Administrative Specialist Resume Samples

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T Mante
Tremaine
Mante
7512 Gisselle Brooks
New York
NY
+1 (555) 601 5884
7512 Gisselle Brooks
New York
NY
Phone
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Experience Experience
Chicago, IL
Administrative Specialist
Chicago, IL
Wiegand-Sporer
Chicago, IL
Administrative Specialist
  • Checking GUB reports monthly
  • Responsible for surveillance of departmental budgets. Use ADP and Financial Desktop on-line drivers for accessing budget information. Reconcile budgets each month and prepare monthly report for the directors. Participate in budget forecasting and formulation. Prepare or authorize all requests dealing with expenditure of department funds. Prepare Cost Transfer Invoice to charge for each unit’s goods and services. Establish internal controls to ensure the records are valid, accurate, and authorized
  • Provide administrative support. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, make deliveries and pick-ups of items on campus. Serve as liaison with other departments and external entities. Coordinate activities, exchange information, may research and resolve complex issues. Serve as the frontline communication for all inquiries and visitors to the IUCGH
  • Performing initial date & scope negotiations for submitted customers' requests
  • Assist the development and communications team by managing the database, including arranging mailings of monthly thank you notes, and generating reports. Write basic donor correspondence, proofread all communications for grammar/spelling and content, and input contact reports into the IU Foundation database on behalf of the team. Also, assist with planning annual and special fund raising events
  • Providing client support over the phone
  • Help to arrange travel plans for Kenyan students and residents coming to IU, and assist IU students, residents, staff and faculty traveling to Kenya on either a program grant or program funds. Help to arrange travel plans for all IUCGH staff traveling internationally or domestically, including submitting for reimbursement and navigating the IU Travel System
present
Los Angeles, CA
Administrative Specialist
Los Angeles, CA
Effertz Group
present
Los Angeles, CA
Administrative Specialist
present
  • Create calendar outlining milestones and due dates to ensure timely processing of quarterly incentives for specific divisions. Prepare comp roster and determine eligibility by incentive plan (LOAs, new hires, etc.) and distribute to managers to secure confirmation of eligibility; prepare files for Finance for calculation of quarterly bonus pools and amounts based on division performance results and provide payroll with payment file
  • Creating litigation form documents generated via an electronic case management system
  • Represent the EVCAA's interests and priorities by directly assisting the EVCAA and by guiding administrative decision-making within Academic Affairs in ways that are consistent with University and UW Tacoma policies and procedures. Act independently in making decisions and carrying out actions using initiative and knowledge of the campus and University to further the goals, interests and priorities of the EVCAA
  • Working knowledge in developing, managing, creating, and preparing specialized reports
  • Manages calendaring and travel for administrator(s). Works closely with other university offices in coordinating the administrator’s involvement in university events. Acts as a delegate in Concur travel system to facilitate travel. Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up
  • Maintain personnel files. Initiate personnel requests, salary increments, leave requests, terminations, leave records and vacation schedules for all staff. Maintain confidentiality. Coordinate the preparation of personnel and payroll documents for CC staff; ensure that policies and procedures of the Human Resources Office are followed in recruiting and hiring permanent and temporary staff
  • Working knowledge of Microsoft Office applications, Lotus Notes and internet applications
Education Education
Bachelor’s Degree in Discretion
Bachelor’s Degree in Discretion
The University of Kansas
Bachelor’s Degree in Discretion
Skills Skills
  • Demonstrated proficiency with Microsoft Office Suite and working knowledge of all applicable computer software or ability to learn them
  • Experience in maintaining and tracking data, and designing and maintaining data sources. Strong attention to detail and focus on quality control
  • Ability to deal with customers in a professional and courteous manner, and to develop and leverage professional working relationships
  • Good working knowledge of applicable Federal, State and local regulations and guidelines and internal audit regulations
  • Knowledge of and the ability to apply basic accounting and mathematics
  • Ability to stay organized and to manage multiple high priorities; strong attention to detail
  • Ability to stay organized and to manage multiple high priorities in a fast paced environment; strong attention to detail
  • Ability to learn new tools and process quickly, attention to detail and has a "can do" attitude
  • Experience with or knowledge of inventory procedures to order and distribute supplies/equipment, knowledge of basic accounting skills
  • Demonstrated outstanding level of professionalism in providing program support, including ability to exercise good judgment, discretion, tact, and diplomacy
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15 Administrative Specialist resume templates

1

Administrative Specialist Resume Examples & Samples

  • Provides administrative support including answering telephones, assist visitors, and resolving and/or referring a range of administrative problems and inquiries
  • Requisitions supplies, printing, maintenance and other services
  • Applies some advanced skills and procedures appropriate for the position within assigned functional area
  • Performs duties and tasks that are frequently non routine Refers only the most complex issues to higher level
  • Schedules, reports, and tracks information for department
  • Compiles data for reports and collates into a single report
  • Assists in preparing, reviewing, or auditing reports
  • May assist in orienting and training lower level employees
  • Intermediate level concepts, principles and practices of providing administrative support
  • Basic office practices, procedures and methods
  • Basic mathematical calculations
  • Basic working knowledge of MS Office suite, plus basic computer skills, including, but not limited to Outlook, Web browsing and instant messaging
  • Answering telephones and assisting visitors
  • Scheduling and coordinating meetings, events,interviews and appointments
  • Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
  • Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases
  • Build solid, effective working relationships with others
  • Coach others in the development of their skills
  • Execute instructions and request clarification when necessary
  • Provide courteous, timely service when addressing customer questions and concerns
  • Constructively work under stress and pressure when faced with high workloads and deadlines
  • High school diploma or equivalent and (2) two -(5) five years office or customer service experience
  • ~or~
  • An equivalent combination of education, experience and/or training
2

Administrative Specialist Resume Examples & Samples

  • Use firm travel and meeting tools. Follow policies and procedures to make travel/meeting arrangements. Confirm details and create itineraries
  • Maintain documents on appropriate file servers and repositories. Learn and adhere to Ernst & Young's records retention policies
  • Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource
  • Help with project plans for small project teams, in local and virtual team settings
  • With guidance, may manage certain administrative aspects of client engagements
  • Collaborate with colleagues to recommend most cost-effective ways to complete tasks. Apply and share knowledge gained about work processes, resources, and structure and business of the firm/service line/functional group
  • Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes
  • Resolve straight-forward to moderately complex problems and issues, under general supervision
  • Use appropriate judgment and knowledge of firm policies, when sharing sensitive information
  • Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality
  • Proactively notify the appropriate individual on issues of quality, confidentiality, or risk
  • Collaborate with colleagues to understand client needs and requirements. This will include working with virtual teams
  • Proactively share knowledge with colleagues
  • Anticipate and respond to changing situations. Encourage and help others to do the same
  • Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads
  • Develop and demonstrate a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures
  • Ability to interact with and help personnel seeking information
  • Competent at prioritizing and completing multiple tasks in a fast-paced environment
  • Working knowledge of Microsoft Office applications, Lotus Notes and internet applications
  • Knowledge of appropriate database content and tools
  • Understanding of external resources such as Bloomberg, IDC and internet
  • Collection of management skills
  • Adept at using NoteBooks
  • A minimum of 3-5 years previous work experience, preferably in aadministrative supportor research setting
  • Travel administration experience preferred
3

Administrative Specialist Resume Examples & Samples

  • Human Resources: Maintains & tracks staff vacations/absences & participates in resolution of related issues. Administers recognition program materials & processes in support of recognizing staff contribution. Coordinates training requirements for staff & produces regular reports accordingly
  • Seasoned broad business knowledge and deep understanding of the IT organizational unit, its functions and products, and customer groups
  • Ability to organize moderate amounts of business information and develop it into cohesive, professional reports and presentations, with little guidance and ability to recognize and respond to business related issues within the scope of the material
  • Ability to analyze relevant alternatives and create a rational recommendation to support business decision-making
4

Administrative Specialist Resume Examples & Samples

  • Ability to deal with very confidential client and employee materials
  • The individual will be responsible for administrative duties such as: expense reports, travel arrangements, investigating and gathering information for problem resolution, coordination of meetings and special projects, collecting and analyzing information, monitor emails and telephone calls and interact with clients (internal and external)
  • Manage and monitor the Executive’s calendar of scheduled appointments’ or upcoming events and matters requiring immediate attention. Coordinate agendas, meeting invitations, reserve meeting rooms and arrange audio visual resources and other requirements in support of smooth and efficient meeting facilitation
  • Arrange travel arrangements and maintain travel expenses for the executive
  • Organize moderate amounts of business information and develop it into cohesive, professional reports and presentations with little guidance and ability to recognize and respond to business related issues within the scope of the material
  • Develop and leverage relationships cross-Lines of Businesses (LOBs), with executives and senior managers to foster and support intra-group coordination while carrying out accountabilities
  • Work collaboratively with other Lines of Business and executive office staff
  • Provide back-up support for other executives as needed
  • Requires minimum of five to seven years experience in a senior/executive administrative/professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
  • Advanced software skills (Excel, PowerPoint, Word, Outlook)
  • Telephone support-answering phones properly, probing, resolving and redirecting. Display a professional, experienced and knowledgeable image when addressing clients
  • Requires professional and polished image at all times
  • Detail oriented, well organized, and able to manage time and multi-task to accomplish a variety of tasks, sometimes with conflicting priorities and timelines
  • Well developed communication skills, both written and verbal
  • Ability to deal with clients in a professional and courteous manner and to develop and leverage professional working relationships
5

Administrative Specialist Resume Examples & Samples

  • Represent the executive to internal and external callers, associates, etc. in the most professional manner
  • High School Diploma; Bachelors degree a plus or 3-5 years of equivalent work experience is a plus
  • Understand and possess the ability to work in a large complex organization
  • Excellent understanding of business applications: Word, Excel, , Microsoft Outlook, and Power Point. Experience with CRM/Salesforce a plus
  • Strong Organizational skills with the ability to multi-task
  • Ability to keep focus on work and keep on task
  • Ability to prioritize and reprioritize on a daily basis
6

Administrative Specialist Resume Examples & Samples

  • Performing initial date & scope negotiations for submitted customers' requests
  • Validating submitted request, tracking of ongoing tasks portfolio
  • Providing client support over the phone
  • Organizing and taking minutes from meetings
  • Preparing and tracking monthly reports
  • Preparing formal correspondence, e-mails and Power Point presentations
  • Various ad-hoc tasks, such as managing SharePoint system access rights, proofreading etc.
7

