Office Services Coordinator Resume Samples
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Office Services Coordinator Resume Samples
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RH
R Halvorson
Rowena
Halvorson
6983 Lela Alley
Philadelphia
PA
+1 (555) 366 6645
6983 Lela Alley
Philadelphia
PA
Phone
p
+1 (555) 366 6645
Experience
Experience
New York, NY
Office Services Coordinator
New York, NY
Hessel Group
New York, NY
Office Services Coordinator
- Manage service providers and serve as office point-of-contact for building directed maintenance and workplace related requests
- Managing and performing general facility management, administrative and related office functions
- Assist with scanning of tax workpapers for our clients
- Identify, analyze, and provide suggestions to resolve key business issues and develop new processes
- Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team
- Deal Management (RentalWorks, Orbit)
- Assists in developing, maintaining and distributing schedules and calendars for construction projects
Boston, MA
Lead Office Services Coordinator
Boston, MA
Armstrong and Sons
Boston, MA
Lead Office Services Coordinator
- Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers
- Developing and implementing pilot and change management plans
- Assist Senior Facility Manager with tactical planning for the regional facilities team’s goals and objectives
- Assists management and staff with operational reporting, budgeting, financial systems, purchasing as necessary
- Assist with researching, analyzing and reporting budget variances
- Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits
- Work with team members to identify and respond to any financial or budgeting related issues
present
Houston, TX
Senior Office Services Coordinator
Houston, TX
Wyman-O'Hara
present
Houston, TX
Senior Office Services Coordinator
present
- Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages
- Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages
- Coordinates complex on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations
- Assists in record-keeping system maintenance; ensures staff compliance with company policies and procedures. Reviews and approves record retrieval requests
- Oversees the maintenance of office equipment (e.g. copiers, phone systems and both color and B&W printers). Solves for minor equipment problems
- Oversees maintenance of off-site storage records (e.g. tape back-up and hard copy). Provides guidance on company document retention policies and procedures
- Maintains vendor relationships with vendors that provide services and goods to the office. Assists in the completion of the office Business Continuity plan
Education
Education
Bachelor’s Degree
Bachelor’s Degree
Brigham Young University
Bachelor’s Degree
Skills
Skills
- Excellent computer skills, good organizational skills and quick learner
- Strong attention to detail
- Detail-oriented with a sense of pride in quality work
- Strong team player and demonstrated ability to work cross-functionally
- Ability to exercise good judgment and discretionary skills regarding when to act independently and when to consult with others prior to taking action
- Excellent verbal, written communication and presentation skills
- Ability to perform in a fast-paced environment
- Ability to manage multiple tasks and activities, ensuring priorities are established and results achieved
- Ability to manage internal/external relationships and resolve problems within the office environment
- Well-groomed, professional appearance
15 Office Services Coordinator resume templates
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1
Office Services Coordinator Resume Examples & Samples
- Assist in conference room meeting preparation setup & breakdown
- Maintain clean/organized conference rooms daily
- Maintain clean/organized catering areas & kitchen daily
- Assist in client & agency presentations
- Act as alternate/support for IT including training for conference rooms & AV equipment, printer maintenance, phones & computer set-up and audio/video conferencing training
- Act as alternate/support for facilities manager including sorting & delivery of mail, courier packages, outbound mail, and office maintenance
- Act as alternate/support for agency receptionist
- Please note the hours of this position are 11 AM -7 PM daily. Please do not apply for this position if you are unable to work those hours
2
Office Services Coordinator Resume Examples & Samples
- Gather all necessary information regarding the client and their requirements
- Provide information on available office space (e.g., describe facilities, provide floor plans, pricing/cost information)
- Prepare Bitek tickets for telephone and IT requests related to office setup
- Responsible for dealing with all aspects of customer service and resolving any conflicts or compliance issues between the client and studio
- Production Office Services Report
- Production Office Services Contact Sheet
- Track department revenue
- Build and Maintain relationships with clients to build repeat business
- Issue maintenance requests for office space and building requests via CenterStone
- Follow up on services requested by tenants for timely completion
- Coordinate with other departments and studio trades providing the best customer service and follow up
- Space planning for potential production office needs
- Walk office space once client vacates to ensure no damage has been done
- Experience with ORBIT billing system, BITEK system, RentalWorks, Basecamp and CenterStone
- Should be a highly organized person and able to handle a heavy workload
- Extremely motivated, able to work with minimal supervision and ability to multitask
- Successful applicant must be detailed oriented, a self-starter and have strong communication skills
3
Office Services Coordinator Resume Examples & Samples
- Handy with tools
- Can climb ladders
- Can lift over 50 pounds
4
Office Services Coordinator Resume Examples & Samples
- Managing the following areas: building environment, staff sales, health and safety, security, stationery & office equipment, catering (including stock replenishment), waste management recycling, inductions and purchase order process management for office services spend
- Liaising with landlords and sub-contractors in accordance with the landlords demise and building lease terms
- Co-ordinating and managing contracted supplier and sub-contractors to ensure planned and preventative maintenance is conducted in line with defined KPIs
- Managing the post room and reception functions
- Implementation and development of the Ideal Office Model audit criteria
- Working in conjunction with the Office Services Manager to plan, monitor and control building related budget and spend
- Development and support of emergency incident management and business continuity
5
Office & Services Coordinator Resume Examples & Samples
- Take responsibility for any reorganisation of the office layout by communicating closely with the production teams and coordination of necessary supporting activities
- Point of contact for matters concerning the maintenance in the building, suggesting improvements to the Associate Office & Facilities Manager if required
- Communicate with the landlord as required and attend tenants meetings with the Associate Office and Facilities Manager
- Organise pop-up kitchens, monitor usage, co-ordinate on staff feedback and report recommendations for changes to the service as needed
- Coordinate physiotherapist appointments and other employee benefits as required
- Oversee the mobile phone policy and purchase new mobile phones as required by the Associate Office and Facilities Manager. Produce reports to monitor the cost and the usage
- Manage the taxi shuttle service, produce monthly usage report and give recommendations for changes to the service as needed
- Manage the staff Honesty Box in conjunction with the caretaker, ordering and monitoring stock as required and liaising with the Assistant Accountant to ensure compensation is received items taken. Produce reports to track usage and suggest improvements to the system
- Handle ad hoc projects or tasks as directed by the Associate Office and Facilities Manager
- Collaborate with IT, HR and the rest of the Management Support Team as needed
