Administrative Professional Resume Samples

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IO
I Orn
Idella
Orn
2248 Russel Ports
New York
NY
+1 (555) 881 6687
2248 Russel Ports
New York
NY
Phone
p +1 (555) 881 6687
Experience Experience
12/2013 present
Detroit, MI
Administrative Professional Senior
Detroit, MI
Administrative Professional Senior
12/2013 present
Detroit, MI
Administrative Professional Senior
12/2013 present
  • Make travel arrangements for unit staff management and staff as directed
  • Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems
  • Develop and maintain databases and records management systems
  • Perform other related duties as assigned
  • Coordinate unit purchasing process. Track and manage purchasing activities
  • Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.)
  • Prepare and manage department budget. Generate associated reports
09/2007 08/2013
Phoenix, AZ
Tp-temporary Administrative Professional
Phoenix, AZ
Tp-temporary Administrative Professional
09/2007 08/2013
Phoenix, AZ
Tp-temporary Administrative Professional
09/2007 08/2013
  • Manage complex calendars: responsible for making decisions related to planning and implementation of meetings, special events, and travel
  • Make travel arrangements: liaison with travel agency, hotel, airlines etc. and process reimbursement requests
  • Provide direct administrative support for various supervisors
  • Make travel arrangements: liaison with travel agencies, hotel, airlines etc. and process reimbursement requests
  • Drafting correspondence and reports
  • Proficiency with MS Word, Access, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and various email, database and desktop publishing programs
  • Use of independent judgment to determine best resources and most effective tools to resolve administrative and operational problems
12/2003 04/2007
New York, NY
Administrative Professional
New York, NY
Administrative Professional
12/2003 04/2007
New York, NY
Administrative Professional
12/2003 04/2007
  • Perform other duties as may be assigned to support Board (e.g., assists co-workers during peak workloads, stuffs envelopes & creates file folders)
  • Provide secretarial assistance by performing routine & non-routine clerical duties
  • Provide administrative support to partners and practice management teams
  • Meeting management responsibilities to include logistics, meeting management and note taking
  • Helping other Administration Assistants where necessary and providing cover for holiday/sickness
  • Create and generate reports in Excel and develop presentations to be used in sales meetings
  • Performs routine filing, typing, and calendar management activities
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
Liberty University
Bachelor’s Degree in Accuracy
Skills Skills
  • Excellent MS Office skills ( Word, Excel and Outlook)
  • Excellent MS Office skills (Word, Excel and Outlook)
  • Interface with customers and contractors participating in utility sponsored programs
  • Review project application forms and submittals by customers, contractors, engineers/consultants and other program participants to document compliance with program policies and procedures
  • Process paperwork for program incentive payments per established policies and procedures
  • Coordinate with program quality control activities such as inspections and customer surveys as appropriate
  • Sound business ethics, including the protection of proprietary and confidential information
  • Ability to apply detailed knowledge of organizational procedures to make independent decisions and serve as a credible resource for a senior management team
  • Ability to work with all levels of internal staff, as well as outside clients and vendors
  • Excellent problem solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions
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15 Administrative Professional resume templates

1

Administrative Professional Resume Examples & Samples

  • Provide administrative support to partners and practice management teams
  • Prepare client billings, coordinate travel and arrange meetings
  • Compose and edit letters, memos, invoices, meeting minutes and other firm correspondence
  • Assembly of tax returns
  • Excellent MS Office skills ( Word, Excel and Outlook)
  • Two or more years of administrative experience in a professional services environment preferred
  • Detail oriented (must be able to verify numerical accuracy)
  • Ability to work 40 hours per week from 8:30 am to 5:30 pm and overtime, as needed
  • High School Diploma or equivalent; completed coursework from an accredited college/university is preferred
  • Experience with Go File Room is preferred
2

Administrative Professional Resume Examples & Samples

  • Organization and review of documents and data
  • Assist audit department (scan documentation, type correspondence, filing, etc.)
  • Excellent MS Office skills (Word, Excel and Outlook)
3

Administrative Professional Resume Examples & Samples

  • Review project application forms and submittals by customers, contractors, engineers/consultants and other program participants to document compliance with program policies and procedures
  • Process paperwork for program incentive payments per established policies and procedures
  • Coordinate with program quality control activities such as inspections and customer surveys as appropriate
  • Associates degree or 3+ years of utility, energy efficiency or equivalent experience
  • Experience working with budgets and transactional accounting information
  • Outstanding analytical, writing and communication skills
  • Ability to prioritize and multitask, and ability to work in a fast pace environment
  • Excellent spreadsheet skills
4

Administrative Professional Resume Examples & Samples

  • Back-up receptionist when needed
  • General administrative office duties (mail, file, copy, meeting set up, etc.)
  • Occasional errands (post office, etc.)
  • Flexibility in work hours; occasional unplanned overtime will occur. Chances of overtime increase during busy season (February 15 - April 15 and September 1 - November 15), some weekends may be required during this time
  • Accounting outsourcing department support
  • Microsoft Office products including Word, Excel, Outlook and PowerPoint (others helpful)
  • Ability to meet deadlines efficiently and work in a fast-paced environment
  • Great organization skills
  • Good relationship building skills
  • Knowledge of and skills with a ten-key and footing financial statements
  • Work well in a team environment, have a good attitude and be respectful of others
  • Must be thorough and very detail oriented
  • Must be able to handle constructive feedback; often work is proofed by another member of the team for accuracy
  • Type 50+ wpm
  • Minimum: 2-5 years office experience
5

Administrative Professional Senior Resume Examples & Samples

  • Prepare and manage department budget. Generate associated reports
  • Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.)
  • Coordinate unit purchasing process. Track and manage purchasing activities
  • Compile, organize and analyze data for use in reports
  • Plan meetings and other events to include scheduling, reservations, arrangements, etc
  • Provide training and ongoing work guidance (may include supervision) to administrative staff members as required. Perform other related duties as assigned. Perform other related duties as assigned
  • Education:High School, GED or Vocational School Diploma
  • Work Experience:Six to eight years job related experience
  • Preferred Education:Associate's or Bachelor's degree
  • Preferred Work Experience: 3 - 5 years of higher education experience
  • Preferred Skills:High-level knowledge of administrative support processes required for an academic/research group within a university environment is strongly preferred. Included are skills in financial record keeping and budgeting, event management, report writing, communications and customer service. Ability to multi-task in a fast-paced academic research and office environment is essential
6

Administrative Professional Senior Resume Examples & Samples

  • Education:High School, GED or Vocational School Diploma or equivalent combination of education and experience
  • Preferred Education: Bachelor's Degree or above
  • Preferred Work Experience:Event Planning, Budget Management, Project Coordination, and Travel Administration
  • Preferred Skills
7

Administrative Professional Resume Examples & Samples

  • Compose routine correspondence; prepare and route correspondence, reports and other documentation
  • Compile and organize data for use in reports
  • Schedule and make arrangements for meetings and other events
  • Maintain office supplies inventory
  • Receive and refer phone calls; greet and direct office visitors
  • Skills:This job requires skills in general office administration to include document preparation and processing, records management, event planning and organization. Skill in basic and advanced office related computer applications is required
  • Preferred Education:N/A
  • Preferred Skills: Skill in advance level office related computer applications, specifically MS Excel. Knowledge of/experience with Crystal Reports. Use of Work Management applications
  • Preferred Certifications: N/A
8

Administrative Professional Senior Resume Examples & Samples

  • Provide training and ongoing work guidance (may include supervision) to administrative staff members as required
  • Preferred Experience: N/A
  • Purchasing responsibilities to include ordering office supplies
  • Shipping of materials to various locations
  • Backup administrative support across units as needed
9

Administrative Professional Resume Examples & Samples

  • Preferred Work Experience:Three years of administrative support experience on campus
  • Preferred Certifications:N/A
  • Preferred Skills:Experience interacting withvital information technology systems used to support students, faculty, staff and families
10

