Junior Administrative Assistant Resume Samples

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NH
N Hagenes
Nasir
Hagenes
5659 Sipes Stream
Philadelphia
PA
+1 (555) 677 2501
5659 Sipes Stream
Philadelphia
PA
Phone
p +1 (555) 677 2501
Experience Experience
Dallas, TX
Junior Administrative Assistant
Dallas, TX
Koepp and Sons
Dallas, TX
Junior Administrative Assistant
  • Directly supports Program Manager or Project Manager by maintaining personnel and other files; prepares correspondence, schedules and coordinates travel
  • Assists in development of reports, presentations, meeting materials
  • Performs other general administrative/project management duties as assigned
  • Track expenses and manage corporate credit cards
  • Prepare general correspondence and reports, including confidential documents, signing some correspondence in own name, and drafting responses to correspondence on own initiative
  • Co-ordinate the diaries and organise meetings, conference calls, lunch and dinner reservations, ensuring internal meeting room and refreshment bookings are made; highlight conflicting appointments and use initiative to resolve sudden changes to itineraries
  • Manages travel arrangements, submits travel and other business related expenses for reimbursement
Chicago, IL
Summer Junior Administrative Assistant
Chicago, IL
Hoppe-Waters
Chicago, IL
Summer Junior Administrative Assistant
  • Timely filing of electronic and hard-copy documents and maintaining organization and integrity of files, records, and confidential data
  • Handle incoming requests for information and data
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Coordinate meetings and travel arrangements
  • Maintain office supply inventories
  • Process and track expenses
  • Network and communicate with other assistants within and outside the organization
present
San Francisco, CA
Temporary Junior Administrative Assistant
San Francisco, CA
Rutherford, Hintz and Parisian
present
San Francisco, CA
Temporary Junior Administrative Assistant
present
  • Assistance to CEO (Maintain the itinerary, run basic correspondence arranging meetings etc.)
  • Meetings: scheduling, reservation and maintenance of conference area and meeting rooms, organizing logistics for meetings including catering etc
  • Welcoming and attending to guests
  • Ensuring smooth running of the areas
  • Typing, copying, binding
  • Handling telephone calls and fax
  • Co-ordinating conference calls, travel arrangements, special events for the department/team
Education Education
Bachelor’s Degree in Administrative Support
Bachelor’s Degree in Administrative Support
Bowling Green State University
Bachelor’s Degree in Administrative Support
Skills Skills
  • Able to handle confidential information with a high level of professionalism and discretion
  • Strong attention to detail
  • Strong knowledge of Microsoft Office products
  • Proactive, flexible and a strong decision making ability
  • Great interpersonal skills and the ability to interact with staff at all levels
  • English, Full professional proficiency
  • Detail-oriented
  • Working knowledge of Concur
  • Strong phone skills
  • Greet all visitors in a courteous, professional manner
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3 Junior Administrative Assistant resume templates

1

Temporary Junior Administrative Assistant Resume Examples & Samples

  • Handling telephone calls and fax
  • Welcoming and attending to guests
  • Assistance to CEO (Maintain the itinerary, run basic correspondence arranging meetings etc.)
  • Business Travel Support
  • Typing, copying, binding
  • Meetings: scheduling, reservation and maintenance of conference area and meeting rooms, organizing logistics for meetings including catering etc
  • Co-ordinating conference calls, travel arrangements, special events for the department/team
  • Ensuring smooth running of the areas
  • Mailroom, Postal and Courier Services
  • Reception / Switchboard
  • Archives
  • Undergraduate student
  • Proficiency in Word / PowerPoint / Excel / Outlook / and other Microsoft applications
  • Fluent in both written and spoken Polish and English
  • Good numeracy skills, attention to detail
  • Self Starter with a “Can-do” attitude
  • Flexibility on working hours and understanding of the business demands
  • Work experience is not required but is an advantage
2

Junior Administrative Assistant Resume Examples & Samples

  • Copying and filing accounting and financial documents
  • Reception duties (answering the phone and door)
  • Sorting mail and coordinate incoming packages
  • Ordering and stocking supplies
  • Miscellaneous errands, orders, and research tasks
3

