Administrative Specialist Resume Samples

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TM
T Mante
Tremaine
Mante
7512 Gisselle Brooks
New York
NY
+1 (555) 601 5884
7512 Gisselle Brooks
New York
NY
Phone
p +1 (555) 601 5884
Experience Experience
02/2015 present
Los Angeles, CA
Administrative Specialist
Los Angeles, CA
Administrative Specialist
02/2015 present
Los Angeles, CA
Administrative Specialist
02/2015 present
  • Create calendar outlining milestones and due dates to ensure timely processing of quarterly incentives for specific divisions. Prepare comp roster and determine eligibility by incentive plan (LOAs, new hires, etc.) and distribute to managers to secure confirmation of eligibility; prepare files for Finance for calculation of quarterly bonus pools and amounts based on division performance results and provide payroll with payment file
  • Creating litigation form documents generated via an electronic case management system
  • Represent the EVCAA's interests and priorities by directly assisting the EVCAA and by guiding administrative decision-making within Academic Affairs in ways that are consistent with University and UW Tacoma policies and procedures. Act independently in making decisions and carrying out actions using initiative and knowledge of the campus and University to further the goals, interests and priorities of the EVCAA
  • Working knowledge in developing, managing, creating, and preparing specialized reports
  • Manages calendaring and travel for administrator(s). Works closely with other university offices in coordinating the administrator’s involvement in university events. Acts as a delegate in Concur travel system to facilitate travel. Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up
  • Maintain personnel files. Initiate personnel requests, salary increments, leave requests, terminations, leave records and vacation schedules for all staff. Maintain confidentiality. Coordinate the preparation of personnel and payroll documents for CC staff; ensure that policies and procedures of the Human Resources Office are followed in recruiting and hiring permanent and temporary staff
  • Working knowledge of Microsoft Office applications, Lotus Notes and internet applications
09/2008 09/2014
Chicago, IL
Administrative Specialist
Chicago, IL
Administrative Specialist
09/2008 09/2014
Chicago, IL
Administrative Specialist
09/2008 09/2014
  • Checking GUB reports monthly
  • Responsible for surveillance of departmental budgets. Use ADP and Financial Desktop on-line drivers for accessing budget information. Reconcile budgets each month and prepare monthly report for the directors. Participate in budget forecasting and formulation. Prepare or authorize all requests dealing with expenditure of department funds. Prepare Cost Transfer Invoice to charge for each unit’s goods and services. Establish internal controls to ensure the records are valid, accurate, and authorized
  • Provide administrative support. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, make deliveries and pick-ups of items on campus. Serve as liaison with other departments and external entities. Coordinate activities, exchange information, may research and resolve complex issues. Serve as the frontline communication for all inquiries and visitors to the IUCGH
  • Performing initial date & scope negotiations for submitted customers' requests
  • Assist the development and communications team by managing the database, including arranging mailings of monthly thank you notes, and generating reports. Write basic donor correspondence, proofread all communications for grammar/spelling and content, and input contact reports into the IU Foundation database on behalf of the team. Also, assist with planning annual and special fund raising events
  • Providing client support over the phone
  • Help to arrange travel plans for Kenyan students and residents coming to IU, and assist IU students, residents, staff and faculty traveling to Kenya on either a program grant or program funds. Help to arrange travel plans for all IUCGH staff traveling internationally or domestically, including submitting for reimbursement and navigating the IU Travel System
Education Education
Bachelor’s Degree in Discretion
Bachelor’s Degree in Discretion
The University of Kansas
Bachelor’s Degree in Discretion
Skills Skills
  • Demonstrated proficiency with Microsoft Office Suite and working knowledge of all applicable computer software or ability to learn them
  • Experience in maintaining and tracking data, and designing and maintaining data sources. Strong attention to detail and focus on quality control
  • Ability to deal with customers in a professional and courteous manner, and to develop and leverage professional working relationships
  • Good working knowledge of applicable Federal, State and local regulations and guidelines and internal audit regulations
  • Knowledge of and the ability to apply basic accounting and mathematics
  • Ability to stay organized and to manage multiple high priorities; strong attention to detail
  • Ability to stay organized and to manage multiple high priorities in a fast paced environment; strong attention to detail
  • Ability to learn new tools and process quickly, attention to detail and has a "can do" attitude
  • Experience with or knowledge of inventory procedures to order and distribute supplies/equipment, knowledge of basic accounting skills
  • Demonstrated outstanding level of professionalism in providing program support, including ability to exercise good judgment, discretion, tact, and diplomacy
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15 Administrative Specialist resume templates

1

Administrative Specialist Resume Examples & Samples

  • Provides administrative support including answering telephones, assist visitors, and resolving and/or referring a range of administrative problems and inquiries
  • Requisitions supplies, printing, maintenance and other services
  • Applies some advanced skills and procedures appropriate for the position within assigned functional area
  • Performs duties and tasks that are frequently non routine Refers only the most complex issues to higher level
  • Schedules, reports, and tracks information for department
  • Compiles data for reports and collates into a single report
  • Assists in preparing, reviewing, or auditing reports
  • May assist in orienting and training lower level employees
  • Intermediate level concepts, principles and practices of providing administrative support
  • Basic office practices, procedures and methods
  • Basic mathematical calculations
  • Basic working knowledge of MS Office suite, plus basic computer skills, including, but not limited to Outlook, Web browsing and instant messaging
  • Answering telephones and assisting visitors
  • Scheduling and coordinating meetings, events,interviews and appointments
  • Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
  • Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases
  • Build solid, effective working relationships with others
  • Coach others in the development of their skills
  • Execute instructions and request clarification when necessary
  • Provide courteous, timely service when addressing customer questions and concerns
  • Constructively work under stress and pressure when faced with high workloads and deadlines
  • High school diploma or equivalent and (2) two -(5) five years office or customer service experience
  • ~or~
  • An equivalent combination of education, experience and/or training
2

Administrative Specialist Resume Examples & Samples

  • Use firm travel and meeting tools. Follow policies and procedures to make travel/meeting arrangements. Confirm details and create itineraries
  • Maintain documents on appropriate file servers and repositories. Learn and adhere to Ernst & Young's records retention policies
  • Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource
  • Help with project plans for small project teams, in local and virtual team settings
  • With guidance, may manage certain administrative aspects of client engagements
  • Collaborate with colleagues to recommend most cost-effective ways to complete tasks. Apply and share knowledge gained about work processes, resources, and structure and business of the firm/service line/functional group
  • Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes
  • Resolve straight-forward to moderately complex problems and issues, under general supervision
  • Use appropriate judgment and knowledge of firm policies, when sharing sensitive information
  • Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality
  • Proactively notify the appropriate individual on issues of quality, confidentiality, or risk
  • Collaborate with colleagues to understand client needs and requirements. This will include working with virtual teams
  • Proactively share knowledge with colleagues
  • Anticipate and respond to changing situations. Encourage and help others to do the same
  • Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads
  • Develop and demonstrate a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures
  • Ability to interact with and help personnel seeking information
  • Competent at prioritizing and completing multiple tasks in a fast-paced environment
  • Working knowledge of Microsoft Office applications, Lotus Notes and internet applications
  • Knowledge of appropriate database content and tools
  • Understanding of external resources such as Bloomberg, IDC and internet
  • Collection of management skills
  • Adept at using NoteBooks
  • A minimum of 3-5 years previous work experience, preferably in aadministrative supportor research setting
  • Travel administration experience preferred
3

Administrative Specialist Resume Examples & Samples

  • Human Resources: Maintains & tracks staff vacations/absences & participates in resolution of related issues. Administers recognition program materials & processes in support of recognizing staff contribution. Coordinates training requirements for staff & produces regular reports accordingly
  • Seasoned broad business knowledge and deep understanding of the IT organizational unit, its functions and products, and customer groups
  • Ability to organize moderate amounts of business information and develop it into cohesive, professional reports and presentations, with little guidance and ability to recognize and respond to business related issues within the scope of the material
  • Ability to analyze relevant alternatives and create a rational recommendation to support business decision-making
4

Administrative Specialist Resume Examples & Samples

  • Ability to deal with very confidential client and employee materials
  • The individual will be responsible for administrative duties such as: expense reports, travel arrangements, investigating and gathering information for problem resolution, coordination of meetings and special projects, collecting and analyzing information, monitor emails and telephone calls and interact with clients (internal and external)
  • Manage and monitor the Executive’s calendar of scheduled appointments’ or upcoming events and matters requiring immediate attention. Coordinate agendas, meeting invitations, reserve meeting rooms and arrange audio visual resources and other requirements in support of smooth and efficient meeting facilitation
  • Arrange travel arrangements and maintain travel expenses for the executive
  • Organize moderate amounts of business information and develop it into cohesive, professional reports and presentations with little guidance and ability to recognize and respond to business related issues within the scope of the material
  • Develop and leverage relationships cross-Lines of Businesses (LOBs), with executives and senior managers to foster and support intra-group coordination while carrying out accountabilities
  • Work collaboratively with other Lines of Business and executive office staff
  • Provide back-up support for other executives as needed
  • Requires minimum of five to seven years experience in a senior/executive administrative/professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
  • Advanced software skills (Excel, PowerPoint, Word, Outlook)
  • Telephone support-answering phones properly, probing, resolving and redirecting. Display a professional, experienced and knowledgeable image when addressing clients
  • Requires professional and polished image at all times
  • Detail oriented, well organized, and able to manage time and multi-task to accomplish a variety of tasks, sometimes with conflicting priorities and timelines
  • Well developed communication skills, both written and verbal
  • Ability to deal with clients in a professional and courteous manner and to develop and leverage professional working relationships
5

Administrative Specialist Resume Examples & Samples

  • Represent the executive to internal and external callers, associates, etc. in the most professional manner
  • High School Diploma; Bachelors degree a plus or 3-5 years of equivalent work experience is a plus
  • Understand and possess the ability to work in a large complex organization
  • Excellent understanding of business applications: Word, Excel, , Microsoft Outlook, and Power Point. Experience with CRM/Salesforce a plus
  • Strong Organizational skills with the ability to multi-task
  • Ability to keep focus on work and keep on task
  • Ability to prioritize and reprioritize on a daily basis
6

Administrative Specialist Resume Examples & Samples

  • Performing initial date & scope negotiations for submitted customers' requests
  • Validating submitted request, tracking of ongoing tasks portfolio
  • Providing client support over the phone
  • Organizing and taking minutes from meetings
  • Preparing and tracking monthly reports
  • Preparing formal correspondence, e-mails and Power Point presentations
  • Various ad-hoc tasks, such as managing SharePoint system access rights, proofreading etc.
7

Administrative Specialist Resume Examples & Samples

  • Prepares presentations, reports, and other documents using word processing, spreadsheet and presentation software packages
  • Maintains, updates or creates databases and/or database information
  • Takes and prepares notes of meetings, conferences, and similar proceedings
  • At lower levels, may operate a telephone switchboard with numerous extensions
  • At lower levels, may focus primarily on data entry
  • At higher levels, may prepare, organize and maintain documents and files of a complex or confidential nature, may track budget expenditures
8

Administrative Specialist Resume Examples & Samples

  • Support group of auditors by preparing limited audit steps prior to the auditor’s desk/field work
  • Manipulate data submitted by managed care organizations
  • Communicate with clients on missing data
  • Perform general office duties such as scanning/copying documents and preparing mailings
  • Prepare various documents which may include reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations
  • Maintain security of and confidentiality of all protected health information
  • Perform data analysis and special projects as assigned by clients
  • Additional responsibilities as assigned
9

Administrative Specialist Resume Examples & Samples

  • 3+ years of experience with DoD administrative management
  • Experience with senior Navy leadership in a DoD organization within the last 5 years
  • Experience with Microsoft Office, including Word, Excel, and PowerPoint
  • BA or BS degree or 4 years of additional experience with DoD administrative management for a total of 7 years of experience with DoD administrative management in lieu of a BA or BS degree
  • Ability to be a self-starter, multitask in a fast-paced environment, and prioritize multiple tasks with minimal supervision
  • Possession of excellent collaboration, time-management, and team-building skills
10

Administrative Specialist Resume Examples & Samples

  • 1 to 3 years in administrative or similar roles
  • Knowledge and understanding of banking processes and procedures is a +
  • Works in conjunction with team to achieve goals of the department, but also work independently with little direction or oversight
  • Knowledge of MS Office Suite. Intermediate working knowledge of Excel, Word, Power Point, etc
  • Exceptional oral and written communication skills
  • Analytical and good problem solver
  • Detail-oriented with ability prioritize, multi-task and work under pressure
  • Ability to work independently in a fast paced, high pressured environment
  • Team player; flexible, resilient and resourceful
  • Some college experience is a +
11

Administrative Specialist Resume Examples & Samples

  • B.S. or B.A. degree (Finance oriented is preferred)
  • Minimum 2 years of previous Administrative Assistant experience
  • Sound knowledge of Outlook and MS Office
  • Represents basic qualifications for the position. To be considered for this position you must at least meet the basic qualifications
12

Administrative Specialist Resume Examples & Samples

  • Minimum 2 years experience in an administrative capacity required
  • Minimum 1 year of basic computer experience required. (eg. Microsoft Word, Excel, Outlook, and Powerpoint.)
  • Minimum 6 months of financial services/investment banking related work experience required
  • Previous experience working in a fast-paced, high-volume, deadline-oriented environment preferred
13

Administrative Specialist Resume Examples & Samples

  • Responsible for the timely and efficient resolution of wire payments investigations by meeting established deadlines, quality standards and SLA objectives
  • Ensure customer/user receive superior service by investigating and monitoring ongoing service requests, investigation discrepancies, taking corrective action
  • Support LOB/Branches with Client documentation as it relates to the Wire Product
  • Work closely as an integral part of a Dual Site Team out of Naperville, IL and Milwaukee, WI
  • Work in close Partnership with WBPO Operations groups supporting the Wire Product
  • Assume proactive role in customer –generated inquiries, follow up and communicate (verbal & written) of all service problems
  • Technically sound skills required to work with TouchPoint Sales & Service and related systems ( Host, FileNet, etc)
  • Assumes proactive role in escalation of all processing problems
  • Act as subject matter expert for new/revised product services related to the Wire business
  • Advanced knowledge of workflow priorities and deadlines for the department
  • Experience at trouble shooting and resolving most investigation problems without supervision
  • Able to manage and adapt to changing priorities resulting from both inside/outside influences
  • Must be experienced in working with TouchPoint Sales & Service and related systems(FIS Host)
  • Able to review and input value added comments on D&P and documentation related to revised or new service
  • Good knowledge of processing areas that interfaces with this group
  • Ability to contribute in a high performance team
  • Demonstrated strong and consistent teamwork skills
  • Detail oriented and a high level of accuracy required
14

Administrative Specialist Resume Examples & Samples

  • Associates working in the state of Arizona must comply with the Tobacco Free Hiring Policy (see details below under Additional Information) and upon offer will be subjected to nicotine testing as part of a 10 panel drug test
  • 1+ years of medical office experience
  • Strong computer skills and knowledge of Microsoft Office XP products (Word, Excel)
  • Professional demeanor and appearance, strong work ethic, reliable, resourceful, enthusiastic, team player with positive attitude
  • Strong written and verbal communication skills; strong analytical, organizational and time management skills
  • Knowledge and experience in health care environment/managed care
  • Medical Record experience
15

Administrative Specialist Resume Examples & Samples

  • Administers recognition program materials and processes in support of recognizing staff contributions
  • Administers a timekeeping system in adherence with reporting guidelines to ensure that staff members are aligned appropriately to their reporting units and with correct resource coding
  • Post-Secondary education in a related field and/or other professional related training and development to keep skills current, including office productivity software
  • Solid knowledge of bank financial processing standards, human resources policies, and key business processes, and good working knowledge of basic financial analysis methodologies. Some understanding of project management methodologies
  • Very good business knowledge and deep understanding of the organizational unit, its functions and products, and customer groups
  • Advanced level PC skills (Word Processing, Spreadsheet, Presentation Software, E-mail applications and web browsers)
  • Ability to maintain confidentiality and a high level of integrity
16

Administrative Specialist Resume Examples & Samples

  • Prepare large documents for publication; establish and execute document printing; and provide distribution services
  • Maintain calendars and scheduling systems for key staff
  • Prepare correspondence for staffing and review correspondence for grammatical and contextual correctness/accuracy
  • Front office support assist callers with appropriate information or refer them to subject matter specialist as warranted
  • Support the Executive Secretariat by tracking and distributing tasks to appropriate personnel and ensure that such requests are completed and/or submitted on time
  • The ability to obtain and maintain a DHS suitability
  • Administrative support to DHS
  • Active high level government clearance
  • Team player with the ability to work and multi-task in a fast-paced environment
  • Solid skills in MS Office Applications (Word, PowerPoint, Outlook, Excel)
17

Administrative Specialist Resume Examples & Samples

  • Defining opportunities and targets at the start of the year. Working with services team to identify managed services customers and mapping the possible eligible/unused days for conversion
  • Streamline the SA PS process of engaging with customers internally and externally
  • Planning and building commitments from each Sub. Identifying the Single point of contact in each subsidiary at Sales and Delivery level and communicate report to the field
  • Review with CPM on expired/unutilized days. Fast-track consumption of exiting IO’s in a timely and planned approach and meet with France/UK/Germany Sales & Delivery Team to convert the pipeline of SA PS to delivery Status
  • Synergy with existing programs to accelerate / jumpstart initiatives such as POC’s and Case-Studies and thus identify new deployment opportunities within accounts and drive successful delivery of these opportunities which in turn can influence to grow licensing and services revenue
  • Support on Adhoc Trainings, Report, Request or Queries from the team, region and Corp
  • Opportunity Activity Management – To make sure that opportunities are created, maintained and delivered out of Assigned activities
  • Monitor pipeline from opportunity to conversion and raise any red flags if required as early as possible
  • Understand, propose and build new SA PS Processes if required
  • Bringing readiness and awareness for new offerings
  • Orchestration with Services HQ, BGs, France/UK/Germany Services teams and other business partners for successful execution of the program
  • Drive impact of our program on other business areas, Corp and WW
  • Use Best Practices of other regions and propose to Sales & Services line team
  • Connect with Sales to record the opportunities from GSX and track their sales stage on monthly basis to monitor the conversion/win/loss rate
  • Track the real-time production opportunity after deployment of any programs and marketing events
18

