Records Coordinator Resume Samples

4.7 (69 votes) for Records Coordinator Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the records coordinator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Resume Builder
CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.
USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.
SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Create a Resume in Minutes
RK
R Kreiger
Randi
Kreiger
202 Gerry Plaza
Phoenix
AZ
+1 (555) 207 5576
202 Gerry Plaza
Phoenix
AZ
Phone
p +1 (555) 207 5576
Experience Experience
Houston, TX
Records Coordinator
Houston, TX
Haley, Zboncak and Ryan
Houston, TX
Records Coordinator
  • Work to meet expected service levels and business performance goals by providing full range of employment records management and fulfillment
  • Identify, document, and provide input to management related to business processes to improve the quality of the records program
  • Lead projects and provide ongoing support and guidance to records staff, providing status updates to manager throughout lifecycle
  • Establish and maintain a confidential and sensitive work environment, focusing on customer service by handling all customer requests in a professional manner
  • Create work orders to reflect the projects/jobs done in the scan room
  • Assist with records management database conversion
  • Participate in scheduled and ad hoc training in order to improve performance, process acumen and gain additional knowledge on local HR practices
Dallas, TX
Hrsc Records Coordinator
Dallas, TX
Funk, Klein and Sipes
Dallas, TX
Hrsc Records Coordinator
  • Meet established performance standards
  • Run periodic event management reports
  • Assist in training of staff and procedure document writing
  • Payroll coding and time entry, automated time collection report audits, corrections and adjustments
  • Enter data transactions into PeopleSoft (e.g., non-employees, tuition, benefits, termination, and employee record changes) and update the event management system as necessary
  • Audit scanning reports, vendor error reports, IVR reports, and PeopleSoft transactions and make corrections as necessary
  • Work independently to resolve issues
present
Houston, TX
Medical Records Coordinator
Houston, TX
Windler-Kuhlman
present
Houston, TX
Medical Records Coordinator
present
  • Assist in organizing, planning and directing the medical records department in accordance with established policies and procedures
  • Participates in the facilities’ overall Nurse Management, QA/QI, Operations and Resident Care Management teams
  • Establish & maintain compliance with recognized system for filing
  • Assist MDS Coordinator in scheduling assessments in accordance with current facility and OBRA guidelines
  • Oversees, advises and assists the Unit Secretaries and Volunteers activities as they pertain to medical records services and functions
  • Assist in reporting all incidents/accidents
  • Actively participate in the facility improvement process
Education Education
Bachelor’s Degree in Medical Record Technology Preferred
Bachelor’s Degree in Medical Record Technology Preferred
Clark Atlanta University
Bachelor’s Degree in Medical Record Technology Preferred
Skills Skills
  • Excellent computer knowledge and the ability to quickly learn new programs are essential
  • Possess a sense of urgency while being able to focus and pay attention to detail
  • Professional and reliable
  • Excellent attention to detail, accuracy and time management skills
  • Knowledge of OnBase, Banner, and/or Salesforce
  • Ability to adapt to constantly changing processes and tasks
  • Excellent verbal and written communication skills
  • Excellent verbal and written skills
  • Ability to adapt to constant changing processes and tasks
  • Basic to intermediate computer skills
Create a Resume in Minutes

15 Records Coordinator resume templates

1

Records Coordinator Resume Examples & Samples

  • Process returned responses from police agencies
  • Possess a sense of urgency while being able to focus and pay attention to detail
  • Ability to prioritize
  • Ability to adapt to constantly changing processes and tasks
  • Enjoys a fast-paced work environment
2

Records Coordinator Resume Examples & Samples

  • Analyze, classify, update, maintain and code a variety of departmental documents into a records management database and file physical /electronic documents into a records numeric subject classification records system
  • Experienced in identifying and cross-referencing document information between multiple matters by way of document indexing
  • Maintains and updates the records management database information
  • Updating daily incoming documents into the matter files
  • Revamp and improve current matter files
  • Handles high volume phone calls and file request
  • Experience in electronic solutions; scanning, converting electronic documents and linking to database
  • Special projects on a need serve base
  • Gathering and organizing document information
  • Assist with records management database conversion
  • Assist with lifting boxes (up to 35 lbs) with-in the department for on-site and off-site storage
  • Assist with document production and discovery of documents
3

Records Coordinator Resume Examples & Samples

  • Under direction from the manager of records & information and in accordance with the records management policy, serve as the central point of contact for the office of the general counsel in receiving and processing outgoing file transfer requests.Assign associated tasks (emails and document review) to junior and senior records analysts, providing guidance as appropriate.Oversee the entire lifecycle of the outgoing file transfer process from receiving the initial request to ensuring the documents have been transferred and our records management database updated
  • With supervision from the manager of records & information management and in accordance with the firm retention policy, periodically review lists of matters containing records eligible for disposal and notify responsible attorneys, as appropriate.Respond to any business case requests to extend retention period, negotiating directly with responsible partners, as appropriate.Complete records disposal procedures including, but not limited to, researching client contact information, communicating with clients, vendors and IT.Direct junior and senior analysts to review, scan, retain, transfer and/or destroy content consistent with the policy
  • Ensure quality assurance for all phases of the records transfer and destruction procedures.Quality assurance examples include; accurate review of eligible matters and content, removing or scrubbing content not suitable to be transferred or retaining content with an indefinite retention period or vital record status
  • In absence of, and in support of the record supervisors, report quality control and/or junior or senior records analyst performance issues to his or her direct supervisor.Assist supervisors and manager with performance management of junior team members, coaching and mentoring staff along the way
  • Recommends and implements solutions that adhere to records management best practices and standards.Keep up with trends in the industry, particularly around risk and compliance as it relates to records and information governance
  • Design and rollout of staff training and professional development initiatives
  • Experience working with electronic records required
  • Experience working with IP, trust, litigation and transactional law records preferred
  • Fluency with Microsoft Office applications, including MS Word, Excel and Outlook
  • LegalKEY Records Management software experience preferred
  • IManage/FileSite experience preferred
  • Elite experience preferred
4

HIM Medical Records Coordinator Resume Examples & Samples

  • Bilingual English/Spanish; must be able to read, write and speak English
  • Customer service skills & training
  • Basic computer skills and HIPAA testing required
  • Previous HIM experience or with Electronic medical Records
5

Records Coordinator Resume Examples & Samples

  • Receive incoming records; identify and sort based on established procedures
  • May prepare and label storage folder or other storage devices
  • Arrange records in appropriate order and place in storage based on established filling system
  • Receive, verify and process request s for records retrieval and review in person or by other means
  • Prepare records for bulk transfer to other facilities as directed
  • Update computerized databases regarding records storage and retrieval
  • May provide work direction to other records staff personnel
  • Education:Technical School or Associate's Degree or 2 years college course work or equivalent combination of education and experience
  • Work Experience:Three years of office/clerical job related experience
  • Skills:Office/clerical including records management; organization and customer service; specialized computer usage
  • Preferred Education:N/A
  • Preferred Work Experience:Prior experience working with EMC Documentum
  • Preferred Skills:Receive, review and resolve and/or escalate customer inquiries regarding records issues. Monitor records supplies inventory and requisition new/additional supplies as required. Monitor daily operations of records office, promoting efficient and customer focused service
6

