Project Administrator Resume Samples

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AM
A Morissette
Agnes
Morissette
50857 Blanda Flat
Phoenix
AZ
+1 (555) 271 8221
50857 Blanda Flat
Phoenix
AZ
Phone
p +1 (555) 271 8221
Experience Experience
03/2014 present
Houston, TX
Project Administrator
Houston, TX
Project Administrator
03/2014 present
Houston, TX
Project Administrator
03/2014 present
  • Works with Director, PMO and other Program Managers to continuously improve process, systems and develop/refine standard work
  • Reviews work-in-process and assist project managers with follow up and close out of final finisher work and other end of project details
  • Manage the accurate and real-time collection of participation data and provide recommendations to improve performance
  • Perform project filing and assist Project Managers and Group Manager (e.g., coordinate field programs, help with tracking of staff training)
  • Manage Project Manager’s calendar and proactively assist to manage deadlines and response times
  • Assist engineering product development teams with set-up and use of electronic visual performance boards
  • Utilising Project Management software to assist the Programs Manager identify potential project issues and resourcing gaps
03/2008 02/2014
Dallas, TX
Project Administrator
Dallas, TX
Project Administrator
03/2008 02/2014
Dallas, TX
Project Administrator
03/2008 02/2014
  • Work with the Project Manager to maintain projections of staff workload, approve timesheets, track training, and communicate upcoming events
  • Project Management Office (PMO) coordination and administration assistance for project management team within implementations
  • Work closely with the Director of Project Management to build annual budget plans and actively participate in developing monthly/quarterly forecasting
  • Assist with reimbursement process (TBRs) to Chick-fil-A Franchisees; continue to develop and improve upon this process
  • Identify process improvements to upgrade and improve administration processes and efficient working across the Product Introduction team
  • Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management
  • Work with development resources and program managers in order to schedule and prioritize project tasks
Education Education
Bachelor’s Degree in Business Administration
Bachelor’s Degree in Business Administration
Auburn University
Bachelor’s Degree in Business Administration
Skills Skills
  • Assist project teams adhere to corporate quality standards and conduct quality assurance/quality control reviews
  • Strong attention to detail with a proven ability to address business issues in a proactive manner
  • Highly organised with strong attention to detail
  • Ability to work under pressure and meet tight deadlines, with good attention to detail and accuracy skills
  • Strong organizational skills with an attention to detail
  • Ability to quickly learn and run new software and updated programs
  • Ability to understand and follow directionsGood time management and organizational skills
  • A strong understanding of the tendering and bid process is desirable
  • Excellent written and verbal communication skills, including the ability to write customer proposals and influence outcomes
  • Detail-oriented with an emphasis on quality of work; and,
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15 Project Administrator resume templates

1

Project Administrator Resume Examples & Samples

  • Create project documentation such as scope, risk, issues, and plans
  • Organise meetings and materials including presentations, agenda, minutes of meeting, and executive summaries
  • Create, track and manage project tasks using ITSM, EURC, WRM, PRIME, TAMS
  • Create and manage Purchase Orders
  • Manage the project documentation in SharePoint
  • Prepare B2P and Business Case documentation
  • Assist the Project Manager as required
  • Monitor project progress and highlight possible delays or/and problems to the Project Manager
  • Perform regular updates as required in Clarity
  • Co-ordinate with external service providers works as required
  • University degree holder with no less than 2 years working experience, preferably in technology project management
  • Hands-on attitude with focus on objectives and results
  • Knowledge about Project Management Lifecycle and/or IT Infrastructure is highly desirable
  • Ability to manage multiple complex tasks
  • Reliable and independent working attitude; and
2

Project Administrator Resume Examples & Samples

  • Ensures that the operations of the department are efficient and compliant to the current corporate procedures and policies
  • Support Project Managers – attending meetings, tracking documents and action items, taking minutes
  • Assists FS Managers on HR related matters
  • Completes and submits weekly overtime and monthly on-call payments to Payroll Services through Direct Payroll Input and Payroll Forms
  • Pre-verifies all Department Expense Claims and maintains a log of numbers
  • Responsible for regular updates to the Vacation Absence Management Tool for all Department employees. Must record absences from work - vacation, sick days, work from home, training
  • Records overtime for time off for time worked (TOTW) in Vacation Absence Management Tool, completes a monthly overtime report (TOTW) identifying individuals that have not taken their time with 90 days, and arranges for payment of overtime
  • Reviews and reconciles monthly Distribution History Reports for Finance Solutions transits
  • Reconciles Bi-Weekly Unit Payroll Expense Reports. (UPER)
  • Verifies the monthly DHR report
  • Audit of assets for Finance Solutions’ transits
  • Keep up-to-date on Bank policies and procedures
  • Orders stationery
  • Department Contact for Building Management
  • Reviews Telecom billing statements on a monthly basis, recovering costs for personal calls
  • Manages department moves and coordinates with building management
  • Stamp and process Manual invoices with appropriate Delegation of Authority (DOA)
  • Manage Space for Finance IT Group
  • File records of Statement of Works (SOW) and Key documents
  • Own and Manage Distribution Lists for Finance IT
  • Manage a list of Open hires
  • Problem solving/analytical skills required
  • Excellent inter-personal skills, and communication skills
  • In-depth understanding of the Bank’s HR policies and procedures
  • Working knowledge on Excel, Word, Outlook and PowerPoint
  • Ability to work in a team environment and work well under pressure
3

