Records Coordinator Job Description

Records Coordinator Job Description

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176 votes for Records Coordinator
Records coordinator provides facility/office management support such as purchasing office and cafeteria supplies, coordination of office equipment maintenance and repair, administrating internal security systems, etc.

Records Coordinator Duties & Responsibilities

To write an effective records coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included records coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Experience in electronic solutions
Create and maintain a comprehensive list of all files/records (e.g., correspondence, fee note, working paper, engagement, ) both active and archived
Receive incoming records
A demonstrable track-record as a project member in the end-to-end delivery of change initiatives
Experience in working with remote stakeholders from different cultural backgrounds
At least 5 years applicable work experience in Records Management
Certified Records Manager designation a plus
At least 5 years prior experience with project management, preferably in a legal or regulatory setting
Opportunity to build upon records management expertise by gaining insight into where legal obligations intersect with corporate retention policies
Experience working with information technology applications and systems, including enterprise applications, email systems, and unstructured data sources (e.g., SharePoint and team share drives)

Records Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Records Coordinator

List any licenses or certifications required by the position: RHIT, RHIA, GED, CRM, CPR, AIIM, SQF, QC1, CWI, AWS

Education for Records Coordinator

Typically a job would require a certain level of education.

Employers hiring for the records coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Management, Associates, Business, Health, Health Information Management, Criminal Justice, Faculty, Communication, Graduate

Skills for Records Coordinator

Desired skills for records coordinator include:

Medical terminology
Accreditation standards and compliance requirements
Anatomy and physiology
Legal aspects of health information
Excel
Outlook
Previous experience with electronic health record systems
Basic data collection
Office equipment operations
Standard office automation software and purchasing procedures

Desired experience for records coordinator includes:

Must be willing to modify daily functions and workflow as required to meet business needs
Utilize two to three high-speed scanners simultaneously
Maintain archived reports
Knowledge of proper grammar
Bachelor’s degree with 2 years of legal and/or corporate background or 4 years of related records management experience
Work in a high pressure environment with the ability to prioritize work flow and meet time sensitive deadlines

Records Coordinator Examples

1

Records Coordinator Job Description

Job Description Example
Our growing company is hiring for a records coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for records coordinator
  • Personally accountable for results and have the ability to work independently and triage questions and issues, make decisions along with judgment to escalate problems appropriately
  • A strong problem solver able to analyze business issues and suggest appropriate solutions
  • Prepare exam materials and schedules, process exam results for all students, including those with disability accommodations
  • In accordance with commonwealth purchasing regulations, coordinate vendor purchases and payments using Virginia’s electronic procurement system (eVA)
  • Supports the consistent operations of the office based on company policy and procedure guidelines
  • Responsible and accountable for the timely and accurate entry of gas records such as leak records, sewer forms, caution notices, odorant reads into the GIMMS record system
  • Updates gas crisis plans, coordinating notification letters to customers regarding compliance issues, and liaison letters to public officials
  • Tracks, maintains and monitors operations files, contracts and documentation in compliance with regulatory requirements and assist with required audit and data requests as directed
  • Develops and/or maintains basic computer applications, including documents, forms, spreadsheets, charts, graphics, and presentations
  • Corresponds with and maintains positive and effective relationships with internal personnel, outside agencies, customers, vendors, and other organizations
Qualifications for records coordinator
  • Needs to constantly communicate with vendor and teams within
  • Would need to drive things to the finish
  • Would need to write minutes of meetings and should be really mythological in doing so
  • Should be able to drive projects within
  • Would need to conduct audits on the floor and vendor location
  • Interpersonal Skills –Excellent customer service skills
2

Records Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a records coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for records coordinator
  • Provides routine information and assistance to employees relating to human resource information (i.e., benefits, employee orientation, bargaining unit agreements, service awards)
  • Coordinates multiple activities within an operations group such as business travel arrangements, internal and external meetings, and assisting with arrangements related to training
  • Assists supervisor and office employees to achieve company financial goals by scrutinizing expenditures for errors and/or identifying avenues to reduce expenses
  • May be required to work outside regular work schedule on occasion
  • Be responsible for managing all aspects of maintaining and protecting agency clinical records and assisting the Patient Care staff
  • Maintain patient assignment list, make change notices on status of patients and log admission and discharge of patients into Medical Records book
  • Will be responsible for receptionist duties and general office support
  • Maintains recertification of insurance benefits per Billing Procedures Manual
  • Files and keeps medical records current
  • Logs and mails telephone prescriptions for physician’s signature, maintaining “tickler file” until signed order is returned
Qualifications for records coordinator
  • Some lifting, must be able to sit for long periods of time, and constant moving of hands and arms
  • High School Diploma or the equivalent plus a minimum of one year clerical recordkeeping experience preferably in a health care environment required
  • Provide the necessary support to ensure the company is in compliance with gas operations
  • Performs basic administrative and functional activities, such as keyboarding, scheduling, maintaining files, and correspondence, associated with an office in support of field operations and handling confidential matters with discretion
  • An Associate’s degree (with emphasis in word processing, clerical support, administrative support or related area, OR, if no degree, two years of this relevant experience
  • This position requires a two year degree from an accredited college or university, with emphasis in word processing, clerical support, administrative support or related area and one year of related experience
3

