Project Administrative Assistant Resume Samples

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A Dach
Alivia
Dach
301 Reid Hill
Los Angeles
CA
+1 (555) 839 7978
301 Reid Hill
Los Angeles
CA
Phone
p +1 (555) 839 7978
Experience Experience
04/2014 present
Dallas, TX
Senior Project Administrative Assistant
Dallas, TX
Senior Project Administrative Assistant
04/2014 present
Dallas, TX
Senior Project Administrative Assistant
04/2014 present
  • Works with HNTB applications to perform tasks to support the project
  • Composes and types letters and memory and using word processing equipment. Routes or answers routine correspondence not requiring manager's attention
  • Organizes and maintains files of manager's correspondence, records, etc., following up on pending matters
  • Perform general administrative duties, including typing, copying and filing
  • Performs general data input and corporate forms for general accounting and projects
  • Screening telephone calls, and letters, and/or visitors, answers routine questions and furnishes information when possible to save manager's time
  • May transcribe dictation, often covering subjects of technical and/or confidential nature
01/2012 02/2014
Chicago, IL
Project Administrative Assistant
Chicago, IL
Project Administrative Assistant
01/2012 02/2014
Chicago, IL
Project Administrative Assistant
01/2012 02/2014
  • Provide day-to-day support to the Framework Management Team, Project Manager’s &and Highways staff on general queries and issues
  • Assists Project Manager(s) with closeout paper work
  • Providing direct administrative support for the Project Manager, and providing or coordinating administrative and clerical support for the Project team
  • Provide administrative support to Project Management and other project personnel
  • Perform such other duties and responsibilities as assigned by Project Management
  • Assistance with other Division office management functions
  • Provide assistance to the Project Control team on financial matters
11/2008 11/2011
Philadelphia, PA
Project Administrative Assistant
Philadelphia, PA
Project Administrative Assistant
11/2008 11/2011
Philadelphia, PA
Project Administrative Assistant
11/2008 11/2011
  • Answer phones for Project Manager and Project Engineer
  • Phone coverage for project manager and engineers
  • Providing customer service to the general public and internal staff
  • Support Superintendent with the entry of craft worker time cards
  • Maintain Environmental Health & Safety Gensuite Workplan
  • Make travel arrangements for project team
  • Coordinating the daily schedule of activities for the Project Manager
Education Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
University of California, Berkeley
Bachelor’s Degree in Business
Skills Skills
  • Detail oriented and highly organized with the ability to multi-task
  • Ability to follow-through on deliverables and pay attention to detail in the midst of multiple projects
  • Ability to follow-through on deliverables and pay attention to details in the midst of projects and deadlines
  • Good oral and written communication skills, and excellent organizational skills
  • Ability to multi-task and learn quickly
  • Knowledge of basic construction language and verbiage
  • Ability to handle conflicts in a professional, tactful manner
  • Ability to work quickly and efficiently
  • Ability to work well under pressure and deliver quality results on time
  • Strong organizational skills with the ability to multi-task
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15 Project Administrative Assistant resume templates

1

Project Administrative Assistant Resume Examples & Samples

  • Facilitates the training of team members on contract process and
  • Two years contract administration experience preferred
  • Ability to work with tight deadlines independently and within a team environment
  • Ability to handle conflicts in a professional, tactful manner
  • Ability to operate a personal computer
2