- Collaborate at all levels of the Production teams. This will involve a willingness to communicate with production staff, engage with the business and the people who are involved within it
- Computer literate and proficient in all Microsoft Office applications
- It is essential the role-holder relishes the challenge of a fast-paced environment
- Must be able to work on own initiative and be driven towards continuous improvement
- Must be flexible and be prepared to accept new challenges as they occur
6
Office Services Coordinator Resume Examples & Samples
- Provide administrative support to employees as needed
- Carry out various forms of physical labor, such as moving boxes and executing light inter-office moves, etc
- Maintain office and pantry supply inventories (stock, organize and clean supply rooms and pantries)
- 1-3 years office experience
- Excellent communication, interpersonal and problem solving skills
- Possess strong computer skills in MS Word, Excel and Outlook
7
Office Services Coordinator Resume Examples & Samples
- Carry out external deliveries & collections, including cash and secure documents to other business establishments
- Maintain a schedule of inter-departmental deliveries to ensure the effective movement of internal mail throughout the bank
- React to ad hoc requests for services and supplies and prioritise to accommodate these into the set schedules as required
- Assist with the distribution of stationery to meet departmental requirements
- Administer the incoming and outgoing mail operation to ensure a timely and accurate service making use of the most cost effective mailing method
- Assist in the opening and distribution of incoming mail
- Control ordering, receipt and internal delivery of newspapers, milk and other refreshment supplies
- Monitor, deliver and replenish supplies of photocopier paper
- Carry out start and end of day procedures e.g.book vault opening, ditribution of computer printouts
- Assist in the replacement of printer and copier peripherals
- Carry out statement and Hold Mail clerical duties
- Good organisational and time management skills
- Ability to prioritise and see tasks through to completion
- Have basic keyboard skills
- Excellent customer services outlook to all tasks performed
8
Production Office Services Coordinator Resume Examples & Samples
- Handle all prospective production office inquiries
- Field all office related calls
- Gather all necessary information regarding the client and their Provide information on available office space (e.g., describe facilities, provide floor plans, pricing/cost information)
- Scout office space with customer
- Negotiate Lease Agreements for third parties
- Collect insurance certificates for third parties
- Send out department notifications and memos to various department heads and/or clients
- Estimating and billing for all client deals, including inputting rent and Telecom charges
- Arrange for parking, badges and keys
- Make sure office space is setup per the client’s needs/requests (furniture, phone, internet, etc.)
- Prepare Service Now tickets for telephone and IT requests related to office setup
- Approve and coordinate all golf cart rentals for clients
- Update and distribute monthly
- Must have the ability to read and understand floor plans and construction drawings
- Must be able to work evenings and weekends on short notice due to office move schedules and rush requests from productions when needed
- Previous customer service experience is desired
9
Office Services Coordinator Resume Examples & Samples
- 2 years clerical experience
- 30% travel between LI locations
- Proficient in English (oral and written)
- Valid NYS driver’s license
10
Office Services Coordinator Resume Examples & Samples
- Responsible for processing, handling, sorting, receiving, shipping, and distributing incoming and outgoing mail. Collects outgoing mail, does the weighing and stamping, and delivers (if necessary) outgoing mail to handling agents and postal services. Handles incoming insured, registered, express and bulk mailings. May also handle shipping and receiving of materials and goods
- Perform copying, printing, document production, document and brochure assembly, and bulk mailings. Operates machinery in a safe, efficient and accurate manner which may include, but is not limited to, photocopying machine, fax machine, printers, binding and postage machines and may serve as key operator for this equipment
- Maintain relationships with all office equipment vendors and may manage all service requests and agreements for photocopying, postage, binding, fax, and related equipment
- Handle stockroom duties including ordering, maintaining and issuing supplies in accordance with prescribed procedures and maintaining record of inventory and incoming packages. May maintain neat and orderly supply/stockroom. May be responsible for ordering business cards, stationery and announcement cards
- Perform messenger-type duties which may include, but are not limited to, traveling from floor to floor and location to location
- High School or equivalency diploma required
- Minimum of six months of prior related office services experience required
- Good organizational and communication skills (oral and written) required
11
Office Services Coordinator Resume Examples & Samples
- Daily mail services for the company ensuring incoming and outgoing mail is delivered in the most effective, efficient way possible
- Ensure adequate stock levels of mailing & office supplies
- Assist our Brands with mailing promotional collaterals to our Counters ensuring cost effective alternatives are recommended and deadlines met
- Coordinate general procurement activities for Head Office and act as first point of contact for external contacts (eg: Corporate Express, Australia Post etc)
- Provide administrative support to Corporate Functions when required
12
Office Services Coordinator Resume Examples & Samples
- Managing and performing general facility management, administrative and related office functions
- Manage, Coordinate and perform administrative services functions, including daily mail, courier, interoffice services, reception and other related duties
- Manage parking and building ID/Access Card system
- Coordinating catering and other concierge services
- Provide front-line support for office/conference room/multi-site collaboration technologies
- Ensuring security, integrity and confidentiality of data
- Oversee adherence to policies and procedures
- Maintain a safe and secure working environment including as the site liaison for life safety and crisis management events
- Collaborate with other executive level administrative staff
- Manage service providers and serve as office point-of-contact for building directed maintenance and workplace related requests
- Direct work requests to building’s facility staff and coordinate maintenance activities to ensure efficient operation of the office
- Supporting Corporate Services emergency management and operations activities including maintenance of emergency contact information, distribution of Corporate Services News Briefs and related activities
- A minimum of 6-10 years of work in a corporate office setting that includes facility management, administrative, reception and real estate liaison experience; experience in a service organization is preferred including executive leader support
- Five years of office management and supervisory experience required
- Business degree or equivalent preferred
- Knowledge of reception, mail and clerical practices and procedures
- Intermediate computer knowledge
- Proficient with and knowledge of all Microsoft Office applications Proficient with audio visual, video conferencing and telecommunication systems
13
Office Services Coordinator Resume Examples & Samples
- Regular/predictable attendance to support the needs of the team
- Mail coordination – Receive, deliver, ship and track all types of mail and packages using the Trak System from Ricoh
- Supplies Inventory and stocking
- Work with team to respond/coordinate work orders received through the 360facility tool and update status as necessary when it changes (examples - Hot/Cold calls, lights out, janitorial, furniture repairs, etc.)
