Office Coordinator Resume Samples

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R Hirthe

Rasheed

Hirthe

212 Torp Forks

Philadelphia

+1 (555) 668 1878

212 Torp Forks

Philadelphia

Phone

p +1 (555) 668 1878

Experience Experience

Los Angeles, CA

Office Coordinator

Los Angeles, CA

Orn, Torphy and Kunze

Los Angeles, CA

Office Coordinator

Help Executive Assistant develop and manage portfolio of sales prospects
Assist with employee programs ranging from Open Enrollment to volunteering; RampUp (Upwork’s bootcamp) to employee engagement and manager training
Assists the eHR Manager with all webpage updates in Human Resources and Health & Wellness, using the Content Management System
Contract management and vendor performance management for contracted services
Manage, work and complete tickets generated in the Incident Management software
Provide work direction to student workers
1. Assists clerical staff in the performance of diversified administrative and secretarial duties. Assists in resolving difficult

present

Los Angeles, CA

Office Coordinator

Los Angeles, CA

Wintheiser Inc

present

Los Angeles, CA

Office Coordinator

present

Works with the Distribution Center Manager to address office staff performance and workload issues
Assist prospective residents by checking the status of inventory; review listings, show homes, and assist with rental applications at the discretion of manager
Supervise student workers; establishes a smooth, efficient workflow; and oversees daily office operation, including in-house student worker training sessions
Assist agents with contact management programs and management of their client databases, drip marketing, newsletters, etc
Work with managers to provide seat assignments and phone numbers in Service Now
Performing fiscal duties, including purchasing, maintaining supplies, preparing travel documents, and hiring Federal Work-Study Research Assistants
Provide high level administrative support to the NZ Country Manager - diary and expense management, travel arrangements and other administrative duties

Education Education

Bachelor’s Degree in Discretion

Illinois State University

Bachelor’s Degree in Discretion

Skills Skills

Excellent communication and interpersonal skills, ability to build strong professional relationships
Knowledge of professional office practices, strong organizational skills, with ability to prioritize work on an ongoing basis
Ability to proofread for accuracy and finalize documents professionally, strong attention to detail
Good decision-making skills, ability to prioritize tasks, meet deadlines and multi-task. Good humor helpful
Detail oriented, able to handle multiple projects simultaneously, extremely professional and customer service oriented
Excellent interpersonal skills and ability to handle confidential information. Excellent organization skills and telephone skills
Excellent organizational skills; detail oriented with the ability to multitask
Strong attention to detail and ability to maintain strict confidentiality
Ability to work in a fast paced environment with excellent attention to details
Excellent organizational skills, ability to multi-task, ability to problem solve

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15 Office Coordinator resume templates

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Office Coordinator Resume Examples & Samples

Answering, screening and transferring all calls to the relevant person/department from a busy switchboard. Being able to filter sales calls
Access control management through the use of the CCure system as well as physical key management including tracking the issuing and return of keys and cards
Meeting, greeting and directing clients, contractors and visitors correctly by following the security policies of the facility
Booking passenger cars and couriers, maintaining accurate records of these bookings, and passing on accurate billing information, including raising PO’s for the vendor invoices
To instruct, schedule and monitor the running team, ensuring they provide an effective service, and duties are carried out in accordance with the runners Oracle
Ordering and monitoring all of the company’s stationery requirements. Carry out any additional purchasing activities and managing POs as requested by the Finance Department or facility management
Raising PO’s for bar stock , liaising with runners to ensure sufficient stock at all times
Updating all reception lists i.e. cutting room occupants and their correct extensions, current productions in the studios, staff phone numbers,
Any ad hoc duties as directed by management, the bookings or accounts departments
Excellent communications skills and interpersonal skills with the ability to create an immediate rapport with a range of contacts
Sensitive to differing clients needs and priorities with the ability to question in a diplomatic manner
Good general knowledge of production and post production, in particular sound
Good numeracy
Previous experience of managing or coordinating others is desirable
GCSE Maths and English, grade C or above

Office Coordinator Resume Examples & Samples

Enable and update radio/TV materials on the website to allow customers to place online orders
Enter orders for national creative, custom orders and billing
Help Executive Assistant develop and manage portfolio of sales prospects
Update sales contact information in database as necessary
Evaluate and provide feedback on functionality of online order system
Order office supplies through Indianapolis office coordinator
Main point of contact for LA office

Office Coordinator Resume Examples & Samples

Assist senior executives with travel, calendar management, expenses, event planning and various ad hoc assignments
Greets all visitors courteously, determines their needs, and directs them to the proper person and/or office
Coordinate office events, set up new hire desks, collect HR paperwork and organize employee engagement initiatives
Assist IT with resolution of issues that arise in the San Francisco office
Will assist with coordinating logistics of office space, deliveries, and proactive safety and security measures
Provide building access badges to employees and visitors as needed, will create and maintain tracking process for badges
Orders and maintains kitchen inventory for all kitchen areas
Oversee conference rooms to ensure that they are neat and clean and that teleconferencing and audio visual equipment is connected and functioning as needed. Monitor conference room scheduling, set-up, breakdown
Ensure copiers and fax machines are functioning properly - call for service as needed. Keep machines stocked with paper and ink/toner and order additional supplies when needed , provide instruction
Serves as point of contact for vendors (Aramark, UPS, FedEx etc)
Ensures that internal phone directories and seating charts are kept up-to-date
Respond appropriately to emergencies or urgent issues as they arise
Maintains accurate records and monthly reporting as required or needed
Receives and sorts all incoming mail from U.S. Post Office, courier services, and various other package type deliveries
Receives all outgoing mail daily, and sorts for delivery
Assists other departments as requested or assigned
Must possess positive disposition to ensure pleasant experience with greeting guests and employees throughout the day
Experience with Microsoft Office Suite and Google Calendar or other email/scheduling programs
Must be able to lift up to and including 25 lbs
High school diploma, or equivalent, preferred
Human relations skills to deal effectively with visitors/customers in person or on the telephone

Office Coordinator Resume Examples & Samples

Support MIS and Telecommunication team members with daily desktop, internet service and voice communication requests
Administer trouble tickets from clients and monitor response times to all service calls
Interface with Studio departments and tenants regarding service inquiries and/ or network issues
Provide departmental administrative support including negotiating with vendors, phone and personal reception, mail and courier deliveries, and expense report processing
Responsible for weekly client billing and maintaining all records of work performed by department including internet access, data jack activations, computer rentals, phone rentals, voice mail service, video circuits and other IT services
Departmental document management including the scanning of purchase orders, packing slips and vendor invoices for multiple expense budgets and capital projects
Backup Support for Technology Services Supervisor
BA or BS degree or equivalent experience
2-3 years of experience in an IT environment
Accounting/Finance experience preferred
Strong Customer Support skills
Excellent oral, written and presentation skills with attention to detail
Ability to handle negotiations with outside vendors
Ability to access and enter information using an automated computer system quickly and accurately
Working knowledge of Word, Excel and Access database
Previous IT operation knowledge is preferred
Knowledge of Exchange 2000 and POP3 mail server operation
Knowledge of LAN/WAN and T1 connectivity
3-4 years of billing software operation
Knowledge of networking and data communication technologies
Knowledge of Blackberry and Good wireless service a plus
Knowledge of State funded computer training program a plus

Office Coordinator Resume Examples & Samples

Minimum two years bookkeeping and payroll processing experience
Minimum two years of office/administrative experience
Strong interpersonal skills, verbal and written communication skills, listening skills, basic math skills, strong accuracy and organization skills, ability to multi-task, team player, and a high level of confidentiality
Computer based skills – Windows and Microsoft Office, Point of Sale System, Internet/Intranet, and Outlook e-mail

Office Coordinator Resume Examples & Samples

Managing up-to-date time sheet entries and maintaining database
Generating of purchase orders for invoices as needed
Some Invoice tracking and submission to accounts payable
Reconciliation of payroll to timesheets
Tracking and maintaining records of vacation, sick leave, and comp days for all department staff employees
Assist with facilities requests
Shipping and setting up messenger services as needed
Review expense reports for accuracy and completeness; maintain log of all expense reports
Handle catering needs
Additional responsibilities as needed with department expansion and modifications
Prior television / graphics experience a plus
Excellent organizational skills and attention to details
Ability to take on new responsibilities when needed
Demonstrated ability to communicate clearly and concisely, verbally and written
Basic understanding of mathematical formulas and general math skills are required

Office Coordinator Resume Examples & Samples

4+ years of related experience
Bachelor's Degree in Business Administration, Health Care Administration, or related field
Experience working in a Corporate or Research environment
International work experience or extensive travel
Understanding of Clinical Development process
Microsoft Office/Suite proficient (Word, Excel, PowerPoint, Outlook, etc.)
Previous Accounting training

Office Coordinator Resume Examples & Samples

University Degree or equivalent
Fluent in Italian and English
Excellent interpersonal and communication skills (effective verbal and listening communication skills)
Flexible and adaptable
Strong sense of respect and confidentiality
Microsoft Office working knowledge

Office Coordinator Resume Examples & Samples

Greets customers, vendors, job applicants, employees from other locations and other visitors with a high degree of professionalism and courtesy
Log all visitors and announce to employees that their guest(s) have arrived
Provide general administrative support to the Human Resources team
1-3 years’ experience with Microsoft Office Software (Word, Excel, and Outlook)
Exhibits superior verbal communication and exceptional customer service skills
Consistently demonstrates professional demeanor, appearance and attitude
Must be available and willing to work extended hours (during crunch times!) per day including occasional weekends and holidays

Office Coordinator Resume Examples & Samples

Receive incoming contracts and verify all information has been completed
Enter sales into local weekly sales report
Route all contracts for internal approvals
General Accounting: reconcile certain branch specific or GL accounts
File original contract appropriately
Provide support to sales, operations, FM and GM
Support corporate with campaign reconciliations, contract audits, customer account research
Level 1 approver for AP invoices
Handle competitive requests and coordinate national research on number of units and spending of competitors
Must have strong organizational and time management skills
Must have working knowledge of Windows operating system and be competent in Microsoft software applications (i.e., Word, Excel and Outlook)
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio and percent and to produce and interpret bar graphs

Office Coordinator Resume Examples & Samples

Previously worked within a support administration role
Be able to prioritise work
Be able to use their initiative and think on their feet

Office Coordinator Resume Examples & Samples

Intermediate to expert level competence with MS Office and database applications
High level of expertise in all areas of modern office practice and procedures
Previous experience in providing service to the public in an office setting
Pride
Passion
Building Rapport
Client/Customer Awareness
Interpersonal Relations
Listening Skills
Organizing/Planning Ability
Personal Work Ethic

Office Coordinator Resume Examples & Samples

First point of contact for company visitors in reception area. Contacting employees that guests are in the waiting area/lobby
Delivering consistently high level of customer service for internal employees and external points of contact
Providing walk-in warehouse candidates with applications and testing forms
Responsible for responding to HR email inbox inquiries and collecting HR letters/packages from USPS
Maintain companywide org chart updates and report to CFO on a monthly basis. Assist CFO with projected org charts and special org chart projects
Insurance card distribution to employees
Filing all HR paperwork accurately and efficiently to minimize paperwork backup
Ordering weekly company lunches and beverages for multiple locations. Ensure that deliveries are timely and correct
Create new hire packets for employees first day. Ensuring new hire paperwork is attached to correct packet prior to orientation
Coordinate new hire start time and date with Recruiting Coordinator
Perform a variety of administrative duties to support Human Resources team which include but not limited to: answer telephones; compose emails and create documents; review invoices; schedule meetings; coordinate training sessions ; order office supplies; create and maintain folders and files
Assist with projects as needed
Min. 1 year prior Administrative Assistant experience
Microsoft Office Products (Excel, Word, Viso)
Min. 1 year prior Human Resources experience

Office Coordinator Resume Examples & Samples

At least 1-3 years in an administrative type role
Technical proficiency in a Mac based environment is a must
Prior experience as a personal/admin assistant is a huge plus

Office Coordinator Resume Examples & Samples

Able to speak Japanese to a proficient level
Ability to establish trust relationships at all levels in the business
High flexibility
Ability to deliver results, proactive
Strong work ethics and integrity
Business and results oriented
High sense of organisation and attention to detail

Office Coordinator Resume Examples & Samples

Manage all Help Desk requests dedicated to the location
Prioritize tasks and update status through the Help Desk software
Coordinate day-to-day repairs and maintenance (lighting, small appliances, carpentry, plumbing, etc.)
Manage stages calendar and scheduling
Regulate parking and be proactive on high traffic days in order to maintain parking spaces for all Full-time Maker employees
Research other alternative contractors for Facilities work when all contractors on the Maker Vendor List are pre-occupied
Ensure all kitchens and bathrooms are clean at all times
Order material for Desk Frames and Desk Tops along with material to build standing desks, monitor stands, and privacy walls
Space planning: coordinate day-to-day moves and any space alterations to meet space needs
Assist with administrative tasks, projects and the organization of department files and supplies
Event Planning: Provide on-site coordination of scheduling, set-up, event, and tear down, including any maintenance, cleaning, and catering requests
Security Systems: Mitigate issues with vendors concerning security systems, cameras, and access ID badges. Oversee the function, maintenance, and repairs of the security equipment
Strong organizational skills, ability to prioritize and multi-task
Exceptional customer-service skills and effective communication both verbal and written

Office Coordinator Resume Examples & Samples

Maintenance and upkeep of office ensuring cleanliness of the main floors, conference rooms, closets and kitchens
Ordering, stocking and replenishing office supplies
Oversee beverage & snacks services
Assist Receptionist with various tasks (i.e. handle shipping and receiving, distribute packages and mail, visitor management
Cover front desk duties when receptionist is out
Manage badging security system and create all new employee badges
Assist Senior Operations Manager with vendor service contracts and relations
Manage internal ticket requests and all ergonomic orders
Communicate with building management and coordinate the repair and maintenance of our facilities
Oversee and manage company catering orders, including monthly lunches lunches
Assist with planning and coordination of office events/parties
Assist Senior Operations Manager with space planning and moves
Keep facility head count and inventory up to date at all times
Anticipate office needs and be proactive about fulfilling them

Office Coordinator Resume Examples & Samples

Administer and distribute work tickets and requests for PA’sPrioritize tasks and update status through the Help Desk software
Coordinate with HR for New Hire Arrivals
Maintain floor plans with accurate seating information for all employees, updated weekly
Events Planning: Provide on-site coordination of scheduling, set-up, event, and tear down, including any maintenance, cleaning, and catering requests
Place office supplies orders for all departments. Manage shipping and receiving through FedEx, USPS, and local couriers. Distribute packages to employees and assist with preparing shipments as needed
Maintain printers and copier fleet, ensuring they remain stocked and operable
Emergency Preparedness/Crisis Management: Update emergency reference materials and instruction manuals for evacuations, safety, fire, etc

Office Coordinator Resume Examples & Samples

Supports the Loan Officer Assistant role and assists in the management of daily departmental operations
Must be capable of multitasking and using a versatile approach
Ability to create marketing materials
Must possess the ability to work in graphic design, creative capabilities, and print/content editing creation
Performs data entry and design
Able to create email blasts, serves as a backup for Top of Mind support
Backup support to Oakbrook office, assisting with administrative duties for Support Specialist, such as copying, VOE calls, and document scanning
Ability to assemble computer technology around office space
Must have a Bachelor’s degree or equivalent job experience
Must have one (1) to three (3) years of experience
Proficiency using Adobe CS, primarily Photoshop and InDesign
Extensive experience with Microsoft Office, primarily Word and Excel
Can lift around thirty (30+) pounds, moving of equipment around different office spaces
Ability to efficiently travel to different office locations as needed for company errands – must have insured car
Ability to learn quickly
Must possess the ability to work efficiently and accurately
Proven success in a fast-paced environment

Office Coordinator Resume Examples & Samples

Proficiency with the Windows operating system and Microsoft Office software (Outlook, Word, Excel, PowerPoint)
Strong customer service skills and an upbeat personality
Ability to live the company values of confidence, enthusiasm, fairness, and integrity
Knowledge of PC, laptop, and printer hardware configuration and deployment preferred
Experience with Avaya phone consoles or similar systems preferred
Ability to lift and/or move 35 pounds

Office Coordinator Resume Examples & Samples

Main contact for all facility related requests and issues mainly at Stockholm office but also to support sales offices in Oslo, Copenhagen, Helsinki. (Office moves / maintenance request) , Office and grounds are maintained to a high standard/ onsite maintenance
Management of stationary supplier & stationary list & printed stationary
Management of Mobile phones
Company cars (new car orders/fuel cards/fines/hire cars/terminations/accidents/insurance mandate/ traffic offence)
All company Archiving – off site project
Point of contact on projects arranged by LEVI’S & ERA regarding procurement
Responsible for New Starter Inductions – covers H&S / facilities / Office tour / company cars (if applicable), mobile phone
Negotiating and maintaining contracts with local suppliers e.g hotels and couriers
Experience with Administrative duties in a multi-national or global business
Highly desirable to have experience within a wholesale / apparel business
Desirable but not essential - SAP

Office Coordinator Resume Examples & Samples

3 years of experience in an Office Manager, Office Coordinator or Executive Assistant / Secretary role
Familiar with HIPPA regulations
Experience working with Word, Access, Excel, Unity, ePacers, and GroupWise

Office Coordinator Resume Examples & Samples

Oversee front desk duties, which will include switchboard, guest processing & management
Ensures that reception area is maintained in a neat and orderly fashion, and televisions are tuned to DCI programming
Courteously greets guests, promptly notifies appropriate personnel and processes guests for security clearance
Maintains phone system directory and reception services handbook
Assists with event and meeting/conference planning
Assure office supplies are available as needed
Responsible for the negotiation and supply of all general office services which include security, maintenance, cleaning, catering and health & safety
Ensures proper functioning of facilities (e.g. furniture, equipment etc) through ongoing inspection and maintenance
Provides and/or coordinates office support, mail and administrative services for the office
Ensures office space usage meets health & safety requirements
Provides guidance regarding security practices and procedures
Provides administrative support to department head and department as needed- memorandums, minutes, manuals, letters, forms, procedures, contracts, proposals, and other documents and correspondence as appropriate. Formats tables and spreadsheets
Assists with special projects
Will act as main point of contact for local employees for Facilities inquiries and will act as liason with Admin vendors
Responsible for the welcome-kit for all new employees, including stationary and personal hygiene supplies
Will be responsible for coding the Admin expenses once we have received the invoices from the vendors
Will receive the invoices from the Budget Managers, once signed and coded, and handle them all together to management for revision
Will do the first review of the Admin expenses assumed in the current month and prepare the accrual for those expenses which invoice is missing
Will prepare the monthly expense forecast for Admin expenses

Office Coordinator Resume Examples & Samples

Strong computer skills are required, especially knowledge of MS Office Suite (Outlook, PowerPoint, Word, Excel strongly desired), Mac OS X, and iOS
Ability to multi-task and handle competing priorities for multiple executives
Excellent interpersonal skills with an ability to deal with ALL levels of management
Excellent organization, detail-oriented prioritization, time management, and communication skills
Ability to manage confidential information is a must
Highly motivated self-starter, able to work independently, and able to seek out answers and/or resources on their own. Willing to build working relationships that are necessary to operate effectively within Comcast/NBCU and the industry technical liaisons that the department participates in
Able to work with technical professionals and to coordinate activities with other executive administrative assistants. Must be able to project a professional presence to Comcast/NBCU staff, suppliers and industry members
Occasionally available after normal work hours, as needed, to help manage events, critical situations with team and/or travel related problems
Experience in media and entertainment industry
Tech-savvy and familiarity with technical terminology is a plus. Working knowledge of video-related equipment (Media equipped PCs, TVs, DVD players, etc.)
Must be willing to work in Centennial, CO
Must be willing to submit to a background investigation

Office Coordinator Resume Examples & Samples

Organizing, managing, and directing the operations and functions of the office in an efficient and cost-effective manner
Coordinating the efforts needed for office cleanliness, improvements, and concerns with Disney Facilities, office landlord and/or janitorial company to include janitorial services, maintenance issues, and office organization
Restocking office supplies that are empty or low
Collecting and processing orders for additional office supply needs
Checking, distributing, and facilitating both in-coming and out-going office mail daily
Coordinating daily lunch/dinner catering services in a cost effective and timely manner
Assisting in the interviewing process by greeting potential candidates and collecting and sending required paperwork to HR
Providing New Hires with a designated work station, HR’s New Hire gift package, and any other necessary supplies
Ensuring the New Hire Briefing video conference is properly set up on their first day and all required paperwork is sent to HR
Assisting Disney Facilities with any building related requirements, such as office moves, furniture delivery or removal, building maintenance coordination, and food vending services
Coordinating the set-up of temporary work stations or any special needs related to visitors of the office
Creating and communicating the emergency preparedness plan for office readiness
Exercising and demonstrating sound judgment with company resources
Assisting and/or executing any additional tasks or projects that arise
Ability to speak, write and read the English language
Work fulltime minimum 40 hours per week
Able to work alone on a broad variety of projects
Able to establish and maintain healthy working relationships with people in course of work
Good professional appearance
Strong level of influence and negotiation skills
Medium proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer
Able to deliver effective results, meet tight deadlines and targets
Good judgment and decision-making skills
Able to motivate and empower others to reach organizational goals

Office Coordinator Resume Examples & Samples

The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs
This candidate will cover an assigned office location
Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction
Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems
Provides reports on open and closed work orders and checks status with the appropriate technician or vendor
Maintains files on work orders, proposals, and department files. Creates vendor files and checks accuracy on completed paperwork submitted by vendors
Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding
Assists with the inspections on the facility campus
Uses pc and/or tablet for work order system, email, ESS and training
Assist with process and procedure training. Other duties may be assigned
No formal supervisory responsibilities in this position
Minimum of two years of related experience and/or training
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
Ability to calculate simple figures such as percentages
Ability to solve problems in standard situations
Requires basic analytical skills
Basic skills with Microsoft Office Outlook
Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines

Office Coordinator Resume Examples & Samples

Establish and maintain office standards, policies and procedures, including but not limited to front desk operations, operating hours, mailroom and distribution operations, production center operations, workstation appearance and supplies/files, records retention/destruction
Oversee office atmosphere, including cleanliness, safety and maintenance
Manage and procure office supplies and office maintenance and repairs to meet the needs of Wilshire within budgeted guidelines
Execute the process and provide reporting for retention, protection, retrieval, transfer, and disposal of Wilshire’s physical records
Act as relationship manager with supply and other office service vendors including office supplies, copier & related equipment, storage and maintenance and repair vendors
Meet financial objectives by preparing an annual budget for office supplies and services as directed by Finance & Administration
Supervise production staff
Provide operational support and guidance to local office representatives of Wilshire’s U.S. locations
Provide back up to the Front Desk Receptionist and the Production/Mailroom as needed
Strong time management skills; ability to handle multiple concurrent assignments
Ability to perform in a fast paced environment
College degree, or some college coursework completed
Advanced skills using MS Office products

Office Coordinator Resume Examples & Samples

Bachelor’s Degree in Business Administration/Sales
2+ years of practical business experience
Self starter with excellent written and verbal communication skills

Office Coordinator Resume Examples & Samples

Answers and directs all incoming phone calls to the Wood Moulding department
Take orders from on-lot and off-lot customers and assist with walk in customers
Assist in maintaining finished stock and lumber inventory
Generate PO’s in SAP for vendor orders and make sure PO’s are GR’d and vendor is paid
Coordinate department shipping when required using our preferred freight vendors
Generate work orders for all Wood Moulding customers, generating SO#’s in STAR as needed, and submitting finished work orders to accounting for billing
Track all revenue to insure it is properly posted to department GL
Liaise between customers and Wood Moulding Department, follow-up with clients to make sure their needs are filled, submitting gate passes, rate cards, catalogs and other vital sales materials
Maintain department time sheet daily and enter employee hours into STAT
Handle all paperwork for new employee hires and distribute required paperwork to Payroll and Labor Relations departments
Work with finance and legal in setting up customer accounts
Generate monthly reports for P-Card purchases
Become a Subject Matter Expert in department systems including but not limited to Maximo, SAP, Vendor Portal, STAR and Gate Pass
Create and submit weekly revenue and monthly expense reports
Ad hoc projects as needed, including but not limited to: assisting department head with various tasks, ordering supplies, and maintaining files and work order data base
4-year degree and some industry related experience
Experience in physical production as well as office administration
Basic knowledge of Wood Moulding and its role in the industry
Ability to master Paramount specific programs such as Maximo, Gate Pass, CRM, STAT and STAR
Proficiency with Word, Excel, SAP, and internet software
Excellent organizational and communication skills and unwavering attention to detail
Ability to work with all levels of customers and employees
Self-motivated with ability to prioritize

Office Coordinator Resume Examples & Samples

Routing technicians to daily jobs
Phone skills including answering multi-line phones
Heavy data entry
Ability to interact with all levels of the organization and must have excellent customer service and communication skills
2+ years general office experience required
1+ years data entry
Individual must be self motivated with excellent time management, organizational and multi-tasking abilities
Must be willing to work rotating shifts
Must be willing to work holidays and weekends as needed
Solid PC skills using Microsoft Office (Word, Excel, Access, PowerPoint, Visio and Outlook) required

Office Coordinator Resume Examples & Samples

Are bright, kind and goal oriented
Are natural problem solvers, resourceful and can work independently
Are expert jugglers who are able to ruthlessly prioritize tasks
Have top notch organization skills and a strong attention to detail
Have experience with Excel and Google Docs
Might be mind readers who are able to anticipate needs
Are handy and not afraid to roll up their sleeves to build some furniture
Have a Bachelors degree
Love Stitch Fix and our mission to help women look, feel and be their best selves

Office Coordinator Resume Examples & Samples

Administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including executives (directors and vice presidents) in a fast-paced dynamic environment
Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts. Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and author documents and reports
Anticipate needs, take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information
Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, Mac Keynote, SAP (T&E, Labor Utilization reporting, etc.), Internet explorer and internet-based research. Experience using File Maker Pro and Web Conferencing is a plus
Proven knowledge of office management culture, structure and operating practices
Able to lift boxes up to 20 lbs

Office Coordinator Resume Examples & Samples

Assist with Shipping and Receiving
Team with Agency Coordinator in preparation for client visits, meeting room set up/clean up and hospitality
Organize and order supplies for Production Room
Organize printer copy stations
Organize Conference room supplies and clean whiteboards
Maintain common office space to ensure a professional and welcoming appearance
Maintain café area with supplies such as snack items, soda in the machine,
Maintains reception area to ensure a professional and welcoming appearance
Receives and sorts incoming mail
Receives and signs for all deliveries/courier shipments
Arranges all courier pickups if a daily pickup is not already scheduled
Previous receptionist and administrative experience a plus
Possess strong organizational skills and attention to details
Warm, welcoming personality
Punctuality, strong work ethic, professional appearance

Office Coordinator Resume Examples & Samples

Provide Secretarial and administrative support to the team
2 to 3 years working experience in related industry at merchandising, marketing or sales related undertakings
Proficient in MS Word, Excel and PowerPoint
Excellent command English
2nd language an advantage
Able to multi-task effectively with attention to detail
Good communication and follow up
Big company experience desirable
Ability to work under pressure and prioritse workload
A self-starter who is organized, resourceful and able to take initiatives

Office Coordinator Resume Examples & Samples

Reception - Meeting and greeting visitors
Answering the phones
Sending the post and organising courier despatch procedures
Stock control
Basic PA duties such as organising travel and accommodation bookings
Format, produce and proof reading documentation (PowerPoint skills essential. Testing will need to be taken)
Adhoc duties as and when required

Office Coordinator Resume Examples & Samples

Minimum of one year of experience in an acute care facility or large healthcare organization in which duties included multiple tasks, preferred. Working knowledge of Information systems, Medical Staff credentialing, and/or multi-specialty Graduate Medical Education program experience preferred. Knowledge of medical terminology preferred
Excellent skills in use of personal computer software programs including but not limited to Outlook and meeting scheduling, MS Word, PowerPoint, and Excel
Must be well organized and work independently with minimal direction
Valid CPMSM or CPCS by the National Association of Medical Staff Service preferred

