Assistant Registrar Resume Samples

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AB
A Botsford
Amy
Botsford
8272 Nader Track
Philadelphia
PA
+1 (555) 169 0996
8272 Nader Track
Philadelphia
PA
Phone
p +1 (555) 169 0996
Experience Experience
San Francisco, CA
Assistant Registrar
San Francisco, CA
Walker LLC
San Francisco, CA
Assistant Registrar
  • Maintain artworks in permanent collection galleries; coordinate and oversee gallery rotations and re-installations
  • Arrange shipping, framing, mount making, and conservation to prepare collection works for installation or photography
  • Manage long-term loans
  • Organize detailed arrangements for packing, shipping, couriers, and installation of incoming loans and exhibitions as assigned
  • Administer outgoing loans as assigned
  • Supervise art handlers
  • Create and manage computerized and paper records, including loan files, receipts, certificates of insurance, lender correspondence, and loan agreements
Chicago, IL
Assistant Registrar, Berklee Online
Chicago, IL
Larson LLC
Chicago, IL
Assistant Registrar, Berklee Online
  • Provide FERPA training to new staff
  • Create and adjust course and certificate program orders
  • Work collaboratively with the other members of the Registrar team to ensure all team goals are met
  • Maintain state authorization for programs across all states, and follow developments with SARA, or the State Authorization Reciprocity Agreement
  • Create and adjust certificate program schedules
  • Manage tuition prices for promotions/discounts
  • Process transcript requests
present
Houston, TX
Assistant Registrar, Policies & Procedures
Houston, TX
Dickinson, Skiles and Yundt
present
Houston, TX
Assistant Registrar, Policies & Procedures
present
  • Works with Associate Registrar in the collection and reporting of data for academic integrity cases
  • Reviews and resolves complex appeals, with Appeals Administrator, where exceptions to financial and registration policies are requested and/or warranted
  • Provides oversight and management of position responsible for all tasks and functions related to the collection and verification of grades, ensuring timely and accurate processing within established guidelines and federal and state laws and institutional policies
  • Provides oversight for the collection of course grades within various parts of term
  • Provides oversight and management of positions responsible for the receipt, vetting, and resolution of appeals, ensuring the timely and accurate processing within DCE guidelines
  • Develops and implements policies and procedures to ensure timely and accurate review, resolution and communication of all appeal decisions, including reviewing all current policies
  • In partnership with the Associate Registrar and other colleagues, develop policies and procedures related to new initiatives and services for students and instructors, including a new SIS
Education Education
Bachelor’s Degree in Accordance With Ncaa
Bachelor’s Degree in Accordance With Ncaa
Ashford University
Bachelor’s Degree in Accordance With Ncaa
Skills Skills
  • Demonstrated leadership ability, such as empowering through appropriate delegation, establishing clear understanding of roles and accountabilities, setting clear expectations, providing feedback and guidance, and holding people accountable
  • Strong consideration will be given to those applicants with experience in the areas of class scheduling and registration
  • Knowledge of museum standards and best practices
  • Successfully uses multiple software programs independently. Software may include Microsoft Office, applications such as PowerPoint, Word, Excel, Access, Outlook, web browsers, PeopleSoft, ExamSoft, and others
  • Demonstrates logic, rationality and objectivity; shows common sense; uses all available information to make educated decisions
  • Solid organizational skills and attention to detail; supports organizational policies; anticipates demands/pressures and adjusts accordingly
  • Communicates effectively one-to-one, in small groups, and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar
  • Strong organizational skills and strict attention to detail
  • Strong written and oral communication skills
  • Ability to exercise discretion with confidential information, familiarity with FERPA (Family Educational Rights and Privacy Act) and data security best practices
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15 Assistant Registrar resume templates

1

Assistant Registrar Resume Examples & Samples

  • Maintain artworks in permanent collection galleries; coordinate and oversee gallery rotations and re-installations
  • Arrange shipping, framing, mount making, and conservation to prepare collection works for installation or photography
  • Manage long-term loans
  • Organize detailed arrangements for packing, shipping, couriers, and installation of incoming loans and exhibitions as assigned
  • Administer outgoing loans as assigned
  • Supervise art handlers
  • Create and manage computerized and paper records, including loan files, receipts, certificates of insurance, lender correspondence, and loan agreements
  • Prepare condition reports for incoming and outgoing loans
  • Serve as courier for loans and/or exhibitions
  • Coordinate incoming and outgoing movement of artworks under consideration for acquisition
  • Oversee artwork viewing at committee meetings
  • Assist with collections management projects, including data entry in TMS and inventory
  • Participate in Receiving Room maintenance and inventory; order packing materials and other supplies
  • Prepare detailed budgets, track expenses, and process invoices
  • Manage projects related to deaccessions and abandoned property
  • Organize and archive departmental files
  • Assist with updating and maintaining departmental forms, procedures, and schedules
  • Assist Senior Registrar in general office administration and various department projects
  • Degree in Art History, Museum Studies, or related field (M.A. preferred)
  • 2+ years registration experience, preferably at an art museum
  • Knowledge of museum registration methods and standards for conservation, packing, shipping, art handling, and installation
  • Demonstrated initiative, judgment, and organization
  • Familiarity with collections management databases, preferably TMS 2012
  • Knowledge of Judaica helpful
2

Assistant Registrar Resume Examples & Samples

  • Excellent organizational skills, attention to detail, and the ability to multi-task under pressure in a fast-paced environment are essential to the position
  • Cataloguing, condition reporting and knowledge of safe handling procedures
  • Supervision of object movement in the dock and throughout the building
  • Executing loan agreements, facilitating insurance, and drafting shipping documents
  • Knowledge of shipping logistics including local, domestic and international shipments
  • Ability to work in various tempos, as the projects dictate: independently or part of a team; to take direction and to take initiative. Versatility, resourcefulness and positive attitudes are key attributes of the staff at MoMA PS1
  • Proven ability to manage projects from beginning to end
  • Multi-platform computer proficiency as well understanding of database management, imaging software, spreadsheets
  • Assist Head Registrar and Chief of Installation in overseeing freelance team of preparators during installations
  • Liaise in-house with all departments regularly, as well as outside the museum with shippers, artists, and a variety of lending institutions
  • Willingness to work long hours, extended weekends as needed to achieve the immediate goals of the project at hand
  • Graduate of an accredited Museum Studies, Arts Administration program or other arts related program
  • Two to three years in a Registrar/Collections Management position
  • Knowledge of a foreign language is a plus, but not required
3