Records Coordinator Resume Examples & Samples

  • Responsible for day-to-day operation of the DMS Archives
  • Manage inventory of boxes at the Corporate Office
  • Follow detailed Tracking Sheets for each box, keeping multiple boxes together for each property
  • Prep all contents of boxes to be scan ready: remove staples, cut frayed edges, tape tears, and remove binding, clips, etc. from paper documents
  • Scan all contents to be stored in the Document Management System, cross referencing page count with process
  • Cross reference PDFs to cover sheets to ensure all scans are accounted for and after doing so, move the PDFs to the respective department folder
  • Monitor all scanned documents for the 3 day holding period to ensure the materials have been saved to our company backup server
  • All HUD documents will be returned to storage
  • FNMA & FRM materials can be added to respective shredding box for confidential materials
  • Some light to moderate labor involved with moving, organizing, shipping and disposing of storage boxes
  • DMS Team Support
  • Back up Specialist for Property Archive Requests for offsite box storage
  • Back up Specialist for daily scans as needed
  • Data Entry for DMS Network folders and docs
  • Locate files and docs as needed for other departments
  • Other duties as deemed necessary and assigned by management
  • Knowledgeable in Microsoft Office products – Word, Excel, Outlook, Access
  • Knowledgeable in Adobe Pro Software
  • Must be able to keep information confidential
  • Ability to multi-task, identify priorities and work with several business groups/managers
  • Experience providing quality customer service
  • Working knowledge of DMS and commercial real estate desired
7

Senior Records Coordinator Resume Examples & Samples

  • Responsible for overseeing the fulfillment of legal hold obligations to preserve potentially relevant information related to a legal matter
  • Works with Legal to ensure a full inventory of holds are maintained in the Atlas Legal Hold Module
  • Identifies and maintains an inventory of data sources, including critical applications and information repositories that may contain potentially relevant information
  • Assist in driving Hard Copy effort associated with the rollout of the RM program and in partnership with Corporate Services while ensuring proper records management is embedded within the processes, standards and controls for hard copy archiving vendors globally
  • Assists in providing training content related to records management procedures for DB staff
  • Promotes adoption and consistent usage of processes and technologies deployed to manage the records management processes
  • Proposes and implements continuous improvement measures to drive process compliance, while promoting efficiency and productivity across multiple stakeholder groups
  • Effectuates a sustainable auditable disposition process for DB
  • Supporting development of, organizing, and implementing group-wide projects in the area of Records Management
  • Ensure ongoing alignment with other inter-dependent projects and initiatives within GIRM and across the group
  • Ensuring project stakeholder awareness and engagement through appropriate communication
8

Records Coordinator Resume Examples & Samples

  • Passionate
  • HS Diploma required, 4 year Bachelor’s Degree preferred
  • Ability to learn quickly and work in production based environment
  • Windows and MS Office Experience
9

Records Coordinator Resume Examples & Samples

  • High School Diploma or Equivalent required. Some college preferred
  • Mail room/General office experience preferred but not required
  • The schedule is Wednesday thru Sunday 8:00am – 4:30 pm
  • PC, Fax
  • Ability to resolve issues and identify areas of concern regarding the processing or reports
10

Oigp Records Coordinator Resume Examples & Samples

  • Some college coursework in educational administration, survey research, organizational leadership, or related
  • Two years' professional experience in an academic setting, student services or related
  • Excellent verbal / written communications skills, customer service skills, and interpersonal skills
  • Strong organizational and prioritization skills, with the ability to handle interruptions and handle confidential information with discretion
  • Ability to represent the University with professionalism, tact, and diplomacy
  • Ability to take initiative to solve problems, assume responsibility, and meet deadlines
  • Ability to work effectively as part of a team and with prospective students, faculty, and staff
  • Proficient in: Microsoft Excel, records data collection, database software and query
11

Records Coordinator Resume Examples & Samples

  • Act as the main point of contact for the Information Governance Center of Excellence providing leadership, best practices, research, training and/or support
  • Coordinate and maintain workflow of daily operations including disposition management, request tracking and all other aspects of the records management operation
  • Facilitate the annual records review across the organization
  • Develop and maintain relationships with IT, Privacy, Legal and other stakeholders across the enterprise to facilitate collaboration and effective communication
  • Assist departments and/or functional areas with reviewing and updating their inventory of records on a regular basis
  • Monitor and respond to inquiries relating to Records Management and Information Governance process and guidelines
  • Review, recommend, and revise processes, procedures under direction of the Information Governance Manager
  • Assist in the maintenance of the Information Governance and Records Management intranet page
12

Gift Records Coordinator Resume Examples & Samples

  • Associate’s degree in a related field, or equivalent work experience
  • Requires five years of directly-related experience
  • Strong communication skills and ability to work with others
  • Demonstrate critical thinking and analytical skills
  • Possess ability to multi-task with uncompromising attention to detail and accuracy
  • Plan and prioritize work, timely completion of assignments, meet standards for quality and quantity of work
  • Show working knowledge of department and BCM policy and procedures
  • Knowledgeable of IRS regulations, FASB and CASE guidelines, and BCM Policies and Procedures
  • Knowledgeable about grammar usage, letter writing skills and proofreading
  • Extensive knowledge of Microsoft Office applications and Raiser’s Edge
  • Show flexibility and adaptability
  • Able to maintain confidentiality, especially with donor information
  • Maintain good attendance, is punctual and focused on work
13

