Scheduling Coordinator Resume Samples

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TR
T Runte
Tyrese
Runte
2162 Vallie Route
Los Angeles
CA
+1 (555) 897 7343
2162 Vallie Route
Los Angeles
CA
Phone
p +1 (555) 897 7343
Experience Experience
03/2015 present
Detroit, MI
Senior Scheduling Coordinator
Detroit, MI
Senior Scheduling Coordinator
03/2015 present
Detroit, MI
Senior Scheduling Coordinator
03/2015 present
  • Creating the class schedule production calendar
  • Communicating with the Provost’s Office regarding planning, renovation and technology projects
  • Managing and directing activities for Ad Astra Room Scheduling and course file updates
  • Developing and maintaining final examination scheduling
  • Maintaining open and effective communication with academic and administrative offices
  • Testing upgrades made to Ad Astra systems
  • Representing the Registrar’s Office in meetings pertaining to the use of technology in classrooms, room utilization, and construction projects
07/2012 09/2014
San Francisco, CA
Lead Scheduling Coordinator
San Francisco, CA
Lead Scheduling Coordinator
07/2012 09/2014
San Francisco, CA
Lead Scheduling Coordinator
07/2012 09/2014
  • Works closely with the recruiting, credentialing and onboarding teams to ensure that all new physicians are cleared for shift work
  • Sets team goals and provides resources and training for improvement
  • Assist with training all of the new hires on company processes, scheduling tools and resource management technology
  • Keeps the system accurate with active providers, in charge of terminating providers from system
  • Complies with established Safety and Patient Safety Program practices
  • Educate Facility Medical Directors and providers on scheduling protocols and guidelines
  • Assure that schedulers are establishing and maintaining the integrated master schedules
08/2006 05/2012
Phoenix, AZ
Scheduling Coordinator
Phoenix, AZ
Scheduling Coordinator
08/2006 05/2012
Phoenix, AZ
Scheduling Coordinator
08/2006 05/2012
  • Assists department Managers with staffing work schedules provide optimum development of work force
  • Work with multiple Vendor Manager Services (VMS) systems and Managed Service Provider (MSP) accounts
  • Assist Audience Development management in the scheduling and organization of remote travel for on-site coverage
  • Works closely with Directors, Producers, Technical Managers and Production managers to help solve any on site crew issues
  • Works closely with Scheduler to establish new providers within the system
  • Create reports based on feedback from production managers to assist and advise on the state of production
  • Create job records to manage workflow process
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
University of Illinois at Chicago
Bachelor’s Degree in Accuracy
Skills Skills
  • Proficient in data analysis and quality-driven with data handling: attention to details, excellent organizational skills and abide by protocols and procedures
  • Self-starter who is reliable, professional, dependable, and who embraces new ideas
  • Independent thinking, ability to handle sensitive information with discretion, attention to detail, ability to handle multi-tasking and change in priorities
  • Good decision-making ability
  • Basic computer knowledge
  • Demonstrate ability to communicate clearly, directly, and professionally. Does not participate in gossip
  • Able to demonstrate problem-solving skills, organizational skills and attention to detail
  • Be comfortable making critical decisions quickly
  • Knowledge of basic computing and word processing applications. Intermediate speed in 10-key
  • Excellent written communication skills, demonstrating knowledge of grammar
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15 Scheduling Coordinator resume templates

1

Scheduling Coordinator Resume Examples & Samples

  • Generate monthly and daily assignment schedules for various Production groups based on established guidelines and programming schedule with minimal guidance from supervisor
  • Evaluate and recommend staffing options to compensate for illness, vacations or other absences
  • Maintain accuracy of daily personnel schedules to ensure all necessary show functions are covered
  • Monitor and implement changes issued by Programming or Production and consult with Production management to adjust staffing needs as necessary
  • Communicate staffing and Program changes to affected groups or individuals
  • Provide a variety of projects as required
  • Ability to perform independently with minimal guidance
  • 1 to 2 years related scheduling experience preferred
2

Production Scheduling Coordinator Resume Examples & Samples

  • Generates daily and monthly assignment schedules for ESPN Radio Network production personnel based on established guidelines and programming schedule with minimal guidance from supervisor
  • Evaluates and recommend staffing options to compensate for illness, vacations or other absences
  • Maintains accuracy of daily personnel schedules to ensure all necessary show functions are covered
  • Works in conjunction with audio operations to assist with logistics
  • Works with management on scheduling of assigned personnel, regarding event and show assignments, tracks personnel overtime and vacation time
  • Supports staff and remote talent, producers and engineers on systematic processes
  • Monitors and implements changes issued by Programming or Production and consults with management to adjust staffing needs as necessary
  • Communicates staffing changes to affected groups or individuals
  • During production peak times, remains accessible and is often required to work non-traditional days/hours
  • Assists with processing invoices, contracts and other aspects of production management
  • 1 to 2 years related scheduling or TV/radio production experience
  • Has knowledge of the operational and logistical aspects of production planning
  • Must possess strong organizational skills (i.e. budgeting time and prioritizing workload, accuracy and attention to detail in all tasks, ability to implement systematic processes and organize information flow)
  • Must possess strong communication skills (i.e. clear and concise in all forms of communication, ability to handle high-volume email and phone traffic as well as in-person interactions)
  • Demonstrates ability to take initiative; suggests ideas and solutions to problems that arise or before they occur
  • Must understand the value of synergy in a dynamic organization
  • Has demonstrated ability to react quickly and positively under a wide variety of sensitive production situations that arise and are subject to continual change
  • Working knowledge of Morello, NCS, ENPS and SAP
3

Promotions Planning & Scheduling Coordinator Resume Examples & Samples

  • Promo planning and prioritizing using information from ESPN’s NCS system, the various Marketing teams and Programming departments
  • Lead meetings with business partners and Promo Producer Team to plan campaigns
  • Create weekly, monthly and yearly priority schedules for assigned networks
  • Maintain schedules up to date with programming changes
  • Maintain and update all plans with schedule changes and communicate these changes to the Producer Team
  • Work as part of team to lead and/or carry out assigned functions that relate to the promotional priorities for given region
  • Strong knowledge of American and international sports
  • Personal computer experience including use of Excel and other software platforms for Planning and Scheduling purposes
  • Ability to work flexible hours in a fast-paced environment
  • Strong organizational skills and excellent attention to details
  • Must possess demonstrated communication skills and the ability to react quickly and positively under a wide variety of sensitive situations that continually arise and are subject to changes
  • Bilingual English / Spanish is preferred
4

Interview Scheduling Coordinator Resume Examples & Samples

  • Reconcile and balance HR transactions in detail. Escalate questions and/or discrepancies
  • Recommend ways to overcome transaction issues to leaders
  • Respond to customer needs and inquiries (routine and non-routine), by analyzing the activity and performing necessary and appropriate actions to reach resolution
  • Use proven judgment and experience in applying concepts and guidelines. Follow through on commitments, and take responsibility for results. Effectively prioritize assignments
  • Use proven experience and abilities to coach less-experienced team members
  • Proficient with standard technology including Microsoft Windows, Excel, Word, Lotus Notes, intranet, and other APT related applications
5

Scheduling Coordinator Resume Examples & Samples

  • Strong PC skills: MS Outlook, Excel, Windows and Word
  • Organizational skills and ability to prioritize work dependent on due dates
  • Strong communication skills essential
  • Ability to adapt to a dynamic environment
  • Knowledge of Xytech, CTD PO system and CBS scheduling procedures is beneficial
6

Senior Promo Scheduling Coordinator Resume Examples & Samples

  • Create weekly promo priorities plans for linear network
  • Enter promotional information into computer systems and documents as needed
  • Prepare for live events and manage contingency plans
  • Build daily program logs
  • Track usage of promos for scheduling and provide reports as needed
  • Coordinate and set program formats between programming and traffic
  • Oversee creative request process for promos, interstitials and graphics
  • Create and improve departmental processes in order to promote efficiency
  • Includes participating in the improvement of reporting programs and their features
  • Experience with promotion scheduling systems such as Broadway
  • Solid understanding of television and sports landscapes, as well as other network’s programming data for the purposes of informing scheduling strategies
  • Ability to identify competitive opportunities and threats
  • Exceptional organizational and analytical skills
7

Temporary Program Scheduling Coordinator Resume Examples & Samples

  • Create monthly program schedules for linear television network and video-on-demand platforms using SIMS scheduling software
  • Enter program information including show descriptions, parental ratings, etc. into computer systems and documents as needed
  • Monitor competitive programming trends. Research and analyze competitive networks
  • Review viewership measurement and recommend schedule adjustments to achieve ratings goals
  • Building a daily log
  • Troubleshoot daily log issues with traffic and network operations center
  • Track usage of programs for scheduling and financial needs and provide reports as needed
  • Serve as contact for scheduling/program information inquiries
  • Screen programming for content
  • Coordinate and set program formats
  • Work with Production on delivery of original programming
  • Act as liaison between the programming department and network operations center, including being on-call outside of office hours
  • Create and improve departmental processes in order to promote efficiency. Includes participating in the improvement of reporting programs and their features
  • Experience with program systems such as: Storer Information Management System (SIMS), and Broadway
  • Solid understanding of television and sports landscapes, as well as other network’s programming data for the purposes of informing scheduling strategies. Ability to identify competitive opportunities and threats
  • Highly developed written and verbal communications skills
8

Scheduling Coordinator Resume Examples & Samples

  • Organize and manage production schedule for all departments, including daily spreadsheet and project file updates
  • Track and report progress on the overall production schedule, which includes character and set assets, sequences, shots, and frames
  • Create reports based on feedback from production managers to assist and advise on the state of production
  • Calculate and analyze trends based on collected data on actual completion of work by the production floor
  • Help manage the production crew through frequent updates and sequence/asset tracking with department managers
  • Communicate with production management regarding deadlines and goals
  • Ensure that the correct production pipeline processes are being followed according to the master schedule
9

Promo Scheduling Coordinator Resume Examples & Samples

  • Serve as contact for promotion inquiries
  • Screen promotional and interstitial elements for content
  • Coordinate and set program formats between programming and traffic. Oversee creative request process for promos, interstitials and graphics
  • Work with Production on delivery of promotional elements
  • Experience with promotion scheduling systems such as: Broadway
  • Excellent computer skills: Excel, Word and PowerPoint (MS Office)
  • Highly developed written and verbal communications
10

Executive Scheduling Coordinator Resume Examples & Samples

  • Proficient on multi-platform systems (MAC, PC, iPhone, iPad)
  • Excellent organizational, problem-solving and data gathering skills and ability to manage multiple priorities in a fast-paced, changing environment
  • Prior experience in communications for Senior Executives
11

