Office Coordinator Resume Samples

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RH
R Hirthe
Rasheed
Hirthe
212 Torp Forks
Philadelphia
PA
+1 (555) 668 1878
212 Torp Forks
Philadelphia
PA
Phone
p +1 (555) 668 1878
Experience Experience
07/2014 present
Los Angeles, CA
Office Coordinator
Los Angeles, CA
Office Coordinator
07/2014 present
Los Angeles, CA
Office Coordinator
07/2014 present
  • Works with the Distribution Center Manager to address office staff performance and workload issues
  • Assist prospective residents by checking the status of inventory; review listings, show homes, and assist with rental applications at the discretion of manager
  • Supervise student workers; establishes a smooth, efficient workflow; and oversees daily office operation, including in-house student worker training sessions
  • Assist agents with contact management programs and management of their client databases, drip marketing, newsletters, etc
  • Work with managers to provide seat assignments and phone numbers in Service Now
  • Performing fiscal duties, including purchasing, maintaining supplies, preparing travel documents, and hiring Federal Work-Study Research Assistants
  • Provide high level administrative support to the NZ Country Manager - diary and expense management, travel arrangements and other administrative duties
03/2009 01/2014
Los Angeles, CA
Office Coordinator
Los Angeles, CA
Office Coordinator
03/2009 01/2014
Los Angeles, CA
Office Coordinator
03/2009 01/2014
  • Help Executive Assistant develop and manage portfolio of sales prospects
  • Assist with employee programs ranging from Open Enrollment to volunteering; RampUp (Upwork’s bootcamp) to employee engagement and manager training
  • Assists the eHR Manager with all webpage updates in Human Resources and Health & Wellness, using the Content Management System
  • Contract management and vendor performance management for contracted services
  • Manage, work and complete tickets generated in the Incident Management software
  • Provide work direction to student workers
  • 1. Assists clerical staff in the performance of diversified administrative and secretarial duties. Assists in resolving difficult
Education Education
Bachelor’s Degree in Discretion
Bachelor’s Degree in Discretion
Illinois State University
Bachelor’s Degree in Discretion
Skills Skills
  • Excellent communication and interpersonal skills, ability to build strong professional relationships
  • Knowledge of professional office practices, strong organizational skills, with ability to prioritize work on an ongoing basis
  • Ability to proofread for accuracy and finalize documents professionally, strong attention to detail
  • Good decision-making skills, ability to prioritize tasks, meet deadlines and multi-task. Good humor helpful
  • Detail oriented, able to handle multiple projects simultaneously, extremely professional and customer service oriented
  • Excellent interpersonal skills and ability to handle confidential information. Excellent organization skills and telephone skills
  • Excellent organizational skills; detail oriented with the ability to multitask
  • Strong attention to detail and ability to maintain strict confidentiality
  • Ability to work in a fast paced environment with excellent attention to details
  • Excellent organizational skills, ability to multi-task, ability to problem solve
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1

Office Coordinator Resume Examples & Samples

  • Answering, screening and transferring all calls to the relevant person/department from a busy switchboard. Being able to filter sales calls
  • Access control management through the use of the CCure system as well as physical key management including tracking the issuing and return of keys and cards
  • Meeting, greeting and directing clients, contractors and visitors correctly by following the security policies of the facility
  • Booking passenger cars and couriers, maintaining accurate records of these bookings, and passing on accurate billing information, including raising PO’s for the vendor invoices
  • To instruct, schedule and monitor the running team, ensuring they provide an effective service, and duties are carried out in accordance with the runners Oracle
  • Ordering and monitoring all of the company’s stationery requirements. Carry out any additional purchasing activities and managing POs as requested by the Finance Department or facility management
  • Raising PO’s for bar stock , liaising with runners to ensure sufficient stock at all times
  • Updating all reception lists i.e. cutting room occupants and their correct extensions, current productions in the studios, staff phone numbers,
  • Any ad hoc duties as directed by management, the bookings or accounts departments
  • Excellent communications skills and interpersonal skills with the ability to create an immediate rapport with a range of contacts
  • Sensitive to differing clients needs and priorities with the ability to question in a diplomatic manner
  • Good general knowledge of production and post production, in particular sound
  • Good numeracy
  • Previous experience of managing or coordinating others is desirable
  • GCSE Maths and English, grade C or above
2

Office Coordinator Resume Examples & Samples

  • Enable and update radio/TV materials on the website to allow customers to place online orders
  • Enter orders for national creative, custom orders and billing
  • Help Executive Assistant develop and manage portfolio of sales prospects
  • Update sales contact information in database as necessary
  • Evaluate and provide feedback on functionality of online order system
  • Order office supplies through Indianapolis office coordinator
  • Main point of contact for LA office
3

Office Coordinator Resume Examples & Samples

  • Assist senior executives with travel, calendar management, expenses, event planning and various ad hoc assignments
  • Greets all visitors courteously, determines their needs, and directs them to the proper person and/or office
  • Coordinate office events, set up new hire desks, collect HR paperwork and organize employee engagement initiatives
  • Assist IT with resolution of issues that arise in the San Francisco office
  • Will assist with coordinating logistics of office space, deliveries, and proactive safety and security measures
  • Provide building access badges to employees and visitors as needed, will create and maintain tracking process for badges
  • Orders and maintains kitchen inventory for all kitchen areas
  • Oversee conference rooms to ensure that they are neat and clean and that teleconferencing and audio visual equipment is connected and functioning as needed. Monitor conference room scheduling, set-up, breakdown
  • Ensure copiers and fax machines are functioning properly - call for service as needed. Keep machines stocked with paper and ink/toner and order additional supplies when needed , provide instruction
  • Serves as point of contact for vendors (Aramark, UPS, FedEx etc)
  • Ensures that internal phone directories and seating charts are kept up-to-date
  • Respond appropriately to emergencies or urgent issues as they arise
  • Maintains accurate records and monthly reporting as required or needed
  • Receives and sorts all incoming mail from U.S. Post Office, courier services, and various other package type deliveries
  • Receives all outgoing mail daily, and sorts for delivery
  • Assists other departments as requested or assigned
  • Must possess positive disposition to ensure pleasant experience with greeting guests and employees throughout the day
  • Experience with Microsoft Office Suite and Google Calendar or other email/scheduling programs
  • Must be able to lift up to and including 25 lbs
  • High school diploma, or equivalent, preferred
  • Human relations skills to deal effectively with visitors/customers in person or on the telephone
4

Office Coordinator Resume Examples & Samples

  • Support MIS and Telecommunication team members with daily desktop, internet service and voice communication requests
  • Administer trouble tickets from clients and monitor response times to all service calls
  • Interface with Studio departments and tenants regarding service inquiries and/ or network issues
  • Provide departmental administrative support including negotiating with vendors, phone and personal reception, mail and courier deliveries, and expense report processing
  • Responsible for weekly client billing and maintaining all records of work performed by department including internet access, data jack activations, computer rentals, phone rentals, voice mail service, video circuits and other IT services
  • Departmental document management including the scanning of purchase orders, packing slips and vendor invoices for multiple expense budgets and capital projects
  • Backup Support for Technology Services Supervisor
  • BA or BS degree or equivalent experience
  • 2-3 years of experience in an IT environment
  • Accounting/Finance experience preferred
  • Strong Customer Support skills
  • Excellent oral, written and presentation skills with attention to detail
  • Ability to handle negotiations with outside vendors
  • Ability to access and enter information using an automated computer system quickly and accurately
  • Working knowledge of Word, Excel and Access database
  • Previous IT operation knowledge is preferred
  • Knowledge of Exchange 2000 and POP3 mail server operation
  • Knowledge of LAN/WAN and T1 connectivity
  • 3-4 years of billing software operation
  • Knowledge of networking and data communication technologies
  • Knowledge of Blackberry and Good wireless service a plus
  • Knowledge of State funded computer training program a plus
5

Office Coordinator Resume Examples & Samples

  • Minimum two years bookkeeping and payroll processing experience
  • Minimum two years of office/administrative experience
  • Strong interpersonal skills, verbal and written communication skills, listening skills, basic math skills, strong accuracy and organization skills, ability to multi-task, team player, and a high level of confidentiality
  • Computer based skills – Windows and Microsoft Office, Point of Sale System, Internet/Intranet, and Outlook e-mail
6

Office Coordinator Resume Examples & Samples

  • Managing up-to-date time sheet entries and maintaining database
  • Generating of purchase orders for invoices as needed
  • Some Invoice tracking and submission to accounts payable
  • Reconciliation of payroll to timesheets
  • Tracking and maintaining records of vacation, sick leave, and comp days for all department staff employees
  • Assist with facilities requests
  • Shipping and setting up messenger services as needed
  • Review expense reports for accuracy and completeness; maintain log of all expense reports
  • Handle catering needs
  • Additional responsibilities as needed with department expansion and modifications
  • Prior television / graphics experience a plus
  • Excellent organizational skills and attention to details
  • Ability to take on new responsibilities when needed
  • Demonstrated ability to communicate clearly and concisely, verbally and written
  • Basic understanding of mathematical formulas and general math skills are required
7

Office Coordinator Resume Examples & Samples

  • 4+ years of related experience
  • Bachelor's Degree in Business Administration, Health Care Administration, or related field
  • Experience working in a Corporate or Research environment
  • International work experience or extensive travel
  • Understanding of Clinical Development process
  • Microsoft Office/Suite proficient (Word, Excel, PowerPoint, Outlook, etc.)
  • Previous Accounting training
8

Office Coordinator Resume Examples & Samples

  • University Degree or equivalent
  • Fluent in Italian and English
  • Excellent interpersonal and communication skills (effective verbal and listening communication skills)
  • Flexible and adaptable
  • Strong sense of respect and confidentiality
  • Microsoft Office working knowledge
9

Office Coordinator Resume Examples & Samples

  • Greets customers, vendors, job applicants, employees from other locations and other visitors with a high degree of professionalism and courtesy
  • Log all visitors and announce to employees that their guest(s) have arrived
  • Provide general administrative support to the Human Resources team
  • 1-3 years’ experience with Microsoft Office Software (Word, Excel, and Outlook)
  • Exhibits superior verbal communication and exceptional customer service skills
  • Consistently demonstrates professional demeanor, appearance and attitude
  • Must be available and willing to work extended hours (during crunch times!) per day including occasional weekends and holidays
10

Office Coordinator Resume Examples & Samples

  • Receive incoming contracts and verify all information has been completed
  • Enter sales into local weekly sales report
  • Route all contracts for internal approvals
  • General Accounting: reconcile certain branch specific or GL accounts
  • File original contract appropriately
  • Provide support to sales, operations, FM and GM
  • Support corporate with campaign reconciliations, contract audits, customer account research
  • Level 1 approver for AP invoices
  • Handle competitive requests and coordinate national research on number of units and spending of competitors
  • Must have strong organizational and time management skills
  • Must have working knowledge of Windows operating system and be competent in Microsoft software applications (i.e., Word, Excel and Outlook)
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio and percent and to produce and interpret bar graphs
11

Office Coordinator Resume Examples & Samples

  • Previously worked within a support administration role
  • Be able to prioritise work
  • Be able to use their initiative and think on their feet
12

Office Coordinator Resume Examples & Samples

  • Intermediate to expert level competence with MS Office and database applications
  • High level of expertise in all areas of modern office practice and procedures
  • Previous experience in providing service to the public in an office setting
  • Pride
  • Passion
  • Building Rapport
  • Client/Customer Awareness
  • Interpersonal Relations
  • Listening Skills
  • Organizing/Planning Ability
  • Personal Work Ethic
13

Office Coordinator Resume Examples & Samples

  • First point of contact for company visitors in reception area. Contacting employees that guests are in the waiting area/lobby
  • Delivering consistently high level of customer service for internal employees and external points of contact
  • Providing walk-in warehouse candidates with applications and testing forms
  • Responsible for responding to HR email inbox inquiries and collecting HR letters/packages from USPS
  • Maintain companywide org chart updates and report to CFO on a monthly basis. Assist CFO with projected org charts and special org chart projects
  • Insurance card distribution to employees
  • Filing all HR paperwork accurately and efficiently to minimize paperwork backup
  • Ordering weekly company lunches and beverages for multiple locations. Ensure that deliveries are timely and correct
  • Create new hire packets for employees first day. Ensuring new hire paperwork is attached to correct packet prior to orientation
  • Coordinate new hire start time and date with Recruiting Coordinator
  • Perform a variety of administrative duties to support Human Resources team which include but not limited to: answer telephones; compose emails and create documents; review invoices; schedule meetings; coordinate training sessions ; order office supplies; create and maintain folders and files
  • Assist with projects as needed
  • Min. 1 year prior Administrative Assistant experience
  • Microsoft Office Products (Excel, Word, Viso)
  • Min. 1 year prior Human Resources experience
14

Office Coordinator Resume Examples & Samples

  • At least 1-3 years in an administrative type role
  • Technical proficiency in a Mac based environment is a must
  • Prior experience as a personal/admin assistant is a huge plus
15

Office Coordinator Resume Examples & Samples

  • Able to speak Japanese to a proficient level
  • Ability to establish trust relationships at all levels in the business
  • High flexibility
  • Ability to deliver results, proactive
  • Strong work ethics and integrity
  • Business and results oriented
  • High sense of organisation and attention to detail
16

Office Coordinator Resume Examples & Samples

  • Manage all Help Desk requests dedicated to the location
  • Prioritize tasks and update status through the Help Desk software
  • Coordinate day-to-day repairs and maintenance (lighting, small appliances, carpentry, plumbing, etc.)
  • Manage stages calendar and scheduling
  • Regulate parking and be proactive on high traffic days in order to maintain parking spaces for all Full-time Maker employees
  • Research other alternative contractors for Facilities work when all contractors on the Maker Vendor List are pre-occupied
  • Ensure all kitchens and bathrooms are clean at all times
  • Order material for Desk Frames and Desk Tops along with material to build standing desks, monitor stands, and privacy walls
  • Space planning: coordinate day-to-day moves and any space alterations to meet space needs
  • Assist with administrative tasks, projects and the organization of department files and supplies
  • Event Planning: Provide on-site coordination of scheduling, set-up, event, and tear down, including any maintenance, cleaning, and catering requests
  • Security Systems: Mitigate issues with vendors concerning security systems, cameras, and access ID badges. Oversee the function, maintenance, and repairs of the security equipment
  • Strong organizational skills, ability to prioritize and multi-task
  • Exceptional customer-service skills and effective communication both verbal and written
17

Office Coordinator Resume Examples & Samples

  • Maintenance and upkeep of office ensuring cleanliness of the main floors, conference rooms, closets and kitchens
  • Ordering, stocking and replenishing office supplies
  • Oversee beverage & snacks services
  • Assist Receptionist with various tasks (i.e. handle shipping and receiving, distribute packages and mail, visitor management
  • Cover front desk duties when receptionist is out
  • Manage badging security system and create all new employee badges
  • Assist Senior Operations Manager with vendor service contracts and relations
  • Manage internal ticket requests and all ergonomic orders
  • Communicate with building management and coordinate the repair and maintenance of our facilities
  • Oversee and manage company catering orders, including monthly lunches lunches
  • Assist with planning and coordination of office events/parties
  • Assist Senior Operations Manager with space planning and moves
  • Keep facility head count and inventory up to date at all times
  • Anticipate office needs and be proactive about fulfilling them
18

Office Coordinator Resume Examples & Samples

  • Administer and distribute work tickets and requests for PA’sPrioritize tasks and update status through the Help Desk software
  • Coordinate with HR for New Hire Arrivals
  • Maintain floor plans with accurate seating information for all employees, updated weekly
  • Events Planning: Provide on-site coordination of scheduling, set-up, event, and tear down, including any maintenance, cleaning, and catering requests
  • Place office supplies orders for all departments. Manage shipping and receiving through FedEx, USPS, and local couriers. Distribute packages to employees and assist with preparing shipments as needed
  • Maintain printers and copier fleet, ensuring they remain stocked and operable
  • Emergency Preparedness/Crisis Management: Update emergency reference materials and instruction manuals for evacuations, safety, fire, etc
19

Office Coordinator Resume Examples & Samples

  • Supports the Loan Officer Assistant role and assists in the management of daily departmental operations
  • Must be capable of multitasking and using a versatile approach
  • Ability to create marketing materials
  • Must possess the ability to work in graphic design, creative capabilities, and print/content editing creation
  • Performs data entry and design
  • Able to create email blasts, serves as a backup for Top of Mind support
  • Backup support to Oakbrook office, assisting with administrative duties for Support Specialist, such as copying, VOE calls, and document scanning
  • Ability to assemble computer technology around office space
  • Must have a Bachelor’s degree or equivalent job experience
  • Must have one (1) to three (3) years of experience
  • Proficiency using Adobe CS, primarily Photoshop and InDesign
  • Extensive experience with Microsoft Office, primarily Word and Excel
  • Can lift around thirty (30+) pounds, moving of equipment around different office spaces
  • Ability to efficiently travel to different office locations as needed for company errands – must have insured car
  • Ability to learn quickly
  • Must possess the ability to work efficiently and accurately
  • Proven success in a fast-paced environment
20

Office Coordinator Resume Examples & Samples

  • Proficiency with the Windows operating system and Microsoft Office software (Outlook, Word, Excel, PowerPoint)
  • Strong customer service skills and an upbeat personality
  • Ability to live the company values of confidence, enthusiasm, fairness, and integrity
  • Knowledge of PC, laptop, and printer hardware configuration and deployment preferred
  • Experience with Avaya phone consoles or similar systems preferred
  • Ability to lift and/or move 35 pounds
21

Office Coordinator Resume Examples & Samples

  • Main contact for all facility related requests and issues mainly at Stockholm office but also to support sales offices in Oslo, Copenhagen, Helsinki. (Office moves / maintenance request) , Office and grounds are maintained to a high standard/ onsite maintenance
  • Management of stationary supplier & stationary list & printed stationary
  • Management of Mobile phones
  • Company cars (new car orders/fuel cards/fines/hire cars/terminations/accidents/insurance mandate/ traffic offence)
  • All company Archiving – off site project
  • Point of contact on projects arranged by LEVI’S & ERA regarding procurement
  • Responsible for New Starter Inductions – covers H&S / facilities / Office tour / company cars (if applicable), mobile phone
  • Negotiating and maintaining contracts with local suppliers e.g hotels and couriers
  • Experience with Administrative duties in a multi-national or global business
  • Highly desirable to have experience within a wholesale / apparel business
  • Desirable but not essential - SAP
22

Office Coordinator Resume Examples & Samples

  • 3 years of experience in an Office Manager, Office Coordinator or Executive Assistant / Secretary role
  • Familiar with HIPPA regulations
  • Experience working with Word, Access, Excel, Unity, ePacers, and GroupWise
23

Office Coordinator Resume Examples & Samples

  • Oversee front desk duties, which will include switchboard, guest processing & management
  • Ensures that reception area is maintained in a neat and orderly fashion, and televisions are tuned to DCI programming
  • Courteously greets guests, promptly notifies appropriate personnel and processes guests for security clearance
  • Maintains phone system directory and reception services handbook
  • Assists with event and meeting/conference planning
  • Assure office supplies are available as needed
  • Responsible for the negotiation and supply of all general office services which include security, maintenance, cleaning, catering and health & safety
  • Ensures proper functioning of facilities (e.g. furniture, equipment etc) through ongoing inspection and maintenance
  • Provides and/or coordinates office support, mail and administrative services for the office
  • Ensures office space usage meets health & safety requirements
  • Provides guidance regarding security practices and procedures
  • Provides administrative support to department head and department as needed- memorandums, minutes, manuals, letters, forms, procedures, contracts, proposals, and other documents and correspondence as appropriate. Formats tables and spreadsheets
  • Assists with special projects
  • Will act as main point of contact for local employees for Facilities inquiries and will act as liason with Admin vendors
  • Responsible for the welcome-kit for all new employees, including stationary and personal hygiene supplies
  • Will be responsible for coding the Admin expenses once we have received the invoices from the vendors
  • Will receive the invoices from the Budget Managers, once signed and coded, and handle them all together to management for revision
  • Will do the first review of the Admin expenses assumed in the current month and prepare the accrual for those expenses which invoice is missing
  • Will prepare the monthly expense forecast for Admin expenses
24

Office Coordinator Resume Examples & Samples

  • Strong computer skills are required, especially knowledge of MS Office Suite (Outlook, PowerPoint, Word, Excel strongly desired), Mac OS X, and iOS
  • Ability to multi-task and handle competing priorities for multiple executives
  • Excellent interpersonal skills with an ability to deal with ALL levels of management
  • Excellent organization, detail-oriented prioritization, time management, and communication skills
  • Ability to manage confidential information is a must
  • Highly motivated self-starter, able to work independently, and able to seek out answers and/or resources on their own. Willing to build working relationships that are necessary to operate effectively within Comcast/NBCU and the industry technical liaisons that the department participates in
  • Able to work with technical professionals and to coordinate activities with other executive administrative assistants. Must be able to project a professional presence to Comcast/NBCU staff, suppliers and industry members
  • Occasionally available after normal work hours, as needed, to help manage events, critical situations with team and/or travel related problems
  • Experience in media and entertainment industry
  • Tech-savvy and familiarity with technical terminology is a plus. Working knowledge of video-related equipment (Media equipped PCs, TVs, DVD players, etc.)
  • Must be willing to work in Centennial, CO
  • Must be willing to submit to a background investigation
25

Office Coordinator Resume Examples & Samples

  • Organizing, managing, and directing the operations and functions of the office in an efficient and cost-effective manner
  • Coordinating the efforts needed for office cleanliness, improvements, and concerns with Disney Facilities, office landlord and/or janitorial company to include janitorial services, maintenance issues, and office organization
  • Restocking office supplies that are empty or low
  • Collecting and processing orders for additional office supply needs
  • Checking, distributing, and facilitating both in-coming and out-going office mail daily
  • Coordinating daily lunch/dinner catering services in a cost effective and timely manner
  • Assisting in the interviewing process by greeting potential candidates and collecting and sending required paperwork to HR
  • Providing New Hires with a designated work station, HR’s New Hire gift package, and any other necessary supplies
  • Ensuring the New Hire Briefing video conference is properly set up on their first day and all required paperwork is sent to HR
  • Assisting Disney Facilities with any building related requirements, such as office moves, furniture delivery or removal, building maintenance coordination, and food vending services
  • Coordinating the set-up of temporary work stations or any special needs related to visitors of the office
  • Creating and communicating the emergency preparedness plan for office readiness
  • Exercising and demonstrating sound judgment with company resources
  • Assisting and/or executing any additional tasks or projects that arise
  • Ability to speak, write and read the English language
  • Work fulltime minimum 40 hours per week
  • Able to work alone on a broad variety of projects
  • Able to establish and maintain healthy working relationships with people in course of work
  • Good professional appearance
  • Strong level of influence and negotiation skills
  • Medium proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer
  • Able to deliver effective results, meet tight deadlines and targets
  • Good judgment and decision-making skills
  • Able to motivate and empower others to reach organizational goals
26

Office Coordinator Resume Examples & Samples

  • The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs
  • This candidate will cover an assigned office location
  • Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction
  • Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems
  • Provides reports on open and closed work orders and checks status with the appropriate technician or vendor
  • Maintains files on work orders, proposals, and department files. Creates vendor files and checks accuracy on completed paperwork submitted by vendors
  • Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding
  • Assists with the inspections on the facility campus
  • Uses pc and/or tablet for work order system, email, ESS and training
  • Assist with process and procedure training. Other duties may be assigned
  • No formal supervisory responsibilities in this position
  • Minimum of two years of related experience and/or training
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
  • Ability to calculate simple figures such as percentages
  • Ability to solve problems in standard situations
  • Requires basic analytical skills
  • Basic skills with Microsoft Office Outlook
  • Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more
  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines
27

Office Coordinator Resume Examples & Samples

  • Establish and maintain office standards, policies and procedures, including but not limited to front desk operations, operating hours, mailroom and distribution operations, production center operations, workstation appearance and supplies/files, records retention/destruction
  • Oversee office atmosphere, including cleanliness, safety and maintenance
  • Manage and procure office supplies and office maintenance and repairs to meet the needs of Wilshire within budgeted guidelines
  • Execute the process and provide reporting for retention, protection, retrieval, transfer, and disposal of Wilshire’s physical records
  • Act as relationship manager with supply and other office service vendors including office supplies, copier & related equipment, storage and maintenance and repair vendors
  • Meet financial objectives by preparing an annual budget for office supplies and services as directed by Finance & Administration
  • Supervise production staff
  • Provide operational support and guidance to local office representatives of Wilshire’s U.S. locations
  • Provide back up to the Front Desk Receptionist and the Production/Mailroom as needed
  • Strong time management skills; ability to handle multiple concurrent assignments
  • Ability to perform in a fast paced environment
  • College degree, or some college coursework completed
  • Advanced skills using MS Office products
28

Office Coordinator Resume Examples & Samples

  • Bachelor’s Degree in Business Administration/Sales
  • 2+ years of practical business experience
  • Self starter with excellent written and verbal communication skills
29

Office Coordinator Resume Examples & Samples

  • Answers and directs all incoming phone calls to the Wood Moulding department
  • Take orders from on-lot and off-lot customers and assist with walk in customers
  • Assist in maintaining finished stock and lumber inventory
  • Generate PO’s in SAP for vendor orders and make sure PO’s are GR’d and vendor is paid
  • Coordinate department shipping when required using our preferred freight vendors
  • Generate work orders for all Wood Moulding customers, generating SO#’s in STAR as needed, and submitting finished work orders to accounting for billing
  • Track all revenue to insure it is properly posted to department GL
  • Liaise between customers and Wood Moulding Department, follow-up with clients to make sure their needs are filled, submitting gate passes, rate cards, catalogs and other vital sales materials
  • Maintain department time sheet daily and enter employee hours into STAT
  • Handle all paperwork for new employee hires and distribute required paperwork to Payroll and Labor Relations departments
  • Work with finance and legal in setting up customer accounts
  • Generate monthly reports for P-Card purchases
  • Become a Subject Matter Expert in department systems including but not limited to Maximo, SAP, Vendor Portal, STAR and Gate Pass
  • Create and submit weekly revenue and monthly expense reports
  • Ad hoc projects as needed, including but not limited to: assisting department head with various tasks, ordering supplies, and maintaining files and work order data base
  • 4-year degree and some industry related experience
  • Experience in physical production as well as office administration
  • Basic knowledge of Wood Moulding and its role in the industry
  • Ability to master Paramount specific programs such as Maximo, Gate Pass, CRM, STAT and STAR
  • Proficiency with Word, Excel, SAP, and internet software
  • Excellent organizational and communication skills and unwavering attention to detail
  • Ability to work with all levels of customers and employees
  • Self-motivated with ability to prioritize
30

Office Coordinator Resume Examples & Samples

  • Routing technicians to daily jobs
  • Phone skills including answering multi-line phones
  • Heavy data entry
  • Ability to interact with all levels of the organization and must have excellent customer service and communication skills
  • 2+ years general office experience required
  • 1+ years data entry
  • Individual must be self motivated with excellent time management, organizational and multi-tasking abilities
  • Must be willing to work rotating shifts
  • Must be willing to work holidays and weekends as needed
  • Solid PC skills using Microsoft Office (Word, Excel, Access, PowerPoint, Visio and Outlook) required
31

Office Coordinator Resume Examples & Samples

  • Are bright, kind and goal oriented
  • Are natural problem solvers, resourceful and can work independently
  • Are expert jugglers who are able to ruthlessly prioritize tasks
  • Have top notch organization skills and a strong attention to detail
  • Have experience with Excel and Google Docs
  • Might be mind readers who are able to anticipate needs
  • Are handy and not afraid to roll up their sleeves to build some furniture
  • Have a Bachelors degree
  • Love Stitch Fix and our mission to help women look, feel and be their best selves
32

Office Coordinator Resume Examples & Samples

  • Administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including executives (directors and vice presidents) in a fast-paced dynamic environment
  • Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts. Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and author documents and reports
  • Anticipate needs, take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information
  • Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, Mac Keynote, SAP (T&E, Labor Utilization reporting, etc.), Internet explorer and internet-based research. Experience using File Maker Pro and Web Conferencing is a plus
  • Proven knowledge of office management culture, structure and operating practices
  • Able to lift boxes up to 20 lbs
33

Office Coordinator Resume Examples & Samples

  • Assist with Shipping and Receiving
  • Team with Agency Coordinator in preparation for client visits, meeting room set up/clean up and hospitality
  • Organize and order supplies for Production Room
  • Organize printer copy stations
  • Organize Conference room supplies and clean whiteboards
  • Maintain common office space to ensure a professional and welcoming appearance
  • Maintain café area with supplies such as snack items, soda in the machine,
  • Maintains reception area to ensure a professional and welcoming appearance
  • Receives and sorts incoming mail
  • Receives and signs for all deliveries/courier shipments
  • Arranges all courier pickups if a daily pickup is not already scheduled
  • Previous receptionist and administrative experience a plus
  • Possess strong organizational skills and attention to details
  • Warm, welcoming personality
  • Punctuality, strong work ethic, professional appearance
34

Office Coordinator Resume Examples & Samples

  • Provide Secretarial and administrative support to the team
  • 2 to 3 years working experience in related industry at merchandising, marketing or sales related undertakings
  • Proficient in MS Word, Excel and PowerPoint
  • Excellent command English
  • 2nd language an advantage
  • Able to multi-task effectively with attention to detail
  • Good communication and follow up
  • Big company experience desirable
  • Ability to work under pressure and prioritse workload
  • A self-starter who is organized, resourceful and able to take initiatives
35

Office Coordinator Resume Examples & Samples

  • Reception - Meeting and greeting visitors
  • Answering the phones
  • Sending the post and organising courier despatch procedures
  • Stock control
  • Basic PA duties such as organising travel and accommodation bookings
  • Format, produce and proof reading documentation (PowerPoint skills essential. Testing will need to be taken)
  • Adhoc duties as and when required
36

