Project Administrator Resume Samples

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AM
A Morissette
Agnes
Morissette
50857 Blanda Flat
Phoenix
AZ
+1 (555) 271 8221
50857 Blanda Flat
Phoenix
AZ
Phone
p +1 (555) 271 8221
Experience Experience
Dallas, TX
Project Administrator
Dallas, TX
Wilkinson LLC
Dallas, TX
Project Administrator
  • Work with the Project Manager to maintain projections of staff workload, approve timesheets, track training, and communicate upcoming events
  • Project Management Office (PMO) coordination and administration assistance for project management team within implementations
  • Work closely with the Director of Project Management to build annual budget plans and actively participate in developing monthly/quarterly forecasting
  • Assist with reimbursement process (TBRs) to Chick-fil-A Franchisees; continue to develop and improve upon this process
  • Identify process improvements to upgrade and improve administration processes and efficient working across the Product Introduction team
  • Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management
  • Work with development resources and program managers in order to schedule and prioritize project tasks
present
Houston, TX
Project Administrator
Houston, TX
Wolf-Hilll
present
Houston, TX
Project Administrator
present
  • Works with Director, PMO and other Program Managers to continuously improve process, systems and develop/refine standard work
  • Reviews work-in-process and assist project managers with follow up and close out of final finisher work and other end of project details
  • Manage the accurate and real-time collection of participation data and provide recommendations to improve performance
  • Perform project filing and assist Project Managers and Group Manager (e.g., coordinate field programs, help with tracking of staff training)
  • Manage Project Manager’s calendar and proactively assist to manage deadlines and response times
  • Assist engineering product development teams with set-up and use of electronic visual performance boards
  • Utilising Project Management software to assist the Programs Manager identify potential project issues and resourcing gaps
Education Education
Bachelor’s Degree in Business Administration
Bachelor’s Degree in Business Administration
Auburn University
Bachelor’s Degree in Business Administration
Skills Skills
  • Assist project teams adhere to corporate quality standards and conduct quality assurance/quality control reviews
  • Strong attention to detail with a proven ability to address business issues in a proactive manner
  • Highly organised with strong attention to detail
  • Ability to work under pressure and meet tight deadlines, with good attention to detail and accuracy skills
  • Strong organizational skills with an attention to detail
  • Ability to quickly learn and run new software and updated programs
  • Ability to understand and follow directionsGood time management and organizational skills
  • A strong understanding of the tendering and bid process is desirable
  • Excellent written and verbal communication skills, including the ability to write customer proposals and influence outcomes
  • Detail-oriented with an emphasis on quality of work; and,
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15 Project Administrator resume templates

1

Project Administrator Resume Examples & Samples

  • Create project documentation such as scope, risk, issues, and plans
  • Organise meetings and materials including presentations, agenda, minutes of meeting, and executive summaries
  • Create, track and manage project tasks using ITSM, EURC, WRM, PRIME, TAMS
  • Create and manage Purchase Orders
  • Manage the project documentation in SharePoint
  • Prepare B2P and Business Case documentation
  • Assist the Project Manager as required
  • Monitor project progress and highlight possible delays or/and problems to the Project Manager
  • Perform regular updates as required in Clarity
  • Co-ordinate with external service providers works as required
  • University degree holder with no less than 2 years working experience, preferably in technology project management
  • Hands-on attitude with focus on objectives and results
  • Knowledge about Project Management Lifecycle and/or IT Infrastructure is highly desirable
  • Ability to manage multiple complex tasks
  • Reliable and independent working attitude; and
2

Project Administrator Resume Examples & Samples

  • Ensures that the operations of the department are efficient and compliant to the current corporate procedures and policies
  • Support Project Managers – attending meetings, tracking documents and action items, taking minutes
  • Assists FS Managers on HR related matters
  • Completes and submits weekly overtime and monthly on-call payments to Payroll Services through Direct Payroll Input and Payroll Forms
  • Pre-verifies all Department Expense Claims and maintains a log of numbers
  • Responsible for regular updates to the Vacation Absence Management Tool for all Department employees. Must record absences from work - vacation, sick days, work from home, training
  • Records overtime for time off for time worked (TOTW) in Vacation Absence Management Tool, completes a monthly overtime report (TOTW) identifying individuals that have not taken their time with 90 days, and arranges for payment of overtime
  • Reviews and reconciles monthly Distribution History Reports for Finance Solutions transits
  • Reconciles Bi-Weekly Unit Payroll Expense Reports. (UPER)
  • Verifies the monthly DHR report
  • Audit of assets for Finance Solutions’ transits
  • Keep up-to-date on Bank policies and procedures
  • Orders stationery
  • Department Contact for Building Management
  • Reviews Telecom billing statements on a monthly basis, recovering costs for personal calls
  • Manages department moves and coordinates with building management
  • Stamp and process Manual invoices with appropriate Delegation of Authority (DOA)
  • Manage Space for Finance IT Group
  • File records of Statement of Works (SOW) and Key documents
  • Own and Manage Distribution Lists for Finance IT
  • Manage a list of Open hires
  • Problem solving/analytical skills required
  • Excellent inter-personal skills, and communication skills
  • In-depth understanding of the Bank’s HR policies and procedures
  • Working knowledge on Excel, Word, Outlook and PowerPoint
  • Ability to work in a team environment and work well under pressure
3

Project Administrator Resume Examples & Samples

  • Assists in the development of scope definitions and implementation of project schedules. Establishes and maintains a productive working relationship with team members and stakeholders. Follows established project methodology, assists with risk analysis and planning. Provides feedback and recommendation to project management
  • Provides assistance in the project budget reconciliation process. Monitors and processes actual project billings, project expenditure and project cash flow against the project budget and forecast. Analyzes budget variations and assists in determining causes
  • Assists in documenting results of project activities and product performance in accordance with agreed quality acceptance criteria and the quality management plan. Participates in reviewing and recording project progress, issues and outcomes to assist in the assessment of the effectiveness of quality management on an ongoing basis. Applies quality policies and procedures. Contributes to continuous improvement process
  • Contributes to communications planning. Conduct information management activities and communicate project information. Applies Change Management methodology as appropriate
4

Project Administrator Resume Examples & Samples

  • Responsible for the development of project business case, charter, plan and execution approach
  • Define tasks, milestones, budgets and measures of success
  • Identify and engage cross-impacted technology and infrastructure teams
  • Manage the project estimating activity for business cases and funding
  • Partner with Program management, Application Development, Business Analysts and Quality Assurance testing teams to staff projects
  • Communicate project plans/roadmaps and approach to gain sign-off from business and IT leadership
  • Monitor project on an ongoing basis by tracking the project budget, evaluate progress and quality of tasks and deliverables, manage issue resolution and risk mitigation as necessary
  • Minimum of 2 years work experience or combined business/IT and project coordination experience. Experience with projects in multiple technologies, functions and industries (e.g. transaction management, risk management, etc.)
  • Knowledge and expertise in project management tools such as Microsoft Project, Project Workbench, PMI, and Clarity
  • Experience managing geographically distributed and culturally diverse work groups with strong team management, leadership and coaching skills
  • Experience driving and resolving issues and managing risk to meet overall project goals and objectives
  • Comfortable speaking and presenting to management
  • Lean Agile experience a plus
5

Project Administrator Resume Examples & Samples

  • Research, negotiation, selection and management of 3rd party vendors and vendor contracts associated with Events
  • Create, maintain, and communicate project plans and timelines for Retail Events, ensuring deadlines are met
  • Create event briefings, recaps and presentations, ensuring effective measures are in place to support project evaluation. This will include data collection, precise reporting, and timely delivery
  • Support event preparation by engaging in site-selection, coordinating temporary employees, communicating schedules and performance feedback to selected agencies
  • On-site event management, including personnel management of 3rd party temporary employees, event facilities, catering selection/meals, security, and work schedules
  • Administrative support including coordination of travel for events, payroll reclassifications, monitoring and controlling event budgets, invoice processing, etc
  • Partner with Retail Events Manager to assist with future event opportunities and research
  • Create and maintain process and procedural manual for Events team, ensuring it is current and relevant at all times
  • Additional Events projects as assigned
  • Strong project management skills, with the ability to handle multiple projects with conflicting deadlines
  • Strong team player with proven ability to work cross-functionally to achieve goals and objectives
  • Ability to communicate effectively at all levels within the organization including senior management meetings
  • Ability to be self-directed, with little direction or supervision, while working under and meeting tight deadlines
  • Detailed oriented, with strong organization and planning skills
  • Ability to effectively lead discussions in small and large groups
  • Ability to influence others to build consensus with internal and external partners
  • Ability to understand and use data to make decisions and influence outcomes
  • Advanced MS Office skills, specifically Power Point
  • Strong interpersonal, communication, project/time management, and presentation skills
  • Ability to travel domestically 10-20% of the time
  • Must be able to occasionally work non-traditional hours (night/weekends)
  • Physical expectations, i.e. heavy lifting of up to 50 pounds, moving, packing boxes, and general manual labor required
  • Experience managing and creating MS Access databases preferred
  • Bachelor's degree (B. A.) from four-year college or university
  • A minimum of three years related experience, with one of these years in project or event management experience
  • Equivalent combination of education and experience may be substituted
  • Experience supporting a Retail environment or Retail Events preferred
6

Project Administrator Resume Examples & Samples

  • Experienced in client communications
  • Demonstrated self-starter
  • Ability to juggle multiple workstreams
  • Savvy internet researcher
7

Project Administrator Resume Examples & Samples

  • Have experience working in project teams
  • Be familiar with working in online systems and be able to learn new systems and processes
  • Have knowledge of Microsoft Office
  • Must have strong issue resolution / problem management skills with ability to intuitively determine the most effective escalation path
  • Excellent interpersonal, verbal and written communications skills necessary for various audiences including executive management
  • Experience and working knowledge of Technology Infrastructure systems and solutions
  • Ability to anticipate problems and analyze ways to mitigate the risk
  • Excellent Oral and Written communicator
  • Good conflict resolution skills
  • Timely escalation of critical and/or complex issues as required
  • Good planning skills, ability to plan multiple team workload and priorities and ability to deliver to agreed schedules
  • Drive to succeed and grow within the Global Project Services organization
8

