Administrative Assistant, Senior Resume Samples

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SM
S Mills
Stephanie
Mills
6627 Becker Crescent
Dallas
TX
+1 (555) 488 7780
6627 Becker Crescent
Dallas
TX
Phone
p +1 (555) 488 7780
Experience Experience
Dallas, TX
Administrative Assistant Senior
Dallas, TX
MacGyver-Purdy
Dallas, TX
Administrative Assistant Senior
  • Assisting with incoming / outgoing departmental mail and establishing and maintaining associated filing systems
  • May assist with Human Resources paperwork
  • Works independently to organize workload to comply with deadlines and priorities
  • Word process/format/edit a variety of correspondence and performs document management for manuscripts, abstracts, protocols, grant reviews, minutes, etc
  • Provides support and resources to department hiring managers for new partner setup and immersion activities
  • Coordinate managers' schedules, appointments and establish meeting agendas and minutes
  • Assist with cost center budget management and invoice processing
New York, NY
Administrative Assistant, Senior
New York, NY
Farrell-Larkin
New York, NY
Administrative Assistant, Senior
  • Provide supporting materials and pertinent data for onsite and offsite meetings and arrange other elements of meeting planning
  • Support meeting planning
  • Completes projects by assigning work; following up on results
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Manage calendar, including meeting and travel arrangements
  • Coordinate departmental training and maintain training records
  • Develop, compile or input technical presentations, reports, spreadsheets and correspondence ensuring accuracy in content, grammar and spelling
present
Boston, MA
Bwpo Administrative Assistant Senior
Boston, MA
Beer, Brekke and Kassulke
present
Boston, MA
Bwpo Administrative Assistant Senior
present
  • Organization: A commitment to quality, service and exceptional performance
  • Serve as a liaison to insurance companies and provide them with all necessary information in order to obtain prior authorizations
  • Schedule all radiological testing in Percipio and assist with the prior authorization process
  • Complete referral management process in conjunction with Patient Service Center, including reviewing, updating and completing and missing information
  • Prepare charts for clinic ensuring that the chart is up to date and contains all patient correspondence received prior to the visit, as well as diagnostic results
  • Notify Operations Manager and/or clinic staff to block off the physician schedule in Epic when surgeon is out of the office; inform him/her that surgeon is out of the office as soon as information is known (add this information to the MD Away Calendar as well to ensure OR time is released)
  • Ascertain work related visits and cases; obtain all necessary worker compensation information necessary to initiate and complete negotiations and billing
Education Education
Bachelor’s Degree in Autonomy
Bachelor’s Degree in Autonomy
University of Kentucky
Bachelor’s Degree in Autonomy
Skills Skills
  • Demonstrate dependability, sense of urgency and high attention to detail along with a superior ability to multi-task
  • Solid knowledge of office management (answering phones, setting up files, record keeping etc.)
  • Performs administrative duties (answers phones, route media inquiries, process invoices, prepare documents for execution, filing, periodical management, archives management, mail review and distribution, contact list updates, office supply orders for the department, new hire setup, Sharepoint administration). 20%
  • Leidos is a global leader in the integration and application of information, technology and systems working to solve the world’s toughest challenges in the civil, health, defense, intelligence and homeland security markets. The company’s 33,000 diverse employees support vital missions for government and commercial customers in 30 countries. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $10 billion for the fiscal year ended January 1, 2016 after giving effect to the recently completed combination of Leidos with Lockheed Martin's Information Systems & Global Solutions business (IS&GS). For more information, visit www.Leidos.com. The company’s diverse employees support vital missions for government and commercial customers. Qualified women, minorities, individuals with disabilities and protected veterans are encouraged to apply. Leidos is an Equal Opportunity Employer
  • Manage domestic travel arrangements for SVP, including preparation and filing of expense reports, and assists directs on travel and meeting planning as capacity allows. 25%
  • Responsible for heavy calendar and meeting management, requiring interaction with both internal and external executives and assistants, team members of all levels, remote and on site, and other external parties, to coordinate a variety of complex executive meetings. Schedules ad hoc and recurring meetings, resolves conflicts, prepares meeting materials and distributes meeting presentations to attendees). Serves as liaison among SVP and other high level executives. 30%
  • Solid knowledge of office management (answering phones, setting up files, record keeping etc)
  • Strong administrative background and extensive knowledge of Microsoft Outlook, Word, PowerPoint, Excel, Adobe, Internet navigation, Visio, and SharePoint
  • Strong attention to detail
  • Highly flexible and adaptable
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15 Administrative Assistant, Senior resume templates

1

Administrative Assistant, Senior Resume Examples & Samples

  • Offers personal assistance to the SVP and other VPs in ECM division. Duties include managing schedules and coordinating calendars; prioritizing, forwarding, and responding to communication, scheduling and organizing meetings, events, and parties (room reservation, catering, decoration, IT, taking meeting notes), managing travel (making reservations, preparing materials for trips, submitting expense reports for reimbursement), coordinating materials for approval (contract requests, contracts, expense reports), staying available, flexible, and responsive. (50%)
  • Provide Education and Children's Media departmental administrative support. Duties include attending to general departmental office duties (photocopying, mailing, running errands, maintaining an organized office, facilitating internal communication, distributing documents and office supplies), maintaining the supply closet, serving as timekeeper, serving as emergency manager in case of evacuation or drill, interact daily with multiple levels of staff, including senior management and other outside constituencies. (30%)
  • Prepare presentations for SVP and VPs. Duties include researching information for presentation (on Internet and through other staff members and outside experts), gathering visual assets from multiple sources, writing heads and bullet points, laying out presentation in Powerpoint or Keynote. (10%)
  • Assist SVP and VPs with industry, market, and trend research. Using Excel, Powerpoint, or Adobe InDesign, prepare reports to share with Education and Children's Media staff including sales data, children's industry trends, publication and product charts, and staff workload analysis. (5%)
  • Other duties as assigned, such as monthly newsletters, handling invoices, managing NGK page on NG Connect. (5%)
2

Administrative Assistant Senior Resume Examples & Samples

  • Serves as a peer leader to administrative team within function
  • 5 or more years of experience in a role performing administrative assistant or coordinator job functions
  • 5 or more years of experience supporting projects
  • Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
  • Ability to deliver consistently high quality and professional customer service to both internal and external customers
3

Administrative Assistant, Senior Resume Examples & Samples

  • Provide administrative support to three executives, which includes but is not limited to creating presentations and documents, compiling and analyzing data, completing expense reports, organizing travel plans, routing phone calls and handling complex calendar management
  • Anticipate the administrative needs of the executives and prioritize work effectively
  • Problem solve for executives, demonstrating an understanding of the business operations to make good decisions to move projects forward with little direction
  • Successfully take multi-step direction to completion with minimal supervision
  • Set priorities to meet goals timely by creating efficient systems and procedures
  • Provide supporting materials and pertinent data for onsite and offsite meetings and arrange other elements of meeting planning
  • Manage and maintain extremely confidential/sensitive matters
  • Prepare, proofread, verify and assemble information for reports and compose correspondence to include presentations, handouts and letters
  • Ability to create presentations from concepts
  • Schedule and assist in setting up WebEx meetings and conference calls
  • Establish effective working relationships with other internal departments to respond to questions in a timely manner
  • Maintain an exemplary level of confidentiality when dealing with sensitive issues
  • Develop an understanding of the corporate organization and identity. Champion the values throughout the organization to develop alignment with the company culture
  • Manage agendas, meeting logistics and presentation coordination of ongoing senior leadership team meetings
  • Manage event planning for regularly scheduled extended leadership team events
  • Maintain office supplies and office equipment
  • Organize department years of service recognition celebrations, department lunches
  • Prepare external mailings
  • New Hire Setup (phones, seating, name tags, business cards, credit cards, equipment/supplies)
  • Minimum of 5 years administrative senior support
  • Administrative experience with a HR team in a large company a plus
  • Strong administrative background and extensive knowledge of Microsoft Outlook, Word, PowerPoint, Excel, Adobe, Internet navigation, Visio, and SharePoint
  • Demonstrate dependability, sense of urgency and high attention to detail along with a superior ability to multi-task
  • Ability to successfully interact with senior executive management and associates at all levels
  • Understanding of the business
  • Ability to take on ad hoc projects while maintaining work flow and administrative support
  • Must possess superior and consistent communication skills in person, by phone, via e-mail and via written correspondence including the creation of original communication
  • Extremely responsive, customer service orientation
  • Effective problem solver and decision maker
  • Extremely organized with the ability to influence teams of people in a matrix environment
  • Limited travel to coordinate meetings as needed – less than 5%
4

Administrative Assistant Senior Resume Examples & Samples

  • Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor
  • Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations
  • Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes
5

Administrative Assistant, Senior Resume Examples & Samples

  • Oversees and administers department specific programs or long range assignments
  • Takes meeting minutes
  • Organizes and distributes department reports and/or materials
  • Receives and processes bill payments
  • Researches, prices and purchases office supplies
  • Oversees and manages department payroll
6

Administrative Assistant, Senior Resume Examples & Samples

  • 8+ years of experience with providing executive-level administrative support in a large corporate environment
  • Ability to leverage organizational and prioritization expertise and to multi-task independently in a fast-paced environment
  • Ability to adapt to changing requirements, schedules, and demands
  • HS diploma or GED required
  • Ability to work in a collaborative and team environment
  • Ability to create professional, executive-level presentations
7

Administrative Assistant, Senior Resume Examples & Samples

  • Experience with supporting corporate or SES-level executives
  • Experience with Microsoft Office programs, including Excel, Word, PowerPoint, and Outlook
  • Ability to complete a job and associated work products correctly, thoroughly, and efficiently with little oversight
  • Ability to multi-task and respond to requests that require quick turn-around
  • Ability to work independently and time manage
  • Ability to function efficiently in a high-paced, demanding work environment
  • Ability to manage and track taskers
  • Ability to develop presentations
8

Administrative Assistant, Senior Resume Examples & Samples

  • 8+ years of experience with providing executive-level administrative support in a large, corporate environment
  • Experience with calendar management, making domestic and international travel arrangements, managing or preparing expense reports, and planning meetings
  • Ability to multi-task independently in a fast-paced environment and flex to changing requirements, schedules, and demands
  • Ability to be detail oriented and proofread on grammar and punctuation with a high level of accuracy
  • Ability to manage multiple activities and inputs across executives and teams and help consolidate them
  • Ability to create presentations in PowerPoint
  • Experience with report generation preferred
9

