Records Clerk Job Description

Records Clerk Job Description

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Records clerk provides a safe work environment and ensures a clean/orderly work place in compliance with all state and federal safety regulations and WPR Driver’s Standards Policy.

Records Clerk Duties & Responsibilities

To write an effective records clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included records clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Process parent contact and data information changes
Assist in maintaining K12 and state student-level databases
Create and maintain student cumulative files and other student records
In larger schools, this position may need to occasionally supervise temporary staff in order to complete tasks and projects on a timely basis
Maintains the detainee record for each new detainee that arrives at the facility
Adheres to company policies, procedures, and specific facility regulations including posted special orders and instructions
Maintain resident medical charts
Schedule and track all resident appointments with outside providers and coordinate transportation with Treatment Supervisor
Organize appointment schedules for the Physician and Dentist
Create files for new admissions

Records Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Records Clerk

List any licenses or certifications required by the position: FAA

Education for Records Clerk

Typically a job would require a certain level of education.

Employers hiring for the records clerk job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Associates, Medical, Medical Terminology, Technology, Education, Computer, Health, Sciences, Graduate School, Faculty

Skills for Records Clerk

Desired skills for records clerk include:

Policies & procedures and HIPAA regulations and to complete work in compliance of these and other standards
Release of Information standards
Current state laws regarding fee structure
HIPAA regulations facility policies and procedures in regards to release of information
Manager
Safety procedures to ensuring a safe work environment and reports safety concerns to Supervisor
Business English
Ability to develop correspondence
Good grammar and spelling skills
Reports and operational directives

Desired experience for records clerk includes:

Must have GED or HS diploma
Must be dedicated and dependable
The Medical Records Clerk must have knowledge of medical terminology and be accurate, concise and detail-oriented
Warehouse Experience is a plus
Must be able to start on 2/20/2017
Working knowledge of personal computer and software applications used in job functions (word processing, graphics, databases, spreadsheets)

Records Clerk Examples

1

Records Clerk Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of records clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for records clerk
  • Maintaining the detainee record for each new detainee that arrives at the facility
  • Developing and submitting required reports relative to the facility detainee file system, other reports as required
  • Receive schedule
  • Print requested batch records
  • Review/Issue
  • Deliver BRs to Operational area
  • Retrieve and store docs upon Ops completion
  • Retrieve archived documents for QN references
  • Operates a personal computer terminal with a visual display unit and printer
  • Track, monitor and secure clinical documentation, AOB's, SMN's, CMN's, based upon insurance carrier requirements and according to Documentation policy and procedure
Qualifications for records clerk
  • Training in an accredited medical records program or a minimum of one (1) year of experience in an established medical records system preferred
  • Knowledge of healthcare practices and terminology
  • Experience in medical facility preferred
  • High school degree required or equivalent
  • Previous filing experience (alpha & numeric), customer service and office experience required
  • Accuracy and speed are essential
2

Records Clerk Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of records clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for records clerk
  • Must be able to lift, carry, load and unload boxes weighing up to 50 lbs
  • This duty requires the use and handling of a hand dolly and/or pallet jack which involves heavy lifting, frequent bending and twisting and turning
  • Prepares documents for shredding, shreds documents following shredder procedures and moves shredded materials to the large recycle bin utilizing carts as appropriate
  • Generate and maintain data, ensuring accuracy of the CIS system
  • Retrieve and distribute reports from the CIS system on a daily/weekly/monthly basis
  • File necessary paperwork in each student’s individual records, adhering to the student right to privacy policy
  • Act as liaison between staff, students, and/or outside agencies
  • Provide orientation for new staff and students concerning student record functions
  • Ensure students receive pay allowances and allotments in a timely manner
  • Make necessary travel arrangements for students
Qualifications for records clerk
  • Must be able to operate fax, copier and scanner
  • Must be able to stand for extended periods of time, lift file boxes up to 25lbs
  • Flexible 8 hour work schedule
  • Must be able to communicate and understand English, at least minimum communication skills to speak, read, and write to interact with internal customer
  • Ability to operate a scanner, copier, AS/400 and other office equipment
  • Have strong organizational and detail oriented skills
3

Records Clerk Job Description

Job Description Example
Our growing company is looking for a records clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for records clerk
  • Files paper records
  • Responsible for administrative support to a department or individual
  • Duties include typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail
  • Interpret and complete data entry providing details, locations, description for all well maps which include
  • Process records for storage
  • Perform other such duties as required
  • Handle records management duties to support customer activities ensuring company program and policy requirements are met for all company records
  • Maintain master file of all reports received
  • Ensure accuracy and integrity of data entered into CIS system and documentation in student records
  • Supervises and assigns the work to the employees
Qualifications for records clerk
  • Proficiency in PC, knowledge of Microsoft programs such as Word, Excel, internet and intranet
  • 1+ years of working with scanning documents and indexing preferred
  • 1-2 years in distributing Medical Records to general public and other practicing providers required
  • Demonstrated experiencein office procedures, filing and related clerical duties required
  • Ability to work with computers and the necessary software typically used by the department required
  • Equipment log books and Discrepancy Report documentation in accordance with program guidance
4

Records Clerk Job Description

Job Description Example
Our company is looking for a records clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for records clerk
  • Maintains archived records of every department
  • Trains employees on all records forms and archiving procedures
  • Orders archive supplies and materials
  • Schedules archive pick-ups including emergency and rush documents when necessary
  • Maintains archive online database
  • Provides appropriate archive info report with every pick-up
  • Sets up special scanning project requests according to records management standards
  • Makes appropriate folders or burning projects on a CD according to employee specification in Oracle database
  • Attach uploaded lease documents to its respective Bizflow queue
  • Maintain and organize Oracle document Database making sure folders and file names are to each department standards, and making sure all files uploaded converted properly and are all open-text searchable
Qualifications for records clerk
  • Military aircraft records keeping background preferred
  • Ability to operate standard office equipment (copiers, desktop computers, printers)
  • Ability to climb ladders and keep balance with or without loaded boxes
  • Ability to lift and carry boxes weighing 25 - 50 pounds as needed
  • Ability to walk up to a mile in one trip
  • Ability to file documents in file folders
5

Records Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of records clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for records clerk
  • Ensure the department is continually stocked with materials
  • Receive and provide cross training to others in the department
  • Maintain an accurate record of every document’s disposition
  • Prepare and distribute certified transcripts when requested
  • Liaison with families and other schools and programs
  • Assist in preparation of various correspondences and completion of various forms
  • Perform general data entry
  • Process requests to add, change or correct provider records and/or member information in the computer system
  • Respond to basic inquiries from participants, beneficiaries, and union representatives regarding benefit plans
  • Provide back-up support to reception desk
Qualifications for records clerk
  • Ability to hand carry or load and push carts of files for delivery or pick-up within the building
  • 50 wpm Typing must be current within one (1) year
  • Excellent customer service skills and teamwork is a must
  • 45 wpm or as required by facility, Typing must be current within one (1) year
  • Must type at least 35 wpm and possess good filing skills
  • Must have ability to work as a member of a closely functioning team and have the flexibility to meet changing deadlines and priorities

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