Assistant Registrar Resume Examples & Samples

  • Demonstrate a commitment to professional ethics, character and growth in order to improve individual competence and skills consistent with the Institute and professional standards
  • Track and prepare reports dealing with the awarding of transfer credits
  • Coordinate with the Admissions Office on obtaining the students official transcript for review
  • Read, understand and interpret college catalogs and course content to determine transferability of credits
  • Obtain course descriptions and college catalogs by web research and contacting other colleges and universities for the purpose of making an accurate course match
  • Assess credits for new, returning and continuing students. Review courses and credit hours completed; verify level, content, unit value, and grading system of courses from catalogs of other institutions. Review credits from high school, universities, CLEP, AP, IB, etc. Determine the transferability of courses that have not been articulated by consulting the appropriate academic departments
  • Communicate transfer equivalency reviews with the applicants, students, academic advisors, academic departments and Admissions
  • Enter transfer credits awarded and pending credits in the student information system. Resolve and update pending courses in the student information system as final transcripts are received
  • Maintain articulation tables in student information system
  • Responsible for maintenance of articulation agreements and maintenance of course equivalencies
  • Assist with development and maintenance of related policy and procedural documentation
  • Serve as a resource to academic departments and advisors regarding the registration of incoming transfer students
  • Serve as primary point of contact for transfer student issues within the Registrar's Office
  • Working knowledge of using data manipulation and transfer techniques as well as building, executing and updating queries
  • Provide telephone and reception coverage as needed
  • Assist with Degree Audit updates and Graduation Processing
  • Professional integrity and the ability to exercise a high level of confidentiality in performance of job duties
  • Perform all other related duties and seasonal projects as assigned
4

Assistant Registrar Resume Examples & Samples

  • Advise campus academic units on all matters related to curricular change proposals. Facilitate interdisciplinary proposals including working with Vice Provosts' offices and the Curriculum Committee
  • Oversee production and maintenance of the Institute's on-line catalog including content management, solicitation and collection of data for all academic and non-academic sections, and maintenance of the Banner online catalog
  • Assist the Registrar with scheduling and managing curriculum committee meetings, finalizing, approving, and posting of minutes, preparation of the annual reports, and preparation of presentations for the Academic Faculty Senate meetings
  • Ensure high quality information and functionality on related web sites and ensure communication to academic advisors on campus as related to changes in curriculum
  • Supervise Curriculum area staff in Registrar's office
  • Assist in the development and implementation of software products to support all related functions, including a degree audit system
  • Provide support for the degree certification and commencement areas as needed
  • Work Experience:Four or more years of job related experience
  • Skills:Proficient with Microsoft Office suite and related products, and familiar with a student information system such as Banner. Excellent written and oral communication skills. Excellent presentation skills. Excellent interpersonal skills and ability to work independently with minimal oversight. Skills in interpreting rules and regulations
  • Preferred Skills:N/A
5

Assistant Registrar, Policies & Procedures Resume Examples & Samples

  • Responsible for management of academic data and information related to the integrity of student record maintenance
  • In partnership with the Associate Registrar and other colleagues, develop policies and procedures related to new initiatives and services for students and instructors, including a new SIS
  • Serves as a first-line reference source for faculty, staff and students in the communication of academic policies and procedures and other program requirements
  • Provides oversight and management of position responsible for all tasks and functions related to the collection and verification of grades, ensuring timely and accurate processing within established guidelines and federal and state laws and institutional policies
  • Develops and implements policies and procedures to ensure timely collection and verification of course grades and degree audits, including reviewing all current policies
  • Provides oversight for the collection of course grades within various parts of term
  • Provides oversight and management of positions responsible for the receipt, vetting, and resolution of appeals, ensuring the timely and accurate processing within DCE guidelines
  • Develops and implements policies and procedures to ensure timely and accurate review, resolution and communication of all appeal decisions, including reviewing all current policies
  • Reviews and resolves complex appeals, with Appeals Administrator, where exceptions to financial and registration policies are requested and/or warranted
  • Coordinates data exchanges with other Harvard Offices for DCE graduation data and discrepancy resolution
  • Coordinates data exchanges with FAS and other Harvard Registrar’s Offices on the exchange of Summer School students’ data
  • Works with Associate Registrar in the collection and reporting of data for academic integrity cases
  • Advises students, faculty and administrators on FERPA and processes student requests for full FERPA block
  • Processes requests for students to review and inspect their educational records. Collects requested educational records, meets with student to review their records and to answer their questions regarding their records and rights
  • Hires, trains, and supervises the Appeals Administrator
  • Hires, trains, and supervises the Grades Coordinator
  • Works on additional projects as needed
6

Assistant Registrar Resume Examples & Samples

  • Oversees registration services by developing and documenting policies and procedures, implementing and maintaining effective systems, and working in cooperation with the Registrar and others to ensure academic policies and procedures are enforced and proper records are maintained
  • Maintains a thorough knowledge of academic policies and University data systems and provides training for the campus community on web-based computer systems and programs
  • Supervises a full-time, non-exempt employee and makes recommendations which are given particular weight regarding the hiring, firing, advancement, promotion, and other changes of status
  • Organizes and manages communications for 3 graduation periods per year
  • Serves as the Doctoral Student Liaison to the Committee on Admissions and Degrees
  • Monitors graduation processes and accuracy of graduation list
  • Updates and audits student academic records
  • Records and notifies students of decisions made by governing bodies
  • Assists with a section of the Commencement Program and diploma distribution lists
  • 3+ years of professional work experience in a related field required
7

Assistant Registrar Resume Examples & Samples

  • Supervises and coordinates the work of records & registration staff including providing leadership, determines work priorities, schedules and assigns work, training, oversees the completion of work, and ensures that quality standards are met
  • Serves as the university’s Consortium Coordinator and representative to the Consortium of Universities of the Washington Metropolitan Area
  • Visits site periodically and trains with Registrar staff at the Virginia Science & Technology Campus in Ashburn, VA
  • Participates in the overall planning of activities within the Registrar’s Office, develops, recommends and implements major policy and procedural changes
  • Works with associate deans, advisers, and program directors to troubleshoot and resolve issues relating to registration and student academic records
  • Processes manual student registrations into classes as approved by faculty, academic advisers & deans, course drops & withdrawals, leave of absences, continuous enrollments, and study abroad registrations
8

Assistant Registrar, Degree Audit Resume Examples & Samples

  • Works with Associate Registrar for Academic Support Services to recommend and implement processes, procedures and systems to maintain the degree audit system
  • Supervises and coordinates the work of the Data Management Coordinator, Degree Audit to including providing leadership, determining work priorities, scheduling and assigning work, training, and overseeing the completion of work, ensuring that quality standards are met
  • Participates in the overall planning of activities within the Registrar’s Office, developing, recommending and implementing major policy and procedural changes
  • In collaboration with other professionals within the department, develops and participates in workshops, seminars, training programs for Banner student system users campus-wide as well as departmental staff members in the various degree audit related processes and procedures
  • Works with associate deans, advisors and program directors to clearly identify the academic requirements for each program of study
  • Leads the effort to quantify degree requirements into rules which can be programmed into the DegreeWorks software application. This includes analysis to determine the most reasonable approach to capture each unique rule, as well as the actual programming within SCRIBE
  • Reviews all existing rules each new academic year to ensure accuracy; rewriting rules as necessary to conform to current bulletin requirements and business practices
9

Assistant Registrar West Lafayette Office of the Registrar Resume Examples & Samples

  • Three years’ experience working with student information system in a University setting
  • Experience in degree audit management
  • Excellent oral and written communication skills, excellent interpersonal skills, and ability to build and maintain relationships
  • Attention to detail in organizing and planning
  • Organizational skills and the ability to work under pressure and meet deadlines
10