Administrative Specialist Resume Examples & Samples

  • Prepares presentations, reports, and other documents using word processing, spreadsheet and presentation software packages
  • Maintains, updates or creates databases and/or database information
  • Takes and prepares notes of meetings, conferences, and similar proceedings
  • At lower levels, may operate a telephone switchboard with numerous extensions
  • At lower levels, may focus primarily on data entry
  • At higher levels, may prepare, organize and maintain documents and files of a complex or confidential nature, may track budget expenditures
8

Administrative Specialist Resume Examples & Samples

  • Support group of auditors by preparing limited audit steps prior to the auditor’s desk/field work
  • Manipulate data submitted by managed care organizations
  • Communicate with clients on missing data
  • Perform general office duties such as scanning/copying documents and preparing mailings
  • Prepare various documents which may include reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations
  • Maintain security of and confidentiality of all protected health information
  • Perform data analysis and special projects as assigned by clients
  • Additional responsibilities as assigned
9

Administrative Specialist Resume Examples & Samples

  • 3+ years of experience with DoD administrative management
  • Experience with senior Navy leadership in a DoD organization within the last 5 years
  • Experience with Microsoft Office, including Word, Excel, and PowerPoint
  • BA or BS degree or 4 years of additional experience with DoD administrative management for a total of 7 years of experience with DoD administrative management in lieu of a BA or BS degree
  • Ability to be a self-starter, multitask in a fast-paced environment, and prioritize multiple tasks with minimal supervision
  • Possession of excellent collaboration, time-management, and team-building skills
10

Administrative Specialist Resume Examples & Samples

  • 1 to 3 years in administrative or similar roles
  • Knowledge and understanding of banking processes and procedures is a +
  • Works in conjunction with team to achieve goals of the department, but also work independently with little direction or oversight
  • Knowledge of MS Office Suite. Intermediate working knowledge of Excel, Word, Power Point, etc
  • Exceptional oral and written communication skills
  • Analytical and good problem solver
  • Detail-oriented with ability prioritize, multi-task and work under pressure
  • Ability to work independently in a fast paced, high pressured environment
  • Team player; flexible, resilient and resourceful
  • Some college experience is a +
11

Administrative Specialist Resume Examples & Samples

  • B.S. or B.A. degree (Finance oriented is preferred)
  • Minimum 2 years of previous Administrative Assistant experience
  • Sound knowledge of Outlook and MS Office
  • Represents basic qualifications for the position. To be considered for this position you must at least meet the basic qualifications
12

Administrative Specialist Resume Examples & Samples

  • Minimum 2 years experience in an administrative capacity required
  • Minimum 1 year of basic computer experience required. (eg. Microsoft Word, Excel, Outlook, and Powerpoint.)
  • Minimum 6 months of financial services/investment banking related work experience required
  • Previous experience working in a fast-paced, high-volume, deadline-oriented environment preferred
13

Administrative Specialist Resume Examples & Samples

  • Responsible for the timely and efficient resolution of wire payments investigations by meeting established deadlines, quality standards and SLA objectives
  • Ensure customer/user receive superior service by investigating and monitoring ongoing service requests, investigation discrepancies, taking corrective action
  • Support LOB/Branches with Client documentation as it relates to the Wire Product
  • Work closely as an integral part of a Dual Site Team out of Naperville, IL and Milwaukee, WI
  • Work in close Partnership with WBPO Operations groups supporting the Wire Product
  • Assume proactive role in customer –generated inquiries, follow up and communicate (verbal & written) of all service problems
  • Technically sound skills required to work with TouchPoint Sales & Service and related systems ( Host, FileNet, etc)
  • Assumes proactive role in escalation of all processing problems
  • Act as subject matter expert for new/revised product services related to the Wire business
  • Advanced knowledge of workflow priorities and deadlines for the department
  • Experience at trouble shooting and resolving most investigation problems without supervision
  • Able to manage and adapt to changing priorities resulting from both inside/outside influences
  • Must be experienced in working with TouchPoint Sales & Service and related systems(FIS Host)
  • Able to review and input value added comments on D&P and documentation related to revised or new service
  • Good knowledge of processing areas that interfaces with this group
  • Ability to contribute in a high performance team
  • Demonstrated strong and consistent teamwork skills
  • Detail oriented and a high level of accuracy required
14

Administrative Specialist Resume Examples & Samples

  • Associates working in the state of Arizona must comply with the Tobacco Free Hiring Policy (see details below under Additional Information) and upon offer will be subjected to nicotine testing as part of a 10 panel drug test
  • 1+ years of medical office experience
  • Strong computer skills and knowledge of Microsoft Office XP products (Word, Excel)
  • Professional demeanor and appearance, strong work ethic, reliable, resourceful, enthusiastic, team player with positive attitude
  • Strong written and verbal communication skills; strong analytical, organizational and time management skills
  • Knowledge and experience in health care environment/managed care
  • Medical Record experience
15

Administrative Specialist Resume Examples & Samples

  • Administers recognition program materials and processes in support of recognizing staff contributions
  • Administers a timekeeping system in adherence with reporting guidelines to ensure that staff members are aligned appropriately to their reporting units and with correct resource coding
  • Post-Secondary education in a related field and/or other professional related training and development to keep skills current, including office productivity software
  • Solid knowledge of bank financial processing standards, human resources policies, and key business processes, and good working knowledge of basic financial analysis methodologies. Some understanding of project management methodologies
  • Very good business knowledge and deep understanding of the organizational unit, its functions and products, and customer groups
  • Advanced level PC skills (Word Processing, Spreadsheet, Presentation Software, E-mail applications and web browsers)
  • Ability to maintain confidentiality and a high level of integrity
16

Administrative Specialist Resume Examples & Samples

  • Prepare large documents for publication; establish and execute document printing; and provide distribution services
  • Maintain calendars and scheduling systems for key staff
  • Prepare correspondence for staffing and review correspondence for grammatical and contextual correctness/accuracy
  • Front office support assist callers with appropriate information or refer them to subject matter specialist as warranted
  • Support the Executive Secretariat by tracking and distributing tasks to appropriate personnel and ensure that such requests are completed and/or submitted on time
  • The ability to obtain and maintain a DHS suitability
  • Administrative support to DHS
  • Active high level government clearance
  • Team player with the ability to work and multi-task in a fast-paced environment
  • Solid skills in MS Office Applications (Word, PowerPoint, Outlook, Excel)
17

Administrative Specialist Resume Examples & Samples

  • Defining opportunities and targets at the start of the year. Working with services team to identify managed services customers and mapping the possible eligible/unused days for conversion
  • Streamline the SA PS process of engaging with customers internally and externally
  • Planning and building commitments from each Sub. Identifying the Single point of contact in each subsidiary at Sales and Delivery level and communicate report to the field
  • Review with CPM on expired/unutilized days. Fast-track consumption of exiting IO’s in a timely and planned approach and meet with France/UK/Germany Sales & Delivery Team to convert the pipeline of SA PS to delivery Status
  • Synergy with existing programs to accelerate / jumpstart initiatives such as POC’s and Case-Studies and thus identify new deployment opportunities within accounts and drive successful delivery of these opportunities which in turn can influence to grow licensing and services revenue
  • Support on Adhoc Trainings, Report, Request or Queries from the team, region and Corp
  • Opportunity Activity Management – To make sure that opportunities are created, maintained and delivered out of Assigned activities
  • Monitor pipeline from opportunity to conversion and raise any red flags if required as early as possible
  • Understand, propose and build new SA PS Processes if required
  • Bringing readiness and awareness for new offerings
  • Orchestration with Services HQ, BGs, France/UK/Germany Services teams and other business partners for successful execution of the program
  • Drive impact of our program on other business areas, Corp and WW
  • Use Best Practices of other regions and propose to Sales & Services line team
  • Connect with Sales to record the opportunities from GSX and track their sales stage on monthly basis to monitor the conversion/win/loss rate
  • Track the real-time production opportunity after deployment of any programs and marketing events
18

Administrative Specialist Resume Examples & Samples

  • Run consolidated subs report for the direct costs team (monthly)
  • Run MDS software interface to the GL & AP for each program (monthly)
  • Run discoverer report and email to EXL to provide support for direct costs accruals (monthly)
  • Run 14 separate queries (used to determine lifeline subscriber details for the carve out base penetration) for Discovery OWN penetration penalty payment (monthly)
  • Franchise fee payment remittance reporting and mailing of payments that are not ACH (mostly quarterly)
  • Standard mail, including returned checks, cash receipts, 1099 returns (daily)
  • Local check printing, logs and mailing (daily)
  • Serves as subject matter expert in all Accounting and Internal Controls Governance administrative functions (daily)
  • Scan AP Rush Payments requests to APHelp (as needed)
  • Copy miscellaneous cash receipt support (daily)
  • Attach documents to tasks, reconciliations, and/or journals in BlackLine (as needed)
  • 3 years of administrative support experience, demonstrating outstanding quality and production performance
  • Strong knowledge of Windows-based PCs, Microsoft Office (Word, Excel, PowerPoint and Outlook) in a work setting
  • Excellent interpersonal, presentation, and collaborative skills to work effectively with teams throughout organization
19

Administrative Specialist Resume Examples & Samples

  • 5+ years of experience as an Administrative Assistant supporting multiple people
  • Microsoft Office/Suite proficient (Word, PowerPoint, Excel, and Outlook)
  • Excellent communication skills (verbal and written), including proofreading and editing
  • Previous experience in a Professional Services or Consulting firm environment
20

Administrative Specialist Resume Examples & Samples

  • Creates and maintains reporting spreadsheets to keep the department updated on current metric performance (proficiency in Excel is a must)
  • Prepares presentations, reports, and other documents using Microsoft Word, Excel and PowerPoint
  • Gathers and arranges materials and relevant information for assigned project
  • Prepare, organize and maintain documents and files of a complex or confidential nature
  • Track department budget expenditures
21

Administrative Specialist Resume Examples & Samples

  • Previous experience in HR or Compensation preferred
  • Excellent interpersonal skills and communication in handling a wide variety of situations in dealing with all levels of colleagues and managers and outside agencies and vendors
  • Proven organizational skills to ensure excellent service for HR teams and colleagues
  • Ability to prioritize and work well in an environment with competing demands and handle confidential matters
  • Represents the basic qualifications for the position. To be considered for this position you must at least meet the basic qualifications
22