Administrative Specialist Resume Examples & Samples

  • Run consolidated subs report for the direct costs team (monthly)
  • Run MDS software interface to the GL & AP for each program (monthly)
  • Run discoverer report and email to EXL to provide support for direct costs accruals (monthly)
  • Run 14 separate queries (used to determine lifeline subscriber details for the carve out base penetration) for Discovery OWN penetration penalty payment (monthly)
  • Franchise fee payment remittance reporting and mailing of payments that are not ACH (mostly quarterly)
  • Standard mail, including returned checks, cash receipts, 1099 returns (daily)
  • Local check printing, logs and mailing (daily)
  • Serves as subject matter expert in all Accounting and Internal Controls Governance administrative functions (daily)
  • Scan AP Rush Payments requests to APHelp (as needed)
  • Copy miscellaneous cash receipt support (daily)
  • Attach documents to tasks, reconciliations, and/or journals in BlackLine (as needed)
  • 3 years of administrative support experience, demonstrating outstanding quality and production performance
  • Strong knowledge of Windows-based PCs, Microsoft Office (Word, Excel, PowerPoint and Outlook) in a work setting
  • Excellent interpersonal, presentation, and collaborative skills to work effectively with teams throughout organization
19

Administrative Specialist Resume Examples & Samples

  • 5+ years of experience as an Administrative Assistant supporting multiple people
  • Microsoft Office/Suite proficient (Word, PowerPoint, Excel, and Outlook)
  • Excellent communication skills (verbal and written), including proofreading and editing
  • Previous experience in a Professional Services or Consulting firm environment
20

Administrative Specialist Resume Examples & Samples

  • Creates and maintains reporting spreadsheets to keep the department updated on current metric performance (proficiency in Excel is a must)
  • Prepares presentations, reports, and other documents using Microsoft Word, Excel and PowerPoint
  • Gathers and arranges materials and relevant information for assigned project
  • Prepare, organize and maintain documents and files of a complex or confidential nature
  • Track department budget expenditures
21

Administrative Specialist Resume Examples & Samples

  • Previous experience in HR or Compensation preferred
  • Excellent interpersonal skills and communication in handling a wide variety of situations in dealing with all levels of colleagues and managers and outside agencies and vendors
  • Proven organizational skills to ensure excellent service for HR teams and colleagues
  • Ability to prioritize and work well in an environment with competing demands and handle confidential matters
  • Represents the basic qualifications for the position. To be considered for this position you must at least meet the basic qualifications
22

Administrative Specialist Resume Examples & Samples

  • Responsible for maintaining executive’s calendar, including scheduling appointments, arranging meetings, monitoring calendar for conflicts. Understand executive’s priorities to assist with organizing calendar independently
  • Handle executive’s end-to-end travel arrangements, including preparation of itinerary for each trip
  • Assist executive in meeting preparation, including agenda creation, communication, etc
  • Identify issues that are presented to executive and independently handle those that are administrative in nature
  • Communicate timely with executive on matters being handled or that arise
  • Work with Executive’s team members on basic administrative requests like scheduling meetings, etc
  • Work with other Assistants in the group as a backup or go to person
  • May participate and provide leadership in activities in the community to promote the Bank’s image
  • Acts as project leader for small non-administrative projects
  • Resolves most operational issues
  • Provides input and recommendations to more senior business unit managers/contributors
  • Excellent understanding of business applications: Word, Excel, Microsoft Outlook, and Power Point. Experience with CRM/Salesforce a plus
23

Administrative Specialist Resume Examples & Samples

  • Assists Department of State Global Threat Reduction Programs with reviews of funded project
  • Compiling information for technical review of project activities in the former Soviet Union
  • Maintaining a database of scientists, technicians and engineers engaged through Dept. of State-sponsored activities
  • Provide support for Interagency reviews of research projects and fellowships
  • Compiling office-wide contributions for departmental taskers and reporting requirements
  • Additional administrative duties will include, but are not limited to, escorting uncleared visitors; updating time and attendance records for federal employees; answering the phone; allowing office access; maintaining the Office Director's calendar; and facilitating travel for office staff
  • Bachelor's degree in engineering, physics, chemistry, mathematics, or related field preferred
  • Zero or more years of national security experience
  • Experience working with U.S. and North Atlantic Treaty Organization (NATO) nuclear weapons systems, as appropriate
  • Experience working with local, state, national, international or Department of Defense security policies or weapons system and procedures
  • Team player with a proven ability to be proactive and resourceful
  • Strong interpersonal skills with strong customer service ethic, maturity and professionalism
  • Excellent typing and editorial skills and proficiency in Microsoft Office Suite
  • Operates with latitude for independent judgment and initiative for day-to-day responsibilities without supervision
  • Knowledge of Dept. of State or DoD desired
  • On-site, 100% availability
  • Ability to obtain (and maintain) DoD TOP SECRET Clearance required, with access to Sensitive Compartmented Information (SCI)
  • Willingness to Travel
24

Administrative Specialist Resume Examples & Samples

  • 5-7 years of experience as a Senior Administrative/Executive Assistant supporting multiple resources
  • Proven experience working effectively in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
  • Bachelor degree (preferred) or equivalent experience. Other professional related training and development to keep skills current, including office productivity software
  • Knowledge of various BMO systems and processes (i.e. BMO Buying On-line, etc) is also a strong asset
  • Advanced PC skills and strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Apple technology
  • Professional, flexible, and resilient
  • Self-motivated and resourceful; able to work independently and resolve issues under little direction
  • Detail oriented, extremely well organized, and able to manage time and expectations and effectively multi-task under conflicting priorities and timelines to deliver results with pace
  • Able to deal with highly confidential and sensitive materials in an appropriate manner
  • Can act independently and proactively to accomplish accountabilities
  • Demonstrates thoughtful completion of work; considering the impact and efficiencies
  • Must be able to work with all levels of the organization
25

Administrative Specialist Resume Examples & Samples

  • Bachelor’s degree a plus or 3-5 years of equivalent work experience
  • Knowledge of Bank policies and procedures with general knowledge of Bank products, services and organization
  • Good understanding of business applications, Word, Excel, Microsoft Outlook, Calendaring and Power Point
  • Ability to adhere to timeline’s and keep team on task
  • Strong problem solving skills, decision maker
  • Event coordination experience
  • Team Building Skills
  • Knowledge of expense reporting, expense management and travel arrangements
26

Administrative Specialist Resume Examples & Samples

  • Minimum 2 years in an administrative capacity required
  • Minimum 2 year basic computer experience required (eg. Microsoft Work, Excel, Outlook, and Powerpoint
  • Excellent verbal, written and interpersonal communication skills required to communicate effectively with all levels of bank personnel and vendors
27

Administrative Specialist Resume Examples & Samples

  • Minimum 4 years in an administrative capacity required
  • Excellent interpersonal and client service skills; knowledge of bank policies and procedures
  • Excellent computer skills (e.g., Microsoft Word, Excel, Outlook, and Powerpoint)
  • Ability to adapt to evolving technology and system integration
  • Skill to manage multiple priorities simultaneously
28

Administrative Specialist Resume Examples & Samples

  • B.S. or B.A. degree, preferred
  • 3-5 years of previous Administrative Assistant experience, preferably supporting C-level executives
  • Sound knowledge of Outlook and MS Office
29

Administrative Specialist Resume Examples & Samples

  • Calendar management to include director level
  • Prepare documents: agendas, PowerPoint presentations, and Excel spreadsheets
  • Attend meetings; document and distribute meeting notes
  • Create correspondence in reply to diverse internal/external inquiries
  • Plan and execute group meeting logistics
  • Responsible for tracking and managing seating assignments
  • Arrange all aspects of travel
  • Procure office equipment and supplies as needed
  • Support the organization's managers, program managers, and team as needed
  • Coordinate events such as communication meetings, external seminars, celebrations, etc
  • New hire orientation: Complete IT requirements for new hires; welcome new hire and work with manager as needed
  • Associates Degree or equivalent experience
  • Minimum 7 years of administrative or relevant work experience
  • Advanced skills and experience with MS Office Applications
  • Ability to balance multiple tasks in a fast-paced environment
  • Maintain a high degree of confidentiality
  • Ability to work independently on projects with minimal supervision
  • Strong customer-service orientation and approachable style
  • Attention to detail and quality of all out-going materials and correspondence
  • High level of initiative and organization
  • Offer back-up support to other administrators when needed
30

Administrative Specialist Resume Examples & Samples

  • Performs a broad variety of administrative support functions for the needs of management and the organization
  • The job is characterized by a variety of administrative tasks requiring a general knowledge of the company and division served
  • Providing first point of contact to a wide range of clients, both internal and external
  • Responsible for Executives diary, ensuring opportunities and business priorities are maximised
  • Arranging complex travel (visa applications) and accommodation bookings, creating comprehensive itineraries
  • Coordination/scheduling of meetings and conference calls with precision and accuracy
  • Responsible for tracking and monitoring of Executives time and expenses
  • May prepare and support the layout of complex reports, graphs, presentations using specialized spreadsheet and graphic software as required
  • Document and database management, as required
  • Attend meetings/client presentations, to build relationships and support client facing activities
  • Research and production of documents as required using internal databases, internet & publications
  • General administrative support including management of Executives time and expense
  • Track budgets on Executives behalf such as, travel, events, meetings and client entertainment
  • Providing seamless support and cover
  • The candidate will need to have a real 'can-do' attitude and ability to use their initiative
  • Good teamwork is essential
  • The successful candidate will have 5+ years of professional experience in an Executive Assistant or similar role in a fast paced environment where managing conflicting priorities is key; ideally educated to A-Level or Commercial education / apprenticeship
  • Advanced knowledge and skills in all Microsoft Office packages, particularly Outlook, Word, Excel and PowerPoint
  • Excellent administrative, interpersonal and organization skills
  • Excellent communication skills and proven ability to effectively work with all levels
  • Ability to work well in a pressured environment under tight deadlines
  • Highly motivated, confident and flexible attitude with a sense of ownership
31

Administrative Specialist Resume Examples & Samples

  • Greet visitors and ensure they register on the visitor management computer
  • Answer and transfer calls to the lines of business
  • Sign for deliveries and perform basic shipping & receiving responsibilities
  • Take on special projects outside core responsibilities
  • Maintain a professional presence in the front lobby
  • Previous experience or education
  • Highly organized and ability to prioritize
  • Working knowledge of Microsoft Word
  • Able to work efficiently with limited supervision
32

Administrative Specialist Resume Examples & Samples

  • Performs duties and tasks that are frequently non-routine. Refers only the most complex issues to higher level
  • Scheduling and coordinating meetings, events, interviews and appointments
  • High school diploma or equivalent and (2) two-(5) five years of office or customer service experience
33

Administrative Specialist Resume Examples & Samples

  • Provide administrative support , assist with special projects and other requests
  • Institutional Sales – Four sales team members
  • Institutional Service – Four Client Service Managers and Analysts (as needed)
  • Trust Services – Four team members
  • Expense reports for one CSM; coordinates reimbursement for myCFO expenses
  • Meeting coordination for Client Service team meetings (quarterly), Client Service training sessions (monthly, Institutional Sales meeting (annually), Client/Prospect meetings (on request), BMO Funds Board Meetings (bi-annually)
  • Manage interview process for new hires (travel, interview schedules) and coordinate on-boarding for new hires (travel, onboarding schedules, general policy and procedure training, etc.)
  • Manage Satuit CRM database (contacts, activities & meeting notes); assist in periodic updates for the Institutional Sales & Service teams; manage contact lists for mailings and webinars
  • Produce client/prospect meeting materials: create content, format to meeting branding guidelines, manage Compliance review. Manage printing/binding of meeting collateral, shipping and tracking receipt of materials
  • Coordinate event and conference sponsorships for the Inst. Sales & Service teams; liaise with event coordinators, coordinate appropriate payments, provide GAM branding and collateral
  • New Business Committee secretary for all meetings (scheduled on demand): prepare meeting minutes, distribute documents to appropriate entities, file as appropriate. Responsible for managing storage of all IMAs, Account Opening forms and other related documents – assist Operations team with projects upon request
  • Coordinate IAAP distribution and approval process; make edits to IAAP and track responses/approvals from all departments
  • Special projects and ad hoc requests as requested/required
  • 3+ years administrative assistant/office manager experience. Executive support experience desirable
  • Banking/Financial Services industry preferred
  • Strong written and verbal communications
  • Strong technical skills; including Microsoft Excel, Powerpoint and Word
34

Administrative Specialist Resume Examples & Samples

  • Two years of successful experience in athletic administration or related field
  • Strong and effective verbal, written and interpersonal communication skills
  • Organizational skills and ability to manage multiple tasks and activities
  • Successful event planning and operation
  • Proven ability to work with multiple constituencies both on and off campus
  • Experience in marketing, promotions
  • Familiarity with Sports Information, coordinating staff and game day operations
  • Ability to supervise student and ad hoc/part time staff
  • Must be willing to travel, occasional weekend and evening work is required and the ability to maintain confidentiality is essential
  • Athletic administration experience at the Division III level
  • Successful experience operating booster club
  • Experience selling and executing corporate partnership programs
  • Experience with various software programs to support fund raising, web page, web casting, video board operations, social media outreach
35

Administrative Specialist Resume Examples & Samples

  • Bachelors degree a plus or 3-5 years of equivalent work experience
  • Ability to prioritize and re-prioritize on a daily basis
  • Event coordinator
36

Administrative Specialist Resume Examples & Samples

  • Advisory- Provides advice or suggests how to follow standard to moderately complex processes. Provides resolution on all administrative or operational matters of a somewhat controversial nature. Recommends process improvements, and recommends appropriate content for reports and presentations. Makes recommendations for alternatives to support business objectives and needs
  • Provides professional support for one or more senior executives and for their senior managers of a large size business group, on activities that generally span up to a 3-month timeframe
  • Interacts and collaborates regularly, as a critical function, with Executives and their representatives, and senior managers, and with cross-functional business units to perform research and analysis, to develop and recommend alternatives, implement improvement opportunities, and to accomplish administrative or operational tasks. Develops, leverages, and influences relationships to achieve outcomes and to improve cross-group relationships
  • Interacts with external vendors depending on unique requirements of the business unit and may have to handle conflicting or more contentious admin-related situations
37

Administrative Specialist Resume Examples & Samples

  • Requires 5+ years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
  • B.S. preferred
  • Advanced level computer skills in MS Word, Excel and PowerPoint
  • Seasoned knowledge of bank financial processing standards, and key business processes
  • Ability to deal with customers in a professional and courteous manner, and to develop and leverage professional working relationships
  • Ability to deal with confidential materials in an appropriate manner
38

Administrative Specialist Resume Examples & Samples

  • At least one year Food & Beverage experience
  • At least two years working in operations/administration position or equivalent experience
  • At least one year of supervisory experience
  • Prior experience creating PowerPoint presentations
  • Outstanding organizational and communication skills
  • Excellent guest service skills, ability to multi-task, a self-starter and the ability to work with little supervision are key
  • Must be able to work proficiently on Vail Resorts operating systems
  • Knowledge of HRMS PeopleSoft and Success Factors
  • Conversational Spanish
39

Administrative Specialist Resume Examples & Samples

  • To provide a reception service, welcoming visitors
  • To ensure that the reception area is kept neat and welcoming for all visitors and staff
  • To answer telephone calls, taking messages or redirecting calls, as appropriate
  • To be the first port of call for help in any accident/emergency
  • Prepare all materials for Classes
  • To provide administrative support to the institute and Faculty members
  • To maintain TVCI database
  • Support to Program coordinator in logistics
  • Support to Program coordinator in document circulation
  • Organization of mailings for Doctors
  • Collecting and Handling Questionnaires data
  • Support library in TVCI (catalogues, new books) and popularization this among attendees
  • Strong verbal and written communication skills, maturity to deal with matters of confidentiality and sensitivity
  • Computer literate with advanced proficiency in desktop applications e.g. MS Word, MS PowerPoint, MS Excel, MS Outlook
  • EnglishAdministration
40

Administrative Specialist Resume Examples & Samples

  • Create and maintain complex data repositories assembled from multiple sources, analyze and disseminate the information to facilitate recommendations for final Graham School senior leadership decision-making
  • Responsible for developing the format and content of regular reports to professional development programs staff and other Graham School senior leadership
  • At least one year of relevant experience required; 2-3 years preferred
  • Candidates must have experience in an academic environment committed to the highest level of academic standards of integrity and quality
41

Administrative Specialist Resume Examples & Samples

  • Administrative Support for Associate Chief Medical Officer and Staff Directors, and their Programs (40%)
  • Office Operations (30%)
  • Technical Editing and Publication (20%)
  • Special Projects (10%)
  • 5 years’ increasingly responsible program operational support positions
  • 2-3 years’ healthcare system experience with progressive responsibility
42

Administrative Specialist Resume Examples & Samples

  • Support Director administratively, including management of calendar, travel and expense reporting, preparing reports and special projects
  • Manage and train volunteers, student workers and seasonal employees
  • Communicate with internal/external stakeholders on behalf of the Director to schedule meetings and
43

Administrative Specialist Resume Examples & Samples

  • Create and process customer documents
  • Maintain and reconcile customer database
  • Develop a deep understanding of our processes and communicate with internal teams to improve SolarCity processes
  • Research and problem solve customer cases
  • Familiarity in Microsoft Word, Excel and Outlook preferred
  • Prior administrative experience is preferred
  • Similar backgrounds include: office clerk, office administrator, coordinator, mortgage processor, receptionist
44

Administrative Specialist Resume Examples & Samples

  • Administer general office duties (e.g., filing, copy, mail/fax distribution, receptionist)
  • Prepare various reports, memos and response to inquiries for Dept
  • Provide support duties as requested for all department functions (reports, special projects, various documentation, etc.)
  • Conduct special departmental assignments as needed
  • Must be bilingual English/Japanese
  • Advanced knowledge of PC applications (MS Office)
  • Ability to thrive in a changing environment
  • Ability to manage multiple projects with multiple priorities
  • A team player with excellent written and verbal communication skills and strong organizational skills
  • Must have a service-oriented attitude with excellent problem solving and analytical skills
  • Possesses the ability to work independently, self-motivated, and highly focused
45

