Administrative Specialist Resume Samples

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T Mante

Tremaine

Mante

7512 Gisselle Brooks

New York

+1 (555) 601 5884

7512 Gisselle Brooks

New York

Phone

p +1 (555) 601 5884

Experience Experience

Chicago, IL

Administrative Specialist

Chicago, IL

Wiegand-Sporer

Chicago, IL

Administrative Specialist

Checking GUB reports monthly
Responsible for surveillance of departmental budgets. Use ADP and Financial Desktop on-line drivers for accessing budget information. Reconcile budgets each month and prepare monthly report for the directors. Participate in budget forecasting and formulation. Prepare or authorize all requests dealing with expenditure of department funds. Prepare Cost Transfer Invoice to charge for each unit’s goods and services. Establish internal controls to ensure the records are valid, accurate, and authorized
Provide administrative support. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, make deliveries and pick-ups of items on campus. Serve as liaison with other departments and external entities. Coordinate activities, exchange information, may research and resolve complex issues. Serve as the frontline communication for all inquiries and visitors to the IUCGH
Performing initial date & scope negotiations for submitted customers' requests
Assist the development and communications team by managing the database, including arranging mailings of monthly thank you notes, and generating reports. Write basic donor correspondence, proofread all communications for grammar/spelling and content, and input contact reports into the IU Foundation database on behalf of the team. Also, assist with planning annual and special fund raising events
Providing client support over the phone
Help to arrange travel plans for Kenyan students and residents coming to IU, and assist IU students, residents, staff and faculty traveling to Kenya on either a program grant or program funds. Help to arrange travel plans for all IUCGH staff traveling internationally or domestically, including submitting for reimbursement and navigating the IU Travel System

present

Los Angeles, CA

Administrative Specialist

Los Angeles, CA

Effertz Group

present

Los Angeles, CA

Administrative Specialist

present

Create calendar outlining milestones and due dates to ensure timely processing of quarterly incentives for specific divisions. Prepare comp roster and determine eligibility by incentive plan (LOAs, new hires, etc.) and distribute to managers to secure confirmation of eligibility; prepare files for Finance for calculation of quarterly bonus pools and amounts based on division performance results and provide payroll with payment file
Creating litigation form documents generated via an electronic case management system
Represent the EVCAA's interests and priorities by directly assisting the EVCAA and by guiding administrative decision-making within Academic Affairs in ways that are consistent with University and UW Tacoma policies and procedures. Act independently in making decisions and carrying out actions using initiative and knowledge of the campus and University to further the goals, interests and priorities of the EVCAA
Working knowledge in developing, managing, creating, and preparing specialized reports
Manages calendaring and travel for administrator(s). Works closely with other university offices in coordinating the administrator’s involvement in university events. Acts as a delegate in Concur travel system to facilitate travel. Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up
Maintain personnel files. Initiate personnel requests, salary increments, leave requests, terminations, leave records and vacation schedules for all staff. Maintain confidentiality. Coordinate the preparation of personnel and payroll documents for CC staff; ensure that policies and procedures of the Human Resources Office are followed in recruiting and hiring permanent and temporary staff
Working knowledge of Microsoft Office applications, Lotus Notes and internet applications

Education Education

Bachelor’s Degree in Discretion

The University of Kansas

Bachelor’s Degree in Discretion

Skills Skills

Demonstrated proficiency with Microsoft Office Suite and working knowledge of all applicable computer software or ability to learn them
Experience in maintaining and tracking data, and designing and maintaining data sources. Strong attention to detail and focus on quality control
Ability to deal with customers in a professional and courteous manner, and to develop and leverage professional working relationships
Good working knowledge of applicable Federal, State and local regulations and guidelines and internal audit regulations
Knowledge of and the ability to apply basic accounting and mathematics
Ability to stay organized and to manage multiple high priorities; strong attention to detail
Ability to stay organized and to manage multiple high priorities in a fast paced environment; strong attention to detail
Ability to learn new tools and process quickly, attention to detail and has a "can do" attitude
Experience with or knowledge of inventory procedures to order and distribute supplies/equipment, knowledge of basic accounting skills
Demonstrated outstanding level of professionalism in providing program support, including ability to exercise good judgment, discretion, tact, and diplomacy

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Administrative Specialist Resume Examples & Samples

Provides administrative support including answering telephones, assist visitors, and resolving and/or referring a range of administrative problems and inquiries
Requisitions supplies, printing, maintenance and other services
Applies some advanced skills and procedures appropriate for the position within assigned functional area
Performs duties and tasks that are frequently non routine Refers only the most complex issues to higher level
Schedules, reports, and tracks information for department
Compiles data for reports and collates into a single report
Assists in preparing, reviewing, or auditing reports
May assist in orienting and training lower level employees
Intermediate level concepts, principles and practices of providing administrative support
Basic office practices, procedures and methods
Basic mathematical calculations
Basic working knowledge of MS Office suite, plus basic computer skills, including, but not limited to Outlook, Web browsing and instant messaging
Answering telephones and assisting visitors
Scheduling and coordinating meetings, events,interviews and appointments
Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases
Build solid, effective working relationships with others
Coach others in the development of their skills
Execute instructions and request clarification when necessary
Provide courteous, timely service when addressing customer questions and concerns
Constructively work under stress and pressure when faced with high workloads and deadlines
High school diploma or equivalent and (2) two -(5) five years office or customer service experience
~or~
An equivalent combination of education, experience and/or training

Administrative Specialist Resume Examples & Samples

Use firm travel and meeting tools. Follow policies and procedures to make travel/meeting arrangements. Confirm details and create itineraries
Maintain documents on appropriate file servers and repositories. Learn and adhere to Ernst & Young's records retention policies
Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource
Help with project plans for small project teams, in local and virtual team settings
With guidance, may manage certain administrative aspects of client engagements
Collaborate with colleagues to recommend most cost-effective ways to complete tasks. Apply and share knowledge gained about work processes, resources, and structure and business of the firm/service line/functional group
Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes
Resolve straight-forward to moderately complex problems and issues, under general supervision
Use appropriate judgment and knowledge of firm policies, when sharing sensitive information
Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality
Proactively notify the appropriate individual on issues of quality, confidentiality, or risk
Collaborate with colleagues to understand client needs and requirements. This will include working with virtual teams
Proactively share knowledge with colleagues
Anticipate and respond to changing situations. Encourage and help others to do the same
Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads
Develop and demonstrate a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures
Ability to interact with and help personnel seeking information
Competent at prioritizing and completing multiple tasks in a fast-paced environment
Working knowledge of Microsoft Office applications, Lotus Notes and internet applications
Knowledge of appropriate database content and tools
Understanding of external resources such as Bloomberg, IDC and internet
Collection of management skills
Adept at using NoteBooks
A minimum of 3-5 years previous work experience, preferably in aadministrative supportor research setting
Travel administration experience preferred

Administrative Specialist Resume Examples & Samples

Human Resources: Maintains & tracks staff vacations/absences & participates in resolution of related issues. Administers recognition program materials & processes in support of recognizing staff contribution. Coordinates training requirements for staff & produces regular reports accordingly
Seasoned broad business knowledge and deep understanding of the IT organizational unit, its functions and products, and customer groups
Ability to organize moderate amounts of business information and develop it into cohesive, professional reports and presentations, with little guidance and ability to recognize and respond to business related issues within the scope of the material
Ability to analyze relevant alternatives and create a rational recommendation to support business decision-making

Administrative Specialist Resume Examples & Samples

Ability to deal with very confidential client and employee materials
The individual will be responsible for administrative duties such as: expense reports, travel arrangements, investigating and gathering information for problem resolution, coordination of meetings and special projects, collecting and analyzing information, monitor emails and telephone calls and interact with clients (internal and external)
Manage and monitor the Executive’s calendar of scheduled appointments’ or upcoming events and matters requiring immediate attention. Coordinate agendas, meeting invitations, reserve meeting rooms and arrange audio visual resources and other requirements in support of smooth and efficient meeting facilitation
Arrange travel arrangements and maintain travel expenses for the executive
Organize moderate amounts of business information and develop it into cohesive, professional reports and presentations with little guidance and ability to recognize and respond to business related issues within the scope of the material
Develop and leverage relationships cross-Lines of Businesses (LOBs), with executives and senior managers to foster and support intra-group coordination while carrying out accountabilities
Work collaboratively with other Lines of Business and executive office staff
Provide back-up support for other executives as needed
Requires minimum of five to seven years experience in a senior/executive administrative/professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
Advanced software skills (Excel, PowerPoint, Word, Outlook)
Telephone support-answering phones properly, probing, resolving and redirecting. Display a professional, experienced and knowledgeable image when addressing clients
Requires professional and polished image at all times
Detail oriented, well organized, and able to manage time and multi-task to accomplish a variety of tasks, sometimes with conflicting priorities and timelines
Well developed communication skills, both written and verbal
Ability to deal with clients in a professional and courteous manner and to develop and leverage professional working relationships

Administrative Specialist Resume Examples & Samples

Represent the executive to internal and external callers, associates, etc. in the most professional manner
High School Diploma; Bachelors degree a plus or 3-5 years of equivalent work experience is a plus
Understand and possess the ability to work in a large complex organization
Excellent understanding of business applications: Word, Excel, , Microsoft Outlook, and Power Point. Experience with CRM/Salesforce a plus
Strong Organizational skills with the ability to multi-task
Ability to keep focus on work and keep on task
Ability to prioritize and reprioritize on a daily basis

Administrative Specialist Resume Examples & Samples

Performing initial date & scope negotiations for submitted customers' requests
Validating submitted request, tracking of ongoing tasks portfolio
Providing client support over the phone
Organizing and taking minutes from meetings
Preparing and tracking monthly reports
Preparing formal correspondence, e-mails and Power Point presentations
Various ad-hoc tasks, such as managing SharePoint system access rights, proofreading etc.