Records Coordinator Job Description

Job Description Example
Our company is looking for a records coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for records coordinator
  • Oversees completion of admission/discharge audits and maintains follow-up of chart deficiencies related to admissions
  • Works with Patient Care Manager and Interdisciplinary Team Members in resolving issues around chart deficiencies and compliance with documentation requirements
  • Oversees weekly inventory of patient care supplies and orders needed supplies weekly working closely with the Patient Care Manger to assure cost effectiveness and quality of supplies being ordered
  • Participates in evening/weekend on-call or overtime as required, conducting on-call services in a clinically competent and responsive manner
  • Answers phones for receptionist during lunch hour, breaks, or absence
  • Assures for compliance with local, state and federal laws, Medicare regulations, and established personnel policies and procedures
  • Regular attendance is to be maintained
  • Adheres to a code of conduct conducive with Company policy
  • Meets or exceeds delivery of Company Service Standards in a consistent fashion
  • Interacts with all staff in a positive and motivational fashion supporting the Company’s mission
Qualifications for records coordinator
  • Basic to intermediate knowledge of compliance or regulatory recordkeeping preferred
  • Basic knowledge of utility operations, safety, and energy industry terminology preferred
  • Demonstrated ability to obtain and coordinate information from multiple sources
  • Demonstrated basic to intermediate proficiency in the use of office equipment and computer software
  • Basic proficiency in grammar, spelling, punctuation, proofreading
  • Conducts all business activities in a professional and ethical manner
4

Records Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of records coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for records coordinator
  • Reviews the member’s record including transition settings and authorizations to ensure all information in the record is accurate prior to closing
  • Monitors Records Integrity Fax queue and scans/attaches records into the member file
  • Prior to closing the record the following will be reviewed/audited/corrected for accuracy
  • Transition settings match authorization
  • For denials appropriate documentation of MD reviews
  • Timely notifications
  • Documentation of criteria utilized
  • LiveSafe information complete and accurate with dates matching therapy evals
  • Minutes and visits complete
  • Diagnosis for all settings
Qualifications for records coordinator
  • Driver's license and reliable transportation with ability to travel locally, on occasion
  • RUGs level matches OPT
  • Required documents are attached
  • Ensures a 90% record completion rate is reached for each assigned contract
  • Identifies & corrects team or system errors by working exception reports including pended claims issues with client
  • Answers phone timely and efficiently to enhance customer satisfaction
5

Records Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of records coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for records coordinator
  • Consistently meet established expectations set by Gift and Records Administration on an on-going basis while maintaining high levels of customer service and accuracy
  • Answer phone calls on the gift helpline while delivering excellent customer service and performing all necessary follow-up which may include collaborating with the appropriate staff and departments to determine the proper course of action
  • Prepare a variety of letters for donors and alumni of the University
  • Collect, sort, and distribute daily mail which includes evaluating gifts prior to being deposited and processed
  • Perform other duties as assigned.Free Form
  • Participate in training and informational sessions for schools, colleges, and units on best practices for gift and records procedures
  • Maintain accurate aircraft records, including but not limited to tracking, trafficking, and filing (electronic and paper)
  • Catalog process to include scanning, labeling/indexing, and filing documents
  • Assist with the compilation of aircraft paper and electronic records
  • Respond to internal and external customer queries for paper or electronic records
Qualifications for records coordinator
  • Ability to work with a variety of customers, including schools, colleges and units across the development community donors, alumni and friends
  • Minimum of a high school diploma or equivalent with one year of clerical or related experience required
  • Able to interact with employees, potential students and outside contacts of all levels
  • Ability to work in a team environment if necessary
  • Manage life limited component’s paper history and back to birth records as required
  • Additional administrative tasks and duties as assigned

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