Administrative Specialist Resume Examples & Samples

  • Performs administrative duties in support of the Infopac report distribution software
  • Maintains the database by testing, adding, deleting, and modifying data according to requests by users, or by S.O.A. support staff
  • Provide system administration and support in identifying and resolving various technical issues
  • Must communicate with the Zeke scheduling administrator to coordinate Infopac batch job additions or deletions, in addition to Infopac library maintenance
  • Maintains and verifies the Ceridian online time and attendance system for all of ITSO
  • Handle budget items with Director throughout the year
  • Ensure all invoices are cross referenced with line items
  • Responsible for paying all invoices, consolidating status reports and assisting with job descriptions and yearly reviews
  • Coordinate the installation of vendor-provided updates and new releases
  • Experience in the Financial Services and Banking Capital Markets industry
  • Hands-on experience with implementation, configuration and use of the Infopac System, Document Direct reporting system and SHIP software
  • Knowledge of Citrix, MS Office
  • Must have a service-oriented attitude with excellent problem solving and analytical skills. Possesses the ability to work independently, self-motivated, and highly focused
  • Must have strong interpersonal and leadership skills
46

Administrative Specialist Resume Examples & Samples

  • Provides project-based support to assigned function or area
  • Serves as liaison for other departments; resolves basic inquiries regarding department policies and activities
  • Coordinates meetings and program logistics, including travel arrangements, hotels and catering
  • Assists with budgets, department databases, and operational reports
  • May provide administrative support by preparing, composing and/or editing documents & presentations
  • Maintains calendars, confidential files, and department databases
  • 0-3 years of relevant experience; college degree preferred
  • Internally motivated individual with a proven ability to work on projects with limited supervision
  • Strong competency in Microsoft Word, Excel, PowerPoint and Outlook is required
  • Proven ability to manage multiple tasks with varying timelines
  • Willingness to learn new skills and competencies
  • Have a strong attention to detail and be able to take initiative
  • Must be self-directed and results-oriented with a strong ability to multi-task
47

Administrative Specialist Resume Examples & Samples

  • Provides administrative support to the Assistant Vice President for Global Engagement, including: scheduling and coordinating meetings and special events; maintaining calendars; coordinating domestic and international travel arrangements; preparation for meetings and/or presentations; and other related duties
  • Provides secondary administrative support to the Office of the President and the Global Engagement Office on a wide range of project-based and administrative functions from making copies to greeting and guiding guests through their schedules and assisting with meeting preparations and logistics (including A/V)
  • Provides administrative support to the President's Office, serving as back-up to the main desk and handling various special projects as assigned
  • Provides special project support and assistance to the members of the Global Engagement Office, including the Center in Beijing, the Center in Delhi, and the Center in Hong Kong, such as assistance with high-priority meetings, workshops, conferences and special events; preparation of meeting materials and presentations; and other duties as assigned
  • Processes financial reimbursements and payments. Coordinates complex domestic and international payment requests using epayments, prepares faculty/staff reimbursements using GEMS, creates purchase orders, and places orders when required. Monitors and reconciles expenses for tracking purposes. Prepares internal transfers between accounts and other financial duties as needed
  • Serves as back-up to the administrative assistants of the Office of the President and the Global Engagement Office
48

Administrative Specialist Resume Examples & Samples

  • The primary responsibilities of the Administrative Specialist are to provide general administrative, clerical, and/or secretarial support
  • Performs routine and non-routine tasks including special projects
  • May be responsible for scheduling and making arrangements for meetings, for researching and securing requested information, and for researching, compiling and proofing of various reports and studies
  • May take and/or transcribe confidential or technical information, take and distribute meeting minutes, order supplies, distribute mail, answer phones, respond to customer/client/employee inquiries, and other office administrative duties as required
  • Interacts with other support staff and departments to gather, supply, or coordinate information
  • HS and 2+ years related experience
49

Administrative Specialist Resume Examples & Samples

  • Intelligence Question Administration
  • Bachelor’s degree; 5-7 years of experience in administrative roles preferred
  • Attention to detail, quality, initiative, resourcefulness, problem-solving, efficiency, creativity
  • Excellent communication and interpersonal skills, remaining calm in a fast-moving environment
  • Ability to work independently and as a team, across and within teams, with peers and upper-level staff
  • Superior customer service and organizational skills
  • Ability to prioritize and meet tight deadlines; adjust and respond to unscheduled events
  • Proficiency in applications including Word, Excel, PowerPoint, Outlook, Oracle/CRM, web conferencing, content management systems
  • Willingness to take on new/varied responsibilities/projects
50

Administrative Specialist Resume Examples & Samples

  • Support of internal events and general office functions
  • Support manager during interactions with Headquarters to implement key projects and localize processes
  • Admin support experience in large corporation
  • 5-6 years relevant experience
  • Rich knowledge of admin/procurement/facility management
  • Work closely with manager and leaders to achieve business goals
  • Ability to work in a high stress and fast pace environment
  • Strong ability to use standard business software and computer applications(MS Office)
51

Administrative Specialist Resume Examples & Samples

  • Assist the business manager in day to day functions
  • Prepare procurement contractual documents (work releases, subcontracts and purchase orders) as required
  • Review contractual agreements (master agreements),
  • Prepare spreadsheets as necessary,
  • Enter contracts in SAP,
  • Prepare subcontractor invoices
  • Review certified payrolls as needed,
  • Enter contracts in PMIS (Access Based Data System) (Project system),
  • Review Equipment reports (GUB report (Global User Billing – Equipment Report)
  • Review contract for contract compliance as needed
  • 4 year degree min - preferred in administration, contracts or accounting field or 6 years of experience in related field, SAP experience a plus, strong communications skills, hardworking, organized, personable, team worker
52

Administrative Specialist Resume Examples & Samples

  • Assist with social media scheduling, web updates, grassroots & paid advertising coordination
  • Provide back end financial support including invoice processing, coding, reimbursements,charges and fund allocation
  • Customize recruitment and registration materials
  • Manage data entry and maintain all participant information in C360, Sales Force anddepartment records (personal and emergency info, staff/coach roles, event status,fundraising goals)
  • Order apparel and supplies
  • Additional administrative duties as neede
  • 1-3 years experience in a professional work environment
  • Experience or familiarity with TNT
  • Campaign is preferred
53

Administrative Specialist Resume Examples & Samples

  • Interface with company management
  • Answer telephones, handle copies, filing, mailing and faxes
  • Schedule meetings and handle arrangements including conference room reservations, call set-up, catering services and related responsibilities
  • Coordinate travel arrangements (international and domestic) taking into account internal approval processes for travel, complete expense reports, and obtain approval for payment/reimbursement
  • Process invoices from law firms using the Case Track system and prepare and submit check requests to accounts payable for other invoices
  • Communications – electronic/phone/greeting visitors
  • Input data into various company systems and applications
  • Establish knowledge of the Office of General Counsel team members, locations, and assigned roles; develop and maintain excellent working relationships and communication channels with other administrative assistants
  • Prepare charts, Word documents, Power Point presentations and other correspondence as required in support of attorneys
  • 6 years experience as an administrative assistant or equivalent experience
  • Highly professional decorum and positive attitude, willingness to learn
  • Self-starter with initiative and independent judgment for assisting team members
  • High level of proficiency with Microsoft Office products (including Word, Excel and PowerPoint) and the Internet, and ability to learn and use internal IT tools
  • Ability to stay organized and to manage multiple high priorities; strong attention to detail
54

Administrative Specialist Resume Examples & Samples

  • Assist with the drafting of meeting minutes and updates of forms based on decision made at substantive division meetings
  • Become proficient in placing orders for the products and services which the division requires. This would entail becoming knowledgeable of the systems used to purchase supplies, products and services. Systems currently being used by the customer include eSupply, EARRS and the Products and Services Catalog
  • Assist with updating division organizational charts, telephone listings, wikis and blogs, ensuring the information is kept up-to-date
  • Reserve conference rooms for use by division front office management and the various division offices
  • Archive material that is still required to be archived by sending it to the Archives and Records Center. For material not going to be archived, work to make sure that the material is already in the customer's redaction tool prior to destruction of the hardcopy file
  • Assist the division with the tracking of ad hoc requests by ensuring that the relevant information is captured in a tracking system (currently SharePoint)
  • Assist staff officers drafting the division weekly report as necessary to ensure the report is properly formatted and submitted on schedule
  • Solid senior administrative professional skills
  • Ability to adapt to changing work requirements and priorities in a deadline environment
  • Ability to work in a team environment and get along well with people at all levels
  • Extensive knowledge in the use of MS Office, the Internet, and other internal applications necessary to complete routine and moderately complex tasks
55

Administrative Specialist Resume Examples & Samples

  • 5 or more years experience as an administrative assistant or equivalent experience; education will be considered in lieu of work experience
  • Professional decorum and positive attitude
  • Self-starter with initiative
  • Proficient with Microsoft Office products, including Word, Excel, PowerPoint and Outlook; Lotus Notes experience a plus
  • Ability to learn and use internal tools (WebTE, Raytheon Travel Online, etc.)
  • Ability to stay organized and to manage multiple high priorities in a fast paced environment; strong attention to detail
  • Experience managing travel arrangements, expense statements, files, and standard office equipment
  • Excellent English written and oral communication skills
  • Experience in executive environment
  • Supply Chain experience
56

Administrative Specialist Resume Examples & Samples

  • Proficiency with Microsoft Office Word, Outlook and Adobe. Strong Excel experience preferred
  • Ability to learn new functions and systems quickly
  • Ability to exercise discretion and judgement with sensitive information
  • Team player with superior organizational skills and with the ability to work independently, problem solve, and take initiative
  • Minimum of high school diploma and 1+ year office work experience
57

Administrative Specialist Resume Examples & Samples

  • Provide advanced administrative support to the VP / Chief Investments Officer and the VP’s direct reports; scheduling meetings and conference calls, managing and prioritizing phone messages, correspondence and email
  • Process expense reports and invoices
  • Schedule and maintain a challenging calendar of appointments, meetings, and travel itineraries
  • Determine administrative needs for conferences, meetings, or other related high level activity; assemble and arrange for necessary items
  • Partner with support staff on an ongoing basis to coordinate multiple demanding calendars, while ensuring that critical meetings are scheduled, and business objectives are met
  • Take independent action on handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments
  • Administer the department record keeping system; ensure that department files are maintained in accordance with company policies and procedures
  • Draft confidential correspondence, edit documents, and perform other administrative duties
  • Coordinate support of other assistant in dual reporting organizational structure
  • Four (4) years of experience
  • Prior experience as an Executive Administrative Assistant
  • Prior experience in the banking / investments / finance industry
  • Ability to work efficiently and effectively in a fast paced, high performance work environment and willingly adjust and accept changes in priority and direction (with minimal supervision)
  • Strong analytical and organizational skills, with the ability to manage multiple projects simultaneously
  • Advanced working knowledge of Microsoft Office suite and SAP
  • Ability to communicate effectively and maintain a high level of confidentiality
  • Ability to demonstrate accuracy, good judgment, initiative and discretion in business related transactions
58

Administrative Specialist Resume Examples & Samples

  • High degree of professionalism required
  • Ability to manage high volume of work and multiple projects
  • Familiarity with Supply Chain and A/P functions and procedures
  • SAP Financial experience required
59

Administrative Specialist Resume Examples & Samples

  • Schedule/coordinate unclassified/classified meetings as well as acting as security monitor during meetings
  • Book international and domestic travel
  • Processing and tracking expense reports
  • Coordinate Customer Visit Certifications with point of contacts and make sure they have been received
  • Registering visitors in Visitor Registration System
  • Maintain Access Lists for Closed Areas
  • Initiate shipping memos as required
  • Order stationary supplies and maintain adequate working supplies
  • Order all Xerox supplies as well as maintain machines and set up required service calls
  • High School degree or equivalent with 6 years of experience (or a Bachelor Degree can be substituted for work experience)
  • Advanced computer skills in Microsoft Office (MS Word, PowerPoint and Excel), including ability to merge Excel into PowerPoint, and the ability to skillfully manipulate Excel itself
  • Highly organized, with ability to prioritize and multi-task; must be proactive and anticipate actions and impacts
  • Team player with ability to adapt to continually changing situations and responsibilities
  • Experience with scheduling conference rooms, booking travel, VARs, Visit Registration and Ordering Supplies
  • Experience in dealing with customers and ability to multi task
  • Candidate should also demonstrate attention to detail, have the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment
60

Administrative Specialist Resume Examples & Samples

  • May compose correspondence on own initiative for supervisors review
  • Sorts & routes department mail
  • May take/transcribe dictation, either manually or by machine, into appropriate format correcting grammar, spelling, etc
  • Reconciles invoices & resolves discrepancies
  • May delegate work to other non-exempt personnel
  • CLAUSE: Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status & this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement
  • Some business school/college level courses preferred
61

Administrative Specialist Resume Examples & Samples

  • Candidates may substitute a bachelor’s degree from an accredited college or university for the required education and experience
  • Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience
  • 1 year experience entering and analyzing the Literacy, Adult, and Community Education System (LACES) data
62

Administrative Specialist Resume Examples & Samples

  • Assist the Comptroller to develop, plan, organize and execute Office administrative policies, processes and procedures
  • Review and advises the Comptroller on the status and effectiveness of existing administrative operations, and recommends improvements
  • Assist in establishing, evaluating and modifying/adapting departmental administrative processes and measures necessary to accomplish Comptroller goals and objectives
  • Review reports for administrative accuracy and timeliness
  • Shall edit and maintains programmatic, technical, budgetary and administrative documents and references
  • Maintain and ensure approved security practices are applied relative to personnel and document control
  • Schedule and ensure the efficient conduct of office operations
  • Maintain staff schedules and manage calendars to accommodate the shifting priorities of the staff
  • Schedule and facilitate staff meetings and attend other meetings as required/requested by the Comptroller
  • Coordinate travel arrangements and documentation for the staff
  • Outstanding written and oral communications
  • Excellent customer / client service skills
63

Administrative Specialist Resume Examples & Samples

  • Prepare, edit, finalize, track and file client service reports, letters, and memos to include financial statements, management reports, proposals, financial forecasts, required communication letters, and other documents
  • Provide administrative support to the designated practice groups and/or service lines to ensure deadlines are met, while maintaining a positive, collaborative work environment
  • Produce high quality work in compliance with word processing guidelines and firm standards. Follow-up proactively as necessary
  • Print, copy, bind, mail client reports, ensuring accuracy and timeliness
  • Proofread financial statements, valuations and other reports and letters to ensure accuracy, consistency, and adherence to firm standards
  • Assist with historical file retention and destruction according to firm standards
  • Develop a specialized knowledge and software proficiency in specific practice groups and/or service lines
  • Develop and demonstrate a general knowledge of the firm’s products and services. Communicate proactively with associates and clients. Prioritize deadlines as necessary
  • Maintain flexibility and willingness to assume additional administrative support duties as requested
  • Assist other administrative staff with overflow work
  • Requires three to five years of job related experience with a high school education, or less than three years of job related experience with an Associate Degree
  • An Associate Degree in administrative Support is preferred
  • Requires intermediate/advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook
  • Experience in a professional services work environment preferred
  • Ability to balance many projects simultaneously
64

Administrative Specialist Resume Examples & Samples

  • Schedule, coordinate, and set up meetings and conference calls
  • Process credit card and cash expenses
  • Prepare, edit, proofread and create various reports and documents; and
65

Administrative Specialist Resume Examples & Samples

  • Able to work with minimal supervision and must have sound judgment
  • Must be reliable, organized, flexible and detail oriented. A team player
  • Must-have excellent written and verbal communication skills
  • Demonstrate high standard of professionalism
  • Ability to generate charts, tables, memoranda, reports, correspondence and other material with speed and accuracy
  • · This position is an integral part of a 16-hour per day, 5-days a week operations team
  • Rotating shift work is required (Week 1: 6AM - 2 PM, Week 2: 2PM - 10PM)
  • Demonstrated experience with executing assigned tasks to meet objectives
  • Experience performing work successfully in a collaborative environment with other organizational domains
  • Current TS/SCI Security Clearance
  • High School diploma or equivalent (G.E.D); some college, vocational courses an AA degree preferred
66

Administrative Specialist Resume Examples & Samples

  • This position assists in performing complex administrative duties of a responsible, sensitive and confidential nature which requires considerable independent action and decision making ability
  • Serving as the primary point of contact/liaison with the community between the Dean of Student’s Office and students, faculty, staff as well as with other ASU administrative and academic offices, requiring a high level of professionalism
  • Experience in a high level administrative role within a higher education setting
  • Demonstrated knowledge of standard office equipment and familiar with administrative practices
  • Demonstrated knowledge of Microsoft Office (Work, Excel and Outlook), including calendaring activity procedures
  • Demonstrated knowledge of ASU policies and procedures
  • Experience maintaining Outlook calendars on behalf of others
  • Experience planning/coordinating meetings and events
  • Experience with Peoplesoft and handling time keeping activities
67

Administrative Specialist Resume Examples & Samples

  • Maintains contract files
  • Assist with Task Orders procurement status management
  • Exercise personal initiative and demonstrate ingenuity in handling support tasks
  • Review subcontract invoice tracking logs and perform audits of subcontract files
  • Assist fellow team members in the performance of their tasks as required to satisfy project requirements
  • Assist scientific/engineering/technical personnel on-site or visiting CES/TS4 facilities as required
  • High school diploma with some college courses required along with one year of work experience
  • Possess MS Office software applications knowledge and skills – Word, Excel, and PowerPoint
  • Demonstrate flexibility, persistence, and patience in accommodating the complications caused by the lack of available components and delivery delays
  • Must pass drug testing
  • Travel requirements – Must be capable of traveling throughout the US
68

Administrative Specialist Resume Examples & Samples

  • Prepare operational support documentation such as rate calculation profiles, rate setting and compliance review reports, provider correspondence, and various operational spreadsheets
  • Review and analyze incoming provider cost report submissions, correspondence and other reports to compliance with reporting requirements
  • Data entry of provider cost report submissions
  • File and maintain records management systems of provider documents, records, and reports
  • Perform general office duties such as answering incoming phone calls, ordering supplies, etc
  • Additional responsibilities and special projects as assigned
69

