Records Supervisor Job Description

Records Supervisor Job Description

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Records supervisor provides evidence of your experience working with Microsoft Office Suite programs, electronic health records systems, or other relevant database experience.

Records Supervisor Duties & Responsibilities

To write an effective records supervisor job description, begin by listing detailed duties, responsibilities and expectations. We have included records supervisor job description templates that you can modify and use.

Sample responsibilities for this position include:

Takes ownership of client care or service partner issues and escalations as a priority
Maintain and update any operational procedures
Supervises daily operations of a team of non-exempt partners
Collaborates in the design, planning, implementation and communication of departmental programs and projects
Work with vendors to ensure equipment is serviced on a timely bass and performing at maximum efficiency
Effectively plan and implement plotting of all gas main installations and revisions into the GIS
10% Ensures the performance goals of their team are met including quality control levels adherence to all policies and procedures
10% Work with vendors to monitor packages and resolve distribution issues
Supervise the daily operations of assigned medical records support functions
Ensure the department goals are met, ensuring accuracy and completeness in the time control system

Records Supervisor Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Records Supervisor

List any licenses or certifications required by the position: RHIA, RHIT, CPI, CPR, PHR, SPHR, CJIS, CP, SHRM, CJLEADS

Education for Records Supervisor

Typically a job would require a certain level of education.

Employers hiring for the records supervisor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Management, Business/Administration, Business, Health, Computer, Accounting, Medical, Associates, Health Information Management

Skills for Records Supervisor

Desired skills for records supervisor include:

Common Document Management System programs
Common RIM and IG software programs
Working experience with Microsoft Office Suite and a records management software product
Excel
Word
Administrative processes and systems
Applicable maintenance / technical manuals
Company and facility software
Cost control
Governmental record keeping requirements

Desired experience for records supervisor includes:

Project management to meet department and company goals and strategies
Ability to apply records management concepts and principles to practical issues and problems
Must be able to provide direction and coaching/development to staff
Professional certifications in various technical areas related to IG are preferred (Information Governance Professional (IGP), Certified Records Manager (CRM)
Provide expertise and guidance to the business regarding records and information management related matters (i.e., taxonomies, retention, privacy), and assists them in records compliance activities
Minimum three (3) years of previous relevant experience supervising medical records management systems in an acute care general medical center or comprehensive ambulatory care center

Records Supervisor Examples

1

Records Supervisor Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of records supervisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for records supervisor
  • Coaches, mentors, and trains staff, evaluates staff performance
  • Provide training, direction and guidance for the medical records staff
  • Participate in hiring, evaluation and disciplining of medical records employees
  • Provide daily direction to employees in order to meet daily service level agreements
  • Lead, mentor, cross train and provide accountable standards and measures to the department employees
  • Manage daily service level agreement metrics
  • Read daily reports and loan tracking detail
  • Perform time studies for Sales/Account Management
  • Research and resolve customer issues, modify work procedures as needed to meet customer demand
  • Oversight of imaging process the business processes for mortgage files
Qualifications for records supervisor
  • Demonstrated ability to utilize interpersonal and communication skills
  • Demonstrated ability to utilize the principles and practices of effective supervision
  • Proficient with a variety of software used by the department
  • Associate's degree in health information technology
  • Accredited Records Technician
  • Prior experience in supervising a coding project is required
2

Records Supervisor Job Description

Job Description Example
Our company is looking for a records supervisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for records supervisor
  • Work together with the Work Completion Group to assist in the facilitation of the efficient and accurate processing of work requests
  • Maintains and monitors HIM controls and computer systems/environment for the assigned area of the department
  • Schedules daily assignments and evaluates performance of associates
  • Submits and monitors quality and quantity of work for assigned areas, performs supervisory functions and provides ongoing training as needed
  • Interprets policies and procedures for associates to ensure quality and compliance
  • Accountable for the strategic planning, training and implementation of the Electronic Health Record (EHR)
  • Supervise all medical record activities and personnel pertinent to the assigned area
  • Ensure medical record information confidentiality through appropriate release of medical record documentation
  • Ensure that all medical record equipment is maintained
  • Plans, coordinates, train, resolve problems, evaluate and supervise the staff and work of the Commitment Records Unit for the purpose of ensuring that the work of the unit is performed in accordance with agency requirements by using standard operating procedures
Qualifications for records supervisor
  • A four-year college degree is desirable
  • Requires a good understanding of quality management systems and document control
  • Requires good working knowledge of Electronic Data Management Systems (EDMS) Livelink and Documentum as examples
  • Requires keen awareness governance and corporate requirements
  • Proficiency in computer programs such as Microsoft Office suite is required
  • Typhoon aircraft systems maintenance course (Avionic/Electrical or Mechanical)
3

