Office Coordinator Resume Samples

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RH
R Hirthe
Rasheed
Hirthe
212 Torp Forks
Philadelphia
PA
+1 (555) 668 1878
212 Torp Forks
Philadelphia
PA
Phone
p +1 (555) 668 1878
Experience Experience
Los Angeles, CA
Office Coordinator
Los Angeles, CA
Orn, Torphy and Kunze
Los Angeles, CA
Office Coordinator
  • Help Executive Assistant develop and manage portfolio of sales prospects
  • Assist with employee programs ranging from Open Enrollment to volunteering; RampUp (Upwork’s bootcamp) to employee engagement and manager training
  • Assists the eHR Manager with all webpage updates in Human Resources and Health & Wellness, using the Content Management System
  • Contract management and vendor performance management for contracted services
  • Manage, work and complete tickets generated in the Incident Management software
  • Provide work direction to student workers
  • 1. Assists clerical staff in the performance of diversified administrative and secretarial duties. Assists in resolving difficult
present
Los Angeles, CA
Office Coordinator
Los Angeles, CA
Wintheiser Inc
present
Los Angeles, CA
Office Coordinator
present
  • Works with the Distribution Center Manager to address office staff performance and workload issues
  • Assist prospective residents by checking the status of inventory; review listings, show homes, and assist with rental applications at the discretion of manager
  • Supervise student workers; establishes a smooth, efficient workflow; and oversees daily office operation, including in-house student worker training sessions
  • Assist agents with contact management programs and management of their client databases, drip marketing, newsletters, etc
  • Work with managers to provide seat assignments and phone numbers in Service Now
  • Performing fiscal duties, including purchasing, maintaining supplies, preparing travel documents, and hiring Federal Work-Study Research Assistants
  • Provide high level administrative support to the NZ Country Manager - diary and expense management, travel arrangements and other administrative duties
Education Education
Bachelor’s Degree in Discretion
Bachelor’s Degree in Discretion
Illinois State University
Bachelor’s Degree in Discretion
Skills Skills
  • Excellent communication and interpersonal skills, ability to build strong professional relationships
  • Knowledge of professional office practices, strong organizational skills, with ability to prioritize work on an ongoing basis
  • Ability to proofread for accuracy and finalize documents professionally, strong attention to detail
  • Good decision-making skills, ability to prioritize tasks, meet deadlines and multi-task. Good humor helpful
  • Detail oriented, able to handle multiple projects simultaneously, extremely professional and customer service oriented
  • Excellent interpersonal skills and ability to handle confidential information. Excellent organization skills and telephone skills
  • Excellent organizational skills; detail oriented with the ability to multitask
  • Strong attention to detail and ability to maintain strict confidentiality
  • Ability to work in a fast paced environment with excellent attention to details
  • Excellent organizational skills, ability to multi-task, ability to problem solve
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15 Office Coordinator resume templates

1

Office Coordinator Resume Examples & Samples

  • Answering, screening and transferring all calls to the relevant person/department from a busy switchboard. Being able to filter sales calls
  • Access control management through the use of the CCure system as well as physical key management including tracking the issuing and return of keys and cards
  • Meeting, greeting and directing clients, contractors and visitors correctly by following the security policies of the facility
  • Booking passenger cars and couriers, maintaining accurate records of these bookings, and passing on accurate billing information, including raising PO’s for the vendor invoices
  • To instruct, schedule and monitor the running team, ensuring they provide an effective service, and duties are carried out in accordance with the runners Oracle
  • Ordering and monitoring all of the company’s stationery requirements. Carry out any additional purchasing activities and managing POs as requested by the Finance Department or facility management
  • Raising PO’s for bar stock , liaising with runners to ensure sufficient stock at all times
  • Updating all reception lists i.e. cutting room occupants and their correct extensions, current productions in the studios, staff phone numbers,
  • Any ad hoc duties as directed by management, the bookings or accounts departments
  • Excellent communications skills and interpersonal skills with the ability to create an immediate rapport with a range of contacts
  • Sensitive to differing clients needs and priorities with the ability to question in a diplomatic manner
  • Good general knowledge of production and post production, in particular sound
  • Good numeracy
  • Previous experience of managing or coordinating others is desirable
  • GCSE Maths and English, grade C or above
2

Office Coordinator Resume Examples & Samples

  • Enable and update radio/TV materials on the website to allow customers to place online orders
  • Enter orders for national creative, custom orders and billing
  • Help Executive Assistant develop and manage portfolio of sales prospects
  • Update sales contact information in database as necessary
  • Evaluate and provide feedback on functionality of online order system
  • Order office supplies through Indianapolis office coordinator
  • Main point of contact for LA office
3

Office Coordinator Resume Examples & Samples

  • Assist senior executives with travel, calendar management, expenses, event planning and various ad hoc assignments
  • Greets all visitors courteously, determines their needs, and directs them to the proper person and/or office
  • Coordinate office events, set up new hire desks, collect HR paperwork and organize employee engagement initiatives
  • Assist IT with resolution of issues that arise in the San Francisco office
  • Will assist with coordinating logistics of office space, deliveries, and proactive safety and security measures
  • Provide building access badges to employees and visitors as needed, will create and maintain tracking process for badges
  • Orders and maintains kitchen inventory for all kitchen areas
  • Oversee conference rooms to ensure that they are neat and clean and that teleconferencing and audio visual equipment is connected and functioning as needed. Monitor conference room scheduling, set-up, breakdown
  • Ensure copiers and fax machines are functioning properly - call for service as needed. Keep machines stocked with paper and ink/toner and order additional supplies when needed , provide instruction
  • Serves as point of contact for vendors (Aramark, UPS, FedEx etc)
  • Ensures that internal phone directories and seating charts are kept up-to-date
  • Respond appropriately to emergencies or urgent issues as they arise
  • Maintains accurate records and monthly reporting as required or needed
  • Receives and sorts all incoming mail from U.S. Post Office, courier services, and various other package type deliveries
  • Receives all outgoing mail daily, and sorts for delivery
  • Assists other departments as requested or assigned
  • Must possess positive disposition to ensure pleasant experience with greeting guests and employees throughout the day
  • Experience with Microsoft Office Suite and Google Calendar or other email/scheduling programs
  • Must be able to lift up to and including 25 lbs
  • High school diploma, or equivalent, preferred
  • Human relations skills to deal effectively with visitors/customers in person or on the telephone
4

Office Coordinator Resume Examples & Samples

  • Support MIS and Telecommunication team members with daily desktop, internet service and voice communication requests
  • Administer trouble tickets from clients and monitor response times to all service calls
  • Interface with Studio departments and tenants regarding service inquiries and/ or network issues
  • Provide departmental administrative support including negotiating with vendors, phone and personal reception, mail and courier deliveries, and expense report processing
  • Responsible for weekly client billing and maintaining all records of work performed by department including internet access, data jack activations, computer rentals, phone rentals, voice mail service, video circuits and other IT services
  • Departmental document management including the scanning of purchase orders, packing slips and vendor invoices for multiple expense budgets and capital projects
  • Backup Support for Technology Services Supervisor
  • BA or BS degree or equivalent experience
  • 2-3 years of experience in an IT environment
  • Accounting/Finance experience preferred
  • Strong Customer Support skills
  • Excellent oral, written and presentation skills with attention to detail
  • Ability to handle negotiations with outside vendors
  • Ability to access and enter information using an automated computer system quickly and accurately
  • Working knowledge of Word, Excel and Access database
  • Previous IT operation knowledge is preferred
  • Knowledge of Exchange 2000 and POP3 mail server operation
  • Knowledge of LAN/WAN and T1 connectivity
  • 3-4 years of billing software operation
  • Knowledge of networking and data communication technologies
  • Knowledge of Blackberry and Good wireless service a plus
  • Knowledge of State funded computer training program a plus
5

Office Coordinator Resume Examples & Samples

  • Minimum two years bookkeeping and payroll processing experience
  • Minimum two years of office/administrative experience
  • Strong interpersonal skills, verbal and written communication skills, listening skills, basic math skills, strong accuracy and organization skills, ability to multi-task, team player, and a high level of confidentiality
  • Computer based skills – Windows and Microsoft Office, Point of Sale System, Internet/Intranet, and Outlook e-mail
6

Office Coordinator Resume Examples & Samples

  • Managing up-to-date time sheet entries and maintaining database
  • Generating of purchase orders for invoices as needed
  • Some Invoice tracking and submission to accounts payable
  • Reconciliation of payroll to timesheets
  • Tracking and maintaining records of vacation, sick leave, and comp days for all department staff employees
  • Assist with facilities requests
  • Shipping and setting up messenger services as needed
  • Review expense reports for accuracy and completeness; maintain log of all expense reports
  • Handle catering needs
  • Additional responsibilities as needed with department expansion and modifications
  • Prior television / graphics experience a plus
  • Excellent organizational skills and attention to details
  • Ability to take on new responsibilities when needed
  • Demonstrated ability to communicate clearly and concisely, verbally and written
  • Basic understanding of mathematical formulas and general math skills are required
7

Office Coordinator Resume Examples & Samples

  • 4+ years of related experience
  • Bachelor's Degree in Business Administration, Health Care Administration, or related field
  • Experience working in a Corporate or Research environment
  • International work experience or extensive travel
  • Understanding of Clinical Development process
  • Microsoft Office/Suite proficient (Word, Excel, PowerPoint, Outlook, etc.)
  • Previous Accounting training
8

Office Coordinator Resume Examples & Samples

  • University Degree or equivalent
  • Fluent in Italian and English
  • Excellent interpersonal and communication skills (effective verbal and listening communication skills)
  • Flexible and adaptable
  • Strong sense of respect and confidentiality
  • Microsoft Office working knowledge
9

Office Coordinator Resume Examples & Samples

  • Greets customers, vendors, job applicants, employees from other locations and other visitors with a high degree of professionalism and courtesy
  • Log all visitors and announce to employees that their guest(s) have arrived
  • Provide general administrative support to the Human Resources team
  • 1-3 years’ experience with Microsoft Office Software (Word, Excel, and Outlook)
  • Exhibits superior verbal communication and exceptional customer service skills
  • Consistently demonstrates professional demeanor, appearance and attitude
  • Must be available and willing to work extended hours (during crunch times!) per day including occasional weekends and holidays
10

Office Coordinator Resume Examples & Samples

  • Receive incoming contracts and verify all information has been completed
  • Enter sales into local weekly sales report
  • Route all contracts for internal approvals
  • General Accounting: reconcile certain branch specific or GL accounts
  • File original contract appropriately
  • Provide support to sales, operations, FM and GM
  • Support corporate with campaign reconciliations, contract audits, customer account research
  • Level 1 approver for AP invoices
  • Handle competitive requests and coordinate national research on number of units and spending of competitors
  • Must have strong organizational and time management skills
  • Must have working knowledge of Windows operating system and be competent in Microsoft software applications (i.e., Word, Excel and Outlook)
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio and percent and to produce and interpret bar graphs
11