Administrative Assistant Senior Resume Examples & Samples

  • Support administrative functions for two directors, prioritizing the daily calendar
  • Execute all related tasks
  • Support administrative functions for managers and their teams and maintaining records
  • Monitor employee timesheets delinquencies and approvals, as well as closely monitor and follow up on shared hours clocking
  • Prepare PO backup material and manage invoices for consultants
  • Analyze the monthly financial caption and present findings to director, as well as follow up in a timely manner on any outstanding issues
  • Validate and maintain organizational charts for both teams
  • Produce and follow up on human resource documents for the departments such as REQs, CRFs and terminations
  • Facilitate the arrival of new members of the departments by coordinating with the office clerk responsible for onboarding, ensure all access and equipment is acquired in a timely manner
  • You have a minimum of 5 years of relevant experience
  • You have excellent organizational and interpersonal skills
  • You are a self-starter and able to work under minimal supervision
  • You are fluent in English both spoken and written, as well as functional in French
  • You are comfortable with software tools including MS Office, SAP and eRoom
10

Administrative Assistant, Senior Resume Examples & Samples

  • Designs and produces varies reports and presentations for multiple department projects and meetings
  • 2-4 years of experience as an administrative assistant supporting a high level executive in a face paced and/or growing organization is required
  • Working knowledge of the healthcare industry is preferred
  • Ability to interface with personnel at all levels
  • Ability to effectively manage/coordinate simultaneous projects
  • Ability to be flexible and multi-task
  • Strong initiative and customer service focus
  • Strong organizational skills and the ability to meet strict deadlines
  • Demonstrated ability to deal with confidential information
  • Solid knowledge of office management (answering phones, setting up files, record keeping etc.)
  • Ability to work as part of team and with other administrative assistants
  • Strong typing skills
  • Proficient in Microsoft Office such as MS Word, MS Excel, MS PowerPoint, MS Visio and MS Outlook
  • Ability to type at least 50-60 words a minute
  • Proficient utilizing fax machines, copy machines, conference phones, audio/visual equipment etc., *LI-RG1
11

Administrative Assistant Senior Resume Examples & Samples

  • 5 to 7 years relevant administrative support experience
  • Seeks ways to improve efficiency
  • Ability to prepare presentations including charts, graphic and tables, speaker notes and handouts, etc
  • Drafting proposals with the aid of styles tools
  • Handle filing, archiving, correspondence, faxing, scanning, preparing and distributing documents, and photocopying
  • Process Audit arrangement letters, proposals, and reports
  • Prepare and finalize proposals and documents with a strong working knowledge of formatting, merge documents, styles, section breaks, headers/footers, tables of contents and more in Microsoft Word
  • Assist partners to associates with IT Service Tickets from initiation to resolution
  • Serves as a resource or "go to" for staff questions regarding office policies and procedures
12

Administrative Assistant Senior Administrative Assistant Resume Examples & Samples

  • Provide full administrative support to the Vice President of Global Technical Operations
  • For the administrative assistant level, at least 5 years’ progressive administrative assistant experience. The senior administrative assistant will have 8+ years’ experience
  • Computer literacy with strong proficiency in Microsoft Office applications – Outlook, Word, PowerPoint, and Excel
  • Excellent organizational skills with strong attention to detail. Excellent written and verbal communication skills. Effective interpersonal and communication skills to establish and maintain positive working relationships across the organization
  • Dependable, complete assigned tasks, excellent follow-through. Ability to manage many tasks simultaneously and shift priorities quickly
  • Ability to perform detailed work independently and accurately with minimal direct supervision
  • BA/BS highly preferred
  • Experience in biotechnology highly desirable
13

Administrative Assistant Senior Resume Examples & Samples

  • Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
  • Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail
  • Acts as direct assistant to the manager/department and handles special projects as assigned
  • Arranges, Participates in, and Implements conferences and meetings
  • Provides information to staff
  • Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary
  • Creates, edits, and formats letters, reports, spreadsheets and PowerPoint presentations
  • Accountable for office operations. Identifies problems, Develops and Implements solutions; plans, organizes and prioritizes assignments within the office
  • May conduct limited research for information
  • Demonstrates efficiency in scheduling, creates complex documents and exercises discretion and independent judgment in matters of importance and Ensures the general operations of the office are functioning to maximum capacity
  • Prepares correspondence and other material requiring considerable judgment and knowledge of health system operations; files, retrieves, and Coordinates all incoming and outgoing correspondence and necessary paperwork related to the overall management of the assigned executive area
  • Represents named executive officer(s) as principle contact for and liaison with internal and external stakeholders, may require coordinating travel and entertainment Functions for executives or facility as well
  • Participates in executive and leadership team meetings through the preparation of agendas, packets, documents and general record keeping
  • Provides supervision and general project management for special requests by named executive officers to ensure appropriate follow through actions
14

Administrative Assistant Senior Resume Examples & Samples

  • Must possess excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Must possess language skills (writing, proofing, editing, drafting, formatting letters, documents, e-mails)
  • Must possess advanced computer skills with respect to Microsoft Office Suite (Outlook, Word, Excel and Power Point), and internet research skills and be at an advanced level of competency
  • Must possess the ability to coordinate complex travel arrangements (including international travel, FastTrac, and miscellaneous travel forms), reconciliation of expense reports and Visa statements
  • Must possess the ability handle confidential and sensitive information with the utmost discretion
  • Must be very flexible and possess project management skills and project coordination experience sufficient to work independently and execute projects with minimal supervision
  • Must possess the ability to take initiative
  • Must be able to multi-task, prioritize, and complete assignments accurately and on time
  • Ability to obtain a DoD Clearance or willingness to pursue such and ability to be granted
  • 5 or more years experience in administrative field
15

Administrative Assistant Senior Resume Examples & Samples

  • Schedules appointments, meetings, etc. for the Executive Director and divisional
  • Makes out purchase orders, check request vouchers as directed. Follows up on expenses
  • Assists as Liasion to Pavillion as needed
  • Organizes priorities for Executive Director's calendar and appointments with authority to commit within the framework of objectives and general guidance of the Executive
16

Administrative Assistant Senior Resume Examples & Samples

  • Support administrative functions for four directors, prioritizing the daily calendar, presentations and various reports
  • Execute all other related tasks
  • Perform various Support administrative functions for managers and their teams and maintain various reports required by HR
  • Check employee timesheets submission by producing and analyzing various reports
  • Produce, through the Concur application, the travel authorizations and the expenses reports for the directors
  • As a delegate of managers and directors in Concur, verify all travel authorizations and expenses reports of the employees
  • Validate the organizational structure with the one provide by HR, make any required change and maintain organizational charts for all teams
  • Produce, through the SalesForce application, all the hiring, changing, replacements and terminations requests for external resources
  • Facilitate the arrival of new team members by issuing requests to acquire necessary equipment, accounts and access
  • As SAP/PSI Coordinator, submit all creation, reactivation, modification or termination requests for SAP accounts
  • You are able to manage multiple tasks at once accurately
  • You are fluently bilingual in French & English, written and spoken
17

Administrative Assistant, Senior Specialist Resume Examples & Samples

  • Enter transaction data into the data base and maintain data accuracy in the data base
  • Generate credit reports such as approved transactions, status of applications, review schedule, condition & required report control, forthcoming transactions, and problem loan
  • Perform administrative support such as copying, scanning, mailing, maintaining office supplies, conference room reservations, travel arrangement, and expense report preparations
  • 2-3 years of administrative work experience
  • Strong inter-personal, multi-tasking and time management skills
  • Aptitude in numerical reports
  • Knowledge of MS Word, Excel and Access
  • Bilingual in English and Japanese
18

Administrative Assistant Senior Resume Examples & Samples

  • Performs duties under moderate supervision with intermediate to advanced proficiency in administrative skills
  • Schedules appointments and meetings, and maintains professional calendar for Section Head of Angio/Interventional Radiology, other physicians, Practice Manager and Nursing Director. Reserves meeting locations, orders needed supplies and services, and prepares agendas, meeting notes, presentations and other materials. Prepares travel arrangements, including airfare reservations, hotel accommodations, travel authorizations, transportation etc
  • Responsible for all aspects of the Interventional Radiology Fellowship Program including all correspondence with applicants, organizing and collecting application materials, maintaining profiles on applicants, arranging interview schedules, updating program information, and organizing the rotation schedule among the various divisions. The individual will be responsible for adhering to the rules of the fellowship match and keeping up the program’s ACGME certification
  • Completes a wide range of typing tasks, possibly from recorded dictation, in order to prepare correspondence, memoranda, reports, meeting minutes, etc. that are often confidential in nature. Must be able to recognize a need to make changes in grammar, punctuation and spelling
  • Receives and screens visitors and phone calls. Takes accurate and complete messages, and provides immediately to whom it pertains. Often needs to coordinate VIP visits for either VIP physicians or patients. Must have helpful professional and courteous phone manner
  • Opens, sorts and distributes mail. Often composes correspondence that does not require a dictated reply
  • Operates standard office equipment such as calculators, word processing equipment, photocopiers, dictation/transcription equipment, computer, scanner and so forth
  • Maintains all information on upcoming meetings/seminars/examinations
  • Acts as a liaison between the Section Head of Angio/Intervention and staff, often privy to confidential matters
  • Monitors and maintains office supply inventory and office equipment. Responsible for the purchase of supplies. Ensures supplies are readily available when needed. Keeps all secretarial equipment clean and in good working order and arranges repair or replacement when needed
  • Serves as liaison to support service departments to request and coordinate provision of needed services; including, but not limited to: reimbursement requests, check requests, purchase orders, luncheons, functions, credentialing processes for new attending staff, licensing, certifications, parking, cell phones, pagers, updates physician Curriculum Vitae’s, and assists in health fairs/symposiums
  • Researches and provides information to inquiries for literature searches, data gathering and analysis (using Excel spreadsheet formats and PowerPoint preparation as needed)
  • Distributes patient reports to referring physicians through LMR
  • Communicates effectively with hospital service departments, promptly requesting needed services (purchasing, maintenance, cleaning, light fixture replacement, etc). Follow-up to ensure provision of services has been done according to specifications
  • Supports other staff at request of Section Head. Including the Practice Manager with special division related projects, coordinating interviews, billing, accounts payable issues, training, etc
  • Conducts literature searches at the medical libraries of both the Hospital, Medical School, gathering materials for publication and teachings
  • Provides cross coverage in satellite clinics and schedulers on L2 on an as needed basis, including obtaining authorizations for tests/procedures, submitting procedure codes and other assigned duties
  • Takes initiative to initiate own projects and complete assignments/projects with minimal direction
  • Works to establish and maintain good relationships with fellow employees
  • Works cooperatively with fellow employees to solve problems and to make the facility function efficiently
  • Cross covers for fellow employees when asked to do so or when the need arises
  • Follows instructions of and assist supervisory staff as required
  • Maintains good communication with all staff with and reports problems to supervisors
19

