Medical Office Coordinator Resume Samples

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V Ebert

Vidal

Ebert

4261 Dibbert Trail

New York

+1 (555) 576 7780

4261 Dibbert Trail

New York

Phone

p +1 (555) 576 7780

Experience Experience

Chicago, IL

Medical Office Coordinator

Chicago, IL

Marvin-Paucek

Chicago, IL

Medical Office Coordinator

Provides/performs departmental administrative duties to support the Department Chief, medical/program/division directors, staff physicians and/or trainees (incl. screening/triaging telephone calls, facilitating patient referrals, maintaining calendars, handling incoming mail, completing expense reports, obtaining signatures, filing, organizing, planning/organizing special events within the department)
Oversees visiting professorship programs creating/monitoring resident/fellow schedules in the Residency Management Suite and any departmental software programs, on-boarding/off-boarding and coordinating rotation schedules
Creates and maintains clinic, procedural, on-call, attending, consult, paid time-off (PTO) and academic schedules for department or division(s) on Provider Scheduling System (ie.,AMION); monitors monthly AMION reports and validates variances
Assists in the coordination of new departmental/divisional medical staff and Dependent Allied Health Professional recruitment, interviews, on-boarding, off-boarding, academic appointment, promotion and other matters affecting their employment
Manages the Service Office’s use of space, equipment, and supplies (including offices, conference rooms, office supplies and inventory, and office equipment)
Prepares formal correspondence, meeting minutes, and departmental publications. Types/transcribes a variety of materials (incl. correspondence, grants, contracts, manuscripts, curricula vitae, and presentation and lecture materials)
Performs various on-line functions involving PeopleSoft, E-way, Finance or Payroll and oversees payroll time reporting for medical office staff and advanced practice providers

Houston, TX

CO Medical Office Coordinator

Houston, TX

Collins-Schuster

Houston, TX

CO Medical Office Coordinator

Assist providers in coordinating referral and transition of patients to mental health providers external to UHS
Pend orders for future provider visits, specialty consultations, treatments, radiology tests and labs; route to provider for signature
Provide administrative support to assigned health care providers (psychiatrists, therapists)
Function as a liaison between providers and schedulers. Work with scheduler to resolve scheduling conflicts and overrides if necessary
Provide administrative support to assigned health care providers (physicians, nurse practitioners)
Assist providers with making routine travel and accommodation arrangements
Assist patients or family members with completion of medical insurance forms, family medical leave and return to work forms

present

Detroit, MI

Medical Office Coordinator for Houston Market

Detroit, MI

Kshlerin LLC

present

Detroit, MI

Medical Office Coordinator for Houston Market

present

Assists in checking out patients and assists them with referral processing and scheduling process
Charge entry and patient balance processing
Greeting patients entering the physician practice
Adheres to and supports the mission, purpose, philosophy, objectives, policies, and procedures of Tenet Physician Resources
Answering office phones, making appointments
Managing physician surgical schedule as well as other business related appointments and other basic office related tasks
Collects co-pays and posts charges

Education Education

Undergraduate Degree in Initiative

University of California, San Diego

Undergraduate Degree in Initiative

Skills Skills

Knowledge of basic office equipment including copier, fax machine, and computer
Ability to multi-task, manage details and organize efficiently and effectively
Commitment to DaVita’s values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment and Fun with ability to demonstrate those positively and proactively to patients, teammates, management, physicians, and/or vendors (Village Service Partners) in everyday performance and interactions
Ability to communicate in a professional, clear, succinct and tactful manner both verbally and in writing
Strong written, verbal, and interpersonal communications skills including ability to listen attentively and to communicate information clearly and effectively
Ability to maintain confidentiality of patient and employee information
Ability to organize and communicate clearly
Ability to comprehend and follow written and verbal instructions
Ability to handle multiple priorities at once with minimal supervision
Ability to use EMR, other relevant computer hardware and software, telephone, copier, fax machine and other standard medical office equipment

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Senior Medical Office Coordinator Resume Examples & Samples

J-card Computer System – Make price or product changes for the J-card reader (cash register for credit card and j-cash services) using Blackboard software. Contact J-card office for technical problems
Fax, copy, type memo, etc requests, allowing clinicians to spend more time on direct patient care
Assist front desk staff with medical records requests and processing
Contact outside vendors for services as needed; order office supplies
Provide administrative presence for evening flu clinics
Merge duplicate student medical records in P5
Daily use Outlook, Microsoft Excel & Word
Generate reports from automated medical software system (P5)
Assist with coordination of annual SHWC processes and events
Effectively manage several tasks and projects at one time. Able to exercise independent judgment in the resolution of administrative assignments, project management and budget reconciliation
Assist Administrative Manager with operations issues including housekeeping, facilities, security and safety. Assist to monitor office equipment operation including supply inventory and maintenance
Helpful if familiar with/experience using SAP and electronic medical record program (we use Pyramed)
Demonstrate flexibility and the ability to multi-task in a very busy, and sometimes, fast-paced environment
Ability to work independently with little supervision
Ability to lift up to 25 lbs to receive supplies and medication deliveries

