Records Management Job Description

Records Management Job Description

4.5
153 votes for Records Management
Records management provides guidance and development on governance programs and policies to address Honda business needs and requirements of governing agencies.

Records Management Duties & Responsibilities

To write an effective records management job description, begin by listing detailed duties, responsibilities and expectations. We have included records management job description templates that you can modify and use.

Sample responsibilities for this position include:

Support IT Risk Advisors and IS Consulting team members in monitoring strategies, plans, and tools needed to meet all IT-Risk related regulatory requirements, governing laws, and other applicable laws and regulations globally
Developing policies, standards and procedures relating to MiFID2 records management
Develops and implements the supporting strategic communications plan for the DRM Program to engage, educate, and influence leaders about document and records management issues, policies, procedures, and controls
Support training of NASA personnel on record management protocols
Accept and verify Applications for Graduation
Process transfer credits for ‘Permission to Take’ requests
Evaluate requests for late course withdrawal (i.e., within limits, discuss and advise the student
Responsible for all/part of the requests for transcripts and process requests
Assist with student/faculty presentations
Generate daily, weekly and monthly reports used for documentation purposes enrollment reports

Records Management Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Records Management

List any licenses or certifications required by the position: CRM, NARA, RIM, GNMA, IGP, MRPT, RA, MBD, CE, ITIL

Education for Records Management

Typically a job would require a certain level of education.

Employers hiring for the records management job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Management, Health, Education, Health Information Management, Business, Information Management, Library Science, Business/Administration, Graduate, Library

Skills for Records Management

Desired skills for records management include:

Policies
Procedures
Regulations
Word
ICD coding
Governing principles
Laws
Protocols
Clinical Trial/Data Management Systems
Computer technology and software programs

Desired experience for records management includes:

Assist with updating degree audits for specified programs
Evaluate and correct data in database based on data submitted by students on a variety of forms
Responsible for all/part of the requests for transcripts and process request
Investigating and identifying technology opportunities relating to MiFID2 records management including liaison with the US RIM Program re any synergies with the US approach to meeting CFTC/Dodd Frank/SEC records management requirements
Identifying and gathering business requirements and conducting business analysis to assist in meeting MiFID2 records management requirements
Analysing and documenting 'as is', and designing future state 'to be,' process maps and flows for meeting MiFID2 records management requirements

Records Management Examples

1

Records Management Job Description

Job Description Example
Our growing company is looking to fill the role of records management. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for records management
  • Collaborates with key stakeholders and leaders from various divisions within NBCU and UPR to influence the adoption and on-going engagement with the DRM Program
  • Identify the most appropriate records management resources, and develop a sound business case
  • Develop a repository solution in order to query and extract data from past responses
  • Manage all IT Regulatory, due diligence, and third party requests, including leading necessary meetings to identify individuals, follow-ups, and escalations
  • Provide central enterprise-level point of contact and coordination for regulatory and client requests
  • Establish and maintain constructive working relationships with global compliance teams, and the individuals responsible to provide input to the requests
  • Develop architectural frameworks for applications systems to ensure that data, infrastructure and applications architectures are aligned
  • Translate requirements into architectural decisions and a comprehensive overall solution that includes business, presentation, application, middleware, integration, data, infrastructure, security and system-management architectures, which leverage and conform to the existing client architectural framework
  • Participate in all phases of the development methodology cycle to implement the required information technology
  • Lead the design of standard configurations for the implementation and migration into operations
Qualifications for records management
  • Experience in the utilization of electronic document/records management systems
  • Experience in development and writing of project specifications
  • Experience in evaluating various electronic records management products and systems
  • Strong understanding of regulatory and industry best practice in electronic records management
  • An understanding of migration productivity support tools and auto-classification/ content enrichment tools
  • The ability to manage stakeholder expectations and confidently facilitate workshops with necessary stakeholders
2