Administrative Assistant Senior Resume Examples & Samples

  • Possess excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Possess advanced computer with respect to Microsoft Office Suite (Outlook, Word, Excel, Power Point), and internet research skills and be at an advanced level of competency
  • Possess working knowledge of Sharepoint. ** Possess strong knowledge of Outlook Calendar and Meeting functions
  • Possess the ability to coordinate complex travel arrangements and reconciliation of expense reports
  • Possess the ability handle confidential and sensitive information with the utmost discretion
  • Be very flexible and possess project management skills and project coordination experience sufficient to work independently and execute projects with minimal supervision
  • Possess the ability to take initiative in leader's absence
  • Understanding of basic financial concepts
  • Lean concepts training and/or certification
  • Advanced analytical skills
  • Statistical analysis skills
20

Administrative Assistant Senior Resume Examples & Samples

  • Effective verbal, written and organization skills
  • Ability to multi-task and effectively balance priorities
  • Positive Team Player
  • Customer Service Focused
  • Excellent interpersonal skills with the ability to deal with all levels of management and others in a courteous and professional manner
  • Significant flexibility and ability to deal in an effective manner with multiple assignments, shifting priorities and dynamic schedules
  • Make travel arrangements both domestic and international, send appropriate paperwork, input, track and reconcile expense reports
21

Administrative Assistant, Senior Specialist Resume Examples & Samples

  • General meeting administration including managing calendars for two HR Leadership Team members; arranging large and/or recurring meetings, teleconference / webex meetings, and video conferences; preparing materials necessary for meetings, etc
  • Manage travel arrangements and processing of receipts in Concur
  • Receive and greet incoming visitors in a professional manner and directing them to the proper individual who can assist with their needs
  • Organize interviews as needed, and assist in employee onboarding for HR new hires in NYC
  • Manage mail (distribution of incoming mail, organization of outgoing mail / FedExes, etc)
  • Perform other administrative functions such as ordering department supplies, creating service requests and UARs, processing approvals online, coordinating equipment repairs, handling real estate moves, bulk mail and letter merging/distribution, etc
22

Administrative Assistant Senior Resume Examples & Samples

  • Maintaining calendars by coordinating meeting requests and correspondence quickly and efficiently
  • Arranging meetings and conferences. Providing prompt follow-up to last minute changes to meetings and logistics
  • Managing telephone coverage for the Directors
  • Answering questions relating to office operations and established policies and procedures
  • Provide onboarding and technical support for team members / new hires
  • Preparing and tracking departmental invoices and bill backs, as needed
  • Serving as the AER administrator for time off requests and logging accurate time off information in the designated time keeping system
  • Collaborate with and serve as back up to other administrative assistants in the WSI organization
  • Ability to work a flexible schedule on occasion in order to support departmental activities
  • Effective communication skills at all levels (front-line through executive), both verbal and written
  • Must be a proactive self-starter with strong initiative, exemplary planning and time management skills
  • Advanced training or certifications in relevant fields
  • Demonstrated ability to act with diplomacy and discretion with customers, colleagues and superiors
  • Outstanding interpersonal skills, with demonstrated ability to interface with all levels of internal and external customers as well as corporate executives
23

Administrative Assistant Senior Resume Examples & Samples

  • Resolving conflicting priorities in a constantly changing, fast-paced environment
  • Outlook calendar management for multiple individuals as well as conference rooms or other shared spaces
  • Meeting and conference arrangements including space, refreshments, announcements, and audio/video equipment and services
  • International/domestic travel arrangements and expense reimbursements
  • Telephone/personal interface with all levels of internal employees as well as external contacts
  • Work task prioritization, sometimes with short deadline turnarounds
  • Maintain strict confidentiality at all times
  • Receiving calls, mail, or other communications and making proper referrals
  • Taking and transcribing meeting minutes
24

Administrative Assistant Senior Resume Examples & Samples

  • Significantly higher inpatient survival rates
  • Fewer patients with complications
  • Higher 30-day survival and lower readmission rates for acute myocardial infarction, heart failure, and coronary artery bypass grafting patients
  • Shorter length of stay for coronary artery bypass grafting patients
  • $1,200 to $6,000 less in total costs per patient case
25

Administrative Assistant Senior Resume Examples & Samples

  • Minimum 3 years experience in an Administrative/Secretary position
  • Proficient MS Word, PowerPoint, and Excel skills
  • Must be a U.S. Citizen. This position is located at a facility that requires special access
  • Security Clearance with an investigation within the last five years
  • Experience maintaining schedules for multiple personnel
  • Experience arranging travel and collecting expense reports
  • Proficient MS Project skills
  • Demonstrated ability for collaboration and success in a team environment
  • Experience with the ADP organization
26

Administrative Assistant Senior Resume Examples & Samples

  • Follow the activities and files lead by the three (3) Directors, Human Resources
  • Coordinate the agendas, schedule meetings and prepare any pertinent documentation
  • Ensure follow up on budget and financial data
  • Prepare expense claim reports
  • Compile and update data included in a variety of reports pertaining to the activities of the group (workforce planning, key performance indicators, balance score card etc.)
  • Participate in the different group meetings
  • Support the Human Resources Business Partners in certain administrative tasks and several HR projects
  • Lead certain projects and support activities within the HR cycle
  • You have a College Degree in office technology or the equivalent and a minimum of five (5) years in a similar position
  • You are driven for results and recognized as a team player
  • You are able to work autonomously in an environment focused on customer service
  • You are able to work with executive leadership (discretion, integrity, diplomacy)
  • You are fluent in French and English (both verbal and writing)
  • You have good knowledge of MS Office (Word, PowerPoint and Excel), Outlook, and SAP HR
  • You are attentive to detail and respect procedures
  • You work well under pressure and able to manage your priorities proactively and with a positive attitude
  • You demonstrate creativity and initiative
27

Administrative Assistant, Senior Resume Examples & Samples

  • 6+ years of experience with providing executive-level administrative support in a large, corporate environment
  • Ability to multi-task independently in a fast-paced environment
  • Ability to create presentations in Microsoft PowerPoint
  • Possession of excellent analytical, organizational, and prioritization skills
28

Administrative Assistant Senior Resume Examples & Samples

  • Beginner level proficiency using Microsoft SharePoint
  • Effective organizational skills and strong analysis and attentive to detail skills
  • Experience multi-tasking with the ability to manage multiple simultaneous tasks
  • Managing and coordinating executive visits and tours
  • Scribe and action officer for special programs such as Culture of Accountability teams
29

Administrative Assistant Senior Resume Examples & Samples

  • Excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as
  • Excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as outside customers, clients and vendors
  • Demonstrated executive presence through professional presentation and supports a very professional environment
  • Possesses computer skills with respect to Microsoft Office Suite (Outlook, Word, Excel, Power Point and Access), and internet research skills and be at an advanced level of competency
  • Demonstrates working knowledge of Sharepoint
  • Demonstrates the ability to coordinate complex travel arrangements and reconciliation of expense reports
  • Has the ability to handle confidential and sensitive information with the utmost discretion
  • Must be flexible and possess project management skills and project coordination experience sufficient to work independently and execute projects with minimal supervision
30

Administrative Assistant Senior Resume Examples & Samples

  • One of two individuals responsible for complex calendar management for a team of professionals. This includes creating meeting agendas as necessary, providing appropriate meeting preparation materials based on meeting objectives, preparing minutes as necessary and tracking follow-up activities
  • Draft, edit and format complex communications, documents and reports using Word, Excel and PowerPoint. This will require understanding the unit’s strategic objectives and the underlying supporting data, as well as an ability to compose and edit work products with limited supervision and guidance
  • Manage events to achieve stated objectives including management of event budgets, logistics (e.g. room scheduling, equipment, vendor relationships, catering, invitations, RSVP’s, other communications) and the documentation and tracking of follow-up activities as necessary
  • Coordinate travel arrangements for members of the team including air and car travel reservations, hotel accommodations, detailed travel itineraries and appropriate prep materials
  • Prepare and submit travel expense and hosting reports
  • Review monthly account reconciliation to verify expenses and resolve issues
  • Participate in the coordination of the annual budget materials
  • Update website content
  • Serve as one of two timekeepers for the unit
  • Primary person responsible for greeting incoming visitors and providing parking passes
  • Provide primary phone coverage for office phone lines and provide back-up phone coverage for other offices as needed
  • Miscellaneous office duties including management of office supplies, filing of both electronic and hard copy documents, creating and maintaining electronic and hard copy filing systems as needed
  • May supervise work-study students
  • Required Qualifications*
  • Bachelor’s degree or an equivalent combination of education and experience. Two-three years secretarial/administrative experience and demonstrated ability to work effectively with staff, faculty and students from diverse backgrounds. At least three years of experience providing administrative support to an upper level manager/executive, preferably in an academic setting
  • Demonstrated skill with Microsoft Office software and experience working with the web
  • Must be able to take direction from several different people and have proven ability to prioritize tasks with conflicting deadlines, handle frequent interruptions and meet deadlines
  • Must have excellent organization skills, accuracy and attention to detail
  • Must have proven ability to work independently and effectively in teams. Flexibility, positive attitude and exceptional work ethic are essential
  • Excellent oral and written communication skills and demonstrated editing, proofing and writing experience. Ability to write clear and concise correspondence; ability to interact effectively with various stakeholders
  • Demonstrated ability to interact with faculty and staff in a professional and confidential manner
  • High-level computer skills, including Excel, Concur, MS Word, PowerPoint, and Adobe Acrobat
  • Considerable knowledge of University policites and procedures
31

Administrative Assistant Senior Resume Examples & Samples

  • Experience providing Administrative support
  • LM Travel/Expense reporting tools (Concur)
  • Experience with catering for working lunches
  • Leading event planning
  • Experience interfacing with high levels of Military/Government personnel
32

Administrative Assistant Senior Resume Examples & Samples

  • 3+ years of Administrative Assistant experience
  • Proficient with LM Travel/Expense reporting tools and reconciling expense reports
  • Exceptional customer relationship skills
  • Experience interfacing with high levels of Company/Government personnel
  • Experience managing outlook calendar and email
  • Experience arranging international/domestic travel
  • Experience working with sensitive information, a high level of confidentiality is required
  • Project management/coordination experience
  • Advanced experience in Microsoft Office applications such as PowerPoint, Word, Excel, and Access. Able to do pivot tables in Excel
  • Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of staff, as well as external contacts
  • High level of organizational and prioritization skills
  • Team player that can multi-task in a fast-paced, changing environment
33