Assistant Registrar Resume Examples & Samples

  • Academic calendars management
  • Academic programs inventory management
  • Academic standing management
  • Class scheduling and schedule of classes management
  • Classrooms allocation and campus classroom space utilization
  • Course catalog / curriculum management
  • Degree posting, diplomas, and commencement ceremony support
  • Document archives and document imaging
  • Enrollment and degree verifications
  • Grade submissions and grade changes processing
  • Greater Cincinnati Consortium registration
  • Ohio residency and metropolitan rates eligibility determination
  • Records management and records integrity
  • Records privacy (FERPA) management
  • State, federal and University data-reporting
  • State, federal and University regulations compliance
  • Student-athlete NCAA eligibility certification
  • Student registration, student schedule changes and student enrollments data management
  • Transcripts production and provisioning
  • Web-site information management
  • Provide direct supervision to exempt and non-exempt staff including organizing, prioritizing and scheduling work assignments
  • Provide recommendations for and/or implement office policies, procedures and training
  • Support the design, implementation, data conversion, management, sustainment, information management, integration, modification and upgrade of all related student-information systems (currently Oracle PeopleSoft Campus Solutions) and office-managed or supported web-utility systems
  • Interpret policy and ensure compliance with applicable federal, state and university rules and regulations (e.g., FERPA, Ohio Department of Higher Education, etc.)
  • Support students, faculty, staff and the public in office-related matters
  • Serve on various University committees as required
11

Assistant Registrar Resume Examples & Samples

  • Proficiency in museum collections management databases (Argus, PastPerfect, and Specify preferred) and Microsoft Office Suite
  • Knowledge of museum standards and best practices
  • Experience with museum registration records and processes
  • Skilled in handling and preservation for records, archives and three-dimensional objects
  • Experience with condition reporting
  • Experience generating/administering legal documents
  • Strong organizational skills and strict attention to detail
  • Discretion in handling confidential and sensitive information
  • Master’s Degree in Museology
  • 2-5 years’ experience in museum registration and/or collections management
  • Demonstration training and supervisory skills
  • Natural history museum experience
  • Fine arts and archives experience
  • Experience writing procedural manuals and/or policies
12

Assistant Registrar Resume Examples & Samples

  • Supervise Registration Team members by managing the hiring, training, coaching, and evaluation of team members
  • Manage workload assignments, ensure procedures are followed accurately, and that students are responded to professionally, efficiently, and effectively
  • Provide leadership, supervision, and direction for assigned staff. Plan, assign, and review work, establish goals for each position and assess performance through completion of written evaluations; act on disciplinary issues and address grievances; develop a framework for corrective action as necessary
  • Respond to student complaints and handle exception requests and processing
  • Maintain integrity of student records and comply with University policies, deadlines, and procedures related to student enrollment
  • Respond to referrals from Registration Team, OUR team members, and university colleagues requesting exceptions for established procedures, respond to registration challenges, and provide resolution
  • Manage the Hardship Withdrawal Petition process, including chairing the Hardship Withdrawal Petition Committee
  • Serve as a member on the Office of the University Registrar leadership team. Advise the University Registrar and Chief Officer of Enrollment Information Services on the continuing improvement of services to students and University officials
  • Maintain effective working relationships with faculty, staff, and the community to actively support a team approach to accomplishing goals
  • Experience recruiting, hiring, training and onboarding staff
  • Demonstrated experience in leading, motivating and encouraging employees
  • Strong level of comfort with technology and making data informed decisions
  • Orientation towards customer service, and experience managing high volume emails, phone calls and in person contacts
  • Appreciation of the complexities of a large public flagship institution
13

Assistant Registrar Resume Examples & Samples

  • Makes transportation, customs, and insurance arrangements with shippers, customs agents, lenders and curatorial department for acquisition candidates and long term loans to the museum
  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in an art-related field, art history, or museum studies OR appropriate combination of education and experience
  • Advanced graduate student in an art-related field, art history, or museum studies
14

Assistant Registrar for Residency Classification Resume Examples & Samples

  • Bachelors’ degree from an accredited university in Business, Public Administration, Psychology, Social Science, Education, Communication or a closely related field
  • One year supervisory experience
  • Progressively responsible experience in higher education academic services (e.g. registrar, financial aid, admissions, bursar, or related areas)
  • Experience with the use of student information systems
  • Master’s degree from an accredited university in Business, Public Affairs, Psychology, Social Science, Education, Communication or closely related field
  • Three years’ progressive experience managing complex projects
  • Two years’ of experience working at a 2- or 4-year college/university
  • Experience in PeopleSoft Campus Solutions
  • Experience in residency tuition classification
  • Ability to effectively participate in a diverse team of individuals to collaboratively solve problems and brainstorm new ideas for advancing student service
  • Collegial team player with ability to operate independently
  • Demonstrated supervisory ability to include mentoring, coaching, leading a team, personnel hiring, personnel firing, and/or performance management
  • Proven full understanding of regulations, policies, and laws pertaining to the Office of the Registrar to include, but is not limited to FERPA, HLC, National Student Clearinghouse, etc
  • Proven skills in navigating a student information system such as PeopleSoft Campus Solutions, Banner, etc
  • Ability to effectively present and communicate complex policy and procedures to a broad constituency
  • Proven skills in managing effectively and efficiently multiple projects with similar priority or deadline, both for self and the team
  • Understanding of higher education concepts that connect for enrollment and retention
15

Assistant Registrar Resume Examples & Samples

  • You are passionate about your job, working in our museum, and specification to detail
  • You will handle incoming, outgoing and gallery loans
  • Diplomatically liaising with coworkers, you will assist in finding solution for risks and concerns to collections
  • You will collect, track and conduct initial analysis of environmental data
  • Acting as lead to the museum pest team, you will
16

Collections Administrator & Assistant Registrar Resume Examples & Samples

  • Organize and coordinate the schedule for all rotations in the permanent galleries at 32 Quincy Street, including any works that are on loan to the art museums in collaboration with curatorial, conservation and the exhibition production manager
  • Assist with art movement and access needs throughout the Museums’ buildings to accomplish goals and ensure the smooth execution of workflow. This includes providing back up support for the Art Study Centers as needed. Leverage technology to manage workflow and communications for all projects
  • Work collaboratively with a number of internal and external departments to generate, monitor and refine project plans, while establishing and nurturing positive relationships. Organize and lead meetings, develop agendas, document decisions and next steps, and ensure that all team members are aware of deadlines and specific deliverables and advise the Division Head on the integration, workload and timing of projects
  • Collect, input and track data in TMS and monitor, record and communicate all project progress in Basecamp. Work with TMS Administrator to develop creative solutions to improve work flow and data management
  • Track and monitor budgets and ensure rotations, loans, and other projects remain within cost parameters and on schedule, ensure proper insurance coverage, and generate reports
  • Coordinate all loan arrangements and lender requirements for the permanent galleries such as installation needs, security, courier arrangements and condition checking in consultation with conservators. Execute loan agreements and all other associated paperwork
  • Manage all aspects of the University Loans and Portrait Collection program. Respond to inquiries regarding the Collections to maintain current loans, instigate new loans, and oversee the movement of artwork between campus borrowers
17