Administrative Specialist Resume Examples & Samples

Prepares presentations, reports, and other documents using word processing, spreadsheet and presentation software packages
Maintains, updates or creates databases and/or database information
Takes and prepares notes of meetings, conferences, and similar proceedings
At lower levels, may operate a telephone switchboard with numerous extensions
At lower levels, may focus primarily on data entry
At higher levels, may prepare, organize and maintain documents and files of a complex or confidential nature, may track budget expenditures

Administrative Specialist Resume Examples & Samples

Support group of auditors by preparing limited audit steps prior to the auditor’s desk/field work
Manipulate data submitted by managed care organizations
Communicate with clients on missing data
Perform general office duties such as scanning/copying documents and preparing mailings
Prepare various documents which may include reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations
Maintain security of and confidentiality of all protected health information
Perform data analysis and special projects as assigned by clients
Additional responsibilities as assigned

Administrative Specialist Resume Examples & Samples

3+ years of experience with DoD administrative management
Experience with senior Navy leadership in a DoD organization within the last 5 years
Experience with Microsoft Office, including Word, Excel, and PowerPoint
BA or BS degree or 4 years of additional experience with DoD administrative management for a total of 7 years of experience with DoD administrative management in lieu of a BA or BS degree
Ability to be a self-starter, multitask in a fast-paced environment, and prioritize multiple tasks with minimal supervision
Possession of excellent collaboration, time-management, and team-building skills

Administrative Specialist Resume Examples & Samples

1 to 3 years in administrative or similar roles
Knowledge and understanding of banking processes and procedures is a +
Works in conjunction with team to achieve goals of the department, but also work independently with little direction or oversight
Knowledge of MS Office Suite. Intermediate working knowledge of Excel, Word, Power Point, etc
Exceptional oral and written communication skills
Analytical and good problem solver
Detail-oriented with ability prioritize, multi-task and work under pressure
Ability to work independently in a fast paced, high pressured environment
Team player; flexible, resilient and resourceful
Some college experience is a +

Administrative Specialist Resume Examples & Samples

B.S. or B.A. degree (Finance oriented is preferred)
Minimum 2 years of previous Administrative Assistant experience
Sound knowledge of Outlook and MS Office
Represents basic qualifications for the position. To be considered for this position you must at least meet the basic qualifications

Administrative Specialist Resume Examples & Samples

Minimum 2 years experience in an administrative capacity required
Minimum 1 year of basic computer experience required. (eg. Microsoft Word, Excel, Outlook, and Powerpoint.)
Minimum 6 months of financial services/investment banking related work experience required
Previous experience working in a fast-paced, high-volume, deadline-oriented environment preferred

Administrative Specialist Resume Examples & Samples

Responsible for the timely and efficient resolution of wire payments investigations by meeting established deadlines, quality standards and SLA objectives
Ensure customer/user receive superior service by investigating and monitoring ongoing service requests, investigation discrepancies, taking corrective action
Support LOB/Branches with Client documentation as it relates to the Wire Product
Work closely as an integral part of a Dual Site Team out of Naperville, IL and Milwaukee, WI
Work in close Partnership with WBPO Operations groups supporting the Wire Product
Assume proactive role in customer –generated inquiries, follow up and communicate (verbal & written) of all service problems
Technically sound skills required to work with TouchPoint Sales & Service and related systems ( Host, FileNet, etc)
Assumes proactive role in escalation of all processing problems
Act as subject matter expert for new/revised product services related to the Wire business
Advanced knowledge of workflow priorities and deadlines for the department
Experience at trouble shooting and resolving most investigation problems without supervision
Able to manage and adapt to changing priorities resulting from both inside/outside influences
Must be experienced in working with TouchPoint Sales & Service and related systems(FIS Host)
Able to review and input value added comments on D&P and documentation related to revised or new service
Good knowledge of processing areas that interfaces with this group
Ability to contribute in a high performance team
Demonstrated strong and consistent teamwork skills
Detail oriented and a high level of accuracy required

Administrative Specialist Resume Examples & Samples

Associates working in the state of Arizona must comply with the Tobacco Free Hiring Policy (see details below under Additional Information) and upon offer will be subjected to nicotine testing as part of a 10 panel drug test
1+ years of medical office experience
Strong computer skills and knowledge of Microsoft Office XP products (Word, Excel)
Professional demeanor and appearance, strong work ethic, reliable, resourceful, enthusiastic, team player with positive attitude
Strong written and verbal communication skills; strong analytical, organizational and time management skills
Knowledge and experience in health care environment/managed care
Medical Record experience

Administrative Specialist Resume Examples & Samples

Administers recognition program materials and processes in support of recognizing staff contributions
Administers a timekeeping system in adherence with reporting guidelines to ensure that staff members are aligned appropriately to their reporting units and with correct resource coding
Post-Secondary education in a related field and/or other professional related training and development to keep skills current, including office productivity software
Solid knowledge of bank financial processing standards, human resources policies, and key business processes, and good working knowledge of basic financial analysis methodologies. Some understanding of project management methodologies
Very good business knowledge and deep understanding of the organizational unit, its functions and products, and customer groups
Advanced level PC skills (Word Processing, Spreadsheet, Presentation Software, E-mail applications and web browsers)
Ability to maintain confidentiality and a high level of integrity

Administrative Specialist Resume Examples & Samples

Prepare large documents for publication; establish and execute document printing; and provide distribution services
Maintain calendars and scheduling systems for key staff
Prepare correspondence for staffing and review correspondence for grammatical and contextual correctness/accuracy
Front office support assist callers with appropriate information or refer them to subject matter specialist as warranted
Support the Executive Secretariat by tracking and distributing tasks to appropriate personnel and ensure that such requests are completed and/or submitted on time
The ability to obtain and maintain a DHS suitability
Administrative support to DHS
Active high level government clearance
Team player with the ability to work and multi-task in a fast-paced environment
Solid skills in MS Office Applications (Word, PowerPoint, Outlook, Excel)

Administrative Specialist Resume Examples & Samples

Defining opportunities and targets at the start of the year. Working with services team to identify managed services customers and mapping the possible eligible/unused days for conversion
Streamline the SA PS process of engaging with customers internally and externally
Planning and building commitments from each Sub. Identifying the Single point of contact in each subsidiary at Sales and Delivery level and communicate report to the field
Review with CPM on expired/unutilized days. Fast-track consumption of exiting IO’s in a timely and planned approach and meet with France/UK/Germany Sales & Delivery Team to convert the pipeline of SA PS to delivery Status
Synergy with existing programs to accelerate / jumpstart initiatives such as POC’s and Case-Studies and thus identify new deployment opportunities within accounts and drive successful delivery of these opportunities which in turn can influence to grow licensing and services revenue
Support on Adhoc Trainings, Report, Request or Queries from the team, region and Corp
Opportunity Activity Management – To make sure that opportunities are created, maintained and delivered out of Assigned activities
Monitor pipeline from opportunity to conversion and raise any red flags if required as early as possible
Understand, propose and build new SA PS Processes if required
Bringing readiness and awareness for new offerings
Orchestration with Services HQ, BGs, France/UK/Germany Services teams and other business partners for successful execution of the program
Drive impact of our program on other business areas, Corp and WW
Use Best Practices of other regions and propose to Sales & Services line team
Connect with Sales to record the opportunities from GSX and track their sales stage on monthly basis to monitor the conversion/win/loss rate
Track the real-time production opportunity after deployment of any programs and marketing events

Administrative Specialist Resume Examples & Samples

Run consolidated subs report for the direct costs team (monthly)
Run MDS software interface to the GL & AP for each program (monthly)
Run discoverer report and email to EXL to provide support for direct costs accruals (monthly)
Run 14 separate queries (used to determine lifeline subscriber details for the carve out base penetration) for Discovery OWN penetration penalty payment (monthly)
Franchise fee payment remittance reporting and mailing of payments that are not ACH (mostly quarterly)
Standard mail, including returned checks, cash receipts, 1099 returns (daily)
Local check printing, logs and mailing (daily)
Serves as subject matter expert in all Accounting and Internal Controls Governance administrative functions (daily)
Scan AP Rush Payments requests to APHelp (as needed)
Copy miscellaneous cash receipt support (daily)
Attach documents to tasks, reconciliations, and/or journals in BlackLine (as needed)
3 years of administrative support experience, demonstrating outstanding quality and production performance
Strong knowledge of Windows-based PCs, Microsoft Office (Word, Excel, PowerPoint and Outlook) in a work setting
Excellent interpersonal, presentation, and collaborative skills to work effectively with teams throughout organization