Office Coordinator Resume Examples & Samples

Functioning as daily support for the Brand Manager
Assisting North America network with merchandise needs and information request
Coordinate merchandise movement from Paris to accounts
Maintain records for shipments regarding HJ customs controls
Answer client general inquires about product, pricing and procedures by phone/email and arrange appointments
Shipments tracking from US office to network
Perform basic daily office functions supplies etc
Coordinate aftersales service functions
Place orders for product replenishment and complete order processwith Paris and other suppliers
Assist Brand Manager with inventory management for replenishment and consignment plans; administrative reporting, including client history, inventory and sales data and statistical information
Price and conformity control of all administrative documents
Liaise with Operations department in Paris to coordinate order fulfillment
Coordinate the preparation for trunk shows including, product availability and accessibility; working with Operations for shipping instructions of product; manage supporting materials for point of sale
Coordinate compliance for trunk shows and events. This includes being familiar with the necessary insurance requirements and any special transit needs
Collect and enter information for weekly and monthly sales reports
Create and update seasonal reports, i.e., market comments, slow sellers/best sellers
Assist Brand Manager in providing wholesale clients with materials, including new or update pricing list, packaging materials, communication newsletter,…etc
Act as client service back up in the absence of Brand Manager
Computer literacy, Strong excel and analytical skills needed (Movex)
2+ years of previous experience in a sales-driven environment
Oral and written communication skills
Team-oriented worker with excellent interpersonal skills for interacting and networking with customers and distributors
Prior merchandising and/or sales account experience helpful
Keen awareness of jewelry and watches

Office Coordinator Resume Examples & Samples

Arranging maintenance of office ensuring functioning of all equipment, liaising with IT
Managing internal communication and booking system for any shared facilities such as conference rooms etc
Managing any required insurances including insurance of the premises, car insurances etc
Preparing attendance sheets
Office audit by PWC before financial statements' preparation and Tax Authorities
Gathering and preparing invoices, expense reports for the book-keeper (TMF)
Handling of premium items, ordering of office supplies/stationery
Health and safety of the offices/employees
Organizing events/activities for Hu employees
Behaves as an ambassador for our region in communications, building and maintaining excellent, goodwill relationships across the entire CEE and central (e.g. IT, Finance) teams

Office Coordinator Resume Examples & Samples

Proficient in Outlook, Word, Excel and PowerPoint
Ability and willingness to learn new applications and systems quickly
Self-starting, energetic, and able to multitask and prioritize effectively
Ability to manage timelines
Outstanding accuracy and attention to detail
Collaborative mindset
Strong research and writing skills

Office Coordinator Resume Examples & Samples

HS Diploma required, college degree preferred
3+ years general office experience
Executive administrative experience
Excellent written communication skills (oral and written)
Strong analytical skills to evaluate invoices and track to budget
Excellent follow through and attention to detail a must
Ability to work in a fast paced, rapidly changing environment

Office Coordinator Resume Examples & Samples

Oversee the coordination of the administrative work flow of the office to ensure deadlines and standards are met
Ensure that the phones are answered and clients are greeted in a friendly, professional manner projecting a positive image of the firm
General clerical functions such as filing, open, sort and distribute mail and maintain inventory of and order supplies
Type general correspondence, reports, memos, billings, assemble and code invoices, W-2’s, 1099’s, payroll reports, general ledger data entry, etc. using word processing software or other software as needed according to standard formats or as directed. Ensures all final documents are properly formatted and proofread for grammar, accuracy, appearance and spelling prior to release
Oversee the standardization of office procedures (filing, mailing, etc.). Recommend system revisions and implement new procedures as necessary
Provide information and assistance as needed or requested to various partners or departments regarding processing of company documents, reports, tax returns, etc
Analyze space utilization and recommend revision as needed for the office
Types, proofs, assembles proposals and any necessary tracking of proposals
Oversee office security and safety
Arrange for regular office equipment maintenance
Oversee the inventory of supplies including approval of supply purchases. Ensure adequate inventories of all internal forms, tax forms, and other supplies are kept
Coordinate office meetings and social events such as leadership meetings, associate parties, opportunity season related events, Administrative Professionals Day activities, retirement parties, and firm wide activities
Coordinate office orientation and on-boarding documents
Point of contact for coordination of firm administration management (Human Capital, Finance, Internal IT, Business Development and Marketing)
Managing office accounts such as, corporate credit card, Sam’s Club membership, etc
Other duties as may be necessary to fulfill the responsibilities of the position
A high school diploma is required- Associate’s degree preferred
Minimum of three to five years job-related administrative work experience
Administrative experience within a financial, or other, professional services environment including external client contact preferred
Intermediate proficiency with MS-Word, Excel, PowerPoint, Outlook and Adobe
Ability to organize work, effectively manage a variety of projects

Office Coordinator Resume Examples & Samples

Be the first point of contact to greet staff and clients
Answer questions and direct visitors to the appropriate people or services
Answer busy switchboard and forward telephone calls appropriately
Accept messenger and courier deliveries
Order supplies, track invoices, and obtain approvals as necessary
Update staff lists
Perform other administrative duties as needed such as word processing, compiling and recording data, maintaining files and inventories, operating office equipment, and sorting mail
Maintenance and general upkeep of workspace and boardrooms
A minimum of 2 years reception experience or customer service experience
Experience dealing with a high call-volume
Intermediate user of Word, Excel and PowerPoint
Resourceful problem solver
Ability to multi-task and prioritize in a busy environment
Ability to take direction
Excellent verbal and written communication skills with a strong focus on customer service
Friendly outgoing personality; confident, self-starter, and ability to take initiative
Tact and the ability to stay calm during busy periods
A genuine interest in people and helping others
The desire and ability to work with little supervision when dealing with routine matters

Office Coordinator Resume Examples & Samples

May be responsible for processing, handling, sorting, receiving, shipping, and distributing incoming andoutgoingmail. Collects outgoing mail, does the weighing and stamping, and delivers (if necessary) outgoing mailto handling a gents and postal services.
May perform copying, printing, document production, document and brochure assembly, and bulkmailings.Operates machinery in a safe, efficient and accurate manner which include, but is not limitedto, photocopyingmachine, fax machine, printers
Maintains relationships with all office equipment vendors and may manage all service requests and agreements for photocopying, postage, binding, fax and related equipment
Handles stockroom duties including ordering, maintaining and issuing supplies in accordance with prescribed procedures and maintaining record of inventory and incoming packages. May maintain neat and orderly supply/stockroom. May be responsible for ordering business cards, stationery and announcement cards
Maintains kitchen maintenance, cleanliness and order. Administering morning start-up and evening close-down of kitchen(s)
May assist with and support the administrative and office personnel with record keeping and files, moving office furniture
Performs new hire desk set-up, including, but not limited to updating internal directories, floor plans, office/cube signage, desk preparation and supplies
Processes office invoices and expenses
High School or equivalency diplomarequired
Prior office services, mail room, or copy clerk experiencepreferred
Good organizational and communication skills (oral and written)required
Working knowledge of Outlook and Microsoft Office Suite

Office Coordinator Resume Examples & Samples

Coordinate ordering of office supplies
Facilitate office set up for new hires; coordinate internal office moves/changes
Coordinate maintenance work (furniture repairs, painting, etc.)
Schedule maintenance and miscellaneous cleaning on an as-needed basis, i.e. carpet cleaning, window cleaning, etc
Review, track and ensure accuracy of invoices; forward for approval and processing
Maintain off-site storage inventory. Work with staff on storing new items. Conduct annual review of items stored
Maintain inventory of office keys; distribute and place order for key request
Manage scheduling of Visiting Executive offices on the 14th floor, support company executives needs while maintain confidentiality as required
Maintain Departmental Operations Manual to assure all information and procedures are up to date and distribute updates to all users
Conduct survey with seating floor plan and note any/all updates for submittal to corporate office
Perform regular maintenance walkthroughs to assure that corporate standards are maintained in all areas
Perform weekly update of employee list and distribute to all departmental staff
Perform other duties as needed and as directed by the supervisor

Office Coordinator Resume Examples & Samples

Manages calendars for rooms and vehicle reservations
Assists with coordination of event logistics for a variety of events
Provides support for financial functions such as data entry, processes invoices, scans and files documents
Maintains inventory of supplies
Coordinates outgoing/incoming mail deliveries
Working knowledge of standard office practices and procedures with demonstrated proficiency in MicroSoft Office Suite (Word, Excel, and Outlook)
Demonstrates excellent oral and written communication skills, with the ability to work effectively with a diverse campus community, while exercising diplomacy, tact and confidentiality in all interactions
Demonstrates strong customer service orientation, with a commitment to teamwork and accountability
Proven ability to work independently and exercise sound judgment, taking an appropriate level of initiative
Strong organizational and planning skills, with the ability to manage multiple and competing priorities within specific deadlines
Strong administrative skills with the ability to edit and draft documents and track data with careful attention to detail and accuracy
Experience working in a higher education setting that involves interfacing with students, faculty, staff, administrators, alumni, donors and the broader public

Office Coordinator Resume Examples & Samples

Be knowledgeable about the value of undergraduate research and supportive of diverse undergraduate students
Have an undergraduate degree in any discipline, although an equivalent combination of training and experience will also be considered
Demonstrate proficiency in Microsoft Office products (Word, Excel, PowerPoint, Office365 Calendar) and have experience with editing Web sites and blogs
Demonstrate strong written, oral, and interpersonal communication skills, and take initiative in analyzing and accomplishing tasks; and
Be flexible, well-organized, professional, curious, a problem-solver, detail-oriented, and able to prioritize and juggle multiple tasks
Experience working with (or be willing to learn) HireMason/Symplicity, 25Live, CommonSpot CMS and database management

Office Coordinator Resume Examples & Samples

2 years of office experience, preferably in a school setting
Bilingual (Spanish/English) preferred
Excellent computer skills, including Microsoft Office (Power Point, Excel, Outlook)
Experience working with Student Information Systems strongly preferred
Proven track record of exemplary customer service
A passion for working in the city of St. Louis and a passion for the mission of KIPP St. Louis
Dedication to helping children grow and learn
Constantly position self to interact with students inside and outside of the classroom
Observe students inside the classroom and school building, as well as outside
Operate a computer and classroom equipment on a daily basis
Do occasional moderate lifting, pushing and pulling
Communicate effectively (verbal and written)
Maintain frequent prolonged and irregular hours of duty
Maintain emotional control under stress
Interpret policy, procedures and data
Occasionally endure inclement weather conditions to provide for student safety
Coordinate school functions

Office Coordinator Resume Examples & Samples

Professionally screen and transfer a high volume of incoming calls
Greet and interact with clients, vendors, and visitors and coordinate their visit with the appropriate staff member
Responsible for appearance of reception, kitchen, and conference room area, including cleanliness
Scan/upload incoming invoices and send scans to Accounts Payable
Open, sort and distribute incoming correspondence
Sign for & track FedEx/UPS/messenger packages
Prepare refreshments for client meetings (water, coffee, etc)
Order office and pantry supplies
Assist with travel itineraries and arrangements
Assist in coordinating and maintaining of office space, telephone lists, security badges, and office keys
Assist with coordinating office events
Perform general office work for Operations, HR, Recruitment, and Managers as needed
Act as a point of contact for equipment/services/operations issues in office
Notary (may obtain credentials after commencement of employment)
Strong customer-service orientation
A friendly disposition
Excellent written and verbal English communication skills
Ability to independently troubleshoot and drive issues to resolution
Must possess excellent customer service skills and a willingness to be helpful
Experience in guest services, or in a client-facing role
Ability to maintain professionalism in all situations
Experience working in a receptionist role, or similar experience
Handyman type skills

Office Coordinator Resume Examples & Samples

Supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines
Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports
Coordinates purchasing and distribution of office supplies
Establishes and maintains record keeping and filing systems
Coordinates the scheduling and tracking of training (i.e., safety, compliance and HR)
Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements, and may arrange meetings and conferences for an assigned work group
Performs administrative duties specific to department such as conducting research, updating databases, and preparing collateral materials for mass mailings
Completes expense reports and handles reconciliation of receipts for a designated work group
Responds to inquiries in person or by phone and/or email, researching and resolving problems requiring knowledge of department policies and procedures
Establishes new hire files, processes new hire paperwork, enters Federal I-9’s in E-Verify system, and assists with new hire orientation
Maintains the employee communication boards and communication monitor
Logs and maintains attendance calendars/points for all employees’ absenteeism and prepares warning letters. Creates reports for perfect attendance rewards
Enrolls employees in time keeping system and works with payroll to ensure accurate and timely and payroll processing
Coordinates various Corporate Social Responsibility Programs and employee activities (i.e. United Way, Komen Race for the Cure, Employee Picnics, Wellness Fairs, etc) including awareness, communicating, tracking and invoicing
Must possess excellent communication skills, both verbal and written, including ability to capture the detail of a situation and communicate accurately and completely
Able to handle a variety of tasks effectively, while maintaining a high level of organization, is critical
Must possess excellent customer service and interpersonal skills with the ability to interact with all levels of employees in a positive, proactive manner; must be a team player
Must be able to maintain strict confidentiality
Associate's Degree from an accredited college or university
3 years of office administration / coordination experience
3 years of experience using Microsoft Office including Outlook, Word, Excel, and PowerPoint
Prior experience with SAP or a similar purchasing system
Prior experience with Kronos or a similar time keeping system

Office Coordinator Resume Examples & Samples

Minimum 5+ years administrative experience supporting teams in a customer facing role
Excellent track record of managing clients (both internal and external)
Comprehensive written and verbal communications skills
Strong planning, organizing, attention to detail, and scheduling abilities
Ability to prioritize work flow
Experience planning events, and driving cultural activities for the team
Ability to thrive in a very fast paced environment, while maintaining high quality

Office Coordinator Resume Examples & Samples

Meet and greet guests
Keeping the office and kitchen/pantry organized and in good shape
Responsible for the office supplies
Administrate personal access cards
Coordinate moves within the office
Responsible for systematic fire protection work, review of evacuation plan and fire safety walkthroughs with new starters
Easier installation and repairs and coordinate repairs for HVAC, coffee machines, dishwasher etc
Run errands and buy supplies if needed
Assist with catering events and clean up
Plan, implement and coordinate internal events and social activities for Spotify’s Gothenburg employees
Negotiate, gather and promote discounts for staff

Office Coordinator Resume Examples & Samples

Highly resourceful team-player, with the ability to work independently
Good business acumen and knowledge of general business correspondence and practices
Ability to proofread on grammar and punctuation with a high-level of accuracy
Ability to travel to other regional offices on an infrequent basis

Office Coordinator Resume Examples & Samples

Responds to in-person, email, and phone inquiries and refers questions to school staff, faculty or other university offices as appropriate
Processes departmental mail, office supply orders, and coordinates with facilities division on housekeeping, moving and repair requests
Arranges for repairs and maintenance of copiers and other office equipment
Assists students with class availability, schedules and proper procedures for class registration
Maintains an accurate schedule of SMPA-dedicated rooms
Prepares faculty course evaluation materials by scanning documents, word processing and performing minor data analysis
Assists full professors with business expense reimbursement on Concur
Maintains and updates SMPA undergraduate files
Performs other duties as needed including occasional support of school special events

Office Coordinator Resume Examples & Samples

Serves as office administrator for field office, providing administrative oversight and coordination for field staff
Demonstrates appropriate customer-care skills such as empathy, active listening, courtesy, politeness, helpfulness and other skills as identified
Performs clericals support, maintains phone log, prepares routine and special reports, schedules and coordinates meetings, arranges travel, operates and maintains general office equipment, screens and directs incoming calls, greets visitors, maintains confidential files and maintains management's calendars
Identifies opportunities to improve department results, communications and operating efficiencies
Logs, tracks and appropriately documents all issues utilizing on-line systems and procedures, and in accordance with all applicable guidelines and requirements
Participates in cross-functional departmental planning sessions
Performs other duties and special projects as assigned
Responds to member, provider and other inquiries on-site for walk-in requests while meeting all corporate guidelines and performance standards
Records, investigates and resolves member complaints as detailed in the Grievance Procedure narrative
Supports field office member, provider and staff events, coordinates materials and invitations, and plans and orders food where necessary
Occasional work during non-business hours and weekends is required
Works closely with the Medicaid and Medicare MOS to understand the opportunities to maximize the use of the center and to operate the facility effectively, i.e. ensure the space configuration is appropriate for the use, conference rooms are booked accurately, cleaning is done timely and properly, restrooms are accessible, clean and stocked
LI-SM1
Required A High School diploma or GED
Preferred An Associate's Degree in a related field
Required 3+ years of experience in general office administration and support
Required Strong written and verbal communication skills and an ability to work with people from diverse backgrounds
Demonstrated interpersonal/verbal communication skills
Ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions
Demonstrated ability to deal with confidential information
Demonstrated time management and priority setting skills
Ability to work in a fast paced environment with changing priorities
Ability to effectively present information and respond to questions from peers and management
Ability to effectively present information and respond to questions from families, members, and providers
Demonstrated written communication skills
Required Intermediate or stronger skill level with Microsoft Outlook, Word, Excel
Preferred Intermediate or stronger skill level with PowerPoint, Project and Access

Office Coordinator Resume Examples & Samples

1 years of experience
Prioritize multiple projects and meet deadlines
Medical office experience and terminology helpful
Flexibility and adaptability to changing workloads
Critical thinker and problem-solving skills
Gather and disseminate data appropriately and accurately
Collaborates well with others
Intermediate/Expert user of Microsoft Office programs (Word, Excel, PowerPoint, Office 365 Webmail). Can create and revise documents, spreadsheets, and presentations
Learn and use different electronic software applications as necessary (Lawson, CPM Reports, Concur, AP Check Requests, Office Depot, My Assistant, SmartWorks, Baylor Online Print Requests, eTime, eTeams, etc.)
Schedule meetings, submit room requests, order catering, and take minutes as assigned

Office Coordinator Resume Examples & Samples

Receive completed purchase orders (PO’s) and receiving documents from internal employees
Ensure proper approval signatures have been collected and obtain missing signatures in compliance with authorization levels as needed
Check diligently to ensure duplicate invoices are not paid
Assist with weekly payroll
Work with Warehouse Manager to help with inventory
Update Material Safety Data Sheets when needed
Assist in cashiering duties
Provide light office cleaning as needed
Perform other similar or related duties as requested or assigned
2 years experience as an office coordinator or in a similar role
1 year experience with Microsoft Office (Word, Excel, etc)

Office Coordinator Resume Examples & Samples

Answer phones and direct calls, manage conference room scheduling
Provide various reports as required by manager and sales associates (daily, weekly, monthly, etc.)
Support manager and sales associates with agent on-boarding and processing upon affiliation; train sales associates on phone and other office systems and programs; assist manager with additional agent orientation items; order business cards, name badges
Provide back-up assistance to other office and company staff as needed
Typing – minimum of 55 wpm
Must be tech savvy and able to demonstrate strong computer skills and above average comfort level in windows and web-based environments
Intermediate to advanced knowledge of Microsoft Outlook, Word, Excel PowerPoint as well as web and social media usage

Office Coordinator Resume Examples & Samples

Manage all aspects of listings including: process listings, sales and closings in Trident, audit and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents and approvals are included, gather and communicate information for settlements to attorneys and accounting staff, capture leads for mortgages, process sale transactions, making deposits, releasing money as appropriate, secure and distribute commission checks
Manage MLS, company websites including new listings into MLS, company website, Realtor.com: attach property photo as soon as property is listed, schedule all advertisements including previews, features, open houses, buyers guide and newspaper while maintaining advertising budget
Support sales associates with on-boarding and processing upon hiring, train sales associates on phone and other office systems, order business cards, name badges, prepare listing and buyer packets, provide consistent level of support in the processing of all sell/buy transactions
Provide various reports as required by manager and sales associates (daily, weekly, monthly, etc.) including those generated through Cognos
Manage branch accounts payables and receivables, obtain necessary approvals and submit to regional accounting office, maintain petty cash, process expense reports
Manage all office administration tasks, including general, office and business supply orders, equipment maintenance, preparation and processing of new hire paperwork and licenses, maintain files and oversee general office appearance and repair issues

Office Coordinator Resume Examples & Samples

Enter and maintain information in the real estate listing system, MLS, and/or commission tracking system, assist in correcting and maintain accurate information on agent listings, train agents in how to search the real estate data base, and assist agents with searches
Provide administrative support to management and staff as needed
Assist sales associates in creating and maintaining brochures and POD’s
Assist sales associates with marketing or other inquiries
Maintain office supplies, forms and equipment
Receive and direct/distribute some or all of the following: phone calls, mail and faxes
Assist agents in preparation of buyer financial packages: entering data on scanned forms and copying and collating packages
Handle receptionist duties (i.e. answer phones, greet walk-in clients, front office coverage, order messengers etc.)
Able to juggle multiple priorities and deadlines without sacrificing quality
Strong administrative skills, consistent attention to detail
Proactive attitude
Strong word processing and excel skills

Office Coordinator Resume Examples & Samples

Answering the phone and directing calls to the proper personnel
Scheduling tour and event registrations. Maintaining a databases of reservations. Compile schedules for staff and operations plans for events
Maintaining mailing lists, files and office supplies
Experience in an office support/customer service position
Experience in using Microsoft Word, Excel and Outlook
Demonstrated experience making or receiving reservations is desirable
Experience in a receptionist role or coordinating office operations is a plus

Office Coordinator Resume Examples & Samples

Place food orders for internal meetings
Deliver, refresh and remove food items accordingly
Ensure proper purchase and payment, billing and coding for internal catering services
Reset conference rooms daily, as necessary
Inventory, order and restock coffee/breakroom, office and janitorial supplies
Monitor the conference room scheduler and handle event cancellations and relocations
Provides coverage at the reception desk during scheduled breaks
Report failed equipment, technology resources, furniture repair items and report accordingly via internal tenant service request or to Office Facilities Manager
Perform walkthrough of the facility, recording down lights, items in need of repair or replacement
Plan, execute and support internal events (all-staff meetings, open houses, tours, social and learning)
Prepare and maintain workstations as part of employee onboarding/separation
Assists in the employee move or equipment relocation process
Participate in all areas of fire and life safety, serving as a point of contact for emergency evacuation and communication
Acts as a liaison between the company and the landlord/property manager
Assist the OFM in the planning and execution of off-site corporate events
Seeks to continuously improve processes, systems and customer satisfaction
Ensures appropriate follow up with customer requests
Must be an action-oriented, strong critical thinker with a desire to learn
Must be organized and detail-oriented with the ability to prioritize tasks to meet multiple deadlines
Prior experience in a fast-paced, corporate office setting (experience in the Architecture; Interior Design; Engineering; or Real Estate Development industries a plus)
Prior experience in an administrative, customer service or receptionist role preferred
General knowledge of office operations and/or facilities management preferred
Demonstrates a positive, professional and collaborate attitude at all times
Demonstrates innovative ways to provide effective administrative support
Proficient with Microsoft Word, Excel, and Outlook

Office Coordinator Resume Examples & Samples

You will work closely with the market’s Management Team to plan and execute market staffing
You will regularly create and analyze reports related to budgeting, staffing and market metrics
You will facilitate and support local and national leadership meetings on an ongoing basis
The Office Coordinator serves as a local culture ambassador, this person will build a strong knowledge of company culture, core values and employee development processes to elevate and support the market and individual employees
You will facilitate our employee performance review process
In collaboration with the Human Resources team you will manage and execute various HR related functions for the local market such as onboarding, compliance and policy updates, process rollouts and off boarding
You will have opportunity to plan local market events and functions, work with vendors as needed, and coordinate national events
Facilities: You will manage all things office: supplies, space planning, furniture, conference rooms, repairs and day to day operations
1 - 3 years of work experience in a similar role preferred
Strong analytical and creative problem solving skills
Polished professional presence and demonstrated experience working with C-level executives
Proven ability to collaborate successfully
Strong prioritization, judgment and decision making abilities
Experience with Microsoft Office suite

Office Coordinator Resume Examples & Samples

Handle, transfer, and/or take messages for incoming phone calls
Greet visitors and customers including assisting customers and sales vendors, accept packages from couriers, and dispatching packages and mail to individuals
Schedule meetings including conference room scheduling using Microsoft Outlook, setting up meeting rooms for luncheons and meetings and keeping conference rooms stocked with needed condiments and refreshments
Coordinate travel arrangements for staff as required
Coordinate outgoing international shipping needs as per incoming online requests
Order office supplies for the company
Order and stock refreshments and supplies for kitchens and breakrooms
Provide recycling for building
Coordinate monthly Garmin product orders for associates
Manage product lending library
Assist with associate social event planning and coordination
Assist in administrative functions including record keeping and filing, preparation of internal and external documents for corporate, finance and human resource departments
Accept and complete projects and other miscellaneous duties as assigned
High School education or equivalent
Experience and proficiency using Microsoft Word and Excel for maintenance and creation of documents
Demonstrates a proven track record in exhibiting superior customer service skills
Ability to prioritize and multi-task in a flexible, fast paced and challenging environment
Must be outgoing, friendly, and team-oriented, possess a positive attitude and work well with others
Superior organizational and analytical skills with keen attention to detail and quality

Office Coordinator Resume Examples & Samples

Provide high level administrative support to the NZ Country Manager - diary and expense management, travel arrangements and other administrative duties
Manage all aspects of the office – from stationary ordering to general office coordination, liaising with suppliers and building management to ensure optimum work efficiency and office fluidity at all times
Plan and coordinate events such as VIP visitors to the market, Management off-site team building as well as Nespresso internal events

Office Coordinator Resume Examples & Samples

Open and close reception. All front desks must be open by 8:30am and not close until 5:00pm. Greeting clients, in person or on the telephone; answering or transferring calls to the appropriate individuals or departments
Monitoring, maintaining and ordering office supplies online to ensure copier stations/ office equipment is stocked with paper, ink and toner
Maintain kitchen facilities daily to ensure that each is tidy and stocked with necessary supplies. Which includes loading and unloading the dishwasher. Ordering coffee and kitchen supplies online
Coordinating catering for company and client meetings and training sessions, setting up coffee and/or catered meals to clients as required
Ensuring meeting rooms are presentable which also includes making sure that they have the same matching chairs
Responsible for maintenance of common spaces for appearance and functionality
Provide support for Marketing and Sales by maintaining the brochure inventory and other marketing collateral. In addition to supporting our annual User Conference
Handle club administration for all Toronto clubs including applications, attendance and budget requests
Provide support to Finance; by managing petty cash and reconcile monthly, reconcile monthly company credit card purchases with receipts in a timely manner
Send out internal communications when required
Work in coordination with the Office Coordinator in Denver to maintain a current version of the corporate calendar located on our intranet
Planning, coordinating, of breakfast orders on Thursdays and birthday cakes once a month
Sorting of incoming daily mail/ packages; coordinating parcels to be couriered or sent by regular mail
Issue Visitor access cards and maintain company sign in log book
Liaise with vendors (couriers, coffee, shredding, caterer, building operators etc.)
Handle requests regarding building management issues in a timely manner via the property management service request portal
Assist in planning and executing employee functions and events
Assisting various departments and team members (ie. corporate travel/ hotel bookings) with specific projects and tasks
Other projects as required by the Office of the CEO
Personable, courteous and punctual
Self-starter who takes on new tasks with enthusiasm
Exceptional customer service skills and effective communication both written and verbal
Demonstrated strong organization skills and attention to detail
Ability to work independently and make well-educated decisions
Ability to establish positive professional working relationships with both internal customers and vendors
Work on assignments that are semi routine in nature with the ability to recognize deviation from accepted practice is essential
Minimum of 2 years’ experience working in an office administrative position
Experience working in a professional office environment