Assistant Registrar, Berklee Online Resume Examples & Samples

  • Create and adjust certificate program schedules
  • Create and adjust course and certificate program orders
  • Process enrollment verifications
  • Process transcript requests
  • Process withdrawals, course changes, program changes, etc., for the non-degree student population
  • Assist students and advisors with degree student adjustments
  • Process withdrawal from the college forms for degree students
  • Assist with the end of term and beginning of term processing for degree and non-degree students
  • Submit enrollment data to the National Student Clearinghouse
  • Manage tuition prices for promotions/discounts
  • Produce and mail certificates and letters of completion
  • Track and report on course transfers and withdrawals
  • Apply and certify VA benefits
  • Maintain state authorization for programs across all states, and follow developments with SARA, or the State Authorization Reciprocity Agreement
  • Maintain VA records
  • Certify loans for non-degree students
  • Provide FERPA training to new staff
  • Maintain effective and prompt communications with students through both email and phone
  • Manage day-to-day operations of the non-degree student population
  • Act as a liaison to the advising team as it pertains to student inquiries
  • Work collaboratively with the other members of the Registrar team to ensure all team goals are met
  • Fill in for Continuing Education Registrar as necessary
  • Demonstrate considerable judgment, accuracy, and consistency
  • Must possess strong time management, organizational, and project management skills
  • Data collection and analysis skills
  • Minimum of one year of experience in a university/college records and registration office required
  • Experience working with non-traditional students
  • Experience with VA benefits administration
  • Experience with Colleague/Datatel and Salesforce preferred
18

Assistant Registrar Resume Examples & Samples

  • Manage daily responsibilities of the clerical staff of Ferkauf Graduate School of Psychology
  • Assist in managing Wilf campus clerical staff
  • Responsible for the maintenance and security of all academic records, specifically for the following schools/programs (additional programs may be added)
  • Bachelor’s degree required; Master’s degree preferred
  • Minimum of 3 years of experience in a related higher education or school environment
  • Knowledge of FERPA and state and federal policy/laws, regulations, and mandates
  • Experience in records management and a customer service environment
  • Understanding of student records systems and modern registration practices including proficient knowledge working with an integrated information system
  • Experience providing a positive customer service atmosphere
  • Strong attention to detail to ensure accuracy
  • Ability to maintain high level of discretion and confidentiality
  • Ability to effectively prioritize work and adjust to changing workloads and deadlines
  • Knowledge of Banner a plus
19

Assistant Registrar Resume Examples & Samples

  • Will serve as the first response for students and faculty who visit the Registrar’s Office
  • Responsible for working with the University Registrar, Associate Registrars and Admissions Office to create a more streamlined process for evaluating and accepting transfer credits for incoming and current students
  • Coordinate with advisors and department chairs regarding the review of transfer credit applications
  • Develop and maintain transfer credit databases in Banner and on the web
  • Work with the University Registrar to handle all purchasing requirements for all 4 campuses, including but not limited to
  • Minimum of 2 years of experience in a related higher education or school environment
  • Understanding of student records systems and modern registration practices including proficient knowledge working with an integrated information
  • Knowledge of Banner and DegreeWorks a plus
20

Assistant Registrar Resume Examples & Samples

  • Manage Fall, Spring, and Summer course scheduling protocols and monitor for non-compliance; address non-compliance issues with the Schools/Colleges and with the ICC Subcommittee as needed; review and approve exceptions to the scheduling grid; review and process requests for common final examinations
  • Manage assignment of classrooms for each term and assignment of classroom space for academic events
  • Work closely with other Assistant Registrars in the office to coordinate related functions such as degree audit, athletic certification, curriculum, academic policy, and catalog
  • Coordinate efforts related to managing classroom scheduling software and other software products in use by the Registrar’s Office such as EMS, the Courseleaf products, Banner Student Module, Student Course Scheduling products, Degree works etc
  • Supervise staff assigned to the academic scheduling area, monitor and evaluate performance, monitor and assess workload and production calendars, and provide guidance for professional growth
  • Oversee data gathering and analysis to support the academic scheduling function; work closely with other managers in the Registrar’s Office on daily operational functions and special projects
  • Manage and provide guidance for all related policies and procedures
  • Education:Bachelor’s Degree or equivalent combination of education and experience
  • Skills:This job requires proficiency with Microsoft Office suite and related products. Must be familiar with a student information systems such as Banner. Must have excellent written and oral communication skills. Must have excellent presentation skills, excellent interpersonal skills, and be able to work independently with minimal oversight. Must be skilled in interpreting rules and regulations
  • Preferred Education: Bachelor's degree
  • Preferred Work Experience: Experience in Higher Education
  • Preferred Certifications: N/A
  • Preferred Skills: Use of technology, critical thinking, analytical skills, communication in all forms, interpersonal skills
21

Assistant Registrar of General Services Resume Examples & Samples

  • 20% Responsible for consulting with and advising individuals and groups (students, faculty, staff, campus visitors, community agencies) on issues which cannot be resolved by the General Services Section staff. Responsible for multitude of highly complex communications, administrative duties, and assistance that often involves high level interpretation of university regulations, policies, procedures. Makes decisions based on extensive knowledge, experience and quality of service requirements
  • 20% Serves as the university's primary point of contact for the National Student Clearing House (NSC). Responsible for: acting as liaison for file submission, auditing accuracy of data, communicating to NSC regarding problems, assisting with making changes to the files transmitted, establishing yearly file transmission schedule, communicating with parents, companies, governmental agencies, etc., regarding the validity of enrollment verifications and good student discount forms, granting access to university employees, and training staff regarding access and dissemination of information
  • 20% Responsible for having comprehensive knowledge of scheduling and registration processes for special programs. Coordinates the registration and fee assessment of students participating in the following special programs: LSU-SU Cross-Registration, LSU-BRCC Cross-Enrollment, LSU-LSUS Cross-Enrollment, Louisiana Classroom Teachers Exemption Program, special summer programs for elementary and high school teachers, special undergrad and graduate summer Academic Programs Abroad, and special internships offered for credit through academic departments
  • 10% Oversees production of transcripts, electronic imaging of academic source documents, graduation planning and commencement procedures. Responsible for supervising all aspects of OUR imaging of academic source documents and other supporting archival documents using the web based program NOLIJ. The process includes: document preparation, scanning, indexing, quality control and document retrieval. Supervises the maintenance of all mechanical and physical features of optical disk system and microfilm reader/printers. Manages entire transcript production process
  • 10% Responsible for evaluating the registration status of students who do not register by the last day to add courses. Monitors the registration status of these students on a weekly basis and, if necessary, purges their course schedules. Responsible for contacting these students and conducting the purges of their schedules due to non-payment
  • 10% Supervises General Services Section staff on daily basis. Responsible for annual evaluations and recommendations relevant to their job performance and duties. Develops and implements procedures for effective records management in the General Services Section. Prepares the agenda for and conducts section meetings to discuss personnel and procedural matters. Supports efforts and promotes more efficient operations through the use of constructive criticism. Develops, implements, reviews, and revises procedures for efficient and effective management
  • 5% Responsible for training General Services Section staff on all relevant up-do-date information regarding registration, academic policies, the SRR database, NSC, waitlisting, the Comprehensive Academic Tracking System, and all other related information that impacts students, faculty and staff. Responsible for on-line data updates of the SRR database including name changes, Social Security Number changes, address changes, personal access code changes, student curriculum changes, etc. Must possess technical skills to adapt to changing technologies
  • 5% Assists with various components of commencement each spring and summer term as needed. Composes correspondence relative to academic certification and registration of students. Represents the Office of the University Registrar at various meetings and groups relating to student services, Academic Programs Abroad, course purges, and other related issues. Performs other duties as assigned by the associate registrar
  • 3-5 years in a Registrar's office or higher education setting
  • 1-3 years in a supervisory and/or administrative role
22