- Copier Services - Copier/Printer troubleshooting, Printing/Binding, Meter Reading
- Conference Room and Event set up
- Support and back up for the Maintenance Mechanic and Day porter as needed
- 3+ years industry experience preferred
14
Office Services Coordinator Resume Examples & Samples
- Receive and filter calls and e-mail for service line
- Manage incoming requests on service website for appropriate personnel to respond, follow-up with maintenance clerks
- Place and receive supply orders for office, maintenance, copier/laser printer and special requests
- Code and process incoming invoices
- Building management liaison for department
- Maintain all vendor Certificate of Insurance paperwork
- Manage catering, setup and break down for conference rooms
- General administrative duties for department
- Back-up receptionist during lunch breaks, emergencies and vacation
- Budget and project tracking for both corporate offices
- Ability to prioritize and manage multiple projects simultaneously
- Ability to solve problems quickly and follow up upon completion
- Must speak clearly and articulately
- Strong command of the English language and polite phone etiquette
- Professional, personable and friendly demeanor
- Computer Skills (Microsoft Word, Outlook, Excel, Internet Explorer)
15
Office Services Coordinator Resume Examples & Samples
- Effective organization and time management skills
- Basic Microsoft Office Skills & Adobe
- Hours: Monday - Friday 8:00 a.m. to 5:00 p.m. Hours will flex up or down based on workflow. REQUIRED: Will have to work Saturdays starting in March usually 4 hours in the a.m. to early afternoon (based on workflow)
- Assistance with the filing of the tax return folders in the file room
- May assist with financial report assembly as needed
16
Receptionist / Office Services Coordinator Resume Examples & Samples
- Front desk reception: Greet and direct visitors, answer phones, receive mail, packages, and coordinate interoffice mailings
- Create daily out of office email and manage calendar for staff
- In conjunction with studio coordinator, set up for client meetings, clean up afterwards, and ensure that the office is kept clean at all times
- Schedule interviews for the Work 2 Studio and assist with studio and office training for new hires
- Remain attentive to staff and office needs, recommend office wide activities and assist Studio Coordinator with planning
- 2-4 years of professional experience in an administrative capacity
- Strong detail orientation, with excellent organizational and technical skills (MS Office)
- Adobe Office Suite a plus
- Must be able to work overtime on an as-needed basis
17
Office Services Coordinator Resume Examples & Samples
- May assist with or process the mail by sorting and distributing incoming mail, collecting, weighing, stamping and sorting outgoing mail and handling insured, registered, express and bulk mailings. May do bi-monthly bulk mailings of broker fliers
- May handle stockroom duties including ordering, maintaining and issuing supplies in accordance with prescribed procedures and maintaining record of inventory and incoming packages. May maintain neat and orderly supply/stockroom
- May pick up and deliver mail and/or facsimiles
- May perform messenger-type duties which may include, but are not limited to, traveling from floor to floor and location to location
- May maintain coffee room and order required supplies
- May type routine documents as required
- May perform general maintenance of office machines(s}, e.g.photocopying machine and/or binding machine
- May provide photocopier meter readings to vendor and place service calls for fax machines, binding equipment, etc
- May coordinate off-site retrieval and storage of files
- May assemble brochures
- May act as relief receptionist
- May use telephone in performance of duties
- Operates machinery in a safe, efficient and accurate manner, which may include postage machines and may serve as key operator for this equipment
- Transports heavy materials that may we1gh up to 50 lbs., e.g.mali from floor to fioor, manually or utilizing cart
- Performs other related duties as requested by supervisor and/or delegate(s)
- High Schoolor equivalency diploma required
- Minimum of six months of related office services experience preferred
- Good oral and written communication skills required
18
Office Services Coordinator Resume Examples & Samples
- Provide administrative and office support to a department, service line or local brokerage services department or specialized team
- Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team
- Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc
- Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc
- Proofread and correct spelling, grammatical, and layout errors
- Coordinate and assist with collecting, aggregating, and preparing data
- Update and maintain client database
- Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges
- Coordinate travel and administer activities
- Provide backup coverage for Front Desk Administrator, when necessary
- Sort, prepare, and deliver incoming/outgoing mail
- Assist with updating eCommunity and/or electronic property listings
19
Office Services Coordinator Resume Examples & Samples
- Support internal and external vendors by providing leadership and direction to ensure accountability and agreed upon service levels are attained, may negotiate contracts as part of a team
- Identify, analyze, and provide suggestions to resolve key business issues and develop new processes
- At least 1 year experience in property/facilities management and vendor management
- Class A office space management experience strongly desired
- Effective verbal and written communication and meeting facilitation skills
- Ability to prioritize and complete multiple tasks with little supervision
20
Lead Office Services Coordinator Resume Examples & Samples
- Assist with budgetary requests, analysis and reporting
- Act as a liaison to Jones Lang LaSalle finance team and other account team members
- Assist with researching, analyzing and reporting budget variances
- Work with team members to identify and respond to any financial or budgeting related issues
- Helps support facility specific cost savings targets to contribute to the account achieving significant savings
- Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits
- Assist Senior Facility Manager with tactical planning for the regional facilities team’s goals and objectives
- Provides support for guests, visitors and employees at client locations
- Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers
- Resolves problems associated with all building services including: janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment
- Coordinates special events in support of client or Jones Lang LaSalle
- Provides support for meetings and conference room reservations, as needed and directed
- Assists with the coordination and scheduling of maintenance activities
- Assists management and staff with operational reporting, budgeting, financial systems, purchasing as necessary
- Provides facility specific assistance to the project management team as needed or requested
- Reads and understands the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys
