Assistant, Administrative Resume Samples

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RB
R Borer
Raheem
Borer
7454 Roel Parkway
San Francisco
CA
+1 (555) 953 1856
7454 Roel Parkway
San Francisco
CA
Phone
p +1 (555) 953 1856
Experience Experience
09/2014 present
Los Angeles, CA
Assistant, Administrative Services
Los Angeles, CA
Assistant, Administrative Services
09/2014 present
Los Angeles, CA
Assistant, Administrative Services
09/2014 present
  • Provides administrative and clerical support including correspondence, typing, filing, research, and various projects
  • Creates intricate spreadsheets, Word documents, and/or PowerPoint presentations
  • Content Manager for TA Box and/or SharePoint sites, including posting documents, relevant communications and organizing information
  • Manages Outlook calendar, including internal and external meeting requests, conference calls and other appointments for the VP
  • Manages provisioning for current team and new hires
  • Manages telephone inquiries to the VP from vendors and other external contacts
  • Helps the executive prioritize meetings, events and appearances/engagements so as to make the most efficient use of his/her time
08/2009 03/2014
Boston, MA
Assistant, Administrative
Boston, MA
Assistant, Administrative
08/2009 03/2014
Boston, MA
Assistant, Administrative
08/2009 03/2014
  • Perform administrative support including filing, scheduling meetings, preparing, sorting and distributing mail, photocopying, scanning, phone duties, etc
  • Serve as back-up for reception duties including answering telephone, routing calls, taking messages, greeting guests and providing information
  • Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication
  • Responsible for opening, sorting, prioritizing and distributing inbound mail
  • Front Office duties including: answer phones, greet customers, filing, faxing, and making copies
  • Support the efforts of Paid Programming sales, including updating avails and allocations both in the Traffic system as well as the internal tracking system
  • Responsible for ordering, tracking and maintaining supplies
09/2004 02/2009
Dallas, TX
Assistant Administrative
Dallas, TX
Assistant Administrative
09/2004 02/2009
Dallas, TX
Assistant Administrative
09/2004 02/2009
  • Plans and organizes meetings/appointments/conferences; creates meeting agendas and records meeting minutes
  • Performs additional administrative duties as assigned
  • Creates informational items for updates, newsletters, and emails
  • Prioritize daily tasks and coordinating meetings/appointments and email inbox management
  • Understand how administrative processes are to be performed
  • Provide general administrative support such as handling the mail, screening and directing calls, managing calendars, making travel arrangements, creating/approving expense reports and other tasks
  • Identify opportunities and implement changes to improve administrative process efficiency and
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
University of South Florida
Bachelor’s Degree in Accuracy
Skills Skills
  • Highly proficient in Microsoft Office Suite (e.g., Word, Excel, PowerPoint)
  • Strong organizational skills, including the ability to work effectively with personnel at various levels at the plant site
  • Strong attention to detail and accuracy
  • Attention to detail and accuracy
  • Effectively using organizational and planning skills with attention to detail and follow-through
  • Adaptability
  • Perform a variety of administrative activities, with considerable scope, in support of functional area or for a specific project or business unit
  • Perform complex administrative duties, which may include compiling, reviewing, tracking data, and may assist with preparation of the department's procedure manuals
  • Computer Knowledge (EXCEL EXPERIENCE A PLUS)
  • Good phone etiquette
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15 Assistant, Administrative resume templates

1

Assistant Administrative Resume Examples & Samples

  • Prioritize and redirect incoming business matters in the manager's absence
  • Act as a liaison to other corporate groups
  • Coordinate calendars and handle meeting logistics
  • Track the department budget and process payment requests
  • Minimum 5 years of experience in an administrative role within a work group
  • Expert knowledge and proficiency with MS Office applications including Word, Powerpoint, Excel and Outlook
  • Sharepoint skills preferred
  • SAP experience a plus
  • Strong knowledge of accounting practices and the ability to work with budget information
  • Strong customer service orientation with effective communication, organizational and interpersonal skills
2

Assistant, Administrative Resume Examples & Samples

  • Administrative support including phones, calendar management, meeting prep/small event planning, and travel. Prepare materials and presentations for internal and external meetings
  • Serve as communication hub and project coordinator for department striving for efficiency and on time delivery of projects and materials
  • A minimum of 5 years of administrative or project coordination experience preferably in a technology environment. Strong technical skills including Power Point and Google Mail/Calendar
  • Comfort dealing with all levels within an organization and handling confidential information
  • High ethical standards. Experience handling confidential and sensitive information
3

Assistant, Administrative Resume Examples & Samples

  • Administrative support including phones, calendar management, meeting prep/small event planning, and travel
  • Prepare materials and presentations for internal and external meetings
  • Partner with the Resource Management coordinators
  • Serve as liaison to the production departments
  • Partner with other assistants across the organization on special projects and events
  • A minimum of 5 years of administrative or project coordination experience preferably in a creative environment
  • Strong technical skills including Power Point, Photoshop, Excel and Google Mail/Calendar
4

Assistant, Administrative Services Resume Examples & Samples

  • Manages Outlook calendar, including internal and external meeting requests, conference calls and other appointments for the VP
  • Plans and coordinates the logistics of meetings and events, internally at division HQ or offsite, for the VP and directors, and for visitors
  • Manages travel arrangements VP and directors, including flights, rental cars, car service, hotels, and related group events and meals
  • Processes travel-expense reporting and reimbursement for VP and directors
  • Manages telephone inquiries to the VP from vendors and other external contacts
  • Supports the VP with project coordination
  • Supports the VP with headcount and budget tracking
  • Supports VP and directors with team communications, including items like newsletters, new hire announcements, and widely distributed information
  • Maintains team directory and updates org chart
  • Formats, edits, proofreads, reproduces and distributes materials. Produces documents, PowerPoint presentations and spreadsheets
  • Attends meetings and produces meeting minutes as needed
  • Content Manager for TA Box and/or SharePoint sites, including posting documents, relevant communications and organizing information
  • Coordinates correspondence for the VP, files reports and preserves records as needed
  • Meeting and task preparation (collecting relevant data, high-level analysis, research as necessary) for VP
  • Manages provisioning for current team and new hires
  • Ensures VP is adequately prepped for 'next day' activities and events
  • Four year degree preferred
  • 3-5 years of experience providing full suite of admin support to a senior-level team
  • Organizational skills and ability to work and collaborate in a team environment
  • Experience with managing an Outlook calendar as a delegate; advanced capabilities across primary MS Office software and corporate travel sites/tools; experience with budget management
  • Excellent interpersonal relations and communication skills; exceptional writing skills
  • Ability to handle multiple demands with evolving priorities while producing boardroom-ready work
  • Consistent high levels of energy with a capacity and desire to learn; desire to move up in the organization in 2-3 years is preferable
  • Natural interest in making life easier for others required as is a sense of humor and reasonable flexibility; 'life is in the details' philosophy preferred
5