Administrative Specialist Resume Examples & Samples

  • Responsible for maintaining executive’s calendar, including scheduling appointments, arranging meetings, monitoring calendar for conflicts. Understand executive’s priorities to assist with organizing calendar independently
  • Handle executive’s end-to-end travel arrangements, including preparation of itinerary for each trip
  • Assist executive in meeting preparation, including agenda creation, communication, etc
  • Identify issues that are presented to executive and independently handle those that are administrative in nature
  • Communicate timely with executive on matters being handled or that arise
  • Work with Executive’s team members on basic administrative requests like scheduling meetings, etc
  • Work with other Assistants in the group as a backup or go to person
  • May participate and provide leadership in activities in the community to promote the Bank’s image
  • Acts as project leader for small non-administrative projects
  • Resolves most operational issues
  • Provides input and recommendations to more senior business unit managers/contributors
  • Excellent understanding of business applications: Word, Excel, Microsoft Outlook, and Power Point. Experience with CRM/Salesforce a plus
23

Administrative Specialist Resume Examples & Samples

  • Assists Department of State Global Threat Reduction Programs with reviews of funded project
  • Compiling information for technical review of project activities in the former Soviet Union
  • Maintaining a database of scientists, technicians and engineers engaged through Dept. of State-sponsored activities
  • Provide support for Interagency reviews of research projects and fellowships
  • Compiling office-wide contributions for departmental taskers and reporting requirements
  • Additional administrative duties will include, but are not limited to, escorting uncleared visitors; updating time and attendance records for federal employees; answering the phone; allowing office access; maintaining the Office Director's calendar; and facilitating travel for office staff
  • Bachelor's degree in engineering, physics, chemistry, mathematics, or related field preferred
  • Zero or more years of national security experience
  • Experience working with U.S. and North Atlantic Treaty Organization (NATO) nuclear weapons systems, as appropriate
  • Experience working with local, state, national, international or Department of Defense security policies or weapons system and procedures
  • Team player with a proven ability to be proactive and resourceful
  • Strong interpersonal skills with strong customer service ethic, maturity and professionalism
  • Excellent typing and editorial skills and proficiency in Microsoft Office Suite
  • Operates with latitude for independent judgment and initiative for day-to-day responsibilities without supervision
  • Knowledge of Dept. of State or DoD desired
  • On-site, 100% availability
  • Ability to obtain (and maintain) DoD TOP SECRET Clearance required, with access to Sensitive Compartmented Information (SCI)
  • Willingness to Travel
24

Administrative Specialist Resume Examples & Samples

  • 5-7 years of experience as a Senior Administrative/Executive Assistant supporting multiple resources
  • Proven experience working effectively in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
  • Bachelor degree (preferred) or equivalent experience. Other professional related training and development to keep skills current, including office productivity software
  • Knowledge of various BMO systems and processes (i.e. BMO Buying On-line, etc) is also a strong asset
  • Advanced PC skills and strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Apple technology
  • Professional, flexible, and resilient
  • Self-motivated and resourceful; able to work independently and resolve issues under little direction
  • Detail oriented, extremely well organized, and able to manage time and expectations and effectively multi-task under conflicting priorities and timelines to deliver results with pace
  • Able to deal with highly confidential and sensitive materials in an appropriate manner
  • Can act independently and proactively to accomplish accountabilities
  • Demonstrates thoughtful completion of work; considering the impact and efficiencies
  • Must be able to work with all levels of the organization
25

Administrative Specialist Resume Examples & Samples

  • Bachelor’s degree a plus or 3-5 years of equivalent work experience
  • Knowledge of Bank policies and procedures with general knowledge of Bank products, services and organization
  • Good understanding of business applications, Word, Excel, Microsoft Outlook, Calendaring and Power Point
  • Ability to adhere to timeline’s and keep team on task
  • Strong problem solving skills, decision maker
  • Event coordination experience
  • Team Building Skills
  • Knowledge of expense reporting, expense management and travel arrangements
26

Administrative Specialist Resume Examples & Samples

  • Minimum 2 years in an administrative capacity required
  • Minimum 2 year basic computer experience required (eg. Microsoft Work, Excel, Outlook, and Powerpoint
  • Excellent verbal, written and interpersonal communication skills required to communicate effectively with all levels of bank personnel and vendors
27

Administrative Specialist Resume Examples & Samples

  • Minimum 4 years in an administrative capacity required
  • Excellent interpersonal and client service skills; knowledge of bank policies and procedures
  • Excellent computer skills (e.g., Microsoft Word, Excel, Outlook, and Powerpoint)
  • Ability to adapt to evolving technology and system integration
  • Skill to manage multiple priorities simultaneously
28

Administrative Specialist Resume Examples & Samples

  • B.S. or B.A. degree, preferred
  • 3-5 years of previous Administrative Assistant experience, preferably supporting C-level executives
  • Sound knowledge of Outlook and MS Office
29

Administrative Specialist Resume Examples & Samples

  • Calendar management to include director level
  • Prepare documents: agendas, PowerPoint presentations, and Excel spreadsheets
  • Attend meetings; document and distribute meeting notes
  • Create correspondence in reply to diverse internal/external inquiries
  • Plan and execute group meeting logistics
  • Responsible for tracking and managing seating assignments
  • Arrange all aspects of travel
  • Procure office equipment and supplies as needed
  • Support the organization's managers, program managers, and team as needed
  • Coordinate events such as communication meetings, external seminars, celebrations, etc
  • New hire orientation: Complete IT requirements for new hires; welcome new hire and work with manager as needed
  • Associates Degree or equivalent experience
  • Minimum 7 years of administrative or relevant work experience
  • Advanced skills and experience with MS Office Applications
  • Ability to balance multiple tasks in a fast-paced environment
  • Maintain a high degree of confidentiality
  • Ability to work independently on projects with minimal supervision
  • Strong customer-service orientation and approachable style
  • Attention to detail and quality of all out-going materials and correspondence
  • High level of initiative and organization
  • Offer back-up support to other administrators when needed
30

Administrative Specialist Resume Examples & Samples

  • Performs a broad variety of administrative support functions for the needs of management and the organization
  • The job is characterized by a variety of administrative tasks requiring a general knowledge of the company and division served
  • Providing first point of contact to a wide range of clients, both internal and external
  • Responsible for Executives diary, ensuring opportunities and business priorities are maximised
  • Arranging complex travel (visa applications) and accommodation bookings, creating comprehensive itineraries
  • Coordination/scheduling of meetings and conference calls with precision and accuracy
  • Responsible for tracking and monitoring of Executives time and expenses
  • May prepare and support the layout of complex reports, graphs, presentations using specialized spreadsheet and graphic software as required
  • Document and database management, as required
  • Attend meetings/client presentations, to build relationships and support client facing activities
  • Research and production of documents as required using internal databases, internet & publications
  • General administrative support including management of Executives time and expense
  • Track budgets on Executives behalf such as, travel, events, meetings and client entertainment
  • Providing seamless support and cover
  • The candidate will need to have a real 'can-do' attitude and ability to use their initiative
  • Good teamwork is essential
  • The successful candidate will have 5+ years of professional experience in an Executive Assistant or similar role in a fast paced environment where managing conflicting priorities is key; ideally educated to A-Level or Commercial education / apprenticeship
  • Advanced knowledge and skills in all Microsoft Office packages, particularly Outlook, Word, Excel and PowerPoint
  • Excellent administrative, interpersonal and organization skills
  • Excellent communication skills and proven ability to effectively work with all levels
  • Ability to work well in a pressured environment under tight deadlines
  • Highly motivated, confident and flexible attitude with a sense of ownership
31

Administrative Specialist Resume Examples & Samples

  • Greet visitors and ensure they register on the visitor management computer
  • Answer and transfer calls to the lines of business
  • Sign for deliveries and perform basic shipping & receiving responsibilities
  • Take on special projects outside core responsibilities
  • Maintain a professional presence in the front lobby
  • Previous experience or education
  • Highly organized and ability to prioritize
  • Working knowledge of Microsoft Word
  • Able to work efficiently with limited supervision
32

Administrative Specialist Resume Examples & Samples

  • Performs duties and tasks that are frequently non-routine. Refers only the most complex issues to higher level
  • Scheduling and coordinating meetings, events, interviews and appointments
  • High school diploma or equivalent and (2) two-(5) five years of office or customer service experience
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Administrative Specialist Resume Examples & Samples

  • Provide administrative support , assist with special projects and other requests
  • Institutional Sales – Four sales team members
  • Institutional Service – Four Client Service Managers and Analysts (as needed)
  • Trust Services – Four team members
  • Expense reports for one CSM; coordinates reimbursement for myCFO expenses
  • Meeting coordination for Client Service team meetings (quarterly), Client Service training sessions (monthly, Institutional Sales meeting (annually), Client/Prospect meetings (on request), BMO Funds Board Meetings (bi-annually)
  • Manage interview process for new hires (travel, interview schedules) and coordinate on-boarding for new hires (travel, onboarding schedules, general policy and procedure training, etc.)
  • Manage Satuit CRM database (contacts, activities & meeting notes); assist in periodic updates for the Institutional Sales & Service teams; manage contact lists for mailings and webinars
  • Produce client/prospect meeting materials: create content, format to meeting branding guidelines, manage Compliance review. Manage printing/binding of meeting collateral, shipping and tracking receipt of materials
  • Coordinate event and conference sponsorships for the Inst. Sales & Service teams; liaise with event coordinators, coordinate appropriate payments, provide GAM branding and collateral
  • New Business Committee secretary for all meetings (scheduled on demand): prepare meeting minutes, distribute documents to appropriate entities, file as appropriate. Responsible for managing storage of all IMAs, Account Opening forms and other related documents – assist Operations team with projects upon request
  • Coordinate IAAP distribution and approval process; make edits to IAAP and track responses/approvals from all departments
  • Special projects and ad hoc requests as requested/required
  • 3+ years administrative assistant/office manager experience. Executive support experience desirable
  • Banking/Financial Services industry preferred
  • Strong written and verbal communications
  • Strong technical skills; including Microsoft Excel, Powerpoint and Word
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Administrative Specialist Resume Examples & Samples