Records Coordinator Resume Examples & Samples

  • Work to meet expected service levels and business performance goals by providing full range of employment records management and fulfillment
  • Maintain employee records accurately and on a timely manner (electronic and/or physical) by complying with the Service Level Agreement
  • Identify onsite HR areas for improvement on daily operational processes and provide support to implement these initiatives by highlighting and discussing key changes/improvement programs with supervisor
  • Support possible transition of activities to Contact & Administration teams in hub as enabled by technology & local requirements
  • Respond to requests and inquiries from customers (prioritizing as appropriate) and execute on the key tasks and activities in accordance with defined procedures and guidelines. Investigate issue areas and determine methods of mitigation in order to resolve problems within acceptable timeframes, routing or escalating inquiries as appropriate in order to uphold effective and timely resolution
  • Contribute positively to a knowledge sharing environment by documenting and sharing all relevant working experiences with issue resolution for knowledge database future reference
  • Communicate and interact effectively with customers and team members; develop credibility and trusted mutually respected relationships with customers, supervisors, and team members
  • Interact and interface with customers, vendors, service providers, and other third parties as applicable in relation to the activities and dependencies of the role
  • Assist and encourage users and customers to make effective use of self-service options, systems, products, services, etc. in order to drive rapid resolution and empower customers; educate and inform customers of the full range of HR services available to them
  • Take ownership of all records management and HR assigned tasks, initiatives, and inquiries and make sure that they are resolved / completed efficiently and with a superior level of quality
  • Perform special projects and related duties as assigned
  • Work in collaboration with other Human Resource team members to execute tasks and fulfill key deliverables, seeking input and assistance as needed
  • Establish and maintain a confidential and sensitive work environment, focusing on customer service by handling all customer requests in a professional manner
  • Participate in scheduled and ad hoc training in order to improve performance, process acumen and gain additional knowledge on local HR practices
  • A minimum of two (2) years of administrative and/or records management experience is required
  • Ability to perform administrative activities and partner and work cooperatively with all levels is required
  • Ability to exercise sound judgment and discretion to independently assess and resolve situations and problems is required
  • Experience working with confidential and sensitive information is required
  • Strong organizational skills, detail-oriented, able to manage multiple projects and tasks to meet deadlines with minimal supervision is required
  • Strong written and verbal communication skills; managing internal communications and external/client communications with detailed support and assistance is required
  • Computer literate with knowledge of common office productivity software and the ability to learn customer service software applications (e.g., MS Office, email, fax, Internet Explorer) is required
  • Familiarity and comfort using internal systems and internal portals is required
  • Ability to demonstrate resiliency and high productivity in a fast paced environment is required
  • Strong interpersonal and collaboration skills in required
  • HR Administrative experience in one or more of the following domains: Recruitment, Benefits, Payroll, Compensation, HRIS, Employee Relations is preferred
  • Experience working with Core HR Technology (e.g. Workday, PeopleSoft, SAP) and/or Talent Management Systems (Applicant Management Systems, Performance Management Systems) is preferred
  • Experience working with Enabling Technologies (Document Management / scanning; Request / ticket management systems; Case Management) is preferred.Human Resources
14

Student Records Coordinator Resume Examples & Samples

  • Candidate should be prepared to troubleshoot technical and academic questions regarding academic records and inquiries in compliance with applicable privacy standards and regulations
  • Utilizing the Ellucian Banner system, prepare transcript and verification requests, course registration, record updates and corrections, as well as other related tasks
  • Prepare exam materials and schedules, as well as process exam results for all students, including those with disability accommodations
  • In accordance with commonwealth purchasing regulations, coordinate vendor purchases and payments using Virginia’s electronic procurement system (eVA); and
  • Process graduation request and distribution of diplomas
  • Bachelor’s degree, or an equivalent combination of education and experience
  • Interpersonal skills supporting a high level of customer service
  • Computer and database skills, preferable experience with Banner, Scantron, ExamSoft and eVA; and
  • Occasional evening and weekend work
15

GFM Records Coordinator Resume Examples & Samples

  • Job Description: Process inventory records that affect physical counts and inventory balances within SAP. Focus on error free documents and superior customer satisfaction. Troubleshoot, perform root cause analysis, and develop corrective actions. Train and influence others (i.e. cross functions, internal customer and team) relative to process discipline and compliance. Collaborate effectively with internal and external customers, Government representatives, and program managers providing solutions and information. Ensure the execution and continuous improvement of standard processes and participate in process improvement teams. Build relationships and communication platforms with strategic customers, internal and external, to ensure objective commitments are being met
  • Organizational and Time Management
  • General business experience and understanding of protocol in a defense company
  • High data entry speed and accuracy
  • Experience in SAP systems
  • Expanded knowledge of FAR, DFAR and related regulations as they apply
  • Experience with establishing SMART goals
  • Superior interpersonal and customer service skills
  • Experience using RayTrak or other point to point tracking system
  • Required Education: High School diploma / GED
16

Medical Records Coordinator Resume Examples & Samples

  • Displays willingness to speak up about safety issues or change practices to enhance safety; asks for help when needed; enhances teamwork; follows the safety literature/policies
  • Organization– Proactively prioritizes needs and effectively manages resources and time
  • Minimum (2) year of experience in a medical office setting highly preferred. (i.e. ambulatory surgery center, hospital, doctors office) preferred
17

Records Coordinator Resume Examples & Samples

  • HS Diploma required
  • 4 year Bachelor's Degree preferred
  • Experience in Criminal Justice and/or Paralegal Studies a plus
  • Ability to learn quickly and work in production based environment Windows and MS Office Experience
18

Database & Records Coordinator Resume Examples & Samples

  • Ability to adapt to changes in the work environment, manage competing demands, and deal with frequent change or unexpected events
  • Associates degree or higher in computer programming or relevant field
  • Experience with FileMaker and its MySQL interfaces
  • Familiarity with MapInfo and/or ArcMap
  • Familiarity and/or experience with horticultural nomenclature and/or gardens
19

Medical Records Coordinator Resume Examples & Samples

  • Receives and stamps all incoming correspondence (including Additional Documentation Requests) and enter into corresponding logs
  • Maintains inventories and organizes claims and claims documentation and prepare for scanned record retention
  • Conducts research of relevant databases to determine if all requested claims have been received and documents any missing claims for additional records request
  • Scans Medical Documents
  • Validates documentation was accurately scanned upon completion
  • Prepares documentation for on-site and long-term storage
  • Provides routine administrative support including sending and receiving fax, sorting, and filing
  • Maintains integrity of file organization and computer file organization/structure
  • Assists in deliveries including package labels, PDF files, QA CD’s, burning copy of files to CD’s, sending e-mails, and filing
  • Provides information for reporting/monitoring of receipts and missing information to management
  • Maintains the storage room and file organizational system
  • Participates in and contributes to the quality management system
  • Ability to handle confidential information with a high level of discretion
  • Knowledge of general office equipment and generally accepted administrative procedures
  • Working knowledge of Microsoft Office, Internet and e-mail
  • Working knowledge of HIPAA Privacy, Security Rules, and CMS security requirements
  • Not currently sanctioned or excluded from any program operated by Federal or State Agencies including Medicare and Medicaid
  • 3+ years’ experience in an office environment required
  • 1+ experience working with medical records either in a physician office, hospital or other healthcare facility required
20

Medical Records Coordinator Resume Examples & Samples

  • A working knowledge of medical terminology, anatomy and physiology, legal aspects of health information
  • On-the-job training provided in medical record and health information system procedures
  • Must possess, as a minimum, a high school diploma or GED
  • Certified as a qualified medical records practitioner preferred
  • Documented training, supervision and experience in maintenance of medical records and ICD-9-CM/DRG coding
  • Knowledge of accreditation standards and compliance requirements
21

Oigp Records Coordinator Resume Examples & Samples

  • College coursework
  • Two years of experience in a university office setting providing administrative support
  • Strong organizational, project management, and time management skills with emphasis on accuracy and attention to detail
  • Ability to analyze spreadsheets, databases, and draft / prepare reports
  • Proficient in: Microsoft Excel, Outlook, and Word, records data collection, database software and query procedures
22