Assistant, Administrative Services Resume Examples & Samples

  • Greets and assists business associates, visitors, and headquarters staff in a courteous and helpful manner
  • Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary
  • Other duties and responsibilities as assigned
6

Assistant, Administrative Resume Examples & Samples

  • Previous experience in the apparel, accessory or consumer products industry is preferred
  • Highly proficient in Microsoft Office Suite (e.g., Word, Excel, PowerPoint)
  • Excellent organizational, meeting planning coordination and project management skills
  • Organized, independent, self-motivated with a problem solving mentality
  • Professional demeanor and team player attitude
  • Proven track record of success supporting senior level executives
  • Must demonstrate adaptability to constantly changing schedules. Adept at managing complex daily calendars and budget expense tracking
  • Minimum of 2 years of experience
7

Assistant Administrative Resume Examples & Samples

  • 3+ years experience in an Administrative role handling multiple disciplines of duties and responsibilities
  • Strong and proficient computer skills – Microsoft Office, Excel, Outlook
  • Conveys a strong "can-do" spirit, a sense of optimism, ownership, and commitment, helping others overcome difficult or frustrating challenges
  • Good speaking and writing in french
  • Bilingual ( French - English)
8

Assistant, Administrative Resume Examples & Samples

  • Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail
  • Contacts are frequent with individuals representing outside organizations and/or individuals of significant importance within the company. Contacts involve planning and preparation of communications, requiring tact, persuasion, and negotiation skills
  • Answers questions that may involve interpretation of policy
  • Viewed as key functional resource
  • May be responsible for various components of project assignments
  • Projects may be highly visible and require company resources
  • Develops documents and administers procedures. Provides guidance to and may train others on those procedures
  • Translates complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching subject; anticipates needs for communications; makes suggestions for improvements in existing communications
  • Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information
  • Confidential information typically consists of non-public company sensitive information (i.e. acquisitions, business strategies, financial data)
  • HIgh School diploma
  • Proven experience in providing administrative support to a senior executive in a fast-paced organization, including handling of sensitive or confidential information
  • Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization
  • Ability to work effectively with peers
  • Previous administrative assistant experience supporting multiple team members with event coordination, travel and expenses
  • Strong sense of responsibility and urgency as well as attention to detail
  • Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information
9

Assistant, Administrative Resume Examples & Samples

  • Prioritize, plan and organize multiple projects simultaneously, prepare and monitor invoices and expense reports. May assist with compiling and developing annual budget. Provide information to callers, coordinate messages, file maintenance, manage department office supplies and mail, attend meetings and keep notes on meeting content
  • 3 years of experience providing administrative support
  • Has developed knowledge and skills of administrative work and processes
  • Legally authorized to work in the United States
10

Senior Assistant, Administrative Resume Examples & Samples

  • 5+ years of experience providing administrative support
  • Advanced knowledge and skills of administrative work and processes
  • Advanced organizational, written, and verbal communication skills
  • Advanced proficiency with Microsoft Office
  • May assist less experienced peers
  • At least 18 years of age. Legally authorized to work in the United States. High School Diploma or GED. Pre-employment background screen
11

Senior Assistant, Administrative Resume Examples & Samples

  • Coordinate and manage schedules, arrange appointments, travel, meetings, conference calls, events, time off, etc
  • Using an array of business software applications (e.g. word processing, presentation and spreadsheets), prepare presentations, departmental reports and organizational charts. Research, compile and proof word processing assignments
  • Prioritize, plan and organize multiple projects simultaneously, prepare and monitor invoices and expense reports. May assist with compiling and developing annual budget
  • Provide information to callers, coordinate messages, file maintenance, manage department office supplies and mail, attend meetings and keep notes on meeting content
  • Maintain full understanding and knowledge of office practices and act as resource for business unit’s policies and procedures. May file help desk tickets to update/correct permissions
12

Assistant Administrative Resume Examples & Samples

  • 2 years experience with MS Office Systems (Word, Excel, etc.) in a business environment
  • 2 years experience with SAP (or other invoice/accounting/scheduling) software in an office environment
  • Associate Degree or Bachelor's Degree
  • Able to work independently and be dependable
  • Must be willing to and capable of being trained on various Honeywell systems
13

Assistant Administrative Assistant Resume Examples & Samples

  • A minimum of 2 years administrative experience
  • High School Diploma or GED required; Associate or Bachelor's degree preferred
  • Strong communication (verbal & written) and organizational skills
  • Results-oriented with the ability to complete assignments in a timely manner with little supervision
  • Proficient in Microsoft Outlook, Work, Excel, and PowerPoint with the ability to quickly learn any in-house software applications
14

Assistant Administrative CPS Resume Examples & Samples

  • Taking Calls/Emails from Customers
  • Create events for service calls in QFM
  • Dispatch service calls to building operators as per FM
  • Generate reports on open events
  • Generate monthly QFM reports for inclusion in monthly AI and school board reports (pulled on 1st day of each month)
  • Take minutes at monthly AI/School Board meeting and generate monthly reports
  • Generate and ensuring the operators are closing PM calls
  • Generate FX work orders by sending events to GSRC
  • Maintain and Manage - on call list
  • Update Monthly/Maintain Bldg. Section 4 Communication - operators list
  • Attend weekly QFM Meeting
  • Monitor "yellow" calls in QFM and ensure events are closed on time
  • Working with the school board to change call priorities
  • Input information into QFM from Subcontractors to ensure that the events are detailed and accurate
  • Work to ensure all required Tasks in QFM are completed
  • High school diploma with two years of experience in a related field or College diploma or Bachelor degree in administration or commerce
  • Three + years of experience in an administrative role
  • Computer skills with MS office and SAP,
  • Good communicator verbal and written
  • Good reporting skills both verbal and written
  • Ability to multi task in a fast paced environment
  • Follow up with outstanding items until the tasks are closed
15

Assistant, Administrative Resume Examples & Samples

  • Perform a variety of complex administrative duties, with little supervision, exercising confidentiality, independent discretion, and judgement
  • Maintain statistical and financial records in desired format to support operations. Prepare reports and studies as requested
  • May prepare FDA-regulated documents and maintain files documenting regulated activities
  • May assist in writing, organizing, and maintaining technical sections of the departmental procedure manuals
  • Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications
  • Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications
  • May assist with monitoring, tracking, compilation and reporting of data specific to functional area or business unit/project
16