Administrative Specialist Resume Examples & Samples

  • Prepare and track business travel, entertainment and general expense report
  • Make meeting/entertainment reservations
  • Prepare attendance and manual log for control/verification purposes
  • Ensuring New Hires are on boarded with the appropriate equipment and access
  • Provide telephone coverage, filing, and copying
  • Proficiency in Microsoft Office Suite, particularly PowerPoint and Excel
  • Experience in preparing concise accurate reports for management and internal use
  • Strong inter-personal skills, well organized, flexible
  • Ability to multi-task is a must
  • At least 1 year of related experience
70

Administrative Specialist Resume Examples & Samples

  • Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite
  • Greets and welcome visitors, ascertains nature of business, and directs visitors to appropriate person, provide general support to visitors
  • Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls
  • Receive letters, packages etc. and distribute them
  • Keep offices, hallways, break room, lobbies, lounges, and other work environments clean and tidy
  • Schedules appointments, gives information to callers, takes dictation, composes and types correspondence, reads and routes incoming mail, and performs other administrative and clerical duties. Prepares outgoing mail
  • Plans conferences. Composes notices, minutes, and resolutions
  • Schedules room reservations, meetings and records minutes of staff meetings and makes copies of correspondence or other printed materials
  • Arranges travel schedule and reservations
  • Schedules appointments and makes changes to calendar as necessary
  • Acts as custodian of documents and records
  • Handles sensitive and extensive confidential information
  • Prepares memorandums outlining and explaining administrative procedures and policies to co-workers
  • Directs preparation and filing of documents with government agencies to conform to statutes
  • Processes a variety of documents, forms and files
  • Works with word processing, spreadsheet and presentation software to complete administrative tasks
  • Composes and types routine correspondence and prepares materials for special events such as Newsletters, invitations, guest lists, RSVPs, programs, etc
  • Completes duties and responsibilities in compliance with company standards, policies and guidelines
  • Compiles and types statistical and budget related reports, maintains related databases and enters new data
  • Orders and stocks office and break room supplies as necessary and processes purchase of such items
  • Supports the values and institutional goals as defined in the Strategic Plan
  • Coordinate details of company events such as sales conferences, monthly birthday and anniversary celebration, holiday celebration. Monitor event timelines, Calculate budgets, select vendors for event location, catering companies, book talent, including hosts and DJ. Plan decorations, schedule speakers
  • Works closely with procurement team to maximize buying effectiveness, compile information and analyzes spend to ensure most cost effective vendor choice and methodologies in place
  • Collect and adjust house allowance for HQ Expat quarterly
  • Associate’s degree or a regionally accredited college or university
  • Two (2) years of progressive office experience as a secretary or equivalent
  • Hands on experience with MS Office
  • In-depth understanding of office management and daily operations
  • Ability to handle a large variety of details and to work with all levels of organization
  • Ability to handle sensitive and extensive confidential information
  • Strong organizational and time-management skills
  • Excellent oral and written communication skills in English and Mandarin
  • Proficiency with use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet
  • Bachelor’s degree from a regionally accredited college or university
  • Four (4) years or more of progressive office experience as a secretary or equivalent
71

Administrative Specialist Resume Examples & Samples

  • Experience in supporting a high-level executive in a fast-paced dynamic environment
  • Experience arranging travel (both domestic and international)
  • Experience in work that requires attention to detail and follow through on assigned tasks with limited oversight
  • Experience using Microsoft Office applications, including Outlook
  • Evidence of effective written and verbal communication skills including accurate composition, grammar, spelling and punctuation, tact, discretion and judgment
  • Experience in working for a University for more than three years in a role that has interacted with Presidents, Chancellors, and other high level professionals in academia
  • Experience in assisting with expense reporting, audits, grant submissions, grant tracking and reports, data collection, and record keeping
  • Experience in multi-tasking
  • Experience in taking direction both verbally and via e-mail
  • Experience in work that required being an agile learner with the willingness and ability to learn to use various technology platforms such as, Zoom, Google Drive, Dropbox and Asana
  • Experience in working with grants and funders,
  • Experience in being resourceful, flexible, and respectful of others
  • Experience in working with diverse staff, in a fast paced environment and meeting hard deadlines
72

Administrative Specialist Resume Examples & Samples

  • Takes minutes
  • May perform desktop publishing
  • Uses a variety of software to compose letters/prepares reports for executive/manager review
  • Maintains confidential department files and records
  • Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries
  • Interprets policies and procedures in response to inquiries
73

Administrative Specialist Resume Examples & Samples

  • Evidence of a Master’s Degree in a related area, such as Higher Education, Business, Math, or Statistics
  • Experience in the area of career services or career development with particular experience in project management
  • Experience in managing projects with the ability to communicate with high-level administration and external constituents
  • Demonstrated knowledge of the principles of exemplary customer service demonstrated through actively listening, acknowledging, and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence
  • Experience in planning, analyzing, and coordinating activities and establishing and managing multiple priorities
  • Demonstrated knowledge of data management and information technologies
  • Experience in computer skills with specific knowledge in CSM’s such as Symplicity, Salesforce and advanced skill level in MS Office Suite
  • Experience working effectively both in an independent and team environment
  • Experience cultivating strategic relationships and partnerships
  • Experience working with a group of diverse individuals across a variety of expertise areas in order to accomplish department initiatives
74

Administrative Specialist Resume Examples & Samples

  • Coordinate logging, shipping, and retrieval of off-site and archived information (e.g., files, disks, business documents)
  • Create, maintain and use databases; ensure accuracy and timely reporting
  • Following established travel guidelines, coordinate travel (e.g., prepare itineraries, assemble supporting documents/work, prepare for cash advances, prepare expense reports)
  • Maintain office equipment including arranging and following up on service calls (e.g., copiers, fax machines, vending machines, changing toner cartridges)
  • Monitor, order, stock, and/or maintain sufficient inventory of various materials and supplies for supply cabinets, offices and conference rooms. In addition to standard items, this may include marketing materials, annual reports, brochures, etc
  • 1 year or more office, administrative, business or comparable work experience
  • Strong computer skills a must
75

Administrative Specialist Resume Examples & Samples

  • Preparation and planning of procedures that relate to the division and/or group
  • Manages the day-to-day operation of the Group Director’s office and calendar, to include scheduling meetings and business (both domestic and international)
  • Compiles and reviews data and reports relative to purchasing for the division/group
  • Maintains uniform procedures and standards of operation for the Procurement Department
  • Maintains in-service training programs to communicate current information and training dates
  • Provides guidance to department employees and peers when appropriate, collaborating and cooperating with other members of the management team
  • Exhibits positive courteous behavior with suppliers, businesses, and coworkers
  • Assists coworkers and those in other departments to successfully perform job tasks and functions when necessary
  • Follows all safety procedures and practices as established by the Company and regulatory bodies
  • Word – Highly Proficient
  • Excel – Proficient
  • PowerPoint – Highly Proficient
76

Administrative Specialist Resume Examples & Samples

  • Maintain a schedule of appointments fora manager or office
  • Answer telephone calls, direct calls and take messages
  • Greet and escort visitors
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
  • Arrange for the delivery of outgoing mail/packages with the mailroom
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
  • Perform research and retrieve information from databases and other resources
  • Assist in ordering supplies/equipment and arranging for office equipment repairs
  • Perform administrative back up support for other offices
  • High School Diploma or GED equivalent and 5 to 15 yrs of relevant experience
  • Must have knowledge of project planning tools such as Microsoft Project
  • Must possess the ability to communicate effectively with project staff and customers to solve complex issues
  • Must be a team player, self-motivated, self-starter and a quick learner
  • Must possess the ability to complete multiple tasks and projects within deadlines
  • Must have excellent written and verbal communication skills coupled with strong listening skills
  • Must have strong customer service experience
  • Must have excellent problem solving, analytical and documentation skills
77

Administrative Specialist Resume Examples & Samples

  • Lot 1 (delivery partner: KBR): we will provide programme management, integration and reporting to assure the build of ESN and transition between 2017 and 2019 of users on to ESN including procurement of user devices and upgrade of their vehicles
  • Lot 2 (user services): is a service integrator to provide end-to-end systems’ integration, manage user accounts, provide user services including public safety functionality
  • Lot 3 (mobile services): is a network operator to provide a resilient national mobile network
  • Must have Phycology Degree
  • GCSE / Level 2 qualification in English and Maths, or equivalent
  • I.T. qualification (basic / intermediate)
  • Working within a project management team / environment
  • Tracking project activities and reporting progress
  • Working within an environment where there are customer-supplier relationships and commercial complexity
  • Communicating effectively with stakeholders at a variety of levels
  • Handling tensions or conflict in project environments effectively
  • Organising and managing events
  • Working for public sector organisations
  • Working on technology change projects
  • Undertaking survey / questionnaire design (especially web-based), administration and / or analysis
  • Undertaking document management
  • Knowledge of psychology or behavioural science
  • Knowledge of qualitative (textual) data analysis (e.g. questionnaire responses)
  • MS Excel (intermediate level)
  • Excellent, accurate written communication
  • Ability to present information visually in an engaging and accurate way, for example using MS Powerpoint, MS Word or other tools
  • Ability to analyse information (both numerical and text), draw conclusions and present them to others clearly
  • MS Visio (basic level)
  • Ability to learn and assimilate information quickly
  • A positive, can-do attitude to problem-solving
  • Ability to work under pressure, maintaining resilience and meeting deadlines
  • High standards for quality and results
  • Ability to act on own initiative so solve problems where appropriate, whilst also recognising when it is appropriate to escalate a problem or ask for help
78

Administrative Specialist Resume Examples & Samples

  • Prepare various documents which may include invoices, reports, memos, agendas, letters, and responses to correspondence, surveys, spreadsheets, expense reports and presentations
  • Perform general office duties such as scanning/copying documents, preparing mailings, and support the entire spectrum of staff’s business needs
  • Assist project work and check for completeness on file reviews
  • Communicate with providers on missing data
  • Proof written documents
  • Make travel arrangements for staff
  • Maintain calendars for key staff
  • Assist with organizing and logistics associated with training seminars, learning collaborative meetings, and other meetings
79

Administrative Specialist Resume Examples & Samples

  • Experience in using tact and diplomacy in maintaining effective working relationships both internally and externally
  • Experience in managing multiple high-priority activities requiring considerable coordination and follow through to meet requirements
  • Experience in Microsoft Office applications (i.e. MS Word, Excel, Access and Outlook)
  • Experience in advanced proficiency in MS PowerPoint and Adobe Photoshop
  • Experience with web-based research, including scientific literature, biographies, and science journals
  • Demonstrated knowledge with medical and biological terminology
  • Experience performing, analyzing and coordinating activities and establishing priorities
  • Experience in dealing with a wide-range of topics, including confidential and sensitive information
  • Experience in problem-solving and decision-making
  • Experience in organizational skills and flexibility
  • Evidence of effective communication, both verbal and written
80

Administrative Specialist Resume Examples & Samples

  • Must have solid basic office support skills
  • Excellent organizational
  • Overall Accuracy
  • Ability to follow written procedure
  • Must be able to log onto computer
  • Send/receive emails, utilize Microsoft Word and Excel
  • Data entry and creation of document
  • Professional interpersonal skills, able to work in a team and independently
  • *Minimum of 5 years’ experience in professional office environment as office support
81

Administrative Specialist Resume Examples & Samples

  • Experience providing executive leadership administrative support, including calendaring
  • Experience using multiple software programs such as: Concur, Sunrise, Advantage, IFAS, PeopleSoft, My Reports, Dashboards, Salesforce/CRM, and Microsoft Office including Outlook
  • Experience working with diverse staff, in a fast-paced environment and meeting hard deadlines
  • Experience in arranging domestic and international travel
  • Experience effectively managing projects or the work of others
  • Experience in dealing with confidential and sensitive information
  • Frontline customer service experience
  • Cover Letter
  • Resume -- employment information must be in month/year format (e.g., 6/88 to 8/94) to determine length of work experience. Include job title, job duties and name of employer for each position
  • Three professional references (names, email/addresses and phone numbers)
82

Administrative Specialist Resume Examples & Samples

  • Demonstrated knowledge of University policies and procedures
  • Demonstrated knowledge of HTML
  • Demonstrated knowledge of Word, working knowledge of Excel
  • Experience in working work with a diverse group of people
  • Experience in a wide variety of administrative functions including calendaring, scheduling, and word processing
  • Experience in dealing with a wide range of topics, including confidential and sensitive information
  • Experience in tact and diplomacy and in maintaining effective working relationships
  • Evidence of effective verbal and written communication
  • Experience providing administrative support for a center or a large project
  • Experience maintaining web pages, distribution lists, and using web forms
  • Experience coordinating meetings and special events
  • Engage in forward-thinking about future scenarios for the industry and the challenges that might arise from them conduct research for innovative solutions to these challenges using multidisciplinary research expertise in a unique multi-campus work environment
  • Facilitate interchange of ideas and collaboration among academia, industry and government on critical industry issues
  • Educate the next generation of power industry engineers
  • Decide
83

Administrative Specialist Resume Examples & Samples

  • Candidates may substitute possession of an Associate degree for one year of the required experience
  • State Government experience
  • Experience using MS Access experience; PowerPoint or One Note
  • First and Last Name
  • The last 4 digits of your SS#
84

Administrative Specialist Resume Examples & Samples

  • Demonstrated experience and discretion with handling confidential, sensitive and non-routine information
  • Previous work experience in a Govt Contractor environment similar to Raytheon
  • Detail oriented, efficient and able to project a courteous and professional demeanor and attitude
  • Demonstrated experience planning and organizing schedules and events
  • Demonstrated experience handling multiple tasks concurrently
  • Self-starter with initiative and independent judgment
  • Order / maintain supplies and equipment for the office
  • Order snacks/drinks for the office café as well as weekly lunches for the staff and customer lunches as required
  • Support the management of Raytheon and Government owned equipment and assets
  • Must have excellent verbal and written communication skills, be a team player, and possess good follow-through
  • Process visitor registrations for outside visitors
  • Interface with external and internal customers
  • Support the division with the scheduling and management of phone screens and interviews
  • Ensure a smooth transition for new hires in the group including IT/telephone requirements and access to shared drives
  • Coordinate domestic/international travel arrangements and complete expense reports
  • Must be detail-oriented, timely and responsive, and have the ability to meet deadlines in a faced-paced environment
  • Demonstrated excellence with Microsoft office suite tools
  • Demonstrated excellent verbal and written communications skills
  • Candidate will be required to obtain a Top Secret security clearance
  • Experience with WebTE, TravelSmart, Lotus Notes, SAP, and Dolphin System a plus
  • Assisting with the preparation of customer level and internal management reports and presentations
  • Willingness to learn new skills and work within a changing, dynamic environment
85

Administrative Specialist Resume Examples & Samples

  • Takes care of matters that do not require the manager's attention & that fall within department practices, protocols & established policy
  • Relieves manager of routine administrative detail
  • Schedules meetings & makes commitments of manager's time based on personal knowledge of manager's workload & current issues of importance
  • Gathers & assembles files, documents & other information necessary for meetings
  • Identifies required action & due dates
  • Uses word processing software to prepare & format interoffice communications, letters, reports, confidential documents, etc., including graphic presentations; may include desktop publishing
  • Organizes & maintains confidential department files & records
  • Maintains specialized project references files used by manager & staff
  • Relieves manager of routine department budget tracking following standard guidelines & protocols
  • Processes purchase orders & invoice requests
  • Tracks, monitors & produces budgetary reports
  • Orders office supplies & arranges for equipment repair
  • Drafts standard / recurring correspondence on own initiative following standard office protocols for manager's review / signature
  • This job description is not all encompassing
  • Minimum five (5) years of secretarial/administrative or comparable experience in complex organizational environments
  • Business school/college level course work preferred
86

Administrative Specialist Resume Examples & Samples

  • Regularly review policies and procedures and make recommendations for modifications to improve services and office administration. Develop and recommend new policies and procedures to ensure the effective and timely provision of services within assigned programs of responsibility
  • Maintain personnel files. Initiate personnel requests, salary increments, leave requests, terminations, leave records and vacation schedules for all staff. Maintain confidentiality. Coordinate the preparation of personnel and payroll documents for CC staff; ensure that policies and procedures of the Human Resources Office are followed in recruiting and hiring permanent and temporary staff
  • Responsible for surveillance of departmental budgets. Use ADP and Financial Desktop on-line drivers for accessing budget information. Reconcile budgets each month and prepare monthly report for the directors. Participate in budget forecasting and formulation. Prepare or authorize all requests dealing with expenditure of department funds. Prepare Cost Transfer Invoice to charge for each unit’s goods and services. Establish internal controls to ensure the records are valid, accurate, and authorized
  • Oversee specialized budgets, determine income needed to cover expenditures for event needs; receive and process checks, and credit card payments and maintain records of income and expenses
  • Oversee the completion of travel arrangements, process travel expense vouchers, and per diem reimbursement, authorize and sign for budget approval
  • Oversee the processing of purchase requisitions on line; process printing and physical plant requisitions, authorize and sign for budget approval
  • Responsible for payroll functions for department. Initiate and update OPUS, OWLS, UW Time Sheets and Time Reporting on-line systems to access and process necessary information. Supervise the maintenance of employee work and leave records on OWLS
  • Maintain confidential departmental personnel files
  • Remain current on research and legal activity in the field of disabilities and national trends to guide policy/procedure, development/revision, and recommend improvements in the delivery of services for the office and more broadly across the campus
  • Supervise daily operations of DRS reception; front office administration. Manage daily, weekly and quarterly appointment and events calendar. Establish and maintain student records and files in DRS office
  • Hire, train and supervise student employees to assist in completing tasks associated with front office administration and specific accommodation program operations
  • Understand and appropriately apply, interpret and explain DRS and University policies and procedures, state and federal rules, regulations and laws. Initiate corrective action with approval from Director as needed or required
  • Accurate typing and proofreading of correspondence and reports
  • Experience working with groups both as a leader and a follower
  • Computer knowledge, including ADP on-line, word processing and database management
87