Scheduling Coordinator Resume Examples & Samples

  • Create schedules for post production and studio facilities
  • Making schedule changes from day to day, adjusting based on client needs and availability
  • Ensure that all production facilities and resources are maximized and scheduled properly so that our product gets on air in a timely manner
  • Provide crewing services and hiring satellite uplinks
  • Manage daily hire data base
  • Keep track of technical crew’s day off requests
  • Maintain post production schedules for edit, graphics and audio facilities
  • Distributing contracts packages and price quote forms
  • Providing the best available crew members and vendors which fit within the budget and meet all the needs and time constraints of the network
  • Input & create work orders for billing into the web based ShowMgr.com system
  • Assists in tracking of billable clients
  • Reconcile work orders daily and create monthly reconciliation reports
  • Tracking, maintaining and reconciling the use of all facilities and resources
  • Immediately address changes in crew and or facilities requirements
  • A Scheduler must be willing to work nights, weekends and holidays
  • Making sure that any changes in the network or client’s needs and schedules is seamless and without any negative effects
  • Interact with daily hires and communicate scheduling or operational needs/concerns on occasional visits during the work day
  • Receive and communicate operational requests or needs the technical personnel or the clients might have mentioned during these visits
  • Ensure there is proper communication between departments, crews and production staff so that everyone is aware of what is expected
12

Senior Scheduling Coordinator Resume Examples & Samples

  • Help RVPs determine the most effective travel loop rotations – may help redesign loops. Map out travel patterns within a loop to optimize appointment scheduling
  • Manage advisor expectations regarding wholesaler availability and conflicts
  • Renegotiate new appointment times as needed and articulate the value an advisor will receive by meeting with a wholesaler
  • Work with RVP to create a message that increases an advisor’s willingness to schedule an appointment and ensure the message is properly reviewed by a registered principal
  • Work independently to develop criteria for creating a targeted list of advisors and recommend it to the wholesaling team
  • Maintain advisor relationships during RVP transitions i.e. scheduling DVP's and RSD's appointments to maintain sales activity
  • Develop strategies with wholesalers to maximize their budget
  • General administrative support including updating advisor records with new contact information, track and report results and efforts
  • Bachelors’ degree or equivalent
  • 1 to 3 years of customer service/sales experience
  • Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people
  • Ability to anticipate needs and make independent judgments given limited supervision
  • Demonstrated service orientation with a focus on quality, accuracy and attention to detail
  • Strong computer skills including: strong excel experience & Outlook. Sales or customer service experience
  • Preferred SalesForce experience
13

Scheduling Coordinator Resume Examples & Samples

  • Bachelor's degree in a related field. One-two years' logistics or event support experience
  • Excellent organizational skills with attention to detail and accuracy
  • Ability to manage multiple projects concurrently and maintain superior quality of work
  • Strong interpersonal skills and positive attitude
  • Provide proven track record that includes effective oral and written communication
  • Self-starter with initiative and ability to perform with limited supervision
  • Familiarity with Salesforce.com a plus
  • Comfortable working with education leaders at the local, state, and national level
  • Proficient with technology: email, Word, Excel, Internet and keyboarding
  • Proficiency with excel reporting
  • Able to function independently as well as a part of team, and work on cross-functional teams
  • Ability to travel (limited - less than 5%)
14

Scheduling Coordinator Resume Examples & Samples

  • Input and maintain schedules in the scheduling and rights systems
  • Coordinate with various network departments to track, consolidate, and distribute programming metadata for all licensed and owned assets
  • Gather and present comprehensive competitive data regarding non-linear scheduling strategies
  • Track contractual compliance of original and acquired series across all platforms
  • Participate in programming stunt initiatives
  • Organize departmental research reports and projects
  • Participate in ad hoc acquisitions projects
  • Participate in special projects and perform other duties as assigned
  • Bachelor’s degree required, preferably in a related field
  • Excellent attention to detail and strong computer skills required
15

Scheduling Coordinator Resume Examples & Samples

  • Excellent relationship management and decision making skills
  • Required to work effectively with a number of different groups and levels both internal and external as a key contact
  • 2-year relevant experience in Workforce Management
  • Strong MS Office skills (Excel, Word, PowerPoint), primarily Excel
  • Experience working with IEX TotalView in a skills based environment
  • Proficient in data analysis and quality-driven with data handling: attention to details, excellent organizational skills and abide by protocols and procedures
  • High tolerance for pressure of constant change and stringent timelines is required
  • A self-motivated, forward-thinking orientation with an ability to anticipate challenges and take corrective action
  • Be comfortable making critical decisions quickly
  • Strong teamwork orientation and proven leadership capabilities with an ability to work effectively in a constantly changing environment, requiring ongoing re-evaluation and balancing of competing priorities
16

Scheduling Coordinator Resume Examples & Samples

  • Work closely with scheduling manager to learn the scheduling process and payroll procedures
  • Assists in scheduling technical crew for all Live Tournament Golf Events for all Golf Tours
  • Works closely with Directors, Producers, Technical Managers and Production managers to help solve any on site crew issues
  • Onboarding of new technicians and educating on use of systems
  • College degree preferred; minimum 2 years broadcast experience
  • Extremely organized, detail oriented, good communication skills and able to work under pressure in a fast paced environment
  • Willing to work flexible hours, including holidays, nights and weekends
  • Based in Orlando
17

Scheduling Coordinator Resume Examples & Samples

  • 3+ years of scheduling experience in a Broadcast Environment
  • 3 years of experience working in a role that requires multitasking in a high pressure, deadline driven environment
  • 1 year of experience working in a Manpower Scheduling application, preferably Storm
  • Excellent Interpersonal skills
  • Good decision-making ability
  • Self-starter who is reliable, professional, dependable, and who embraces new ideas
  • Able to learn quickly, and willingness to participate and support needs of entire team
  • Desire to contribute and make an impact on process, people and organization $
18

Senior Scheduling Coordinator Resume Examples & Samples

  • Assist external wholesalers to determine the most effective travel loop rotations – may help redesign loops. Map out travel patterns within a loop to optimize appointment scheduling
  • Work with wholesaler to create a message that increases an advisor’s willingness to schedule an appointment and ensure the message is properly reviewed by a registered principal
  • Work independently to develop criteria for creating a targeted list of advisors and recommend it to the wholesaling team. Incorporate segmentation strategies calling plans
  • Maintain advisor relationships during wholesaler transitions i.e. scheduling leaders and internal wholesalers for appointments to maintain sales activity
  • General administrative support including updating advisor records with new contact information, track and report results and activity efforts
  • Generate event attendance and follow up activity from the event
19

Quick Response Scheduling Coordinator Resume Examples & Samples

  • Responsible for obtaining phrase clearance on incoming requests with Licensing
  • Responsible for processing uploaded artwork to Identity Assurance for use on the art request, if required
  • Communicates both verbally and in written form to internal and external customers in a timely manner
  • Provide weekly and monthly status reports to Management
  • Share resources with other art groups to maintain even volume of work
  • Act as back up for Quick Response Production Coordinators as needed
  • Any other duties as deemed necessary by Management
  • Key Relationships
  • Production Development Art Supervisor
  • Production Art Scheduling Coordinator
  • Production Developers
  • Product Managers
  • Knowledge of SAMMS, PLM and Track-It a plus
  • Excellent organization skills and the ability to multi-task a must
  • Must be able to take direction well
  • Be a self starter and a team player
  • Knowledge of graphic design and sports teams
  • Ability to work extended hours as business dictates
  • 1-3 years office and/or project management experience preferred
20

Scheduling Coordinator Resume Examples & Samples

  • Position requires a thorough knowledge of the IDX/GECB and/or Cerner Scheduling systems, including scheduling visit types and dictionaries as they relate to the master schedule, daily schedule and templates
  • 2 years experience in a hospital or healthcare environment
  • Effective written and oral communication skills. Ability to work independently and as part of a team in an integrated environment. Proven experience with Personal Computers (PC) and Microsoft software
21

Program Scheduling Coordinator Resume Examples & Samples

  • Schedule episodes, movies and stunts for both Disney Junior linear platforms each month into scheduling system, SIMS
  • Disseminate listings, premieres, series and movie play dates to relevant parties
  • Make schedule changes as needed
  • Maintain SIMS database information including episode/movies titles, synopses, house numbers, media class and holiday information
  • Brainstorm and propose themed stunts and lists of episodes that will most appropriately fit a planned stunt
  • Create one sheets and supporting documents for stunts, new series launches and special premieres
  • Collaborate with the On-Air Marketing team during the planning phase of Marketing campaigns
  • Review Disney Junior social media platforms for accurate tune-in information
  • Update episode roll out documents
  • Work closely with the Traffic department on series, movies/specials formats, review their scheduling system Wide Orbit for accurate and finalized schedules with updated formats and/or changes
  • Coordinate with the Mastering team and order special movie formats and special end credits
  • Review new series and new episodes for new characters and create exclusion codes in SIMS for S&P
  • Provide data to outside distributors regarding usage of acquired product to internal residuals department for proper payment of residuals based on usage
  • Cross-train with Media Planning to have a basic understanding of short form scheduling and be able to serve as a primary backup in the absence of regular employees
  • Track major competitors including maintenance of the competitive grid
  • Provide backup support to Program Scheduling Coordinator for Disney Channel
  • Ability to multi-task, meet tight deadlines, work well under pressure & navigate through frequent changes
  • Highly organized with attention to detail & strong grammar skills
  • Professional phone manner and strong inter-personal people skills
  • Must have a positive and can-do attitude
  • Must be team-oriented
  • 1 year in media related field preferred
  • SIMS and Wide Orbit Systems knowledge is a plus
  • 1 or more years of experience creating multimedia presentation with MAC Keynote
  • 1 or more years of experience using Microsoft PowerPoint
22

Presentation Scheduling Coordinator Resume Examples & Samples

  • Prepare schedules ahead, making sure all short form, commercials, sponsorships, secondary events, opt-out cues and any other transmission instructions are correctly added
  • Execute instructions of promo placing from Media Planning to achieve ratings targets
  • Provide cover across network schedules as and when required
  • Work collaboratively with team of Presentation Schedulers and channel Programme Planners to maximise best practises and knowledge
  • Liaise with traffic/commercial airtime planning teams, requesting and importing ad files into schedule on time, reporting any errors or missing materials
23

Scheduling Coordinator Resume Examples & Samples

  • Maintains scheduling function for all client service tax staff in Santa Rosa
  • Assigns staff members to specific projects
  • Leads scheduling meetings for the Santa Rosa Tax Department
  • Helps resolve scheduling conflicts; escalate as necessary to Regional Resource Manager or department leadership
  • Communicates and collaborates with other offices/regions to share staff resources and determine best practices
  • Assist in improving utilization of staff to help them achieve their budgeted charge hours by
  • Minimum of 1 year of related experience required
  • Experience with a professional service firm or background in resource management preferred
  • Creative and persistent problem solver
  • Ability to multi-task, meet deadlines and maintain high level of service in a fast-paced, changing environment
  • Strong written and oral communication, organizational, and prioritization skills
  • Able to work collaboratively and independently
  • Demonstrated poise, tact, diplomacy and good judgment
  • Must have a high level of interpersonal skills to handle sensitive situations and confidential information
  • Strong skills in Microsoft Excel and an aptitude for managing and navigating various database programs
  • Ability to travel to multiple locations throughout the Bay Area required
24

Senior Scheduling Coordinator Resume Examples & Samples

  • Demonstrated expertise in Primavera P6
  • Demonstrated knowledge of MS Office programs
  • Ability to easily develop working relationships and perform in a team environment
  • CMP certification
  • Experience leading unionized employees in a manufacturing environment
  • Working knowledge of the mechanical and building trades typically found in a manufacturing environment
  • Possess the ability to read and comprehend blueprints and/or specifications for manufacturing
  • Working knowledge of Maximo
25

