Assistant Registrar Job Description
Assistant registrar
provides leadership and direction in the development of technological improvements, particularly within the My-Pratt portal, Student Information Systems (Colleague), Resource 25 room scheduling system (R25), and DocuWare document imaging system.
Assistant Registrar Duties & Responsibilities
To write an effective assistant registrar job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant registrar job description templates that you can modify and use.
Sample responsibilities for this position include:
Interpret policy and ensure compliance with applicable federal, state and university rules and regulations (e.g., FERPA, Ohio Department of Higher Education)
Provide leadership and direction in the development of technological improvements, particularly within the My-Pratt portal, Student Information Systems (Colleague), Resource 25 room scheduling system (R25), and DocuWare document imaging system
Work with functional end-users, to plan, coordinate and conduct system and application testing when systems are upgraded or patches applied
Assist with updating student records and status changes, attendance records and the overall maintenance of academic records in accordance with state and FERPA guidelines
Provide leadership in evaluating needs and recommending solutions to maximize efficiency and improve business processes
Coordinate with the Department of Information Technology to define and/or approve the selection, acquisition, and installation of all software and hardware required to achieve the Registrar's Office operational goals
Serve as project lead for Registrar’s Office technology projects, including creating implementation plans, evaluating needed resources, communicating desired outcomes, and coordinating the project from start through implementation and training
Engage the office in the strategic planning of technology solutions and create an office technology plan for future Registrar Office technology projects
Work directly with the Registrar on Special Projects of a technical nature
Monitor operational performance and troubleshoot system problems
Assistant Registrar Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Assistant Registrar
List any licenses or certifications required by the position: NCAA, VA, MA, HESC, TAP, CRM, SEC
Education for Assistant Registrar
Typically a job would require a certain level of education.
Employers hiring for the assistant registrar job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Management, Faculty, Graduate, Communication, International Business, Business, Associates, Technical, Art
Skills for Assistant Registrar
Desired skills for assistant registrar include:
Student information systems
FERPA
Particularly Excel
Microsoft applications
Regulations
Systems
Operating procedures and logistics
Property
Standards
BANNER student information system and CAPP
Desired experience for assistant registrar includes:
Assist colleagues with query and report development
Managing local and international artwork shipments and onsite installations
Invoicing and bill payments
Art collection management
Communication with galleries
General office management (bank deposits, mailings, office supplies, etc)
Assistant Registrar Examples
1
Assistant Registrar Job Description
Job Description Example
Our company is searching for experienced candidates for the position of assistant registrar. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for assistant registrar
- Enter transfer credits awarded and pending credits in the student information system
- Responsible for preparing, verifying and uploading Clearinghouse reporting
- Provides functional expertise and leadership of exam administration in courses with online options
- Field telephone, email, and in-person questions
- Provide leadership, supervision, and direction for assigned staff
- Manages diploma and diploma supply ordering for most NU programs and schools, including compiling accurate lists of graduates, submitting orders, and proofing diplomas for accuracy
- Assist with art movement and access needs throughout the Museums’ buildings to accomplish goals and ensure the smooth execution of workflow
- Work collaboratively with a number of internal and external departments to generate, monitor and refine project plans, while establishing and nurturing positive relationships
- Collect, input and track data in TMS and monitor, record and communicate all project progress in Basecamp
- Manage all aspects of the University Loans and Portrait Collection program
Qualifications for assistant registrar
- Progressively responsible experience in higher education academic services
- Proven skills in navigating a student information system such as PeopleSoft Campus Solutions, Banner
- Experience providing lead direction and/or supervision to staff
- Experience evaluating academic records and recommending appropriate courses of action to resolve complex and highly sensitive issues
- Proficiency with Microsoft Office including Outlook, Word, Excel
- Knowledge of records, transcripts and registration processes
2
Assistant Registrar Job Description
Job Description Example
Our innovative and growing company is hiring for an assistant registrar. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant registrar
- Communicating with customers and potential customers to increase awareness of academy offerings
- Maintaining and enhancing the Schoolhouse support processes
- Collaborating with Strategic Communications staff to develop outreach and marketing materials
- Assisting in the management of the course planning calendar and scheduled offerings for enrollment purposes
- Managing shared database of student course enrollment status and transcripts
- Assisting less experienced staff in developing appropriate responses to customers
- 20% Responsible for consulting with and advising individuals and groups (students, faculty, staff, campus visitors, community agencies) on issues which cannot be resolved by the General Services Section staff