Administrative Specialist Resume Examples & Samples

5+ years of experience as an Administrative Assistant supporting multiple people
Microsoft Office/Suite proficient (Word, PowerPoint, Excel, and Outlook)
Excellent communication skills (verbal and written), including proofreading and editing
Previous experience in a Professional Services or Consulting firm environment

Administrative Specialist Resume Examples & Samples

Creates and maintains reporting spreadsheets to keep the department updated on current metric performance (proficiency in Excel is a must)
Prepares presentations, reports, and other documents using Microsoft Word, Excel and PowerPoint
Gathers and arranges materials and relevant information for assigned project
Prepare, organize and maintain documents and files of a complex or confidential nature
Track department budget expenditures

Administrative Specialist Resume Examples & Samples

Previous experience in HR or Compensation preferred
Excellent interpersonal skills and communication in handling a wide variety of situations in dealing with all levels of colleagues and managers and outside agencies and vendors
Proven organizational skills to ensure excellent service for HR teams and colleagues
Ability to prioritize and work well in an environment with competing demands and handle confidential matters
Represents the basic qualifications for the position. To be considered for this position you must at least meet the basic qualifications

Administrative Specialist Resume Examples & Samples

Responsible for maintaining executive’s calendar, including scheduling appointments, arranging meetings, monitoring calendar for conflicts. Understand executive’s priorities to assist with organizing calendar independently
Handle executive’s end-to-end travel arrangements, including preparation of itinerary for each trip
Assist executive in meeting preparation, including agenda creation, communication, etc
Identify issues that are presented to executive and independently handle those that are administrative in nature
Communicate timely with executive on matters being handled or that arise
Work with Executive’s team members on basic administrative requests like scheduling meetings, etc
Work with other Assistants in the group as a backup or go to person
May participate and provide leadership in activities in the community to promote the Bank’s image
Acts as project leader for small non-administrative projects
Resolves most operational issues
Provides input and recommendations to more senior business unit managers/contributors
Excellent understanding of business applications: Word, Excel, Microsoft Outlook, and Power Point. Experience with CRM/Salesforce a plus

Administrative Specialist Resume Examples & Samples

Assists Department of State Global Threat Reduction Programs with reviews of funded project
Compiling information for technical review of project activities in the former Soviet Union
Maintaining a database of scientists, technicians and engineers engaged through Dept. of State-sponsored activities
Provide support for Interagency reviews of research projects and fellowships
Compiling office-wide contributions for departmental taskers and reporting requirements
Additional administrative duties will include, but are not limited to, escorting uncleared visitors; updating time and attendance records for federal employees; answering the phone; allowing office access; maintaining the Office Director's calendar; and facilitating travel for office staff
Bachelor's degree in engineering, physics, chemistry, mathematics, or related field preferred
Zero or more years of national security experience
Experience working with U.S. and North Atlantic Treaty Organization (NATO) nuclear weapons systems, as appropriate
Experience working with local, state, national, international or Department of Defense security policies or weapons system and procedures
Team player with a proven ability to be proactive and resourceful
Strong interpersonal skills with strong customer service ethic, maturity and professionalism
Excellent typing and editorial skills and proficiency in Microsoft Office Suite
Operates with latitude for independent judgment and initiative for day-to-day responsibilities without supervision
Knowledge of Dept. of State or DoD desired
On-site, 100% availability
Ability to obtain (and maintain) DoD TOP SECRET Clearance required, with access to Sensitive Compartmented Information (SCI)
Willingness to Travel

Administrative Specialist Resume Examples & Samples

5-7 years of experience as a Senior Administrative/Executive Assistant supporting multiple resources
Proven experience working effectively in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
Bachelor degree (preferred) or equivalent experience. Other professional related training and development to keep skills current, including office productivity software
Knowledge of various BMO systems and processes (i.e. BMO Buying On-line, etc) is also a strong asset
Advanced PC skills and strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Apple technology
Professional, flexible, and resilient
Self-motivated and resourceful; able to work independently and resolve issues under little direction
Detail oriented, extremely well organized, and able to manage time and expectations and effectively multi-task under conflicting priorities and timelines to deliver results with pace
Able to deal with highly confidential and sensitive materials in an appropriate manner
Can act independently and proactively to accomplish accountabilities
Demonstrates thoughtful completion of work; considering the impact and efficiencies
Must be able to work with all levels of the organization

Administrative Specialist Resume Examples & Samples

Bachelor’s degree a plus or 3-5 years of equivalent work experience
Knowledge of Bank policies and procedures with general knowledge of Bank products, services and organization
Good understanding of business applications, Word, Excel, Microsoft Outlook, Calendaring and Power Point
Ability to adhere to timeline’s and keep team on task
Strong problem solving skills, decision maker
Event coordination experience
Team Building Skills
Knowledge of expense reporting, expense management and travel arrangements

Administrative Specialist Resume Examples & Samples

Minimum 2 years in an administrative capacity required
Minimum 2 year basic computer experience required (eg. Microsoft Work, Excel, Outlook, and Powerpoint
Excellent verbal, written and interpersonal communication skills required to communicate effectively with all levels of bank personnel and vendors

Administrative Specialist Resume Examples & Samples

Minimum 4 years in an administrative capacity required
Excellent interpersonal and client service skills; knowledge of bank policies and procedures
Excellent computer skills (e.g., Microsoft Word, Excel, Outlook, and Powerpoint)
Ability to adapt to evolving technology and system integration
Skill to manage multiple priorities simultaneously

Administrative Specialist Resume Examples & Samples

B.S. or B.A. degree, preferred
3-5 years of previous Administrative Assistant experience, preferably supporting C-level executives
Sound knowledge of Outlook and MS Office

Administrative Specialist Resume Examples & Samples

Calendar management to include director level
Prepare documents: agendas, PowerPoint presentations, and Excel spreadsheets
Attend meetings; document and distribute meeting notes
Create correspondence in reply to diverse internal/external inquiries
Plan and execute group meeting logistics
Responsible for tracking and managing seating assignments
Arrange all aspects of travel
Procure office equipment and supplies as needed
Support the organization's managers, program managers, and team as needed
Coordinate events such as communication meetings, external seminars, celebrations, etc
New hire orientation: Complete IT requirements for new hires; welcome new hire and work with manager as needed
Associates Degree or equivalent experience
Minimum 7 years of administrative or relevant work experience
Advanced skills and experience with MS Office Applications
Ability to balance multiple tasks in a fast-paced environment
Maintain a high degree of confidentiality
Ability to work independently on projects with minimal supervision
Strong customer-service orientation and approachable style
Attention to detail and quality of all out-going materials and correspondence
High level of initiative and organization
Offer back-up support to other administrators when needed

Administrative Specialist Resume Examples & Samples

Performs a broad variety of administrative support functions for the needs of management and the organization
The job is characterized by a variety of administrative tasks requiring a general knowledge of the company and division served
Providing first point of contact to a wide range of clients, both internal and external
Responsible for Executives diary, ensuring opportunities and business priorities are maximised
Arranging complex travel (visa applications) and accommodation bookings, creating comprehensive itineraries
Coordination/scheduling of meetings and conference calls with precision and accuracy
Responsible for tracking and monitoring of Executives time and expenses
May prepare and support the layout of complex reports, graphs, presentations using specialized spreadsheet and graphic software as required
Document and database management, as required
Attend meetings/client presentations, to build relationships and support client facing activities
Research and production of documents as required using internal databases, internet & publications
General administrative support including management of Executives time and expense
Track budgets on Executives behalf such as, travel, events, meetings and client entertainment
Providing seamless support and cover
The candidate will need to have a real 'can-do' attitude and ability to use their initiative
Good teamwork is essential
The successful candidate will have 5+ years of professional experience in an Executive Assistant or similar role in a fast paced environment where managing conflicting priorities is key; ideally educated to A-Level or Commercial education / apprenticeship
Advanced knowledge and skills in all Microsoft Office packages, particularly Outlook, Word, Excel and PowerPoint
Excellent administrative, interpersonal and organization skills
Excellent communication skills and proven ability to effectively work with all levels
Ability to work well in a pressured environment under tight deadlines
Highly motivated, confident and flexible attitude with a sense of ownership

Administrative Specialist Resume Examples & Samples

Greet visitors and ensure they register on the visitor management computer
Answer and transfer calls to the lines of business
Sign for deliveries and perform basic shipping & receiving responsibilities
Take on special projects outside core responsibilities
Maintain a professional presence in the front lobby
Previous experience or education
Highly organized and ability to prioritize
Working knowledge of Microsoft Word
Able to work efficiently with limited supervision