Assistant, Administrative Services Resume Examples & Samples

  • Screens telephone calls, visitors, and letters; answers routinequestions and furnishes information
  • Responsible for the coordination and scheduling of internal meetingsand presentations; gathers and prepares necessary materials and/orequipment
  • Assures the planning and coordination of the executive's calendar ofevents; schedules appointments and prepares detailed itineraries,complete with travel accommodations, etc
  • Assures the maintenance of travel and expense account and records,including form preparation and figure reconciliation
  • Displays a strong knowledge of desktop tools such as the MicrosoftSuite of Office products and electronic mail systems
  • Regular, consistent and punctual attendance. Must be able to worknights and weekends, variable schedule(s) and overtime as necessary
17

Assistant, Administrative Resume Examples & Samples

  • High school diploma or equivalent plus four years related experience or equivalent combination of education and experience
  • Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred
  • Ability to prepare and edit complex documents is preferred
  • High level of computer skill proficiency, including knowledge of document, spreadsheet, database, and presentation applications
18

Assistant Administrative CPS Resume Examples & Samples

  • Processing all aspects of technician’s time and expenses on a weekly basis to ensure accurate information is submitted to Canadian Payroll
  • Interact directly with technicians to coordinate vehicle requirements, phones, uniforms and training material, along with being responsible for the monthly audit of all technician company credit card transactions
  • Required to work daily within online systems such as FX Service Management System and the SAP environment
  • Review all aspects of customer concerns, technician support and management reports
  • Order supplies for the technicians and others as needed
  • Familiarize with Health and Safety procedures, and take lead on the preparation, correction and certification of monthly quizzes for the technicians
  • Handle all aspects of answering the phone; clients, suppliers, technicians, while multi-tasking with other duties and responsibilities
  • Look after new employee functions such as ordering purchasing cards, access cards, bell cards, business cards , as well as complete the termination list for employee departures
  • College diploma or 3+ years of experience in an Administrative role handling multiple disciplines of duties and responsibilities
  • 5+ years of experience with Microsoft Office, Excel, and E-Mail
  • Demonstrated ability of exceptional organizational skills and the ability to multi-task
  • Experience with SAP, but not mandatory
19

Senior Assistant, Administrative Resume Examples & Samples

  • Supports executive leader by performing expert-level administrative work of the most complex nature including planning, coordinating, organizing and producing work that requires the highest level of independent judgment and discretion
  • Provides analytical or specialized administrative support to relieve executive of complex details and advanced administrative duties. Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data and prepares reports and recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at the highest levels of the organizational to gather information and prepare reports
  • Communications - Demonstrates expert ability in the following: Interact and communicate with internal and external customers effectively, tactfully and respectfully in all possible situations through clear speech and/or concise writing. Listen and follow highly complex oral and written instructions consistently. Use varied methods of communication and independently determine the most appropriate method of communication by assessing the current situation and customizing the interaction method accordingly. Use correct grammar and convey complex, system-wide facts, information and/or ideas in written correspondence/speech. Ask questions, provide technical information, develop and communicate solutions, coordinate discussion, make appropriate recommendations and encourage other employees to provide feedback and offer recommendations. Influence, persuade and advocate for important organizational issues specific to larger department or group
20

Assistant Administrative Resume Examples & Samples

  • US citizenship in order to obtain and maintain US Dept of Energy “Q” level security clearance
  • Minimum 2 years work experience in an administrative assistant role
  • Ability to communicate clearly and concisely in verbal and written formats
  • Ability to handle multiple tasks and administrative support for multiple individuals
  • Ability to work with limited supervision and guidance
  • Proficient in Microsoft Office (Excel, PowerPoint, Word). Excellent typing and proofreading skills
21

Assistant Administrative Resume Examples & Samples

  • Understand administrative processes
  • Understand the purpose of administrative processes and requirements
  • Understand how administrative processes are to be performed
  • Identify opportunities and implement changes to improve administrative process efficiency and
  • Must be a US Citizen or permanent legal resident, due to Export Compliance
  • Minimum of High School Diploma or GED equivalent
  • Minimum of 2 years experience working in an administrative or production environment
  • Experience must include the demonstrable use of a computer
22

Development Administrative Assistant Administrative Sup Resume Examples & Samples

  • Identify and solve standard problems where policy and procedures are referenced and refer more complex problems to appropriate staff
  • Perform standard arithmetic calculations of a transactional nature, including tracking and comparing data
  • Three years of experience in an office environment
23

Assistant Administrative Resume Examples & Samples

  • Proficient in Microsoft Office Suite (Excel, Access, Word, and PowerPoint)
  • Proficient in Siterra and SiteTraker
  • Well organized and ability to work independently, multitask and manage multiple priorities
  • Ability to meet daily goals and deadlines
24

Assistant, Administrative Resume Examples & Samples

  • Front Office duties including: answer phones, greet customers, filing, faxing, and making copies
  • Creating reports
  • Assisting in other areas where needed
  • Computer Knowledge (EXCEL EXPERIENCE A PLUS)
  • Must be comfortable with handling multi-phone lines
  • Work in a timely manner
  • Willing to train in different areas as needed
25

Assistant, Administrative Resume Examples & Samples

  • Provides general administrative support. May provide back up support to higher-level management as needed
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
  • Interacts with high-level executives and handles confidential or business-sensitive information
  • Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
  • High School diploma or equivalent. Some college preferred
  • Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements
26

Assistant, Administrative Resume Examples & Samples

  • 3 - 5 years of experience working in a customer-focused and fast-paced professional environment
  • Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
  • Effective communication skills both orally and in writing
  • High level of compassion and integrity
27

Assistant, Administrative Resume Examples & Samples

  • Manages day-to-day calendars, including arranging meetings, conference calls, travel etc. Ensures timely and efficient changes (updates, additions & conflicts) in schedules and communication across key participants
  • Prepares, coordinates and manages meetings including
  • Scheduling meetings, confirmation of venue (conference rooms, off site venue etc.), compiling and distributing relevant information regarding call in numbers, agendas, conference rooms, securing and assisting with AV set up, trouble-shooting & support, arranging catering & clean-up of rooms as necessary
  • Prepares agendas, takes notes and distributes meeting minutes and presentations. Must track action items and communicate status
  • Coordinates travel and itineraries for leaders, including air, hotel, and car using standard corporate policies
  • Processes expense reports for identified leaders, purchase card reports and invoices per accounts payable procedures, in a timely manner
  • Provides support for larger projects managed by others (assist with acquiring decks and content for power point presentations, special adhoc projects)
  • Serves as a key communication link to facilitate effective management and to support intra and inter-departmental communication and interaction
  • Receives, screens, and/or selectively refers callers
  • Organizes and maintains filing system, including online systems. (i.e. Shared Network Drives)
  • Coordinates technical support (i.e. IT, software and hardware issues, phone and mobile phone troubleshooting)
  • Acts as an information source on departmental/business unit policies and procedures
  • Performs general office tasks and errands, as necessary
  • 5 + years office administrative support experience to senior management
  • BS/BA degree preferred
  • Exceptional interpersonal and communication skills (verbal and written)
  • Excellent computer skills and experience with Outlook, Word, Excel and PowerPoint required; JDE experience, a plus
  • Strong organizational and time management skills. Individual will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
  • Ability to coordinate multiple projects, prioritize workload and effectively manage changing priorities with accuracy, responsiveness, flexibility and a “can-do” attitude in a demanding environment
  • High degree of accuracy, attention to detail is required
  • Strong interpersonal skills and communication skills in order to work with customers and all levels of management, vendors and other business partners
  • Able to handle sensitive information with a high degree of confidentiality
  • Work experience in a professional and fast paced office environment, preferably two plus years working with higher management level
28