  • Two years of successful experience in athletic administration or related field
  • Strong and effective verbal, written and interpersonal communication skills
  • Organizational skills and ability to manage multiple tasks and activities
  • Successful event planning and operation
  • Proven ability to work with multiple constituencies both on and off campus
  • Experience in marketing, promotions
  • Familiarity with Sports Information, coordinating staff and game day operations
  • Ability to supervise student and ad hoc/part time staff
  • Must be willing to travel, occasional weekend and evening work is required and the ability to maintain confidentiality is essential
  • Athletic administration experience at the Division III level
  • Successful experience operating booster club
  • Experience selling and executing corporate partnership programs
  • Experience with various software programs to support fund raising, web page, web casting, video board operations, social media outreach
35

Administrative Specialist Resume Examples & Samples

  • Bachelors degree a plus or 3-5 years of equivalent work experience
  • Ability to prioritize and re-prioritize on a daily basis
  • Event coordinator
36

Administrative Specialist Resume Examples & Samples

  • Advisory- Provides advice or suggests how to follow standard to moderately complex processes. Provides resolution on all administrative or operational matters of a somewhat controversial nature. Recommends process improvements, and recommends appropriate content for reports and presentations. Makes recommendations for alternatives to support business objectives and needs
  • Provides professional support for one or more senior executives and for their senior managers of a large size business group, on activities that generally span up to a 3-month timeframe
  • Interacts and collaborates regularly, as a critical function, with Executives and their representatives, and senior managers, and with cross-functional business units to perform research and analysis, to develop and recommend alternatives, implement improvement opportunities, and to accomplish administrative or operational tasks. Develops, leverages, and influences relationships to achieve outcomes and to improve cross-group relationships
  • Interacts with external vendors depending on unique requirements of the business unit and may have to handle conflicting or more contentious admin-related situations
37

Administrative Specialist Resume Examples & Samples

  • Requires 5+ years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
  • B.S. preferred
  • Advanced level computer skills in MS Word, Excel and PowerPoint
  • Seasoned knowledge of bank financial processing standards, and key business processes
  • Ability to deal with customers in a professional and courteous manner, and to develop and leverage professional working relationships
  • Ability to deal with confidential materials in an appropriate manner
38

Administrative Specialist Resume Examples & Samples

  • At least one year Food & Beverage experience
  • At least two years working in operations/administration position or equivalent experience
  • At least one year of supervisory experience
  • Prior experience creating PowerPoint presentations
  • Outstanding organizational and communication skills
  • Excellent guest service skills, ability to multi-task, a self-starter and the ability to work with little supervision are key
  • Must be able to work proficiently on Vail Resorts operating systems
  • Knowledge of HRMS PeopleSoft and Success Factors
  • Conversational Spanish
39

Administrative Specialist Resume Examples & Samples

  • To provide a reception service, welcoming visitors
  • To ensure that the reception area is kept neat and welcoming for all visitors and staff
  • To answer telephone calls, taking messages or redirecting calls, as appropriate
  • To be the first port of call for help in any accident/emergency
  • Prepare all materials for Classes
  • To provide administrative support to the institute and Faculty members
  • To maintain TVCI database
  • Support to Program coordinator in logistics
  • Support to Program coordinator in document circulation
  • Organization of mailings for Doctors
  • Collecting and Handling Questionnaires data
  • Support library in TVCI (catalogues, new books) and popularization this among attendees
  • Strong verbal and written communication skills, maturity to deal with matters of confidentiality and sensitivity
  • Computer literate with advanced proficiency in desktop applications e.g. MS Word, MS PowerPoint, MS Excel, MS Outlook
  • EnglishAdministration
40

Administrative Specialist Resume Examples & Samples

  • Create and maintain complex data repositories assembled from multiple sources, analyze and disseminate the information to facilitate recommendations for final Graham School senior leadership decision-making
  • Responsible for developing the format and content of regular reports to professional development programs staff and other Graham School senior leadership
  • At least one year of relevant experience required; 2-3 years preferred
  • Candidates must have experience in an academic environment committed to the highest level of academic standards of integrity and quality
41

Administrative Specialist Resume Examples & Samples

  • Administrative Support for Associate Chief Medical Officer and Staff Directors, and their Programs (40%)
  • Office Operations (30%)
  • Technical Editing and Publication (20%)
  • Special Projects (10%)
  • 5 years’ increasingly responsible program operational support positions
  • 2-3 years’ healthcare system experience with progressive responsibility
42

Administrative Specialist Resume Examples & Samples

  • Support Director administratively, including management of calendar, travel and expense reporting, preparing reports and special projects
  • Manage and train volunteers, student workers and seasonal employees
  • Communicate with internal/external stakeholders on behalf of the Director to schedule meetings and
43

Administrative Specialist Resume Examples & Samples

  • Create and process customer documents
  • Maintain and reconcile customer database
  • Develop a deep understanding of our processes and communicate with internal teams to improve SolarCity processes
  • Research and problem solve customer cases
  • Familiarity in Microsoft Word, Excel and Outlook preferred
  • Prior administrative experience is preferred
  • Similar backgrounds include: office clerk, office administrator, coordinator, mortgage processor, receptionist
44

Administrative Specialist Resume Examples & Samples

  • Administer general office duties (e.g., filing, copy, mail/fax distribution, receptionist)
  • Prepare various reports, memos and response to inquiries for Dept
  • Provide support duties as requested for all department functions (reports, special projects, various documentation, etc.)
  • Conduct special departmental assignments as needed
  • Must be bilingual English/Japanese
  • Advanced knowledge of PC applications (MS Office)
  • Ability to thrive in a changing environment
  • Ability to manage multiple projects with multiple priorities
  • A team player with excellent written and verbal communication skills and strong organizational skills
  • Must have a service-oriented attitude with excellent problem solving and analytical skills
  • Possesses the ability to work independently, self-motivated, and highly focused
45

Administrative Specialist Resume Examples & Samples

  • Performs administrative duties in support of the Infopac report distribution software
  • Maintains the database by testing, adding, deleting, and modifying data according to requests by users, or by S.O.A. support staff
  • Provide system administration and support in identifying and resolving various technical issues
  • Must communicate with the Zeke scheduling administrator to coordinate Infopac batch job additions or deletions, in addition to Infopac library maintenance
  • Maintains and verifies the Ceridian online time and attendance system for all of ITSO
  • Handle budget items with Director throughout the year
  • Ensure all invoices are cross referenced with line items
  • Responsible for paying all invoices, consolidating status reports and assisting with job descriptions and yearly reviews
  • Coordinate the installation of vendor-provided updates and new releases
  • Experience in the Financial Services and Banking Capital Markets industry
  • Hands-on experience with implementation, configuration and use of the Infopac System, Document Direct reporting system and SHIP software
  • Knowledge of Citrix, MS Office
  • Must have a service-oriented attitude with excellent problem solving and analytical skills. Possesses the ability to work independently, self-motivated, and highly focused
  • Must have strong interpersonal and leadership skills
46

Administrative Specialist Resume Examples & Samples

  • Provides project-based support to assigned function or area
  • Serves as liaison for other departments; resolves basic inquiries regarding department policies and activities
  • Coordinates meetings and program logistics, including travel arrangements, hotels and catering
  • Assists with budgets, department databases, and operational reports
  • May provide administrative support by preparing, composing and/or editing documents & presentations
  • Maintains calendars, confidential files, and department databases
  • 0-3 years of relevant experience; college degree preferred
  • Internally motivated individual with a proven ability to work on projects with limited supervision
  • Strong competency in Microsoft Word, Excel, PowerPoint and Outlook is required
  • Proven ability to manage multiple tasks with varying timelines
  • Willingness to learn new skills and competencies
  • Have a strong attention to detail and be able to take initiative
  • Must be self-directed and results-oriented with a strong ability to multi-task
47

Administrative Specialist Resume Examples & Samples

  • Provides administrative support to the Assistant Vice President for Global Engagement, including: scheduling and coordinating meetings and special events; maintaining calendars; coordinating domestic and international travel arrangements; preparation for meetings and/or presentations; and other related duties
  • Provides secondary administrative support to the Office of the President and the Global Engagement Office on a wide range of project-based and administrative functions from making copies to greeting and guiding guests through their schedules and assisting with meeting preparations and logistics (including A/V)
  • Provides administrative support to the President's Office, serving as back-up to the main desk and handling various special projects as assigned
  • Provides special project support and assistance to the members of the Global Engagement Office, including the Center in Beijing, the Center in Delhi, and the Center in Hong Kong, such as assistance with high-priority meetings, workshops, conferences and special events; preparation of meeting materials and presentations; and other duties as assigned
  • Processes financial reimbursements and payments. Coordinates complex domestic and international payment requests using epayments, prepares faculty/staff reimbursements using GEMS, creates purchase orders, and places orders when required. Monitors and reconciles expenses for tracking purposes. Prepares internal transfers between accounts and other financial duties as needed
  • Serves as back-up to the administrative assistants of the Office of the President and the Global Engagement Office
48

Administrative Specialist Resume Examples & Samples

  • The primary responsibilities of the Administrative Specialist are to provide general administrative, clerical, and/or secretarial support
  • Performs routine and non-routine tasks including special projects
  • May be responsible for scheduling and making arrangements for meetings, for researching and securing requested information, and for researching, compiling and proofing of various reports and studies
  • May take and/or transcribe confidential or technical information, take and distribute meeting minutes, order supplies, distribute mail, answer phones, respond to customer/client/employee inquiries, and other office administrative duties as required
  • Interacts with other support staff and departments to gather, supply, or coordinate information
  • HS and 2+ years related experience
49

Administrative Specialist Resume Examples & Samples

  • Intelligence Question Administration
  • Bachelor’s degree; 5-7 years of experience in administrative roles preferred
  • Attention to detail, quality, initiative, resourcefulness, problem-solving, efficiency, creativity
  • Excellent communication and interpersonal skills, remaining calm in a fast-moving environment
  • Ability to work independently and as a team, across and within teams, with peers and upper-level staff
  • Superior customer service and organizational skills
  • Ability to prioritize and meet tight deadlines; adjust and respond to unscheduled events
  • Proficiency in applications including Word, Excel, PowerPoint, Outlook, Oracle/CRM, web conferencing, content management systems
  • Willingness to take on new/varied responsibilities/projects
50

Administrative Specialist Resume Examples & Samples

  • Support of internal events and general office functions
  • Support manager during interactions with Headquarters to implement key projects and localize processes
  • Admin support experience in large corporation
  • 5-6 years relevant experience
  • Rich knowledge of admin/procurement/facility management
  • Work closely with manager and leaders to achieve business goals
  • Ability to work in a high stress and fast pace environment
  • Strong ability to use standard business software and computer applications(MS Office)
51