Scheduling Coordinator Resume Examples & Samples

  • Execute and ensure that all post-production scheduling expectations and duties are facilitated in a timely basis for Freeform On-Air Promotions, Digital content, and Marketing/Advertising Sales departments
  • Provide support for Manager of Production with day-to-day operational deliveries This includes
  • Manage due dates of promo projects to assure the timely delivery of spots
  • Point person for managing Global Data media for Creative Executive approvals
  • Coordinate final promo file deliveries from external vendors & internal business partners
  • Manage Closed Caption file uploads from Vendor, provide promo file Grid and rates for Closed Caption Vendor to deliver daily and invoice monthly
  • QC Captioned Promo files and upload for delivery to Broadcast
  • Back up point person for Broadcast Media group
  • Back up person for Production manager when out of office
  • Arrange for asset delivery and follow through for return of material. Assure final deliveries are complete and sent to Broadcast and ready for global distribution
  • Interface with Programming, Public Relations, Legal, S&P and Media Planning as required for Rough Cut approval
  • Create and Distribute Promo Approved Feed List to Broadcast and Post Production for up to date and estimated date of promo deliveries
  • QC finished promos for ALL technical issues (full frame, marketing info correct, VO, etc)
  • Provide external and internal partners appropriate Vendor Toolkit with correct specifications for post deliveries
  • Ability to read and communicate broadcast technical specifications
  • Understands technical capability of various audio and video bays
  • Stays current and knowledgeable on all Freeform content
  • Manage On-Air Pro database Library approval and final delivery logs for Creative Executives to review
  • Contribute to Short Form Production Department in a wide range of areas to provide production support as required
  • At least 2 years’ experience in post-production capacity in one of the following
  • Network –On Air Promotion Post-production department
  • Post-production Facility or Post-production Department
  • Production Company— Commercials, Interstitials
  • Ability to work on multiple projects simultaneously
  • Understanding of the pre-production, production, and post-production Promo process
  • Ability to provide solutions for business partners to meet deadlines and delivery specs
  • Proficiency in Xytech, Filemaker Pro based programs and Excel-based spreadsheets
  • Understanding of AVID, Final Cut Pro, Finishing/online editing, After-effects, Photoshop, and Pro Tools
  • Ability to convert native digital files into other formats utilizing Quicktime Pro, Final Cut Pro or Avid Media Composer
  • At least 2 years’ experience in a post-production scheduling capacity in a combination of the following
26

Scheduling Coordinator Resume Examples & Samples

  • Coordinates continuing professional education (CPE) schedules
  • Assists with database reporting to properly allocate staff’s time and skills
  • Documents scheduling department practices
  • Works with scheduling team to coordinate training schedule and ensure staff are scheduled for appropriate classes
  • Assists Resource Management team in maintaining regional client service staff schedule for both Assurance and Tax Practices
  • Monitoring unassigned resources and assist in identifying assignments
  • Identifying resources - investigate engagements that may be able to shift time, release staff early or create individual availability in order to meet staffing priorities
  • Reviewing actual and projected hours and work to minimize unassigned time
  • Identifying utilization issues such as excessively high/low charge hours – work with Regional Resource Manager on solutions for outliers
  • Works directly with Resource Managers to implement new processes for improving staff utilization and productivity
  • Coaches client service staff members to develop technical, functional and interpersonal skills needed to complete assignments in accurate and professional manner
  • Works with partner group, engagement teams and Resource Management team to resolve scheduling conflicts
  • Maintains Regional CPE SharePoint Site
  • Ad-hoc projects as assigned
  • Minimum of 1 year of relevant experience required
  • Experience with a professional service firm or background in continuing education and Resource allocation preferred
  • Professional presence with the ability to interact and communicate with individuals at all levels in the firm
  • Client service or public accounting firm experience preferred
  • Basic knowledge of current HR practices and legal requirements preferred
  • Strong attention to detail and prompt acknowledgement and action
  • Able to handle confidential information, utilizing tact and discretion
  • Proven interpersonal skills, including the ability to resolve disputes
  • Proactive, ability to take initiative and work well both independently and with teams
  • Experience in establishing and maintaining effective relationships with management and staff
  • Ability analyze data as a tool for assessing issues and providing valid action plans
  • Exhibits positive, professional, team-oriented attitude
  • Ability to work some overtime and weekends
27

Scheduling Coordinator Resume Examples & Samples

  • Manages continuing professional education (CPE) schedules and budgets for client service staff
  • Reviews plans to ensure CPE proposals are consistent with the individual office goals and guidelines
  • Tracks CPE progress and keep regional / office leadership informed potential conflicts or issues
  • Acts as a liaison between Regional Office and Firm Learning and Development team to establish relevant and applicable content for firm based training
  • Works with client service staff to develop content and implement internal LOPES and technical training
  • Coordinates with location CPE contacts to schedule trainings and ensure content is delivered and recorded in a timely manner
28

Scheduling Coordinator Resume Examples & Samples

  • Create weekly department schedules utilizing the scheduling system, ensuring compliance with the union contracts and departmental procedures
  • Partner with the Finance department and managers to ensure that the appropriate budgeted hours are allocated to staff the department sufficiently
  • Manage creation of new elements in the Scheduling system, including job/venue and charge codes
  • Update and audit employee records in the Scheduling system, including availability information
  • Prepare reports as requested for review by Management
  • BA in Economics or Finance
  • Must have excellent written and verbal skills to effectively communicate with all levels of the organization
  • Must be able to maintain confidentiality relevant to employee information in partnering with Human Resources and management staff
  • Strong interpersonal and analytical skills
  • Knowledge of union contracts
29

Scheduling Coordinator Resume Examples & Samples

  • Responsible for scheduling art requests to internal and external departmental Artists to build Formats by requested due dates
  • Manage art due dates to meet established Service Level Agreements
  • Oversees workflow of all processes throughout the department to identify areas that need assistance and provide support as needed
  • Work with Design, Product Managers, Proofing and Licensing on special projects
  • Production Development Art Manager
  • Production Art Embroidery Manager
  • Production Art Proofing
  • Must possess a working knowledge of a MAC and Microsoft programs
30

Scheduling Coordinator Resume Examples & Samples

  • Confirm schedule with clients each day for the following day's assignments
  • Work with court reporters and videographers to confirm their work and availability for the next day
  • Reach out to prospective resources for upcoming assignments & to bring them on board with TransPerfect as a vendor
  • Manage clients' needs with our scheduling department, i.e. booking hotels or travel, sending documents, ensuring technical specs are set up
  • Ensure that all assignments for the next day are covered
  • Assist Sales team coordinate the information needed from the client
  • Thoroughly communicate with other teams regarding production and billing
  • Complete other special projects, as needed
  • Minimum of a Bachelor's Degree
  • Strong attention to detail is a must
  • Available to work overtime, including evenings and weekends, as needed
  • Available by phone or email when out of the office, as needed
31

Program Scheduling Coordinator Resume Examples & Samples

  • Responsible for the scheduling of all programming and music blocks for NBC Universo (2 feeds)
  • Maintain grids & relevant planning documents up to date for the department
  • Actively analyze competitive/industry landscape for planning purposes
  • Act as programming liaison for operational teams to ensure prompt delivery of masters
  • Field programming related inquiries from other departments / stakeholders
  • Handle special projects and assignments as directed
  • Minimum 3 years of experience in the television industry
  • Knowledge of U.S. Hispanic television market
  • Proficiency in Compass and/or scheduling software & Sintec a plus, Microsoft Excel required
  • Able to work in a fast paced environment while managing multiple tasks and maintaining a professional attitude
  • Effective time management and maintaining strong communication channels across different departments
  • Self-starter, high level of motivation, ability to work independently
  • Resourceful, proactive assertive, detail-oriented and energetic
  • Ability to exercise proper judgments to assess priorities
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Scheduling Coordinator Resume Examples & Samples

  • Uses Maximo to plan tasks and personnel for corrective, preventive, and/or predictive maintenance work
  • Coordinates with site supervisors to pay requisitions
  • Assists Facility Manager with creating planning metrics spreadsheets
  • Assists with the safety program by scheduling safety trainings and collecting documentation
  • Advanced business school/training
  • Experience using a CMMS system; Maximo or SAP experience is a plus
  • Demonstrated ability to write processes and procedures related to facility maintenance work
  • Demonstrated ability to coordinate parts and assign the appropriate skilled labor to ensure successful completion
  • Experience with Preventive and/or Predictive maintenance and/or planning
  • Experience in scheduling or dispatching in an industrial, facility maintenance, or construction environment
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Risk Advisory Scheduling Coordinator Resume Examples & Samples

  • Maintain scheduling software to ensure reporting accuracy
  • Respond to scheduling updates and ad-hoc requests sent to a centralized Scheduling mailbox
  • Monitor the utilization of staff and actively seek ways to minimize their downtime
  • Provide weekly staff availability updates to RAS leadership team for distribution to Management
  • Develop trend analysis of staff utilization to be used for workforce planning
  • Provide both scheduled and ad-hoc staffing options / updates
  • Work directly with team members to resolve any scheduling conflicts
  • Organize and help facilitate long-range planning and scheduling meetings
  • Work closely with Operations Manager on a daily basis
  • Coordinate activities with HR for new staff and conduct scheduling orientation
  • Complete assigned tasks with a high degree of attention to detail and organization
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Scheduling Coordinator Resume Examples & Samples

  • Provides patients with accurate information and test instructions
  • Obtains authorizations from insurance carriers for procedures scheduled in the hospital
  • Distributes weekly schedule with appropriate coverage at all hospitals and monthly physician call schedule
  • Requests, retrieves, and prepares the medical record for procedures and treatments to be performed making sure that all information is accounted for and documented accurately
  • Transfers necessary information regarding the patient within the clinical and hospital settings in a timely and efficient manner. Notifies appropriate staff of schedule changes
  • Coordinates flow of information by obtaining charge cards, records, and hospital patient demographic information on a daily basis
  • Maintains physician records regarding scheduled time off, call and education time
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Scheduling Coordinator PSR Gastroenterology Day Shift Resume Examples & Samples

  • Demonstrated proficiency in advanced administrative skills (e.g. minutes, transcription, scheduling) and MS Office Suite
  • Prior experience in administrative support strongly preferred. Medical Terminology mandatory
  • Ability to type 50 wpm. Prior experience in healthcare setting is preferred
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Scheduling Coordinator Resume Examples & Samples