Administrative Specialist Resume Examples & Samples

  • Ensure department operates efficiently
  • Completes operational requirements by scheduling and supporting administrative projects; expediting work results
  • Analyze and resolve administrative services issues and needs
  • Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions
  • Enrolls, registers members for WebEx, support WebEx conference, conducts post WebEx follow up as required by the department
  • Maintain Excel spreadsheets/trackers of enrolled organizations
  • 3 years’ related experience and/or training preferred; Associates Degree preferred
  • Experience with reporting skills, administrative writing skills and Microsoft Office skills
  • Ability to manage processes, analyze information, and problem solve
  • Experience managing departmental supplies and inventory supply management and inventory control
  • Experience with management of WebEx Technology
88

Administrative Specialist Resume Examples & Samples

  • Experience in supporting university administrative and executive positions
  • Experience in managing calendars and organizing complex travel schedules
  • Experience working in fast-pace environments
  • Evidence of effective verbal and written communication skills (composition, grammar, spelling, and punctuation)
  • Experience in creating, composing, editing written materials, preparing correspondence, and reports
  • Experience in using PeopleSoft, Advantage, Microsoft Office applications, Travel Concur System, Qualtrics, and Survey Monkey
89

Administrative Specialist Resume Examples & Samples

  • Manage the Sr. Associate Dean’s calendar and help prioritize commitments. Plan for near-term and future events and needs. Provide timely, accurate information about meeting participants, and meeting purposes. Prepare meeting agendas and communications from the Sr. Assoc. Dean and monitor the progress of assignments to ensure timely completion
  • Bachelor’s degree or 5+ years of directly related executive administrative experience supporting top-level leaders
  • Understanding of higher education environment and faculty appointments a plus
90

Administrative Specialist Resume Examples & Samples

  • Schedule company-internal meetings and meeting resources (schedule meeting participants, book conference rooms, arrange call-in phone numbers, set-up online and/or video meeting details)
  • Plan and coordinate special on-site and off-site meetings and events involving multiple external visitor participants and/or internal colleagues from other company locations (book meeting facilities and A/V services, order/prepare meeting supplies, coordinate catering services and menus, schedule group tours and evening events, and arrange for other special needs as required by the meeting sponsors)
  • Arrange travel accommodations for the GD&O Executive Director, visiting consultants, seminar speakers and other invited meeting guests using corporate online booking tools and procedures
  • Process travel expense reports for the GD&O Executive Lead
  • Perform various scheduled and on-demand record-keeping tasks
  • Order office supplies and other special orders for the GD&O group as needed
  • Maintain phone contact lists and email distribution lists
  • Arrange guest office accommodations and other facility provisions for site visitors
  • Schedule job interviews and arrange travel accommodations for interview candidates
  • Perform administrative tasks for on-boarding and off-boarding of colleagues, interns and contingent workers following established process checklists
  • Provide back-up coverage for other administrative personnel that are temporarily out of the office
  • Lead and/or assist with the planning and implementation of local site-based initiatives and events
  • 2 or more years of administrative experience, including executive support responsibilities
  • Expert-level knowledge of Microsoft Outlook, Excel, Word and PowerPoint (version 2010 or higher)
  • Ability to effectively plan and complete work in accordance with stated deadlines
  • Effective time management skills, can effectively juggle and re-prioritize work tasks as needed
  • Consistently produces quality work and exhibits strong attention to detail
  • Open to new ideas and enjoys seeking ways to improve upon current processes
  • Can easily and quickly learn and adapt to new work processes and new systems/technology
  • 2 or 4-year college degree in Business Administration or similar plan of study is highly preferred
91

Administrative Specialist Resume Examples & Samples

  • Providing general oversight for the daily activities of the Senior Director’s office
  • Managing the Senior Director’s calendar, phone, e-mail, travel and contacts within Outlook
  • Receiving and screening communications including telephone calls and email messages, and provide assistance using independent judgement to determine which require priority attentions; prioritize, channel, and facilitate communication with staff members, business partners, customers and law firms
  • Scheduling and coordination logistical details for teleconference/video teleconference meetings
  • Collecting and preparing materials for use in meeting and discussions
  • Composing and editing correspondence, PowerPoint presentations, reports and other related documents
  • Coordinating schedules of other Executives through collaborations, communications and partnership with other Executive Assistants
  • Attending staff meetings, as required, take meeting notes and distribute to appropriate parties
  • Organizing and archiving documentation, files and necessary communication for future access
  • Serving as liaison and point of contact for clients, consultants, and affiliate organizations
  • Answering questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality service; and
  • Completing other duties and special projects as assigned
  • High school or equivalent with 6 plus years of experience
  • In addition to the 6 years of relevant experience, 1+ years of experience primarily supporting an Executive Leader, preferably in a law firm or corporate legal department is highly preferred
  • Ability to proactively anticipate and identify needs and expectations of department and integrate into work process
  • Exercise mature judgement and ability to work independently under minimal supervision
  • Reliable, organized, flexible, detail orientated and prioritize effectively
  • Ability to work with associates at all levels of management
  • Professional presence and phone/reception skills
  • Experience with Outlook
  • Strong Microsoft Office skills, particularly PowerPoint, Word and Excel
92

Administrative Specialist Resume Examples & Samples

  • At least 6 years of higher education administrative department experience or Associate Degree with at least 4 years of higher education administrative department experience or a Bachelor Degree in business or public administration, accounting, human resources, management, or closely related field with at least 2 years of higher education administrative department experience
  • High level of proficiency with Microsoft Excel and Word
  • Unimpeachable level of confidentiality and professional conduct
  • Ability to excel in managing multiple tasks and competing priorities in a dynamic environment
  • High level of proficiency in Microsoft: Excel - Pivot Tables, PowerPoint, Access and Google: Sheets, Forms, and Docs
  • Coaching, mentoring, and evaluating staff supervisory experience
  • Experience in grants management, all phases
  • Knowledge of University of Michigan policies and procedures
  • Experience using M-Pathways, Concur, Banner, Marketsite, purchase cards (P-Card), and M+Box
93

Administrative Specialist Resume Examples & Samples

  • Process Accounts Payable invoices and Check requests as needed
  • Provide Documentum support to construction sites, provide troubleshooting tips and tricks
  • Provide assistance and troubleshoot tools to site resources
  • Prepare and send monthly reports to clients on safety metrics
  • Prepare and send monthly resource metrics to WOC Leadership
  • Coordinate with Houston office on Business Licensing requirements and renewals
  • Create and maintain travel arrangements and meetings
  • Arrange meetings and luncheons for projects and teams
  • Take and distribute meeting minutes as needed
94

Administrative Specialist Resume Examples & Samples

  • May perform one or more of the following
  • May coordinate messages, appointments, and information to callers, file maintenance, department office supplies and mail
  • May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc
  • Administers programs, projects, and / or processes specific to the operating unit served
95

Administrative Specialist Resume Examples & Samples

  • Provide administrative support. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, make deliveries and pick-ups of items on campus. Serve as liaison with other departments and external entities. Coordinate activities, exchange information, may research and resolve complex issues. Serve as the frontline communication for all inquiries and visitors to the IUCGH
  • Assist the development and communications team by managing the database, including arranging mailings of monthly thank you notes, and generating reports. Write basic donor correspondence, proofread all communications for grammar/spelling and content, and input contact reports into the IU Foundation database on behalf of the team. Also, assist with planning annual and special fund raising events
  • Help to arrange travel plans for Kenyan students and residents coming to IU, and assist IU students, residents, staff and faculty traveling to Kenya on either a program grant or program funds. Help to arrange travel plans for all IUCGH staff traveling internationally or domestically, including submitting for reimbursement and navigating the IU Travel System
  • Receive and distribute faxes, mail and other incoming deliveries for faculty and staff associated with these programs
  • Assist with research projects. For example, research and make recommendations for IUCGH purchases. Compile data and produces reports, speeches, and presentations; assist supervisor in researching problems. Assist in compilation of information in writing of grants, helping to type and direct grants when initiated by faculty
  • Transcribe dictated letters of recommendation for faculty regarding students, other dictation of correspondence, some medical dictation
96

Administrative Specialist Resume Examples & Samples

  • Administrative
  • Contracting Officer
  • Leasing of Office Space
  • Relocation/Travel
  • Occasional travel up to 25% may be required
97

Administrative Specialist Resume Examples & Samples

  • 4+ years of progressively responsible general administrative/secretarial experience working in a fast-paced, professional organization with extensive, multi-tasking background
  • Must possess a current TS/SCI Clearance. Strong working experience with Microsoft Office applications (MS Word, Excel and PowerPoint)
  • Excellent oral and written communications skills—must be comfortable and effective communicating with all levels of customers and employees in person or via telephone and email—must respect confidentiality of subject matter
  • Must be familiar with event/meeting planning and Calendar scheduling requiring knowledge of Lotus Notes (or equivalent)
  • Experience with making travel arrangements & reservations as well as expense reconciliation, tracking and reporting
  • Proactive self-starter with customer service focus and attention to detail
  • Must be flexible, able to multi-task, possess strong organizational skills with the ability to function in a team environment
  • Must be able to take direction from multiple team managers, interface well with others and work as a team member
  • Willingness to work as a team member with other administrative support personnel
  • High School Diploma or Equivalent
98

Administrative Specialist Resume Examples & Samples

  • Organize documents in preparation for declassification review and correctly assign these items to the proper equity holder
  • Write response letters and other memorandums as requested by the Sponsor that explains the Sponsor's decisions and ensure responses are accurate and comply with federal statutes and Sponsor policies
  • Manage a high volume of cases varying in complexity
  • Coordinate intra and inter organizational referrals
  • Strong interpersonal skills to maintain effective working relationships with team members and customers. Excellent interpersonal skills to maintain effective working relationships with team members and customers as well as the ability to develop good rapport with outside liaisons
  • Ability to exercise discretion and pay close attention to detail
  • High School Diploma plus six (6) years of work experience (college semesters working towards a degree will be considered in lieu of experience)
  • Significant work experience with EO 13526 or EO12958, Freedom of Information Act and the privacy act, with a successful track record of showing initiative and the desire for professional growth, will be considered in lieu of a degree
99

Administrative Specialist Resume Examples & Samples

  • Provides administrative support to faculty, including scheduling of meetings, recording and maintaining meeting minutes. Provide administrative support to faculty of Adolescent Medicine including: maintaining faculty’s calendar, scheduling/arranging meetings and conferences; transcribing administrative memos and correspondence of highly sensitive and confidential nature, manuscripts and reviews; and updating and maintaining curriculum vitas and faculty administrative reports. Assist in developing and maintaining department physician on call schedule
  • Provide direct support for the faculty in Pediatric Adolescent Medicine and serve as departmental liaison for all Faculty. Assist in collection of supporting materials for promotion and tenure for Chairman’s office and provide documentation for faculty e-docs
  • Greet visitors to office, escort to room or redirect. Accept delivery of packages and distribute. Answer main telephone line for outpatient Adolescent Medicine; handle calls with messages or by redirecting. Serve as liaison for phone calls from pharmacists and referring physicians, clinic personnel, insurance companies and pharmaceutical representatives
  • Support department by performing other duties as assigned
100

Administrative Specialist Resume Examples & Samples

  • Be able to communicate clearly and effectively in writing and orally, high attention to detail and follow-through
  • Must be punctual, honest, respectful, responsible and professional and to be able to maintain confidentiality regarding sensitive issues
  • Must have outstanding listening, interpersonal, and organizational skills
  • Must be able to make sound decisions and work independently
  • Should have excellent time management, typing, word processing, basic computer and software knowledge, and filing skills
101

Administrative Specialist Resume Examples & Samples

  • Background/degree in a policy or science-related field such as environmental studies
  • Organizational intuitiveness
  • Experience working with administrative systems at the University of Washington
  • Some exposure to the issue of climate change
  • Graphic/layout skills (good eye) a plus
102

Administrative Specialist Resume Examples & Samples

  • Utilizing telephony and voice messaging, email, and instant messaging systems or platforms to take clear, concise messages and relays messages or routes calls in a timely manner
  • Creating detailed itineraries of travel arrangements, meeting times, meal arrangements and car service requirements; and,
  • Coordinating information regarding passport and/or visa issuance and renewals
  • Identifying proactively areas of support that are applicable to their customers' needs
  • Applying consistently business acumen and specialized technical knowledge, including a solid understanding of their customers' support needs and the technology used by the team
  • Participating actively in knowledge-sharing activities, developing and communicating optimal standard-industry practices within formal and informal networks
  • Interacting with a global consulting firm?s Lines of Service and Internal Firm Service non-partner clients
  • Adjusting proactively schedules and keeps internal customers supported aware of changes on a timely and accurate basis
  • Drafting, proofreading, attaching appropriate documentation and completing work within designated timelines, including proposals and/or presentations
  • Preparing expenses in an accurate and timely manner, as well as reconciling expense reports and information to business-issued credit card statements
  • Accepting, picking up and delivering mail and packages on a daily basis and sends mail and packages appropriately through interoffice mail, U.S. mail or express vendor
  • Reserving rooms, catering, sending invitations and managing responses for events
  • Maintaining connectivity with the Records Management and Office Services teams
  • Entering and charging own time efficiently. Demonstrates proven thorough ability and success with working extended hours to meet customer needs and/or requests
103

Administrative Specialist Resume Examples & Samples

  • Participation as a team member with the Bariatric Medicine department
  • Computer literate and comfortable with the use of Microsoft applications
  • Must be comfortable communicating and offering superior cultually sensitive service to patients
  • Knowledge of Bariatric Surgery
  • Must be willing to learn details regarding surgery & KP specific process for pre and post surgical candidates
104

Administrative Specialist Resume Examples & Samples

  • University studies
  • Residency in Panama
  • Strong leadership and decision making
  • Intermediate or Advance English level
105

Administrative Specialist Resume Examples & Samples

  • Providing logistical and secretariat support including arranging logistics for design workshops with suppliers, taking minutes and actions, assisting on writing, updating or issuing of key documents
  • Assist the project managers, using the suite of programme management reporting tools, to actively manage, report and record risks, progress and plans ensuring the wider programme processes are adhered to, including finance procedures where required
  • Set up and maintain key project files, both physical as well as electronic, keeping all electronic files organised in accordance with the Programme Standards
  • Assist in collation of evidential records for assurance reviews. Manage key board meetings and reporting cycle calendar dates, informing all responsible owners and producers of records for these cycles and following up timely submission of key reports. Assist with any board secretariat duties as necessary
  • Assist in chasing issue of key metrics or management information for collation into summary reports
  • Develop proposals to improve the quality of service with involvement from a diverse range of staff, stakeholders or delivery partners
  • Undertake any other duties pertinent to the successful outcomes of their team’s objectives
  • The requirements of this position will be varied and the post holder must be flexible, prepared to take on a variety of responsibilities as the team develops and moves forward
  • Experience of working in a major programme, preferably within Government
  • The ability to work with diversified teams
  • Organised, with attention to detail essential to maintain an organised information environment
  • Excellent communication and interpersonal skills with the ability to communicate in a non-technical manner
  • Excellent time management skills to enable working across multiple projects and business areas as part of a successful team
  • Proactive in approach to work, recommending and improving processes to align to the Programme’s information and records policy and procedures
  • Adaptable and flexible in responding to changing priorities
  • Prince 2 or equivalent qualification would be an advantage
106

Administrative Specialist Resume Examples & Samples

  • Handles usual requirements for supplies, property and/or office moves
  • Advises management and staff in the interpretation and application of administrative procedures
  • Arranges travel and prepares all travel related documents
  • Reviews procurement requests submitted to the MERS Chief
  • Assists with the tracking of the detachments budget
  • Resolves problems related to office operations
107

Administrative Specialist Resume Examples & Samples

  • Ability to read, comprehend and follow safety instructions and safety guidelines
  • Ability to interact effectively with internal and external customers
  • Ability to write correspondence in English professionally and effectively to all levels of management, peer group and employees
  • Ability to interact and communicate in English with all levels of the organization effectively and precisely
  • Ability to multi-task and balance priorities
  • Dedicated and committed safety leadership and presence
  • Analytical reasoning and problem solving skills
  • Intermediate computer skills for data tabulation, analysis and report preparation (Excel, Word, Power Point)
108

Administrative Specialist Resume Examples & Samples

  • Compose and/or prepare correspondence, memos, graphics, spreadsheets and presentations with minimal oversite
  • Establishes and maintains files, reports, and other hardcopy material related to departmental operations. Maintain confidentiality of sensitive business and personnel information
  • May coordinate/schedule cost effective travel and meeting arrangements. Assist in the travel arrangements of visitors traveling to the station including tours, contractors and job applicants
  • Ensures timely & accurate payments are made for invoices and payroll
  • Answers and screens incoming calls to provide information and direct calls to appropriate staff. Requires a thorough knowledge of a department and an ability to interpret policies, procedure and practices within the assigned areas. Serves as key information resource and facilitates information flow throughout Pioneer facility
  • Provides administrative support for field activities and other business needs between departments
  • Assists in the preparation and maintenance of the department budget and related program expenses
  • Provides reports as requested
  • To receive status updates regarding your application, ensure your email filter is set to accept messages from the sender containing “careers” and watch your email regularly
  • 2-3 year of administrative experience
  • Excellent communication skills (interpersonal, verbal and written)
  • Able to work well independently as well as with others to complete tasks
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Time management, records management, organization, and multi-tasking skills
  • Math and computational skills
  • Willing and able to work in a variety of environments (plant, warehouse, or outdoor setting) when needed
  • Ability to handle multiple interruptions throughout the day and complete assigned tasks
109