Administrative Assistant, Senior Resume Examples & Samples

  • 2-4 years experience as an administrative assistant supporting a high level executive in a face paced and/or growing organization
  • Working knowledge of the healthcare industry preferred
  • Ability to be flexible and muli-task
  • Proficient in Microsoft Office such as Word, Excel, PowerPoint, Visio and Outlook
  • Proficient utilizing fax machines, copy machines, conference phones, audio/visual equipment etc
34

Administrative Assistant Senior Resume Examples & Samples

  • Arranges meetings and conferences; schedules appointments; arranges schedules and makes travel reservations. Researches and recommends locations for special events, determining facilities, services and costs
  • Prepares routine correspondence, memoranda, reports, forms, tables, catalogues, pamphlets, etc. from rough drafts, hand written notes, or general verbal instructions. Makes changes to ensure completeness and accuracy as necessary
  • Answers incoming correspondence to the department by creating responses based on knowledge of department policies and procedures
  • Works independently to organize workload to comply with deadlines and priorities
  • Performs independent research and prepares information for assigned special projects
  • Receives and screens visitors and telephone calls, resolving without further department involvement as appropriate
  • Designs and maintains paper and electronic filing systems to support the needs of the department or location
  • Receives and distributes incoming mail; assembles correspondence for mailing; receives and transmits materials using appropriate electronic methods
  • May monitor and update department budget based on input from department managers, researching discrepancies and resolving as appropriate
  • May be requested to provide front desk coverage or receptionist coverage
  • May provide training and guidance to junior staff
  • May assist in the preparation of budgets and annual reports
  • May perform various accounting-related duties
  • May assist with Human Resources paperwork
  • Orders and maintains office supplies
  • Responsible for credit underwriting and collection of receivables
35

Administrative Assistant Senior Resume Examples & Samples

  • Ownership of monthly tactical/leadership meetings and quarterly Town Halls for the GPRE team and annual International Team Meetings for the SVP of Global Ops International (including attendee management, meeting space, meals, etc.); (working in tandem with the Equifax Event Coordination Office as necessary)
  • Coordinate senior leadership relationships, events, contacts and daily calendars
  • Coordinate senior leadership arrangements for travel, outside meetings/hotel stays/transportation
  • Complete senior leadership expense reporting and other corporate administrative tasks (e.g., internal system troubleshooting, creating requisitions and paying invoices, new employee on-boarding, etc.)
  • Complete requisitioning for GPRE team as required for special Real Estate projects, etc. (using Oracle System)
  • Become familiar with key client contacts (especially peer assistant staff), proactively developing relationships that improve/accelerate interaction between Equifax and client senior personnel
  • Interface with Accounts Payable on invoice processing in support of the GPRE team
  • Perform other duties or special projects in support of the business operations of the GPRE team, as appropriate
36

Administrative Assistant Senior Resume Examples & Samples

  • Provides administrative support to Starbucks vice president, Field Support Center and Starbucks vice president, Retail Communications
  • Assists the executive’s direct reports and their team members with project and administrative needs
  • Partners with administrative team to support the broader organization
37

Administrative Assistant Senior Assoc Resume Examples & Samples

  • Support overall operations of the CGS organization
  • Assist with Hooksett site initiatives, such as meeting scheduling and preparation, communications, committee coordination and logistics of overall functions
  • Manage and maintain CGS Director schedule and calendar in a timely, proactive and logical manner
  • Adjust calendar as necessary for ad hoc and urgent meetings by proactively prioritizing rescheduling opportunities
  • Manages logistics including preparation and follow-ups from meetings
  • Prepares correspondence, memoranda, reports, etc., initiating routine and some non-routine correspondence and memoranda
  • Assist CGS leadership team (and their teams) with on-boarding requests, conference room reservations, ordering supplies, and other operational requirements
  • Assist CGS leadership team with routine management meetings, executive meetings, supplier governance meetings, department town halls, etc
  • Prepare written deliverables as requested such as meeting notes, agendas, memos, department town hall presentations
  • Prepare custom letters using mail merge, as needed by Operations team
  • Schedule meetings for in person, telephone, or video conference meetings and arrange all meeting details including room reservations, audio/visual equipment, food services, and call-in numbers
  • Coordinate travel details for the CGS leadership team in a timely manner and in accordance with travel preferences and corporate travel and expense guidelines, including expense submissions
  • Ensure correspondence and matters are communicated to necessary parties in a timely and effective manner
  • Other administrative duties, as requested
38

Administrative Assistant Senior Resume Examples & Samples

  • Works as a team member with other administrative assistants in a professional environment to achieve business goals, working overtime as required
  • Managing appointments and travel calendar to include working all logistical details of meeting coordination and interfacing with corporate, executives, customers, vendors and outside community agencies. Also will coordinate travel and complete expense reports
  • Successfully scheduling internal and external meetings, phone conferences & net meetings
  • Screening sensitive calls for items requiring immediate action/response, receiving and handling phone calls and other requests with appropriate discretion and making proper referrals when appropriate
  • Provides professional level support for Lockheed Martin initiatives & programs
  • Successfully organizes and plans special events as requested
  • Demonstrated advanced computer skills/proficiency with MS Office Suite: Word, PowerPoint, Excel, LiveMeeting, and Outlook
  • Demonstrates professionalism, good judgment, discretion, and high degree of confidentiality
  • Multi-tasking capabilities to handle multiple assignments simultaneously, often under deadline pressure
  • Self-starter possessing excellent organizational skills, attentive to detail, and professional demeanor
  • Proficiency in managing schedules, and monitoring calendar for conflict resolution for meetings and events while recognizing critical prioritizations
  • Ability to interface with outside consultants, customers, and executives as needed
39

Administrative Assistant Senior Resume Examples & Samples

  • Three plus years administrative support experience in a progressively responsible level
  • Excellent communication skills both written and oralto perform routine administrative level functions
  • Ability to interact with all levels of the organization
  • Professional image to effectively represent the organization
  • Experienced taking minutes
  • Notary Republic certification or willing to obtain would be a plus
40

Administrative Assistant Senior Resume Examples & Samples

  • Schedule travel and reconcile expense reports
  • Managing schedules
  • Microsoft Office including Word, Excel, Power Point, and Outlook
  • Word Processing experience
  • Data Base experience
  • Spreadsheet experience
  • Knowledge of CONCUR the new travel and expense reporting system
41

Administrative Assistant Senior Resume Examples & Samples

  • Assist Associate Chair and Director of Research with Research Division duties, including, but not limited to meeting planning, report generation and distribution of documents and reports
  • Provide support for meetings as assigned, including scheduling meetings, draft and distribute agendas, plan catering, AV equipment set up, etc
  • Develop and manage electronic filing and tracking systems
  • Format manuscripts and upload publications for faculty
  • Provide website update support for Research Division using Drupal
  • Update and maintain faculty MCVs
  • Concur Support and PCard Reconciliation for Faculty and Research Post-Docs
  • Procurement, including placing orders for faculty and staff; creating consultant contracts and processing consultant payments and honorarium payments
  • Travel arrangements for faculty and guests
  • Assist faculty with presentations using Power Point, graphics and video clips
  • Assist Sr. Research Manager with proposal preparation, including reviewing Biosketches and Other Support, organizing receipt of Subcontract materials, Letters of Support and Consultant materials
  • Assist Sr. Research Process Manager with Human Resource tasks such as posting temporary positions, tracking applicants, setting up interviews and maintaining personnel files
  • Assist Sr. Research Process Manager with monitoring, reconciling and communicating financial information to faculty and other departments as assigned
  • Update email lists when new employees are hired
  • 20% of this position is funded by the Research Training Grant to assist with
42

Administrative Assistant, Senior Resume Examples & Samples

  • Accurate typing, spelling and grammar skills. Good written and oral communication skills
  • Outstanding customer service skills including researching and resolving customer issues
  • Ability to focus on a specific task
  • Ability to work well with others and build rapport in business situations
  • Act as an effective team player
  • Exceptional PC skills including proficiency with email functions and Microsoft Office
  • Good aptitude for math
  • Knowledge of bank operating procedures
  • Knowledge of basic aspects of financial services
  • Knowledge of deposit products, loans and/or insurance and investments services
43

Administrative Assistant Senior Resume Examples & Samples

  • Microsoft Office skills (Excellent Word, Power Point, and Excel)
  • Proficient with LM Travel/Expense reporting tools
  • Experience managing several executive Outlook Calendars
  • Proficiency with VTC and Skype skills
  • Receptionist Skills
  • Ability to demonstrate multi-tasking experience in a fast paced environment
  • International expense reporting
  • Interpersonal Skills (verbal)
44

Bwpo Administrative Assistant Senior Resume Examples & Samples

  • Knowledge of Medical Terminology is preferred
  • Ability to read, write and articulate in English is require
  • Self Management: Accountability, professionalism and commitment to growth and development
  • Ensure that referrals obtained for all clinic visits are up to date and accurate
  • Perform demographic and insurance eligibility checks in Epic, Nehen and Emdeon. Review and correct any information that is found through eligibility checks
  • Review surgical schedule and work with Billing Manager to ensure charges are going out appropriately
  • Schedule all surgical procedures and Weiner Center pre-operative screening appointments in Epic
  • Schedule all radiological testing in Percipio and assist with the prior authorization process
  • Work with clinical team to ensure that patient has all pre-operative educational materials
  • Develop and maintain accurate and up to date electronic files for confidential patient information (patient charts), correspondence, administrative issues and research information for articles and papers that are readily available upon request
  • Prepare all correspondence
  • Send all consult correspondence to appropriate referring physicians
45

Administrative Assistant, Senior Resume Examples & Samples

  • Experience with managing a calendar, making domestic and international travel arrangements, and managing expense reports
  • Experience with planning large meetings and off-sites for executive groups
  • Knowledge of business correspondence and drafting letters and memos for executive signature
  • Ability to proofread for grammar and punctuation with a high level of accuracy
  • Ability to create professional executive-level presentations
46