Office Coordinator Resume Examples & Samples

Coordinating employee travel from Hungary to other locations with our travel agents
Coordinating accommodations for employees with our hotel partners
Handle the front desk activities of the office, including reception, phones, managing guests and deliveries, etc
Assist our various teams with planning and coordination of team activities and internal company events
Coordinate facility issues with building maintenance and our IT group and effectively communicate the status of these issues to employees
Manage entry cards for employees and guests, the office seating plans and general office decoration
Manage general office inventory of general supplies, furniture and some equipment
Administer inbound/outbound mail, packages and correspondence
Be a proactive member of our office support team by driving effective changes with the goal of making our office time more productive, more interesting and more fun

Office Coordinator Resume Examples & Samples

Provide administrative support to the Chief Public Policy officer including travel arrangements, calendar management and expense/corporate card reconciliation, conference call coordination and general administrative duties
Provide administrative support to senior staff including corporate card reconciliation, and general administrative duties
Serve as backup support for data management in AART
Process bills for payment including appropriate coding and recording, produce accounting reports for variance reporting and vendor tracking. Assist with annual budget process including data input
Maintain Washington office stationery supplies
Serve as point of contact for service providers for office equipment, Building maintenance, etc
Responsible for AIM membership fulfillment including maintaining 72 hour acknowledgement and inventory management
Serve as first point of contact for IT issues and liaison with IT staff in Chicago for resolution. Provide training to new staff on phone and computer systems. Maintain accurate inventory of hardware on site
Coordinate conference calls/webinar scheduling for senior staff, including call placement, participant notification/confirmation, material distribution, minute taking
Provide administrative support for Advocacy Forum, including speaker notification, handout coordination, Hill mailings, and onsite support
Manage conference rooms including scheduling and set-up and clean-up

Office Coordinator Resume Examples & Samples

Experience within a customer service environment preferred
Enthusiasm, positivity and strong self-motivation; Desire to expand skills into new areas
Embrace constant change with flexibility and good grace
Demonstrate appropriate sense of urgency and bias for action
Experience in MS Office, Excel, and Amazon HR/Admin Systems
Health and Safety Qualifications desired but not essential
First Aid Qualification desired but not essential
Excellent English language skills
Front of House experience
Experience in a access controlled environment (security badges etc.)
Minimum Required Qualification - Matric / Grade 12 / NQF L4 / NCV 4
Previous experience of being an assistant and / or Office Co-ordinator
Previous experience of supporting / organising events
Previous experience of producing written communications in a corporate environment
Health and Safety Qualifications desired
First Aid Qualification desired
Tertiary Qualification related to role

Office Coordinator Resume Examples & Samples

Supervises the front office
Performs PCC activities, including but not limited to: staff management; auditing for accuracy; maintaining quality control; maintaining daily, weekly, monthly schedules
Interviews new or replacement staff, coordinates cross-training of staff and provides the coverage of certain positions
Assists the Practice Manager or function in the role of Practice Manager during absences. This includes, but is not limited to: non-clinical coverage, facility and equipment needs, patient satisfaction, and patient complaints
Verifies patient eligibility before treatment is rendered and establishes payment plan on outstanding balances
Purchases office and medical supplies, files insurance, and distributes refunds

Office Coordinator Resume Examples & Samples

Conserve leadership’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Maintains company calendar by planning and scheduling meetings, conferences, teleconferences, and travel
Oversees Accounts Payable and Accounts Receivable processing
Welcomes guests and clients in person or on the telephone by answering or directing inquiries
Maintains client and staff confidence and protects operations by keeping information confidential
Assists with monthly invoicing, firm accounting and banking functions
Assists with Human Resource functions including recruiting and new employee onboarding
Maintains office and kitchen supplies through inventory and order management
Provides support to office colleagues through reporting, transcribing, formatting, data entry, editing, information retrieval, copying, shipping, scheduling and travel coordination
Administrative Writing and Reporting, Supply management, Scheduling, Proficiency with Microsoft Office
Effective organizational management, Time management and Presentation
Equipment maintenance
Travel logistics

Office Coordinator Resume Examples & Samples

Actively work with the Executive Director to ensure effective integration of strategic directions in finance
Provide management level leadership for the development and oversight of all chapter finances. Responsible for the day-to-day financial operations as follows
Participate in Chapter activities, as required, such as WALK to End Alzheimer’s, Town Hall, etc
Keep Executive Director and Sr. Associate Director informed of critical issues regarding finances

Office Coordinator Resume Examples & Samples

Must be able to demonstrate understanding of HCA’s and St. David’s “Patients First” safety initiative by strict compliance to all safety protocols and procedures
Proficiency in the use of computers, copiers, calculators, and other office equipment
Must have excellent telephone skills and the ability to maintain a positive attitude in a high pressure, fast paced atmosphere
Ability to communicate information in clear concise terms is necessary

Office Coordinator Resume Examples & Samples

Performs routine clerical tasks such as answering phones, scheduling, filing, copying and typing
Greet patients and perform check-in/check-out and registration procedures for patients in a positive, professional manner
Perform data entry into various systems. Reconcile the systems and ensure timely completion of the medical record
Verifies insurance coverage benefits and advises all patients of the therapy, tests, and procedures covered by the payer source. Tracks managed care patients and number of approved visits. Obtains approval for additional visits prior to the last approved visit
Sends Superbills, daily schedules, and dictation reports to the physician offices weekly, as required
Maintains a current list of insurance participation for each physician
Arranges for physician ordered diagnostic, interventional procedures, and patient transportation, as required
High School Graduate or equivalent; Associate Degree in Business Administration/Systems preferred
Previous Office Manager, Medical Coding, or Front Office in a Healthcare Facility preferred
Computer literacy required
Positive interpersonal relationship skills required

Office Coordinator Resume Examples & Samples

Assists in the handling of all patient accounts for payment. Responsible for the functions of Insurance filing, Accounts payable, Accounts receivable, Collections and Coding
Responsible for Bank reconciliation, collection work on accounts and overseeing of all accounts payable activity including requests for refund checks
Make daily cash transfers to Triad Hospitals Inc
Assist in month-end reporting
Demonstrates leadership, organization skills and serves as a role model
Demonstrates effective communication skills, problem solving and conflict resolution in the management of the day-to-day activities
Assist the Business Office Manager
In preparing the monthly financial worksheet
In preparing all month-end reporting to be sent to the corporate office
In preparing the budget for the upcoming year
In keeping the provider contracts current
Preparing quality assurance studies regarding the business office
Utilizes interpersonal skills to promote and maintain intra- and inter- departmental communications
Serves as a resource person to staff in interpreting Surgicenter policy, facilitating and utilizing appropriate resources
Participates in staff selection for hiring, firing and training of business office personnel including Insurance filing, Accounts payable, Accounts receivable, Collections and Coding
Responsible for the orientation, staff development, evaluation processes, counseling, corrective action for identified staff and recommends termination to Business Office Manager
Supports change and participate in the development, interpretation, implementation and evaluation of the goals/objectives and quality management activities within the Surgicenter
Maximize staff cross training and sharing of workload among all team members where appropriate
Facilitate upward and lateral communication, empowerment, ownership, team development and other strategies to bring about enhanced employee involvement, job satisfaction and quality service
Monitors, evaluates and provides feedback to team members regarding their progression toward acquiring essential skills. Assesses training and development needs and provides the appropriate intervention
Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops
Performs basic guest relation tasks
Complies with all policies and procedures
Completes annual mandatory in-service requirements
Maintains patient/staff/physician confidentiality

Office Coordinator Resume Examples & Samples

Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices
Must be able to follow written and oral instructions
Must be able to type a minimum of 45 words per minute

Office Coordinator Resume Examples & Samples

Responsible for mailroom functionality
Timely sorting and processing of all incoming and internal mail
Provide assistance for incoming and outgoing bulk, Certified, overnight packages and inter-office mail
Manage, work and complete tickets generated in the Incident Management software
Oversees internal department moves. Assures all phones, computer equipment and contents are moved
Provide set-up and operation of A/V equipment for office meetings, including:Set-up of LCD projectors
Set-up for video-conferencing
Room set-up, arranging tables and chairs
Coordination with employees for meeting needs, including furniture rental
Responsible for general maintenance of office equipment
Troubleshoot and repair audio visual equipment
Perform monthly system maintenance on AED equipment
Replace toner cartridge in facsimile, desktop and/or network printers
Repair malfunctioning facsimile, desktop and/or network printers or call for service
Repair cubicle malfunctions, including:File cabinets
Power and lighting issues
Schedule repairs on coffee makers, water coolers, and other general facilities fixtures
Responsible for coordinating with IT support for the networking and installation of new and existing printers, as well as support for other network needs
Ordering and stocking of supplies, such asToner and paper
Mailing supplies
FedEx Supplies
Maintain updated price listings of general office supplies from various suppliers to reduce costs
Lift large bundles of mail, overnight packages and shipments of paper
Handle time-sensitive material
Demonstrate flexibility in satisfying customer demands in a high volume, production environment
Provide temporary coverage for the Receptionist
On call 24/7 for facilities problems and issues that may arise
Provide set up support for special events of meetings, as required
Must use high level of professionalism and good people skills
Must have ability to work with little to no supervision and be able to independently determine tasks to complete on a daily basis. Continuous walking and standing required
Must be able to perform all physical aspects of the above job duties
Proven knowledge and experience in… (list topics/skills here)
Demonstrated ability to work in a team environment that requires quick turnaround and quality output
Solid knowledge of all MS Office Products. (Keep these last 2 bullets on ALL JDs)

Office Coordinator Resume Examples & Samples

Advanced knowledge of Google Apps (Email, Calendar, Hangouts). Strong working knowledge of Microsoft Word, Excel, PowerPoint, ChromeBox. Must possess a general techie proficiency
Solution oriented, self-starter with a strong sense of customer service
Excellent time management and ability to shuffle priorities on the fly
Unfailing positive attitude, high energy and hard-working spirit
Ability to effectively communicate ideas and thoughts verbally and in writing to the leadership team
Extreme attention to detail and ability to anticipate needs and respond in a timely manner
Prior project management and/or office management experience preferred
Knowledge of costs and standards regarding environmental, safety, fire and building code standards
An eye for interior design and aesthetics

Office Coordinator Resume Examples & Samples

Develop relationships with key department leadership
Coordinate staff onboarding and exit procedures
Manage department ‘operations’ budget
Schedule and coordinate meetings, travel, seminars
Develop equipment schedules and purchases
Handle confidential information
Understand all department financial, including timekeeping, systems and procedures
5-10 years previous secretarial experience in senior executive setting. Typing at 40 + WPM. Mathematical aptitude. Demonstrates excellent verbal and written communication skills. Strong organization skills. Computer literacy in word processing, spreadsheets, etc., is required. Ability to adapt to an ever-changing work environment. Lawson, Kronos and other platform experience desired

Office Coordinator Resume Examples & Samples

First point of contact to greet, screen and route all visitors to the office
Demonstrate courteous & helpful attitude to all, exercise diplomacy & discretion at all times in handling confidential information
Ability to multi-task and juggle priorities in a face-paced environment
Coordinates vendor relations that may include janitorial, food services, furniture, mechanical, electrical and security among others
Answer general questions pertaining to the office, supplies, kitchens, etc
Distribute mail/packages, send outgoing packages (UPS, FedEx, USPS)
Manage lunch calendar for Boca Raton office, keep files for all receipts/vendors
Monitor, order and stock office supplies as needed
Check in deliveries to make sure we received what was ordered
Ensure reception area is kept neat and organized
Identifies areas in need of attention or repair and arrange for services (trash, vacuuming, spills, carpet stains, etc.), submit work orders as needed
Event planning for various meetings/company events (Quarterly sales events, Holiday Party, etc.)
Assist other departments, provide various administrative tasks as required (order lunches, scheduling conference rooms, travel)
Update name tags for moves, name changes, new hires
Participate in the building emergency program
Provide backup to Facilities Manager
Working knowledge of MS Word, Excel, PowerPoint, Outlook
Ability to multi-task and juggle priorities in fast-paced environment
Resourceful and reliable
Must be able to lift and carry 40 + lbs
May be required to work outside of normal business hours, evenings and weekends on occasion
Minimum of two years reception/administrative support and/or customer service experience

Office Coordinator Resume Examples & Samples

Typing, filing, transcription, and/or shorthand
Operate a PC and standard software programs
Travel and Expense Book Support for Managers
Coordinate communications by receiving and passing along e-mails, notices, etc
Prepare presentation materials
Schedule meetings and maintain calendars for Managers
Arrange special guest visits. Special guests include officers of the company, department heads, customers, dealers, and consultants
Makes arrangements for lodging, meals, transportation, scheduling, meetings, etc
Mail & package delivery support for on site teams
Office Cleanliness Management
My Supply Cabinet Orders
Office Supply Cabinet Management for the facility
Printer / Paper Management
Responsible for assisting with on boarding / off boarding all employees
Manage / Coordinate all Group Functions
Spend a significant amount of time organising and expediting workflow through the management teams offices
Relevant commercial office experience in a similar role
Advanced administrative skills ie
Excellent communication skills and comfortable liasising with all levels
Superior organisational skills
Maintains a high-level of confidentiality
MS Office experience
Lotus Notes experience
General knowledge of company organisation and its operations with a detailed

Office Coordinator Resume Examples & Samples

Supervise staff in the performance of all daily procedures to ensure they are performed to standards
Prepare and distribute assignment sheets to assigned staff and review priorities
Inspect guest rooms, guest corridors, elevator foyer area, vending area, service area including linen closet, staff restroom and storage area
Inspect public areas/bathrooms, restaurants, spa, pool area, offices and service areas after being cleaned by respective personnel, using designated checklists
Assist staff with their job functions where needed to ensure optimum cleanliness and service standards for guests
Knowledge of proper cleaning techniques and chemical handling, requirements and use of equipment
Fluency in English both verbal and non-verbal. Provide legible communication
Compute mathematical calculations
Ability to ascertain departmental training needs and provide such training
Ability to direct performance of staff and follow up with corrections when needed

Office Coordinator Resume Examples & Samples

Provides key support to overall team operations by planning internal staff meetings, preparing meeting agenda, recording discussions and providing follow up reports
Assists in compiling post event wrap up reports, evaluations and payment of event related invoices
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Reconciles Purchasing Card transactions and keep electronic records of receipts
Manage gift inventory and research items for gifts given to campus visitors and donors
Trains and supervises up to 4 work study students
Works as a liaison to other college departments to book our facilities
Maintains the state and functionality of department meeting rooms
Assists with creating event invitations via MailChimp
Assists with event coordination, including but not limited to creating and assembling name tags, event set up, and event breakdown
Entering catering orders as directed by the assistant directors
Checks catered events to ensure a high quality of service
Excellent guest service skills. Demonstrated experience a plus
Ability to work independently, multi task/manage multiple projects simultaneously and achieve results on deadlines
Demonstrated organizational skills and superb attention to detail
Ability to handle sensitive or privileged information and confidential matters with appropriate discretion
Strong computer skills, including proficiency in the Microsoft Office suite (Word, Excel, PowerPoint), Gmail, Google calendar management
Willingness and ability to learn new technology
Able to work occasional nights and weekends
Bachelor’s degree from four-year college or university
1-3 years of work experience
Knowledgeable with ADA compliance rules
Knowledge of EMS software and Adobe Creative Suite a plus

Office Coordinator Resume Examples & Samples

Ordering and maintaining office supplies, snacks and drinks
Answering main phone line & checking/delegating voicemail
Booking conference rooms; conference room prep/cleanup
Coordinate video calls
Checking/distributing mail
Arranging catering for clients or VIP visitors
Parking company liaising, validation for guests and reporting to D.C
Maintaining/distributing security badges for parking
Serving as Facilities, Cable, and Security contact
Liaising with other WPP companies in the space
Additional Duties as requested

Office Coordinator Resume Examples & Samples

Strong Microsoft Office 2013 skills essential with an emphasis on excel, Access and Visio
Ability to prepare presentations including charts, graphics and tables, speaker's notes & handouts, etc
3 -5 years relevant experience in a professional services organization
Excellent oral and written communication skills (spelling, grammar, sentence structure and punctuation)
Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
Ability to proofread for accuracy and finalize documents professionally, strong attention to detail
Ability to handle stress while operating with a sense of urgency and using good judgment
Demonstrates a working knowledge of the technology tools required within assigned responsibilities
Oversee the maintenance of all paper records, documents and related materials to include setting up, binding, labeling, coding, filing, and refiling. Assist in locating files
Maintain File Management Access Database to include updating new and lost clients and employees, setting up new files, managing the file check-out and check-in system bar code scanning system
Scan all DOTT files including client information, client engagement letters and client permanent files and quality checks all scans. Assist consulting and audit LOB with large scans and quality checks all scans
Initiate action required and performs procedures required by the Firm's Record Retention Policies
Oversee the maintenance of local office off-site storage. Response to storage request/retrievals and returns as needed. Pulls and transfers files off-site as needed. Review and process invoices for these services
Oversee the regional off-site storage accounts. Assist Office Managers as needed and review and process invoices for these services
Oversee local office shredding. Review and process invoices for these services
Oversee the regional office shredding accounts. Assist Office Managers as needed and review and process invoices for these services
Coordinate the maintenance of the office to include carpet maintenance, security system, furniture repairs, appliances, office equipment, AED units, break rooms and general office areas. Will perform daily walk through of the facilities and follow up on maintenance/facilities issues that arise with the Office Manager. Review and process invoices for these services. Purchase and maintains inventory of supplies needed by monitoring inventory and reordering materials before depletion
Coordinate New Hire on boarding process. Provide new hires with all necessary office needs to include lockdown cables, nameplates, business cards, picture ids name badges, etc. Train new employees on local office policies and use of equipment and systems
Manage the building access card system, promptly ensuring exiting employees are termed in the system and new cards are issued to both new employees and those who lost their IDs. Work with card assess vendor and IT when issues arise
Ensure new hire/promotion seating is available, presentable and desk/drawers and locks work. Ensure terming employees' personal effects are packed up, and if necessary shipped out
Acting as a back-up for other areas within Office Services, for example, distribution center, copy center, tax processing, as well as general office services as necessary
Develop, compile and arrange data, compilations and prepares reports
Monitor processes and flows and develop efficient processes. Develops policies and procedures as needed
Assist the Office Manager in the preparing and maintaining of projects to include documentations, budget, implementation, tracking, training, communication for projects derived by line of business, office location, region and/or firm initiatives

Office Coordinator Resume Examples & Samples

Able to multitask, and prioritize tasks from multiple managers
Comfortable with front desk and mail room protocol
Experience communicating by e-mail and phone in a professional setting
Extensive work experience within own function
Work is frequently completed without established procedures
May act as a resource for others
May coordinate others' activities

Office Coordinator Resume Examples & Samples

General Office Upkeep – maintain tidiness of all common areas including the cafés, copy rooms, meeting spaces
Phones - answer promptly, forward/screen calls appropriately, take and relay messages, make callbacks as needed
Visitor experience management – greet guests, notify appropriate parties of arrival, anticipate needs (i.e. order lunches, have water/coffee/soda available), and make necessary arrangements
Conference room schedule coordination and logistical management of meetings. Assist with set up and take down of AV equipment as needed for company-wide meetings
Office supply inventory management – track usage trends, procure items as needed through Xerox and other approved systems, keep stock organized
Assist in the facilitation of invoices, requisitions and purchase orders through the corporate accounting system
Electronic records generation, information entry and maintenance
Assist HR – onboarding schedule and checklist coordination, update employee records, properly document employee’s exit from company, Stripes coordination assistance
Coordination of facilities including upkeep and scheduling any necessary work with the appropriate vendors; communicating issues to management and staff when necessary
Maintenance of access badge system
Assist executives as needed; assist staff as needed
Receive and send packages/mail
Bachelor’s Degree/equivalent work experience
Proficient in Microsoft Office and Windows Operating System
Adaptable with an ability to follow direction
Ability to efficiently multitask and prioritize
Sense of Urgency

Office Coordinator Resume Examples & Samples

To provide project and administrative support for a typically larger office, under general supervision
Responsible for a wide variety of duties and tasks to ensure smooth daily office operations, and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting
Responsibilities are non-routine, requiring frequent independent judgment
Needs thorough knowledge of regional operation’s policies and procedures, as well as general knowledge of company policies and processes
Frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information
Handles incoming and outgoing mail (Shipments, paper and electronic)
Provides proofreading and editing correspondence and reports. Composes routine or complex documents
Creates presentations and spreadsheets
Provides input regarding day-to-day office
Building Service Liaison
Front Desk reception/access control and greets visitors in the office
Acts as liaison with landlord in leased/rented offices
Coordination of events in DC including travel arrangements, materials, event plan, etc…it is really a coordination/scheduling effort
Technical editing/Proofreading
Electronic file storage system Intermediate
Financial Information Systems Basic
Project Management Systems Intermediate
Time Reporting Systems Information System Intermediate
Knowledge of budget process and tools Intermediate
Multi-tasking ability (Prioritize, Organize, and Schedule Work) Advanced
Problem Solving (Identify, Analyze, Research, Evaluate, and Resolve) Advanced
Human Relations Skills (Written, Verbal, and Client Service) Intermediate
Time Reporting Policies & Procedures Intermediate
Regional Administrative Policies & Procedures Intermediate

Office Coordinator Resume Examples & Samples

Act as the first point of contact, be it screening, greeting and logging visitors or fielding incoming calls
Support the Marketing team on administrative tasks
General financial management, processing accounts and expenses
Process deliveries and mail: sign for packages; prepare shipments and labels as requested
Accept all incoming and arrange for outgoing messenger and courier packages to be delivered on time
Oversee the ordering of all supplies and equipment for the workspace maintaining appropriate levels and filing all paperwork in a timely fashion
Be responsible for the ordering of other necessities – such as kitchen supplies and coffee etc. – recording all expenditure and providing breakdown as requested
Liaise with UK IT Teams to resolve maintenance issues, such as: changing extensions; setting up new phones; printer maintenance
Ensure that shared spaces are presentable at all times
Work with counterparts from neighbouring offices and the building Manager to ensure a collaborative environment
Contribute to team projects, tasks and other office duties as needed
Provide updates to the wider Global Team about notable AU achievements, primarily via ‘Facebook At Work&#8217
Handle FedEx, UPS, USPS, and other supplier requests as they arise

Office Coordinator Resume Examples & Samples

Associate degree in Business / medical related field or a minimum of 3 years medical office experience
3 years medical office experience
ICD-10 and CPT coding experience preferred
Keyboarding 35 words per minute
PC competency
Knowledge of computers (preferably Window-based applications)
Self-directed to handle multiple priorities successfully
Pleasant, friendly manner; neat appearance; ability to communicate clearly and concisely using correct grammar and vocabulary
Ability to function under stress
Excellent verbal and writing communication skills
Ability to work independently

Office Coordinator Resume Examples & Samples

Pick-up, sort & distribute incoming mail daily
Maintain and update FedEx database
Space Management – oversee repairs, improvements, appliances, machines, space organization and cleanliness. Direct communication with janitorial staff
Vendor Management – manage vendor relationships, contracts and requests while keeping in line with budget
Supply Management – establish and manage supply standards and ensure inventories and spend are tracked appropriately
Timely Lunch Order Placement of Staff Luncheons – Mondays and Thursdays
Work closely with Global HR
Coordinate onsite interviews with in-house recruiter and HR team
Order business cards
Responsible for maintaining and boosting the office culture including planning and executing monthly and quarterly internal events including birthday and work anniversary celebrations
Assist with light travel and expense reporting for managers as needed
Book accommodations for visiting colleagues as requested
Coordinate with IT to resolve any phone or connectivity problems
Manage Angus system – monitor employee and visitor access and maintain security awareness
1-3 years of relevant work experience
Excellent analytical thinking abilities
Strong organization skills and project management skills

Office Coordinator Resume Examples & Samples

Tracks service activity, maintains onsite records of billable work against warranties
Enters data from service reports and tracks for accounting purposes
Types letters and creates spreadsheets and trackers related to production
Uses SAP for inventory, purchase requisitions (PPE, forklift rentals, equipment, clothing and office supplies) and timesheets
Serves as liaison with corporate office regarding employee issues; directs employees to the appropriate corporate resources
Travels 5% and may work overtime, including weekends as needed
2-3 years general office, inventory and/or warehouse experience
Familiarity with general bookkeeping
Familiarity with inventory administration
Strong computer, organizational, interpersonal and communication skills. MS Office strongly preferred (Word, Excel and PowerPoint)
Ability to lift up to 50 lbs. and use a forklift
SAP or similar MRP (Material Requirements Planning) systems preferred
Creative and problem-solving skills / know how to survive in a remote location environment

Office Coordinator Resume Examples & Samples

Works in conjunction with Office Manager and staff to coordinate all aspects of conference room reservations (scheduling and confirming usage and needs), catering, set-up, clean-up, AV needs, photo copies and additional requests
Maintain inventory and office supplies
Receptionist coverage on a daily basis and during scheduled PTO
Keep order and tidiness in all conference rooms, visiting offices and common areas
Administrative support upon request relating to printing boarding passes, booking travel, expense reports, making photocopies, running errands, creating and proofreading documents and the like
Performs all other duties as required by company
Excellent written and verbal communication, organizational and interpersonal skills
Must be able to use sound judgment and discretion and must demonstrate professionalism and initiative
Must be able to work independently with minimum supervision while being adaptable and versatile in a constantly changing environment
Must be reliable and maintain attention to detail
Must be a team player with the ability to interact with all levels of staff and management and manage multiple deadline expectations effectively
Basic knowledge of Microsoft Office, Excel, Outlook, and PowerPoint preferred
Knowledge and use of both audio and visual webinar and conferencing software a plus
This position requires that the individual be comfortable working on the internet/intranet including using search engines
Strong organizational and prioritization skills

Office Coordinator Resume Examples & Samples

Provides administrative support to the Sales and Operations teams, including but not limited to: gathering and analyzing data, researching, maintaining files, proofreading, copying, faxing, filing and emailing correspondence, scheduling meetings, conference calls and travel
Works closely with District Managers and their sales teams to collect, coordinate, maintain and analyze sales and market data
Creates spreadsheets, reports, presentations, etc. that provide comprehensive understanding of sales and marketing data for all levels of employees and customers in the business
Troubleshoot system issues
Office Coordinators also provide backup support as needed for Cashier and Vending Coordinator
Other tasks as needed and directed by supervisor
Degree in Business Management or Operations preferred but not required

Office Coordinator Resume Examples & Samples

Verifies and updates patient demographics and insurance information
Identifies whether patient needs referral and/or authorization and obtains referral and/or authorization when necessary
Ensures surgery packets are completed correctly and delivered in at timely manner to OPS and Access Plus
Maintains complete and up-to-date documentation and files at all times, including product and service quotes

Office Coordinator Resume Examples & Samples

Assist with weekly payroll commission and mileage. submitting employee commission smart forms
Work with Warehouse Manager to help with inventory. Cover daily duties when Warehouse mgr is gone. Warehouse sox compliance
Update Material Safety Data Sheets when needed. Maintain OSHA book
Assist in cashiering duties. cashiering duties and responsible sox compliance
2 years’ experience as an office coordinator or similar role
2 years’ experience in accounts payable
2 years’ experience with Microsoft Office (Word, Excel, etc)

Office Coordinator Resume Examples & Samples

Respond and re-direct all calls into the office
Handle all aspects of inbound and outgoing courier/mail, including packaging and shipping
Order and maintain inventory levels of all office supplies and sundries
Maintain kitchen – management of dishwasher, general tidiness
Help Business Development Associates with administrative duties as below when they are out of office
Responsible for creating any report that will aid in the success/development of a territory as well as any other monthly or one-off reports as requested by Wholesalers, Regional Associates or other parties as assigned
Processing of promotion and premium item orders/material requests within a timely and cost effective manner – including follow up as required
Liaising with the Marketing department on several Sales/Marketing requests
Responsible for the coordination of events and mailings, liaising with the Events Dept. and the Distribution Centre if necessary
Responsible for completing cheque requisitions
Responsible for booking travel arrangements for Wholesaler/RSA
Responsible for coordinating the application process and creation of certificates for advisor CE credits
Responsible for ordering and couriering of events tickets to advisors
Submission of Portfolio Manager requests to PM Liaison, with subsequent follow-up
Responsible for coordination of advisor Co-op Marketing requests with wholesaling teams and Co-op Department
Maintaining accuracy of territories in the e-mail database and communication of changes to Client Coverage Specialist
Attendance to all meetings (telephone, video or in-person) as scheduled or requested by Supervisor
Attending/working at Invesco special events from time to time when requested
Working knowledge of the mutual fund industry
Teamwork and Collaboration
Listening, Understanding and Responding
Results Orientation