Administrative Specialist Resume Examples & Samples

  • Facilitates meetings and plans/executes administrative details regarding the outcome of meetings, trainings, and other activities
  • Develops and refines briefings, mainly in PowerPoint but may be a mix of media types
  • Coordinates and tracks all suspenses assigned to organization, ensuring timely submission and requesting extensions as needed; and consolidates, reviews, and submits reports on mission and functional status
  • Conducts and provides personnel accountability reporting through Manpower Information Retrieval and Reporting System (MIRARS) and other reporting systems
  • Performs system administration for Automated Time Attendance and Production System (ATAAPS), and coordination of visitor requests and travel requests
  • Enters and manages Defense Travel System (DTS) travel orders and vouchers
  • Coordinates moderately complex administrative and/or clerical functions for a project team such as schedules, appointments, meeting and presentation materials. - May perform word processing and related office duties
  • Applies knowledge of standard project management software tools to maintain current data in systems, generate necessary reports, and track expenses to the project budget
  • Performs moderately complex administrative functions related to entering information into databases, producing statistical reports, and researching information for presentations
  • Serves as a liaison between project personnel and the business unit(s) associated with the project
  • Understands and supports the project's goals, timelines, and critical success factors
  • Administrative Assistance Support experience
  • Office suite experience
  • HS or equivalent + 4 yrs related experience
110

Administrative Specialist Resume Examples & Samples

  • Successful completion of the EEI Clerical Aptitude Test required
  • High school diploma strongly desired
  • 3 - 5 years administrative experience desired
  • Expertise in Oracle ESS (iExpense statement processing, Check requests and invoice processing), eSTARS (timekeeping), and other administrative programs desired
  • Certified Administrative Professional (CAP) or Certified Professional Secretary (CPS) preferred
  • Advanced administrative/ secretarial skills. Reliable
  • Highly efficient. Able to handle pressure and manage multiple deadlines well. Proven ability to initiate, plan, organize, monitor and report on several projects simultaneously
  • Strong computer skills with proficiency in Microsoft Office (Word, PowerPoint, Excel and Outlook) and other company applications
  • Exceptional Outlook calendar management skills. Effective judgement and ability to resolve conflicting priorities and adjust changing schedules as needed
  • Effective listening skills, able to identify and understand customer needs
  • Exceptional telephone, verbal and written communication skills. Able to interact professionally with executives, clients, management, peers and department personnel
  • Excellent customer service and interpersonal skills. Able to work with diverse team and support varying styles
  • Well organized and able to effectively prioritize tasks
  • Takes ownership. Follows a task, process, or project across departments through completion
  • Working knowledge of company guidelines, policies and procedures. Deep knowledge of business expense policies and procedures
  • Demonstrates initiative. Able to access relationships to figure out how to get new things done correctly
  • Strong focus on accuracy and attention to detail
  • Able to work with confidential information and maintain confidentiality
  • Provide general office support to the Director of Sales, Business Systems Manager, and Marketing Communications Coordinator. Ensure overall smooth operation of office
  • Schedule and plan a high volume of local and out-of-state meetings. Also provide email and phone support
  • Complete timekeeping. Prepare and process expenses in a timely and accurate manner
  • Respond to customer requests
  • Support team projects and events, including Customer Forums, Council Meetings, and other event marketing campaigns
  • Organize data, produce reports and presentations
  • Manage/draft correspondence and presentations for internal and external management and staff
111

Administrative Specialist Resume Examples & Samples

  • Provides support with respect to program planning, policy development and strategy development and make recommendations accordingly
  • Drafts and prepares various correspondence for review and signature
  • Supports the development and writing of presentations (including lectures) to internal and external constituencies
  • Proofs and reviews printed materials and documents for signature
  • Assists in the management of and response to a heavy volume of email; including reviewing email content, bringing urgent matters to the attention of the Professor and drafting responses to internal and external contacts on a wide variety of topics
  • At the direction of the Professor, exercises judgment and discretion to respond to inquiries from across the JHU community at all organizational levels, the School (students, staff, faculty), and the external community
  • Conducts research, compiles, and synthesizes information required by the Professor with respect to projects or engagement with internal or external constituents
  • Uses various software applications, such as spreadsheets, relational databases, and statistical packages and graphics packages to create, compile, manipulate and / or format data and/or reports
  • Represents the Professor at meetings and events, as requested
  • Excellent verbal and written professional communication skills; with the ability to communicate effectively at all organizational levels and to draft logical and well-written electronic and traditional forms of correspondence, meeting documents/minutes, and reports
  • Demonstrated effective project management skills
  • Knowledge of office administration, including ability to develop and maintain effective record keeping systems, effective scheduling and administrative support services
  • Meeting planning and logistics management skills
  • Proficiency in Microsoft Office Suite; including development of reports and effective methodology for presenting and displaying data and high degree of comfort working with databases
  • Knowledge and understanding of the academic environment
  • Must be collaborative with excellent interpersonal and client services skills and the ability to work with a diverse constituency and build solid working relationships across the University
  • Must be analytical with excellent problem solving and critical thinking skills. Must have the ability to determine the information necessary to research and /or resolve the problem, to identify and collect information, to report on and make recommendations and/or to take appropriate action
  • Strong attention to detail and accuracy,
  • Exceptional organizational and time management skills. Ability to work independently and prioritize work effectively within established deadlines and time frames, with the ability to quickly respond to changing needs and to balance competing responsibilities
112

Administrative Specialist Resume Examples & Samples

  • Management Analysis
  • Budget and Fiscal
  • Two full academic years of progressively higher level graduate education or master's, or equivalent graduate degree (LLB, JD, LLM, Ph.D., etc.) from an accredited college or university with a major in social or behavioral sciences or in such fields as business or public administration, industrial management, psychology, labor relations, education; OR
  • One full-time year (12 months) of administrative experience equivalent in difficulty and responsibility to the GS-7 level in the Federal service. Experience that demonstrates a fundamental knowledge in administrative specialties such as personnel management, travel, time and attendance, management analysis, and budget and fiscal; OR
  • A combination of graduate education and experience as listed above
113

Administrative Specialist Resume Examples & Samples

  • Have at least one full-time year (12 months) of specialized work experience that demonstrates knowledge of basic administrative and management principles and practices sufficient to perform highly structured, entry-level work designed to develop broader and more in-depth knowledge and skill to perform higher-level assignments. Experience demonstrates a basic knowledge of personnel management, travel, and time attendance, management analysis, budget and fiscal, and training. OR
  • A 4-year course of study leading to a bachelors degree or a bachelors degree in any field of study from an accredited college or university; OR
  • Three (3) years of progressively responsible general experience, one year of which was equivalent to at least the GS-4 grade level in the Federal service or private sector. This experience demostrates ability to: analyze problems to identify significant factors, gather pertinent data, and recognize solutions; plan and organize work; and communicate effectively orally and in writing. OR
  • Have less than four years of post-high school education in any field of study and less than the specialized experience, but have a combination of the education and experience (i.e., 3 years of post-high school education and at least 3 months of specialized experience).OR
  • Have less than four years of post-high school education in any field of study and less than the general experience, but have a combination of the education and general experience (i.e., 1 year of post-high school education and at least 27 months of general experience). OR
  • Have completed one year of graduate education OR possess a masters degree or higher graduate degree with a major field of study in human resources, social or behavioral sciences or in such fields as business or public administration or industrial management, psychology, labor relations, education. OR
  • Superior Academic Achievement: A bachelor's degree in any major field from an accredited college or university with either: 1) a grade point average (GPA) of 3.0 based on a 4.0 scale; 2) a 3.5 GPA based on a 4.0 scale for required courses completed in a major field of study during the last two years of undergraduate study; 3) class standing of upper third of the graduating class in the college, university, or major subdivision of the college; 4) membership in a National Scholastic Honor Society certified by the Association of College Honor Societies, excluding freshman honor societies; OR
  • One full-time year (12 months) of administrative experience equivalent to the GS-5 grade level in the Federal service or private sector. Experience that demonstrates knowledge of basic administrative and management principles and practices sufficient to perform highly structured, entry-level work designed to develop broader and more in-depth knowledge and skill to perform higher-level assignments. In addition, experience that demonstrates a basic knowledge of personnel management, travel, and time and attendance, management analysis, budget and financial management, and training; OR
  • One year of graduate education from an accredited college or university with a major in social or behavioral sciences or in such fields as business or public administration or industrial management, labor relations, psychology, or education or other fields related to the position; OR
114

Administrative Specialist Resume Examples & Samples

  • Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc
  • 5 or more years of relevant experience
  • Experience supporting Protection and Control Transmission Engineering Organization for multiple managers
  • Knowledge of engineering and business software including Projectwise and THOR
  • Database querying for management reporting for safety, training and timekeeping reports
  • Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner
  • Demonstrated knowledge and experience with Microsoft Office suite applications, with advanced application of Excel and Outlook
  • Assisting with onboarding and off-boarding of employees and contractors
  • Experience working with departmental financial reporting
  • Experience working in a fast-paced, demanding environment with changing conditions
  • Ability to effectively interface with multiple levels across a department, e.g. managers, supervisors, employees
115

Administrative Specialist Resume Examples & Samples

  • 3+ years of experience in office administration
  • Experience in Microsoft Office and Outlook
  • Ability to demonstrate strong attention to detail
  • TS/SCI clearance with a polygraph required
116

Administrative Specialist Resume Examples & Samples

  • Experience working in an administrative office in higher education
  • Experience with MS Office Applications (Word, Excel, Access, Outlook)
  • Experience with Blackboard, PeopleSoft (ASU’s student information system), Salesforce
  • Experience in to detail and the ability to prioritize to meet competing deadlines
  • Experience in critical thinking/ independent judgment in complex situation
  • Experience in communicating professionally to faculty and executive leadership professionally
  • Experience in working both independently, and as a part of a team to achieve common goals
  • Three professional references (names, addresses and phone numbers)
117

Administrative Specialist Resume Examples & Samples

  • Adding new suppliers/vendors to the KBR system
  • START tickets for the team with general queries
  • START tickets for new starters and leavers
  • Arranging travel and visa if required
  • Ordering stationary and keeping stock up to date
  • Typing agreements and amending documents
  • Printing, copying and scanning
  • Archive original documents in safe storage
  • Team Connect – opening new matters and closing matters as well as adding document to Team Connect
  • Completing expenses for the team
  • Keeping an up to date record of CPD points for the lawyers and the renewing PLC
  • Help with admin for Compliance (anti-corruption) work
  • Practicing Certificates
  • Opening files
  • Updating the itinerary and in/out schedule and sending out once a week
  • Updating the Legal Report and sending out bi-weekly
  • Trace reports
  • Organising access
  • Distributing post and organising couriers
  • Checking GUB reports monthly
  • Arranging conference calls
  • Arranging lunches/teas
118

Administrative Specialist Resume Examples & Samples

  • Review resident files within the time frames outlined in a contract or request assistance should some circumstance prevent a timely review
  • Communicate with the Compliance Specialist over the telephone and/or email regarding irregular information in the resident files
  • Communicate in written form regarding the deficiencies found in the resident files and operate the WinDOCS system to insure the timely review of files submitted
  • Must have excellent written and spoken English language skills
  • Must have excellent time management skills and a keen sense of attention to detail
  • Must be organized, thorough, and have good independent thought processes in order to detect irregularities within written documents
  • Must be able to adjust to multiple demands, shift priorities and demonstrate flexibility
  • US affordable housing knowledge/experience preferable but not required
119

Administrative Specialist Resume Examples & Samples

  • Good planning and organizational skills
  • Professional appearance and manner
  • Proficient in Apple software - iphone/ipad
  • Good analytical and 10-key calculator skills
120

Administrative Specialist Resume Examples & Samples

  • Meet/Greet clients and guests in busy lobby area
  • Calendar management/booking conference rooms
  • Email correspondences
  • Data entry, filing, faxing
  • Assist with Badge Access
  • Light housekeeping duties
121

Administrative Specialist Resume Examples & Samples

  • A minimum of six (6) years professional administrative experience
  • Demonstrated excellence with Microsoft office suite tools, with a focus on strong MS PowerPoint and MS Excel skills
  • Demonstrated experience supporting a senior leader in a large organization
  • Demonstrated experience interacting with senior levels of leadership effectively
  • Generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy
  • Interface with senior level external and internal customers, as well as the executive support staff
  • Calendar Management, meeting schedule and coordination with internal and external customers
  • Status action items ensuring deadlines are met
  • Candidate hired for the position will need to submit for a Top Secret security clearance. Clearance will need to be maintained while in role
  • Experience with WEBTE and other Raytheon online administrative tools
  • Success in a time sensitive environment with performance deadlines
  • Qualified Six Sigma Specialist Possess professional presence and phone/reception skills
  • Demonstrated ability to prioritize work within a multitasking environment and stay on top of task deadlines and due dates
  • Good judgment and take initiative to complete tasks in a self-directing manner
  • Active Top Secret/SCI security clearance
  • High School Diploma or equivalent with 6+ year's applicable experience in Administrative Support roles
122

Administrative Specialist Resume Examples & Samples

  • Disseminate information and provide guidance to staff and administrative personnel in subordinate offices for clerical and administrative matters to ensure compliance with procedural requirements and instructions
  • Review and revise administrative procedures (SOPs and IOPs) and policies for standardization
  • Train subordinate contractual administrative staff (when necessary) on the standard databases, SOPs, and IOPs
  • Participate in administrative aspects of mission-essential projects from inception to completion which may include project schedules and reviews, status reports, milestone reviews, and assess cost-benefit analysis for ARL personnel
  • Facilitate and coordinate procedural issues surrounding projects to include planning and budgeting time, materials, and resources for approval by ARL personnel according to established ARL or Army policy
  • Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g. Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials
  • Review and modify correspondence for internal consistency and conformance
  • Maintain and update the calendar of the Government office manager within the specialist’s assigned branch using computer software (e.g. Microsoft Office Suite) by making appointments and arranging meetings, based on the manager’s schedule and current issues
  • Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds
  • Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.)
  • Obtain and deliver read ahead material for office manager’s scheduled meetings and distribute to attendees
  • Prepare travel orders; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits
  • Maintain conference room reservation schedules for the purpose of coordinating meetings, visits and appointments
  • Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget
  • Enter and maintain professional data in the eARL metrics database
  • Serve as records manager and maintain office files in accordance with Army Records Information Management System (ARIMS) for auditing purposes
  • Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review
  • Coordinate, define structure and organize electronic materials, presentations and documents using databases, servers and SharePoint sites
  • Prepare property turn-ins and requisition orders (including IT Approval System (ITAS) waivers)
  • Prepare, review and process training requests, travel orders, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature
  • Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, post-doctoral researchers, fellows, etc
  • Respond to administrative queries and taskers by the established deadline. Keep accurate records of final disposition of each action and inform the respective action officer of results
  • Receive and screen visitors and phone calls. Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff
  • Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests
  • Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety
  • Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes as necessary
  • Utilize existing financial and business systems such as General Fund Enterprise Business System (GFEBS) in roles such as Business Intelligence (BI) Budget Reporter, Purchase Requisition Processor and BI Managerial Reporter to enter data for purchase requests, Military Interdepartmental Purchase Requests (MIPRs) and transfer of funds. Interface with branch, division or directorate personnel to develop and coordinate purchase request information and data needed to execute purchase requests within GFEBS
  • Participate as a member of Integrated Product Team (IPTs) or groups developing changes or improvements to administrative processes and procedures
  • Experience using current business management tools and databases such as eARL; GFEBS; Automated, Time, Attendance and Production System (ATAAPS); Defense Travel System (DTS) or any successor systems
  • Ability to effectively communicate verbally and in writing with internal and external organizations
  • Ability to interpret and implement SOPs and IOPs
123

Administrative Specialist Resume Examples & Samples

  • Providing advice and guidance to managers and employees on routine matters, cases where precedents or directly applicable guidelines apply or refers the issue to a more experienced worker or the supervisor
  • Utilizes Microsoft Office Suite and other database applications (i.e. SharePoint sites and automated tracking systems) to functionality complete tasks such as: recording and coordinating work activities, uploading shared data, modifying database information and posting Career Pathing information
  • Supports website maintenance by updating information or changes in programs as directed
  • Monitors inquiries received through both Career Track and Mentoring program mailboxes and prepares correspondence to address basic questions/concerns; collects and records Field Office Information received from Career Track Administrators (CTAs)
  • Works with other staff to prepare for and coordinate conferences and workshops
  • Prepares information that supports the appropriate interpretations of established DHS, TSA, OLE/FAMS and BMO policies pertaining to all related HR and/or administrative operational issues associated with Mentoring and Career Development programs
  • Providing high quality customer service to members, staff, and internal parties, and referring complex cases to a more experienced worker or supervisor
  • Experience demonstrating the ability to analyze problems, gather pertinent data, and recognize solutions
  • Experience planning and organizing work; and
  • Experience communicating effectively orally and in writing
  • Experience demonstrating skill in using computer software applications (e.g., Microsoft Word, Excel, and PowerPoint) to issue reports and track and manage information; and
  • Experience providing administrative or operations support to management programs or projects
124

Administrative Specialist Resume Examples & Samples

  • Apply working knowledge of technical literature and various style guides, including customer specification to documentation and publication standards
  • Coordinates documentation received, including the publication of the bibliography of technical reports staff studies and working papers
  • Provide reference, document delivery, on-line search and referral services
  • Directs information services
  • Interfaces with technical professionals in the writing, editing, and publication of various types of documents
  • Oversee in-house production flow of technical publications
  • Track and monitor flow of all documents from inception to distribution of final copies
  • Identify and correct problem areas as they arise
  • Provide final quality assurance check for all document deliverables
  • Utilize appropriate computer software for document production
  • Must have High School Diploma and at least three (3) years of job-related experience or equivalent
  • Minimum 1 year experience of Administrative Specialist I or equivalent experience
  • Must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint)
  • Must be highly organized and have excellent oral and written communication skills in order to interact with ATA personnel and other government agencies at all levels
  • Knowledge of office policies, practices and procedures
  • Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation
  • Must also be able to maintain a US Government SECRET clearance
125

Administrative Specialist Resume Examples & Samples

  • Possess software applications knowledge and are skilled with a variety of tools and/or databases to create, analyze, and finalize documentation, reports, spreadsheets, and presentations
  • Responsible for ordering office supplies for the department
  • Preparing logistics of client visits: rooms scheduled, transportation arranged, etc
  • Multi-tasking and providing support to multiple team members to complete a variety of assignments
  • They cross train with others to ensure consistent routines during times of absence and may train others on operational and functional aspects within their scope of responsibility
  • Excellent written and/or verbal communication skills along with a stable work history
  • Proficient MS Office Skills; strong with PowerPoint
126