- Ensures appropriate follow up with customers
- Seeks to continuously improve processes, systems and overall client satisfaction
- Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed
- Acts as an interface with client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance. Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery
- Developing and deploying employee engagement initiatives
- Developing and implementing pilot and change management plans
- RFP production
- 1-2 years FM experience preferred
- Ability to maintain professionalism at all times under stressful situations
- Ability to multitask and work without direct supervision
21
Office Services Coordinator Resume Examples & Samples
- High School education or equivalent experience
- Minimum of two years mailroom experience
- Demonstrate excellent customer focus and dedication to meeting the expectations and requirements of internal and external customers
- Ability to use time and resources effectively and efficiently
- Demonstrate strong work ethic and ability to work overtime
- Demonstrate effective verbal and written communication, as well as reading and comprehension skills
- Ability to handle multitasking, shifting priorities when necessary and respond quickly to client requests
- Demonstrate high energy, action oriented, professionalism, enthusiastic and positive behavior when working with management, team members and client groups
- Demonstrate ability to read and comprehend detailed instructions
- Ability to establish and maintain effective relationships with team members and client base
- Ability to lift and carry 40-70 lbs. (maximum weight of a standard shipping box)
- Ability to stand, stoop, walk, climb and remain on one’s feet for extended periods of time (may be entire work day), visual acuity, sorting and stressful physical activity
- Ability to assist and organize conference rooms, meetings and company sponsored events
- Must be able to work overtime as required in support of flexible daily office services schedule and project schedules
22
Office Services Coordinator Resume Examples & Samples
- Undergraduate Degree in a Business discipline or an equivalent combination of training and experience
- Experience with Facilities and Office Support in a fast paced work environment or equivalent industry training and experience
- Microsoft Office/Suite expertise
- Microsoft Visio proficient
- Previous experience in an Asset Management setting
- Microsoft SharePoint proficient
- Experience with ADP Workforce Now
23
Office Services Coordinator Resume Examples & Samples
- Responsible for general operations & site logistics including daily reporting, Mail & Print Center duties, Reception duties, visitor management, workplace initiatives, and partnerships with other support teams
- Cultivate & maintain internal and external client relationships
- Vendor oversight & Facilities Management including monitoring client help line
- Planning for Office Safety & Security teams & Emergency Response scenarios
- 2-5 years of experience in a professional environment required; hospitality and/or operations background preferred
- Strong interpersonal and customer service orientation
- Strong communication, organization, and project management skills
- Demonstrated intellectual curiosity, humility, and team orientation
24
Office Services Coordinator Resume Examples & Samples
- Demonstrate courteous & helpful attitude to all
- Assist on special projects as required or as scheduled through Office Services
- Provides for the on-going use of the office conference rooms
- Ensures order and inventory of conference rooms
- Orders standard office supplies and maintains minimum inventory
- Places special orders as requested
- Coordinates vendor relations that may include janitorial, food services, furniture, mechanical, electrical, cellular and security among others
- Manages off-site storage facility and movement of materials
- Coordinates office ERT program
- Resources and supports internal employee and equipment moves
- Seeks and obtains bids from various suppliers to secure best price
- Provides break/lunch coverage for Receptionist
- Acts with diplomacy and discretion in handling confidential information
- Performs various administrative tasks as requested
- Must work well in a team
- Customer service attitude
- Working knowledge of MS Word, Excel, Powerpoint
- Attention to detail and record-keeping
- Must be able to lift and carry 25 lbs
- May be required to occasionally work outside of normal business hours
- Minimum of two years related experience
- Associates degree or equivalent college experience preferred
- Valid California drivers license
25
Office Services Coordinator Resume Examples & Samples
- Scan client documents
- Assist the tax processing department
- Help with stocking break room and both office supply areas
- Help with stocking office supply inventory and replenish supplies
- Part of the Incoming/Outgoing Mail Rotation
26
Office Services Coordinator Resume Examples & Samples
- Responsible for keeping assigned areas, such as conference rooms, reception, common areas, pantries, and kitchens in a clean and orderly condition
- Meeting Set Up/Clean Up with the following duties
- Experience working in a large professional services office environment is highly desirable
- Must be computer literate and proficient in Microsoft Word, Excel, and PowerPoint
- Must have excellent organizational, verbal and written communication skills
- Ability to be a dependable team player
- Ability to step in to assist beyond general responsibilities
- Ability to take initiative and be proactive vs. reactive
- Ability to lift 20+ lbs
27
Office Services Coordinator Resume Examples & Samples
- 1 to 3 years of related office experience
- Assemble Individual (1040) tax returns
- May assist with off-site storage needs
- Scanning - perform both red and blue scans for the tax department
- Prep, mail & track tax engagement letters
- Handles client copy requests
- Assist with maintenance and upkeep of tax library
- Assist w/ special projects as needed
- Participate in team meetings and activities
28
Senior Office Services Coordinator Resume Examples & Samples
- Solves complex issues related to administrative support; provides functional advice as needed
- Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages
- Coordinates complex on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations
- Updates and maintains various information databases. Generates standard and ad hoc reports as required
- Performs general Concierge duties as needed. Performs technical duties (e.g. working with multimedia software, setting up A/V equipment, initiating web or video conferencing)
- Coordinates Facilities projects within an office to include notifications (e.g. employees of scheduled disruptions and property management on vendor access needs)
- Assists in record-keeping system maintenance; ensures staff compliance with company policies and procedures. Reviews and approves record retrieval requests
- Oversees the maintenance of office equipment (e.g. copiers, phone systems and both color and B&W printers). Solves for minor equipment problems