Junior Administrative Assistant Resume Examples & Samples

  • Manages travel arrangements, submits travel and other business related expenses for reimbursement
  • Prepares and proofs reports, memos, and letters
  • Manages complex calendar scheduling, reserves conference rooms, and set-up for meetings
  • Understands how to handle calls from high profile contacts in a poised and professional manner
  • Designs and prepares promotional materials for new business/marketing efforts-RFP’s
  • Develops and maintains a contact database
  • Oversees the monthly mailing of new business outreach
  • Organizes projects for meetings and year-end analysis
  • Coordinates the organizing and packing of year-end files to storage
  • Performs other general administrative/project management duties as assigned
  • Maintains a positive work environment for employees as a team player
  • Photocopying, distribution, filing, ordering offices supplies, faxing/mailing correspondence or packages, or other services. Knowledge of various mailing and overnight companies helpful
  • Arranging catering needs for client meetings
  • Plan, schedule and organize work
  • Plan, schedule and coordinate internal events and outings
  • Conduct industry research including companies and executive
  • Liaison to Horizon Media VP, Corporate Communications on publicity specific to Scout
  • Responsible for submission of sports marketing awards
  • Research liaison with Horizon’s Consumer Insights Group on special projects
  • Social media management (oversee Scout Twitter account)
  • Management of Scout website
  • Bachelors degree required
  • 1 - 2 years of equivalent assistant experience
  • Extremely organized and detail oriented while working in a fast-paced environment
  • Able to handle confidential information with a high level of professionalism and discretion
  • Great interpersonal skills and the ability to interact with staff at all levels
  • Proactive, flexible and a strong decision making ability
  • Strong phone skills
  • RESUME IS REQUIRED WHEN APPLYING TO THIS JOB POSTING
4

Junior Administrative Assistant Resume Examples & Samples

  • Prepare general correspondence and reports, including confidential documents, signing some correspondence in own name, and drafting responses to correspondence on own initiative
  • Co-ordinate teams diaries, holiday planning and absence records
  • Proactively identify operational risks/ control deficiencies in the business
5

Junior Administrative Assistant Resume Examples & Samples

  • Prior corporate experience
  • Excellent interpersonal and organization skills
  • Recent college graduates with relevant work experience during school are welcome to apply
6

Junior Administrative Assistant Resume Examples & Samples

  • 1+ year of related experience in an administrative/receptionist capacity
  • Strong knowledge of Microsoft Office products
  • Prior experience in a financial/investment environment
7

Junior Administrative Assistant Resume Examples & Samples

  • Provide administrative support to the different lines of business as needed. Duties will include, but not be limited to assisting with expense report reporting, and ordering office laptops and other digital equipment
  • Assisting with both the scheduling and upkeep of the senior leaderships professional calendars
  • Assist in domestic travel arrangements for senior leadership
  • Act as a key contributor to the scheduling and set up of office wide quarterly meetings
  • Front-desk back up as needed
  • Prior experience screening and distributing incoming calls
  • 2+ years of professional experience working as an assistant in a corporate office environment
  • Strong communication and customer service skills
  • 2 years of experience with Microsoft Office in an office environment
  • Experience scheduling, maintaining files, and ordering of office equipment/supplies
8

Junior Administrative Assistant Resume Examples & Samples

  • 1+ year of related experience in an Administrative / Receptionist capacity
  • High School Diploma or GED
  • Microsoft Office/Suite proficient (Outlook, Excel, Word, PowerPoint, etc.)
  • Able to adapt to new systems, including Concur (expense system) and Axiom (travel system)
  • Prior experience in a Financial / Investment environment
9

Junior Administrative Assistant Resume Examples & Samples

  • High School Diploma or Associate's Degree
  • Working knowledge of Concur (expense system) and Axiom (travel system)
  • Microsoft Office/Suite proficient (Microsoft Word, Excel, PowerPoint, and Outlook)
10

Junior Administrative Assistant Resume Examples & Samples

  • Printing, scanning, e-mail, faxing documents
  • Meeting rooms booking
  • Taxi and transfer organization
  • Order passes for Deloitte guests and booking parking spaces
  • Preparation of trip requests and expense reports in SAP
  • Request for cash advances in SAP
  • Order business cards
  • Requests for vacations
  • Sick leave certificates
  • Arrange video and conference calls
  • Lunch/dinner bookings
  • Log a call (on behalf)
  • Completing timesheets (on behalf)
11

Junior Administrative Assistant Resume Examples & Samples

  • Handle incoming requests for information and data
  • Coordinate meetings and travel arrangements
  • 2+ year office experience required
  • Must have intermediate skills in PowerPoint, Excel, Word and Outlook/calendaring and proficient overall computer skills, including internet/other research methods and sources
  • Candidate must have proven ability to multi-task and stay focused in an ever-changing environment, interact professionally and with tact with inside and outside contacts, and diplomatically handle the most delicate situations
  • Extremely detail oriented with high organizational skills required
  • Excellent written and oral communications skills required
  • Local candidates only
12

Junior Administrative Assistant Resume Examples & Samples

  • Provide administrative support to our Senior Administrative assistant that supports our top three executives (CEO, CFO, COO)
  • Help with answering phone calls and interacting with business leaders in a professional and effective manner
  • Coordinate senior-level internal/external meetings and conference calls
  • Maintain and update calendars and arrange meeting requests and related logistics
  • Organize domestic and international travel arrangements and process expense reports
  • Participate in general administrative duties (copying, filling, faxing, archiving)
13

Junior Administrative Assistant Resume Examples & Samples

  • Provide close administrative support to a TAX Consulting team
  • Hands-on
  • Teamwork focused
  • Experience in International firm
  • Able to work in a diversified cultural environment
14