Administrative Specialist Resume Examples & Samples

  • 4+ years of administrative experience
  • Strong computer skills in MS Word, Excel, and Power Point
  • Experience with handling confidential and non-routine information
  • Experience interacting with senior levels of leadership effectively
  • Experience handling multiple tasks concurrently
  • Attention to detail and ability to work with minimal supervision
  • Able to anticipate needs and be proactive in resolving difficulties
  • Excellent customer service skills – demonstrate a professional, positive, and collaborative attitude
  • Able to communicate well and respond effectively and with good judgment to non-routine requests or situations
  • 6+ years of administrative experience-
  • Experience working with remote employees and managers
  • Experience planning and organizing schedules and events
  • Bachelor’s or Associate’s degree from an accredited college or university
127

Administrative Specialist Resume Examples & Samples

  • Schedules and coordinates complex meetings and special event logistics such as reserving Metro car, securing meeting location, reminding attendees, gathering materials, reserving and setting-up AV equipment, conference call details, arranging catering and is expected to transport and set up materials and equipment at various off-site meeting locations. Manages electronic calendars, compiles PowerPoint presentations, produces and edits documents. Verifies, edits and formats documents, reports and correspondence drafted by technical staff; registers for conferences and events; and coordinates staff retreats
  • Manages the administrative requirements of reoccurring key division committees, including
  • Ability to be punctual and maintain regular attendance
  • Ability to maintain a high performance level of dependability and reliability
  • Ability to maintain a professional demeanor at all times
  • Ability to use good judgment in problem solving and communications with staff and constituents
  • Ability to complete unplanned, urgent and last minute work requests without reassigning current work to other coworkers or delaying existing project/task deadlines
  • Ability to attend occasional early morning/evening meetings
  • Advanced experience in meeting scheduling using Outlook
  • Advanced experience with Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and typing skills
  • Ability to establish excellent rapport with various individuals including committee members, fellow employees and members of the public
  • Ability to work well under pressure with routine interruptions while still maintaining strict deadlines; skilled at problem solving
  • Extensive experience in general office etiquette, policies and equipment
  • Strong communication skills (written, email and verbal); communicate effectively and professionally with employees, other organizations and the general public, both, orally and in writing
  • Proactive approach; ability to plan ahead and foresee and resolve issues before they escalate; manage competing priorities
  • Knowledge of administrative, customer service and problem-solving practices and office procedures
  • Knowledge of business English, composition, spelling, grammar, punctuation, and proofing
  • Ability to establish and maintain electronic and manual filing and record keeping systems
  • Ability to prepare reports, correspondence and records with accuracy
  • Ability to obtain and hold a Metro purchase card
  • Ability to fulfill Metro's employee values of public service, excellence, teamwork, respect, innovation and sustainability
128

Administrative Specialist Resume Examples & Samples

  • Schedule appointments and manage calendars,
  • Coordinate faculty searches,
  • Manage travel itineraries, book travel, and process reimbursements,
  • Support promotion and tenure process,
  • Prepare and publish meeting minutes,
  • Serve as a back-up payroll processor,
  • Prepare documents and manage incoming and outgoing correspondence,
  • Coordinate and plan departmental events,
  • Maintain all office equipment and supplies, working with outside vendors when necessary,
  • Assist with website content updates and maintenance
129

Administrative Specialist Resume Examples & Samples

  • Maintain database to monitor Department of Transportation (DOT) compliance, drivers licenses, ridership, mileage, and service hours
  • Monitor all interactions with accounting department including budget reconciliation, journal entries, invoices to be paid, billing, and money received as contractual and non-contractual revenue
  • Maintain the purchasing, receiving, and invoicing processes and records
  • Assist Managers with New and Returning Employee Orientations
  • Oversee PeopleSoft on a daily basis for time card exceptions and payroll entries for PTO, sick time,
  • Monitor and audit PeopleSoft Time&Labor for adherence to hours regulations of the DOT and the department
  • Maintain files to comply with record retention policies
  • General office and administrative duties - filing, mail distribution, answer emails and phone in professional, courteous manner
  • Assist the Transportation Manager with all Human Resources matters for the department including paperwork, time and labor issues, payroll, employee housing, trainings, Employee Engagement Survey, etc
  • High School Diploma or equivalent; College Degree preferred
  • 1 year Helpful
  • MS Office including Access and PowerPoint, PeopleSoft, Coupa, AIM, The Lift
  • Fluent in all aspects of English
  • Must be highly organized and able to communicate effectively with management, employees, guests and homeowners. Attention to detail, ability to meet deadlines, organizational skills, communication skills, ability to work within a team
  • Familiarity with Department of Transportation compliance requirements
130

Administrative Specialist Resume Examples & Samples

  • Assist and support the Director, Associate Director, Assistant Directors, unit managers, and staff in creating and implementing Department- wide initiatives and programs
  • Perform a wide range of duties related to the management of special projects within the department
  • On behalf of the Director, independently respond to requests for information from staff, students, faculty, and members of the general public
  • Exercising independent judgment, respond to or redirect issues appropriately with departmental staff, faculty, colleagues at peer institutions, University departments, the general public, and officials from professional organizations
  • Draft, produce, and transmit confidential materials and information including, but not limited to, personnel and legal issues
  • Organize and coordinate special events hosted by the Director, including the preparation of invitations, development of mailing lists, and production of event materials; making necessary arrangements with caterers and facilities
  • Manage travel arrangements for the Director and other department staff as needed
  • Manage Director’s calendar
  • Knowledge of UW HR and payroll systems
131

Administrative Specialist Resume Examples & Samples

  • Existing DOD clearances preferred
  • Experience working with and creating databases
  • Knowledge of SPOT (Synchronized Predeployment and Operational Tracker
  • Knowledge of required CENTCOM requirements
132

Administrative Specialist Resume Examples & Samples

  • In-depth knowledge of department policies, procedures, and goals as well as administrative support in completing complex tasks
  • Demonstrated the understanding of basic leadership approaches such as work scheduling, prioritizing and coaching
  • Demonstrated success applying highest level of secretarial skills
  • Demonstrated the ability to gain the confidence and cooperation of peers
  • Demonstrated editing and proofreading skills
  • Ability to juggle multiple tasks and meet demanding deadlines
  • Must be self direct and able to take initiative
133

Administrative Specialist Resume Examples & Samples

  • Manage and represent the Division Head and HMC Section Head’s administrative office, including development and implementation of policies and procedures
  • Oversee facilities and space planning needs for the Harborview Section faculty and staff; collaborate with space planners, facilities and engineering staff, telecommunications and movers to coordinate office remodels
  • Act as Records Manager for division; continually develop and maintain records retention system
  • Authorize and reconcile expenditures for the Division and HMC Section office; prepare monthly budget projections; prepare annual reports and analyze expenditures
  • Primarily responsible for educating HMC section faculty on UW travel policies and procedures; manages travel expenditures
  • Track and report on budget expenditures for Division and Section events, while executing spending authority for events
  • Act as the Floor Warden for GIM staff and faculty. Works in close liaison with staff regarding safety and emergency preparedness procedures. Responsible for executing safety procedures during emergency drills and events; Liaison for GIM faculty and medical center emergency training; Responsible for supervision of students and training of daily projects/tasks
134

Administrative Specialist Resume Examples & Samples

  • Demonstrated knowledge of administrative principles and practices
  • Experience in handling confidential, proprietary and privileged documents and information
  • Evidence of effective communication skills, both verbal and written
  • Experience in managing multiple high-priority activities requiring considerable coordination and follow-through to meet requirements
  • Experience with computers and proficient in using Microsoft Office software (i.e., Word, Excel, Outlook)
  • Experience in using organizational skills and attention to detail
  • Experience in preparing presentations, correspondence, reports, or other documents from rough draft, notes, or tapes
  • Experience in composing confidential correspondence on own initiative
  • Professional experience in higher education environment preferred
  • Experience in being proactive and follow through on all tasks to completion
  • Experience in working independently and as part of a team
  • Evidence of a professional and positive attitude, collegial team player
135

Administrative Specialist Resume Examples & Samples

  • Responsible for collection, review and dissemination of original new hire paperwork
  • Scans CCR Employment Application and Consent Form & Disclosure Form and emails to designated Talent Acquisition representative
  • Serves as local Chain of Custody Coordinator for CCE Drug Test Program
136

Administrative Specialist Resume Examples & Samples

  • Ability to set priorities and handle multiple tasks
  • Proficiency in Microsoft Word, Excel, Lotus Notes, Workshare Compare and PowerPoint
  • Ability to follow through and complete tasks
  • Ability to support multiple members of the department including Senior Officers
  • Five or more years in a law firm or office environment
  • Familiarity with legal terminology, including commercial real estate and alternative investments and previous experience in a transactional legal practice is a plus BA, college or associates degree is preferred
137

Administrative Specialist Resume Examples & Samples

  • 3+ years of experience with office administration
  • Experience with Microsoft Office and Outlook
  • Ability to demonstrate strict attention to detail
138

Administrative Specialist Resume Examples & Samples

  • Assisting with travel administration
  • Processing invoices and expenses via SAP
  • Formatting documents and using templates to ensure KBR standards
  • Support with filing, report generation and presentations
  • Reception and other duties as required
139

Administrative Specialist Resume Examples & Samples

  • Assist in developing professional-looking and accurate presentations, reports and charts. This will include gathering data from various sources and organizing materials using appropriate medium
  • Assure timely and accurate completion of various reports reflecting the activities of the HR organization
  • Assist and coordinate projects for the HR organization
  • Coordinate printing of HR presentations and manage logistics for meetings, conferences, and speaking engagements
  • Works well with multiple responsibilities under time pressure
  • Manage calendars of HR Leadership Team through efficient scheduling and reminders of meetings and appointments; provide related material; maintain current itinerary on a daily, weekly and monthly basis
  • Complete necessary arrangements for internal and external meetings, schedule needed resources, and coordinate travel arrangements
  • Demonstrate utmost discretion in the maintenance of confidential and sensitive information
  • Produce, proof-read, and edit documents that are accurate and have a professional appearance consistent with the high level nature of the work. Sensitive and confidential material must be handled with the utmost professionalism
  • Interact with both external and internal contacts in written, electronic or face-to-face format politely and professionally
  • Establish and maintain electronic and physical files pertinent to HR activities and ensure that they are handled in accordance with records management policies and schedules
  • Maintain strict confidentiality with regard to business information the individual will be exposed to in the course of normal duties
  • Other duties will be assigned as appropriate
140

Administrative Specialist Resume Examples & Samples

  • Experience in using good organizational skills and attention to details
  • Experience working effectively in an environment subject to tight deadlines and multiple priorities
  • Experience in planning, analyzing and coordinating activities and establishing priorities
  • Demonstrated knowledge of project management and organization practices
  • Experience in interacting with a variety of stakeholders working as a liaison
141

Administrative Specialist Resume Examples & Samples

  • 2+ years of related work experience in an administrative function
  • Strong attention to detail and excellent customer service skills
  • Ability to effectively time manage and prioritize multiple responsibilities
  • Strong organizational, written, and verbal communication skills
  • Proficient in PC applications including Excel and Word
  • Provide administrative support as requested; i.e. reports, special projects, various documentation, etc
  • Bilingual Japanese/English is a plus
142

Administrative Specialist Resume Examples & Samples

  • Operates office machinery such as fax and copier machines
  • High school diploma plus some advanced training
  • Five (5) years’ progressively responsible experience in the administrative field
143

Administrative Specialist Resume Examples & Samples

  • Uses a variety of word-processing software to type letters, reports and presentation materials
  • Maintains supervisor's calendar, arranges appointments, meetings and travel itineraries
  • Answers telephone inquires, takes and relays messages and greets visitors
  • Sorts and routes department mail
  • May take minutes at a variety of meetings; distribute agenda and follow-up materials
  • May track/monitor budgets, post data to ledgers. Reconciles invoices and resolves discrepancies
  • Clause: This position may be filled by a candidate at any location excluding 5055 California Avenue and provided the candidate is not backfilling one of the two unrepresented Admin Specialist II positions at the Discovery location. Please use represented Job Code 24115 when posting this position at 5055 California Avenue or to backfill one of the two unrepresented positions at Discovery. Please contact your local HR, Labor Representative, or Regional Compensation Consultant to ensure the position is properly posted
  • One (1) to two (2) years prior administrative/secretarial or comparable experience required
  • Prior experience with software used by department
  • High school diploma/equivalent required
  • Intermediate arithmetic, reading and writing skills
  • Word-processing speed: 35 wpm required. Typing must be current within one (1) year. Please contact Human Resources for testing
  • Strong customer service skills required to communicate with members, department clients and staff
  • Skills testing as appropriate
144

Administrative Specialist Resume Examples & Samples

  • Spanish Bilingual
  • Customer service experience
  • Secretarial or office management experience
  • Data entry experience
145

Administrative Specialist Resume Examples & Samples

  • Experience in using Microsoft Office software (i.e., Word, Excel, Outlook)
  • Experience in prepare presentations, correspondence, reports, or other documents from rough draft, notes, or tapes
  • Experience working in higher education environment preferred
  • Experience in being proactive and following through on all tasks to completion
  • Experience in using judgment, creativity and working at a high level of proficiency
146

Administrative Specialist Resume Examples & Samples

  • Uses computer based programs, copy machine, calculator & other related standard office equipment to type letters, reports, correspondence & forms
  • May compose correspondence for supervisory review
  • Performs straight data input to prepared spreadsheets & simple posting of information to established ledgers
  • Sorts & delivers departmental mail
  • Maintains & stocks department office supplies
  • CLAUSE: Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status & this position may be considered a union position or may be converted to a union position at some time in the future
  • Should this position be determined to be union it will be returned to the bargaining unit in accordance w/ the Collective Bargaining Agreement
  • Minimum six (6) months clerical/general office experience, including filing, sorting, records maintenance and formatting standard business letters
  • Some secretarial training helpful
147

Administrative Specialist Resume Examples & Samples

  • Reads and interprets documents such as safety rules, operating and maintenance instructions, procedure manuals, and service orders
  • Writes routine reports and correspondence
  • Minimum 4 years of experience
  • Ability to perform basic numerical, statistical, and/or financial analysis
148

Administrative Specialist Resume Examples & Samples

  • Answers questions and resolves concerns for internal and external customers
  • Prepares and maintains customer account records and enters data concerning services performed and payments made
  • Assists with accounts payable, accounts receivable reconciliation and processing cash receipts/deposits
  • Maintains positive daily interaction with Service Managers and Technicians to ensure productive interdepartmental relations
  • Utilizes strong listening and communication skills with customers and employees to answer questions and resolve issues
  • Assists with creating and updating various monthly management reports
  • Assist with the purchase of office supplies and equipment in accordance with company purchasing policies and budgetary restrictions
  • Strong interpersonal and communication skills, both written and verbal
  • Proficiency in Apple software - iphone/ipad
  • Ability to handle multiple tasks, be detail oriented and work independently
  • Accounts payable/receivable, database management, and collections experience
  • Ability to pass pre-employment screenings
149

Administrative Specialist Resume Examples & Samples

  • Experience in maintaining the calendar for a high level administrator
  • Experience with computers and proficient in using Microsoft Office software (i.e, Word, Excel, Outlook)
  • Experience in using organzational skills and attention to detail
  • Evidence of a professional and postive attitude, collegial team player
  • Experience using Peoplesoft, Kenexa and Concur Travel
150

Administrative Specialist Resume Examples & Samples

  • 70% Administration Assistant work related
  • Daily management of office cleaner and maintain a good standard of tidiness and cleanliness in general office environment
  • Daily management of door security systems, office equipment and facility maintenance in Shanghai office and make sure it handled on time
  • To purchase and order company supplies, which including stationery, drinking water and other office appliances, to ensure all supplies are received at the right time with right quantities and good qualities
  • Coordinate on office public resource usage and make sure it works properly, such as meeting room checking and office facilities usage management
  • Coordinate necessary communications with vendors and suppliers. Prepare monthly administrative cost summary and complete accounting section for payment
  • Sort, classify and store all documents to ensure the easy access by end-user
  • Keep all secure and confidential company document and information in a proper way
  • Daily keep and manage company chop to ensure all chopped documents under control
  • Support and coordinate office renovation if needed
  • Support and coordinate Shanghai office meeting activities if needed
  • Some ad hoc projects as assigned by the administration manager
  • 30% Receptionist work related
  • Receive and answer all incoming calls timely and properly
  • Greet and guide visitors (clients, candidates and vendors) ensure adherence to building security protocols by checking identification, logging visitors and issuing badges
  • Handle all incoming and outgoing correspondence including newspapers, magazines, letters, courier bags promptly
  • College degree or above, major in business administration, English is preferred
  • 3-5 years relevant work experience in MNC
  • Familiar with MS Office Software including Word, Excel, Power point; knowledge of outlook is preferred
  • Has passion and energy to improve systems, process and ways of working
  • Can work under pressure
  • Knowledge of principle of multi-tasks management and time management
151

Administrative Specialist Resume Examples & Samples

  • Working a 58 hour week
  • Proficient Microsoft Office suit application especially MS Excel
  • Proficient oral and written communication
  • Proficient attention to details
  • Proficient in organising and filling documents
152

Administrative Specialist Resume Examples & Samples

  • Assist in planning and conducting studies involving a wide variety of Information Technology (IT) management problems which require the development of new or modified work processes
  • Conduct Information Technology (IT) management surveys and analysis to adapt changes
  • Provide management analysis support to technical analysts where management or organizational problems impact mission studies
  • Prepare written reports and presentations for the organization
  • Complete Assessment Questionnaire.View Occupational Questionnaire
  • Knowledge of qualitative and quantitative techniques
  • Skill in applying project management principles, theories, and methodologies
  • Ability to communicate in writing
153

Administrative Specialist Resume Examples & Samples

  • Previous administrative experiences
  • Proficient in Microsoft applications
  • Ability to achieve deadlines and work as a team
154

Administrative Specialist Resume Examples & Samples

  • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases
  • Devising and maintaining office systems
  • Booking rooms and conference facilities
  • Using content management systems to maintain internal databases
  • Attending meetings, taking minutes and keeping notes
  • Managing and maintaining budgets, as well as invoicing
  • Liaising with staff in other departments and with external contacts
  • Sorting and distributing incoming post and organizing and sending outgoing post
  • Liaising with colleagues and external contacts to book travel and accommodation
  • Analitical skills
  • Ability to work effectively in a team
  • English language - upper intermediate
155