Administrative Specialist Resume Examples & Samples

Performs duties and tasks that are frequently non-routine. Refers only the most complex issues to higher level
Scheduling and coordinating meetings, events, interviews and appointments
High school diploma or equivalent and (2) two-(5) five years of office or customer service experience

Administrative Specialist Resume Examples & Samples

Provide administrative support , assist with special projects and other requests
Institutional Sales – Four sales team members
Institutional Service – Four Client Service Managers and Analysts (as needed)
Trust Services – Four team members
Expense reports for one CSM; coordinates reimbursement for myCFO expenses
Meeting coordination for Client Service team meetings (quarterly), Client Service training sessions (monthly, Institutional Sales meeting (annually), Client/Prospect meetings (on request), BMO Funds Board Meetings (bi-annually)
Manage interview process for new hires (travel, interview schedules) and coordinate on-boarding for new hires (travel, onboarding schedules, general policy and procedure training, etc.)
Manage Satuit CRM database (contacts, activities & meeting notes); assist in periodic updates for the Institutional Sales & Service teams; manage contact lists for mailings and webinars
Produce client/prospect meeting materials: create content, format to meeting branding guidelines, manage Compliance review. Manage printing/binding of meeting collateral, shipping and tracking receipt of materials
Coordinate event and conference sponsorships for the Inst. Sales & Service teams; liaise with event coordinators, coordinate appropriate payments, provide GAM branding and collateral
New Business Committee secretary for all meetings (scheduled on demand): prepare meeting minutes, distribute documents to appropriate entities, file as appropriate. Responsible for managing storage of all IMAs, Account Opening forms and other related documents – assist Operations team with projects upon request
Coordinate IAAP distribution and approval process; make edits to IAAP and track responses/approvals from all departments
Special projects and ad hoc requests as requested/required
3+ years administrative assistant/office manager experience. Executive support experience desirable
Banking/Financial Services industry preferred
Strong written and verbal communications
Strong technical skills; including Microsoft Excel, Powerpoint and Word

Administrative Specialist Resume Examples & Samples

Two years of successful experience in athletic administration or related field
Strong and effective verbal, written and interpersonal communication skills
Organizational skills and ability to manage multiple tasks and activities
Successful event planning and operation
Proven ability to work with multiple constituencies both on and off campus
Experience in marketing, promotions
Familiarity with Sports Information, coordinating staff and game day operations
Ability to supervise student and ad hoc/part time staff
Must be willing to travel, occasional weekend and evening work is required and the ability to maintain confidentiality is essential
Athletic administration experience at the Division III level
Successful experience operating booster club
Experience selling and executing corporate partnership programs
Experience with various software programs to support fund raising, web page, web casting, video board operations, social media outreach

Administrative Specialist Resume Examples & Samples

Bachelors degree a plus or 3-5 years of equivalent work experience
Ability to prioritize and re-prioritize on a daily basis
Event coordinator

Administrative Specialist Resume Examples & Samples

Advisory- Provides advice or suggests how to follow standard to moderately complex processes. Provides resolution on all administrative or operational matters of a somewhat controversial nature. Recommends process improvements, and recommends appropriate content for reports and presentations. Makes recommendations for alternatives to support business objectives and needs
Provides professional support for one or more senior executives and for their senior managers of a large size business group, on activities that generally span up to a 3-month timeframe
Interacts and collaborates regularly, as a critical function, with Executives and their representatives, and senior managers, and with cross-functional business units to perform research and analysis, to develop and recommend alternatives, implement improvement opportunities, and to accomplish administrative or operational tasks. Develops, leverages, and influences relationships to achieve outcomes and to improve cross-group relationships
Interacts with external vendors depending on unique requirements of the business unit and may have to handle conflicting or more contentious admin-related situations

Administrative Specialist Resume Examples & Samples

Requires 5+ years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
B.S. preferred
Advanced level computer skills in MS Word, Excel and PowerPoint
Seasoned knowledge of bank financial processing standards, and key business processes
Ability to deal with customers in a professional and courteous manner, and to develop and leverage professional working relationships
Ability to deal with confidential materials in an appropriate manner

Administrative Specialist Resume Examples & Samples

At least one year Food & Beverage experience
At least two years working in operations/administration position or equivalent experience
At least one year of supervisory experience
Prior experience creating PowerPoint presentations
Outstanding organizational and communication skills
Excellent guest service skills, ability to multi-task, a self-starter and the ability to work with little supervision are key
Must be able to work proficiently on Vail Resorts operating systems
Knowledge of HRMS PeopleSoft and Success Factors
Conversational Spanish

Administrative Specialist Resume Examples & Samples

To provide a reception service, welcoming visitors
To ensure that the reception area is kept neat and welcoming for all visitors and staff
To answer telephone calls, taking messages or redirecting calls, as appropriate
To be the first port of call for help in any accident/emergency
Prepare all materials for Classes
To provide administrative support to the institute and Faculty members
To maintain TVCI database
Support to Program coordinator in logistics
Support to Program coordinator in document circulation
Organization of mailings for Doctors
Collecting and Handling Questionnaires data
Support library in TVCI (catalogues, new books) and popularization this among attendees
Strong verbal and written communication skills, maturity to deal with matters of confidentiality and sensitivity
Computer literate with advanced proficiency in desktop applications e.g. MS Word, MS PowerPoint, MS Excel, MS Outlook
EnglishAdministration

Administrative Specialist Resume Examples & Samples

Create and maintain complex data repositories assembled from multiple sources, analyze and disseminate the information to facilitate recommendations for final Graham School senior leadership decision-making
Responsible for developing the format and content of regular reports to professional development programs staff and other Graham School senior leadership
At least one year of relevant experience required; 2-3 years preferred
Candidates must have experience in an academic environment committed to the highest level of academic standards of integrity and quality

Administrative Specialist Resume Examples & Samples

Administrative Support for Associate Chief Medical Officer and Staff Directors, and their Programs (40%)
Office Operations (30%)
Technical Editing and Publication (20%)
Special Projects (10%)
5 years’ increasingly responsible program operational support positions
2-3 years’ healthcare system experience with progressive responsibility

Administrative Specialist Resume Examples & Samples

Support Director administratively, including management of calendar, travel and expense reporting, preparing reports and special projects
Manage and train volunteers, student workers and seasonal employees
Communicate with internal/external stakeholders on behalf of the Director to schedule meetings and

Administrative Specialist Resume Examples & Samples

Create and process customer documents
Maintain and reconcile customer database
Develop a deep understanding of our processes and communicate with internal teams to improve SolarCity processes
Research and problem solve customer cases
Familiarity in Microsoft Word, Excel and Outlook preferred
Prior administrative experience is preferred
Similar backgrounds include: office clerk, office administrator, coordinator, mortgage processor, receptionist

Administrative Specialist Resume Examples & Samples

Administer general office duties (e.g., filing, copy, mail/fax distribution, receptionist)
Prepare various reports, memos and response to inquiries for Dept
Provide support duties as requested for all department functions (reports, special projects, various documentation, etc.)
Conduct special departmental assignments as needed
Must be bilingual English/Japanese
Advanced knowledge of PC applications (MS Office)
Ability to thrive in a changing environment
Ability to manage multiple projects with multiple priorities
A team player with excellent written and verbal communication skills and strong organizational skills
Must have a service-oriented attitude with excellent problem solving and analytical skills
Possesses the ability to work independently, self-motivated, and highly focused

Administrative Specialist Resume Examples & Samples

Performs administrative duties in support of the Infopac report distribution software
Maintains the database by testing, adding, deleting, and modifying data according to requests by users, or by S.O.A. support staff
Provide system administration and support in identifying and resolving various technical issues
Must communicate with the Zeke scheduling administrator to coordinate Infopac batch job additions or deletions, in addition to Infopac library maintenance
Maintains and verifies the Ceridian online time and attendance system for all of ITSO
Handle budget items with Director throughout the year
Ensure all invoices are cross referenced with line items
Responsible for paying all invoices, consolidating status reports and assisting with job descriptions and yearly reviews
Coordinate the installation of vendor-provided updates and new releases
Experience in the Financial Services and Banking Capital Markets industry
Hands-on experience with implementation, configuration and use of the Infopac System, Document Direct reporting system and SHIP software
Knowledge of Citrix, MS Office
Must have a service-oriented attitude with excellent problem solving and analytical skills. Possesses the ability to work independently, self-motivated, and highly focused
Must have strong interpersonal and leadership skills

Administrative Specialist Resume Examples & Samples

Provides project-based support to assigned function or area
Serves as liaison for other departments; resolves basic inquiries regarding department policies and activities
Coordinates meetings and program logistics, including travel arrangements, hotels and catering
Assists with budgets, department databases, and operational reports
May provide administrative support by preparing, composing and/or editing documents & presentations
Maintains calendars, confidential files, and department databases
0-3 years of relevant experience; college degree preferred
Internally motivated individual with a proven ability to work on projects with limited supervision
Strong competency in Microsoft Word, Excel, PowerPoint and Outlook is required
Proven ability to manage multiple tasks with varying timelines
Willingness to learn new skills and competencies
Have a strong attention to detail and be able to take initiative
Must be self-directed and results-oriented with a strong ability to multi-task