Administrative Specialist Resume Examples & Samples

  • Assist the business manager in day to day functions
  • Prepare procurement contractual documents (work releases, subcontracts and purchase orders) as required
  • Review contractual agreements (master agreements),
  • Prepare spreadsheets as necessary,
  • Enter contracts in SAP,
  • Prepare subcontractor invoices
  • Review certified payrolls as needed,
  • Enter contracts in PMIS (Access Based Data System) (Project system),
  • Review Equipment reports (GUB report (Global User Billing – Equipment Report)
  • Review contract for contract compliance as needed
  • 4 year degree min - preferred in administration, contracts or accounting field or 6 years of experience in related field, SAP experience a plus, strong communications skills, hardworking, organized, personable, team worker
52

Administrative Specialist Resume Examples & Samples

  • Assist with social media scheduling, web updates, grassroots & paid advertising coordination
  • Provide back end financial support including invoice processing, coding, reimbursements,charges and fund allocation
  • Customize recruitment and registration materials
  • Manage data entry and maintain all participant information in C360, Sales Force anddepartment records (personal and emergency info, staff/coach roles, event status,fundraising goals)
  • Order apparel and supplies
  • Additional administrative duties as neede
  • 1-3 years experience in a professional work environment
  • Experience or familiarity with TNT
  • Campaign is preferred
53

Administrative Specialist Resume Examples & Samples

  • Interface with company management
  • Answer telephones, handle copies, filing, mailing and faxes
  • Schedule meetings and handle arrangements including conference room reservations, call set-up, catering services and related responsibilities
  • Coordinate travel arrangements (international and domestic) taking into account internal approval processes for travel, complete expense reports, and obtain approval for payment/reimbursement
  • Process invoices from law firms using the Case Track system and prepare and submit check requests to accounts payable for other invoices
  • Communications – electronic/phone/greeting visitors
  • Input data into various company systems and applications
  • Establish knowledge of the Office of General Counsel team members, locations, and assigned roles; develop and maintain excellent working relationships and communication channels with other administrative assistants
  • Prepare charts, Word documents, Power Point presentations and other correspondence as required in support of attorneys
  • 6 years experience as an administrative assistant or equivalent experience
  • Highly professional decorum and positive attitude, willingness to learn
  • Self-starter with initiative and independent judgment for assisting team members
  • High level of proficiency with Microsoft Office products (including Word, Excel and PowerPoint) and the Internet, and ability to learn and use internal IT tools
  • Ability to stay organized and to manage multiple high priorities; strong attention to detail
54

Administrative Specialist Resume Examples & Samples

  • Assist with the drafting of meeting minutes and updates of forms based on decision made at substantive division meetings
  • Become proficient in placing orders for the products and services which the division requires. This would entail becoming knowledgeable of the systems used to purchase supplies, products and services. Systems currently being used by the customer include eSupply, EARRS and the Products and Services Catalog
  • Assist with updating division organizational charts, telephone listings, wikis and blogs, ensuring the information is kept up-to-date
  • Reserve conference rooms for use by division front office management and the various division offices
  • Archive material that is still required to be archived by sending it to the Archives and Records Center. For material not going to be archived, work to make sure that the material is already in the customer's redaction tool prior to destruction of the hardcopy file
  • Assist the division with the tracking of ad hoc requests by ensuring that the relevant information is captured in a tracking system (currently SharePoint)
  • Assist staff officers drafting the division weekly report as necessary to ensure the report is properly formatted and submitted on schedule
  • Solid senior administrative professional skills
  • Ability to adapt to changing work requirements and priorities in a deadline environment
  • Ability to work in a team environment and get along well with people at all levels
  • Extensive knowledge in the use of MS Office, the Internet, and other internal applications necessary to complete routine and moderately complex tasks
55

Administrative Specialist Resume Examples & Samples

  • 5 or more years experience as an administrative assistant or equivalent experience; education will be considered in lieu of work experience
  • Professional decorum and positive attitude
  • Self-starter with initiative
  • Proficient with Microsoft Office products, including Word, Excel, PowerPoint and Outlook; Lotus Notes experience a plus
  • Ability to learn and use internal tools (WebTE, Raytheon Travel Online, etc.)
  • Ability to stay organized and to manage multiple high priorities in a fast paced environment; strong attention to detail
  • Experience managing travel arrangements, expense statements, files, and standard office equipment
  • Excellent English written and oral communication skills
  • Experience in executive environment
  • Supply Chain experience
56

Administrative Specialist Resume Examples & Samples

  • Proficiency with Microsoft Office Word, Outlook and Adobe. Strong Excel experience preferred
  • Ability to learn new functions and systems quickly
  • Ability to exercise discretion and judgement with sensitive information
  • Team player with superior organizational skills and with the ability to work independently, problem solve, and take initiative
  • Minimum of high school diploma and 1+ year office work experience
57

Administrative Specialist Resume Examples & Samples

  • Provide advanced administrative support to the VP / Chief Investments Officer and the VP’s direct reports; scheduling meetings and conference calls, managing and prioritizing phone messages, correspondence and email
  • Process expense reports and invoices
  • Schedule and maintain a challenging calendar of appointments, meetings, and travel itineraries
  • Determine administrative needs for conferences, meetings, or other related high level activity; assemble and arrange for necessary items
  • Partner with support staff on an ongoing basis to coordinate multiple demanding calendars, while ensuring that critical meetings are scheduled, and business objectives are met
  • Take independent action on handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments
  • Administer the department record keeping system; ensure that department files are maintained in accordance with company policies and procedures
  • Draft confidential correspondence, edit documents, and perform other administrative duties
  • Coordinate support of other assistant in dual reporting organizational structure
  • Four (4) years of experience
  • Prior experience as an Executive Administrative Assistant
  • Prior experience in the banking / investments / finance industry
  • Ability to work efficiently and effectively in a fast paced, high performance work environment and willingly adjust and accept changes in priority and direction (with minimal supervision)
  • Strong analytical and organizational skills, with the ability to manage multiple projects simultaneously
  • Advanced working knowledge of Microsoft Office suite and SAP
  • Ability to communicate effectively and maintain a high level of confidentiality
  • Ability to demonstrate accuracy, good judgment, initiative and discretion in business related transactions
58

Administrative Specialist Resume Examples & Samples

  • High degree of professionalism required
  • Ability to manage high volume of work and multiple projects
  • Familiarity with Supply Chain and A/P functions and procedures
  • SAP Financial experience required
59

Administrative Specialist Resume Examples & Samples

  • Schedule/coordinate unclassified/classified meetings as well as acting as security monitor during meetings
  • Book international and domestic travel
  • Processing and tracking expense reports
  • Coordinate Customer Visit Certifications with point of contacts and make sure they have been received
  • Registering visitors in Visitor Registration System
  • Maintain Access Lists for Closed Areas
  • Initiate shipping memos as required
  • Order stationary supplies and maintain adequate working supplies
  • Order all Xerox supplies as well as maintain machines and set up required service calls
  • High School degree or equivalent with 6 years of experience (or a Bachelor Degree can be substituted for work experience)
  • Advanced computer skills in Microsoft Office (MS Word, PowerPoint and Excel), including ability to merge Excel into PowerPoint, and the ability to skillfully manipulate Excel itself
  • Highly organized, with ability to prioritize and multi-task; must be proactive and anticipate actions and impacts
  • Team player with ability to adapt to continually changing situations and responsibilities
  • Experience with scheduling conference rooms, booking travel, VARs, Visit Registration and Ordering Supplies
  • Experience in dealing with customers and ability to multi task
  • Candidate should also demonstrate attention to detail, have the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment
60

Administrative Specialist Resume Examples & Samples

  • May compose correspondence on own initiative for supervisors review
  • Sorts & routes department mail
  • May take/transcribe dictation, either manually or by machine, into appropriate format correcting grammar, spelling, etc
  • Reconciles invoices & resolves discrepancies
  • May delegate work to other non-exempt personnel
  • CLAUSE: Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status & this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement
  • Some business school/college level courses preferred
61

Administrative Specialist Resume Examples & Samples

  • Candidates may substitute a bachelor’s degree from an accredited college or university for the required education and experience
  • Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience
  • 1 year experience entering and analyzing the Literacy, Adult, and Community Education System (LACES) data
62

Administrative Specialist Resume Examples & Samples

  • Assist the Comptroller to develop, plan, organize and execute Office administrative policies, processes and procedures
  • Review and advises the Comptroller on the status and effectiveness of existing administrative operations, and recommends improvements
  • Assist in establishing, evaluating and modifying/adapting departmental administrative processes and measures necessary to accomplish Comptroller goals and objectives
  • Review reports for administrative accuracy and timeliness
  • Shall edit and maintains programmatic, technical, budgetary and administrative documents and references
  • Maintain and ensure approved security practices are applied relative to personnel and document control
  • Schedule and ensure the efficient conduct of office operations
  • Maintain staff schedules and manage calendars to accommodate the shifting priorities of the staff
  • Schedule and facilitate staff meetings and attend other meetings as required/requested by the Comptroller
  • Coordinate travel arrangements and documentation for the staff
  • Outstanding written and oral communications
  • Excellent customer / client service skills
63

Administrative Specialist Resume Examples & Samples

  • Prepare, edit, finalize, track and file client service reports, letters, and memos to include financial statements, management reports, proposals, financial forecasts, required communication letters, and other documents
  • Provide administrative support to the designated practice groups and/or service lines to ensure deadlines are met, while maintaining a positive, collaborative work environment
  • Produce high quality work in compliance with word processing guidelines and firm standards. Follow-up proactively as necessary
  • Print, copy, bind, mail client reports, ensuring accuracy and timeliness
  • Proofread financial statements, valuations and other reports and letters to ensure accuracy, consistency, and adherence to firm standards
  • Assist with historical file retention and destruction according to firm standards
  • Develop a specialized knowledge and software proficiency in specific practice groups and/or service lines
  • Develop and demonstrate a general knowledge of the firm’s products and services. Communicate proactively with associates and clients. Prioritize deadlines as necessary
  • Maintain flexibility and willingness to assume additional administrative support duties as requested
  • Assist other administrative staff with overflow work
  • Requires three to five years of job related experience with a high school education, or less than three years of job related experience with an Associate Degree
  • An Associate Degree in administrative Support is preferred
  • Requires intermediate/advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook
  • Experience in a professional services work environment preferred
  • Ability to balance many projects simultaneously
64

