Records Administrator Job Description

Records Administrator Job Description

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Records administrator provides reporting on all forms, agreements and processes utilizing Word, Excel, Outlook, Salesforce, Acrobat, and DocuSign Applications.

Records Administrator Duties & Responsibilities

To write an effective records administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included records administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Implement and honor a safe, secure, and healthy work environment by following, and enforcing standards and procedures
Product Data Management to include management of new SKU creation process and maintenance of SKU master data
Coordination with engineering on drawing updates and maintenance
Support manufacturing with Bill of Material (BOM) updates and systems database maintenance
Assist in product sample requests
Coordinate customer requests for product and packaging changes
Manage OEM customer new product requests
Coordination of Marketing Creative Services requests
Assist on special Product Marketing projects
Assist Product Marketing in running sales and inventory reports in BW module of SAP

Records Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Records Administrator

List any licenses or certifications required by the position: CTR, CE, NARA, II, IAT, DOD, RHIA, FSC, SFI

Education for Records Administrator

Typically a job would require a certain level of education.

Employers hiring for the records administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Department of Education, Health, Management, Health Information Management, Medical, Information Systems, Graduate Education, Administration, Health Information Technology

Skills for Records Administrator

Desired skills for records administrator include:

MS Office
Aircraft records requirements
Along with industry terminology and equipment
Electric Operations practices and procedures
Especially Word
Microsoft Applications
Outlook and Excel
Periodic Maintenance Information Cards/Maintenance Requirement Cards
Backups and internet
Company/functional organizational structures

Desired experience for records administrator includes:

Must have excellent organizational skills and be able to complete high volumes of tasks and projects quickly with little guidance, while consistently exhibiting a high degree of accuracy
Analyze sales reports monthly to identify SKU management opportunities
Assist in execution of excess inventory disposition
Regular written and oral communication with cross-functional team members
2 or more years of office administrative or similar experience
Solve problems analytically

Records Administrator Examples

1

Records Administrator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of records administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for records administrator
  • Assisting in the Australia and New Zealand wide implementation plan
  • Developing and implementing the information and records management operational standards, guidelines, templates and procedures within Company policies, and relevant legislation and regulations
  • Providing expertise on established classifications and taxonomies and catalogues of the company's activities for inclusion in systems while maintaining the highest level of accuracy
  • Significantly enhancing information retrieval for internal and external clients
  • Providing ongoing training, technical and user support to assist staff meet record keeping obligations and the effective use of records management systems
  • Strive to improve areas of contact on a daily basis
  • Retrieve and distribute reports from the local management information system on a daily/weekly/monthly basis
  • Perform a variety of clerical duties concerning student records to ensure compliance
  • Coordinate and reconcile all student finances services including
  • Process employee data changes to include, but not limited to
Qualifications for records administrator
  • Demonstrate ability and willingness to learn
  • Proficiency in Microsoft Office suite (Outlook, Word, Excel) and data management software (SAP preferred)
  • Available to work on site as required by job
  • Degree in records, library and/or information management preferred
  • Ideally, a minimum of three years relevant experience within the records information management field specialising in systems support in the IT sense
  • Advanced knowledge and expertise of software applications and technologies used in records management preferably including FileTrail, SQL database, and the full suite of Microsoft Office applications
2

Records Administrator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of records administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for records administrator
  • Directs, coordinates and oversees the work of the Health Information Management Department
  • Plans and executes quality improvement actions
  • Coordinates efforts between the Medical Records and Business Office staff
  • Generates statistical reports to assist in evaluating quality of care
  • Maintains the data integrity of electronic employee information (such as address changes)
  • To act as a point of contact and provide advice and guidance on day-to-day issues relating to undergraduate programmes and the year abroad to staff and students within the school, college and University, developing individual capacity through professional experience and development
  • To undertake a range of tasks to ensure an effective and efficient support service to the day to day activities of undergraduate programme administration (see additional information), as directed by the Executive Officer
  • To ensure that appropriate administrative systems are established and maintained and that confidentiality is maintained at all times
  • To develop a good understanding of the structure of relevant school and university information management systems, and operational procedures and processes
  • To update relevant administrative and MIS systems with accurate information
Qualifications for records administrator
  • Bachelor’s Degree and at least 2 years’ experience in database management
  • Knowledge of legal requirements for records retention to implement compliant practices for clients and personal information
  • Strong team player and communicator
  • A degree in land records management, paralegal, forestry or similar field and/or experience in land records management
  • Experience in land records related documents
  • Experience with mapping software products, especially ESR, is desirable
3