Administrative Professional Resume Examples & Samples

  • Originate and process correspondence, reports and other documentation
  • Develop and maintain databases and records management systems
  • Review and resolve routine administrative related questions and issues; provides input regarding new or revised unit administrative procedures
  • Provide training and ongoing work guidance to administrative staff members as required
  • Skills:This job requires advanced skills in general office administration to include document processing and management, records management, event management, problem solving and office organization. Skill in use of advanced office related computer applications is required
  • Preferred Work Experience:Previous work experience in a university setting supporting faculty members
  • Preferred Skills:Proficiency with Microsoft Word, Excel, and Powerpoint
11

Administrative Professional Senior Resume Examples & Samples

  • Highly organized, detail-oriented with excellent written and oral communication skills
  • Ability to work and adapt to a rapidly changing environment
  • Exhibit a friendly, service-oriented manner with the ability to safeguard privacy and confidentially regarding information accessible within the office
  • Be able to effectively coordinate a wide range of administrative responsibility simultaneously
  • Provide independent oversight of programs or projects
  • Handle internal and external office correspondence including telephone calls, mail, email, as well as preparation of letters, memorandums, reports, etc
  • Initiate, research, develop, coordinate, and compose materials and information for reports, meetings, and correspondence, ensuring the quality and accuracy of these documents
  • Serve as a resource person for individual on and off campus
12

Administrative Professional Senior Resume Examples & Samples

  • Preferred Experience: Experience with scheduling domestic and international travel a plus, full cycle to include follow up on payment cycles; experience working in a team environment a plus as this position will be working and coordinating within a small team of administrative professionals as well as part of a larger team of researchers and other technical personnel
  • Preferred Skills: Attention to detail with utilization of skills necessary to maintain high degree of organization and accuracy; ability to identify critical time-sensitive tasks, prioritize, multi-task and be flexible when priorities change; self-directed skills; thoroughness; process-oriented with ability to process tasks to completion
  • Ability to relinquish ownership to other team members when priorities change and additional assistance is required
  • Smooth communication and transition of tasks to be completed when handed-off to team members is required
13

Administrative Professional Resume Examples & Samples

  • Provide first impression for department with front desk support to include greeting visitors and handling phone calls
  • Work Experience:three to five years job related experience
  • Preferred Education:Some college/Associates Degree
  • Preferred Work Experience:Prior experience working in a Human Resources, Talent Acquisition or Training & Development environment highly desired; experience working with confidential documents a plus; experience in coordination of career fairs and recruiting events to include scheduling, logistics, shipment of materials and supplies is also highly desired
  • Preferred Skills:Ability to effectively handle a high volume desk with conflicting priorities; ability to maintain confidential data, information and documents; advanced proficiency in Outlook calendar scheduling and use of all products in the Microsoft suite is very important
14

Administrative Professional Resume Examples & Samples

  • Back-up receptionist
  • Facilities support
  • Flexibility in work hours; occasional unplanned overtime will occur
15

Administrative Professional Senior Resume Examples & Samples

  • Preferred Experience:N/A
  • Handling all purchasing activities in ESD & some in ISD via Buzzmart, Amazon or from other sources
  • As ESD’s PCard holder manage all transactions, and assist ISD PCard holder with their monthly reconciliation tasks as their PCard coordinator
  • Property coordinator for all capital assets for ISD and ESD
  • Inventory coordinator within ESD for small computer equipment
16

Administrative Professional Resume Examples & Samples

  • Perform word processing, fax and copy documents
  • Update basic databases
  • Perform mail merges
  • Schedule routine meetings and appointments
  • Obtain supplies for work unit
  • Work Experience:One year job related experience
  • Skills:This job requires basic skills in general office operations to include word processing for correspondence and other documentation, office reception duties, and use of office related computer applications
  • Preferred Work Experience:Study abroad experience
17

Administrative Professional Resume Examples & Samples

  • Requires strong administrators support skills (calendaring, meeting planning, travel planning/booking, ordering supplies, and expense report completion)
  • High proficiency with Outlook, Word, PowerPoint, Excel and Visio
  • Experience working with SharePoint and Share Drives
  • Excellent interpersonal, teaming and communications skills with ability to navigate corporate environment through relationship management
  • Must be able to represent the bank through phone, written and direct contact with senior management and partners
  • Must demonstrate a proactive ability to multi-task and prioritize competing priorities with strong problem solving skills
  • Highly organized, detail oriented and demonstrates a high degree of accuracy
  • Experience in Corporate Expense Management and Travel Management
  • Strong diplomacy skills with the ability to maintain confidentiality
  • Self starter with ability to support multiple leaders
  • Familiarity with bank products, services, operations, systems, policies, procedures for business/corporate clients
18

Administrative Professional Resume Examples & Samples

  • Preferred Education: Some college coursework or an Associate's degree
  • Preferred Work Experience: Experience supporting academic faculty
  • Preferred Skills: Ability to multitask in a high-volume environment with conflicting priorities; excellent communication skills; and customer service focused
19

Administrative Professional Resume Examples & Samples

  • Preferred Education: Associate's degree or higher
  • Preferred Work Experience: Receptionist experience; Human Resources experience
  • Preferred Skills: Proficiency with Microsoft Word and Excel; Meeting coordination skills
20

Administrative Professional Resume Examples & Samples

  • Perform wordprocessing, fax and copy documents
  • Education:High School, GED, or Vocational School Diploma
  • Skills:This job requires basic skills in general office operations to include word processing for correspondence and other documentation, office reception duties and use of office related computer applications
21

Administrative Professional Resume Examples & Samples

  • Education:High School, GED or Vocational School Diploma or related field or equivalent combination of education and experience
  • Preferred Skills:Excellent customer service and organizational skills, self - motivation, critical thinking, attention to detail, interpersonal skills
  • Ability to multi - task and work under deadlines
22

Administrative Professional Resume Examples & Samples

  • Preferred Education: Associate's or Bachelor's degree
  • Preferred Work Experience: Experience in higher education or academic setting; Experience interacting with a diverse population
  • Preferred Skills: Proficiency with Microsoft Word, Excel & Powerpoint
  • An ability to demonstrate and use business savvy
  • Professional demeanor in speech, written communications, dress and appearance
  • Ability to analyze situations fully and accurately and make productive decisions
  • Timeliness in attendance and punctuality
23

Administrative Professional Resume Examples & Samples

  • Preferred Education:Associate's Degree
  • Preferred Work Experience:Higher Education
  • Preferred Skills:MS Office Applications. Administrative experience of increasing variety or complexity. Experience supporting director level positions. Ability to organize and prioritize multiple tasks. Strong attention to detail and strong decision making skills. Ability to work effectively with others and independently
24

Administrative Professional Resume Examples & Samples

  • Preferred Education: Associate's Degree
  • Preferred Work Experience: Higher Education
  • Preferred Skills: MS Office Applications. Administrative experience of increasing variety or complexity. Experience supporting director level positions. Ability to organize and prioritize multiple tasks. Strong attention to detail and strong decision making skills. Ability to work effectively with others and independently
25

Administrative Professional Resume Examples & Samples

  • Experience with conducting research
  • Ability to present findings
  • Pursuing a BA or BS degree
26