Administrative Specialist Resume Examples & Samples

Provides administrative support to the Assistant Vice President for Global Engagement, including: scheduling and coordinating meetings and special events; maintaining calendars; coordinating domestic and international travel arrangements; preparation for meetings and/or presentations; and other related duties
Provides secondary administrative support to the Office of the President and the Global Engagement Office on a wide range of project-based and administrative functions from making copies to greeting and guiding guests through their schedules and assisting with meeting preparations and logistics (including A/V)
Provides administrative support to the President's Office, serving as back-up to the main desk and handling various special projects as assigned
Provides special project support and assistance to the members of the Global Engagement Office, including the Center in Beijing, the Center in Delhi, and the Center in Hong Kong, such as assistance with high-priority meetings, workshops, conferences and special events; preparation of meeting materials and presentations; and other duties as assigned
Processes financial reimbursements and payments. Coordinates complex domestic and international payment requests using epayments, prepares faculty/staff reimbursements using GEMS, creates purchase orders, and places orders when required. Monitors and reconciles expenses for tracking purposes. Prepares internal transfers between accounts and other financial duties as needed
Serves as back-up to the administrative assistants of the Office of the President and the Global Engagement Office

Administrative Specialist Resume Examples & Samples

The primary responsibilities of the Administrative Specialist are to provide general administrative, clerical, and/or secretarial support
Performs routine and non-routine tasks including special projects
May be responsible for scheduling and making arrangements for meetings, for researching and securing requested information, and for researching, compiling and proofing of various reports and studies
May take and/or transcribe confidential or technical information, take and distribute meeting minutes, order supplies, distribute mail, answer phones, respond to customer/client/employee inquiries, and other office administrative duties as required
Interacts with other support staff and departments to gather, supply, or coordinate information
HS and 2+ years related experience

Administrative Specialist Resume Examples & Samples

Intelligence Question Administration
Bachelor’s degree; 5-7 years of experience in administrative roles preferred
Attention to detail, quality, initiative, resourcefulness, problem-solving, efficiency, creativity
Excellent communication and interpersonal skills, remaining calm in a fast-moving environment
Ability to work independently and as a team, across and within teams, with peers and upper-level staff
Superior customer service and organizational skills
Ability to prioritize and meet tight deadlines; adjust and respond to unscheduled events
Proficiency in applications including Word, Excel, PowerPoint, Outlook, Oracle/CRM, web conferencing, content management systems
Willingness to take on new/varied responsibilities/projects

Administrative Specialist Resume Examples & Samples

Support of internal events and general office functions
Support manager during interactions with Headquarters to implement key projects and localize processes
Admin support experience in large corporation
5-6 years relevant experience
Rich knowledge of admin/procurement/facility management
Work closely with manager and leaders to achieve business goals
Ability to work in a high stress and fast pace environment
Strong ability to use standard business software and computer applications(MS Office)

Administrative Specialist Resume Examples & Samples

Assist the business manager in day to day functions
Prepare procurement contractual documents (work releases, subcontracts and purchase orders) as required
Review contractual agreements (master agreements),
Prepare spreadsheets as necessary,
Enter contracts in SAP,
Prepare subcontractor invoices
Review certified payrolls as needed,
Enter contracts in PMIS (Access Based Data System) (Project system),
Review Equipment reports (GUB report (Global User Billing – Equipment Report)
Review contract for contract compliance as needed
4 year degree min - preferred in administration, contracts or accounting field or 6 years of experience in related field, SAP experience a plus, strong communications skills, hardworking, organized, personable, team worker

Administrative Specialist Resume Examples & Samples

Assist with social media scheduling, web updates, grassroots & paid advertising coordination
Provide back end financial support including invoice processing, coding, reimbursements,charges and fund allocation
Customize recruitment and registration materials
Manage data entry and maintain all participant information in C360, Sales Force anddepartment records (personal and emergency info, staff/coach roles, event status,fundraising goals)
Order apparel and supplies
Additional administrative duties as neede
1-3 years experience in a professional work environment
Experience or familiarity with TNT
Campaign is preferred

Administrative Specialist Resume Examples & Samples

Interface with company management
Answer telephones, handle copies, filing, mailing and faxes
Schedule meetings and handle arrangements including conference room reservations, call set-up, catering services and related responsibilities
Coordinate travel arrangements (international and domestic) taking into account internal approval processes for travel, complete expense reports, and obtain approval for payment/reimbursement
Process invoices from law firms using the Case Track system and prepare and submit check requests to accounts payable for other invoices
Communications – electronic/phone/greeting visitors
Input data into various company systems and applications
Establish knowledge of the Office of General Counsel team members, locations, and assigned roles; develop and maintain excellent working relationships and communication channels with other administrative assistants
Prepare charts, Word documents, Power Point presentations and other correspondence as required in support of attorneys
6 years experience as an administrative assistant or equivalent experience
Highly professional decorum and positive attitude, willingness to learn
Self-starter with initiative and independent judgment for assisting team members
High level of proficiency with Microsoft Office products (including Word, Excel and PowerPoint) and the Internet, and ability to learn and use internal IT tools
Ability to stay organized and to manage multiple high priorities; strong attention to detail

Administrative Specialist Resume Examples & Samples

Assist with the drafting of meeting minutes and updates of forms based on decision made at substantive division meetings
Become proficient in placing orders for the products and services which the division requires. This would entail becoming knowledgeable of the systems used to purchase supplies, products and services. Systems currently being used by the customer include eSupply, EARRS and the Products and Services Catalog
Assist with updating division organizational charts, telephone listings, wikis and blogs, ensuring the information is kept up-to-date
Reserve conference rooms for use by division front office management and the various division offices
Archive material that is still required to be archived by sending it to the Archives and Records Center. For material not going to be archived, work to make sure that the material is already in the customer's redaction tool prior to destruction of the hardcopy file
Assist the division with the tracking of ad hoc requests by ensuring that the relevant information is captured in a tracking system (currently SharePoint)
Assist staff officers drafting the division weekly report as necessary to ensure the report is properly formatted and submitted on schedule
Solid senior administrative professional skills
Ability to adapt to changing work requirements and priorities in a deadline environment
Ability to work in a team environment and get along well with people at all levels
Extensive knowledge in the use of MS Office, the Internet, and other internal applications necessary to complete routine and moderately complex tasks

Administrative Specialist Resume Examples & Samples

5 or more years experience as an administrative assistant or equivalent experience; education will be considered in lieu of work experience
Professional decorum and positive attitude
Self-starter with initiative
Proficient with Microsoft Office products, including Word, Excel, PowerPoint and Outlook; Lotus Notes experience a plus
Ability to learn and use internal tools (WebTE, Raytheon Travel Online, etc.)
Ability to stay organized and to manage multiple high priorities in a fast paced environment; strong attention to detail
Experience managing travel arrangements, expense statements, files, and standard office equipment
Excellent English written and oral communication skills
Experience in executive environment
Supply Chain experience

Administrative Specialist Resume Examples & Samples

Proficiency with Microsoft Office Word, Outlook and Adobe. Strong Excel experience preferred
Ability to learn new functions and systems quickly
Ability to exercise discretion and judgement with sensitive information
Team player with superior organizational skills and with the ability to work independently, problem solve, and take initiative
Minimum of high school diploma and 1+ year office work experience

Administrative Specialist Resume Examples & Samples

Provide advanced administrative support to the VP / Chief Investments Officer and the VP’s direct reports; scheduling meetings and conference calls, managing and prioritizing phone messages, correspondence and email
Process expense reports and invoices
Schedule and maintain a challenging calendar of appointments, meetings, and travel itineraries
Determine administrative needs for conferences, meetings, or other related high level activity; assemble and arrange for necessary items
Partner with support staff on an ongoing basis to coordinate multiple demanding calendars, while ensuring that critical meetings are scheduled, and business objectives are met
Take independent action on handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments
Administer the department record keeping system; ensure that department files are maintained in accordance with company policies and procedures
Draft confidential correspondence, edit documents, and perform other administrative duties
Coordinate support of other assistant in dual reporting organizational structure
Four (4) years of experience
Prior experience as an Executive Administrative Assistant
Prior experience in the banking / investments / finance industry
Ability to work efficiently and effectively in a fast paced, high performance work environment and willingly adjust and accept changes in priority and direction (with minimal supervision)
Strong analytical and organizational skills, with the ability to manage multiple projects simultaneously
Advanced working knowledge of Microsoft Office suite and SAP
Ability to communicate effectively and maintain a high level of confidentiality
Ability to demonstrate accuracy, good judgment, initiative and discretion in business related transactions

Administrative Specialist Resume Examples & Samples

High degree of professionalism required
Ability to manage high volume of work and multiple projects
Familiarity with Supply Chain and A/P functions and procedures
SAP Financial experience required