Project Administrative Assistant Resume Examples & Samples

  • Maintain & update the project documents records, including the following: Staffing List, Attendance Sheet, Work and Holiday Schedule, Team Members Planned VL's, Email Distribution List, List of AP Resources (submitted monthly to HR), Foreign Consultant Tracker, Project Team Directory & BCP Call Tree
  • Provide project logistics support such as: meeting room and projector reservations, workstation needs, Physical and System access requests with the client, responsible in tracking the office supplies and drinking water, Maintains the record of the items purchased by FIS (supplies & equipment) - to be surrendered to FIS Head Office after the end of project
  • Provide project travel assistance to foreign consultants such as: booking for hotels and transportation, assist the Consultants in their needs while assigned in the location (including medical, personal or business.)
  • Documents and prepares the Roll-in/Roll Off of the resources
  • Responsible in tracking the incoming and outgoing documents
  • Project Accounting duties such as: Maintains the records of project expenses both non-billable and billable; Billable expenses include: Airfare, Accommodation, Per Diem, VISA/Working Permit, & Misc. Expenses; Non-billable expenses include: Parking, Water, Office Supplies, Transportation, Mobile Expenses, Project Expenses (Team Building, Town hall meetings, Team Snacks & Christmas Party Expenses); Prepares the Forecast for the Travel & Expenses; Prepares and submits the summary report of travel and expenses re-billable to the client; Checks and review the non-billable and billable expenses submitted by project team members; Handle and process the expenses of Project Director; Assist project team members in the filing of expense claims and submits it to the PMO or Project Director for approval
  • Organized and high attention to detail
  • Effective analytical, problem-solving, interpersonal and time management skills
  • Proficient in Microsoft Office (Outlook, Excel, Powerpoint)
3

Project Administrative Assistant Resume Examples & Samples

  • Bachelor's Degree from an accredited university or college (OR High School Diploma / GED with a minimum 4 years of experience in an administrative assistant role)
  • Minimum of one year of experience in a project assistant role
  • Prior experience in a large engineering project environment
  • Basic AutoCad and Primavera software knowledge
  • Six Sigma training or equivalent Quality Training
  • Excellent computer skills and proficient with Microsoft Office tools
  • Prior Office management experience
  • Self-Motivated and Self-directed individual
  • Ability to work in a matrix organization
4

Project Administrative Assistant Resume Examples & Samples

  • Gathers, compiles, tracks and reports on information relevant to project assignment from multiple sources
  • Compiles, reviews, and analyzes data
  • 5-10 years of administrative experience required
  • Proficiency in verbal and written forms of communication and capable of writing reports and presenting information effectively to clients, management and team is required
5

Project Administrative Assistant Resume Examples & Samples

  • High school education or equivalent is required
  • Minimum 5 years general office support is required
  • Previous experience employment within an engineering, architectural, or construction company with similar job responsibilities is preferred
6

Project Administrative Assistant Resume Examples & Samples

  • Support Program Manager, Project Engineer, Client, and Project Team of approximately 30 + Jacobs staff (that are all in a task force area)
  • Answer phone for Project Manager and Project Engineer
  • Coordinating travel arrangements, backchecking arrangements and ensuring that flights are booked and tickets are issued for travelers, along with Safety Plan of Actions
  • Organize and submit travel expenses for Program Manager for travel and Project Engineer using a database
  • Manages own work assignments that are given; typing, reviewing, distribution and verifying accuracy of documents which is very important on this fast paced project
  • Coordinating of internal and external meetings
  • Ordering catering for lunch meetings
  • Coordinating guest accommodations and local transportation (if needed)
  • Handles additional duties as assigned by supervisor
  • 7-10 years of related experience required
  • Executive level support highly desirable
  • Good organizational skills with the ability to prioritize required
  • Ability to interact with all levels of outside contacts, clients and staff
  • A team player who has the ability to work independently
  • Ability to handle multiple tasks and meet deadlines is required
  • Excellent IT skills required
  • Microsoft Excel, Word, PowerPoint and Outlook experience required
  • Ability to use the internet and email is required
  • Ability to copy, scan and fax documents as needed
7

Project Administrative Assistant Resume Examples & Samples

  • Provide day-to-day support to the Framework Management Team, Project Manager’s &and Highways staff on general queries and issues
  • Assist Project Teams with document production, minutes of meeting, non-technical project & Quality Assurance activities
  • Assistance with the archiving of completed projects
  • Managing road space bookings
  • Provide assistance to the Project Control team on financial matters
  • Assist Highways Team with travel bookings
  • Organising internal & external meetings (invites/meeting room/catering etc.)
  • Covering reception when required
  • Arranging training for Project Staff
  • Ad hoc activities as requested
  • 5 GCSE’s at C & above (incl. Mathematics and English)
  • Strong Microsoft Office skills (Word/Excel/Outlook)
  • Willingness to participate in a programme of self/professional training to develop skills, extend knowledge and understanding of the role requirements
  • Work flexibly within the Business to provide comprehensive administrative support to all areas as required
  • A proactive individual and team player
  • Strong communication skills with the confidence to converse at all levels
8