Development Assistant Administrative Assistant Resume Examples & Samples

  • Provides administrative support functions, such as answering and directing phone calls, sorting and distributing mail, establishing and maintaining files, document management, maintaining office equipment, copies and faxes requested documents, resolving hardware and software issues with for staff, ordering office supplies and maintaining adequate inventory levels, etc
  • Performs clerical and administrative tasks. Makes travel arrangements (which may include detailed itineraries reflecting appointments with donors), schedules meetings and appointments, and maintains calendars to ensure efficient time management. Assists donor relations and event staff with calendar management, expense reimbursement, and data entry relative to contacts and activities as needed. Coordinates actions, questions, and decisions between manager and others
  • Assists donor relations and event staff in fund agreement routing and stewardship activities. Utilizes data from central database to create requested reports, spreadsheets and correspondence on a routine basis. Generates and refines downloads for reports and mailing labels as requested by donor relations staff
  • Responsible for event preparation including but not limited to; compiling and organizing invite lists, point of contact for and tracking of RSVP’s, event attendance upload to Advance database, assistance with event set up and break down, preparing nametags for event guests, managing registration process etc
  • Completes new account forms, routing and following-up on forms and fund agreements to ensure required approval signatures obtained in timely manner; provides complete information to accounting and stewardship departments and processing staff. Processes donor checks and gifts, completes routing and tracking forms, generates appropriate acknowledgments. Updates donor database with notes, strategic plans, contact reports, tasks, etc. to ensure most current and relevant information is available. Shares information with other team members. Researches and resolves issues or discrepancies daily regarding donations, fund transfers, and new gift funds. Follows up to confirm changes have been made
  • Prepares routine and non-routine correspondence, including but is not limited to acknowledgments downloads and first time donor acknowledgments
  • Mail fund agreements, donor gifts and other items at the request of the donor relations team
  • Generates department accounts payable vouchers, verifying accuracy of invoices and accounting codes to be charged. May assist in preparation and monitoring of departmental budget
  • Acts as liaison between the Foundation and the University regarding questions, research information, reports, and operations
  • May be asked to work after hours and/or weekends for donor related functions periodically
  • Serves as one of three department approvers for conference/event room reservation system (EMS)
  • Three (3) years of general clerical experience
  • Professional experience working in non-profit, events, and/or development/fundraising
  • Professional experience making travel arrangements
  • Experience using donor database software, such as Advance, or a similar software
29

Assistant Administrative Resume Examples & Samples

  • Responsible for general administrative tasks; may include answering telephones, filing, copying, sorting and distributing daily mail, ordering office supplies and maintains daily task lists
  • Plans and organizes meetings/appointments/conferences; creates meeting agendas and records meeting minutes
  • Coordinates travel arrangements
  • Supports staff in assigned project based work
  • Assists with both customer and staff inquiries by responding to direct requests for information or forwarding questions to appropriate staff
  • Responsible for ordering and maintaining inventory for office supplies
  • Two (2) years’ experience in a secretarial, clerical, or administrative position
  • Strong knowledge of Microsoft Excel, Microsoft PowerPoint, Microsoft Word
  • Proficient in Outlook; scheduling
  • Available for occasional overnight travel (up to 10%)
  • Demonstrating time and organizational management skills when dealing with constant time sensitive requests
  • Ability to handle confidential information with professionalism and diplomacy
  • Experience organizing/coordinating projects while providing exceptional customer service
  • Must pass a ten (10) year background check and pre-employment drug test
  • Ability to work independently and in a high pressure team environment
  • Excellent organizational and strategic time management skills
  • Highly motivated self-starter with the ability to multitask
  • Must be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Passion and Fun
  • Identify safety concerns, issues, incidents or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue’s confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report(SAR))
30

Assistant, Administrative Services Resume Examples & Samples

  • Practices good judgment, discretion, and confidentiality of sensitive information regarding department activities
  • Creates intricate spreadsheets, Word documents, and/or PowerPoint presentations
  • Screens and directs incoming phone calls
  • Handles maintenance of all office equipment
31

Assistant, Administrative Resume Examples & Samples

  • AAS degree required with study in Secretarial Science/Business Administration/Computers preferred
  • A minimum of 2-3 years of advanced administrative/office support experience is desired
  • Notary certification is a plus, but not required
  • High proficiency with electronic calendaring, travel arrangements and Microsoft Word, Excel, PowerPoint and Outlook
32