Administrative Assistant Senior Specialist Resume Examples & Samples

  • Proactive partnership and coordination with Line of Business, Major Functional Organization and corporate staff
  • Demonstrates initiative, discretion and tact in managing email, telephone calls and other requests
  • Ensures all correspondence is accurate, complete and properly handled
  • Utilizes personal computer and standard desk top software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and update spreadsheets and presentation charts
  • Assures administrative detail on all projects: updates and statuses delegated tasks to ensure progress to deadlines; handles all inquiries within capacity; provides backup materials for callbacks; fixes commitments to maximize time efficiency; screens visitors to control interruptions and preserve schedules; provides meeting backup data as needed and arranges all amenities for same
  • Pursues opportunities to change or lean out processes or approaches
  • Determines priorities in regards to non-routine situations
  • Performs additional special assignments as required
  • 10 years of professional administrative assistant experience, with at least 5 years working in an executive office environment
  • Demonstration of leadership attributes to address executive’s needs, the surrounding work environment, and customer interfaces/requests
  • Ability to multi-task to manage a wide-variety of ongoing projects
  • Thorough knowledge of systems applications such as MS Office Suite – Outlook, PowerPoint, Word, Excel as well as Lockheed Martin specific systems to make travel arrangements, prepare expense reports, order supplies, request to visit, etc
  • Current/Active SCI Clearance or ability to obtain one
  • Preferred work shift 7:00 am – 4:30 pm PT
47

Administrative Assistant Senior Resume Examples & Samples

  • Calendar management. Maintains calendars, arranges meetings. Balances conflicting appointments. Provide prompt follow-up to meeting requests and correspondence
  • Prepare meeting materials for leadership team in advance of meetings
  • Provide phone support to management and phone coverage to other Administrative Assistants as needed
  • Organize travel and plan itineraries for domestic and international travel
  • Prepare accurate expense reports in timely manner for leadership team
  • Prepare, edit and proof correspondence, presentations and reports utilizing MS Office suite
  • May be asked to attend staff meetings and take minutes for distribution to teams
  • Able to maintain confidentiality of projects and assignments as necessary
  • Recognizes needs without requiring direction
  • Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook, and knowledge of how to effectively integrate with compatible services (e.g. iPhone)
  • Extensive experience with making/changing travel and meeting arrangements both domestic and international
  • Extensive experience with preparing and submitting expense reports
  • Demonstrated understanding of security requirements for visitors, customers, experience in dealing with Government customers and foreign visitors/customers
  • Ability to manage multiple tasks simultaneously, complete assignments accurately and on time
  • Ability to compose reports, correspondence and memorandums; reviews finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures
  • Exceptional communication skills, verbal and written
  • Exceptional interpersonal skills and demonstrated ability to deal with executive level contacts both within and outside of Lockheed Martin
  • Effective decision making skills
  • Domestic and International Travel Systems and Expense Reporting Procedures
  • Proficiency using CONCUR for travel and expense reporting
  • Proficiency using Live Meeting tools and Sharepoint
  • Demonstrated flexibility
  • Proven ability to handle competing priorities/requests
48

Administrative Assistant / Senior Resume Examples & Samples

  • Strong working knowledge of Microsoft applications, specifically, Word, Excel, SharePoint and PowerPoint and Lotus Notes databases
  • Demonstrated propensity towards process improvements
  • Proven ability to provide administrative support to multiple people
  • Excellent customer service skills, both internal and external
49

Administrative Assistant, Senior Resume Examples & Samples

  • )Responsible for two or more complex processes, utilizing technical skills (i.e. queries, LAN assistance, etc.)
  • )Provides administrative support for vice presidential level management performing advance, diversified confidential administrative duties
  • Must have a Bachelor’s degree or work experience equivalent
  • Must have 2+ years of administrative assistant experience
  • Must have knowledge of Data Story Teller
  • Must have understanding of scientific method
  • Must have experience in Business Intelligence Platforms
  • Must have experience with SQL or related language
  • Must have Microsoft Word, Outlook and PowerPoint experience
50

Administrative Assistant Senior Resume Examples & Samples

  • Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment
  • Must exhibit strong time management and organizational skills, and possess the ability to multi-task while maintaining attention to detail
  • Assemble and analyze information, prepare reports, and agendas
  • Monitoring and maintain staffing base on Basis of Estimates (BOE)
  • Maintain files, keep records, compile reports and process documents in a timely manner
  • Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda’s and etc
  • Develop and edit PowerPoint slides, and similar presentation materials
  • Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files
  • Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast paced environment with changing priorities
  • Proactively offer suggestions for process improvements
  • Must be aware of the management financial budget to include; Work Breakdown Structure, Variance, Control Account Plan, Baseline Change Request and Quad Chart
  • Shall work special projects as assigned
  • Associate Degree or Business School Certification desired; high school diploma required
  • Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
  • A general understanding of basic business practices and basic accounting principles is essential
  • Must be able to work effectively with all levels of employees, including top, middle and supervisory levels of management
  • Requires strong interpersonal skills
  • Must be able to handle confidential company and employee information with complete discretion
  • Must have strong organizational and planning skills, and manage workflow efficiently and accurately
  • Must be proficient in the use of MS Office, including Word and Excel, Outlook, and other related applications
  • Must be able to function with an intermediate level of English oral and written language skills
51

Administrative Assistant Senior Resume Examples & Samples

  • High school diploma or the equivalent required
  • A minimum of 3-5 years of administrative support experience required
  • Must be proficient in Word, Access, Excel, and PowerPoint required
  • Must be effective in a fast-paced environment and be able to quickly prioritize multiple assignments and duties
  • Must have excellent written and verbal (face-to-face and phone) communication skills including professional grammar and demeanor
  • Strong organizational skills with attention to detail, planning and follow-up
  • Excellent communication, customer service and interpersonal skills required
52

Administrative Assistant, Senior Resume Examples & Samples

  • Responsible for heavy calendar and meeting management, requiring interaction with both internal and external executives and assistants, team members of all levels, remote and on site, and other external parties, to coordinate a variety of complex executive meetings. Schedules ad hoc and recurring meetings, resolves conflicts, prepares meeting materials and distributes meeting presentations to attendees). Serves as liaison among SVP and other high level executives. 30%
  • Manage domestic travel arrangements for SVP, including preparation and filing of expense reports, and assists directs on travel and meeting planning as capacity allows. 25%
  • Assist the SVP in the timely management of all communication with various constituents and department inquiries. Fields inquires and independently follows up with requests that require responses. Works with direct reports to ensure timely execution of critical tasks and projects (training deadlines; compliance deadlines/summaries/error reports; dashboard reports for schedules, PTO plans, open positions, monthly business results; org charts). 20%
  • Performs administrative duties (answers phones, route media inquiries, process invoices, prepare documents for execution, filing, periodical management, archives management, mail review and distribution, contact list updates, office supply orders for the department, new hire setup, Sharepoint administration). 20%
  • Assist with complex projects as needed, including the planning of conferences, team meetings and off-site events. 5%
53

Administrative Assistant Senior Resume Examples & Samples

  • Coordinate managers' schedules, appointments and establish meeting agendas and minutes
  • Arrange and coordinate business travel for managers, directors, or other division heads
  • Screen managers' phone calls and incoming mail
  • Perform Office 2016 duties (i.e., Word, Excel, PowerPoint)
  • Coordinate department meetings; arrange use of conference rooms
  • Serve as a contact to employees or other stakeholders inside and outside the organization
  • Documents and follows organization and department procedures to complete tasks in a timely manner
  • Uses features and functions of computer software packages to produce electronic mail, reports, spreadsheets, charts, graphics, spreadsheets, or databases, etc
  • Processes forms for on-boarding/off-boarding of resources, executing personnel/benefit actions and communicating information relating to policies, procedures and benefit programs
  • Monitors office supply inventory and reorders as necessary
  • Excellent knowledge of administrative practices and procedures. Ability to manage sensitive, complex, confidential information
  • Excellent communication and interpersonal skills. Professional appearance and presentation
  • Thorough knowledge of the use of office equipment required by the position (e.g., PC, typewriter, word processor, copier, fax) and any software associated with that equipment (e.g. Microsoft Outlook, Word, Excel, PowerPoint, etc.)
  • Skill to maintain confidentiality of verbal and written information
  • Ability to format and produce reports, charts, graphs, and other correspondence using various PC software packages
  • Ability to compile and report business information
  • Ability to sequence and monitor multiple activities for self and others
  • Attention to detail in making appointments, travel arrangements and maintaining forms, records, etc
  • Ability to communicate effectively verbally and in writing
  • Ability to establish and maintain effective working relationships with employees, clients and public
54

Administrative Assistant Senior Resume Examples & Samples

  • 5 to 7 years Senior level administrative support experience
  • Flexible demeanor, pro-active thinker with positive client focused attitude
  • Capable of analyzing moderately complex and confidential data
  • Continuously seeks ways to improve efficiency
  • Aptitude to create and work with advanced spreadsheets using PivotTables, Lookup, and IF statements
  • Capacity to see and understand the big picture to determine approach for completion of fine details
  • Provides high level administrative support to all lines of business
  • Generating assembling audit reports
  • Analyze monthly work in progress reports and generate monthly invoices
  • Process tax returns, extensions, estimates, tax organizers and engagement letters
  • Create, update, and prepare presentations; including charts, graphic and tables, speaker notes and handouts in Power Point
  • May coordinate with Office Services staff to ensure adequate support is available throughout the day for area of responsibility
  • Assist partners to associates with a variety of daily tasks
  • Serve as a member of the Office Services Indiana team and provide remote back up as required
55

Administrative Assistant Senior Resume Examples & Samples

  • An associate’s degree and at least three years of administrative support experience or the combination of education and experience that enable the performance of all aspects of this position
  • Strong computing skills, including proficiency with Microsoft Word, Excel, Powerpoint, and the ability to learn new software applications quickly
  • Ability to manage a large and diverse workload with attention to detail and the ability to meet deadlines in a timely manner
  • Capacity to exercise initiative, independent judgment, diplomacy, and confidentiality with a positive service-oriented attitude
  • Excellent organizational and interpersonal skills including the ability to work cooperatively with staff in various offices at the Ford School and throughout the University of Michigan
  • Excellent verbal and written communication skills, including spelling, grammar and punctuation
  • A bachelor’s degree, preferably in business administration, economics or another social science discipline
  • Proficiency with University of Michigan information technology enterprise systems such as M-Pathways (PeopleSoft), Business Objects, Concur and M-Reports
  • Experience using Adobe forms, Qualtrics, InDesign, Google forms and documents, and Canvas
  • Knowledge of University of Michigan rules and regulations for business operations and sponsored projects
  • Experience with events planning and management
  • Experience or demonstrated interest in education or education policy
56