Office Coordinator Resume Examples & Samples

  • Minimum of one year of experience in an acute care facility or large healthcare organization in which duties included multiple tasks, preferred. Working knowledge of Information systems, Medical Staff credentialing, and/or multi-specialty Graduate Medical Education program experience preferred. Knowledge of medical terminology preferred
  • Excellent skills in use of personal computer software programs including but not limited to Outlook and meeting scheduling, MS Word, PowerPoint, and Excel
  • Must be well organized and work independently with minimal direction
  • Valid CPMSM or CPCS by the National Association of Medical Staff Service preferred
37

Office Coordinator Resume Examples & Samples

  • Functioning as daily support for the Brand Manager
  • Assisting North America network with merchandise needs and information request
  • Coordinate merchandise movement from Paris to accounts
  • Maintain records for shipments regarding HJ customs controls
  • Answer client general inquires about product, pricing and procedures by phone/email and arrange appointments
  • Shipments tracking from US office to network
  • Perform basic daily office functions supplies etc
  • Coordinate aftersales service functions
  • Place orders for product replenishment and complete order processwith Paris and other suppliers
  • Assist Brand Manager with inventory management for replenishment and consignment plans; administrative reporting, including client history, inventory and sales data and statistical information
  • Price and conformity control of all administrative documents
  • Liaise with Operations department in Paris to coordinate order fulfillment
  • Coordinate the preparation for trunk shows including, product availability and accessibility; working with Operations for shipping instructions of product; manage supporting materials for point of sale
  • Coordinate compliance for trunk shows and events. This includes being familiar with the necessary insurance requirements and any special transit needs
  • Collect and enter information for weekly and monthly sales reports
  • Create and update seasonal reports, i.e., market comments, slow sellers/best sellers
  • Assist Brand Manager in providing wholesale clients with materials, including new or update pricing list, packaging materials, communication newsletter,…etc
  • Act as client service back up in the absence of Brand Manager
  • Computer literacy, Strong excel and analytical skills needed (Movex)
  • 2+ years of previous experience in a sales-driven environment
  • Oral and written communication skills
  • Team-oriented worker with excellent interpersonal skills for interacting and networking with customers and distributors
  • Prior merchandising and/or sales account experience helpful
  • Keen awareness of jewelry and watches
38

Office Coordinator Resume Examples & Samples

  • Arranging maintenance of office ensuring functioning of all equipment, liaising with IT
  • Managing internal communication and booking system for any shared facilities such as conference rooms etc
  • Managing any required insurances including insurance of the premises, car insurances etc
  • Preparing attendance sheets
  • Office audit by PWC before financial statements' preparation and Tax Authorities
  • Gathering and preparing invoices, expense reports for the book-keeper (TMF)
  • Handling of premium items, ordering of office supplies/stationery
  • Health and safety of the offices/employees
  • Organizing events/activities for Hu employees
  • Behaves as an ambassador for our region in communications, building and maintaining excellent, goodwill relationships across the entire CEE and central (e.g. IT, Finance) teams
39

Office Coordinator Resume Examples & Samples

  • Proficient in Outlook, Word, Excel and PowerPoint
  • Ability and willingness to learn new applications and systems quickly
  • Self-starting, energetic, and able to multitask and prioritize effectively
  • Ability to manage timelines
  • Outstanding accuracy and attention to detail
  • Collaborative mindset
  • Strong research and writing skills
40

Office Coordinator Resume Examples & Samples

  • HS Diploma required, college degree preferred
  • 3+ years general office experience
  • Executive administrative experience
  • Excellent written communication skills (oral and written)
  • Strong analytical skills to evaluate invoices and track to budget
  • Excellent follow through and attention to detail a must
  • Ability to work in a fast paced, rapidly changing environment
41

Office Coordinator Resume Examples & Samples

  • Oversee the coordination of the administrative work flow of the office to ensure deadlines and standards are met
  • Ensure that the phones are answered and clients are greeted in a friendly, professional manner projecting a positive image of the firm
  • General clerical functions such as filing, open, sort and distribute mail and maintain inventory of and order supplies
  • Type general correspondence, reports, memos, billings, assemble and code invoices, W-2’s, 1099’s, payroll reports, general ledger data entry, etc. using word processing software or other software as needed according to standard formats or as directed. Ensures all final documents are properly formatted and proofread for grammar, accuracy, appearance and spelling prior to release
  • Oversee the standardization of office procedures (filing, mailing, etc.). Recommend system revisions and implement new procedures as necessary
  • Provide information and assistance as needed or requested to various partners or departments regarding processing of company documents, reports, tax returns, etc
  • Analyze space utilization and recommend revision as needed for the office
  • Types, proofs, assembles proposals and any necessary tracking of proposals
  • Oversee office security and safety
  • Arrange for regular office equipment maintenance
  • Oversee the inventory of supplies including approval of supply purchases. Ensure adequate inventories of all internal forms, tax forms, and other supplies are kept
  • Coordinate office meetings and social events such as leadership meetings, associate parties, opportunity season related events, Administrative Professionals Day activities, retirement parties, and firm wide activities
  • Coordinate office orientation and on-boarding documents
  • Point of contact for coordination of firm administration management (Human Capital, Finance, Internal IT, Business Development and Marketing)
  • Managing office accounts such as, corporate credit card, Sam’s Club membership, etc
  • Other duties as may be necessary to fulfill the responsibilities of the position
  • A high school diploma is required- Associate’s degree preferred
  • Minimum of three to five years job-related administrative work experience
  • Administrative experience within a financial, or other, professional services environment including external client contact preferred
  • Intermediate proficiency with MS-Word, Excel, PowerPoint, Outlook and Adobe
  • Ability to organize work, effectively manage a variety of projects
42

Office Coordinator Resume Examples & Samples

  • Be the first point of contact to greet staff and clients
  • Answer questions and direct visitors to the appropriate people or services
  • Answer busy switchboard and forward telephone calls appropriately
  • Accept messenger and courier deliveries
  • Order supplies, track invoices, and obtain approvals as necessary
  • Update staff lists
  • Perform other administrative duties as needed such as word processing, compiling and recording data, maintaining files and inventories, operating office equipment, and sorting mail
  • Maintenance and general upkeep of workspace and boardrooms
  • A minimum of 2 years reception experience or customer service experience
  • Experience dealing with a high call-volume
  • Intermediate user of Word, Excel and PowerPoint
  • Resourceful problem solver
  • Ability to multi-task and prioritize in a busy environment
  • Ability to take direction
  • Excellent verbal and written communication skills with a strong focus on customer service
  • Friendly outgoing personality; confident, self-starter, and ability to take initiative
  • Tact and the ability to stay calm during busy periods
  • A genuine interest in people and helping others
  • The desire and ability to work with little supervision when dealing with routine matters
43

Office Coordinator Resume Examples & Samples

  • May be responsible for processing, handling, sorting, receiving, shipping, and distributing incoming andoutgoingmail. Collects outgoing mail, does the weighing and stamping, and delivers (if necessary) outgoing mailto handling a gents and postal services.
  • May perform copying, printing, document production, document and brochure assembly, and bulkmailings.Operates machinery in a safe, efficient and accurate manner which include, but is not limitedto, photocopyingmachine, fax machine, printers
  • Maintains relationships with all office equipment vendors and may manage all service requests and agreements for photocopying, postage, binding, fax and related equipment
  • Handles stockroom duties including ordering, maintaining and issuing supplies in accordance with prescribed procedures and maintaining record of inventory and incoming packages. May maintain neat and orderly supply/stockroom. May be responsible for ordering business cards, stationery and announcement cards
  • Maintains kitchen maintenance, cleanliness and order. Administering morning start-up and evening close-down of kitchen(s)
  • May assist with and support the administrative and office personnel with record keeping and files, moving office furniture
  • Performs new hire desk set-up, including, but not limited to updating internal directories, floor plans, office/cube signage, desk preparation and supplies
  • Processes office invoices and expenses
  • High School or equivalency diplomarequired
  • Prior office services, mail room, or copy clerk experiencepreferred
  • Good organizational and communication skills (oral and written)required
  • Working knowledge of Outlook and Microsoft Office Suite
44

Office Coordinator Resume Examples & Samples

  • Coordinate ordering of office supplies
  • Facilitate office set up for new hires; coordinate internal office moves/changes
  • Coordinate maintenance work (furniture repairs, painting, etc.)
  • Schedule maintenance and miscellaneous cleaning on an as-needed basis, i.e. carpet cleaning, window cleaning, etc
  • Review, track and ensure accuracy of invoices; forward for approval and processing
  • Maintain off-site storage inventory. Work with staff on storing new items. Conduct annual review of items stored
  • Maintain inventory of office keys; distribute and place order for key request
  • Manage scheduling of Visiting Executive offices on the 14th floor, support company executives needs while maintain confidentiality as required
  • Maintain Departmental Operations Manual to assure all information and procedures are up to date and distribute updates to all users
  • Conduct survey with seating floor plan and note any/all updates for submittal to corporate office
  • Perform regular maintenance walkthroughs to assure that corporate standards are maintained in all areas
  • Perform weekly update of employee list and distribute to all departmental staff
  • Perform other duties as needed and as directed by the supervisor
45

Office Coordinator Resume Examples & Samples

  • Manages calendars for rooms and vehicle reservations
  • Assists with coordination of event logistics for a variety of events
  • Provides support for financial functions such as data entry, processes invoices, scans and files documents
  • Maintains inventory of supplies
  • Coordinates outgoing/incoming mail deliveries
  • Working knowledge of standard office practices and procedures with demonstrated proficiency in MicroSoft Office Suite (Word, Excel, and Outlook)
  • Demonstrates excellent oral and written communication skills, with the ability to work effectively with a diverse campus community, while exercising diplomacy, tact and confidentiality in all interactions
  • Demonstrates strong customer service orientation, with a commitment to teamwork and accountability
  • Proven ability to work independently and exercise sound judgment, taking an appropriate level of initiative
  • Strong organizational and planning skills, with the ability to manage multiple and competing priorities within specific deadlines
  • Strong administrative skills with the ability to edit and draft documents and track data with careful attention to detail and accuracy
  • Experience working in a higher education setting that involves interfacing with students, faculty, staff, administrators, alumni, donors and the broader public
46

Office Coordinator Resume Examples & Samples

  • Be knowledgeable about the value of undergraduate research and supportive of diverse undergraduate students
  • Have an undergraduate degree in any discipline, although an equivalent combination of training and experience will also be considered
  • Demonstrate proficiency in Microsoft Office products (Word, Excel, PowerPoint, Office365 Calendar) and have experience with editing Web sites and blogs
  • Demonstrate strong written, oral, and interpersonal communication skills, and take initiative in analyzing and accomplishing tasks; and
  • Be flexible, well-organized, professional, curious, a problem-solver, detail-oriented, and able to prioritize and juggle multiple tasks
  • Experience working with (or be willing to learn) HireMason/Symplicity, 25Live, CommonSpot CMS and database management
47

Office Coordinator Resume Examples & Samples

  • 2 years of office experience, preferably in a school setting
  • Bilingual (Spanish/English) preferred
  • Excellent computer skills, including Microsoft Office (Power Point, Excel, Outlook)
  • Experience working with Student Information Systems strongly preferred
  • Proven track record of exemplary customer service
  • A passion for working in the city of St. Louis and a passion for the mission of KIPP St. Louis
  • Dedication to helping children grow and learn
  • Constantly position self to interact with students inside and outside of the classroom
  • Observe students inside the classroom and school building, as well as outside
  • Operate a computer and classroom equipment on a daily basis
  • Do occasional moderate lifting, pushing and pulling
  • Communicate effectively (verbal and written)
  • Maintain frequent prolonged and irregular hours of duty
  • Maintain emotional control under stress
  • Interpret policy, procedures and data
  • Occasionally endure inclement weather conditions to provide for student safety
  • Coordinate school functions
48

Office Coordinator Resume Examples & Samples

  • Professionally screen and transfer a high volume of incoming calls
  • Greet and interact with clients, vendors, and visitors and coordinate their visit with the appropriate staff member
  • Responsible for appearance of reception, kitchen, and conference room area, including cleanliness
  • Scan/upload incoming invoices and send scans to Accounts Payable
  • Open, sort and distribute incoming correspondence
  • Sign for & track FedEx/UPS/messenger packages
  • Prepare refreshments for client meetings (water, coffee, etc)
  • Order office and pantry supplies
  • Assist with travel itineraries and arrangements
  • Assist in coordinating and maintaining of office space, telephone lists, security badges, and office keys
  • Assist with coordinating office events
  • Perform general office work for Operations, HR, Recruitment, and Managers as needed
  • Act as a point of contact for equipment/services/operations issues in office
  • Notary (may obtain credentials after commencement of employment)
  • Strong customer-service orientation
  • A friendly disposition
  • Excellent written and verbal English communication skills
  • Ability to independently troubleshoot and drive issues to resolution
  • Must possess excellent customer service skills and a willingness to be helpful
  • Experience in guest services, or in a client-facing role
  • Ability to maintain professionalism in all situations
  • Experience working in a receptionist role, or similar experience
  • Handyman type skills
49

Office Coordinator Resume Examples & Samples

  • Supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines
  • Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports
  • Coordinates purchasing and distribution of office supplies
  • Establishes and maintains record keeping and filing systems
  • Coordinates the scheduling and tracking of training (i.e., safety, compliance and HR)
  • Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements, and may arrange meetings and conferences for an assigned work group
  • Performs administrative duties specific to department such as conducting research, updating databases, and preparing collateral materials for mass mailings
  • Completes expense reports and handles reconciliation of receipts for a designated work group
  • Responds to inquiries in person or by phone and/or email, researching and resolving problems requiring knowledge of department policies and procedures
  • Establishes new hire files, processes new hire paperwork, enters Federal I-9’s in E-Verify system, and assists with new hire orientation
  • Maintains the employee communication boards and communication monitor
  • Logs and maintains attendance calendars/points for all employees’ absenteeism and prepares warning letters. Creates reports for perfect attendance rewards
  • Enrolls employees in time keeping system and works with payroll to ensure accurate and timely and payroll processing
  • Coordinates various Corporate Social Responsibility Programs and employee activities (i.e. United Way, Komen Race for the Cure, Employee Picnics, Wellness Fairs, etc) including awareness, communicating, tracking and invoicing
  • Must possess excellent communication skills, both verbal and written, including ability to capture the detail of a situation and communicate accurately and completely
  • Able to handle a variety of tasks effectively, while maintaining a high level of organization, is critical
  • Must possess excellent customer service and interpersonal skills with the ability to interact with all levels of employees in a positive, proactive manner; must be a team player
  • Must be able to maintain strict confidentiality
  • Associate's Degree from an accredited college or university
  • 3 years of office administration / coordination experience
  • 3 years of experience using Microsoft Office including Outlook, Word, Excel, and PowerPoint
  • Prior experience with SAP or a similar purchasing system
  • Prior experience with Kronos or a similar time keeping system
50

Office Coordinator Resume Examples & Samples

  • Minimum 5+ years administrative experience supporting teams in a customer facing role
  • Excellent track record of managing clients (both internal and external)
  • Comprehensive written and verbal communications skills
  • Strong planning, organizing, attention to detail, and scheduling abilities
  • Ability to prioritize work flow
  • Experience planning events, and driving cultural activities for the team
  • Ability to thrive in a very fast paced environment, while maintaining high quality
51

Office Coordinator Resume Examples & Samples

  • Meet and greet guests
  • Keeping the office and kitchen/pantry organized and in good shape
  • Responsible for the office supplies
  • Administrate personal access cards
  • Coordinate moves within the office
  • Responsible for systematic fire protection work, review of evacuation plan and fire safety walkthroughs with new starters
  • Easier installation and repairs and coordinate repairs for HVAC, coffee machines, dishwasher etc
  • Run errands and buy supplies if needed
  • Assist with catering events and clean up
  • Plan, implement and coordinate internal events and social activities for Spotify’s Gothenburg employees
  • Negotiate, gather and promote discounts for staff
52

Office Coordinator Resume Examples & Samples

  • Highly resourceful team-player, with the ability to work independently
  • Good business acumen and knowledge of general business correspondence and practices
  • Ability to proofread on grammar and punctuation with a high-level of accuracy
  • Ability to travel to other regional offices on an infrequent basis
53

Office Coordinator Resume Examples & Samples

  • Responds to in-person, email, and phone inquiries and refers questions to school staff, faculty or other university offices as appropriate
  • Processes departmental mail, office supply orders, and coordinates with facilities division on housekeeping, moving and repair requests
  • Arranges for repairs and maintenance of copiers and other office equipment
  • Assists students with class availability, schedules and proper procedures for class registration
  • Maintains an accurate schedule of SMPA-dedicated rooms
  • Prepares faculty course evaluation materials by scanning documents, word processing and performing minor data analysis
  • Assists full professors with business expense reimbursement on Concur
  • Maintains and updates SMPA undergraduate files
  • Performs other duties as needed including occasional support of school special events
54

Office Coordinator Resume Examples & Samples

  • Serves as office administrator for field office, providing administrative oversight and coordination for field staff
  • Demonstrates appropriate customer-care skills such as empathy, active listening, courtesy, politeness, helpfulness and other skills as identified
  • Performs clericals support, maintains phone log, prepares routine and special reports, schedules and coordinates meetings, arranges travel, operates and maintains general office equipment, screens and directs incoming calls, greets visitors, maintains confidential files and maintains management's calendars
  • Identifies opportunities to improve department results, communications and operating efficiencies
  • Logs, tracks and appropriately documents all issues utilizing on-line systems and procedures, and in accordance with all applicable guidelines and requirements
  • Participates in cross-functional departmental planning sessions
  • Performs other duties and special projects as assigned
  • Responds to member, provider and other inquiries on-site for walk-in requests while meeting all corporate guidelines and performance standards
  • Records, investigates and resolves member complaints as detailed in the Grievance Procedure narrative
  • Supports field office member, provider and staff events, coordinates materials and invitations, and plans and orders food where necessary
  • Occasional work during non-business hours and weekends is required
  • Works closely with the Medicaid and Medicare MOS to understand the opportunities to maximize the use of the center and to operate the facility effectively, i.e. ensure the space configuration is appropriate for the use, conference rooms are booked accurately, cleaning is done timely and properly, restrooms are accessible, clean and stocked
  • LI-SM1
  • Required A High School diploma or GED
  • Preferred An Associate's Degree in a related field
  • Required 3+ years of experience in general office administration and support
  • Required Strong written and verbal communication skills and an ability to work with people from diverse backgrounds
  • Demonstrated interpersonal/verbal communication skills
  • Ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions
  • Demonstrated ability to deal with confidential information
  • Demonstrated time management and priority setting skills
  • Ability to work in a fast paced environment with changing priorities
  • Ability to effectively present information and respond to questions from peers and management
  • Ability to effectively present information and respond to questions from families, members, and providers
  • Demonstrated written communication skills
  • Required Intermediate or stronger skill level with Microsoft Outlook, Word, Excel
  • Preferred Intermediate or stronger skill level with PowerPoint, Project and Access
55

Office Coordinator Resume Examples & Samples

  • 1 years of experience
  • Prioritize multiple projects and meet deadlines
  • Medical office experience and terminology helpful
  • Flexibility and adaptability to changing workloads
  • Critical thinker and problem-solving skills
  • Gather and disseminate data appropriately and accurately
  • Collaborates well with others
  • Intermediate/Expert user of Microsoft Office programs (Word, Excel, PowerPoint, Office 365 Webmail). Can create and revise documents, spreadsheets, and presentations
  • Learn and use different electronic software applications as necessary (Lawson, CPM Reports, Concur, AP Check Requests, Office Depot, My Assistant, SmartWorks, Baylor Online Print Requests, eTime, eTeams, etc.)
  • Schedule meetings, submit room requests, order catering, and take minutes as assigned
56

Office Coordinator Resume Examples & Samples

  • Receive completed purchase orders (PO’s) and receiving documents from internal employees
  • Ensure proper approval signatures have been collected and obtain missing signatures in compliance with authorization levels as needed
  • Check diligently to ensure duplicate invoices are not paid
  • Assist with weekly payroll
  • Work with Warehouse Manager to help with inventory
  • Update Material Safety Data Sheets when needed
  • Assist in cashiering duties
  • Provide light office cleaning as needed
  • Perform other similar or related duties as requested or assigned
  • 2 years experience as an office coordinator or in a similar role
  • 1 year experience with Microsoft Office (Word, Excel, etc)
57

Office Coordinator Resume Examples & Samples

  • Answer phones and direct calls, manage conference room scheduling
  • Provide various reports as required by manager and sales associates (daily, weekly, monthly, etc.)
  • Support manager and sales associates with agent on-boarding and processing upon affiliation; train sales associates on phone and other office systems and programs; assist manager with additional agent orientation items; order business cards, name badges
  • Provide back-up assistance to other office and company staff as needed
  • Typing – minimum of 55 wpm
  • Must be tech savvy and able to demonstrate strong computer skills and above average comfort level in windows and web-based environments
  • Intermediate to advanced knowledge of Microsoft Outlook, Word, Excel PowerPoint as well as web and social media usage
58

Office Coordinator Resume Examples & Samples

  • Manage all aspects of listings including: process listings, sales and closings in Trident, audit and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents and approvals are included, gather and communicate information for settlements to attorneys and accounting staff, capture leads for mortgages, process sale transactions, making deposits, releasing money as appropriate, secure and distribute commission checks
  • Manage MLS, company websites including new listings into MLS, company website, Realtor.com: attach property photo as soon as property is listed, schedule all advertisements including previews, features, open houses, buyers guide and newspaper while maintaining advertising budget
  • Support sales associates with on-boarding and processing upon hiring, train sales associates on phone and other office systems, order business cards, name badges, prepare listing and buyer packets, provide consistent level of support in the processing of all sell/buy transactions
  • Provide various reports as required by manager and sales associates (daily, weekly, monthly, etc.) including those generated through Cognos
  • Manage branch accounts payables and receivables, obtain necessary approvals and submit to regional accounting office, maintain petty cash, process expense reports
  • Manage all office administration tasks, including general, office and business supply orders, equipment maintenance, preparation and processing of new hire paperwork and licenses, maintain files and oversee general office appearance and repair issues
59

Office Coordinator Resume Examples & Samples

  • Enter and maintain information in the real estate listing system, MLS, and/or commission tracking system, assist in correcting and maintain accurate information on agent listings, train agents in how to search the real estate data base, and assist agents with searches
  • Provide administrative support to management and staff as needed
  • Assist sales associates in creating and maintaining brochures and POD’s
  • Assist sales associates with marketing or other inquiries
  • Maintain office supplies, forms and equipment
  • Receive and direct/distribute some or all of the following: phone calls, mail and faxes
  • Assist agents in preparation of buyer financial packages: entering data on scanned forms and copying and collating packages
  • Handle receptionist duties (i.e. answer phones, greet walk-in clients, front office coverage, order messengers etc.)
  • Able to juggle multiple priorities and deadlines without sacrificing quality
  • Strong administrative skills, consistent attention to detail
  • Proactive attitude
  • Strong word processing and excel skills
60

Office Coordinator Resume Examples & Samples

  • Answering the phone and directing calls to the proper personnel
  • Scheduling tour and event registrations. Maintaining a databases of reservations. Compile schedules for staff and operations plans for events
  • Maintaining mailing lists, files and office supplies
  • Experience in an office support/customer service position
  • Experience in using Microsoft Word, Excel and Outlook
  • Demonstrated experience making or receiving reservations is desirable
  • Experience in a receptionist role or coordinating office operations is a plus
61

Office Coordinator Resume Examples & Samples

  • Place food orders for internal meetings
  • Deliver, refresh and remove food items accordingly
  • Ensure proper purchase and payment, billing and coding for internal catering services
  • Reset conference rooms daily, as necessary
  • Inventory, order and restock coffee/breakroom, office and janitorial supplies
  • Monitor the conference room scheduler and handle event cancellations and relocations
  • Provides coverage at the reception desk during scheduled breaks
  • Report failed equipment, technology resources, furniture repair items and report accordingly via internal tenant service request or to Office Facilities Manager
  • Perform walkthrough of the facility, recording down lights, items in need of repair or replacement
  • Plan, execute and support internal events (all-staff meetings, open houses, tours, social and learning)
  • Prepare and maintain workstations as part of employee onboarding/separation
  • Assists in the employee move or equipment relocation process
  • Participate in all areas of fire and life safety, serving as a point of contact for emergency evacuation and communication
  • Acts as a liaison between the company and the landlord/property manager
  • Assist the OFM in the planning and execution of off-site corporate events
  • Seeks to continuously improve processes, systems and customer satisfaction
  • Ensures appropriate follow up with customer requests
  • Must be an action-oriented, strong critical thinker with a desire to learn
  • Must be organized and detail-oriented with the ability to prioritize tasks to meet multiple deadlines
  • Prior experience in a fast-paced, corporate office setting (experience in the Architecture; Interior Design; Engineering; or Real Estate Development industries a plus)
  • Prior experience in an administrative, customer service or receptionist role preferred
  • General knowledge of office operations and/or facilities management preferred
  • Demonstrates a positive, professional and collaborate attitude at all times
  • Demonstrates innovative ways to provide effective administrative support
  • Proficient with Microsoft Word, Excel, and Outlook
62

Office Coordinator Resume Examples & Samples

  • You will work closely with the market’s Management Team to plan and execute market staffing
  • You will regularly create and analyze reports related to budgeting, staffing and market metrics
  • You will facilitate and support local and national leadership meetings on an ongoing basis
  • The Office Coordinator serves as a local culture ambassador, this person will build a strong knowledge of company culture, core values and employee development processes to elevate and support the market and individual employees
  • You will facilitate our employee performance review process
  • In collaboration with the Human Resources team you will manage and execute various HR related functions for the local market such as onboarding, compliance and policy updates, process rollouts and off boarding
  • You will have opportunity to plan local market events and functions, work with vendors as needed, and coordinate national events
  • Facilities: You will manage all things office: supplies, space planning, furniture, conference rooms, repairs and day to day operations
  • 1 - 3 years of work experience in a similar role preferred
  • Strong analytical and creative problem solving skills
  • Polished professional presence and demonstrated experience working with C-level executives
  • Proven ability to collaborate successfully
  • Strong prioritization, judgment and decision making abilities
  • Experience with Microsoft Office suite
63

Office Coordinator Resume Examples & Samples

  • Handle, transfer, and/or take messages for incoming phone calls
  • Greet visitors and customers including assisting customers and sales vendors, accept packages from couriers, and dispatching packages and mail to individuals
  • Schedule meetings including conference room scheduling using Microsoft Outlook, setting up meeting rooms for luncheons and meetings and keeping conference rooms stocked with needed condiments and refreshments
  • Coordinate travel arrangements for staff as required
  • Coordinate outgoing international shipping needs as per incoming online requests
  • Order office supplies for the company
  • Order and stock refreshments and supplies for kitchens and breakrooms
  • Provide recycling for building
  • Coordinate monthly Garmin product orders for associates
  • Manage product lending library
  • Assist with associate social event planning and coordination
  • Assist in administrative functions including record keeping and filing, preparation of internal and external documents for corporate, finance and human resource departments
  • Accept and complete projects and other miscellaneous duties as assigned
  • High School education or equivalent
  • Experience and proficiency using Microsoft Word and Excel for maintenance and creation of documents
  • Demonstrates a proven track record in exhibiting superior customer service skills
  • Ability to prioritize and multi-task in a flexible, fast paced and challenging environment
  • Must be outgoing, friendly, and team-oriented, possess a positive attitude and work well with others
  • Superior organizational and analytical skills with keen attention to detail and quality
64

Office Coordinator Resume Examples & Samples

  • Provide high level administrative support to the NZ Country Manager - diary and expense management, travel arrangements and other administrative duties
  • Manage all aspects of the office – from stationary ordering to general office coordination, liaising with suppliers and building management to ensure optimum work efficiency and office fluidity at all times
  • Plan and coordinate events such as VIP visitors to the market, Management off-site team building as well as Nespresso internal events
65

Office Coordinator Resume Examples & Samples

  • Open and close reception. All front desks must be open by 8:30am and not close until 5:00pm. Greeting clients, in person or on the telephone; answering or transferring calls to the appropriate individuals or departments
  • Monitoring, maintaining and ordering office supplies online to ensure copier stations/ office equipment is stocked with paper, ink and toner
  • Maintain kitchen facilities daily to ensure that each is tidy and stocked with necessary supplies. Which includes loading and unloading the dishwasher. Ordering coffee and kitchen supplies online
  • Coordinating catering for company and client meetings and training sessions, setting up coffee and/or catered meals to clients as required
  • Ensuring meeting rooms are presentable which also includes making sure that they have the same matching chairs
  • Responsible for maintenance of common spaces for appearance and functionality
  • Provide support for Marketing and Sales by maintaining the brochure inventory and other marketing collateral. In addition to supporting our annual User Conference
  • Handle club administration for all Toronto clubs including applications, attendance and budget requests
  • Provide support to Finance; by managing petty cash and reconcile monthly, reconcile monthly company credit card purchases with receipts in a timely manner
  • Send out internal communications when required
  • Work in coordination with the Office Coordinator in Denver to maintain a current version of the corporate calendar located on our intranet
  • Planning, coordinating, of breakfast orders on Thursdays and birthday cakes once a month
  • Sorting of incoming daily mail/ packages; coordinating parcels to be couriered or sent by regular mail
  • Issue Visitor access cards and maintain company sign in log book
  • Liaise with vendors (couriers, coffee, shredding, caterer, building operators etc.)
  • Handle requests regarding building management issues in a timely manner via the property management service request portal
  • Assist in planning and executing employee functions and events
  • Assisting various departments and team members (ie. corporate travel/ hotel bookings) with specific projects and tasks
  • Other projects as required by the Office of the CEO
  • Personable, courteous and punctual
  • Self-starter who takes on new tasks with enthusiasm
  • Exceptional customer service skills and effective communication both written and verbal
  • Demonstrated strong organization skills and attention to detail
  • Ability to work independently and make well-educated decisions
  • Ability to establish positive professional working relationships with both internal customers and vendors
  • Work on assignments that are semi routine in nature with the ability to recognize deviation from accepted practice is essential
  • Minimum of 2 years’ experience working in an office administrative position
  • Experience working in a professional office environment
66