Office Coordinator Resume Examples & Samples

  • Previously worked within a support administration role
  • Be able to prioritise work
  • Be able to use their initiative and think on their feet
12

Office Coordinator Resume Examples & Samples

  • Intermediate to expert level competence with MS Office and database applications
  • High level of expertise in all areas of modern office practice and procedures
  • Previous experience in providing service to the public in an office setting
  • Pride
  • Passion
  • Building Rapport
  • Client/Customer Awareness
  • Interpersonal Relations
  • Listening Skills
  • Organizing/Planning Ability
  • Personal Work Ethic
13

Office Coordinator Resume Examples & Samples

  • First point of contact for company visitors in reception area. Contacting employees that guests are in the waiting area/lobby
  • Delivering consistently high level of customer service for internal employees and external points of contact
  • Providing walk-in warehouse candidates with applications and testing forms
  • Responsible for responding to HR email inbox inquiries and collecting HR letters/packages from USPS
  • Maintain companywide org chart updates and report to CFO on a monthly basis. Assist CFO with projected org charts and special org chart projects
  • Insurance card distribution to employees
  • Filing all HR paperwork accurately and efficiently to minimize paperwork backup
  • Ordering weekly company lunches and beverages for multiple locations. Ensure that deliveries are timely and correct
  • Create new hire packets for employees first day. Ensuring new hire paperwork is attached to correct packet prior to orientation
  • Coordinate new hire start time and date with Recruiting Coordinator
  • Perform a variety of administrative duties to support Human Resources team which include but not limited to: answer telephones; compose emails and create documents; review invoices; schedule meetings; coordinate training sessions ; order office supplies; create and maintain folders and files
  • Assist with projects as needed
  • Min. 1 year prior Administrative Assistant experience
  • Microsoft Office Products (Excel, Word, Viso)
  • Min. 1 year prior Human Resources experience
14

Office Coordinator Resume Examples & Samples

  • At least 1-3 years in an administrative type role
  • Technical proficiency in a Mac based environment is a must
  • Prior experience as a personal/admin assistant is a huge plus
15

Office Coordinator Resume Examples & Samples

  • Able to speak Japanese to a proficient level
  • Ability to establish trust relationships at all levels in the business
  • High flexibility
  • Ability to deliver results, proactive
  • Strong work ethics and integrity
  • Business and results oriented
  • High sense of organisation and attention to detail
16

Office Coordinator Resume Examples & Samples

  • Manage all Help Desk requests dedicated to the location
  • Prioritize tasks and update status through the Help Desk software
  • Coordinate day-to-day repairs and maintenance (lighting, small appliances, carpentry, plumbing, etc.)
  • Manage stages calendar and scheduling
  • Regulate parking and be proactive on high traffic days in order to maintain parking spaces for all Full-time Maker employees
  • Research other alternative contractors for Facilities work when all contractors on the Maker Vendor List are pre-occupied
  • Ensure all kitchens and bathrooms are clean at all times
  • Order material for Desk Frames and Desk Tops along with material to build standing desks, monitor stands, and privacy walls
  • Space planning: coordinate day-to-day moves and any space alterations to meet space needs
  • Assist with administrative tasks, projects and the organization of department files and supplies
  • Event Planning: Provide on-site coordination of scheduling, set-up, event, and tear down, including any maintenance, cleaning, and catering requests
  • Security Systems: Mitigate issues with vendors concerning security systems, cameras, and access ID badges. Oversee the function, maintenance, and repairs of the security equipment
  • Strong organizational skills, ability to prioritize and multi-task
  • Exceptional customer-service skills and effective communication both verbal and written
17

Office Coordinator Resume Examples & Samples

  • Maintenance and upkeep of office ensuring cleanliness of the main floors, conference rooms, closets and kitchens
  • Ordering, stocking and replenishing office supplies
  • Oversee beverage & snacks services
  • Assist Receptionist with various tasks (i.e. handle shipping and receiving, distribute packages and mail, visitor management
  • Cover front desk duties when receptionist is out
  • Manage badging security system and create all new employee badges
  • Assist Senior Operations Manager with vendor service contracts and relations
  • Manage internal ticket requests and all ergonomic orders
  • Communicate with building management and coordinate the repair and maintenance of our facilities
  • Oversee and manage company catering orders, including monthly lunches lunches
  • Assist with planning and coordination of office events/parties
  • Assist Senior Operations Manager with space planning and moves
  • Keep facility head count and inventory up to date at all times
  • Anticipate office needs and be proactive about fulfilling them
18

Office Coordinator Resume Examples & Samples

  • Administer and distribute work tickets and requests for PA’sPrioritize tasks and update status through the Help Desk software
  • Coordinate with HR for New Hire Arrivals
  • Maintain floor plans with accurate seating information for all employees, updated weekly
  • Events Planning: Provide on-site coordination of scheduling, set-up, event, and tear down, including any maintenance, cleaning, and catering requests
  • Place office supplies orders for all departments. Manage shipping and receiving through FedEx, USPS, and local couriers. Distribute packages to employees and assist with preparing shipments as needed
  • Maintain printers and copier fleet, ensuring they remain stocked and operable
  • Emergency Preparedness/Crisis Management: Update emergency reference materials and instruction manuals for evacuations, safety, fire, etc
19

Office Coordinator Resume Examples & Samples

  • Supports the Loan Officer Assistant role and assists in the management of daily departmental operations
  • Must be capable of multitasking and using a versatile approach
  • Ability to create marketing materials
  • Must possess the ability to work in graphic design, creative capabilities, and print/content editing creation
  • Performs data entry and design
  • Able to create email blasts, serves as a backup for Top of Mind support
  • Backup support to Oakbrook office, assisting with administrative duties for Support Specialist, such as copying, VOE calls, and document scanning
  • Ability to assemble computer technology around office space
  • Must have a Bachelor’s degree or equivalent job experience
  • Must have one (1) to three (3) years of experience
  • Proficiency using Adobe CS, primarily Photoshop and InDesign
  • Extensive experience with Microsoft Office, primarily Word and Excel
  • Can lift around thirty (30+) pounds, moving of equipment around different office spaces
  • Ability to efficiently travel to different office locations as needed for company errands – must have insured car
  • Ability to learn quickly
  • Must possess the ability to work efficiently and accurately
  • Proven success in a fast-paced environment
20

Office Coordinator Resume Examples & Samples

  • Proficiency with the Windows operating system and Microsoft Office software (Outlook, Word, Excel, PowerPoint)
  • Strong customer service skills and an upbeat personality
  • Ability to live the company values of confidence, enthusiasm, fairness, and integrity
  • Knowledge of PC, laptop, and printer hardware configuration and deployment preferred
  • Experience with Avaya phone consoles or similar systems preferred
  • Ability to lift and/or move 35 pounds
21

Office Coordinator Resume Examples & Samples

  • Main contact for all facility related requests and issues mainly at Stockholm office but also to support sales offices in Oslo, Copenhagen, Helsinki. (Office moves / maintenance request) , Office and grounds are maintained to a high standard/ onsite maintenance
  • Management of stationary supplier & stationary list & printed stationary
  • Management of Mobile phones
  • Company cars (new car orders/fuel cards/fines/hire cars/terminations/accidents/insurance mandate/ traffic offence)
  • All company Archiving – off site project
  • Point of contact on projects arranged by LEVI’S & ERA regarding procurement
  • Responsible for New Starter Inductions – covers H&S / facilities / Office tour / company cars (if applicable), mobile phone
  • Negotiating and maintaining contracts with local suppliers e.g hotels and couriers
  • Experience with Administrative duties in a multi-national or global business
  • Highly desirable to have experience within a wholesale / apparel business
  • Desirable but not essential - SAP
22

Office Coordinator Resume Examples & Samples

  • 3 years of experience in an Office Manager, Office Coordinator or Executive Assistant / Secretary role
  • Familiar with HIPPA regulations
  • Experience working with Word, Access, Excel, Unity, ePacers, and GroupWise
23

Office Coordinator Resume Examples & Samples

  • Oversee front desk duties, which will include switchboard, guest processing & management
  • Ensures that reception area is maintained in a neat and orderly fashion, and televisions are tuned to DCI programming
  • Courteously greets guests, promptly notifies appropriate personnel and processes guests for security clearance
  • Maintains phone system directory and reception services handbook
  • Assists with event and meeting/conference planning
  • Assure office supplies are available as needed
  • Responsible for the negotiation and supply of all general office services which include security, maintenance, cleaning, catering and health & safety
  • Ensures proper functioning of facilities (e.g. furniture, equipment etc) through ongoing inspection and maintenance
  • Provides and/or coordinates office support, mail and administrative services for the office
  • Ensures office space usage meets health & safety requirements
  • Provides guidance regarding security practices and procedures
  • Provides administrative support to department head and department as needed- memorandums, minutes, manuals, letters, forms, procedures, contracts, proposals, and other documents and correspondence as appropriate. Formats tables and spreadsheets
  • Assists with special projects
  • Will act as main point of contact for local employees for Facilities inquiries and will act as liason with Admin vendors
  • Responsible for the welcome-kit for all new employees, including stationary and personal hygiene supplies
  • Will be responsible for coding the Admin expenses once we have received the invoices from the vendors
  • Will receive the invoices from the Budget Managers, once signed and coded, and handle them all together to management for revision
  • Will do the first review of the Admin expenses assumed in the current month and prepare the accrual for those expenses which invoice is missing
  • Will prepare the monthly expense forecast for Admin expenses
24

Office Coordinator Resume Examples & Samples

  • Strong computer skills are required, especially knowledge of MS Office Suite (Outlook, PowerPoint, Word, Excel strongly desired), Mac OS X, and iOS
  • Ability to multi-task and handle competing priorities for multiple executives
  • Excellent interpersonal skills with an ability to deal with ALL levels of management
  • Excellent organization, detail-oriented prioritization, time management, and communication skills
  • Ability to manage confidential information is a must
  • Highly motivated self-starter, able to work independently, and able to seek out answers and/or resources on their own. Willing to build working relationships that are necessary to operate effectively within Comcast/NBCU and the industry technical liaisons that the department participates in
  • Able to work with technical professionals and to coordinate activities with other executive administrative assistants. Must be able to project a professional presence to Comcast/NBCU staff, suppliers and industry members
  • Occasionally available after normal work hours, as needed, to help manage events, critical situations with team and/or travel related problems
  • Experience in media and entertainment industry
  • Tech-savvy and familiarity with technical terminology is a plus. Working knowledge of video-related equipment (Media equipped PCs, TVs, DVD players, etc.)
  • Must be willing to work in Centennial, CO
  • Must be willing to submit to a background investigation
25