Hrsc Records Coordinator Resume Examples & Samples

  • Participate as a member of the HR Service Center (HRSC) team to effectively meet HRSC quality outcomes
  • Provide high level of customer service and follow procedures to advise and guide in a timely, accurate, and courteous manner
  • Review tuition forms for completeness and accuracy and request payments and track tuition payments in PeopleSoft
  • Assist in training of staff and procedure document writing
  • Prepare controls to ensure complete and accurate processing
  • Provide feedback to customer on corrective action
  • Scanning and Indexing of forms sent to the HRSC
  • May need to provide additional duties support as required by HRSC operations
23

Hospice Medical Records Coordinator Resume Examples & Samples

  • General education degree with at least two years of prior secretarial experience or equivalent
  • Two years experience in clinical records/medical records management in home health care operations preferred
  • The successful Medical Records Coordinator must have working knowledge of medical terminology, corporate business management, governmental regulations and ability to learn company standards
  • Demonstrated PC proficiency and MS suite of products to include Microsoft Word and Excel is required
  • Must be able to work in an interdisciplinary setting
  • To perform this job successfully, an individual must be able to perform each primary responsibility satisfactorily
24

Gift & Records Coordinator, Temp Resume Examples & Samples

  • Enjoys working in a fast paced environment
  • Proven ability to set priorities, handle multiple tasks, and meet deadlines
  • Ability to work well with co-workers in a team oriented environment
  • Committed to maintaining a professional and positive workplace demeanor
  • Experience in data entry with minimal error rate
  • Ability to utilize a variety of sophisticated information storage and retrieval systems
  • Extremely reliable attendance
  • Must be able to work overtime hours as needed
  • Desire to learn the mission, goals and objectives of both the University of Michigan, as well as those of the Office of University Development and work in ways that help us achieve these. Desire to enhance and improve the University of Michigan’s position as an international leader in Development
  • Knowledge of/or ability to learn best practices in development, fundraising and community service as recommended by related umbrella organizations such as CASE
25

Records Coordinator Resume Examples & Samples

  • Pursues, tracks, and follows-up with new students throughout the enrollment process by sending requests and tracking high school transcripts and/or GED completion certificate
  • Creates and maintains computerized and paper records for each student
  • Audits files to ensure that each record contains all necessary documentation and if need be follow through with appropriate contact to obtain any needed documentation
  • Mails orientation information and handouts to prospective students and assists in planning quarterly new student orientation programs
  • May administer admissions tests to prospective students
26

Hospice LPN Medical Records Coordinator Resume Examples & Samples

  • LPN required
  • Must be able to demonstrate good communication and public relations skills
  • Excellent customer service skills, organizational skills, attention to detail with an ability to multi-task is essential
27

Gift & Records Coordinator Resume Examples & Samples

  • Enjoys working in a fast-paced environment
  • Enjoys challenges and is flexible, adaptable and eager to learn
  • Ability to work with a variety of customers, including schools, colleges and units across the development community as well as donors, alumni and friends
  • Ability to handle highly confidential information and to maintain confidentiality regarding gifts and donor records
  • Considerable knowledge of and ability to use advanced business software and computer applications
  • Excellent customer service orientation and ability to perform the characteristic duties and responsibilities of the position to effectively meet the needs of donors and the University of Michigan community
  • Past customer service experience
  • Desire to learn the mission, goals and objectives of both the University of Michigan, as well as those of the Office of University Development and work in ways that help us achieve these
  • Desire to enhance and improve the University of Michigan’s position as an international leader in Development
  • Volunteer experience in a non-profit setting
28

Records Coordinator Clerk Resume Examples & Samples

  • 2 years in a cGMP Documentation Role
  • Experience with documentation systems
  • Detailed Oriented
  • Computer Skills Needed – Outlook, Word, Excel, PowerPoint
  • Project Management skills, a plus
29

Senior Records Coordinator, Degree Audit Resume Examples & Samples

  • Process complex academic record transactions that will have a special effect on the degree audit (DegreeMAP)
  • Maintain proficiency with the Scribe language used to code requirements in DegreeMAP to make timely and accurate updates to program requirements
  • Provide training and support on DegreeMAP to academic units
  • Troubleshoot and resolve issues regarding DegreeMAP
  • Maintain and provide support for the Student Educational Planner, a tool used to help students plan future coursework
  • Develop and maintain a highly detailed level of knowledge regarding all academic programs at the university
  • Present complex ideas and policies in a way that is easy to understand. Provide high-quality customer services in all aspects of position
  • Cross train with other units within the Registrar’s Office, especially the graduation team to assist in awarding degrees during busy periods
30

Records Coordinator Resume Examples & Samples

  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints
  • Compile, copy, sort, and file records of office activities
  • Compute, record and proofread data and other information, such as records or reports
  • Maintain and update filing, inventory, mailing, and database systems
  • Education/Experience
  • High School Diploma or GED typically required
  • 1 years administrative/customer service related experience required
  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills (Required)
  • Ability to work independently and manage one’s time (Required)
  • Ability to keep information organized and confidential (Required)
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint (May be required)
31

Medical Records Coordinator Resume Examples & Samples

  • Scanning of medical documentation to produce digital copies of documents for retention and review purposes
  • Troubleshoot scanner issues, including cleaning machine to ensure legible digital copies of records available
  • Organizing scanned documents on various local and/or network drives
  • Receive and stamp all incoming correspondence (including Additional Documentation Requests - ADR) and enter into corresponding logs
  • Inventories and organizes claims and claims documentation and prepare for scanned record retention
  • Conduct research of relevant databases to verify if all requested claims have been received and documents any missing claims for additional records request
  • Upon request may be required to scan documents
  • Prepare documentation for on-site and long-term storage
  • Provide routine administrative support including faxing, sorting, and filing
  • Contact providers validating contact information as requested
  • Assists in deliverables including package labels, making copies, sending e-mails and filing
  • Provides management information for reporting/monitoring of receipts and missing information
  • Excellent written and verbal communication skills and ability to produce work free from typographical or spelling errors
32

Biographical Records Coordinator Resume Examples & Samples

  • A bachelor’s degree
  • Three to five years experience with supporting information systems and\or charitable gift processing
  • Strong understanding of relational databases and reporting tools such as Microsoft Office Suite
  • Effective organizational skills, oral and written communication skills, strong computer skills, attention to detail and a collaborative work style are required
33

Records Coordinator Resume Examples & Samples

  • Great communication skills, verbal and written (Email, phone, in-person and meetings)
  • Very organized and systematic (Process many projects simultaneously)
  • Following task instructions and update as needed
  • Experienced with SAP is preferred or some change management system
  • Specific experience with engineering change process is preferred
  • Experienced with MS Office (Excel & WORD)
34