  • Maintains proper professional demeanor to patients, professional staff, and coworkers
  • Respond to all customer complaints by following the hospital's Service Recovery standards
  • Provides superior customer service to internal and external clients, customers, and patients as referenced in the Service Excellence Standards
  • Promotes a relaxing and positive customer service atmosphere
  • Promotes and maintains cooperative interaction with Admitting staff, physician, nurses, other hospital departments, and outside contacts
  • Answers all incoming phone calls in a timely manner. Responsible to answer all questions and/or route calls to appropriate destination
  • Schedules patients for examinations and Admissions utilizing the Meditech scheduling system
  • Obtains and enters into Meditech complete and accurate data received from physician offices and/or other hospital departments
  • Verifies accuracy of tests scheduled with diagnosis
  • Quality checks all work to ensure that all tests and appointments are accurate in the scheduling system
  • Coordinates patient flow throughout all scheduled departments
  • Responsible to keep up with changes in departmental hospital regulations, policies, and procedures
  • Constantly responds to changes in work schedules as necessary, making the best use of time during assigned shifts, performs well in emergency situations
  • Files reports and generates daily schedules for distribution to Admitting areas
  • Informs Lead/Manager, within appropriate time frame, if unable to complete daily assigned tasks
  • Utilizes Daily Checklist to ensure that all job requirements are met daily
  • Assures fax machines are cleared off at end of shift
  • Orders supplies when using last of item
  • Keeps area stocked and neat
  • Assures all confidential information is put in confidential bin
  • Always show respect for patient privacy by following established patient confidentiality protocols
  • Maintains cleanliness, sanitation, and orderliness of working area
  • Assists the Manager in the education of scheduling policies and procedures to hospital personnel, doctor's offices, staff, and patients
  • Responsible to relate hospital and insurance policies and regulations to MD offices and other departments when necessary
  • Assists Manager of Centralized Scheduling in training and providing in-service education to physicians, physician offices, and other hospital personnel regarding admission, hospital, and/or insurance requirements
  • Maintains highest standard of safety to patients, other staff, and self at all times
  • Ensures timely processing of admission/registration information to pre-registration and pre-certification coordinators
  • Assists in all activities relative to meeting the objectives and requirements of insurances requiring preauthorization and Medical Necessity
  • Accountable for accurate scheduling of exams according to procedures
  • Accountable for obtaining preauthorizations and Medical Necessity
  • Accountable for excellent customer service
  • Accountable for assuring phones are being answered in a timely fashion
  • Accountable for all essential and non essential functions
  • Accountable for all departmental and medical center policies
  • High school diploma or equivalent (college preferred)
  • 1-2 yrs Medical facility/physician's office/scheduling preferred
  • Medical terminology Preferred
  • CD-9 Coding Preferred
  • Insurance knowledge preferred
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Appointment & Scheduling Coordinator Resume Examples & Samples

  • Schedules examinations and informs physician office and/or patient of exam preps, date and time, and special instructions
  • Maintains schedule log and distributes to all areas of organization
  • Performs cross-checks for procedural or scheduling conflicts to ensure accuracy of exam and/or procedure scheduled
  • Notifies specialty areas of scheduling changes as needed
  • Acquires clinical notes as needed prior to scheduled appointment
  • Conducts patient outreach phone calls, post visit follow-up
  • Encourages patient to enroll and utilize BCM mychart communication system
  • Maintains absolute confidentiality of passwords, codes, and access to patient information
  • Required: High school diploma/G.E.D
  • Preferred: Additional training beyond high school
  • Required: Three years of relevant experience in appointments and/or scheduling work. Prior secretarial and medical terminology experience is desired. The ideal candidate has three or more years of experience in appointments and/or scheduling work in a fast paced, patient focused, team oriented outpatient atmosphere.​
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Quality & Mill Scheduling Coordinator Resume Examples & Samples

  • Compare orders that are received against machine capabilities and criteria and resolve discrepancies including trim and accumulation issues
  • Communicate the production planning status daily to machine production personnel and shipping department
  • Analyze quality data and test data
  • Lead customer visits and troubleshoot customer/quality issues
  • Coordinate machine schedules, completes trims, and coordinates grade cycles while balancing customer and mill needs
  • Communicate and lead PPR/MES updates and changes
  • Responsible for utilization of non-conforming product to current orders with notification to the paper machine and finishing departments as to what has been applied
  • Provide technical and administrative support services to special projects and trials
  • Process owner for Logistics/Quality Documents/SOPs; assists with Lock Out Database
  • Maintain the Quality and Logistics Team SharePoint site
  • Assist with TAPPI Lab calibrations, troubleshooting, and product analysis as needed
  • Create and maintains product specifications in Proficy Plant Applications (Quality Management Database)
  • Work closely with corporate quality team, box plants, and mill leadership to approve or deny claims
  • Provide internal direction and disposition on non-conforming product
  • Work closely with corporate teams, including Supply Planning, Replenishment Planning, Center of Transportation Excellence and Centers of Excellence
  • Coach/train team members when necessary on new methods or procedures
  • Develop training and procedures as needed
  • Provide mill support using product tracking and quality systems to address issues and create process improvements
  • Lead and/or assist team goals to ensure a consistent and quality product, minimize shipping warehouse inventory, minimize machine downtime, and maximize system efficiencies
  • Coach safety to others and lead by example
  • Understand and meet internal and external customer requirements
  • Develop, maintain, and use reliable methods for all processes and their improvements
  • Assist other team members in the mill as necessary to minimize downtime and maintain quality
  • Maintain and develop team relationships
  • Fullfill area specific 5S expectations(5 Minute 5S Checklists Replenishment of tools and supplies, 5S Audits,etc)
  • Develop cross functional skills
39

Scheduling Coordinator Resume Examples & Samples

  • As a Scheduling Coordinator you will build, complete and deliver transmission schedules on a daily basis for our Boomerang channel in the Cee region (Russia, Poland, Romania, Hungary etc)
  • This includes making sure all spots are placed to create maximum impact for the viewer whilst ensuring that programmes start advertised times and all schedules are in in line with Ofcome / local regulations
  • You will view all on-air material prior to scheduling and check all audio and graphics in the relevant language
  • The role also involves creating the monthly element makelist for relevant feeds and being responsible for entering in the material management system
  • You will also be responsible for liaising with the Planning, Creative Services, AdSales, Marketing, Operations and Transmission department to coordinate the delivery of all forms of information required for accurate schedules
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Scheduling Coordinator Resume Examples & Samples

  • To schedule all reactive and planned work to the correct resource, paying attention to response targets, geographical locations and technical expertise
  • Ensure all jobs are attended and completed within the required response time
  • To ensure, all engineers have a full schedule of work each day and are being fully utilised to ensure maximum productivity
  • Follow-up all jobs not marked by engineers as completed after attendance and reallocate jobs as required
  • To ensure all pre-planned visits are arranged with external and internal customers to avoid 'no access' issues
  • Deal with telephone queries promptly and in a professional manner
  • Ensure non-productive time is logged in the system e.g. Supplier visits, vehicle breakdowns etc
  • Advise team leader of any issues with specific jobs, customers or engineers
  • Accurately record all actions taken on the required systems to ensure a full audit trail
  • Have a professional client focus and excellent customer service skills, anticipates customers needs and acts on them
  • Have the ability to work under pressure and adapts well to change
  • Analyze data and prioritise jobs
  • Is proactive in relation to problems and opportunities
  • Be commercially aware of their actions and decision making and what impact it may have
  • Use a recognised filing convention
  • Good at problem solving
  • The ability to multi-task, prioritise work under pressure and complete within deadlines
  • The ability to follow safety and security procedures and put them into effect
  • The ability to provide detailed information and advice in a clear and positive manner
  • Fast paced service environment
  • Experience of managing resources to optimise performance
  • Interpreting information from multiple systems
  • Communicating with multiple audiences (e.g. internal colleagues, external clients, field based colleagues)
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Scheduling Coordinator Resume Examples & Samples

  • Guide internal and external candidates through the recruitment and onboarding process at Discover
  • Able to interact with all levels of management, HR professionals and other members of the organization
  • Serve as candidates primary contact when logistical questions arise throughout the hiring process
  • Ensure an outstanding candidate experience through acting as the face of Discover and ensuring a seamless transition from recruitment to interview and beyond
  • Coordinate and schedule on-site interviews with the candidate, hiring manager and interview team including arranging travel schedules and travel expense report management
  • Ability to act as liaison between recruiter, hiring manager and candidate along with other key areas of the business. Respond in a professional and efficient manner to inquiries from candidates, recruiters and hiring managers for questions related to the hiring process
  • Assist with the onboarding of new employees following offer accept through Day 1 including documentation collection, updating system and responding to new hire questions
  • Greet employees at New Employee Orientation and assist with collecting and reviewing documentation
  • Customer service oriented professional with excellent oral and written communication skills
  • Proven ability to partner with management across departments to deliver exceptional results. Experienced working in a corporate organization
  • Demonstrated ability to maintain a high level of professional conduct while working with tight deadlines. Adept at working in a team environment and being able to problem solve quickly
  • Outstanding coordination and organizational skills and the ability to multi-task. Excellent time management and prioritization skills. High degree of accuracy. Detail oriented
  • Prior project coordination or management experience required. Proficient with MS Office and Lotus Notes
  • Five to seven years of administrative experience required. Two to three years of Human Resources experience preferred, but not required
42

Administrative Scheduling Coordinator Resume Examples & Samples

  • Prepare expense reports and check requests, submit to finance and keep track of payments
  • Complete special projects by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
  • Create and update research, competitive and scheduling grids as requested by Department
  • Track acquired content submissions and screen selected projects under consideration
  • Work with several cross channel departments (Development, Marketing, etc.) on shared documents and meeting agendas
  • Coordinate/ track vacation and attendance schedules for Department
43

Central Scheduling Coordinator Resume Examples & Samples

  • Answers phones from patients/customers professionally and responding to patient/customer inquiries and complaints
  • Schedules patients/customers based on scheduling guidelines and medical appropriateness
  • Handling and resolving patient/customer complaints
  • Obtaining and collecting all necessary information from the patient/customer to schedule and register the patient for an appointment
  • Experience in an outpatient radiology facility
  • Knowledge of third party payer's and insurance
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Senior Scheduling Coordinator Resume Examples & Samples

  • Creating and maintaining inventory of general-use classrooms in the Student Information System and Ad Astra
  • Managing and directing activities for Ad Astra Room Scheduling and course file updates
  • Creating the class schedule production calendar
  • Developing and maintaining final examination scheduling
  • Representing the Registrar’s Office in meetings pertaining to the use of technology in classrooms, room utilization, and construction projects
  • Testing upgrades made to Ad Astra systems
  • Conducting periodic inventory of the general-use classrooms to identify any changes required, and make appropriate recommendations to USC Facilities
45

Scheduling Coordinator, Lifetime Scheduling Resume Examples & Samples

  • Responsible for Program Inventory, Network Air Schedules and Revisions
  • Various PPL projects (adjusting estimated premiere dates/piece version notes, piece titles, creating new piece numbers, making pieces inactive in the system
  • Compare weekly PPL air schedules against program grids to confirm accuracy
  • Assist with special requests from the Programming team and the scheduling team
  • Screen programs and note themes for stunting purpose
  • Participate in Department strategy sessions to help schedule Lifetime
  • Ability to create presentations using Excel and PowerPoint
  • Track relevant competitive programming information by monitoring trade publications, network events, etc
  • Update competitive information on Prime Grids, Weeklies, and other competitive documents
  • Liaise with Broadcast Operations and Traffic to ensure the accurate implementation of air schedules and scheduling information
46

Scheduling Coordinator Resume Examples & Samples

  • Generate monthly and daily assignment schedules for various Production groups based on established guidelines and programming schedule with minimal guidance from Manager
  • Provide coverage for department personnel during their absence
  • Basic knowledge of ESPN programming and production operations, and of the specific jobs that fall within production scheduling responsibility
  • In depth knowledge of ESPN’s production scheduling procedures and systems
  • Proficient with Windows based PC applications including SchedAll, Word, Excel, Outlook and Playbook
47