Office Coordinator Resume Examples & Samples

  • Organizing, managing, and directing the operations and functions of the office in an efficient and cost-effective manner
  • Coordinating the efforts needed for office cleanliness, improvements, and concerns with Disney Facilities, office landlord and/or janitorial company to include janitorial services, maintenance issues, and office organization
  • Restocking office supplies that are empty or low
  • Collecting and processing orders for additional office supply needs
  • Checking, distributing, and facilitating both in-coming and out-going office mail daily
  • Coordinating daily lunch/dinner catering services in a cost effective and timely manner
  • Assisting in the interviewing process by greeting potential candidates and collecting and sending required paperwork to HR
  • Providing New Hires with a designated work station, HR’s New Hire gift package, and any other necessary supplies
  • Ensuring the New Hire Briefing video conference is properly set up on their first day and all required paperwork is sent to HR
  • Assisting Disney Facilities with any building related requirements, such as office moves, furniture delivery or removal, building maintenance coordination, and food vending services
  • Coordinating the set-up of temporary work stations or any special needs related to visitors of the office
  • Creating and communicating the emergency preparedness plan for office readiness
  • Exercising and demonstrating sound judgment with company resources
  • Assisting and/or executing any additional tasks or projects that arise
  • Ability to speak, write and read the English language
  • Work fulltime minimum 40 hours per week
  • Able to work alone on a broad variety of projects
  • Able to establish and maintain healthy working relationships with people in course of work
  • Good professional appearance
  • Strong level of influence and negotiation skills
  • Medium proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer
  • Able to deliver effective results, meet tight deadlines and targets
  • Good judgment and decision-making skills
  • Able to motivate and empower others to reach organizational goals
26

Office Coordinator Resume Examples & Samples

  • The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs
  • This candidate will cover an assigned office location
  • Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction
  • Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems
  • Provides reports on open and closed work orders and checks status with the appropriate technician or vendor
  • Maintains files on work orders, proposals, and department files. Creates vendor files and checks accuracy on completed paperwork submitted by vendors
  • Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding
  • Assists with the inspections on the facility campus
  • Uses pc and/or tablet for work order system, email, ESS and training
  • Assist with process and procedure training. Other duties may be assigned
  • No formal supervisory responsibilities in this position
  • Minimum of two years of related experience and/or training
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
  • Ability to calculate simple figures such as percentages
  • Ability to solve problems in standard situations
  • Requires basic analytical skills
  • Basic skills with Microsoft Office Outlook
  • Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more
  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines
27

Office Coordinator Resume Examples & Samples

  • Establish and maintain office standards, policies and procedures, including but not limited to front desk operations, operating hours, mailroom and distribution operations, production center operations, workstation appearance and supplies/files, records retention/destruction
  • Oversee office atmosphere, including cleanliness, safety and maintenance
  • Manage and procure office supplies and office maintenance and repairs to meet the needs of Wilshire within budgeted guidelines
  • Execute the process and provide reporting for retention, protection, retrieval, transfer, and disposal of Wilshire’s physical records
  • Act as relationship manager with supply and other office service vendors including office supplies, copier & related equipment, storage and maintenance and repair vendors
  • Meet financial objectives by preparing an annual budget for office supplies and services as directed by Finance & Administration
  • Supervise production staff
  • Provide operational support and guidance to local office representatives of Wilshire’s U.S. locations
  • Provide back up to the Front Desk Receptionist and the Production/Mailroom as needed
  • Strong time management skills; ability to handle multiple concurrent assignments
  • Ability to perform in a fast paced environment
  • College degree, or some college coursework completed
  • Advanced skills using MS Office products
28

Office Coordinator Resume Examples & Samples

  • Bachelor’s Degree in Business Administration/Sales
  • 2+ years of practical business experience
  • Self starter with excellent written and verbal communication skills
29

Office Coordinator Resume Examples & Samples

  • Answers and directs all incoming phone calls to the Wood Moulding department
  • Take orders from on-lot and off-lot customers and assist with walk in customers
  • Assist in maintaining finished stock and lumber inventory
  • Generate PO’s in SAP for vendor orders and make sure PO’s are GR’d and vendor is paid
  • Coordinate department shipping when required using our preferred freight vendors
  • Generate work orders for all Wood Moulding customers, generating SO#’s in STAR as needed, and submitting finished work orders to accounting for billing
  • Track all revenue to insure it is properly posted to department GL
  • Liaise between customers and Wood Moulding Department, follow-up with clients to make sure their needs are filled, submitting gate passes, rate cards, catalogs and other vital sales materials
  • Maintain department time sheet daily and enter employee hours into STAT
  • Handle all paperwork for new employee hires and distribute required paperwork to Payroll and Labor Relations departments
  • Work with finance and legal in setting up customer accounts
  • Generate monthly reports for P-Card purchases
  • Become a Subject Matter Expert in department systems including but not limited to Maximo, SAP, Vendor Portal, STAR and Gate Pass
  • Create and submit weekly revenue and monthly expense reports
  • Ad hoc projects as needed, including but not limited to: assisting department head with various tasks, ordering supplies, and maintaining files and work order data base
  • 4-year degree and some industry related experience
  • Experience in physical production as well as office administration
  • Basic knowledge of Wood Moulding and its role in the industry
  • Ability to master Paramount specific programs such as Maximo, Gate Pass, CRM, STAT and STAR
  • Proficiency with Word, Excel, SAP, and internet software
  • Excellent organizational and communication skills and unwavering attention to detail
  • Ability to work with all levels of customers and employees
  • Self-motivated with ability to prioritize
30

Office Coordinator Resume Examples & Samples

  • Routing technicians to daily jobs
  • Phone skills including answering multi-line phones
  • Heavy data entry
  • Ability to interact with all levels of the organization and must have excellent customer service and communication skills
  • 2+ years general office experience required
  • 1+ years data entry
  • Individual must be self motivated with excellent time management, organizational and multi-tasking abilities
  • Must be willing to work rotating shifts
  • Must be willing to work holidays and weekends as needed
  • Solid PC skills using Microsoft Office (Word, Excel, Access, PowerPoint, Visio and Outlook) required
31

Office Coordinator Resume Examples & Samples

  • Are bright, kind and goal oriented
  • Are natural problem solvers, resourceful and can work independently
  • Are expert jugglers who are able to ruthlessly prioritize tasks
  • Have top notch organization skills and a strong attention to detail
  • Have experience with Excel and Google Docs
  • Might be mind readers who are able to anticipate needs
  • Are handy and not afraid to roll up their sleeves to build some furniture
  • Have a Bachelors degree
  • Love Stitch Fix and our mission to help women look, feel and be their best selves
32

Office Coordinator Resume Examples & Samples

  • Administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including executives (directors and vice presidents) in a fast-paced dynamic environment
  • Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts. Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and author documents and reports
  • Anticipate needs, take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information
  • Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, Mac Keynote, SAP (T&E, Labor Utilization reporting, etc.), Internet explorer and internet-based research. Experience using File Maker Pro and Web Conferencing is a plus
  • Proven knowledge of office management culture, structure and operating practices
  • Able to lift boxes up to 20 lbs
33

Office Coordinator Resume Examples & Samples

  • Assist with Shipping and Receiving
  • Team with Agency Coordinator in preparation for client visits, meeting room set up/clean up and hospitality
  • Organize and order supplies for Production Room
  • Organize printer copy stations
  • Organize Conference room supplies and clean whiteboards
  • Maintain common office space to ensure a professional and welcoming appearance
  • Maintain café area with supplies such as snack items, soda in the machine,
  • Maintains reception area to ensure a professional and welcoming appearance
  • Receives and sorts incoming mail
  • Receives and signs for all deliveries/courier shipments
  • Arranges all courier pickups if a daily pickup is not already scheduled
  • Previous receptionist and administrative experience a plus
  • Possess strong organizational skills and attention to details
  • Warm, welcoming personality
  • Punctuality, strong work ethic, professional appearance
34

Office Coordinator Resume Examples & Samples

  • Provide Secretarial and administrative support to the team
  • 2 to 3 years working experience in related industry at merchandising, marketing or sales related undertakings
  • Proficient in MS Word, Excel and PowerPoint
  • Excellent command English
  • 2nd language an advantage
  • Able to multi-task effectively with attention to detail
  • Good communication and follow up
  • Big company experience desirable
  • Ability to work under pressure and prioritse workload
  • A self-starter who is organized, resourceful and able to take initiatives
35

Office Coordinator Resume Examples & Samples

  • Reception - Meeting and greeting visitors
  • Answering the phones
  • Sending the post and organising courier despatch procedures
  • Stock control
  • Basic PA duties such as organising travel and accommodation bookings
  • Format, produce and proof reading documentation (PowerPoint skills essential. Testing will need to be taken)
  • Adhoc duties as and when required
36

Office Coordinator Resume Examples & Samples

  • Minimum of one year of experience in an acute care facility or large healthcare organization in which duties included multiple tasks, preferred. Working knowledge of Information systems, Medical Staff credentialing, and/or multi-specialty Graduate Medical Education program experience preferred. Knowledge of medical terminology preferred
  • Excellent skills in use of personal computer software programs including but not limited to Outlook and meeting scheduling, MS Word, PowerPoint, and Excel
  • Must be well organized and work independently with minimal direction
  • Valid CPMSM or CPCS by the National Association of Medical Staff Service preferred
37

Office Coordinator Resume Examples & Samples

  • Functioning as daily support for the Brand Manager
  • Assisting North America network with merchandise needs and information request
  • Coordinate merchandise movement from Paris to accounts
  • Maintain records for shipments regarding HJ customs controls
  • Answer client general inquires about product, pricing and procedures by phone/email and arrange appointments
  • Shipments tracking from US office to network
  • Perform basic daily office functions supplies etc
  • Coordinate aftersales service functions
  • Place orders for product replenishment and complete order processwith Paris and other suppliers
  • Assist Brand Manager with inventory management for replenishment and consignment plans; administrative reporting, including client history, inventory and sales data and statistical information
  • Price and conformity control of all administrative documents
  • Liaise with Operations department in Paris to coordinate order fulfillment
  • Coordinate the preparation for trunk shows including, product availability and accessibility; working with Operations for shipping instructions of product; manage supporting materials for point of sale
  • Coordinate compliance for trunk shows and events. This includes being familiar with the necessary insurance requirements and any special transit needs
  • Collect and enter information for weekly and monthly sales reports
  • Create and update seasonal reports, i.e., market comments, slow sellers/best sellers
  • Assist Brand Manager in providing wholesale clients with materials, including new or update pricing list, packaging materials, communication newsletter,…etc
  • Act as client service back up in the absence of Brand Manager
  • Computer literacy, Strong excel and analytical skills needed (Movex)
  • 2+ years of previous experience in a sales-driven environment
  • Oral and written communication skills
  • Team-oriented worker with excellent interpersonal skills for interacting and networking with customers and distributors
  • Prior merchandising and/or sales account experience helpful
  • Keen awareness of jewelry and watches
38

Office Coordinator Resume Examples & Samples

  • Arranging maintenance of office ensuring functioning of all equipment, liaising with IT
  • Managing internal communication and booking system for any shared facilities such as conference rooms etc
  • Managing any required insurances including insurance of the premises, car insurances etc
  • Preparing attendance sheets
  • Office audit by PWC before financial statements' preparation and Tax Authorities
  • Gathering and preparing invoices, expense reports for the book-keeper (TMF)
  • Handling of premium items, ordering of office supplies/stationery
  • Health and safety of the offices/employees
  • Organizing events/activities for Hu employees
  • Behaves as an ambassador for our region in communications, building and maintaining excellent, goodwill relationships across the entire CEE and central (e.g. IT, Finance) teams
39