CO Medical Office Coordinator Resume Examples & Samples

Review clinic schedules, and make adjustment as appropriate
Other activity processed in EPIC
Order stock and maintain office supplies
May coordinate meetings on behalf of the physician
May assist with preparation of sponsored project material
Process reimbursements per department protocol as applicable

CO Medical Office Coordinator Resume Examples & Samples

Pend orders for future provider visits, specialty consultations, treatments, radiology tests and labs; route to provider for signature
Assist in preparation, maintenance and pre-visit auditing of medical records
Order x-rays, outside films, lab results and reports as needed
Complete relevant tasks in regards to prescription refills, faxing pharmacies, follow up with patients and pharmacies
Gather teaching materials and constructs educational packets
Answer incoming calls from referring physicians and patients. Relay relevant information to patient and referring physician as directed
Manage incoming faxes and outgoing faxes
Upload paper orders in SureSign and route to provider for signature
Monitor provider in Baskets. Resolve messages within scope. Inform provider of messages requiring urgent attention. Review patients scheduled for treatments and verify timely submission of orders. Work with provider to obtain orders if necessary
Function as a liaison between providers and schedulers. Work with scheduler to resolve scheduling conflicts and overrides if necessary
Monitor patient no-shows and works with provider and patients to reschedule appointment if appropriate
Obtain pre-certifications as required by patient’s health care insurers or managed care providers (Primary responsibility of insurance clearance)
Assist patients or family members with completion of medical insurance forms, family medical leave and return to work forms

Medical Office Coordinator Resume Examples & Samples

Review patient schedules to maximize patient service (check for cancellations and add in patients; check availability to accommodate an emergency patient; pull patient charts and records as appropriate)
May open the access center on a daily basis
Perform administrative support activities such as correspondence, filing, faxing, mailing, etc. as necessary or assigned
Answer and route incoming telephone calls appropriately
Monitor, maintain, and order office supplies and equipment as instructed
Serve as liaison between center physicians and referring physicians; ensure vascular access procedure results are forwarded to the referring physician and the patient’s treating dialysis facility
Verify patient insurance and obtain necessary referrals
Coordinate dialysis treatments for patients and facilitate patient transportation scheduling in accordance with Lifeline’s policies if needed
Forward billing information to appropriate central resource
Maintain patient confidentiality; know and adhere to all HIPAA regulations
Participate in community education activities and programs
Know, understand, and comply with all DaVita and Lifeline policies and procedures
Other duties and responsibilities as assigned including but not limited to
Commitment to DaVita’s values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment and Fun with ability to demonstrate those positively and proactively to patients, teammates, management, physicians, and/or vendors (Village Service Partners) in everyday performance and interactions

Medical Office Coordinator for North Houston Specialty Resume Examples & Samples

Collects co-pays and posts charges
Knowledge of Medicare and Medicaid policies and regulations and incentive programs
Skill in multi-tasking

Medical Office Coordinator Resume Examples & Samples

Coordinate committee/clinical service meetings to include, preparation and distribution, agendas, minutes, presentations, as well as attending and transcribing meeting minutes via laptop
Distribution and coordination of pertinent information
Facilitates flow/tracking of information to include policies and procedures from various committees/clinical service meetings through appropriate approval process
Working closely with the Director of Medical Staff/Credentialing Services, administration and medical staff leadership handles issues involving the medical staff
Preparation, distribution and tracking of information as related to the Impaired and Disruptive Practitioner process
Run reports, assemble information and populate dashboards for OPPE/FPPE process for credentialed practitioners
Researches quality issues and any other issues as required
Schedules appointments and maintains calendars
Updates departmental orientation manual, policies and procedures
Travel arrangements manage expense reports, and check requests
Adapts to a changing environment prioritizing and reprioritizing to meet deadlines and maintain a high quality of work
Maintains supply inventory
Gather and distribute required information for regulatory entities, such as TJC, CMS, etc
Distribution, research and working knowledge of Bylaws, Rules and Regulations. Assists with the development of the Bylaws, Rules and Regulations to ensure that the medical staff is aware of changes
Acts as liaison between the Director of Medical Staff/Credentialing Services and the designated off-site facility for medical staff issues