Assistant Registrar Resume Examples & Samples

  • Coordinate all daily operations, enforce FERPA (Family Educational Rights and Privacy Act) and other federal and University policies
  • Execute academic record services activities
  • Direct the release and certification of academic records and University credentials
  • Manage registration activities and processes including student eligibility, self service registration service and problem resolution, course drop/add processing, and faculty grade submission activities
  • Supervise frontline services staff, monitor system, business process and automation activities, and serve as a campus resource and primary contact for federal compliance issues as well as resolving campus issues related to enrollment, grades, and academic records
  • Coordinate all special registrations including the Indiana Consortium on Urban Education, consortium enrollment agreement with Butler engineering program, Woodrow Wilson Science Fellows program, etc
  • Maintain working knowledge of Admissions, Financial Aid and Bursar business processes and collaborate with all to enhance student experience
  • Research problems; edit and audit records for discrepancies; analyze and provide general problem resolution to staff
  • Contribute to the development and modification of new and existing systems by testing, evaluating, monitoring and documenting the services while in the development phase as well as providing evaluation and recommendations for modification once in production
23

Assistant Registrar for Scheduling Resume Examples & Samples

  • Excellent comprehension and analytical skills
  • Ability to handle stress, changing priorities, and multiple projects with competing deadlines
  • Proficiency in Microsoft Office (Word, Excel)
  • Bachelor’s degree; or an equivalent combination of training and experienc
  • Experience in higher education, preferably scheduling, records, and registration
  • Knowledge of PeopleSoft Student Information System and some scheduling software (preferably AdAstra)
  • Familiarity with the operations of a registrar’s office and understanding of university academic, curricular, and legal policies (FERPA) that pertain to the functions of the a registrar’s office
24

Assistant Registrar Resume Examples & Samples

  • Ensures operational efficiency and effectiveness, including documentation of core processes, monitoring compliance and risk management, and supporting business process mapping
  • In conjunction with the Associate Registrar, responsible for the hiring and oversight of staff in assigned unit(s), including hiring, training, performance evaluation, coaching, and professional development
  • Advises students, parents, faculty and staff about academic policies and procedures; support, promote, and enforce office operating practices and standards including the project management plan, staff development program, and staff recognition program
  • Ensure operations comply with federal, state, and institutional legislation
  • Performs other job-related duties as required
25

Office Assistant Registrar s Office Resume Examples & Samples

  • Service Counter Responsibilities
  • Registrar Email Account
  • Student Record System (Banner) Responsibilities
26

Assistant Registrar for Operations Resume Examples & Samples

  • Responsibility for managing the four (4) person front-line customer service team that processes registration, academic records, grading, transcripts, and cross-registration for consortium and special populations
  • Managing student staff members who are supporting the team, the number of student staff may change by term
  • Running reporting for data quality and communication purposes, including but not limited to: data quality reports for IRR, AB report, audit grade report, BACH attribute report, undergraduate IP report, LOA returners report and Title IV
  • Providing status and operational updates to the Associate Registrar and Registrar, and collaborates with the Office of the Registrar management team in developing and implementing policy and procedural changes
  • Monitoring the efficiency of current processes and the integrity of the student information system and student records; and
  • Reassigning and reorganizing duties to streamline processes when possible
  • Bachelor’s degree from an accredited college or university plus demonstrated experience (3-5 years preferred) in a related area including management experience, or equivalent training and experience
  • Experience in administering student records in a Banner administrative environment
  • Experience with an student information system (preferably Banner, PeopleSoft and others are acceptable)
  • Experience with Banner or similar background with an aptitude for learning new software systems
  • Progressively responsible management experience in a large higher educational system
  • Knowledge of curriculum and academic programs structures in a university environment
  • Experience in at least minimal customer service settings
  • Progressive and proven track record of excellent leadership and management
  • Experience in managing multiple projects
  • Exemplary interpersonal and communication skills, both verbal and written
  • Ability to work well under pressure and to maintain good relationships with colleagues
  • Experience building motivated and skilled teams, emphasizing collaboration, flexibility and empowerment
  • Demonstrated ability to manage change in a complex educational environment
  • Ability to work independently, as well as collaboratively team member, and in leadership roles
  • Demonstrated analytical and problem solving skills
  • Experience with a multitude of technologies including Microsoft Office suite with spreadsheet experience; and
  • Experience with Banner and/or PeopleSoft
27

Assistant Registrar, Registration & Records Resume Examples & Samples

  • Plan, implement, and oversee enrollment processing (add, drop, withdrawal) activities for each term. Including, but not limited to, SIS set-up, and dissemination of information
  • Create, maintain, and secure the KSAS and WSE academic records in accordance with standards, and ensure compliance with FERPA, as well as industry best practices
  • Serve as liaison and subject matter expert for registration and records-related activity to advisors, academic departments, administrative departments, parents, students, and the general public
  • Assist in the validation of data within the SIS as related to student academic records, and registration activities
  • Collaborate on, and assist with, the implementation of software enhancements and/or version implementations, for current and future systems, as they relate to registration and records, including, but not limited to, SIS, OnBase, and SSEI (Student Services Excellence Initiative) projects
  • Serve as liaison between the nine divisions of the university with regard to registration and academic records
  • Supervise the daily registration and records related activities of Academic Records Specialists, and Academic Records Coordinators (3 full-time staff). Provide training, feedback, and ensure the accuracy of data entry for registration and records related information
  • Oversee and conduct data entry into the SIS to ensure proper maintenance and accuracy of student records. Including, but not limited to, generating reports, analyzing student records data, communicating with appropriate constituencies, and ensuring updates are completed in accordance with policies, procedures, and/or standards to resolve inconsistent data
  • Assist with the accuracy and maintenance of the office’s online web functions
  • Conduct information and/or training sessions for academic and/or administrative departments regarding registration and records
  • Ensure process documentation is comprehensive, current, and in accordance with standards, policies, and best practices
  • Participate on university committees as designated
  • Serve as subject matter expert, and primary liaison, for KSAS and WSE Advising Offices with regard to registration and academic records-related information
  • Provide exemplary customer service to university faculty, students and departmental staff
  • Assist with annual Commencement activities, and other duties as assigned by the Registrar and/or Associate Registrar
  • Proficiency in written/verbal communication skills in order to effectively communicate with departments, faculty, staff, and students in all matters pertaining to registration and academic records
  • Strong problem solving and analytical skills are necessary
  • Ability to identify problems, analyze data, and recommend appropriate solutions in a timely manner
  • Passion for outstanding customer service and commitment to exceptional quality in performance
  • Five years of job-related experience
  • Functional experience working with student information systems, OnBase or other document imaging software, and SharePoint
  • Demonstrable experience motivating team members to improve coordination of work efforts
  • Knowledge of laws and governmental regulations that guide a Registrar’s Office at a four-year research institution
  • Experience conducting group presentations
  • Experience with activities related to Regional, State, and/or Federal compliance and eligibility is also preferred
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Assistant Registrar, Transfer Services Resume Examples & Samples