Scheduling Coordinator Resume Examples & Samples

  • Ensure that physician and associate practitioners schedules are coordinated according to established guidelines in a timely and accurate manner meeting both the patients and practitioners needs to include On-Call and Rounding schedules for greater than 150 practitioners
  • Ensure that the data is entered in the ATSTAFF appointment scheduling system accurately and appropriately
  • Ensure that all practitioners schedule changes and sick calls are completed according to the Cancellation of Member Appointments by Kaiser Permanente Georgia Less than 24 hours policy and procedure and established Team guidelines
  • Coordinate all departmental master schedule changes
  • Provide a high level of customer service in managing scheduling changes and communication with members, practitioners', Primary Care and Specialty Teams, Specialty Managers and Department Managers
  • Provides support to Specialty Managers and Department Administrators in the area of Access Reporting and Template Management
  • Manages Practitioner's waitlist - OB/GYN and Pediatrics only
  • Acts as liaison between TSPMG, ATSTAFF, Specialty Managers and Department Administrators
  • Present new ideas to practitioners and managers across the region to improve service and quality
  • Partners with the Lead MD and Clinical Supervisor for template management to enhance availability and access to the team/department
  • One (1) to two (2) years of experience involving telephone operations, appointment booking and or customer service
  • Experience in staffing/schedule building procedures
  • Knowledge and experience with KP Cadence Hyperspace and ATSTAFF Scheduling Functionality preferred
  • Customer service aptitude demonstrated through Customer Service Assessment
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Surgery Scheduling Coordinator Resume Examples & Samples

  • Good medical terminology and knowledge of general procedures. Job candidates are required to pass an online prescreening assessment
  • 3 years office experience in a health care setting with previous insurance company authorization skills. Excellent coordination and scheduling skills, work prioritization skills. Previous patient or procedure scheduling experience. Proven customer service experience
  • Excellent PC skills including Word, Excel, meeting request software, email. Attention to detail and outstanding customer service skills. Ability to multi-task
  • Effective communication and problem solving skills. Ability to relate and work with patients, families, physicians, surgeons and other health care providers
49

Scheduling Coordinator Santa Ana Resume Examples & Samples

  • Scheduling Classes:Fills orders for needed classroom space and instruction placed by Sales Representatives and the Training Center. Responsibilities include external communication with clients regarding coordination of training, including classes to fulfill National Account requests. Responsible for entering all community training information to the Class Scheduling Tool
  • Volunteer Engagement: Responsible for ensuring and maintaining volunteer utilization in the delivery of Community courses based on the available resources
  • Quality Assurance: Report customer concerns to the Training Specialist in a timely manner in order to resolve customer issues
  • Resource Management: Responsible for the effective use of Red Cross paid and volunteer instructors, monitoring current time usage to ensure that minimum weekly hours requirements are met. Utilize instructor resources in an efficient manner in order to reduce costs such as travel reimbursement. Serves as a liaison between ARC and 3rd party partner organizations to secure instructor resources when paid and volunteer resources have been exhausted or are not available
  • Customer Services:Coordinates classroom availability with Red Cross facilities and other class locations (customer’s work place sites, community centers, others). Duties include direct client interaction via phone and email in effort to schedule contracted training. This position may be required to provide on call customer and instructor support
  • High School or GED diploma required
  • Minimum of 2-3 years’ experience in managing customer service or office environments
  • Work requires professional written and verbal communication and interpersonal skills. Ability to participate in facilitated group meetings
  • Excellent communication, customer service and telephone skills
  • Proficient computer skills including a demonstrated ability to utilize Microsoft Office Programs, Salesforce.com and web-based applications. Must have proficient data entry skills
  • American Red Cross PHSS instructing experience in at least one specialty area preferred
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Surgery Scheduling Coordinator Resume Examples & Samples

  • 3 years office experience in a health care setting with previous insurance company authorization skills
  • Excellent coordination and scheduling skills, work prioritization skills
  • Previous patient or procedure scheduling experience and experience with customer service
  • Good medical terminology and knowledge of general procedures
51

Scheduling Coordinator Resume Examples & Samples

  • BS in Business Administration or Engineering
  • 2+ years planning/scheduling experience, preferably in a manufacturing environment
  • Position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status
  • Background in quality systems
  • Excellent communication, negotiation, and interpersonal skills
  • Self-starter and ability to manage multiple projects
  • Demonstrates competent use of automated order system
  • Excellent memory, attention to detail, and systems-level thinking. Creative
  • Solid, problem-solving skills and continuous improvement mindset
  • Strong quantitative analysis skills, including the use of Microsoft Excel
52

Scheduling Coordinator Resume Examples & Samples

  • Maintains friendly, efficient, positive customer service attitude toward customers, clients and co-workers. Is anticipative of/responsive to customer needs
  • Creates and maintains hourly employees work schedules and coordinates employee availability and department needs
  • Verifies that hourly employees punch within the time and attendance system on a daily basis to ensure accuracy
  • Maintains employee availability worksheets, attendance records, and cross training grids
  • Arranges appropriate coverage for when an employee calls out
  • Runs a variety of reports to gather wage and hour information through Kronos
  • Fixes employee’s time when incorrect punches are made or entered
  • Teaches and trains new employees on how to record punches in Kronos
  • Transmits employee reports through Kronos on day of payroll and ensures that all profit centers are accounted for
  • Makes any corrections to employee’s hours in Kronos and verifies that the changes take effect
  • Ensures will all Hospitality and POM managers that all employee’s times are approved before beginning to process payroll
  • Communicates with managers and supervisors on any scheduling/payroll policies that have changed
  • Position requires that the individual have a high school degree or G.E.D
  • Position requires that the individual have at least six (6) months leadership experience within the Hospitality industry or related industry
  • Previous experience with scheduling or payroll is preferred
  • Position requires that the individual have proficiency in Microsoft Applications (Word, Excel, Outlook, etc.)
  • Must have the ability to apply elementary math functions and use common sense when carrying out daily work
  • Must be able to work well under time constraints with little or no supervision
53

Scheduling Coordinator Resume Examples & Samples

  • Analyze staffing plans, develop employee schedules based on scheduling requirements, utilization, adherence and projected volume levels
  • Maintains employee data in order to track headcount, FTE and manager ratios
  • Monitors staffing levels in all departments to the plan, and communicates deviations to the plan to the Building Director and Operations Manager
  • Coordinates and tracks the schedule change process in all departments
  • Manages all overtime requirements, communicates all forecast changes and posting of future overtime for high volume times
  • Coordinates open employee requisitions and communicates with HR and Recruiting on staffing needs
  • Plans and tracks all schedule exceptions, cross-training, or interim positions as well as managing the annual PTO process
  • Assists in other department duties supported by the Industrial Engineer
  • Prior Staffing experience preferred
  • Advanced experience with Microsoft Applications (Excel is a must)
  • Strong math and statistical aptitude with the proven ability to think logically and creatively
  • Strong communication skills with the ability to proactively, clearly and effectively communicate with all levels of leadership
  • Able to identify business trends and patterns and make suggestions for improvement
  • Able to embrace change within the work environment
  • Able to learn, adapt and excel quickly in challenging, fast paced environment
  • Able to successfully manage responsibilities and make timely decisions independent of supervision, while staying objective and fair
  • Ability to partner effectively within a small team environment, meaning having the utmost flexibility to change schedule to assist the team
54

Production Scheduling Coordinator Resume Examples & Samples

  • Responsible for managing tape pulls, digital sources & and tape trafficking in/out of the Encoding & Fulfillment department (includes coordination with Media Asset Services, Acquisitions, Post Production and Ad-Sales teams)
  • Responsible for the aggregation and data entry of relevant scheduling and source related metadata into the Encoding & Fulfillment production asset management system. (FrontPorch DIVA Director, thePlatform MPX, MediaPulse)
  • Responsible for the scheduling, schedule aggregation and revision tracking for all digital distribution channels (includes coordinating with the respective internal clients & programming teams)
  • Responsible for managing the Target Ship Date deadlines for all scheduled digital content
  • Responsible for alerts and appropriate coordination as it relates to legal pulls, standards & practices and supplier fixes
  • Responsible for providing appropriate reporting information as required
  • 4 year bachelor’s degree in TV/Film or Media Related Program. (1-2 years experience in Media Industry)
  • Exceptional communication and interpersonal skills, attention to detail
  • Ability to multitask in a fast-paced environment effectively
  • Strong Experience with Microsoft Office Suite (Excel, Word). Knowledge of Macros and broadband technologies a plus (Encoding/transcoding, XML, FTP, mobile, digital video)
  • Passion for new technology and a desire to work in the entertainment/media industry
  • Positive attitude with a desire to excel in a team-oriented culture
55

Scheduling Coordinator Resume Examples & Samples

  • Maintains a friendly, efficient, and positive customer service attitude toward customers, clients, and co-workers. Is anticipative of/responsive to customer needs
  • Coordinates and leads employees in Transport, Central Supply, Food Service, Housekeeping, the Customer Service Center, Valet, and Linen
  • Responsible for performing patient/customer and employee rounding
  • Responsible for performing service recovery to patients/customers who have received unsatisfactory service
  • Responsible for running shifts and daily operations for all hospitality service lines
  • Supports the area of Food Service by coordinating and/or performing such tasks as patient order, meal delivery, tray pick up and floor stock; monitors and troubleshoots patient refrigerator temperatures and ensures that stock is rotated within the refrigerator
  • Supports the area of Housekeeping by coordinating and/or performing such tasks as daily cleaning, discharges, burnishing, and building tour inspections
  • Supports the Customer Service Center by coordinating and/or performing support service activity which includes taking service calls and dispatching the appropriate personnel to handle the issues; could perform such tasks as way-finding and parking if necessary
  • Supports the area of Transport by coordinating and/or performing any patient and non-patient activity
  • Performs a number of group huddles with employees in each department to communicate with each on any news or changes
  • Gives input on employee evaluations as well as assisting with disciplinary counseling
  • Helps to coach and encourage team members within the hospitality service lines
  • Responsible for various project work, scheduling, and managing of multiple employees
  • Adheres to all Aramark appearance standards and maintains a professional dress at all times while working
  • Must have at least 6 months working experience in Housekeeping, Food Service, Transport, Customer Service, or Supply Service
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Faculty Scheduling Coordinator Resume Examples & Samples

  • Liaise with faculty regarding their availability for class scheduling and other assignments
  • Liaise with team members and the relevant academic leadership to determine faculty teaching scope and availability
  • Enter and maintain faculty information in databases
  • Schedule faculty for classes and other assignments
  • Collaborate with appropriate teams regarding the class numbers and requirements for faculty to teach them
  • Track types of faculty assignments (instruction, mentorship, special assignments, etc)
  • Bachelor's degree or equivalent level preferred
  • At least two years’ experience in an international, multicultural position
57

Scheduling Coordinator Resume Examples & Samples

  • Customer first attitude
  • Comfortable adapting to changing technology
  • Strong planning, coordination, and organizational skills
  • Detail oriented, multi-tasker who can work with interruptions
  • Effective interpersonal and cross-functional collaboration skills
  • Communicate effectively at all levels of the organization
  • Ability to take ownership, problem solve, and drive resolution of each situation
58