Project Administrator Resume Examples & Samples

  • Develops and manages the UCCF Training contract budget and accounting records, and daily monitors all related expenditures thereof
  • Assists the UCCF Director of Training with monitoring the attendance of UCCF staff under her direct and technical supervision
  • Assists the UCCF Director of Training with managing Training data essential to the Quality Management Program and Plan including Quality Assurance and Quality Improvement processes to ensure that requested training services are provided at a consistently high level of service throughout the term of the Contract
  • Organizes and manages day-to-day business as well as facility maintenance at the UCCF/USC Center’s Washington site, and manages its transition to any subsequent site
  • Develops and oversees the management of the UCCF Field and CalSWEC-PCW contract budgets and accounting records, and weekly monitors all related expenditures thereof
  • Reconciles the status of both field budgets and the UCCF/USC training budget on a monthly basis against the Accounts Status Report (ASR) generated by the university’s Accounting Department during the first week of each month, ensuring that all CCW expenditures comply with guidelines and regulations of the university as well as the contract sponsors. Expenditures include personnel salaries and wages, UCCF deliverables, UCCF student recipients’ stipends, materials and supplies, travel expenses, and off-site training expenditures
  • Reconciles transactions paid by USC-provided Citibank Visa Procurement and Corporate Travel Plus Cards against the Citibank monthly statements. Procurement Card (PCard) transaction reconciliations are done via Online USC Kuali System under the Action List tab. Receipts are scanned and attached to the Kuali statement. The completed Kuali statement is then automatically submitted to the USC/UCCF Training Director for approval and gets automatically submitted to the USC Accounting Office for application of proper charges to the appropriate project account number. All Corporate Travel Plus Card transactions are processed using the Kuali system as well, under eDoc DVQE category. Original receipts and Citibank statement are attached to the eDoc Report, submitted, and automatically forwarded to the CCW Director/ CCW Director of Training for approval. Disbursement Control Office processes all eDoc request for payments/reimbursements
  • Reviews invoices generated by the Sponsored Project Accounting prior to submission for payment to UCLA/UCCF Central Office for UCCF Training Grant and UCB CalSWEC Central Office for CalSWEC-PCW Training Grant. The monthly invoice is generated after ASR reconciliation, A copy of the monthly invoice is submitted to the USC/CCW-UCCF Training Director that serves as a monthly update of UCCF overall budget status
  • Oversees payments of USC faculty who provide part-time training and are sponsored by UCCF/USC, based on the scheduled training presentations. This is done on the first week of each month by sending a Department Payroll Authorization (DPA) to the USC School of Social Work’s payroll staff. Oversees payment for non-USC faculty as directed by the UCCF Training Director
  • Generates annual allocation for personnel salaries and wages paid under the CalSWEC-PCW and UCCF/USC contracts with advice and guidance from the Principal Investigator (or designee) and USC/UCCF Training Director respectively
  • Generates budget analysis and projection for the forthcoming fiscal year for both CalSWEC-PCW and UCCF/USC contracts, with advice and guidance from the Principal Investigator (or designee) and USC/UCCF Training Director
  • Coordinates and processes documentation and any contract amendments regarding the yearly renewal of property lease with the USC Real Estate Department
  • Processes purchasing transaction documents for various USC vendors using the online Kuali eMarket processing, and monitors the timely payment of invoices as well
  • Processes reimbursement requests from USC/UCCF staff and oversees reimbursement requests under the CalSWEC contract by SOWK staff and faculty and CalSWEC PCW students, using the online Kuali DVQE processing
  • Coordinates travel arrangements for the UCCF/USC Training Director and oversees travel expenditures by CalSWEC and other UCCF/USC staff/faculty as well as student recipients of CalSWEC-PCW Stipend Program with Carslon Wagonlit Travel Services and various hotel establishments
  • Supervises payback accounts of present and former CalSWEC-PCW student recipients who are in default of their Title IV-E MSW Stipend Program contract. Notification letters are sent to the said students every six-month stating their outstanding balances. Monthly payments from these students are deposited using the USC Online Kuali Cashiering processing, Received checks, together with the Cash Receipt, and placed in an envelope and sealed, are hand-carried to the Cashier’s Office at USC UPC. The total amount collected is credited back to the CalSWEC-PCW active account and is reflected on the monthly ASR
  • Oversees the USC CalSWEC-PCW administrative assistant responsible for tracking past, present, and future students who were/are/will-be recipients of the Title IV-E CalSWEC-PCW Program
  • Oversees the entry of the UCLA/UCCF and CalSWEC-PCW student recipients’ stipends, done prior to Fall and Spring semesters, using the online Student Information System (SIS) by entering each and every recipient’s stipends
  • Serves as the UCCF/USC Center’s information resource and notifies and updates the UCCF Executive Director, the USC/UCCF Training Director and other USC staff regarding latest University policies and procedures. Attendance at meetings, conferences, forums and classes are the resources for updates
  • Assists UCCF/USC exempt employees and part-time lecturers regarding quarterly online E-certifications, ensuring accuracy of distribution of time effort spent on a project or program
  • Acts as liaison with other university representatives concerning USC/UCCF and CalSWEC-PCW contracts, USC Department of Contracts and Grants (DCG), on- and off-campus vendors and sponsor agency representatives, in ensuring that all inquiries, problems and information are answered, solved and gathered respectively, in an efficient manner. Interaction with DCG includes attendance in DCG-sponsored Research Administrators forums and classes
  • Interacts with various inter-campus university offices during the months of May and June regarding: (i) requests for new account numbers for both UCLA/UCCF and CalSWEC-PCW contracts from DCG; (ii) advanced funding for CalSWEC-PCW from the Dean of SOWK; (iii) notification of new account numbers to be used for telephone usage and equipment, networking and cell phone charges (Telecommunications Division and Information Service Department) and equipment storage (Materials Management office); (iv) requests for sub-commitments for stipend and tuition remission purposes to SOWK Budget Analyst; and (v) notification of new account number information updates/re-application for access to Student Information System (SIS) office, which in turn, is submitted to the USC Financial Aid office for verification after SIS approval
  • Complies with the SIS requirement for a yearly Family Educational Rights and Privacy Act (FERPA) online training before approval of re-application of access to the SIS
  • Occasionally assists staff in preparation of training materials and room configuration for the UCCF sponsored classes. Occasionally assists trainees on the use of tablets assigned to them during the training and completing evaluations on Survey Monkey
  • Assists with creating class offerings on courses offered by UCCF, and assists with supervising staff who add learners to the class, enter attendance and give participants/learners their earned credit hours, and close the offering. These are all done using the LA County’s online SABA program
  • Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time
9

Project Administrator Resume Examples & Samples

  • Tracks the statuses of outstanding change orders for all projects
  • Ensures all project forecasting is complete for all projects by the due date
  • Attends the following meetings: kick-off, project planning, installation kick-off and closure
  • Assists with change orders
  • Develop and maintain a record management system for all project documentation
  • Coordinate project meetings and schedules and take meeting minutes as necessary
  • Responsible to gather information that is necessary to effectively manage a project
  • Basic knowledge in Project management
10

Project Administrator Resume Examples & Samples

  • Assists a principal investigator with formulating research objectives. Administers planning, organization and scheduling activities to meet objectives
  • Develops and implements operating policies, procedures and systems to support planned operations. Ensures these are well-documented and communicated to project personnel and/or other parties
  • Contributes to the design of research protocols. Evaluates, recommends and implements procedures for data acquisition, management and quality control. Evaluates and recommends statistical methods for data analysis and monitors and interprets results of analysis. Prepares technical reports and papers on study plans, progress and results of research activities
  • Develops and administers project budgets. Authorizes expenditures and monitors account reconciliation and status to ensure compliance with fiscal guidelines and regulations. Prepares the preparation of financial reports as required. Administers ongoing purchasing activities
  • Identifies funding sources and opportunities. Authors technical proposals and/or works with researchers to develop project proposals. Interfaces with funding agencies to exchange information regarding project status and to build and maintain rapport to enhance opportunities for additional funding
  • Coordinates and/or links project operations with other administrative and research functions on and off campus. Serves as a key resource for project information and resolves problems or questions referred by internal and external sources
  • Stays informed of developments in the field. Reads pertinent literature, attends meeting and participates in professional associations as appropriate. Establishes an active network of professional contacts. Remains informed of the current status of completed and ongoing research in related areas
  • Provides leadership and guidance to staff, student workers, volunteers, graduate students, outside consultants, and/or other constituencies, as assigned
11

Project Administrator Resume Examples & Samples

  • Perform QA Reviews during the Solution Design and Delivery Phase (PBA, CBR) for ITS
  • Perform ASEAN QA Compliance Test monthly as requested by ASEAN QA
  • Work with Engagement Team, Technical Assessor and Delivery Assessor during
  • At least 3 years experience in Project quality assurance review for solution design and delivery phase for contract
  • At least 3 years experience in Perform quality assurance compliance test
  • At least 3 years experience in Wokrking collaboratively in a team with international exposure
12

Project Administrator Resume Examples & Samples

  • Support the Program Delivery Framework and ensure compliance with Aduit requirements as well as tollgates, and artifacts required by the various stages of the Project Lifecycle
  • Ensuring the tasks are being completed on time and to specification
  • Ensuring tasks are being completed in the correct sequential order
  • Working with Workstream manager to ensure tasks are cross impact tasks are closed in a timely manner
  • Recognize areas for internal improvement and developing plans for implementing them
  • He/she must make sure all the measures comply with company standards and procedures
  • 3-5 years IT Project Management experience
  • Experience with projects in multiple technologies, functions
  • Strong analytic skills
  • Candidate must be comfortable working with technical resources and communicating technical concepts
  • Must take ownership of technical issues and drive to resolution
  • Should be familiar with MS Project, Excel, PowerPoint, Outlook, Clarity, WRM and other office automation tools
  • Bachelor's degree in technology related area preferred
  • Strong technical capability
  • Proficient in Microsoft Office Suite and familiarity with Microsoft Project is preferred
  • Familiarity with Cybersecurity & information security technology is preferred
13

Project Administrator Resume Examples & Samples

  • Minimum 6 months cash-handling experience is required, unless post-high school degree program is completed or currently being pursued
  • Ability to work well in a team environment to service customers
  • Ability to follow procedures
  • Strong listening and verbal communication skills
  • High school degree, GED or foreign equivalent required
  • Ability to work branch hours, including weekends and some evenings
14

Project Administrator Resume Examples & Samples

  • Proficient in the use of MS Packages including Word, Excel and Powerpoint
  • Possess excellent organisational skills and excellent telephone manner
  • Organised, methodical and thorough
  • Clear and concise communicator both spoken and written
15