Assistant, Administrative Resume Examples & Samples

  • Coordinates travel and itineraries for identified managers, including air, hotel, and car using standard corporate policies
  • Coordinates the scheduling of meetings for the department, compile and distribute agendas, set up rooms and catering as necessary
  • Work closely with other, remote admins to coordinate meetings across different functions as well as within sales
  • Through Constellation enterprise EDP system (JDE) processes all departmental purchase orders
  • Track and code all department invoices for approval, verify against receipt of goods/services and ensure proper coding prior to processing by finance to General Ledger
  • Coordinates meetings: including Division meetings, Distributor meetings, incentive trips, team building activities, new brand launches and conference calls – may liaison with the Event planning team on coordination. Ensures timely and efficient changes in schedules and communication across key participants
  • Works closely with both internal and external customers to meet their service needs
  • Provides support to the business line staff in the areas of reporting, customer/business documentation and service goals
  • Exceptionally strong PC based software skills, (including MS Word, Excel, power Point & Outlook) to complete assignments that include: reports, formal correspondence to management, presentation materials, inter-office memos, and other business related correspondence and record keeping
  • Work closely with General Sales Managers and admins to consolidate power point presentations and excel data into one document for BU-GSM to use
  • Processes expense reports for identified managers, purchase card reports and invoices per accounts payable procedures, in a timely manner
  • Support Accounts Payable and PR team with new vendor set ups, PO’s, and follow up on any unpaid and outstanding invoices
  • Assists with the coordination of time sensitive distribution material to sales and marketing functions (i.e. weekly flash depletion reporting)
  • Coordinate the maintenance of onsite office equipment with IT and other Constellation vendors
  • Updates and maintains moderately complex organizational charts, region contact forms and function specific databases
  • Provides support for larger projects managed by others
  • Responsible for ordering, tracking and maintaining supplies
  • Maintains filing system, and assists larger team with file organization; including SharePoint
  • Sorts and distributes mail and supports team with courier requirements
  • Advanced in Microsoft Suite; Advanced in Excel (including building and manipulating pivot tables) and PowerPoint; JDE experience helpful
  • Strong organizational, multi-tasking and time management skills
  • Excellent communication skills in order to work with customers and all levels of management, vendors and other business partners
  • Ability to use problem solving and advanced judgment skills to make decisions in situations where there are no established procedures
  • Ability to coordinate multiple projects, set priorities, and deliver projects with deadlines
  • Ability to be time and task flexible and work in a fast paced environment
  • High degree of accuracy, attention to detail and confidentiality
  • Must be able to stand, walk, sit; use hands to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch and hear
  • Ability to sit for two hour intervals and perform data entry/word processing functions
  • Able to lift 45lbs on occasion
33

Assistant, Administrative Resume Examples & Samples

  • Provide executive and department support as needed
  • Manage office related purchasing including office supplies, special orders, mailing supplies, kitchen supplies, stationary and catering needs
  • Maintain and operate office equipment and work with vendors to schedule repairs when necessary
  • Assist with coordination of office maintenance and janitorial services
  • Schedule appointments and maintain meeting room calendars and coordinate with IT for special equipment set-up
  • Maintain office credit cards and reconcile statements each month
  • Process incoming and outgoing mail including express mail and delivery services (i.e. FedEx, UPS, Hot Shot); process related invoices timely
  • Maintain and operate mail room equipment; monitor postage meter adding funds when necessary. Coordinate with vendor for mail room equipment repairs
  • Maintain neat appearance of workspace, kitchen, mail room, conference rooms, file room, etc
  • Serve as back-up for reception duties including answering telephone, routing calls, taking messages, greeting guests and providing information
  • Perform special projects as needed
  • High School Diploma/GED and a minimum of three (3) years’ experience in an office administration role are required
  • Proficient in use of Microsoft applications including Outlook, Word, and Excel is required
  • Experience with Concur, or other electronic travel and expense programs, is a plus
  • Strong communication skills with all levels of employees, including senior management and external vendors/agencies is necessary
  • The successful candidate must have excellent organizational skills, attention to detail, be willing to learn, and able to effectively prioritize and multi-task in a fast-paced environment
  • The successful candidate must be able to stoop, kneel, crouch, and lift up to 50 pounds to perform essential job duties
34

Assistant, Administrative Resume Examples & Samples

  • Provide information to callers, coordinate messages, file maintenance, department office supplies and mail, attend meetings and keep notes on meeting content
  • Handle multiple projects, prepare and monitor invoices and expense reports. May assist with compiling and developing annual budget
  • Maintain knowledge and act as resource for business unit’s policies and procedures. May file help desk tickets to update/correct permissions
35

Assistant, Administrative Resume Examples & Samples

  • Receives purchase orders for a variety of winery related items including supplies, equipment, materials and services, complying with the company Purchase to Pay policy
  • Receives, stores and issues all critical parts and consumables in a manner that allows for efficient work flow and accurate tracking throughout the Maintenance Department
  • Operates forklift as required in performance of job duties
  • Works with the Maintenance Manager and Maintenance Supervisor to determine best use of the maintenance software program to maximize efficiencies and meet the needs of the department
  • Works closely with the Facilities Manager or Maintenance Supervisor to review work requests, identify solutions, and recommend the appropriate maintenance personnel/resources
  • Performs data entry including asset identification warranty information, and other relevant information into the maintenance software system in an accurate and timely manner
  • Maintains the MSDS catalog to assure compliance with state and federal regulations for all materials stored in the maintenance shop and within the Maintenance Department’s area of responsibility
  • Assists Storekeeper in maintaining a clean and orderly storeroom and sets up systems for maintenance workers and other designated employees to acquire materials or parts
  • Works with the Maintenance Manager to create written procedures for all maintenance tasks
  • Ensures safe work practices and adheres to all safety policies and procedures, including but not limited to, timely and accurate reporting of all work-related injuries and illnesses to the supervisor, promoting safety awareness to co-workers, advising the supervisor of any unsafe acts and conditions and wearing required personal protective equipment
  • Works with the outside contractors and service providers to make sure they comply with CBI contractor policies
  • Purchases equipment and supplies according to project budgets approved by the Maintenance Supervisor, Maintenance Manager or Director of Operations
  • Promotes quality work and a team atmosphere
  • Maintains the Maintenance software to assure that all winery equipment and their associated parts are accurately entered into the database in an organized manner
  • Reviews all invoices for complete and accurate information related to price, product quality and services provided
  • Receives purchase orders in JDE to initiate the payment process for a variety of winery materials
  • Provides relevant historical purchasing data and capital requirements for spare parts to the Maintenance Manager and Maintenance Supervisor for the formulation of annual operation and capital budgets
  • Maintains routine communication with all departments with regards to maintenance issues or repairs
  • Previous experience in maintenance systems, preferred
  • Must be proficient in Excel, Word, Outlook
  • Experience in populating and managing database systems, including report generation preferred
  • JDE or equivalent finance management system experience preferred
  • Purchasing experience preferred
  • Must be able to exercise fiscal responsibility, within established budgetary constraints
  • Must have excellent organizational skills and ability to prioritize
  • Must be able to problem-solve and adjust to changing timelines
  • Must be able to work a flexible work schedule and overtime, particularly during harvest
  • Must be able to work in a team environment and perform duties and responsibilities in a manner consistent with the company’s values of exhibiting the highest quality standards in all endeavors
36