Project Administrator Resume Examples & Samples

  • Assists in the development of scope definitions and implementation of project schedules. Establishes and maintains a productive working relationship with team members and stakeholders. Follows established project methodology, assists with risk analysis and planning. Provides feedback and recommendation to project management
  • Provides assistance in the project budget reconciliation process. Monitors and processes actual project billings, project expenditure and project cash flow against the project budget and forecast. Analyzes budget variations and assists in determining causes
  • Assists in documenting results of project activities and product performance in accordance with agreed quality acceptance criteria and the quality management plan. Participates in reviewing and recording project progress, issues and outcomes to assist in the assessment of the effectiveness of quality management on an ongoing basis. Applies quality policies and procedures. Contributes to continuous improvement process
  • Contributes to communications planning. Conduct information management activities and communicate project information. Applies Change Management methodology as appropriate
4

Project Administrator Resume Examples & Samples

  • Responsible for the development of project business case, charter, plan and execution approach
  • Define tasks, milestones, budgets and measures of success
  • Identify and engage cross-impacted technology and infrastructure teams
  • Manage the project estimating activity for business cases and funding
  • Partner with Program management, Application Development, Business Analysts and Quality Assurance testing teams to staff projects
  • Communicate project plans/roadmaps and approach to gain sign-off from business and IT leadership
  • Monitor project on an ongoing basis by tracking the project budget, evaluate progress and quality of tasks and deliverables, manage issue resolution and risk mitigation as necessary
  • Minimum of 2 years work experience or combined business/IT and project coordination experience. Experience with projects in multiple technologies, functions and industries (e.g. transaction management, risk management, etc.)
  • Knowledge and expertise in project management tools such as Microsoft Project, Project Workbench, PMI, and Clarity
  • Experience managing geographically distributed and culturally diverse work groups with strong team management, leadership and coaching skills
  • Experience driving and resolving issues and managing risk to meet overall project goals and objectives
  • Comfortable speaking and presenting to management
  • Lean Agile experience a plus
5

Project Administrator Resume Examples & Samples

  • Research, negotiation, selection and management of 3rd party vendors and vendor contracts associated with Events
  • Create, maintain, and communicate project plans and timelines for Retail Events, ensuring deadlines are met
  • Create event briefings, recaps and presentations, ensuring effective measures are in place to support project evaluation. This will include data collection, precise reporting, and timely delivery
  • Support event preparation by engaging in site-selection, coordinating temporary employees, communicating schedules and performance feedback to selected agencies
  • On-site event management, including personnel management of 3rd party temporary employees, event facilities, catering selection/meals, security, and work schedules
  • Administrative support including coordination of travel for events, payroll reclassifications, monitoring and controlling event budgets, invoice processing, etc
  • Partner with Retail Events Manager to assist with future event opportunities and research
  • Create and maintain process and procedural manual for Events team, ensuring it is current and relevant at all times
  • Additional Events projects as assigned
  • Strong project management skills, with the ability to handle multiple projects with conflicting deadlines
  • Strong team player with proven ability to work cross-functionally to achieve goals and objectives
  • Ability to communicate effectively at all levels within the organization including senior management meetings
  • Ability to be self-directed, with little direction or supervision, while working under and meeting tight deadlines
  • Detailed oriented, with strong organization and planning skills
  • Ability to effectively lead discussions in small and large groups
  • Ability to influence others to build consensus with internal and external partners
  • Ability to understand and use data to make decisions and influence outcomes
  • Advanced MS Office skills, specifically Power Point
  • Strong interpersonal, communication, project/time management, and presentation skills
  • Ability to travel domestically 10-20% of the time
  • Must be able to occasionally work non-traditional hours (night/weekends)
  • Physical expectations, i.e. heavy lifting of up to 50 pounds, moving, packing boxes, and general manual labor required
  • Experience managing and creating MS Access databases preferred
  • Bachelor's degree (B. A.) from four-year college or university
  • A minimum of three years related experience, with one of these years in project or event management experience
  • Equivalent combination of education and experience may be substituted
  • Experience supporting a Retail environment or Retail Events preferred
6

Project Administrator Resume Examples & Samples

  • Experienced in client communications
  • Demonstrated self-starter
  • Ability to juggle multiple workstreams
  • Savvy internet researcher
7

Project Administrator Resume Examples & Samples

  • Have experience working in project teams
  • Be familiar with working in online systems and be able to learn new systems and processes
  • Have knowledge of Microsoft Office
  • Must have strong issue resolution / problem management skills with ability to intuitively determine the most effective escalation path
  • Excellent interpersonal, verbal and written communications skills necessary for various audiences including executive management
  • Experience and working knowledge of Technology Infrastructure systems and solutions
  • Ability to anticipate problems and analyze ways to mitigate the risk
  • Excellent Oral and Written communicator
  • Good conflict resolution skills
  • Timely escalation of critical and/or complex issues as required
  • Good planning skills, ability to plan multiple team workload and priorities and ability to deliver to agreed schedules
  • Drive to succeed and grow within the Global Project Services organization
8