Scheduling Coordinator Resume Examples & Samples

  • Update grid of any programming changes, and communicate changes across the Network
  • Schedule program episodes, and manage any updates as they happen
  • Manage local station preemptions
  • Build contingency plans for live sport and special events
  • Research competitive information
  • Support special projects as needed
  • Demonstrated ability to maintain a high level of confidentiality
  • Excellent computer skills and proficiency with all Microsoft Office applications, especially Excel
  • Ability to communicate effectively and work well with people while under pressure
  • Ability to work with minimum supervision under tight deadlines
  • Positive work ethic with high degree of integrity and professionalism
  • Attention to detail and demonstrated initiative, with ability to follow through without supervision
  • Proven ability to successfully communicate both verbally and in writing
59

Peri-op Scheduling Coordinator Resume Examples & Samples

  • Coordinates Surgery Scheduling with Central Surgery Scheduling for on-campus ORs and the ASC Procedure Center
  • Coordinates Surgery Scheduling, as applicable, for cases done externally (i.e. Maple Grove, Regions, TRIA)
  • Schedules inpatient and outpatient surgeries, administering prior authorizations, pre-certification and referral processes to ensure maximum benefit coverage
  • Maintains master surgery schedule for provider reference
  • Documents administrative information in the Surgical Booking Worksheet
  • Performs administrative tasks for the provider/clinic that this role supports
  • Documents changes, cancellations and updates in the Surgical Booking Worksheet and applicable in-basket messages
  • Schedules all the patient’s ancillary appointments related to surgery: lab, imaging, post-op appointments, PAC visit, etc
  • Works a variety of work-queues/in-baskets related to Patients prior-to-surgery and to support the PAC
  • Provides patient surgery information to the patient (time, location, date, directions, parking, etc) to ensure patient is ready for surgery
  • Follows-up with patient providing Pre-Surgery reminder calls for ASC OR, ASC Procedure Rooms, East Bank OR, and West Bank OR
  • Good understanding of medical terminology and knowledge of general procedures and basic surgical procedures
  • 3 years office experience in a health care setting with previous insurance company authorization skills. Excellent coordination and scheduling skills, work prioritization skills. Previous complex patient and/or procedure scheduling experience
  • Effective communication and problem solving skills. PC skills including Word, Excel, meeting request software, email. Attention to detail and outstanding customer service skills
  • CMA or healthcare education
  • Experience working in a surgical setting. EMR experience
  • Broad patient and/or procedure scheduling experience
60

Service Scheduling Coordinator Resume Examples & Samples

  • Proactively managing open orders for APC accounts
  • Field incoming inquiries from direct accounts regarding logistics,
  • Order fulfillment, and APC order management policies,
  • Work with other departments within APC to facilitate on-time delivery and customer satisfaction, as well as other duties as needed
  • At least 4 year(s) of working experience in the related field is required for this position or as Customer Service Representative
  • Applicants must be amenable to work on a graveyard or night shift
  • Preferably 1-4 Yrs Experienced Employees specializing in Customer Service or equivalent
61

Scheduling Coordinator Resume Examples & Samples

  • Construction and oversight of physician provider schedule for the Wilmington Adult Medicine practice including clinical hours, precepting sessions, Saturday and evening hours, call coverage, Provider Desktop coverage and other scheduling needs as determined
  • Maintains provider schedules in Amion, Centricity and other scheduling programs as needed
  • Coordinates and communicates schedule and schedule changes with the Medical Group Access Center and WAM physician administrative assistants as needed
  • Coordinates resident provider schedules with Department of Medicine Residency Program office
  • Establishes and coordinates process for physician provider out of office requests. Monitors and tracks physician provider PTO, CME, weekend and holiday hours to ensure physician providers are meeting their clinical obligations including preparation of variance reports
  • Coordinates with WHHCC scheduler to match staffing needs with provider and preceptor schedule
  • Assists with resolving urgent scheduling conflicts on a daily basis
  • Coordinates and collaborates with the Operations Coordinator, Wilmington Hospital Health Center (Amber)
  • High school graduate or equivalent (Associates degree preferred)
  • Five years of work experience in administrative or coordinator positions showing job duties of increased responsibility and/or complexity
  • Minimum of two years’ work experience in healthcare
  • Ability to manipulate data in MS Excel, Word, Access, and PowerPoint
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Scheduling Coordinator Resume Examples & Samples

  • Daily scheduling of both existing and new clients
  • Schedule clients with qualified auditing personnel using judgment based on logistics, financial impact and time
  • Daily telephone and email interaction with clients, auditors and staff
  • Able to handle high volume of communication and requests from clients and staff
  • Track and analyze issues related to scheduling activities
  • Prepare assignment and confirmation letters to clients and auditors
  • Coordinate and arrange future monthly audits based on industry requirements and client needs to maximize resources
  • Provide regular communication to future audits with client specific request of auditors
  • Other duties as assigned by Scheduling Supervisor or other senior management
  • High School Diploma required, with Associates or higher college degree preferred
  • Minimum of 2 years in customer service, working directly with customers and office staff
  • Ability to interact with clients and staff
  • Technical willingness (will be educated on industry requirements)
  • Knowledge of Quality Management System principles preferred (will be educated on QMS principles)
  • Proven attention to details
  • Ability to prioritize and organize numerous clients, sales and related tasks
  • Experience with Microsoft product suite (Outlook, Word, Excel etc.) and the Internet
  • Experience with electronic databases and web-based systems is preferred
  • Ability to obtain, evaluate and act upon factual information
  • Ability to work alone and as a team player
  • Attendance is key to a successful scheduling department
63

Planner & Scheduling Coordinator Resume Examples & Samples

  • Overall responsibility for coordination between the Projects Team, including Service, and the Production team regarding scheduling, transmittals and resources
  • Strong interaction with management, customer and manufacturing personnel
  • Interface with both production management and the internal customer
  • Effective scheduling for all operations, reviewing and reacting to component or material availability at least four weeks out
  • Timely processing and maintenance of manufacturing transmittals
  • Achieve on time delivery
  • Proper mid-term planning and coordination regarding releases of purchased materials
  • Administrate, process and review users, jobs and work Travelers in Work in Process (WIP) computer-based, barcoded tracking system
  • Collate and report production details concerning manufacturing and testing production
  • Maintain manufacturing Whiteboard
  • Adjust the State of Adobe, Microsoft Excel and Drawing files located within the Autodesk Vault application
  • Coordinate parts delivery priority between procurement and the assembly floor
  • Maintain Cabinet Tracker Spreadsheet
  • Assist manufacturing personnel in the use of online tools
  • Bachelor’s Degree or equivalent in related field
  • Microsoft Office 2007 or higher with a MS Excel focus
  • Familiar with Microsoft SharePoint
  • Minimum 2 years production administration experience
  • Minimum 2 years scheduling/maintenance coordination experience
  • Advanced degree in a related field is a bonus
  • Minimum 4 years production administration experience is preferred
  • Minimum 4 years scheduling/maintenance coordination experience is preferred
  • Knowledge of VBA and Macros in Excel is preferred
  • Fluent in the use and administration of Microsoft SharePoint
64

Scheduling Coordinator Resume Examples & Samples

  • Education: HS Diploma or equivalent
  • Licensure/Certification: N/A. Medical Assistant certification preferred
  • Professional Experience: 2-4 years medical practice experience preferred
65

Scheduling Coordinator Resume Examples & Samples

  • The ideal candidate will be a mature individual who has excellent computer skills
  • Excellent oral and written communication skills
  • Excellent customer service skills
66

Scheduling Coordinator Resume Examples & Samples

  • Answering incoming and outgoing scheduling phone lines
  • Ordering and referring physician offices to complete the scheduling process for all types of scanned appointments
  • Confirming appointments with patients the day prior to scan date and reviewing check-in, prep instructions, and dietary restrictions
  • Ensuring that all relevant patient information is entered into computerized scheduling system during the logging of paperwork process
  • Ensuring the accurate and complete gathering of all patient data required to complete the scheduling process and any specific information that is required by assigned facility
  • Ensuring that the communication of schedules and information gathered during the scheduling process are sent to the client’s assigned departments and to the appropriate company staff
  • 1-2 years experience in medical or related field; medical scheduling experience, preferred
  • Knowledge of medical terminology and procedures
  • Experience with scheduling/billing systems and use of computer software
  • Ability to work with multi-phone systems, computers, and general office equipment
67

Scheduling Coordinator Resume Examples & Samples

  • Deliver internal and external guest service the Pinnacle Way by ensuring every interaction includes our Six Core Service Standards (Look Sharp, smile & greet the guest. Be friendly, polite & use courteous language. Provide especially timely & knowledgeable service; and then some! Always find solutions to guests’ problems. Use the guest’s name when appropriate. Thank the guest and invite him or her back)
  • Responsible for actively building and retaining customer relations and acts as a mentor to employees in order to provide superior customer service level
  • Recommends to the Scheduling Manager operating policies and procedures for scheduling employees
  • Assists in the preparation of work schedules for all hourly employees ensuring adequate staffing for excellent customer service at a minimum employee expense to Pinnacle Entertainment, Inc
  • Assists department Managers with staffing work schedules provide optimum development of work force
  • Assist Scheduling Manager with the approval or rejection of ongoing requests for shift changes, change in days off and requested PTO by employees in comparison to staffing needs
  • Weekly upkeep of KRONOS information to ensure accurate recording of hours worked by staff
  • Daily editing and approval of all work times recorded by KRONOS
  • Administrate necessary investigation and completion of forms for discrepancies in payroll checks compared to time posted in KRONOS and records maintained
  • Assist Scheduling Manager with the bi-weekly Toke Spreadsheet provided by payroll. Communicate with the Toke Committee Chairman on toke drops, adjustments and toke rates
  • Assist Scheduling Manager with the bi-weekly Slot Toke Spreadsheet provided by payroll. Communicate with the Toke Committee Chairman on toke drops, adjustments and toke rates
  • Maintain open line of communication with Payroll on Bereavement Leaves, Jury Duty and Terminations
  • Ability to research, to analyze, to comprehend and act upon information and be aware of the business environment in order to effectively manage areas of responsibility
  • Ability to communicate effectively with customers, outside contacts and all levels of employees
  • This position spends time on the casino floor and is subject to varying levels of crowds, noise and smoke, the severity of which depends upon customer volume
  • Knowledge of overall principles of operations and staffing requirements
  • Understanding of gaming regulations related to Slot operations
  • Ability to obtain and maintain a Colorado Gaming License
68

Centralized Scheduling Coordinator Resume Examples & Samples

  • Balancingtechnician schedule efficiency and productivity by ensuring customer arrivaltimes and appointment expectations are met
  • Reprioritizationof jobs as required to meet customer commitments
  • Providetimely customer notification on appointment changes or delays
  • Strategicplanning of schedule concerning technician skill set, training and time off
  • Problemsolving when scheduling exceptions, requests, and escalated customer inquiriesoccur
  • Performdaily communication between technicians, customers, management and other ADTsupport centers through multiple communication channels
  • Dispatchtechnicians to emergency customer requests after hours and facilitate timelytechnician response
  • Administrativeduties will also include on time arrival tracking to local branches andpromoting highest levels of customer satisfaction
  • Strongbelief and previously proven ability in building relationships with internal and/orexternal customers
  • Demonstratedexamples of actively participating in positive customer experiences
  • Adaptabilityto a changing environment
  • Multi-taskingthrough time critical tasks and consistently prioritize
  • ADTexperience is welcomed but not required
  • Strongcommunication and customer service skills
  • Strong analytical/problemsolving skills
  • Abilityto handle a multitude of changing priorities at an efficient speed
  • Basicdata entry/typing skills
  • Computer/MSWindows knowledge strongly desired
69