Office Coordinator Resume Examples & Samples

  • Proficient in Outlook, Word, Excel and PowerPoint
  • Ability and willingness to learn new applications and systems quickly
  • Self-starting, energetic, and able to multitask and prioritize effectively
  • Ability to manage timelines
  • Outstanding accuracy and attention to detail
  • Collaborative mindset
  • Strong research and writing skills
40

Office Coordinator Resume Examples & Samples

  • HS Diploma required, college degree preferred
  • 3+ years general office experience
  • Executive administrative experience
  • Excellent written communication skills (oral and written)
  • Strong analytical skills to evaluate invoices and track to budget
  • Excellent follow through and attention to detail a must
  • Ability to work in a fast paced, rapidly changing environment
41

Office Coordinator Resume Examples & Samples

  • Oversee the coordination of the administrative work flow of the office to ensure deadlines and standards are met
  • Ensure that the phones are answered and clients are greeted in a friendly, professional manner projecting a positive image of the firm
  • General clerical functions such as filing, open, sort and distribute mail and maintain inventory of and order supplies
  • Type general correspondence, reports, memos, billings, assemble and code invoices, W-2’s, 1099’s, payroll reports, general ledger data entry, etc. using word processing software or other software as needed according to standard formats or as directed. Ensures all final documents are properly formatted and proofread for grammar, accuracy, appearance and spelling prior to release
  • Oversee the standardization of office procedures (filing, mailing, etc.). Recommend system revisions and implement new procedures as necessary
  • Provide information and assistance as needed or requested to various partners or departments regarding processing of company documents, reports, tax returns, etc
  • Analyze space utilization and recommend revision as needed for the office
  • Types, proofs, assembles proposals and any necessary tracking of proposals
  • Oversee office security and safety
  • Arrange for regular office equipment maintenance
  • Oversee the inventory of supplies including approval of supply purchases. Ensure adequate inventories of all internal forms, tax forms, and other supplies are kept
  • Coordinate office meetings and social events such as leadership meetings, associate parties, opportunity season related events, Administrative Professionals Day activities, retirement parties, and firm wide activities
  • Coordinate office orientation and on-boarding documents
  • Point of contact for coordination of firm administration management (Human Capital, Finance, Internal IT, Business Development and Marketing)
  • Managing office accounts such as, corporate credit card, Sam’s Club membership, etc
  • Other duties as may be necessary to fulfill the responsibilities of the position
  • A high school diploma is required- Associate’s degree preferred
  • Minimum of three to five years job-related administrative work experience
  • Administrative experience within a financial, or other, professional services environment including external client contact preferred
  • Intermediate proficiency with MS-Word, Excel, PowerPoint, Outlook and Adobe
  • Ability to organize work, effectively manage a variety of projects
42

Office Coordinator Resume Examples & Samples

  • Be the first point of contact to greet staff and clients
  • Answer questions and direct visitors to the appropriate people or services
  • Answer busy switchboard and forward telephone calls appropriately
  • Accept messenger and courier deliveries
  • Order supplies, track invoices, and obtain approvals as necessary
  • Update staff lists
  • Perform other administrative duties as needed such as word processing, compiling and recording data, maintaining files and inventories, operating office equipment, and sorting mail
  • Maintenance and general upkeep of workspace and boardrooms
  • A minimum of 2 years reception experience or customer service experience
  • Experience dealing with a high call-volume
  • Intermediate user of Word, Excel and PowerPoint
  • Resourceful problem solver
  • Ability to multi-task and prioritize in a busy environment
  • Ability to take direction
  • Excellent verbal and written communication skills with a strong focus on customer service
  • Friendly outgoing personality; confident, self-starter, and ability to take initiative
  • Tact and the ability to stay calm during busy periods
  • A genuine interest in people and helping others
  • The desire and ability to work with little supervision when dealing with routine matters
43

Office Coordinator Resume Examples & Samples

  • May be responsible for processing, handling, sorting, receiving, shipping, and distributing incoming andoutgoingmail. Collects outgoing mail, does the weighing and stamping, and delivers (if necessary) outgoing mailto handling a gents and postal services.
  • May perform copying, printing, document production, document and brochure assembly, and bulkmailings.Operates machinery in a safe, efficient and accurate manner which include, but is not limitedto, photocopyingmachine, fax machine, printers
  • Maintains relationships with all office equipment vendors and may manage all service requests and agreements for photocopying, postage, binding, fax and related equipment
  • Handles stockroom duties including ordering, maintaining and issuing supplies in accordance with prescribed procedures and maintaining record of inventory and incoming packages. May maintain neat and orderly supply/stockroom. May be responsible for ordering business cards, stationery and announcement cards
  • Maintains kitchen maintenance, cleanliness and order. Administering morning start-up and evening close-down of kitchen(s)
  • May assist with and support the administrative and office personnel with record keeping and files, moving office furniture
  • Performs new hire desk set-up, including, but not limited to updating internal directories, floor plans, office/cube signage, desk preparation and supplies
  • Processes office invoices and expenses
  • High School or equivalency diplomarequired
  • Prior office services, mail room, or copy clerk experiencepreferred
  • Good organizational and communication skills (oral and written)required
  • Working knowledge of Outlook and Microsoft Office Suite
44

Office Coordinator Resume Examples & Samples

  • Coordinate ordering of office supplies
  • Facilitate office set up for new hires; coordinate internal office moves/changes
  • Coordinate maintenance work (furniture repairs, painting, etc.)
  • Schedule maintenance and miscellaneous cleaning on an as-needed basis, i.e. carpet cleaning, window cleaning, etc
  • Review, track and ensure accuracy of invoices; forward for approval and processing
  • Maintain off-site storage inventory. Work with staff on storing new items. Conduct annual review of items stored
  • Maintain inventory of office keys; distribute and place order for key request
  • Manage scheduling of Visiting Executive offices on the 14th floor, support company executives needs while maintain confidentiality as required
  • Maintain Departmental Operations Manual to assure all information and procedures are up to date and distribute updates to all users
  • Conduct survey with seating floor plan and note any/all updates for submittal to corporate office
  • Perform regular maintenance walkthroughs to assure that corporate standards are maintained in all areas
  • Perform weekly update of employee list and distribute to all departmental staff
  • Perform other duties as needed and as directed by the supervisor
45

Office Coordinator Resume Examples & Samples

  • Manages calendars for rooms and vehicle reservations
  • Assists with coordination of event logistics for a variety of events
  • Provides support for financial functions such as data entry, processes invoices, scans and files documents
  • Maintains inventory of supplies
  • Coordinates outgoing/incoming mail deliveries
  • Working knowledge of standard office practices and procedures with demonstrated proficiency in MicroSoft Office Suite (Word, Excel, and Outlook)
  • Demonstrates excellent oral and written communication skills, with the ability to work effectively with a diverse campus community, while exercising diplomacy, tact and confidentiality in all interactions
  • Demonstrates strong customer service orientation, with a commitment to teamwork and accountability
  • Proven ability to work independently and exercise sound judgment, taking an appropriate level of initiative
  • Strong organizational and planning skills, with the ability to manage multiple and competing priorities within specific deadlines
  • Strong administrative skills with the ability to edit and draft documents and track data with careful attention to detail and accuracy
  • Experience working in a higher education setting that involves interfacing with students, faculty, staff, administrators, alumni, donors and the broader public
46

Office Coordinator Resume Examples & Samples

  • Be knowledgeable about the value of undergraduate research and supportive of diverse undergraduate students
  • Have an undergraduate degree in any discipline, although an equivalent combination of training and experience will also be considered
  • Demonstrate proficiency in Microsoft Office products (Word, Excel, PowerPoint, Office365 Calendar) and have experience with editing Web sites and blogs
  • Demonstrate strong written, oral, and interpersonal communication skills, and take initiative in analyzing and accomplishing tasks; and
  • Be flexible, well-organized, professional, curious, a problem-solver, detail-oriented, and able to prioritize and juggle multiple tasks
  • Experience working with (or be willing to learn) HireMason/Symplicity, 25Live, CommonSpot CMS and database management
47

Office Coordinator Resume Examples & Samples

  • 2 years of office experience, preferably in a school setting
  • Bilingual (Spanish/English) preferred
  • Excellent computer skills, including Microsoft Office (Power Point, Excel, Outlook)
  • Experience working with Student Information Systems strongly preferred
  • Proven track record of exemplary customer service
  • A passion for working in the city of St. Louis and a passion for the mission of KIPP St. Louis
  • Dedication to helping children grow and learn
  • Constantly position self to interact with students inside and outside of the classroom
  • Observe students inside the classroom and school building, as well as outside
  • Operate a computer and classroom equipment on a daily basis
  • Do occasional moderate lifting, pushing and pulling
  • Communicate effectively (verbal and written)
  • Maintain frequent prolonged and irregular hours of duty
  • Maintain emotional control under stress
  • Interpret policy, procedures and data
  • Occasionally endure inclement weather conditions to provide for student safety
  • Coordinate school functions
48

Office Coordinator Resume Examples & Samples

  • Professionally screen and transfer a high volume of incoming calls
  • Greet and interact with clients, vendors, and visitors and coordinate their visit with the appropriate staff member
  • Responsible for appearance of reception, kitchen, and conference room area, including cleanliness
  • Scan/upload incoming invoices and send scans to Accounts Payable
  • Open, sort and distribute incoming correspondence
  • Sign for & track FedEx/UPS/messenger packages
  • Prepare refreshments for client meetings (water, coffee, etc)
  • Order office and pantry supplies
  • Assist with travel itineraries and arrangements
  • Assist in coordinating and maintaining of office space, telephone lists, security badges, and office keys
  • Assist with coordinating office events
  • Perform general office work for Operations, HR, Recruitment, and Managers as needed
  • Act as a point of contact for equipment/services/operations issues in office
  • Notary (may obtain credentials after commencement of employment)
  • Strong customer-service orientation
  • A friendly disposition
  • Excellent written and verbal English communication skills
  • Ability to independently troubleshoot and drive issues to resolution
  • Must possess excellent customer service skills and a willingness to be helpful
  • Experience in guest services, or in a client-facing role
  • Ability to maintain professionalism in all situations
  • Experience working in a receptionist role, or similar experience
  • Handyman type skills
49