Office Coordinator Resume Examples & Samples

  • Coordinating employee travel from Hungary to other locations with our travel agents
  • Coordinating accommodations for employees with our hotel partners
  • Handle the front desk activities of the office, including reception, phones, managing guests and deliveries, etc
  • Assist our various teams with planning and coordination of team activities and internal company events
  • Coordinate facility issues with building maintenance and our IT group and effectively communicate the status of these issues to employees
  • Manage entry cards for employees and guests, the office seating plans and general office decoration
  • Manage general office inventory of general supplies, furniture and some equipment
  • Administer inbound/outbound mail, packages and correspondence
  • Be a proactive member of our office support team by driving effective changes with the goal of making our office time more productive, more interesting and more fun
67

Office Coordinator Resume Examples & Samples

  • Provide administrative support to the Chief Public Policy officer including travel arrangements, calendar management and expense/corporate card reconciliation, conference call coordination and general administrative duties
  • Provide administrative support to senior staff including corporate card reconciliation, and general administrative duties
  • Serve as backup support for data management in AART
  • Process bills for payment including appropriate coding and recording, produce accounting reports for variance reporting and vendor tracking. Assist with annual budget process including data input
  • Maintain Washington office stationery supplies
  • Serve as point of contact for service providers for office equipment, Building maintenance, etc
  • Responsible for AIM membership fulfillment including maintaining 72 hour acknowledgement and inventory management
  • Serve as first point of contact for IT issues and liaison with IT staff in Chicago for resolution. Provide training to new staff on phone and computer systems. Maintain accurate inventory of hardware on site
  • Coordinate conference calls/webinar scheduling for senior staff, including call placement, participant notification/confirmation, material distribution, minute taking
  • Provide administrative support for Advocacy Forum, including speaker notification, handout coordination, Hill mailings, and onsite support
  • Manage conference rooms including scheduling and set-up and clean-up
68

Office Coordinator Resume Examples & Samples

  • Experience within a customer service environment preferred
  • Enthusiasm, positivity and strong self-motivation; Desire to expand skills into new areas
  • Embrace constant change with flexibility and good grace
  • Demonstrate appropriate sense of urgency and bias for action
  • Experience in MS Office, Excel, and Amazon HR/Admin Systems
  • Health and Safety Qualifications desired but not essential
  • First Aid Qualification desired but not essential
  • Excellent English language skills
  • Front of House experience
  • Experience in a access controlled environment (security badges etc.)
  • Minimum Required Qualification - Matric / Grade 12 / NQF L4 / NCV 4
  • Previous experience of being an assistant and / or Office Co-ordinator
  • Previous experience of supporting / organising events
  • Previous experience of producing written communications in a corporate environment
  • Health and Safety Qualifications desired
  • First Aid Qualification desired
  • Tertiary Qualification related to role
69

Office Coordinator Resume Examples & Samples

  • Supervises the front office
  • Performs PCC activities, including but not limited to: staff management; auditing for accuracy; maintaining quality control; maintaining daily, weekly, monthly schedules
  • Interviews new or replacement staff, coordinates cross-training of staff and provides the coverage of certain positions
  • Assists the Practice Manager or function in the role of Practice Manager during absences. This includes, but is not limited to: non-clinical coverage, facility and equipment needs, patient satisfaction, and patient complaints
  • Verifies patient eligibility before treatment is rendered and establishes payment plan on outstanding balances
  • Purchases office and medical supplies, files insurance, and distributes refunds
70

Office Coordinator Resume Examples & Samples

  • Conserve leadership’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintains company calendar by planning and scheduling meetings, conferences, teleconferences, and travel
  • Oversees Accounts Payable and Accounts Receivable processing
  • Welcomes guests and clients in person or on the telephone by answering or directing inquiries
  • Maintains client and staff confidence and protects operations by keeping information confidential
  • Assists with monthly invoicing, firm accounting and banking functions
  • Assists with Human Resource functions including recruiting and new employee onboarding
  • Maintains office and kitchen supplies through inventory and order management
  • Provides support to office colleagues through reporting, transcribing, formatting, data entry, editing, information retrieval, copying, shipping, scheduling and travel coordination
  • Administrative Writing and Reporting, Supply management, Scheduling, Proficiency with Microsoft Office
  • Effective organizational management, Time management and Presentation
  • Equipment maintenance
  • Travel logistics
71

Office Coordinator Resume Examples & Samples

  • Actively work with the Executive Director to ensure effective integration of strategic directions in finance
  • Provide management level leadership for the development and oversight of all chapter finances. Responsible for the day-to-day financial operations as follows
  • Participate in Chapter activities, as required, such as WALK to End Alzheimer’s, Town Hall, etc
  • Keep Executive Director and Sr. Associate Director informed of critical issues regarding finances
72

Office Coordinator Resume Examples & Samples

  • Must be able to demonstrate understanding of HCA’s and St. David’s “Patients First” safety initiative by strict compliance to all safety protocols and procedures
  • Proficiency in the use of computers, copiers, calculators, and other office equipment
  • Must have excellent telephone skills and the ability to maintain a positive attitude in a high pressure, fast paced atmosphere
  • Ability to communicate information in clear concise terms is necessary
73

Office Coordinator Resume Examples & Samples

  • Performs routine clerical tasks such as answering phones, scheduling, filing, copying and typing
  • Greet patients and perform check-in/check-out and registration procedures for patients in a positive, professional manner
  • Perform data entry into various systems. Reconcile the systems and ensure timely completion of the medical record
  • Verifies insurance coverage benefits and advises all patients of the therapy, tests, and procedures covered by the payer source. Tracks managed care patients and number of approved visits. Obtains approval for additional visits prior to the last approved visit
  • Sends Superbills, daily schedules, and dictation reports to the physician offices weekly, as required
  • Maintains a current list of insurance participation for each physician
  • Arranges for physician ordered diagnostic, interventional procedures, and patient transportation, as required
  • High School Graduate or equivalent; Associate Degree in Business Administration/Systems preferred
  • Previous Office Manager, Medical Coding, or Front Office in a Healthcare Facility preferred
  • Computer literacy required
  • Positive interpersonal relationship skills required
74

Office Coordinator Resume Examples & Samples

  • Assists in the handling of all patient accounts for payment. Responsible for the functions of Insurance filing, Accounts payable, Accounts receivable, Collections and Coding
  • Responsible for Bank reconciliation, collection work on accounts and overseeing of all accounts payable activity including requests for refund checks
  • Make daily cash transfers to Triad Hospitals Inc
  • Assist in month-end reporting
  • Demonstrates leadership, organization skills and serves as a role model
  • Demonstrates effective communication skills, problem solving and conflict resolution in the management of the day-to-day activities
  • Assist the Business Office Manager
  • In preparing the monthly financial worksheet
  • In preparing all month-end reporting to be sent to the corporate office
  • In preparing the budget for the upcoming year
  • In keeping the provider contracts current
  • Preparing quality assurance studies regarding the business office
  • Utilizes interpersonal skills to promote and maintain intra- and inter- departmental communications
  • Serves as a resource person to staff in interpreting Surgicenter policy, facilitating and utilizing appropriate resources
  • Participates in staff selection for hiring, firing and training of business office personnel including Insurance filing, Accounts payable, Accounts receivable, Collections and Coding
  • Responsible for the orientation, staff development, evaluation processes, counseling, corrective action for identified staff and recommends termination to Business Office Manager
  • Supports change and participate in the development, interpretation, implementation and evaluation of the goals/objectives and quality management activities within the Surgicenter
  • Maximize staff cross training and sharing of workload among all team members where appropriate
  • Facilitate upward and lateral communication, empowerment, ownership, team development and other strategies to bring about enhanced employee involvement, job satisfaction and quality service
  • Monitors, evaluates and provides feedback to team members regarding their progression toward acquiring essential skills. Assesses training and development needs and provides the appropriate intervention
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops
  • Performs basic guest relation tasks
  • Complies with all policies and procedures
  • Completes annual mandatory in-service requirements
  • Maintains patient/staff/physician confidentiality
75

Office Coordinator Resume Examples & Samples

  • Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices
  • Must be able to follow written and oral instructions
  • Must be able to type a minimum of 45 words per minute
76

Office Coordinator Resume Examples & Samples

  • Responsible for mailroom functionality
  • Timely sorting and processing of all incoming and internal mail
  • Provide assistance for incoming and outgoing bulk, Certified, overnight packages and inter-office mail
  • Manage, work and complete tickets generated in the Incident Management software
  • Oversees internal department moves. Assures all phones, computer equipment and contents are moved
  • Provide set-up and operation of A/V equipment for office meetings, including:Set-up of LCD projectors
  • Set-up for video-conferencing
  • Room set-up, arranging tables and chairs
  • Coordination with employees for meeting needs, including furniture rental
  • Responsible for general maintenance of office equipment
  • Troubleshoot and repair audio visual equipment
  • Perform monthly system maintenance on AED equipment
  • Replace toner cartridge in facsimile, desktop and/or network printers
  • Repair malfunctioning facsimile, desktop and/or network printers or call for service
  • Repair cubicle malfunctions, including:File cabinets
  • Power and lighting issues
  • Schedule repairs on coffee makers, water coolers, and other general facilities fixtures
  • Responsible for coordinating with IT support for the networking and installation of new and existing printers, as well as support for other network needs
  • Ordering and stocking of supplies, such asToner and paper
  • Mailing supplies
  • FedEx Supplies
  • Maintain updated price listings of general office supplies from various suppliers to reduce costs
  • Lift large bundles of mail, overnight packages and shipments of paper
  • Handle time-sensitive material
  • Demonstrate flexibility in satisfying customer demands in a high volume, production environment
  • Provide temporary coverage for the Receptionist
  • On call 24/7 for facilities problems and issues that may arise
  • Provide set up support for special events of meetings, as required
  • Must use high level of professionalism and good people skills
  • Must have ability to work with little to no supervision and be able to independently determine tasks to complete on a daily basis. Continuous walking and standing required
  • Must be able to perform all physical aspects of the above job duties
  • Proven knowledge and experience in… (list topics/skills here)
  • Demonstrated ability to work in a team environment that requires quick turnaround and quality output
  • Solid knowledge of all MS Office Products. (Keep these last 2 bullets on ALL JDs)
77

Office Coordinator Resume Examples & Samples

  • Advanced knowledge of Google Apps (Email, Calendar, Hangouts). Strong working knowledge of Microsoft Word, Excel, PowerPoint, ChromeBox. Must possess a general techie proficiency
  • Solution oriented, self-starter with a strong sense of customer service
  • Excellent time management and ability to shuffle priorities on the fly
  • Unfailing positive attitude, high energy and hard-working spirit
  • Ability to effectively communicate ideas and thoughts verbally and in writing to the leadership team
  • Extreme attention to detail and ability to anticipate needs and respond in a timely manner
  • Prior project management and/or office management experience preferred
  • Knowledge of costs and standards regarding environmental, safety, fire and building code standards
  • An eye for interior design and aesthetics
78

Office Coordinator Resume Examples & Samples

  • Develop relationships with key department leadership
  • Coordinate staff onboarding and exit procedures
  • Manage department ‘operations’ budget
  • Schedule and coordinate meetings, travel, seminars
  • Develop equipment schedules and purchases
  • Handle confidential information
  • Understand all department financial, including timekeeping, systems and procedures
  • 5-10 years previous secretarial experience in senior executive setting. Typing at 40 + WPM. Mathematical aptitude. Demonstrates excellent verbal and written communication skills. Strong organization skills. Computer literacy in word processing, spreadsheets, etc., is required. Ability to adapt to an ever-changing work environment. Lawson, Kronos and other platform experience desired
79

Office Coordinator Resume Examples & Samples

  • First point of contact to greet, screen and route all visitors to the office
  • Demonstrate courteous & helpful attitude to all, exercise diplomacy & discretion at all times in handling confidential information
  • Ability to multi-task and juggle priorities in a face-paced environment
  • Coordinates vendor relations that may include janitorial, food services, furniture, mechanical, electrical and security among others
  • Answer general questions pertaining to the office, supplies, kitchens, etc
  • Distribute mail/packages, send outgoing packages (UPS, FedEx, USPS)
  • Manage lunch calendar for Boca Raton office, keep files for all receipts/vendors
  • Monitor, order and stock office supplies as needed
  • Check in deliveries to make sure we received what was ordered
  • Ensure reception area is kept neat and organized
  • Identifies areas in need of attention or repair and arrange for services (trash, vacuuming, spills, carpet stains, etc.), submit work orders as needed
  • Event planning for various meetings/company events (Quarterly sales events, Holiday Party, etc.)
  • Assist other departments, provide various administrative tasks as required (order lunches, scheduling conference rooms, travel)
  • Update name tags for moves, name changes, new hires
  • Participate in the building emergency program
  • Provide backup to Facilities Manager
  • Working knowledge of MS Word, Excel, PowerPoint, Outlook
  • Ability to multi-task and juggle priorities in fast-paced environment
  • Resourceful and reliable
  • Must be able to lift and carry 40 + lbs
  • May be required to work outside of normal business hours, evenings and weekends on occasion
  • Minimum of two years reception/administrative support and/or customer service experience
80

Office Coordinator Resume Examples & Samples

  • Typing, filing, transcription, and/or shorthand
  • Operate a PC and standard software programs
  • Travel and Expense Book Support for Managers
  • Coordinate communications by receiving and passing along e-mails, notices, etc
  • Prepare presentation materials
  • Schedule meetings and maintain calendars for Managers
  • Arrange special guest visits. Special guests include officers of the company, department heads, customers, dealers, and consultants
  • Makes arrangements for lodging, meals, transportation, scheduling, meetings, etc
  • Mail & package delivery support for on site teams
  • Office Cleanliness Management
  • My Supply Cabinet Orders
  • Office Supply Cabinet Management for the facility
  • Printer / Paper Management
  • Responsible for assisting with on boarding / off boarding all employees
  • Manage / Coordinate all Group Functions
  • Spend a significant amount of time organising and expediting workflow through the management teams offices
  • Relevant commercial office experience in a similar role
  • Advanced administrative skills ie
  • Excellent communication skills and comfortable liasising with all levels
  • Superior organisational skills
  • Maintains a high-level of confidentiality
  • MS Office experience
  • Lotus Notes experience
  • General knowledge of company organisation and its operations with a detailed
81

Office Coordinator Resume Examples & Samples

  • Supervise staff in the performance of all daily procedures to ensure they are performed to standards
  • Prepare and distribute assignment sheets to assigned staff and review priorities
  • Inspect guest rooms, guest corridors, elevator foyer area, vending area, service area including linen closet, staff restroom and storage area
  • Inspect public areas/bathrooms, restaurants, spa, pool area, offices and service areas after being cleaned by respective personnel, using designated checklists
  • Assist staff with their job functions where needed to ensure optimum cleanliness and service standards for guests
  • Knowledge of proper cleaning techniques and chemical handling, requirements and use of equipment
  • Fluency in English both verbal and non-verbal. Provide legible communication
  • Compute mathematical calculations
  • Ability to ascertain departmental training needs and provide such training
  • Ability to direct performance of staff and follow up with corrections when needed
82

Office Coordinator Resume Examples & Samples

  • Provides key support to overall team operations by planning internal staff meetings, preparing meeting agenda, recording discussions and providing follow up reports
  • Assists in compiling post event wrap up reports, evaluations and payment of event related invoices
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Reconciles Purchasing Card transactions and keep electronic records of receipts
  • Manage gift inventory and research items for gifts given to campus visitors and donors
  • Trains and supervises up to 4 work study students
  • Works as a liaison to other college departments to book our facilities
  • Maintains the state and functionality of department meeting rooms
  • Assists with creating event invitations via MailChimp
  • Assists with event coordination, including but not limited to creating and assembling name tags, event set up, and event breakdown
  • Entering catering orders as directed by the assistant directors
  • Checks catered events to ensure a high quality of service
  • Excellent guest service skills. Demonstrated experience a plus
  • Ability to work independently, multi task/manage multiple projects simultaneously and achieve results on deadlines
  • Demonstrated organizational skills and superb attention to detail
  • Ability to handle sensitive or privileged information and confidential matters with appropriate discretion
  • Strong computer skills, including proficiency in the Microsoft Office suite (Word, Excel, PowerPoint), Gmail, Google calendar management
  • Willingness and ability to learn new technology
  • Able to work occasional nights and weekends
  • Bachelor’s degree from four-year college or university
  • 1-3 years of work experience
  • Knowledgeable with ADA compliance rules
  • Knowledge of EMS software and Adobe Creative Suite a plus
83

Office Coordinator Resume Examples & Samples

  • Ordering and maintaining office supplies, snacks and drinks
  • Answering main phone line & checking/delegating voicemail
  • Booking conference rooms; conference room prep/cleanup
  • Coordinate video calls
  • Checking/distributing mail
  • Arranging catering for clients or VIP visitors
  • Parking company liaising, validation for guests and reporting to D.C
  • Maintaining/distributing security badges for parking
  • Serving as Facilities, Cable, and Security contact
  • Liaising with other WPP companies in the space
  • Additional Duties as requested
84

Office Coordinator Resume Examples & Samples

  • Strong Microsoft Office 2013 skills essential with an emphasis on excel, Access and Visio
  • Ability to prepare presentations including charts, graphics and tables, speaker's notes & handouts, etc
  • 3 -5 years relevant experience in a professional services organization
  • Excellent oral and written communication skills (spelling, grammar, sentence structure and punctuation)
  • Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
  • Ability to proofread for accuracy and finalize documents professionally, strong attention to detail
  • Ability to handle stress while operating with a sense of urgency and using good judgment
  • Demonstrates a working knowledge of the technology tools required within assigned responsibilities
  • Oversee the maintenance of all paper records, documents and related materials to include setting up, binding, labeling, coding, filing, and refiling. Assist in locating files
  • Maintain File Management Access Database to include updating new and lost clients and employees, setting up new files, managing the file check-out and check-in system bar code scanning system
  • Scan all DOTT files including client information, client engagement letters and client permanent files and quality checks all scans. Assist consulting and audit LOB with large scans and quality checks all scans
  • Initiate action required and performs procedures required by the Firm's Record Retention Policies
  • Oversee the maintenance of local office off-site storage. Response to storage request/retrievals and returns as needed. Pulls and transfers files off-site as needed. Review and process invoices for these services
  • Oversee the regional off-site storage accounts. Assist Office Managers as needed and review and process invoices for these services
  • Oversee local office shredding. Review and process invoices for these services
  • Oversee the regional office shredding accounts. Assist Office Managers as needed and review and process invoices for these services
  • Coordinate the maintenance of the office to include carpet maintenance, security system, furniture repairs, appliances, office equipment, AED units, break rooms and general office areas. Will perform daily walk through of the facilities and follow up on maintenance/facilities issues that arise with the Office Manager. Review and process invoices for these services. Purchase and maintains inventory of supplies needed by monitoring inventory and reordering materials before depletion
  • Coordinate New Hire on boarding process. Provide new hires with all necessary office needs to include lockdown cables, nameplates, business cards, picture ids name badges, etc. Train new employees on local office policies and use of equipment and systems
  • Manage the building access card system, promptly ensuring exiting employees are termed in the system and new cards are issued to both new employees and those who lost their IDs. Work with card assess vendor and IT when issues arise
  • Ensure new hire/promotion seating is available, presentable and desk/drawers and locks work. Ensure terming employees' personal effects are packed up, and if necessary shipped out
  • Acting as a back-up for other areas within Office Services, for example, distribution center, copy center, tax processing, as well as general office services as necessary
  • Develop, compile and arrange data, compilations and prepares reports
  • Monitor processes and flows and develop efficient processes. Develops policies and procedures as needed
  • Assist the Office Manager in the preparing and maintaining of projects to include documentations, budget, implementation, tracking, training, communication for projects derived by line of business, office location, region and/or firm initiatives
85

Office Coordinator Resume Examples & Samples

  • Able to multitask, and prioritize tasks from multiple managers
  • Comfortable with front desk and mail room protocol
  • Experience communicating by e-mail and phone in a professional setting
  • Extensive work experience within own function
  • Work is frequently completed without established procedures
  • May act as a resource for others
  • May coordinate others' activities
86

Office Coordinator Resume Examples & Samples

  • General Office Upkeep – maintain tidiness of all common areas including the cafés, copy rooms, meeting spaces
  • Phones - answer promptly, forward/screen calls appropriately, take and relay messages, make callbacks as needed
  • Visitor experience management – greet guests, notify appropriate parties of arrival, anticipate needs (i.e. order lunches, have water/coffee/soda available), and make necessary arrangements
  • Conference room schedule coordination and logistical management of meetings. Assist with set up and take down of AV equipment as needed for company-wide meetings
  • Office supply inventory management – track usage trends, procure items as needed through Xerox and other approved systems, keep stock organized
  • Assist in the facilitation of invoices, requisitions and purchase orders through the corporate accounting system
  • Electronic records generation, information entry and maintenance
  • Assist HR – onboarding schedule and checklist coordination, update employee records, properly document employee’s exit from company, Stripes coordination assistance
  • Coordination of facilities including upkeep and scheduling any necessary work with the appropriate vendors; communicating issues to management and staff when necessary
  • Maintenance of access badge system
  • Assist executives as needed; assist staff as needed
  • Receive and send packages/mail
  • Bachelor’s Degree/equivalent work experience
  • Proficient in Microsoft Office and Windows Operating System
  • Adaptable with an ability to follow direction
  • Ability to efficiently multitask and prioritize
  • Sense of Urgency
87

Office Coordinator Resume Examples & Samples

  • To provide project and administrative support for a typically larger office, under general supervision
  • Responsible for a wide variety of duties and tasks to ensure smooth daily office operations, and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting
  • Responsibilities are non-routine, requiring frequent independent judgment
  • Needs thorough knowledge of regional operation’s policies and procedures, as well as general knowledge of company policies and processes
  • Frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information
  • Handles incoming and outgoing mail (Shipments, paper and electronic)
  • Provides proofreading and editing correspondence and reports. Composes routine or complex documents
  • Creates presentations and spreadsheets
  • Provides input regarding day-to-day office
  • Building Service Liaison
  • Front Desk reception/access control and greets visitors in the office
  • Acts as liaison with landlord in leased/rented offices
  • Coordination of events in DC including travel arrangements, materials, event plan, etc…it is really a coordination/scheduling effort
  • Technical editing/Proofreading
  • Electronic file storage system Intermediate
  • Financial Information Systems Basic
  • Project Management Systems Intermediate
  • Time Reporting Systems Information System Intermediate
  • Knowledge of budget process and tools Intermediate
  • Multi-tasking ability (Prioritize, Organize, and Schedule Work) Advanced
  • Problem Solving (Identify, Analyze, Research, Evaluate, and Resolve) Advanced
  • Human Relations Skills (Written, Verbal, and Client Service) Intermediate
  • Time Reporting Policies & Procedures Intermediate
  • Regional Administrative Policies & Procedures Intermediate
88

Office Coordinator Resume Examples & Samples

  • Act as the first point of contact, be it screening, greeting and logging visitors or fielding incoming calls
  • Support the Marketing team on administrative tasks
  • General financial management, processing accounts and expenses
  • Process deliveries and mail: sign for packages; prepare shipments and labels as requested
  • Accept all incoming and arrange for outgoing messenger and courier packages to be delivered on time
  • Oversee the ordering of all supplies and equipment for the workspace maintaining appropriate levels and filing all paperwork in a timely fashion
  • Be responsible for the ordering of other necessities – such as kitchen supplies and coffee etc. – recording all expenditure and providing breakdown as requested
  • Liaise with UK IT Teams to resolve maintenance issues, such as: changing extensions; setting up new phones; printer maintenance
  • Ensure that shared spaces are presentable at all times
  • Work with counterparts from neighbouring offices and the building Manager to ensure a collaborative environment
  • Contribute to team projects, tasks and other office duties as needed
  • Provide updates to the wider Global Team about notable AU achievements, primarily via ‘Facebook At Work&#8217
  • Handle FedEx, UPS, USPS, and other supplier requests as they arise
89

Office Coordinator Resume Examples & Samples

  • Associate degree in Business / medical related field or a minimum of 3 years medical office experience
  • 3 years medical office experience
  • ICD-10 and CPT coding experience preferred
  • Keyboarding 35 words per minute
  • PC competency
  • Knowledge of computers (preferably Window-based applications)
  • Self-directed to handle multiple priorities successfully
  • Pleasant, friendly manner; neat appearance; ability to communicate clearly and concisely using correct grammar and vocabulary
  • Ability to function under stress
  • Excellent verbal and writing communication skills
  • Ability to work independently
90

Office Coordinator Resume Examples & Samples

  • Pick-up, sort & distribute incoming mail daily
  • Maintain and update FedEx database
  • Space Management – oversee repairs, improvements, appliances, machines, space organization and cleanliness. Direct communication with janitorial staff
  • Vendor Management – manage vendor relationships, contracts and requests while keeping in line with budget
  • Supply Management – establish and manage supply standards and ensure inventories and spend are tracked appropriately
  • Timely Lunch Order Placement of Staff Luncheons – Mondays and Thursdays
  • Work closely with Global HR
  • Coordinate onsite interviews with in-house recruiter and HR team
  • Order business cards
  • Responsible for maintaining and boosting the office culture including planning and executing monthly and quarterly internal events including birthday and work anniversary celebrations
  • Assist with light travel and expense reporting for managers as needed
  • Book accommodations for visiting colleagues as requested
  • Coordinate with IT to resolve any phone or connectivity problems
  • Manage Angus system – monitor employee and visitor access and maintain security awareness
  • 1-3 years of relevant work experience
  • Excellent analytical thinking abilities
  • Strong organization skills and project management skills
91

Office Coordinator Resume Examples & Samples

  • Tracks service activity, maintains onsite records of billable work against warranties
  • Enters data from service reports and tracks for accounting purposes
  • Types letters and creates spreadsheets and trackers related to production
  • Uses SAP for inventory, purchase requisitions (PPE, forklift rentals, equipment, clothing and office supplies) and timesheets
  • Serves as liaison with corporate office regarding employee issues; directs employees to the appropriate corporate resources
  • Travels 5% and may work overtime, including weekends as needed
  • 2-3 years general office, inventory and/or warehouse experience
  • Familiarity with general bookkeeping
  • Familiarity with inventory administration
  • Strong computer, organizational, interpersonal and communication skills. MS Office strongly preferred (Word, Excel and PowerPoint)
  • Ability to lift up to 50 lbs. and use a forklift
  • SAP or similar MRP (Material Requirements Planning) systems preferred
  • Creative and problem-solving skills / know how to survive in a remote location environment
92

Office Coordinator Resume Examples & Samples

  • Works in conjunction with Office Manager and staff to coordinate all aspects of conference room reservations (scheduling and confirming usage and needs), catering, set-up, clean-up, AV needs, photo copies and additional requests
  • Maintain inventory and office supplies
  • Receptionist coverage on a daily basis and during scheduled PTO
  • Keep order and tidiness in all conference rooms, visiting offices and common areas
  • Administrative support upon request relating to printing boarding passes, booking travel, expense reports, making photocopies, running errands, creating and proofreading documents and the like
  • Performs all other duties as required by company
  • Excellent written and verbal communication, organizational and interpersonal skills
  • Must be able to use sound judgment and discretion and must demonstrate professionalism and initiative
  • Must be able to work independently with minimum supervision while being adaptable and versatile in a constantly changing environment
  • Must be reliable and maintain attention to detail
  • Must be a team player with the ability to interact with all levels of staff and management and manage multiple deadline expectations effectively
  • Basic knowledge of Microsoft Office, Excel, Outlook, and PowerPoint preferred
  • Knowledge and use of both audio and visual webinar and conferencing software a plus
  • This position requires that the individual be comfortable working on the internet/intranet including using search engines
  • Strong organizational and prioritization skills
93

Office Coordinator Resume Examples & Samples

  • Provides administrative support to the Sales and Operations teams, including but not limited to: gathering and analyzing data, researching, maintaining files, proofreading, copying, faxing, filing and emailing correspondence, scheduling meetings, conference calls and travel
  • Works closely with District Managers and their sales teams to collect, coordinate, maintain and analyze sales and market data
  • Creates spreadsheets, reports, presentations, etc. that provide comprehensive understanding of sales and marketing data for all levels of employees and customers in the business
  • Troubleshoot system issues
  • Office Coordinators also provide backup support as needed for Cashier and Vending Coordinator
  • Other tasks as needed and directed by supervisor
  • Degree in Business Management or Operations preferred but not required
94

Office Coordinator Resume Examples & Samples

  • Verifies and updates patient demographics and insurance information
  • Identifies whether patient needs referral and/or authorization and obtains referral and/or authorization when necessary
  • Ensures surgery packets are completed correctly and delivered in at timely manner to OPS and Access Plus
  • Maintains complete and up-to-date documentation and files at all times, including product and service quotes
95

Office Coordinator Resume Examples & Samples

  • Assist with weekly payroll commission and mileage. submitting employee commission smart forms
  • Work with Warehouse Manager to help with inventory. Cover daily duties when Warehouse mgr is gone. Warehouse sox compliance
  • Update Material Safety Data Sheets when needed. Maintain OSHA book
  • Assist in cashiering duties. cashiering duties and responsible sox compliance
  • 2 years’ experience as an office coordinator or similar role
  • 2 years’ experience in accounts payable
  • 2 years’ experience with Microsoft Office (Word, Excel, etc)
96