Project Administrator Resume Examples & Samples

  • Develops and manages the UCCF Training contract budget and accounting records, and daily monitors all related expenditures thereof
  • Assists the UCCF Director of Training with monitoring the attendance of UCCF staff under her direct and technical supervision
  • Assists the UCCF Director of Training with managing Training data essential to the Quality Management Program and Plan including Quality Assurance and Quality Improvement processes to ensure that requested training services are provided at a consistently high level of service throughout the term of the Contract
  • Organizes and manages day-to-day business as well as facility maintenance at the UCCF/USC Center’s Washington site, and manages its transition to any subsequent site
  • Develops and oversees the management of the UCCF Field and CalSWEC-PCW contract budgets and accounting records, and weekly monitors all related expenditures thereof
  • Reconciles the status of both field budgets and the UCCF/USC training budget on a monthly basis against the Accounts Status Report (ASR) generated by the university’s Accounting Department during the first week of each month, ensuring that all CCW expenditures comply with guidelines and regulations of the university as well as the contract sponsors. Expenditures include personnel salaries and wages, UCCF deliverables, UCCF student recipients’ stipends, materials and supplies, travel expenses, and off-site training expenditures
  • Reconciles transactions paid by USC-provided Citibank Visa Procurement and Corporate Travel Plus Cards against the Citibank monthly statements. Procurement Card (PCard) transaction reconciliations are done via Online USC Kuali System under the Action List tab. Receipts are scanned and attached to the Kuali statement. The completed Kuali statement is then automatically submitted to the USC/UCCF Training Director for approval and gets automatically submitted to the USC Accounting Office for application of proper charges to the appropriate project account number. All Corporate Travel Plus Card transactions are processed using the Kuali system as well, under eDoc DVQE category. Original receipts and Citibank statement are attached to the eDoc Report, submitted, and automatically forwarded to the CCW Director/ CCW Director of Training for approval. Disbursement Control Office processes all eDoc request for payments/reimbursements
  • Reviews invoices generated by the Sponsored Project Accounting prior to submission for payment to UCLA/UCCF Central Office for UCCF Training Grant and UCB CalSWEC Central Office for CalSWEC-PCW Training Grant. The monthly invoice is generated after ASR reconciliation, A copy of the monthly invoice is submitted to the USC/CCW-UCCF Training Director that serves as a monthly update of UCCF overall budget status
  • Oversees payments of USC faculty who provide part-time training and are sponsored by UCCF/USC, based on the scheduled training presentations. This is done on the first week of each month by sending a Department Payroll Authorization (DPA) to the USC School of Social Work’s payroll staff. Oversees payment for non-USC faculty as directed by the UCCF Training Director
  • Generates annual allocation for personnel salaries and wages paid under the CalSWEC-PCW and UCCF/USC contracts with advice and guidance from the Principal Investigator (or designee) and USC/UCCF Training Director respectively
  • Generates budget analysis and projection for the forthcoming fiscal year for both CalSWEC-PCW and UCCF/USC contracts, with advice and guidance from the Principal Investigator (or designee) and USC/UCCF Training Director
  • Coordinates and processes documentation and any contract amendments regarding the yearly renewal of property lease with the USC Real Estate Department
  • Processes purchasing transaction documents for various USC vendors using the online Kuali eMarket processing, and monitors the timely payment of invoices as well
  • Processes reimbursement requests from USC/UCCF staff and oversees reimbursement requests under the CalSWEC contract by SOWK staff and faculty and CalSWEC PCW students, using the online Kuali DVQE processing
  • Coordinates travel arrangements for the UCCF/USC Training Director and oversees travel expenditures by CalSWEC and other UCCF/USC staff/faculty as well as student recipients of CalSWEC-PCW Stipend Program with Carslon Wagonlit Travel Services and various hotel establishments
  • Supervises payback accounts of present and former CalSWEC-PCW student recipients who are in default of their Title IV-E MSW Stipend Program contract. Notification letters are sent to the said students every six-month stating their outstanding balances. Monthly payments from these students are deposited using the USC Online Kuali Cashiering processing, Received checks, together with the Cash Receipt, and placed in an envelope and sealed, are hand-carried to the Cashier’s Office at USC UPC. The total amount collected is credited back to the CalSWEC-PCW active account and is reflected on the monthly ASR
  • Oversees the USC CalSWEC-PCW administrative assistant responsible for tracking past, present, and future students who were/are/will-be recipients of the Title IV-E CalSWEC-PCW Program
  • Oversees the entry of the UCLA/UCCF and CalSWEC-PCW student recipients’ stipends, done prior to Fall and Spring semesters, using the online Student Information System (SIS) by entering each and every recipient’s stipends
  • Serves as the UCCF/USC Center’s information resource and notifies and updates the UCCF Executive Director, the USC/UCCF Training Director and other USC staff regarding latest University policies and procedures. Attendance at meetings, conferences, forums and classes are the resources for updates
  • Assists UCCF/USC exempt employees and part-time lecturers regarding quarterly online E-certifications, ensuring accuracy of distribution of time effort spent on a project or program
  • Acts as liaison with other university representatives concerning USC/UCCF and CalSWEC-PCW contracts, USC Department of Contracts and Grants (DCG), on- and off-campus vendors and sponsor agency representatives, in ensuring that all inquiries, problems and information are answered, solved and gathered respectively, in an efficient manner. Interaction with DCG includes attendance in DCG-sponsored Research Administrators forums and classes
  • Interacts with various inter-campus university offices during the months of May and June regarding: (i) requests for new account numbers for both UCLA/UCCF and CalSWEC-PCW contracts from DCG; (ii) advanced funding for CalSWEC-PCW from the Dean of SOWK; (iii) notification of new account numbers to be used for telephone usage and equipment, networking and cell phone charges (Telecommunications Division and Information Service Department) and equipment storage (Materials Management office); (iv) requests for sub-commitments for stipend and tuition remission purposes to SOWK Budget Analyst; and (v) notification of new account number information updates/re-application for access to Student Information System (SIS) office, which in turn, is submitted to the USC Financial Aid office for verification after SIS approval
  • Complies with the SIS requirement for a yearly Family Educational Rights and Privacy Act (FERPA) online training before approval of re-application of access to the SIS
  • Occasionally assists staff in preparation of training materials and room configuration for the UCCF sponsored classes. Occasionally assists trainees on the use of tablets assigned to them during the training and completing evaluations on Survey Monkey
  • Assists with creating class offerings on courses offered by UCCF, and assists with supervising staff who add learners to the class, enter attendance and give participants/learners their earned credit hours, and close the offering. These are all done using the LA County’s online SABA program
  • Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time
9