  • Manage degree audit process
  • Manage Missouri Reverse Transcript (MRT) process
  • Manage diploma printing and distribution process
  • Inputs application for degree information
  • Verifies that students have fulfilled all general education requirements for graduation
  • Creates student line-up and faculty line-up for the commencement ceremonies
  • Two or more years of student service experience within the field of higher education is preferred
  • Familiarity with FERPA regulations and privacy laws governing higher education
  • Must have excellent communication and problem solving skills
  • Ability to interact with students, faculty, staff, and alumni in a professional manner
  • Must be computer literate with Microsoft Word and Microsoft Excel
  • Some physical work regarding commencement setup for ceremonies in May and December
29

Assistant Registrar for Operations Resume Examples & Samples

  • Overseeing the customer service team in meeting the university’s requirements and students’ needs for preregistration and registration requirements. This includes
  • Bachelor’s degree from an accredited college or university, plus demonstrated experience in a related area including management experience; or equivalent training and experience
  • Experience with a student information system (preferably Banner, PeopleSoft, or others)
  • Experience with Banner, or similar background with an aptitude for learning new software systems
  • Experience building motivated and skilled teams, emphasizing collaboration, flexibility, and empowerment
  • Experience with Ellucian Banner and/or PeopleSoft
30

Assistant Registrar Resume Examples & Samples

  • Creating and maintaining student schedules
  • Performs this duty largely on an independent basis, by pulling start date reports and creating schedules for the constant influx of new enrollments. It is also constantly carried out on an ad hoc basis, in response to requests from financial aid, the bursar’s office, the dean’s office and admissions
  • Schedules of current students are updated and maintained on an ongoing basis. When a student fails a class, requests a schedule change, or goes on or returns from leave/academic interrupt, the Assistant Registrar is responsible for reworking the schedule as needed, as well as informing the appropriate parties
  • Frequently, breaks down and recreates entire student schedules with new parent term codes in response to requests from Financial Aid and Bursar
  • Enters math and English placement test scores and adjusts schedules accordingly
  • Enters student transfer credits into the database and adjusts schedules as needed
  • Monitors audit sheets for program changes and adjustments and creates class sections in the database
  • Shares general office duties with the Registrar, such as answering phones, helping students who walk in, filing etc
31

Assistant Registrar Resume Examples & Samples

  • Respond to phone, e-mail and in-person inquiries from students, faculty, administrators, and staff and outside agencies regarding: academic issues, registration, billing, course scheduling and graduation requirements.This requires a thorough knowledge of the Darden student records system and the University of Rochester Integrated Student Information System (ISIS).Understanding of state and federal (Family Educational Rights and Privacy Act FERPA) regulations as they pertain to the student records
  • Maintain academic records for all students past and present. Process registrations, biographic data, address,program changes, withdraws, declines, course substitutions/waivers and grade changes. Executes general and specific registrar functions as they pertain to the maintenance, integrity and confidentiality of the official academic record in accordance with established policies and procedures
  • Monitor data uploads between Darden and ISIS. Correct discrepancies from daily error reports. Understand how all transactions are recorded in ISIS. Compose and send maintenance requests to Simon Technology Services to find resolution to system errors. Participate in the evaluation and testing of updates and enhancements to Darden and ISIS
  • Coordinate pre-registration of new and returning students for select programs. Work closely with faculty regarding class cohorts and course schedules for the upcoming quarter
  • Process loan deferments and enrollment verifications for loan agencies, healthcare insurers and employers
  • Liaison with the Bursar’s Office regarding student accounts. Research and resolve billing issues. Requires extensive knowledge of tuition codes and fees associated with various programs, financial holds and the refund policy
  • Back-up to classroom scheduling through the University’s Event Management System for academic classes, final exams, make-up classes and review sessions
  • Other duties may include, but are not limited to: administrator Take 21/22 courses, notify students who do not meet immunization requirements in conjunction with University Health Service, post transfer credit, coordinate the transfer of records from the Admissions Office. Manage all activities related to graduation clearance. Produce transcripts and prepare degree audit reports detailing the student’s progress toward meeting degree requirements, generate graduation lists and mailings. Make adjustments to audit reports based on Faculty approved substitutions, waivers and transfer credit. Resolve academic issues related to degree completion, maintain graduation data in Darden (Simon Student Information System) and ISIS (University System) and track late graduates and others with special circumstances. Advise students of degree and concentration requirements and course prerequisites. Consult with the Associate Dean on curriculum matters. Prepare diplomas for distribution. Participate in meetings and provide feedback as the University transisiton to a new student records system. Perform other related registrar activities
  • Interpret academic policies and procedures for faculty, staff, students and administration
  • Liaison with faculty assistants, faculty, University Registrar’s Office, Bursar, Financial Aid, International Services Office, Simon Technology Services andOffice of Student Engagement relative to registration, scheduling issues, policies, procedures and timelines. Assistant Registrar must maintain an integral knowledge of two very dynamic student records systems including the ability to communicate the complexities of the registration and grading systems
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Assistant Registrar Resume Examples & Samples

  • Object care. This position is responsible for providing and maintaining secure and appropriate storage space and monitoring the condition of items on exhibit and in storage. This responsibility includes ensuring the physical and environmental safety of objects in the collection and loaned objects brought into the museum for the purposes of exhibit, study, conservation treatment or assessment
  • Inventory and object tracking. Working with the museum registrar, this position is responsible for the cataloging and tracking of objects in the collection. This responsibility includes preparing object records and condition reports, updating the museum’s electronic database, and ensuring that a complete inventory of the collection is completed in a timely manner
  • Works closely with the Curatorial staff and the Registrar to create, update, and implement collections management policies
  • Represents the Museum and the Division of the Humanities in public and professional settings
  • Serves as a resource on questions related to the history collection and collections care and management to students, faculty researchers, other museum professionals, and the general public
  • Aids the curatorial staff in evaluating materials offered as gifts or loans and assisting in the review of artifacts needed to enhance the History Collection. Aids the curatorial staff in identifying items within the History Collection at would be appropriate for deaccession
  • Advanced degree (M.S. or M.A. in Museum Studies or related field) plus 2 years of progressively responsible collections management and/or museum registration experience or an equivalent combination of education and experience
  • Demonstrated knowledge of and experience with museum registration and collections management techniques, techniques for handling collections, storage and security practices, and risk management
33