Office Coordinator Resume Examples & Samples

  • Respond and re-direct all calls into the office
  • Handle all aspects of inbound and outgoing courier/mail, including packaging and shipping
  • Order and maintain inventory levels of all office supplies and sundries
  • Maintain kitchen – management of dishwasher, general tidiness
  • Help Business Development Associates with administrative duties as below when they are out of office
  • Responsible for creating any report that will aid in the success/development of a territory as well as any other monthly or one-off reports as requested by Wholesalers, Regional Associates or other parties as assigned
  • Processing of promotion and premium item orders/material requests within a timely and cost effective manner – including follow up as required
  • Liaising with the Marketing department on several Sales/Marketing requests
  • Responsible for the coordination of events and mailings, liaising with the Events Dept. and the Distribution Centre if necessary
  • Responsible for completing cheque requisitions
  • Responsible for booking travel arrangements for Wholesaler/RSA
  • Responsible for coordinating the application process and creation of certificates for advisor CE credits
  • Responsible for ordering and couriering of events tickets to advisors
  • Submission of Portfolio Manager requests to PM Liaison, with subsequent follow-up
  • Responsible for coordination of advisor Co-op Marketing requests with wholesaling teams and Co-op Department
  • Maintaining accuracy of territories in the e-mail database and communication of changes to Client Coverage Specialist
  • Attendance to all meetings (telephone, video or in-person) as scheduled or requested by Supervisor
  • Attending/working at Invesco special events from time to time when requested
  • Working knowledge of the mutual fund industry
  • Teamwork and Collaboration
  • Listening, Understanding and Responding
  • Results Orientation
97

Office Coordinator Resume Examples & Samples

  • Associate’s Degree or Equivalent Education (High School Diploma/GED and 1 year of transferrable functional experience)
  • Ability to meet acceptable background check standards
  • Ability to work flexible hours which may include evenings and/or weekends, as appropriate
  • Ability to transport supplies and equipment with or without accommodation
  • Ability to clearly communicate and to read and write in English
  • Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Access, Publisher, and Excel
  • Ability to plan and organize personal work responsibilities according to priorities developed with immediate Supervisor
  • Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information
  • Ability to follow oral and written instructions and assume responsibility with general guidelines and direction
  • Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.)
  • Ability to effectively participate in professional team efforts
  • Ability and willingness to work with diverse audiences and maintain cultural sensitivity
  • Ability to relate effectively to co-workers, advisors, community and professional leaders
  • Support the association to maintain a safe working environment
  • Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard
  • Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified
  • Assist the Cornell Cooperative Extension system in reaching out to diverse audiences
  • Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner
  • Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures and Cornell Skills for Success
  • Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner
  • At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive and receptive manner
98

Office Coordinator Resume Examples & Samples

  • Acquiring a working knowledge of the PC and mainframe applications; and the ability to learn and apply any existing or new software applications. Receiving and acting upon departmental and inter-company calls and inquiries from customers, contractors, developers, electricians, installers and other non-company personnel requiring attention and seeking solutions to generate maximum customer satisfaction
  • Assembling and processing drawings, sketches, R/W releases, Construction Work Notices, permits, inspections, work orders, list of material and other papers for transmittal within the department and other departments
  • Assisting in obtaining, distributing and tracking right-of-ways, permits and proposals with other departments, utilities, governmental agencies and customers
  • Reserving, issuing and assigning proper capital, jobbing and specific work orders for betterment, improvements, abandonment and reimbursement
  • Analyzing, balancing, reconciling and processing work orders dealing with transmission and distribution plant
  • Reviewing, analyzing and processing the paperwork supplied by field personnel associated with completed transmission and distribution system installations. Performing data entry and final job completion processing through Company computer systems
  • Preparing maps for updating of construction drawings and completed W.O.’s through the use of a computer work station for exception reporting
  • Coordinating, maintaining and updating various paving related programs, data base tables, and generating various reports. Preparing and generating final paving restoration documents for the contractors; posting work orders and other data to corporate data bases
  • Maintaining the master tax district record, and controlling the recording of transfers related to the annexations, school or fire district changes
  • Obtaining authorized approvals, checking invoices and price sheets in connection with agreements and contracts of various kinds, maintaining accurate records for processing and payment of outside agencies invoices
  • Contacting representative(s) of other companies and public authorities as well as other departments, divisions and sections within the Company to assist in coordinating the scheduling of construction and maintenance work
  • Maintaining a working knowledge of Company policies and procedures as they relate to internal and external customers’ projects and inquiries
  • Resolving simple differences that arise between the Company and customers or their agents
  • Supplying record information to Company personnel, other utilities and outside agencies by telephone, radio, mail or computerized mechanisms
  • Compiling, typing and reporting various system related data associated with the day to day operations
  • Ordering material, scheduling the delivery of supplies and equipment as directed by field and office personnel
  • Analyzing error messages, determining the cause and taking necessary steps to correct for various systems
  • Processing and entering data into the payroll system
  • Operating computer equipment, to be able to enter, revise and extract data to update company records
  • Operating and performing simple service on office machines
  • Assisting with and/or presenting training for appropriate Company clerical personnel
  • Attending and successfully completing any training required for the job
  • Performing similar or less skilled work as assigned
  • Must have at least three (3) years Administrative support experience in Delivery Operations or in the construction or utility industry, or the equivalent. This would include experience with duties such as processing invoices, knowledge of construction drawings and maps, knowledge of a work management system, and payroll reconciliation
  • Must have keyboarding skills; which includes the ability to operate a typewriter, word processor or PC
  • Must have a basic knowledge of simple office machinery, including 10 key calculators, copiers, faxes, etc
  • Must respect the confidential nature of the information encountered in this work
  • Must be adaptable; which includes being able to plan, schedule, meet deadlines and manage multiple priorities in varying environments, tasks and responsibilities or with different people
  • Must be able to communicate clearly and concisely; expressing ideas effectively in individual and group situations. Adjusting language and terminology to the characteristics and needs of the audience
  • Must possess skills in basic conflict resolution, which includes being able to solve routine problems or knowing who to call
  • Must have Customer Service skills, which include being able to indicate through actions and decisions a sense of importance of understanding and serving the customer (internal and external); anticipating customer needs; taking action to overcome obstacles and seeking solutions to satisfy customers; in order to assist and advise on customer requests and relate information to others
  • Must possess practical learning skills which would include assimilating and applying in a timely manner, new job related information that may vary in complexity
  • Must pass an examination as specified by the department for entrance into this job classification
  • Must have decision making skills which include being able to make decisions independently
  • Must possess the initiative to acquire new skills that would be required to solve customers’ inquiries
99

Office Coordinator Resume Examples & Samples

  • General secretarial duties supporting senior office staff
  • Typing office documentation and correspondence in English and Slovak languages
  • Answering telephones and operating other office equipment
  • Help in preparation of standard documents for clients
  • Maintaining proper internal communications
  • Contacts with suppliers (eg. delivery of office materials, etc.)
  • Organisation of meetings, business trips and hospitality
  • Relevant expereince within a large organisation
100

Office Coordinator Resume Examples & Samples

  • Organizing of monthly/weekly activities for the office including happy hours, trainings and holiday celebrations
  • Make catering arrangements for in-house meetings and trainings – setup and breakdown
  • Serve as office liaison for senior leadership when they visit the TPG office (coordinate seating arrangements, lunch and assist with their schedule if needed)
  • Highly organized with strong multi-tasking abilities
  • Friendly and welcoming personality
  • Highly motivated and can work independently against deadlines
101

Office Coordinator Resume Examples & Samples

  • Must possess in-depth knowledge of medical and anatomical terminology, reimbursement principles, health record content and sequencing of diagnoses
  • Experience a must for this position due to the specialty knowledge base associated with coding requirement/guidelines
  • Must possess equivalent training/experience in outpatient medical coding and customer service to accomplish duties
  • Customer Service experience is preferred
102

Office Coordinator Resume Examples & Samples

  • Performs administrative, secretarial, accounting and general office duties required to meet the needs of the Nurse Manager, department staff, and Medical Director. Collects, inputs and ensures accuracy of patient charges daily. 2. Answers all phones and screens calls appropriately for staff, manager and Medical Director. Uses proper judgment, responds to calls as needed and retrieves all messages from service. Copies data from patient charts as requested by Center physicians, staff, medical records or the billing office. Copies and sends active patient information to referring physicians and/or Home Health Agencies, etc as directed by Center staff
  • Schedules/registers patients for initial evaluations, follow-up appointments and hyperbaric treatments to the Center. Also schedules patients for ancillary testing as needed and develops, updates, checks accuracy and distributes the daily patient appointment schedule
  • 4 Verifies all patients seen in Center have insurance coverage and prior approval for initial evaluation and treatment plan for both the hospital and the Medical Director. Obtains copies of patient’s insurance cards and authorizations to bill, and communicates it to the Hospital and Physician business offices
  • Orders and monitors front office and other supplies within current budget. Maintains current mailbox, phone roster voice mail and pager lists
  • Maintains the meditech scheduling module on a daily basis, ensures that all information is correct and prints daily, weekly and monthly activity reports, as appropriate
103

Office Coordinator Resume Examples & Samples

  • Provide administrative support for Branch Management & facility
  • Effective interface with all levels of management and external customers
  • Answer phones, make copies and prepare presentations and correspondence as required
  • Serve as a liaison between some customers and sales management
  • Process invoices and expense reports
  • Schedule and coordinate appointments and meetings
  • Provide Human Resource support such as Payroll, Administration of benefits, New Hire Orientations, Applicant processing, & DOT compliance
  • Coordinate special projects as assigned
  • A minimum of 2-3 years of administrative/secretarial experience
  • Proficiency in Microsoft Office is required. Strong knowledge of computers is required
  • Experience in preparing presentation through PowerPoint is required
  • Proficiency in spreadsheet design through Excel. Some experience in Microsoft Access is preferred
  • Knowledge of SAP and Kronos systems preferred
  • Typing & data entry skills are strongly preferred. (Typing 60 WPM)
  • Good project management skills. Detail oriented and sense of urgency
  • Excellent interpersonal skills and ability to handle confidential information. Excellent organization skills and telephone skills
  • Should have a high school diploma or GED. College degree or formalized training is a plus
  • Should have excellent customer service skills and strong customer service experience
  • Experience in providing some human resource support is preferred (Such as payroll)
  • Must be flexible and be able to fill in for other positions when the individual is not there (such as cashier and receptionist). From time to time this may require flexibility in the schedule
  • Ability to perform multiple tasks in a fast paced work environment
  • Must have strong organization skills and follow up skills
  • A valid driver’s license is preferred
104

Office Coordinator Resume Examples & Samples

  • Assist ABD executives and management with administrative needs including; handling information requests, booking travel, calendar management and meeting planning and materials (including development and management of presentations.)
  • Manage the receptionist functions of the Davis site, ensuring the highest degree of customer service is provided at all times
  • Ensure proper security procedures are followed by staff and visitors
  • Maintain appropriate office supply and equipment inventory, ordering replacement supplies as needed and in a fiscally responsible manner. Assist in procurement of lab supplies
  • Assist in maintaining a fun and productive culture for the Davis site
  • Develop and maintain filing systems for electronic and hard-copy documents, including legal agreements, project plans, presentations and board materials
  • Serve as liaison to the Finance and Purchasing department as necessary
  • Serve as liaison to the Human Resources department as necessary
  • Postmark for shipment, receive and distribute mail and packages
  • Other duties and responsibilities as necessitated by the changing initiatives of the Company and the office
  • High school diploma required, undergraduate preferred
  • Minimum of 3 - 5 years’ experience in office management and/or administrative assistant role
  • Demonstrated proficiency in all Microsoft Office Suite products, including Word, Excel, and PowerPoint
  • Dedicated to the Company with a willingness to commit time, effort and energy to the success of corporate initiatives
  • Anticipates and proactively delivers upon the needs of the office and the Division
  • Ability to take initiative and consistently use discretion while maintaining confidential information
  • Demonstrates exceptional written and oral communication skills
  • Demonstrates the highest ethical standards, trustworthiness and confidentiality
  • Maintains a high degree of accuracy with specific attention to details
  • Exceptional planning, organization and execution skills
  • Ability and willingness to prioritize and realign priorities when situations change
  • Independent self-starter capable of handling a fast-paced, multi-tasking environment, and prioritize effectively
  • Ability to interpret and effectively execute upon a variety of instructions provided in written, oral, diagram or schedule formats
105

Office Coordinator Resume Examples & Samples

  • Answers, directs and takes messages as needed for all incoming telephone calls
  • Greets and assists CalAtlantic visitors and employees
  • Coordinates Design Center Appointments with customers/ Manages calendar for the Title Company
  • Manages reception area – keeping it neat/ clean
  • Manages orders for reception area snacks
  • Processes incoming and outgoing mail, including U.S., FedEx, UPS and private couriers
  • Assists with preparation of Division departments’ correspondence/ data entry using Microsoft applications and proprietary software as needed
  • Supports miscellaneous clerical support functions as needed
  • Minimum 2 years of Reception/General Office experience required
  • College background preferred but not required
  • Proficiency in Microsoft applications, including Word, Excel and Outlook
  • Typing 50-65 words per minute
  • Excellent grammar, spelling and proof reading skills
  • Ability to handle multi-line switchboard
  • The ideal candidate will be approachable, composed, customer-focused, interpersonally savvy, patient and a good listener
106

Office Coordinator Resume Examples & Samples

  • Covers the front desk and all related receptionist duties
  • Answers and directs all incoming telephone calls
  • Maintains office supplies and handles ordering, as needed
  • Assist the Customer Care and Accounting departments, as needed
  • Assist Construction with starts
  • Processes both incoming and outgoing mail, including U.S., FedEx, UPS and private courier
  • Some college preferred but not required
  • Typing 50-65 words per minute, with accuracy
107

Office Coordinator Resume Examples & Samples

  • Responsible for daily opening and closing of the building, “early/late/weekend” access as needed
  • 5-8 years’ experience working in a fast paced, high demand environment
  • Possess excellent written and verbal communications, along with outstanding interpersonal skills. Position requires constant interface with vendors, co-workers, management, clients
  • Strong analytical and conflict resolution skills. Be resourceful with a strong aptitude for thinking outside the box
  • Ability to work independently, be confident in making decisions, and execute in a timely manner
  • Meticulous attention to detail. Anticipating needs and making sure they are quickly tended to, is crucial in this role
  • Be proactive and take initiative
  • Customer service oriented attitude, and be willing to provide administrative support across all departments as needed
  • Solid Computer skills: Microsoft Office, (including PowerPoint, Excel, Word and Outlook)
108

Office Coordinator Resume Examples & Samples

  • Greet visitors in a friendly and professionally manner, while ensuring they are properly signed in, and maintain visitor logs and badges
  • Managing and overseeing break areas and activity rooms to ensure the adequate inventory of food items, beverages, utensils, etc., and ensure that these employee areas always kept clean and tidy
  • Assist with the planning and coordinating special events
  • Will sort and distribute incoming mail and prepare outgoing mail, including Federal Express and other overnight delivery services
  • Three to four years’ experience as a receptionist or office coordinator/administrator
  • Ability to interact with all levels of an organization
  • Strong and effective verbal and written communications skills
  • Advanced computer sills using PowerPoint, Excel, and Word
  • Ability to be highly organized
  • Experience with working with Social Media in a professional setting and creating and distributing companywide communications and huge plus
109

Office Coordinator Resume Examples & Samples

  • Previous office management or coordination experience
  • Previous customer service environment experience preferred
  • Strong affinity to customer satisfaction
110

Office Coordinator Resume Examples & Samples

  • Greets and assists clients/visitors (crisis, walk-ins., etc.) and ancillary personnel entering the facility in order to provide assistance
  • Maintains positive consumer relations with all persons entering the facility monitoring client/visitor behavior and immediately involving clinical staff/management when necessary/appropriate
  • Answers incoming calls in a prompt and professional manner, routing all calls to their appropriate destination. Performs phone triage and appointment scheduling for treatment staff. Responsible for collecting accurate information required for the registration of persons served
  • Assists clients in completing intake/registration forms and release of information authorizations
  • Knowledgeable concerning the programs and services offered by House of Mercy
  • Enhances programming/services through the efficient and effective exchange of ideas and information with others
  • Conveys customer dissatisfaction to supervisor immediately
  • Keeps the facility reception and waiting areas visibly neat
  • Sorts all incoming department mail and routes to appropriate staff/areas and other office based or clerical tasks
  • Promotes the mission and common purpose of House of Mercy with enthusiasm, makes positive first impressions, and inspires the cooperation of others
  • Demonstrates effective communicative skills: uses proper telephone techniques and etiquette, responds promptly and courteously to inquiries, smiles genuinely and often, takes complete and accurate messages, monitors the arrival/departure of guests, greets people in a warm and friendly manner, conveys a willingness to help, and displays an interpersonal regard for others
  • Explains and enforces House of Mercy policies without creating negative reactions
  • Knowledgeable regarding the location of organizational units, functions, and key facility personnel
  • Expresses information to individuals or groups effectively, taking into account the audience and nature of the information. Listens to others and responds appropriately
  • Achieves results in emergency situations by maintaining composure while following established procedures and coordinating response; contact proper authorities (i.e. EMS, fire dept., law enforcement; etc.) when deemed necessary
  • Makes practical suggestions to increase House of Mercy’s professional image and effectively applies new concepts and approaches
  • Retrieves information from automated files to respond to queries from a variety of sources by typing correct password keys, information masks or special alpha number string formats on computer strings
  • Inputs, updates, requests, transmits and queries information from a variety of sources to maintain current accurate records or to access databases for information
  • Compiles employee and financial data necessary for annual and other reports (i.e. grant expenditures, restricted funds, daily census, etc.) through the use of word processing, spreadsheets, and database applications
  • Displays a high level of initiative, effort and commitment towards completing assignments efficiently. Works with minimal supervision. Demonstrates responsible behavior and attention to detail
  • Participates in House of Mercy’s Performance Quality Improvement Process
  • Assists with the compiling, copying, and presentation of material/information required for audits
  • Consistently initiates and properly documents monthly emergency drills
  • Maintains accurate schedules of staff meetings, appointments, and meeting room space
  • Assists the Director as needed
  • Expresses information to individuals or groups effectively (e.g. touring and/or interfacing with volunteers, community groups, contributors, etc.); listens and responds appropriately
  • Trains other office personnel as needed and requested
  • Associate degree required. Bachelors degree preferred
  • Two to three years administrative and/or business/office operations experience required
  • Knowledge of professional office practices, strong organizational skills, with ability to prioritize work on an ongoing basis
  • Knowledge of Microsoft products (e.g., word; excel)
111

Office Coordinator Resume Examples & Samples

  • Welcomes and greets all patients and visitors, in person or over the phones
  • Answers the phones while maintaining a polite, consistent phone manner using proper telephone etiquette
  • Responsible for keeping the reception area clean and organized
  • Registers new patients and updates existing patient demographics by collecting patient detailed patient information including personal and financial
  • Honoring and caring for the dignity of all persons in mind, body, and spirit
  • Ensuring the highest quality of care for those we serve
  • Working together as a team to achieve our goals
  • Improving continuously by listening, and asking for and responding to feedback
  • Seeking new and better ways to meet the needs of those we serve
  • Using our resources wisely
  • Understanding how each of our roles contributes to the success of KentuckyOne Health
  • High School diploma or GED equivalent required
  • Multi-tasking, Flexibility, Telephone Skills, Customer Service, Time
112

Office Coordinator Resume Examples & Samples

  • Maintain a professional reception area; greet visitors and direct general phone calls and routes voicemails
  • Maintain orderliness of kitchen and supply room, order & stock office and kitchen supplies
  • Place facilities requests for headquarters and remote US offices and follow up on status
  • Act as liaison between office and property manager at headquarters and remote US locations
  • Organize/set up conference rooms/catering for meetings, company events and trainings
  • Receive, process, and distribute incoming/outgoing mail and handle express packages/deliveries
  • Schedule and resolve conference room conflicts
  • Support general administrative requests including expense reporting, credit card reconciliation and special projects as assigned
  • Assist HR as necessary with interview scheduling and recruiting support, maintaining files, company outreach & donation events, Wellness Program and other HR projects as necessary
  • Associates Degree or higher or relevant experience preferred
  • 3+ years of experience as a Front Desk Coordinator or Facilities role
  • Experienced with scheduling and proficiency with MS Office (Word, Excel, PowerPoint, Outlook), ability to develop proficiency in other software programs
  • Ability to prioritize, meet tight deadlines and multi-task in a multi-faceted work environment
  • Ability to use sound judgment and discretion related to sensitive issues and confidential information
  • Responds resourcefully, flexibly and positively when faced with challenges and demands
  • Ability to lift up to 50 pounds occasionally
113

Office Coordinator Resume Examples & Samples

  • Three to five years experience secretarial/ office manager
  • Experience and proficiency with MS Word, Excel, Power Point, and Windows Office required
  • Previous experience in working with highly confidential information
  • Previous experience in a position requiring extensive self direction and motivation. Ability to communicate effectively both verbally and in writing
  • Ability to prioritize and coordinate multiple projects simultaneously while maintaining accuracy and efficiency in performance
114

Office Coordinator Resume Examples & Samples

  • Grow your career- eligible for promotion every 12 months and a clearly defined career path with the tools, support and mentors to get there
  • Work closely with the market’s Management Team to plan and execute market staffing
  • Regularly create and analyze reports related to budgeting, staffing and market metrics
  • Facilitate and support local and national leadership meetings on an ongoing basis
  • Serve as a local culture ambassador and build a strong knowledge of company culture, core values and employee development processes to elevate and support the market and individual employees
  • Facilitate our employee performance review process
  • In collaboration with the Human Resources Team, manage and execute various HR related functions for the local market such as onboarding, compliance and policy updates, process rollouts and off boarding
  • Plan local market events and functions, work with vendors as needed, and coordinate national events
  • Manage all things office; supplies, space planning, furniture, conference rooms, repairs and day to day operations
  • Actively engage in our culture of continuous learning, community service, social gatherings, and personal and professional development
115

Office Coordinator Resume Examples & Samples

  • Minimum of 2 years experience working in a fast paced office environment
  • A proven passion for customer service
  • Ability to work well both as member of a team and independently
  • Able to prioritize and anticipate needs before they exist
  • Organizational skills with impeccable attention to detail
  • Fast-learner, with the ability to learn new systems
  • Resiliency, curiosity, and a positive outlook – all musts!
  • PLEASE NOTE: Must be able to lift up to 50lbs
  • Accept incoming packages and assist in moving them to storage space or notify the appropriate person when a package arrives if/when they are out of the office
  • Work with staff to assist in sending packages
  • Answer phones and ensure communication is being routed to the proper employee or when needed that a message is being taken
  • Provide basic office support i.e making sure desks have a working office phone, making sure the printer is stocked with paper and working properly
  • Help to create workable solutions to items that need to be temporarily stored in the office
  • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
  • Maintain accurate staff records for LA office
116

Office Coordinator Resume Examples & Samples

  • Responsible for all facilities related tasks (service requests, coordination with building maintenance, temporary badge custody and control, etc.)
  • Onboarding/off-boarding of staff and external providers
  • Responsible for office supply ordering and monitoring for all Corporate Audit Services locations and home based employees
  • Various other tasks as necessary including production of reports and special projects
  • Three to five years of experience in administrative and support staff activities
  • Excellent verbal and written communication and grammatical skills
  • Advanced administrative, secretarial and clerical skills
  • Ability to identify and resolve exceptions and to interpret data
  • Strong mathematical skills
  • Proficient computer skills, especially Microsoft Office applications
117

Office Coordinator Resume Examples & Samples

  • 3-4 years of relevant experience, ideally in a corporate environment
  • Excellent organizational and project management skills
  • Proven effectiveness in working with vendors and suppliers
  • Excellent command of English and Polish – both verbal and written
118

Office Coordinator Resume Examples & Samples

  • Greeting visitors, candidates arriving for interviews, and package deliveries
  • Signing for packages
  • Ordering and stocking the office kitchen
  • Ordering and delivering lunches
  • Basic office cleanup and straightening
  • Helping office employees with a variety of daily needs
119

Office Coordinator Resume Examples & Samples

  • Provide diverse administrative support to agents. Proactively support agents on all of their administrative needs including but not limited to systems support, contracts and paperwork administration, process education, problem solving. Ensures that agents’ needs and issues are handled and resolved directly or indirectly
  • Cross train with other teams such as marketing and the Trident/AP team and assist in other areas when needed. For instance, assist with PODs and Rezora when and if needed; assist with Trident processing when and if needed
  • Enter and maintain information in the real estate listing systems (such as but not limited to: RealNet / HREO / OREX / Trident / Atlas / EELS)
  • Ensure sales associates are properly on-boarded, all necessary paperwork is processed, maintain and update all sales associate files periodically as needed
  • Ensure all licensing paperwork for current and terminated sales associates within the office is processed
  • Main point of contact for adding listings to SIR web, uploading photos
  • Create and maintain all open listing files
  • Open and distribute mail/faxes and packages, prepare/send outgoing packages, check P.O. Box. Notify agents and office staff when mailings arrive for them (either reg mail or special delivery)
  • Assist sales associates with inquiries as needed; proactively anticipate agent needs
  • Maintain/order office supplies, forms and equipment (i.e. change printer cartridges/toner, business cards, letterhead, etc.).Check printers are on and loaded with paper each morning first thing
  • Maintain sign lists, order and maintain sign supplies and installation/removal requests
  • Prepare sales meeting agenda and caravan list, maintain telephone directory
  • Ad book maintenance/Ad copy letters to clients
  • Provide administrative support to management and staff as needed/cross train with other staff members
  • Prepare Exclusives/Extensions and updating all Exclusive related lists as needed, apply for SIR #
  • Prepare Lease Letters/Rental Commission Invoices
  • Update the referral system
120

Office Coordinator Resume Examples & Samples

  • Excellent written and verbal communication, presentation, and interpersonal skills
  • Able to cultivate relationships including mobilization of a diverse population of community leaders and volunteers
  • Demonstrated ability in handling multiple priorities, project management and meeting deadlines; strong planning and organizational skills
  • Able to remain composed under stress, handles responses to criticism tactfully and takes responsibility for delivering on organizational commitments
  • Broad knowledge of the overall structure, programs, and services of the American Cancer Society including policies and procedures
  • Strong customer service orientation, with extensive experience in effectively addressing and resolving issues with constituents
  • Demonstrated excellence in interpersonal, verbal communications, and written composition skills with exceptional grammar
  • Ability to respond to changing circumstances and priorities in a focused and timely manner; proactively address issues as they arise
  • Proficient in computer-based information systems
  • Demonstrated enthusiastic self- starter and project management
  • Strong planning, organization, follow through and attention to detail
  • Demonstrated ability to take and prepare meeting minutes
  • Demonstrated ability to type 60 wpm and proficiency of MS Office software
121

Office Coordinator Resume Examples & Samples

  • High school diploma or GED equivalent required. College graduate preferred
  • 5+ year related experience
  • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation
  • Intermediate knowledge and skill with Microsoft Office used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing
  • Ability to work evenings/weekends and travel when necessary
  • Ability to work in a team environment and interact with all levels of AHA staff, volunteers and public
  • Ability to maintain a current driver’s license, drive a car and provide reliable transportation
  • The AHA is a non-smoking employer
122

Office Coordinator Resume Examples & Samples

  • Assist in developing and implements procedures to maximize workflow and ensure accuracy of records, reports, and letters
  • Coordinate workload for secretarial and support staff
  • Assist in developing/changing systems to improve efficiency
  • Prepare correspondence, charts, supply requisitions, check request, articles, minutes, reports, budgets, financial and statistical reports, takes and transcribes notes from various meeting, maintains minutes of all meetings
  • Establish and maintain departmental record-keeping and filing systems. Classify, sort, file correspondence, records and reference materials, etc
  • Location/Facility – Baylor Regional Medical Center Grapevine
123

Office Coordinator Resume Examples & Samples

  • Office organizational support
  • A bachelor's degree, or equivalent experience in related field
  • Ability to work in a professional environment
  • Resourceful and creative thinker
  • Reliable Transportation
  • Attention to detail and a strong passion for excellent customer service
  • Works well within a team environment and individually
  • Works with a sense of urgency without sacrificing quality or accuracy
  • Maintains energetic and positive attitude
  • Ability to see no task as “too small”, and complete it with a smile
  • Forethought/critical thinking skills
124

Office Coordinator Resume Examples & Samples

  • Receive and sort all incoming and outgoing mail, packages, deliveries, etc
  • Deliver mail and shipments through out office
  • Drive to local banks, attorney offices, etc as needed for pickups/ deliveries/ general errands. (Must have reliable form of transportation and valid driver’s license)
  • Store and retrieve files as necessary
  • Ensure break room remains stocked and in order
  • Operate office printers, Xerox machines, etc when necessary
  • Prepare conference room for meetings
125

Office Coordinator Resume Examples & Samples

  • Answering main phone line
  • Conference room prep/cleanup
  • Arranging catering and logistics for clients or VIP visitors
  • Assist with travel and calendar support
  • Conducting Internet research to support new business development and supporting efforts to market the firm
  • Support client work and other projects as assigned
126

Office Coordinator Resume Examples & Samples

  • Provide diverse administrative support to agents. Proactively support agents on all of their administrative needs including but not limited to systems support, contracts and paperwork administration, process education, problem solving
  • Fill in for reception desk as needed
  • Assist agents with board packages
  • Enter and maintain information in the real estate listing systems
127

Office Coordinator Resume Examples & Samples

  • Supervise receptionist and/or clerical staff
  • Assist with office management activities, including recruitment and staffing assistance
  • Coordinate vendor selection and purchasing of office supplies and equipment
  • Provide administrative support duties including; word processing and maintain schedules and files for management and/or other department leaders
  • Provide technical support including; word processing and maintain schedules and files
  • Answer telephones, handle calls, route to appropriate individual, or take messages
  • Process petty cash disbursements, when applicable
  • Sort and distribute mail; distribute intra-company information to employees
  • Act as office contact for property management
  • Oversee real estate licensing compliance under the direction of the Broker(s) of Record
  • Maintain required documentation
128