Administrative Assistant Senior Resume Examples & Samples

  • Recent successful administrative support experience
  • Demonstrated effective customer service and teaming skills
  • Ability to work effectively with professionals in a geographically distributed environment
  • Proficiency in Microsoft Office products including Outlook, Excel, Word, and PowerPoint)
  • Candidate must possess a DOD Secret security clearance and must be able to obtain additional
  • Understanding of the Flight Systems and Integrated Training Systems Mission Areas and
57

Administrative Assistant Senior Resume Examples & Samples

  • Responsible for providing administrative support of confidential nature to attorneys, paralegal and management in the Corporate Secretary department
  • Handles a diverse range of complex assignments requiring the use of experience, innovation, and judgment
  • Plans and conducts work requiring independent evaluation; assumes responsibility for contribution to the success of a project
  • Handles a diverse range of complex assignments requiring the use of experience, innovation, and judgement
  • Interact with Finance, Accounting and Tax personnel on various legal matters
  • Assist in preparation and review of legal documents and contracts
  • Administration, payment and processing of invoices
  • As requested, may research various legal issues
  • Some College required
  • Legal administrative experience is preferred
  • Must have excellent written and verbal communication skills, good analytical skills and strong work organization skills
  • Ability to interact effectively with all levels of management and external customers while working independently; proven experience maintaining confidentiality
  • Demonstrated experience in Microsoft Outlook, Word, Excel and experience with PowerPoint
  • Ability to quickly learn new software applications
  • A pro-active, open, direct and honest communication style with excellent oral, written and one-on-one communication skill
  • Excellent interpersonal skills, ability to work well in a fast-paced team environment, ability to offer strategic and practical advice, and a willingness to contribute as needed to get the job done
  • Strong organizational skills, keen attention to detail and process sensibility
  • Integrity and commitment to highest ethical standards and personal values
58

Administrative Assistant, Senior Resume Examples & Samples

  • Daily support of Vice President of Global Managed & Support Services and staff members by to managing their Outlook calendars, scheduling appointments, identifying and acting on critical business issues by filtering and prioritizing requests for time from other employees, customers and vendors, both external and internal
  • Plan and coordinate meetings (large or small), events and reviews, which includes but is not limited to catering, team building, video-conferencing, equipment, facility requests, plus communications and tracking for events
  • Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes
  • Keeping the team apprised of various goals, values, deadlines, tasks, etc. via staff meetings or email communications
  • Maintain and update team calendar, ensuring Senior Leadership Meetings and events are listed
  • Manage preapprovals of headcount requisitions
  • Monitor emails and online tools to assist in approvals for purchase orders, invoice, expenses, travel and requisitions. This requires sensitivity to confidential information
  • Partner with Facilities and IT to manage office space and equipment for the team and visitors
  • As needed, assist in recruiting process from scheduling interviews, candidate tracking and new hire set up/orientation
  • Intermediate work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics
  • Prior administrative assistant experience
  • Excellent oral and written communications skills; organization and planning skills; problem solving skills
  • Advanced Proficiency in Microsoft Outlook, Word, PowerPoint and Excel
  • Must be able to manage a diverse, complex, high volume workload; think creatively and independently
  • Must have a professional demeanor at all times, especially when dealing with high-level customer/partner contacts
  • Willingness to jump in and assist where needed
59

Administrative Assistant Senior Resume Examples & Samples

  • First point of contact for guests
  • Keep track of management’s daily schedules
  • Plan meetings and assist others with obtaining time on the managements’ calendar
  • Coordinate meetings, video conferences and teleconferences
  • Book hotel stays, deliver meeting notices, as well as, plan and arrange food and beverage services
  • Develop travel plans and itineraries, print boarding passes, and prepare travel folders
  • Receive, prioritize, and determine appropriate action for incoming mail
  • Prepare and submit expense reports, verify all incurred expenses have been accounted for and are reimbursed accordingly
  • Assist with cost center budget management and invoice processing
  • Manage telephone calls as a representative of the leaders supported
  • Proofread and edit management documents
  • Manage and maintain time sheets, labor tracking reports, and other detailed reports as required
  • Project specific data entry or reporting
  • Primary liaison with Facilities and building services for security issues, housekeeping, cubicle moves, etc
  • Provide support to employee and contractor on-boarding and termination as needed
  • Distribute, mail and file monthly customer bills
  • Process and submit various department documents to Records Department and track Document Registry information
  • Minimum of five (5) years’ supporting high-level, detailed administrative experience
  • Possess excellent written and oral communication skills
  • Advanced organizational ability with experience in creating and maintaining management files, while maintaining confidentiality with sensitive information
  • Ability to interact effectively with all levels of management and external customers
  • Ability to maintain confidentially while providing outstanding customer service skills
  • Advanced knowledge of being detailed orientated, well organized, and punctual on a consistent basis
  • Bachelor’s or Associates Degree
  • Previously managed, or has the ability to develop a management filing system with general understanding of file content
  • Beginner to Intermediate knowledge level of SharePoint
  • Demonstrate an intermediate to advanced knowledge level of creating and/or modifying processes
  • Previously assisted management with the creation of Microsoft PowerPoint presentation
  • Ability to be available to assist via cell phone or internet during non-working hours if needed
60

Administrative Assistant, Senior Resume Examples & Samples

  • 8+ years of experience with providing executive–level administrative support in a large, corporate environment
  • Experience with managing a calendar, making travel arrangements, and managing expense reports
  • Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook at an expert level
  • Ability draft simple presentations and organization charts and proofread for grammar and punctuation with a high level of accuracy
  • Ability to provide seamless support to local and virtual senior–level executives, be self–motivated, work independently, and collaborate as part of a team to achieve business goals
  • Ability to prioritize and multi–task independently in a fast–paced environment
  • Ability to be proactive in anticipating business and administrative needs
61

Administrative Assistant Senior Resume Examples & Samples

  • Plan and coordinate meetings, deliver meeting notices and agendas, and arrange for related food and beverage services
  • Receive, prioritize, and determine appropriate actions for incoming work requests
  • Contact and maintain coordinator with facility services coordination for restrooms, security needs, housekeeping, cubicle moving, etc.…
  • Assist leadership team with travel arrangements and itineraries
  • Additional duties and responsibilities will be assigned as the business needs
  • Previous experience using Oracle financial systems
62

Administrative Assistant Senior Resume Examples & Samples

  • Works as a team member with other admin assistants in an executive environment to achieve business goals - overtime may be required
  • Professionally greets and receives calls from high level professionals, routes and direct calls to appropriate area
  • Demonstrates professionalism, good judgment, and discretion
  • Monitors calendar for meetings and conflict resolution on a continuous basis
  • Displays the ability to perform tasks for staff
  • Tracks and follows-up on action items and due dates as requested
  • Coordinate travel and completes expense reports using SATRN. Reconciles company credit card statements, monitor payments and follows-through to completion
  • Provides back-up support as required
  • Is proficient using various software applications including Microsoft Office, Power Point, Outlook, Excel, SATRN, and the travel system to manage airline flights and other pertinent information both domestically and internationally
  • Demonstrates professionalism in oral and written communications
  • Plans business meetings and events to include catering
  • Acts as a back-up to other members of team due to absences, etc
  • Pulls together the monthly IOI reports, and Weekly activity reports
  • Inputs/Creates/Maintains data in sharepoint
  • Monitors/Maintains calendar for meetings and conflict resolution on a continuous basis
  • Is proficient using various software applications including Microsoft Office, Power Point, Outlook, Excel, SATRN, and the LAN systems to manage airline flights and other pertinent information
  • Demonstrates professionalism in oral and written communications and is attentive to detail
  • Familiar with Lockheed Martin travel and expense reports
63

Administrative Assistant Senior Resume Examples & Samples

  • Extensive and recent administrative assistant experience supporting high level client(s)
  • Ability to prioritize tasks and manage time with limited supervision
  • Exceptional organizational skills (e.g. filing systems)
  • Candidate must possess ability to maintain a high degree of confidentiality
  • Efficient and effective communications skills (verbal and written)
  • Act with diplomacy and discretion with customers, colleagues, and superiors
  • Effective interpersonal organizational skills
  • Familiarity with LM administrative tasks and systems, especially Concur, budget tracking/resolution and purchased supplies resolution (LMPurchase to Pay)
  • VTC operation skills a plus
  • Ability to possess a security clearance
  • Ability to be a self-starter in low periods of business cycle activity…take initiative to find useful endeavors that serve the office well
64

Administrative Assistant, Senior Specialist Resume Examples & Samples

  • Deal with expense memo under instruction by the supervisor and control & monitor expenses, including monthly expense report. Settlement of each expense related to the division’s operation
  • Prepare and maintain organization related information within the division, including Organization Chart, Seating Chart, Emergency Call Tree
  • Arrangement of setting phone, PC, security card, and other related duties for the staff of the division
  • General administrative tasks including copy/fax/mail/guest reception, delivery of documents, filing of documents
  • Bilingual Japanese, good verbal and written communication skills both in English and Japanese; able to generate high quality e-mails and messages to individuals at all levels; proactive and polished manner
  • BA degree or equivalent experience required
  • Team and service oriented; enjoys supporting a senior executive while being part of / contributing to a broader team
  • Excellent organizational and multi-tasking skills
  • Strong ownership, positive attitude and self-motivation, strong accountability
  • Good teamwork and cooperative stance
  • Tact and good judgement in confidential situations
  • Strong skills with Microsoft Word / Excel / PowerPoint
  • Experience with Access or other database system
65

Administrative Assistant, Senior Loans Resume Examples & Samples

  • Maintaining calendars and scheduling meetings, road shows, conference calls and events for the analysts, including catering preparations
  • Performing research via the internet as requested; which includes printing out 10K’s and 10Q’s
  • Processing quarterly letters, year-end letters and other correspondence as needed
  • Reviewing, tracking and maintaining documents; following-up to obtain information as necessary
  • Printing and distributing monthly and quarterly reports for the portfolio manager (portfolio statistics, attribution reports, analyst statistics, Citigroup Indices)
  • Printing and distributing monthly transaction and profile reports to aid with specific client letters
  • Scheduling travel arrangements and managing expense reports; and
  • Performing other administrative duties as needed, such as copying and ordering supplies
  • Minimum 5 years of experience as an administrative assistant, preferably within a financial services firm
  • Outstanding follow-up and organizational skills with a strong attention-to-detail
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self initiating other value-added tasks; and
  • Strong working knowledge of Microsoft Office applications including Excel, Word, Access and Outlook. Bloomberg knowledge is a plus
66