- Maintains vendor relationships with vendors that provide services and goods to the office. Assists in the completion of the office Business Continuity plan
- Provides administrative support to Sales Management and Leadership team
29
Office Services Coordinator Records Scanner Resume Examples & Samples
- Experience utilizing office technical tools, including office scanners, printers and copiers
- Ability to lift 20-40 lbs
- Assemble and Scan client data
- Setting up, binding, labeling, coding, filing, and refiling our client files for several different industries
- Managing the file check-out, check-in system
- Ability to type 40-50 wpm
- Ability to work with many different personalities effectively
- Flexible, proactive and generally helpful and cooperative attitude
- Ability to handle multiple tasks and prioritize work towards a timely completion
- Able to work independently and with little supervision
- Computer skills in Microsoft Outlook, Microsoft Word, Microsoft Excel and Microsoft Access
- Physically conditioned to stand for long periods of time, lift objects up to 25 pounds continually, able to stoop and reach
30
Office Services Coordinator Resume Examples & Samples
- Assist with scanning of tax workpapers for our clients
- Answer phone calls, greet clients and sign for deliveries as needed
- Assist with the assembly of tax returns
- Assist with unpacking office and kitchen supplies
- Type letters; prepare labels and other general admin
- Assist administrative staff with facility related items (copier, etc.)
- Fill printers with paper and keep track of office supply inventory
- Assist with employee luncheon set up/clean up
- Forward incoming faxes from Outlook
- Assist with off-site record retention
- Set up conference rooms for webcasts held in the office (connect screen, login computer, print handouts, etc.)
- Use postage meter and take stamped mail to mailbox
- Ship UPS packages and certified mail as needed
- Type client letters as requested by partners and staff
- Fold and stuff confirmations for audit staff
- Create Avery tabs and address labels for large tax returns
- The tax department will also be giving this individual other tax related projects
31
Office Services Coordinator Resume Examples & Samples
- Previous Front Desk, Concierge, customer service or other hospitality experience preferred
- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor
- Ability to understand and carry out general instructions in standard situations
- Ability to work flexible work schedules based on business needs
32
Office Services Coordinator Resume Examples & Samples
- Sort and collate mail
- Place mail in proper buckets for distribution
- Dispose of junk mail
- Sort mail such as returned letters, adjustments, bills, orders and payments
- Complete incorrect returned mail
- Receive outgoing mail and apply correct postage
- Arrange for pickup of outgoing mail
- Processing outgoing shipments (Fed-Ex, U.P. S., DHL and U.S.P.S.)
- Small office moves and conference room set ups and tear downs
- Unloading trucks
- Operating forklift and electronic pallet jacks
- Stamp mail with postage meters
- Fold letters, circulars or other documents and insert into envelopes for distribution
- Weigh mail to determine correct postage
- Place mail in metal bins and carry to departments for distribution
- Record registered mail
- Stock copy rooms and printing devices
- Ensure office is adequately stocked with mail supplies
- Lifting up to 50 lbs
- Use fax and scanning machines
- Hospitality services and minor housekeeping
- Reception relief, as needed
- Candidate must have a high school diploma or GED equivalent
- Mailroom experience. Ability to perform in a fast-paced environment
- Certified Fork Lift Operator, a plus
- Excellent communication skills in English, both oral and written
- Excellent computer skills, good organizational skills and quick learner
- Must have ability to lift a minimum of 50 lbs
33
Receptionist / Office Services Coordinator Resume Examples & Samples
- Answer phones during operational hours
- Provide parking validations
- Manage conference room calendars and retain ownership in Outlook
- Set up A/V and other related equipment for internal and firm-wide meetings
- Maintain adequate stock and backstock of office and kitchen supplies
- Coordinate with building management and vendors regarding repairs, key cards, parking, maintenance, and special requests
- Partner with in-office IT Specialist and remote Help Desk for new hire desk setup and miscellaneous IT related emergencies and requests
- 0 - 2 years in a corporate setting
- Solid MS Office experience and skills; proficiency using database applications and programs
- Knowledge of Polycom and video conferencing preferred
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Office Services Coordinator Resume Examples & Samples
- Minimum of a high school graduate
- 2+ years of current experience as an Office Coordinator
- Willing to work a short-term contract position
- Knowledge of the fields of concepts, practices, and procedures noted in the job description above
- Basic knowledge of equipment troubleshooting is a must
- Hourly pay rate – upper teens to low 20’s per hour, depending on experience
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Office Services Coordinator Resume Examples & Samples
- Works under direct supervision, provides routine reception and administrative support to an office
- Receives and directs incoming calls and visitors to appropriate personnel
- Solves routine issues and escalates accordingly
- Assists Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other common areas
- Requests building and/or equipment services as needed
- Provides back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail and arranges messenger services as needed
- Troubleshoots for missed deliveries
- Schedules and coordinates meetings held within the office to include conference room reservation, equipment needed for meetings and catering
- Orders office supplies and other common use items for the office/location
- Oversees the proper maintenance of office equipment to include copiers, phone systems and printers (color and B&W)
- Solves minor equipment problems independently
- Oversees the proper maintenance of off-site storage records (tape back-up and hard copy)
- Provides guidance to Concierge on company document retention policies and procedures
- Maintains relationship with vendors that provide services and goods to the office
- Provides notary services as needed
- Ensures proper coding of invoices for services or goods for expense tracking purposes
- Provides information on brokers and project or listing details for proper expense allocation
- HS Diploma or GED required. Previous Front Desk, Concierge, customer service or other hospitality experience preferred
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Office Services Coordinator Resume Examples & Samples
- Performs and provides diversified clerical support
- Provides reception relief duties
- Provides mailroom operations including ordering supplies, getting and sorting mail
- Maintain and up-keep of common areas
- Manage and maintain office services accounts
- Reconcile office services expenses and accounts
- Order and maintain office equipment and supplies
- Liaison with vendors and property management