Administrative Professional Resume Examples & Samples

  • Intakes and preserves all evidence and property submissions collected from crime scenes or hazardous situations submitted to the laboratory by internal and/or external law enforcement agencies to aid in criminal prosecutions
  • Reviews evidence receipt forms for incoming evidence submissions to ensure key information is not missing
  • Reports and/or logs any discrepancies and examines evidence submissions in accordance with internal control procedures and laboratory best practices to ensure the integrity and safety of evidence handling
  • Verifies types of submissions and accuracy of entries, enters updates and /or corrections
  • Maintains history of evidence submissions and releases
  • Makes decisions based on laboratory policies governing what items may or may not be submitted to the laboratory and what laboratory assignments will be created for them
  • Travel to other satellite offices may be required periodically
  • Relieves supervisor of routine administrative duties
  • Provides technical information received from law enforcement agencies to administrators to aid in updating policies and procedures regarding evidence receiving
  • Serves as liaison between administrator, subordinates and law enforcement community
  • Provides secretarial assistance in technical or scientific environment
  • Transcribes, formats and/or assists in formatting, typing and proofreading standard and/or technical correspondence and reports
  • Performs public relations duties and facilitates tours of the office
  • Works on special assignments and projects as directed
  • Performs data entry duties
  • Or 18 months' work experience or 18 months' training in the secretarial/administrative professional field; and typing skill of 50 words per minute
  • Or 6 months' experience as Administrative Professional 1 (job code 16871AG)
  • Or equivalent of minimum class qualifications for employment noted above
  • Criminal history
  • Driving record
  • Taxes
  • Polygraph
  • Field Investigation
27

Administrative Professional Resume Examples & Samples

  • Assist Executive Director in routine & non-routine tasks (e.g., prepare confidential documents, personnel issues, reports, independently formulate decisions &/or judgments for non-legal interpretation of policy & procedures)
  • Oversight & implementation of Minority Health Month Program (i.e., bids, event planning & coordination of awards & Expo activities)
  • Conduct staff meetings in absence of Executive Director (e.g., communicate directives & decisions)
  • Manage Commission office functions & maintain Commission calendar
  • Serves as liaison between Commission Board members & subordinates (e.g., interpret decisions & directives)
  • Schedule meetings & conference calls
  • Responsible for staff scheduling & coordination of time-off
  • Research & respond to public, legislative, & government inquiries & complaints
  • Provide clerical support for Commission administration & staff
  • Enter higher level staff's travel authorization using OAKS Financial & responsible for processing & monitoring payments & account balances
  • Maintain & track accounts receivable & payable through OAKS Financial
  • Responsible for grantee & vender payments & monitor internal controls to comply with auditing guidelines & fiscal procedures
  • Develop bids, goods &/or services
  • Act as liaison between Attorney General & other departments to negotiate contracts & grant initiatives
  • Prepare & process grant applications
  • Coordinate internal/external grant reviews
  • Provide grant technical assistant sessions & communicates for grantees
  • Maintain Commission website
  • Create & maintain grantee files & databases (e.g., listings)
  • Coordinate information for Commission newsletter
  • Operate personal computer with word-processing & database software (e.g., Microsoft Office Suite)
  • Prepare & submit biweekly payroll in OAKS to Central Service Agency
  • Assist administration in processing personnel issues (i.e., position descriptions)
  • Serve as Commission purchasing agent for supplies, furniture & office equipment
  • Place work orders for equipment repair &/or maintenance
  • Maintain Commission's equipment inventory according to state guidelines
  • Handle sensitive telephone calls & channel calls to appropriate parties for responses
  • Provide back-up duties for fiscal personnel during absence, maintain & track incoming/outgoing accounts payable/receivables (e.g. vendor invoices, checks & deposits) & conduct monthly reconciliations
  • Perform clerical tasks (e.g., receive, open, log & distribute incoming mail)
  • Maintain log of all electronic equipment that goes out of office (e.g., laptop computers, cell phones & projectors)
  • Coordinate & lead Commission staff with bulk mail preparation
  • Serve as coordinator for various state programs (e.g., Combined Charitable Campaign & annual health enrollment)
  • Attend events sponsored by Commission & other related entities
  • Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field
  • Correspondence regarding your application will be sent to the email address provided on your application.**
28

Administrative Professional Resume Examples & Samples

  • Preferred Education:Bachelor's degree or equivalent combination of education and experience
  • Preferred Work Experience:Three to five years job related experience
  • Preferred Certifications:Administrative Professional Certificate
  • Coordinator calendars and schedule meetings
29

Administrative Professional Resume Examples & Samples

  • Managing the county's business functions to include: preparing & monitoring budgets; assisting with payroll; processing bills for payment; searching purchasing contracts; tracking purchase orders; paying invoices; purchasing materials (e.g., road supplies, salt, fuels, lubricants, Mancon parts, propane, guardrail, orders road signs.); and maintaining records utilizing Word, Excel & similar programs
  • Serve as county liaison for variety of ODOT programs (e.g., boot, jacket, & uniform coordinator)
  • Maintain variety of county records
  • Prepare facility for meetings; takes minutes at meetings & publishes & distributes them; schedules meetings; manages the office's calendar &/or e-mails
  • Manage equipment availability list
  • Call Ohio Utilities Protection Service (OUPS) to ensure sites are safe before beginning projects
  • Perform spot inventory checks; serves on annual meeting committee
  • Serve as Safety Liaison
  • Assist supervisor with the overtime roster & tracking progress on operational activities (e.g., mowing, road material usage, bi-weekly plow blade inventory, & tracks all county employee training.)
  • Initiate facility related repairs & maintenance with District facility staff
  • Assist with construction support activities (e.g., daily diaries, data entry into Site Manager, scanning project documentation, documentation storage)
  • Applications MUST clearly establish how the applicant meets the Minimum Qualifications below in the Work History, Education and Summary of Qualifications to be considered.**
30

Senior Administrative Professional Resume Examples & Samples

  • Two or more years of college required
  • Five or more years of secretarial and administrative experience
  • Solid written and verbal communication skills necessary
  • Ability to work and mingle with high-level officers, internally and externally
  • Must work well in teams, good command of grammar, and excellent telephone etiquette
  • 60+ wpm typing, excellent PC skills (MS office suite software), 10-key, telephone
  • Lead or supervisory experience preferred
  • Ability to make decisions and work independently, while adhering to pre-established guidelines
  • High attention to detail but able to work within the "big picture"
31

Administrative Professional Senior Resume Examples & Samples

  • Preferred Work Experience: Experience working in or with a Health & Well-Being program. This position will provide high level, specialized administrative services within Health & Well-Being, in direct support of the Executive Director. This position encompasses organization of office services within Health & Well-Being including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. Will provide administrative support to GoTECH Well-Being committee and subsequent action committees, Well-Being Advocates program, Certified Healthy Program, monthly messaging, and support to the interactive website
  • Preferred Skills:This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event planning and management, problem solving and office organization. Skills in office related computer applications, including advanced skills in Microsoft Outlook, Word, PowerPoint and intermediate skills in Excel are required as are skills in use of financial related computer applications
  • Preferred Abilities
32

Administrative Professional Resume Examples & Samples

  • Be passionate about providing administrative support for a world class sales team
  • Be a solution-oriented and creative thinker
  • Be adept at designing and implementing process improvements
  • Performing an extensive array of administrative tasks for a remote sales team (managing calendars, book travel, scheduling facilities and equipment, database maintenance, preparing presentations, tracking and filing expenses etc.)
  • Generating, proofreading, and distributing correspondence to internal and external customers following established guidelines
  • Leveraging Microsoft Office, Lotus Notes, and other systems as required by business
  • Creating and presenting information to groups of various sizes
  • Project management of multiple and varied business processes (i.e. coordinating project teams, identifying process plans, implementing logistics, ensuring relevant communication with teams, monitoring progress, documenting output etc.)
  • Coordinating all aspects of global virtual meetings and special events at varied sites using current tools and technology, including but not limited to: arranging travel for large groups and scheduling facilities, meals, and equipment
  • Ensuring compliance with relevant laws and policies
  • Analyzing and anticipating the needs of your team(s) and their projects
  • Proactively identifying solutions to non-standard requests
  • Collaborating, and clearly communicating complex information between diverse groups of people
  • Answering and directing incoming calls using a multiline phone system
  • Minimum of 3 years administrative support to multiple individuals, office manager or executive assistant with customer service or customer service management, receptionist, or professional teaching experience
  • Demonstrated experience with Microsoft Office Suite as well as other data management systems
  • Self-direction and motivation
  • High level of experience in general business operations
  • Excellent phone skills and business professionalism
  • SalesForce or similar CRM database experience
  • Experience with Lotus Notes Software
  • Accredited professional administrative certification(s)
33