Records Supervisor Job Description

Job Description Example
Our company is looking to fill the role of records supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for records supervisor
  • Assist by collecting, update, and store electronic maintenance and time/cycle records for the fleet in accordance with FAR 121.380(a) and the General Maintenance Manual
  • Monitor and facilitate modification of computerized time records system to assure availability of real-time aircraft time/cycles to all maintenance records and other systems users
  • Review flight logs and completed maintenance work packages for completeness and compliance with all time time-limited maintenance requirements
  • Review and supervise the preparation of all limited inspection and component forecasts for planning purposes
  • Responsible for ensuring the daily tracking log is updated
  • The supervisor will create and provide project status spreadsheets and reports, communicate high level status to upper management, and provide weekly status to the manager
  • Assist the Manager of Aircraft Records with the review and applicable requirements of newly issued or revised Airworthiness Directives, and directly responsible for maintaining the current status of AD’s applicable to aircraft operated by the company in accordance with FAR 121.380(a)(2)(vi)
  • Supervise updating of tracking system and electronic records scanned/index of aircraft maintenance documents, part tags, and service Bulletin/Engineering Order compliance documents in accordance with FARs 121.369© and 43.9
  • Work with Allegiant departments such as Materials, Maintenance Planning, Publications, Quality, or any other departments as necessary to address aircraft configuration issues
  • Ensure proper support is provided to external agencies, and /or departments with any requests regarding the aircraft records
Qualifications for records supervisor
  • Competency of PC use and the Microsoft Office suite
  • Manage internal DRG sample identification for records request and review
  • Serve as resource for specialized knowledge of ICD-9, ICD-10, CPT 4 and HCPCS coding
  • Performs quarterly audits on records previously reviewed by Medical Records Review Coordinators
  • Minimum 3 years experience in a medical records environment required
  • A nursing background or any equivalent combination of experience and training that provides the required knowledge, skills and abilities preferred
4

Records Supervisor Job Description

Job Description Example
Our company is looking for a records supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for records supervisor
  • Oversee electronic storage of all aircraft, power plant and appliance records in accordance with time limitations set forth by FAR 121.380 © and the General Maintenance Manual
  • Ensure that projected aircraft flight times and cycles are in agreement with approved and existing company and regulatory requirements
  • Maintain a current list of aircraft operated by the company
  • Responsible for the timely submission of all FAA required maintenance reports
  • Performs other duties as assigned by the Manager of Aircraft Records
  • Work closely with client to evaluate research and recommend solutions to records-related issues and problems
  • Administer training programs for user departments to ensure standardization of systems and their effective use
  • Perform all assigned duties in compliance with internal Standard Operating Procedures (SOPs), and practices external regulations as applicable
  • Supervise activities of Receiving and Records staff
  • Keeps time sheets and other routine records
Qualifications for records supervisor
  • Ability to supervise CAD system maintenance
  • Minimum of 1 year records management experience
  • Experience working in the AirVault system a plus
  • Prior work experience in Medical Records required
  • Typically requires a Bachelor’s degree in Library and Information Science or related discipline with a minimum of 9 years of related experience
  • Has wide-ranging experience and advanced knowledge in related fields of knowledge in Records Management or Archives
5

Records Supervisor Job Description

Job Description Example
Our innovative and growing company is looking for a records supervisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for records supervisor
  • Maintain quick turnaround based on employee requests
  • Setup offsite scanning projects with third party scanning company when necessary
  • Convert large volume of invoices using production level scanning equipment and software
  • Determine the index/validation requirement for each invoice scanned and quality check every document before uploading them
  • Miscellaneous tasks and projects as assigned
  • Assist mailroom when necessary
  • Supervises records management policies intended to standardize filing, protecting, and retrieving records, reports, and other information contained on various storage media
  • Ensures that record management procedures are followed accordingly
  • Consults with user departments to ensure methods and workflow improve efficiency of records management and comply with legal records requirements
  • Assists in planning, developing, and implementing disaster recovery policies and procedures
Qualifications for records supervisor
  • Drive audit process for issuance and activation of all new equipment and line numbers
  • Drive compliance to established document control process
  • Completion of a recognized aircraft engineering trade apprenticeship
  • Bachelor's degree in a health care or other scientific discipline or educational equivalent and 3 years experience working in records management or technically-related areas
  • Must pass a ten (10) year background check and pre-employment drug screen
  • Five years aviation or equivalent industry experience

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