Assistant Registrar Resume Examples & Samples

  • Graduation Application Review & Communication
  • Maintain up-to-date working knowledge of the Minnesota State Integrated Statewide Record System (ISRS) graduation database modules, (i.e., Grad App
  • Tracking, Student Degree, and Degree Posting modules)
  • Perform student graduation pre-checks including provisional honors, departmental major and minor requirements, college requirements, Minnesota State and WSU degree requirements, and all prior or current General Education Program requirements
  • Perform student graduation degree audits. Final checks certify that the student has successfully completed all graduation requirements to ensure integrity of the institution
  • Officially certifies and posts students' degrees (including majors and minors), and certificates to the Minnesota State ISRS student record system
  • Communicates with students and their advisor(s) when the student does not meet the graduation pre-checks or when the student does not complete their graduation requirements
  • Assist the Academic Affairs office, college deans, academic departments, and advisors in order to resolve graduation issues for students
  • Degree Audit Reporting System (u.achieve) Administrator
  • Serves as University expert responsible for knowing and encoding all Minnesota State and University degree requirements and associated academic policy into u.achieve
  • Ensure student and University adherence to federal and state transfer regulations, Minnesota State Board Policy, University Regulations, and University Academic Policy
  • Communicates directly with the Minnesota State Program Office, the WSU Academic Affairs & Curriculum Committee, General Education Program Sub-Committee, College Deans, Academic Chairs, faculty, advisors and others regarding rules, requirements and policies and their accuracy in the u.achieve data base
  • Performs extensive testing of each degree/program audit and other components of u.achieve to ensure accuracy
  • Trains students, counselors, advisors, and other support staff on how to request and read a degree audit
  • Stays up-to-date in the development and enhancement of u.achieve and transfer methods, regulations, and policies by attending DARS conferences and Minnesota State webinars
  • Works with IPAR and other academic departments to coordinate and produce reports associated with u.achieve data
  • Encoding and Managing u.direct Application and Major Mapping
  • Serves as the university expert responsible for knowing and encoding all u.direct interactive roadmaps by leveraging existing degree audit data. Will work closely with academic departments, and academic advisors to prepare program roadmaps/major mapping
  • Ensures consistency among primary communication sources regarding program availability and degree requirements (i.e. u.achieve, online catalog, major maps)
  • Responsible for implementing and maintaining major maps and programming degree mapping tool. Communicate with students, faculty, and staff to support the interactive experience for those who use the product online
  • Help define the term-by-term academic plans and assist the university in providing aggregate data needed to determine course demand analysis and scheduling
  • Update Student Record
  • Evaluate course exceptions to ensure exceptions comply with university policy and Minnesota State policy. Process course substitutions and exceptions in student record in u.achieve
  • Update student record with transfer coursework and evaluate record for repeats. Review transfer GPA between u.achieve and student record and resolve any issues if discrepancy
  • Communicate with advisors, department chairs, and college deans to discuss possible solutions to issues in student record
  • Commencement Planning
  • Assist in preparation of student lists for commencement and in determination of split of colleges for ceremonies
  • Prepare communications regarding commencement ceremony and Grad Finale
  • Oversee commencement planning with administrative assistant and student staff
  • Respond to student and parent inquiries regarding commencement participation
  • Two (2) years' experience in a post-secondary student enrollment services environment
  • Demonstrated experience and knowledge of student information systems
  • Strong analytical and problem solving skills with demonstrated competence in the use of logic
  • Proficient with standard word processing, spreadsheet, and data base application software
  • Demonstrated ability to execute detailed and complex projects with minimal supervision
  • General knowledge of university curriculum and academic policies and procedures
  • General knowledge of data privacy laws
  • Demonstrated ability to collaborate with university personnel
  • Demonstrated ability to interact with multiple and diverse groups of people
  • Demonstrated good work ethic
  • 2) Persons writing letters of reference should be advised of Minnesota's open record law which can make such letters available to applicants upon request
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Assistant Registrar Grade, Collections Resume Examples & Samples

  • Substantial years experience moving, packing and handling art. Tertiary qualifications desirable
  • Proven object handling skills and knowledge of art work movement
  • Manual dexterity and proven experience in carpentry skills
  • Good communication and organisational skills
  • Current NSW drivers licence (MR truck licence desirable)
35

Assistant Registrar, Belleville Resume Examples & Samples

  • Print and distribute graduation audits to faculty members in a timely manner
  • Verify that students have fulfilled all general education requirements for graduation
  • Confer degree information on student transcripts
  • Evaluate and maintain transfer equivalencies for all students
  • Evaluate and maintain all virtual advising records and testing
  • Print transcripts and send third party diploma information for students once degrees have been conferred
  • Input application for degree information
  • Use all historical data for setting of transfer equivalencies
  • Evaluate testing information for all new incoming students
  • Coordinate and ensure proper recording of placement results on transcripts
  • Strong written, verbal and interpersonal communication skills
  • Must be highly organized and detail oriented
  • Knowledge of Microsoft Office and general office software; CAMS experience preferred
36

Assistant Registrar for Certification & Records Resume Examples & Samples

  • Bachelor's degree or equivalent combination of education and experience
  • 2-3 years of experience in a higher education records office
  • In depth knowledge of Family Privacy law regarding student records (FERPA)
  • Proficient in Microsoft Office Suite, Gmail, Google docs and calendar, Internet software, Adobe Acrobat, and database software
  • Excellent oral and written communication skills; ability to understand, interpret, and convey information about policies and procedures clearly and accurately
  • Attention to detail; ability to focus on detailed data entry, collating of official material
  • Ability to provide excellent customer relations in a busy work environment with competing deadlines
  • Excellent interpersonal communication skills with colleagues and constituents
  • Proficient in Ellucian PowerCampus student information system
  • 3-5 years of work experience in a college or university Registrar’s Office
  • Membership in PACRAO, AACRAO, or a state ACRAO organization
  • Strong commitment to service, organization, cooperation and teamwork
  • Experience with SLATE or other customer relationship management tool
  • Some SQL experience
  • Link to apply: https://dominican.wd1.myworkdayjobs.com/careers
  • A cover letter is required
  • Compile one pdf document with resume and cover letter and upload in the Resume/CV section. Applications submitted without a resume and cover letter will not be considered
  • For further questions on the application process, please contact jobs@dominican.edu
37

Assistant Registrar Resume Examples & Samples

  • Process approved graduate program changes, including incorporating them in the Ellucian Banner and Degree Works databases and creating degree audit worksheets
  • Process foundation course waivers for applicable new students in the Banner database
  • Analyze graduate student records for prerequisite course violations, and communicate with affected students
  • Reconcile Graduate Admissions files with Ellucian Banner student files to ensure all files have been transferred appropriately and students are correctly coded
  • Create and post to the web site the registration materials for Graduate registration
  • Meet with Registrar’s Office staff to go over scheduling materials so they know what to expect and how to respond to queries
  • Contact graduate students who have not registered for three or more terms to determine if they will continue or not. Inactivate the student record if necessary
  • Annually, run and analyze a report of students who are getting close to their degree expiration dates and notify them accordingly
  • Make adjustments that have been approved by the Graduate School for individual students to their curricular worksheets in Degree Works
  • Work with the Associate Registrar for Graduate programs to code (“scribe”) any changes to the curriculum in Degree Works
  • Train work study students and staff in the use of the Registrar’s Office scanning software, and be the point of contact for other offices using Image Now that might need assistance
  • Assist in the degree audit process for Graduate students. This includes auditing records and contacting students or faculty to try to resolve outstanding issues. Students whose issues cannot be resolved will be made ineligible, and the Assistant Registrar will notify offices that need to be made aware
  • The Assistant Registrar will monitor the October and February Graduate students as they complete their requirements and enter a withdrawn status in the Banner database so that these students’ last attendance dates will be reported correctly and timely to the Clearinghouse and NSLDS
  • Once the Graduate student degree audits are complete, enter honors designations in the Banner database and prepare the related reader cards for the graduation ceremony
  • Monitor the Graduate e-mail box and respond to the queries or forward to the appropriate person
  • Sit on the Graduate curriculum committee and create new courses in the database
  • Work closely with the management team on new software initiatives
38

