Records & Information Management Job Description

Records & Information Management Job Description

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Records & information management provides subject matter expertise based on extensive knowledge of NGA retention policy, organizations, functions, and products to NGA offices in preparation and/or response to internal & external inspections.

Records & Information Management Duties & Responsibilities

To write an effective records & information management job description, begin by listing detailed duties, responsibilities and expectations. We have included records & information management job description templates that you can modify and use.

Sample responsibilities for this position include:

Coordinate with IT and the business to evaluate systems and document management applications to ensure the records required to be maintained and preserved pursuant to SEC rule 17a-3, 17a-4, CFTC and other global recordkeeping regulations meet the conditions of electronic storage media
English language fluency in both oral and written and previous experience working with international and national organizations-10%
Responsible for overseeing the organization and compliance of the medical record keeping to ensure that medical records are maintained in accordance with applicable laws and regulations
Responds to requests for release of confidential client medical records in accordance with laws and regulations
Oversee RIM assessments of facilities and/or functions, providing actionable feedback to leadership to improve compliance
Serve as primary resource for all records-related projects, communicating to executive-level business stakeholders, and coordinating efforts across multiple functions
Represent RIM requirements in collaboration with manufacturing, legal, tax, and government contract functions
Create technical design documents, prepare time estimates, and develop conversion and/or integration plans, system implementation plans
Lead the evaluation of user requests and design specifications for new or modified application functionality, and calculate costs estimates as required
Has the ability to analyze, design, code, test, document, implement and maintain application changes

Records & Information Management Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Records & Information Management

List any licenses or certifications required by the position: RIM, IGP, CRM, NARA, ARMA

Education for Records & Information Management

Typically a job would require a certain level of education.

Employers hiring for the records & information management job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Graduate Education, Graduate, Information Management, Department of Education, Management, Business, Business/Administration, Library Science, Computer Science

Skills for Records & Information Management

Desired skills for records & information management include:

Functions
Organizations
NGA retention policy
Products to NGA offices in preparation
Regulations
Response to internal and external inspections
Best practices
Existing DHS
Federal records management regulations/policy
NARA

Desired experience for records & information management includes:

Responsible for serving as a Technical Team Lead on enterprise-wide systems and lead implementation efforts related to products/services that involve significant regulatory change programs
Act as point of conduct for the Business to understand how new rules (and changes to existing rules) issued by global regulators affect records management processes, controls, systems and governance
Play an integral role in implementing the strategic records management tool which will manage the storage, retention, destruction and retrieval of records
Support data retention governance and conformance testing
Oversee the submission of metrics/incident reporting
In conjunction with the MiFID2 business project team, leading the development and delivery of a records management capability to meet MiFID2/MIFIR requirements

Records & Information Management Examples

1

Records & Information Management Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of records & information management. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for records & information management
  • Undertaking any broader information governance activity as required by the Global Team
  • In conjunction with the US RIM project team, leading the development and delivery of a records management capability to meet US Regulatory requirements
  • Providing subject matter expertise relating to US regulatory records management requirements plus the broader records management spectrum
  • Developing policies, standards and procedures relating to US regulatory records management
  • Identifying and gathering business requirements and conducting business analysis to assist in meeting any US regulatory records management requirements
  • Analysing and documenting 'as is', and designing future state 'to be,' process maps and flows for meeting US regulatory records management requirements
  • Assisting in the monitoring and implementation of records management practices to meet US regulatory records management requirements
  • Manage the overall PMO team
  • Track the delivery of programs against the consolidated baseline plan
  • Manage cross program status, including the integration of delivery partners
Qualifications for records & information management
  • Developed or assisted with development of complete, accurate, and unambiguous documentation relating to business and functional requirements, business processes
  • Degree in related subject area
  • Sound knowledge, understanding and experience in information governance, and records and information management
  • Some exposure to and/or understanding of US regulatory records management requirements including CFTC/Dodd Frank and SEC
  • Some exposure to and sound knowledge of technology platforms and technology solutions underpinning information governance including those that might be suitable for US regulatory requirements
  • A level of comfort with and ability to work under a matrix reporting arrangement
2

Records & Information Management Job Description

Job Description Example
Our company is hiring for a records & information management. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for records & information management
  • Ensure information related policies comply with GxP, SOX, PHI and other applicable regulations
  • Support analysis and implementation of classification, labeling, handling and protection tools and best practices used with unstructured content
  • Firm Records Manger functions and responsibilities
  • Manage cross programs risks and issues and delivery partner escalations
  • Develop and track of key project metrics and outcome/action based scorecards
  • Facilitate deep dives with programs to ensure delivery outcomes are being met
  • Develop and communicate additional program templates
  • Monitor high risk items, ensuring proper escalation and contingency plans are in place and enacted accordingly
  • Continue standardization and refinement of program documentation to support delivery
  • Manage the Change Control process and conduct detailed analysis of the impact on the delivery schedule, cost, resources, quality and impact on other program deliverables
Qualifications for records & information management
  • Minimum of 3 years of experience supervising employees in a professional capacity
  • Minimum of eight years of IT/Document Management System Implementation/Records Management experience may be substituted for a college degree
  • Experience in leading organization change initiatives and knowledge of change management principles and techniques
  • Served in previous roles requiring independent judgment in making technical decisions and coordinating and developing methods and procedures
  • Must have a very strong background using ECM solutions to effectively address evolving needs related to the management of electronic records
  • Assists Records Coordinators with Records Clean Up events
3