Project Administrator Resume Examples & Samples

  • Tracks the statuses of outstanding change orders for all projects
  • Ensures all project forecasting is complete for all projects by the due date
  • Attends the following meetings: kick-off, project planning, installation kick-off and closure
  • Assists with change orders
  • Develop and maintain a record management system for all project documentation
  • Coordinate project meetings and schedules and take meeting minutes as necessary
  • Responsible to gather information that is necessary to effectively manage a project
  • Basic knowledge in Project management
10

Project Administrator Resume Examples & Samples

  • Assists a principal investigator with formulating research objectives. Administers planning, organization and scheduling activities to meet objectives
  • Develops and implements operating policies, procedures and systems to support planned operations. Ensures these are well-documented and communicated to project personnel and/or other parties
  • Contributes to the design of research protocols. Evaluates, recommends and implements procedures for data acquisition, management and quality control. Evaluates and recommends statistical methods for data analysis and monitors and interprets results of analysis. Prepares technical reports and papers on study plans, progress and results of research activities
  • Develops and administers project budgets. Authorizes expenditures and monitors account reconciliation and status to ensure compliance with fiscal guidelines and regulations. Prepares the preparation of financial reports as required. Administers ongoing purchasing activities
  • Identifies funding sources and opportunities. Authors technical proposals and/or works with researchers to develop project proposals. Interfaces with funding agencies to exchange information regarding project status and to build and maintain rapport to enhance opportunities for additional funding
  • Coordinates and/or links project operations with other administrative and research functions on and off campus. Serves as a key resource for project information and resolves problems or questions referred by internal and external sources
  • Stays informed of developments in the field. Reads pertinent literature, attends meeting and participates in professional associations as appropriate. Establishes an active network of professional contacts. Remains informed of the current status of completed and ongoing research in related areas
  • Provides leadership and guidance to staff, student workers, volunteers, graduate students, outside consultants, and/or other constituencies, as assigned
11

Project Administrator Resume Examples & Samples

  • Perform QA Reviews during the Solution Design and Delivery Phase (PBA, CBR) for ITS
  • Perform ASEAN QA Compliance Test monthly as requested by ASEAN QA
  • Work with Engagement Team, Technical Assessor and Delivery Assessor during
  • At least 3 years experience in Project quality assurance review for solution design and delivery phase for contract
  • At least 3 years experience in Perform quality assurance compliance test
  • At least 3 years experience in Wokrking collaboratively in a team with international exposure
12

Project Administrator Resume Examples & Samples

  • Support the Program Delivery Framework and ensure compliance with Aduit requirements as well as tollgates, and artifacts required by the various stages of the Project Lifecycle
  • Ensuring the tasks are being completed on time and to specification
  • Ensuring tasks are being completed in the correct sequential order
  • Working with Workstream manager to ensure tasks are cross impact tasks are closed in a timely manner
  • Recognize areas for internal improvement and developing plans for implementing them
  • He/she must make sure all the measures comply with company standards and procedures
  • 3-5 years IT Project Management experience
  • Experience with projects in multiple technologies, functions
  • Strong analytic skills
  • Candidate must be comfortable working with technical resources and communicating technical concepts
  • Must take ownership of technical issues and drive to resolution
  • Should be familiar with MS Project, Excel, PowerPoint, Outlook, Clarity, WRM and other office automation tools
  • Bachelor's degree in technology related area preferred
  • Strong technical capability
  • Proficient in Microsoft Office Suite and familiarity with Microsoft Project is preferred
  • Familiarity with Cybersecurity & information security technology is preferred
13

Project Administrator Resume Examples & Samples

  • Minimum 6 months cash-handling experience is required, unless post-high school degree program is completed or currently being pursued
  • Ability to work well in a team environment to service customers
  • Ability to follow procedures
  • Strong listening and verbal communication skills
  • High school degree, GED or foreign equivalent required
  • Ability to work branch hours, including weekends and some evenings
14

Project Administrator Resume Examples & Samples

  • Proficient in the use of MS Packages including Word, Excel and Powerpoint
  • Possess excellent organisational skills and excellent telephone manner
  • Organised, methodical and thorough
  • Clear and concise communicator both spoken and written
15