Office Coordinator Resume Examples & Samples

Associate’s Degree or Equivalent Education (High School Diploma/GED and 1 year of transferrable functional experience)
Ability to meet acceptable background check standards
Ability to work flexible hours which may include evenings and/or weekends, as appropriate
Ability to transport supplies and equipment with or without accommodation
Ability to clearly communicate and to read and write in English
Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Access, Publisher, and Excel
Ability to plan and organize personal work responsibilities according to priorities developed with immediate Supervisor
Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information
Ability to follow oral and written instructions and assume responsibility with general guidelines and direction
Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.)
Ability to effectively participate in professional team efforts
Ability and willingness to work with diverse audiences and maintain cultural sensitivity
Ability to relate effectively to co-workers, advisors, community and professional leaders
Support the association to maintain a safe working environment
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner
Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures and Cornell Skills for Success
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner
At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive and receptive manner

Office Coordinator Resume Examples & Samples

Acquiring a working knowledge of the PC and mainframe applications; and the ability to learn and apply any existing or new software applications. Receiving and acting upon departmental and inter-company calls and inquiries from customers, contractors, developers, electricians, installers and other non-company personnel requiring attention and seeking solutions to generate maximum customer satisfaction
Assembling and processing drawings, sketches, R/W releases, Construction Work Notices, permits, inspections, work orders, list of material and other papers for transmittal within the department and other departments
Assisting in obtaining, distributing and tracking right-of-ways, permits and proposals with other departments, utilities, governmental agencies and customers
Reserving, issuing and assigning proper capital, jobbing and specific work orders for betterment, improvements, abandonment and reimbursement
Analyzing, balancing, reconciling and processing work orders dealing with transmission and distribution plant
Reviewing, analyzing and processing the paperwork supplied by field personnel associated with completed transmission and distribution system installations. Performing data entry and final job completion processing through Company computer systems
Preparing maps for updating of construction drawings and completed W.O.’s through the use of a computer work station for exception reporting
Coordinating, maintaining and updating various paving related programs, data base tables, and generating various reports. Preparing and generating final paving restoration documents for the contractors; posting work orders and other data to corporate data bases
Maintaining the master tax district record, and controlling the recording of transfers related to the annexations, school or fire district changes
Obtaining authorized approvals, checking invoices and price sheets in connection with agreements and contracts of various kinds, maintaining accurate records for processing and payment of outside agencies invoices
Contacting representative(s) of other companies and public authorities as well as other departments, divisions and sections within the Company to assist in coordinating the scheduling of construction and maintenance work
Maintaining a working knowledge of Company policies and procedures as they relate to internal and external customers’ projects and inquiries
Resolving simple differences that arise between the Company and customers or their agents
Supplying record information to Company personnel, other utilities and outside agencies by telephone, radio, mail or computerized mechanisms
Compiling, typing and reporting various system related data associated with the day to day operations
Ordering material, scheduling the delivery of supplies and equipment as directed by field and office personnel
Analyzing error messages, determining the cause and taking necessary steps to correct for various systems
Processing and entering data into the payroll system
Operating computer equipment, to be able to enter, revise and extract data to update company records
Operating and performing simple service on office machines
Assisting with and/or presenting training for appropriate Company clerical personnel
Attending and successfully completing any training required for the job
Performing similar or less skilled work as assigned
Must have at least three (3) years Administrative support experience in Delivery Operations or in the construction or utility industry, or the equivalent. This would include experience with duties such as processing invoices, knowledge of construction drawings and maps, knowledge of a work management system, and payroll reconciliation
Must have keyboarding skills; which includes the ability to operate a typewriter, word processor or PC
Must have a basic knowledge of simple office machinery, including 10 key calculators, copiers, faxes, etc
Must respect the confidential nature of the information encountered in this work
Must be adaptable; which includes being able to plan, schedule, meet deadlines and manage multiple priorities in varying environments, tasks and responsibilities or with different people
Must be able to communicate clearly and concisely; expressing ideas effectively in individual and group situations. Adjusting language and terminology to the characteristics and needs of the audience
Must possess skills in basic conflict resolution, which includes being able to solve routine problems or knowing who to call
Must have Customer Service skills, which include being able to indicate through actions and decisions a sense of importance of understanding and serving the customer (internal and external); anticipating customer needs; taking action to overcome obstacles and seeking solutions to satisfy customers; in order to assist and advise on customer requests and relate information to others
Must possess practical learning skills which would include assimilating and applying in a timely manner, new job related information that may vary in complexity
Must pass an examination as specified by the department for entrance into this job classification
Must have decision making skills which include being able to make decisions independently
Must possess the initiative to acquire new skills that would be required to solve customers’ inquiries

Office Coordinator Resume Examples & Samples

General secretarial duties supporting senior office staff
Typing office documentation and correspondence in English and Slovak languages
Answering telephones and operating other office equipment
Help in preparation of standard documents for clients
Maintaining proper internal communications
Contacts with suppliers (eg. delivery of office materials, etc.)
Organisation of meetings, business trips and hospitality
Relevant expereince within a large organisation

100

Office Coordinator Resume Examples & Samples

Organizing of monthly/weekly activities for the office including happy hours, trainings and holiday celebrations
Make catering arrangements for in-house meetings and trainings – setup and breakdown
Serve as office liaison for senior leadership when they visit the TPG office (coordinate seating arrangements, lunch and assist with their schedule if needed)
Highly organized with strong multi-tasking abilities
Friendly and welcoming personality
Highly motivated and can work independently against deadlines

101

Office Coordinator Resume Examples & Samples

Must possess in-depth knowledge of medical and anatomical terminology, reimbursement principles, health record content and sequencing of diagnoses
Experience a must for this position due to the specialty knowledge base associated with coding requirement/guidelines
Must possess equivalent training/experience in outpatient medical coding and customer service to accomplish duties
Customer Service experience is preferred

102

Office Coordinator Resume Examples & Samples

Performs administrative, secretarial, accounting and general office duties required to meet the needs of the Nurse Manager, department staff, and Medical Director. Collects, inputs and ensures accuracy of patient charges daily. 2. Answers all phones and screens calls appropriately for staff, manager and Medical Director. Uses proper judgment, responds to calls as needed and retrieves all messages from service. Copies data from patient charts as requested by Center physicians, staff, medical records or the billing office. Copies and sends active patient information to referring physicians and/or Home Health Agencies, etc as directed by Center staff
Schedules/registers patients for initial evaluations, follow-up appointments and hyperbaric treatments to the Center. Also schedules patients for ancillary testing as needed and develops, updates, checks accuracy and distributes the daily patient appointment schedule
4 Verifies all patients seen in Center have insurance coverage and prior approval for initial evaluation and treatment plan for both the hospital and the Medical Director. Obtains copies of patient’s insurance cards and authorizations to bill, and communicates it to the Hospital and Physician business offices
Orders and monitors front office and other supplies within current budget. Maintains current mailbox, phone roster voice mail and pager lists
Maintains the meditech scheduling module on a daily basis, ensures that all information is correct and prints daily, weekly and monthly activity reports, as appropriate

103

Office Coordinator Resume Examples & Samples

Provide administrative support for Branch Management & facility
Effective interface with all levels of management and external customers
Answer phones, make copies and prepare presentations and correspondence as required
Serve as a liaison between some customers and sales management
Process invoices and expense reports
Schedule and coordinate appointments and meetings
Provide Human Resource support such as Payroll, Administration of benefits, New Hire Orientations, Applicant processing, & DOT compliance
Coordinate special projects as assigned
A minimum of 2-3 years of administrative/secretarial experience
Proficiency in Microsoft Office is required. Strong knowledge of computers is required
Experience in preparing presentation through PowerPoint is required
Proficiency in spreadsheet design through Excel. Some experience in Microsoft Access is preferred
Knowledge of SAP and Kronos systems preferred
Typing & data entry skills are strongly preferred. (Typing 60 WPM)
Good project management skills. Detail oriented and sense of urgency
Excellent interpersonal skills and ability to handle confidential information. Excellent organization skills and telephone skills
Should have a high school diploma or GED. College degree or formalized training is a plus
Should have excellent customer service skills and strong customer service experience
Experience in providing some human resource support is preferred (Such as payroll)
Must be flexible and be able to fill in for other positions when the individual is not there (such as cashier and receptionist). From time to time this may require flexibility in the schedule
Ability to perform multiple tasks in a fast paced work environment
Must have strong organization skills and follow up skills
A valid driver’s license is preferred

104

Office Coordinator Resume Examples & Samples

Assist ABD executives and management with administrative needs including; handling information requests, booking travel, calendar management and meeting planning and materials (including development and management of presentations.)
Manage the receptionist functions of the Davis site, ensuring the highest degree of customer service is provided at all times
Ensure proper security procedures are followed by staff and visitors
Maintain appropriate office supply and equipment inventory, ordering replacement supplies as needed and in a fiscally responsible manner. Assist in procurement of lab supplies
Assist in maintaining a fun and productive culture for the Davis site
Develop and maintain filing systems for electronic and hard-copy documents, including legal agreements, project plans, presentations and board materials
Serve as liaison to the Finance and Purchasing department as necessary
Serve as liaison to the Human Resources department as necessary
Postmark for shipment, receive and distribute mail and packages
Other duties and responsibilities as necessitated by the changing initiatives of the Company and the office
High school diploma required, undergraduate preferred
Minimum of 3 - 5 years’ experience in office management and/or administrative assistant role
Demonstrated proficiency in all Microsoft Office Suite products, including Word, Excel, and PowerPoint
Dedicated to the Company with a willingness to commit time, effort and energy to the success of corporate initiatives
Anticipates and proactively delivers upon the needs of the office and the Division
Ability to take initiative and consistently use discretion while maintaining confidential information
Demonstrates exceptional written and oral communication skills
Demonstrates the highest ethical standards, trustworthiness and confidentiality
Maintains a high degree of accuracy with specific attention to details
Exceptional planning, organization and execution skills
Ability and willingness to prioritize and realign priorities when situations change
Independent self-starter capable of handling a fast-paced, multi-tasking environment, and prioritize effectively
Ability to interpret and effectively execute upon a variety of instructions provided in written, oral, diagram or schedule formats

105

Office Coordinator Resume Examples & Samples

Answers, directs and takes messages as needed for all incoming telephone calls
Greets and assists CalAtlantic visitors and employees
Coordinates Design Center Appointments with customers/ Manages calendar for the Title Company
Manages reception area – keeping it neat/ clean
Manages orders for reception area snacks
Processes incoming and outgoing mail, including U.S., FedEx, UPS and private couriers
Assists with preparation of Division departments’ correspondence/ data entry using Microsoft applications and proprietary software as needed
Supports miscellaneous clerical support functions as needed
Minimum 2 years of Reception/General Office experience required
College background preferred but not required
Proficiency in Microsoft applications, including Word, Excel and Outlook
Typing 50-65 words per minute
Excellent grammar, spelling and proof reading skills
Ability to handle multi-line switchboard
The ideal candidate will be approachable, composed, customer-focused, interpersonally savvy, patient and a good listener

106

Office Coordinator Resume Examples & Samples

Covers the front desk and all related receptionist duties
Answers and directs all incoming telephone calls
Maintains office supplies and handles ordering, as needed
Assist the Customer Care and Accounting departments, as needed
Assist Construction with starts
Processes both incoming and outgoing mail, including U.S., FedEx, UPS and private courier
Some college preferred but not required
Typing 50-65 words per minute, with accuracy

107

Office Coordinator Resume Examples & Samples

Responsible for daily opening and closing of the building, “early/late/weekend” access as needed
5-8 years’ experience working in a fast paced, high demand environment
Possess excellent written and verbal communications, along with outstanding interpersonal skills. Position requires constant interface with vendors, co-workers, management, clients
Strong analytical and conflict resolution skills. Be resourceful with a strong aptitude for thinking outside the box
Ability to work independently, be confident in making decisions, and execute in a timely manner
Meticulous attention to detail. Anticipating needs and making sure they are quickly tended to, is crucial in this role
Be proactive and take initiative
Customer service oriented attitude, and be willing to provide administrative support across all departments as needed
Solid Computer skills: Microsoft Office, (including PowerPoint, Excel, Word and Outlook)

108

Office Coordinator Resume Examples & Samples

Greet visitors in a friendly and professionally manner, while ensuring they are properly signed in, and maintain visitor logs and badges
Managing and overseeing break areas and activity rooms to ensure the adequate inventory of food items, beverages, utensils, etc., and ensure that these employee areas always kept clean and tidy
Assist with the planning and coordinating special events
Will sort and distribute incoming mail and prepare outgoing mail, including Federal Express and other overnight delivery services
Three to four years’ experience as a receptionist or office coordinator/administrator
Ability to interact with all levels of an organization
Strong and effective verbal and written communications skills
Advanced computer sills using PowerPoint, Excel, and Word
Ability to be highly organized
Experience with working with Social Media in a professional setting and creating and distributing companywide communications and huge plus

109

Office Coordinator Resume Examples & Samples

Previous office management or coordination experience
Previous customer service environment experience preferred
Strong affinity to customer satisfaction

110

Office Coordinator Resume Examples & Samples

Greets and assists clients/visitors (crisis, walk-ins., etc.) and ancillary personnel entering the facility in order to provide assistance
Maintains positive consumer relations with all persons entering the facility monitoring client/visitor behavior and immediately involving clinical staff/management when necessary/appropriate
Answers incoming calls in a prompt and professional manner, routing all calls to their appropriate destination. Performs phone triage and appointment scheduling for treatment staff. Responsible for collecting accurate information required for the registration of persons served
Assists clients in completing intake/registration forms and release of information authorizations
Knowledgeable concerning the programs and services offered by House of Mercy
Enhances programming/services through the efficient and effective exchange of ideas and information with others
Conveys customer dissatisfaction to supervisor immediately
Keeps the facility reception and waiting areas visibly neat
Sorts all incoming department mail and routes to appropriate staff/areas and other office based or clerical tasks
Promotes the mission and common purpose of House of Mercy with enthusiasm, makes positive first impressions, and inspires the cooperation of others
Demonstrates effective communicative skills: uses proper telephone techniques and etiquette, responds promptly and courteously to inquiries, smiles genuinely and often, takes complete and accurate messages, monitors the arrival/departure of guests, greets people in a warm and friendly manner, conveys a willingness to help, and displays an interpersonal regard for others
Explains and enforces House of Mercy policies without creating negative reactions
Knowledgeable regarding the location of organizational units, functions, and key facility personnel
Expresses information to individuals or groups effectively, taking into account the audience and nature of the information. Listens to others and responds appropriately
Achieves results in emergency situations by maintaining composure while following established procedures and coordinating response; contact proper authorities (i.e. EMS, fire dept., law enforcement; etc.) when deemed necessary
Makes practical suggestions to increase House of Mercy’s professional image and effectively applies new concepts and approaches
Retrieves information from automated files to respond to queries from a variety of sources by typing correct password keys, information masks or special alpha number string formats on computer strings
Inputs, updates, requests, transmits and queries information from a variety of sources to maintain current accurate records or to access databases for information
Compiles employee and financial data necessary for annual and other reports (i.e. grant expenditures, restricted funds, daily census, etc.) through the use of word processing, spreadsheets, and database applications
Displays a high level of initiative, effort and commitment towards completing assignments efficiently. Works with minimal supervision. Demonstrates responsible behavior and attention to detail
Participates in House of Mercy’s Performance Quality Improvement Process
Assists with the compiling, copying, and presentation of material/information required for audits
Consistently initiates and properly documents monthly emergency drills
Maintains accurate schedules of staff meetings, appointments, and meeting room space
Assists the Director as needed
Expresses information to individuals or groups effectively (e.g. touring and/or interfacing with volunteers, community groups, contributors, etc.); listens and responds appropriately
Trains other office personnel as needed and requested
Associate degree required. Bachelors degree preferred
Two to three years administrative and/or business/office operations experience required
Knowledge of professional office practices, strong organizational skills, with ability to prioritize work on an ongoing basis
Knowledge of Microsoft products (e.g., word; excel)

111

Office Coordinator Resume Examples & Samples

Welcomes and greets all patients and visitors, in person or over the phones
Answers the phones while maintaining a polite, consistent phone manner using proper telephone etiquette
Responsible for keeping the reception area clean and organized
Registers new patients and updates existing patient demographics by collecting patient detailed patient information including personal and financial
Honoring and caring for the dignity of all persons in mind, body, and spirit
Ensuring the highest quality of care for those we serve
Working together as a team to achieve our goals
Improving continuously by listening, and asking for and responding to feedback
Seeking new and better ways to meet the needs of those we serve
Using our resources wisely
Understanding how each of our roles contributes to the success of KentuckyOne Health
High School diploma or GED equivalent required
Multi-tasking, Flexibility, Telephone Skills, Customer Service, Time

112

Office Coordinator Resume Examples & Samples

Maintain a professional reception area; greet visitors and direct general phone calls and routes voicemails
Maintain orderliness of kitchen and supply room, order & stock office and kitchen supplies
Place facilities requests for headquarters and remote US offices and follow up on status
Act as liaison between office and property manager at headquarters and remote US locations
Organize/set up conference rooms/catering for meetings, company events and trainings
Receive, process, and distribute incoming/outgoing mail and handle express packages/deliveries
Schedule and resolve conference room conflicts
Support general administrative requests including expense reporting, credit card reconciliation and special projects as assigned
Assist HR as necessary with interview scheduling and recruiting support, maintaining files, company outreach & donation events, Wellness Program and other HR projects as necessary
Associates Degree or higher or relevant experience preferred
3+ years of experience as a Front Desk Coordinator or Facilities role
Experienced with scheduling and proficiency with MS Office (Word, Excel, PowerPoint, Outlook), ability to develop proficiency in other software programs
Ability to prioritize, meet tight deadlines and multi-task in a multi-faceted work environment
Ability to use sound judgment and discretion related to sensitive issues and confidential information
Responds resourcefully, flexibly and positively when faced with challenges and demands
Ability to lift up to 50 pounds occasionally

113

Office Coordinator Resume Examples & Samples

Three to five years experience secretarial/ office manager
Experience and proficiency with MS Word, Excel, Power Point, and Windows Office required
Previous experience in working with highly confidential information
Previous experience in a position requiring extensive self direction and motivation. Ability to communicate effectively both verbally and in writing
Ability to prioritize and coordinate multiple projects simultaneously while maintaining accuracy and efficiency in performance

114

Office Coordinator Resume Examples & Samples

Grow your career- eligible for promotion every 12 months and a clearly defined career path with the tools, support and mentors to get there
Work closely with the market’s Management Team to plan and execute market staffing
Regularly create and analyze reports related to budgeting, staffing and market metrics
Facilitate and support local and national leadership meetings on an ongoing basis
Serve as a local culture ambassador and build a strong knowledge of company culture, core values and employee development processes to elevate and support the market and individual employees
Facilitate our employee performance review process
In collaboration with the Human Resources Team, manage and execute various HR related functions for the local market such as onboarding, compliance and policy updates, process rollouts and off boarding
Plan local market events and functions, work with vendors as needed, and coordinate national events
Manage all things office; supplies, space planning, furniture, conference rooms, repairs and day to day operations
Actively engage in our culture of continuous learning, community service, social gatherings, and personal and professional development

115

Office Coordinator Resume Examples & Samples

Minimum of 2 years experience working in a fast paced office environment
A proven passion for customer service
Ability to work well both as member of a team and independently
Able to prioritize and anticipate needs before they exist
Organizational skills with impeccable attention to detail
Fast-learner, with the ability to learn new systems
Resiliency, curiosity, and a positive outlook – all musts!
PLEASE NOTE: Must be able to lift up to 50lbs
Accept incoming packages and assist in moving them to storage space or notify the appropriate person when a package arrives if/when they are out of the office
Work with staff to assist in sending packages
Answer phones and ensure communication is being routed to the proper employee or when needed that a message is being taken
Provide basic office support i.e making sure desks have a working office phone, making sure the printer is stocked with paper and working properly
Help to create workable solutions to items that need to be temporarily stored in the office
Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
Maintain accurate staff records for LA office

116

Office Coordinator Resume Examples & Samples

Responsible for all facilities related tasks (service requests, coordination with building maintenance, temporary badge custody and control, etc.)
Onboarding/off-boarding of staff and external providers
Responsible for office supply ordering and monitoring for all Corporate Audit Services locations and home based employees
Various other tasks as necessary including production of reports and special projects
Three to five years of experience in administrative and support staff activities
Excellent verbal and written communication and grammatical skills
Advanced administrative, secretarial and clerical skills
Ability to identify and resolve exceptions and to interpret data
Strong mathematical skills
Proficient computer skills, especially Microsoft Office applications

117

Office Coordinator Resume Examples & Samples

3-4 years of relevant experience, ideally in a corporate environment
Excellent organizational and project management skills
Proven effectiveness in working with vendors and suppliers
Excellent command of English and Polish – both verbal and written

118

Office Coordinator Resume Examples & Samples

Greeting visitors, candidates arriving for interviews, and package deliveries
Signing for packages
Ordering and stocking the office kitchen
Ordering and delivering lunches
Basic office cleanup and straightening
Helping office employees with a variety of daily needs

119

Office Coordinator Resume Examples & Samples

Provide diverse administrative support to agents. Proactively support agents on all of their administrative needs including but not limited to systems support, contracts and paperwork administration, process education, problem solving. Ensures that agents’ needs and issues are handled and resolved directly or indirectly
Cross train with other teams such as marketing and the Trident/AP team and assist in other areas when needed. For instance, assist with PODs and Rezora when and if needed; assist with Trident processing when and if needed
Enter and maintain information in the real estate listing systems (such as but not limited to: RealNet / HREO / OREX / Trident / Atlas / EELS)
Ensure sales associates are properly on-boarded, all necessary paperwork is processed, maintain and update all sales associate files periodically as needed
Ensure all licensing paperwork for current and terminated sales associates within the office is processed
Main point of contact for adding listings to SIR web, uploading photos
Create and maintain all open listing files
Open and distribute mail/faxes and packages, prepare/send outgoing packages, check P.O. Box. Notify agents and office staff when mailings arrive for them (either reg mail or special delivery)
Assist sales associates with inquiries as needed; proactively anticipate agent needs
Maintain/order office supplies, forms and equipment (i.e. change printer cartridges/toner, business cards, letterhead, etc.).Check printers are on and loaded with paper each morning first thing
Maintain sign lists, order and maintain sign supplies and installation/removal requests
Prepare sales meeting agenda and caravan list, maintain telephone directory
Ad book maintenance/Ad copy letters to clients
Provide administrative support to management and staff as needed/cross train with other staff members
Prepare Exclusives/Extensions and updating all Exclusive related lists as needed, apply for SIR #
Prepare Lease Letters/Rental Commission Invoices
Update the referral system

120

Office Coordinator Resume Examples & Samples

Excellent written and verbal communication, presentation, and interpersonal skills
Able to cultivate relationships including mobilization of a diverse population of community leaders and volunteers
Demonstrated ability in handling multiple priorities, project management and meeting deadlines; strong planning and organizational skills
Able to remain composed under stress, handles responses to criticism tactfully and takes responsibility for delivering on organizational commitments
Broad knowledge of the overall structure, programs, and services of the American Cancer Society including policies and procedures
Strong customer service orientation, with extensive experience in effectively addressing and resolving issues with constituents
Demonstrated excellence in interpersonal, verbal communications, and written composition skills with exceptional grammar
Ability to respond to changing circumstances and priorities in a focused and timely manner; proactively address issues as they arise
Proficient in computer-based information systems
Demonstrated enthusiastic self- starter and project management
Strong planning, organization, follow through and attention to detail
Demonstrated ability to take and prepare meeting minutes
Demonstrated ability to type 60 wpm and proficiency of MS Office software

121

Office Coordinator Resume Examples & Samples

High school diploma or GED equivalent required. College graduate preferred
5+ year related experience
Ability to lift 20lbs from ground to waist level with or without reasonable accommodation
Intermediate knowledge and skill with Microsoft Office used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing
Ability to work evenings/weekends and travel when necessary
Ability to work in a team environment and interact with all levels of AHA staff, volunteers and public
Ability to maintain a current driver’s license, drive a car and provide reliable transportation
The AHA is a non-smoking employer

122

Office Coordinator Resume Examples & Samples

Assist in developing and implements procedures to maximize workflow and ensure accuracy of records, reports, and letters
Coordinate workload for secretarial and support staff
Assist in developing/changing systems to improve efficiency
Prepare correspondence, charts, supply requisitions, check request, articles, minutes, reports, budgets, financial and statistical reports, takes and transcribes notes from various meeting, maintains minutes of all meetings
Establish and maintain departmental record-keeping and filing systems. Classify, sort, file correspondence, records and reference materials, etc
Location/Facility – Baylor Regional Medical Center Grapevine

123

Office Coordinator Resume Examples & Samples

Office organizational support
A bachelor's degree, or equivalent experience in related field
Ability to work in a professional environment
Resourceful and creative thinker
Reliable Transportation
Attention to detail and a strong passion for excellent customer service
Works well within a team environment and individually
Works with a sense of urgency without sacrificing quality or accuracy
Maintains energetic and positive attitude
Ability to see no task as “too small”, and complete it with a smile
Forethought/critical thinking skills

124

Office Coordinator Resume Examples & Samples

Receive and sort all incoming and outgoing mail, packages, deliveries, etc
Deliver mail and shipments through out office
Drive to local banks, attorney offices, etc as needed for pickups/ deliveries/ general errands. (Must have reliable form of transportation and valid driver’s license)
Store and retrieve files as necessary
Ensure break room remains stocked and in order
Operate office printers, Xerox machines, etc when necessary
Prepare conference room for meetings

125

Office Coordinator Resume Examples & Samples

Answering main phone line
Conference room prep/cleanup
Arranging catering and logistics for clients or VIP visitors
Assist with travel and calendar support
Conducting Internet research to support new business development and supporting efforts to market the firm
Support client work and other projects as assigned

126

Office Coordinator Resume Examples & Samples

Provide diverse administrative support to agents. Proactively support agents on all of their administrative needs including but not limited to systems support, contracts and paperwork administration, process education, problem solving
Fill in for reception desk as needed
Assist agents with board packages
Enter and maintain information in the real estate listing systems

127

Office Coordinator Resume Examples & Samples

Supervise receptionist and/or clerical staff
Assist with office management activities, including recruitment and staffing assistance
Coordinate vendor selection and purchasing of office supplies and equipment
Provide administrative support duties including; word processing and maintain schedules and files for management and/or other department leaders
Provide technical support including; word processing and maintain schedules and files
Answer telephones, handle calls, route to appropriate individual, or take messages
Process petty cash disbursements, when applicable
Sort and distribute mail; distribute intra-company information to employees
Act as office contact for property management
Oversee real estate licensing compliance under the direction of the Broker(s) of Record
Maintain required documentation

128

Office Coordinator Resume Examples & Samples

Create a fun office environment that promotes productivity, efficiency, and overall employee engagement
Maintaining general office tidiness
Document and proactively anticipate re-orders to keep all kitchen and snack areas stocked at all times
Restock and organize all office supplies and kitchen deliveries,
Coordinate incoming and outgoing mail, packages and deliveries
Carry a welcoming, helpful, and positive demeanor towards all employees, customers, and guests
Assist with occasional catered lunches and client onsite visits
Coordinate with building maintenance staff and service vendors
Assist with employee onboarding process
Partner with Studio Leadership on projects and promoting a fun culture
Running errands and performing miscellaneous job related duties as assigned
Superior organizational skills, self-motivated, resourceful, detailed oriented and energetic
Team Player and has the ability to prioritize and handle multiple projects
Proficient in Microsoft office and email
Responsiveness to email, phone calls, text messages
Customer service background preferred