Administrative Specialist Resume Examples & Samples

  • Schedule, coordinate, and set up meetings and conference calls
  • Process credit card and cash expenses
  • Prepare, edit, proofread and create various reports and documents; and
65

Administrative Specialist Resume Examples & Samples

  • Able to work with minimal supervision and must have sound judgment
  • Must be reliable, organized, flexible and detail oriented. A team player
  • Must-have excellent written and verbal communication skills
  • Demonstrate high standard of professionalism
  • Ability to generate charts, tables, memoranda, reports, correspondence and other material with speed and accuracy
  • · This position is an integral part of a 16-hour per day, 5-days a week operations team
  • Rotating shift work is required (Week 1: 6AM - 2 PM, Week 2: 2PM - 10PM)
  • Demonstrated experience with executing assigned tasks to meet objectives
  • Experience performing work successfully in a collaborative environment with other organizational domains
  • Current TS/SCI Security Clearance
  • High School diploma or equivalent (G.E.D); some college, vocational courses an AA degree preferred
66

Administrative Specialist Resume Examples & Samples

  • This position assists in performing complex administrative duties of a responsible, sensitive and confidential nature which requires considerable independent action and decision making ability
  • Serving as the primary point of contact/liaison with the community between the Dean of Student’s Office and students, faculty, staff as well as with other ASU administrative and academic offices, requiring a high level of professionalism
  • Experience in a high level administrative role within a higher education setting
  • Demonstrated knowledge of standard office equipment and familiar with administrative practices
  • Demonstrated knowledge of Microsoft Office (Work, Excel and Outlook), including calendaring activity procedures
  • Demonstrated knowledge of ASU policies and procedures
  • Experience maintaining Outlook calendars on behalf of others
  • Experience planning/coordinating meetings and events
  • Experience with Peoplesoft and handling time keeping activities
67

Administrative Specialist Resume Examples & Samples

  • Maintains contract files
  • Assist with Task Orders procurement status management
  • Exercise personal initiative and demonstrate ingenuity in handling support tasks
  • Review subcontract invoice tracking logs and perform audits of subcontract files
  • Assist fellow team members in the performance of their tasks as required to satisfy project requirements
  • Assist scientific/engineering/technical personnel on-site or visiting CES/TS4 facilities as required
  • High school diploma with some college courses required along with one year of work experience
  • Possess MS Office software applications knowledge and skills – Word, Excel, and PowerPoint
  • Demonstrate flexibility, persistence, and patience in accommodating the complications caused by the lack of available components and delivery delays
  • Must pass drug testing
  • Travel requirements – Must be capable of traveling throughout the US
68

Administrative Specialist Resume Examples & Samples

  • Prepare operational support documentation such as rate calculation profiles, rate setting and compliance review reports, provider correspondence, and various operational spreadsheets
  • Review and analyze incoming provider cost report submissions, correspondence and other reports to compliance with reporting requirements
  • Data entry of provider cost report submissions
  • File and maintain records management systems of provider documents, records, and reports
  • Perform general office duties such as answering incoming phone calls, ordering supplies, etc
  • Additional responsibilities and special projects as assigned
69

Administrative Specialist Resume Examples & Samples

  • Prepare and track business travel, entertainment and general expense report
  • Make meeting/entertainment reservations
  • Prepare attendance and manual log for control/verification purposes
  • Ensuring New Hires are on boarded with the appropriate equipment and access
  • Provide telephone coverage, filing, and copying
  • Proficiency in Microsoft Office Suite, particularly PowerPoint and Excel
  • Experience in preparing concise accurate reports for management and internal use
  • Strong inter-personal skills, well organized, flexible
  • Ability to multi-task is a must
  • At least 1 year of related experience
70

Administrative Specialist Resume Examples & Samples

  • Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite
  • Greets and welcome visitors, ascertains nature of business, and directs visitors to appropriate person, provide general support to visitors
  • Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls
  • Receive letters, packages etc. and distribute them
  • Keep offices, hallways, break room, lobbies, lounges, and other work environments clean and tidy
  • Schedules appointments, gives information to callers, takes dictation, composes and types correspondence, reads and routes incoming mail, and performs other administrative and clerical duties. Prepares outgoing mail
  • Plans conferences. Composes notices, minutes, and resolutions
  • Schedules room reservations, meetings and records minutes of staff meetings and makes copies of correspondence or other printed materials
  • Arranges travel schedule and reservations
  • Schedules appointments and makes changes to calendar as necessary
  • Acts as custodian of documents and records
  • Handles sensitive and extensive confidential information
  • Prepares memorandums outlining and explaining administrative procedures and policies to co-workers
  • Directs preparation and filing of documents with government agencies to conform to statutes
  • Processes a variety of documents, forms and files
  • Works with word processing, spreadsheet and presentation software to complete administrative tasks
  • Composes and types routine correspondence and prepares materials for special events such as Newsletters, invitations, guest lists, RSVPs, programs, etc
  • Completes duties and responsibilities in compliance with company standards, policies and guidelines
  • Compiles and types statistical and budget related reports, maintains related databases and enters new data
  • Orders and stocks office and break room supplies as necessary and processes purchase of such items
  • Supports the values and institutional goals as defined in the Strategic Plan
  • Coordinate details of company events such as sales conferences, monthly birthday and anniversary celebration, holiday celebration. Monitor event timelines, Calculate budgets, select vendors for event location, catering companies, book talent, including hosts and DJ. Plan decorations, schedule speakers
  • Works closely with procurement team to maximize buying effectiveness, compile information and analyzes spend to ensure most cost effective vendor choice and methodologies in place
  • Collect and adjust house allowance for HQ Expat quarterly
  • Associate’s degree or a regionally accredited college or university
  • Two (2) years of progressive office experience as a secretary or equivalent
  • Hands on experience with MS Office
  • In-depth understanding of office management and daily operations
  • Ability to handle a large variety of details and to work with all levels of organization
  • Ability to handle sensitive and extensive confidential information
  • Strong organizational and time-management skills
  • Excellent oral and written communication skills in English and Mandarin
  • Proficiency with use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet
  • Bachelor’s degree from a regionally accredited college or university
  • Four (4) years or more of progressive office experience as a secretary or equivalent
71

Administrative Specialist Resume Examples & Samples

  • Experience in supporting a high-level executive in a fast-paced dynamic environment
  • Experience arranging travel (both domestic and international)
  • Experience in work that requires attention to detail and follow through on assigned tasks with limited oversight
  • Experience using Microsoft Office applications, including Outlook
  • Evidence of effective written and verbal communication skills including accurate composition, grammar, spelling and punctuation, tact, discretion and judgment
  • Experience in working for a University for more than three years in a role that has interacted with Presidents, Chancellors, and other high level professionals in academia
  • Experience in assisting with expense reporting, audits, grant submissions, grant tracking and reports, data collection, and record keeping
  • Experience in multi-tasking
  • Experience in taking direction both verbally and via e-mail
  • Experience in work that required being an agile learner with the willingness and ability to learn to use various technology platforms such as, Zoom, Google Drive, Dropbox and Asana
  • Experience in working with grants and funders,
  • Experience in being resourceful, flexible, and respectful of others
  • Experience in working with diverse staff, in a fast paced environment and meeting hard deadlines
72

Administrative Specialist Resume Examples & Samples

  • Takes minutes
  • May perform desktop publishing
  • Uses a variety of software to compose letters/prepares reports for executive/manager review
  • Maintains confidential department files and records
  • Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries
  • Interprets policies and procedures in response to inquiries
73

Administrative Specialist Resume Examples & Samples

  • Evidence of a Master’s Degree in a related area, such as Higher Education, Business, Math, or Statistics
  • Experience in the area of career services or career development with particular experience in project management
  • Experience in managing projects with the ability to communicate with high-level administration and external constituents
  • Demonstrated knowledge of the principles of exemplary customer service demonstrated through actively listening, acknowledging, and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence
  • Experience in planning, analyzing, and coordinating activities and establishing and managing multiple priorities
  • Demonstrated knowledge of data management and information technologies
  • Experience in computer skills with specific knowledge in CSM’s such as Symplicity, Salesforce and advanced skill level in MS Office Suite
  • Experience working effectively both in an independent and team environment
  • Experience cultivating strategic relationships and partnerships
  • Experience working with a group of diverse individuals across a variety of expertise areas in order to accomplish department initiatives
74

Administrative Specialist Resume Examples & Samples

  • Coordinate logging, shipping, and retrieval of off-site and archived information (e.g., files, disks, business documents)
  • Create, maintain and use databases; ensure accuracy and timely reporting
  • Following established travel guidelines, coordinate travel (e.g., prepare itineraries, assemble supporting documents/work, prepare for cash advances, prepare expense reports)
  • Maintain office equipment including arranging and following up on service calls (e.g., copiers, fax machines, vending machines, changing toner cartridges)
  • Monitor, order, stock, and/or maintain sufficient inventory of various materials and supplies for supply cabinets, offices and conference rooms. In addition to standard items, this may include marketing materials, annual reports, brochures, etc
  • 1 year or more office, administrative, business or comparable work experience
  • Strong computer skills a must
75

Administrative Specialist Resume Examples & Samples

  • Preparation and planning of procedures that relate to the division and/or group
  • Manages the day-to-day operation of the Group Director’s office and calendar, to include scheduling meetings and business (both domestic and international)
  • Compiles and reviews data and reports relative to purchasing for the division/group
  • Maintains uniform procedures and standards of operation for the Procurement Department
  • Maintains in-service training programs to communicate current information and training dates
  • Provides guidance to department employees and peers when appropriate, collaborating and cooperating with other members of the management team
  • Exhibits positive courteous behavior with suppliers, businesses, and coworkers
  • Assists coworkers and those in other departments to successfully perform job tasks and functions when necessary
  • Follows all safety procedures and practices as established by the Company and regulatory bodies
  • Word – Highly Proficient
  • Excel – Proficient
  • PowerPoint – Highly Proficient
76