Assistant, Administrative Resume Examples & Samples

  • Liaise face-to-face, and via telephone and email with Commscope employees, travel agents, and travel planners to quality control reservations and airline tickets for travelers. Provide back-up to travel agents as needed for air, hotel and limousine reservations
  • Responsible for the Corporate American Express Card Program administration: Process billing requirements; cancel lost or stolen cards; reconcile monthly American Express airline ticket charges against the monthly American Express statements to ensure all data is correct and to ensure that Accounts Payable receives accurate information; prepare and process all payment delinquency letters to employees and their managers; and respond to all inquiries from employees regarding the Corporate American Express Card. Control master card # listing, correspond directly with employees regarding delinquent account status
  • Reconcile all limousine, hotel and car rental direct bill accounts and ensures that all information is correct and is forwarded to Accounts Payable to initiate the payment process. Serve as liaison between Accounts Payable and travelers to respond to all inquiries regarding direct bill accounts and payments
  • Provides assistance in getting passport and visa applications for Commscope travelers. Writes letters of responsibility to accompany all visit applications. Interfaces with travel agency and local consulates to ensure that all documentation received is accurate and charges for passports and visas are correct. Maintains and updates all passport and visa records for travelers (checks number of entries, ensures validity, etc.) Issues SOS cards and provides SOS documentation to international travelers
  • Creates and distributes travel updates and bulletins. Process all hotel and car rental commission checks that come into the Travel Department and maintains records and reports on a database for tracking purposes
  • Responsible for travel office support
  • Responsible for scheduling meetings of different department within organization
  • Coordination of events taking place in organization
  • Responsible for Customer visit arrangements
  • Checking security bills
  • Responsible for employee transportation (buses & pool cars), canteen and time office
  • Notice board management
  • Any other relevant job assigned by the management
  • Travel and admin related background is preferred
  • Well-developed verbal and written communication skills as well as a proficiency in Microsoft Office products (Word, Excel, Outlook, etc.)
37

Assistant, Administrative Services Resume Examples & Samples

  • Screens telephone calls, visitors, letters; answers routine questions and provides information
  • Helps the executive prioritize meetings, events and appearances/engagements so as to make the most efficient use of his/her time
  • Coordinates and schedules internal meeting and presentations; gathers and prepares necessary materials and/or equipment
  • Assures the planning and coordination of the executive's calendar of events, schedules appointments, and prepares detailed itineraries complete with travel accommodations, etc
  • Assures the maintenance of the travel and expense account and records, including form preparation and figure reconciliation
  • Displays a strong knowledge of desktop tools such as the Microsoft Office suite of products and electronic mail systems
38

Assistant Administrative Resume Examples & Samples

  • Prioritize daily tasks and coordinating meetings/appointments and email inbox management
  • Follows-up on telephone messages and emails
  • Order all station supplies and monitors inventory
  • Coordinate and assist the Fun Committee activities
  • Maintain information databases
  • Hosts guests and business partners
  • Coordinate hotel and travel arrangements for out of town VIP
  • Additional administrative duties, i.e. filing
  • Provide general administrative support such as handling the mail, screening and directing calls, managing calendars, making travel arrangements, creating/approving expense reports and other tasks
  • One (1) year experience as an Administrative Assistant or Office Manager
  • Available for occasional overnight travel (10%)
  • Pass a ten (10) year background check and pre-employment drug test
  • Legally eligible to work in the country in which the position is located
  • Excellent verbal and written communication
39

Assistant, Administrative Resume Examples & Samples

  • Coordinates meetings: including leadership team and business unit meetings, team building activities, new brand launches and conference calls. Ensures timely and efficient changes in schedules and communication across key participants
  • Responsible for regular reporting regarding customer/business documentation and service goals
  • Assist GSMs with sample requests and hospitality requests
  • Ensure proper onboarding support for new hires to ensure they are added to any IT requests such as but not limited to; team reports, distribution lists, hardware/software request
  • Ensure Anaplan/flash reporting is solved along with price collection requests
  • Responsible for new item set up and CCPs
  • Processes expense reports for Business Unit, GM of Fine Wine and VP of Sales Strategy, purchase card reports and invoices per accounts payable procedures, in a timely manner
  • Coordinates travel and itineraries along with expenses for identified GSMs; including air, hotel, and car using standard corporate policies
  • Coordinate the maintenance of onsite office equipment with I.T. and other Constellation vendors
  • Maintains filing system, including on line systems. (i.e. SharePoint)
  • Exceptional skill with Outlook, Word, Excel (including building pivot tables) and PowerPoint
  • Strong skills calendaring and planning events
  • Strong organizational and time management skills with the ability to prioritize
  • Excellent communication skills both verbally and in writing in order to work with customers and all levels of management, vendors and other business partners
40

Assistant, Administrative Resume Examples & Samples

  • Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports
  • Establishes and maintains record keeping and filing systems
  • Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group
  • May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings
  • Completes expense reports and handles reconciliation of receipts for a designated work group
  • Responsible for opening, sorting, prioritizing and distributing inbound mail
  • Coordinates services for outbound mail
  • Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures
41

Assistant, Administrative Services Resume Examples & Samples

  • Plans and prepares for large scale meetings and events
  • Supports overall organization of 650 people
  • Interacts with very diverse professional population, from executives to front line employees
  • Familiar with running AV equipment for medium to large meetings
42

Assistant Administrative Resume Examples & Samples

  • Accounts Payable: Ensure all bills are signed by the correct supervisor, coded properly, and given to the Division Manager for signature. Invoices are copied and sent to Home Office for payment
  • Sales Programs Administration: Track quarterly Price Protection and Customer Protection programs. If required, process paperwork from dealers to ensure they receive proper values
  • Expense Reports: Train new employees on filling out expense reports. Audit all expense reports, ensuring each entry has a receipt. Enter all expenses into database for tracking. Prepare reports as requested
  • Administrative Support: Provide support to the Service and Parts Departments as needed. Assist with Service School
  • Miscellaneous: Back-up for ordering supplies, copy machine maintenance, mail room upkeep
43

Assistant, Administrative Resume Examples & Samples

  • Mange hardware and software needs for Digital Team. Including, but not limited to the ordering, receiving, tracking and assigning of assets
  • Ability to stay calm in an ever changing environment and handle multiple personalities in professional matter
  • Provide information to internal and external requests, coordinate messages, file maintenance, department office supplies and mail
  • Manage space assignments and maintain company-based database for Digital team
  • Using an array of business software applications (e.g. word processing, presentation and spreadsheets), prepare presentations, departmental reports and organizational charts
  • Handle multiple projects, prepare and monitor invoices and expense reports. May assist with compiling and developing departmental processes
  • Provide assistance planning and coordinating team events (e.g. Town Halls, All Hands, New Hire Onboarding, Holiday festivities, etc.)
  • Strong organization skills & ability to multi task
44

Assistant, Administrative Resume Examples & Samples

  • Strong organizational skills, including the ability to work effectively with personnel at various levels at the plant site
  • Effectively communicates
  • Can make certain decisions independently and has good judgement on when to escalate items
  • Results, action oriented and delivers on commitments
45