Records Administrator Job Description

Job Description Example
Our growing company is looking for a records administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for records administrator
  • To establish working relationships with key contacts to help improve service levels
  • To gather and analyse data to update administrative systems with accurate information, establishing basic trends and patterns in any data submitted
  • To support the work of the team, contributing to team meetings, developing good practice within the team and assisting colleagues in their work
  • To contribute to a customer focussed culture within the team
  • To work with members of the team to ensure that agreed standards and levels of services are met at all times
  • Using various software systems, enter document information
  • Develop, implement, and maintain a Records Management system that is aligned with corporate policies and practices, and that ensures compliance with respect to record-keeping requirements and addresses all forms of record media
  • Ensure the preservation and accessibility of relevant and critical Regional records
  • Assists with maintaining student academic records
  • Assists with enforcing academic rules and regulations
Qualifications for records administrator
  • Knowledge in the forest industry is desirable
  • An aptitude to learn and build experience with log accounting, business systems, and land records
  • Writing skills sufficient to prepare documents meeting legal requirements
  • Clinton, OK
  • Human Resources and/or employment legal experience preferred
  • Must be able to handle a high volume of work in a fast-paced environment
4

Records Administrator Job Description

Job Description Example
Our company is looking to fill the role of records administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for records administrator
  • Perform administrative duties as related to the vendor system in place for off-site records management
  • Assesses organizational developmental needs and identifies opportunities to maximize capabilities and achieve cancer program goals
  • Direct a systematic cancer data program system in compliance with ethical and legal requirements in accordance with the American College of Surgeons (ACoS) Commission on Cancer guidelines
  • Estimates budget requirements, determines staffing and equipment needs
  • Maintain access to Department of Defense-wide cancer registry system such as, the Automated Central Tumor Registry (ACTUR) to facilitate data transfer and reporting
  • Records and information management including developing, implementing, administering and managing programs and projects in support of records management programs and in compliance with all applicable laws, tariffs and policies
  • Recommends, interprets, and implements record retention operational policies, procedures and practices
  • Conduct regulatory research for record-keeping requirements and laws at the Federal, State and local level
  • Manages contracts
  • Monitor compliance programs and related activities and develop and execute records and information governance strategies that ensure adherence to laws, regulations, policies, and industry best practices
Qualifications for records administrator
  • BS/BA preferred and 0-2 years of experience in related area of responsibility
  • Extensive knowledge of the NSW State Records Act, Australian Standard AS ISO 15489
  • Experience in all areas of EDM record systems management with an emphasis on analysis, systems integration and data migrations
  • Experience with aircraft MRO systems preferred
  • Experience with electronic records management systems preferred
  • 4 years of aircraft-related work experience preferred
5

Records Administrator Job Description

Job Description Example
Our company is growing rapidly and is looking for a records administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for records administrator
  • Direct and conduct internal reviews
  • Facilitate and coordinate CORA responses and legal discovery requests with City Attorney’s office
  • Scan and file all induction and training records and upload to Business Collaborator
  • Assist in the collation of training records
  • Record all Near Miss Cards received and track close out actions
  • Record all site inspections received and track close out actions
  • Update accident trackers with information from investigation and chase close out action
  • Have a good working knowledge of MS Word and Excel
  • Have experience in providing administration support
  • Have strong attention to detail and a high level of accuracy
Qualifications for records administrator
  • Previous aircraft records experience preferred
  • Must demonstrate behavior that portray the company core values of Safety, Respect, Trust, Collaboration, Value and Passion while communicating with personnel and acting on behalf of the company
  • Possess an Associates Degree or higher
  • Minimum two [2] years of experience with advanced desktop publishing and/or graphic design
  • Experience in creative design and publishing of extensive news letters or magazines
  • High school diploma required and 5+ years related experience within the financial industry

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