Administrative Specialist Resume Examples & Samples

Schedule/coordinate unclassified/classified meetings as well as acting as security monitor during meetings
Book international and domestic travel
Processing and tracking expense reports
Coordinate Customer Visit Certifications with point of contacts and make sure they have been received
Registering visitors in Visitor Registration System
Maintain Access Lists for Closed Areas
Initiate shipping memos as required
Order stationary supplies and maintain adequate working supplies
Order all Xerox supplies as well as maintain machines and set up required service calls
High School degree or equivalent with 6 years of experience (or a Bachelor Degree can be substituted for work experience)
Advanced computer skills in Microsoft Office (MS Word, PowerPoint and Excel), including ability to merge Excel into PowerPoint, and the ability to skillfully manipulate Excel itself
Highly organized, with ability to prioritize and multi-task; must be proactive and anticipate actions and impacts
Team player with ability to adapt to continually changing situations and responsibilities
Experience with scheduling conference rooms, booking travel, VARs, Visit Registration and Ordering Supplies
Experience in dealing with customers and ability to multi task
Candidate should also demonstrate attention to detail, have the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment

Administrative Specialist Resume Examples & Samples

May compose correspondence on own initiative for supervisors review
Sorts & routes department mail
May take/transcribe dictation, either manually or by machine, into appropriate format correcting grammar, spelling, etc
Reconciles invoices & resolves discrepancies
May delegate work to other non-exempt personnel
CLAUSE: Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status & this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement
Some business school/college level courses preferred

Administrative Specialist Resume Examples & Samples

Candidates may substitute a bachelor’s degree from an accredited college or university for the required education and experience
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience
1 year experience entering and analyzing the Literacy, Adult, and Community Education System (LACES) data

Administrative Specialist Resume Examples & Samples

Assist the Comptroller to develop, plan, organize and execute Office administrative policies, processes and procedures
Review and advises the Comptroller on the status and effectiveness of existing administrative operations, and recommends improvements
Assist in establishing, evaluating and modifying/adapting departmental administrative processes and measures necessary to accomplish Comptroller goals and objectives
Review reports for administrative accuracy and timeliness
Shall edit and maintains programmatic, technical, budgetary and administrative documents and references
Maintain and ensure approved security practices are applied relative to personnel and document control
Schedule and ensure the efficient conduct of office operations
Maintain staff schedules and manage calendars to accommodate the shifting priorities of the staff
Schedule and facilitate staff meetings and attend other meetings as required/requested by the Comptroller
Coordinate travel arrangements and documentation for the staff
Outstanding written and oral communications
Excellent customer / client service skills

Administrative Specialist Resume Examples & Samples

Prepare, edit, finalize, track and file client service reports, letters, and memos to include financial statements, management reports, proposals, financial forecasts, required communication letters, and other documents
Provide administrative support to the designated practice groups and/or service lines to ensure deadlines are met, while maintaining a positive, collaborative work environment
Produce high quality work in compliance with word processing guidelines and firm standards. Follow-up proactively as necessary
Print, copy, bind, mail client reports, ensuring accuracy and timeliness
Proofread financial statements, valuations and other reports and letters to ensure accuracy, consistency, and adherence to firm standards
Assist with historical file retention and destruction according to firm standards
Develop a specialized knowledge and software proficiency in specific practice groups and/or service lines
Develop and demonstrate a general knowledge of the firm’s products and services. Communicate proactively with associates and clients. Prioritize deadlines as necessary
Maintain flexibility and willingness to assume additional administrative support duties as requested
Assist other administrative staff with overflow work
Requires three to five years of job related experience with a high school education, or less than three years of job related experience with an Associate Degree
An Associate Degree in administrative Support is preferred
Requires intermediate/advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook
Experience in a professional services work environment preferred
Ability to balance many projects simultaneously

Administrative Specialist Resume Examples & Samples

Schedule, coordinate, and set up meetings and conference calls
Process credit card and cash expenses
Prepare, edit, proofread and create various reports and documents; and

Administrative Specialist Resume Examples & Samples

Able to work with minimal supervision and must have sound judgment
Must be reliable, organized, flexible and detail oriented. A team player
Must-have excellent written and verbal communication skills
Demonstrate high standard of professionalism
Ability to generate charts, tables, memoranda, reports, correspondence and other material with speed and accuracy
· This position is an integral part of a 16-hour per day, 5-days a week operations team
Rotating shift work is required (Week 1: 6AM - 2 PM, Week 2: 2PM - 10PM)
Demonstrated experience with executing assigned tasks to meet objectives
Experience performing work successfully in a collaborative environment with other organizational domains
Current TS/SCI Security Clearance
High School diploma or equivalent (G.E.D); some college, vocational courses an AA degree preferred

Administrative Specialist Resume Examples & Samples

This position assists in performing complex administrative duties of a responsible, sensitive and confidential nature which requires considerable independent action and decision making ability
Serving as the primary point of contact/liaison with the community between the Dean of Student’s Office and students, faculty, staff as well as with other ASU administrative and academic offices, requiring a high level of professionalism
Experience in a high level administrative role within a higher education setting
Demonstrated knowledge of standard office equipment and familiar with administrative practices
Demonstrated knowledge of Microsoft Office (Work, Excel and Outlook), including calendaring activity procedures
Demonstrated knowledge of ASU policies and procedures
Experience maintaining Outlook calendars on behalf of others
Experience planning/coordinating meetings and events
Experience with Peoplesoft and handling time keeping activities

Administrative Specialist Resume Examples & Samples

Maintains contract files
Assist with Task Orders procurement status management
Exercise personal initiative and demonstrate ingenuity in handling support tasks
Review subcontract invoice tracking logs and perform audits of subcontract files
Assist fellow team members in the performance of their tasks as required to satisfy project requirements
Assist scientific/engineering/technical personnel on-site or visiting CES/TS4 facilities as required
High school diploma with some college courses required along with one year of work experience
Possess MS Office software applications knowledge and skills – Word, Excel, and PowerPoint
Demonstrate flexibility, persistence, and patience in accommodating the complications caused by the lack of available components and delivery delays
Must pass drug testing
Travel requirements – Must be capable of traveling throughout the US

Administrative Specialist Resume Examples & Samples

Prepare operational support documentation such as rate calculation profiles, rate setting and compliance review reports, provider correspondence, and various operational spreadsheets
Review and analyze incoming provider cost report submissions, correspondence and other reports to compliance with reporting requirements
Data entry of provider cost report submissions
File and maintain records management systems of provider documents, records, and reports
Perform general office duties such as answering incoming phone calls, ordering supplies, etc
Additional responsibilities and special projects as assigned

Administrative Specialist Resume Examples & Samples

Prepare and track business travel, entertainment and general expense report
Make meeting/entertainment reservations
Prepare attendance and manual log for control/verification purposes
Ensuring New Hires are on boarded with the appropriate equipment and access
Provide telephone coverage, filing, and copying
Proficiency in Microsoft Office Suite, particularly PowerPoint and Excel
Experience in preparing concise accurate reports for management and internal use
Strong inter-personal skills, well organized, flexible
Ability to multi-task is a must
At least 1 year of related experience

Administrative Specialist Resume Examples & Samples

Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite
Greets and welcome visitors, ascertains nature of business, and directs visitors to appropriate person, provide general support to visitors
Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls
Receive letters, packages etc. and distribute them
Keep offices, hallways, break room, lobbies, lounges, and other work environments clean and tidy
Schedules appointments, gives information to callers, takes dictation, composes and types correspondence, reads and routes incoming mail, and performs other administrative and clerical duties. Prepares outgoing mail
Plans conferences. Composes notices, minutes, and resolutions
Schedules room reservations, meetings and records minutes of staff meetings and makes copies of correspondence or other printed materials
Arranges travel schedule and reservations
Schedules appointments and makes changes to calendar as necessary
Acts as custodian of documents and records
Handles sensitive and extensive confidential information
Prepares memorandums outlining and explaining administrative procedures and policies to co-workers
Directs preparation and filing of documents with government agencies to conform to statutes
Processes a variety of documents, forms and files
Works with word processing, spreadsheet and presentation software to complete administrative tasks
Composes and types routine correspondence and prepares materials for special events such as Newsletters, invitations, guest lists, RSVPs, programs, etc
Completes duties and responsibilities in compliance with company standards, policies and guidelines
Compiles and types statistical and budget related reports, maintains related databases and enters new data
Orders and stocks office and break room supplies as necessary and processes purchase of such items
Supports the values and institutional goals as defined in the Strategic Plan
Coordinate details of company events such as sales conferences, monthly birthday and anniversary celebration, holiday celebration. Monitor event timelines, Calculate budgets, select vendors for event location, catering companies, book talent, including hosts and DJ. Plan decorations, schedule speakers
Works closely with procurement team to maximize buying effectiveness, compile information and analyzes spend to ensure most cost effective vendor choice and methodologies in place
Collect and adjust house allowance for HQ Expat quarterly
Associate’s degree or a regionally accredited college or university
Two (2) years of progressive office experience as a secretary or equivalent
Hands on experience with MS Office
In-depth understanding of office management and daily operations
Ability to handle a large variety of details and to work with all levels of organization
Ability to handle sensitive and extensive confidential information
Strong organizational and time-management skills
Excellent oral and written communication skills in English and Mandarin
Proficiency with use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet
Bachelor’s degree from a regionally accredited college or university
Four (4) years or more of progressive office experience as a secretary or equivalent