- Minimum of three (3) years of clerical experience in health care, corporate environment or other comparable business experience. Must have organizational skills
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Office Services Coordinator Resume Examples & Samples
- Greets and announces clients, applicants and visitors
- Follows security procedures for recording guests, suppliers and other visitors
- Assists with scheduling and preparing meeting and conference rooms
- Coordinates setup of conference/meetings rooms
- Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition
- Arranges video and/or web conferencing as needed
- Coordinates catering for meeting and events
- May negotiate pricing and menus
- Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit
- Performs general clerical duties associated with distributing office faxes, packages and mail as required
- Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail
- Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc
- Maintains neat appearance reception area, conference rooms café and other common areas
- Periodically inspects common area equipment to ensure good operating condition
- Arranges equipment service as needed. Maintains records and logs of service requests and tracks their status
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Executive Assistant & Office Services Coordinator Resume Examples & Samples
- Experience in financial services, management consultancy and/or a professional services environment a plus
- Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal
- Ability to think strategically and contribute to development of departmental model
- Ability to undertake projects and produce quality and timely results
- Positive attitude, sense of fun: is collegial and friendly
- Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
- Methodical, organized and excellent attention to detail
- Excellent Word, PowerPoint and Excel skills
- Expert knowledge of Outlook
- Touch typing speed of 50-60 wpm and/or a formal typing certification
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Office Services Coordinator Resume Examples & Samples
- Associates and/or College degree desired/Eauivalent Experience
- Proficient in Microsoft Office application (Excel, Word, PowerPoint)
- Work effectively as part of a team, yet be able to work independently with minimal supervision
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Office Services Coordinator Resume Examples & Samples
- Merchandising Strategy
- Digital Strategy
- Retail/Stores Strategy
- Consumer Analytics
- Business Development & Partnerships
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Senior Office Services Coordinator Resume Examples & Samples
- Provides complex clerical support in one or more of the following areas
- Mail services including distribution of mail, UPS, FedEx and other packages, coordination of courier services, researching and resolving any issues with packages that are improperly addressed or packaged, and assisting employees with mailing needs
- Assisting employees with large photocopy and binding jobs, ensuring timely completion of submitted jobs
- Locating and checking out client files, maintenance of client records and documents, ordering files from off-site storage facility and record retention
- Scanning of client information
- Maintaining and ordering office supplies, break room supplies
- Distributing confirmations, handling UC searches, and folding, stuffing and mailing out finance statement/invoices as required
- Resolves discrepancies and may communicate with a variety of professional staff both inside and outside the organization
- Compiles and arranges data, makes compilations, and prepares reports
- May assist with training and developing other office services team members as required
- May coordinate with Internal Client Service staff to ensure adequate support is available throughout the day for area of responsibility
- Setting up conference room for meetings
- 3+ years of experience in a related field or area
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Office Services Coordinator Resume Examples & Samples
- Receives and directs incoming calls and visitors to appropriate personnel. Solves routine issues and
- Escalates accordingly
- Assists Concierge in providing general hospitality services and maintaining a client-ready reception area,
- Conference rooms and other common areas. Requests building and/or equipment services as needed
- Provides back-up support to Concierge in performing general clerical duties such as distributing and
- Tracking packages, posting mail and arranges messenger services as needed. Troubleshoots for missed
- Schedules and coordinates meetings held within the office to include conference room reservation,
- Equipment needed for meetings and catering
- Oversees the proper maintenance of office equipment to include copiers, phone systems and printers
- (color and B&W). Solves minor equipment problems independently
- Oversees the proper maintenance of off-site storage records (tape back-up and hard copy). Provides
- Guidance to Concierge on company document retention policies and procedures
- Ensures proper coding of invoices for services or goods for expense tracking purposes. Provides
- Information on brokers and project or listing details for proper expense allocation
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence
- Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages
- Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills
- Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc. Ability to work flexible work schedules based on business needs
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Office Services Coordinator Resume Examples & Samples
- Distribute all in-bound/outbound mail and packages
- Responsible for company deliveries and pick-ups
- Shop for products and supplies needed in support of comping and photography studio
- Assist with internal moves by moving furniture and equipment as needed
- Order and maintain office and meeting supplies, and keep general access areas stocked
- Set-up, cleanup, shopping and stocking all necessary items for daily employee breakfasts and snacks
- Ability to juggle, prioritize and complete multiple tasks
- Proactive, continues to build and improve on existing administrative and office procedures
- Communicates in a clear, concise and respectful manner
- Follow-through is demonstrated by completing assignments accurately and thoroughly
- Maintaining an enthusiastic and positive attitude with co-works and employees at all times
- Team player who partners well with the receptionist as a primary partner as well as all other members of
- High school education with working knowledge of Microsoft Office (Word, Excel, PowerPoint), and email/calendar/invite using Outlook. Mac skills helpful
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Office Services Coordinator Resume Examples & Samples
- Receive and process branch office supply orders via the Facilities Ticket System
- Route office printer/copier service repair and toner requests
- Assist with branch office closing activities (close out vendor services, compile office equipment inventory reports, etc.)