Project Administrative Assistant Resume Examples & Samples

  • Two years experience working in a corporate support environment
  • Ability to effectively multi-task and respond to tight deadlines within a team environment
  • Ability to follow-through on deliverables and pay attention to detail in the midst of multiple projects
9

Project Administrative Assistant Resume Examples & Samples

  • Perform Vendor Responsibility reviews on contractors and consultants
  • Assistance with other Division office management functions
  • Providing customer service to the general public and internal staff
  • Requires strong written and oral communication, and research /analysis abilities
  • Work may include the review of contract related documentation to ensure compliance to policies and procedures
  • 2+ years of prior administrative experience, construction experience required
  • Accounting experience required
  • Must possess a strong working knowledge of Microsoft Office, including Word, PowerPoint, Excel and Outlook
10

Project Administrative Assistant Resume Examples & Samples

  • Project Manager, Project Engineer, Client, and Project Team of approximately 30 + Jacobs staff (that are all in a task force area)
  • Answer phones for Project Manager and Project Engineer
  • Coordinating domestic and international travel arrangements, backchecking arrangements and ensuring that flights are booked and tickets are issued for travelers, along with Safety Plan of Actions for each traveler
  • Organize and submit travel expenses for Project Manager and Project Engineer using internal database
  • Manages own work assignments that are given: typing, reviewing, distribution and verifying accuracy of documents which is very important on this fast paced project
  • Ordering and setting up lunch meetings and ensuring that invoices are submitted with proper documents and issued to Accounting for payment
  • Handles additional duties as assigned by supervisor and / or project team
  • Attend Project Meeting as needed to take notes
  • Coordination and typing of Project Monthly Report and Project Notes
  • Maintaining inhouse filing database system (JPI)
  • Strong Microsoft Excel, Word, PowerPoint and Outlook experience required
  • No Relocation Compensation is included with this position
  • Reliable
11

Project Administrative Assistant Resume Examples & Samples

  • Maintains project filing system by ensuring that all information are kept up to date and in order. Distributes all documentation and correspondence via hardcopy or e-file
  • Accurately and neatly produces company correspondence by word processing of all internal memos and external letters to customers and records on ongoing customer correspondence Dbase where required
  • Faxes and couriers or mails letters to customers
  • Provides courteous interface by answering phones and greets customers and other visitors, including arranging their temporary facility needs
  • Collect & distribute monthly dashboard. Coordinate with Project Manager (or APM) the preparation and timely completion of bi-weekly and monthly reports to Management and customers
  • Maintains databases for tracking of documents, material and other project deliverables
  • Supports purchase requisitions, IRFs and RMAs for project materials (SAP)
  • Arrange meetings (schedule, notification and catering)
  • Makes travel arrangements for all staff travelling to project sites
  • Computer skills – Word, Power Point, Excel
  • Good oral and written communication skills, and excellent organizational skills
  • Incumbent must have abilities to handle peak loads and prioritize work load
  • ”Self-starter”. Ability to work independently
  • 2 to 3 years of administrative experience or equivalent
12

Project Administrative Assistant Resume Examples & Samples

  • Sets up and maintains files
  • Compiles, reviews, and inputs data
  • Reviews drafts and finished documents for completeness
  • Uses personal computer to compile and generate reports, timelines, tables, and correspondence
  • Decision making is required within a well-defined scope of responsibilities
  • Strong computer skills required
  • Excellent communication, organizational and teamwork skills required
13