Project Administrator Resume Examples & Samples

  • Coordinate the concurrent development of many products simultaneously
  • Facilitate communication and addresses roadblocks that arise during the detailed design/specification development/prototyping/testing and industrialization phases of new style introductions
  • Act as a common link for product to Design and the Business
  • Manage development timeline expectations
  • Assist or lead in the development of calculated pre-cost and quick cost to be used as a target for negotiating vendor pricing
  • Participate and provide technical insight at the conception stage of development where technical parameters are being defined and initial concept design work is beginning
  • Initiate and manage requests for testing as necessary. Facilitate the process to meet requested deadlines
  • Support initiatives to reduce time to market, improve product quality and reduce prototyping costs
  • Identify and implement cost savings opportunities
  • Partner with manufacturing / quality to identify cause & lay out corrective action plans to address development related production issues in a timely manner
  • Enter data including technical information (color/packaging etc.) into development specifications
  • Coordinate/manage the publication of product definition data, including product specifications
  • Route product specifications to distribution list once approved
  • Provide follow-up to ensure the timely progression and completion of all projects
  • Document and distribute meeting notes and project updates
  • Gather relevant/required data from functional areas outside of Product Development such as Marketing/ Merchandising/ Purchasing/ Distribution/ Legal/ Manufacturing/ Sourcing and Planning
  • Work at the discretion of the Project Manager in the timely execution of project plans
  • BA/BS degree required, preferably in Business or Apparel/Textiles. In lieu of degree 3 to 5 years relevant work experience
  • 1 to 3 years of relevant experience
  • PC experience (Lotus Notes/Excel/Word/Power Point) a must
  • Experience with project planning, organization & execution required
  • Exposure to apparel operational processes/ product cost and interfacing systems preferred
  • Superior organizational, communication, consensus building and sense of task urgency skills required. Ability to think strategically and perform responsibilities with minimal supervision preferred. Professional demeanor and strong interpersonal skills a must
  • Bilingual a plus
16

Project Administrator Resume Examples & Samples

  • Coordinate regional training schedule for partner institutions
  • Coordinate activities and provide resources to partners, including I-Corps Sites
  • Conduct training programs for university researchers internally and at partner institutions
  • Coordinate vendors for training programs
  • Manage the accurate and real-time collection of participation data and provide recommendations to improve performance
  • Communicate project progress and results to sponsors and stakeholders, including development of collateral materials, presentations, and related materials
  • Recruit and develop university teams, and support their efforts in funding commercialization activities with public or private funds
  • Coordinate integration of the business community in university programs
  • Support university relationships with public stakeholders, including state and national funding agencies, to attract and enhance funded activities
17

Project Administrator Resume Examples & Samples

  • Purchase/maintain/distribute fabric color standards as necessary
  • Enter data including technical information (color / packaging etc.) into development specifications
  • Superior organizational, communication, consensus building and sense of task urgency skills required
  • Ability to think strategically and perform responsibilities with minimal supervision preferred
  • Professional demeanor and strong interpersonal skills a must
18

Project Administrator Resume Examples & Samples

  • Supporting management with strategic decision-making
  • Working closely with accountants, solicitors, banks, property companies etc in delivering high quality information, promoting best practice and interpreting specific financial documentation
  • Stakeholder coordination and documentation administration for senior management client proposals
  • Managing Client expectations
19

Project Administrator Resume Examples & Samples

  • Assist and take ownership in construction project administration and documentation functions including: preparing bid documents, subcontractor tracking, purchase order project correspondence, meeting minutes, reports, invoicing, documentation QC
  • Verify proper insurance for subcontractors and vendors
  • Development and production of O&M manuals
  • Filing, assisting with rebate applications and archiving project documents
  • Reproduce project and design documents and assisting with various administration needs of Project Managers
  • Communicate and coordinate among project management staff in various locations throughout the Northeast
20

Project Administrator Resume Examples & Samples

  • Management of Property portfolio
  • Dealing with clients and managing expectations
  • Preparation of detailed and analytical reports
  • Work closely with Project Leaders and assist with strategic decision-making
21

Project Administrator Resume Examples & Samples

  • Creates, maintains and close the Contract Folder
  • Ensures projects are registered in applications to allow labor claiming and revenue booking
  • Registers external suppliers’ orders for accounts payable and triggers supplier invoices payment
  • Tracks, monitors and reports project financial status frequently to responsible management
  • Initiates corrective actions, where actual deviate from plan
  • Updates cost and revenue accordingly
  • Upon customer acceptance of solution deliverables ensures that the Contract Folder is updated and billing data is captured
  • Performs final billing and invoicing reconciliation, closes contract in BMS and ensures settlement of all IBM accounts
  • Utilize foreign language skills while engaging and cultivating relationships with Sellers, Business Partners and a variety of IBM functions
  • MS Office tools (Word, Excel, PowerPoint)
  • Business / Management / Social Sciences / Other
  • At least 1 year experience Desired knowledge and skills
  • Ability to work in a multi-lingual / multi-cultural environment
  • Understanding the implications of different pricing options / methods
  • Ability to follow Business Controls and maintain bid audit trail
  • Applying basic teaming skills to work within teams
  • Ability to solve basic problems within own work group and provide an innovative approach to achieve own work group objectives
  • Detail orientation with the ability to multi-task
  • Ability to prioritize work in a fast-spaced environment and work under time constraints
  • Willingness to work flexibly, as the role involves occasional shifts and overtime toward quarter-end
  • Experience and/or studies in finance is preferred
22

Project Administrator Resume Examples & Samples

  • Act as a communication channel for ongoing project management status, issues and setting business expectations
  • This role will involve wide variety of duties. General data collection to supporting new location builds
  • Manage Server Decommissions (previous through EURC, now done through PRIME)
  • See a decommission through from start to finish with no PM involvement
  • Assist in PRIME functions performed by PM
  • See each PO all the way through with no PM involvement
  • Manage and edit SharePoint sites
  • Maintain PM Wiki
  • Have editor access for emergency purposes (when a PM is unavailable due to sickness or travel)
  • Prime Forecasting
  • Work with relevant capacity teams in the data centre and storage teams to enter correct number of footprints for each service
  • Use patterns and engineered solutions to enter forecasts into respective PRIME program
  • Support other project managers in achieving project deliverable
23