Assistant, Administrative JMA Resume Examples & Samples

  • Perform duties as assigned in the department of Jewelry Manufacturing Arts instruction and operations; handles diverse issues on behalf of the JMA Operations Director to ensure efficient departmental operations complying with GIA policies and procedures
  • Oversee JMA Operation Director and JMA Senior Global Director and expense reporting, calendaring, travel, and event planning for the instruction and operation departments
  • Make travel reservations, maintains itineraries, and prepares expense reports in a timely fashion for the JMA Operation Director and JMA Senior Global Director; reconcile purchasing card transactions and other accounting duties with accuracy and complete focus on details
  • Monitor and provides Workday time and labor accounting for Director JMA Operations
  • Create and prepare correspondence, department shared calendars reports, documents, spreadsheets and presentations for internal and external communications to include trade shows, symposiums and other events
  • Compile, organize, prepare meeting agendas/ informational materials; records, prepares and/or edits minutes of meetings and presentations
  • Review, route, and respond to routine confidential/sensitive material; carry out phone duties for the departments
  • Perform general administrative duties to include, photocopying, faxing, mailing, setting up conference calls, a/v equipment, purchasing duties for the lab and classrooms
  • Maintain, extract, analyze, interpret and reports on data from sensitive and confidential information in electronic and paper form; undertakes department inventory management, establish and maintain paper/ electronic filing systems
  • Act as liaison with various departments within Education and other departments in GIA in a professional manner
  • Participates in writing of reports or other documentation of ongoing projects; assists in project planning, tracking, and management of JMA initiatives
  • Support JMA programs by: establishing new class folders in G: drive/blackboard and preparing and populating new folders with current documents and providing needed printed materials for classroom start-ups
  • Coordinate class field trips with instructional staff and manage relevant supporting documents for trips
  • Print and provide current and relevant GIA memos and communications to classrooms
  • Support departmental meetings by taking and distributing meeting notes
  • Assist in the printing and distribution of project documents for classrooms
  • Create and maintain accurate calendars of classroom activities, events and business functions
  • Schedule classroom surveys with the Dean’s Office
  • Establish schedules, track and communicate casting demonstrations for JMA classes and GIA associates
  • In collaboration with the Director of JMA Operations and Specialist, JMA OPS; log and communicate student status changes to the Dean’s Office
  • Must possess advanced organizational and project management skills, including ability to work independently, operate with tact, diplomacy, and discretion on a wide variety of complex and sensitive issues
  • Ability to determine appropriate priorities, and complete projects accurately, efficiently and with a high level of attention to detail, despite competing deadlines
  • Demonstrated experience working with policies and procedures relating to accounting, purchasing, security, and compliance. Ability to analyze and interpret which policies and procedures apply to a given situation
  • Intermediate to advanced skills in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and Access required. Basic proficiency in Adobe Photoshop preferred
  • Strong problem-solving skills; organized and highly detail-oriented
  • Excellent verbal and communication skills
  • Strong research and analytical skills; ability to navigate Internet for research purposes
  • Ability to multi-task with changing priorities and frequent interruptions
  • Ability to maintain strict confidentiality and the highest level of professionalism and ethics
  • Ability to display supportive behavior and communicate positively regarding department goals and objectives
  • Ability to deal effectively with a variety of personalities to establish and maintain effective working relationships
  • Communicates effectively with excellent interpersonal skills to successfully interact with a variety of people- students, faculty, staff, management, vendors, and members of the industry from diverse cultures and backgrounds
46

Assistant, Administrative Resume Examples & Samples

  • Answers phone and directs calls to appropriate departments
  • Receives all visitors to the lobby
  • Distributes all incoming mail and prepares all outgoing mail and overnight packages for pickup
  • Assists the General Manager in handling of FCC paperwork and filings
  • Provides administrative and clerical support to the Vice President/General Manager and other station personnel
  • Backs up Business Office as needed
  • Backs up Sales Department as needed
47

Assistant, Administrative Resume Examples & Samples

  • Identify, enhance, and follow specific processes and procedures to maximize the efficiencies of the business to which the support is being provided
  • Ensure the correct functioning of facilities, office and/or business support services
  • Prepare reports; meeting deadlines
  • Acquire, distribute, and store supplies
  • Analyze internal processes and recommend changes for improvement
  • Monitor records retention & destruction
  • Oversee the maintenance and repair of equipment and systems
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures
  • Ability to assess needs of clients/team members in order to meet the needs of the business
  • Problem-solving and deductive reasoning is required to accomplish tasks
  • Clear and concise communications both through writing & presentation skills
  • Effective use of time is very important in this position
  • Excellent customer service skill
  • ******* EOE/MINORITIES/FEMALES/VETERANS/DISABLED *********
48

Assistant, Administrative Resume Examples & Samples

  • Is proficient in Microsoft Office including Word, Excel and PowerPoint
  • Manages calendars and appointments
  • Maintains files and records
  • Composes correspondence and prepares documents for transmission and/or distribution
  • Performs photocopying and other document production services
  • Performs other clerical functions as needed
  • Greets and provides customer service to visitors
  • Answers and routes telephone calls
  • Takes phone messages for other personnel
49

Assistant, Administrative Resume Examples & Samples

  • A competitive salary of $15.00 to $21.00/hour, depending on experience
  • Position is eligible for the Annual Corporate Bonus Plan
  • Comprehensive benefit package including Paid Time Off during the first year, 401(k) plan with a company match, and Tuition Reimbursement to highlight a few of the offerings
50

Dwa-assistant, Administrative Resume Examples & Samples

  • This will require an outgoing, confident personality coupled with good judgment and discretion
  • Ability to read scripts and provide useful short coverage and comments
  • Must be proactive and eager to learn and able to work independently
51

Assistant, Administrative Resume Examples & Samples

  • General clerical duties including photocopying, fax and mailing
  • Retrieve documents from filing system
  • Resolve administrative problems and inquiries
  • Prepare written responses to routine enquiries
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Prepare agendas for meetings and prepare schedules
  • Record, compile, transcribe and distribute minutes of meetings
  • Maintain office supply inventories
  • Coordinate maintenance of office equipment
  • Coordinate and maintain records for staff, telephones and parking
  • Communication skills - written and verbal
  • Prioritizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
52

Assistant, Administrative Resume Examples & Samples

  • Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing expense reports, preparing and/or sorting mail
  • Responsible for confidential information which typically consists of non-public company sensitive information (i.e. acquisitions, business strategies, financial data, etc.)
  • 5-7+ years of related work experience supporting senior-level leadership
  • Strong proficiency in MS Word, Excel & PowerPoint
53

Assistant, Administrative Resume Examples & Samples

  • Provides word processing services
  • Maintains programming contracts and spreadsheets
  • Updates station programming
  • Maintain station's Public File
  • Assist with Political File maintenance
  • Prepare quarterly FCC Reports
  • Prepare monthly programming affidavits
  • Distribute program guide information
  • Schedule movies and specials
  • Assist with station recruiting and outreach activities
  • Operate station switchboard
  • Handle viewer comments/concerns
54