Senior Project Administrative Assistant Resume Examples & Samples

  • Organizes and maintains files of manager's correspondence, records, etc., following up on pending matters
  • Screening telephone calls, and letters, and/or visitors, answers routine questions and furnishes information when possible to save manager's time
  • Communicates managers’ instructions or desires to various individuals and/or departments and initiatives follow-up action
  • Furnishes and obtains information from other employees or outside representatives
  • Schedules and maintains calendar of appointments, meetings and engagements
  • Composes and types letters and memory and using word processing equipment. Routes or answers routine correspondence not requiring manager's attention
  • Produces variety of correspondence; reports and presentations using the appropriate software for word processing, graphics and spreadsheets
  • Prepares special reports, gathering and summarizing data
  • Performs general data input and corporate forms for general accounting and projects
  • Works with HNTB applications to perform tasks to support the project
  • Must have at least 2 years’ experience in an administrative role required
  • 4 years of administrative experience preferred
  • Technical or college degree preferred
  • Efficient in Microsoft Office 2016 (Outlook, Word, Excel, MS Project, Access) preferred
  • Excellent written and verbal communication skills preferred
  • Excellent organization skills preferred
  • Proofreading skills preferred
  • Document Control and Sharepoint skills preferred
14

Project Administrative Assistant Resume Examples & Samples

  • Assist in the preparation and coordination of project setup and work breakdown structure, project documentation, specifications, deliverables and reports, client and team correspondence
  • Maintain and update project electronic and hardcopy databases and schedules, including archiving
  • Support project managers in administration of contracts, including regular budgetary review, invoicing, and reporting, per specific contract language
  • Development, support, and tracking of sub-contracts
  • Scheduling and maintaining meeting logistics, preparing meeting materials, taking minutes, presenting meeting summaries
  • General administrative duties to support the unit’s Northwest operations
  • Demonstrated administrative, organizational and time management skills while maintaining confidentiality of sensitive data
  • Extensive knowledge of MS Office Suite, specifically Excel, Word and PowerPoint required
  • Experience with SharePoint a plus
  • Attention to detail; excellent proofing skills
  • Ability to function effectively both independently and collaboratively within a team environment and ability to interact with clients in a professional manner across all means of communication
  • Ability to prioritize tasks and complete tasks within tight time constraints
  • Self-motivated, with the ability to grasp new concepts quickly
  • Ability to support financial management and other contract activity as assigned
  • Basic understanding of project controls and accounting principles
  • 3+ years of experience in a project assistant role, preferably in an engineering consulting environment
  • Knowledge of Oracle environment a plus
  • Washington State Driver License required
15

Project Administrative Assistant Resume Examples & Samples

  • Coordinate activities, resources, equipment and information to ensure the efficient and smooth day-to-day operation of the project office
  • Answer phone calls, provide information to callers or connect callers to appropriate people
  • Support managers and project personnel with daily clerical tasks
  • Organize and schedule appointments and update project office calendar
  • Create and maintain comprehensive project documentation, plans and reports
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Create spreadsheets, presentations etc, and provide statistical and budget reports
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain the project office correspondence filing system
  • Develop, implement and improve office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Make travel arrangements and reservations for managers and project personnel
  • Submit and reconcile expense reports
  • Maintain project contact lists
  • Greet and provide general support to visitors
  • Candidates should have a relevant degree or equivalent, an additional qualification as an administrative assistant or secretary, plus proven work experience as a senior administrative assistant or executive administrative assistant
  • Good interpersonal skills and ability to communicate effectively with various management levels
  • Proficiency in MS Office (MS Word, Excel and PowerPoint, in particular)
  • Proven ability to work to demanding project schedules
  • Demonstrated experience in developing excellent relationships with clients and technical teams
  • Exhibit good data analysis and problem solving skills
  • Working knowledge on computerized support systems (SAP)
  • Ability to work well under pressure and deliver quality results on time
16