Administrative Professional Resume Examples & Samples

  • Or 12 mos. exp. as Administrative Professional 2, 16872
  • The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration
  • The final applicant must successfully pass a drug test as a condition of employment
34

Administrative Professional Resume Examples & Samples

  • Assists the Deputy Director of Professional Standards for the Ohio Peace Officer Training Academy
  • Creates certificates for completed trainings
  • Compiles data and enters into computer programs
  • Corresponds with police chiefs, sheriffs, peace officers, troopers, academy commanders, academy instructors, and their designees
  • Populates on-line OPOTC resources, including but not limited to lists of OPOTC forms, and directories of peace officer agencies and of academies
  • Corresponds with IT concerning OPOTC-related programs and processes
  • Gathers information from sheriffs regarding concealed carry permits and formulates that information for electronic and hard-copy reports
  • Participates and assists in section-wide events, including but not limited to the annual Peace Officer Memorial and the Law Enforcement Conference
  • Researches and analyzes materials, information and programs
  • Makes recommendations regarding program activities
  • Provides technical information and advice to administrators to aid in decision making
  • Assists in developing new procedures related to established program policy
  • Serves as liaison between administrator and subordinates
  • Transmits decisions and directives
  • Processes bills for payment
  • Purchases supplies and equipment
  • Keeps fiscal and operational records
  • Performs public relations duties
  • Furnishes information and explains programs to public
  • Researches and responds to inquiries and complaints
  • Prepares reports, publications, memos and presentations for dissemination outside work unit
35

Administrative Professional Resume Examples & Samples

  • Support field leaders with writing and maintaining business reviews
  • Completing necessary bookkeeping including expense/travel reporting
  • Visitor support
  • Equipment management
  • Meeting management responsibilities to include logistics, meeting management and note taking
  • Oversee associate on boarding
  • Provide marketing event support
  • Create and generate reports in Excel and develop presentations to be used in sales meetings
  • Assists as needed from an administrative support standpoint
  • Perform other related duties as required or requested
  • Minimum one year of office experience in an office environment
  • Excellent oral and written communication skills with an emphasis in spelling and grammar
  • Proven multi-tasking capability and solid organizational skills
  • Good typing, grammar and spelling skills
  • Basic computer skills to include; Microsoft Word and Outlook
  • Knowledge of spreadsheet applications such as Microsoft Excel
  • Computer proficiency to include: Microsoft Excel, PowerPoint, Word and Outlook
  • 1-3 years supporting a sales or customer service organization that spans multiple locations
  • Proven customer service skills, with the ability to maintain a professional attitude and demeanor while managing multiple deadline-oriented projects
36

Administrative Professional Resume Examples & Samples

  • Preferred Education:Associate's degree
  • Preferred Skills:Excellent customer service and interpersonal skills, close attention to detail. Previous experience with website maintenance, database management/updates, and record keeping
  • Assist in collecting quarterly lease agreements
  • Record, deposit, reconcile, and process received payments
37

Administrative Professional Resume Examples & Samples

  • Preferred Education: Associate or Bachelor's Degree
  • Preferred Work Experience: Previous experience in higher education with diverse populations
  • Preferred Skills and Competencies: N/A
  • Ability to communicate with a range of customers and foster teamwork
  • Proficiency with Microsoft applications as a minimum and exercise the ability to demonstrate depth of knowledge and skills in this area
  • Ability to exhibit business savvy
  • Attention to detail and thoroughness in completion of tasks
  • Ability to analyze situations fully and accurately to reach productive outcomes
  • Quick learner and the aptitude to use creative measures to deploy standards of operation (proposes new approaches, methods or technologies)
  • Make providing excellent and proficient customer service a priority
  • Timeliness in attendance and punctuality
  • Exhibits flexibility and openness to different and/or new ways of doing things, as well as maintaining self-control while working on pressure
  • Demonstration of being responsible, reliable and trustworthy
38

Administrative Professional Resume Examples & Samples

  • Provide secretarial assistance by performing routine & non-routine clerical duties
  • Compose & produce routine correspondence
  • Maintain visitor sign-in log
  • Make photocopies
  • Answer telephones, retrieves messages from voicemail, receive & deliver telephone messages
  • Respond to e-mail inquiries
  • File & maintain filing systems
  • Requisition equipment & supplies & monitor supply levels
  • Order & return records to off-site storage facility
  • Provide secretarial assistance through routing administrative tasks
  • Provide information orally &/or in writing pertaining to services & activities provided by the Board
  • Research & respond to inquiries
  • Sort license applications
  • Enter & retrieve data from database
  • Perform other duties as may be assigned to support Board (e.g., assists co-workers during peak workloads, stuffs envelopes & creates file folders)
39

Administrative Professional Resume Examples & Samples

  • E-Files all individuals returns and maintains the tracking for individual returns
  • Prepares Sales & Use tax returns for approximately 35 states on a monthly basis for a client
  • Prepares property tax returns for numerous jurisdictions on a quarterly basis for a client
  • Familiar with QuickBooks and can enter checks and reconcile accounts for clients
  • Prepares various 1099 forms including Misc, Int, Div and forms W-2 and W-3 for the Cranston Office clients
  • Assembles and processes tax returns of all types
  • Formats and processes financial statements and letters
  • Coordinates, prints and mails and the tax organizers for the Cranston office clients
  • Fills in for the receptionist, delivers mail to the post office and runs other errands as necessary
  • 3 plus years of experience in a professional environment
  • Bachelor’s degree or equivalent experience preferred
  • Knowledge of a variety of computer software applications, specifically those related to MS Office Suite
  • High level of interpersonal skills required; must be able to communicate with individuals at all levels of the organization
  • Analytical ability a must, identifying solutions to various administrative problems
  • Aptitude for math
  • Continual attention to detail in arranging, typing and proofing materials, establishing priorities and meeting deadlines
40

Administrative Professional Resume Examples & Samples

  • Function as a team member with Government personnel and other contractor personnel
  • Performs routine filing, typing, and calendar management activities
  • Elevates issues / concerns to Branch Chief
  • Collects weekly performance highlights from technical staff and assembles information / data for submission to ECBC leadership
  • Maintains inventory of office supplies and assists in procurement efforts for ordering additional supplies
  • Monitors Biotechnology Branch’s compliance training and maintains up to date training records / reports
  • Supports Government Branch Chief in daily activities that may include travel planning, time recording, and other data entries into Government databases/systems
  • Contributes in product development
  • Reports to on-site Leidos team lead and represents Leidos as prime contractor for the Edgewood Chemical and Biological Center
  • 3-5 year experience in performing Administrative Professional duties/assignments
  • Must currently have a U.S. Federal Government issued Common Access Card (CAC) or in lieu of the CAC must have a current Department of Defense issued Secret Clearance
  • Strong communication and typing skills
  • Capability to learn and grow professionally
  • Can effectively carry out supervisor’s instructions
  • Demonstrated experience in ATAAPS, DTS, and GFEBS systems
  • Previous experience in performing Administrative Professional duties at a U.S. Government Installation
41

Administrative Professional Resume Examples & Samples

  • Coordinates and schedules meetings (e.g., credential review board, staff, performance review)
  • Secures agenda
  • Compiles packets and/or meeting materials
  • Identifies and invites cross-agency staff and stakeholders
  • Prepares briefing documents for office leadership
  • Secures supplies and equipment
  • Facilitates travel arrangements (e.g., coordinates airline, hotel, conference and ground transportation details, prepares and tracks travel reimbursements)
  • Devises, implements and maintains filing systems (e.g., electronic and hard copy) and tracks confidential documents
  • Maintains leadership’s calendars
42