- 10% Responsible for evaluating the registration status of students who do not register by the last day to add courses
- 10% Supervises General Services Section staff on daily basis
- 5% Assists with various components of commencement each spring and summer term as needed
Qualifications for assistant registrar
- Experience with Oracle/Common Management System (CMS), including student academic records and campus community or similar student information software
- Experience with program coordination related to transcripts, student academic records and registration records
- Preferred Registrar Records background
- Be creative, able to alter their style of writing to reflect their audience
- Be computer literate and possess good keyboard skills
- Be interested in different methods of communication
3
Assistant Registrar Job Description
Job Description Example
Our growing company is hiring for an assistant registrar. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant registrar
- Helps to ensure the University’s database systems have accurate data and appropriate functionality
- Provides training to individuals on systems, processes and procedures relating to degree navigation, classroom and event scheduling, the instructor system, and the Law College
- Supervise frontline services staff, monitor system, business process and automation activities, and serve as a campus resource and primary contact for federal compliance issues resolving campus issues related to enrollment, grades, and academic records
- Coordinate all special registrations including the Indiana Consortium on Urban Education, consortium enrollment agreement with Butler engineering program, Woodrow Wilson Science Fellows program
- Research problems
- Manages student requests for transcripts and enrollment and/or degree verification
- Processes latest enrollment agreements for new students
- Assist with troubleshooting and solves student registration issues, including resetting student passwords
- Maintains Dean's List
- Exchanges student information with other colleges or universities
Qualifications for assistant registrar
- Have web design/update skills
- Academic catalog production software experience preferred
- Proficiency in the use of PeopleSoft Campus Solutions, advanced in the use of Excel and other MS Office products
- Shall be an active participant in professional organizations such as AACRAO, TACRAO
- A general knowledge of all areas within the Registrar’s realm of responsibility is desired
- Highly organized and able to work on multiple requests and projects simultaneously
4
Assistant Registrar Job Description
Job Description Example
Our company is searching for experienced candidates for the position of assistant registrar. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant registrar
- Assists with building and updating class schedule in CampusVue
- Daily functions include data entry, tracking, and quality control
- Duties may also include scanning and indexing electronic and hardcopy documents in Banner Document Management System
- May also be trained to staff the front counter
- Handling inquiries and incoming record requests
- Checking and distributing documents and student forms
- Preparing outgoing mail
- Could be cross-trained on front counter duties
- Customer service at the front counter
- Assisting students and community members in person and via phone/email with various issues to include registering for classes, requesting transcripts and resolving residency issues
Qualifications for assistant registrar
- Master's degree in Educational Leadership, College Student Personnel, Educational Counseling, or related field
- Experience in advising students in higher education
- Bachelor degree required (business, psychology, or sociology preferred)
- Experience with CampusVue a plus
- Superior organizational and planning skills attention to detail
- Bachelor's Degree in Student Personnel Services, Higher Education, or Educational Administration, business or a related field required
5
Assistant Registrar Job Description
Job Description Example
Our company is looking to fill the role of assistant registrar. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant registrar
- May also be cross-trained to image documents
- Performs this duty largely on an independent basis, by pulling start date reports and creating schedules for the constant influx of new enrollments
- Schedules of current students are updated and maintained on an ongoing basis
- Shares general office duties with the Registrar, such as answering phones, helping students who walk in, filing
- Coordinate pre-registration of new and returning students for select programs
- Liaison with the Bursar’s Office regarding student accounts
- Liaison with faculty assistants, faculty, University Registrar’s Office, Bursar, Financial Aid, International Services Office, Simon Technology Services andOffice of Student Engagement relative to registration, scheduling issues, policies, procedures and timelines
- Object care
- Inventory and object tracking
- Prepare various documents and guidance materials, requisitions, correspondence, transcripts, reports, letters of recommendation, special event materials, and classroom guidance materials using personal computer
Qualifications for assistant registrar
- Ability to work with a diverse student population and diverse work environment
- Ability to initiate and manage multiple tasks, projects and people under competing time constraints and maintain flexibility during constantly shifting priorities
- Monitoring the efficiency of current processes and the integrity of the student information system and student records
- Bachelor’s degree from an accredited college or university, or an equivalent combination of education and experience, plus demonstrated experience in a related area including management experience
- Solid understanding of how to leverage information and ideas to support student needs and the institution’s strategic goals
- Experience with a multitude of technologies including Microsoft Office suite with spreadsheet experience