Administrative Assistant Senior Resume Examples & Samples

  • Excellent Microsoft Office Skills in Word, Power Point, and Excel & Outlook
  • Experience with Travel and Expense reporting
  • Experience in managing emails, calendar & schedules
  • 3 years experience as Executive Assistant
  • Establish Direction, Significant Travel, Expense Reporting with Concur
  • A great communicator, both verbal and written
  • Proven experience learning and applying corporate policies to office actions (ie. Social Acumen, Develop Enduring Relationships,
  • Familiar with SMS, text messaging, smart phone technologies
  • Able to multi-task, managing immediate, near term and long term responses effectively (on average,
67

Administrative Assistant, Senior Resume Examples & Samples

  • Performs administrative details and duties. Supports the Divisions with SharePoint, Maximo, and training database activities and maintenance. Provides meeting minutes for both internal and external meetings. Prepares documents for distribution both internally and to the client using common office software
  • Responsible for providing a broad range of administrative support to all staff both in Denver and in Antarctica as required
  • Collects, files, and distributes Division/Branch incoming and outgoing correspondence, routing the same to internal/other division/branch personnel for action as appropriate
  • Maintains and controls files and manuals for policies/procedures and reports
  • Handles confidential matters (personnel actions, management reports, etc.) in accordance with management policy
  • Provides assistance, advice, information, and training to employees as required
  • Coordinates management and client meetings at ASC headquarters. Arranges appointments, greet visitors and answer phones
  • Interfaces with personnel from the National Science Foundation, Grantees, NSFA, ASC employees, subcontractors, and other USAP participants by telephone and in person, in a professional and tactful manner
  • Supports the achievement of ASC metrics and goals, whether they can be directly or indirectly, effected by this position’s activities
  • Complies with all ASC Environmental Health & Safety, and Mission Assurance, requirements and goals. Provides documentation to these divisions as necessary to ensure adequate and legal documentation
  • Maintains a proactive approach to problem solving and information gathering
  • Interacts with other others on sensitive matters in an appropriate, helpful, and timely manner
  • Supports the achievement of goals, metrics, and contractual commitments
  • Complies with ASC (Antarctic Support Contract) and NSF (National Science Foundation) policies, procedures, and record-keeping requirements
  • Employees and contractors may, in the course of performing their official duties, have access to a wide variety of personal identifiable and sensitive information (PII/SI) electronically and in hard copy. Personal and sensitive data including Social Security numbers, date and place of birth, demographic data, home addresses/telephone numbers/personal email addresses, passport numbers, bank account numbers, performance reviews, reviewer identity tied to performance reviews, unfunded proposals, proprietary parts of funded proposals, and other similar information should be protected according to Federal regulations and United States Antarctic Program policy, and only disclosed in accordance with the United States Antarctic Program requirements
  • May be required to work on special projects
  • A working knowledge of SharePoint, Access™, and other databases is preferred
68

Administrative Assistant, Senior Resume Examples & Samples

  • Be consistently available to meet departmental support needs
  • Manage calendar, including meeting and travel arrangements
  • Perform timekeeping administration
  • Key contact for department
  • Perform budget management task (Preparation, research, and reconciliation)
  • Manage telephone coverage and mail distribution for department
  • Support meeting planning
  • Prepare agenda; handle all meeting arrangements
  • Expense and P-Card statement management
  • Prepare and maintain records
  • Manage check requests and invoice processing for department
  • Keep copiers, printers, and fax machines functional and stocked with paper
  • Coordinate with Building Operations on requests for moves, etc
  • Maintain supply room order/accessibility
  • Find solutions for copying, faxing, wireless equipment, office space, interview planning, gifts/flowers/food, office supplies, teleconference calls, catering, drinks or refreshments, etc
  • Regularly communicate with other administrative support team mates to ensure effective coverage
69

Administrative Assistant Senior Resume Examples & Samples

  • Tasks supporting an executive, heavy calendaring, projects as assigned
  • Working with multiple VPs
  • 3-5 years’ experience
  • Office suite experience-intermediate or advanced
  • Organizational skills
  • Legal experience (nice to have)
  • Potential travel booking (nice to have)
  • Able to work in a team environment, but also independent
  • Communications is key
70

Administrative Assistant Senior Resume Examples & Samples

  • 30% Administrative Office Support
  • Provides administrative support to Director and full-time staff members. Assists with Director’s calendar and schedules meetings as requested
  • Maintains office/computer equipment and resolves maintenance issues
  • Coordinates seasonal office moves and ensures continuity of operations. Facilitates move for staff and collaborates with internal stakeholders such as ITS and Facilities
  • Coordinates and schedules vehicle rentals/bus charters for all programs
  • Manages office supplies and mail deliveries including large deliveries for Orientation
  • Updates unit organization chart, ONSP contact list and emergency contact cards
  • 30% Financial support, reconciliation and procurement
  • Initiates journal entries for various ONSP programs to account for expenses incurred. Disburses program grants as appropriate
  • Reconciles daily Parent & Family Orientation Program revenue and completes deposits
  • Works with Shared Services Center to correct inconsistencies with data and complete journal entries. Refers staff and partners with Budget Analyst/Manager in OEM as necessary
  • Reconciles Statement of Activity
  • Assists with opening and processing gifts; manages gift accounts
  • Prepares, reviews and reconciles travel and expense reports for Director
  • Ensures credit card PCI compliance
  • Manages offsite storage location; reviews rental agreement and coordinates procurement details via U-M procedures
  • 25% Orientation Program Support
  • Assists with New Student Orientation Registration and Check-In activities. Provides assistance for other ONSP events including Welcome to Michigan, Mentorship Kick-offs, International Orientation
  • Facilitates student account billings and serves as billing liaison for Conference Services
  • 10% Human Resources Support and Timekeeping
  • In collaboration with OEM HR Manager/Generalist, manages hiring process for large volume of temporary and student employees to assist in various programmatic efforts
  • Assists with new employee onboarding - reviews Form I-9, arranges for computer equipment setup and requests appropriate access
  • Assists with temporary and student employee offboarding – processes temporary employee termination transaction and requests access removal
  • Processes People Pay and HR PAR transactions with Director/OEM HR approval
  • Monitors payroll and assists regular and temporary staff with time reporting within unit
  • Maintains static groups, reviews/approves time reports and investigates reporting errors
  • 5% Other duties
71

Administrative Assistant Senior Resume Examples & Samples

  • Provides administrative support for special projects to include research, compiling data and the preparation of summary reports
  • May maintain employee personnel files in accordance with policies and procedures
  • May coordinate enrollment, termination and change requests on all employee benefit programs
  • Maintains employee data in payroll system and verifies accuracy of time sheets
  • Prepares paychecks and distributes to supervisors
  • Acts as a liaison with staff, physicians, and building management to resolve problems related to facilities maintenance
  • Performs a variety of secretarial duties including administrative support for Executive Director, Controller and Business Manager including making travel arrangements, memos, Email, reports, filing and miscellaneous correspondence
  • Tracks and records vacation schedules, personal time and other absences from employees' time cards
  • Performs secretarial functions including sorting and distributing mail, ordering and maintaining inventory of office supplies, development and distribution of practice newsletters and maintenance of medical library and subscriptions
  • Coordinates physician monthly on-call schedules and maintains monthly vacation/time-off and on-call accruals and holiday rotation
  • Completes and distributes weekly schedules
  • Maintain inventory of printing supplies and communicates changes or new items to printer
  • Answers telephone, takes messages, and screens and directs calls for administration in a professional manner
  • Composes, prepares, and proofreads correspondence, office memos and reports on computer and maintains confidentiality when required
  • Designs and implements forms for use within the office by applying knowledge of software applications and updates as needed
  • Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating a new filing system as needed
  • Maintains office calendar and schedules meetings and appointments as needed
72

Administrative Assistant, Senior Resume Examples & Samples

  • Experience with Microsoft Office at an expert level, including Word, Excel, PowerPoint, and Outlook
  • Ability to draft simple presentations and organization charts and proofread for grammar and punctuation with a high level of accuracy
  • Ability to provide seamless support to local and virtual senior level executives, be self–motivated, work independently, and collaborate as part of a team to achieve business goals
73

Administrative Assistant, Senior Resume Examples & Samples

  • Experience with calendar management, making domestic and international travel arrangements, managing expense reports, and planning meetings
  • Ability to proofread on grammar and punctuation with a high level of accuracy
  • Ability to exhibit professionalism and discretion in performing a variety of duties and interacting with various levels of staff
  • Ability to work in a team environment, independently, and with others
  • Ability to exhibit high attention to detail
  • Ability to create professional executive level presentations
74

Administrative Assistant, Senior Resume Examples & Samples

  • Provide overall administrative support for the Fleet Operations GM and the departments under Fleet Operations Support
  • Coordinate travel arrangements, meeting coordination and general support the Fleet Operations GM and the departmental managers (CFAMs)
  • Participate and support activities during drills of the Emergency Response Organization. Selected candidate must live within on hour of the SNC Emergency Operations Facility for emergency response availability
  • Process invoices, expense accounts, and produce monthly budget reports
  • Coordinate departmental training and maintain training records
  • Maintain bi-weekly timekeeping records
  • Develop, compile or input technical presentations, reports, spreadsheets and correspondence ensuring accuracy in content, grammar and spelling
  • Coordinate departmental recordkeeping and interface with Documentum
  • Maintain inventory of office supplies for departments
  • Provide administrative support for professional organizations, coordinating meetings, assisting in organizing regional conferences and maintaining membership lists
75

Administrative Assistant Senior Resume Examples & Samples

  • Managing telephone coverage for the Director
  • Monitoring and managing the CO/CI organizational email inbox
  • Preparing written correspondence. Supporting the timely and professional design and development of visually appealing reports and briefings. Reviewing final documents for appropriate grammatical usage
  • Pre-arrange office visits in the designated visitor’s portal and assist visitors with onsite required actions
  • Timely and accurate compilation of the Weekly Activity Report
  • Using the Purchasing or Meeting Cards to pay vendor invoices
  • Reconciling invoices within the corporate procurement portal
  • Complete all necessary Purchase Orders and Purchase Requests
  • Monitoring and reconciling department budgets
  • Serve as back up to other administrative assistants in the Corporate Security organization
  • Recent and demonstrated experience providing administrative assistant support to executive level clients
  • Ability to work a flexible schedule on occasion in order to support unique office activities
  • Effective communication skills, both verbal and written
  • Demonstrated ability to work independently, but function within a team environment
76