Office Coordinator Resume Examples & Samples

  • Create a fun office environment that promotes productivity, efficiency, and overall employee engagement
  • Maintaining general office tidiness
  • Document and proactively anticipate re-orders to keep all kitchen and snack areas stocked at all times
  • Restock and organize all office supplies and kitchen deliveries,
  • Coordinate incoming and outgoing mail, packages and deliveries
  • Carry a welcoming, helpful, and positive demeanor towards all employees, customers, and guests
  • Assist with occasional catered lunches and client onsite visits
  • Coordinate with building maintenance staff and service vendors
  • Assist with employee onboarding process
  • Partner with Studio Leadership on projects and promoting a fun culture
  • Running errands and performing miscellaneous job related duties as assigned
  • Superior organizational skills, self-motivated, resourceful, detailed oriented and energetic
  • Team Player and has the ability to prioritize and handle multiple projects
  • Proficient in Microsoft office and email
  • Responsiveness to email, phone calls, text messages
  • Customer service background preferred
129

Office Coordinator Resume Examples & Samples

  • Highly organized and able to manage multiple priorities
  • Logical thinking and problem solving skills
  • Must be a self-starter and able to work without close supervision
  • Must be able to take initiative to get things done in a timely and organized manner
130

Office Coordinator Resume Examples & Samples

  • Required - High School Diploma or GED
  • Preferred - Associate's Degree in a related field
  • Required - 3+ years of experience in general office administration and support
  • Required - Strong written and verbal communication skills and an ability to work with people from diverse backgrounds
  • Preferred - Previous office manager experience
  • Required - Proficient working in Microsoft Office Suite
131

Office Coordinator Resume Examples & Samples

  • Experience in a professional office management capacity preferred
  • Polished phone presence with excellent verbal and written communication skills
  • Proficient with Microsoft Office, particularly Outlook, Word, PowerPoint and Excel
  • Experience with website management a plus
  • Ability to maintain positive attitude/demeanor at all times
  • Proven problem solving, planning and organizational skills
  • Must love technology and working with computers
  • Highly motivated and dependable, a true self-starter
  • Excellent attendance and punctuality
  • Professional appearance and decorum at all times
  • Detail oriented, able to handle multiple projects simultaneously, extremely professional and customer service oriented
132

Office Coordinator Resume Examples & Samples

  • You’ll interact with internal customers to interpret their requests for service, manage their expectations and provide excellent customer service along the way
  • You’ll establish strong relationships with key vendors and service providers to ensure that service interruptions are minimized and work is performed to New Relic standards for quality and response time
  • You’ll conduct daily office floor walks, logging issues and coordinating service or repairs
  • You’ll provide direction and oversight of day porter and services
  • You’ll respond to incoming requests utilizing our internal ticketing system, Zendesk
  • You’ll own the office supply management including inventory review, stocking and ordering
  • You will assist with coordinating and facilitating office moves and various office projects
  • You’ll lead the floor warden program and assist with implementation of office emergency and safety program
  • You’ll recruit employees to volunteer at floor wardens, organize trainings and ensure 100% compliance for New Relic
  • You’ll provide event support as needed
  • You’ll provide reception coverage as needed
  • You’ll provide support to the Office Manager on special projects as assigned
  • 2+ years of experience in an office support role
  • Strong organizational skills coupled with attention to detail and follow-through
  • Ability to work effectively within deadlines
  • Familiarity with mac and google doc platform
  • Zendesk software knowledge is a plus
133

Office Coordinator Resume Examples & Samples

  • High School Diploma or GED equivalent required; Bachelor’s degree preferred
  • Minimum 1 year of relevant work experience in an office setting
  • Strong communication skills both oral and written with all levels of an organization, both internally and externally
  • Excellent phone communication skills
  • Demonstrates attention to detail and critical thinking skills
  • Positive customer relations skills
  • Proficient use of applicable technology
  • Able to work in a team environment as well as independently
134

Office Coordinator Resume Examples & Samples

  • Supports the practice up-front billing workflow
  • Adheres to all Mednax, Practice, and Revenue Cycle Management policies and procedures
  • Accurately collects, processes, and submits all anesthesia and quality documentation within target timeframes. Reviews documentation for reasonableness. Follows up as needed
  • Monitors, analyzes, and communicates revenue cycle progress
  • Follows up on and promptly responds to requests from the Regional Revenue Cycle Management office
  • Supports the practice leadership with reporting that includes, but is not limited to, quality, business statistics, financial, and other as needed or required. Reports are accurate and checked for reasonableness
  • Supports the Company and the practice with the credentialing and privileging processes. Maintains the credentialing application with necessary licensure, DEA, and all other required provider information. Works with provider enrollment, as necessary, ensuring physician enrollment with payors
  • Responsible for minimizing office expenses and waste
  • Processes and submits check requests payroll and expense reimbursement, per Practice and Company policy
  • Assists the practice leadership and practice physician(s) with meeting coordination, patient inquiries, hospital commitments, correspondence, and other as required
  • Ensures highest level of service is provided to patients and stakeholders
  • Open (as appropriate), review, and distribute in­bound mail
  • Responsible for the proper maintenance and functioning of the physical office. Ensures a safe and professional work environment is maintained
  • Performs any and all other duties which may be required to provide administration support to the practice
  • High school education or GED
  • Associate's degree (A.A.) or equivalent from a two-year college or technical school; or two-years of related experience and/or training; or equivalent combination of education and experience
  • Must have knowledge of computer and strong proficiency with Microsoft Office applications, including Microsoft Word and Excel
  • Ability to effectively and efficiently use basic office equipment including copier, scanner, and multiline phones
  • Must have excellent verbal communications skills and reasoning aptitude
135

Office Coordinator Resume Examples & Samples

  • Building Management Point of Contact
  • Parking Management Point of Contact (Including allocation and reporting.)
  • Facility Management (Including cubicle allocation and reporting.)
  • Local Communication Team Member (Responsible for in-house initiatives and activities coming from the Communication Team)
  • Additionally, she can take on items and pressure points that have been greatly been unattended to for much too long
136

Office Coordinator Resume Examples & Samples

  • Ensures efficiency and productivity with respect to administrative and clinical functions of the office. Daily monitoring of physician and patient activity in the practice; allocates resources to necessary tasks and set priorities
  • Reports any problems in this area to the Practice Manager immediately
  • Responsible for accurate registration, scheduling, confirmation, and billing functions
  • Makes recommendations for improvements/enhancements to registration, scheduling, and billing procedures
  • Manages the oversight and audit of encounter forms for completeness, accuracy, batching, and prompt distribution to billing
  • Responsible for daily oversight and reconciliation of co-payment and cash collection
  • Assists Practice Manager with payroll and payment of Invoices
  • Triages patient complaints for the office, working with appropriate management personnel to resolve issues that arise
  • Responsible for monitoring missing charge reports
  • Oversees ordering all necessary supplies and equipment for the practice
  • The procurement process shall include payment requests, on-line supply ordering, and reconciliation of AP payments
  • Under the direction of the Practice Manager, responsible for the training and on-board processing of all new employees
  • Assurance that all "Best Practice" initiatives are followed
  • Maintains patient confidentiality according to Steward Medical Group and hospital standards. Must have excellent written and verbal communication skills. A strong desire to work as part of a team
  • Must be able to multi-task and prioritize daily activities
  • Must have a thorough understanding of billing, information systems, and knowledge of medical terminology and HIPPA requirements
  • Proficiency with computers and window-based products
  • Knowledge of insurance coverage systems, including but not limited to co-payments, referrals, HMO, PPO and capitated products, preferred
  • Ability to analyze operational issues and solve them creatively
  • Strong orientation to patient care in accordance with the Faculty Practice Plan's values
  • Associates or Bachelor's Degree preferred, but not required
  • Relevant work experience may substitute for degree requirements
  • Must have 2-3 years of experience in a healthcare environment
137

Office Coordinator Resume Examples & Samples

  • Welcome all employees and guests at the front desk with a smile
  • Receive visitors, vendors and deliveries with ease
  • Support new hire onboarding and orientation
  • Order supplies and food–lots and lots of glorious food
  • Find a place for everything and keep everything in its place
  • Seek and destroy uncleanliness and chaos
  • Plan, order for and execute monthly company meals, annual parties and weekly executive meetings
  • Work with the building's management office, enter guests into the building's security system
  • Bring a touch of TLC to the office space and Grubhub employees
  • Keep a cool head and be able to re-prioritize on the fly
  • Comfortable running errands between our two New York offices when needed (i.e. delivering mail or packages to second office - only 3 blocks away!)
138

Office Coordinator Resume Examples & Samples

  • Planning, coordinating, and supporting a variety of events and meetings, including arranging for venue, catering, duplication of materials, audio-visual needs, etc
  • Help assess, document, and improve department processes as needed
  • Handle and maintain security of sensitive and privileged information, with sensitivity, maturity and professionalism
  • Manage department SharePoint site including its organization and access privileges
  • Prepares graphics, presentations and/or spreadsheets,
  • Draft routine correspondence including HR forms; ordering supplies, answering telephones; mail distribution; parking card processing; office moves; and processing time sheets
139

Office Coordinator Resume Examples & Samples

  • Organize and maintain the office on a daily basis
  • Stock snacks, drinks, water, and office supplies as needed to ensure a steady supply of each
  • Help maintain the BuzzFeed culture and be a point of contact for employee office needs
  • Work directly with the Sr. Office Manager to maintain the office floor plan
  • Help the Sr. Office Manager with new hire set-ups
  • Work with the Sr. Office Manager to help organize and execute all office lunches, treats, and office-wide events
  • Ensure the kitchen is orderly and stocked
  • Assist in unpacking boxes for swag, furniture, office related items, etc
  • Help with general handy work such as hanging artwork/pictures, moving furniture, unloading/lifting heavy boxes, and putting small furniture items together
  • Assist with all ad hoc office requests
  • Assist with internal event set up and break down
140

Office Coordinator Resume Examples & Samples

  • Ability to effectively and courteously handle patient and staff relations
  • Answer and handle multiple telephone calls
  • Ability to learn new programs and operate a computer and printer
  • Understands and explains medical insurance benefits to patients
  • Records, computes and balances financial data regarding charges and payments
  • Prepares payment deposits
  • Assigns correct CPT and ICD-10 codes
  • Alphabetizes, organizes and files records and charts
141

Office Coordinator Resume Examples & Samples

  • Support the management of recruitment cycle including coordination of developing Job Description, advertisements, short listing, coordinate and conduct interview/arrange writing test for qualified candidates. Consolidate reference checks for recruitment decision. Prepare letter of offer to successful candidates
  • Ensure all HR related issues including policies, labor contracts, remuneration system are well compliance with Vietnam labor law and Personal Income Tax regulation
  • Control leaves / verify time sheet and Prepare payroll, social insurance contribution, employment contract
  • Advise and counsel staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements
  • Provide advice on interpretation and application of policies, regulations and rules
  • Manage and ensure the office proper operation: reception, office equipment control
  • Performing bookkeeping tasks to ensure all activities of the Vietnam office are correctly entered into both Fortna Inc. and Fortna Vietnam LLC systems
  • Making travel arrangements for Associates traveling to and from Vietnam office
  • 3 years of HR and Administrative experience
  • Solid knowledge of Microsoft Office Suite; including Outlook, Excel, PowerPoint, and Word
  • Flexible schedule to occasionally arrive early to greet visitors
  • Strong interpersonal, organizational, time management and problem solving skills
  • Ability to occasionally travel overnight to off-site corporate events
  • BENEFIT
  • Successfully candidates will be part of a professional, motivated and family team in Fortna VietNam with various benefit and attractive offers
  • High standard working environment, compared with US standard team
  • Competitive salary package, with end annual bonus based on performance evaluation
142

Office Coordinator Resume Examples & Samples

  • Required a High School diploma or GED
  • Preferred an Associate's Degree in a related field
  • Required strong written and verbal communication skills and an ability to work with people from diverse backgrounds
  • Intermediate demonstrated interpersonal/verbal communication skills
  • Beginner ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions
  • Intermediate demonstrated ability to deal with confidential information
  • Intermediate demonstrated customer service skills
  • Intermediate ability to work as part of a team
  • Intermediate demonstrated time management and priority setting skills
  • Intermediate ability to work in a fast paced environment with changing priorities
  • Intermediate ability to effectively present information and respond to questions from peers and management
  • Intermediate ability to effectively present information and respond to questions from families, members, and providers
  • Intermediate demonstrated written communication skills
  • Intermediate ability to remain calm under pressure
  • Required intermediate or strong skill level with MS Word, Excel, Outlook required
  • Strongly preferred intermediate or stronger skill level with MS PowerPoint
  • Preferred intermediate or stronger skill level with MS Project and Access
143

Office Coordinator Resume Examples & Samples

  • Previous experience in an Office Coordinator role (2 years +)
  • Strong interpersonal and communication skills, with the energy and confidence to build relationships with associates both based at Melbourne Sales and visiting from other offices & external stakeholders
  • Demonstrated time management skills with the ability to prioritise your work to meet conflicting priorities and deadlines
  • Exceptional attention to detail and the ability to effectively handover outstanding tasks weekly with your job share counterpart
  • Confidence using Microsoft programs such as Outlook, Word, Excel and PowerPoint
144

Office Coordinator Resume Examples & Samples

  • Organize office operations and activities
  • Schedule and organize meetings, interviews, and travel (create itineraries, etc.)
  • Handle confidential and sensitive information
  • Assist in the logistics and materials for client and internal meetings
  • Assist PM's with invoice payment and tracking with Accounting/Billing teams
  • Prepare expense reports for Managing Director
  • Prepare for, attend and take minutes at staff meetings (setup, organizing catering service, break down, etc) and follow up with action items
  • Manage internal social/learning events in cooperation with HR team
  • Organize logistics for key business building events including conferences, speaking engagements, client dinners, and launch events
  • Project manage creation of intellectual capital, marketing collateral, outbound marketing materials/programs and other new business tools
  • Project manage industry award submissions in cooperation with agency client teams
  • Assist with updates to SalesFusion as required
  • Field KM requests
145

Office Coordinator Resume Examples & Samples

  • Greet and assist patients/visitors in a courteous + professional manner at all times
  • Answer incoming calls, transfer outgoing calls to appropriate staff, and take messages
  • Confirm patients next appointment
  • Maintain patient and visitor logs
  • Update patient information in the system
  • Perform administrative duties (e.g. typing letters, correspondences, emails, and reports, data entry, maintenance of mailing lists via databases, faxing, photocopying, and filing)
  • Check in patients in Clinical Conductor
  • Ensure Prescreen/Screening paperwork is complete and photocopy/scan patient’s governmental issued ID in the system
  • Operate various office equipment including IBM compatible computer, fax machine, and copier
  • Work with various Vendors, place orders, and oversee receipt and delivery
  • Schedule transportation for patients for OPC and Phase 1 Clinic
  • Scan or log in boxes/packages received with tracking information for Orlando site and saved on the s:drive
  • Sign for deliveries and ensure all deliveries reach their destination within the company
  • Order and stock office and kitchen supplies when delegated and authorized by Office Manager
  • Provide training to any new staff or PRN staff in reception area/front office
  • Learn and support the mission and goals of Compass Research’s program
  • Professional telephone etiquette and presentation
  • Excellent verbal and writing skills
  • Demonstrate patience and positive/friendly attitude while interacting with internal and external parties at all times
  • Strong interpersonal, customer service, multi-tasking, and organizational skills
  • Handle sensitive/confidential information appropriately
  • Takes initiative, reliable, quick learner, and a team player
  • Proficient in various office equipment, web-based software, Outlook, and MS Office
  • Minimum of HS Diploma and/or GED Transcript required; Associate’s Degree or higher preferred
  • Minimum of 4 to 5 years of administrative experience
146

Office Coordinator Resume Examples & Samples

  • Prefer one year of experience in medical office secretarial work. Type 40 words per minute. Knowledge of Computers, word processing and Windows. Ability to train and supervise secretaries, strong organizational,scheduling, and multi-tasking skills, ability to delegate and coordinate all office procedures. Attention to detail, organization and ability to prioritize work flow are a must
  • Must have the ability to work well with others and perform in situations which may require immediate action in order to get the job done under pressure
  • Strong customer service skills and ability to complete scheduling tasks effectively and efficiently are critical components to this position
147

Office Coordinator Resume Examples & Samples

  • High School graduate or equivalent; some business school desirable
  • Strong administrative secretarial skills with a minimum of 5 years’ experience
  • Excellent computer skills, advanced PC skills with knowledge of SAP, Word, Excel, Powerpoint
148

Office Coordinator Resume Examples & Samples

  • Required A High School or GED
  • Required Other Strong written and verbal communication skills and an ability to work with people from diverse backgrounds
  • Intermediate Demonstrated interpersonal/verbal communication skills
  • Beginner Ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions
  • Intermediate Demonstrated ability to deal with confidential information
  • Intermediate Demonstrated customer service skills
  • Intermediate Ability to work as part of a team
  • Intermediate Demonstrated time management and priority setting skills
  • Intermediate Ability to work in a fast paced environment with changing priorities
  • Intermediate Ability to effectively present information and respond to questions from peers and management
  • Intermediate Ability to effectively present information and respond to questions from families, members, and providers
  • Intermediate Demonstrated written communication skills
  • Intermediate Other Ability to remain calm under pressure
  • Required Intermediate Microsoft Outlook
  • Required Intermediate Microsoft Word
  • Required Intermediate Microsoft Excel
  • Required Intermediate Microsoft PowerPoint
  • Preferred Intermediate Microsoft Project
  • Preferred Intermediate Microsoft Access
149

Office Coordinator Resume Examples & Samples

  • Bachelor’s degree preferred, HS diploma or equivalent required
  • Prior Real Estate office experience helpful
  • Minimum of one year experience as a receptionist or administrative assistant
  • Minimum of one year experience demonstrating accurate data entry
  • Minimum of one year experience utilizing MS Word, Excel, Outlook and the Internet
  • Minimum one year general administrative experience
  • Desire to promote Best Practices, ability to handle multiple tasks and coordinate various assignments while maintaining poise and excellent customer service
150

Office Coordinator Resume Examples & Samples

  • Answering incoming and internal telephone calls thru the main phone line of the bank
  • Scheduling conference rooms and ensuring they are prepared for use
  • Greeting SVB employees and Client guests
151

Office Coordinator Resume Examples & Samples

  • Receptionist: Greets all customers, vendors and visitors. Receives, directs and relays telephone messages. Picks up and delivers the daily mail. Maintains and orders office supplies
  • Support: Provides plant with administrative and secretarial support. Prepares and designs general reports, memos, charts, graphs, and other business documents. Coordinates schedules, makes appointments, and establishes agendas. Arranges and coordinates business travel and complete monthly expense reports. Assist with minor HR activities such as orientations, applicant logs and scheduling interviews
  • Special Projects: May conduct various analytical special projects for senior management meeting. May collaborate with various staff and departments in preparing special projects
  • Meeting & Events: Arranges use of conference rooms and use of outside facilities. Coordinates meeting agendas or reports. Works with other area plants to coordinate company events
  • Computer Technology: Performs word processing duties and may work with spreadsheets. Will assist with Kronos time keeping and generate reports as necessary. Maintain and set up Security access and maintain CleanNet system
  • Other responsibilities as assigned or required
  • 3-5 years minimum experience in previous high level administrative position
  • Working knowledge of presentation and spreadsheet software
  • High level of knowledge with Microsoft Office software
  • Ability to handle confidential information. Requires continuous attention to detail and ability to juggle multiple high-level projects at once
152

Office Coordinator Resume Examples & Samples

  • Ability to multi-task, work independently, prioritize and manage tasks to meet deadlines and expectations with minimal supervision
  • Confident, professional demeanor with the ability to maintain composure in a busy environment
  • Discretion; must maintain confidentiality when handling sensitive information
  • 2+ years of experience as a receptionist, an office manager or an executive assistant
  • Maintain office equipment such as our printers and scanners
  • Serve as initial point of contact for all visitors and manage security registration procedures
  • Serve as our receptionist, greeting all vendors, candidates and guests, taking messages and answering general questions
  • Coordinate meetings, and reserve conference rooms and guest offices
  • Maintain appearance of lobby, conference rooms, and break rooms
  • Maintain and order office supplies
  • Manage food ordering
  • Provide support as needed for project-based work and events
  • Receive incoming courier packages and prepare outgoing packages. Retrieve incoming postal mail
  • Coordinate travel arrangements for Bankrate Credit Cards employees and candidates visiting from out of town
  • Provide on-site support for new hires such as equipment, seating, badges
  • Organize common spaces and storage areas, helping to optimize space as we continue to grow
  • Manage facilities maintenance with our landlord
  • Take care of general office and administrative tasks as needed such as general filing
  • Backup support for Office Assistant and Human Resources Strategic Business Partner
  • Assist with the various employee discount programs by contacting companies for discounts as directed by Office Assistant
  • Schedule conferences by reserving facilities at local hotels and/or restaurants
  • Assemble new hire packets
  • Coordinate Company Calendars
  • Assist with planning of seasonal outings/event and team meetings
153

Office Coordinator Resume Examples & Samples

  • Provides direct administrative support to Plant Manager
  • Provides administrative support to plant leadership team and attends plant meetings (daily, weekly or as required)
  • Develops and has accountability for administrative cost spending plan categories
  • Acts as Site Administrator for TopClass software
  • Provides coordination of work for administrative assistant, student, and temporary help in administrative areas, ensuring appropriate workload and efficiency
  • Works with Plant team to facilitate meeting setup, documentation, and follow up to promote organizational effectiveness
  • Provides support to teams (internal/external) working on Operational Excellence activities, including setting up and reserving meeting rooms and other administrative needs
  • Develops and implements plant filing system for common records in areas of engineering, safety, environment, and shipping/receiving, including retention policy
  • Organizes employee recognition appreciation events and distributes plant-wide employee communications
  • Serves as primary backup for front desk activities (phone and guests)
  • Coordinates work for Plant Administration Building upkeep, lawn/landscaping, and janitorial services
  • Communicates and enforces HR policies at the local level, with direction provided by Renewables HR Management
  • Reviews and keys timesheets to SAP and balances reports
  • Reviews applicant flow in Taleo applicant tracking software and changes applicant status according to job requirements
  • Schedules and participates in phone interviews and/or on-site interviews. Retains interview guides
  • Conducts new hire orientation including timely completion of new hire paperwork and a review of benefits
  • Represents Company at career fairs
  • Assists the Corporate Benefits Department with benefits open enrollment and is a resource for basic benefits questions
  • Generates various HR reports in SAP
  • Organizes special events such as United Way Kickoff, Family Day, and volunteer events
  • Serves as the primary contact for plant tour requests, facilitating approval, preparation, and execution processes
  • Minimum of five years of administrative or office management experience required
  • Experience using Microsoft Office programs (i.e., Outlook, Word, and Excel) required
  • Experience in Human Resources preferred
154

Office Coordinator Resume Examples & Samples

  • An independent spirit who thrives in a startup environment, can make decisions quickly and can easily handle several tasks at once
  • Experience in event and production management
  • 5 years’ experience in an administrative/support role
  • Excellent interpersonal skills to navigate and work efficiently with internal CMG departments as well as contributors, contractors, vendors and freelancers
  • General knowledge of publishing workflows, social distribution methods and content strategies
  • Excellent organizational skills to manage calendars and where necessary coordinate event coverage, credentialing, travel and ticketing
  • Solid experience in office management
  • Will manage all freelancer invoices, onboarding and outreach. (We’ve got dozens of freelancers we’re trying to keep track of at this point.)
  • Will manage the office assistant in DC and coordinate with the teams in Nashville and Atlanta to make sure everyone has what they need – swag delivered to the right place, swag ordered, snacks ordered, bills paid, light bulbs changed, equipment working, etc
  • Will handle the logistics for executive meetings, including taking notes and sending e-mail recaps
  • Will be a key contact in Nashville with talent, music industry executives and other high-profile relationships. She will represent the company and speak on behalf of the company at times
  • Will help keep us organized and running efficiently by coordinating calendars, arranging travel, etc
  • Will be our key point of contact with HR – onboarding new employees, training, tracking PTO, etc
  • Will be our key point of contact with IT – filing tickets, getting computers fixed, mailed to and from Atlanta, etc
155

Office Coordinator Resume Examples & Samples

  • Answers and route incoming phone calls
  • Manage visitors and vendor visits
  • Manage incoming / outgoing Mail and receive deliveries (Shipping & Receiving)
  • Account for well-being of the office
  • LI-SB1
156

Office Coordinator Resume Examples & Samples

  • Complete and maintain community records, reports, and files
  • Collect and post resident security deposits, processing fees, rents, inspection or other fees; record in the proper accounts and issue receipts
  • Make collection calls for rental payments
  • Process move-ins and move-outs
  • Assist with the preparation of marketing materials and implementation of resident relation activities
  • Assist prospective residents by reviewing new and used home listings, showing homes, and assisting with applications
  • Forward all customer service requests to the Community Manager
  • Maintain petty cash fund, recording expenditures in proper accounts
  • Minimum 2 years secretarial/administrative experience
  • Intermediate to advanced computer proficiency with the ability to use Microsoft Office Suite, email, the internet, and provide data entry in a timely and efficient manner
  • Previous experience using Yardi, a plus
  • Property management office experience, a plus
157

Office Coordinator Resume Examples & Samples

  • To provide high level administrative and secretarial support to ensures a professional, responsive and effective experience with the organization as a whole
  • Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements
  • Manage the CEOs appointment and arrange meetings and travel arrangements
  • Support and interact on corporate office matters (i.e. those from Regional Office, industry, outside partners, etc)
  • Ensure that the corporate office provides a professional and winning impression of Manulife to those who contact
  • Maintains confidentiality and uses a high degree of discretion
  • Carry out special projects as allocated by Chief Executive Officer
  • Minimum of five years providing a full range of executive support to a senior leader or executive
  • Excellent command of English
  • Always accurate and a focus on getting things right- first time
  • Ability to manage deadlines and priorities work
158

Office Coordinator Resume Examples & Samples

  • Excellent Written and verbal Skills
  • Confident with IT and basic office software packages (Word, Excel, PowerPoint etc.)
  • Master of Spreadsheets
  • Basic knowledge of InDesign
159

Office Coordinator Resume Examples & Samples

  • Team player who helps manage the reception desk and be the first impression for Unity guest, clients, and employees including meeting and greeting guests, employees, and clients. Manage the Envoy sign in system and collection of signed NDAs from guests visiting Unity
  • Assist or guide Unity employees via Workplace Experience e-mail channel on answering office related questions and inquires as they are received. The general philosophy should not be to take care of everything for the Unity Employee but assist them where it makes sense or direct/guide them to where they can get help and find a solution
  • Provide visiting employees temporary but functional workspaces, office tours, local area information, and security badge access. Notify management of the visiting employee and coordinate for the visiting employee to have social opportunities to meet and greet new employees from the local office
  • As the Workplace Office Coordinator you are a very visible and influential part of Unity’s culture and the growing Workplace Experience Team. Be a leader in the office by creating a fun, unique, exciting, comfortable and energetic office environment and culture. Coordinate closely with the Workplace Experience Team to create, plan and host office socials, networking events, parties and teambuilding events. Partner with department managers and Unity employees to get Unity employees engaged in weekly, monthly and annual events
  • Manage the ordering and delivery of business cards for employee
  • Manage the offices conference rooms including by helping to maintain their daily cleanliness. Helping to empower and train employees how to properly book meetings on google calendar platform
  • Mailroom management including the organization, sorting, receiving, and delivery of all mail and packages. Use mailroom management tools to alert employees when their packages have arrived. Manage all outgoing mail and incoming packages
160

Office Coordinator Resume Examples & Samples

  • Excellent organizational skills with the ability to prioritize and handle multiple tasks efficiently
  • Ability to handle multi-tasks in a busy office environment; Must be flexible to handle a variable workload, frequent work interruptions, deadlines, priority changes and multiple opinions/viewpoints
  • Must possess exceptional communication and interpersonal skills
  • Successful organizational and management skill
  • Must be able to work independently, make decisions and act appropriately
  • Good communication and interpersonal skills with staff, management, administration, medical staff and ancillary departments
  • Strong computer skills to include proficiency in email, Microsoft Word and Excel required. Power Point and Access database skills preferred
  • Knowledge of medical and legal terminology preferable
  • 3 Always met expectations
  • 2 Usually met but occasionally fell below expectations
  • 1 Frequently fell below expectations. Needs immediate improvement
161

Office Coordinator Resume Examples & Samples

  • A minimum of 2 years of administrative/secretarial experience
  • Proficiency in Microsoft Office is required
  • Strong knowledge of computers is required
  • Proficiency in spreadsheet design through Excel
  • Some experience in Microsoft Access is preferred
162