Administrative Professional Resume Examples & Samples

  • Preferred Education:Associates Degree
  • Preferred Work Experience:Two to four years of experience
  • Preferred Skills:Experience managing social media sites to include Facebook, Twitter and Youtube. Previous experience managing web content is strongly preferred. Must be detail-oriented with intermediate skills in Microsoft Word and Excel
43

Administrative Professional Resume Examples & Samples

  • Prepares confidential correspondence &/or reports
  • Creates correspondence for all Child Nutrition programs
  • Processes new potential sponsors for Child Nutrition
  • Directs certification contact
  • Schedules training and webinars through CRRS
  • Maintains confidential files
  • Maintains calendar &/or makes travel arrangements for supervisor
  • Takes & transcribes dictation &/or minutes of meetings & prepares agendas
  • Prepares payroll reports &/or timesheets
  • Handles sensitive telephone calls
  • Channels calls to appropriate parties for response
  • Receives, opens, logs, distributes incoming mail
  • Answers phone & screens calls
  • Greets & directs visitors
  • Maintains inventory of general office supplies & orders as needed
  • Maintains files & retrieves information
  • Prepares & tracks expenses, position requests and IT forms
  • Prepares records retention & disposal schedules & arranges record transfers
44

Administrative Professional Resume Examples & Samples

  • Independently formulates decisions and/or judgments involving non-legal interpretation of policies and procedures
  • Develops and implements systems and methods for efficient management of office operations (e.g., establishes and maintains filing systems, ensures incoming and outgoing mail is handled properly and urgent items are addressed promptly; develops workflow schedule; recommends and adopts new office methods and procedures)
  • Prepares confidential legal briefs, reports, resolutions, and records using appropriate computer software (i.e., MS Word, MS Excel)
  • Researches and drafts letters and documents collecting information
  • Communicates confidential decisions, directives and/or assignments verbally or in written form (e.g., personnel and staffing matters, labor issues, budget issues, school law, employee law, and program initiatives) through the direction of the Chief Legal Counsel
  • Assists with preparation of records request responses and assists with flow of legal documents through Ohio Administrative Knowledge System (i.e., OAKS)
  • Completes form agreements of Legal Office as requested
  • Coordinates and tracks legal assignments for approval (i.e., human resources, fiscal, travel)
  • Maintains accurate stakeholder contact information
  • Maintains attorneys’ calendars and travel arrangements
  • Schedules administrative hearings, hearing locations, and court reporters
  • Takes notes/minutes of meetings that may be confidential
  • Handles and channels sensitive telephone calls to appropriate parties for response
  • Maintains office file system/law library
  • Manages fiscal records pertaining to legal processes
  • Files documents with other agencies
  • Organizes and schedules conferences and teleconferences
  • Creates, prepares, and maintains daily meeting materials and correspondences
  • Proofreads, tracks, and monitors reports/correspondences
  • Tracks staff evaluations and monitors HR deadlines
  • Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 months experience in secretarial/administrative professional field
  • OR 30 months experience or 30 months training in secretarial/administrative professional field
  • OR12 months experience as Administrative Professional 2 (State of Ohio job code 16872)
  • ORequivalent of Minimum Class Qualifications for Employment noted above
45

Administrative Professional Senior Resume Examples & Samples

  • Preferred Education:Bachelor's degree
  • Preferred Work Experience:Higher Education environment and experience providing support to executives
  • Strong attention to detail with decision-making skills to respond to high-pressure situations
  • Proven ability to pro-actively organize and prioritize multiple tasks and consistently meet deadlines
  • Ability to establish effective working relationships and networks to successfully accomplish objectives
  • Experience with electronic filing and scanning
  • Self-motivated with a high level of initiative and follow-through
46

Administrative Professional Resume Examples & Samples

  • Previous Administrative Assistant experience required
  • 2 Year Associate Degree or 2 years of business, administrative or similar experience
  • Demonstrated ability to work well in collaborative environment and to communicate effectively in cross-functional teams
  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
  • EXTREME attention to detail
  • Proficiency with Microsoft Office applications with special emphasis on Excel
  • Proficiency with web-based applications
47

Administrative Professional Resume Examples & Samples

  • Experience supporting at senior level (i.e. Regional Head) within Financial Services
  • Strong organizational skills with the ability to multi task and prioritize
  • Confident and professional communication skills
  • Ability to observe and exercise an awareness to read situations
  • Fast learner and able to quickly pick up new systems and processes
  • Build good working relationships across the firm
  • Operate with the highest discretion
  • Proactive, driven and articulate
  • Able to demonstrate common sense and work on own initiative
48

Administrative Professional Resume Examples & Samples

  • Preferred Work Experience:Working in a higher education environment
  • Ability to prioritize, coordinate, and execute higher-level projects/administrative tasks with big-picture thinking in mind, while working under tight deadlines
  • Comfortable with both structured tasks and with tasks that need further definition and creativity to complete
  • Exceptional work ethic/attitude and energized by work that makes a positive difference
  • Capable of exercising independent judgement/problem-solving and decision-making with a high degree of initiative and self-coordination
  • Demonstrated ability to work collaboratively and flexibly with a lean team that wears multiple “hats”
  • Advanced computer skills using Windows/Outlook/Microsoft Suite applications
  • Desired social media management skills
49

Administrative Professional Resume Examples & Samples

  • Quality control review of data from medical exams comparing hard copy results and the electronic medical record. Ensures all NSSP results are accurate and the result letter is ready to be assigned to the Physician Group
  • After the Physician Group approves the result letter, edit result letters for medical exams ensuring accuracy, clarity of communication, and appropriate reading level for the participants in the NSSP. Complete formatting and other miscellaneous edits and finalize the electronic letter process in the NSSP system. Provide status updates to the Arvada Office Program Managers, and suggestions for improving efficiencies
  • Become familiar with and proficient in following: the Freedom of Information Act, and Privacy Act to ensure records requests are handled accordingly
  • Provide assistance to the Arvada Office staff in interpreting handwritten physician notes as needed
  • Contact a defined survey group of NSSP participants (survey group and parameters defined by NSSP Management Group) who have received abnormal results. Determine if NSSP results were helpful to them and collect information regarding their physician’s recommendations and/or diagnosis based upon the results from the NSSP
  • Order medical supplies for NSSP partners for the NSSP exams; ensure suppliers are offering the best prices available for the supplies needed. Track shipments ensuring supplies are delivered in a timely manner and follow-up when issues with the shipment or invoicing occur
50

Administrative Professional Resume Examples & Samples

  • Draft/edit/finalize correspondence (letters, memos, mailings, email); copy/fax/scan various documents; create Excel spreadsheets and track/monitor information; prepare Power Point presentations; bind various reports
  • Distribute in-coming mail as appropriate; post out-going mail including preparation of Certified/Priority mail, Federal Express packages, etc.; arrange for Courier services
  • Maintain electronic calendars (appointments, contacts, etc.); coordinate travel arrangements; schedule conference rooms in multiple offices; assist with internal and external committee meeting coordination and set-up
  • Process new client information including paper and electronic file set-up on various software systems; maintenance of client records including information updates; physical and electronic filing of documents and client records; file retrieval from file room and/or storage (light lifting may be necessary)
  • Draft and finalize client invoices; generate various work-in-process and receivable reports, client lists and other such reports as requested
  • Monthly American Express reconciliations
  • Assist with sponsorships and event registration
  • Assist with licensing and certificate applications and renewals
  • Back-up reception, both scheduled and as needed for fill in/vacations
  • Filing, scanning, copying and assisting with reports
  • Handling highly sensitive and confidential materials
  • Knowledge of a variety of computer software applications, specifically those related to MS Office Suite. Familiarity with CRM is helpful
  • Excellent proofreading ability required. Strong command of spelling and grammar and ability to suggest improvements are needed
  • Continual attention to detail in all areas, establishing priorities and meeting deadlines
51