Project Administrator Resume Examples & Samples

  • Coordinate the concurrent development of many products simultaneously
  • Facilitate communication and addresses roadblocks that arise during the detailed design/specification development/prototyping/testing and industrialization phases of new style introductions
  • Act as a common link for product to Design and the Business
  • Manage development timeline expectations
  • Assist or lead in the development of calculated pre-cost and quick cost to be used as a target for negotiating vendor pricing
  • Participate and provide technical insight at the conception stage of development where technical parameters are being defined and initial concept design work is beginning
  • Initiate and manage requests for testing as necessary. Facilitate the process to meet requested deadlines
  • Support initiatives to reduce time to market, improve product quality and reduce prototyping costs
  • Identify and implement cost savings opportunities
  • Partner with manufacturing / quality to identify cause & lay out corrective action plans to address development related production issues in a timely manner
  • Enter data including technical information (color/packaging etc.) into development specifications
  • Coordinate/manage the publication of product definition data, including product specifications
  • Route product specifications to distribution list once approved
  • Provide follow-up to ensure the timely progression and completion of all projects
  • Document and distribute meeting notes and project updates
  • Gather relevant/required data from functional areas outside of Product Development such as Marketing/ Merchandising/ Purchasing/ Distribution/ Legal/ Manufacturing/ Sourcing and Planning
  • Work at the discretion of the Project Manager in the timely execution of project plans
  • BA/BS degree required, preferably in Business or Apparel/Textiles. In lieu of degree 3 to 5 years relevant work experience
  • 1 to 3 years of relevant experience
  • PC experience (Lotus Notes/Excel/Word/Power Point) a must
  • Experience with project planning, organization & execution required
  • Exposure to apparel operational processes/ product cost and interfacing systems preferred
  • Superior organizational, communication, consensus building and sense of task urgency skills required. Ability to think strategically and perform responsibilities with minimal supervision preferred. Professional demeanor and strong interpersonal skills a must
  • Bilingual a plus
16

Project Administrator Resume Examples & Samples

  • Coordinate regional training schedule for partner institutions
  • Coordinate activities and provide resources to partners, including I-Corps Sites
  • Conduct training programs for university researchers internally and at partner institutions
  • Coordinate vendors for training programs
  • Manage the accurate and real-time collection of participation data and provide recommendations to improve performance
  • Communicate project progress and results to sponsors and stakeholders, including development of collateral materials, presentations, and related materials
  • Recruit and develop university teams, and support their efforts in funding commercialization activities with public or private funds
  • Coordinate integration of the business community in university programs
  • Support university relationships with public stakeholders, including state and national funding agencies, to attract and enhance funded activities
17

Project Administrator Resume Examples & Samples

  • Purchase/maintain/distribute fabric color standards as necessary
  • Enter data including technical information (color / packaging etc.) into development specifications
  • Superior organizational, communication, consensus building and sense of task urgency skills required
  • Ability to think strategically and perform responsibilities with minimal supervision preferred
  • Professional demeanor and strong interpersonal skills a must
18

Project Administrator Resume Examples & Samples

  • Supporting management with strategic decision-making
  • Working closely with accountants, solicitors, banks, property companies etc in delivering high quality information, promoting best practice and interpreting specific financial documentation
  • Stakeholder coordination and documentation administration for senior management client proposals
  • Managing Client expectations
19

Project Administrator Resume Examples & Samples

  • Assist and take ownership in construction project administration and documentation functions including: preparing bid documents, subcontractor tracking, purchase order project correspondence, meeting minutes, reports, invoicing, documentation QC
  • Verify proper insurance for subcontractors and vendors
  • Development and production of O&M manuals
  • Filing, assisting with rebate applications and archiving project documents
  • Reproduce project and design documents and assisting with various administration needs of Project Managers
  • Communicate and coordinate among project management staff in various locations throughout the Northeast
20

Project Administrator Resume Examples & Samples

  • Management of Property portfolio
  • Dealing with clients and managing expectations
  • Preparation of detailed and analytical reports
  • Work closely with Project Leaders and assist with strategic decision-making
21

Project Administrator Resume Examples & Samples

  • Creates, maintains and close the Contract Folder
  • Ensures projects are registered in applications to allow labor claiming and revenue booking
  • Registers external suppliers’ orders for accounts payable and triggers supplier invoices payment
  • Tracks, monitors and reports project financial status frequently to responsible management
  • Initiates corrective actions, where actual deviate from plan
  • Updates cost and revenue accordingly
  • Upon customer acceptance of solution deliverables ensures that the Contract Folder is updated and billing data is captured
  • Performs final billing and invoicing reconciliation, closes contract in BMS and ensures settlement of all IBM accounts
  • Utilize foreign language skills while engaging and cultivating relationships with Sellers, Business Partners and a variety of IBM functions
  • MS Office tools (Word, Excel, PowerPoint)
  • Business / Management / Social Sciences / Other
  • At least 1 year experience Desired knowledge and skills
  • Ability to work in a multi-lingual / multi-cultural environment
  • Understanding the implications of different pricing options / methods
  • Ability to follow Business Controls and maintain bid audit trail
  • Applying basic teaming skills to work within teams
  • Ability to solve basic problems within own work group and provide an innovative approach to achieve own work group objectives
  • Detail orientation with the ability to multi-task
  • Ability to prioritize work in a fast-spaced environment and work under time constraints
  • Willingness to work flexibly, as the role involves occasional shifts and overtime toward quarter-end
  • Experience and/or studies in finance is preferred
22

Project Administrator Resume Examples & Samples

  • Act as a communication channel for ongoing project management status, issues and setting business expectations
  • This role will involve wide variety of duties. General data collection to supporting new location builds
  • Manage Server Decommissions (previous through EURC, now done through PRIME)
  • See a decommission through from start to finish with no PM involvement
  • Assist in PRIME functions performed by PM
  • See each PO all the way through with no PM involvement
  • Manage and edit SharePoint sites
  • Maintain PM Wiki
  • Have editor access for emergency purposes (when a PM is unavailable due to sickness or travel)
  • Prime Forecasting
  • Work with relevant capacity teams in the data centre and storage teams to enter correct number of footprints for each service
  • Use patterns and engineered solutions to enter forecasts into respective PRIME program
  • Support other project managers in achieving project deliverable
23

Project Administrator Resume Examples & Samples

  • Precision, accuracy
  • Flexibility, as the position may require occasional work in shifts and overtime in quarter-ends
  • Shared Service Center experience in O2C (order to cash) post-sales or billing/invoicing functions
  • Fluent French
  • Dutch: Fluent
24

Project Administrator Resume Examples & Samples

  • Coordinating the on-boarding of SOW consultants; including,
  • Liaising with external and internal parties to facilitate a smooth process (IT, HR, Legal, Business Management and external consultancies)
  • Coordinating hardware and software requirements for new starters
  • Processing expense reimbursement and cost centre invoicing
  • Contractor management; including, monitoring and processing consultant
  • Extensions/departures regular portfolio
  • Financial and status reporting
  • Regular portfolio and status reporting
  • Assisting with PBO timesheet processing
  • Ad hoc support for the broader technology and business teams
  • Experience in a project coordination role
  • A great deal of initiative and the ability to work independently as well as part of a team
  • Strong attention to detail, effective time management and multi tasking skills
  • A professional, flexible and positive attitude
  • Intermediate skills in MS Outlook, Word, Excel, and PowerPoint
25

Project Administrator Resume Examples & Samples

  • Registers external supplier’s orders for accounts payable and triggers supplier invoices payment
  • Ensures that the Contract Folder is updated and billing data is captured, upon customer acceptance of solution deliverables
  • Performs final billing and invoicing reconciliation, closes contract in BMS, and ensures settlement of all IBM accounts
  • Utilizes foreign language skills while engaging and cultivating relationships with Sellers, Business Partners and a variety of IBM functions
26

Project Administrator Resume Examples & Samples

  • Ensures projects are registered in applications to allow labour claiming and revenue booking
  • Registers external suppliers orders for accounts payable and triggers supplier invoices payment
  • Tracks, monitors and reports project financial status frequently to responsible management. Initiates corrective actions, where actual deviate from plan. Updates cost and revenue accordingly
27

Project Administrator Resume Examples & Samples

  • Capturing data from clients, from multiple channels (online and paper)
  • Algorithmically determining, from the captured data, the clients’ appetite for risk and their understanding of different investment products
  • Calculating the risk the different products clients may invest in
  • Pre-trade checks to ensure all trades made for a client are suitable
  • Post-trade checks to evaluate various aspects of each clients overall portfolio
  • MIS, enabling reporting to internal compliance and external regulatory bodies
  • Financials
  • Strong literacy and numeracy skills
  • Excellent skills with Microsoft Excel and Microsoft Powerpoint
  • Ability to work with limited supervision and to prioritise workload
  • Experience of PMO-related activities (reporting, planning, tracking)
28

Project Administrator Resume Examples & Samples

  • Organizational & communication skills
  • Advanced English
  • French: nice to have
29

Project Administrator Resume Examples & Samples

  • Responsible for Integrating Applications, Databases and Platforms and conduct control checks to ensure end to end data integrity
  • Ensures integration onboarding requests are initiated, processed timely and accurately
  • Prepare Integration package, initiate calls/meetings and manage the lifecycle of the process
  • Work with a team of integration project administrators, partners and report to managers in a global team environment
  • Gather operational metrics and update progress in trackers
  • Input and upload response results among various in-house tools
  • Identify ways to increase efficiencies of processes
  • Perform gap analysis for Application Integration, Database Integration and Platform Integration
  • Document and update related procedures in SharePoint environment
  • Access Integration failure monitoring and remediation
  • Act as the liaison between the Application Developers, Database Administrators, Business Units, various technology and support teams
  • Partner and coordinate with Information Owners, Technology Control Officers and Application Support teams and I&AM Controls and Governance to improve access controls
  • Work closely with business partners to identify process improvements and leverage technology to automate and streamline existing processes
  • Bachelor’s Degree in Business, Engineering in Information Technology related field or equivalent experience in the Identity and Access Management field
  • Must have experience with two or more of the following systems: IDCert, ARMS, RSAM, IO SID, DB Portal, TAMS, Peregrine and EURC
  • Project Management experience including solid knowledge of Identity and Access Management controls, principles, methods, SOX/SSAE16 and regulatory related obligations preferred
  • Solid understanding of the global banking business and operations
  • Solid knowledge of IT risk management frameworks/concepts preferred
  • Self-motivated with excellent analytical, communication and problem-solving skills with ability to independently develop solutions to complex analytical/data-driven problems
  • Ability to facilitate meetings among stakeholders with diverse and sometimes conflicting points of view, including strong negotiation skills and developing strong client relationships
  • Highly proficient in MS Office Suite (Excel, Word, Project, PowerPoint, Access, SharePoint and Visio)
  • Working knowledge of SQL/Oracle queries is a plus
30

Project Administrator Resume Examples & Samples

  • Request for Maximo Changes Approvals,
  • Change Duplication,
  • CMRM template modification,
  • Change creation from CMRM template
  • Work Hours plan control
  • SCOAD changes for Carrefour
  • Validate that all inputs files are attached and corrects
  • Validate that Change is aligned to change Mgt ITIL V3 rules
  • Validate the Schedule date and the task dependency
  • Complete asset management information for the MW. Request MW information from builder
  • Follow MW Build change assessment and approval in the Lead time
  • Anticipate change reschedule and negotiate mitigation with requestor
  • Is a facilitator for Requestor/builder questions regarding Build and SAD processes
  • Coordinate Technical team actions and report issue to PM (resources availability issue, task misunderstanding )
  • Ensure that task are performed in the Lead time
  • Ensure output / feedback requested are performed into the change by actors
  • Has a High Level technical vision on MiddleWare Build
  • Has a good knowledge of MW build and SA&D process
  • Perform Change Build report
  • Perform report for changes not approved in the Lead time - Maintain Build change K
  • 3-5 years of Project Management experience
31