Scheduling Coordinator Resume Examples & Samples

  • The core competencies, universal competencies and organizational expectations are all essential functions requiring physical or mental skills and abilities fundamental to the position
  • Schedules services such as tests, procedures, follow-up visits and any other services the patient may require as taken from Doctor’s orders
  • Communicates changes to all involved staff in a timely manner
  • Knowledge of Healthcare Information Systems
  • Knowledge of Medical Terminology and Abbreviations
  • Knowledge of healthcare delivery systems
  • Monitors discharge status of patient, discharges patient and coordinates discharge communication procedures to referring physician
  • Responsible for answering of multiple telephone lines and taking care of the caller’s needs quickly and correctly
  • Knowledge of proper telephone etiquette
  • Ability to handle multiple task efficiently and effectively
  • Participates actively in department problem solving, coordinating patient schedules for multiple disciplines
  • Requests guidance and approval as needed
  • Seeks out solutions to time conflicts directly through parties involved, area managers, and other available resources
  • Ability to work as a member of a team
  • Demonstrates ability to provide care or service adjusting approaches to reflect developmental level and cultural differences of population served
  • Knowledge of developmental stages and age appropriate outcomes and interventions
  • Ability to accept cultural differences
70

CO Clinical Scheduling Coordinator Resume Examples & Samples

  • Surgical coordination/scheduling for several faculty members
  • Control, monitor and manage templates and surgical calendar
  • Schedule urgent/emergent surgery/admissions- Will also admit patients, when necessary, utilizing available on-line system
  • Review with patients all insurance requirements before surgery, and will work with the patient and billing office to ensure all proper financial arrangements have been made before surgery
  • Work with the staff to develop, implement and manage systems to ensure all required components are completed for surgical patients, i.e., consents, history and physical, orders, etc
71

Scheduling Coordinator Resume Examples & Samples

  • Creating and maintaining Field Nurse Appointment Schedule; ensure all available time-slots are filled appropriately for all programs
  • Ensuring that all communication referred by Patient Programs personnel (Case worker or Managers) are dealt with in a timely manner resulting either in new appointments or re-scheduling of patients
  • Confirming recurrent appointments and informing the Nurse Clinic team
  • Collaborating with the Nursing & Clinics Management Team regarding scheduling processes and new initiatives
  • Identifying scheduling challenges and working with the department managers to find solutions
  • Maintaining records of Field Nurses’ availability
  • Implementing scheduling procedures as per management request; and
  • Providing training to back up staff as requested by the Manager and / or Director
  • The Scheduling Coordinator will also be assigned other duties and tasks as required from time to time
  • Bilingualism, French/English is a definite asset
  • Post-secondary education or equivalent in a related discipline
  • Minimum of 2 years experience in the healthcare, pharmaceutical or biotechnology industry (or similar)
  • Candidate must have strong communication and interpersonal skills
  • Strong proficiency in Microsoft applications (Outlook, Word, Excel, Internet Explorer, PowerPoint)
  • Proven ability to organize time, set priorities and multi-task in order to meet various competing work deadlines
  • Ability to work in a fast pace environment; Attention to detail
  • Adaptability to change and to learn new skills as required
  • Strong business and financial acumen
  • Effective interpersonal and leadership skills
  • Effective organizational skills; attention to detail
  • Ability to consistently meet deadlines
  • Excellent problem-solving skills; ability to resolve issues effectively and efficiently
  • Knowledge of Microsoft Word, Excel, PowerPoint and other Office Programs
72

Surgery Scheduling Coordinator Resume Examples & Samples

  • Good medical terminology and knowledge of general procedures. 3 years office experience in a health care setting with previous insurance company authorization skills
  • Previous patient or procedure scheduling experience
  • Proven customer service experience
  • Effective communication and problem solving skills
  • Ability to relate and work with patients, families, physicians, surgeons and other health care providers
73

Breast Center Scheduling Coordinator Resume Examples & Samples

  • Demonstrates knowledge of PACS system to assist with pulling priors and loading CDs with prior images from outside facilities
  • Demonstrates knowledge of the radiology information system as related to Meditech and Penrad
  • Answers telephone professionally and efficiently. Consistently provides timely and accurate information to the patients and physicians
  • Schedules future appointments, collaborating with all members of the Breast Imaging team to navigate a patient through the Center to ensure timely diagnosis
  • Places calls to patients and physicians as necessary, actively works with patients and physician’s offices to facilitate appointments, orders, authorizations, etc
  • Supports all administrative functions of the Breast Center
  • Calls patients for follow-up exams and obtain any prior images and /or information
  • Requires strong analytical and organizational skills as well as an understanding of medical/clinical terminology and Breast Imaging
  • Maintains strict confidentiality regarding employees and patient information according to HIPAA Policy and Procedure
  • Completes and maintains educational requirements
74

Scheduling Coordinator Resume Examples & Samples

  • Minimum of 2 years working in a healthcare environment and/or otherwise applicable position required
  • Experience working with doctor's schedules preferred
  • Minimum of 2 years computer experience required; Epic and Microsoft Office preferred
  • Experience in information systems work environment preferred
  • Knowledge of healthcare
  • Demonstrated proficiency with MS Office Suite (i.e. Word, Excel), and Outlook, as well as an ability to learn new programs with ease
  • Intermediate knowledge of Medical Terminology
  • Exceptional communication and customer services skills required
  • Demonstrated strong organizational skills, ability to prioritize and manage a great number of details and multi-task with strong follow through required
  • Ability to take initiative, learn quickly and actively, participate as part of an administrative team
  • Must have the ability to establish and maintain effective working relationships with all levels of staff, volunteers and the general public
  • Must possess excellent interpersonal skills and be comfortable with people in all stages of health and healing
  • Must adhere to HIPAA regulations and maintain clinic, physician, RN and patient confidentially
75

Scheduling Coordinator Resume Examples & Samples

  • Responsible for creating and coordinating the daily and weekly test schedules, including providing ongoing communication of changes to the schedule to staff
  • Daily written and verbal communication with vendors and customers
  • Creation of purchase orders
  • Verification of test parts utilizing various industry and internal software
  • Data entry, tracking and reporting via web based applications, Microsoft Access, Microsoft Excel and other programs as needed
  • Updating any applicable public facing information
  • Ordering applicable testing materials
  • Responsible for all customer required forms and paperwork
  • Responsible for locating, contacting and registering new customers and vendors
  • Reviewing and responding to client inquiries via email or phone
  • Filing all corresponding forms and files
  • Responsible for meeting project, department and customer deadline requirements
  • Will assist with the training and development of staff members
  • 1 year of previous scheduling experience preferred
  • Proven ability to independently plan, organize, and complete projects within established standards, objectives, and time frames
  • Experience utilizing personal computers and basic Word processing and Excel spreadsheet software applications
  • General knowledge of basic office equipment and operations
  • Dexterity to operate equipment, bend, turn, reach, balance, stoop and mobility to travel to other work areas
  • Ability to view read and comprehend a variety of specifications, reports, manuals, computer screen and other written materials
  • Ability to communicate and interact effectively in both verbal (including via telephone) and written format
  • Ability to apply common-sense understanding to carry out simple one or two step instructions
  • Ability to deal with standardized situations with only occasional or no variables
  • Ability to work in a fast-paced, multi-tasking environment
  • Strong communication skills, in both verbal and written formats
  • Microsoft Office software expertise, including Word, Excel, Outlook and Access
76

Scheduling Coordinator Resume Examples & Samples

  • Establishes course schedules in partnership with the Education team to ensure proper student densities and minimize students being out of school
  • Processes all scheduling tasks within the student information system
  • Assists students with all activities related to scheduling and communicates with administration and students appropriately regarding scheduling modifications
  • Process all student changes related to student enrollment status and program
  • Maintains student records and monitors activity to ensure that documentation is prepared and distributed appropriately
  • Prepares student and interoffice communication and reports on an established schedule
  • Evaluates students that are double coursing to ensure they meet necessary guidelines to double course
  • Process articulation and challenge test requests
  • Finalize all student starts to ensure accurate reporting for campus starts that are critical to internal and external reporting
  • Fully executes enrollment agreements for program changes and re-enrolls
  • May serve as back-up to Registrar (depending on campus location)
  • High school diploma or completion of GED required
  • 2 years experience in administrative position with responsibility for complex administrative assignments involving spreadsheets and/or analytical reasoning and problem solving
  • Excellent communication skills and customer service skills
  • Demonstrated, strong organizational skills
  • Knowledge of basic computing and word processing applications. Intermediate speed in 10-key
  • Critical thinking skills and strong planning skills
  • Ability to collaborate effectively with other departments
  • Ability to multi-task in a fast paced environment with tight deadlines
  • Must be able to lift, carry, push, or pull up to 5 pounds 5% or less of the workday
  • Must be able stoop, kneel, crouch, or crawl 5% or less of the workday
  • Must be able to talk, see, hear, concentrate, think, and reason for most or all of the workday
  • Must be able to sit for prolonged periods of time throughout the workday
  • Must be able to use a keyboard and do manual tasks for prolonged periods of time throughout the workday
77

Scheduling Coordinator Resume Examples & Samples

  • Schedules professional visits to appropriate clinical team. Ensure clinical competencies of professional caregiver meets patient’s skilled needs
  • Ensures appropriate productivity of all professional direct care staff on team while also providing continuity of care for patient. Manage overtime, manage staff productivity, and scheduling according to authorization
  • Works collaboratively with Clinical Supervisor to assign initial visits to licensed professionals to ensure timely starts of care and completion of initial evaluation visits
  • Reschedules missed and declined visits and process reassigned and rescheduled requests to ensure timely completion of these tasks and proper patient coverage
  • Reviews reports at least twice daily to ensure visits are covered / assigned
  • Maintains organized, effective communication systems to ensure continuity of care, care coordination, staff productivity, and management of overtime
  • Ensure visits are scheduled relative to authorizations and appropriate payer(s) and discontinue orders if applicable
  • Maintain field staff working calendars
  • Assure compliance with conditions of participation/regulatory requirements and internal processes as it relates to scheduling
  • Communicates with Clinical Managers and Clinical Field Supervisors on all new home health aides assigned to cases, needs for placement visits and orientation visits
  • Documents in writing and/or verbally, to the Clinical Managers and Clinical Field Supervisors regarding all complaints / occurrences received
  • Documents all schedule changes and completes entry of changes into HCHB system
  • Complete HCHB reports and workflow tasks as assigned
  • Prepares reports as necessary
  • Takes initiative and responsibility for decisions as an individual and as a company. Exhibits commitment to personal and companywide goals
  • Strives to help lead the industry through vision, technology, innovation, and customer service. Strives to make a difference in the lives of our employees, patients, and community. Encourages a positive environment and experience for co-workers and patients
  • Treats employees, patients, and business partners with respect. Fosters teamwork by trusting and supporting each other while encouraging collaboration at all levels of the organization. Embraces diversity and demonstrates the ability to work together
  • Adheres to departmental and agency dress codes as observed by supervisor
  • Communicates information effectively both verbally and in writing
  • Attends and participates in staff meetings, required in-services, agency activities and other meetings as requested
  • Utilizes material, equipment and time in a safe, beneficial, and cost effective manner
  • Observe infection control and standard precautions
  • High School Graduate or GED equivalent
  • LPN preferred
  • One-year experience in a health care setting. Scheduling experience preferred
  • Requires interpersonal skills and ability to communicate effectively with staff
  • Work environment is characteristic of any office setting which involves prolonged periods of sitting and intermittent physical activity such as occasional requirement to stand, walk, reach with arms and hands, and to stoop, bend, kneel, or crouch
  • Ability to maintain confidentiality and to ensure that the agency is HIPAA compliant
  • May have on call responsibilities
78