Project Administrator Resume Examples & Samples

  • Precision, accuracy
  • Flexibility, as the position may require occasional work in shifts and overtime in quarter-ends
  • Shared Service Center experience in O2C (order to cash) post-sales or billing/invoicing functions
  • Fluent French
  • Dutch: Fluent
24

Project Administrator Resume Examples & Samples

  • Coordinating the on-boarding of SOW consultants; including,
  • Liaising with external and internal parties to facilitate a smooth process (IT, HR, Legal, Business Management and external consultancies)
  • Coordinating hardware and software requirements for new starters
  • Processing expense reimbursement and cost centre invoicing
  • Contractor management; including, monitoring and processing consultant
  • Extensions/departures regular portfolio
  • Financial and status reporting
  • Regular portfolio and status reporting
  • Assisting with PBO timesheet processing
  • Ad hoc support for the broader technology and business teams
  • Experience in a project coordination role
  • A great deal of initiative and the ability to work independently as well as part of a team
  • Strong attention to detail, effective time management and multi tasking skills
  • A professional, flexible and positive attitude
  • Intermediate skills in MS Outlook, Word, Excel, and PowerPoint
25

Project Administrator Resume Examples & Samples

  • Registers external supplier’s orders for accounts payable and triggers supplier invoices payment
  • Ensures that the Contract Folder is updated and billing data is captured, upon customer acceptance of solution deliverables
  • Performs final billing and invoicing reconciliation, closes contract in BMS, and ensures settlement of all IBM accounts
  • Utilizes foreign language skills while engaging and cultivating relationships with Sellers, Business Partners and a variety of IBM functions
26

Project Administrator Resume Examples & Samples

  • Ensures projects are registered in applications to allow labour claiming and revenue booking
  • Registers external suppliers orders for accounts payable and triggers supplier invoices payment
  • Tracks, monitors and reports project financial status frequently to responsible management. Initiates corrective actions, where actual deviate from plan. Updates cost and revenue accordingly
27

Project Administrator Resume Examples & Samples

  • Capturing data from clients, from multiple channels (online and paper)
  • Algorithmically determining, from the captured data, the clients’ appetite for risk and their understanding of different investment products
  • Calculating the risk the different products clients may invest in
  • Pre-trade checks to ensure all trades made for a client are suitable
  • Post-trade checks to evaluate various aspects of each clients overall portfolio
  • MIS, enabling reporting to internal compliance and external regulatory bodies
  • Financials
  • Strong literacy and numeracy skills
  • Excellent skills with Microsoft Excel and Microsoft Powerpoint
  • Ability to work with limited supervision and to prioritise workload
  • Experience of PMO-related activities (reporting, planning, tracking)
28

Project Administrator Resume Examples & Samples

  • Organizational & communication skills
  • Advanced English
  • French: nice to have
29

Project Administrator Resume Examples & Samples

  • Responsible for Integrating Applications, Databases and Platforms and conduct control checks to ensure end to end data integrity
  • Ensures integration onboarding requests are initiated, processed timely and accurately
  • Prepare Integration package, initiate calls/meetings and manage the lifecycle of the process
  • Work with a team of integration project administrators, partners and report to managers in a global team environment
  • Gather operational metrics and update progress in trackers
  • Input and upload response results among various in-house tools
  • Identify ways to increase efficiencies of processes
  • Perform gap analysis for Application Integration, Database Integration and Platform Integration
  • Document and update related procedures in SharePoint environment
  • Access Integration failure monitoring and remediation
  • Act as the liaison between the Application Developers, Database Administrators, Business Units, various technology and support teams
  • Partner and coordinate with Information Owners, Technology Control Officers and Application Support teams and I&AM Controls and Governance to improve access controls
  • Work closely with business partners to identify process improvements and leverage technology to automate and streamline existing processes
  • Bachelor’s Degree in Business, Engineering in Information Technology related field or equivalent experience in the Identity and Access Management field
  • Must have experience with two or more of the following systems: IDCert, ARMS, RSAM, IO SID, DB Portal, TAMS, Peregrine and EURC
  • Project Management experience including solid knowledge of Identity and Access Management controls, principles, methods, SOX/SSAE16 and regulatory related obligations preferred
  • Solid understanding of the global banking business and operations
  • Solid knowledge of IT risk management frameworks/concepts preferred
  • Self-motivated with excellent analytical, communication and problem-solving skills with ability to independently develop solutions to complex analytical/data-driven problems
  • Ability to facilitate meetings among stakeholders with diverse and sometimes conflicting points of view, including strong negotiation skills and developing strong client relationships
  • Highly proficient in MS Office Suite (Excel, Word, Project, PowerPoint, Access, SharePoint and Visio)
  • Working knowledge of SQL/Oracle queries is a plus
30