Junior Administrative Assistant Resume Examples & Samples

  • Time allocation may vary based on specific assignment
  • Responds to routine information requests
  • Maintains department calendar. Schedules meetings/appointments
  • Assists in development of reports, presentations, meeting materials
  • Creates and formats documents such as correspondence, memos from rough drafts, making changes in grammar, punctuation or spelling as needed
  • Processes expense reports
15

Junior Administrative Assistant Resume Examples & Samples

  • Provide administrative support to all staff; provide travel coordination, report generation, briefing consolidation, meeting minutes and other support as needed to the Program Manager
  • Directly supports Program Manager or Project Manager by maintaining personnel and other files; prepares correspondence, schedules and coordinates travel
  • Assists in the preparation of presentation graphics and supports the development of contract deliverables and reports by developing and updating graphic presentations to improve the quality and enhance the usability of the documents
  • Responsible for integrating the graphics generated with automated tools and the deliverable documents
16

Junior Administrative Assistant Resume Examples & Samples

  • College Diploma and/or other professional related training and development to keep skills current, including office productivity software
  • Highly proficient PC skills, Window 95 (Word, PowerPoint, Excel)
  • A good knowledge of the Bank’s structure, processes and procedures is an asset
  • Preferably New grad with good interpersonal and presentation skills (training will be provided)
  • Willing to learn
17

Junior Administrative Assistant Resume Examples & Samples

  • Provide administrative support to an international team, including Word, Power point and Excel documents editing and formatting and data processing
  • Travel arrangements (flight tickets, hotel reservation, taxi, meeting rooms, registration), set up meetings (in person and virtual), video call and conference calls
  • Updating information in various databases & preparing extracts of information
  • Liaison with the internal support functions and state institutions if the case
  • Follow up on risk issues and assist the teams through risk assessment process
  • Conducting conflict and independence checks for clients or vendors, liaise with Deloitte Conflict Checks teams and responsible partners worldwide
  • Conduct the client and engagement acceptance procedures according to Deloitte policies
  • Minimum 1 year management assistance / administrative experience; prior experience in serving virtual teams is highly welcomed; likewise, prior experience in Big4 or international law firms is a plus
  • Excellent PC skills (MS Office, databases, Internet, Lotus notes)
  • Excellent communication skills, both verbally and written in English; German or Dutch are a plus
  • Technical skills and ease to work with various systems, a fast learner
  • Research and analysis skills
  • Good organizational skills, detail oriented, with strong multi-tasking and prioritization skills, good project management
  • Excellent interpersonal and communication skills, social, easy going, eager to work as part of an international team
  • High reliability and discretion
18

Summer Junior Administrative Assistant Resume Examples & Samples

  • Timely filing of electronic and hard-copy documents and maintaining organization and integrity of files, records, and confidential data
  • Process and track expenses
  • Some College experience preferred
  • Must have basic skills in PowerPoint, Excel, Word and Outlook/calendaring and proficient overall computer skills, including internet/other research methods and sources
  • Confidentiality critical to role
  • Sense of urgency and "think on your feet" a must
19

Junior Administrative Assistant Resume Examples & Samples

  • Performing a broad range of administrative duties including scheduling and coordinating in-person and virtual team meetings and conference calls, managing calendars and appointments for the team, assisting in preparation of business travel arrangements and expense reports, paying invoices, coordinating catering orders, ordering computers and supplies, and maintaining contact lists
  • Assisting with presentation preparation
  • Coordinating with the IT and Facilities departments for issue resolution
  • Tracking and monitoring records retention and computer inventory for the department
  • Maintaining user accesses and document inventory for internal collaboration/file-sharing site
  • Assist in ensuring policy documents are maintained and updated as appropriate
  • Event Coordinating: to include large yearly training event, team building activities, and holiday parties
  • Retrieving audit support documents from various systems
  • Associate or Bachelor's degree desired
  • Previous experience supporting a Finance function or school coursework in finance is a plus
  • Strong interest in learning the Administrative function
20

Junior Administrative Assistant Resume Examples & Samples

  • A minimum of a high school diploma and 2-3 years of general administrative support experience
  • Strong proficiency in MS Office, to include Outlook, Word, Excel and Powerpoint
  • Must possess strong organizational skills, be able to multi-task in a fast-paced, complex environment with multiple competing priorities
  • Must be responsive and work with a sense of urgency
  • Must be able to communicate effectively and professionally, verbally and in writing, to employees and managers of all levels, to include senior and executive-level management
21

Junior Administrative Assistant Resume Examples & Samples

  • Follow up on outstanding audit paperwork in Audit Center/Action Requests in a timely manner after automatic escalations have been sent
  • Ensure audit paperwork submitted by auditors is complete based upon established requirements for type of audit
  • Ensure auditor and customer service are meeting deadlines and escalate on exceptions
  • Review reports and conduct pre-reviews for specific information that may be required according to procedures for payment and approval to move to technical review and enter defect codes as appropriate
  • Work closely with accounting to ensure auditor requirements are fulfilled prior to accounting paying auditors