Project Administrator Resume Examples & Samples

  • Manages data collection and presentation development at the direction of the VP of Retail and department heads to assist with various regional and global DTC projects
  • Ensure effective measures are in place to support project evaluation
  • Prepare and initiate implementation of regional projects, process improvements, new tools and best-practice sharing
  • Identifies, analyzes and supports implementation of process improvements that support adidas-Group Retail initiatives
  • Prepares financial invoices, note taking, office organization, and other administrative functions required by the Project Management Office
  • Ability to communicate effectively at all levels within the organization including in Sr. Management meetings, lead training and other broad communication activities
  • Strong writing, communication, project/time management, and presentation skills
  • Ability to manage and participate in complex global and regional projects as assigned
  • Advanced MS Office skills, especially PowerPoint
  • Ability to work independently under little guidance on several projects simultaneously
  • Ability to be self-directed while working under tight deadlines
  • Ability to accept and meet critical deadlines with good planning and organization skills
  • Bachelor's degree and a minimum 3-5 years of related experience and/or training; or equivalent combination of education and experience
32

Project Administrator Resume Examples & Samples

  • 2+ years working in Project Administration or Events Management. Specific PMO experience preferred
  • Experience of working in pressured environment and to tight deadlines
  • Advanced working knowledge of MS office, especially PowerPoint, Word & Excel
  • Spanish and English speaker required
  • Ability to communicate at all levels of the organisation and to react quickly in a fast moving environment
33

Project Administrator Resume Examples & Samples

  • 5 years of Accounts Payable experience
  • Ability to comprehend architectural plans and AIA contract documents
  • Familiar with MS Excel (advance level using formulas), Word, PowerPoint and Outlook
  • Experience working in a construction firm or demonstrates knowledge in construction
34

Project Administrator Resume Examples & Samples

  • Responsible for Integrating Applications, Databases and Platforms to firm wide approved certification and/or request tools and conduct control checks to ensure end to end data integrity
  • Bachelor’s Degree in Engineering OR business/information technology related field or equivalent experience in the Identity and Access Management field
  • Must have experience with two or more of the following systems: IDCert, ARMS, RSAM, IBID RMT, EURC, IO SID, DB Portal, TAMS, Peregrine
35

Project Administrator Resume Examples & Samples

  • Ensure operational and engineering practices are in compliance with relevant risk standards, policies and regulations to maintain an effective control environment
  • Interface with various internal groups including Operations, Compliance, Risk Managers, Line of Business contacts, internal/external audit and Legal as necessary
  • The Analyst will partner with the Technology / support teams to find the best and most optimal method to deliver strategic Initiatives for Identity and access management & controls programs
  • Recommends controls by identifying problems, writing improved procedures
  • Monitors project progress by tracking activity, resolving problems, publishing progress reports, recommending actions
  • Prepares technical reports by collecting, analyzing, and summarizing information and trends
  • Perform revocations for applicable entities and perform reconciliation activities to support the same
  • 1 to 4 years experience in access administration, security administration, or similar field
  • Working knowledge of SOX and SSAE requirements
  • Experience working with Identity and Access Management tools and processes
  • Excellent verbal, interpersonal and written communication skills and the ability to communicate with any level of management
  • Background in Financial Services Industry
  • Ability to multi-task, work well under pressure with commitment to deliver under tight deadlines
36

Project Administrator Resume Examples & Samples

  • At least 1 year experience in Finance/Accounting/Operations
  • At least 1 year experience in MS Office skills (especially Excel)
  • At least 1 year experience in Project Management tools and methodology
37

Project Administrator Resume Examples & Samples

  • Provide day-to-day admin and logistics support to the project team
  • Act as Speaker liaison
  • Coordinate event audio-visual requirements
  • Collect speaker collateral and presentation materials
  • Schedule briefing calls
  • Take meeting minutes and distribute to team
  • Update websites
  • Provide onsite support to the team
  • Process invoices and responsible for gathering billing evidence
  • Coordinate flights and accommodation as required
  • Update project documents
  • Experience in prioritising tasks effectively whilst working on several projects simultaneously
  • Strong communications skills – spoken and written
  • Collaborative approach
  • Good IT skills – PC literate (MS Office), Excel, ability to use database etc
  • First degree preferred
  • Knowledge of Arabic language would be advantageous
38

Project Administrator Resume Examples & Samples

  • 6-8 Years of Experience in F&A
  • Experience in Project Management tools and techniques
  • Advanced MS Excel and Powerpoint skills
  • Demonstrate analytical and problem solving skills
39

Project Administrator Resume Examples & Samples

  • Own and operate the on-boarding process for new resources joining the Transformation Program and the off-boarding process for those leaving the program
  • Work with IBM to ensure sufficient equipment is available to support forecast resources
  • Manage relationship with Transformation Resource Manager regarding resource requests and linkage to on/off boarding
  • Reviewing Transformation resource compliance with NAB mandatory training; running reports, following up outstanding compliance
  • Maintain list of resources who have signed an NDA for reporting purposes and produce weekly report for stakeholders
  • Schedule and manage logistics of meetings including capture and issue minutes, track status and manage actions as required
  • Well-developed interpersonal skills to effectively liaise with senior stakeholders, TMO Lead, TMO Resource Manager and TMO team
  • Strong attention to detail and data integrity
  • Ability to plan own work and work autonomously
  • Skilled and confident communicator
  • Resource management experience within a project environment is desirable
40

Project Administrator Resume Examples & Samples

  • Testers
  • Business Analysts
  • Developers
  • Architects
  • Client Representatives
  • Management Team
  • Infrastructure support team members
  • Project Office or Project Management experience in Software Development LifeCycle projects (requirements, design, development, testing)
  • Proven strong communication skills (written, oral and presentation) and ability to work independently and within teams
  • Demonstrated Time management skills
  • Exposure to the Wealth Management Business
  • MS project
41

Project Administrator Resume Examples & Samples

  • Management of Change Requests related to 6 Broadcast and Media Services Programs within a Central Log / Data Tracker
  • Organize the Change requests approvals meetings (agendas, meeting invites, minutes, offline approvals, document management)
  • Use the tollgate meetings and documentation to further populate the data trackers
  • Coordinate & liaise with the Program Managers to ensure the tracker data that cannot be populated through the Requirements Management Process or Tollgates Process is up to date
  • Run and coordinate the Program Performance reports related to Change Requests
  • Support the Change Request Process with analysis and continuous improvement
  • Responsibilities in scope would increase depending on the Change Request flow progress
  • Excellent MS Excel, PowerPoint, Word skills
  • Multi task ability, ability to work on different streams simultaneously
  • Experience with document management tools ( Eridoc / MS Share Point (Ericoll))
  • Ability to work independently and be self-driven
  • Flexible and service minded & business oriented
42

Project Administrator Resume Examples & Samples

  • Obtain the BOM file information from SDC and coordinate review & approval with PM
  • Obtain Material & Subcontract P‐Req requirement dates & ship to info from the PM
  • Coordinate the BOM review & approval with PM
  • Create Material P‐Requisitions and Subcontract P‐Requisitions
  • Processing returns and cost transfers
  • Material returns from completed projects
  • Provide delivery information to customer upon request
  • Maintain an accurate Plan‐0 cost plan for each assigned project based on the PM’s monthly forecasted cost at complete
  • Check for missing time sheets and trailing costs (outstanding vendor invoices)
  • Input Project closeout requirements
  • Assisting in resolution of invoice disputes and blocked invoices
  • Running and distributing reports to PM(s)
  • General Administration
  • Co‐ordinate work from multiple PM's
  • Provide proactive communications
  • Maintain workload time management “Planning & Scheduling” to meet PM requirements
  • Create a Service FX Warranty by Service Request for labor
  • Assist in obtaining month end revenue targets (vendor invoices not processed)
  • Work with Cost Managers to ensure validation of subcontractor payments and invoices
  • Work and build relationships with other functions to enable key operational goals and deadlines are met
  • 4 years of experience as an Administrative Assistant with client facing and field scheduling duties
  • 1 year experience in Oracle (or other invoice/accounting/scheduling) software in an office environment
  • Ability to coordinate work from multiple PM's
  • Excellent PC skills including strong MS Word, Excel, PowerPoint and Outlook Knowledge
  • Good understanding of financial systems and payment processes
  • 1 year experience in SAP
  • Ability to coordinate workload support in times of high demand
43

Project Administrator Resume Examples & Samples

  • Track, document and update CRM with utility Interconnection requirements
  • Receive Customer Information, update CRM and project files
  • Coordinate Utility Interconnection Application details with Customer via email
  • Follow up and track customer utility information for applications, document in CRM
  • Generate Utility Interconnection & Rebate Applications. Submit required documents to utility and manage applications through the life of the project, ensuring final interconnection adhering to project schedule
  • Work with Project & Construction Management to address field requirements
  • Develop metrics to support company goals and report on Interconnection metrics to applicable groups within SunPower
  • Creates, executes, and updates reports, as needed, and serves as point person/go-to person for issues
  • Monitor and update information in Salesforce for lots that require interconnection paperwork
  • Validate data for each lot against SLDs, reservations, and SF, escalate issues
  • Receive permission to operate letters from utility, data enter, file to eBuilder
  • Provide weekly reports to Utility and Project Manager and follow up on any missing information
  • Documents all processes and procedures
44

Project Administrator Resume Examples & Samples

  • Facilitate transition of documents to operation and maintenance staff
  • Maintains project directory
  • Reviews, logs and acts upon incoming and outgoing documents
  • Supports evaluation and alternative analysis for document control
  • Performs normal administrative functions such as, filing, log maintenance, process incoming and outgoing correspondence and transmittals into the database system, record and store photographs, schedule meetings and prepare/distribute minutes
  • Assists in preparation of reports and power point presentations
  • Assists in development and update of project administrative procedures and in maintenance of project manuals and library
  • Scans, codes and logs documents
  • Manage and maintain all project documents in Documentum or equivalent system. Update current drawings as well as technical specifications
  • Ability to organize and manage contractors on complex projects and coordinate with public agency
  • Demonstrate proactive problem solving skills
  • Experience in the public contract code arena
  • Possess a thorough knowledge of contract administration and office procedures
45