Project Administrator Resume Examples & Samples

  • Request for Maximo Changes Approvals,
  • Change Duplication,
  • CMRM template modification,
  • Change creation from CMRM template
  • Work Hours plan control
  • SCOAD changes for Carrefour
  • Validate that all inputs files are attached and corrects
  • Validate that Change is aligned to change Mgt ITIL V3 rules
  • Validate the Schedule date and the task dependency
  • Complete asset management information for the MW. Request MW information from builder
  • Follow MW Build change assessment and approval in the Lead time
  • Anticipate change reschedule and negotiate mitigation with requestor
  • Is a facilitator for Requestor/builder questions regarding Build and SAD processes
  • Coordinate Technical team actions and report issue to PM (resources availability issue, task misunderstanding )
  • Ensure that task are performed in the Lead time
  • Ensure output / feedback requested are performed into the change by actors
  • Has a High Level technical vision on MiddleWare Build
  • Has a good knowledge of MW build and SA&D process
  • Perform Change Build report
  • Perform report for changes not approved in the Lead time - Maintain Build change K
  • 3-5 years of Project Management experience
31

Project Administrator Resume Examples & Samples

  • Manages data collection and presentation development at the direction of the VP of Retail and department heads to assist with various regional and global DTC projects
  • Ensure effective measures are in place to support project evaluation
  • Prepare and initiate implementation of regional projects, process improvements, new tools and best-practice sharing
  • Identifies, analyzes and supports implementation of process improvements that support adidas-Group Retail initiatives
  • Prepares financial invoices, note taking, office organization, and other administrative functions required by the Project Management Office
  • Ability to communicate effectively at all levels within the organization including in Sr. Management meetings, lead training and other broad communication activities
  • Strong writing, communication, project/time management, and presentation skills
  • Ability to manage and participate in complex global and regional projects as assigned
  • Advanced MS Office skills, especially PowerPoint
  • Ability to work independently under little guidance on several projects simultaneously
  • Ability to be self-directed while working under tight deadlines
  • Ability to accept and meet critical deadlines with good planning and organization skills
  • Bachelor's degree and a minimum 3-5 years of related experience and/or training; or equivalent combination of education and experience
32

Project Administrator Resume Examples & Samples

  • 2+ years working in Project Administration or Events Management. Specific PMO experience preferred
  • Experience of working in pressured environment and to tight deadlines
  • Advanced working knowledge of MS office, especially PowerPoint, Word & Excel
  • Spanish and English speaker required
  • Ability to communicate at all levels of the organisation and to react quickly in a fast moving environment
33

Project Administrator Resume Examples & Samples

  • 5 years of Accounts Payable experience
  • Ability to comprehend architectural plans and AIA contract documents
  • Familiar with MS Excel (advance level using formulas), Word, PowerPoint and Outlook
  • Experience working in a construction firm or demonstrates knowledge in construction
34

Project Administrator Resume Examples & Samples

  • Responsible for Integrating Applications, Databases and Platforms to firm wide approved certification and/or request tools and conduct control checks to ensure end to end data integrity
  • Bachelor’s Degree in Engineering OR business/information technology related field or equivalent experience in the Identity and Access Management field
  • Must have experience with two or more of the following systems: IDCert, ARMS, RSAM, IBID RMT, EURC, IO SID, DB Portal, TAMS, Peregrine
35

Project Administrator Resume Examples & Samples

  • Ensure operational and engineering practices are in compliance with relevant risk standards, policies and regulations to maintain an effective control environment
  • Interface with various internal groups including Operations, Compliance, Risk Managers, Line of Business contacts, internal/external audit and Legal as necessary
  • The Analyst will partner with the Technology / support teams to find the best and most optimal method to deliver strategic Initiatives for Identity and access management & controls programs
  • Recommends controls by identifying problems, writing improved procedures
  • Monitors project progress by tracking activity, resolving problems, publishing progress reports, recommending actions
  • Prepares technical reports by collecting, analyzing, and summarizing information and trends
  • Perform revocations for applicable entities and perform reconciliation activities to support the same
  • 1 to 4 years experience in access administration, security administration, or similar field
  • Working knowledge of SOX and SSAE requirements
  • Experience working with Identity and Access Management tools and processes
  • Excellent verbal, interpersonal and written communication skills and the ability to communicate with any level of management
  • Background in Financial Services Industry
  • Ability to multi-task, work well under pressure with commitment to deliver under tight deadlines
36

Project Administrator Resume Examples & Samples

  • At least 1 year experience in Finance/Accounting/Operations
  • At least 1 year experience in MS Office skills (especially Excel)
  • At least 1 year experience in Project Management tools and methodology
37

Project Administrator Resume Examples & Samples

  • Provide day-to-day admin and logistics support to the project team
  • Act as Speaker liaison
  • Coordinate event audio-visual requirements
  • Collect speaker collateral and presentation materials
  • Schedule briefing calls
  • Take meeting minutes and distribute to team
  • Update websites
  • Provide onsite support to the team
  • Process invoices and responsible for gathering billing evidence
  • Coordinate flights and accommodation as required
  • Update project documents
  • Experience in prioritising tasks effectively whilst working on several projects simultaneously
  • Strong communications skills – spoken and written
  • Collaborative approach
  • Good IT skills – PC literate (MS Office), Excel, ability to use database etc
  • First degree preferred
  • Knowledge of Arabic language would be advantageous
38

Project Administrator Resume Examples & Samples

  • 6-8 Years of Experience in F&A
  • Experience in Project Management tools and techniques
  • Advanced MS Excel and Powerpoint skills
  • Demonstrate analytical and problem solving skills
39