129

Office Coordinator Resume Examples & Samples

Highly organized and able to manage multiple priorities
Logical thinking and problem solving skills
Must be a self-starter and able to work without close supervision
Must be able to take initiative to get things done in a timely and organized manner

130

Office Coordinator Resume Examples & Samples

Required - High School Diploma or GED
Preferred - Associate's Degree in a related field
Required - 3+ years of experience in general office administration and support
Required - Strong written and verbal communication skills and an ability to work with people from diverse backgrounds
Preferred - Previous office manager experience
Required - Proficient working in Microsoft Office Suite

131

Office Coordinator Resume Examples & Samples

Experience in a professional office management capacity preferred
Polished phone presence with excellent verbal and written communication skills
Proficient with Microsoft Office, particularly Outlook, Word, PowerPoint and Excel
Experience with website management a plus
Ability to maintain positive attitude/demeanor at all times
Proven problem solving, planning and organizational skills
Must love technology and working with computers
Highly motivated and dependable, a true self-starter
Excellent attendance and punctuality
Professional appearance and decorum at all times
Detail oriented, able to handle multiple projects simultaneously, extremely professional and customer service oriented

132

Office Coordinator Resume Examples & Samples

You’ll interact with internal customers to interpret their requests for service, manage their expectations and provide excellent customer service along the way
You’ll establish strong relationships with key vendors and service providers to ensure that service interruptions are minimized and work is performed to New Relic standards for quality and response time
You’ll conduct daily office floor walks, logging issues and coordinating service or repairs
You’ll provide direction and oversight of day porter and services
You’ll respond to incoming requests utilizing our internal ticketing system, Zendesk
You’ll own the office supply management including inventory review, stocking and ordering
You will assist with coordinating and facilitating office moves and various office projects
You’ll lead the floor warden program and assist with implementation of office emergency and safety program
You’ll recruit employees to volunteer at floor wardens, organize trainings and ensure 100% compliance for New Relic
You’ll provide event support as needed
You’ll provide reception coverage as needed
You’ll provide support to the Office Manager on special projects as assigned
2+ years of experience in an office support role
Strong organizational skills coupled with attention to detail and follow-through
Ability to work effectively within deadlines
Familiarity with mac and google doc platform
Zendesk software knowledge is a plus

133

Office Coordinator Resume Examples & Samples

High School Diploma or GED equivalent required; Bachelor’s degree preferred
Minimum 1 year of relevant work experience in an office setting
Strong communication skills both oral and written with all levels of an organization, both internally and externally
Excellent phone communication skills
Demonstrates attention to detail and critical thinking skills
Positive customer relations skills
Proficient use of applicable technology
Able to work in a team environment as well as independently

134

Office Coordinator Resume Examples & Samples

Supports the practice up-front billing workflow
Adheres to all Mednax, Practice, and Revenue Cycle Management policies and procedures
Accurately collects, processes, and submits all anesthesia and quality documentation within target timeframes. Reviews documentation for reasonableness. Follows up as needed
Monitors, analyzes, and communicates revenue cycle progress
Follows up on and promptly responds to requests from the Regional Revenue Cycle Management office
Supports the practice leadership with reporting that includes, but is not limited to, quality, business statistics, financial, and other as needed or required. Reports are accurate and checked for reasonableness
Supports the Company and the practice with the credentialing and privileging processes. Maintains the credentialing application with necessary licensure, DEA, and all other required provider information. Works with provider enrollment, as necessary, ensuring physician enrollment with payors
Responsible for minimizing office expenses and waste
Processes and submits check requests payroll and expense reimbursement, per Practice and Company policy
Assists the practice leadership and practice physician(s) with meeting coordination, patient inquiries, hospital commitments, correspondence, and other as required
Ensures highest level of service is provided to patients and stakeholders
Open (as appropriate), review, and distribute inbound mail
Responsible for the proper maintenance and functioning of the physical office. Ensures a safe and professional work environment is maintained
Performs any and all other duties which may be required to provide administration support to the practice
High school education or GED
Associate's degree (A.A.) or equivalent from a two-year college or technical school; or two-years of related experience and/or training; or equivalent combination of education and experience
Must have knowledge of computer and strong proficiency with Microsoft Office applications, including Microsoft Word and Excel
Ability to effectively and efficiently use basic office equipment including copier, scanner, and multiline phones
Must have excellent verbal communications skills and reasoning aptitude

135

Office Coordinator Resume Examples & Samples

Building Management Point of Contact
Parking Management Point of Contact (Including allocation and reporting.)
Facility Management (Including cubicle allocation and reporting.)
Local Communication Team Member (Responsible for in-house initiatives and activities coming from the Communication Team)
Additionally, she can take on items and pressure points that have been greatly been unattended to for much too long

136

Office Coordinator Resume Examples & Samples

Ensures efficiency and productivity with respect to administrative and clinical functions of the office. Daily monitoring of physician and patient activity in the practice; allocates resources to necessary tasks and set priorities
Reports any problems in this area to the Practice Manager immediately
Responsible for accurate registration, scheduling, confirmation, and billing functions
Makes recommendations for improvements/enhancements to registration, scheduling, and billing procedures
Manages the oversight and audit of encounter forms for completeness, accuracy, batching, and prompt distribution to billing
Responsible for daily oversight and reconciliation of co-payment and cash collection
Assists Practice Manager with payroll and payment of Invoices
Triages patient complaints for the office, working with appropriate management personnel to resolve issues that arise
Responsible for monitoring missing charge reports
Oversees ordering all necessary supplies and equipment for the practice
The procurement process shall include payment requests, on-line supply ordering, and reconciliation of AP payments
Under the direction of the Practice Manager, responsible for the training and on-board processing of all new employees
Assurance that all "Best Practice" initiatives are followed
Maintains patient confidentiality according to Steward Medical Group and hospital standards. Must have excellent written and verbal communication skills. A strong desire to work as part of a team
Must be able to multi-task and prioritize daily activities
Must have a thorough understanding of billing, information systems, and knowledge of medical terminology and HIPPA requirements
Proficiency with computers and window-based products
Knowledge of insurance coverage systems, including but not limited to co-payments, referrals, HMO, PPO and capitated products, preferred
Ability to analyze operational issues and solve them creatively
Strong orientation to patient care in accordance with the Faculty Practice Plan's values
Associates or Bachelor's Degree preferred, but not required
Relevant work experience may substitute for degree requirements
Must have 2-3 years of experience in a healthcare environment

137

Office Coordinator Resume Examples & Samples

Welcome all employees and guests at the front desk with a smile
Receive visitors, vendors and deliveries with ease
Support new hire onboarding and orientation
Order supplies and food–lots and lots of glorious food
Find a place for everything and keep everything in its place
Seek and destroy uncleanliness and chaos
Plan, order for and execute monthly company meals, annual parties and weekly executive meetings
Work with the building's management office, enter guests into the building's security system
Bring a touch of TLC to the office space and Grubhub employees
Keep a cool head and be able to re-prioritize on the fly
Comfortable running errands between our two New York offices when needed (i.e. delivering mail or packages to second office - only 3 blocks away!)

138

Office Coordinator Resume Examples & Samples

Planning, coordinating, and supporting a variety of events and meetings, including arranging for venue, catering, duplication of materials, audio-visual needs, etc
Help assess, document, and improve department processes as needed
Handle and maintain security of sensitive and privileged information, with sensitivity, maturity and professionalism
Manage department SharePoint site including its organization and access privileges
Prepares graphics, presentations and/or spreadsheets,
Draft routine correspondence including HR forms; ordering supplies, answering telephones; mail distribution; parking card processing; office moves; and processing time sheets

139

Office Coordinator Resume Examples & Samples

Organize and maintain the office on a daily basis
Stock snacks, drinks, water, and office supplies as needed to ensure a steady supply of each
Help maintain the BuzzFeed culture and be a point of contact for employee office needs
Work directly with the Sr. Office Manager to maintain the office floor plan
Help the Sr. Office Manager with new hire set-ups
Work with the Sr. Office Manager to help organize and execute all office lunches, treats, and office-wide events
Ensure the kitchen is orderly and stocked
Assist in unpacking boxes for swag, furniture, office related items, etc
Help with general handy work such as hanging artwork/pictures, moving furniture, unloading/lifting heavy boxes, and putting small furniture items together
Assist with all ad hoc office requests
Assist with internal event set up and break down

140

Office Coordinator Resume Examples & Samples

Ability to effectively and courteously handle patient and staff relations
Answer and handle multiple telephone calls
Ability to learn new programs and operate a computer and printer
Understands and explains medical insurance benefits to patients
Records, computes and balances financial data regarding charges and payments
Prepares payment deposits
Assigns correct CPT and ICD-10 codes
Alphabetizes, organizes and files records and charts

141

Office Coordinator Resume Examples & Samples

Support the management of recruitment cycle including coordination of developing Job Description, advertisements, short listing, coordinate and conduct interview/arrange writing test for qualified candidates. Consolidate reference checks for recruitment decision. Prepare letter of offer to successful candidates
Ensure all HR related issues including policies, labor contracts, remuneration system are well compliance with Vietnam labor law and Personal Income Tax regulation
Control leaves / verify time sheet and Prepare payroll, social insurance contribution, employment contract
Advise and counsel staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements
Provide advice on interpretation and application of policies, regulations and rules
Manage and ensure the office proper operation: reception, office equipment control
Performing bookkeeping tasks to ensure all activities of the Vietnam office are correctly entered into both Fortna Inc. and Fortna Vietnam LLC systems
Making travel arrangements for Associates traveling to and from Vietnam office
3 years of HR and Administrative experience
Solid knowledge of Microsoft Office Suite; including Outlook, Excel, PowerPoint, and Word
Flexible schedule to occasionally arrive early to greet visitors
Strong interpersonal, organizational, time management and problem solving skills
Ability to occasionally travel overnight to off-site corporate events
BENEFIT
Successfully candidates will be part of a professional, motivated and family team in Fortna VietNam with various benefit and attractive offers
High standard working environment, compared with US standard team
Competitive salary package, with end annual bonus based on performance evaluation

142

Office Coordinator Resume Examples & Samples

Required a High School diploma or GED
Preferred an Associate's Degree in a related field
Required strong written and verbal communication skills and an ability to work with people from diverse backgrounds
Intermediate demonstrated interpersonal/verbal communication skills
Beginner ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions
Intermediate demonstrated ability to deal with confidential information
Intermediate demonstrated customer service skills
Intermediate ability to work as part of a team
Intermediate demonstrated time management and priority setting skills
Intermediate ability to work in a fast paced environment with changing priorities
Intermediate ability to effectively present information and respond to questions from peers and management
Intermediate ability to effectively present information and respond to questions from families, members, and providers
Intermediate demonstrated written communication skills
Intermediate ability to remain calm under pressure
Required intermediate or strong skill level with MS Word, Excel, Outlook required
Strongly preferred intermediate or stronger skill level with MS PowerPoint
Preferred intermediate or stronger skill level with MS Project and Access

143

Office Coordinator Resume Examples & Samples

Previous experience in an Office Coordinator role (2 years +)
Strong interpersonal and communication skills, with the energy and confidence to build relationships with associates both based at Melbourne Sales and visiting from other offices & external stakeholders
Demonstrated time management skills with the ability to prioritise your work to meet conflicting priorities and deadlines
Exceptional attention to detail and the ability to effectively handover outstanding tasks weekly with your job share counterpart
Confidence using Microsoft programs such as Outlook, Word, Excel and PowerPoint

144

Office Coordinator Resume Examples & Samples

Organize office operations and activities
Schedule and organize meetings, interviews, and travel (create itineraries, etc.)
Handle confidential and sensitive information
Assist in the logistics and materials for client and internal meetings
Assist PM's with invoice payment and tracking with Accounting/Billing teams
Prepare expense reports for Managing Director
Prepare for, attend and take minutes at staff meetings (setup, organizing catering service, break down, etc) and follow up with action items
Manage internal social/learning events in cooperation with HR team
Organize logistics for key business building events including conferences, speaking engagements, client dinners, and launch events
Project manage creation of intellectual capital, marketing collateral, outbound marketing materials/programs and other new business tools
Project manage industry award submissions in cooperation with agency client teams
Assist with updates to SalesFusion as required
Field KM requests

145

Office Coordinator Resume Examples & Samples

Greet and assist patients/visitors in a courteous + professional manner at all times
Answer incoming calls, transfer outgoing calls to appropriate staff, and take messages
Confirm patients next appointment
Maintain patient and visitor logs
Update patient information in the system
Perform administrative duties (e.g. typing letters, correspondences, emails, and reports, data entry, maintenance of mailing lists via databases, faxing, photocopying, and filing)
Check in patients in Clinical Conductor
Ensure Prescreen/Screening paperwork is complete and photocopy/scan patient’s governmental issued ID in the system
Operate various office equipment including IBM compatible computer, fax machine, and copier
Work with various Vendors, place orders, and oversee receipt and delivery
Schedule transportation for patients for OPC and Phase 1 Clinic
Scan or log in boxes/packages received with tracking information for Orlando site and saved on the s:drive
Sign for deliveries and ensure all deliveries reach their destination within the company
Order and stock office and kitchen supplies when delegated and authorized by Office Manager
Provide training to any new staff or PRN staff in reception area/front office
Learn and support the mission and goals of Compass Research’s program
Professional telephone etiquette and presentation
Excellent verbal and writing skills
Demonstrate patience and positive/friendly attitude while interacting with internal and external parties at all times
Strong interpersonal, customer service, multi-tasking, and organizational skills
Handle sensitive/confidential information appropriately
Takes initiative, reliable, quick learner, and a team player
Proficient in various office equipment, web-based software, Outlook, and MS Office
Minimum of HS Diploma and/or GED Transcript required; Associate’s Degree or higher preferred
Minimum of 4 to 5 years of administrative experience

146

Office Coordinator Resume Examples & Samples

Prefer one year of experience in medical office secretarial work. Type 40 words per minute. Knowledge of Computers, word processing and Windows. Ability to train and supervise secretaries, strong organizational,scheduling, and multi-tasking skills, ability to delegate and coordinate all office procedures. Attention to detail, organization and ability to prioritize work flow are a must
Must have the ability to work well with others and perform in situations which may require immediate action in order to get the job done under pressure
Strong customer service skills and ability to complete scheduling tasks effectively and efficiently are critical components to this position

147

Office Coordinator Resume Examples & Samples

High School graduate or equivalent; some business school desirable
Strong administrative secretarial skills with a minimum of 5 years’ experience
Excellent computer skills, advanced PC skills with knowledge of SAP, Word, Excel, Powerpoint

148

Office Coordinator Resume Examples & Samples

Required A High School or GED
Required Other Strong written and verbal communication skills and an ability to work with people from diverse backgrounds
Intermediate Demonstrated interpersonal/verbal communication skills
Beginner Ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions
Intermediate Demonstrated ability to deal with confidential information
Intermediate Demonstrated customer service skills
Intermediate Ability to work as part of a team
Intermediate Demonstrated time management and priority setting skills
Intermediate Ability to work in a fast paced environment with changing priorities
Intermediate Ability to effectively present information and respond to questions from peers and management
Intermediate Ability to effectively present information and respond to questions from families, members, and providers
Intermediate Demonstrated written communication skills
Intermediate Other Ability to remain calm under pressure
Required Intermediate Microsoft Outlook
Required Intermediate Microsoft Word
Required Intermediate Microsoft Excel
Required Intermediate Microsoft PowerPoint
Preferred Intermediate Microsoft Project
Preferred Intermediate Microsoft Access

149

Office Coordinator Resume Examples & Samples

Bachelor’s degree preferred, HS diploma or equivalent required
Prior Real Estate office experience helpful
Minimum of one year experience as a receptionist or administrative assistant
Minimum of one year experience demonstrating accurate data entry
Minimum of one year experience utilizing MS Word, Excel, Outlook and the Internet
Minimum one year general administrative experience
Desire to promote Best Practices, ability to handle multiple tasks and coordinate various assignments while maintaining poise and excellent customer service

150

Office Coordinator Resume Examples & Samples

Answering incoming and internal telephone calls thru the main phone line of the bank
Scheduling conference rooms and ensuring they are prepared for use
Greeting SVB employees and Client guests

151

Office Coordinator Resume Examples & Samples

Receptionist: Greets all customers, vendors and visitors. Receives, directs and relays telephone messages. Picks up and delivers the daily mail. Maintains and orders office supplies
Support: Provides plant with administrative and secretarial support. Prepares and designs general reports, memos, charts, graphs, and other business documents. Coordinates schedules, makes appointments, and establishes agendas. Arranges and coordinates business travel and complete monthly expense reports. Assist with minor HR activities such as orientations, applicant logs and scheduling interviews
Special Projects: May conduct various analytical special projects for senior management meeting. May collaborate with various staff and departments in preparing special projects
Meeting & Events: Arranges use of conference rooms and use of outside facilities. Coordinates meeting agendas or reports. Works with other area plants to coordinate company events
Computer Technology: Performs word processing duties and may work with spreadsheets. Will assist with Kronos time keeping and generate reports as necessary. Maintain and set up Security access and maintain CleanNet system
Other responsibilities as assigned or required
3-5 years minimum experience in previous high level administrative position
Working knowledge of presentation and spreadsheet software
High level of knowledge with Microsoft Office software
Ability to handle confidential information. Requires continuous attention to detail and ability to juggle multiple high-level projects at once

152

Office Coordinator Resume Examples & Samples

Ability to multi-task, work independently, prioritize and manage tasks to meet deadlines and expectations with minimal supervision
Confident, professional demeanor with the ability to maintain composure in a busy environment
Discretion; must maintain confidentiality when handling sensitive information
2+ years of experience as a receptionist, an office manager or an executive assistant
Maintain office equipment such as our printers and scanners
Serve as initial point of contact for all visitors and manage security registration procedures
Serve as our receptionist, greeting all vendors, candidates and guests, taking messages and answering general questions
Coordinate meetings, and reserve conference rooms and guest offices
Maintain appearance of lobby, conference rooms, and break rooms
Maintain and order office supplies
Manage food ordering
Provide support as needed for project-based work and events
Receive incoming courier packages and prepare outgoing packages. Retrieve incoming postal mail
Coordinate travel arrangements for Bankrate Credit Cards employees and candidates visiting from out of town
Provide on-site support for new hires such as equipment, seating, badges
Organize common spaces and storage areas, helping to optimize space as we continue to grow
Manage facilities maintenance with our landlord
Take care of general office and administrative tasks as needed such as general filing
Backup support for Office Assistant and Human Resources Strategic Business Partner
Assist with the various employee discount programs by contacting companies for discounts as directed by Office Assistant
Schedule conferences by reserving facilities at local hotels and/or restaurants
Assemble new hire packets
Coordinate Company Calendars
Assist with planning of seasonal outings/event and team meetings

153

Office Coordinator Resume Examples & Samples

Provides direct administrative support to Plant Manager
Provides administrative support to plant leadership team and attends plant meetings (daily, weekly or as required)
Develops and has accountability for administrative cost spending plan categories
Acts as Site Administrator for TopClass software
Provides coordination of work for administrative assistant, student, and temporary help in administrative areas, ensuring appropriate workload and efficiency
Works with Plant team to facilitate meeting setup, documentation, and follow up to promote organizational effectiveness
Provides support to teams (internal/external) working on Operational Excellence activities, including setting up and reserving meeting rooms and other administrative needs
Develops and implements plant filing system for common records in areas of engineering, safety, environment, and shipping/receiving, including retention policy
Organizes employee recognition appreciation events and distributes plant-wide employee communications
Serves as primary backup for front desk activities (phone and guests)
Coordinates work for Plant Administration Building upkeep, lawn/landscaping, and janitorial services
Communicates and enforces HR policies at the local level, with direction provided by Renewables HR Management
Reviews and keys timesheets to SAP and balances reports
Reviews applicant flow in Taleo applicant tracking software and changes applicant status according to job requirements
Schedules and participates in phone interviews and/or on-site interviews. Retains interview guides
Conducts new hire orientation including timely completion of new hire paperwork and a review of benefits
Represents Company at career fairs
Assists the Corporate Benefits Department with benefits open enrollment and is a resource for basic benefits questions
Generates various HR reports in SAP
Organizes special events such as United Way Kickoff, Family Day, and volunteer events
Serves as the primary contact for plant tour requests, facilitating approval, preparation, and execution processes
Minimum of five years of administrative or office management experience required
Experience using Microsoft Office programs (i.e., Outlook, Word, and Excel) required
Experience in Human Resources preferred

154

Office Coordinator Resume Examples & Samples

An independent spirit who thrives in a startup environment, can make decisions quickly and can easily handle several tasks at once
Experience in event and production management
5 years’ experience in an administrative/support role
Excellent interpersonal skills to navigate and work efficiently with internal CMG departments as well as contributors, contractors, vendors and freelancers
General knowledge of publishing workflows, social distribution methods and content strategies
Excellent organizational skills to manage calendars and where necessary coordinate event coverage, credentialing, travel and ticketing
Solid experience in office management
Will manage all freelancer invoices, onboarding and outreach. (We’ve got dozens of freelancers we’re trying to keep track of at this point.)
Will manage the office assistant in DC and coordinate with the teams in Nashville and Atlanta to make sure everyone has what they need – swag delivered to the right place, swag ordered, snacks ordered, bills paid, light bulbs changed, equipment working, etc
Will handle the logistics for executive meetings, including taking notes and sending e-mail recaps
Will be a key contact in Nashville with talent, music industry executives and other high-profile relationships. She will represent the company and speak on behalf of the company at times
Will help keep us organized and running efficiently by coordinating calendars, arranging travel, etc
Will be our key point of contact with HR – onboarding new employees, training, tracking PTO, etc
Will be our key point of contact with IT – filing tickets, getting computers fixed, mailed to and from Atlanta, etc

155

Office Coordinator Resume Examples & Samples

Answers and route incoming phone calls
Manage visitors and vendor visits
Manage incoming / outgoing Mail and receive deliveries (Shipping & Receiving)
Account for well-being of the office
LI-SB1

156

Office Coordinator Resume Examples & Samples

Complete and maintain community records, reports, and files
Collect and post resident security deposits, processing fees, rents, inspection or other fees; record in the proper accounts and issue receipts
Make collection calls for rental payments
Process move-ins and move-outs
Assist with the preparation of marketing materials and implementation of resident relation activities
Assist prospective residents by reviewing new and used home listings, showing homes, and assisting with applications
Forward all customer service requests to the Community Manager
Maintain petty cash fund, recording expenditures in proper accounts
Minimum 2 years secretarial/administrative experience
Intermediate to advanced computer proficiency with the ability to use Microsoft Office Suite, email, the internet, and provide data entry in a timely and efficient manner
Previous experience using Yardi, a plus
Property management office experience, a plus

157

Office Coordinator Resume Examples & Samples

To provide high level administrative and secretarial support to ensures a professional, responsive and effective experience with the organization as a whole
Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements
Manage the CEOs appointment and arrange meetings and travel arrangements
Support and interact on corporate office matters (i.e. those from Regional Office, industry, outside partners, etc)
Ensure that the corporate office provides a professional and winning impression of Manulife to those who contact
Maintains confidentiality and uses a high degree of discretion
Carry out special projects as allocated by Chief Executive Officer
Minimum of five years providing a full range of executive support to a senior leader or executive
Excellent command of English
Always accurate and a focus on getting things right- first time
Ability to manage deadlines and priorities work

158

Office Coordinator Resume Examples & Samples

Excellent Written and verbal Skills
Confident with IT and basic office software packages (Word, Excel, PowerPoint etc.)
Master of Spreadsheets
Basic knowledge of InDesign

159

Office Coordinator Resume Examples & Samples

Team player who helps manage the reception desk and be the first impression for Unity guest, clients, and employees including meeting and greeting guests, employees, and clients. Manage the Envoy sign in system and collection of signed NDAs from guests visiting Unity
Assist or guide Unity employees via Workplace Experience e-mail channel on answering office related questions and inquires as they are received. The general philosophy should not be to take care of everything for the Unity Employee but assist them where it makes sense or direct/guide them to where they can get help and find a solution
Provide visiting employees temporary but functional workspaces, office tours, local area information, and security badge access. Notify management of the visiting employee and coordinate for the visiting employee to have social opportunities to meet and greet new employees from the local office
As the Workplace Office Coordinator you are a very visible and influential part of Unity’s culture and the growing Workplace Experience Team. Be a leader in the office by creating a fun, unique, exciting, comfortable and energetic office environment and culture. Coordinate closely with the Workplace Experience Team to create, plan and host office socials, networking events, parties and teambuilding events. Partner with department managers and Unity employees to get Unity employees engaged in weekly, monthly and annual events
Manage the ordering and delivery of business cards for employee
Manage the offices conference rooms including by helping to maintain their daily cleanliness. Helping to empower and train employees how to properly book meetings on google calendar platform
Mailroom management including the organization, sorting, receiving, and delivery of all mail and packages. Use mailroom management tools to alert employees when their packages have arrived. Manage all outgoing mail and incoming packages

160

Office Coordinator Resume Examples & Samples

Excellent organizational skills with the ability to prioritize and handle multiple tasks efficiently
Ability to handle multi-tasks in a busy office environment; Must be flexible to handle a variable workload, frequent work interruptions, deadlines, priority changes and multiple opinions/viewpoints
Must possess exceptional communication and interpersonal skills
Successful organizational and management skill
Must be able to work independently, make decisions and act appropriately
Good communication and interpersonal skills with staff, management, administration, medical staff and ancillary departments
Strong computer skills to include proficiency in email, Microsoft Word and Excel required. Power Point and Access database skills preferred
Knowledge of medical and legal terminology preferable
3 Always met expectations
2 Usually met but occasionally fell below expectations
1 Frequently fell below expectations. Needs immediate improvement

161

Office Coordinator Resume Examples & Samples

A minimum of 2 years of administrative/secretarial experience
Proficiency in Microsoft Office is required
Strong knowledge of computers is required
Proficiency in spreadsheet design through Excel
Some experience in Microsoft Access is preferred