Project Administrator Resume Examples & Samples

  • Receive, record, track, copy, scan, file, and distribute all project correspondence and documents
  • Create and maintain a filing system for contract files, change order files, shop drawings submittal files, RFI/RFP files, general correspondence files, insurance certificates, asbestos air sampling reports, inspection reports, and other applicable documents
  • Provide administrative support for the Project Engineer and field staff and the GSA project team
  • Interact professionally with the CM firm, GSA, tenants, contractors, subcontractors, vendors, salesmen and others connected with the project
  • Handle multiple priorities with attention to detail and be able to work independently
  • Maintain adequate office supplies and equipment
46

Project Administrator Resume Examples & Samples

  • Provides administrative support to project managers in such areas as client and subcontractor invoicing, purchase order logs, project set-up, cost accounting, organizing meetings, technical staff coordination, equipment inventory, and other areas
  • Assists program and project managers, task leaders, and field personnel by coordinating and tracking project activities such as project schedules and budgets, subcontractor payments and inquiries, financial reports, presentation preparation, status reporting, files, databases, and document control
  • Assembles summary sheets for distribution to project managers
  • Ensures that project billing and reporting deadlines are met
47

Project Administrator Resume Examples & Samples

  • Pull together a monthly business unit dashboard around key metrics under People, Clients, and Excellence etc
  • Be the systems expert/go to person in the team on Salesforce, ABC, APIC, ePMP and help the team embed new systems
  • Coordinate, chair and report on - loss making client and project reviews with Project Managers and Project Directors
  • Ensure adherence and service quality to APIC and ePMP – Project Directors, Project Managers. Support with Audit preparation and compliance
  • Timecard training and compliance
  • Attend APIC reviews
  • Record agreed actions and follow up with PMs
  • Provide overflow Deputy Project Management resource when required
  • Attend debt calls and help drive closure of debt issues
  • Analysis of non-fee earning time and expenses and remedial action as appropriate
  • Coordinate and analyse monthly project WIP and accruals figures supplied by Project Managers and challenge where appropriate
  • Drive compliance with SH&E requirements, and coordinate the Business Unit’s H&S activity
  • Maintain file of project Risk Assessments, CSCS register, PPE Register and update equipment stocks
  • Coordinate training needs and maintain the training register as required
  • Liaise with HR to make sure the performance management process runs smoothly including assisting with scheduling reviews; tracking to ensure target timescales are achieved
  • Make sure the annual leave register maintained for business line to help ensure holidays are not back end loaded (spread them over the year)
  • Ensure bi-weekly calls are taking place across the BU to maximise utilisation regarding resource and work planning
  • Educated to GCSE level or equivalent with Maths and English at Grade C or above
  • A-Level/Degree education would be preferred but not essential
48

Project Administrator Resume Examples & Samples

  • Administrative tasks
  • Risk identification
  • Change order management
  • Logistics coordination and invoicing
  • Peripheral equipment purchasing coordination
49

Project Administrator Resume Examples & Samples

  • Delivers or contributes to the development of work products throughout at least one phase of an engagement
  • Co-facilitates group discussions with team members or client representatives
  • Uses recognized methods to deliver work products
  • Contributes to risk and issue identification and synthesis of solutions
  • Industry Knowledge Capability
  • Delivers work products and demonstrates a broad knowledge of an industry
  • Collects and analyzes information specific to the industry to recommend alternatives
  • Proactively develops additional knowledge applicable to the area of expertise
  • Project Delivery
  • Manages personal accountabilities during at least one phase in an overall engagement
  • Scope: Billable Hours target established in annual goal setting process. Generally works on 1-3 concurrent projects
  • Individual Contributor with no subordinates
50

Project Administrator Resume Examples & Samples

  • Acts as liaison between office and factory to make sure orders are delivered on time
  • Responsible for entering purchase orders and receipt purchase orders
  • Process service claims – concessions, Ship Product Defect (SPD), retrofit, and labor warranty
  • Communicates effectively with other team members concerning project management process
  • Assists with communication to customers regarding project status
  • Responsible for general administrative functions to support the Service fulfillment process
  • Records relevant correspondence and issues, relevant meetings minutes and other conversations
  • Coordinates with various COE staff for accurate and timely recording of project costs, including time sheets, daily reports, etc
  • Sets-up service agreements in system application based on transition documents
  • Collects and inputs project cost data into system application
  • Validates and reconciles project costs data in system application to completed work order
  • Follow-up with customers to obtain missing Purchase Order #s
  • Initiate invoicing process and coordinate format, layout, attachments, and mailing with Shared Financial Services
  • Process and coordinate internal Trane claims by evaluation and qualifying requests, collecting information and completing forms, responding to questions, and tracking progress
  • Responsible for generating, interpret, and print various assigned reports
51

Project Administrator Resume Examples & Samples

  • Manage and maintain project delivery files, ensuring all required documentation is accurate, present and completed during required stages of the project delivery
  • Communicate with members of the immediate project team, Project Team Manager, Financial Accounting and Supplier Compliance, as required throughout the project
  • Create and maintain purchase orders and work orders
  • Maintain consultants/contractors files
  • Coordinate daily activities related to project information flows
  • Data entry for project management and financial systems for projects
  • Maintain the document management system
  • Verify and validate project information through system reports
52

Project Administrator Resume Examples & Samples

  • Knowledge of, and ability to use, organizational strategies, practices and tools for administering projects
  • Knowledge of techniques, roles, and responsibilities in providing technical or business guidance to clients, both internal and external; ability to apply this knowledge appropriately to diverse situations
  • Knowledge of and the ability to utilize a variety of administrative skill sets and technical knowledge to manage organizational IT policies, standards, and procedures
  • Knowledge of, and ability to use strategies and skills to enlist others in setting, embracing and achieving objectives
53

Project Administrator Resume Examples & Samples

  • Maintain project team contacts in Newforma
  • Maintain drawing issuance logs
  • Coordinate printing and distribution of hard copy documents
  • Coordinate archiving of physical sets at milestones
  • Maintain digital file organization
  • Prepare meeting minutes, distribute after review by PM
  • Assist preparation of presentations
  • Coordinate sharing of relevant content with marketing staff
  • Schedule design reviews, circulate/post content
  • Schedule consultant coordination meetings
  • Coordinate assembly of project manuals
  • Cross check drawing sets for broken tags, incorrect references, and missing annotations
  • Coordinate office activities to support Contract Administration
  • Log incoming RFl's, and Submittals
  • Prioritize and coordinate preparation of RFI responses internally, and with consultants
  • Prioritize submittal reviews and manage circulation sequence
  • Manage consultant responses to encourage timely replies
  • Enter preliminary data into contracts
  • Coordinate LEED-related submittals with Research Group for timely input and review
  • Track submittals against requirements of the Project Manual
  • Minimum 3+ years of related work experience in the industry & legal background
  • Highly organized, disciplined and self-motivated
  • Strong written/verbal communication skills
  • Expert level user with Word, Excel, and Outlook
54

Project Administrator Resume Examples & Samples

  • Assists in all phases of project coordination, project planning, implementation and monitoring results
  • Assists in maintaining all project related materials (ex. action plans, tracking tools)
  • Coordinates project activities and participates in project meetings with matrix partners and staff
  • Tracks progress and provides updates to management on operational issues, process changes and activity status
  • Assists in the development and maintenance of various policies and procedures effective the operations of the department
  • Identifies opportunities to improve department results, communications and operating efficiencies
  • Participates in cross-functional departmental planning sessions
55

Project Administrator Resume Examples & Samples

  • Associate's Degree in a related field or equivalent work experience is required
  • 2+ years experience assisting with project coordination
  • Experience balancing multiple projects, dealing with vendors and influencing others in a matrix environment
  • Demonstrated organizational skills with the ability to prioritize and coordinate multiple tasks
  • Proven financial and analytical skills
  • Strong interpersonal skills with a demonstrated ability to influence internal and external resources
  • Proficient in Microsoft Office such as MS Word, MS Excel, MS PowerPoint, MS Project, MS Outlook and MS Access
56

Project Administrator Resume Examples & Samples

  • Identifies, captures, achieves and implements operational and strategic improvement opportunities
  • Advances organizational performance by utilizing a systems approach to analyzing processes, building relationships and facilitating change
  • Supports or facilitates organizational efforts for business process improvement, change management, systems redesign and integration, and solutions development
  • Provides staff support in planning and organizing cross-functional unit and cross-entity activities and committees
57

Project Administrator Resume Examples & Samples

  • Lead and constantly follow-up on multiple projects
  • Track project progress by maintaining detailed records and monitoring work progress
  • Work with various trades on different projects
  • Use blue prints to ensure project is being handled accurately
  • Conduct research as required for project
  • Ensure projects have limited guest impact
  • Attend, coordinate, and / or lead meetings
  • Ensure quality assurance of work being completed
  • Research or revise building plans / area layouts using Computer Aided Design (CAD) program
  • Monitor blueprint / document control
  • Interact with other department managers regarding work/project requests
  • Monitors and modify project schedule as assigned
  • Assist in monitoring project budgets
  • Provide assistance in budget preparation, forecasting, productivity / labor analysis
  • Project proposals, RFP’s, budgets, cash flows and primary schedules
  • Prepare project organization and communication charts
  • Assign and issue purchase requisitions to vendors/contractors
  • Schedule and conduct County Inspections
  • Submit building permit applications when necessary
  • Drive company vehicles between MGM MIRAGE properties and the Building Department, Health District and other associated businesses
  • At least 3 years of experience in construction project coordination or construction management
  • At least 3 years of experience leading the work product of contractors and/or staff assigned to construction projects including payroll administration, work assignments, time and attendance, and quality assurance
  • Ability able to read mechanical, electrical, and plumbing blueprints necessary
  • Working knowledge of CAD
  • Proficient in Excel, Outlook, and Word
58

Project Administrator Resume Examples & Samples

  • Develops project plan (with oversight) and manages resources to ensure project schedule, budget, quality, and specification goals are attained
  • Assists Project Managers in Earned Value Management (EVM) / Control Account Management functions for subsystems related to ALRE (Aircraft Launch and Recovery Equipment) Production
  • Communicates project status and needs to management and the customer
  • Generates and executes plans for on-time production deliveries
  • Ensures delivery dates for hardware and manufacturing/quality documentation are met by maintaining frequent contact with critical subcontractors and vendors
  • Monitors and reports on progress of material and manufactured parts availability. Identifies production/design issues and utilizes functional resources (such as design, quality and procurement) for resolution
  • Collaborates with resource managers and project leads on the proper scoping and scheduling of tasks. Identifies material and resources needed to ensure successful execution of tasks
  • Coordinates program controls and scheduling support staff on the status of tasks, cost / schedule variance analysis and baseline change implementation
  • Assists in the evaluation resource plans to ensure proper staffing
  • Coordinates the development and review of various ALRE production proposal efforts
  • Support business development activities, such as the generation and coordination of statements of work, bills of material, labor estimates, sole source justifications, technical evaluations, procurement data packages
  • Typically requires a bachelors degree in Business Administration or a related discipline. Equivalent professional experience may be substituted in lieu of education
  • Must demonstrate a basic understanding of project administration principles, theories, concepts and techniques
  • Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates
  • Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes
  • Must be customer focused and possess: the ability to identify issues, analyze data and develop solutions to a variety of non-routine problems; good analytical, verbal and written communication skills to accurately document, report, and present findings; good interpersonal skills enabling an effective interface with other professionals; and good computer skills
  • Ability to work independently or in a team environment is essential as is the ability to work extended hours as required
59