Assistant, Administrative Resume Examples & Samples

  • Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule
  • Communicates program information and assists students
  • Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication
  • Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems
  • May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media
  • Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public
  • Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets
  • Compiles and produces routine reports or documents
  • May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes
  • May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines
  • May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects
  • May oversee the work flow of others, as appropriate
  • Office procedures and practices
  • Customer service techniques
  • Basic bookkeeping procedures
  • Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation, preparing requisitions, etc
  • Managing the budget within assigned department
  • Effectively using interpersonal and communications skills
  • Effectively using organizational and planning skills with attention to detail and follow-through
  • Entering data, maintaining files, and performing other clerical duties
  • Maintaining confidentiality of work-related information and materials
  • Establishing and maintaining effective working relationships
  • Effective customer-orientation when working with a diverse population
  • May also use social media, work with desktop publishing, and update webpages
  • Two years related work experience
  • High school diploma or educational equivalent
55

Assistant Administrative Resume Examples & Samples

  • Pilot leave of absence and OJI coordinator
  • Administratively responsible for maintaining Pilot dependability and performance documentation, as well as managing the associated Crewmember electronic files
  • Assist in coordination of changes to pilot schedules, qualifications, pay, dependability
  • Processes expense reports for Pilots
  • Administers parking program
  • Distributes mail and email notifications to Pilots
  • Creates informational items for updates, newsletters, and emails
  • Interfaces with different departments in support of Pilot requirements or needs
  • Prioritizes, assigns, and tracks work requests to different departments in support of Pilot requirements
  • Plans and sets up meetings and events/functions for Pilots and Supervisory Crew
  • Orders office materials and pilot supplies
  • Performs additional administrative duties as assigned
  • One (1) year of administrative support experience
  • Strong knowledge of Microsoft Excel, Microsoft PowerPoint, Microsoft Word and Outlook
  • Able to effectively manage sensitive and confidential information in a professional manner
  • Willingness to work in a dynamic environment and adapt to the daily needs of the operation
  • Associate’s degree in Business or related field
  • Excellent team spirit and motivation
  • Working knowledge of Microsoft SharePoint, InfoPath and Access
  • Ability to learn complex Pilot work rules and apply that knowledge to pay and schedules
56

Assistant, Administrative Resume Examples & Samples

  • Must be able to communicate professionally with students, administrators, faculty, staff, and the public
  • Must be able to operate a copier and scanner, and transmit documents electronically by email or fax
  • Must be able to work independently without constant supervision, using creativity, intuition, and common sense to accomplish tasks
  • Previous experience working in a college setting
  • Previous experience working with students and faculty
57

Assistant, Administrative Resume Examples & Samples

  • Daily review and accuracy of broadcast orders, both new and revised, submitted on behalf of our advertisers, and subsequent input of such orders/revisions. Processing make-goods, resolving discrepancies and completing various other tasks within deadlines
  • Support the efforts of Paid Programming sales, including updating avails and allocations both in the Traffic system as well as the internal tracking system
  • Communicate directly with the National Advertising Rep Firm as needed
  • Pull and distribute various monthly, weekly and daily reports as needed by Sales Management, Account Executives and/or advertisers
  • Administrative support of Sales Manager as needed
  • Maintain Political File both on line and in house
  • Additional tasks as necessary
  • Ability to multi-task within a team setting, work well under pressure and handle strict deadlines. Excellent organizational skills and attention to detail is a must
  • Strong skill set required in Data Entry (speed and accuracy) Microsoft Word, Excel and PowerPoint
  • Prior Broadcast helpful but not necessary
  • Ability to work Independently in all aspects of the Position
58

Senior Assistant Administrative Resume Examples & Samples

  • Performs general office duties for department such as word-processing, photocopying, faxing, report generation, and filing; may provide specialized administrative support such as basic graphic creation for presentations and documents
  • Performs routine office duties according to business unit/functional area such as entering information into databases, compiling and analyzing simple data, and preparing reports and presentations to convey results
  • Coordinates outgoing department correspondence; may create original correspondence; assembles, addresses and mails documents; distributes incoming mail to appropriate personnel
  • Distributes documents to department employees such as faxes, staff calendars, or proposal responses; photocopies documents as necessary; ensures documents are received by appropriate employees
  • Schedules meetings and off-site functions; reserves conference rooms as appropriate; coordinates specific business unit/functional area activities as appropriate
  • Orders basic office and computer supplies as needed in order to ensure adequate supply. Contacts appropriate repair persons to service office equipment as needed to ensure continuous service
  • Answers incoming calls and routes calls to appropriate personnel; records messages and delivers to appropriate personnel; researches and responds to routine inquiries
  • Registers personnel for conferences and classes. May coordinate travel arrangements for employees; ensures travel dates are correct; reserves accommodations as appropriate to facilitate travel
  • Three or more years of administrative assistance experience
  • Experience working with industry writing style such as grammar, sentence form, and structure
  • Skills in utilizing presentation and database software
  • Office equipment skills such as faxing and photocopying
  • Good interpersonal skills for answering telephones and communicating with all levels of employee
  • Good organization skills to balance work and prioritize tasks
59

Senior Assistant Administrative Resume Examples & Samples

  • Record all interactions with the customer in line with existing process standards and SLA’s
  • Respond to predominantly phone based queries providing advise / assistance and resolution to the queries when able and via information held
  • Routing non routine or complex queries for further action to relevant colleagues or contacts
  • Ensuring all operation process and procedures are adhered to at all times including any contracted or internal quality or service measurements
  • Support other team members in increasing knowledge levels
  • Display appropriate Xchanging behaviors and values at all times
  • Resolving invoice payments issues
  • Adhering to the set measures for audit and issue resolution
  • Attendance at Meeting on an Adhoc basis
  • Ability to partner with Customers and demonstrate a passion for delivering a legendary customer service
  • Effective communication skills both Verbally and written
  • Good Numerical skills
  • Account Payable and Ordering experience (Order to Cash)
  • Experience of working in a Finance function or customer service function
  • Initiative to be able to problem solve
  • Excellent Interpersonal skills and relationship building with the customers via a telephone
  • Continuous improvement ethic
  • Good level of IT literacy and the ability to learn new system effectively
  • Effective Team working skills
  • Self-motivated with a Positive enthusiastic attitude
  • Ability to maintain performance in line with Service Level agreements (SLA’s)
  • Team player who is flexible and support to other team members across the account
  • Experience of working with timelines
  • A levels or above including Maths and English Language