Office Coordinator Resume Examples & Samples

  • Coordinates the daily operations of growing programs through the life cycle or students from enrollment through graduation
  • Ensures that the school meets commitments and responsibilities. Maintains calendars, makes travel arrangements for faculty, and updates pending commitments and appointments. Assists faculty with administrative requirements
  • Assigns and withdraws all computer and database securities, including Banner, OBIEE, remote access to their computer
  • Onboard new students, including setting up their email addresses, access to server, access to Canvas
  • Liaises with registrar, bursar and admissions to assist students entering the programs
  • Maintains office correspondence and replies to inquiries. Responses must be made in a timely manner, and urgent matters must be brought to the attention of senior management; Confirm that the appropriate resources are available, which are needed by the faculty member
  • Establishes and maintains contract agreements with vendors relevant to the running of the MSW and PhD programs
  • Maintain complex databases
  • Answer telephone calls and uses tact in dealing with telephone and personal inquiries
  • Schedules committee meetings, faculty meetings, lunch and learns and extracurricular events like book signings, art exhibits
  • Assembles necessary background material for scheduled meetings
  • Makes any arrangements necessary in connection with scheduled meetings, ex: travel arrangements, room scheduling, hotel accommodations, ordering audio/visual equipment and ordering food
  • Sets up and maintains complex filing systems for correspondence and other records
  • Revises and makes recommendations for new office procedures
  • Uses independent judgment in responding to inquiries regarding policies, procedures and regulations based on thorough knowledge of departmental and university policy
  • Deals directly with individuals and groups, both internal and external to the university, exercising in department judgment on non-routine matters requiring knowledge and interpretation of policy, under limited supervision
  • Assists the faculty with all administrative tasks on a daily basis. This includes but is not limited to calendar management, travel arrangements, travel/expense reimbursement, telephone screening, liaising with other departments, following up and communicating with internal/external individuals on her behalf, ordering lunch for meetings, sending out meetings dates and reminders; other duties as assigned
  • Prepares and distributes agendas and minutes and other correspondence with Department Faculty and Administrators
  • Maintains Faculty, Students and Board Members Directory
  • Maintain the Wurzweiler website and creates blocks with the use of content management system (CMS)
  • Formats course materials and upload them on the website
  • Uses Banner to process and retrieve reports, transcripts, faculty rosters, and student information
  • Assists with graduation ceremony. Create graduation tickets, agendas and certificates. Distribute caps and gowns with tickets
  • Orders faculty and administration graduation attire
  • Sends out graduation invitations
  • Creates and/or updates name tags for events, office door signs, and mailboxes
  • Orders textbooks for faculty
  • Creates and distributes flyers associated with events such as lunch & learns conferences and seminars
  • Perform other related duties as assigned
  • Bachelor’s degree and at least 3-5 years of administrative experience are required
  • Equivalent combination of education and experience will also be considered
  • Exceptional people skills
  • Capacity to manage multiple tasks simultaneously in a fast paced, high pressure office
  • Capacity to triage demands in order of priority
  • Capacity to generate professional and courteous correspondence in a timely fashion
  • Capacity to learn new skills as required to complete the job
  • Knowledge of Excel, Word
  • Knowledge of social media and web site development
  • Capacity to remain calm under pressure and complete tasks quickly
  • Capacity to navigate complex university systems to positive effect
  • Must possess strong knowledge of Microsoft Word, Excel and PowerPoint. May use other Microsoft programs as assigned. Ability to quickly learn and become proficient in new software and technology is essential
  • Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs
  • Must have ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient; a high level of professionalism and confidentiality is crucial to this role
  • Must demonstrate good judgment, initiative and attention to detail
  • Must be able to effectively track time and resources to prioritize work assignments among assigned staff
  • Must possess strong customer service, communication and organizational skills
  • May be required to work independently and produce quality work from conception to completion on assigned projects
163

Office Coordinator Resume Examples & Samples

  • Associate Degree highly preferred
  • Critical thinking, service excellence and interpersonal skills
  • Strong problem solving, organizational and analytical skills
  • Ability to work independently and flexibly with minimal supervision
  • Able to balance multiple tasks with changing priorities
  • Able to maintain confidentiality of sensitive information
  • Skill in use of complex mathematical and statistical techniques to assess financial scenarios
  • Competency in design, preparation of spreadsheets and other financial reports
  • Interpersonal skills necessary to establish and maintain effective/courteous/professional working relationships with leaders across the department and organization
  • Ability to ensure accurate, timely and up to date payroll process in KRONOS
164

Office Coordinator Resume Examples & Samples

  • Answer and direct incoming calls
  • Assist sales associates in creating PODs and listing presentation packages (including CMAs)
  • Enter listing information into the MLS, company databases, etc
  • Distribute incoming mail and faxes
  • Greet and direct clients, vendors and other visitors
  • Schedule appointments for in-house sales associates and outside agencies
  • Handle all SIR photos on a daily basis
  • All photography maintenance and distribution from Camino Real to Paragon and Atlas
  • Fill out and deliver all bulk mailings to post office
165

Office Coordinator Resume Examples & Samples

  • Performs variety of duties as directed by the Administrative Manager
  • Works in tandem with the support staff and management to accomplish all tasks necessary to keep the office operational. “Team Approach”…Together Each Accomplishes More
  • 2-3 years of more of customer service and administrative experience
  • Prior real estate experience preferred
  • Requires immediate technical and computer skills
  • Ability to operate independently and exercise initiative using solid judgment and decision-making skills
  • Proficiency in the use of Microsoft Office Suite, HomeBase, NRT Gateway, HomeBase InTouch and outlook and have the ability to use internet based software
  • Must be a quick learner and have high level of retention and understanding of the tasks required
  • Demonstrated ability to work collaboratively
  • Ability to follow direction and utilize critical thinking and problem solving skills are essential
  • Ability to work in a changing, dynamic workplace
  • Ability to interface with employees at all levels
  • Ability to write reports and correspondence
  • Ability to deal with problems involving several variables
  • Diplomacy, Confidentiality and Flexibility
  • Ability to utilize office equipment
166

Office Coordinator Resume Examples & Samples

  • Responsible for overseeing the front of office: greeting and announcing visitors, answering phones, delivering/receiving mail, preparing packages for pick-up and keeping the office generally well maintained
  • Responsible for monitoring and ordering office equipment and supplies and resolving routine facility and equipment problems
  • Coordinating all meetings that occur in-house, management of the conference room calendars and scheduling
  • Management of all artist product requests and fulfillments from start to finish
  • Act as the point person who oversees the delivery and arrival of physical artist portfolios under the supervision of the Physical Archivist
  • Organizing office-wide events within the budget set forth by the Director of Operations
  • Creating monthly office supply and grocery budget reports for the Director of Operations
  • Weekly bank errand for the Accounting Department
  • Upkeep of the ongoing Red Carpet doc for the Creative Team (assigned three days of the week)
  • Calendar management and travel booking for VP, Business Development
  • Day-to-day administrative tasks for the VP, Business Development (i.e. scanning, printing, note taking, update of daily to-do list, etc)
  • Assist with social media assignments, as needed, under direction of New Media Associate
167

Office Coordinator Resume Examples & Samples

  • Create/process various documents including absence reports, injury reports, expense reports, purchase requisitions, general office invoices, goods received reports, damage to Company property reports, management vehicle mileage cards, etc. for the C&M and Service Departments
  • Communicate with Payroll regarding personal status changes, shift changes and/or schedules, etc. that affect employees within the district
  • Fill open C&M and Service Department positions utilizing the Bid program within the terms of the existing labor agreement and established practices. This includes maintaining accurate departmental records that track seniority and qualifications of all contract employees
  • Assist the C&M Foremen with completing the various capital work order reports and assist with the project scheduling, the material requisitions and the payment processing for the non-stock materials
  • Process employee file memorandums as directed by senior management and in conjunction with Laclede’s policies/guidelines and contractual agreement
  • Disseminate correspondence, periodicals, announcements, and other printed information to supervisors and employees within the district
  • Communicate with various departments regarding locates for new service leaks and existing construction work
168

Office Coordinator Resume Examples & Samples

  • Minimum 2 years high level administrative support in an office environment and/or prior real estate office experience
  • Minimum 2 years experience demonstrating accurate data entry
  • Strong working knowledge of MS Office Suite & the Internet
  • Excellent customer service and organizational skills
  • Demonstrated ability to promote Best Practices
  • Ability to handle multiple tasks and coordinate various assignments while maintaining poise and the ability to work independently
  • Previous Real Estate office experience preferred but not required
169

Office Coordinator Resume Examples & Samples

  • Ability to work well with others, including vendors, building owner, members and onsite staff
  • Ability to adapt quickly to priorities and needs as they arise
  • Ability to understand supply ordering needs and execute requests within system
170

Office Coordinator Resume Examples & Samples

  • Coordinate the front office area to ensure effective telephone and mail communications both internally and externally to maintain professional image and timely customer service
  • Prepare for, greet, and direct visitors; log visitors and administer visitor badges accordingly
  • Coordinate and oversee the maintenance and activities of the office area to include but not limited to: equipment as well as layout, arrangement and housekeeping of the office, meeting rooms and assigned common areas
  • Provide administrative support to operations and financial departments, for example typing documents, data entry/verification, arranging meetings, or maintaining supplies. Ensure the workflow of the office progresses smoothly
  • Maintain, review, and submit office budget for purchases of office hardware, supplies, equipment and service contracts
  • Coordinate ordering and receiving of site supplies
  • Review and verify coding of purchase orders; Primary interface with corporate purchasing on requisition and other related matters
  • Coordinate site accounting reports in collaboration with Corporate Accounts Payable; Process expenditures and maintain blanket purchase orders with Corporate AP
  • Assemble reports and prepare electronic files for clients, writers, and visitors
  • Prepare statistical templates, graphs, and summary tables
  • Audit office inventory database for accuracy; produce reports as needed for insurance purposes
  • Maintain the company library to include DVD’s, catalogs, documentation and literature
  • Assist in the coordination and planning of site events
  • Provide day-to-day facility support as needed
  • Perform Backup Archivist duties as needed, including
  • Maintaining the current understanding of standard operating procedures that direct the company archiving process for safety testing study files, facility records, employee training records, and other related documentation supporting the GLP status of the company
  • Completing archiving work according to timelines established by standard operating procedures
  • Following-up on outstanding files to be archived by pre-determined deadlines
  • Working with Study Directors and others overseeing Archiving to provide a resource for completing the work
  • Determine end of archiving period for study files, contacts sponsors to request disposal instructions and returns or destroys the studies at end of the archiving period
  • Education:High school diploma or General Education Degree (G.E.D.). Associate’s (A.A./A.S.) in business administration or related field preferred
  • Experience: 2-4 years related experience
  • Other: Good interpersonal skills. Professional demeanor and demonstrated maturity. Able to identify and set priorities and multi-task. Excellent verbal and written communication and organizational skills. Individual must be resourceful and able to take imitative in a changing workplace environment. Must be proficient in all computer systems: Microsoft Outlook, Word, PowerPoint, and Excel
171

Office Coordinator Resume Examples & Samples

  • Answer phones and greet all visitors, providing excellent customer service
  • Learn and apply general knowledge of all office equipment, such as copiers, postage meter and phone system
  • Assist Team Operations Manager in administering Host Family Program, providing housing to IronBirds players throughout the season
  • Develop deep knowledge of IronBirds and Amateur baseball products and services to provide exemplary customer support to fans and customers contacting the organization
  • Associates Degree in Business Management or related field
  • Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook)
  • 2 - 3 years experience in a reception role, including working knowledge of office administrative procedures and equipment
  • Willingness to work nights and weekends upon request
  • Leadership skills and self-motivation
  • Strong organizational skills with ability to time-manage and prioritize
172

Office Coordinator Resume Examples & Samples

  • Provides administrative support for the campus or location. Performs a range of staff and/or operational support activities
  • Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues
  • Greets and directs visitors, as and when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of campus or location; accepts, screens, and routes telephone calls
  • Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules
  • Composes and prepares written documentation and correspondence for the location; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate
  • May instruct and oversee the activities of student employees performing the same type of work
  • Proficiency in Microsoft Office 2007 (or later) programs
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
  • Ability to create, compose, and edit written materials
173

Office Coordinator Resume Examples & Samples

  • Meeting and greeting guests in a polite, professional manner, ensuring that the company is represented to the highest standard
  • Managing security arrangements, signing in and out of guests and visitors issuing staff ID/access passes where appropriate
  • Ensuring all visitors are aware of local arrangements for health and safety to include emergency evacuation and first aid
  • Keeping accurate records of all statutory building documentation in compliance with IMS requirements
  • Facilitating maintenance contractor visits ensuring they are expected and any works have been previously authorised by the area office manager
  • Monitoring performance of the central cleaning contract ensuring high standards of cleanliness
  • Managing general office logistics, post, print sundries and kitchen supplies
  • Ensuring common areas/facilities are maintained to a very high standard always
  • Managing booking system for all meeting rooms and facilities
  • Managing switchboard calls through Lync Attendant
  • Regularly checking meeting room equipment is set up appropriately and In full working order prior to meetings
  • Taking personal responsibility for the upkeep of the front desk and reception area maintaining high standards of tidiness and general presentation
  • Organising provision of catering and refreshments for meetings where requested
  • Act as appointed emergency warden and first aider
  • Proactive engagement with the landlords appointed managing agent
  • Demonstrable experience of working within a similar role: receptionist; front of house professional; commissionaire
  • Displays a commitment to excellence and a high level of attention to detail
  • Self-organised and motivated
  • Ability to multi-task with excellent time management skills
  • Excellent IT skills in Microsoft office applications
  • Demonstrates a commitment to self-development
  • Demonstrates a keen interest in the company and the business sector in general
  • Has excellent verbal and written communication skills
  • Effective management of outside service provision
  • Understands SLA’s and KPI’s in performance and monitoring of contract performance
  • Uses own judgement and initiative when responding to enquiries and requests
  • Has an understanding and adherence to strict information and security confidentiality
  • Immaculate and professional presentation, pride in personal appearance
174

Office Coordinator Resume Examples & Samples

  • Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly
  • Print Employee Time Detail reports from the Workforce Timekeeper system
  • Distribute reports to supervisors to review
  • Prepare office correspondence and memos as needed
  • Maintain current and accurate assigned petty cash account(s)
  • Receive consumer trust fund requests. Ensure appropriate approvals are obtained. Submit requests to BC for processing in RFMS
175

Office Coordinator Resume Examples & Samples

  • Maintaining a stocked office; grocery and supply ordering
  • General office management; awareness of the comings and goings of the office, calendar management, receiving deliveries, front door attendance, interview coordination
  • Office Maintenance; manage the office cleaning, keep all elements of the office clean, organized and labeled
  • Event and Travel Planning; team events, dinners, air, hotel and train travel
  • Meal Planning; weekly breakfasts and lunches, healthy choices for the office kitchen
  • New Hire and Current Employee support; parking, key fobs, seating chart, desk set up
  • IT Support; first line of IT support and troubleshooting
  • Office Paperwork; credit card receipts, office finance tracking, budget tracking, personnel files, upkeep of operations files
  • Errand running
  • Sales Management Support
176

Office Coordinator Resume Examples & Samples

  • Operate Cisco System IP Phone 7961 series to relay incoming and interoffice calls as the primary function in this position; Answering the phones is a vital part of daily operations and requires dedication and ability to stay in one area throughout the day
  • Greet all visitors courteously, determine their needs and directs them to the proper person and/or office
  • Communicate with various staff on daily basis to maintain calendar for six (6) conference rooms, schedule meetings and book guest offices
  • Understand and can apply good judgment when dealing with incoming calls and visitors to the site
  • Monitor the Beverly Hills Facilities email account for all employee requests, orders and repairs and place online service requests to the building; Provide guidance to maintenance when responding to issues
  • Assign and track all guest access fobs while collaborating with Facilities team and coordinating with IT department to ensure that guest offices are set up with necessary phone, internet, office communication and supplies
  • Manage lobby traffic to ensure safety protocol adherence at all times; Ensure all site visitors, contractors and visiting employees record information into the logbook, proper access fobs are distributed and appropriate employee is contacted promptly
  • Assist with projects requested or assigned by Director, Facilities & Administration
  • Take weekly inventory of all office, kitchen and restroom supplies and place online orders with appropriate vendors
  • Update phone lists with assignment locations and extensions and submit to Denver I.T. on a monthly basis
  • Manage service and repair calls for all kitchen appliances and equipment
  • Perform product research and price comparisons for all office supplies and equipment as requested by supervisor
  • Maintain current office seating map
  • Back up other administrative support as needed
  • Minimum of 2 years of experience in an office environment where they applied interpersonal, communication, organizational, multi-tasking and telephone skills
  • MS Office applications – Word, Excel, Adobe Acrobat
  • Experience working in team environment
  • Experience in a role where they demonstrated a high level of dependability and punctuality
  • Ability to perform above responsibilities including sitting for extended periods of time at switchboard console
  • High school diploma, equivalent degree or experience
  • Experience in customer service, call center or reception
177

Office Coordinator Resume Examples & Samples

  • Answer telephones promptly and courteously
  • Answer & triage telephone calls (create message/ telephone encounter and route to nurse practitioner, on-service attending or attending coordinator, according to specific issue via EPIC or email.) EPIC should be primary mode of communication-i.e. Utilize email only when clinician is offsite.)
  • Provide back-up telephone coverage to division secretaries, as needed
  • Ensure patients are aware of referrals and/or copays as dictated by patient's insurance policy
  • Schedule and complete a full registration for all appointments
  • Remind patients of referrals and/or copays for appointments
  • Perform reception activities by responding to inquires, assisting the customers courteously and in accordance with departmental and divisional procedures
  • Answer and take messages for physicians and/or nurses
  • Scanning all patient related documents into EPIC appropriately (i.e. results should be scanned against orders.)
  • Provide support to clinical activities in the division for physicians, fellows, residents, and/or nursing staff
  • Contacting other hospital departments as well as outside agencies (labs, outside hospitals, lawyers, etc) to obtain needed correspondence
  • Sort mail for physicians on as needed
  • Distribute mail to clinicians on as needed
  • Print, copy, and mail out referring physician’s letters in a timely fashion as needed
  • Proofread and edit as needed all typed correspondence
  • Ensure all letters are attached to a related visit
  • Forward all letters via EPIC to clinicians those are available in EPIC
  • Print letter
  • Mail letter
  • Errands to various departments within the hospital
  • Errands will be done as needed to the clinic and various other departments as needed. Response time should be immediate and/or as requested by clinician or management
178

Office Coordinator Resume Examples & Samples

  • Responsible for filing of patient charts and loose paper
  • Responsible for chart preparation and organization, retrieving charts for clinic visits and phone messages from file room and/or archives
  • Responsible for archiving charts and maintaining a spreadsheet outlining the details of the archived charts for departmental referral
  • Responsible for copying and mailing and/or faxing of medical records to patients, other hospitals, lawyers, personal representatives and social security or disability determination
  • Responsible for scheduling follow up appointments and checking out patients
  • Responsible for calling patient PCP for new patients
  • Answer telephones, route, and screen callers, take messages, and provide routine information to callers promptly and courteously
  • Perform receptionist activities by responding to inquiries, assisting the patients courteously and in accordance with departmental and division procedures
  • Other duties as assigned by supervisors
179

Office Coordinator Resume Examples & Samples

  • Become intimately educated in the Quality Assurance program and be able to adequately explain this to new associates while executing its fundamentals on a daily basis
  • Provide a physical display of cleaning practices to all incoming associates
  • Properly observe, coach and counsel new associates in the appropriate (previously displayed) cleaning techniques and expectations
  • Work in congress with Management to provide an adequately up-to-date checklist regarding performance procedures for Room Attendants
  • Oversee (continual) and train personnel on appropriate laundry/linen distribution
  • Analysis of performance in new associates and recommendations for continued work
  • Act as a leader and positive example of performance standards through Housekeeping department
  • Assist with the proper scheduling and work load distribution of all associates
  • Understand Lost and Found procedures, as well as laws and be able to properly administer training to staff in both the physical and electronic capacity of new program
  • Give effective feedback to Housekeepers and aid in their continual development
  • Maintains constant awareness of safety issues and be able to explain avoidance techniques during and after the training process
  • Operate and have a working knowledge of all mechanized cleaning equipment (vacuums, buffers, carpet shampooers, etc.), cleaning chemicals, and manually operated items
  • People Person. The best part of serving others is creating experiences for them that go beyond the expected
  • Great communicator. Providing amazing experiences requires the ability to communicate to any guest or associate
180

Office Coordinator Resume Examples & Samples

  • Responsible for the day-to-day operations that make our Chicago office a great place to work
  • Manage daily catering and weekly company social events
  • Coordinate and lead logistical changes to the office such as space expansion, internal office moves, and new hire on-boarding
  • Partner closely with our Bay Area Workplace Team to brainstorm and execute on company-wide operations, cultural initiatives and events
  • Be a culture carrier and have the ability to inspire others
  • Wear five different hats in five minutes and enjoy it
  • Manage relationships with landlords, external vendors (janitorial, security, etc) and internal partners such as IT and Finance
  • Manage shipping and receiving function for the Chicago office
  • Be focused and efficient while always having a “can-do” attitude
  • Add creativity, fun and a smile to all you touch
  • Lead coordination of onsite and offsite Chicago events
  • Administer the onboarding process for new hires (welcome new hires with engaging and informative resources as well as lead new employee orientation sessions, collect new hire paperwork, data entry, etc.)
  • Embrace and manage our data. Enter and maintain employee information for existing employees into Namely HR System, recruiting metrics, retirement services, COBRA administration and other systems of record. This will often be in partnership with our Finance team and includes maintaining our files
  • Assist with employee programs ranging from Open Enrollment to volunteering; RampUp (Upwork’s bootcamp) to employee engagement and manager training
  • Respond to general questions/requests regarding HR policies, systems, and benefits with a sense of urgency and customer focus
  • Serve as a first line resource for Upwork team members regarding their employee benefits and wellness programs
  • Scheduling and coordinating both the candidate and employee experience via our tools (Jobvite / Google) and your communication. Create calm where there is chaos (i.e., calendar juggling for phone screens, onsite interviews, round tables, room rearrangements, last minute changes/cancellations)
  • Meet and greet candidates at Chicago location to ensure a positive candidate experience
  • Ad-hoc projects as needed
  • Passion for Upwork’s mission
  • 3-5 years of experience in facility management preferably in a tech company
  • Excellent organizational skills and the ability to multi-task in fast paced environment
  • Experience with HRIS and ATS systems (Jobvite and Namely a big plus)
  • Strong experience with Excel and Google Apps
  • Discretion - ability to handle sensitive and confidential employee information
  • Motivation. We are seeking a driven and focused self starter who can deliver at scale and speed
  • Willingness to roll up your sleeves and do whatever is needed to help the team
  • Passion for creating a winning culture and workplace
  • The ability to motivate and inspire people through any form of communication
  • Strong attention to detail and excellent ‘think-ahead’ problem solving skills, while also having a broad vision and ability to project manage
  • An intrinsic eye for design and high standards for the workspace
  • Ability to lift packages/parcels up to 25lbs
  • Experience with space planning, coordinating office moves, and/or office renovations a plus
  • Sense of humor and fun ;)
181

Office Coordinator Resume Examples & Samples

  • Welcoming all of Nespresso’s guests, and issuing visitor passes
  • General reception and administration duties
  • Ordering of catering and set up of corporate meetings
  • Ordering of office supplies and maintaining office supply levels
  • Receiving and booking couriers
  • Raising purchase orders
  • Maintaining and re-stocking four kitchens
  • Ad hoc admin support and special projects
  • Excellent grooming standards as you will be the first point of contact for Nespresso clients and guests
  • The ability to handle multiple tasks under pressure whilst working autonomously
  • Good working knowledge of Word and Excel
  • Room to grow – Exciting and interesting projects to work on to develop your skills
  • Career growth opportunities
  • The usual great benefits that come with working for Nespresso
182

Office Coordinator Resume Examples & Samples

  • Proven attention to detail, with excellent leadership, organizational and technical skills
  • Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
  • Established success with working on multiple tasks/projects at the same time
  • Learn and transfer knowledge to other team members
  • Facilitate team members working together efficiently and effectively
  • Answers incoming main line phone calls
  • Manages the conference room sign-out log, set up for meetings, order food as needed and make sure conference rooms are in good order
  • Manages Outlook calendar for all office meetings / activities/ PTO
  • Manages and organizes Social Committee / plans ALL events
  • Prep food for client meetings, breakfast presentations or lunch and learns
  • Receives/sends out shipments/mail (USPS, FedEx, Courier)
  • Distributes mail and shipment packages
  • Creates and maintains files for office and projects
  • Archives old projects, prepares them for storage and maintains a log
  • Orders kitchen and office art supplies & keeps inventories up to date with office needs
  • Assistants the Managing Director/Principals/Studio Directors/Senior Associates/other staff members
  • Makes travel arrangements for everyone in the office
  • Completes expense reports for all management
  • Assists with any typing/proof reading or processing of proposals, contracts, letters, meeting notes, etc
  • Coordinates sign/seal of drawings with different offices
  • Downloads files from FTP – order/print drawings as required
  • Collects expense reports for signature then forward to accounting
  • Monitors building access with security
  • Maintains a clean, organized studio space, physically and digitally
  • Passes on resumes to Hiring Committee and responds back to applicants/HR department
  • Coordinates interviews
  • Prepares for new employee arrival / departure
  • Coordinates all PDP reviews / 90 day evaluations with new hires
  • Inputs office learning programs into the Gensler Source database on a monthly basis
  • Submits an update on learning activities to Firmwide,
  • Attends monthly calls
  • Coordinate weekly learning logistics (conference rooms, refreshments, sign-in sheets, equipment set up and auto set up)
  • Maintains CEU Files and informing attendees of CEU approvals
  • Maintain/schedule vendor presentations (i.e. Lunch & Learn, Breakfast and Afternoon Presentation)
  • Coordinates vendors for library updating
  • Backup to Marketing Coordinator
  • Prints and binds marketing materials as needed
  • Proofread/edit Qualifications and Proposals as necessary
  • Updates CRM database on a daily/weekly basis
  • Contact for SE Region IT, and local go-to for local IT issues
  • Assists in arranging of all video conference calls for internal employees, as well as external guests using VC
  • Troubleshoot any printer, AV or phone problems
  • Coordinate all IT service repairs
  • Back-up Tapes
183

Office Coordinator Resume Examples & Samples

  • A minimum of 2 years of relevant administrative and coordination experience
  • Previous experience engaging with external vendors
  • Previous experience negotiating with external vendors preferred
  • Ability to deal with ambiguity
  • Effective decision making skills
  • Ability to understand complex problems and explore alternative solutions
  • Ability to work under pressure and maintain and calm demeanor
184

Office Coordinator Resume Examples & Samples

  • Follow office workflow procedures to ensure maximum efficiency
  • Greet and assist visitors when they arrive at the office
  • Monitor office expenditures and handle all office contracts (rent, service etc.)
  • Monitor office supplies inventory and place orders
  • Employee trip flight ticket, travel insurance
  • Coordinate Meeting Schedules for Product Team(s) travel
  • Coordinate Hotel \ Transit for Product Team (s) travel
  • Managing \ Monitoring Budget for Product Ops Department
  • Managing \ Monitoring Calendar
  • Managing \ Monitoring Equipment for Product Ops Department (Vehicles, Tools, Bikes, Etc.)
  • Managing \ Monitoring Vendor Visiting Records for Product Ops Department
  • Coordinate TPE Show
  • Coordinate SBC Supplier Mini Show
  • Coordinate Taichung Bike Week
  • Coordinate SBC Innovation Party (Event, Dinner, Supplier Awards)
  • College degree or above
  • Pleasant, polite, mature with strong sense of responsibility
  • Good communication skills, telephone manner and organization skills
  • Ability to speak and writing in English
  • Good computer skills and proficiency in MS Word, Excel, PowerPoint, and Outlook
185

Office Coordinator Resume Examples & Samples

  • Lead coordinator for Epidermolysis Bullosa Multidisciplinary Clinic
  • Responsible for coordinating schedules of the dermatologist with the gastroenterologist, hematologist and other specialists who would jointly see patients in multidisciplinary clinic within dermatology
  • Answer & triage telephone calls (Schedule & complete registration or create message or telephone encounter and route)
  • Triage calls to the nurse practitioner, on-service attending or attending secretary, according to specific issue. Forward phone messages to the appropriate individuals via Epic or email. (Epic should be primary mode of communication-i.e. Utilize email only when clinician is offsite)
  • Sort mail for physicians on a daily basis
  • Distribute mail to clinicians on a daily basis
  • Provide Administrative support to the Section of Dermatology
  • Provide calendar management and administrative support to the dermatologists
  • Supply ordering
186

Office Coordinator Resume Examples & Samples

  • Answer/Direct Incoming Calls; Greet guests
  • Assist with entering and maintaining information in the real estate listing system
  • Open and distribute mail; mail letters and packages​
  • Assist sales associates with marketing or other inquiries if needed
  • Upload photos
  • Prepare sales meeting agenda
  • Work schedule will inlcude one weekend day and 4 week days
187

Office Coordinator Resume Examples & Samples

  • A minimum of two years work experience in office administration
  • Fluency in German and English
  • The capability to work under limited directions and take own initiatives
  • Strong multitasking and organisational skills, flexibility and aptitude to deal with competing priorities
  • Strong attention to detail and ability to maintain strict confidentiality
  • Extensive experience of the MS office package (World, Excel, Powerpoint, Outlook)
188

Office Coordinator Resume Examples & Samples

  • Ensure copy rooms, mailroom, and package room are neat and clean
  • Inventory office supplies. Send orders to TPS along with special orders from department administrative assistants
  • Receive and distribute office supplies to appropriate area/person
  • Code invoices for office support and utility bills
  • Track and lease maintenance agreements pertaining to copiers and fax machines
  • Perform other administrative and office support duties as needed
  • Minimum High School diploma or equivalent in related field
  • Minimum 1 year prior office support/clerical experience
  • Good organizational and follow-up skills
  • Ability to interact with outside vendors
189