Project Administrator Resume Examples & Samples

  • Play a key administrative support role in supporting the daily activities of the Ship Repair Services project management group
  • Working to support various project teams in the administration of ship maintenance/production activities, utilising various IT systems and related databases, primarily IPESA and Trident
  • Assist with various project requirements ranging from; data entry and the management of other technical data, through to the taking of minutes and the production of regular reports
  • Provide assistance to the Contract Manager with contract specific tasks in support of bids, tenders and other associated tasks when required
  • Providing IPESA, Trident and T Form system support to the project team(s) in preparation for project availabilities and ongoing throughout the duration of the project availabilities
  • General office administration tasks as required
  • Appropriate tertiary qualification coupled with demonstrated experience in a similar role
  • Sound knowledge of administrative processes including correspondence, file management, report writing and office administration
  • Advanced computer skills, particularly in the use of Microsoft Office
  • Well-developed interpersonal, verbal and written communication skills
  • Strong attention to detail with a proven ability to address business issues in a proactive manner
60

Project Administrator Resume Examples & Samples

  • Ensure all documents conform to Jacobs and client standards
  • Employee development including daily on the job coaching
  • Assisting with travel arrangements for project
  • Creating and maintaining the Project Roster, Distribution Matrix,
61

Project Administrator Resume Examples & Samples

  • Must be able to problem-solve and find solutions to technical challenges
  • Must be able to work with teams and also work independently in a fast-paced environment to meet project deadlines
  • Must be able to communicate effectively with a variety of audiences, including state department and school district leaders; agency and private program leaders; early childcare staff, families and community stakeholders; teachers and administrators; and research scholars in the fields of early childhood and special education
  • Experience with use of web-based technologies
  • Awareness of, and preferable experience in, understanding and meeting the needs of all learners and their families, staff and caregivers; including children with special needs, children living in poverty, and children from diverse cultures and backgrounds
  • Successful experience supervising professional staff, sub-contractors and/or associates
62

Project Administrator Resume Examples & Samples

  • Support client engagement efforts for a variety of clients – focusing on support of real estate projects, account & transaction management efforts, and general administrative duties as assigned
  • Assist in the implementation of standard service delivery tools as best practice for accounts as assigned
  • Assist in the coordination and response of client Request for Proposals “RFPs” for projects and transactions as needed
  • Assist in the development of master schedule and maintenance of budget for the duration of projects as assigned
  • Facilitate and manage client purchase orders and tracking accounts payables for project activity as assigned
  • Record meeting minutes for project activity and distribute for accounts as required
  • Update project and transaction information as needed and upload required documentation into the project collaboration tool(s)
  • Handle client activity reporting, tracking benchmarks and key performance metrics for accounts as assigned
  • Assist with the reconciliation of projects as part of standard close-out procedure for accounts as assigned
  • Responsible for managing accounts receivables, issuing invoices and tracking payments for accounts as assigned
  • Assist with account financial reconciliations for accounts as assigned
  • Assist with other projects as assigned
  • Bachelor’s Degree with a minimum of 4 years’ experience as a member of a larger delivery team; in real estate, consulting, finance, or corporate support
  • An interest in working on a global platform, working with international resources and managing engagements domestic and international
  • Competency with Microsoft Office applications, including MS Project as well as ability to implement evolving technology applications for corporate client delivery. Also, experience working in complex databases, SharePoint and accounting systems a plus
  • Ability to work within shifting priorities, be able to work independently with little direction, detail oriented and able manage multiple tasks and meet stringent deadlines
  • Excellent communication and client service skills with all levels in the organization and with our customers
  • Problem solving and analytical skills required
  • Candidate should have a positive demeanor and be able to overcome challenges managing limited resources
  • Ability to promote an atmosphere of teamwork and positive service attitudes with all employees
63

Project Administrator Resume Examples & Samples

  • Provide reports to the Facilities & Equipment team from various databases to assist the team in strategic decision making
  • Track new store and existing store budgets as needed, including reporting and analysis of different categories
  • Process invoices, verify coding and contribute to developing the best process
  • Assist with reimbursement process (TBRs) to Chick-fil-A Franchisees; continue to develop and improve upon this process
  • Provide data and ad hoc reports to staff as needed for programs and projects
  • Maintain various databases as needed
  • Create and communicate specific reports to help leadership with forecasting, rollouts, and planned work
  • Bachelor’s degree in Business, Management, Finance, or Engineering
  • Desired experience in data analysis, finance, purchasing, distribution, construction, and/or facilities management
  • Proficient in Microsoft Word and Excel, Oracle (Business Objects) a plus
  • Ability to take initiative and recognize a need and act without prompting from supervisor
  • Ability to maintain a friendly, helpful attitude, and demonstrate empathy to customers
  • 0-10% Travel
64

Project Administrator Resume Examples & Samples

  • Assist with engineering project initiation process including classification of projects, creation of design history file numbers, generation of required plans, creation of project folders in Project PDM System, and uploading project data into those project folders
  • Schedule and administrate training of Phase Gate processes for product development
  • Administration of phase gate processes for product development teams
  • Assist engineering product development teams with set-up and use of electronic visual performance boards
  • Coordinate and distribute meeting agendas, take and distribute meeting minutes as needed
  • Assist in maintaining and tracking Rolling Action Item Lists
  • Assist in maintaining project plans
  • Conduct audits of product development team’s usage of Project folder structure for storage of product development documentation and records
  • Bachelor's Degree in Business Administration or Engineering
  • Familiarity with MS Project
  • Familiarity with Finance/Accounting
  • Familiarity with Business Processing Modelling
  • Familiarity with PLM/PDM WINDCHILL or similar Software
  • Familiarity with creating on-line and hands-on training packages
  • Familiarity with Configuration Management SW package (WindChill, Sharepoint, or equivalent)
  • Strong communication and presentation skills: verbal, written
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Project Administrator Resume Examples & Samples

  • Gain working knowledge of the retail environment, including sales plan schedule and process requirements
  • Create and develop retail communications tools
  • Develop and execute a report schedule for CROSSMARK Client Service Managers to ensure timely delivery and proof of CROSSMARK performance results are available for use by CROSSMARK clients
  • Analyze retail data to generate retail successes and identify opportunities of CROSSMARK Retail Data and applicable Retail Distribution Data Systems for the clients that CROSSMARK represents
  • Work with syndicated data, retailer specific data, and CROSSMARK data
  • Participate in business reviews and annual meetings as needed
  • Other Functions
  • Work with all Client Service Managers, team members, and office staff in the execution of programs and carrying out Company policy and procedure
  • Cooperate with clients by coordinating all requests pertinent to the retail sales team with management
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Project Administrator Resume Examples & Samples

  • Assists in the daily coordination of various assigned projects
  • Develops reports and produces materials required to support project plans, including updates to project schedules, issue logging, recording meeting minutes and documenting them promptly for distribution to project team members
  • Serves as a communication liaison between clients, the project team, and other FIS functional or department managers to understand all necessary aspects of projects and to ensure they are fully informed of objectives, purposes and progress
  • Tracks project progress, and assists in identifying and resolving obstacles. Assists in ensuring projects remain on schedule and within time and cost constraints
  • May work with others to identify and categorize project risks and issues related to cost/estimates, schedule, quality and employee retention
  • Provides timely project or sub-plan deliverables that align with the project or program plan structure, and provides timely status updates to FIS and client management highlighting potential issues/problems
  • Performs administrative tasks such as arranging meetings and/or conference calls, developing agendas, answering routine questions, preparing correspondence and progress reports, and participating in event coordination
  • Anticipates the needs of project, program and PMO management, and makes independent decisions and takes action to meet those needs
  • Furnishes and obtains information from project management and representatives from clients or FIS organizations
  • Experience supporting IT infrastructure projects
  • Knowledge of the industry project management best practices (i.e., Project Management Body of Knowledge - PMBOK)
  • Proven experience providing independent judgment and discretion
  • Proven experience working independently under general instructions on a large variety of special projects
  • Effective analytical, problem-solving, interpersonal, and time management skills
  • Ability to utilize project management software to manage projects (e.g., MS Project and auxiliary tools)
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Project Administrator Resume Examples & Samples

  • Project Administration
  • Advanced user of MS office including Word and Excel
  • A team player with excellent interpersonal skills
  • Highly organised with strong attention to detail
  • This position will be based in Miling and ideally you will live in the local area Possess a current motor vehicle driver licence
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Project Administrator Resume Examples & Samples

  • Fully Conversant / Competent with Microsoft Office
  • Fully Conversant / Competent with Microsoft Outlook
  • Work Well within Team Environment
  • Work may involve working between 2 Sites (Wilton / North Tees) – must have Full UK Driving Licence
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Project Administrator Resume Examples & Samples

  • Displays general knowledge of department operations and procedures and some knowledge of relationship with other departments and their systems
  • Uses judgment to determine most efficient order of activities to achieve established objectives and assigned deadlines
  • Provides variety of project support assistance to team
  • Demonstrates ability to utilize specialized and/ or more advanced software
  • Associates degree and 2+ years related experience OR equivalent combination of education and years of related experience
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Project Administrator Resume Examples & Samples