Banking & Financial Records Coordinator Resume Examples & Samples

  • Route banking checks and deposits and ensure they are sent and/or deposited to the appropriate banks and proper backup is retained
  • Process online banking transactions including reserve fund transfers, stop payments, ACH, and wire transfers and ensure proper backup is retained
  • Perform banking duties as per the community manager's board authorized instructions
  • Prepare and maintain signature cards for bank account transactions, including updating signature cards and packets. Update systems as signers change
  • Process necessary items for bank transactions including account closures, openings and transfers
  • Administer monthly bank statement receipt & distribution via online, mail, e-mail and fax as necessary
  • Process and track tax payments, extensions and returns
  • Process and track audit/review proposals, drafts and approvals
  • Administer financial records retention, processing and distribution as necessary
  • Timely for work and meetings
  • Special projects as assigned
  • Proficient in speaking, reading and writing English as this position requires interfacing verbally with the public, tenants, peers and supervisors
  • Ability to prepare written reports and complete log sheets
  • Excellent general math skills
  • Ability to determine next level involvement for problem resolution
  • Must demonstrate good judgment
  • Ability to think and work independently as well as part of a team
  • Must possess a high school diploma or equivalent certification
  • College degree in Accounting preferred
  • At least one year previous experience in Accounting; Accounts Payable, Banking, and/ or Bookkeeping preferred
35

Academic Records Coordinator Resume Examples & Samples

  • Perform all necessary duties related to the collection of resources from the NCAA Eligibility Center and campus Student Information Systems/Reports. Audit student athlete eligibility and submit Certified Eligibility Lists and Transfer Eligibility Statements to the Associate Registrar and/or Registrar for final approval
  • Conduct the grade audit process where the academic credentials of student athletes are reviewed and monitored throughout the term
  • Perform the initial collection of data, review for accuracy, and make necessary updates to student athlete data or the report data used by the Associate Registrar and Compliance Office in the Division of Intercollegiate Athletics for the annual campus report to the NCAA and federal Student Right to Know and Graduation Rate Survey reporting
  • Collect and be familiar with the published policies and regulations related to NCAA and Big Ten eligibility. Travel may be required to attend annual compliance workshops
  • Conduct Banner training as needed. This includes maintaining the Banner Student training materials in the area of Academic Records as well as making recommendations for possible updates to the Associate Registrar based on feedback from conducting training session
  • Coordinate and communicate activities in the Records Maintenance Unit by monitoring processes and procedures supporting grade collection surrounding end of term. This also includes coordinating and communicating grade collection and end of term schedule processing with college staff and with Administrative Information Technology Services
  • Supervise staff including staff selection, training, coordination of assignments and performance evaluations
  • Represent the department by participating in State and National professional organizations as applicable. Participation in the Illinois Associate of Collegiate Registrars and Admissions Officers (IACRAO) and the big 10 Athletic group listservs are among some of the organizations that will require participation. This would also include, but is not limited to attending the annual NCAA compliance meeting and the Big 10 Athletic spring meeting. Some seasonal evening and weekend work will be required
  • Demonstrated experience with data collection and strong organizational skills
  • Experience communicating with diverse populations
  • At least one year of supervisory experience
  • At least one year of experience reviewing business processes and procedures with a focus on process improvement
  • Familiarity with FERPA regulations
  • At least one year of experience working with NCAA eligibility regulations
  • Working knowledge of Banner or other Student Information Systems familiarity with a broad range of computer technology, including MS Office suite
36

Electronic Medical Records Coordinator Resume Examples & Samples

  • Education: High school graduate, further education desired
  • Experience: 3 to 5 years healthcare experience in a physician office or outpatient setting. Minimum of one to two years clinical experience
  • Other: Excellent interpersonal skills. Work independently. Have at least 2-3 years’ experience working with the EPIC modules
  • Preferred Education: Prefer college degree in Information Technology, Healthcare Management or Business
  • Preferred Experience: Group presentation experience preferred
  • Preferred Other: 1 to 2 years’ experience with Microsoft applications preferred
37

Graduate Records Coordinator Resume Examples & Samples

  • Must demonstrate initiative, creativity and resourcefulness. Ability to analyze and resolve issues
  • Minimum of four years successful office work experience involving contact with the public, preferably in a college or university setting
  • Excellent work habits and office skills
  • Ability to be accountable for all work, independently set priorities, think critically, and successfully communicate in both oral and written formats
  • Functional experience with Student Information Systems and Microsoft Office Suite of programs (Word, Excel, etc.)
  • Functional experience with OnBase and SharePoint is strongly preferred
38

Records Coordinator Resume Examples & Samples

  • Ability to understand and articulate University policies regarding Academic and Financial recordkeeping
  • Actively participate in department goal of cross training
  • Excel in orienting new employees to the department
39

Records Coordinator Resume Examples & Samples

  • Ability to lift 50+ lbs (Required)
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint (Required)
  • Answer telephones, direct calls and take messages
  • Compile, copy, sort, and file records of office activities, business transactions and other activities
  • Process incoming delivery of envelopes
  • Entry level – 2 years administrative/customer service related experience
40

Records Coordinator Resume Examples & Samples

  • Open and separate the contents of approximately 200 envelopes per hour, subdivide negative responses into appropriate areas, accurately tally for quality control, and escalate miscellaneous notes, invoices, etc
  • Client Mail, Pulls and Faxes
  • Identify poor image quality reports, retrieve responses from an archive of around 150,000 hard copies
  • Customer Service, General Office required. Call Center, Data Entry preferred
  • Previous experience meeting hourly production goals/metrics
  • Specific Skills
  • PC, Fax, Phone required
  • Typing 45 wpm or more preferred
  • Positive history of attendance and punctuality
41

Records Coordinator Resume Examples & Samples

  • Assists with the monitoring of course selection and academic planning for students
  • Prepares, maintains, reviews, and researches student records
  • Provides general information to students concerning course selection, academic advancement, and graduation requirements
  • Audits records of potential graduates and certifies records of graduates and honor students
42

Medical Records Coordinator, Outpatient Resume Examples & Samples

  • Act as a liaison with medical records department staff
  • Assist patients in obtaining release of medical information
  • Assist with scanning and abstracting records for electronic medical record
  • Create and maintain a system whereby the coordinator staff and faculty can retrieve charts in an orderly manner
  • Create charts on all new patients
  • Display courteous attitude when interacting with all patients, families, staff members and telephone calls
  • Enter all patient laboratory results and presents material to Clinical Transplant Coordinators within 24 hours
  • File lab results, consults, correspondence, radiology and other reports daily into medical records and databases
  • File medical records into permanent, secondary and off site storage locations
  • Gather all information in UPMC databases on patients seen at UPMC and updating the medical record when the patient is being seen in the clinic
  • Interact with nursing personnel and all support departments to determine information needs and gather necessary information and data
  • Keep track of all medical records that are checked out and returned to the medical record office
  • Must maintain a positive attitude characterized by caring, concern, and support for patients, visitors, medical staff and co-workers. Demonstrates, on a consistent basis, the behaviors which comprise The Basics of Service Excellence
  • Protect the integrity and confidentiality of all data and information through physical and/or electronic means
  • Receive and enter laboratory and diagnostic test results for the patients
  • Retrieve medical records, and or microfilm for physicians, the admitting office, the Emergency Department, Falk Clinic, and all other authorized hospital personnel
  • Store and track off-site records
  • Troubleshoot all medical record problems and issues
  • Working knowledge of computerized tracking of medical records preferred
  • Word processing, data entry and good typing skills required
  • Excellent communication skills required
  • Experience in a physicians office is preferred, with the ability to problem solve
  • Must have the ability to be well organized and possess good time management skills, as well as strong interpersonal skills and the ability to get along with all personalities
  • Must be amenable to a flexible schedule as required
43