Medical Office Coordinator for Houston Market Resume Examples & Samples

Daily reconciliation of charges and payments
Knowledge of ICD-9 and ICD – 10 and CPT codes
Skill in exercising judgment and discretion in developing, applying, interpreting, and coordinating departmental policies and procedures
Ability to read, interpret, and apply policies and procedures

Medical Office Coordinator With Cyfair Medical Partners Barker Cypress Resume Examples & Samples

Answering office phones, making appointments
Checks in patients and collects accurate patient demographics, enters data into electronic system and verifies insurance
Managing physician surgical schedule as well as other business related appointments and other basic office related tasks

CO Medical Office Coordinator Resume Examples & Samples

Provide administrative support to assigned health care providers (psychiatrists, therapists)
Answer patient calls, register and schedule new patients, and schedule new and return patient visits using the UMH scheduling system. Prepare all necessary paperwork for each patient’s visit
Maintain providers’ calendars and seek to maximize provider scheduling and proactively seek to schedule/reschedule patients to efficiently utilize resources (e.g., fill vacancies due to cancellations, add urgent appointments), and resolve any scheduling conflicts
Confirm UMH patient appointments, ensuring that patients have plans to arrive for their visits and have appropriately prepared for their appointment
Assist providers in coordinating referral and transition of patients to mental health providers external to UHS
Schedule patient appointments for laboratory tests, medical examinations and consultations as needed
Take prescription request orders for assigned providers
Verify eligibility of patients with Benefits Manager when needed
Collaborate with mental health Clinical Coordinator regarding services and patient care
Provide coverage for Clinical Coordinator when absent
Assist patients, patients’ families, referring physicians and third party insurance companies to resolve patient-related issues
Answer telephones, screen callers, relay messages; sort and distribute mail
Maintain confidentiality of all medical records, appointments, etc, for mental health patients
Maintain and organize confidential files; update patient data and medical records (entry of information into mental health EMR database, filing, purging, responding to records requests)
Assist providers with making routine travel and accommodation arrangements
Transcribe and/or scan confidential patient materials
Type correspondence and letters and reports as needed
Distribute and collect satisfaction surveys; enter survey data and prepare reports
Attend monthly Student Health Committee meetings when Clinical Coordinator cannot
Assist in the annual Medical Students’ health screenings as needed
Order office supplies as directed
Coordinate maintenance and servicing of office equipment
Meet regularly with UHS Clinical Manager and other staff as directed
Attend monthly UHS support staff team meetings
Provide administrative support to assigned health care providers (physicians, nurse practitioners)
Maintain providers’ calendars and seek to maximize provider scheduling and proactively seek to schedule/reschedule patients to efficiently utilize resources (e.g., fill vacancies due to cancellations, add same day appointments), and resolve any scheduling conflicts
Register new patients and schedule patient appointments for new and return appointments, laboratory tests, medical examinations and consultations
Relay information to patients regarding preparation for laboratory tests and examinations
Maintain familiarity with various types of medical insurance to explain these plans; obtain pre-certifications as required by patients' health care insurers or managed care providers; assist patients or family members with completion of medical insurance forms; inform patients of costs of care being provided, and guide them to appropriate resources for further information, guidance, or assistance
Perform front desk check-in/out, and assist other faculty and staff of UHS when needed
Answer telephone, screen callers, relay messages, greet patients
Maintain medical records (scan into electronic medical record, filing, purging, responding to records requests)
Provide coverage of front desk when other staff are out of the office performing necessary duties already outlined
Type routine correspondence and reports from dictation or handwritten copy using a personal computer; transcribe machine dictated medical reports and other documentation using medical terminology
Use personal computer to prepare manuscripts, grant proposals, statistical reports, tables, and charts using knowledge of scientific, medical, literary, or other technical terms
Assist with making routine travel and accommodation arrangements
Assist in the annual Medical Students health screenings as needed
When working in the UMH area after covering the front desk, hand off any/all remaining tasks that you were working on to the front desk staff providing all relevant information
Adhere to all UHS policies/protocols and those outlined in Johns Hopkins Service Excellence Standards of Behavior

Medical Office Coordinator Resume Examples & Samples

Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary to ensure appropriate staffing levels are maintained
Oversees the process of scheduling of tests and treatment
Identifies, analyzes, and resolves work problems
May assist with patient charge entry into the billing system
Performs select administrative duties
May conduct staff meetings
Perform other duties as required and assigned