- Asset tag new computer equipment when received into company inventory
- Assemble and breakdown boxes for computer equipment shipments
- Backup cashier coverage for the Corporate Office Café
- Data entry and electronic file system upkeep
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Office Services Coordinator Resume Examples & Samples
- Reporting to the Project & Design Manager, the office services coordinator provides support to the Maintenance Supervisor, Project & Design Manager and Safety Manager by coordinating administrative activities with day to day projects and tasks
- Provide day-to-day support to our office services and safety teams to maintain a comfortable, inviting and safe working environment for all employees
- Provide excellent customer service & assistance to employees, service technicians, contractors and vendors
- Coordinate department/floor reconfigurations with information technology, maintenance and supply
- Maintain and update campus and floor maps and directories when changes or additions occur
- Assists in developing, maintaining and distributing schedules and calendars for construction projects
- Effectively troubleshoot scheduling conflicts and other issues that may arise
- Coordinate food/beverage inventory and equipment service for employee breakroom
- Conduct building inspection rounds to check for environmental or housekeeping variances
- Coordinate and schedule safety activities and programs
- Conduct research, compile data and prepare materials for meetings and presentations
- Prepare and issue purchase orders, solicit bid proposals, receive quotes, review requisitions for supplies/equipment
- High school diploma, required
- Three plus years of administrative experience, required
- Five or more years of administrate experience, preferred
- Prior facilities, project and safety experience a plus
- Proficient using Microsoft Office suite
- Must be highly organized with the ability to manage multiple priorities
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Office Services Coordinator Resume Examples & Samples
- Assist in day to day management of mail room and processes
- Point of contact for conference room reservations and adherence to schedule
- Making sure breakrooms have coffee made throughout day, especially 7 – 9 a.m
- Organize, inventory, and stock breakrooms/workrooms/conference rooms with proper supplies
- Responsible for making sure new-hire offices are set up,stocked and equipment is operable
- Print out presentations for all departments within the organization as requested
- Miscellaneous projects as assigned by management
- Acts as liaison for contractors, building security, maintenance, and service providers
- Communicate with HR Manager to ensure compliance with office standards, as well as make recommendations for needed repairs and service
- Multi-tasking with regard to inventory maintenance for supplies, delivering interoffice mail, and meeting departmental needs/requests
- Flexibility with hours and willingness to work overtime when needed
- Taking initiative and completing duties efficiently and effectively
- Problem solving with setting and completing tasks
- Technical capacity for Excel, Word, Outlook and Powerpoint
- Teamwork oriented and keeping open lines of communication with each team member and department
- Associates Degree, High School Diploma or Equivalent
- 1 year experience working in Office Services or Mailroom
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Office Services, Coordinator Resume Examples & Samples
- Center Receptionist: The Coordinator is the contact person for most facets of Kaneb Center activities. They are responsible for fielding inquiries and directing clients to the appropriate faculty and staff
- Assistant to the Director: Assists in daily activities as delegated by the Director. These activities may include conference arrangements, email and phone correspondence, scheduling and other secretarial duties for the Director and professional staff
- Program Coordinator: Coordination of the Fall and Spring Summer Workshop series, the Summer GRED program, Summer Reading Groups, New Faculty Teaching Workshop, and New TA Orientation
- Event Organizer: Planning Kaneb Center events that include guest speakers, graduate and faculty workshops, and special events (such as Christmas lunch and end of year gatherings)
- Technical Office Services: Maintains the Kaneb Center web site, updating and printing the yearly Kaneb Center brochures, managing the Kaneb Center library, managing the Kaneb Center events/participant database, managing early semester student evaluation surveys, ordering office supplies, accounts payable/receivable, student hourly approval, security contact, and event coordinator contact
- Hiring: Responsible for hiring student workers for the center. They also generate all hiring paperwork for student workers, faculty, and staff joining the Kaneb Center
- 1 or more years of experience in higher education administrative support
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Office Services Coordinator Resume Examples & Samples
- Working knowledge of mail processes such as postage machine, Federal Express and UPS
- Computer literate, specifically MS Word for Windows
- Ability to negotiate effectively
- Ability to lift approximately 15-20 lbs
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Office Services Coordinator Resume Examples & Samples
- 1-3 years of administrative, customer-service related experience
- Experience at a higher education institution is preferred
- Coordinates designated customer service functions of the regional campus under the direction of regional campus leadership
- Directs routing of incoming telephone calls and "walk-in" prospective student inquiries. Accurately responds to/directs student inquiries and questions regarding such issues as (but not limited to) transfer of course units, course waivers, registration for classes, graduation requirements, financial aid, program and course prerequisites, student transcripts, independent study, graduate and professional program admission requirements, academic calendar, course add/drops, etc
- Collaborates regularly with appropriate program directors and department chairpersons for purposes of maintaining currency of information for programs offered at the campus
- Provides staff support and assistance to the regional campus director as needed
- Consistent use of University database system
- Entering of prospective student inquiries into University's database system
- Facilitates transmission of information to students regarding academic program changes, student related deadlines, and other pertinent regional campus information
- Receives and consults with students and refers individual situations to appropriate staff/faculty member for further follow-up
- Assists campus-assigned faculty with duplication requests, classroom instructional equipment use, and related tasks
- Partners with Graduate and Professional Center Client Services in order to provide the most up to date enrollment, academic, and university service department information to students