Office Coordinator Resume Examples & Samples

  • Supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines
  • Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports
  • Coordinates purchasing and distribution of office supplies
  • Establishes and maintains record keeping and filing systems
  • Coordinates the scheduling and tracking of training (i.e., safety, compliance and HR)
  • Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements, and may arrange meetings and conferences for an assigned work group
  • Performs administrative duties specific to department such as conducting research, updating databases, and preparing collateral materials for mass mailings
  • Completes expense reports and handles reconciliation of receipts for a designated work group
  • Responds to inquiries in person or by phone and/or email, researching and resolving problems requiring knowledge of department policies and procedures
  • Establishes new hire files, processes new hire paperwork, enters Federal I-9’s in E-Verify system, and assists with new hire orientation
  • Maintains the employee communication boards and communication monitor
  • Logs and maintains attendance calendars/points for all employees’ absenteeism and prepares warning letters. Creates reports for perfect attendance rewards
  • Enrolls employees in time keeping system and works with payroll to ensure accurate and timely and payroll processing
  • Coordinates various Corporate Social Responsibility Programs and employee activities (i.e. United Way, Komen Race for the Cure, Employee Picnics, Wellness Fairs, etc) including awareness, communicating, tracking and invoicing
  • Must possess excellent communication skills, both verbal and written, including ability to capture the detail of a situation and communicate accurately and completely
  • Able to handle a variety of tasks effectively, while maintaining a high level of organization, is critical
  • Must possess excellent customer service and interpersonal skills with the ability to interact with all levels of employees in a positive, proactive manner; must be a team player
  • Must be able to maintain strict confidentiality
  • Associate's Degree from an accredited college or university
  • 3 years of office administration / coordination experience
  • 3 years of experience using Microsoft Office including Outlook, Word, Excel, and PowerPoint
  • Prior experience with SAP or a similar purchasing system
  • Prior experience with Kronos or a similar time keeping system
50

Office Coordinator Resume Examples & Samples

  • Minimum 5+ years administrative experience supporting teams in a customer facing role
  • Excellent track record of managing clients (both internal and external)
  • Comprehensive written and verbal communications skills
  • Strong planning, organizing, attention to detail, and scheduling abilities
  • Ability to prioritize work flow
  • Experience planning events, and driving cultural activities for the team
  • Ability to thrive in a very fast paced environment, while maintaining high quality
51

Office Coordinator Resume Examples & Samples

  • Meet and greet guests
  • Keeping the office and kitchen/pantry organized and in good shape
  • Responsible for the office supplies
  • Administrate personal access cards
  • Coordinate moves within the office
  • Responsible for systematic fire protection work, review of evacuation plan and fire safety walkthroughs with new starters
  • Easier installation and repairs and coordinate repairs for HVAC, coffee machines, dishwasher etc
  • Run errands and buy supplies if needed
  • Assist with catering events and clean up
  • Plan, implement and coordinate internal events and social activities for Spotify’s Gothenburg employees
  • Negotiate, gather and promote discounts for staff
52

Office Coordinator Resume Examples & Samples

  • Highly resourceful team-player, with the ability to work independently
  • Good business acumen and knowledge of general business correspondence and practices
  • Ability to proofread on grammar and punctuation with a high-level of accuracy
  • Ability to travel to other regional offices on an infrequent basis
53

Office Coordinator Resume Examples & Samples

  • Responds to in-person, email, and phone inquiries and refers questions to school staff, faculty or other university offices as appropriate
  • Processes departmental mail, office supply orders, and coordinates with facilities division on housekeeping, moving and repair requests
  • Arranges for repairs and maintenance of copiers and other office equipment
  • Assists students with class availability, schedules and proper procedures for class registration
  • Maintains an accurate schedule of SMPA-dedicated rooms
  • Prepares faculty course evaluation materials by scanning documents, word processing and performing minor data analysis
  • Assists full professors with business expense reimbursement on Concur
  • Maintains and updates SMPA undergraduate files
  • Performs other duties as needed including occasional support of school special events
54

Office Coordinator Resume Examples & Samples

  • Serves as office administrator for field office, providing administrative oversight and coordination for field staff
  • Demonstrates appropriate customer-care skills such as empathy, active listening, courtesy, politeness, helpfulness and other skills as identified
  • Performs clericals support, maintains phone log, prepares routine and special reports, schedules and coordinates meetings, arranges travel, operates and maintains general office equipment, screens and directs incoming calls, greets visitors, maintains confidential files and maintains management's calendars
  • Identifies opportunities to improve department results, communications and operating efficiencies
  • Logs, tracks and appropriately documents all issues utilizing on-line systems and procedures, and in accordance with all applicable guidelines and requirements
  • Participates in cross-functional departmental planning sessions
  • Performs other duties and special projects as assigned
  • Responds to member, provider and other inquiries on-site for walk-in requests while meeting all corporate guidelines and performance standards
  • Records, investigates and resolves member complaints as detailed in the Grievance Procedure narrative
  • Supports field office member, provider and staff events, coordinates materials and invitations, and plans and orders food where necessary
  • Occasional work during non-business hours and weekends is required
  • Works closely with the Medicaid and Medicare MOS to understand the opportunities to maximize the use of the center and to operate the facility effectively, i.e. ensure the space configuration is appropriate for the use, conference rooms are booked accurately, cleaning is done timely and properly, restrooms are accessible, clean and stocked
  • LI-SM1
  • Required A High School diploma or GED
  • Preferred An Associate's Degree in a related field
  • Required 3+ years of experience in general office administration and support
  • Required Strong written and verbal communication skills and an ability to work with people from diverse backgrounds
  • Demonstrated interpersonal/verbal communication skills
  • Ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions
  • Demonstrated ability to deal with confidential information
  • Demonstrated time management and priority setting skills
  • Ability to work in a fast paced environment with changing priorities
  • Ability to effectively present information and respond to questions from peers and management
  • Ability to effectively present information and respond to questions from families, members, and providers
  • Demonstrated written communication skills
  • Required Intermediate or stronger skill level with Microsoft Outlook, Word, Excel
  • Preferred Intermediate or stronger skill level with PowerPoint, Project and Access
55

Office Coordinator Resume Examples & Samples

  • 1 years of experience
  • Prioritize multiple projects and meet deadlines
  • Medical office experience and terminology helpful
  • Flexibility and adaptability to changing workloads
  • Critical thinker and problem-solving skills
  • Gather and disseminate data appropriately and accurately
  • Collaborates well with others
  • Intermediate/Expert user of Microsoft Office programs (Word, Excel, PowerPoint, Office 365 Webmail). Can create and revise documents, spreadsheets, and presentations
  • Learn and use different electronic software applications as necessary (Lawson, CPM Reports, Concur, AP Check Requests, Office Depot, My Assistant, SmartWorks, Baylor Online Print Requests, eTime, eTeams, etc.)
  • Schedule meetings, submit room requests, order catering, and take minutes as assigned
56

Office Coordinator Resume Examples & Samples

  • Receive completed purchase orders (PO’s) and receiving documents from internal employees
  • Ensure proper approval signatures have been collected and obtain missing signatures in compliance with authorization levels as needed
  • Check diligently to ensure duplicate invoices are not paid
  • Assist with weekly payroll
  • Work with Warehouse Manager to help with inventory
  • Update Material Safety Data Sheets when needed
  • Assist in cashiering duties
  • Provide light office cleaning as needed
  • Perform other similar or related duties as requested or assigned
  • 2 years experience as an office coordinator or in a similar role
  • 1 year experience with Microsoft Office (Word, Excel, etc)
57

Office Coordinator Resume Examples & Samples

  • Answer phones and direct calls, manage conference room scheduling
  • Provide various reports as required by manager and sales associates (daily, weekly, monthly, etc.)
  • Support manager and sales associates with agent on-boarding and processing upon affiliation; train sales associates on phone and other office systems and programs; assist manager with additional agent orientation items; order business cards, name badges
  • Provide back-up assistance to other office and company staff as needed
  • Typing – minimum of 55 wpm
  • Must be tech savvy and able to demonstrate strong computer skills and above average comfort level in windows and web-based environments
  • Intermediate to advanced knowledge of Microsoft Outlook, Word, Excel PowerPoint as well as web and social media usage
58

Office Coordinator Resume Examples & Samples

  • Manage all aspects of listings including: process listings, sales and closings in Trident, audit and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents and approvals are included, gather and communicate information for settlements to attorneys and accounting staff, capture leads for mortgages, process sale transactions, making deposits, releasing money as appropriate, secure and distribute commission checks
  • Manage MLS, company websites including new listings into MLS, company website, Realtor.com: attach property photo as soon as property is listed, schedule all advertisements including previews, features, open houses, buyers guide and newspaper while maintaining advertising budget
  • Support sales associates with on-boarding and processing upon hiring, train sales associates on phone and other office systems, order business cards, name badges, prepare listing and buyer packets, provide consistent level of support in the processing of all sell/buy transactions
  • Provide various reports as required by manager and sales associates (daily, weekly, monthly, etc.) including those generated through Cognos
  • Manage branch accounts payables and receivables, obtain necessary approvals and submit to regional accounting office, maintain petty cash, process expense reports
  • Manage all office administration tasks, including general, office and business supply orders, equipment maintenance, preparation and processing of new hire paperwork and licenses, maintain files and oversee general office appearance and repair issues
59

Office Coordinator Resume Examples & Samples

  • Enter and maintain information in the real estate listing system, MLS, and/or commission tracking system, assist in correcting and maintain accurate information on agent listings, train agents in how to search the real estate data base, and assist agents with searches
  • Provide administrative support to management and staff as needed
  • Assist sales associates in creating and maintaining brochures and POD’s
  • Assist sales associates with marketing or other inquiries
  • Maintain office supplies, forms and equipment
  • Receive and direct/distribute some or all of the following: phone calls, mail and faxes
  • Assist agents in preparation of buyer financial packages: entering data on scanned forms and copying and collating packages
  • Handle receptionist duties (i.e. answer phones, greet walk-in clients, front office coverage, order messengers etc.)
  • Able to juggle multiple priorities and deadlines without sacrificing quality
  • Strong administrative skills, consistent attention to detail
  • Proactive attitude
  • Strong word processing and excel skills
60

Office Coordinator Resume Examples & Samples

  • Answering the phone and directing calls to the proper personnel
  • Scheduling tour and event registrations. Maintaining a databases of reservations. Compile schedules for staff and operations plans for events
  • Maintaining mailing lists, files and office supplies
  • Experience in an office support/customer service position
  • Experience in using Microsoft Word, Excel and Outlook
  • Demonstrated experience making or receiving reservations is desirable
  • Experience in a receptionist role or coordinating office operations is a plus
61

