reporting management information. Reports must be completed and distributed in a timely manner. Various reports require daily, weekly, or monthly distributions
Prepare a variety of departmental reporting/presentation, gathering and summarizing information from various sources as requested; may create and format reports and presentation materials utilizing various spreadsheet graphics, and/or statistical software
Assist in the monitoring and reporting of variances to departmental budgets to help maintain operating controls
Assist in responding to and/or resolving internal/external inquiries regarding problems, complaints, and/or general information
Minimum of 3 years administrative/secretarial experience or related experience
Previous experience in a similar role from Hospitality sector would be an advantage
Strong Computer skills including software packages like Outlook, Excel, WP, MS Word, PowerPoint)
Effective oral and written communication skills in English (any additional language would be an advantage)
Strong organizational and work coordinating skills to handle multiple assignments and projects
Good problem solving skills and should be Detail oriented

141

Personal Assistant Resume Examples & Samples

Strategic business support
New product development
Transactional legal support
Major outsourcing and commercial agreements
Intellectual property; and
Data privacy advice
PA for the Director, Head of Central Legal Team and some support for the Director, Head of Legal, Credit Cards – Regulated Lending and Mortgages Team
Acting as gatekeeper – the role will be expected to deal with highly confidential information where discretion and trust are essential
Extensive diary management, booking appointments, meetings, conference calls, video conferences. Tracking of acceptances and declines and rearranging where necessary
Requesting pre-approval and booking travel for the Directors
Processing of expenses within a timely manner, working within the Travel & Expenses Policy
Recording and tracking holiday requests for Directors and their teams
Recording of absences
Supporting the Directors with preparation for team off sites
Printing, scanning and copying for the Directors
Co-ordinate and manage requests and IT support issues for the Directors
Assist with Purchase Orders on behalf of the Directors with Legal Tendering team and managing spend queries as appropriate
Maintaining organisational charts and distribution lists for the team
The taking and distribution of Minutes during Leadership meetings. Distribution of Agendas for such meetings
Particular focus on the administrative side of the role, being pro-active, accurate and regularly maintaining and taking ownership of the internal filing systems
Take ownership of the team’s Organisational Management and JML (Joiners, Movers & Leavers), with the assistance of the team’s Business Manager
Take ownership of and/or co-ordinate, as appropriate, risk and governance activities including records management procedures for the team
Being a member of the Citizenship Committee for the Central Legal Team
Must be a collaborative strong team player and willing to help the team as needs arise
High degree of social skills when dealing with a range of people and situations including being comfortable building strong working relationships with senior stakeholders
Needs to be able to enjoy a busy and open plan workplace environment with a high degree of interaction and interruption
Excellent work ethic, an enthusiastic, can do, hands-on approach and a keen interest in growing and developing through experience
Ability to work unsupervised and independently
Accepts responsibility and engenders confidence
Strong organisational/multi-tasking skills - ability to plan and deliver work to deadline, prioritise workload accordingly and work flexibly to meet business needs
Strong analytical ability and attention to detail
Communication – effectively and concisely communicates key issues and ideas in written and oral communications and listens well
Has the potential to act as an ambassador for the Central Legal Team
Manages stakeholder expectations effectively and is focused on client and solutions
Helps to embed a culture of care where colleagues feel valued, recognised and trusted. Never forgets to say “Thank you”. Recognises diversity, inclusion and citizenship
Control – complies with policies, focused on conduct and doing the right thing, identifies and escalates issues to management. Is cost aware and compliant, contributing to cost efficiencies
Commercially, business and risk aware. Knows limits and when (and how) to ask for help

142

Mobile App Personal Assistant Resume Examples & Samples

2 years experience interfacing with customers and relationship building
Experience or interest in luxury lifestyle servicing
Tech savvy, resourceful and can adapt in a fast changing environment
Strong writing skills with the ability to write effectively and concisely
A can do attitude with the ability to share ideas to improve our daily operations
Above all, a fun and high-energy team player who is a self-starter to get things done
Ability to work nights and/or weekends may be required