Records Coordinator Advanced Resume Examples & Samples

  • HS Diploma required, 4 year Bachelor's Degree preferred Experience in Insurance Claims, Report Retrieval, and/or Call Center preferred
  • Minimum of 1 year as a Records Coordinator or equivalent industry experience
  • Excellent communication and organizational skills and good interpersonal skills
44

Records Coordinator Resume Examples & Samples

  • Maintain the physical files pertinent to the HR’s activities, as well as related manuals and processes in accordance with Marathon’s retention policy
  • Respond to specific requests by searching, locating, retrieving, and delivering records or information through established procedures and delivery systems in a timely manner
  • Perform assigned tasks supporting the organization’s approved retention schedule
  • Maintain the organization records throughout its lifecycle, including but not limited to, receiving and processing records for offsite storage, supporting the legal hold order process and destruction in accordance with the retention policy and legal hold order process
  • Comply with records security classification procedures
  • Communicate and interact with customers to provide effective customer service
  • Collaborate with the Organization Information Coordinator and/or Corporate Information Management (CIM) organization on records management practices and attend regular Records Coordinator training and meetings in order to stay abreast of changes in information management procedures
  • Demonstrate ability to utilize records management technology effectively in support of the records program
  • Identify, document, and provide input to management related to business processes to improve the quality of the records program
  • Provide subject matter expertise in developing specific task instructions to enable users to follow established records procedures
  • Participate in disaster recovery planning to provide the availability of and access to organizational records and information following a business disruption
  • Perform other related records management duties as assigned
45

Graduate Records Coordinator Resume Examples & Samples

  • Position requires excellent work habits and office skills
  • Position requires the ability to be accountable for all work, independently set priorities, think critically, and successfully communicate in both oral and written formats
  • Must demonstrate initiative, creativity and resourcefulness
  • Ability to analyze and resolve issues
46

Gift Records Coordinator Resume Examples & Samples

  • High School diploma (Bachelor’s degree preferred)
  • Two years experience in data entry (gift or pledge processing preferred)
  • Data input and maintenance of addresses, phones, and other computer stored information, as needed
  • Research database and identify constituent(s) or enter record(s) for a new ID
  • Prepare donation batch documents and credit card donations
  • Print documents, letters, and reports that assist in completing tasks as requested
  • Print donation receipts/acknowledgement letters and prepare for signature and mailing
  • Prepare, process, index and archive all donor drafts/back-up documents
  • Process donations and pledges as delegated by donations processor
  • Track/document quantity of work, as needed
  • Other duties as assigned under University Advancement goals and needs
  • Regular, punctual attendance as required by the supervisor based on department needs
  • Accounting or cashier experiences helpful
  • Knowledge of mailing procedures helpful
  • Good typing
47

Student Records Coordinator Resume Examples & Samples

  • Experience in a registrar’s office
  • Experience with a student information system
  • Experience with previous high volume customer service
48

Academic Records Coordinator Resume Examples & Samples

  • A bachelor’s degree in education, psychology, business, public administration, educational technology, social science, liberal arts, communications, accounting, finance, or a directly related field from an accredited institution
  • This position requires at least one year of professional level experience with program and/or project coordination
  • Experience working in student and/or academic services in a higher education environment
  • Experience working with student information systems
  • Experience developing, evaluating, and implementing policies and/or procedures
49

Medical Records Coordinator Resume Examples & Samples

  • Oversees, advises and assists the Unit Secretaries and Volunteers activities as they pertain to medical records services and functions
  • Participates in the facilities’ overall Nurse Management, QA/QI, Operations and Resident Care Management teams
  • Evaluates clinical information from a variety of medical records and assigns appropriate ICD 10 CM codes and/or CPT codes to patient records to ensure records and billing
  • Analyzes and reviews medical records for completeness and accuracy of documentation according to specified standards and determines appropriate steps to follow
  • Monitors completion of medical records in accordance with time standards
  • Audits incomplete records and prepares reports on delinquencies
  • Manages specific components of QA/QI program in accordance with current rules, regulations and guidelines from other regulatory agencies that govern long-term care facilities. Assists in developing follow-up procedures for monitoring identified problem areas; ensures documentation and reporting through the mechanisms of the QA/QI Committee
  • Confers with doctors, nurses and other health personnel to ensure complete, current, and accurate medical records
  • Ensures all medical records are released according to HIPAA guidelines
  • Ensures records are kept confidential and disclosed only to authorized individuals in accordance with applicable laws
  • Maintains the Master Patient Index on residents admitted to ensure irretrievability and security of residents’ medical records
  • Organizes and reviews medical records for completion of documentation and/or deficiencies, on residents’ discharge
  • Codes admission/discharge diagnoses as required by Medicare program and/or other regulatory agencies, using the ICD-10 coding classification system for proper and accurate reimbursement
  • Maintains diagnostic index with pertinent information regarding all residents in compliance with mandated regulatory agencies
  • Responsible for performing monthly audits of discharge records
  • Manages specific components of QA/QI program in accordance with current rules, regulations and guidelines from other regulatory agencies that govern long term care facilities. Assist in developing follow-up procedures for monitoring identified problem areas; ensures documentation and reporting through the mechanisms of the QA/QI Committee
  • Backup to MDS Coordinator transmissions to State
  • Knowledge of SNF medical record regulation and medical record retrieval practices
  • Interdisciplinary communication/coordination skills
  • Knowledge of medical record regulations/standards and medical terminology
  • Comprehensive computer skills
  • Ability to manage multiple priorities and deadlines
  • Must be able to read, write, understand and communicate effectively in the English language
  • Regularly required to talk/hear
  • Frequently required to stand, walk, use hands to handle/feel, and reach with hands/arms
  • Occasionally required to climb/balance, stoop, kneel, crouch, or crawl
  • Must occasionally lift and/or move up to 25 lbs
  • Frequent exposure to residents, families, and visitors in a healthcare setting
  • Typical office setting with a generally moderate noise level
50