Office Coordinator Resume Examples & Samples

  • Place food orders for internal meetings
  • Deliver, refresh and remove food items accordingly
  • Ensure proper purchase and payment, billing and coding for internal catering services
  • Reset conference rooms daily, as necessary
  • Inventory, order and restock coffee/breakroom, office and janitorial supplies
  • Monitor the conference room scheduler and handle event cancellations and relocations
  • Provides coverage at the reception desk during scheduled breaks
  • Report failed equipment, technology resources, furniture repair items and report accordingly via internal tenant service request or to Office Facilities Manager
  • Perform walkthrough of the facility, recording down lights, items in need of repair or replacement
  • Plan, execute and support internal events (all-staff meetings, open houses, tours, social and learning)
  • Prepare and maintain workstations as part of employee onboarding/separation
  • Assists in the employee move or equipment relocation process
  • Participate in all areas of fire and life safety, serving as a point of contact for emergency evacuation and communication
  • Acts as a liaison between the company and the landlord/property manager
  • Assist the OFM in the planning and execution of off-site corporate events
  • Seeks to continuously improve processes, systems and customer satisfaction
  • Ensures appropriate follow up with customer requests
  • Must be an action-oriented, strong critical thinker with a desire to learn
  • Must be organized and detail-oriented with the ability to prioritize tasks to meet multiple deadlines
  • Prior experience in a fast-paced, corporate office setting (experience in the Architecture; Interior Design; Engineering; or Real Estate Development industries a plus)
  • Prior experience in an administrative, customer service or receptionist role preferred
  • General knowledge of office operations and/or facilities management preferred
  • Demonstrates a positive, professional and collaborate attitude at all times
  • Demonstrates innovative ways to provide effective administrative support
  • Proficient with Microsoft Word, Excel, and Outlook
62

Office Coordinator Resume Examples & Samples

  • You will work closely with the market’s Management Team to plan and execute market staffing
  • You will regularly create and analyze reports related to budgeting, staffing and market metrics
  • You will facilitate and support local and national leadership meetings on an ongoing basis
  • The Office Coordinator serves as a local culture ambassador, this person will build a strong knowledge of company culture, core values and employee development processes to elevate and support the market and individual employees
  • You will facilitate our employee performance review process
  • In collaboration with the Human Resources team you will manage and execute various HR related functions for the local market such as onboarding, compliance and policy updates, process rollouts and off boarding
  • You will have opportunity to plan local market events and functions, work with vendors as needed, and coordinate national events
  • Facilities: You will manage all things office: supplies, space planning, furniture, conference rooms, repairs and day to day operations
  • 1 - 3 years of work experience in a similar role preferred
  • Strong analytical and creative problem solving skills
  • Polished professional presence and demonstrated experience working with C-level executives
  • Proven ability to collaborate successfully
  • Strong prioritization, judgment and decision making abilities
  • Experience with Microsoft Office suite
63

Office Coordinator Resume Examples & Samples

  • Handle, transfer, and/or take messages for incoming phone calls
  • Greet visitors and customers including assisting customers and sales vendors, accept packages from couriers, and dispatching packages and mail to individuals
  • Schedule meetings including conference room scheduling using Microsoft Outlook, setting up meeting rooms for luncheons and meetings and keeping conference rooms stocked with needed condiments and refreshments
  • Coordinate travel arrangements for staff as required
  • Coordinate outgoing international shipping needs as per incoming online requests
  • Order office supplies for the company
  • Order and stock refreshments and supplies for kitchens and breakrooms
  • Provide recycling for building
  • Coordinate monthly Garmin product orders for associates
  • Manage product lending library
  • Assist with associate social event planning and coordination
  • Assist in administrative functions including record keeping and filing, preparation of internal and external documents for corporate, finance and human resource departments
  • Accept and complete projects and other miscellaneous duties as assigned
  • High School education or equivalent
  • Experience and proficiency using Microsoft Word and Excel for maintenance and creation of documents
  • Demonstrates a proven track record in exhibiting superior customer service skills
  • Ability to prioritize and multi-task in a flexible, fast paced and challenging environment
  • Must be outgoing, friendly, and team-oriented, possess a positive attitude and work well with others
  • Superior organizational and analytical skills with keen attention to detail and quality
64

Office Coordinator Resume Examples & Samples

  • Provide high level administrative support to the NZ Country Manager - diary and expense management, travel arrangements and other administrative duties
  • Manage all aspects of the office – from stationary ordering to general office coordination, liaising with suppliers and building management to ensure optimum work efficiency and office fluidity at all times
  • Plan and coordinate events such as VIP visitors to the market, Management off-site team building as well as Nespresso internal events
65

Office Coordinator Resume Examples & Samples

  • Open and close reception. All front desks must be open by 8:30am and not close until 5:00pm. Greeting clients, in person or on the telephone; answering or transferring calls to the appropriate individuals or departments
  • Monitoring, maintaining and ordering office supplies online to ensure copier stations/ office equipment is stocked with paper, ink and toner
  • Maintain kitchen facilities daily to ensure that each is tidy and stocked with necessary supplies. Which includes loading and unloading the dishwasher. Ordering coffee and kitchen supplies online
  • Coordinating catering for company and client meetings and training sessions, setting up coffee and/or catered meals to clients as required
  • Ensuring meeting rooms are presentable which also includes making sure that they have the same matching chairs
  • Responsible for maintenance of common spaces for appearance and functionality
  • Provide support for Marketing and Sales by maintaining the brochure inventory and other marketing collateral. In addition to supporting our annual User Conference
  • Handle club administration for all Toronto clubs including applications, attendance and budget requests
  • Provide support to Finance; by managing petty cash and reconcile monthly, reconcile monthly company credit card purchases with receipts in a timely manner
  • Send out internal communications when required
  • Work in coordination with the Office Coordinator in Denver to maintain a current version of the corporate calendar located on our intranet
  • Planning, coordinating, of breakfast orders on Thursdays and birthday cakes once a month
  • Sorting of incoming daily mail/ packages; coordinating parcels to be couriered or sent by regular mail
  • Issue Visitor access cards and maintain company sign in log book
  • Liaise with vendors (couriers, coffee, shredding, caterer, building operators etc.)
  • Handle requests regarding building management issues in a timely manner via the property management service request portal
  • Assist in planning and executing employee functions and events
  • Assisting various departments and team members (ie. corporate travel/ hotel bookings) with specific projects and tasks
  • Other projects as required by the Office of the CEO
  • Personable, courteous and punctual
  • Self-starter who takes on new tasks with enthusiasm
  • Exceptional customer service skills and effective communication both written and verbal
  • Demonstrated strong organization skills and attention to detail
  • Ability to work independently and make well-educated decisions
  • Ability to establish positive professional working relationships with both internal customers and vendors
  • Work on assignments that are semi routine in nature with the ability to recognize deviation from accepted practice is essential
  • Minimum of 2 years’ experience working in an office administrative position
  • Experience working in a professional office environment
66

Office Coordinator Resume Examples & Samples

  • Coordinating employee travel from Hungary to other locations with our travel agents
  • Coordinating accommodations for employees with our hotel partners
  • Handle the front desk activities of the office, including reception, phones, managing guests and deliveries, etc
  • Assist our various teams with planning and coordination of team activities and internal company events
  • Coordinate facility issues with building maintenance and our IT group and effectively communicate the status of these issues to employees
  • Manage entry cards for employees and guests, the office seating plans and general office decoration
  • Manage general office inventory of general supplies, furniture and some equipment
  • Administer inbound/outbound mail, packages and correspondence
  • Be a proactive member of our office support team by driving effective changes with the goal of making our office time more productive, more interesting and more fun
67

Office Coordinator Resume Examples & Samples

  • Provide administrative support to the Chief Public Policy officer including travel arrangements, calendar management and expense/corporate card reconciliation, conference call coordination and general administrative duties
  • Provide administrative support to senior staff including corporate card reconciliation, and general administrative duties
  • Serve as backup support for data management in AART
  • Process bills for payment including appropriate coding and recording, produce accounting reports for variance reporting and vendor tracking. Assist with annual budget process including data input
  • Maintain Washington office stationery supplies
  • Serve as point of contact for service providers for office equipment, Building maintenance, etc
  • Responsible for AIM membership fulfillment including maintaining 72 hour acknowledgement and inventory management
  • Serve as first point of contact for IT issues and liaison with IT staff in Chicago for resolution. Provide training to new staff on phone and computer systems. Maintain accurate inventory of hardware on site
  • Coordinate conference calls/webinar scheduling for senior staff, including call placement, participant notification/confirmation, material distribution, minute taking
  • Provide administrative support for Advocacy Forum, including speaker notification, handout coordination, Hill mailings, and onsite support
  • Manage conference rooms including scheduling and set-up and clean-up
68

Office Coordinator Resume Examples & Samples

  • Experience within a customer service environment preferred
  • Enthusiasm, positivity and strong self-motivation; Desire to expand skills into new areas
  • Embrace constant change with flexibility and good grace
  • Demonstrate appropriate sense of urgency and bias for action
  • Experience in MS Office, Excel, and Amazon HR/Admin Systems
  • Health and Safety Qualifications desired but not essential
  • First Aid Qualification desired but not essential
  • Excellent English language skills
  • Front of House experience
  • Experience in a access controlled environment (security badges etc.)
  • Minimum Required Qualification - Matric / Grade 12 / NQF L4 / NCV 4
  • Previous experience of being an assistant and / or Office Co-ordinator
  • Previous experience of supporting / organising events
  • Previous experience of producing written communications in a corporate environment
  • Health and Safety Qualifications desired
  • First Aid Qualification desired
  • Tertiary Qualification related to role
69

Office Coordinator Resume Examples & Samples

  • Supervises the front office
  • Performs PCC activities, including but not limited to: staff management; auditing for accuracy; maintaining quality control; maintaining daily, weekly, monthly schedules
  • Interviews new or replacement staff, coordinates cross-training of staff and provides the coverage of certain positions
  • Assists the Practice Manager or function in the role of Practice Manager during absences. This includes, but is not limited to: non-clinical coverage, facility and equipment needs, patient satisfaction, and patient complaints
  • Verifies patient eligibility before treatment is rendered and establishes payment plan on outstanding balances
  • Purchases office and medical supplies, files insurance, and distributes refunds
70

Office Coordinator Resume Examples & Samples

  • Conserve leadership’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintains company calendar by planning and scheduling meetings, conferences, teleconferences, and travel
  • Oversees Accounts Payable and Accounts Receivable processing
  • Welcomes guests and clients in person or on the telephone by answering or directing inquiries
  • Maintains client and staff confidence and protects operations by keeping information confidential
  • Assists with monthly invoicing, firm accounting and banking functions
  • Assists with Human Resource functions including recruiting and new employee onboarding
  • Maintains office and kitchen supplies through inventory and order management
  • Provides support to office colleagues through reporting, transcribing, formatting, data entry, editing, information retrieval, copying, shipping, scheduling and travel coordination
  • Administrative Writing and Reporting, Supply management, Scheduling, Proficiency with Microsoft Office
  • Effective organizational management, Time management and Presentation
  • Equipment maintenance
  • Travel logistics
71

Office Coordinator Resume Examples & Samples

  • Actively work with the Executive Director to ensure effective integration of strategic directions in finance
  • Provide management level leadership for the development and oversight of all chapter finances. Responsible for the day-to-day financial operations as follows
  • Participate in Chapter activities, as required, such as WALK to End Alzheimer’s, Town Hall, etc
  • Keep Executive Director and Sr. Associate Director informed of critical issues regarding finances
72

Office Coordinator Resume Examples & Samples

  • Must be able to demonstrate understanding of HCA’s and St. David’s “Patients First” safety initiative by strict compliance to all safety protocols and procedures
  • Proficiency in the use of computers, copiers, calculators, and other office equipment
  • Must have excellent telephone skills and the ability to maintain a positive attitude in a high pressure, fast paced atmosphere
  • Ability to communicate information in clear concise terms is necessary
73