Administrative Specialist Resume Examples & Samples

  • University degree completed or in progress
  • Experience on a similar position is desired
  • Excellent communication skills, flexibility, team-playing skills
156

Administrative Specialist Resume Examples & Samples

  • Duties: Completes special projects/adhoc reports, including designing graphic presentations as delegated by management
  • Orchestrates & organizes project meetings, schedules & materials such as agendas, timelines, reports & presentations
  • Maintains confidential department files & records
  • Maintains manager/executives calendar, arranges meetings, conferences & travel itineraries
  • Interprets policies & procedures in response to inquiries
  • May provide information to top level management, Board Members, etc
  • Reviews/screens manager/executives mail, researches issues & provides recommendations
  • Clause: Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status & this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance w/ the Collective Bargaining Agreement
  • Minimum three (3) years secretarial/administrative or comparable experience
  • HS diploma/equivalent required
  • Advanced writing, reading & arithmetic skills required
  • Ability to respond to top level management inquiries & assemble highly confidential/sensitive information
  • Strong customer service skills required to communicate effectively w/ all levels of management internal/external
  • Initiative & analytical ability to research & prepare reports
  • Proficient w/ software used by the department (i.e., KP Payroll System, HRRT, MS Word, Excel)
  • Word Processing Speed: 40 wpm required
157

Administrative Specialist Resume Examples & Samples

  • Maintains accurate payroll records (e.g. enters weekly payroll data, tracks vacation, holiday, and sick hours, provides exception reporting as needed)
  • Maintains adequate supplies for office use, while keeping within established budgets
  • Fields and screens incoming telephone calls, letters, and/or visitors, answers routine questions, and furnishes information, when possible, to save the supervisor’s time
  • Organizes and maintains office files and records in accordance with established guidelines
  • Opens and distributes mail. May respond with form letter to routine requests
  • Drafts and types routine letters and memos for supervisor’s review
  • Gathers, summarizes, and distributes relevant data and information as directed
  • Schedules appointments and coordinates arrangements for meetings and conferences. Provides logistical support such as room reservations, ordering food, etc
  • Assists with coordination of special events for the department
  • Assists department personnel with Travel arrangements and travel expenses
  • Organizes and expedites flow of work through Supervisor’s office. Initiates follow-up action
  • Produces a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets
  • Assists with department budget or expense reports
  • Ensures office equipment is properly maintained and serviced
  • Serve as back up for other Administrative professionals during lunch periods and vacations
  • Minimum of a high school diploma or equivalent required
  • 1-2 years experience in an Administrative role
  • Thorough knowledge and proficiency with PC software programs e.g., word processing, spreadsheet, database management, Power Point, email, calendar
158

Administrative Specialist Resume Examples & Samples

  • Implements and coordinates the day-to-day functions that support program or service operations
  • Participates on small scale projects which require researching issues, information, data collection, and development of recommendations
  • Develops workable program or service implementation plans
  • Day-to-day operations – Mail/Check processing, answering/directing phone calls and greeting clients
159

Administrative Specialist Resume Examples & Samples

  • Experience in managing administrative calendaring and scheduling to ensure optimal use of time for an executive
  • Experience in being responsible for academic personnel actions, i.e. Promotion and Tenure; sabbatical; faculty searches and reviews
  • Experience in coordination of events; including catering and arranging equipment
  • Experience in maintaining effective working relationships in a diversified population
  • Experience in multitasking
160

Administrative Specialist Resume Examples & Samples

  • Create, update, and review work, adhering to corporate style guidelines
  • Manage the flow of communication by fielding telephone calls and/or emails
  • Schedule meetings, prepare meeting requirements, gather provisions and receive and direct visitors
  • Make travel reservations, prepare travel itineraries and orchestrate related activities
  • Scan, fax, file, sort and distribute mail, order supplies, maintain inventories, coordinate equipment maintenance, prepare and retrieve archived information
  • At least 1 year of experience in an office, administrative, or business setting
161

Administrative Specialist Resume Examples & Samples

  • Evidence of effective verbal and written communication of English and Spanish
  • Experience in interpreting and translating documents in English and Spanish
  • Experience in problem solving and decision making
  • Experience in using organizational skills
  • Experience in proactively anticipating requirements and potential problems
  • Experience in being tactful, diplomatic and able to maintain effective working relationships
  • Experience in communicating effectively with international research partners across different time zones, cultures and languages
  • Experience in supporting the logistical needs of international fellows in residence at the center
162

Administrative Specialist Resume Examples & Samples

  • Orders and Maintains adequate supplies for office use, while keeping within established budgets
  • Organizes and maintains office files and records in and effective and efficient manner; keeps all office areas neat and presentable at all times
  • Acts as the contact person for internal and external customers and uses independent judgment to respond to requests for information or to refer more complex requests to appropriate staff members; follows up to ensure issues have been resolved
  • Handles confidential and sensitive information in a discrete and tactful manner
  • Makes day to day decisions, requiring knowledge of department policies and procedures
  • Opens and distributes mail. Responds with form letter to routine requests
  • Drafts, produces, proofreads and edits correspondence and other documents
  • Gathers, summarizes, and verifies relevant data and information in spreadsheets and databases as directed; may conduct research
  • Produces a variety of routine and complex documents, reports, and other correspondence for the department in a timely manner
  • May design reports, presentations, or correspondence using advanced word processing, layout and graphic functions under Supervisor’s direction
  • Schedules appointments and maintains calendars for department and/or Supervisor; proactively checks calendar requests and looks ahead to avoid conflicts
  • Assists in preparing agendas for meetings, organizing supporting documents for meetings, and taking meeting minutes; Coordinates all aspects of Divisional/Departmental meetings
  • Coordinates and manages special events, including scheduling dates, sending invitations, providing logistical support, catering, ordering supplies and materials
  • Makes travel arrangements (flight, hotel, rental car, itinerary, etc.) and serves as contact person for attendees. Proactively prepares materials (reports, binders, itineraries, passports, etc.) needed for a successful and productive trip
  • Assists department personnel with entering travel expenses in Necho
  • Helps to onboard new employees by arranging workspace, arranging computer equipment, supplies, etc
  • Processes employee transfers and terminations in a timely manner
  • Assists with department budget or expense reports; may perform some analysis or make projections about department budgets; produces spreadsheet reports as requested
  • Serves as a mentor to other Administrative Specialists
  • 2 years of experience in an Administrative role
163

Administrative Specialist Resume Examples & Samples

  • Support the quality team with coordination of daily inspections requests
  • Support quality team with document management, including tracking changes to documents, uploading documents and communicating changes to the team. Including uploading the most recent document on the relevant document management data bases
  • Document Filling
164

Administrative Specialist Resume Examples & Samples

  • Managing team engagements (TRA workshops, pen/fuzz testing, consulting)
  • Maintenance of staff availability overview and time tracking
  • Travel booking and expenses for staff and customers
  • Planning and execution of Customer Advisory Board meetings: in person & online
  • Execution of surveys with Customer Advisory Board
  • Auditing of security incident records
  • Auditing of Security Vulnerability Monitoring records
  • Security incident task force logistics
  • Internal hiring coordinator
  • Shopper for purchases (SRM)
  • Sponsorship and other SPoDoM activities
  • Maintenance of SharePoint collaboration site
  • Staff project tracking and maintenance
  • Coordinator for legal and customer document review and other customer requests
  • Collecting and reporting on Enterprise Risk Management data
165

Administrative Specialist Resume Examples & Samples

  • Support local Tyler Branch Administrative Tasks
  • Two or more years related administrative or truck rental experience
  • Ability to multi-task and manage several projects at one time
  • Ability to prioritize work load based on changing goals and focus
166

Administrative Specialist Resume Examples & Samples

  • Provides administrative support to faculty, including scheduling of meetings, recording and maintaining meeting minutes. Provide administrative support to faculty of Adolescent Medicine including: maintaining faculty’s calendar, scheduling/arranging meetings and conferences; transcribing administrative memos and correspondence of highly sensitive and confidential nature, manuscripts and reviews; and updating and maintaining curriculum vitas and faculty administrative reports. Assist in developing and maintaining department physician on call schedule
  • Provide direct support for the faculty in Pediatric Adolescent Medicine and serve as departmental liaison for all Faculty. Assist in collection of supporting materials for promotion and tenure for Chairman’s office and provide documentation for faculty e-docs
  • Greet visitors to office, escort to room or redirect. Accept delivery of packages and distribute. Answer main telephone line for outpatient Adolescent Medicine; handle calls with messages or by redirecting. Serve as liaison for phone calls from pharmacists and referring physicians, clinic personnel, insurance companies and pharmaceutical representatives
  • Support department by performing other duties as assigned
167

Administrative Specialist Resume Examples & Samples

  • Provides support to all areas of the Bank where service or assistance is needed
  • Reinforces the application of superior customer service through his or her own example along with appropriate follow through with involved customers and employees
  • Provides support and guidance to the assigned department, assists regulatory agencies and/or auditors inquiries
  • Consistently applies superior decision making techniques pertaining to inquiries, approvals, requests as they apply to existing policies and procedures, keeping within assigned approval limits
  • Assists Executive Assistant and other Bank personnel company-wide on department business to coordinate inter and intra-departmental activities
  • Skills to include: coordination of meetings, calendars, conference calls, conferences, networking events, luncheons, and catering
  • Assumes responsibility for special projects, gathers data, and prepares reports for executive management and other personnel
  • Maintains strict confidentiality of all records and data received and produced
  • Bachelor’s degree from a four (4) year college or university; or three (3) or more years of administrative assistant experience
  • Strong work ethic, decision making ability, high attention to detail and exceptional organization skills
  • Confident written, verbal, and interpersonal communication skills
  • Ability to work idependently with no supervision while performing duties
  • Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
  • Strong Calendar management skills (utilizing Outlook)
  • WebEx, Concur, MS Office Suite
  • Experience supporting executive level
  • Familiarity with CRM
168

Administrative Specialist Resume Examples & Samples

  • Manage the logistics for multiple Leadership Teams
  • Project Team Support for OneNote, SharePoint and complex team meeting calendaring
  • Support Creative Teams, Diversity & Inclusion, and Scientific Education programs
  • Create, validate, analyze and report portfolio, resource, and budget data
  • Track operations logistics, including headcount and organization, external collaborations, and capital
  • Participate in departmental communications and associate engagement
  • Develop and maintain a global network within Novartis to become a ‘knowledge node’ to execute tasks and troubleshoot issues that arise
  • Provide Executive Administrative support to functional Head primarily focused on scheduling and calendar management, T&E, and group meetings and event planning
  • 5-10 years of experience as an Executive Assistant
  • Demonstrated planning and tracking skills, well-organized, and focused on results, problem solving skills for developing creative solutions
  • Excellent interpersonal and communication skills, both written and oral. Demonstrated ability to collaborate with scientists as well as executives; demonstrated ability to resolve conflicts in an objective and diplomatic fashion
  • Proven self-starter that can work independently on continuous improvement initiatives
  • Drive and passion to learn and grow in role a must
  • Demonstrated ability to balance multiple priorities, deliver on timelines, and be productive in a fast-paced, quickly changing team environment
  • Strong analytical and outstanding computer skills. Ability to learn new computer applications (e.g., SharePoint, OneNote, Visio, MS Project) with minimal supervision
  • Experience working in a global environment and event planning for senior leadership and/or large departments
  • BA or BS, plus if in a scientific field
169

Administrative Specialist Resume Examples & Samples

  • Commercial education
  • Good skills in MS-Office (Word/Excel)
  • Well-structured and organized individual
  • Flexibility, willingness to work, sense of responsibility
  • Quick thinking, self-employed, structured work, flexibility and team spirit
  • Minimum 4-5 years of progressive general office experience
  • Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills
  • Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information
  • Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently
  • Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality
  • Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
  • Safety and security—the individual observes safety and security procedures and uses equipment and materials properly
  • Fluent English language, verbal and written
170

Administrative Specialist Resume Examples & Samples

  • Provide first class administrative and project management support for leaders for which you support anticipating their needs
  • Serve as the brand ambassador for the leaders and team for which you support through Veritas, escalating and communicating on his/her behalf and serving as a team liaison
  • Schedule and manage extremely demanding calendar, while keeping the exec highly accessible
  • Handle highly sensitive information and maintain confidentiality at all times
  • Prepare PowerPoint presentations and manage excel and other documents as a part of project management duties
  • Ensure a proper departmental onboarding of all new employees
  • Interface and collaborate daily with other Administrative staff across the company
  • Coordinate complex international and domestic travel, accommodations and logistics for leaders you support
  • Event plan, execute and measure and set cadence for departmental off-sites, meetings and tech events including collaboration with Talent Acquisition team
  • Initiate purchase orders, reconcile invoices, track budgets, and complete expense reports
  • Develop an understanding of the department’s operations, culture, policies and procedures
  • Cover for other Administrative Assistants/Specialists when they are absent
  • Be highly responsive, may include evening or weekend calls or emails
171

Administrative Specialist Resume Examples & Samples

  • This is a temporary position with the possibility of becoming a permanent position
  • Bachelor’s Degree; Degree in Finance, Accounting, or related field preferred
  • Minimum of 4+ years of work experience in accounting, project management, finance, and/or related areas
  • Proficiency in Microsoft Excel and other MS software
  • Strong communication skills and ability to collaborate with customers, vendors and team members
  • Ability to work independently and multi-task with attention to details, accuracy, and deadlines
  • Willingness to learn, grow and expand capabilities
172

Administrative Specialist Resume Examples & Samples

  • Coordinates and prepares Department reports required by various administrative units of the University, including Faculty Assignment Reports, Effort Certification, Academic Activities Reporting, space reports, etc. Prepares rough drafts of correspondence, announcements, meeting minutes, etc. for the Chair; disseminates information to department faculty /staff as appropriate. Maintains current information on University policies and procedures advises faculty and staff on appropriate Departmental, College, University, State and Federal regulations and ensures compliance
  • Establishing priorities and deadlines to support administrative activities, directives of the Chair, and needs of the faculty regarding their teaching, research and service responsibilities; oversees implementation of teaching evaluation procedures for both professional and graduate courses taught by the Department faculty; oversees the peer-review evaluation process for faculty teaching; oversees preparation of all U.S. Citizenship and Immigration Services requests for J visas, including short and long term scholars, exchange visitors and student interns. Oversees planning and coordination of departmental retreats, meetings, assemblies, seminars and chalk-talks
  • Advises and implements administrative actions needed to support faculty and staff; coordinates and provides support to faculty members and the Chair for Promotion and Tenure, Sustained Performance, Mid-Term Review, and Salary Pay Plan for Professors. The Administrative Specialist provides quality control review to be sure that documents are complete, error free and in order prior to upload to the On-line Promotion and Tenure system
  • Responsible for maintaining Departmental web presence; updating information daily, or as needed, for web pages under department control, including individual faculty pages
  • Ability to work independently, meet deadlines and make decisions
  • Ability to effectively communicate verbally and in writing
  • Knowledge of University, HSC, IFAS, and CVM regulations and policies
  • Ability to collect, evaluate, and analyze data
  • Ability to prepare correspondence and administrative reports
  • Ability to coordinate assignments and manage personnel
  • Knowledge of, and familiarity with, personnel, payroll, international travel, immigration procedures and forms, contract and grants, and professional and graduate education
  • Knowledge of, and ability to use, computer applications such as Microsoft Word, Excel, Publisher, PowerPoint; Corel WordPerfect, Quattro and Paint Shop Pro; EndNote; Adobe Acrobat, Photo Shop, InDesign and PageMaker; WordPress
173

Administrative Specialist Resume Examples & Samples

  • Two years at a full performance level performing typing, word processing, or other generation of documents;and
  • Lead work responsibility or coordination of office procedures
  • Strong computer skills working with Word, Excel and databases and reporting software such as PORTFOL and/or Salesforce
  • Must be able to pay attention to detail to ensure accuracy of database management, application review and grant/loan agreements
  • IMPORTANT NOTICE**
174

Administrative Specialist Resume Examples & Samples

  • Participate and engage in efforts to further Early Learning Division wide efforts to develop and implement the Equity Breakthrough Team work plans
  • Have knowledge of and apply tools, such as the Equity Lens, Culturally Responsive Community Engagement tool, etc., to all the work to ensure that the shared vision and mission of the Early Learning Division is clearly articulated in all the work produced
  • The ability to use a computer for word processing (Word), spreadsheet (Excel), presentation (PowerPoint), and electronic mail
  • Skill in recording and writing of meeting minutes and proceedings
  • Excellent grammar, spelling, and punctuation skills
  • Able to prioritizing work, work independently, and exercising prudent judgment
  • Ability to concentrate on multiple tasks while receiving phone calls and interruptions
  • Attach a cover letter that addresses why you believe your background and experience make you the ideal candidate for this position
  • Attach veteran documentation if you are asking for veteran points. To receive veteran preference points, you must attach appropriate documentation
175

Administrative Specialist Resume Examples & Samples

  • Skill in using policy and procedure manuals, handbooks, or reference material for answering questions
  • Ability to explain specialized processes and rules to the general public
  • Skill in making independent judgments and decisions
  • Ability to multi-task and adjust priorities as needed
  • Ability to effectively use standard business software such as Microsoft Word, PowerPoint, and Excel and to use the Internet for research and information gathering
  • Proficiency in Adobe Acrobat and PhotoShop
  • Embraces and fosters diversity and multi-culturalism in the workplace
  • IMPORTANT NOTICE *
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Administrative Specialist Resume Examples & Samples

  • Excellent customer service experience both in person and by phone
  • Proficient in Microsoft office (Word, Excel, Access)
  • Experience using databases to enter and retrieve information
  • Effective communicator
  • Confidence and ability to accomplish job functions with minimal supervision
  • Excellent writing skills- spelling, grammar, and editing/proofreading skills
  • Administrative support and scheduling expertise for multiple managers
  • Ability to support and maintain positive relationships with multiple customers
  • Skill in prioritizing multiple demands and projects with competing deadlines
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