Administrative Specialist Resume Examples & Samples

  • Maintain a schedule of appointments fora manager or office
  • Answer telephone calls, direct calls and take messages
  • Greet and escort visitors
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
  • Arrange for the delivery of outgoing mail/packages with the mailroom
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
  • Perform research and retrieve information from databases and other resources
  • Assist in ordering supplies/equipment and arranging for office equipment repairs
  • Perform administrative back up support for other offices
  • High School Diploma or GED equivalent and 5 to 15 yrs of relevant experience
  • Must have knowledge of project planning tools such as Microsoft Project
  • Must possess the ability to communicate effectively with project staff and customers to solve complex issues
  • Must be a team player, self-motivated, self-starter and a quick learner
  • Must possess the ability to complete multiple tasks and projects within deadlines
  • Must have excellent written and verbal communication skills coupled with strong listening skills
  • Must have strong customer service experience
  • Must have excellent problem solving, analytical and documentation skills
77

Administrative Specialist Resume Examples & Samples

  • Lot 1 (delivery partner: KBR): we will provide programme management, integration and reporting to assure the build of ESN and transition between 2017 and 2019 of users on to ESN including procurement of user devices and upgrade of their vehicles
  • Lot 2 (user services): is a service integrator to provide end-to-end systems’ integration, manage user accounts, provide user services including public safety functionality
  • Lot 3 (mobile services): is a network operator to provide a resilient national mobile network
  • Must have Phycology Degree
  • GCSE / Level 2 qualification in English and Maths, or equivalent
  • I.T. qualification (basic / intermediate)
  • Working within a project management team / environment
  • Tracking project activities and reporting progress
  • Working within an environment where there are customer-supplier relationships and commercial complexity
  • Communicating effectively with stakeholders at a variety of levels
  • Handling tensions or conflict in project environments effectively
  • Organising and managing events
  • Working for public sector organisations
  • Working on technology change projects
  • Undertaking survey / questionnaire design (especially web-based), administration and / or analysis
  • Undertaking document management
  • Knowledge of psychology or behavioural science
  • Knowledge of qualitative (textual) data analysis (e.g. questionnaire responses)
  • MS Excel (intermediate level)
  • Excellent, accurate written communication
  • Ability to present information visually in an engaging and accurate way, for example using MS Powerpoint, MS Word or other tools
  • Ability to analyse information (both numerical and text), draw conclusions and present them to others clearly
  • MS Visio (basic level)
  • Ability to learn and assimilate information quickly
  • A positive, can-do attitude to problem-solving
  • Ability to work under pressure, maintaining resilience and meeting deadlines
  • High standards for quality and results
  • Ability to act on own initiative so solve problems where appropriate, whilst also recognising when it is appropriate to escalate a problem or ask for help
78

Administrative Specialist Resume Examples & Samples

  • Prepare various documents which may include invoices, reports, memos, agendas, letters, and responses to correspondence, surveys, spreadsheets, expense reports and presentations
  • Perform general office duties such as scanning/copying documents, preparing mailings, and support the entire spectrum of staff’s business needs
  • Assist project work and check for completeness on file reviews
  • Communicate with providers on missing data
  • Proof written documents
  • Make travel arrangements for staff
  • Maintain calendars for key staff
  • Assist with organizing and logistics associated with training seminars, learning collaborative meetings, and other meetings
79

Administrative Specialist Resume Examples & Samples

  • Experience in using tact and diplomacy in maintaining effective working relationships both internally and externally
  • Experience in managing multiple high-priority activities requiring considerable coordination and follow through to meet requirements
  • Experience in Microsoft Office applications (i.e. MS Word, Excel, Access and Outlook)
  • Experience in advanced proficiency in MS PowerPoint and Adobe Photoshop
  • Experience with web-based research, including scientific literature, biographies, and science journals
  • Demonstrated knowledge with medical and biological terminology
  • Experience performing, analyzing and coordinating activities and establishing priorities
  • Experience in dealing with a wide-range of topics, including confidential and sensitive information
  • Experience in problem-solving and decision-making
  • Experience in organizational skills and flexibility
  • Evidence of effective communication, both verbal and written
80

Administrative Specialist Resume Examples & Samples

  • Must have solid basic office support skills
  • Excellent organizational
  • Overall Accuracy
  • Ability to follow written procedure
  • Must be able to log onto computer
  • Send/receive emails, utilize Microsoft Word and Excel
  • Data entry and creation of document
  • Professional interpersonal skills, able to work in a team and independently
  • *Minimum of 5 years’ experience in professional office environment as office support
81

Administrative Specialist Resume Examples & Samples

  • Experience providing executive leadership administrative support, including calendaring
  • Experience using multiple software programs such as: Concur, Sunrise, Advantage, IFAS, PeopleSoft, My Reports, Dashboards, Salesforce/CRM, and Microsoft Office including Outlook
  • Experience working with diverse staff, in a fast-paced environment and meeting hard deadlines
  • Experience in arranging domestic and international travel
  • Experience effectively managing projects or the work of others
  • Experience in dealing with confidential and sensitive information
  • Frontline customer service experience
  • Cover Letter
  • Resume -- employment information must be in month/year format (e.g., 6/88 to 8/94) to determine length of work experience. Include job title, job duties and name of employer for each position
  • Three professional references (names, email/addresses and phone numbers)
82

Administrative Specialist Resume Examples & Samples

  • Demonstrated knowledge of University policies and procedures
  • Demonstrated knowledge of HTML
  • Demonstrated knowledge of Word, working knowledge of Excel
  • Experience in working work with a diverse group of people
  • Experience in a wide variety of administrative functions including calendaring, scheduling, and word processing
  • Experience in dealing with a wide range of topics, including confidential and sensitive information
  • Experience in tact and diplomacy and in maintaining effective working relationships
  • Evidence of effective verbal and written communication
  • Experience providing administrative support for a center or a large project
  • Experience maintaining web pages, distribution lists, and using web forms
  • Experience coordinating meetings and special events
  • Engage in forward-thinking about future scenarios for the industry and the challenges that might arise from them conduct research for innovative solutions to these challenges using multidisciplinary research expertise in a unique multi-campus work environment
  • Facilitate interchange of ideas and collaboration among academia, industry and government on critical industry issues
  • Educate the next generation of power industry engineers
  • Decide
83

Administrative Specialist Resume Examples & Samples

  • Candidates may substitute possession of an Associate degree for one year of the required experience
  • State Government experience
  • Experience using MS Access experience; PowerPoint or One Note
  • First and Last Name
  • The last 4 digits of your SS#
84

Administrative Specialist Resume Examples & Samples

  • Demonstrated experience and discretion with handling confidential, sensitive and non-routine information
  • Previous work experience in a Govt Contractor environment similar to Raytheon
  • Detail oriented, efficient and able to project a courteous and professional demeanor and attitude
  • Demonstrated experience planning and organizing schedules and events
  • Demonstrated experience handling multiple tasks concurrently
  • Self-starter with initiative and independent judgment
  • Order / maintain supplies and equipment for the office
  • Order snacks/drinks for the office café as well as weekly lunches for the staff and customer lunches as required
  • Support the management of Raytheon and Government owned equipment and assets
  • Must have excellent verbal and written communication skills, be a team player, and possess good follow-through
  • Process visitor registrations for outside visitors
  • Interface with external and internal customers
  • Support the division with the scheduling and management of phone screens and interviews
  • Ensure a smooth transition for new hires in the group including IT/telephone requirements and access to shared drives
  • Coordinate domestic/international travel arrangements and complete expense reports
  • Must be detail-oriented, timely and responsive, and have the ability to meet deadlines in a faced-paced environment
  • Demonstrated excellence with Microsoft office suite tools
  • Demonstrated excellent verbal and written communications skills
  • Candidate will be required to obtain a Top Secret security clearance
  • Experience with WebTE, TravelSmart, Lotus Notes, SAP, and Dolphin System a plus
  • Assisting with the preparation of customer level and internal management reports and presentations
  • Willingness to learn new skills and work within a changing, dynamic environment
85

Administrative Specialist Resume Examples & Samples

  • Takes care of matters that do not require the manager's attention & that fall within department practices, protocols & established policy
  • Relieves manager of routine administrative detail
  • Schedules meetings & makes commitments of manager's time based on personal knowledge of manager's workload & current issues of importance
  • Gathers & assembles files, documents & other information necessary for meetings
  • Identifies required action & due dates
  • Uses word processing software to prepare & format interoffice communications, letters, reports, confidential documents, etc., including graphic presentations; may include desktop publishing
  • Organizes & maintains confidential department files & records
  • Maintains specialized project references files used by manager & staff
  • Relieves manager of routine department budget tracking following standard guidelines & protocols
  • Processes purchase orders & invoice requests
  • Tracks, monitors & produces budgetary reports
  • Orders office supplies & arranges for equipment repair
  • Drafts standard / recurring correspondence on own initiative following standard office protocols for manager's review / signature
  • This job description is not all encompassing
  • Minimum five (5) years of secretarial/administrative or comparable experience in complex organizational environments
  • Business school/college level course work preferred
86

Administrative Specialist Resume Examples & Samples

  • Regularly review policies and procedures and make recommendations for modifications to improve services and office administration. Develop and recommend new policies and procedures to ensure the effective and timely provision of services within assigned programs of responsibility
  • Maintain personnel files. Initiate personnel requests, salary increments, leave requests, terminations, leave records and vacation schedules for all staff. Maintain confidentiality. Coordinate the preparation of personnel and payroll documents for CC staff; ensure that policies and procedures of the Human Resources Office are followed in recruiting and hiring permanent and temporary staff
  • Responsible for surveillance of departmental budgets. Use ADP and Financial Desktop on-line drivers for accessing budget information. Reconcile budgets each month and prepare monthly report for the directors. Participate in budget forecasting and formulation. Prepare or authorize all requests dealing with expenditure of department funds. Prepare Cost Transfer Invoice to charge for each unit’s goods and services. Establish internal controls to ensure the records are valid, accurate, and authorized
  • Oversee specialized budgets, determine income needed to cover expenditures for event needs; receive and process checks, and credit card payments and maintain records of income and expenses
  • Oversee the completion of travel arrangements, process travel expense vouchers, and per diem reimbursement, authorize and sign for budget approval
  • Oversee the processing of purchase requisitions on line; process printing and physical plant requisitions, authorize and sign for budget approval
  • Responsible for payroll functions for department. Initiate and update OPUS, OWLS, UW Time Sheets and Time Reporting on-line systems to access and process necessary information. Supervise the maintenance of employee work and leave records on OWLS
  • Maintain confidential departmental personnel files
  • Remain current on research and legal activity in the field of disabilities and national trends to guide policy/procedure, development/revision, and recommend improvements in the delivery of services for the office and more broadly across the campus
  • Supervise daily operations of DRS reception; front office administration. Manage daily, weekly and quarterly appointment and events calendar. Establish and maintain student records and files in DRS office
  • Hire, train and supervise student employees to assist in completing tasks associated with front office administration and specific accommodation program operations
  • Understand and appropriately apply, interpret and explain DRS and University policies and procedures, state and federal rules, regulations and laws. Initiate corrective action with approval from Director as needed or required
  • Accurate typing and proofreading of correspondence and reports
  • Experience working with groups both as a leader and a follower
  • Computer knowledge, including ADP on-line, word processing and database management
87