  • Provide logistics related to project management support including scheduling meetings, negotiating meeting space, room set up, meeting materials preparation and distribution, and catering as well as arranging for and testing all meeting technology such as polycom phones, WebEx, video teleconferencing, microphones or projection as appropriate
  • Create and maintain required documentation including SharePoint sites, organization charts, distribution lists, meeting minutes, project logs, project schedules, assist in development of presentations, requirements documents, project budgets, and status reports
  • Creates and maintains a version control system that manages access to project documentation, not only electronically, but for paper documents that must have restricted distribution
  • Works and updates tasks provided by the PM team, existing documents and project plans, notes, and general communications to prepare and maintain an overall project plan using the selected project management tools
  • Coordinating administrative tasks and follow ups to include; meeting set-ups, scheduling of conference rooms, conference calls, preparing meeting minutes, and assigning action items
  • Works with the project managers to develop concise, complete, accurate, and clear specifications of project deliverables for the overall project and subprojects
  • Acts as liaison between project director, project team, and assigned customer/functional area for project-related communications and tasks; coordinates status reporting, monitor’s deliverable execution, etc
  • Reviews, edits, and revises appropriate documents and presentations produced by others in support of projects
  • Coordinates various project sub-team workgroups related to project and process improvement in support of assigned projects. Runs and develops reports and analysis in support of assigned projects, project team and functional areas
  • Works closely with other CRE Team members to manage capacity issues; other oves/adds/changes as required
  • Works closely with HR, Corporate Risk Management, and Zurich Risk Engineer as required based on the Ergonomic Workspace P&P (policy and procedure) to provide proper assessments as needed for each request . Based on the outcome of the request, process ergonomic FF&E (furniture, fixtures, and equipment) orders in a timely manner appropriate to the request
  • Checks the pricing of fixtures to assure budget conformity. Tracking the processing of invoices, confirmation of invoice/PO with CRE/CW finance counterpart
  • Follows up to ensure request/order has been completed as required. Ensures consistency to all ergonomic standard as outlined by the P&P
  • Support the project staff on various aspects of the project(s)
  • Performs additional administrative functions, to include but not limited to, travel, expense, reports, delegating calendars, etc
  • Maintain a professional business relationship with all client contacts
  • Associate’s Degree in a related area or a combination of education and equivalent work experience
  • Minimum of (4) years relevant experience in project coordination or executive administrative experience in CRE/Facilities, Construction, and/or Property Management
  • Strong leadership and business relationship required
  • Some travel required (up to 8%) and adhere to corporate travel policies and procedures
  • Excellent verbal and written communication skills with the ability to interact at various levels of the organization and
  • Proficient use of software and hardware of a computer to complete tasks. Able to use basic office equipment such as telephone, video conferencing equipment, fax machine, and copy machine
  • Working knowledge in a windows environment to include navigation skills on internet, using a mouse, keyboard and 10 key
  • Proficiency use in Microsoft Office (Excel, Outlook, PowerPoint, Word, and OneNote)
  • Proficient in SharePoint, MS Project and Visio
  • Ability to plan, coordinate, organize, and lead project administration and maintain critical project documents in accordance with industry standards and best practices as established by organizations such as Project Management
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Project Administrator Resume Examples & Samples

  • Assists in the initiation and tracking of contract projects to ensure compliance and successful completion date
  • Prepare invoices for billing and any additional documentation required for billing purposes
  • Assists Engineering Specialists and Project Managers with the preparation of submittals and operation/maintenance manuals
  • Insures compliance of Delegation of Authority and Sarbanes and Oxley
  • Assists Project Manager with the project cost at completion forecast
  • Work effectively in diverse team environment
  • Ability to meet short- and long-term deadlines
  • Effectively meet the needs of internal and external customers
  • Coordinates with various staff for accurate and timely recording of project costs, including time sheets, daily reports, etc
  • Validates and reconciles project cost data in business system to the project forecast
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Project Administrator Resume Examples & Samples

  • Create, update and maintain project plans using Microsoft Project
  • Create, update and maintain implementation projects and cases in FogBugz, our internal task and issue tracking tool
  • Create, maintain and produce weekly project reports and dashboards for management
  • Ensure project management standards are upheld across all implemnetation projects
  • Participate and minute weekly project meetings to ensure regular feedback
  • Ensure overall compliance with all contract conditions
  • Maintain global resource calendar
  • Initiate and lead regular project review meetings
  • Provide project management capabilities on projects as required
  • Relevant Degree or Diploma
  • PMP Certification will be an advantage
  • Natural Resource Sector Experience
  • 1 - 3 Years Relevant Work Experience
  • Excellent Organisational and time management skills
  • Reliability and Adaptability
  • Capacity to prioritise tasks and work well under pressure
  • Communication skills and ability to delegate tasks
  • Good IT skills, including knowledge of a range of software
  • Ability to work on your own initiative
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Project Administrator Resume Examples & Samples

  • Project plans preparation
  • Project progress monitoring
  • Status reports preparations
  • Chasing team members for getting tasks done
  • Project documentation collecting
  • Project documentation preparation
  • Work lists preparation
  • Working with projects library
  • Knowledge of English language – upper intermediate
  • Understanding project procedures
  • Understanding basics of project documentation
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Project Administrator Resume Examples & Samples

  • Bachelor's Degree in a related discipline from a four-year college or university
  • Must have 2 to 4 years sales administration experience and/or training in electrical equipment or similar industry; or equivalent combination of education and experience
  • Understanding of/or aptitude for learning technical requirements for assigned area of responsibility
  • Knowledge of basic contractual procedures and the ability to negotiate and administer contracts
  • Must be able to communicate effectively in writing and verbally
  • Must be conversant in Microsoft Office and be versatile in e-mail communications
  • Must be able to multi-task and organize
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Project Administrator Resume Examples & Samples

  • Bachelors’ Degree in an applicable field or the equivalent in work experience
  • Minimum five years’ experience in field
  • Minimum 2 years project experience
  • Highly skilled in the use of spreadsheet, database, presentation, and department specific software
  • Strong analytical ability and creative problem solving skills
  • PMP certified or equivalent
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Project Administrator Resume Examples & Samples

  • Verify the Purchase Order (PO) to ensure that it is according to the offered financial and technical proposal
  • Releasing clean orders by ensuring the quality of customer information entered in the Emerson business systems
  • Issue Intercompany Purchase Orders
  • Support purchase of buy outs and monitor supplier progress
  • Regular communication with Finance and Sales on invoicing
  • Maintain proper understanding of payment milestones, delivery terms & project deliverables
  • Work closely with the Inside Sales and Project Managers to ensure project requirements are met
  • Provide proactive and regular communication within MEA Flow organization and customers to ensure continuous customer support
  • Conduct Due Diligence, Legal and Commercial compliance approval process in collaboration with the Checkpoint Champion
  • Facilitates logistics requirements to support order fulfilment
  • Coordinate with Flow Customer Care Team in Dubai on Commercial aspects i.e. Letter of Credits, Bank Guarantees and Performance Bonds
  • Leverage CRM as the main tool of communication and ensure documents are properly filed in OCM for ease of access
  • Take part of the internal project meetings
  • Support Document Controller with final documentation package
  • Drive on time delivery to customer request, clean order processing, accurate cost and sale entry in business systems as well as accurate and timely invoicing
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Project Administrator Resume Examples & Samples

  • A staff-to-staff buddying system
  • Directly supporting students at partner universities through educational initiatives and providing opportunities for students from Wales and Africa to learn from each other
  • NVQ 3/A-Levels or equivalent
  • Ability to set up standard office systems and procedures and make improvements as appropriate, as well as excellent IT skills
  • Proven ability to advise and influence key stakeholders,
  • Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work
  • Specialist knowledge of overseas development work
  • Experience of working in sub Saharan Africa and an interest in development issue
  • Fluency in Welsh, written and oral
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Project Administrator Resume Examples & Samples

  • Create, operate and manage effective clerical procedures to control all aspects of paperwork, correspondence and records associated with both the administrative and the technical activities of the team
  • Responsible for the provision of a support service to the Regional Director and the RTZA Team including maintenance of diaries
  • Arrangement of meetings, taking and typing of minutes of meetings
  • Operate computer systems and packages as appropriate and assist in the enhancement of systems to optimise their effectiveness. This will include support activities in the marketing and delivery of consulting assignments using MS Office tools as well as bespoke in-house software packages
  • Liaise with other divisions of SNC-Lavalin, in particular other local teams, and deal with day-to-day office/site issues as they arise
  • Typing of correspondence and documents, photocopying, filing
  • Processing of timesheets
  • Expense claims, variation forms
  • Answering telephone calls courteously and promptly and taking messages
  • Raising enquiries, updating status, contributing to estimates and tender preparation, completing and closing Tasks in Insight and/or other corporate systems as required
  • Compiling tender/bid documentation including extraction of CVs and other supporting materials
  • Collating weekly list of potential tenders/ bids from industry sources, newspapers, national database and other sources for bid/no bid decision by Regional Director
  • Extracting data from in-house software packages for input to monthly regional management reports
  • Processing orders and invoices as required
  • Liaising with Group Finance as required
  • Liaising with HR Department and assisting them and the Regional Director with staff matters, recruitment, expenses, payroll or other information, including confidential information, as required
  • Minimum of a Matric
  • Must have a minimum of 3-5 years in an administrative function
  • Must possess excellent knowledge of MS Office Suite, specific to Word processing, spreadsheets, presentation preparation and database management
  • Must have an aptitude to learn and develop skills in computer based applications
  • Must be fluent in English, both written and oral communication
  • An ability interface in a professional manner with both internal and external clients essential
  • Solid planning and organization skills essential
79

Project Administrator Resume Examples & Samples

  • Setup and maintain home project files (hardcopies and electronic)
  • Perform document control functions
  • Perform general office clerical functions
  • Organize meetings and generate meeting agendas and minutes
  • Assist engineering project team with daily tasks and deliverables
  • Generate correspondence as requested
  • Other clerical and office management tasks as requested
80

Project Administrator Resume Examples & Samples

  • Organize and facilitate the delivery of complex projects such as career and professional development programs and seminars on topics that include: faculty orientation, grant writing, conflict resolution, mentoring, fostering diversity, managing teams
  • Facilitate collaboration among key players to promote a broad range of office programs including academic employment for dual career partners at CMU and Pittsburgh more generally as well as mentoring and networking events for faculty
  • Work with Vice Provost and the Diversity and Inclusion Committee to understand, document and move forward ideas and programs generated in steering committee discussions
  • Develop and manage dynamic materials for Vice Provost’s web page that foster a diverse and inclusive community of faculty
  • Develop a web resource that provides information in all areas related to faculty development, including links to internal and external resources, hosted webinars, articles and grant opportunities, success stories, and a calendar of events
  • Provide reports, analysis and solutions utilizing internal and external sources as required to support the initiatives of the office
  • Act as an adviser to the Vice Provost on project management related issues
  • Bachelor’s degree required, Master’s preferred
  • Minimum five years of related program or project management experience required
  • Experience working with faculty preferred
  • Knowledge of compliance and diversity programs preferred
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Project Administrator Resume Examples & Samples

  • Effective communication skills including verbal and written skills
  • Experience with meeting and room coordination
  • Proficient MS Office Suite of products including Outlook, Excel, Word and PowerPoint
  • Strong multi-tasking and organizational skills, ability to independently prioritize tasks efficiently
  • Demonstrated willingness to be flexible and adaptive to changing priorities
  • Demonstrated ability to learn new technologies or methods
  • Flexibility to work outside of normal work hours on an as-needed basis
  • Familiarity with SharePoint
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Project Administrator Resume Examples & Samples