- Proctoring of student examinations that are taken at the regional location
- Requires availability to work evening hours at the regional site
- Promotes a positive and professional environment
- Performs other related duties as assigned by the regional site manager and/or executive director
- Client centered and customer service oriented
- Good problem solving/resolution skills
- Exceptional listening skills
- Ability to balance and process a variety of tasks and demands
- Data entry/typing experience
- Ability to maintain the integrity of confidential information
- Knowledge of office practices and computer operations
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Senior Office Services Coordinator Resume Examples & Samples
- Identify, analyze, and resolve key business issues; develop alternatives and implement new processes; and provide recommendations consistent with strategic business objectives
- Oversee multiple projects and programs such as facility and aesthetic maintenance, safety and security, parking and ergonomics
- Plan, budget and manage operational expenses to help achieve financial and business goals
- Minimum 3 years’ experience in property/facilities management (Class A office spament management preferred) and vendor management
- Professional certification strongly desired (BOMA FMA, IFMA FMP/CFM, IREM CPM or equivalent) and a Bachelor's degree strongly preferred
- A flexible and adaptable self-starter who demonstrates intellectual curiosity, humility, collaboration and strong customer services skills and the ability to take initiative and approach work proactively
- Ability to prioritize and complete multiple tasks with little or no supervision
- Must be able to work outside of normal business hours including 24-hr on-call support as needed as well as walking/standing for extended periods of time and lifting up to 50 lbs
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Senior Office Services Coordinator Resume Examples & Samples
- Responsible for processing, handling, sorting, receiving, shipping, and distributing incoming and outgoing mail. Collects outgoing mail, does the weighing and stamping, and delivers (if necessary) outgoing mail to handling agents and postal services. Handles incoming insured, registered, express and bulk mailings. Also handles shipping and receiving of materials and goods
- Perform AP functions, including but not limited to, invoice processing, vendor maintenance, and maintaining/updating spreadsheets relevant to the AP process
- Perform copying, printing, document production, document and brochure assembly, and bulk mailings
- Operates machinery in a safe, efficient and accurate manner; performs general maintenance of office machines, which may include, but is not limited to, photocopying machine, fax machine, printers, binding and postage machines and may serve as key operator for this equipment
- Handle stockroom duties including ordering, maintaining and issuing supplies in accordance with prescribed procedures and maintaining record of inventory and incoming packages. Maintain neat and orderly supply/stockroom. May be responsible for ordering business cards, stationery and announcement cards
- Maintain neat and orderly break room(s); order/maintain adequate stock of required supplies
- Transport heavy materials that may weigh up to 50 lbs., e.g. mail from floor to floor, manually or utilizing cart
- Assist and support the administrative and office personnel with recordkeeping and files, moving office furniture and equipment, transmission and storage of confidential records, keeping pantries supplied and stocked, and related tasks
- May perform basic IT/Phone duties as needed in the absence of an IT Technician
- Perform other related duties as requested by supervisor and/or delegate(s)
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Office Services Coordinator Resume Examples & Samples
- Minimum two years’ experience in a professional services environment would be an asset
- Intermediate level IT skills would be considered an asset
- Pleasant, courteous, patient and discrete manner
- Well-groomed, professional appearance
- Ability to achieve results in the timely delivery of services through prioritization, ensuring that objectives are carried out effectively, optimal outcomes are achieved and issues are resolved
- Ability to manage internal/external relationships and resolve problems within the office environment
- Ability to manage multiple tasks and activities, ensuring priorities are established and results achieved
- Detail-oriented with a sense of pride in quality work
- Intermediate knowledge of Microsoft Word, Excel, Adobe, and Sharepoint
- Excellent customer service skills to support both internal and external clients
- Good problem solving skills
- Ability to work with little supervision and make decisions with confidence and in the best interest of Golder and the Kamloops Office
- Certificate or Diploma from an accredited program or College
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Office Services Coordinator Resume Examples & Samples
- Manage incoming requests on service website for appropriate personnel to respond, follow up on vendor work
- Place and receive supply orders for office, maintenance, printer and special requests
- Building management and maintenance liaison for department
- Project tracking for both corporate offices
- Reception coverage – answer phone, transfer calls
- Check-in guests
- Direct deliveries to appropriate locations
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Office Services Coordinator Resume Examples & Samples
- Being main point of contact for your clients/productions and liaison to the various studio services
- Estimating and billing for all client deals
- Deal Management (RentalWorks, Orbit)
- Prepare ServiceNow tickets for telephone and IT requests related to office setup
- Experience with ORBIT , ServiceNow, RentalWorks, Building Engines, and CenterStone Systems
- Should be highly organized and able to handle a heavy workload
- Must be able to work overtime on little to no notice
- Extremely motivated, able to work with minimal supervision, and ability to multitask
- Successful applicant must be detailed oriented, a self-starter, and have strong communication skills
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Office Services Coordinator / Receptionist Resume Examples & Samples
- Minimum 3 years of business or office experience in a similar role
- Previous experience with account reconciliation would be considered an asset
- Strong customer service skills, strong verbal and written communication skills
- Must have computer proficiency in MS Office Suite: Microsoft Word, PowerPoint, and Excel
- Encourages and supports leadership and growth in others
- Requires an excellent customer service approach to handle daily interactions
- Self-starter and strong work ethic
- Creativity in presentation preparation
- Exhibits high level of professionalism and strong interpersonal skills
- Ability to complete tasks under time sensitive deadlines
- Organizational skills, ability to prioritize and handle multiple tasks at anytime