Academic Records Coordinator Resume Examples & Samples

  • Maintaining timely processing of student-athlete eligibility certifications
  • Assist Manager of Academic Records and Scheduling in preparing and maintaining the Schedule of Classes
  • Minimum 3 years of relevant experience in the areas of registrar/academic records/student systems preferable in an academic community
  • Demonstrated knowledge in the areas of: Modern office practices and procedures; operation of various office machines; filing systems; proofreading; correct use of English, spelling, grammar; mathematical computations. Organizational skills and accuracy in recording tasks are essential
  • With minimal supervision, perform academic record functions involving independent judgment and requiring accuracy. Stay informed on academic policies and regulations, as well as changes in office procedures
  • Use good judgment in interpreting the rules, regulations, procedures, and policies of the University (which vary with each college) for the students and faculty, referring exceptions to the proper person for appropriate action
  • Maintain confidences and confidential information
  • Exemplary communication skills (both written and oral). Work effectively with all levels of the University organization, maintaining a friendly, courteous, fair, and yet firm disposition
  • Demonstrated computer competency and preferably knowledgeable of Microsoft Office suite
  • Typically a Bachelor’s Degree or equivalent combination of education and experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes
51

Program Records Coordinator Resume Examples & Samples

  • Maintain files and client records in a timely manner
  • Initiate records for new clients; data entry; ensure accuracy of all data
  • Perform other related duties and activities as required
  • Six months of general office experience with experience in medical records preferred
52

Records Coordinator Resume Examples & Samples

  • Sorts incoming records by identifying, indexing and filing documents under their respective client and matter numbers according to department policy and procedure guidelines and within established timeframe and quality standards
  • Creates new files as necessary using the Firm’s records management database; interfiles records in appropriate location on file room shelves
  • Processes electronic, phone or in-person file requests; locates and retrieves files and ensures files are current and accurate before forwarding to requestor; routes or delivers files as requested; contacts offsite storage facility for requested records maintained offsite
  • Researches records information including missing files, unmarked files, misfiled documents, unclear file labels or file numbers, and inaccurate database entries; assists secretaries and others with central filing procedural advice as necessary; assists with ad hoc “how to” training of the records management database to secretaries and legal staff members as necessary
  • Routinely processes closed files for storage maintained in assigned filing area; generates report of closed files from records management database; selects identified records and boxes files for offsite storage; updates records management database to indicate new offsite location of files
  • Complies with risk management procedures regarding restricted file labeling (Ethical Wall Memos)
  • Regularly maintains the space management, physical condition and integrity of assigned filing areas
  • Assumes responsibility for maintaining the highest level of confidentiality of all firm records and files
  • Participates in departmental project teams and task forces designed to streamline workflow and/or resolve issues; assists with various firm and/or departmental projects and initiatives as assigned
  • Provides backup support to the receptionist during breaks, lunches, afterhours and absences, answering and screening calls on a multi-line phone system
  • Maintains the local library collection, receiving and filing incoming subscription updates and organizing and shelving the materials as needed
  • Assumes additional responsibilities as requested
53

New Student Application & Records Coordinator Resume Examples & Samples

  • Create new student records
  • Prepare application and matriculation fee reports
  • Evaluate and interpret PeopleSoft query results
  • Evaluate, develop and implement record building processes as required for efficiency, effectiveness, student information system technology and policy changes
  • Process credit by examination and retroactive credit reports
  • Perform and oversee digital file maintenance
  • Provide back-up reception area and perform other duties as assigned
  • Provide backup for processing of undergraduate international student applications
  • Earned high school diploma or GED/HSED
  • Experience working within a complex database
  • Experience working with MS Office Suite (Word, Excel, etc)
  • Detail oriented and ability to multi-task
  • Ability to work cooperatively and well with others in a multigenerational and multicultural
  • Understanding and experience working with PeopleSoft and ImageNow
  • Familiarity with a Constituent Relationship Management (CRM) system
54

Records Coordinator Resume Examples & Samples

  • Processes applications, test scores, transcripts and additional supplemental materials for all graduate programs
  • Prepares departmental recommendation forms for programs and calculates GPA
  • Processes department decisions and edits & issues letters to graduate applicants
  • Prepares I-20 documents and enters data into Banner for IPS
  • Reviews and processes application fee waivers
  • Troubleshoots application issues and assists applicants that encounter application problems
  • Develops and recommends new procedures for streamlining record keeping duties
  • Proofs applications for errors and reviews documents and checklist carefully and accurately
  • Faxes, copies, binds, and collates documents relating to graduate applications
  • Provides guidance and information to students, staff, and faculty in regards to graduate records and application processes and policies
  • Performs other duties as assigned or requested
55

Records Coordinator Senior Resume Examples & Samples

  • Maintain and process the business workflows for the research, creation, classification, access, maintenance, and compliance of the Natural Gas Engineering Material Verification Project (MVP) Project information
  • Provide quality control and strategies to ensure integrity of the Engineering MVP records and related material
  • Work closely with the Engineering MVP teams data requests, providing assistance and guidance
  • Perform research tasks necessary to find and identify critical records needed for the MVP Project
  • Document process strategies necessary to complete the Engineering MVP data requests
  • Participate in management of corporate information assets (regardless of format) throughout the records lifecycle (including but not limited to: creation, storage, disposition, final destruction, etc.)
  • Must be able to multi-task and determine the priority to stay on track, organized and attention to detail
  • Develop, maintain and improve relationships with stakeholders to determine and satisfy RIG needs
  • Deliver Records and Information Governance training to ensure compliance with Kinder Morgan’s Records Policies and Directives
  • Work well independently as well as within teams to manage tasks and timelines
  • Deal with a wide variety of people with tact, courtesy and professionalism
  • Participate in maintenance of records working groups at business unit level and act as liaison with assigned business unit and shared services employees
  • Speak clearly, both in person and by telephone, using a high level of verbal skills, and listen carefully
  • Write effectively, and understand verbal and written communications, including but not limited to email
  • Maintain a strong professional and positive attitude
  • Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public
  • Other duties as assigned to ensure records and information governance compliance across the enterprise
  • At least 3 years’ experience in a records management environment or an applicable Business environment
  • Solid understanding of Records Management concepts and principles
  • Knowledge of KM natural gas engineering documentation, procedures, & processes
  • Demonstrate experience delivering training in both a large group setting, and one-on-one
  • Ability to apply RIG knowledge to practical issues and problems
  • Demonstrate excellent verbal and written communications, with the ability to communicate with a variety of individuals and personalities at all levels, internally and externally
  • Intermediate level proficiency in Microsoft applications, including but may not be limited to: Word, Excel, Outlook, PowerPoint, developing and analyzing data on spreadsheets, and information retrieval
  • Ability to lead and work with a team
  • Strong problem solving skills, including logical thought processes, with ability to resolve complex issues
  • Must be self-motivated with the ability to successfully and simultaneously manage multiple tasks, meet multiple deadlines and work with minimal direct supervision
  • Ability to organize, detail oriented, schedule, and prioritize departmental and individual work to meet various schedules and objectives, reprioritize on short notice
  • Must be comfortable working with remote supervision
  • Experience with Records Management responsibilities
  • Certified Records Manager (CRM) or candidate for certification
  • Advanced proficiency level in Microsoft Office applications, LiveLink, & FileNet
56