Assistant Registrar Resume Examples & Samples

  • Organize the work-flow and set up of registrar-related operations in the student information system (SIS) database including, but not limited to: registration, grading, and beginning/end of semester processing. (Performed with a demonstrated understanding of registrar-related office policies and procedures.)
  • Control and manage high level registration set up including database system preparation, travel registration, cross-registration, Dual Degree registration, block registration, lottery assignments, registration coverage, and registration-related exceptions to academic policy
  • Initiate and develop clear, composed, and timely targeted office email communications sent through electronic solutions (via mobile application or through the communication management email solution)
  • Serve as lead user in Registrar office form creation and electronic form workflows including form development and redesign
  • Advise and communicate with faculty, staff, and students; troubleshoot and solve moderately complex registrar-related situations. Foster and maintain strong working relationships with campus colleagues
  • Monitor, test, and improve student information system efficiencies and new technologies/implementations to enhance and streamline office procedures
  • Write and run database queries. Perform data checks for enrollment processing, major selection, census reporting, midterm/final grading, academic standing, and related items
  • Research, recommend, and implement approved procedures; create and deliver corresponding documentation and trainings
  • Test registration system operations, functionality, and controls to assure that systems are up to date and are performing optimally. Utilize and interpret predefined workflows and enter data into various SIS screens/tables to ensure that the registration system functions in support of operational needs. Provide feedback and recommendations to supervisor on system performance. Under the direction of the Associate Registrar and Registrar, apply and evaluate new registrar-related modules, system upgrades, and system enhancements. Serve as the key point of contact for low-risk, smaller scale system initiatives and improvement projects related to Colleague, Self-Service, Web Advisor, and the National Student Clearinghouse
  • Facilitate, organize, and audit the registration workflow. Perform data checks for enrollment processing, major selection, census reporting, midterm and final grading, academic standing, and related items. Extract and transmit enrollment submissions to the National Student Clearinghouse, and analyze, evaluate, and resolve associated errors and updates. Coordinate cross-registration and Dual Degree course registration and grading with Brown University
  • Write and design ad-hoc office reports ensuring accuracy, security, and data integrity. Update, validate, and verify appropriate registrar-related data. Customize reports for end-user needs. Develop scheduled reports for appropriate campus constituents and generate standardized reports for internal data checking and reconciliation
  • With a deep understanding of registrar-related office policies and procedures, serve as case manager for student and faculty cases that have been escalated from front line staff. Troubleshoot and solve moderately complex situations with students and faculty involving items, such as advising, registration, grading, and academic standing. Foster and maintain strong working relationships and communication with staff, administrative colleagues, and faculty regarding issues and resolutions
  • Identify, research, and recommend enhancements to office procedures and policies and implement as approved. Prepare and deliver end-user trainings and presentations to campus constituents. Create user documentation and keep documentation current as procedures and tasks change. Represent the office in student trainings, orientations, and informational campus events. Handle registration exceptions and educate others on related policies as needed
  • Oversee, manage, and audit high level registration set-up including database system preparation, travel registration, cross-registration, Dual Degree registration, block registration, registration lottery assignments, and planning registration coverage schedules. Serve as a central point of contact to advise students on registration-related exceptions to policy including credit overloads, reduced credit loads, winter session waivers, and late add/drop/withdrawals. Analyze registration data to assess seat availability and to anticipate any web registration problems
  • Initiate, develop, and send all office communications on behalf of the Registrar’s office to campus constituents. Compose clear and timely office communications regarding important information, upcoming deadlines, and reminders related to registration, advising, grading, scheduling, etc. Establish an office communication timeline. Review, verify, and test communications sent through the database communication management tool. Examine and consider new solutions, media tools, various mediums and or email to execute office communications
  • Own and lead Registrar office form creation. Develop, standardize, and streamline office forms. Research, make recommendations, and evaluate form-related design and usage efficiencies. Partner with the Office of Information Technology and Academic Affairs to create electronic forms in the Registrar’s office to help improve services. Develop workflows, test data integrations, and serve as lead contact in electronic form implementations. Review, verify, and assess electronic form functionality, and problem-solve any related developments. Represent the Registrar’s office on the RISD ‘Forms’ committee
  • Assist as back-up to the operational processing area as needed to support the day-to-day responsibilities of the office
  • May represent the Registrar’s Office on various committees and working groups. Provide information and identify needs
  • Complete additional related job duties as assigned
  • Bachelor’s Degree and 3-5 years of relevant higher education experience in a record keeping office, or equivalent combination of education and experience
  • Demonstrated knowledge in the tasks and responsibilities of a Registrar’s Office
  • Demonstrated expertise with Student Information System databases (experience in Colleague preferred)
  • Advanced computer skills in Microsoft Office suite (including Word, Excel, PowerPoint, Adobe, and Google Docs)
  • Experience in developing, writing, and modifying reports (Informer, SQL experience preferred)
  • Ability to interpret and translate data
  • Strong analytic and problem-solving skills
  • Ability to evaluate and test system and process functionality, and to work methodically to resolve problems
  • Ability to work with multiple diverse populations, and to communicate effectively orally and in writing
  • Strong detail orientation and organizational skills
  • Ability to exercise discretion with confidential information, familiarity with FERPA (Family Educational Rights and Privacy Act) and data security best practices
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Assistant Registrar Resume Examples & Samples

  • Management of Academic Administration
  • Policies and procedures
  • All applications in faculty to Registrar
  • Student feedback on RPL applications
  • Updating of AMS with credits
  • Updating student planners
  • Finalise campus applications to bursary committee
  • Feedback to students on applications/decisions
  • Minimum of a BA or BCom Business Management degree
40

Assistant Registrar Resume Examples & Samples

  • Assuring a high standard of excellence in the area of student, faculty and department customer service while handling administration of student enrollment between academic programs
  • Overseeing Doctoral Student policy and tuition adjustment appeals
  • Supporting diploma and commencement activities, student academic offerings and assisting with university course and classroom scheduling
  • Ensuring academic departments stay in sync with federal, state and university established policies, procedures and guidelines while providing relevant information for statistical reporting
  • Bachelor's degree or equivalent combination of training and experience in a college or university environment
  • At least three years of experience in program administration, planning, or development capacity. This experience should be related to academic programs, information systems, student records and/or scheduling
41

Assistant Registrar Resume Examples & Samples

  • Three or more years of increasingly responsible experience in university administration
  • Experience in a registrar or student records office
  • Experience with large-scale student information systems like Oracle Campus Solutions (PeopleSoft) or Banner
  • Proven ability to direct and lead people and projects
  • Ability to build, lead, and serve on small and large teams
  • Communicates effectively one-to-one, in small groups, and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar
  • Solid organizational skills and attention to detail; supports organizational policies; anticipates demands/pressures and adjusts accordingly
  • Demonstrates logic, rationality and objectivity; shows common sense; uses all available information to make educated decisions
  • Successfully uses multiple software programs independently. Software may include Microsoft Office, applications such as PowerPoint, Word, Excel, Access, Outlook, web browsers, PeopleSoft, ExamSoft, and others
  • A master’s degree or the equivalent combination of education, training, and experience from which comparable skills can be acquired
  • Previous experience with PeopleSoft Campus Solutions
  • Strong consideration will be given to those applicants with experience in the areas of class scheduling and registration
  • Demonstrated leadership ability, such as empowering through appropriate delegation, establishing clear understanding of roles and accountabilities, setting clear expectations, providing feedback and guidance, and holding people accountable