Administrative Professional Resume Examples & Samples

  • Preferred Work Experience:Receptionist/Front Desk experience. Experience with vendors and catering. Experience with facility scheduling/meeting scheduling. Experience with A/V room set up
  • Excellent customer service skills with proven knowledge of how to work effectively and professionally with all levels of internal and external constituents
  • Ability and temperament to work in a sensitive environment
  • Strong proficiency in using the MS Office Suite (Outlook, PowerPoint, Excel, and Word) and using/maintaining databases
52

Administrative Professional Resume Examples & Samples

  • Prepare and assemble audit, review, & compilation reports
  • Other support duties as needed
  • Proficient in Microsoft Office (Outlook, Word, Excel) and Adobe 9.0
  • Excellent typing skills. 65 WPM
  • Ability to work as part of a team as well as independently
  • Strong work ethic and ability to thrive in deadline-driven environment
  • High school or equivalent diploma required
53

Administrative Professional Resume Examples & Samples

  • OR 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field
  • OR 6 mos. exp. as Administrative Professional 1, 16871
  • OR equivalent of Minimum Class Qualifications For Employment noted above
54

Administrative Professional Resume Examples & Samples

  • ---------------------------------------------------------------------------------------------
  • Assists in program direction by relieving superior of routine administrative duties and makes recommendations on new procedures
  • Responds to inquiries via phone, email & mail, and directs inquiries appropriately
  • Processes requests for Certificates of Freesale for firms licensed/registered by Food Safety & maintains records of these request
  • Operates personal computer to enter information into the Food Safety database (e.g. complaints, market registrations)
  • Processes mailings
  • Processes requests for forms from local health departments
  • Fulfills public record requests as assigned and send to ODA Legal
  • Assists superior in conference and training registrations, including revenue collection via credit card machine
  • Assists in transmittal and record review follow-up
  • Removes records according to record retention schedule
  • Performs other related tasks as assigned (e.g. sends material to field staff, file Cost Analysis and other material as directed, maintain various mailing labels for contract carriers, works on special assignments & projects as directed, prepares reports, publications, memos & presentations for dissemination outside Food Safety, utilizes appropriate office equipment to complete tasks)
  • ----------------------------------------------------------------------------------------------
55

Administrative Professional Resume Examples & Samples

  • Performs non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, prepare correspondence &/or reports or carry out other assignments)
  • Receives applications for license and registration (e.g., bakery, home bakery, frozen food, cannery, bottling , syrups & extracts, cold storage)
  • Ensures applications are completed correctly
  • Verifies proper payment for licensing & registration fees is submitted
  • Reviews and ensures firms applying for licensing or registration are in good standing in accordance with Ohio Revised Code
  • Issues licenses and registrations
  • Tracks delinquent firms and contacts them for payment
  • Reviews & summarizes fiscal reports for revenue from licenses, registrations and local health department fees
  • Acts as main contact for local health departments transmittals
  • Represents supervisor at meetings or conferences with other agencies
  • Researches & prepares data for budget inclusion
  • Assists in writing budget justification
  • Monitors spending & maintains fiscal records
  • Communicates decisions, directives &/or assignments to appropriate staff
  • Represents division or agency on inter-divisional task forces or committees
  • Reviews & summarizes reports on operations &/or fiscal activities
  • Organizes conferences & training reservations (manages registrations, meals and training material)
  • Maintains supplies (sampling, inspectional & office) for the office and field staff (this includes keeping inventory and ordering) & if assigned, acts as lead worker over lower-level administrative office support staff
  • Maintains Food Safety website (ensures all links are correct and all postings are up to date) & creates forms for data collection and registrations
  • Verifies petty cash for two Food Safety accounts
  • Records transactions & processes disbursement of petty cash funds as requested
  • Reconciles monthly statements & prepares journal entries
  • Replenishes petty cash as required
  • Assists with petty cash audits
  • Performs secretarial tasks (e.g. prepares confidential correspondence &/or reports, maintains confidential files, takes & transcribes dictation &/or minutes of meetings, handles sensitive telephone calls, channels calls to appropriate parties for response)
  • Performs clerical tasks (e.g. responds to inquires via phone, email & mail, greets & directs visitors, maintains files & retrieves information)
  • Prepares routine forms
  • Acts as back up to Business Operations Manager 1
56

Administrative Professional Resume Examples & Samples

  • Maintain and purchase office supplies as needed
  • Maintain neat and organized files and electronic databases
  • May entail work with Microsoft Office products such as Word, Excel, Outlook and PowerPoint
  • Schedule and coordinate internal and external appointments, calendars, and meetings
  • Support all department personnel with duties including but not limited to answering phones, taking messages, copying, filing and faxing
  • High School diploma or GED is required
  • At least eight years of administrative support experience is preferred
  • Executive support experience is a preferred
  • Must have proficiency with Microsoft Office Suite: Excel, Word, Outlook and Powerpoint
  • Must possess typing skills and working knowledge of word processing, electronic mail/calendar and spreadsheets
  • General knowledge and experience with office equipment such as copiers, multi-line phone systems, fax machines and paging systems
57

Tp-temporary Administrative Professional Resume Examples & Samples

  • Use of independent judgment to determine best resources and most effective tools to resolve administrative and operational problems
  • Make travel arrangements: liaison with travel agency, hotel, airlines etc. and process reimbursement requests
  • Provide direct administrative support for various supervisors
  • Ability to work in an interactive environment and possess excellent customer service skills both in person and over phone
  • Must have strong organizational skills with ability to set priorities, handle deadlines, and manage conflicting demands
58

Administrative Professional Resume Examples & Samples

  • Preferred Education:Associate's Degree in Business Administration or a related field
  • Preferred Work Experience:Experience supporting leadership positions preferred, experience in event planning/management desired
  • Preferred Skills: Experience using an Electronic Medical Records system, advanced skills in Microsoft Office Suite, and Adobe Pro Suite preferred. A successful candidate will be highly organized, knowledgeable about HIPAA and have a thorough understanding of patient confidentiality. Keen judgement and strong decision-making skills are essential
59

Administrative Professional Resume Examples & Samples

  • Manage calendars and schedules appointments
  • Research inquiries regarding client accounts
  • Track pending applications and transfers for clients
  • Manage application status reports
  • Finalize and submit all client paperwork for account and application changes
  • Update the contact management system with client/member contact and preference information
  • Assist in the preparation and follow up for the client/member meetings
  • Collaborate with financial associate to assist client with product changes
  • Verbal or written communications with prospective or existing customers regarding financial matters
  • Conducting substantive research or information gathering that will be used with making securities product recommendations or providing investment advice (e.g. conducting due diligence, etc.)
  • Social media coordination and additional client relations tasks assigned
  • Additional responsibilities may be assigned in accordance with business needs
  • Previous administrative experience desired
  • Demonstrated customer service orientation/experience, 2+ years preferred
  • Extremely strong organizational skills
  • Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn
  • Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions
  • Ability to maintain integrity of sensitive/confidential information
60

Administrative Professional, Mid Resume Examples & Samples

  • Knowledge of Microsoft Office, including SharePoint
  • Ability to apply organizational expertise
  • Ability to interpret data and anticipate needs
  • Ability to interact with senior internal and external leadership
  • Ability to balance priorities and projects simultaneously while ensuring deadlines are met
  • Ability to work independently and in a blended team environment
  • Ability to maintain and access files in an organized fashion
  • Ability to research, analyze material, and present findings
  • Ability to be flexible to take on new challenges
61

Administrative Professional Resume Examples & Samples

  • Preferred Work Experience: Administer departmental procurement of supplies and services, Administer departmental budget and p-card for goods and services, administer /update departmental website and other project specific websites, prepare presentations for executive and affiliate organization board reviews with guidance and content from REDO staff, assist with periodic real estate portfolio reviews and benchmarking, analytics and budget presentations, assist with the deployment of GIS systems for real estate attributes for GIT campuses
  • Preferred Certifications:Real Estate Salesperson's License
  • Preferred Skills: Proficiency with the entire Microsoft Office Suite-particularly, Powerpoint Excel, and Word, working knowledge of Loopnet/CoStar research services
62