162

Office Coordinator Resume Examples & Samples

Coordinates the daily operations of growing programs through the life cycle or students from enrollment through graduation
Ensures that the school meets commitments and responsibilities. Maintains calendars, makes travel arrangements for faculty, and updates pending commitments and appointments. Assists faculty with administrative requirements
Assigns and withdraws all computer and database securities, including Banner, OBIEE, remote access to their computer
Onboard new students, including setting up their email addresses, access to server, access to Canvas
Liaises with registrar, bursar and admissions to assist students entering the programs
Maintains office correspondence and replies to inquiries. Responses must be made in a timely manner, and urgent matters must be brought to the attention of senior management; Confirm that the appropriate resources are available, which are needed by the faculty member
Establishes and maintains contract agreements with vendors relevant to the running of the MSW and PhD programs
Maintain complex databases
Answer telephone calls and uses tact in dealing with telephone and personal inquiries
Schedules committee meetings, faculty meetings, lunch and learns and extracurricular events like book signings, art exhibits
Assembles necessary background material for scheduled meetings
Makes any arrangements necessary in connection with scheduled meetings, ex: travel arrangements, room scheduling, hotel accommodations, ordering audio/visual equipment and ordering food
Sets up and maintains complex filing systems for correspondence and other records
Revises and makes recommendations for new office procedures
Uses independent judgment in responding to inquiries regarding policies, procedures and regulations based on thorough knowledge of departmental and university policy
Deals directly with individuals and groups, both internal and external to the university, exercising in department judgment on non-routine matters requiring knowledge and interpretation of policy, under limited supervision
Assists the faculty with all administrative tasks on a daily basis. This includes but is not limited to calendar management, travel arrangements, travel/expense reimbursement, telephone screening, liaising with other departments, following up and communicating with internal/external individuals on her behalf, ordering lunch for meetings, sending out meetings dates and reminders; other duties as assigned
Prepares and distributes agendas and minutes and other correspondence with Department Faculty and Administrators
Maintains Faculty, Students and Board Members Directory
Maintain the Wurzweiler website and creates blocks with the use of content management system (CMS)
Formats course materials and upload them on the website
Uses Banner to process and retrieve reports, transcripts, faculty rosters, and student information
Assists with graduation ceremony. Create graduation tickets, agendas and certificates. Distribute caps and gowns with tickets
Orders faculty and administration graduation attire
Sends out graduation invitations
Creates and/or updates name tags for events, office door signs, and mailboxes
Orders textbooks for faculty
Creates and distributes flyers associated with events such as lunch & learns conferences and seminars
Perform other related duties as assigned
Bachelor’s degree and at least 3-5 years of administrative experience are required
Equivalent combination of education and experience will also be considered
Exceptional people skills
Capacity to manage multiple tasks simultaneously in a fast paced, high pressure office
Capacity to triage demands in order of priority
Capacity to generate professional and courteous correspondence in a timely fashion
Capacity to learn new skills as required to complete the job
Knowledge of Excel, Word
Knowledge of social media and web site development
Capacity to remain calm under pressure and complete tasks quickly
Capacity to navigate complex university systems to positive effect
Must possess strong knowledge of Microsoft Word, Excel and PowerPoint. May use other Microsoft programs as assigned. Ability to quickly learn and become proficient in new software and technology is essential
Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs
Must have ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient; a high level of professionalism and confidentiality is crucial to this role
Must demonstrate good judgment, initiative and attention to detail
Must be able to effectively track time and resources to prioritize work assignments among assigned staff
Must possess strong customer service, communication and organizational skills
May be required to work independently and produce quality work from conception to completion on assigned projects

163

Office Coordinator Resume Examples & Samples

Associate Degree highly preferred
Critical thinking, service excellence and interpersonal skills
Strong problem solving, organizational and analytical skills
Ability to work independently and flexibly with minimal supervision
Able to balance multiple tasks with changing priorities
Able to maintain confidentiality of sensitive information
Skill in use of complex mathematical and statistical techniques to assess financial scenarios
Competency in design, preparation of spreadsheets and other financial reports
Interpersonal skills necessary to establish and maintain effective/courteous/professional working relationships with leaders across the department and organization
Ability to ensure accurate, timely and up to date payroll process in KRONOS

164

Office Coordinator Resume Examples & Samples

Answer and direct incoming calls
Assist sales associates in creating PODs and listing presentation packages (including CMAs)
Enter listing information into the MLS, company databases, etc
Distribute incoming mail and faxes
Greet and direct clients, vendors and other visitors
Schedule appointments for in-house sales associates and outside agencies
Handle all SIR photos on a daily basis
All photography maintenance and distribution from Camino Real to Paragon and Atlas
Fill out and deliver all bulk mailings to post office

165

Office Coordinator Resume Examples & Samples

Performs variety of duties as directed by the Administrative Manager
Works in tandem with the support staff and management to accomplish all tasks necessary to keep the office operational. “Team Approach”…Together Each Accomplishes More
2-3 years of more of customer service and administrative experience
Prior real estate experience preferred
Requires immediate technical and computer skills
Ability to operate independently and exercise initiative using solid judgment and decision-making skills
Proficiency in the use of Microsoft Office Suite, HomeBase, NRT Gateway, HomeBase InTouch and outlook and have the ability to use internet based software
Must be a quick learner and have high level of retention and understanding of the tasks required
Demonstrated ability to work collaboratively
Ability to follow direction and utilize critical thinking and problem solving skills are essential
Ability to work in a changing, dynamic workplace
Ability to interface with employees at all levels
Ability to write reports and correspondence
Ability to deal with problems involving several variables
Diplomacy, Confidentiality and Flexibility
Ability to utilize office equipment

166

Office Coordinator Resume Examples & Samples

Responsible for overseeing the front of office: greeting and announcing visitors, answering phones, delivering/receiving mail, preparing packages for pick-up and keeping the office generally well maintained
Responsible for monitoring and ordering office equipment and supplies and resolving routine facility and equipment problems
Coordinating all meetings that occur in-house, management of the conference room calendars and scheduling
Management of all artist product requests and fulfillments from start to finish
Act as the point person who oversees the delivery and arrival of physical artist portfolios under the supervision of the Physical Archivist
Organizing office-wide events within the budget set forth by the Director of Operations
Creating monthly office supply and grocery budget reports for the Director of Operations
Weekly bank errand for the Accounting Department
Upkeep of the ongoing Red Carpet doc for the Creative Team (assigned three days of the week)
Calendar management and travel booking for VP, Business Development
Day-to-day administrative tasks for the VP, Business Development (i.e. scanning, printing, note taking, update of daily to-do list, etc)
Assist with social media assignments, as needed, under direction of New Media Associate

167

Office Coordinator Resume Examples & Samples

Create/process various documents including absence reports, injury reports, expense reports, purchase requisitions, general office invoices, goods received reports, damage to Company property reports, management vehicle mileage cards, etc. for the C&M and Service Departments
Communicate with Payroll regarding personal status changes, shift changes and/or schedules, etc. that affect employees within the district
Fill open C&M and Service Department positions utilizing the Bid program within the terms of the existing labor agreement and established practices. This includes maintaining accurate departmental records that track seniority and qualifications of all contract employees
Assist the C&M Foremen with completing the various capital work order reports and assist with the project scheduling, the material requisitions and the payment processing for the non-stock materials
Process employee file memorandums as directed by senior management and in conjunction with Laclede’s policies/guidelines and contractual agreement
Disseminate correspondence, periodicals, announcements, and other printed information to supervisors and employees within the district
Communicate with various departments regarding locates for new service leaks and existing construction work

168

Office Coordinator Resume Examples & Samples

Minimum 2 years high level administrative support in an office environment and/or prior real estate office experience
Minimum 2 years experience demonstrating accurate data entry
Strong working knowledge of MS Office Suite & the Internet
Excellent customer service and organizational skills
Demonstrated ability to promote Best Practices
Ability to handle multiple tasks and coordinate various assignments while maintaining poise and the ability to work independently
Previous Real Estate office experience preferred but not required

169

Office Coordinator Resume Examples & Samples

Ability to work well with others, including vendors, building owner, members and onsite staff
Ability to adapt quickly to priorities and needs as they arise
Ability to understand supply ordering needs and execute requests within system

170

Office Coordinator Resume Examples & Samples

Coordinate the front office area to ensure effective telephone and mail communications both internally and externally to maintain professional image and timely customer service
Prepare for, greet, and direct visitors; log visitors and administer visitor badges accordingly
Coordinate and oversee the maintenance and activities of the office area to include but not limited to: equipment as well as layout, arrangement and housekeeping of the office, meeting rooms and assigned common areas
Provide administrative support to operations and financial departments, for example typing documents, data entry/verification, arranging meetings, or maintaining supplies. Ensure the workflow of the office progresses smoothly
Maintain, review, and submit office budget for purchases of office hardware, supplies, equipment and service contracts
Coordinate ordering and receiving of site supplies
Review and verify coding of purchase orders; Primary interface with corporate purchasing on requisition and other related matters
Coordinate site accounting reports in collaboration with Corporate Accounts Payable; Process expenditures and maintain blanket purchase orders with Corporate AP
Assemble reports and prepare electronic files for clients, writers, and visitors
Prepare statistical templates, graphs, and summary tables
Audit office inventory database for accuracy; produce reports as needed for insurance purposes
Maintain the company library to include DVD’s, catalogs, documentation and literature
Assist in the coordination and planning of site events
Provide day-to-day facility support as needed
Perform Backup Archivist duties as needed, including
Maintaining the current understanding of standard operating procedures that direct the company archiving process for safety testing study files, facility records, employee training records, and other related documentation supporting the GLP status of the company
Completing archiving work according to timelines established by standard operating procedures
Following-up on outstanding files to be archived by pre-determined deadlines
Working with Study Directors and others overseeing Archiving to provide a resource for completing the work
Determine end of archiving period for study files, contacts sponsors to request disposal instructions and returns or destroys the studies at end of the archiving period
Education:High school diploma or General Education Degree (G.E.D.). Associate’s (A.A./A.S.) in business administration or related field preferred
Experience: 2-4 years related experience
Other: Good interpersonal skills. Professional demeanor and demonstrated maturity. Able to identify and set priorities and multi-task. Excellent verbal and written communication and organizational skills. Individual must be resourceful and able to take imitative in a changing workplace environment. Must be proficient in all computer systems: Microsoft Outlook, Word, PowerPoint, and Excel

171

Office Coordinator Resume Examples & Samples

Answer phones and greet all visitors, providing excellent customer service
Learn and apply general knowledge of all office equipment, such as copiers, postage meter and phone system
Assist Team Operations Manager in administering Host Family Program, providing housing to IronBirds players throughout the season
Develop deep knowledge of IronBirds and Amateur baseball products and services to provide exemplary customer support to fans and customers contacting the organization
Associates Degree in Business Management or related field
Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook)
2 - 3 years experience in a reception role, including working knowledge of office administrative procedures and equipment
Willingness to work nights and weekends upon request
Leadership skills and self-motivation
Strong organizational skills with ability to time-manage and prioritize

172

Office Coordinator Resume Examples & Samples

Provides administrative support for the campus or location. Performs a range of staff and/or operational support activities
Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues
Greets and directs visitors, as and when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of campus or location; accepts, screens, and routes telephone calls
Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules
Composes and prepares written documentation and correspondence for the location; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate
May instruct and oversee the activities of student employees performing the same type of work
Proficiency in Microsoft Office 2007 (or later) programs
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Ability to create, compose, and edit written materials

173

Office Coordinator Resume Examples & Samples

Meeting and greeting guests in a polite, professional manner, ensuring that the company is represented to the highest standard
Managing security arrangements, signing in and out of guests and visitors issuing staff ID/access passes where appropriate
Ensuring all visitors are aware of local arrangements for health and safety to include emergency evacuation and first aid
Keeping accurate records of all statutory building documentation in compliance with IMS requirements
Facilitating maintenance contractor visits ensuring they are expected and any works have been previously authorised by the area office manager
Monitoring performance of the central cleaning contract ensuring high standards of cleanliness
Managing general office logistics, post, print sundries and kitchen supplies
Ensuring common areas/facilities are maintained to a very high standard always
Managing booking system for all meeting rooms and facilities
Managing switchboard calls through Lync Attendant
Regularly checking meeting room equipment is set up appropriately and In full working order prior to meetings
Taking personal responsibility for the upkeep of the front desk and reception area maintaining high standards of tidiness and general presentation
Organising provision of catering and refreshments for meetings where requested
Act as appointed emergency warden and first aider
Proactive engagement with the landlords appointed managing agent
Demonstrable experience of working within a similar role: receptionist; front of house professional; commissionaire
Displays a commitment to excellence and a high level of attention to detail
Self-organised and motivated
Ability to multi-task with excellent time management skills
Excellent IT skills in Microsoft office applications
Demonstrates a commitment to self-development
Demonstrates a keen interest in the company and the business sector in general
Has excellent verbal and written communication skills
Effective management of outside service provision
Understands SLA’s and KPI’s in performance and monitoring of contract performance
Uses own judgement and initiative when responding to enquiries and requests
Has an understanding and adherence to strict information and security confidentiality
Immaculate and professional presentation, pride in personal appearance

174

Office Coordinator Resume Examples & Samples

Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly
Print Employee Time Detail reports from the Workforce Timekeeper system
Distribute reports to supervisors to review
Prepare office correspondence and memos as needed
Maintain current and accurate assigned petty cash account(s)
Receive consumer trust fund requests. Ensure appropriate approvals are obtained. Submit requests to BC for processing in RFMS

175

Office Coordinator Resume Examples & Samples

Maintaining a stocked office; grocery and supply ordering
General office management; awareness of the comings and goings of the office, calendar management, receiving deliveries, front door attendance, interview coordination
Office Maintenance; manage the office cleaning, keep all elements of the office clean, organized and labeled
Event and Travel Planning; team events, dinners, air, hotel and train travel
Meal Planning; weekly breakfasts and lunches, healthy choices for the office kitchen
New Hire and Current Employee support; parking, key fobs, seating chart, desk set up
IT Support; first line of IT support and troubleshooting
Office Paperwork; credit card receipts, office finance tracking, budget tracking, personnel files, upkeep of operations files
Errand running
Sales Management Support

176

Office Coordinator Resume Examples & Samples

Operate Cisco System IP Phone 7961 series to relay incoming and interoffice calls as the primary function in this position; Answering the phones is a vital part of daily operations and requires dedication and ability to stay in one area throughout the day
Greet all visitors courteously, determine their needs and directs them to the proper person and/or office
Communicate with various staff on daily basis to maintain calendar for six (6) conference rooms, schedule meetings and book guest offices
Understand and can apply good judgment when dealing with incoming calls and visitors to the site
Monitor the Beverly Hills Facilities email account for all employee requests, orders and repairs and place online service requests to the building; Provide guidance to maintenance when responding to issues
Assign and track all guest access fobs while collaborating with Facilities team and coordinating with IT department to ensure that guest offices are set up with necessary phone, internet, office communication and supplies
Manage lobby traffic to ensure safety protocol adherence at all times; Ensure all site visitors, contractors and visiting employees record information into the logbook, proper access fobs are distributed and appropriate employee is contacted promptly
Assist with projects requested or assigned by Director, Facilities & Administration
Take weekly inventory of all office, kitchen and restroom supplies and place online orders with appropriate vendors
Update phone lists with assignment locations and extensions and submit to Denver I.T. on a monthly basis
Manage service and repair calls for all kitchen appliances and equipment
Perform product research and price comparisons for all office supplies and equipment as requested by supervisor
Maintain current office seating map
Back up other administrative support as needed
Minimum of 2 years of experience in an office environment where they applied interpersonal, communication, organizational, multi-tasking and telephone skills
MS Office applications – Word, Excel, Adobe Acrobat
Experience working in team environment
Experience in a role where they demonstrated a high level of dependability and punctuality
Ability to perform above responsibilities including sitting for extended periods of time at switchboard console
High school diploma, equivalent degree or experience
Experience in customer service, call center or reception

177

Office Coordinator Resume Examples & Samples

Answer telephones promptly and courteously
Answer & triage telephone calls (create message/ telephone encounter and route to nurse practitioner, on-service attending or attending coordinator, according to specific issue via EPIC or email.) EPIC should be primary mode of communication-i.e. Utilize email only when clinician is offsite.)
Provide back-up telephone coverage to division secretaries, as needed
Ensure patients are aware of referrals and/or copays as dictated by patient's insurance policy
Schedule and complete a full registration for all appointments
Remind patients of referrals and/or copays for appointments
Perform reception activities by responding to inquires, assisting the customers courteously and in accordance with departmental and divisional procedures
Answer and take messages for physicians and/or nurses
Scanning all patient related documents into EPIC appropriately (i.e. results should be scanned against orders.)
Provide support to clinical activities in the division for physicians, fellows, residents, and/or nursing staff
Contacting other hospital departments as well as outside agencies (labs, outside hospitals, lawyers, etc) to obtain needed correspondence
Sort mail for physicians on as needed
Distribute mail to clinicians on as needed
Print, copy, and mail out referring physician’s letters in a timely fashion as needed
Proofread and edit as needed all typed correspondence
Ensure all letters are attached to a related visit
Forward all letters via EPIC to clinicians those are available in EPIC
Print letter
Mail letter
Errands to various departments within the hospital
Errands will be done as needed to the clinic and various other departments as needed. Response time should be immediate and/or as requested by clinician or management

178

Office Coordinator Resume Examples & Samples

Responsible for filing of patient charts and loose paper
Responsible for chart preparation and organization, retrieving charts for clinic visits and phone messages from file room and/or archives
Responsible for archiving charts and maintaining a spreadsheet outlining the details of the archived charts for departmental referral
Responsible for copying and mailing and/or faxing of medical records to patients, other hospitals, lawyers, personal representatives and social security or disability determination
Responsible for scheduling follow up appointments and checking out patients
Responsible for calling patient PCP for new patients
Answer telephones, route, and screen callers, take messages, and provide routine information to callers promptly and courteously
Perform receptionist activities by responding to inquiries, assisting the patients courteously and in accordance with departmental and division procedures
Other duties as assigned by supervisors

179

Office Coordinator Resume Examples & Samples

Become intimately educated in the Quality Assurance program and be able to adequately explain this to new associates while executing its fundamentals on a daily basis
Provide a physical display of cleaning practices to all incoming associates
Properly observe, coach and counsel new associates in the appropriate (previously displayed) cleaning techniques and expectations
Work in congress with Management to provide an adequately up-to-date checklist regarding performance procedures for Room Attendants
Oversee (continual) and train personnel on appropriate laundry/linen distribution
Analysis of performance in new associates and recommendations for continued work
Act as a leader and positive example of performance standards through Housekeeping department
Assist with the proper scheduling and work load distribution of all associates
Understand Lost and Found procedures, as well as laws and be able to properly administer training to staff in both the physical and electronic capacity of new program
Give effective feedback to Housekeepers and aid in their continual development
Maintains constant awareness of safety issues and be able to explain avoidance techniques during and after the training process
Operate and have a working knowledge of all mechanized cleaning equipment (vacuums, buffers, carpet shampooers, etc.), cleaning chemicals, and manually operated items
People Person. The best part of serving others is creating experiences for them that go beyond the expected
Great communicator. Providing amazing experiences requires the ability to communicate to any guest or associate

180

Office Coordinator Resume Examples & Samples

Responsible for the day-to-day operations that make our Chicago office a great place to work
Manage daily catering and weekly company social events
Coordinate and lead logistical changes to the office such as space expansion, internal office moves, and new hire on-boarding
Partner closely with our Bay Area Workplace Team to brainstorm and execute on company-wide operations, cultural initiatives and events
Be a culture carrier and have the ability to inspire others
Wear five different hats in five minutes and enjoy it
Manage relationships with landlords, external vendors (janitorial, security, etc) and internal partners such as IT and Finance
Manage shipping and receiving function for the Chicago office
Be focused and efficient while always having a “can-do” attitude
Add creativity, fun and a smile to all you touch
Lead coordination of onsite and offsite Chicago events
Administer the onboarding process for new hires (welcome new hires with engaging and informative resources as well as lead new employee orientation sessions, collect new hire paperwork, data entry, etc.)
Embrace and manage our data. Enter and maintain employee information for existing employees into Namely HR System, recruiting metrics, retirement services, COBRA administration and other systems of record. This will often be in partnership with our Finance team and includes maintaining our files
Assist with employee programs ranging from Open Enrollment to volunteering; RampUp (Upwork’s bootcamp) to employee engagement and manager training
Respond to general questions/requests regarding HR policies, systems, and benefits with a sense of urgency and customer focus
Serve as a first line resource for Upwork team members regarding their employee benefits and wellness programs
Scheduling and coordinating both the candidate and employee experience via our tools (Jobvite / Google) and your communication. Create calm where there is chaos (i.e., calendar juggling for phone screens, onsite interviews, round tables, room rearrangements, last minute changes/cancellations)
Meet and greet candidates at Chicago location to ensure a positive candidate experience
Ad-hoc projects as needed
Passion for Upwork’s mission
3-5 years of experience in facility management preferably in a tech company
Excellent organizational skills and the ability to multi-task in fast paced environment
Experience with HRIS and ATS systems (Jobvite and Namely a big plus)
Strong experience with Excel and Google Apps
Discretion - ability to handle sensitive and confidential employee information
Motivation. We are seeking a driven and focused self starter who can deliver at scale and speed
Willingness to roll up your sleeves and do whatever is needed to help the team
Passion for creating a winning culture and workplace
The ability to motivate and inspire people through any form of communication
Strong attention to detail and excellent ‘think-ahead’ problem solving skills, while also having a broad vision and ability to project manage
An intrinsic eye for design and high standards for the workspace
Ability to lift packages/parcels up to 25lbs
Experience with space planning, coordinating office moves, and/or office renovations a plus
Sense of humor and fun ;)

181

Office Coordinator Resume Examples & Samples

Welcoming all of Nespresso’s guests, and issuing visitor passes
General reception and administration duties
Ordering of catering and set up of corporate meetings
Ordering of office supplies and maintaining office supply levels
Receiving and booking couriers
Raising purchase orders
Maintaining and re-stocking four kitchens
Ad hoc admin support and special projects
Excellent grooming standards as you will be the first point of contact for Nespresso clients and guests
The ability to handle multiple tasks under pressure whilst working autonomously
Good working knowledge of Word and Excel
Room to grow – Exciting and interesting projects to work on to develop your skills
Career growth opportunities
The usual great benefits that come with working for Nespresso

182

Office Coordinator Resume Examples & Samples

Proven attention to detail, with excellent leadership, organizational and technical skills
Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
Established success with working on multiple tasks/projects at the same time
Learn and transfer knowledge to other team members
Facilitate team members working together efficiently and effectively
Answers incoming main line phone calls
Manages the conference room sign-out log, set up for meetings, order food as needed and make sure conference rooms are in good order
Manages Outlook calendar for all office meetings / activities/ PTO
Manages and organizes Social Committee / plans ALL events
Prep food for client meetings, breakfast presentations or lunch and learns
Receives/sends out shipments/mail (USPS, FedEx, Courier)
Distributes mail and shipment packages
Creates and maintains files for office and projects
Archives old projects, prepares them for storage and maintains a log
Orders kitchen and office art supplies & keeps inventories up to date with office needs
Assistants the Managing Director/Principals/Studio Directors/Senior Associates/other staff members
Makes travel arrangements for everyone in the office
Completes expense reports for all management
Assists with any typing/proof reading or processing of proposals, contracts, letters, meeting notes, etc
Coordinates sign/seal of drawings with different offices
Downloads files from FTP – order/print drawings as required
Collects expense reports for signature then forward to accounting
Monitors building access with security
Maintains a clean, organized studio space, physically and digitally
Passes on resumes to Hiring Committee and responds back to applicants/HR department
Coordinates interviews
Prepares for new employee arrival / departure
Coordinates all PDP reviews / 90 day evaluations with new hires
Inputs office learning programs into the Gensler Source database on a monthly basis
Submits an update on learning activities to Firmwide,
Attends monthly calls
Coordinate weekly learning logistics (conference rooms, refreshments, sign-in sheets, equipment set up and auto set up)
Maintains CEU Files and informing attendees of CEU approvals
Maintain/schedule vendor presentations (i.e. Lunch & Learn, Breakfast and Afternoon Presentation)
Coordinates vendors for library updating
Backup to Marketing Coordinator
Prints and binds marketing materials as needed
Proofread/edit Qualifications and Proposals as necessary
Updates CRM database on a daily/weekly basis
Contact for SE Region IT, and local go-to for local IT issues
Assists in arranging of all video conference calls for internal employees, as well as external guests using VC
Troubleshoot any printer, AV or phone problems
Coordinate all IT service repairs
Back-up Tapes

183

Office Coordinator Resume Examples & Samples

A minimum of 2 years of relevant administrative and coordination experience
Previous experience engaging with external vendors
Previous experience negotiating with external vendors preferred
Ability to deal with ambiguity
Effective decision making skills
Ability to understand complex problems and explore alternative solutions
Ability to work under pressure and maintain and calm demeanor

184

Office Coordinator Resume Examples & Samples

Follow office workflow procedures to ensure maximum efficiency
Greet and assist visitors when they arrive at the office
Monitor office expenditures and handle all office contracts (rent, service etc.)
Monitor office supplies inventory and place orders
Employee trip flight ticket, travel insurance
Coordinate Meeting Schedules for Product Team(s) travel
Coordinate Hotel \ Transit for Product Team (s) travel
Managing \ Monitoring Budget for Product Ops Department
Managing \ Monitoring Calendar
Managing \ Monitoring Equipment for Product Ops Department (Vehicles, Tools, Bikes, Etc.)
Managing \ Monitoring Vendor Visiting Records for Product Ops Department
Coordinate TPE Show
Coordinate SBC Supplier Mini Show
Coordinate Taichung Bike Week
Coordinate SBC Innovation Party (Event, Dinner, Supplier Awards)
College degree or above
Pleasant, polite, mature with strong sense of responsibility
Good communication skills, telephone manner and organization skills
Ability to speak and writing in English
Good computer skills and proficiency in MS Word, Excel, PowerPoint, and Outlook

185

Office Coordinator Resume Examples & Samples

Lead coordinator for Epidermolysis Bullosa Multidisciplinary Clinic
Responsible for coordinating schedules of the dermatologist with the gastroenterologist, hematologist and other specialists who would jointly see patients in multidisciplinary clinic within dermatology
Answer & triage telephone calls (Schedule & complete registration or create message or telephone encounter and route)
Triage calls to the nurse practitioner, on-service attending or attending secretary, according to specific issue. Forward phone messages to the appropriate individuals via Epic or email. (Epic should be primary mode of communication-i.e. Utilize email only when clinician is offsite)
Sort mail for physicians on a daily basis
Distribute mail to clinicians on a daily basis
Provide Administrative support to the Section of Dermatology
Provide calendar management and administrative support to the dermatologists
Supply ordering

186

Office Coordinator Resume Examples & Samples

Answer/Direct Incoming Calls; Greet guests
Assist with entering and maintaining information in the real estate listing system
Open and distribute mail; mail letters and packages
Assist sales associates with marketing or other inquiries if needed
Upload photos
Prepare sales meeting agenda
Work schedule will inlcude one weekend day and 4 week days

187

Office Coordinator Resume Examples & Samples

A minimum of two years work experience in office administration
Fluency in German and English
The capability to work under limited directions and take own initiatives
Strong multitasking and organisational skills, flexibility and aptitude to deal with competing priorities
Strong attention to detail and ability to maintain strict confidentiality
Extensive experience of the MS office package (World, Excel, Powerpoint, Outlook)

188

Office Coordinator Resume Examples & Samples

Ensure copy rooms, mailroom, and package room are neat and clean
Inventory office supplies. Send orders to TPS along with special orders from department administrative assistants
Receive and distribute office supplies to appropriate area/person
Code invoices for office support and utility bills
Track and lease maintenance agreements pertaining to copiers and fax machines
Perform other administrative and office support duties as needed
Minimum High School diploma or equivalent in related field
Minimum 1 year prior office support/clerical experience
Good organizational and follow-up skills
Ability to interact with outside vendors

189

Office Coordinator Resume Examples & Samples

Experience with human resources processes and issues
Experience using automated payroll/personnel systems and processes
Experience managing electronic calendars and schedules, and details of meetings and large, complex events in a fast-paced, high volume environment
Time management and organizational skills to plan, prioritize, organize, coordinate and direct numerous and varied projects and activities simultaneously and efficiently, and to meet set deadlines
Experience with purchasing supplies and paying invoices, travel and entertainment
Experience composing, editing and proofreading documents and correspondence for accuracy, consistency of format and grammar, and professional appearance and style
Experience and skill in using spreadsheets, word processing, calendar software programs, and web-based financial accounting, and reporting systems
Interpersonal and communication skills to effectively interact and communicate, and to establish and maintain good rapport with a diverse group of staff, faculty, coworkers, administrators, and external contacts
Experience working in a customer service driven environment
Skills to extract, manipulate, and interpret data from electronic databases
Analytical skills to exercise independent judgment in problem solving, remain objective, and represent differing points of view
Organizational skills to achieve timely progress on multiple simultaneous complex projects, distribute effort appropriately among the projects, meet tight deadlines and maintain a high level of productivity and accuracy
Experience protecting the confidentiality of sensitive issues/matters and exercising discretion in dealing with controversial or potentially sensitive topics
Professional experience performing administrative support functions in a dynamic office environment
Experience with Kuali, AggieTravel, AggieBuy. PPS Decision Support, FIS Decision Support, PeopleAdmin and Aggie Job Link programs
Experience with UC purchasing, travel and entertainment procedures and guidelines
Experience with the principles, practices, and trends of personnel management; including, but not limited to, State and Federal Labor Laws, Workers Compensation, benefits planning, disability actions, and family medical leave (FMLA, CFML, PDL, etc.)
Familiarity with telecommunications lines, NAMS, and services; and office and cellular phones
Experience in staff personnel functions including policy interpretation, position descriptions, recruitment, selection, and layoff policies
Knowledge to apply complex policy documents, labor agreements, governmental employment requirements and regulations (e.g. Worker's Compensation, ADA, FMLA, Affirmative Action) and related material
Experience with staff personnel policies and procedures, and bargaining agreements
Compile and maintain user desk manuals and administrative reference material
Skills to read, understand, interpret and apply federal/state/university rules, regulations and policies