Administrative Specialist Resume Examples & Samples

Experience in supporting a high-level executive in a fast-paced dynamic environment
Experience arranging travel (both domestic and international)
Experience in work that requires attention to detail and follow through on assigned tasks with limited oversight
Experience using Microsoft Office applications, including Outlook
Evidence of effective written and verbal communication skills including accurate composition, grammar, spelling and punctuation, tact, discretion and judgment
Experience in working for a University for more than three years in a role that has interacted with Presidents, Chancellors, and other high level professionals in academia
Experience in assisting with expense reporting, audits, grant submissions, grant tracking and reports, data collection, and record keeping
Experience in multi-tasking
Experience in taking direction both verbally and via e-mail
Experience in work that required being an agile learner with the willingness and ability to learn to use various technology platforms such as, Zoom, Google Drive, Dropbox and Asana
Experience in working with grants and funders,
Experience in being resourceful, flexible, and respectful of others
Experience in working with diverse staff, in a fast paced environment and meeting hard deadlines

Administrative Specialist Resume Examples & Samples

Takes minutes
May perform desktop publishing
Uses a variety of software to compose letters/prepares reports for executive/manager review
Maintains confidential department files and records
Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries
Interprets policies and procedures in response to inquiries

Administrative Specialist Resume Examples & Samples

Evidence of a Master’s Degree in a related area, such as Higher Education, Business, Math, or Statistics
Experience in the area of career services or career development with particular experience in project management
Experience in managing projects with the ability to communicate with high-level administration and external constituents
Demonstrated knowledge of the principles of exemplary customer service demonstrated through actively listening, acknowledging, and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence
Experience in planning, analyzing, and coordinating activities and establishing and managing multiple priorities
Demonstrated knowledge of data management and information technologies
Experience in computer skills with specific knowledge in CSM’s such as Symplicity, Salesforce and advanced skill level in MS Office Suite
Experience working effectively both in an independent and team environment
Experience cultivating strategic relationships and partnerships
Experience working with a group of diverse individuals across a variety of expertise areas in order to accomplish department initiatives

Administrative Specialist Resume Examples & Samples

Coordinate logging, shipping, and retrieval of off-site and archived information (e.g., files, disks, business documents)
Create, maintain and use databases; ensure accuracy and timely reporting
Following established travel guidelines, coordinate travel (e.g., prepare itineraries, assemble supporting documents/work, prepare for cash advances, prepare expense reports)
Maintain office equipment including arranging and following up on service calls (e.g., copiers, fax machines, vending machines, changing toner cartridges)
Monitor, order, stock, and/or maintain sufficient inventory of various materials and supplies for supply cabinets, offices and conference rooms. In addition to standard items, this may include marketing materials, annual reports, brochures, etc
1 year or more office, administrative, business or comparable work experience
Strong computer skills a must

Administrative Specialist Resume Examples & Samples

Preparation and planning of procedures that relate to the division and/or group
Manages the day-to-day operation of the Group Director’s office and calendar, to include scheduling meetings and business (both domestic and international)
Compiles and reviews data and reports relative to purchasing for the division/group
Maintains uniform procedures and standards of operation for the Procurement Department
Maintains in-service training programs to communicate current information and training dates
Provides guidance to department employees and peers when appropriate, collaborating and cooperating with other members of the management team
Exhibits positive courteous behavior with suppliers, businesses, and coworkers
Assists coworkers and those in other departments to successfully perform job tasks and functions when necessary
Follows all safety procedures and practices as established by the Company and regulatory bodies
Word – Highly Proficient
Excel – Proficient
PowerPoint – Highly Proficient

Administrative Specialist Resume Examples & Samples

Maintain a schedule of appointments fora manager or office
Answer telephone calls, direct calls and take messages
Greet and escort visitors
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
Arrange for the delivery of outgoing mail/packages with the mailroom
Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
Perform research and retrieve information from databases and other resources
Assist in ordering supplies/equipment and arranging for office equipment repairs
Perform administrative back up support for other offices
High School Diploma or GED equivalent and 5 to 15 yrs of relevant experience
Must have knowledge of project planning tools such as Microsoft Project
Must possess the ability to communicate effectively with project staff and customers to solve complex issues
Must be a team player, self-motivated, self-starter and a quick learner
Must possess the ability to complete multiple tasks and projects within deadlines
Must have excellent written and verbal communication skills coupled with strong listening skills
Must have strong customer service experience
Must have excellent problem solving, analytical and documentation skills

Administrative Specialist Resume Examples & Samples

Lot 1 (delivery partner: KBR): we will provide programme management, integration and reporting to assure the build of ESN and transition between 2017 and 2019 of users on to ESN including procurement of user devices and upgrade of their vehicles
Lot 2 (user services): is a service integrator to provide end-to-end systems’ integration, manage user accounts, provide user services including public safety functionality
Lot 3 (mobile services): is a network operator to provide a resilient national mobile network
Must have Phycology Degree
GCSE / Level 2 qualification in English and Maths, or equivalent
I.T. qualification (basic / intermediate)
Working within a project management team / environment
Tracking project activities and reporting progress
Working within an environment where there are customer-supplier relationships and commercial complexity
Communicating effectively with stakeholders at a variety of levels
Handling tensions or conflict in project environments effectively
Organising and managing events
Working for public sector organisations
Working on technology change projects
Undertaking survey / questionnaire design (especially web-based), administration and / or analysis
Undertaking document management
Knowledge of psychology or behavioural science
Knowledge of qualitative (textual) data analysis (e.g. questionnaire responses)
MS Excel (intermediate level)
Excellent, accurate written communication
Ability to present information visually in an engaging and accurate way, for example using MS Powerpoint, MS Word or other tools
Ability to analyse information (both numerical and text), draw conclusions and present them to others clearly
MS Visio (basic level)
Ability to learn and assimilate information quickly
A positive, can-do attitude to problem-solving
Ability to work under pressure, maintaining resilience and meeting deadlines
High standards for quality and results
Ability to act on own initiative so solve problems where appropriate, whilst also recognising when it is appropriate to escalate a problem or ask for help

Administrative Specialist Resume Examples & Samples

Prepare various documents which may include invoices, reports, memos, agendas, letters, and responses to correspondence, surveys, spreadsheets, expense reports and presentations
Perform general office duties such as scanning/copying documents, preparing mailings, and support the entire spectrum of staff’s business needs
Assist project work and check for completeness on file reviews
Communicate with providers on missing data
Proof written documents
Make travel arrangements for staff
Maintain calendars for key staff
Assist with organizing and logistics associated with training seminars, learning collaborative meetings, and other meetings

Administrative Specialist Resume Examples & Samples

Experience in using tact and diplomacy in maintaining effective working relationships both internally and externally
Experience in managing multiple high-priority activities requiring considerable coordination and follow through to meet requirements
Experience in Microsoft Office applications (i.e. MS Word, Excel, Access and Outlook)
Experience in advanced proficiency in MS PowerPoint and Adobe Photoshop
Experience with web-based research, including scientific literature, biographies, and science journals
Demonstrated knowledge with medical and biological terminology
Experience performing, analyzing and coordinating activities and establishing priorities
Experience in dealing with a wide-range of topics, including confidential and sensitive information
Experience in problem-solving and decision-making
Experience in organizational skills and flexibility
Evidence of effective communication, both verbal and written

Administrative Specialist Resume Examples & Samples

Must have solid basic office support skills
Excellent organizational
Overall Accuracy
Ability to follow written procedure
Must be able to log onto computer
Send/receive emails, utilize Microsoft Word and Excel
Data entry and creation of document
Professional interpersonal skills, able to work in a team and independently
*Minimum of 5 years’ experience in professional office environment as office support

Administrative Specialist Resume Examples & Samples

Experience providing executive leadership administrative support, including calendaring
Experience using multiple software programs such as: Concur, Sunrise, Advantage, IFAS, PeopleSoft, My Reports, Dashboards, Salesforce/CRM, and Microsoft Office including Outlook
Experience working with diverse staff, in a fast-paced environment and meeting hard deadlines
Experience in arranging domestic and international travel
Experience effectively managing projects or the work of others
Experience in dealing with confidential and sensitive information
Frontline customer service experience
Cover Letter
Resume -- employment information must be in month/year format (e.g., 6/88 to 8/94) to determine length of work experience. Include job title, job duties and name of employer for each position
Three professional references (names, email/addresses and phone numbers)