Administrative Specialist Resume Examples & Samples

  • Ensure department operates efficiently
  • Completes operational requirements by scheduling and supporting administrative projects; expediting work results
  • Analyze and resolve administrative services issues and needs
  • Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions
  • Enrolls, registers members for WebEx, support WebEx conference, conducts post WebEx follow up as required by the department
  • Maintain Excel spreadsheets/trackers of enrolled organizations
  • 3 years’ related experience and/or training preferred; Associates Degree preferred
  • Experience with reporting skills, administrative writing skills and Microsoft Office skills
  • Ability to manage processes, analyze information, and problem solve
  • Experience managing departmental supplies and inventory supply management and inventory control
  • Experience with management of WebEx Technology
88

Administrative Specialist Resume Examples & Samples

  • Experience in supporting university administrative and executive positions
  • Experience in managing calendars and organizing complex travel schedules
  • Experience working in fast-pace environments
  • Evidence of effective verbal and written communication skills (composition, grammar, spelling, and punctuation)
  • Experience in creating, composing, editing written materials, preparing correspondence, and reports
  • Experience in using PeopleSoft, Advantage, Microsoft Office applications, Travel Concur System, Qualtrics, and Survey Monkey
89

Administrative Specialist Resume Examples & Samples

  • Manage the Sr. Associate Dean’s calendar and help prioritize commitments. Plan for near-term and future events and needs. Provide timely, accurate information about meeting participants, and meeting purposes. Prepare meeting agendas and communications from the Sr. Assoc. Dean and monitor the progress of assignments to ensure timely completion
  • Bachelor’s degree or 5+ years of directly related executive administrative experience supporting top-level leaders
  • Understanding of higher education environment and faculty appointments a plus
90

Administrative Specialist Resume Examples & Samples

  • Schedule company-internal meetings and meeting resources (schedule meeting participants, book conference rooms, arrange call-in phone numbers, set-up online and/or video meeting details)
  • Plan and coordinate special on-site and off-site meetings and events involving multiple external visitor participants and/or internal colleagues from other company locations (book meeting facilities and A/V services, order/prepare meeting supplies, coordinate catering services and menus, schedule group tours and evening events, and arrange for other special needs as required by the meeting sponsors)
  • Arrange travel accommodations for the GD&O Executive Director, visiting consultants, seminar speakers and other invited meeting guests using corporate online booking tools and procedures
  • Process travel expense reports for the GD&O Executive Lead
  • Perform various scheduled and on-demand record-keeping tasks
  • Order office supplies and other special orders for the GD&O group as needed
  • Maintain phone contact lists and email distribution lists
  • Arrange guest office accommodations and other facility provisions for site visitors
  • Schedule job interviews and arrange travel accommodations for interview candidates
  • Perform administrative tasks for on-boarding and off-boarding of colleagues, interns and contingent workers following established process checklists
  • Provide back-up coverage for other administrative personnel that are temporarily out of the office
  • Lead and/or assist with the planning and implementation of local site-based initiatives and events
  • 2 or more years of administrative experience, including executive support responsibilities
  • Expert-level knowledge of Microsoft Outlook, Excel, Word and PowerPoint (version 2010 or higher)
  • Ability to effectively plan and complete work in accordance with stated deadlines
  • Effective time management skills, can effectively juggle and re-prioritize work tasks as needed
  • Consistently produces quality work and exhibits strong attention to detail
  • Open to new ideas and enjoys seeking ways to improve upon current processes
  • Can easily and quickly learn and adapt to new work processes and new systems/technology
  • 2 or 4-year college degree in Business Administration or similar plan of study is highly preferred
91

Administrative Specialist Resume Examples & Samples

  • Providing general oversight for the daily activities of the Senior Director’s office
  • Managing the Senior Director’s calendar, phone, e-mail, travel and contacts within Outlook
  • Receiving and screening communications including telephone calls and email messages, and provide assistance using independent judgement to determine which require priority attentions; prioritize, channel, and facilitate communication with staff members, business partners, customers and law firms
  • Scheduling and coordination logistical details for teleconference/video teleconference meetings
  • Collecting and preparing materials for use in meeting and discussions
  • Composing and editing correspondence, PowerPoint presentations, reports and other related documents
  • Coordinating schedules of other Executives through collaborations, communications and partnership with other Executive Assistants
  • Attending staff meetings, as required, take meeting notes and distribute to appropriate parties
  • Organizing and archiving documentation, files and necessary communication for future access
  • Serving as liaison and point of contact for clients, consultants, and affiliate organizations
  • Answering questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality service; and
  • Completing other duties and special projects as assigned
  • High school or equivalent with 6 plus years of experience
  • In addition to the 6 years of relevant experience, 1+ years of experience primarily supporting an Executive Leader, preferably in a law firm or corporate legal department is highly preferred
  • Ability to proactively anticipate and identify needs and expectations of department and integrate into work process
  • Exercise mature judgement and ability to work independently under minimal supervision
  • Reliable, organized, flexible, detail orientated and prioritize effectively
  • Ability to work with associates at all levels of management
  • Professional presence and phone/reception skills
  • Experience with Outlook
  • Strong Microsoft Office skills, particularly PowerPoint, Word and Excel
92

Administrative Specialist Resume Examples & Samples

  • At least 6 years of higher education administrative department experience or Associate Degree with at least 4 years of higher education administrative department experience or a Bachelor Degree in business or public administration, accounting, human resources, management, or closely related field with at least 2 years of higher education administrative department experience
  • High level of proficiency with Microsoft Excel and Word
  • Unimpeachable level of confidentiality and professional conduct
  • Ability to excel in managing multiple tasks and competing priorities in a dynamic environment
  • High level of proficiency in Microsoft: Excel - Pivot Tables, PowerPoint, Access and Google: Sheets, Forms, and Docs
  • Coaching, mentoring, and evaluating staff supervisory experience
  • Experience in grants management, all phases
  • Knowledge of University of Michigan policies and procedures
  • Experience using M-Pathways, Concur, Banner, Marketsite, purchase cards (P-Card), and M+Box
93

Administrative Specialist Resume Examples & Samples

  • Process Accounts Payable invoices and Check requests as needed
  • Provide Documentum support to construction sites, provide troubleshooting tips and tricks
  • Provide assistance and troubleshoot tools to site resources
  • Prepare and send monthly reports to clients on safety metrics
  • Prepare and send monthly resource metrics to WOC Leadership
  • Coordinate with Houston office on Business Licensing requirements and renewals
  • Create and maintain travel arrangements and meetings
  • Arrange meetings and luncheons for projects and teams
  • Take and distribute meeting minutes as needed
94

Administrative Specialist Resume Examples & Samples

  • May perform one or more of the following
  • May coordinate messages, appointments, and information to callers, file maintenance, department office supplies and mail
  • May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc
  • Administers programs, projects, and / or processes specific to the operating unit served
95

Administrative Specialist Resume Examples & Samples

  • Provide administrative support. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, make deliveries and pick-ups of items on campus. Serve as liaison with other departments and external entities. Coordinate activities, exchange information, may research and resolve complex issues. Serve as the frontline communication for all inquiries and visitors to the IUCGH
  • Assist the development and communications team by managing the database, including arranging mailings of monthly thank you notes, and generating reports. Write basic donor correspondence, proofread all communications for grammar/spelling and content, and input contact reports into the IU Foundation database on behalf of the team. Also, assist with planning annual and special fund raising events
  • Help to arrange travel plans for Kenyan students and residents coming to IU, and assist IU students, residents, staff and faculty traveling to Kenya on either a program grant or program funds. Help to arrange travel plans for all IUCGH staff traveling internationally or domestically, including submitting for reimbursement and navigating the IU Travel System
  • Receive and distribute faxes, mail and other incoming deliveries for faculty and staff associated with these programs
  • Assist with research projects. For example, research and make recommendations for IUCGH purchases. Compile data and produces reports, speeches, and presentations; assist supervisor in researching problems. Assist in compilation of information in writing of grants, helping to type and direct grants when initiated by faculty
  • Transcribe dictated letters of recommendation for faculty regarding students, other dictation of correspondence, some medical dictation
96

Administrative Specialist Resume Examples & Samples

  • Administrative
  • Contracting Officer
  • Leasing of Office Space
  • Relocation/Travel
  • Occasional travel up to 25% may be required
97

Administrative Specialist Resume Examples & Samples

  • 4+ years of progressively responsible general administrative/secretarial experience working in a fast-paced, professional organization with extensive, multi-tasking background
  • Must possess a current TS/SCI Clearance. Strong working experience with Microsoft Office applications (MS Word, Excel and PowerPoint)
  • Excellent oral and written communications skills—must be comfortable and effective communicating with all levels of customers and employees in person or via telephone and email—must respect confidentiality of subject matter
  • Must be familiar with event/meeting planning and Calendar scheduling requiring knowledge of Lotus Notes (or equivalent)
  • Experience with making travel arrangements & reservations as well as expense reconciliation, tracking and reporting
  • Proactive self-starter with customer service focus and attention to detail
  • Must be flexible, able to multi-task, possess strong organizational skills with the ability to function in a team environment
  • Must be able to take direction from multiple team managers, interface well with others and work as a team member
  • Willingness to work as a team member with other administrative support personnel
  • High School Diploma or Equivalent
98

Administrative Specialist Resume Examples & Samples

  • Organize documents in preparation for declassification review and correctly assign these items to the proper equity holder
  • Write response letters and other memorandums as requested by the Sponsor that explains the Sponsor's decisions and ensure responses are accurate and comply with federal statutes and Sponsor policies
  • Manage a high volume of cases varying in complexity
  • Coordinate intra and inter organizational referrals
  • Strong interpersonal skills to maintain effective working relationships with team members and customers. Excellent interpersonal skills to maintain effective working relationships w