Scheduling Coordinator Resume Examples & Samples

  • Business Development Representative, Home Health (Crestview, FL)
  • Account Executive (Tazewell, TN)
  • RN Case Manager (New Britain, CT)
  • Registered Nurse (Green Bay, WI)
79

Scheduling Coordinator Resume Examples & Samples

  • Daily outbound calls to medical facilities and laboratories to schedule individuals requiring employment drug screens and physicals
  • Scheduling individuals for required screens at the nearest medical laboratory offering the least cost to client
  • Ensuring that medical facilities have the proper chain of custody forms on file for scheduled appointments
  • Following up with laboratories to determine if services occurred as scheduled
  • Performing data entry to update client account profiles with each individuals' scheduled appointments
80

Surgery Scheduling Coordinator Resume Examples & Samples

  • Schedules and coordinates surgery for Neurosurgeons through face to face or phone interactions with patient or family
  • Supports prior-authorization through information gathering and communication with the financial services team
  • Works with physicians, OR, patients and staff to ensure that everything needed is completed for surgery
  • Maintains department operating room (OR) schedule and ensures maximization of OR block time, releasing rooms within release time as appropriate
  • Demonstrates ability to provide care or service adjusting approaches to reflect developmental level of population served. (as applicable)
  • Performs other duties including Performance Goals developed by manager and employee and reported in the employee’s Performance Review as part of UMPhysicians’ Performance Management tools
  • Excellent medical terminology, knowledge of general procedures and scheduling skills
  • Three years of experience in a health care setting including scheduling. Good understanding of healthcare coverage
  • Proven online scheduling skills. Strong phone skills. Customer service and compassion for patients/families
  • Excellent customer service skills, problem solving, and ability to multi task and prioritize, attention to detail, good organizational and interpersonal skills
  • Licensed medical training such as a Medical Assistant or LPN
  • Previous procedure scheduling and experience with insurance prior authorization. Experience working in a surgical setting
81

Post Scheduling Coordinator Resume Examples & Samples

  • Create, maintain, and update the network post plans
  • Assist in managing the operations list which includes; building, tracking, and actualizing pertinent production information
  • Work collaboratively with Post Scheduling team to coordinate and fulfill all edit support requests
  • Purge media as needed in support of Post Production
  • Fulfill and track ingest requests for internal recipients and ensure media is readily available for edit
  • Provide support and a presence to Post Production after standard business hours
  • Act as a liaison between Post Production and Broadcast Partner to support the scheduling needs of the client
  • Provide clients with the most updated information regarding the status of media
  • Track AEN technical resources and employees in support of scheduling technical evaluation of media
  • Coordinate swing shift with Post Scheduling team for full AM and PM coverage
  • Coordinate and schedule special shipments
  • Provide any backup administrative functions for the Post Scheduling team
  • Coordinate and schedule tape/file based work orders in operations list
  • Coordinate asset usage when requested by more than 1 person or team
  • Deliver and maintain the staging of assets shipped from our facilities for distribution to respective recipients
  • Manage and distribute any on-site stock needs for internal clients
  • Monitor and input edit session reporting closures
  • Maintain a working knowledge of the duplication processes
  • Maintain a working knowledge of file and or tape based formats
  • Late Evenings and weekends availability crucial to future coverage
82

Mediscan DC Scheduling Coordinator Resume Examples & Samples

  • Increase staff retention and satisfaction through the development of strong and meaningful relationships with healthcare staff
  • Consistently meet or exceed established individual and team goals
  • Participate in special projects as assigned
  • Experience in healthcare staffing minimum 2 years
  • High school diploma with at least 2 years of business experience in related field and or Bachelor’s Degree
  • Available to work weekends, holidays, and graveyard shifts
83

Seasonal Planning / Scheduling Coordinator Resume Examples & Samples

  • Provide functional expertise and support to the Operations department in accordance with the Lean Pinnacle Way
  • Provide scheduling support to all Operations employees of the plant
  • Partner closely with the Human Resources and Produce Receiving departments to coordinate scheduling needs and resources
  • Adhere to established HR processes and procedures, as well as applicable collective bargaining agreement provisions
  • Able to work on multiple priorities simultaneously
  • Complete special projects and duties, as assigned, including continuous streamlining and improvement of Operations scheduling processes and procedures
  • Maintain compliance with local, state and federal laws
  • Demonstrated ability to accomplish objectives with a laser focus on the right results
  • Demonstrated bias toward a high sense of urgency and speed to completion without cutting corners
  • Leads department with an infectiously positive approach
  • Able to have a positive influence across levels and functions
  • Strong communication skills; verbal and written
  • Open and friendly in all matters that are brought to the Production Scheduler
  • Ability to solve complex matters
  • Creative and innovative
  • Flexible with personal work schedule; able to work overtime as required, including occasional weekends
  • 1 to 3 years’ experience in related field preferred
  • Prior experience in unionized industrial environment preferred
  • Bilingual (Spanish) a plus
  • Proficiency in the use of MS Office software including Excel, Word, and PowerPoint
  • Ability to maintain high expectations for self and others, demonstrating a dedication to achievement of results
  • Ability to use innovative approaches to resolve complex problems
  • Ability to work under pressure and to react to situations with a strong sense of urgency
  • Solid problem solving, project management, multi-tasking and prioritization skills
  • Ability to work effectively both independently and within a team environment
84

Scheduling Coordinator Resume Examples & Samples

  • Enters data into computer system(s) and verifies the accuracy of the information
  • Maintains tracking system for all physician orders
  • Processes, manages, maintains, edits, and updates all patient computerized data according to Agency Policy and Procedure
  • Communicates with clinical staff and managers/supervisors regarding completeness and status of related data entry documents
  • Maintains adequate supply of all forms/packets needed for efficient agency operation
  • Generates and distributes requested reports
  • Duplicates and collates forms, reports, correspondence, etc. as required
  • Demonstrates a clear understanding of the Mission, Purpose and Philosophy
  • Attends and participates in staff meetings, required in-services, agency PI activities and other meetings as requested
  • Basic to intermediate computer skills
85

Scheduling Coordinator Resume Examples & Samples

  • Handling calendar management and scheduling Health Nucleus client visits
  • Schedule appointments with client PCPs (Primary Care Providers) to enable physician consent
  • Support Health Nucleus physicians in coordination with clinical and administrative schedules, including all Nucleus-related visits (consent, in-Nucleus visits) and multidisciplinary team meetings to integrate genomic and phenotype data
  • All scheduling will be done in the NextGen EHR (Electronic Health Record) system, as well as Outlook
  • Ensure consistency with NextGen EHR system and physician schedules
  • Coordination with physician offices to obtain client’s previous medical records
  • Professionally represents the Health Nucleus and Human Longevity to high-level clients
  • Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries
  • Maintain documents and file documents appropriately
  • Type, edit, and proof outgoing correspondence as needed
  • Maintain confidentiality of sensitive reports and documents
  • Collaborate with colleagues regularly to accomplish projects and tasks in the most efficient way possible
  • Anticipate and respond to changing situations
  • Special projects and other administrative duties as required
  • Minimum 2 years experience as Appointment/Scheduler for a Physician’s Office or a Clinic/Hospital
  • Good technical skills with MS Office proficiency. Experience with Sales Force would be a plus
  • Ability to manage multiple tasks in a fast-paced environment
  • Start-Up environment experience
  • Self-Starter
  • Dynamic individual with the ability to communicate and engage others
86

Scheduling Coordinator Resume Examples & Samples

  • Heavy phone correspondence with clients, towns and local police departments providing construction project scheduling information, updates and communicating changes
  • Scheduling of construction projects such as logistics, traffic control, material delivery, etc
  • Use of MS Project, MS Excel and other related computer software to track projects from start to completion
  • Manage logistics associated with change orders, including communicating with various project managers, leaders, local and State police departments(s) and other State agencies and finance billing department
  • Dispatch various staff to active construction sites as needed to cover project change requests
  • At least 2 years of experience in Construction Scheduling, dispatching or a similarly related position
  • Must possess confidence and poise talking on phone and providing leadership to change management
  • Excellent organizational skills, including strong knowledge of MS Excel
87

Event & Scheduling Coordinator Resume Examples & Samples

  • Assist with scheduling, planning and maximum utilization of meeting/event spaces
  • Provide daily direction to the Conference Attendant and provide A/V support
  • Provide professional and courteous meeting planning assistance to internal and external clients
  • Assist with coordinating a myriad of meeting details to ensure successful execution
  • Attend weekly conference center walk through to maintain Conference Center standards
  • Responsible for ensuring achievement of all department service guidelines including answering phone calls within 3 rings and responding to electronic requests within the work day
  • Assist, support and take direction from the Conference Services/Event Manager
  • Assist and support the Wexford Senior Manager, Community Relations
  • Respond in a timely manner to last minute configuration changes and additions
  • Draft contracts and invoices for manager’s review
88

Scheduling Coordinator Resume Examples & Samples

  • Manage and coordinate resources across the value stream to ensure Agilent is delivering and installing instrumentation on the customer's schedule
  • Own the customer experience to ensure a delightful, premier, delivery and installation
  • Grow and maintain customer relationships to assist and ensure customers are productive with new Agilent instrumentation
  • Communicate site-prep requirements and discuss readiness to ensure successful installation site visit
  • Champion internally to ensure customer receives a "perfect install" experience
  • Demonstrate your communication and relationship-building skills cross-functionally across Agilent while acting as a fierce customer advocate
  • Identify improvement opportunities and drive implementation across the value chain
  • Backup other Canadian Schedule coordinators when needed
  • Support the Agilent Cross Lab Insight to Outcome brand as needed, utilizing Agilent tools, schedule installation service orders to engineers
  • BS/BA degree – scientific discipline preferred; will consider equivalent combination of education and experience
  • Familiar with analytical equipment and/or instrumentation preferred; familiarity with Agilent Analytical equipment is strongly preferred
  • Customer service operations experience
  • Excels under high pressure
  • Demonstrated ability to multi-task effectively in a dynamic environment with competing priorities
  • Demonstrated skills for organization and attention to detail
  • Demonstrated ability to influence cross-functionally and build relationships
  • Demonstrated ability to learn and communicate technical hardware and software information
  • Curiosity to learn product configuration across multiple platforms
  • Ability to apply consultative communication skills to offer custom solutions to customer problems
  • Excellent written and verbal communication skills; bilingual in French and English
  • MS Office with emphasis on Excel; Customer relationship software experience desired, for example SAP CRM