Records & Information Management Job Description

Job Description Example
Our innovative and growing company is hiring for a records & information management. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for records & information management
  • Working in consultation with the IT Officer at central level, review and set-up computerized records management systems in the Regional Offices and the linkages with paper, and make appropriate recommendations
  • Recommend and help establish sound Records and Information Management Policies, Processes and Procedures that resonate with existing standards and guidelines for managing records in the public service
  • Provide essential induction in Records Management to key staff of the Regional Offices in order to ensure sustainability of the procedures implemented
  • Review the legislative and regulatory framework for Records Management and Archive administration in the public service
  • Review Institutional arrangements including records storage capacity in MDAs
  • Assess the capacity of systems and procedures capable of capturing, maintaining and providing access to records as evidence over time
  • Assess staff capacity to manage government records in both paper and electronic environments
  • Assess physical facilities/location (defining the required building, which should be capable of supporting professional workflow and of protecting and preserving paper and electronic records)
  • Develop recommendations on short and long-term options for records management and Archives
  • Technical approach, methodology and work plan demonstrating a clear understanding of the TOR-20%
Qualifications for records & information management
  • Ability to handle sensitive information with absolute confidentiality and professionalism
  • Drive and carry out operational Records and Information Management processes independently (data analysis, data maintenance, data migration, data research, records disposal)
  • Analyse and evaluate existing processes and solution designs aiming at continuous improvement
  • Identify and analyse requirements and contribute to change and release management in close collaboration with your team, the business, IT developers, application owners and other stakeholders
  • Participate in projects and initiatives and ensure efficient completion of assigned tasks
  • Communicate and collaborate with international stakeholders with various cultural and professional backgrounds
4

Records & Information Management Job Description

Job Description Example
Our company is looking to fill the role of records & information management. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for records & information management
  • Maintains data regarding medical care and census data for statistical reports on admissions, discharges, and documentation reviews
  • Oversees Compliance Technicians who compile medical care and census data for statistical reports on admissions, discharges, documentation review, and infection control
  • Retrieves appropriate medical records for law firms, insurance companies, and government agencies
  • Prepares Administrative Monthly Reports as requested by Intake Director
  • Assists Intake Director with team building activities and client activities
  • Formats and updates all documentation used in the Facility and its Residences
  • Other duties as assigned by the Intake Director, within recognized scope of practice
  • Ensure development and implementation of standard protocols for electronic content
  • Participate in data and document management processes, including records management, eDiscovery, Freedom of Information Act (FOIA), Correspondence Management System (CMS), and product review
  • Provide technical support to Office of the Chief Financial Officer (OCFO) users on data and document management systems including FOIA online, CMS, Electronic Content Management System (ECMS), and others used by the Agency
Qualifications for records & information management
  • Minimum of 5 years relevant experience in a corporate or law firm setting
  • 5 – 7 years in legal services or a technical or energy industry
  • Present draft report to major stakeholders for validation, using Microsoft Power Point
  • Incorporation of relevant information from the validation meeting into the final document
  • Not less than 8 years post qualification experience and 5 of which should have been in management or institutional development
  • A track record on successful design, organization and facilitation of training on records management and ICT application (prior engagement with Government agencies will constitute an asset)
5

Records & Information Management Job Description

Job Description Example
Our company is looking to fill the role of records & information management. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for records & information management
  • Monitor records management compliance requirements and controls
  • Collaborate with IS teams to drive value propositions for content management, search, analytics, and collaboration systems
  • Socialize and maintain good information management practices, portals, guidance and training across the enterprise
  • Support global information management policies, controls and services
  • Subject matter expert for industry-leading security tools for classification, labeling, and handling related to unstructured content
  • Partner with the cyber security team to identify evolving data protection risks, threats trends and tools
  • Partner with technical teams to identify compliance and information management improvements for enterprise content management and collaboration systems
  • Manage and update as appropriate, Firm policies and procedures pertaining to records management and social media including, Firm record retention schedules
  • On-going management of the following internal recordkeeping systems including
  • Implement and maintain appropriate records management process and system solutions in collaboration with IT and appropriate business partners
Qualifications for records & information management
  • Relevant Records Information Management related certifications (e.g., CIP, CRM)
  • Track record of influencing and providing consultative guidance to senior management around complex records and information management issues
  • Bachelor’s Degree, perfer RHIA Certification
  • Minimum 7 years’ of experience in records and information management and/or data protection and privacy
  • Certified Records Manager (CRM) strongly preferred
  • Proven leadership and collaboration abilities

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