143

Personal Assistant & Administrator Resume Examples & Samples

Manage diaries for primary managers, including arranging meetings, using a high level of judgement & discretion to manage time and prioritise arrangements and suggest delegation (where appropriate). Ensure all resources are in place for meetings, and materials are circulated in advance if necessary
Manage inbox, faxes and mail on behalf of primary managers, using judgement to prioritise. Where appropriate, action emails and make tentative arrangements in anticipation of manager needs
Handle telephone and face-to-face enquiries on behalf of primary managers, screening calls and responding to queries directly
Builds relationship with secretaries/admins of senior stakeholders internally and externally to manage effective/efficient work related arrangements eg. Schedule meetings etc
Coordinate complex travel arrangements for primary managers, dealing with any changes which may be required at short notice. Obtain necessary travel documents
Undertake general office management activities, including ordering of stationary, filing and mail collection and distribution
First level of validation for relevant expenses incurred by the team
Provide administrative support to managers on relevant systems, for example, absence management and expense processing (where appropriate/required)
Produce documentation for primary managers including correspondences, minutes, creating presentations and preparing highlights reports, ensuring deadlines are met
Maintain distribution lists and draft and circulate relevant communications
Ensure that managers have continuity of secretarial provision, including assisting in resourcing internal and external secretarial cover where appropriate
With understanding of requirement, retrieve, manipulate, analyse and present/prepare complex data
Operate relevant business systems to process data (where appropriate)
Contribute to continuous process improvement activities, by identifying areas for process and system improvement, and creating and updating administration operating procedures
Represent the team in meetings, and report key information back to the team (where appropriate)
Previous experience in a secretarial/PA role supporting and working with senior stakeholders
Ability to operate calmly under pressure and establish own work priorities to deliver against deadlines
Excellent attention to detail, to produce accurate work in a timely manner
Ability to exercise sound judgment, discretion and common sense. Able to act on own initiative
Ability to work independently and take appropriate initiative on matters where required
Fast and accurate typing

144

Personal Assistant / Team Co-ordinator Resume Examples & Samples

Effective diary management to maximise bandwidth for HR CCO Director; through effective management of meeting requests & providing appropriate levels of flexibility
Act as main reference point both in presence and absence of the HR CCO Director. Resolve queries where possible otherwise channelling routine/less complex matters away from the Director to appropriate area, following up where appropriate
Create & provide documentation as required; including, but not limited to, presentations & communications
In all matters ensure the Directors preferred style/known wishes are conveyed, being aware of the degree of discretion that can & should be exercised
Management of email inbox for HR CCO Director during annual leave
Administrative support including management of absences, time sheets, expenses and hiring requests
Work with other PA’s and PMO teams, providing proactive support, cover & knowledge sharing as is necessary to build effective relationships and ensure best possible support provided across the HR CCO team
Build and maintain relationships across colleagues within HR Operations, wider HR teams and external contacts; at all times presenting high quality, friendly, customer centric image. They will provide support with all queries and provide assistance internally with admin tasks – i.e. room bookings, refreshments, useful contacts, building queries
Provide support to the HR CCO in the delivery of objectives and day to day requirements of the role
Establish effective team routines, action monitoring and prioritisation to support with delivery of objectives
Take ownership & drive, or provide support with, ad-hoc projects as necessary
Assist with strategic project planning to provide co-ordination across the function, ensure projects are tracking to schedule, relevant stakeholders are engaged and delivery is monitored
Centrally co-ordinate HR CCO communications both within the team and more broadly across the function
Support with team management and development, including organising team meetings and events, recognition and motivation, training and objectives
Act as an engagement champion both within the team, as well as engagement with risk and control requirements across the broader HR function
Track and manage the HR CCO team to budget and FTE targets
Apply the highest standards of controls and risk management practices and behaviours, and embed a positive risk and control culture