Medical Records Coordinator Resume Examples & Samples

  • Maintains a tickler file system for compliance of documentation
  • Audits medical records for compliancy with Federal and State requirements
  • Reviews closed medical records to ensure completeness within 30 days of resident’s discharge. Notifies Director of Nursing/Nursing Home Administrator for non-compliancy
  • Thins charts according to policy
  • Locates, signs out and delivers medical records requested. Supervises the appropriate release of medical records information
  • Compiles statistical data, such as admissions, discharges, and deaths
  • Assists Director of Nursing in coding of medical records
  • Basic typing skills
  • Familiar with medical terminology and/or coding
  • Minimum of six months job experience
57

Dr-lead Imaging & Records Coordinator Resume Examples & Samples

  • Acts as a liaison for VyStar as it relates to the work processes in the records management area. Collaboratively works with and provides technical support to the Manager and task support to the Document Imaging Technicians to ensure the timely and accurate completion of all records requests, quality control of document imaging records and other work processes
  • Immediately informs the Manager or Vice President of irregularities, discrepancies, urgencies or other problems pertaining to either subpoena or request for information, and then take the appropriate action to resolve
  • Proactivity monitors work volumes and prioritizes work as necessary and communicates any service issues to the Manager
  • Ensures proper and complete documentation of all steps in the records management process is followed in accordance with established policies and procedures. Be engaged, self-motivated and maintain focus to carry out established quality control processes
  • Creates spreadsheets and writes letters and emails using proper grammar and in a clear and concise business manner
  • Answers member questions and employee inquiries relating to records management and document imaging processes within laws, regulations and privacy guidelines
  • Utilizes various technical and software applications to retrieve account data or perform account research for various department personnel requests, including statements, credit card statements, cleared checks, transaction tickets and checks, membership records, etc
  • Performs member inquiries to ensure documents are properly filed, and reports identified errors according to department procedures. Answers a steady flow of incoming calls to assist VyStar personnel in obtaining account data to perform their day-to-day tasks
  • Responsible for imaging and quality control of documents into the document imaging system. Documents are imaged and reviewed daily for accuracy
  • Assists the Document Imaging Technicians as needed with maintaining and fining stored reports and files; research requests; retrieving and filing mortgage and business services files; escorting the shredding/destruction vendor; and other work processes
  • Maintains storing processes for vital records and boxes records for offsite retention or destruction
  • Retrieve boxes which are sent by various departments for offsite retention. Ensures boxes are picked up and labeled as needed for proper records retention. Deliver requested boxes to appropriate individuals
  • Prepares documentation of the legal processing processes for management review and keeps work procedures up to date
  • Interacts and serves as direct contact with various legal professions for research, questions, etc., as required. Determines when or if extensions are needed to comply with subpoenas and consults with the court/law agencies, attorneys, etc., and the Manager to an agreed upon extension date
  • Competently navigates network computer systems, search complex databases, applications or other electronic repositories where data resides to satisfy subpoena requests. Analyzes large amount of data files and transaction history and ensure information is accurate and correct
  • Coordinates with other departments or business units if information, documents or video recordings need to be obtained. Utilizes technical skills necessary to encrypt data files; import or export of data files; convert file formats as necessary; and create CDs/DVDs or other media containing subpoenaed records
  • Maintains high quality control processes to ensure accuracy and completeness while ensuring confidentiality throughout the entire process, including archiving of completed subpoenas. Utilizes and maintains complex electronic databases used to schedule and track work. Oversees tight control over scheduling workflow to accomplish on-time mailing and receipt of documents produced
  • Provides guidance and direction, and monitors the work processes of the Subpoena Specialist involved in the document production, quality control and mailing processes
58

Records Coordinator Resume Examples & Samples

  • Answer phones and direct calls for the mail room as needed
  • Process send back letters daily as they are received
  • Sort and mail invoices/statements for the AP hub daily
  • Monthly Billing for all scan room and Iron Mountain charges
  • Back up Billing for the mail room
  • Process packages as a back-up for when the mail room is busy
  • Greet visitors to the building, ensuring they sign in if needed, and escort through the building at all times
  • Inspection and preliminary approval of Iron Mountain invoices through YourDoces
  • Create work orders to reflect the projects/jobs done in the scan room
  • Scan and index documents (data entry,) including BOLs, medical, tax, and other miscellaneous jobs using applications such as Input Accel, Documentum, Onesource, and Adobe Acrobat Pro
  • SAP functions, including MRP runs daily, cycle counts yearly, Inventory Review as needed, and modifying
  • Material descriptions for account as needed, and changing the work order daily, withdrawing from inventory daily, and checking inventory for account as needed
  • Facilitate material information changes via Structure and the Global Master Material Servers for account as needed
  • Search for and Retrieve documents for clients using Documentum and Iron Mountain as needed
  • Set up new users for Iron Mountain, as well as provide instruction how to use Iron Mountain’s services as needed
  • Retrieve and send back boxes and files from Iron Mountain for clients as needed
  • Manage Iron Mountain’s inventory and move boxes around different departments as needed
  • Manage Iron Mountain supplies for the site, including box labels and transmittal sheets
  • Handle all Iron Mountain problems and issues as they arise
  • Provide information, inventory counts, and facilitate destruction of Iron Mountain boxes for clients as needed
  • Keep precise records of boxes moving on and off campus via Projectwise. Keep all records for future reference
  • High school graduate or general education degree (GED) required, Bachelors Preferred
  • 1-3 years experience as an administrative assistant
  • Must have adequate skills to perform required job functions with minimal supervision
  • Excellent computer knowledge and the ability to quickly learn new programs are essential
  • Must have knowledge of Microsoft Office products (including Word, Excel, PowerPoint, and Outlook.)
  • Typing 50+ words per minute
  • Excellent communication and problem solving skills required
  • Must be able to learn SAP, Projectwise, Input Accel, Outlook, Adobe Acrobat Pro, Documentum, and any other necessary computer application
  • Must be able to adequately perform required job functions. This includes being able to lift, bend, and move in such a ways as to perform job tasks in a safe and approved manner
59

Records Coordinator Resume Examples & Samples

  • Records and reviews detailed information for a particular unit
  • Processes complex records
  • Proofs records for errors and reviews information carefully and accurately
  • Oversees record keeping process
  • Scans and copies documents for electronic records and retention
  • Provides guidance and information to students, staff, and faculty in regards to records process
  • One (1) year related experience
  • One to two years post high school education
  • Demonstrated proficiency with computer office software including word-processing, spreadsheet applications and office databases
  • Excellent attention to detail, accuracy and time management skills
  • Ability to effectively prioritize work
  • Knowledge of OnBase, Banner, and/or Salesforce