Project Administrative Assistant Resume Examples & Samples

  • Own the IES schedule (excel document that needs to be updated daily)
  • Upload all the sites survey’s
  • Communicate with BIM Manager which site survey need to be complete by when
  • When sites are complete make sure all test results are uploaded and complete
  • Sit on all conf calls and work with Cisco/Conquest to ensure that all deliverables are met
  • Communicate with all branches and make sure how many WAP’s were actually installed, if there was backbone (what type) and how many IBM WAP’s were removed
  • Must have some experience in customer interface, such as liaison between the customer and the Company
  • Must possess a minimum of three (3) years working experience
  • Must have a minimum of two (2) years experience in a related telecommunications or construction administrative position
  • Must be proficient with Microsoft Office (Word, Excel and MS Project)
  • Must be able to effectively operate office equipment and computing devices commonly used in the industry
  • Must be able to manage multiple tasks/projects simultaneously
  • Must have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record keeping and audit
17

Project Administrative Assistant Resume Examples & Samples

  • Post-secondary education or related business diplomas/certificates
  • Advanced computer skills with Microsoft Office (Word, PowerPoint, Excel, Calendar)
  • Working knowledge of SharePoint, SNC-Lavalin PM+ Administration and/or Document Control modules would be considered an asset
  • Detail oriented and highly organized with the ability to multi-task
  • Must be able to deal with sensitive issues in a confidential manner
  • Experience working in a consulting firm and/or knowledge of engineering terminology and document types would be considered an asset
  • Experience with ORACLE would be considered an asset
  • Experience with Workday would be considered an asset
18

Project Administrative Assistant Resume Examples & Samples

  • Assist and prepare project files
  • Provide administrative support to Project Management and other project personnel
  • Route and deliver incoming mail and prepare outgoing mail
  • 2-3 years of administrative/project experience
  • Must be detail-oriented and possess the ability to multi-task
19

Project Administrative Assistant Resume Examples & Samples

  • Updates forms and templates
  • Assists Project Manager(s) with closeout paper work
  • Assists gathering changer order information from subcontractors
  • Assists with communication of all safety audits, incident/injury reports, and correction notices
  • Answers and directs incoming calls
  • Sorts and distributes incoming mail and faxes
  • Highlights data entry information on invoices
  • Creates and maintain spreadsheets
  • Ability to follow-through on deliverables and pay attention to details in the midst of projects and deadlines
  • Ability to work quickly and efficiently
  • Ability to be flexible and adapt easily
  • Knowledge of basic construction language and verbiage
  • Two to three years administrative experience
  • Commercial construction experience preferred
20

Senior Project Administrative Assistant Resume Examples & Samples

  • Perform general administrative duties, including typing, copying and filing
  • Edit or compose routine and advanced correspondence, presentations and/or
  • Demonstrate visible leadership within office by way of community involvement
  • Broad understanding of the construction industry
  • 5+ years related office experience
21

Project Administrative Assistant Resume Examples & Samples

  • 4 years of experience required (with 1+ years experience as a Project Coordinator in the wireless telecommunications industry strongly preferred)
  • Experience with telecom closeout packages strongly preferred
  • Specific wireless telecom project coordination experience preferred
  • Expert in all aspects of Microsoft Office preferred
  • Ability to maintain organized and accurate project records/files preferred
22

Project Administrative Assistant Resume Examples & Samples

  • Maintain effective relationships with clients, designers, consultants and internal Skanska clients
  • Performs general administrative skills such as formatting, inputting, editing copying and/or transmitting correspondence, faxes, mail
  • Set up and maintain necessary databases
  • Answering telephone & inquiries
  • Makes travel arrangements as requested
  • Maintain client/company confidence and protect operations by keeping information confidential
  • Complete projects as assigned
  • Construction experience preferred
23

Project Administrative Assistant Resume Examples & Samples

  • Typing, formatting, revising and safeguarding project documents
  • Maintaining on-line and hard-copy filing systems for project documents in JPI
  • Organize catering for meetings and performing pre / post-meeting functions
  • Providing quality �self-check� of documents produced
  • Assemble monthly reports
  • 10+ years' of relevant experience required
  • Exceptional oral and written communication skills required
24

Project Administrative Assistant Resume Examples & Samples

  • Performs a variety of administrative/clerical tasks
  • Provide support to the project staff
  • Compiles and generates meeting agendas and miscellaneous correspondence
  • Minimum of seven (7) years general office support is required
  • Minimum of seven (7) years of professional work experience with Microsoft Office Suite or extensive experience is required
25