190

Office Coordinator Resume Examples & Samples

Making flyers for information and support group sessions
Sending reminder emails and phone calls to patients
Making sure that copies of Bariatric materials are in clinic
Assist with bariatric registry

191

Office Coordinator Resume Examples & Samples

Front office, phone and registration procedures
Schedules patients for procedures, diagnostic testing, office visits
Supports office procedures and practices to facilitate office operations

192

Office Coordinator Resume Examples & Samples

Vendor Relationships – Build relationships with our vendors and ensure we are getting the best product, service & price
Office Orders – When product is low, make a new order and send out an email around the office to see if there are special requests
Printers, Faxes & Scanners – Changing cartridges & image drums –that is your job & they will expect you to do it! Ordering new drums & cartridges

193

Office Coordinator Resume Examples & Samples

Perform data entry into various systems. Reconcile the systems and ensure timely completing of the medical record
Interacts and communicates with fellow employees in a way that promotes a harmonious and cooperative working environment
Listens to constructive criticism in a productive manner
Demonstrates a willingness and ability to assist others
Responds to supervisors requests for information and assistance in a courteous mannder and within time frame dictated by supervisor
Displays courteous behavior to customers and guests
Implements customer service
Meets all the hospital quality initiatives as it applies
Accepts and supports changes in hospital and departmental policy
Competent as appropriate to responsibilities in the knowledge of the prevention of contamination and transfer of infection and safety policies
Competent in the effective and safe use of all equipment
Observes hospital mission statement, philosophy, goals and objectives including meeting all Code of Conduct requirements
Follows all hospital and departmental policies and procedures

194

Office Coordinator Resume Examples & Samples

Experience working in a corporate office environment with some receptionist/front desk coverage
Microsoft Office experience: proficient in Excel, Word, and Outlook
Ability to manage several tasks and competing priorities
Ability to work well on a cross functional team

195

Office Coordinator Resume Examples & Samples

Directs visitors by maintaining employee and department directories; giving instructions
Maintains security by following procedures; monitoring logbook; issuing visitor badges
Maintains telecommunication system by following manufacturer's instructions for house phone and console operation
Maintain and update tracking sheets to include: visitor log, incoming and outgoing shipments
Monitor building conditions daily (aesthetics and mechanics). Remedy or report all found issues during walkthroughs
Enter and receive purchase requests
Receipt, tagging and inventory entry of equipment. Execute yearly inventory with assistance from team staff
Preparation of work space for new employees and disposition of materials in work spaces when employees depart
Perform special administrative projects, as well as overflow work from functional organizations, at the direction of the Chief of Staff. This may include filing, processing outgoing mail, faxing, photocopying, data entry, and other projects as required

196

Office Coordinator Resume Examples & Samples

Office Management - Manage all administrative and organizational tasks, including scheduling/preparation for meetings, customer visits, candidate interviews, office supplies and office food/beverages
HR Related activities – Work with HR and other relevant teams to support with all recruitment efforts, new hire onboarding, HR calendaring, answering questions / assisting staff
Purchasing Tasks - Support purchasing tasks, including issuing purchase orders, check requests, process payments and reconciliation of receipts
Accounting - Support accounting including accounts receivable, accounts payable and employee reimbursements
Project Management - Help with program/project management, presentations, report outs, schedule reviews and meetings
Team Activities - Encourage and develop ideas for staff team-building, Plan, budget, manage corporate and employee appreciation events
Bachelor's degree (non-subject dependent)
2 years + experience in an operations, office management, or executive administrative role
2 years of experience with Mac OS, Google Apps, and Microsoft Office
Experience producing various project types within social content and campaign production, including broadcast, digital, and integrated campaigns
Strong understanding of web, social, mobile and emerging technologies
Strong project management, video and photography production skills
Excellent written (email etc.) and oral (in-person, phone) communication skills
Handles confidential information appropriately, ensures security and discretion
Compelling leadership behaviors; comfortable with ambiguity and working in “white space”
Ability to work laterally across multiple business projects simultaneously

197

Office Coordinator Resume Examples & Samples

Provide general reception and office support for the site, including but not limited to: answer the office phone; maintain farm visitor log; prepare for, greet, and direct visitors; handle routine vendor visits; prepare overnight courier packages; file farm forms and documents; receive and distribute mail; maintain bulletin board notices
Provide administrative support to farm management: for example typing documents, data entry/verification, scanning, copying, and assisting with projects
Coordinate ordering and receiving of site supplies using company approved system. Anticipate requirements and maintain inventory levels
Travel to the veterinarian’s office weekly to get papers signed for the USDA
Travel to the stores to purchase supplies that are procured locally
Ensure SOP books and training files are updated
Assist in the coordination and planning of site events and meetings
Perform housekeeping duties in the office building
Education: High school diploma or General Education Degree (G.E.D.). Associate’s (A.A./A.S.) in business administration or related field preferred
Certification/Licensure: Valid Driver’s License with a good driving record

198

Office Coordinator Resume Examples & Samples

Ensures efficiency and productivity with respect to administrative and clinical functions of the office. Daily monitoring of provider and patient activity; allocates resources to necessary tasks and set priorities
Reports any problems in this area to the Director or SMG Practice Manager immediately
Responsible for daily oversight and reconciliation of co-payment and cash collection to maintain daily CPN average of 90%
Oversees ordering all necessary supplies and equipment for the practice. Ensures proper invoicing and tracking of receivables
Oversees the day-to-day facilities management for the Practice including any repairs, building or maintenance issues. Maintains an optimal physical environment for the office and reports any unsafe conditions, inoperative equipment or other adverse conditions to the Director
Oversees office workflow using the electronic health record (Athena/Meditech)
Complies with all Steward policies and procedures. Uses discretion at all times to ensure patient confidentiality. Conforms to the confidentiality policy of SAH/SMG
Ability to complete mathematical computations required to perform tasks
Ability to work closely and productively with other members of an interdisciplinary team
2-5 years of experience in a health care setting
Must be proficient in Microsoft Office, Athena and Meditech experience preferred
Ability to speak, read, write, and comprehend the English language fluently required
Strong interpersonal communication and organizational skills required
In-depth knowledge medical practice operations
Experience with an electronic health record within the medical office preferred
Knowledge of patient relations, billing systems, and patient flow and scheduling required
Knowledge of insurance coverage systems, including but not limited to co-payments, referrals, insurance products required
Ability to analyze and solve operational issues independently and creatively required
Strong orientation to patient care in accordance with the values of the Steward Health System

199

Office Coordinator Resume Examples & Samples

Coordinates the office administrative support function for a plant or major field location
May assign job duties to other administrative employees
Has responsibility for several or all of the following functions: office clerical and support functions, mail and messenger services, telecommunications, maintenance, purchasing, security, personnel records, invoicing entry and mailing, inventory allocations/ movements/entries, petty cash, check writing/disbursements, and travel bookings
Establishes procedures and operating objectives in these areas
1-2 years of experience in office administration environment
Requires advanced knowledge of MS Office software packages and/or advanced knowledge of company-specific databases
Thorough knowledge of practices and procedures of the department and the company
Basic accounting skills, good communication skills, advanced computer and organizational skills

200

Office Coordinator Resume Examples & Samples

Receives, assists, and directs visitors, patients and telephone calls. Responds to or directs inquiries concerning the department’s operation and related matters. Accurately relays all messages to appropriate personnel and providers in a timely manner. Prioritizes requests that providers need to address immediately
Schedules appointments, screens referrals, and oversees patient appointment scheduling activities. Prioritizes patients to be treated or canceled in event of provider staffing limitations or demand to assure maximal productivity of professional staff, timely access to services and quality patient care
Registers accounts and independently verifies billing information and pre-authorization status. Works directly with internal departments and external agencies to facilitate timely and effective authorization, billing and collection processes. Seeks assistance from financial counselors when needed to maintain patient flow while resolving financial issues
Requests payments for self-pay patients; collects co-payments and issues cash receipts when appropriate. Performs insurance verification and pre-certification, handles billing complaints and discrepancies and refers to manager when necessary. Enters charges and credits into billing system when appropriate. Maintains thorough knowledge of payer practices and services as a subject matter expert for insurance requirements
Assembles patient charts, processes Medical Record storage and release, and works with Medical Records on department issues. Establishes and maintains departmental record keeping and filing systems. Classifies, sorts and files correspondence, patient records, reference materials and the like. Retrieves and assembles specific data from files
Recommends, develops, and implements improvements in clerical processes that enhance operations
Attends and participates in departmental staff meetings. Reads and reviews e-mail, departmental meeting notes when not in attendance
Maintains established policies, procedures, directives, quality assurance, safety, environmental and infection prevention standards appropriate to the position
Acts as a liaison between patients, clinical care team and providers, Identifies bottlenecks in throughput and escalates to immediate supervisor or designee to resolve
High School diploma or equivalent required. Minimum one year of customer service experience required. Other department specific experience may be required
Business, management, computer or related education and bi-lingual preferred
Proficiency in Windows-style applications required
Department specific software knowledge preferred

201

Office Coordinator Resume Examples & Samples

Handle of all administrative support for The Transition Manager and the Managing Director, including managing logistics for meetings, preparing reports, information, minutes for Board committee meetings
Participate in the development of the department’s filing system and keep the files up to date
Manage the visitors passes
Provide the senior staff a more strategic focus by reading, researching and routing correspondence, drafting letters and documents
Acquire and utilize working knowledge of site procedures and office administrative practices
Assemble backup documentation and prepare invoices for payment
Enter purchase orders and receipts for goods, and produce reports from managed maintenance systems
Assist in annual budgeting process
Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities
Plan meetings and events (both on and off site) within budget and with a strong attention to detail. Demonstrate excellent written and oral communication skills while communicating to company executives, external stakeholders, and the media
Complete special projects as assigned and demonstrate strong communication in resolving complex and sensitive issues. Exercise initiative and judgment in prioritizing activities and in decision-making

202

Office Coordinator Resume Examples & Samples

Manage the company’s lobby area; greets and directs all visitors, including vendors, clients, job candidates and executives
Ensure completion of paperwork, sign-in and security procedures. Handles special administrative projects, as well as overflow work from department and executive assistants
Place, receive and route a high volume of calls
Supply information to callers, relay messages and announce visitors
Handle all incoming and outgoing mail, packages, and UPS shipments
Order office supplies and review all orders for office supplies
Be “answer-person” for JCD NA, i.e. thorough knowledge of US and global operations in order to route calls and inquiry from external and internal people efficiently
Knowledge of how to use office equipment (i.e.: copiers, postage machine)
Inspect office, make sure kitchen is clean and stocked, paper is loaded printers, bathroom is in good order, all supplies are well-stocked
Act as liaison with regional offices
Building liaison which includes collaborating with janitorial staff in order to schedule cleaning services and pest control on a monthly basis
Ensure that first aid kit is well-stocked and in compliance with OSHA regulations
Update excel phone list on server
Recycling manager

203

Office Coordinator Resume Examples & Samples

Collect and post resident security deposits, fees, rent, inspection, application or other miscellaneous fees; record in proper accounts and issue receipts
Complete and reconcile community reports, including accounting, community traffic, and community activity reports. Maintain records and files in accordance with the Operations Manual
Assist prospective residents by checking the status of inventory; review listings, show homes, and assist with rental applications at the discretion of manager
Maintain petty cash fund, ensuring to record expenditures in proper accounts
Prepare and distribute resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals
Review and code invoices and statements for approval
Schedule clubhouse rentals and process rental fees
Ensure office supplies are sufficiently stocked; prepare supply orders as necessary
Make collection calls for site rental payments as directed; submit bad debt files to collections
Process resident move-ins and move-outs
Assist with coordinating resident events and activities within the communities
Assist with preparing marketing materials including brochures and flyers that pertain to homes for sale, community events, and other community-related information as directed
Forward customer service requests to the District Manager in a timely fashion
Coordinate with Underwriting to obtain approvals on resident applicants; track all approvals and denials
Prepare bank deposit slips and deposit funds as required; make daily bank runs as needed

204

Office Coordinator Resume Examples & Samples

Oversees mail/courier services for Team Health, Inc. and its affiliates. This includes mail receipt, delivery, and distribution for all floors and departments; preparing internal and outgoing mail; maintaining the postage meter by reporting performance problems, preparing end of the month reports, and by requesting additional postage and postal supplies when needed
Oversees externally contracted courier express services (FedEx, UPS, etc.) This includes receipt and distribution of deliveries, maintaining related labeling equipment, assisting other personnel with parcel preparation, and ordering related delivery supplies as needed
Provides coverage of the switchboard for one half of the working day; develops phone reports for managers as requested; provides phone training to all employees as well as headset training; and reports all phone related problems to the Office Manager
Greets visitors of Team Health, Inc. and its affiliates in a professional manner and announces them to the appropriate party. Places name of visitor(s) on the marquee as requested
Assists the Office Manager in maintaining building security by locking/ unlocking stairway doors at the beginning and close of the working day and by maintaining limited access to the mail/supply room. Reports security problems to the Office Manager
Coordinates and maintains office supplies for Team Health, Inc. and its affiliates. This includes monitoring supply inventory to maintain an adequate stock of items, filling supply requests of staff, preparing order lists for supervisor/purchasing agent of needed supplies, preparing monthly departmental supply spending reports, receiving order deliveries, verifying the accuracy of said orders, and reporting any discrepancies in the orders to the Office Manager
Oversees the daily maintenance of office equipment. This includes refilling paper and toner in the copiers, fax machines, and laser printers; assisting in small repairs such as paper jams; reports all major repairs to the appropriate vendors; records meter readings for the copiers and fax machines; assists in basic programming of the fax machine; and maintains an inventory of related supplies for each piece of equipment
Performs messenger duties and errands as assigned by the Office Manager
Places floral and other specialized vendor orders as directed by the Office Manager
Maintains and updates How-To-Manual with all pertinent Office Management duties
Straightens mail room, supply room and UPS stations
Delivers faxed information to individuals several times throughout the day
Closes out UPS machines and submits invoices to accounting for reconciliation,
Stocks blank fax sheets, UPS supplies, Priority mail supplies, various forms and staples at copy stations/UPS stations, and mail stations
Prepares and mails clinic mail three times weekly
Prepares and distributes starter kits for new employees
Stocks small refrigerator with a variety of beverages for in house meetings
Liaison between Team Health employees and Building Manager, Day Porter and Project Manager
One (1) to three (3) years of college
Previous experience with multi-line phones
Familiarity and experience with a wide variety of modern office equipment
Excellent verbal communication skills (grammar and diction)
Excellent computer skills (word processing and spreadsheet)
Excellent problem-solving skills; and
Moderate degree of mechanical ability

205

Office Coordinator Resume Examples & Samples

Perform advanced clerical tasks: answer phones, open and distribute mail, prepare copies and faxes, etc
Other special administrative support projects requiring ability to work independently and responsibly as assigned
Provides administrative support to faculty, including calendar management

206

Office Coordinator Resume Examples & Samples

Friendly; Strong people skills
“Can do” “yes” attitude
Collaborative worker but can also work independently as needed
Google app skills
Thinks out of the box
Clear communicator
Comfortable with ambiguity and lack of structure. There is no typical day
Working with and managing various budgets (ie: office supplies, events, vendor management, etc. )

207

Office Coordinator Resume Examples & Samples

Complete new hire set up, retrieve extension for new hire as well as setup phone/phone equipment, update floor plan, row plate, and name plate, give new hire mailbox, ensure new hire has supply packet, chair, trash can, computer, and that desk is prepped and ready for their first day
Clean out separated team member cubicles, update floor plan and row plate
Maintain inventory of working phone equipment, computers, monitors including ordering new equipment from help desk, and ensuring all unused equipment is accounted for. Also taking inventory of nonworking equipment and contacting help desk to remove the equipment
Ensure copy rooms are neat and well-stocked with necessary supplies to function throughout the day. Also check inventory of paper weekly. Including toner, putting in work orders for all machines
Demonstrate a strong sense of urgency, encourage open communication while maintaining confidentiality, strong organization skills and ability to multi-task a variety of tasks at one time
Maintain professional communication with MIS, Facilities, and Team Members and inside/outside vendors
Troubleshoot any items that come up in the Portland office (computer problem, phone, VTC unit, cube moves when necessary)
Facilities internal transfers
Screen visitors and calls
Manage complex calendars and optimize daily workflow to maximize the Executive’s time
Plan, coordinator and setup virtual and in-person meetings, including confirming attendees, capturing meeting minutes, and following up on action items
Develop, edit, and proofread ad hoc and/or on-going presentations, reports, surveys, meeting materials, and business correspondence
Prepare accurate and timely expense reports
Coordinate conference, continuing education, and other business event registrations
Arrange travel, including preparing itinerary and pertinent trip files
Maintain and update electronic file repositories and department intranet sites
Handle confidential and sensitive matters with high level of discretion
Effectively handle information flow; assist with disseminating updates and announcements to various audiences
Act as liaison between the Executive and all levels of the organization and all external customers
Proactively prioritize and track commitments and tasks to completion
Coordinator and oversee on and off site events
Use initiative and good judgement to resolve inquiries, requests and issues in a timely manner
Perform miscellaneous duties as required
Act with integrity, maturity and professionalism at all times
5 years of administrative experience
Proven proficiency in 2013 MS Office Suite
Must demonstrate integrity and professionalism when interacting with all levels of internal and external customers
Must possess effective verbal/written communication skills and excellent interpersonal skills
Must be reliable, detail-oriented and self-motivated team player
Must be able to prioritize, multi-task and meet deadlines in a changing environment
Must understand the importance of providing the highest level of services
Must be able to handle confidential matters with discretion

208

Office Coordinator Resume Examples & Samples

Coordinates office operations and workflow to achieve goals and efficient operations
Hires, orients, prepares schedules, assigns duties and evaluates job performance of staff
Oversees time/payroll records of assigned department
Assists with billing functions and administration support as needed
Generates appropriate operating and/or financial reports
Procures and maintains adequate quantities of supplies while ensuring compliance to budgets

209

Office Coordinator Resume Examples & Samples

Education: HS Graduate or Equivalent. Associates or Bachelor’s Degree preferred
Experience - Between 3 and 5 Years Associates or Bachelor’s Degree preferred
Two to three years’ experience in the Administrative Assistant I level preferred
Knowledge of the work area, policy, and procedures
Proficient computer, telephone and internet skills

210

Office Coordinator Resume Examples & Samples

Collaborate with manager in selecting, monitoring and evaluating front office staff
Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels
Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff. Seek physician/staff feedback to ensure interactions are appropriate. Investigate/resolve customer complaints
Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes
Ensure patient scheduling is accurate
Manage front office staff in practice. Work closely with manager to ensure specific needs are met. Coordinate scheduling and staff assignments
Obtain accurate demographic, next of kin, insurance information including referrals/authorizations
Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads
Work denial work queues in conjunction with the CBO
Bachelors Degree + 6 months of experience
OR Associates Degree in Health Care or Business + 2 years of experience
OR High School Diploma + 4 years of experience

211

Office Coordinator Resume Examples & Samples

Minimum 2 years’ experience in a similar role
Excellence in Microsoft Office applications
Strong communications skills in both Polish and English (fluent English is a must!)
Experience in multi-tasking and the ability to prioritize and move between tasks
Knowledge of Polish regulations regarding the Social Benefits Fund, business trips, health and safety at work

212

Office Coordinator Resume Examples & Samples

Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends
Consistently sets the example of professional appearance and standards of behavior
Ability to handle sensitive information and maintain confidentiality
Ability to interact with the public and other employees in a positive manner and promote a cooperative working environment
Serves as the liaison between plant employees and Corporate Human Resources, Benefits and Payroll Departments
Communicates regularly with plant employees, plant management and the Corporate Office
Performs accounts payable function including account coding, vouchering and processing invoices for payment
Corresponds with vendors and maintains vendor files
Reconciles vendor statements to ensure all invoices have been paid
Follows due-date requirements on invoices
Calculates and codes time cards and enters into payroll system
Accurately process and maintains a weekly payroll for manufacturing employees and bi-weekly payroll for office and management employees
Excellent communication skills, bi-lingual strongly preferred. (English/Spanish)
Sorts and distribute mail and faxes for department
Insures fair, equitable and respectful treatment of all employees
High School General Education Diploma or equivalent. Some college strongly preferred
Minimum 3 years general office experience in an administrative role that includes various HR and Clerical and Accounting functions (A/R, A/P, payroll, etc.)
Fluent in oral and written communication in English. Spanish strongly preferred
Strong computer skills, including Microsoft business applications and various reporting software
Favorable background and drug test

213

Office Coordinator Resume Examples & Samples

Assists other individuals throughout the department as needed
Available for night and weekend hours when necessary
Detail-oriented, ability to organize, manage, multi-task, and prioritize time and projects effectively
Ability to establish priorities and work independently
Ability to initiate, implement, and coordinate projects
Strong interpersonal, communication, and presentation skills
General working knowledge of accounting and good mathematical skills
Excellent written, verbal, and interpersonal communication skills, customer service skills, problem solving, and decision making skills, as well as proofreading skills
Ability to work in a team environment and interact professionally with a wide spectrum of individuals to include faculty, staff, administration, and vendors
Computer literacy and proficiency to include Microsoft Office Suite, Excel, etc
Knowledge of modern office equipment such as multi-line phones, fax, copier, printers, etc
Experience with scheduling software and experience with event coordination
Ability to concentrate and focus on computer applications for extended periods of time
Ability to perform the duties and responsibilities of this position in a competent manner following the highest standards of professionalism, integrity, accountability, responsibility, cooperation, and customer service
Significant experience with, or demonstrated capacity to learn, applicable systems used at WKU such as word processing, Outlook, data base programs, Banner, TOPNET, ASTRA, Blackboard, scheduling software, card/key access programs, and financial accounting programs

214

Office Coordinator Resume Examples & Samples

Proficiency with common computer applications including Word, PowerPoint, Excel, and Microsoft Office Suite
Knowledge of or ability to learn university applications/ software, and web site development and maintenance to include Banner, InfoView, TopNet
Excellent proofreading, verbal and written communication skills
Ability to work on a team as well as independently with frequent interruption
Excellent attention to details and accuracy
Ability to handle culturally sensitive situations, i.e. international students in instances where English is not their first language
Must be highly organized and detailed
Capacity to efficiently manage time well and complete projects in a timely manner
Ability to maintain confidentiality of information

215

Office Coordinator Resume Examples & Samples

Minimum of 5 years of administrative experience or technical training
Maintain confidentiality and complies with HIPAA standards
Bi-lingual is a plus
Math, reasoning and organizational skills
Strong communication skills both verbal and written; ability to write routine reports & correspondence
Intermediate computer skills, knowledge of Outlook, Excel, and Word
Ability to work in a fast paced environment with excellent attention to details
Strong interpersonal skills, ability to work with a culturally diverse workforce

216

Office Coordinator Resume Examples & Samples

One to three months of related experience - prior medical office experience preferred
Ability to read and comprehend instructions, correspondence and memos
Ability to write correspondence
Ability to present information in one-on-on and small group situations
Typing skills
Able to demonstrate clear oral and written communication in person, via e-mail, mail, and/or telephone
Good telephone protocol and the ability to maintain tact and professionalism in dealing with people
Able to plan and prioritize work, while dealing professionally and effectively with frequent interruption
Math skills to calculate, compare, balance, and maintain accurate records

217

Office Coordinator Resume Examples & Samples

Ensure that the office is physically organized and that the staff has all the supplies necessary to render services and all equipment is functioning
Responsible for data entry, deposits, audit request, job cost detail, employees credit cards
Order basic supplies, equipment, and office inventory as needed
Setup and coordinate meetings and conference rooms
Prepare conference rooms for meetings, order breakfast, lunch, dinner and refreshments for clients as needed
Ensure all requests and concerns from employees are addressed in a timely manner
Ship and receive/distribute UPS/FedEx/Airborne packages
Perform a general clerical duties such as photocopying, faxing, mailing, and filing as needed
Identify areas for improved office procedures to increase efficiency of organization
Arrange travel schedule and reservations for executives

218

Office Coordinator Resume Examples & Samples

2+ years of administration experience
Demonstrated ability to build relationships and interact with management
Strong work ethic and can-do attitude
Exceptional organizational skills required
Flexibility to adjust to dynamic work environment
Demonstrated strong written and verbal communication, interpersonal, relationship management and team-building, analytical and problem-solving skills
Experience with business support software applications such as MS Office (Word, PowerPoint, Excel, Project, Visio, and Access) required
Must be able to maintain the highest level of confidentiality
Business school, Associates degree or equivalent a plus

219

Office Coordinator Resume Examples & Samples

Managing office space and work place usage and utilisation
Responsibility for the proper operation of the office according to administrative procedures
Project's coordination of repairs, re-arrange and relocations within the office
Preparation of new office space and investment processes
Contacts with suppliers
Manage subordinate team
Managing of assigned projects
Control and management of the allocated budget
Preparation of operational reports
At least 3 years of experience in office administration including min. 2 years in managing of extensive and dynamic office environment
Proficient user of MS Office
Very good command of English
Knowledge of the requirements of H&S
Practical knowledge in project management and negotiation
Ability to work in a team and cooperation with people from other departments
Effectiveness and consistency in action
Team management skills
Ability to make quick decisions and to solve problems
Ability to build and to maintain good working relationships with clients and staff
Proven ability to work accurately and effectively under pressure

220

Office Coordinator Resume Examples & Samples

Document retention policies follow-up (IM)
Risk review actions
Training for new employees
Regular meetings and coordination with OA and partner group
Drive initiatives in the management team and organizationally that contribute to long-term operational excellence
Participate in building office culture, take part in social events
Assist when relevant on local legislation matters
Monitoring of rental agreements and collaboration with landlords
Establish and maintain necessary filing systems
Act on feedback, define personal goals, develop skills and complete recommended training

221

Office Coordinator Resume Examples & Samples

Coordinate onsite interviews
Pickup, sort and distribute incoming mail daily
Process the weekly provisions order and restock the pantry and maintain appearance of kitchen area: light cleaning may be required
Coordinate and organize office events: office lunches, corporate lunches, team meetings, birthdays, etc
Coordinate with all relevant vendors including maintenance staff and IT
Responsible in maintaining and boosting the office culture and employment brand

222

Office Coordinator Resume Examples & Samples

Support with onboarding tasks such as inventory of equipment, organization of supply room, and new hire desk set up needs
Responsible for food and supply inventory, delivery acceptance and restocking
Daily restocking, cleaning and organization of the snacks in the kitchen, and furniture in the office
Receive and deliver all office mail and put away package contents
Ad-hoc employee customer service support
Other facilities support assistance where needed
Bachelors degree or on a path to graduate in the next 2 years
Organization skills: the ability to stay on top of multiple tasks and complete in a timely manner
Consistently deliver high quality customer service to employees with ability to be personable and happy to help in a variety of situations
Entrepreneurial spirit: ability to take the initiative, work independently and accomplish tasks