Office Coordinator Resume Examples & Samples

  • Performs routine clerical tasks such as answering phones, scheduling, filing, copying and typing
  • Greet patients and perform check-in/check-out and registration procedures for patients in a positive, professional manner
  • Perform data entry into various systems. Reconcile the systems and ensure timely completion of the medical record
  • Verifies insurance coverage benefits and advises all patients of the therapy, tests, and procedures covered by the payer source. Tracks managed care patients and number of approved visits. Obtains approval for additional visits prior to the last approved visit
  • Sends Superbills, daily schedules, and dictation reports to the physician offices weekly, as required
  • Maintains a current list of insurance participation for each physician
  • Arranges for physician ordered diagnostic, interventional procedures, and patient transportation, as required
  • High School Graduate or equivalent; Associate Degree in Business Administration/Systems preferred
  • Previous Office Manager, Medical Coding, or Front Office in a Healthcare Facility preferred
  • Computer literacy required
  • Positive interpersonal relationship skills required
74

Office Coordinator Resume Examples & Samples

  • Assists in the handling of all patient accounts for payment. Responsible for the functions of Insurance filing, Accounts payable, Accounts receivable, Collections and Coding
  • Responsible for Bank reconciliation, collection work on accounts and overseeing of all accounts payable activity including requests for refund checks
  • Make daily cash transfers to Triad Hospitals Inc
  • Assist in month-end reporting
  • Demonstrates leadership, organization skills and serves as a role model
  • Demonstrates effective communication skills, problem solving and conflict resolution in the management of the day-to-day activities
  • Assist the Business Office Manager
  • In preparing the monthly financial worksheet
  • In preparing all month-end reporting to be sent to the corporate office
  • In preparing the budget for the upcoming year
  • In keeping the provider contracts current
  • Preparing quality assurance studies regarding the business office
  • Utilizes interpersonal skills to promote and maintain intra- and inter- departmental communications
  • Serves as a resource person to staff in interpreting Surgicenter policy, facilitating and utilizing appropriate resources
  • Participates in staff selection for hiring, firing and training of business office personnel including Insurance filing, Accounts payable, Accounts receivable, Collections and Coding
  • Responsible for the orientation, staff development, evaluation processes, counseling, corrective action for identified staff and recommends termination to Business Office Manager
  • Supports change and participate in the development, interpretation, implementation and evaluation of the goals/objectives and quality management activities within the Surgicenter
  • Maximize staff cross training and sharing of workload among all team members where appropriate
  • Facilitate upward and lateral communication, empowerment, ownership, team development and other strategies to bring about enhanced employee involvement, job satisfaction and quality service
  • Monitors, evaluates and provides feedback to team members regarding their progression toward acquiring essential skills. Assesses training and development needs and provides the appropriate intervention
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops
  • Performs basic guest relation tasks
  • Complies with all policies and procedures
  • Completes annual mandatory in-service requirements
  • Maintains patient/staff/physician confidentiality
75

Office Coordinator Resume Examples & Samples

  • Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices
  • Must be able to follow written and oral instructions
  • Must be able to type a minimum of 45 words per minute
76

Office Coordinator Resume Examples & Samples

  • Responsible for mailroom functionality
  • Timely sorting and processing of all incoming and internal mail
  • Provide assistance for incoming and outgoing bulk, Certified, overnight packages and inter-office mail
  • Manage, work and complete tickets generated in the Incident Management software
  • Oversees internal department moves. Assures all phones, computer equipment and contents are moved
  • Provide set-up and operation of A/V equipment for office meetings, including:Set-up of LCD projectors
  • Set-up for video-conferencing
  • Room set-up, arranging tables and chairs
  • Coordination with employees for meeting needs, including furniture rental
  • Responsible for general maintenance of office equipment
  • Troubleshoot and repair audio visual equipment
  • Perform monthly system maintenance on AED equipment
  • Replace toner cartridge in facsimile, desktop and/or network printers
  • Repair malfunctioning facsimile, desktop and/or network printers or call for service
  • Repair cubicle malfunctions, including:File cabinets
  • Power and lighting issues
  • Schedule repairs on coffee makers, water coolers, and other general facilities fixtures
  • Responsible for coordinating with IT support for the networking and installation of new and existing printers, as well as support for other network needs
  • Ordering and stocking of supplies, such asToner and paper
  • Mailing supplies
  • FedEx Supplies
  • Maintain updated price listings of general office supplies from various suppliers to reduce costs
  • Lift large bundles of mail, overnight packages and shipments of paper
  • Handle time-sensitive material
  • Demonstrate flexibility in satisfying customer demands in a high volume, production environment
  • Provide temporary coverage for the Receptionist
  • On call 24/7 for facilities problems and issues that may arise
  • Provide set up support for special events of meetings, as required
  • Must use high level of professionalism and good people skills
  • Must have ability to work with little to no supervision and be able to independently determine tasks to complete on a daily basis. Continuous walking and standing required
  • Must be able to perform all physical aspects of the above job duties
  • Proven knowledge and experience in… (list topics/skills here)
  • Demonstrated ability to work in a team environment that requires quick turnaround and quality output
  • Solid knowledge of all MS Office Products. (Keep these last 2 bullets on ALL JDs)
77

Office Coordinator Resume Examples & Samples

  • Advanced knowledge of Google Apps (Email, Calendar, Hangouts). Strong working knowledge of Microsoft Word, Excel, PowerPoint, ChromeBox. Must possess a general techie proficiency
  • Solution oriented, self-starter with a strong sense of customer service
  • Excellent time management and ability to shuffle priorities on the fly
  • Unfailing positive attitude, high energy and hard-working spirit
  • Ability to effectively communicate ideas and thoughts verbally and in writing to the leadership team
  • Extreme attention to detail and ability to anticipate needs and respond in a timely manner
  • Prior project management and/or office management experience preferred
  • Knowledge of costs and standards regarding environmental, safety, fire and building code standards
  • An eye for interior design and aesthetics
78

Office Coordinator Resume Examples & Samples

  • Develop relationships with key department leadership
  • Coordinate staff onboarding and exit procedures
  • Manage department ‘operations’ budget
  • Schedule and coordinate meetings, travel, seminars
  • Develop equipment schedules and purchases
  • Handle confidential information
  • Understand all department financial, including timekeeping, systems and procedures
  • 5-10 years previous secretarial experience in senior executive setting. Typing at 40 + WPM. Mathematical aptitude. Demonstrates excellent verbal and written communication skills. Strong organization skills. Computer literacy in word processing, spreadsheets, etc., is required. Ability to adapt to an ever-changing work environment. Lawson, Kronos and other platform experience desired
79

Office Coordinator Resume Examples & Samples

  • First point of contact to greet, screen and route all visitors to the office
  • Demonstrate courteous & helpful attitude to all, exercise diplomacy & discretion at all times in handling confidential information
  • Ability to multi-task and juggle priorities in a face-paced environment
  • Coordinates vendor relations that may include janitorial, food services, furniture, mechanical, electrical and security among others
  • Answer general questions pertaining to the office, supplies, kitchens, etc
  • Distribute mail/packages, send outgoing packages (UPS, FedEx, USPS)
  • Manage lunch calendar for Boca Raton office, keep files for all receipts/vendors
  • Monitor, order and stock office supplies as needed
  • Check in deliveries to make sure we received what was ordered
  • Ensure reception area is kept neat and organized
  • Identifies areas in need of attention or repair and arrange for services (trash, vacuuming, spills, carpet stains, etc.), submit work orders as needed
  • Event planning for various meetings/company events (Quarterly sales events, Holiday Party, etc.)
  • Assist other departments, provide various administrative tasks as required (order lunches, scheduling conference rooms, travel)
  • Update name tags for moves, name changes, new hires
  • Participate in the building emergency program
  • Provide backup to Facilities Manager
  • Working knowledge of MS Word, Excel, PowerPoint, Outlook
  • Ability to multi-task and juggle priorities in fast-paced environment
  • Resourceful and reliable
  • Must be able to lift and carry 40 + lbs
  • May be required to work outside of normal business hours, evenings and weekends on occasion
  • Minimum of two years reception/administrative support and/or customer service experience
80

Office Coordinator Resume Examples & Samples

  • Typing, filing, transcription, and/or shorthand
  • Operate a PC and standard software programs
  • Travel and Expense Book Support for Managers
  • Coordinate communications by receiving and passing along e-mails, notices, etc
  • Prepare presentation materials
  • Schedule meetings and maintain calendars for Managers
  • Arrange special guest visits. Special guests include officers of the company, department heads, customers, dealers, and consultants
  • Makes arrangements for lodging, meals, transportation, scheduling, meetings, etc
  • Mail & package delivery support for on site teams
  • Office Cleanliness Management
  • My Supply Cabinet Orders
  • Office Supply Cabinet Management for the facility
  • Printer / Paper Management
  • Responsible for assisting with on boarding / off boarding all employees
  • Manage / Coordinate all Group Functions
  • Spend a significant amount of time organising and expediting workflow through the management teams offices
  • Relevant commercial office experience in a similar role
  • Advanced administrative skills ie
  • Excellent communication skills and comfortable liasising with all levels
  • Superior organisational skills
  • Maintains a high-level of confidentiality
  • MS Office experience
  • Lotus Notes experience
  • General knowledge of company organisation and its operations with a detailed
81

Office Coordinator Resume Examples & Samples

  • Supervise staff in the performance of all daily procedures to ensure they are performed to standards
  • Prepare and distribute assignment sheets to assigned staff and review priorities
  • Inspect guest rooms, guest corridors, elevator foyer area, vending area, service area including linen closet, staff restroom and storage area
  • Inspect public areas/bathrooms, restaurants, spa, pool area, offices and service areas after being cleaned by respective personnel, using designated checklists
  • Assist staff with their job functions where needed to ensure optimum cleanliness and service standards for guests
  • Knowledge of proper cleaning techniques and chemical handling, requirements and use of equipment
  • Fluency in English both verbal and non-verbal. Provide legible communication
  • Compute mathematical calculations
  • Ability to ascertain departmental training needs and provide such training
  • Ability to direct performance of staff and follow up with corrections when needed
82

Office Coordinator Resume Examples & Samples

  • Provides key support to overall team operations by planning internal staff meetings, preparing meeting agenda, recording discussions and providing follow up reports
  • Assists in compiling post event wrap up reports, evaluations and payment of event related invoices
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Reconciles Purchasing Card transactions and keep electronic records of receipts
  • Manage gift inventory and research items for gifts given to campus visitors and donors
  • Trains and supervises up to 4 work study students
  • Works as a liaison to other college departments to book our facilities
  • Maintains the state and functionality of department meeting rooms
  • Assists with creating event invitations via MailChimp
  • Assists with event coordination, including but not limited to creating and assembling name tags, event set up, and event breakdown
  • Entering catering orders as directed by the assistant directors
  • Checks catered events to ensure a high quality of service
  • Excellent guest service skills. Demonstrated experience a plus
  • Ability to work independently, multi task/manage multiple projects simultaneously and achieve results on deadlines
  • Demonstrated organizational skills and superb attention to detail
  • Ability to handle sensitive or privileged information and confidential matters with appropriate discretion
  • Strong computer skills, including proficiency in the Microsoft Office suite (Word, Excel, PowerPoint), Gmail, Google calendar management
  • Willingness and ability to learn new technology
  • Able to work occasional nights and weekends
  • Bachelor’s degree from four-year college or university
  • 1-3 years of work experience
  • Knowledgeable with ADA compliance rules
  • Knowledge of EMS software and Adobe Creative Suite a plus
83