  • Associates degree in a business or technical field or equivalent knowledge
  • Typically more than 3 years of related experience in a project-oriented environment
  • Experienced in the use Microsoft Office suite of software tools
  • Proven oganizational skills
  • Tact, interpersonal skills, and self-motivation are required characteristics
  • Experience with direct customer contact is required
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Project Administrator Resume Examples & Samples

  • Be able to record minutes of meetings, and create and maintain action logs
  • Be able to prepare various reports and progress updates
  • General support to engineering discipline specialists, Design Coordinator and Project Engineers
  • Performs such other duties as the Program Director may from time to time deem necessary
  • Maintain Correspondence Log ensuring all correspondence is logged, tracked, distributed and actioned as required
  • Ensure all meetings and teleconferences are booked as required
  • Responsible for the recording and typing of minutes of meetings
  • Arranging any necessary snacks / lunches for meetings
  • Completion of Purchase Orders
  • Arrange travel for team members
  • Organise team building functions
  • Project filing, archiving as required
  • Format weekly report
  • Responsible for Administration function and service delivery to Saudi Aramco IPMT
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Project Administrator Resume Examples & Samples

  • Provide Project Management support to PPT Mentors / Coaches
  • Serve as the Administrator of the IT PPT Agile Scorecard activities and associated metrics
  • Coordinate regularly with Agile Mentors, Coaches, and Program / Project Managers, as needed to ensure all metrics are current and accurate
  • Audit all data feeding the Agile Adoption Scorecard to ensure data remains current
  • Meet regularly with the Agile Mentors and Coaches to understand the specific needs of their teams and determine where additional assistance is needed
  • Manage all current and previous versions of the IT Organization Agile Adoption Scorecard
  • Track team assessments, manage assessment results, follow up with Agile Mentors, Coaches , and Project Leaders on changes to assessment schedules
  • Collect, analyze, and report on Agile Adoption metrics and other data required for the monthly IT Organization Agile Adoption Scorecard
  • Coordinate with data providers to resolve issues with data feeding the Agile Adoption Scorecard
  • Create and distribute Company-wide e-mail distribution lists used to communicate Agile Adoption Scorecard to AA leaders
  • Compile and submit required quarterly team assessment schedules
  • Keep process and system operating guides current
  • Detail oriented self-starter with strong organizational, interpersonal, oral and written skills
  • Experienced with Agile @ American Framework
  • Demonstrated ability to multi-task and reprioritize quickly and effectively
  • Team-focused, strategic thinker with high energy and a positive attitude
  • Outstanding interpersonal skills and past experience working with internal and external business partners, technical teams and all levels of management
  • Proficient in basic computer programs including, but not limited to, Word, Excel, Powerpoint, SharePoint, etc
  • Able to correspond timely through e-mail, phone, or other forms of technical communication as needed to successfully complete the requirements for this job
  • Undergraduate degree in relevant field or equivalent experience/training required
85

Project Administrator Resume Examples & Samples

  • Supports a growing portfolio of small projects with fixed budgets and delivery dates
  • Performs assignments to the Integrated Product Team to achieve these deliverables and ensures the resources are in place to meet cost and schedule
  • Performs program administrative functions in support of a portfolio of programs and take on new projects with increasing levels of responsibility
  • Administers daily operational aspects of one or more ongoing projects; participates in project plan development
  • Analyzes project plans to ensure milestones and delivery requirements are met; ensures that all the key parties are advised
  • Participates in problem solving with project managers, line managers, and clients
  • Develops appropriate electronic and hard copy reports and records
  • Typically requires a bachelors degree in Business Administration or a related discipline
  • Must have familiarity in company processes and procedures for procurement, subcontracting, agreements finance and other program tracking
  • Must have the ability to work as part of an Integrated Product Team and perform duties necessary to accomplish the objective of meeting program deliverables
  • Previous experience and understanding how to operate in classified work environments is preferred
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Project Administrator Resume Examples & Samples

  • Take responsibility for a wide variety of specialized project-related administrative and accounting functions
  • Function as a liaison between accounting and project management
  • Maintain proper documentation to support Internal and External project audits
  • Maintain proper reconciliation between project documents (client contracts, subcontracts, invoicing) and accounting system
  • Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
  • Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
  • Work independently and exercise considerable discretion with sensitive and confidential information
  • Manage multiple complex paper and electronic files, including high-level documents and records
  • Compose and develop correspondence and complex reports
  • Manage project insurance matters
  • Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
  • Manage project documents and files
  • Organize and coordinate meetings, and assist with presentations
  • Work with complex contracts and sub-agreements
  • Track and monitor project budgets, workloads and schedules
  • Actively participate in project reviews
  • Exhibit professionalism with clients and corporate executives
  • Work closely in support of multiple Project Managers and project teams
  • Bachelor's degree. Accounting background preferred
  • 2-4 years minimum related experience
  • Proficiency in Project Management, Accounting, and Resource Planning firm software. Experience in Oracle EBS preferred
  • An attitude and commitment to being an active participant of our employee-owned culture is a must Preferred Qualifications
  • Preference given to candidates local to Dallas, TX
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Project Administrator Resume Examples & Samples

  • Must be well-organized, deadline oriented, able to problem solve and work independently with minimal supervision
  • Must have experience with web page editing, spreadsheets, databases and word processing software
  • Must possess strong written and verbal communications skills and ability to write clear and concise correspondence
  • Experience with an integrated financial system such as Banner
  • Experience with proposal submission, especially online systems
88

Project Administrator Resume Examples & Samples

  • Assisting in the smooth running of liquidations and receiverships on behalf of clients
  • Developing information on assets and reporting to banks, updating cashbooks, organizing asset security
  • Property portfolio management
  • Monitoring the sale of assets and corporate recovery through daily contact with solicitors, property management agencies and auctioneers
  • Placing assets to tender with banks, marketing the assets and considering offers from potential purchasers, producing monthly reports to show the progression in sales
  • Maintaining Control Accounts, processing VAT returns, performing Bank Reconciliations and other general bookkeeping
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Project Administrator Resume Examples & Samples

  • Reporting for Managed Services portfolio
  • Forecasting cost
  • Project cost analysis
  • Monthly interlock with project managers and other business units
  • Contract sizing
  • Create and maintain excel spreadsheets
  • 3-5 years experience in accounting / finance (preferred but not necessary)
  • Proficient in Microsoft Excel / Word / PowerPoint
  • Ability to create spreadsheets / analysis on cost
  • Experience with contract reviews a plus
  • Self-Starter with good verbal / written communication skills
  • Ability to work overtime during month end close / urgent deliverables if required
90

Project Administrator Resume Examples & Samples

  • Support the authorization for expenditure (AFE) process by providing asset write-offs for replacement projects
  • Perform general and administrative reporting and reconciliation tasks
  • Work proactively to ensure accuracy of data within SAP fixed assets
  • Analyze large amounts of data and prepare actionable and meaningful reports for stakeholders
  • Produce ad hoc reports as a result of collaboration with stakeholders and continuous improvement initiatives
  • Contribute and assist with special projects as required
  • Two or more years of experience in accounts payable and invoicing
  • Post-secondary degree or diploma
  • Knowledge and application of accounting principles is preferred
  • Strong computer skills, including advanced proficiency with Microsoft Excel and experience working in SAP and BW
  • Professional, proactive, flexible work style that adapts to change and multi-tasks appropriately in a fast-paced environment
  • Strong verbal and written communication skills, so information is communicated effectively to stakeholders
91

Project Administrator Resume Examples & Samples

  • 5-years of experience in lead project management role, with strong record of responsible financial management
  • Experience managing complex research projects and long-range project coordination
  • Demonstrated communication ability, both written and verbal presentation skills
  • Highly motivated individual with demonstrated ability to coordinate multiple complex projects in an organized, efficient manner
  • Project Management Certificate
  • Experience working closely and independently with administrators of institutions and/or leaders of science programs, organizations or initiatives on a local national and/or international scale
  • Demonstrated interpersonal and teamwork skills to successfully work with diverse groups
  • Experience with establishing and adhering to policies and procedures
92

Project Administrator Resume Examples & Samples

  • Supporting multiple Stream Leads
  • Documenting overflow of work, re-branding of documentation/ processes
  • Support in work stream meeting minutes and follow up on actions
  • Maintain and support Risks & Issues logs
  • Any project adhoc tasks
  • Strong MS Suite capability including use of Word, Excel, and PowerPoint
  • At least 2 year's project/programme support and/or project office experience
  • Demonstrated ability to prioritise and make pragmatic decisions to meet objectives
  • Disciplined work approach including ability to work to deadlines whilst maintaining a high level of accuracy and quality
  • Self-motivation and good organisational skills
  • Previous experience supporting multiple Project Managers
93

Project Administrator Resume Examples & Samples

  • Organising travel arrangements (flights, accommodation, etc) for staff and consultants
  • Liaising with our internal agent Mott MacDonald Travel Team (MMTT)
  • Complete appropriate e-forms
  • Preparing and submitting visa applications
  • Assisting with and organise second passports/passport renewals where appropriate
  • Supporting with the formatting, photocopying and distribution of documents
  • Bid and project proposals
  • Reports
  • Presentations for internal meetings
  • CVs
  • Maintaining up-to-date project files (paper and electronic)
  • Complete e-forms and other tasks as required under the internal Integrated Management System (IMS)
  • Archive reports and closed projects
  • Supporting financial management
  • Submit ing invoices to clients
  • Reviewing consultants invoices
  • Be engaged with the process of continuous improvement and seeking ways of increasing efficiency demonstrate behaviours which emulate our PRIDE values
  • Previous experience in a similar role and/or environment
  • Proficient in using MS packages, particularly Word, Excel (for formatting and manipulating data)
  • Full attention to detail and accuracy
  • Flexibility and team working skills
  • Ability to plan and organise own work
  • Good numeracy skills
  • Patience and ability to remain calm under pressure
  • Understanding of and sensitivity to cultural differences in developing countries
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Project Administrator Resume Examples & Samples

  • Responsible for issuing purchase orders and reconciling purchase order issues for enabling
  • Process documents for service claims sales allowances, retrofit, and labor warranty
  • Logs service start-up and service work requirements in job tracking system
  • Pulls job credit number and assist with credit supplement processing
  • Obtains Trane and vendor estimated ship dates and update appropriate schedules
  • Assists with communication to customers regarding shipping updates
  • Forwards warranty standard documents to customers
  • Manages receipt of installation operation and maintenance manuals (IOMs)
  • Distributes IOM’s to customers
  • Assists with distribution and receipt of submittals
  • Responsible for general administrative functions to support the equipment fulfillment process
95

Project Administrator Resume Examples & Samples

  • Sets-up project in business system based on Sales to Operations transition documents
  • Initiates and tracks documents through correspondence, letters of transmittal, submittals, proposed change orders, requests for information, meeting minutes, subcontract and contract issues
  • Prepares invoices for monthly billings to customers and associated documentation
  • Assist Project Engineers and Pr