223

Office Coordinator Resume Examples & Samples

Serves as initial contact to students, parents, and others to channel inquiries to appropriate offices. General liaison for those in contact with University College to the entire University community
Answers majority of incoming calls. Navigational knowledge of SU’s website and PeopleSoft. Assists with answering general questions via phone, in person, and online
Schedules appointments for admission, academic, financial aid, and veteran advisors, and inputs information into TargetX inquiry system
Creates files, lists, makes reminder phone calls/emails. Opens and sorts daily mail
Keeps advisors’ calendars updated with academic and general changes
Maintains supplies of main lobby materials
Participates in being part of the phone team – the ‘front end’ group that requires continual updating and training

224

Office Coordinator Resume Examples & Samples

3 years of administrative experience
Strong interpersonal and writing skills required
Monitors all international recruitment fairs in the field
Accepts and makes payments for all alumni and staff fairs
Communicates directly with staff and assembles recruitment material needs for fairs. Coordinates shipment of all materials for staff traveling internationally
Pays close attention to detail, remains consistent with message, and is current on all domestic and international general admissions information
Assists with application file preparation for admissions officers
Interfaces with Processing, ELI and Slutzker Center, monitoring and facilitating routine procedures, i.e., converting conditional admits, providing reports of conditional admits to the ELI; communicating as needed with the Slutzker Center regarding production of I-20s
Reconciles all travel charges and monitors travel budgets
Main contact with Budget Office for delinquent expense reports or reconciliations
Keeps track of all inventory essential for college fairs (view books, promotional materials, banners, etc)
Is able to resolve issues that prove to be problematic
Responds to routine international inquiries via phone and email
Will follow certain issues to their resolution keeping appropriate Admissions staff informed

225

Office Coordinator Resume Examples & Samples

Associate’s degree with 3 – 5 years of administrative experience
Or equivalent combination of education and experience
Bachelor’s degree and some prior experience working in an office
Must be bi-lingual in English and Spanish; Able to speak, read, and write in English and Spanish
An understanding of the disability community is highly desirable
Excellent interpersonal and communication skills, with a high degree of professionalism and discretion
Ability to problem solve, manage multiple tasks, organize and prioritize tasks, manage information in hard copy and electronically, and retrieve it upon request, and take initiative to complete tasks
Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) is necessary, and in PeopleSoft is preferred
Answer the phones, screen calls, as appropriate, take detailed messages, and provide basic information about the Southeast Center to callers. Send information via email to Southeast ADA Center TA staff
Greet and welcome visitors and vendors. Notify staff of visitor(s)
Receive and sort the daily mail/deliveries/couriers; Prepare materials as directed and ship/disseminate via USPS, UPS, FedEx, email, or fax
Coordinate staff calendars, schedule meetings, appointments, and conference calls, as directed. This also includes communicating with attendees, participants, and/or speakers, and ensuring the facilities, conference lines, and materials are available
Maintain office equipment including, but not limited to, telephone and voice mail system, printers, fax machine, and security system. Maintain safe, clean, and organized common areas including, but not limited to, the reception area, conference room, supply room, storage room, kitchen, and bathrooms
Prepare forms and documents for the Southeast ADA Center, as directed by supervisor, Project Director, or Assistant Project Director
Update and maintain monthly reports and inventories; maintain department files and records, both hardcopies and electronic in accordance with applicable retention guidelines

226

Office Coordinator Resume Examples & Samples

A combination of 3 to 5 years in a college parking services office or 5 years of administrative experience preferred
Associate’s degree or a combination of higher education and experience preferred
Must have a strong knowledge of Microsoft office suite
Provide administrative and clerical support to the Parking and Transit Director, including but not limited to scheduling of meetings, sending correspondence on behalf of the director, preparing reports as needed, assisting in all parking inquiries as required, providing direction to other staff members as a representative of the director. As directed, works with other Division of Campus Safety and Emergency Services administrative support units to provide business continuity in services
Clerical and accounting responsibilities include assisting in the reconciling daily cash reports, event cash reconciliation and listings of overages and shortages
Maintaining several databases which provided detailed management of PTS operations
Answer main phone line of PTS and respond to parking inquiries from faculty, staff, and students as well outside parties in a professional and knowledgeable manner
Providing direction and solutions to inquiries in a timely manner
Provide payroll functions for the entire department of PTS requiring weekly and monthly time input for all hourly, temporary, and exempt staff
Create and maintain employee iJANs, status changes, and applications. Monitor all hourly wage submittals for accuracy both for payroll and departmental billings
Maintain employment records. Produce hiring and termination correspondence. Answer questions from field personnel concerning time input, paychecks and employee benefit hours. Prepare semi-monthly time registers
General Office responsibilities: ordering supplies, processing purchase requisitions, ensuring all Parking and Transit Services expenses are paid in a timely fashion; filing the monthly required tax report

227

Office Coordinator Resume Examples & Samples

Ability to work independently and productively in a high volume, multifaceted work environment
Detailed oriented with an ability to prioritize and manage multiple task assignments in a highly organized fashion
Exceptional communication and team development skills
Ability to present professionally and comfortably in often stressful and busy environments

228

Office Coordinator Resume Examples & Samples

Scanning/uploading
Assisting sales associates with administrative needs
Entering sales and closings into document management system
Filing and checking paperwor
Preparing floor schedule and open house directory
Maintains office equipment and inventory
Familiarity with the use of general office equipment such as email, fax, scanners, copiers, printers and phones required
This position requires a high level of customer service ability
One year experience demonstrating accurate data entry, utilizing MS Word, Excel, Outlook and the Internet
Desire to promote Best Practices
Ability to handle multiple tasks and coordinate various assignments while maintaining poise and excellent customer service,

229

Office Coordinator Resume Examples & Samples

Articulates the mission, philosophy, and values of the hospital to the department employees and the various publics associated with it
Interacts with employees, consumers, and physicians in such a way as to promote the mission, philosophy, and values of the hospital
Treats colleagues and consumers in a manner consistent with defined organizational values. Many of these organizational values have been externalized and made explicit through the Quality Improvement Program
Exemplifies the highest personal and professional ethical standards (e.g. confidentiality, integrity in dealing with others)
Minimum of 1 year of healthcare office experience
Minimum of 1 year of customer service experience preferred

230

Office Coordinator Resume Examples & Samples

Obtains and verifies insurance/payment source, seeks necessary referral/authorization and coverage as required, and assists with identification/resolution of insurance issues, including claim status and collections
Calls all scheduled outpatients the night before to confirm their appointment
Directs any patient questions to the appropriate clinical staff
Completes patient’s disposition in IDX within one business day of the patient’s visit
Forwards billing information to the appropriate central resource
Provides excellent customer service in a courteous and helpful manner
Follows up on customer needs and requests in a prompt and appropriate manner
Models and maintains a customer service focus demonstrating a courteous and helpful manner
Assimilates the organizational mission and goals into the practice
Appropriately manages resources consistent with departmental expectations
Appropriately manages tasks to completion by establishing priorities and considering alternatives
Demonstrates initiative and creativity in problem solving and resolution
Appropriately escalates issues/problems to the Administrator
This position will require to supervise staff
Minimum of two (2) years' experience in a healthcare or medical billing office required with demonstrated understanding of medical terminology
Ability to multi-task effectively
Strong data entry, organizational and interpersonal skills
Intermediate computer skills and proficiency in Microsoft Word, Excel and Outlook required
Demonstrated ability in obtaining pre-authorizations and/or referrals from insurance carriers
Demonstrated ability in verifying insurance with Medicare, Medicaid and commercial payers
Associate degree required, Bachelor’s degree preferred

231

Office Coordinator Resume Examples & Samples

A cheerful and welcoming demeanor
Very strong interpersonal and communication skills (written and oral)
Takes instruction well, but does not wait for it
Proficiency with MS Word, Excel and databases
The desire and capacity to join the team of a start-up, nonprofit organization
Ability and desire to work in a fast-paced, highly disciplined, sometimes unpredictable school environment
Maturity, humility, strong work ethic, sense of humor, and roll-up-my-sleeves attitude
Belief in the Achievement First mission and educational model
Bilingual in English and Spanish is preferred
Bachelor’s degree from a competitive college or university
0-2 years of previous office management/administrative experience

232

Office Coordinator Resume Examples & Samples

Answering phones, scheduling, calendaring, coordination of meetings/video conferencing and other administrative functions as directed including greeting and hosting guests and clients for studio tours and meetings
Attends executive level meetings, takes departmental minutes and creates and tracks follow through
Creates memorandums and distribution lists
Books international & domestic travel as directed
Tracks and assists with time off and time card approvals and tracking
Prepares and submits expense report
Maintains supplies and physical condition of the department
Track and report on theme park, hotel and resort, restaurant and stage play projects
Review partner agreements, determine licensing obligations and including royalty payments and assist in tracking and enforcement of licensing obligations
Assist in tracking and management of department revenue, OI, costs, overhead and other financial data
Interact with finance department in reporting and obtaining information
Develop PowerPoint presentations and other presentations materials
Minimum 3 years related experience preferred
Proficient with Microsoft Office and online research and analysis resources
Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external clients and senior management
Organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time

233

Office Coordinator Resume Examples & Samples

Support the Permian Team with routine meeting arrangements, mail delivery, travel, and expense report filing
Gather information and maintain in Microsoft Office Programs
Coordinate and monitor postage; pick up and delivery of daily mail
Coordinate pick up and file records for Fed Ex shipments
Track and order office and breakroom supplies
Schedule and assist with staff/office meetings, and employee lunches/meals. Including visitor site visits
Assist with daily telephone calls, receptionist duties, and tracking of visitors (both internal and external)
Maintain and update various spreadsheets and databases
Assist in coordinating community events
Aid various departments with miscellaneous projects
Coordinates all printing and graphic services for the Permian Asset Team including multi-functional printers, plotters, and personal printers including repairs and interfaces with IT and Global Procurement to ensure all office equipment is working properly
Coordinates day to day security operations of the various office facilities as well as the safety and security plans (as approved by HES&S)
Coordinates badging/security system for new hires, transfer and guests. Including maintain a current and up-to-date visitor’s badge log book
Coordinates all aspects of company fleet vehicles
Computer Proficiencies: MS Office (Outlook, Word, Excel and PowerPoint). Working understanding of SAP a plus
Work Experience: 2+ years strong administrative support and customer service experience preferred
Degree: High school or GED required
Strong interpersonal, communication and leadership skills for interfacing with all levels of the organization; strong organization and communication skills, self-motivated, well organized, creative and results oriented

234

Office Coordinator Resume Examples & Samples

Build strategic relationships with the local leadership to align service deliveries to their business objectives and site specific needs
Contract management and vendor performance management for contracted services
Manage the preventative maintenance program for lab and mechanical equipment
Analyze current process and procedures and implement process improvements as necessary in partnership with manager and local leadership
Analyze occupancy/vacancy data for space planning working closely with the Space Planning Manager for portfolio planning
Provide audio visual support
Manage multiple rooms such as board room, video conferencing and scrum rooms including; set up, vendor coordination, calendar scheduling, and white glove support service for executive meetings
Ensure CAFM program (Centerstone) metrics are accurate
Provide exemplary customer service through employee feedback mechanisms – i.e. surveys, focus groups, ad hoc group meeting, etc
Ensure that all operations adhere to and remains in compliance to all company policies
Manage employee moves and team migrations including floor maps and seating assignments in partnership with local leadership
Build and maintain working relationships with local landlord, neighboring tenants and potential sublease tenants
Track assets such as furniture, fixtures, etc
Offer project support for all facility related projects

235

Office Coordinator Resume Examples & Samples

Verify daily visits and weekly accumulation of payroll data
Create and maintain personnel files
Monitor expiring documents and collection of current documents
Create and maintain medical records including protection, filing, and archiving
Timely track physician orders including maintenance of collection logs within clinical system
Order and post medical supplies, office supplies, and forms
Answer the telephone with effective communication and professionalism
Reconcile vendor invoices and proper general ledger coding
Monitor inventory and maintenance of all office equipment, medical equipment, name badge, and postage equipment
Verify insurance on all referrals via DDE, online, or phone as required by the payer
Relay information to new office personnel on use of current software and office processes
Cross-train to perform additional responsibilities including but not limited to patient scheduling
Serve as liaison between corporate office and Company on areas such as billing, finance and human resources

236

Office Coordinator Resume Examples & Samples

Two year Associates Degree required or an equivalent combination of education and experience plus 3-5 years of administrative, relevant experience working within a complex office situation
Ability to multi-task in a fast paced crisis-facing environment
Effective communication skills to address all levels of the University including students, families, staff, faculty and administration
Proficient in Microsoft platform and able to quickly train on database management systems including Titanium, MySlice, etc
Serve as the database administrator overseeing the electronic records of all case managers, creating specialized reports and data collection, management of the Student Assistance email account including triage of cases from students, parents, faculty and staff, and management of the Student Assistance website
Serve the administrative/budget needs of the Office of Student Assistance (4 staff total) including
Credit card reconciliation/verification, budget management/reconciliation, purchasing, and payroll including specialized budget projects as assigned
Serve as the front line welcome for students and families (at times in crises), as well as provide triage support to students, families, faculty and staff with concerns for students and/or University policies and protocols both in person and via phone
Messaging on behalf of the Director and Case Managers including scheduling of appointments, note taking for Behavioral Consultation Committee, staff meetings, and additional meetings as assigned

237

Office Coordinator Resume Examples & Samples

Demonstrated ability to provide excellent customer service to both internal and external constituents
Ability to work in a team environment and interact professionally with a variety of individuals including faculty, staff, administrators, and students
Computer literacy and proficiency including strong Microsoft Office skills. Demonstrated Excel skills are important for this position
Experience with event planning and coordination

238

Office Coordinator Resume Examples & Samples

Order, receive, stock and distribute office and mailroom supplies including express mail supplies, break room supplies, and special item requests reconcile invoices ensuring items are charged to appropriate departments
Submit office maintenance requests to building property management schedule routine maintenance on all office equipment including copiers, commercial ice makers, refrigerators, etc. initiate service calls as needed
Fulfill duties within New Hire Onboarding website order name plates and business cards, add new employees and remove terminated employees to/from copiers and email distribution lists activate/deactivate building access cards for new hires/terminations
Maintain logs for purchasing card post transactions, upload supporting documentation and monthly statements to SharePoint site
Act as petty cash custodian reconcile account and replenish funds as needed
Oversee the transfer of records to storage for closing facilities
Retrieve and process requests for records (including but not limited to medical, educational, personnel, etc.) for all UHS closed behavioral health facilities determine appropriateness of request and respond accordingly complying with all federal and state laws and company policies
Work with UHS Legal Department on all subpoenas for records for direction before releasing any information pertaining to the subpoena
Scan EEOC files and upload to the iManage database
Assist Office Manager as needed
Act as backup coverage for Receptionist

239

Office Coordinator Resume Examples & Samples

Ensure all employees have the supplies and equipment needed to conduct their day to day work
Oversee business purchasing and procurement processes – partnering with institute accounting and Virginia Mason Health System finance team to ensure that purchases for supplies, equipment, and services are in line with annual budgets, and that payments are processed in a consistent and timely fashion
Monitor inventory levels and orders and restocks stores as needed for all consumable goods in the institute training facility and office space – including client refreshments, and general office supplies. This also includes the setup and maintenance of just-in time supply chain principles - ensuring that expired goods are disposed of and that the institute does not have unnecessary inventory on hand
Represent the institute in Virginia Mason Health System and building management safety meetings, ensuring that all pertinent information from these meeting and other communications from these entities are communicated to all institute team members, and that the institute team members are aware of safety standards and emergency response procedures; acting as a resource for staff who have questions on safety and emergency response procedures
Work with Virginia Mason Health System facilities maintenance and property management staff to facility office moves and the configuration of workstations for new and existing employees
Provide coverage for general operations functions as needed
Associate's degree required, preferably in business or equivalency of 3 to 5 years work experience
This position requires 3-5 related experience
This position requires completion of VMPS general education by one year employment anniversary

240

Office Coordinator Resume Examples & Samples

Greet and check students in at time of appointment. Provide students with necessary paperwork for completion. Enter billable insurance information into their account. Scan billing agreements and insurance cards into patient’s account. Create tickets for office visits/no show charges
Answer incoming phone calls, schedule appointments, and/or take messages for the nurses and providers
Collaborate with nurses, medical providers and psychiatric provider in coordinating student care
Enter immunization information into student’s electronic health record and scan health history forms/immunization records into their electronic health record

241

Office Coordinator Resume Examples & Samples

Submit billing claims to participating insurance companies and resolve all insurance denials/rejections in a timely manner. Scrub claims and research outstanding accounts receivable and follow up with insurance companies regarding payment. Process pharmacy reimbursement checks for deposit
Answer incoming phone calls, scheduling appointments, and/or take messages for the nurses
Check student in at time of appointment and provide students with necessary paperwork for completion. Enter billable insurance information into student’s account. Scan billing agreements and insurance cards into patient’s account. Create tickets for office visits/no show charges
Check-in students at time of appointment and provide students with necessary paperwork for completion. Enter billable insurance information and scan billing agreements and insurance cards into student’s account. Create tickets for office visits/no shows
Collaborate with nurses, medical providers and psychiatric providers in coordinating student care

242

Office Coordinator Resume Examples & Samples

Typing speed of 50 wpm
Requires strong organizational skills, administrative skills, and ability to prioritize
Ability to function independently; both written and oral grammatically correct communication skills; excellent interpersonal skills; mathematical aptitude; strong problem-solving and analytical skills
Alpha filing proficiencies
Medical terminology, shorthand, or speedwriting preferred

243

Office Coordinator Resume Examples & Samples

2 years administrative experience in an office environment
2 years experience with advanced functions of MS Word, Excel, PowerPoint and Outlook
Experience with Margin Minder, SAP and MS Publisher a plus
Pass a drug test, criminal background, verifiable employment verification

244

Office Coordinator Resume Examples & Samples

Working with the department chair, assists in the preparation and projection of the course schedule and staffing for each semester. Enter and maintain schedule and teaching assignments into Datatel/Colleague database system and work with the Registrar’s Office and other departments involved in the course scheduling process to resolve room changes and time conflicts. Provides for any special classroom needs for faculty via scheduling process in Datatel – media, white boards, carpeting, etc. Monitors wait list and assists students to find alternative classes, new sections, etc
Maintains and updates database of lecturers (adjunct faculty) and courses they teach. Obtains updated resumes annually for all lecturers for both chair review and Dean’s Office review with respect to AACSB compliance (Academic/Professional Qualifications). Provides staffing to the Dean’s office each semester to facilitate lecturer contract preparation. For new lecturers, provides the Dean’s Office with initial contact information to begin the hiring process and may assist the lecturer with employment paperwork
Supports the faculty by compiling and duplicating lecture notes, handouts, course packs, exams, CDs; obtains and/or prepares paperwork for faculty signature, i.e. change of grade forms, purchase orders, check request, travel vouchers; orders textbook/course materials for department faculty from the bookstore/HBS, etc; obtains desk/examination copy of textbooks for faculty. Maintains faculty office hours and schedule faculty appointments as necessary. Assists faculty program directors as necessary
Supports the department chair by organizing and/or coordinating meetings and events such as department meetings, student recruiting functions, advisory board meetings by scheduling rooms, equipment, ordering food, preparing meeting notification or invitations, etc.; organizing and maintaining department records such as meeting agenda and minutes, course evaluation results, faculty reviews, assisting with the ratio report for AACSB; managing office supply inventory and ordering supplies; maintaining office equipment and arranging for repair as necessary; assisting with the logistics of office moves, i.e. phone, computer and furniture
Creates and maintains a welcoming environment for students and visitors. Provides general assistance and simple advising to students (both graduate and undergraduate) – in person/phone. Refers students to faculty for advising or to another venue if more appropriate (SBS UG Programs, Ballotti, Second Language Services, etc.)
Coordinates department work study students and/or graduate fellows. Assists new graduate fellows and undergraduate work study students with employment paperwork. Matches graduate fellows to faculty based on students’ schedule /skills and faculty requirements for research assistants. Delegates clerical assignments to work study students and monitors student performance (both fellows and work-study students). Collects and approves time sheets for fellows and work study students. Enters hours into student payroll system
At the direction of the department chair, communicates curriculum/new courses, etc. to Registrar, Dean’s Office and other Departments or offices as needed
Updates all print and electronic media with updated curricula/course material – website, catalog, brochures. Is also responsible for the maintenance of the department’s web pages including updating the department lecturer listing through use of the content management system. The update processes are generally coordinated with the chair, the dean’s offices, the communications group, the registrar’s office and other appropriate offices
Coordinates the full-time faculty recruitment process by compiling submitted applicant materials, organizing campus visits for selected candidates (includes coordinating among candidates, department faculty and Dean’s Office to determine interview schedule, lunch and presentation schedule and making travel and lodging arrangements for candidates in coordination with the Dean’s Office.) Maintains applicant records for future administrative reference, such H1B and/or Permanent Residency applications for hired faculty. Documents the number of candidates interviewed and the reason that the candidate was selected
Prepares correspondence, reports and other materials
Proficiency in word processing and in use of spreadsheet software and database software. Ability to learn new software such as the content management system to edit the web pages
Excellent organizational skills, ability to multi-task, ability to problem solve
Working knowledge or or ability to gain a solid understanding of SBS policies and procedures is critical

245

Office Coordinator Resume Examples & Samples

Demonstrative proficiency in MS Office package
Analytical to gather and summarize report data
Familiar with FMLA and Worker’s Compensation
Education Level: Minimum HS diploma or G.E.D., preferably with some college
Experience Level: 2+ years payroll experience, 2 years accounts payable experience, 2 years vendor and customer relations experiences

246

Office Coordinator Resume Examples & Samples

Experience in accounting and budgetary procedures
Experience in office coordination
Thorough mastery of English grammar, punctuation and spelling
Proficient in Microsoft Word, Excel, Outlook
Demonstrated ability to organize, plan, delegate and provide lead work direction to others as needed
Ability to use and operate standard office equipment such as PC, printers, copy machines, multi-line telephone, and fax
Problem solving skills; Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas
Ability to use negotiation and persuasion skills to achieve results and expedite projects
Strong interpersonal skills; Ability to establish effective working relationships in a diverse environment
Ability to interpret and apply policies and procedures
Experience working in an institution of higher education
Knowledge and understanding of the specific accounting procedures and budgetary requirements of the University, College and Department
Demonstrated experience with preparation of course scheduling
Proficient with Sacramento State’s systems such as Common Management System (CMS), Common Financial System (CFS), and Cognos systems, Facilities Management software, space management online classroom reservation program
How did you hear about this employment opportunity? CSU Careers Website
CalJobs Website
Agency Referral
Advertisement/Publication
Current eReferral
Website
HERC Website
Newspaper ad
What is the highest level of education attained? GED
PHD
How many years of Administrative support experience do you have? 0-2
3-5
6-9
10 or more
Please rate your proficiency with Microsoft Word Advanced
Intermediate
Beginner
No experience
Please rate your proficiency with Microsoft Excel Advanced
Please rate your proficiency with Microsoft Outlook Advanced
Moderate

247

Office Coordinator Resume Examples & Samples

Support the agents with technology needs including but not limited to training, system set-up, and on-going support & trouble shooting
Assist in new sales agent onboarding process
Assist agents with website development questions, profiles, setting up Facebook business pages and social media marketing
Train agents of the CB tools such as Cloud CMA, videolicious, HomeBase in-touch, agent showing reports, etc
Assist agents with contact management programs and management of their client databases, drip marketing, newsletters, etc
Internet and Marketing support including but not limited to creating flyers, ads and websites/blogs for agents
Strong customer service skills and ability to interact successfully with both internal and external customers at all levels
Working knowledge of Marketing programs such as InDesign and/or Photoshop
Two or more years’ experience in a customer service business environment with computer system set-up & trouble shooting responsibility
Real estate administration experience preferred
Proficient in Microsoft Word, Excel and Outlook as well as web based programs and social media sites
Excellent organization skills and attention to detail
Solid communication skills, both verbal and written

248

Office Coordinator Resume Examples & Samples

A High School or GED required
An Associate's Degree in a related field preferred
3+ years of experience in general office administration and support required
Strong written and verbal communication skills and an ability to work with people from diverse backgrounds required
Intermediate - Demonstrated interpersonal/verbal communication skills
Beginner - Ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions
Intermediate - Demonstrated ability to deal with confidential information
Intermediate - Ability to work as part of a team
Intermediate - Demonstrated time management and priority setting skills
Intermediate - Ability to work in a fast paced environment with changing priorities
Intermediate - Ability to effectively present information and respond to questions from peers and management
Intermediate - Ability to effectively present information and respond to questions from families, members, and providers
Intermediate - Demonstrated written communication skills
Intermediate - Ability to remain calm under pressure
Intermediate proficiency with Microsoft Outlook required
Intermediate proficiency with Microsoft Word required
Intermediate proficiency with Microsoft Excel required
Intermediate proficiency with Microsoft PowerPoint required
Intermediate proficiency with Microsoft Project preferred
Intermediate proficiency with Microsoft Access preferred

249

Office Coordinator Resume Examples & Samples

Supervises the administrative and clinical staff and practice operations including scheduling, work flow, service delivery and employee performance
Serves as primary resource to office staff on administrative matters including, but not limited to: patient flow, office operations, customer service, health insurance, billing/coding requirements, and EMR functionality and utilization
The Office Coordinator assists the clinical and medical staff in organizing and triaging care by accurately relaying pertinent patient information, adjusting the patient schedule as needed, scheduling and coordinating urgent care with other resources within practices and releasing health information in accordance with HIPPA requirements
Insure that all staff members communicate and interact with patients in a courteous, respectful, and businesslike manner. Holds staff accountable for customer service standards; intercedes and takes appropriate action when incidents occur
Insure that all staff members comply with HIPAA requirements
Maintain and adjust staff schedules to compliment practice provider schedules
Responsible for processing all new patients into the practice, maintaining contact and acting as the patient’s primary resource and contact as they are brought into the practice
Assists the Office and/or Practice Manager in developing and maintaining departmental budgets
Communicates with staff regarding new policies and procedures, changes in billing and insurance policies, and any other issues related to the operation of the practice
Processes time worked/attendance into Kronos for office staff. Manages and coordinates vacation and personal time off to insure minimum disruption of practice operations
Responsible for ensuring adherence to organizational policies, procedures and regulatory standards
Interviews candidates and makes hiring decisions in conjunction with the Office and/or Practice Manager
Acts as a liaison to regarding daily operations and staff communication
Promotes teamwork within the practice through timely and collaborative communication with medical staff. Conducts monthly staff meetings to discuss issues, concerns, improvement initiatives, and promote teamwork
Orients new hires and provides on-going training and education to staff, utilizing in-house documented office and clinical policies and procedures
Completes all aspects of employee performance appraisals and reviews with the Office and/or Practice Manager
Handles employee performance and disciplinary issues, participates in counseling sessions/disciplinary actions, and involves Office and/or Practice Manager as necessary
Maintains office equipment, orders supplies, and maintains inventories. Insure that all work areas are organized and that all areas(especially patient care area) are cleaned and maintained
Maintains a working knowledge of all office functions and provides direct support as needed
Performs other related duties as necessary or assigned by the Practice Administrator
Associate/Bachelor’s Degree and/or appropriate certification preferred
1 year experience in a medical/surgical practice required
Previous management/supervisory or leadership experience preferred
Strong communications skills and experience in a leading role required
Knowledge and behaviors required to meet age specific patient needs (e.g. Pediatrics, Adolescents, and Geriatrics) preferred

250

Office Coordinator Resume Examples & Samples

Assist recruiting efforts by providing support with scheduling, maintaining our organizational tools, and ensuring a smooth, positive candidate experience
Maintain HRIS systems used by the company and own all on-boarding, off-boarding, file maintenance and other administrative tasks
Maintain strict level of confidentiality and use discretion with sensitive information
Keep the office running smoothly: maintain supplies, keep kitchen stocked, maintain communication with office vendors, greet visitors, and generally ensure our space looks and feels bright & fresh
Assist with event planning, keep track of birthdays and anniversaries, and make sure we stop to have fun
Track office & people expenses using Quickbooks & Excel to keep us within budget

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Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

Office Coordinator Resume Examples & Samples

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