Administrative Specialist Resume Examples & Samples

Demonstrated knowledge of University policies and procedures
Demonstrated knowledge of HTML
Demonstrated knowledge of Word, working knowledge of Excel
Experience in working work with a diverse group of people
Experience in a wide variety of administrative functions including calendaring, scheduling, and word processing
Experience in dealing with a wide range of topics, including confidential and sensitive information
Experience in tact and diplomacy and in maintaining effective working relationships
Evidence of effective verbal and written communication
Experience providing administrative support for a center or a large project
Experience maintaining web pages, distribution lists, and using web forms
Experience coordinating meetings and special events
Engage in forward-thinking about future scenarios for the industry and the challenges that might arise from them conduct research for innovative solutions to these challenges using multidisciplinary research expertise in a unique multi-campus work environment
Facilitate interchange of ideas and collaboration among academia, industry and government on critical industry issues
Educate the next generation of power industry engineers
Decide

Administrative Specialist Resume Examples & Samples

Candidates may substitute possession of an Associate degree for one year of the required experience
State Government experience
Experience using MS Access experience; PowerPoint or One Note
First and Last Name
The last 4 digits of your SS#

Administrative Specialist Resume Examples & Samples

Demonstrated experience and discretion with handling confidential, sensitive and non-routine information
Previous work experience in a Govt Contractor environment similar to Raytheon
Detail oriented, efficient and able to project a courteous and professional demeanor and attitude
Demonstrated experience planning and organizing schedules and events
Demonstrated experience handling multiple tasks concurrently
Self-starter with initiative and independent judgment
Order / maintain supplies and equipment for the office
Order snacks/drinks for the office café as well as weekly lunches for the staff and customer lunches as required
Support the management of Raytheon and Government owned equipment and assets
Must have excellent verbal and written communication skills, be a team player, and possess good follow-through
Process visitor registrations for outside visitors
Interface with external and internal customers
Support the division with the scheduling and management of phone screens and interviews
Ensure a smooth transition for new hires in the group including IT/telephone requirements and access to shared drives
Coordinate domestic/international travel arrangements and complete expense reports
Must be detail-oriented, timely and responsive, and have the ability to meet deadlines in a faced-paced environment
Demonstrated excellence with Microsoft office suite tools
Demonstrated excellent verbal and written communications skills
Candidate will be required to obtain a Top Secret security clearance
Experience with WebTE, TravelSmart, Lotus Notes, SAP, and Dolphin System a plus
Assisting with the preparation of customer level and internal management reports and presentations
Willingness to learn new skills and work within a changing, dynamic environment

Administrative Specialist Resume Examples & Samples

Takes care of matters that do not require the manager's attention & that fall within department practices, protocols & established policy
Relieves manager of routine administrative detail
Schedules meetings & makes commitments of manager's time based on personal knowledge of manager's workload & current issues of importance
Gathers & assembles files, documents & other information necessary for meetings
Identifies required action & due dates
Uses word processing software to prepare & format interoffice communications, letters, reports, confidential documents, etc., including graphic presentations; may include desktop publishing
Organizes & maintains confidential department files & records
Maintains specialized project references files used by manager & staff
Relieves manager of routine department budget tracking following standard guidelines & protocols
Processes purchase orders & invoice requests
Tracks, monitors & produces budgetary reports
Orders office supplies & arranges for equipment repair
Drafts standard / recurring correspondence on own initiative following standard office protocols for manager's review / signature
This job description is not all encompassing
Minimum five (5) years of secretarial/administrative or comparable experience in complex organizational environments
Business school/college level course work preferred

Administrative Specialist Resume Examples & Samples

Regularly review policies and procedures and make recommendations for modifications to improve services and office administration. Develop and recommend new policies and procedures to ensure the effective and timely provision of services within assigned programs of responsibility
Maintain personnel files. Initiate personnel requests, salary increments, leave requests, terminations, leave records and vacation schedules for all staff. Maintain confidentiality. Coordinate the preparation of personnel and payroll documents for CC staff; ensure that policies and procedures of the Human Resources Office are followed in recruiting and hiring permanent and temporary staff
Responsible for surveillance of departmental budgets. Use ADP and Financial Desktop on-line drivers for accessing budget information. Reconcile budgets each month and prepare monthly report for the directors. Participate in budget forecasting and formulation. Prepare or authorize all requests dealing with expenditure of department funds. Prepare Cost Transfer Invoice to charge for each unit’s goods and services. Establish internal controls to ensure the records are valid, accurate, and authorized
Oversee specialized budgets, determine income needed to cover expenditures for event needs; receive and process checks, and credit card payments and maintain records of income and expenses
Oversee the completion of travel arrangements, process travel expense vouchers, and per diem reimbursement, authorize and sign for budget approval
Oversee the processing of purchase requisitions on line; process printing and physical plant requisitions, authorize and sign for budget approval
Responsible for payroll functions for department. Initiate and update OPUS, OWLS, UW Time Sheets and Time Reporting on-line systems to access and process necessary information. Supervise the maintenance of employee work and leave records on OWLS
Maintain confidential departmental personnel files
Remain current on research and legal activity in the field of disabilities and national trends to guide policy/procedure, development/revision, and recommend improvements in the delivery of services for the office and more broadly across the campus
Supervise daily operations of DRS reception; front office administration. Manage daily, weekly and quarterly appointment and events calendar. Establish and maintain student records and files in DRS office
Hire, train and supervise student employees to assist in completing tasks associated with front office administration and specific accommodation program operations
Understand and appropriately apply, interpret and explain DRS and University policies and procedures, state and federal rules, regulations and laws. Initiate corrective action with approval from Director as needed or required
Accurate typing and proofreading of correspondence and reports
Experience working with groups both as a leader and a follower
Computer knowledge, including ADP on-line, word processing and database management

Administrative Specialist Resume Examples & Samples

Ensure department operates efficiently
Completes operational requirements by scheduling and supporting administrative projects; expediting work results
Analyze and resolve administrative services issues and needs
Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions
Enrolls, registers members for WebEx, support WebEx conference, conducts post WebEx follow up as required by the department
Maintain Excel spreadsheets/trackers of enrolled organizations
3 years’ related experience and/or training preferred; Associates Degree preferred
Experience with reporting skills, administrative writing skills and Microsoft Office skills
Ability to manage processes, analyze information, and problem solve
Experience managing departmental supplies and inventory supply management and inventory control
Experience with management of WebEx Technology

Administrative Specialist Resume Examples & Samples

Experience in supporting university administrative and executive positions
Experience in managing calendars and organizing complex travel schedules
Experience working in fast-pace environments
Evidence of effective verbal and written communication skills (composition, grammar, spelling, and punctuation)
Experience in creating, composing, editing written materials, preparing correspondence, and reports
Experience in using PeopleSoft, Advantage, Microsoft Office applications, Travel Concur System, Qualtrics, and Survey Monkey

Administrative Specialist Resume Examples & Samples

Manage the Sr. Associate Dean’s calendar and help prioritize commitments. Plan for near-term and future events and needs. Provide timely, accurate information about meeting participants, and meeting purposes. Prepare meeting agendas and communications from the Sr. Assoc. Dean and monitor the progress of assignments to ensure timely completion
Bachelor’s degree or 5+ years of directly related executive administrative experience supporting top-level leaders
Understanding of higher education environment and faculty appointments a plus

Administrative Specialist Resume Examples & Samples

Schedule company-internal meetings and meeting resources (schedule meeting participants, book conference rooms, arrange call-in phone numbers, set-up online and/or video meeting details)
Plan and coordinate special on-site and off-site meetings and events involving multiple external visitor participants and/or internal colleagues from other company locations (book meeting facilities and A/V services, order/prepare meeting supplies, coordinate catering services and menus, schedule group tours and evening events, and arrange for other special needs as required by the meeting sponsors)
Arrange travel accommodations for the GD&O Executive Director, visiting consultants, seminar speakers and other invited meeting guests using corporate online booking tools and procedures
Process travel expense reports for the GD&O Executive Lead
Perform various scheduled and on-demand record-keeping tasks
Order office supplies and other special orders for the GD&O group as needed
Maintain phone contact lists and email distribution lists
Arrange guest office accommodations and other facility provisions for site visitors
Schedule job interviews and arrange travel accommodations for interview candidates
Perform administrative tasks for on-boarding and off-boarding of colleagues, interns and contingent workers following established process checklists
Provide back-up coverage for other administrative personnel that are temporarily out of the office
Lead and/or assist with the planning and implementation of local site-based initiatives and events
2 or more years of administrative experience, including executive support responsibilities
Expert-level knowledge of Microsoft Outlook, Excel, Word and PowerPoint (version 2010 or higher)
Ability to effectively plan and complete work in accordance with stated deadlines
Effective time management skills, can effectively juggle and re-prioritize work tasks as needed
Consistently produces quality work and exhibits strong attention to detail
Open to new ideas and enjoys seeking ways to improve upon current processes
Can easily and quickly learn and adapt to new work processes and new systems/technology

Administrative Specialist Resume Samples

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Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

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Administrative Specialist Resume Examples & Samples

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Administrative Specialist Resume Examples & Samples

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Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

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Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

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Administrative Specialist Resume Examples & Samples

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Administrative Specialist Resume Examples & Samples

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Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

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