145

Personal Assistant & Business Manager Resume Examples & Samples

Ability to multi-task effectively and to work on own initiative in an extremely busy environment where constant reprioritisation is required
Ability to take ownership of assigned tasks and complete them independently
Ability to work with numbers and be able to understand the importance of accurate financial management
Very effective verbal and written communication skills
Proactive, flexible team player with well-developed interpersonal skills and the ability to quickly learn to navigate the organisation
Confident in dealing with senior individuals and able to get focus as necessary
Organised and detail oriented
Well developed awareness of the importance of confidentiality
Proficiency in Microsoft Office products and solid secretarial skills
Experience of working at a senior level within an Investment Bank or similar environment is preferred
Good time keeping and attendance

146

Personal Assistant Resume Examples & Samples

Bilingual English/French, both spoken and written is essential
Expertise in office software applications: Word, Excel, PowerPoint, Outlook
Expertise in new technologies (video conferences, Skype, Lync, messaging)
Capable of searching efficiently on the internet (logistics – hotels, specific itineraries)
Able to analyze and understand the information concerning ongoing files
Able to coordinate and summarize the information coming from different sources
Able to manage priorities and to rank activities according to urgency in intense situations
Efficiency, proactivity, diplomacy, adaptability and flexibility
Excellent interpersonal and communication skills
Rigour, excellent sense of organization and initiative
Sensitive to confidentiality
Sensitive to the customer

147

Personal Assistant Central Audit Department Resume Examples & Samples

Support in arranging business meetings and managing the schedule for Directors and Managers
Maintain strict confidentiality on all corporate issues, information and communications
Keep & process expense reports

148

Personal Assistant to GM Resume Examples & Samples

Providing administrative support to General Manager (Legal) and legal team
Working collaboratively with existing PA to cover the support required
Extensive document production
Extensive filing
Co-ordination of meetings
Diary and calendar management
Inbox management and typing of dictation for emails, letters, etc
Drafting of internal & external communication
Booking and coordinating all travel requirements
Handling routine enquiries and screening of phone calls
Management of records and data bases

149

Events Coordinator & Personal Assistant Resume Examples & Samples

Performs administrative and incidental administrative functions such as preparing correspondence, answering telephones, maintaining files and supplies, keeping appointment calendar, compiling and preparing regular and special reports, and other tasks as necessary
Handles all confidential correspondence and inter-company communications
Facilitates general inter-departmental communications and interfacing
May provide training and orientation to new staff
Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors
Supports local and international events, congresses and conferences
Liaises with marketing and regional division managers on identifying the venue, logistics and coordinate material for the event
High school diploma or equivalent and a minimum of four plus years of progressively more responsible business administrative experience or a related AA degree and a minimum of two plus years of progressively more responsible business administrative experience required. A bachelor’s degree in Business Administration or equivalent is preferred
Demonstrated proficiency in operating a personal computer with experience in word processing and spreadsheet software; previous experience using Microsoft Outlook, Excel and the demonstrated ability to use Outlook Scheduler is a plus
Experience working in a broader enterprise/cross-division business unit model preferred. Ability to work in a highly matrixed and geographically diverse business environment
Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization in English. Knowledge of Arabic is a definite plus
Strong organizational and follow-up skills, adept at handling multiple assignments, prioritize and meet deadlines in timely manner
Some analytical ability, originality and/or ingenuity require, as well as, attention to detail

150

Personal Assistant to the Group Director Resume Examples & Samples

Professionalism, excellent judgement, use of discretion and high levels of confidentiality, prioritisation and problem solving abilities
High initiative/self-starter
Ability to effectively consolidate and sort information and documents
Budgeting skills
Excellent PC literacy skills
Strong administrative and secretarial influence
Exceptional customer service and conflict handling skills
Analytical and formatting skills
High stress tolerance levels and ability to multi-task
Ability to work and make decisions independently
Ability to build strong relationships
Ability to work flexible hours during board meeting months in particular
3 year Executive Secretarial diploma or other relevant/similar tertiary qualification
Minimum 5-8 years work experience in a similar role at executive level
Dictaphone experience an added advantage
Previous experience working with Non-executive Directors an added advantage

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