Office Coordinator Resume Examples & Samples

  • Ordering and maintaining office supplies, snacks and drinks
  • Answering main phone line & checking/delegating voicemail
  • Booking conference rooms; conference room prep/cleanup
  • Coordinate video calls
  • Checking/distributing mail
  • Arranging catering for clients or VIP visitors
  • Parking company liaising, validation for guests and reporting to D.C
  • Maintaining/distributing security badges for parking
  • Serving as Facilities, Cable, and Security contact
  • Liaising with other WPP companies in the space
  • Additional Duties as requested
84

Office Coordinator Resume Examples & Samples

  • Strong Microsoft Office 2013 skills essential with an emphasis on excel, Access and Visio
  • Ability to prepare presentations including charts, graphics and tables, speaker's notes & handouts, etc
  • 3 -5 years relevant experience in a professional services organization
  • Excellent oral and written communication skills (spelling, grammar, sentence structure and punctuation)
  • Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
  • Ability to proofread for accuracy and finalize documents professionally, strong attention to detail
  • Ability to handle stress while operating with a sense of urgency and using good judgment
  • Demonstrates a working knowledge of the technology tools required within assigned responsibilities
  • Oversee the maintenance of all paper records, documents and related materials to include setting up, binding, labeling, coding, filing, and refiling. Assist in locating files
  • Maintain File Management Access Database to include updating new and lost clients and employees, setting up new files, managing the file check-out and check-in system bar code scanning system
  • Scan all DOTT files including client information, client engagement letters and client permanent files and quality checks all scans. Assist consulting and audit LOB with large scans and quality checks all scans
  • Initiate action required and performs procedures required by the Firm's Record Retention Policies
  • Oversee the maintenance of local office off-site storage. Response to storage request/retrievals and returns as needed. Pulls and transfers files off-site as needed. Review and process invoices for these services
  • Oversee the regional off-site storage accounts. Assist Office Managers as needed and review and process invoices for these services
  • Oversee local office shredding. Review and process invoices for these services
  • Oversee the regional office shredding accounts. Assist Office Managers as needed and review and process invoices for these services
  • Coordinate the maintenance of the office to include carpet maintenance, security system, furniture repairs, appliances, office equipment, AED units, break rooms and general office areas. Will perform daily walk through of the facilities and follow up on maintenance/facilities issues that arise with the Office Manager. Review and process invoices for these services. Purchase and maintains inventory of supplies needed by monitoring inventory and reordering materials before depletion
  • Coordinate New Hire on boarding process. Provide new hires with all necessary office needs to include lockdown cables, nameplates, business cards, picture ids name badges, etc. Train new employees on local office policies and use of equipment and systems
  • Manage the building access card system, promptly ensuring exiting employees are termed in the system and new cards are issued to both new employees and those who lost their IDs. Work with card assess vendor and IT when issues arise
  • Ensure new hire/promotion seating is available, presentable and desk/drawers and locks work. Ensure terming employees' personal effects are packed up, and if necessary shipped out
  • Acting as a back-up for other areas within Office Services, for example, distribution center, copy center, tax processing, as well as general office services as necessary
  • Develop, compile and arrange data, compilations and prepares reports
  • Monitor processes and flows and develop efficient processes. Develops policies and procedures as needed
  • Assist the Office Manager in the preparing and maintaining of projects to include documentations, budget, implementation, tracking, training, communication for projects derived by line of business, office location, region and/or firm initiatives
85

Office Coordinator Resume Examples & Samples

  • Able to multitask, and prioritize tasks from multiple managers
  • Comfortable with front desk and mail room protocol
  • Experience communicating by e-mail and phone in a professional setting
  • Extensive work experience within own function
  • Work is frequently completed without established procedures
  • May act as a resource for others
  • May coordinate others' activities
86

Office Coordinator Resume Examples & Samples

  • General Office Upkeep – maintain tidiness of all common areas including the cafés, copy rooms, meeting spaces
  • Phones - answer promptly, forward/screen calls appropriately, take and relay messages, make callbacks as needed
  • Visitor experience management – greet guests, notify appropriate parties of arrival, anticipate needs (i.e. order lunches, have water/coffee/soda available), and make necessary arrangements
  • Conference room schedule coordination and logistical management of meetings. Assist with set up and take down of AV equipment as needed for company-wide meetings
  • Office supply inventory management – track usage trends, procure items as needed through Xerox and other approved systems, keep stock organized
  • Assist in the facilitation of invoices, requisitions and purchase orders through the corporate accounting system
  • Electronic records generation, information entry and maintenance
  • Assist HR – onboarding schedule and checklist coordination, update employee records, properly document employee’s exit from company, Stripes coordination assistance
  • Coordination of facilities including upkeep and scheduling any necessary work with the appropriate vendors; communicating issues to management and staff when necessary
  • Maintenance of access badge system
  • Assist executives as needed; assist staff as needed
  • Receive and send packages/mail
  • Bachelor’s Degree/equivalent work experience
  • Proficient in Microsoft Office and Windows Operating System
  • Adaptable with an ability to follow direction
  • Ability to efficiently multitask and prioritize
  • Sense of Urgency
87

Office Coordinator Resume Examples & Samples

  • To provide project and administrative support for a typically larger office, under general supervision
  • Responsible for a wide variety of duties and tasks to ensure smooth daily office operations, and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting
  • Responsibilities are non-routine, requiring frequent independent judgment
  • Needs thorough knowledge of regional operation’s policies and procedures, as well as general knowledge of company policies and processes
  • Frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information
  • Handles incoming and outgoing mail (Shipments, paper and electronic)
  • Provides proofreading and editing correspondence and reports. Composes routine or complex documents
  • Creates presentations and spreadsheets
  • Provides input regarding day-to-day office
  • Building Service Liaison
  • Front Desk reception/access control and greets visitors in the office
  • Acts as liaison with landlord in leased/rented offices
  • Coordination of events in DC including travel arrangements, materials, event plan, etc…it is really a coordination/scheduling effort
  • Technical editing/Proofreading
  • Electronic file storage system Intermediate
  • Financial Information Systems Basic
  • Project Management Systems Intermediate
  • Time Reporting Systems Information System Intermediate
  • Knowledge of budget process and tools Intermediate
  • Multi-tasking ability (Prioritize, Organize, and Schedule Work) Advanced
  • Problem Solving (Identify, Analyze, Research, Evaluate, and Resolve) Advanced
  • Human Relations Skills (Written, Verbal, and Client Service) Intermediate
  • Time Reporting Policies & Procedures Intermediate
  • Regional Administrative Policies & Procedures Intermediate
88

Office Coordinator Resume Examples & Samples

  • Act as the first point of contact, be it screening, greeting and logging visitors or fielding incoming calls
  • Support the Marketing team on administrative tasks
  • General financial management, processing accounts and expenses
  • Process deliveries and mail: sign for packages; prepare shipments and labels as requested
  • Accept all incoming and arrange for outgoing messenger and courier packages to be delivered on time
  • Oversee the ordering of all supplies and equipment for the workspace maintaining appropriate levels and filing all paperwork in a timely fashion
  • Be responsible for the ordering of other necessities – such as kitchen supplies and coffee etc. – recording all expenditure and providing breakdown as requested
  • Liaise with UK IT Teams to resolve maintenance issues, such as: changing extensions; setting up new phones; printer maintenance
  • Ensure that shared spaces are presentable at all times
  • Work with counterparts from neighbouring offices and the building Manager to ensure a collaborative environment
  • Contribute to team projects, tasks and other office duties as needed
  • Provide updates to the wider Global Team about notable AU achievements, primarily via ‘Facebook At Work&#8217
  • Handle FedEx, UPS, USPS, and other supplier requests as they arise
89

Office Coordinator Resume Examples & Samples

  • Associate degree in Business / medical related field or a minimum of 3 years medical office experience
  • 3 years medical office experience
  • ICD-10 and CPT coding experience preferred
  • Keyboarding 35 words per minute
  • PC competency
  • Knowledge of computers (preferably Window-based applications)
  • Self-directed to handle multiple priorities successfully
  • Pleasant, friendly manner; neat appearance; ability to communicate clearly and concisely using correct grammar and vocabulary
  • Ability to function under stress
  • Excellent verbal and writing communication skills
  • Ability to work independently
90

Office Coordinator Resume Examples & Samples

  • Pick-up, sort & distribute incoming mail daily
  • Maintain and update FedEx database
  • Space Management – oversee repairs, improvements, appliances, machines, space organization and cleanliness. Direct communication with janitorial staff
  • Vendor Management – manage vendor relationships, contracts and requests while keeping in line with budget
  • Supply Management – establish and manage supply standards and ensure inventories and spend are tracked appropriately
  • Timely Lunch Order Placement of Staff Luncheons – Mondays and Thursdays
  • Work closely with Global HR
  • Coordinate onsite interviews with in-house recruiter and HR team
  • Order business cards
  • Responsible for maintaining and boosting the office culture including planning and executing monthly and quarterly internal events including birthday and work anniversary celebrations
  • Assist with light travel and expense reporting for managers as needed
  • Book accommodations for visiting colleagues as requested
  • Coordinate with IT to resolve any phone or connectivity problems
  • Manage Angus system – monitor employee and visitor access and maintain security awareness
  • 1-3 years of relevant work experience
  • Excellent analytical thinking abilities
  • Strong organization skills and project management skills
91

Office Coordinator Resume Examples & Samples

  • Tracks service activity, maintains onsite records of billable work against warranties
  • Enters data from service reports and tracks for accounting purposes
  • Types letters and creates spreadsheets and trackers related to production
  • Uses SAP for inventory, purchase requisitions (PPE, forklift rentals, equipment, clothing and office supplies) and timesheets
  • Serves as liaison with corporate office regarding employee issues; directs employees to the appropriate corporate resources
  • Travels 5% and may work overtime, including weekends as needed
  • 2-3 years general office, inventory and/or warehouse experience
  • Familiarity with general bookkeeping
  • Familiarity with inventory administration
  • Strong computer, organizational, interpersonal and communication skills. MS Office strongly preferred (Word, Excel and PowerPoint)
  • Ability to lift up to 50 lbs. and use a forklift
  • SAP or similar MRP (Material Requirements Planning) systems preferred
  • Creative and problem-solving skills / know how to survive in a remote location environment
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Office Coordinator Resume Examples & Samples

  • Works in conjunction with Office Mana