Records Management Job Description

Job Description Example
Our innovative and growing company is hiring for a records management. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for records management
  • Remain current on all relevant customs regulations as they pertain to oil and gas equipment
  • Complete training in import and export compliance procedures and requirements
  • Write procedures (Department SOP, User Manuals) and review specific conventions and rules in relationship with TO staff involved in process
  • Take the lead in facilitating consensus with ITS colleagues on the proper level and pace of change and integration of technologies, considering the current and envisioned application environment, technology environment and technical platforms
  • Provide advice on technology purchases and on future projects or environment upgrades or modifications
  • Identify applicable record retention requirements in conformance with NARA, NASA, and NASA Ames requirements
  • Develop records naming/numbering protocol in conformance with NARA, NASA, and NASA Ames requirements
  • Develop a Records Management Plan in conformance with NARA, NASA, and NASA Ames requirements
  • Work with NASA Information Technology personnel to implement modifications and improvements to the NASA Ames Environmental Document Library
  • Administer and maintain the NASA Moffett Federal Facility Agreement Administrative Record
Qualifications for records management
  • Knowledge and experience in the use of SharePoint for records and information management
  • Be open, collaborative and analytical with exceptional communication skills
  • Ability to build and maintain positive client relationships, work collaboratively with clients and HR colleagues in global environment, being flexible to different time zones and virtual management and colleagues
  • Ability to prioritize time, work on multiple tasks with ongoing deadlines
  • Ability to take initiative and work independently to provide reporting support to clients and stakeholders
  • Experience working in archives and/or a records center
3

Records Management Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of records management. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for records management
  • Incorporate the existing Navy Administrative Record into the NASA Ames Environmental Document Library
  • Maintain the existing Navy Administrative Record in the NASA Ames Environmental Document Library
  • Support NASA records management audits
  • Training and organizational change management
  • Risk identification and key performance indicator management
  • Records classification and meta data standards
  • System compliance assessments
  • Executes the initiation, processing, routing, distribution and archiving of cGMP documentation
  • Executes the document change control function
  • Maintains and provides customer service for the record management room
Qualifications for records management
  • Experience necessary in financial services, Investment Bank, and/or Management Consultancy, with experience in EDRMS environment
  • Ability to manage major incidents and to handle conflict between stakeholders
  • Significant experience in Service Support and Delivery preferably in a global company, pharmaceutical background is a plus
  • Experience in handling large scale Records Management environments
  • Understanding complex technical solutions and interdependencies with business capabilities and business operations in the records management area
  • Devops mindset and full solution lifecycle understanding (including challenges multiple layers, product patching and solution patching)
4

Records Management Job Description

Job Description Example
Our innovative and growing company is hiring for a records management. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for records management
  • Uses experience and expertise to implement an efficient records management system for University research and business records in compliance with all relevant laws, standards, and regulations
  • Serves as a subject matter expert for the electronic document management system
  • May assist in user training on the electronic document management system
  • Provides Records Management support during regulatory agency inspections and corporate audits
  • Performs update maintenance on imaged accounts
  • Serve on the Records Retention Committee
  • Prepare formal and informal communications to internal business partners and direct management regarding initiatives
  • Leveraging, developing and implementing KM best practices such as Communities of Practice, lessons learned
  • Acts as the central point of contact for all policy-related matters on behalf of the Administrative Services department
  • Responsible for the eTMF lock which is only performed once the eTMF is complete
Qualifications for records management
  • Proven track record in managing large and/or complex global teams direct and/or in projects
  • Customer and service first attitude
  • Report generation, validation and preparation of P-files
  • Strong teamwork and communication skills and the ability to follow written and verbal instructions
  • Working knowledge of common computer systems such as Microsoft Office is required
  • Experience with electronic document management systems and electronic learning management system, is preferred
5

Records Management Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of records management. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for records management
  • Maintain Standard Operating Procedures (SOPs) documenting proper records management practices
  • Identify and resolve issues / problems which prohibit normal filing activities by using acquired experience and expertise
  • Assist in the preparation of clinical trials documents for internal audit and inspections (sponsor and sites)
  • Handle tickets for package pick-up and delivery of records
  • Assists with moving, re-boxing, and strapping of records for preparation to send to offsite storage
  • May support audit projects
  • Ability to lift boxes 30-50 pounds and handle a moving dolly
  • Escorts visitors to and from the room as needed
  • Direct the hiring and selection process for a group of staff by conducting candidate review through participation in the interviewing process
  • Develop standard processes to ensure that staff have the proper materials, systems access and training to complete job responsibilities
Qualifications for records management
  • Demonstrated ability to effectively interface with all levels of personnel and work in a team environment
  • Ability to exercise discretion, judgment, and initiative
  • Effectively schedule and prioritize work assignments
  • Exercise some independent action within predetermined limits
  • Knowledge of filing systems and the ability to file including maintaining the department's record keeping and business correspondence
  • Knowledge to create business memos and writing using the rules of grammar, good sentence structure, correct punctuation and spelling

Related Job Descriptions

Resume Builder

Create a Resume in Minutes with Professional Resume Templates