Office Coordinator Resume Examples & Samples

  • Experience with human resources processes and issues
  • Experience using automated payroll/personnel systems and processes
  • Experience managing electronic calendars and schedules, and details of meetings and large, complex events in a fast-paced, high volume environment
  • Time management and organizational skills to plan, prioritize, organize, coordinate and direct numerous and varied projects and activities simultaneously and efficiently, and to meet set deadlines
  • Experience with purchasing supplies and paying invoices, travel and entertainment
  • Experience composing, editing and proofreading documents and correspondence for accuracy, consistency of format and grammar, and professional appearance and style
  • Experience and skill in using spreadsheets, word processing, calendar software programs, and web-based financial accounting, and reporting systems
  • Interpersonal and communication skills to effectively interact and communicate, and to establish and maintain good rapport with a diverse group of staff, faculty, coworkers, administrators, and external contacts
  • Experience working in a customer service driven environment
  • Skills to extract, manipulate, and interpret data from electronic databases
  • Analytical skills to exercise independent judgment in problem solving, remain objective, and represent differing points of view
  • Organizational skills to achieve timely progress on multiple simultaneous complex projects, distribute effort appropriately among the projects, meet tight deadlines and maintain a high level of productivity and accuracy
  • Experience protecting the confidentiality of sensitive issues/matters and exercising discretion in dealing with controversial or potentially sensitive topics
  • Professional experience performing administrative support functions in a dynamic office environment
  • Experience with Kuali, AggieTravel, AggieBuy. PPS Decision Support, FIS Decision Support, PeopleAdmin and Aggie Job Link programs
  • Experience with UC purchasing, travel and entertainment procedures and guidelines
  • Experience with the principles, practices, and trends of personnel management; including, but not limited to, State and Federal Labor Laws, Workers Compensation, benefits planning, disability actions, and family medical leave (FMLA, CFML, PDL, etc.)
  • Familiarity with telecommunications lines, NAMS, and services; and office and cellular phones
  • Experience in staff personnel functions including policy interpretation, position descriptions, recruitment, selection, and layoff policies
  • Knowledge to apply complex policy documents, labor agreements, governmental employment requirements and regulations (e.g. Worker's Compensation, ADA, FMLA, Affirmative Action) and related material
  • Experience with staff personnel policies and procedures, and bargaining agreements
  • Compile and maintain user desk manuals and administrative reference material
  • Skills to read, understand, interpret and apply federal/state/university rules, regulations and policies
190

Office Coordinator Resume Examples & Samples

  • Making flyers for information and support group sessions
  • Sending reminder emails and phone calls to patients
  • Making sure that copies of Bariatric materials are in clinic
  • Assist with bariatric registry
191

Office Coordinator Resume Examples & Samples

  • Front office, phone and registration procedures
  • Schedules patients for procedures, diagnostic testing, office visits
  • Supports office procedures and practices to facilitate office operations
192

Office Coordinator Resume Examples & Samples

  • Vendor Relationships – Build relationships with our vendors and ensure we are getting the best product, service & price
  • Office Orders – When product is low, make a new order and send out an email around the office to see if there are special requests
  • Printers, Faxes & Scanners – Changing cartridges & image drums –that is your job & they will expect you to do it! Ordering new drums & cartridges
193

Office Coordinator Resume Examples & Samples

  • Perform data entry into various systems. Reconcile the systems and ensure timely completing of the medical record
  • Interacts and communicates with fellow employees in a way that promotes a harmonious and cooperative working environment
  • Listens to constructive criticism in a productive manner
  • Demonstrates a willingness and ability to assist others
  • Responds to supervisors requests for information and assistance in a courteous mannder and within time frame dictated by supervisor
  • Displays courteous behavior to customers and guests
  • Implements customer service
  • Meets all the hospital quality initiatives as it applies
  • Accepts and supports changes in hospital and departmental policy
  • Competent as appropriate to responsibilities in the knowledge of the prevention of contamination and transfer of infection and safety policies
  • Competent in the effective and safe use of all equipment
  • Observes hospital mission statement, philosophy, goals and objectives including meeting all Code of Conduct requirements
  • Follows all hospital and departmental policies and procedures
194

Office Coordinator Resume Examples & Samples

  • Experience working in a corporate office environment with some receptionist/front desk coverage
  • Microsoft Office experience: proficient in Excel, Word, and Outlook
  • Ability to manage several tasks and competing priorities
  • Ability to work well on a cross functional team
195

Office Coordinator Resume Examples & Samples

  • Directs visitors by maintaining employee and department directories; giving instructions
  • Maintains security by following procedures; monitoring logbook; issuing visitor badges
  • Maintains telecommunication system by following manufacturer's instructions for house phone and console operation
  • Maintain and update tracking sheets to include: visitor log, incoming and outgoing shipments
  • Monitor building conditions daily (aesthetics and mechanics). Remedy or report all found issues during walkthroughs
  • Enter and receive purchase requests
  • Receipt, tagging and inventory entry of equipment. Execute yearly inventory with assistance from team staff
  • Preparation of work space for new employees and disposition of materials in work spaces when employees depart
  • Perform special administrative projects, as well as overflow work from functional organizations, at the direction of the Chief of Staff. This may include filing, processing outgoing mail, faxing, photocopying, data entry, and other projects as required
196

Office Coordinator Resume Examples & Samples

  • Office Management - Manage all administrative and organizational tasks, including scheduling/preparation for meetings, customer visits, candidate interviews, office supplies and office food/beverages
  • HR Related activities – Work with HR and other relevant teams to support with all recruitment efforts, new hire onboarding, HR calendaring, answering questions / assisting staff
  • Purchasing Tasks - Support purchasing tasks, including issuing purchase orders, check requests, process payments and reconciliation of receipts
  • Accounting - Support accounting including accounts receivable, accounts payable and employee reimbursements
  • Project Management - Help with program/project management, presentations, report outs, schedule reviews and meetings
  • Team Activities - Encourage and develop ideas for staff team-building, Plan, budget, manage corporate and employee appreciation events
  • Bachelor's degree (non-subject dependent)
  • 2 years + experience in an operations, office management, or executive administrative role
  • 2 years of experience with Mac OS, Google Apps, and Microsoft Office
  • Experience producing various project types within social content and campaign production, including broadcast, digital, and integrated campaigns
  • Strong understanding of web, social, mobile and emerging technologies
  • Strong project management, video and photography production skills
  • Excellent written (email etc.) and oral (in-person, phone) communication skills
  • Handles confidential information appropriately, ensures security and discretion
  • Compelling leadership behaviors; comfortable with ambiguity and working in “white space”
  • Ability to work laterally across multiple business projects simultaneously
197

Office Coordinator Resume Examples & Samples

  • Provide general reception and office support for the site, including but not limited to: answer the office phone; maintain farm visitor log; prepare for, greet, and direct visitors; handle routine vendor visits; prepare overnight courier packages; file farm forms and documents; receive and distribute mail; maintain bulletin board notices
  • Provide administrative support to farm management: for example typing documents, data entry/verification, scanning, copying, and assisting with projects
  • Coordinate ordering and receiving of site supplies using company approved system. Anticipate requirements and maintain inventory levels
  • Travel to the veterinarian’s office weekly to get papers signed for the USDA
  • Travel to the stores to purchase supplies that are procured locally
  • Ensure SOP books and training files are updated
  • Assist in the coordination and planning of site events and meetings
  • Perform housekeeping duties in the office building
  • Education: High school diploma or General Education Degree (G.E.D.). Associate’s (A.A./A.S.) in business administration or related field preferred
  • Certification/Licensure: Valid Driver’s License with a good driving record
198

Office Coordinator Resume Examples & Samples

  • Ensures efficiency and productivity with respect to administrative and clinical functions of the office. Daily monitoring of provider and patient activity; allocates resources to necessary tasks and set priorities
  • Reports any problems in this area to the Director or SMG Practice Manager immediately
  • Responsible for daily oversight and reconciliation of co-payment and cash collection to maintain daily CPN average of 90%
  • Oversees ordering all necessary supplies and equipment for the practice. Ensures proper invoicing and tracking of receivables
  • Oversees the day-to-day facilities management for the Practice including any repairs, building or maintenance issues. Maintains an optimal physical environment for the office and reports any unsafe conditions, inoperative equipment or other adverse conditions to the Director
  • Oversees office workflow using the electronic health record (Athena/Meditech)
  • Complies with all Steward policies and procedures. Uses discretion at all times to ensure patient confidentiality. Conforms to the confidentiality policy of SAH/SMG
  • Ability to complete mathematical computations required to perform tasks
  • Ability to work closely and productively with other members of an interdisciplinary team
  • 2-5 years of experience in a health care setting
  • Must be proficient in Microsoft Office, Athena and Meditech experience preferred
  • Ability to speak, read, write, and comprehend the English language fluently required
  • Strong interpersonal communication and organizational skills required
  • In-depth knowledge medical practice operations
  • Experience with an electronic health record within the medical office preferred
  • Knowledge of patient relations, billing systems, and patient flow and scheduling required
  • Knowledge of insurance coverage systems, including but not limited to co-payments, referrals, insurance products required
  • Ability to analyze and solve operational issues independently and creatively required
  • Strong orientation to patient care in accordance with the values of the Steward Health System
199

Office Coordinator Resume Examples & Samples

  • Coordinates the office administrative support function for a plant or major field location
  • May assign job duties to other administrative employees
  • Has responsibility for several or all of the following functions: office clerical and support functions, mail and messenger services, telecommunications, maintenance, purchasing, security, personnel records, invoicing entry and mailing, inventory allocations/ movements/entries, petty cash, check writing/disbursements, and travel bookings
  • Establishes procedures and operating objectives in these areas
  • 1-2 years of experience in office administration environment
  • Requires advanced knowledge of MS Office software packages and/or advanced knowledge of company-specific databases
  • Thorough knowledge of practices and procedures of the department and the company
  • Basic accounting skills, good communication skills, advanced computer and organizational skills
200

Office Coordinator Resume Examples & Samples

  • Receives, assists, and directs visitors, patients and telephone calls. Responds to or directs inquiries concerning the department’s operation and related matters. Accurately relays all messages to appropriate personnel and providers in a timely manner. Prioritizes requests that providers need to address immediately
  • Schedules appointments, screens referrals, and oversees patient appointment scheduling activities. Prioritizes patients to be treated or canceled in event of provider staffing limitations or demand to assure maximal productivity of professional staff, timely access to services and quality patient care
  • Registers accounts and independently verifies billing information and pre-authorization status. Works directly with internal departments and external agencies to facilitate timely and effective authorization, billing and collection processes. Seeks assistance from financial counselors when needed to maintain patient flow while resolving financial issues
  • Requests payments for self-pay patients; collects co-payments and issues cash receipts when appropriate. Performs insurance verification and pre-certification, handles billing complaints and discrepancies and refers to manager when necessary. Enters charges and credits into billing system when appropriate. Maintains thorough knowledge of payer practices and services as a subject matter expert for insurance requirements
  • Assembles patient charts, processes Medical Record storage and release, and works with Medical Records on department issues. Establishes and maintains departmental record keeping and filing systems. Classifies, sorts and files correspondence, patient records, reference materials and the like. Retrieves and assembles specific data from files
  • Recommends, develops, and implements improvements in clerical processes that enhance operations
  • Attends and participates in departmental staff meetings. Reads and reviews e-mail, departmental meeting notes when not in attendance
  • Maintains established policies, procedures, directives, quality assurance, safety, environmental and infection prevention standards appropriate to the position
  • Acts as a liaison between patients, clinical care team and providers, Identifies bottlenecks in throughput and escalates to immediate supervisor or designee to resolve
  • High School diploma or equivalent required. Minimum one year of customer service experience required. Other department specific experience may be required
  • Business, management, computer or related education and bi-lingual preferred
  • Proficiency in Windows-style applications required
  • Department specific software knowledge preferred
201

Office Coordinator Resume Examples & Samples

  • Handle of all administrative support for The Transition Manager and the Managing Director, including managing logistics for meetings, preparing reports, information, minutes for Board committee meetings
  • Participate in the development of the department’s filing system and keep the files up to date
  • Manage the visitors passes
  • Provide the senior staff a more strategic focus by reading, researching and routing correspondence, drafting letters and documents
  • Acquire and utilize working knowledge of site procedures and office administrative practices
  • Assemble backup documentation and prepare invoices for payment
  • Enter purchase orders and receipts for goods, and produce reports from managed maintenance systems
  • Assist in annual budgeting process
  • Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities
  • Plan meetings and events (both on and off site) within budget and with a strong attention to detail. Demonstrate excellent written and oral communication skills while communicating to company executives, external stakeholders, and the media
  • Complete special projects as assigned and demonstrate strong communication in resolving complex and sensitive issues. Exercise initiative and judgment in prioritizing activities and in decision-making
202

Office Coordinator Resume Examples & Samples

  • Manage the company’s lobby area; greets and directs all visitors, including vendors, clients, job candidates and executives
  • Ensure completion of paperwork, sign-in and security procedures. Handles special administrative projects, as well as overflow work from department and executive assistants
  • Place, receive and route a high volume of calls
  • Supply information to callers, relay messages and announce visitors
  • Handle all incoming and outgoing mail, packages, and UPS shipments
  • Order office supplies and review all orders for office supplies
  • Be “answer-person” for JCD NA, i.e. thorough knowledge of US and global operations in order to route calls and inquiry from external and internal people efficiently
  • Knowledge of how to use office equipment (i.e.: copiers, postage machine)
  • Inspect office, make sure kitchen is clean and stocked, paper is loaded printers, bathroom is in good order, all supplies are well-stocked
  • Act as liaison with regional offices
  • Building liaison which includes collaborating with janitorial staff in order to schedule cleaning services and pest control on a monthly basis
  • Ensure that first aid kit is well-stocked and in compliance with OSHA regulations
  • Update excel phone list on server
  • Recycling manager
203

Office Coordinator Resume Examples & Samples

  • Collect and post resident security deposits, fees, rent, inspection, application or other miscellaneous fees; record in proper accounts and issue receipts
  • Complete and reconcile community reports, including accounting, community traffic, and community activity reports. Maintain records and files in accordance with the Operations Manual
  • Assist prospective residents by checking the status of inventory; review listings, show homes, and assist with rental applications at the discretion of manager
  • Maintain petty cash fund, ensuring to record expenditures in proper accounts
  • Prepare and distribute resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals
  • Review and code invoices and statements for approval
  • Schedule clubhouse rentals and process rental fees
  • Ensure office supplies are sufficiently stocked; prepare supply orders as necessary
  • Make collection calls for site rental payments as directed; submit bad debt files to collections
  • Process resident move-ins and move-outs
  • Assist with coordinating resident events and activities within the communities
  • Assist with preparing marketing materials including brochures and flyers that pertain to homes for sale, community events, and other community-related information as directed
  • Forward customer service requests to the District Manager in a timely fashion
  • Coordinate with Underwriting to obtain approvals on resident applicants; track all approvals and denials
  • Prepare bank deposit slips and deposit funds as required; make daily bank runs as needed
204

Office Coordinator Resume Examples & Samples

  • Oversees mail/courier services for Team Health, Inc. and its affiliates. This includes mail receipt, delivery, and distribution for all floors and departments; preparing internal and outgoing mail; maintaining the postage meter by reporting performance problems, preparing end of the month reports, and by requesting additional postage and postal supplies when needed
  • Oversees externally contracted courier express services (FedEx, UPS, etc.) This includes receipt and distribution of deliveries, maintaining related labeling equipment, assisting other personnel with parcel preparation, and ordering related delivery supplies as needed
  • Provides coverage of the switchboard for one half of the working day; develops phone reports for managers as requested; provides phone training to all employees as well as headset training; and reports all phone related problems to the Office Manager
  • Greets visitors of Team Health, Inc. and its affiliates in a professional manner and announces them to the appropriate party. Places name of visitor(s) on the marquee as requested
  • Assists the Office Manager in maintaining building security by locking/ unlocking stairway doors at the beginning and close of the working day and by maintaining limited access to the mail/supply room. Reports security problems to the Office Manager
  • Coordinates and maintains office supplies for Team Health, Inc. and its affiliates. This includes monitoring supply inventory to maintain an adequate stock of items, filling supply requests of staff, preparing order lists for supervisor/purchasing agent of needed supplies, preparing monthly departmental supply spending reports, receiving order deliveries, verifying the accuracy of said orders, and reporting any discrepancies in the orders to the Office Manager
  • Oversees the daily maintenance of office equipment. This includes refilling paper and toner in the copiers, fax machines, and laser printers; assisting in small repairs such as paper jams; reports all major repairs to the appropriate vendors; records meter readings for the copiers and fax machines; assists in basic programming of the fax machine; and maintains an inventory of related supplies for each piece of equipment
  • Performs messenger duties and errands as assigned by the Office Manager
  • Places floral and other specialized vendor orders as directed by the Office Manager
  • Maintains and updates How-To-Manual with all pertinent Office Management duties
  • Straightens mail room, supply room and UPS stations
  • Delivers faxed information to individuals several times throughout the day
  • Closes out UPS machines and submits invoices to accounting for reconciliation,
  • Stocks blank fax sheets, UPS supplies, Priority mail supplies, various forms and staples at copy stations/UPS stations, and mail stations
  • Prepares and mails clinic mail three times weekly
  • Prepares and distributes starter kits for new employees
  • Stocks small refrigerator with a variety of beverages for in house meetings
  • Liaison between Team Health employees and Building Manager, Day Porter and Project Manager
  • One (1) to three (3) years of college
  • Previous experience with multi-line phones
  • Familiarity and experience with a wide variety of modern office equipment
  • Excellent verbal communication skills (grammar and diction)
  • Excellent computer skills (word processing and spreadsheet)
  • Excellent problem-solving skills; and
  • Moderate degree of mechanical ability
205

Office Coordinator Resume Examples & Samples

  • Perform advanced clerical tasks: answer phones, open and distribute mail, prepare copies and faxes, etc
  • Other special administrative support projects requiring ability to work independently and responsibly as assigned
  • Provides administrative support to faculty, including calendar management
206

Office Coordinator Resume Examples & Samples

  • Friendly; Strong people skills
  • “Can do” “yes” attitude
  • Collaborative worker but can also work independently as needed
  • Google app skills
  • Thinks out of the box
  • Clear communicator
  • Comfortable with ambiguity and lack of structure. There is no typical day
  • Working with and managing various budgets (ie: office supplies, events, vendor management, etc. )
207

Office Coordinator Resume Examples & Samples

  • Complete new hire set up, retrieve extension for new hire as well as setup phone/phone equipment, update floor plan, row plate, and name plate, give new hire mailbox, ensure new hire has supply packet, chair, trash can, computer, and that desk is prepped and ready for their first day
  • Clean out separated team member cubicles, update floor plan and row plate
  • Maintain inventory of working phone equipment, computers, monitors including ordering new equipment from help desk, and ensuring all unused equipment is accounted for. Also taking inventory of nonworking equipment and contacting help desk to remove the equipment
  • Ensure copy rooms are neat and well-stocked with necessary supplies to function throughout the day. Also check inventory of paper weekly. Including toner, putting in work orders for all machines
  • Demonstrate a strong sense of urgency, encourage open communication while maintaining confidentiality, strong organization skills and ability to multi-task a variety of tasks at one time
  • Maintain professional communication with MIS, Facilities, and Team Members and inside/outside vendors
  • Troubleshoot any items that come up in the Portland office (computer problem, phone, VTC unit, cube moves when necessary)
  • Facilities internal transfers
  • Screen visitors and calls
  • Manage complex calendars and optimize daily workflow to maximize the Executive’s time
  • Plan, coordinator and setup virtual and in-person meetings, including confirming attendees, capturing meeting minutes, and following up on action items
  • Develop, edit, and proofread ad hoc and/or on-going presentations, reports, surveys, meeting materials, and business correspondence
  • Prepare accurate and timely expense reports
  • Coordinate conference, continuing education, and other business event registrations
  • Arrange travel, including preparing itinerary and pertinent trip files
  • Maintain and update electronic file repositories and department intranet sites
  • Handle confidential and sensitive matters with high level of discretion
  • Effectively handle information flow; assist with disseminating updates and announcements to various audiences
  • Act as liaison between the Executive and all levels of the organization and all external customers
  • Proactively prioritize and track commitments and tasks to completion
  • Coordinator and oversee on and off site events
  • Use initiative and good judgement to resolve inquiries, requests and issues in a timely manner
  • Perform miscellaneous duties as required
  • Act with integrity, maturity and professionalism at all times
  • 5 years of administrative experience
  • Proven proficiency in 2013 MS Office Suite
  • Must demonstrate integrity and professionalism when interacting with all levels of internal and external customers
  • Must possess effective verbal/written communication skills and excellent interpersonal skills
  • Must be reliable, detail-oriented and self-motivated team player
  • Must be able to prioritize, multi-task and meet deadlines in a changing environment
  • Must understand the importance of providing the highest level of services
  • Must be able to handle confidential matters with discretion
208

Office Coordinator Resume Examples & Samples

  • Coordinates office operations and workflow to achieve goals and efficient operations
  • Hires, orients, prepares schedules, assigns duties and evaluates job performance of staff
  • Oversees time/payroll records of assigned department
  • Assists with billing functions and administration support as needed
  • Generates appropriate operating and/or financial reports
  • Procures and maintains adequate quantities of supplies while ensuring compliance to budgets
209

Office Coordinator Resume Examples & Samples

  • Education: HS Graduate or Equivalent. Associates or Bachelor’s Degree preferred
  • Experience - Between 3 and 5 Years Associates or Bachelor’s Degree preferred
  • Two to three years’ experience in the Administrative Assistant I level preferred
  • Knowledge of the work area, policy, and procedures
  • Proficient computer, telephone and internet skills
210

Office Coordinator Resume Examples & Samples

  • Collaborate with manager in selecting, monitoring and evaluating front office staff
  • Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels
  • Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff. Seek physician/staff feedback to ensure interactions are appropriate. Investigate/resolve customer complaints
  • Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes
  • Ensure patient scheduling is accurate
  • Manage front office staff in practice. Work closely with manager to ensure specific needs are met. Coordinate scheduling and staff assignments
  • Obtain accurate demographic, next of kin, insurance information including referrals/authorizations
  • Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads
  • Work denial work queues in conjunction with the CBO
  • Bachelors Degree + 6 months of experience
  • OR Associates Degree in Health Care or Business + 2 years of experience
  • OR High School Diploma + 4 years of experience
211

Office Coordinator Resume Examples & Samples

  • Minimum 2 years’ experience in a similar role
  • Excellence in Microsoft Office applications
  • Strong communications skills in both Polish and English (fluent English is a must!)
  • Experience in multi-tasking and the ability to prioritize and move between tasks
  • Knowledge of Polish regulations regarding the Social Benefits Fund, business trips, health and safety at work
212

Office Coordinator Resume Examples & Samples

  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends
  • Consistently sets the example of professional appearance and standards of behavior
  • Ability to handle sensitive information and maintain confidentiality
  • Ability to interact with the public and other employees in a positive manner and promote a cooperative working environment
  • Serves as the liaison between plant employees and Corporate Human Resources, Benefits and Payroll Departments
  • Communicates regularly with plant employees, plant management and the Corporate Office
  • Performs accounts payable function including account coding, vouchering and processing invoices for payment
  • Corresponds with vendors and maintains vendor files
  • Reconciles vendor statements to ensure all invoices have been paid
  • Follows due-date requirements on invoices
  • Calculates and codes time cards and enters into payroll system
  • Accurately process and maintains a weekly payroll for manufacturing employees and bi-weekly payroll for office and management employees
  • Excellent communication skills, bi-lingual strongly preferred. (English/Spanish)
  • Sorts and distribute mail and faxes for department
  • Insures fair, equitable and respectful treatment of all employees
  • High School General Education Diploma or equivalent. Some college strongly preferred
  • Minimum 3 years general office experience in an administrative role that includes various HR and Clerical and Accounting functions (A/R, A/P, payroll, etc.)
  • Fluent in oral and written communication in English. Spanish strongly preferred
  • Strong computer skills, including Microsoft business applications and various reporting software
  • Favorable background and drug test
213

Office Coordinator Resume Examples & Samples

  • Assists other individuals throughout the department as needed
  • Available for night and weekend hours when necessary
  • Detail-oriented, ability to organize, manage, multi-task, and prioritize time and projects effectively
  • Ability to establish priorities and work independently
  • Ability to initiate, implement, and coordinate projects
  • Strong interpersonal, communication, and presentation skills
  • General working knowledge of accounting and good mathematical skills
  • Excellent written, verbal, and interpersonal communication skills, customer service skills, problem solving, and decision making skills, as well as proofreading skills
  • Ability to work in a team environment and interact professionally with a wide spectrum of individuals to include faculty, staff, administration, and vendors
  • Computer literacy and proficiency to include Microsoft Office Suite, Excel, etc
  • Knowledge of modern office equipment such as multi-line phones, fax, copier, printers, etc
  • Experience with scheduling software and experience with event coordination
  • Ability to concentrate and focus on computer applications for extended periods of time
  • Ability to perform the duties and responsibilities of this position in a competent manner following the highest standards of professionalism, integrity, accountability, responsibility, cooperation, and customer service
  • Significant experience with, or demonstrated capacity to learn, applicable systems used at WKU such as word processing, Outlook, data base programs, Banner, TOPNET, ASTRA, Blackboard, scheduling software, card/key access programs, and financial accounting programs
214

Office Coordinator Resume Examples & Samples

  • Proficiency with common computer applications including Word, PowerPoint, Excel, and Microsoft Office Suite
  • Knowledge of or ability to learn university applications/ software, and web site development and maintenance to include Banner, InfoView, TopNet
  • Excellent proofreading, verbal and written communication skills
  • Ability to work on a team as well as independently with frequent interruption
  • Excellent attention to details and accuracy
  • Ability to handle culturally sensitive situations, i.e. international students in instances where English is not their first language
  • Must be highly organized and detailed
  • Capacity to efficiently manage time well and complete projects in a timely manner
  • Ability to maintain confidentiality of information
215

Office Coordinator Resume Examples & Samples

  • Minimum of 5 years of administrative experience or technical training
  • Maintain confidentiality and complies with HIPAA standards
  • Bi-lingual is a plus
  • Math, reasoning and organizational skills
  • Strong communication skills both verbal and written; ability to write routine reports & correspondence
  • Intermediate computer skills, knowledge of Outlook, Excel, and Word
  • Ability to work in a fast paced environment with excellent attention to details
  • Strong interpersonal skills, ability to work with a culturally diverse workforce
216

Office Coordinator Resume Examples & Samples

  • One to three months of related experience - prior medical office experience preferred
  • Ability to read and comprehend instructions, correspondence and memos
  • Ability to write correspondence
  • Ability to present information in one-on-on and small group situations
  • Typing skills
  • Able to demonstrate clear oral and written communication in person, via e-mail, mail, and/or telephone
  • Good telephone protocol and the ability to maintain tact and professionalism in dealing with people
  • Able to plan and prioritize work, while dealing professionally and effectively with frequent interruption
  • Math skills to calculate, compare, balance, and maintain accurate records
217

Office Coordinator Resume Examples & Samples

  • Ensure that the office is physically organized and that the staff has all the supplies necessary to render services and all equipment is functioning
  • Responsible for data entry, deposits, audit request, job cost detail, employees credit cards
  • Order basic supplies, equipment, and office inventory as needed
  • Setup and coordinate meetings and conference rooms
  • Prepare conference rooms for meetings, order breakfast, lunch, dinner and refreshments for clients as needed
  • Ensure all requests and concerns from employees are addressed in a timely manner
  • Ship and receive/distribute UPS/FedEx/Airborne packages
  • Perform a general clerical duties such as photocopying, faxing, mailing, and filing as needed
  • Identify areas for improved office procedures to increase efficiency of organization
  • Arrange travel schedule and reservations for executives
218

Office Coordinator Resume Examples & Samples

  • 2+ years of administration experience
  • Demonstrated ability to build relationships and interact with management
  • Strong work ethic and can-do attitude
  • Exceptional organizational skills required
  • Flexibility to adjust to dynamic work environment
  • Demonstrated strong written and verbal communication, interpersonal, relationship management and team-building, analytical and problem-solving skills
  • Experience with business support software applications such as MS Office (Word, PowerPoint, Excel, Project, Visio, and Access) required
  • Must be able to maintain the highest level of confidentiality
  • Business school, Associates degree or equivalent a plus
219

Office Coordinator Resume Examples & Samples

  • Managing office space and work place usage and utilisation
  • Responsibility for the proper operation of the office according to administrative procedures
  • Project's coordination of repairs, re-arrange and relocations within the office
  • Preparation of new office space and investment processes
  • Contacts with suppliers
  • Manage subordinate team
  • Managing of assigned projects
  • Control and management of the allocated budget
  • Preparation of operational reports
  • At least 3 years of experience in office administration including min. 2 years in managing of extensive and dynamic office environment
  • Proficient user of MS Office
  • Very good command of English
  • Knowledge of the requirements of H&S
  • Practical knowledge in project management and negotiation
  • Ability to work in a team and cooperation with people from other departments
  • Effectiveness and consistency in action
  • Team management skills
  • Ability to make quick decisions and to solve problems
  • Ability to build and to maintain good working relationships with clients and staff
  • Proven ability to work accurately and effectively under pressure
220

Office Coordinator Resume Examples & Samples

  • Document retention policies follow-up (IM)
  • Risk review actions
  • Training for new employees
  • Regular meetings and coordination with OA and partner group
  • Drive initiatives in the management team and organizationally that contribute to long-term operational excellence
  • Participate in building office culture, take part in social events
  • Assist when relevant on local legislation matters
  • Monitoring of rental agreements and collaboration with landlords
  • Establish and maintain necessary filing systems
  • Act on feedback, define personal goals, develop skills and complete recommended training
221

Office Coordinator Resume Examples & Samples

  • Coordinate onsite interviews
  • Pickup, sort and distribute incoming mail daily
  • Process the weekly provisions order and restock the pantry and maintain appearance of kitchen area: light cleaning may be required
  • Coordinate and organize office events: office lunches, corporate lunches, team meetings, birthdays, etc
  • Coordinate with all relevant vendors including maintenance staff and IT
  • Responsible in maintaining and boosting the office culture and employment brand
222

Office Coordinator Resume Examples & Samples

  • Support with onboarding tasks such as inventory of equipment, organization of supply room, and new hire desk set up needs
  • Responsible for food and supply inventory, delivery acceptance and restocking
  • Daily restocking, cleaning and organization of the snacks in the kitchen, and furniture in the office
  • Receive and deliver all office mail and put away package contents
  • Ad-hoc employee customer service support
  • Other facilities support assistance where needed
  • Bachelors degree or on a path to graduate in the next 2 years
  • Organization skills: the ability to stay on top of multiple tasks and complete in a timely manner
  • Consistently deliver high quality customer service to employees with ability to be personable and happy to help in a variety of situations
  • Entrepreneurial spirit: ability to take the initiative, work independently and accomplish tasks
223