Administrative Professional Resume Examples & Samples

  • Organize mass amounts of documents, CD, DVDs, etc into an inventory list that is acceptable to the customer. Will require ability to catalog items in an excel spreadsheet according to the customer requirements
  • Document customer “special” requests for technician work performed on the Communications System into a excel spreadsheet, initially, and later into Remedy, for tracking purposes. Work with Program Manager and Lead Technician make assignments to the appropriate people
  • Take and distribute meeting minutes at the monthly Program Management Review (PMR) and other internally driven meetings with the customer
  • Attend a daily VoIP issues meeting and update and distribute the daily VoIP action register
  • Top Secret Clearance at the time of hire
63

Administrative Professional Resume Examples & Samples

  • Process all incoming and outgoing mail and shipments (USPS, UPS and FedEx)
  • Coordinate domestic and international travel arrangements, including flights, car rentals and hotel reservations
  • Create and modify Word documents using fillable form fields
  • Serve as backup for receptionist
  • Provide assistance with printing and binding projects
  • Manage and reconcile office petty cash, handling payments and disbursements
  • Assist with coordination of meetings and meals for various departments
  • Plan and facilitate employee birthday and anniversary celebrations for multiple locations
  • Help keep break rooms presentable by making coffee, restocking coffee supplies and loading/unloading dishwashers, as well as other tasks, on a daily basis
  • Occasionally available for work outside of typical 8 a.m. to 5 p.m., as needed
  • Associate’s or bachelor’s degree (English, business or related field) preferred
  • Three to five years of similar experience preferred
  • Self-motivation and commitment to work within tight deadlines while quickly adjusting to changing expectations and requirements
  • Resourceful and efficient, with a high level of professionalism and accuracy
  • Commitment to unmatched client service
64

Administrative Professional Resume Examples & Samples

  • Handles incoming telephone calls to the office and responds to requests for information
  • Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice’s Financial Representative
  • Performs routine administrative duties such as maintaining office supplies and processing mail
  • Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature
  • Supports projects, administration of various programs, and processing functions as needed
  • Assist Financial Representative in the preparation and follow up for the client/member meetings
  • Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed
  • Participates in the business planning process
  • Completes other miscellaneous tasks as assigned
  • Someone willing to obtain life, health and securities licenses
  • Previous administrative/secretarial experience desired
  • Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Outlook, Word, Excel, PowerPoint) or ability to learn
  • Familiarity with social media (LinkedIn, Facebook and Twitter) is a plus
  • Basic understanding of our products and services, and Thrivent Financial
65

Administrative Professional Resume Examples & Samples

  • A minimum of 1 to 3 years of experience working in travel and/or hospitality services
  • Good listening skills and comprehension skills to meet client’s expectations
  • Ability to work in fast paced environment, meet stringent deadlines
  • Produce quality work in a fast-paced environment
  • Coordinate work with other national and local teams virtually and in person
  • Knowledge on MS office tools, especially in excel and word
  • Superior customer service experience and exposure to interacting with International clients and vendors
  • Strong negotiation skills and the ability to manage priorities
66

Administrative Professional Resume Examples & Samples

  • Manage and process client billings on a regularly scheduled basis
  • Maintain electronic calendars (appointments, busy searches, contacts & address books); coordinate travel arrangements for client visits; schedule use of conference rooms for multiple offices; assist with outside committee meeting organization; set up for meetings (arrange for and set up of food and refreshments as requested); order office supplies
  • Preparation of new client forms including paper and electronic file set-up on various software systems; maintenance of client records including information updates; physical and electronic filing of documents and client records; file retrieval from file room and/or storage
  • Draft and finalize client invoices; generate various work-in-process and receivable reports, client lists and weekly/monthly due date reports
  • Receptionist duties, including answering the phone and greeting clients
  • Filing, scanning, copying and assisting with tax filings
  • Processing and assembling tax returns/extensions in proper order with appropriate attachments
67

Tp-temporary Administrative Professional Resume Examples & Samples

  • Experience providing senior-level administrative support and managing general office needs
  • Experience utilizing UCSD business systems (e.g., IFIS, PPS, FinancialLink, MyTravel, MyEvents, MyPayments, EmployeeLink, and/or Marketplace)
  • Proven ability to work independently with minimum supervision, establish priorities, follow through on tasks to completion, and meet deadlines in an environment of multiple interruptions and changing priorities while maintaining a high degree of judgment and clarity
68

TP Temporary Administrative Professional Resume Examples & Samples

  • Manage complex calendars: responsible for making decisions related to planning and implementation of meetings, special events, and travel
  • Make travel arrangements: liaison with travel agencies, hotel, airlines etc. and process reimbursement requests
  • Process various fiscal transactions
  • Drafting correspondence and reports
  • Coordination of event & program details, transportation, accommodations, activities, reserving room space and catering for scheduled events
  • Other duties special projects as assigned
  • Solid communication skills and ability to communicate professionally and effectively with a diverse population of all levels of organization in person, over the phone and in writing
  • Ability to work in an interactive environment and possess excellent customer service skills both in person and over the phone
  • Must have strong organizational skills with an ability to set priorities, handle deadlines, and manage conflicting demands
  • Proficiency with MS Word, Access, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and various email, database and desktop publishing programs
  • Proven typing/word processing skills to prepare correspondence, reports, and spreadsheets
  • Demonstrated ability to manage and optimize the use of multiple databases with extreme attention to detail
  • Manage complex calendars, schedule meetings and appointments; executing, coordinating, and managing event planning for programs, special events, meetings and receptions
  • Experience analyzing and identifying problems, independently resolve discrepancies with an ability to recommend solutions, effectively participate in short and long term planning for administrative needs of the unit
  • Proven experience monitoring department budgets, including expenditures and purchasing. Ability to read, interpret and analyze financial data
69

Administrative Professional Resume Examples & Samples

  • Handles incoming telephone calls and responds to requests for information
  • Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice’s Financial Representatives
  • Updating calendars, schedule, appointments, and some minor travel coordination
  • Assist Financial representative in the preparation and follow up for the client/member meetings
70

Temporary Administrative Professional Resume Examples & Samples

  • Working knowledge in Microsoft Word, Outlook, and Excel
  • Strong data entry skills with accuracy
  • Strong attention to detail, organization and prioritization abilities required
  • Exposure to a variety of career opportunities as a result of our expansive network of client companies
  • Career guides, information and tools to help you successfully position yourself throughout every stage of your career
  • Access to more than 3,000 online training courses through our Kelly Learning Center
  • Weekly pay and service bonus plans
  • Group- rate insurance options available immediately upon hire*
  • Available for purchase and administered by a designated third-party vendor
71

Administrative Professional Resume Examples & Samples

  • Using the AlixPartners internal systems to process expenses, time entry, Radius marketing entries, and on occasion, researching travel and accommodation options, liaising with MD Assistants to ensure seamless support is provided to Managing Directors (MDs) within the appropriate timescales
  • Liaise with other Administrative Professionals across the firm to provide proactive support to them as required. This may include booking meeting rooms and general administration tasks, such as printing, scanning, photocopying, binding and filing
  • Assisting with collecting and distributing daily incoming and outgoing post to other Administrative Professionals, if required
  • Liaising with other support teams as required e.g. IT, Finance, OM & Facilities, and HR in order to resolve queries quickly and efficiently
  • Helping other Administration Assistants where necessary and providing cover for holiday/sickness
  • Complete adhoc projects/tasks on request as required
  • Prior experience working in a similar professional environment would be an advantage
  • Strong Microsoft skills essential (good working knowledge of Word and Excel)
  • Educated to GCSE level or equivalent, with a grade ‘B’ or above in English Language and Maths
72