Project Administrative Assistant Resume Examples & Samples

  • Qualified candidates will have a minimum of 3 years administrative experience, preferably supporting a large number of team members, construction industry experience desired
  • Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint
  • Strong working knowledge of basic office equipment
  • Exceptional organizational abilities
  • An associate’s degree in business or related administrative experience preferred
26

Project Administrative Assistant Resume Examples & Samples

  • Providing direct administrative support for the Project Manager, and providing or coordinating administrative and clerical support for the Project team
  • Coordinating the daily schedule of activities for the Project Manager
  • Receiving and processing all incoming/outgoing correspondence addressed to the Project Manager as well as maintaining a follow-up system for issues requiring action
  • Word processing a variety of general, technical and confidential correspondence, which may involve compiling and/or verifying information, proof reading for accuracy, grammar, punctuation, etc. in accordance with department and corporate standards; also composing replies to correspondence as appropriate for the Project Manager's review and signature
  • Coordinating the preparation of various documents to ensure deadlines are met
  • Tracking critical project documents through approval stages
  • Setting up and maintaining comprehensive project files using the designated document control system
  • Retrieving and compiling correspondence and/or data pertaining to specific project issues for use by the Project Manager and Project team
  • Coordinating and arranging meetings with staff of the Board, external agencies, etc., ;and ensuring the required background information, including project and technical slide presentations, is provided to the Project Manager
  • Sound knowledge of business administration concepts and practices
  • Sound knowledge of modern office practices, procedures and equipment
  • Proficiency in the use of a personal computer and Microsoft Office software (Word, Excel, PowerPoint, SharePoint, etc.)
  • Sound judgement; well developed administrative, organizational, interpersonal, and oral/ written communication skills with an excellent knowledge of grammar, punctuation, spelling, etc
  • Proven ability to handle several responsibilities at once, under minimal supervision, and produce high volume, quality work
  • Completion of post-,secondary program in office administration, or the equivalent, combined with several years of progressively senior experience in an office administrative capacity
  • Experience acquired in a project management environment involving large construction projects is an asset
  • Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees
27

Project Administrative Assistant Resume Examples & Samples

  • Perform HR functions to potentially include on boarding, new hire paperwork, etc
  • 5-7 years of experience as an Administrative Assistant, HR Assistant, or Executive Assistant
  • HS Diploma or GED required. Bachelor's degree preferred
  • Candidates with prior experience in a supporting role within a construction or architectural firm preferred
28

Project Administrative Assistant Resume Examples & Samples

  • Utilize Microsoft Word, Excel and PowerPoint (must have advanced skills)
  • Set up and maintain project files
  • Maintain JPI Database
  • Set up Roster and Distribution Matrix
  • Prepare transmittals
  • Create document cards
  • Log incoming documents and file in JPI
  • Prepare Subcontract Package Drawing and Spec. Lists
  • Typing of project notes, monthly reports, constructions and equipment specifications, and miscellaneous correspondence
  • Maintain Squad Check Log, stamp drawings with squad check box and follow up with leads for completion
  • Make travel arrangements for project team
  • Schedule meetings using WebEx
  • Interface with client
  • Support project team
  • Issue documents electronically using email or document posting software
  • Issue hard copies of correspondence via FedEx or US Mail
  • Phone coverage for project manager and engineers
  • Produce graphics, charts, as needed for presentations and meetings
  • Back-up switchboard
  • Make coffee for client meetings (get bagels, donuts), order lunch, clean conference rooms after client lunches
  • 5+ years project administrative assistant experience is required
  • Must have advanced Microsoft Word, Excel and PowerPoint Skills
29

Project Administrative Assistant Resume Examples & Samples

  • Coordinate office communications, including routing phone calls, correspondence, mail, packages, deliveries, and calendars
  • Monitor insurance and bond requirements for subcontractors and vendors
  • Assist in preparation and/or record meeting minutes
  • Assist in project close-out
  • Minimum of 2 years of related administrative experience; construction experience desired