Office Coordinator Resume Examples & Samples

  • Serves as initial contact to students, parents, and others to channel inquiries to appropriate offices. General liaison for those in contact with University College to the entire University community
  • Answers majority of incoming calls. Navigational knowledge of SU’s website and PeopleSoft. Assists with answering general questions via phone, in person, and online
  • Schedules appointments for admission, academic, financial aid, and veteran advisors, and inputs information into TargetX inquiry system
  • Creates files, lists, makes reminder phone calls/emails. Opens and sorts daily mail
  • Keeps advisors’ calendars updated with academic and general changes
  • Maintains supplies of main lobby materials
  • Participates in being part of the phone team – the ‘front end’ group that requires continual updating and training
224

Office Coordinator Resume Examples & Samples

  • 3 years of administrative experience
  • Strong interpersonal and writing skills required
  • Monitors all international recruitment fairs in the field
  • Accepts and makes payments for all alumni and staff fairs
  • Communicates directly with staff and assembles recruitment material needs for fairs. Coordinates shipment of all materials for staff traveling internationally
  • Pays close attention to detail, remains consistent with message, and is current on all domestic and international general admissions information
  • Assists with application file preparation for admissions officers
  • Interfaces with Processing, ELI and Slutzker Center, monitoring and facilitating routine procedures, i.e., converting conditional admits, providing reports of conditional admits to the ELI; communicating as needed with the Slutzker Center regarding production of I-20s
  • Reconciles all travel charges and monitors travel budgets
  • Main contact with Budget Office for delinquent expense reports or reconciliations
  • Keeps track of all inventory essential for college fairs (view books, promotional materials, banners, etc)
  • Is able to resolve issues that prove to be problematic
  • Responds to routine international inquiries via phone and email
  • Will follow certain issues to their resolution keeping appropriate Admissions staff informed
225

Office Coordinator Resume Examples & Samples

  • Associate’s degree with 3 – 5 years of administrative experience
  • Or equivalent combination of education and experience
  • Bachelor’s degree and some prior experience working in an office
  • Must be bi-lingual in English and Spanish; Able to speak, read, and write in English and Spanish
  • An understanding of the disability community is highly desirable
  • Excellent interpersonal and communication skills, with a high degree of professionalism and discretion
  • Ability to problem solve, manage multiple tasks, organize and prioritize tasks, manage information in hard copy and electronically, and retrieve it upon request, and take initiative to complete tasks
  • Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) is necessary, and in PeopleSoft is preferred
  • Answer the phones, screen calls, as appropriate, take detailed messages, and provide basic information about the Southeast Center to callers. Send information via email to Southeast ADA Center TA staff
  • Greet and welcome visitors and vendors. Notify staff of visitor(s)
  • Receive and sort the daily mail/deliveries/couriers; Prepare materials as directed and ship/disseminate via USPS, UPS, FedEx, email, or fax
  • Coordinate staff calendars, schedule meetings, appointments, and conference calls, as directed. This also includes communicating with attendees, participants, and/or speakers, and ensuring the facilities, conference lines, and materials are available
  • Maintain office equipment including, but not limited to, telephone and voice mail system, printers, fax machine, and security system. Maintain safe, clean, and organized common areas including, but not limited to, the reception area, conference room, supply room, storage room, kitchen, and bathrooms
  • Prepare forms and documents for the Southeast ADA Center, as directed by supervisor, Project Director, or Assistant Project Director
  • Update and maintain monthly reports and inventories; maintain department files and records, both hardcopies and electronic in accordance with applicable retention guidelines
226

Office Coordinator Resume Examples & Samples

  • A combination of 3 to 5 years in a college parking services office or 5 years of administrative experience preferred
  • Associate’s degree or a combination of higher education and experience preferred
  • Must have a strong knowledge of Microsoft office suite
  • Provide administrative and clerical support to the Parking and Transit Director, including but not limited to scheduling of meetings, sending correspondence on behalf of the director, preparing reports as needed, assisting in all parking inquiries as required, providing direction to other staff members as a representative of the director. As directed, works with other Division of Campus Safety and Emergency Services administrative support units to provide business continuity in services
  • Clerical and accounting responsibilities include assisting in the reconciling daily cash reports, event cash reconciliation and listings of overages and shortages
  • Maintaining several databases which provided detailed management of PTS operations
  • Answer main phone line of PTS and respond to parking inquiries from faculty, staff, and students as well outside parties in a professional and knowledgeable manner
  • Providing direction and solutions to inquiries in a timely manner
  • Provide payroll functions for the entire department of PTS requiring weekly and monthly time input for all hourly, temporary, and exempt staff
  • Create and maintain employee iJANs, status changes, and applications. Monitor all hourly wage submittals for accuracy both for payroll and departmental billings
  • Maintain employment records. Produce hiring and termination correspondence. Answer questions from field personnel concerning time input, paychecks and employee benefit hours. Prepare semi-monthly time registers
  • General Office responsibilities: ordering supplies, processing purchase requisitions, ensuring all Parking and Transit Services expenses are paid in a timely fashion; filing the monthly required tax report
227

Office Coordinator Resume Examples & Samples

  • Ability to work independently and productively in a high volume, multifaceted work environment
  • Detailed oriented with an ability to prioritize and manage multiple task assignments in a highly organized fashion
  • Exceptional communication and team development skills
  • Ability to present professionally and comfortably in often stressful and busy environments
228

Office Coordinator Resume Examples & Samples

  • Scanning/uploading
  • Assisting sales associates with administrative needs
  • Entering sales and closings into document management system
  • Filing and checking paperwor
  • Preparing floor schedule and open house directory
  • Maintains office equipment and inventory
  • Familiarity with the use of general office equipment such as email, fax, scanners, copiers, printers and phones required
  • This position requires a high level of customer service ability
  • One year experience demonstrating accurate data entry, utilizing MS Word, Excel, Outlook and the Internet
  • Desire to promote Best Practices
  • Ability to handle multiple tasks and coordinate various assignments while maintaining poise and excellent customer service,
229

Office Coordinator Resume Examples & Samples

  • Articulates the mission, philosophy, and values of the hospital to the department employees and the various publics associated with it
  • Interacts with employees, consumers, and physicians in such a way as to promote the mission, philosophy, and values of the hospital
  • Treats colleagues and consumers in a manner consistent with defined organizational values. Many of these organizational values have been externalized and made explicit through the Quality Improvement Program
  • Exemplifies the highest personal and professional ethical standards (e.g. confidentiality, integrity in dealing with others)
  • Minimum of 1 year of healthcare office experience
  • Minimum of 1 year of customer service experience preferred
230

Office Coordinator Resume Examples & Samples

  • Obtains and verifies insurance/payment source, seeks necessary referral/authorization and coverage as required, and assists with identification/resolution of insurance issues, including claim status and collections
  • Calls all scheduled outpatients the night before to confirm their appointment
  • Directs any patient questions to the appropriate clinical staff
  • Completes patient’s disposition in IDX within one business day of the patient’s visit
  • Forwards billing information to the appropriate central resource
  • Provides excellent customer service in a courteous and helpful manner
  • Follows up on customer needs and requests in a prompt and appropriate manner
  • Models and maintains a customer service focus demonstrating a courteous and helpful manner
  • Assimilates the organizational mission and goals into the practice
  • Appropriately manages resources consistent with departmental expectations
  • Appropriately manages tasks to completion by establishing priorities and considering alternatives
  • Demonstrates initiative and creativity in problem solving and resolution
  • Appropriately escalates issues/problems to the Administrator
  • This position will require to supervise staff
  • Minimum of two (2) years' experience in a healthcare or medical billing office required with demonstrated understanding of medical terminology
  • Ability to multi-task effectively
  • Strong data entry, organizational and interpersonal skills
  • Intermediate computer skills and proficiency in Microsoft Word, Excel and Outlook required
  • Demonstrated ability in obtaining pre-authorizations and/or referrals from insurance carriers
  • Demonstrated ability in verifying insurance with Medicare, Medicaid and commercial payers
  • Associate degree required, Bachelor’s degree preferred
231

Office Coordinator Resume Examples & Samples

  • A cheerful and welcoming demeanor
  • Very strong interpersonal and communication skills (written and oral)
  • Takes instruction well, but does not wait for it
  • Proficiency with MS Word, Excel and databases
  • The desire and capacity to join the team of a start-up, nonprofit organization
  • Ability and desire to work in a fast-paced, highly disciplined, sometimes unpredictable school environment
  • Maturity, humility, strong work ethic, sense of humor, and roll-up-my-sleeves attitude
  • Belief in the Achievement First mission and educational model
  • Bilingual in English and Spanish is preferred
  • Bachelor’s degree from a competitive college or university
  • 0-2 years of previous office management/administrative experience
232

Office Coordinator Resume Examples & Samples

  • Answering phones, scheduling, calendaring, coordination of meetings/video conferencing and other administrative functions as directed including greeting and hosting guests and clients for studio tours and meetings
  • Attends executive level meetings, takes departmental minutes and creates and tracks follow through
  • Creates memorandums and distribution lists
  • Books international & domestic travel as directed
  • Tracks and assists with time off and time card approvals and tracking
  • Prepares and submits expense report
  • Maintains supplies and physical condition of the department
  • Track and report on theme park, hotel and resort, restaurant and stage play projects
  • Review partner agreements, determine licensing obligations and including royalty payments and assist in tracking and enforcement of licensing obligations
  • Assist in tracking and management of department revenue, OI, costs, overhead and other financial data
  • Interact with finance department in reporting and obtaining information
  • Develop PowerPoint presentations and other presentations materials
  • Minimum 3 years related experience preferred
  • Proficient with Microsoft Office and online research and analysis resources
  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external clients and senior management
  • Organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time
233

Office Coordinator Resume Examples & Samples

  • Support the Permian Team with routine meeting arrangements, mail delivery, travel, and expense report filing
  • Gather information and maintain in Microsoft Office Programs
  • Coordinate and monitor postage; pick up and delivery of daily mail
  • Coordinate pick up and file records for Fed Ex shipments
  • Track and order office and breakroom supplies
  • Schedule and assist with staff/office meetings, and employee lunches/meals. Including visitor site visits
  • Assist with daily telephone calls, receptionist duties, and tracking of visitors (both internal and external)
  • Maintain and update various spreadsheets and databases
  • Assist in coordinating community events
  • Aid various departments with miscellaneous projects
  • Coordinates all printing and graphic services for the Permian Asset Team including multi-functional printers, plotters, and personal printers including repairs and interfaces with IT and Global Procurement to ensure all office equipment is working properly
  • Coordinates day to day security operations of the various office facilities as well as the safety and security plans (as approved by HES&S)
  • Coordinates badging/security system for new hires, transfer and guests. Including maintain a current and up-to-date visitor’s badge log book
  • Coordinates all aspects of company fleet vehicles
  • Computer Proficiencies: MS Office (Outlook, Word, Excel and PowerPoint). Working understanding of SAP a plus
  • Work Experience: 2+ years strong administrative support and customer service experience preferred
  • Degree: High school or GED required
  • Strong interpersonal, communication and leadership skills for interfacing with all levels of the organization; strong organization and communication skills, self-motivated, well organized, creative and results oriented
234

Office Coordinator Resume Examples & Samples

  • Build strategic relationships with the local leadership to align service deliveries to their business objectives and site specific needs
  • Contract management and vendor performance management for contracted services
  • Manage the preventative maintenance program for lab and mechanical equipment
  • Analyze current process and procedures and implement process improvements as necessary in partnership with manager and local leadership
  • Analyze occupancy/vacancy data for space planning working closely with the Space Planning Manager for portfolio planning
  • Provide audio visual support
  • Manage multiple rooms such as board room, video conferencing and scrum rooms including; set up, vendor coordination, calendar scheduling, and white glove support service for executive meetings
  • Ensure CAFM program (Centerstone) metrics are accurate
  • Provide exemplary customer service through employee feedback mechanisms – i.e. surveys, focus groups, ad hoc group meeting, etc
  • Ensure that all operations adhere to and remains in compliance to all company policies
  • Manage employee moves and team migrations including floor maps and seating assignments in partnership with local leadership
  • Build and maintain working relationships with local landlord, neighboring tenants and potential sublease tenants
  • Track assets such as furniture, fixtures, etc
  • Offer project support for all facility related projects
235

Office Coordinator Resume Examples & Samples

  • Verify daily visits and weekly accumulation of payroll data
  • Create and maintain personnel files
  • Monitor expiring documents and collection of current documents
  • Create and maintain medical records including protection, filing, and archiving
  • Timely track physician orders including maintenance of collection logs within clinical system
  • Order and post medical supplies, office supplies, and forms
  • Answer the telephone with effective communication and professionalism
  • Reconcile vendor invoices and proper general ledger coding
  • Monitor inventory and maintenance of all office equipment, medical equipment, name badge, and postage equipment
  • Verify insurance on all referrals via DDE, online, or phone as required by the payer
  • Relay information to new office personnel on use of current software and office processes
  • Cross-train to perform additional responsibilities including but not limited to patient scheduling
  • Serve as liaison between corporate office and Company on areas such as billing, finance and human resources
236

Office Coordinator Resume Examples & Samples

  • Two year Associates Degree required or an equivalent combination of education and experience plus 3-5 years of administrative, relevant experience working within a complex office situation
  • Ability to multi-task in a fast paced crisis-facing environment
  • Effective communication skills to address all levels of the University including students, families, staff, faculty and administration
  • Proficient in Microsoft platform and able to quickly train on database management systems including Titanium, MySlice, etc
  • Serve as the database administrator overseeing the electronic records of all case managers, creating specialized reports and data collection, management of the Student Assistance email account including triage of cases from students, parents, faculty and staff, and management of the Student Assistance website
  • Serve the administrative/budget needs of the Office of Student Assistance (4 staff total) including
  • Credit card reconciliation/verification, budget management/reconciliation, purchasing, and payroll including specialized budget projects as assigned
  • Serve as the front line welcome for students and families (at times in crises), as well as provide triage support to students, families, faculty and staff with concerns for students and/or University policies and protocols both in person and via phone
  • Messaging on behalf of the Director and Case Managers including scheduling of appointments, note taking for Behavioral Consultation Committee, staff meetings, and additional meetings as assigned
237

Office Coordinator Resume Examples & Samples

  • Demonstrated ability to provide excellent customer service to both internal and external constituents
  • Ability to work in a team environment and interact professionally with a variety of individuals including faculty, staff, administrators, and students
  • Computer literacy and proficiency including strong Microsoft Office skills. Demonstrated Excel skills are important for this position
  • Experience with event planning and coordination
238

Office Coordinator Resume Examples & Samples

  • Order, receive, stock and distribute office and mailroom supplies including express mail supplies, break room supplies, and special item requests reconcile invoices ensuring items are charged to appropriate departments
  • Submit office maintenance requests to building property management schedule routine maintenance on all office equipment including copiers, commercial ice makers, refrigerators, etc. initiate service calls as needed
  • Fulfill duties within New Hire Onboarding website order name plates and business cards, add new employees and remove terminated employees to/from copiers and email distribution lists activate/deactivate building access cards for new hires/terminations
  • Maintain logs for purchasing card post transactions, upload supporting documentation and monthly statements to SharePoint site
  • Act as petty cash custodian reconcile account and replenish funds as needed
  • Oversee the transfer of records to storage for closing facilities
  • Retrieve and process requests for records (including but not limited to medical, educational, personnel, etc.) for all UHS closed behavioral health facilities determine appropriateness of request and respond accordingly complying with all federal and state laws and company policies
  • Work with UHS Legal Department on all subpoenas for records for direction before releasing any information pertaining to the subpoena
  • Scan EEOC files and upload to the iManage database
  • Assist Office Manager as needed
  • Act as backup coverage for Receptionist
239

Office Coordinator Resume Examples & Samples

  • Ensure all employees have the supplies and equipment needed to conduct their day to day work
  • Oversee business purchasing and procurement processes – partnering with institute accounting and Virginia Mason Health System finance team to ensure that purchases for supplies, equipment, and services are in line with annual budgets, and that payments are processed in a consistent and timely fashion
  • Monitor inventory levels and orders and restocks stores as needed for all consumable goods in the institute training facility and office space – including client refreshments, and general office supplies. This also includes the setup and maintenance of just-in time supply chain principles - ensuring that expired goods are disposed of and that the institute does not have unnecessary inventory on hand
  • Represent the institute in Virginia Mason Health System and building management safety meetings, ensuring that all pertinent information from these meeting and other communications from these entities are communicated to all institute team members, and that the institute team members are aware of safety standards and emergency response procedures; acting as a resource for staff who have questions on safety and emergency response procedures
  • Work with Virginia Mason Health System facilities maintenance and property management staff to facility office moves and the configuration of workstations for new and existing employees
  • Provide coverage for general operations functions as needed
  • Associate's degree required, preferably in business or equivalency of 3 to 5 years work experience
  • This position requires 3-5 related experience
  • This position requires completion of VMPS general education by one year employment anniversary
240

Office Coordinator Resume Examples & Samples

  • Greet and check students in at time of appointment. Provide students with necessary paperwork for completion. Enter billable insurance information into their account. Scan billing agreements and insurance cards into patient’s account. Create tickets for office visits/no show charges
  • Answer incoming phone calls, schedule appointments, and/or take messages for the nurses and providers
  • Collaborate with nurses, medical providers and psychiatric provider in coordinating student care
  • Enter immunization information into student’s electronic health record and scan health history forms/immunization records into their electronic health record
241

Office Coordinator Resume Examples & Samples

  • Submit billing claims to participating insurance companies and resolve all insurance denials/rejections in a timely manner. Scrub claims and research outstanding accounts receivable and follow up with insurance companies regarding payment. Process pharmacy reimbursement checks for deposit
  • Answer incoming phone calls, scheduling appointments, and/or take messages for the nurses
  • Check student in at time of appointment and provide students with necessary paperwork for completion. Enter billable insurance information into student’s account. Scan billing agreements and insurance cards into patient’s account. Create tickets for office visits/no show charges
  • Check-in students at time of appointment and provide students with necessary paperwork for completion. Enter billable insurance information and scan billing agreements and insurance cards into student’s account. Create tickets for office visits/no shows
  • Collaborate with nurses, medical providers and psychiatric providers in coordinating student care
242

Office Coordinator Resume Examples & Samples

  • Typing speed of 50 wpm
  • Requires strong organizational skills, administrative skills, and ability to prioritize
  • Ability to function independently; both written and oral grammatically correct communication skills; excellent interpersonal skills; mathematical aptitude; strong problem-solving and analytical skills
  • Alpha filing proficiencies
  • Medical terminology, shorthand, or speedwriting preferred
243

Office Coordinator Resume Examples & Samples

  • 2 years administrative experience in an office environment
  • 2 years experience with advanced functions of MS Word, Excel, PowerPoint and Outlook
  • Experience with Margin Minder, SAP and MS Publisher a plus
  • Pass a drug test, criminal background, verifiable employment verification
244

Office Coordinator Resume Examples & Samples

  • Working with the department chair, assists in the preparation and projection of the course schedule and staffing for each semester. Enter and maintain schedule and teaching assignments into Datatel/Colleague database system and work with the Registrar’s Office and other departments involved in the course scheduling process to resolve room changes and time conflicts. Provides for any special classroom needs for faculty via scheduling process in Datatel – media, white boards, carpeting, etc. Monitors wait list and assists students to find alternative classes, new sections, etc
  • Maintains and updates database of lecturers (adjunct faculty) and courses they teach. Obtains updated resumes annually for all lecturers for both chair review and Dean’s Office review with respect to AACSB compliance (Academic/Professional Qualifications). Provides staffing to the Dean’s office each semester to facilitate lecturer contract preparation. For new lecturers, provides the Dean’s Office with initial contact information to begin the hiring process and may assist the lecturer with employment paperwork
  • Supports the faculty by compiling and duplicating lecture notes, handouts, course packs, exams, CDs; obtains and/or prepares paperwork for faculty signature, i.e. change of grade forms, purchase orders, check request, travel vouchers; orders textbook/course materials for department faculty from the bookstore/HBS, etc; obtains desk/examination copy of textbooks for faculty. Maintains faculty office hours and schedule faculty appointments as necessary. Assists faculty program directors as necessary
  • Supports the department chair by organizing and/or coordinating meetings and events such as department meetings, student recruiting functions, advisory board meetings by scheduling rooms, equipment, ordering food, preparing meeting notification or invitations, etc.; organizing and maintaining department records such as meeting agenda and minutes, course evaluation results, faculty reviews, assisting with the ratio report for AACSB; managing office supply inventory and ordering supplies; maintaining office equipment and arranging for repair as necessary; assisting with the logistics of office moves, i.e. phone, computer and furniture
  • Creates and maintains a welcoming environment for students and visitors. Provides general assistance and simple advising to students (both graduate and undergraduate) – in person/phone. Refers students to faculty for advising or to another venue if more appropriate (SBS UG Programs, Ballotti, Second Language Services, etc.)
  • Coordinates department work study students and/or graduate fellows. Assists new graduate fellows and undergraduate work study students with employment paperwork. Matches graduate fellows to faculty based on students’ schedule /skills and faculty requirements for research assistants. Delegates clerical assignments to work study students and monitors student performance (both fellows and work-study students). Collects and approves time sheets for fellows and work study students. Enters hours into student payroll system
  • At the direction of the department chair, communicates curriculum/new courses, etc. to Registrar, Dean’s Office and other Departments or offices as needed
  • Updates all print and electronic media with updated curricula/course material – website, catalog, brochures. Is also responsible for the maintenance of the department’s web pages including updating the department lecturer listing through use of the content management system. The update processes are generally coordinated with the chair, the dean’s offices, the communications group, the registrar’s office and other appropriate offices
  • Coordinates the full-time faculty recruitment process by compiling submitted applicant materials, organizing campus visits for selected candidates (includes coordinating among candidates, department faculty and Dean’s Office to determine interview schedule, lunch and presentation schedule and making travel and lodging arrangements for candidates in coordination with the Dean’s Office.) Maintains applicant records for future administrative reference, such H1B and/or Permanent Residency applications for hired faculty. Documents the number of candidates interviewed and the reason that the candidate was selected
  • Prepares correspondence, reports and other materials
  • Proficiency in word processing and in use of spreadsheet software and database software. Ability to learn new software such as the content management system to edit the web pages
  • Excellent organizational skills, ability to multi-task, ability to problem solve
  • Working knowledge or or ability to gain a solid understanding of SBS policies and procedures is critical
245

Office Coordinator Resume Examples & Samples

  • Demonstrative proficiency in MS Office package
  • Analytical to gather and summarize report data
  • Familiar with FMLA and Worker’s Compensation
  • Education Level: Minimum HS diploma or G.E.D., preferably with some college
  • Experience Level: 2+ years payroll experience, 2 years accounts payable experience, 2 years vendor and customer relations experiences
246

Office Coordinator Resume Examples & Samples

  • Experience in accounting and budgetary procedures
  • Experience in office coordination
  • Thorough mastery of English grammar, punctuation and spelling
  • Proficient in Microsoft Word, Excel, Outlook
  • Demonstrated ability to organize, plan, delegate and provide lead work direction to others as needed
  • Ability to use and operate standard office equipment such as PC, printers, copy machines, multi-line telephone, and fax
  • Problem solving skills; Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas
  • Ability to use negotiation and persuasion skills to achieve results and expedite projects
  • Strong interpersonal skills; Ability to establish effective working relationships in a diverse environment
  • Ability to interpret and apply policies and procedures
  • Experience working in an institution of higher education
  • Knowledge and understanding of the specific accounting procedures and budgetary requirements of the University, College and Department
  • Demonstrated experience with preparation of course scheduling
  • Proficient with Sacramento State’s systems such as Common Management System (CMS), Common Financial System (CFS), and Cognos systems, Facilities Management software, space management online classroom reservation program
  • How did you hear about this employment opportunity? CSU Careers Website
  • CalJobs Website
  • Agency Referral
  • Advertisement/Publication
  • Current eReferral
  • Website
  • HERC Website
  • Newspaper ad
  • What is the highest level of education attained? GED
  • PHD
  • How many years of Administrative support experience do you have? 0-2
  • 3-5
  • 6-9
  • 10 or more
  • Please rate your proficiency with Microsoft Word Advanced
  • Intermediate
  • Beginner
  • No experience
  • Please rate your proficiency with Microsoft Excel Advanced
  • Please rate your proficiency with Microsoft Outlook Advanced
  • Moderate
247

Office Coordinator Resume Examples & Samples

  • Support the agents with technology needs including but not limited to training, system set-up, and on-going support & trouble shooting
  • Assist in new sales agent onboarding process
  • Assist agents with website development questions, profiles, setting up Facebook business pages and social media marketing
  • Train agents of the CB tools such as Cloud CMA, videolicious, HomeBase in-touch, agent showing reports, etc
  • Assist agents with contact management programs and management of their client databases, drip marketing, newsletters, etc
  • Internet and Marketing support including but not limited to creating flyers, ads and websites/blogs for agents
  • Strong customer service skills and ability to interact successfully with both internal and external customers at all levels
  • Working knowledge of Marketing programs such as InDesign and/or Photoshop
  • Two or more years’ experience in a customer service business environment with computer system set-up & trouble shooting responsibility
  • Real estate administration experience preferred
  • Proficient in Microsoft Word, Excel and Outlook as well as web based programs and social media sites
  • Excellent organization skills and attention to detail
  • Solid communication skills, both verbal and written
248

Office Coordinator Resume Examples & Samples

  • A High School or GED required
  • An Associate's Degree in a related field preferred
  • 3+ years of experience in general office administration and support required
  • Strong written and verbal communication skills and an ability to work with people from diverse backgrounds required
  • Intermediate - Demonstrated interpersonal/verbal communication skills
  • Beginner - Ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions
  • Intermediate - Demonstrated ability to deal with confidential information
  • Intermediate - Ability to work as part of a team
  • Intermediate - Demonstrated time management and priority setting skills
  • Intermediate - Ability to work in a fast paced environment with changing priorities
  • Intermediate - Ability to effectively present information and respond to questions from peers and management
  • Intermediate - Ability to effectively present information and respond to questions from families, members, and providers
  • Intermediate - Demonstrated written communication skills
  • Intermediate - Ability to remain calm under pressure
  • Intermediate proficiency with Microsoft Outlook required
  • Intermediate proficiency with Microsoft Word required
  • Intermediate proficiency with Microsoft Excel required
  • Intermediate proficiency with Microsoft PowerPoint required
  • Intermediate proficiency with Microsoft Project preferred
  • Intermediate proficiency with Microsoft Access preferred
249

Office Coordinator Resume Examples & Samples

  • Supervises the administrative and clinical staff and practice operations including scheduling, work flow, service delivery and employee performance
  • Serves as primary resource to office staff on administrative matters including, but not limited to: patient flow, office operations, customer service, health insurance, billing/coding requirements, and EMR functionality and utilization
  • The Office Coordinator assists the clinical and medical staff in organizing and triaging care by accurately relaying pertinent patient information, adjusting the patient schedule as needed, scheduling and coordinating urgent care with other resources within practices and releasing health information in accordance with HIPPA requirements
  • Insure that all staff members communicate and interact with patients in a courteous, respectful, and businesslike manner. Holds staff accountable for customer service standards; intercedes and takes appropriate action when incidents occur
  • Insure that all staff members comply with HIPAA requirements
  • Maintain and adjust staff schedules to compliment practice provider schedules
  • Responsible for processing all new patients into the practice, maintaining contact and acting as the patient’s primary resource and contact as they are brought into the practice
  • Assists the Office and/or Practice Manager in developing and maintaining departmental budgets
  • Communicates with staff regarding new policies and procedures, changes in billing and insurance policies, and any other issues related to the operation of the practice
  • Processes time worked/attendance into Kronos for office staff. Manages and coordinates vacation and personal time off to insure minimum disruption of practice operations
  • Responsible for ensuring adherence to organizational policies, procedures and regulatory standards
  • Interviews candidates and makes hiring decisions in conjunction with the Office and/or Practice Manager
  • Acts as a liaison to regarding daily operations and staff communication
  • Promotes teamwork within the practice through timely and collaborative communication with medical staff. Conducts monthly staff meetings to discuss issues, concerns, improvement initiatives, and promote teamwork
  • Orients new hires and provides on-going training and education to staff, utilizing in-house documented office and clinical policies and procedures
  • Completes all aspects of employee performance appraisals and reviews with the Office and/or Practice Manager
  • Handles employee performance and disciplinary issues, participates in counseling sessions/disciplinary actions, and involves Office and/or Practice Manager as necessary
  • Maintains office equipment, orders supplies, and maintains inventories. Insure that all work areas are organized and that all areas(especially patient care area) are cleaned and maintained
  • Maintains a working knowledge of all office functions and provides direct support as needed
  • Performs other related duties as necessary or assigned by the Practice Administrator
  • Associate/Bachelor’s Degree and/or appropriate certification preferred
  • 1 year experience in a medical/surgical practice required
  • Previous management/supervisory or leadership experience preferred
  • Strong communications skills and experience in a leading role required
  • Knowledge and behaviors required to meet age specific patient needs (e.g. Pediatrics, Adolescents, and Geriatrics) preferred
250

Office Coordinator Resume Examples & Samples

  • Assist recruiting efforts by providing support with scheduling, maintaining our organizational tools, and ensuring a smooth, positive candidate experience
  • Maintain HRIS systems used by the company and own all on-boarding, off-boarding, file maintenance and other administrative tasks
  • Maintain strict level of confidentiality and use discretion with sensitive information
  • Keep the office running smoothly: maintain supplies, keep kitchen stocked, maintain communication with office vendors, greet visitors, and generally ensure our space looks and feels bright & fresh
  • Assist with event planning, keep track of birthdays and anniversaries, and make sure we stop to have fun
  • Track office & people expenses using Quickbooks & Excel to keep us within budget