Medical Office Coordinator for DMC Harper Bariatrics Resume Examples & Samples

Educate patients regarding preoperative testing, medical clearances and insurance authorizations as required by surgeon and individual health plans
Obtain insurance authorizations as required by individual plans
Skill in exercising a high degree of initiative, judgment, discretion, and decision-making to achieve organizational objectives

Core-medical Office Coordinator Resume Examples & Samples

Utilizes superior customer service skills to perform daily administrative duties of the practice including greeting/check in/check out, scheduling patients, answering telephones and taking messages
Collection of co-pays , patient balances, verify insurance eligibility, update patient demographics Meets TOS payments, eligibility, and denial rate performance metrics as assigned by your standard work
Posts payment and adjustment transactions, balances daily journal and close batches every day May be asked to prepare and deliver bank deposits in accordance with established policies and procedures
May be asked to mentor and train new staff
Provides patient referrals (with physician direction) or ensures appropriate referrals have been obtained for required visits in specialty offices
Assigns new patients to a provider & care team to establish a care partnership. Ensures scheduling consistency (continuity of care) for their care team
Follows all standard work protocols and may be asked to complete order and referral reconciliation
Demonstrates sensitivity to the patient's comfort, confidentiality and concerns while maintaining a therapeutic environment for the patient and family in accordance with the provider and CORE standards
Provides coverage for other Core offices as requested

Medical Office Coordinator Resume Examples & Samples

Provides orientation, oversight, direction, supervision, and mentoring to medical office staff on a day-to-day basis and ensure adequate coverage of medical office staff and steps into their responsibilities during an absence
Provides/performs departmental administrative duties to support the Department Chief, medical/program/division directors, staff physicians and/or trainees (incl. screening/triaging telephone calls, facilitating patient referrals, maintaining calendars, handling incoming mail, completing expense reports, obtaining signatures, filing, organizing, planning/organizing special events within the department)
Functions as the subject matter expert and departmental resource in medical office coordination, requiring knowledge of the operation of the department with autonomy
Assists the Medical Department’s Office Manager and/or Supervisor with administrative duties and attends meetings in his/her absence
Performs various on-line functions involving PeopleSoft, E-way, Finance or Payroll and oversees payroll time reporting for medical office staff and advanced practice providers
Operationalizes departmental financial and capital budgets and tracks expenses
Prepares formal correspondence, meeting minutes, and departmental publications. Types/transcribes a variety of materials (incl. correspondence, grants, contracts, manuscripts, curricula vitae, and presentation and lecture materials)
Oversees the credentialing and privileging of medical staff members and Dependent Allied Health Professionals for the department or division. Works with the Office of the Medical Director, regulatory agencies and any other departments to ensure compliance with licensure, annual required training and certifications
Manages the Service Office’s use of space, equipment, and supplies (including offices, conference rooms, office supplies and inventory, and office equipment)
Assists in the coordination of new departmental/divisional medical staff and Dependent Allied Health Professional recruitment, interviews, on-boarding, off-boarding, academic appointment, promotion and other matters affecting their employment
Creates and maintains clinic, procedural, on-call, attending, consult, paid time-off (PTO) and academic schedules for department or division(s) on Provider Scheduling System (ie.,AMION); monitors monthly AMION reports and validates variances
Facilitates the processing of medical staff leaves of absence, according to guidelines, and notifies appropriate medical center departments accordingly
Oversees visiting professorship programs creating/monitoring resident/fellow schedules in the Residency Management Suite and any departmental software programs, on-boarding/off-boarding and coordinating rotation schedules
Oversees and coordinates departmental CME activities (i.e., scheduling lectures, reserving rooms, ordering food, making travel/hotel reservations, coordinating honoraria, visiting professorship programs, processing ACCME-required paperwork, creating or assisting with presentation materials and tracking budgeted CME expenses)
May recommend the implementation of department policies and procedures, and evaluate and modify existing procedures to increase department efficiency
Processes academic promotions through the University of Minnesota Medical School
High school graduation
Preferred Associate degree in Business, Management, General Studies or Healthcare Discipline
Five (5) years of progressive office experience in monitoring budgets and justifying variances, coordinating departmental projects, providing oversight and direction to office staff, development of department policies and procedures and facilitating Department office, conference room space and overseeing/selecting office equipment
OR An approved equivalent combination of education and experience
Previous work experience in a medical setting
Ability to work independently with minimum guidance
Ability to communicate in a professional, clear, succinct and tactful manner both verbally and in writing
Skilled in review and analysis of financial records and budgets
Knowledge of personal computer system and various software, or possess an aptitude to learn such programs
Excellent clerical skills including organization and time management