Administrative Professional Resume Examples & Samples

  • Handle sensitive and urgent information from clients, AlixPartners personnel and other contacts while exercising appropriate judgment when responding
  • Maintain contact database, send various mailings to contacts
  • Type, mail, copy and file correspondence including engagement letters, expert reports, etc
  • Transport client evidence to/from AP offices
  • Additional responsibilities as identified
  • High School diploma or equivalent required, college degree preferred
  • Minimum of 2-5 years’ prior administrative experience required; experience with a professional services firm strongly preferred
  • Advanced proficiency in Microsoft Word, Excel, Power Point and Outlook
  • Typing: minimum of 50 words per minute
  • Strong secretarial and organizational skills; attention to detail is critical
  • Capability to quickly learn and apply new technology
  • Team-oriented approach, as well as ability to work independently
  • Ability to thrive in a fast paced, constantly changing environment
  • Self-starter with a proactive approach to providing exceptional customer service with strong interpersonal skills
  • Demonstrate ability to maintain composure during stressful situations as a result of workloads and deadlines by being resourceful, anticipating needs, prioritizing responsibilities and proactively managing schedules
  • Ability to be discreet and handle confidential, sensitive information
  • Ability to deal effectively with internal and external customers at all levels
  • Flexibility to work overtime as needed and must have ability to start work at 8:00 AM
  • Must have the ability to work full time
  • Must be able to work in an office environment
  • Must be physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the work day
73

Administrative Professional Resume Examples & Samples

  • General administrative support to team members, managing team meeting logistics, meeting preparation, and providing proposal support. Involvement in client matters including administering assessments and reading, editing, and preparing client reports
  • Provide support services on business development initiatives and marketing projects including, but not limited to, maintaining the CRM for senior team members, creating and updating bios, planning marketing event logistics, and maintaining and managing marketing database
  • Support Chief Talent Officer on Internal ODHR, Mgmt. Committee, BOD matters, and other key firm matters as requested
  • Support to the Talent Acquisition process on LOE, learning Jobvite and scheduling interviews for candidates using the Jobvite system
  • Minimum 2-5 years’ experience required; experience with a professional services firm strongly preferred
  • Excellent oral and written communication skills and advanced editing skills
  • Ability to work well in a fast-paced environment and interact with employees at all levels
  • Ability to handle confidential information and be discreet with sensitive personnel issues
  • Must be flexible and adaptable when processes change or urgent situations arise
  • Strong organizational skills with attention to detail; must be able to prioritize and multi-task
  • Proficiency in Microsoft Word, Excel and PowerPoint; Access and database experience preferred
  • Must have the ability to work full time; flexibility to work overtime, as needed
74

Administrative Professional Senior Resume Examples & Samples

  • Preferred Skills: Proficiency with Microsoft Word, Excel, PowerPoint and Outlook; Excellent written and verbal communication skills
  • Ability to pro-actively organize and prioritize multiple tasks and consistently meet deadlines
  • Self-motivation with a high level of initiative and follow-through
75

Administrative Professional Resume Examples & Samples

  • Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook
  • Demonstrate ability to maintain composure during stressful situations by being resourceful, anticipating needs, prioritizing responsibilities and proactively managing schedules
  • Must be able to work full time in an office environment
76

Administrative Professional Resume Examples & Samples

  • Provides customer service and overall program information to community public inquires through telephone, walk-in, online informational requests and informational sessions
  • Interviews program candidates and processes background checks through the American Red Cross system
  • Registers prospective students for courses through American Red Cross tracking systems and collects student file documentation as required by American Red Cross and state
  • Process various methods of payments for course while following the American Red Cross payment processes
  • Maintain student data tracking of outcomes; end of course evaluations, success stories, student enrollment, course completion, state examination and employment verifications
  • Helps to plan and organize course graduation ceremony, job fairs and other programming events
  • Coordinates CPR/FA/AED training
  • Present program informational sessions to the public on a regular basis and assists in marketing courses throughout the community
  • Provide clerical support and assistance as requested by supervisor
  • High school diploma or equivalent required. Associate’s degree in health or program administration preferred
  • Minimum of 2-3 years’ experience in managing customer service or office environments
  • Strong Communication skills and follow through
  • Proficient computer skills including a demonstrated ability to utilize Microsoft Office Programs and web-based applications
  • Must have proficient data entry skills
  • Professional verbal and written communication skills required
  • Strong organizational,, time management and interpersonal skills also required
  • Must have reliable transportation and the ability to travel 15-20%
77

Administrative Professional Resume Examples & Samples

  • Responsible for overall administrative functioning of CCO office by managing Chief Clinical Officer (CCO) schedule, including readying of meeting materials & scheduling of special meetings, reserving meetings rooms & necessary equipment
  • Plans, manages & creates all physician schedules, including medical officer on duty (MOD), assuring physician coverage exists 24 hours a day/7 days a week/365 days a year, working in partnership with physicians to ensure proper coverage & requests for leave & change in schedules are reflected, as necessary
  • Writes or drafts letters, reports & other documents, as requested by CCO
  • Works with CCO to record, transcribe & disseminate minutes for the committees that the CCO/MSO chairs as assigned (e.g., MSEC, P&T)
  • Assists in planning clinical operations & in coordination of medical staff & clinical issues
  • Plans & manages administrative aspects of scheduling & communications regarding the medical student & resident rotations for both OSU & OU
  • Coordinates (e.g., serves as liaison, transmits decisions & directives, answers confidential questions for CCO) & communicates with TVBH Chief Executive Officer (CEO), Administrative & Executive Committee (AEC) members & Department Heads in interpreting clinical care & assuring proper physical & emotional care for patients
  • Assists (e.g., to assures performance reviews of medical staff are completed timely
  • Works with other AP staff to assure department manuals are current, position descriptions for department staff are current and CCO in preparation & documentation for hospital accreditation
  • Coordinates (e.g., serves as communication liaison, transmits decisions & directions, answers confidential questions & creates correspondence for CCO with Forensic Services to ensure service delivery
  • Assists in clinical treatment team planning with staff coordination; coordinates & communicates important information & screens clinical medical staff needs for CCO
  • Coordinates communication input from medical clinic, dental clinic, EEG, ECG, lab & pharmacy for triage to CCO on a timely basis
  • Assists in data collection
  • Assists CCO in system coordination (e.g., processes & types policies, directives, guidelines, programs), communicates & coordinates clinical project tasks & quality assurance/performance improvement (QA/PI) tools
  • Monitors, creates monitoring & tracking tools for clinical performance improvement (PI), treatment planning improvement team, automation of treatment plan with other TVBH medical leadership; maintain files
  • When the CCO is off-site, coordinates services with input from Assistant CCO, medical staff & administrative staff, & with contact of CCO for relevant issues. Performs public relations & other administrative duties as assigned
  • Liaison between different offices, institutions, courts & organizations maintaining confidentiality for CCO/CEO & hospital at all times; coordinates (e.g., serves as liaison, transmits decisions & directives, responds to requests for information/documentation) with community mental health centers, Alcohol & Drug Addition Mental Health (ADAMH) Boards, community hospitals, courts & other institutions
  • Organizes, files, transcribes & prioritizes CCO clinical & administrative documentation
  • Drafts correspondence & reports under CCO review
  • Responds appropriately to all inquiries or complaints, notifies CCO of impending difficulties or problems; furnishes information & explains program, policies & procedures as required; maintains proper decorum under pressure
  • Assists CCO in communication & coordination for patient/hospital/medical or logistical needs during hospital codes or staff/ patient crisis; maintains composure in urgent medical situations & emergencies; understands & follows through on proper procedure for emergencies; assists in communication of information, during urgent issues between CCO & legal or clinical professionals; transmits decisions & directives accurately
  • Performs clerical duties as assigned: opens mail; files & develops written responses to correspondence as needed
  • Prepares CCO & Assistant CCO schedules
  • Keeps physician files, time schedules & leave requests; provides back up for developing agenda, recording minutes, transcribing & disseminating minutes of TVBH or RPH Committees; serves as back up to the AP for the CEO or COO as assigned