Administrative Assistant Senior Resume Examples & Samples

  • Demonstrated experience providing administrative assistant support to multiple senior-level managers
  • Proficiency in Microsoft Office including Word, Excel, PowerPoint and Outlook
  • Experience managing calendar and email for the leader
  • Making travel arrangements and submittal of expense reports with accuracy
  • Previous experience with Concur (Lockheed Martin Travel Services and Expense Reporting System.)
  • Exceptional proofreading and editing skills
  • Ability to manage multiple tasks simultaneously and quickly adjust to changing priorities
  • Ability to maintain confidentiality and appropriate sensitivity to all issues
  • Outstanding interpersonal skills, with demonstrated ability to interface with multiple levels of management
  • Exceptional communication skills
77

Administrative Assistant Senior Resume Examples & Samples

  • Anticipate and initiate action regarding administrative functions while coordinating and leading projects
  • Provide administrative support for Chief Transformation Officer, Chief Medical Officer for Regional Partnerships and Chief Administrator for MCP Outreach. Compose correspondence as needed, which may contain confidential information
  • Coordinate schedules, meetings, appointments, and travel itineraries and related arrangement
  • Process payment requests, requisitions, and invoices. Monitor project standing orders
  • Coordinate travel itineraries for faculty recruitment candidates in collaboration with Faculty Affairs
  • Participate in outreach recruitment committee meetings
  • Use complex functions of a variety of computer applications and software packages to develop macros and templates
  • Proofread and format documents to ensure accuracy
  • Screen telephone calls and visitors to resolve complex inquiries
  • Assist with coordination and maintenance of calendars for MCP conference rooms along with set-up/take-down of conference room technology
  • Greet and direct visitors in professional atmosphere. Exceptional customer service skills required
  • Compile data and information from multiple sources to prepare reports
  • Assist in budget preparation and monitoring expenditures
  • Maintain appropriate levels of office supplies, maintain office equipment such as changing toner in printer, copier and fax machine
  • Distribute mail and organize filing systems accurately maintaining records
  • Coordinate special projects as assigned
78

Administrative Assistant Senior Resume Examples & Samples

  • Collaborate on the preparation and dissemination of various schedules. Communicate schedule changes and ensure accuracy
  • Compose correspondence as needed, which may contain confidential information
  • Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements
  • Process payment requests, requisitions, and invoices
79

Administrative Assistant Senior Resume Examples & Samples

  • Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for assigned providers
  • Answer and relay telephone calls, resolve inquiries, and take appropriate messages
  • Process and track time off requests for providers and inform clinic staff and administration
  • Gather and compile information needed to compile and prepare reports from multiple sources following a predetermined reporting schedule
  • Compose, proofread, and format general and clinical correspondence and documents as needed, including preparing and composing confidential correspondence using basic and more advanced functions of computer applications and software packages
  • Lead role in coordination of special projects; coordinate activities and keep track of current status/progress
  • Collaboratively and effectively share group functions with other administrative assistant team members including distributing incoming and processing outgoing mail, organize and maintain file systems, etc
  • Maintain operation of office equipment such as changing toner and order and track office supplies
  • Process basic payment requests, requisitions, and invoices
  • Use complex functions of a variety of computer applications and software packages including MS Office suite: Outlook, Word and Excel. Has advanced knowledge of department specific software programs
  • Greet and direct visitors providing factual information
  • Respond to various situations in the work of the division or department
  • Anticipate and initiate action regarding administrative functions
80

Administrative Assistant Senior Resume Examples & Samples

  • Coordinate and manage the administrative workload for the faculty of the School of Pharmacy
  • Use complex functions of a variety of computer applications and software packages to develop macros and templates.Ensure all accommodations for rooms, AV needs and food for each meeting is arranged in advance
  • Perform complete scope of administrative functions including screening phone calls, composing correspondence which may contain confidential information, maintaining files and the faculty member’s complex calendars. Scheduling and coordinating conference calls and meetings for the faculty of the School of Pharmacy
  • Format, type, proof-read and edit correspondence, reports, memorandums and other documents for accuracy and correctness. Prepare and distribute general correspondence and special project documentation for internal and external contacts as needed
  • Initiate follow-ups on the faculty’s directives to ensure timely execution. Work in cooperation with the Business Manager Sr. to achieve timely and complete responses to requests and needs of the faculty of the School of Pharmacy.Maintain relationships with peers across campus and other partner institutions
  • Order all office supplies for the School of Pharmacy
  • Maintain MCW contact lists for faculty leaders and staff leaders
  • Assist with any needs related to MCW events including Convocation, Commencement, Leadership receptions, etc. Assist with special projects from various members of the School of Pharmacy
  • Act as back up to the Executive Assistant as needed
81

Administrative Assistant Senior Resume Examples & Samples

  • Ability to inquire and obtain appropriate patient benefit information from insurance companies
  • Possess strong verbal communication skills to assist in patient scheduling of appointments, procedures, and surgeries – high daily call volumes
  • Compose correspondence as needed, which may contain confidential information, including meeting minutes and patient communication
  • Use complex functions of a variety of computer applications and software packages
  • Coordinate schedules, meetings, appointments, and student lectures
  • Prepare and monitor expenditures
  • Obtain patient information, which must remain confidential
  • Update and track information in Excel
  • Collaborate with Department Patient Safety Quality Office on case assignments
  • Create and distribute case assignments to designated committee members
  • Collect completed assignments, prepare agendas and follow-up documentation for monthly meetings
  • Generate and distribute correspondence to physicians regarding reviewed cases
82

Administrative Assistant Senior Resume Examples & Samples

  • Schedule/reschedule patient appointments, diagnostic tests, and surgical procedures efficiently and effectively. Obtain or update existing patient registration information and referrals, as needed. Preform pre-certifications and pre-authorizations in accordance with insurance company guidelines. Maintain HIPAA confidentiality of department and patient data
  • Triage patient and provider phone calls. Answer and relay telephone calls, resolve routine inquiries and take appropriate messages. Use discretion in information provided. Exercise good customer service
  • Obtain outside records, including visit notes, operative reports, and test results
  • Review, coordinate, and maintain Outlook calendar with current administrative and clinic schedule information. Collaborate with other administrative and clinical support staff and providers
  • Compose correspondence as needed, which may contain confidential information. Proofread and format documents to ensure accuracy, proper grammar, and professional communication
  • Assist in processing payment requests, requisitions, and invoices
  • Maintain office equipment such as changing toner, photocopier, and fax machine
83

Administrative Assistant Senior Resume Examples & Samples

  • Serve as the initial contact for inquires to the Associate Dean for Educational Improvement and the Office of Educational Improvement from multiple constituencies addressing needs and resolving complex inquiries and referring to appropriate staff
  • Support the office in scheduling meetings, appointments, preparing and distributing meeting minutes, travel intineraries/arrangements and reimbursements
  • Prepare and compose confidential correspondence including e-mail as needed with supervisor approval for new/complex documents working closely with department partners and MCW Communications specific to website updates
  • Coordinate travel arrangements and process reimbursement forms
  • Schedule meetings using MCW systems, order food as requested
  • Use complex functions of a variety of computer applications and software packages (e.g., , creating spreadsheets with formulas, developing macros and templates, creating databases) Apply advanced knowledge of department specific software programs. Maintain programs and troubleshoot problems as needed
  • Prepare documents, reports, timelines, budget/purchase orders, using appropriate software and asscoiated functionalites (e.g., bullets, references, tables, headers/footers). Transcribe dictation/focus groups. Revise existing documents for proper format and grammar. Proofread documents of accuracy and correctness
  • Monitor administrative division supply budget to ensure cost effective and efficient purchasing, adjusting supply orders to reduce inventory levels and assist in preparation of the administrative and other section supply budgets
  • Anticipate and initiate action regarding administrative detail maintaining a task x timeline system to track workflow
  • Distribute incoming mail and process outgoing mail. Organize and maintain file system. Maintain records. Maintain office equipment such as changing toner in printer, copier and fax machine
84

Administrative Assistant Senior Resume Examples & Samples

  • Anticipate and initiate action regarding administrative functions while coordinating and leading projects. Provide back-up support for others when needed. Assist in special projects as needed. Gathering information needed to compile and prepare supportive educational and operational materials from multiple sources
  • Compose correspondence as needed, which may contain confidential information including reports, memoranda, meeting minutes and other documents using basic and more advanced functions of computer applications and software packages including working knowledge of the entire Microsoft Suite. Provide software support including revising documents for proper format and grammar. Proof read documents for accuracy
  • Use complex functions of a variety of computer applications and software packages to develop macros and templates this includes creation and maintenance of Microsoft Access databases
  • Answer, relay and screen telephone calls and visitors to resolve complex inquiries and take appropriate messages as needed
  • Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements. Order, track supplies and food for events. Provide support for meetings utilizing video conferencing and other technologies. Assist with room setup as needed
85

Administrative Assistant Senior Resume Examples & Samples

  • Work closely with other Administrative Staff to provide support to NRC Faculty, Staff, and Students
  • Manages supply and equipment inventories and places orders based on the needs of NRC labs
  • Works closely with the Department Administrator on monthly financial reconciliations
  • Assist in monitoring expenditures to ensure that they comply with Federal and Institutional guidelines
86

Administrative Assistant Senior Resume Examples & Samples

  • Support multiple physician, including Division Chief, by anticipating and initiating action regarding administrative functions while coordinating and leading projects and track status/progress
  • Screen telephone calls, assist visitors, and resolve complex inquiries
  • Coordinate schedules, meetings, appointments, and travel itineraries as well as maintain calendars for assigned faculty
  • Process purchase orders, including payments, requisitions, and invoices
  • Prepare charts for patient appointments. Collect tests, paperwork and other items necessary to make patient appointments run smoothly. Utilize Epic and other electronic software to locate necessary documentation and abstract patient information
  • Use complex functions of a variety of computer applications and software packages. Maintain programs and troubleshoot problems as needed
  • Collaboratively share group functions with other administrative assistant team members including distributing incoming and processing outgoing mail, organize and maintain file systems, etc
  • Compose, proofread, and format general and clinical correspondence and documents as needed, including preparing and composing confidential correspondence. Proofread documents for accuracy and correctness
  • Utilize Cadence software and working with the Pulmonary Medicine Clinic, its ancillary services and Appointment Services, coordinate the scheduling of test and appointments for Pulmonary patients. Follow-up to ensure scheduled tests have been completed
87

Administrative Assistant Senior Resume Examples & Samples

  • resolving priorities in a constantly changing, fast paced environment
  • manag