Project Administrator Resume Examples & Samples

  • Own and operate the on-boarding process for new resources joining the Transformation Program and the off-boarding process for those leaving the program
  • Work with IBM to ensure sufficient equipment is available to support forecast resources
  • Manage relationship with Transformation Resource Manager regarding resource requests and linkage to on/off boarding
  • Reviewing Transformation resource compliance with NAB mandatory training; running reports, following up outstanding compliance
  • Maintain list of resources who have signed an NDA for reporting purposes and produce weekly report for stakeholders
  • Schedule and manage logistics of meetings including capture and issue minutes, track status and manage actions as required
  • Well-developed interpersonal skills to effectively liaise with senior stakeholders, TMO Lead, TMO Resource Manager and TMO team
  • Strong attention to detail and data integrity
  • Ability to plan own work and work autonomously
  • Skilled and confident communicator
  • Resource management experience within a project environment is desirable
40

Project Administrator Resume Examples & Samples

  • Testers
  • Business Analysts
  • Developers
  • Architects
  • Client Representatives
  • Management Team
  • Infrastructure support team members
  • Project Office or Project Management experience in Software Development LifeCycle projects (requirements, design, development, testing)
  • Proven strong communication skills (written, oral and presentation) and ability to work independently and within teams
  • Demonstrated Time management skills
  • Exposure to the Wealth Management Business
  • MS project
41

Project Administrator Resume Examples & Samples

  • Management of Change Requests related to 6 Broadcast and Media Services Programs within a Central Log / Data Tracker
  • Organize the Change requests approvals meetings (agendas, meeting invites, minutes, offline approvals, document management)
  • Use the tollgate meetings and documentation to further populate the data trackers
  • Coordinate & liaise with the Program Managers to ensure the tracker data that cannot be populated through the Requirements Management Process or Tollgates Process is up to date
  • Run and coordinate the Program Performance reports related to Change Requests
  • Support the Change Request Process with analysis and continuous improvement
  • Responsibilities in scope would increase depending on the Change Request flow progress
  • Excellent MS Excel, PowerPoint, Word skills
  • Multi task ability, ability to work on different streams simultaneously
  • Experience with document management tools ( Eridoc / MS Share Point (Ericoll))
  • Ability to work independently and be self-driven
  • Flexible and service minded & business oriented
42

Project Administrator Resume Examples & Samples

  • Obtain the BOM file information from SDC and coordinate review & approval with PM
  • Obtain Material & Subcontract P‐Req requirement dates & ship to info from the PM
  • Coordinate the BOM review & approval with PM
  • Create Material P‐Requisitions and Subcontract P‐Requisitions
  • Processing returns and cost transfers
  • Material returns from completed projects
  • Provide delivery information to customer upon request
  • Maintain an accurate Plan‐0 cost plan for each assigned project based on the PM’s monthly forecasted cost at complete
  • Check for missing time sheets and trailing costs (outstanding vendor invoices)
  • Input Project closeout requirements
  • Assisting in resolution of invoice disputes and blocked invoices
  • Running and distributing reports to PM(s)
  • General Administration
  • Co‐ordinate work from multiple PM's
  • Provide proactive communications
  • Maintain workload time management “Planning & Scheduling” to meet PM requirements
  • Create a Service FX Warranty by Service Request for labor
  • Assist in obtaining month end revenue targets (vendor invoices not processed)
  • Work with Cost Managers to ensure validation of subcontractor payments and invoices
  • Work and build relationships with other functions to enable key operational goals and deadlines are met
  • 4 years of experience as an Administrative Assistant with client facing and field scheduling duties
  • 1 year experience in Oracle (or other invoice/accounting/scheduling) software in an office environment
  • Ability to coordinate work from multiple PM's
  • Excellent PC skills including strong MS Word, Excel, PowerPoint and Outlook Knowledge
  • Good understanding of financial systems and payment processes
  • 1 year experience in SAP
  • Ability to coordinate workload support in times of high demand
43

Project Administrator Resume Examples & Samples

  • Track, document and update CRM with utility Interconnection requirements
  • Receive Customer Information, update CRM and project files
  • Coordinate Utility Interconnection Application details with Customer via email
  • Follow up and track customer utility information for applications, document in CRM
  • Generate Utility Interconnection & Rebate Applications. Submit required documents to utility and manage applications through the life of the project, ensuring final interconnection adhering to project schedule
  • Work with Project & Construction Management to address field requirements
  • Develop metrics to support company goals and report on Interconnection metrics to applicable groups within SunPower
  • Creates, executes, and updates reports, as needed, and serves as point person/go-to person for issues
  • Monitor and update information in Salesforce for lots that require interconnection paperwork
  • Validate data for each lot against SLDs, reservations, and SF, escalate issues
  • Receive permission to operate letters from utility, data enter, file to eBuilder
  • Provide weekly reports to Utility and Project Manager and follow up on any missing information
  • Documents all processes and procedures
44

Project Administrator Resume Examples & Samples

  • Facilitate transition of documents to operation and maintenance staff
  • Maintains project directory
  • Reviews, logs and acts upon incoming and outgoing documents
  • Supports evaluation and alternative analysis for document control
  • Performs normal administrative functions such as, filing, log maintenance, process incoming and outgoing correspondence and transmittals into the database system, record and store photographs, schedule meetings and prepare/distribute minutes
  • Assists in preparation of reports and power point presentations
  • Assists in development and update of project administrative procedures and in maintenance of project manuals and library
  • Scans, codes and logs documents
  • Manage and maintain all project documents in Documentum or equivalent system. Update current drawings as well as technical specifications
  • Ability to organize and manage contractors on complex projects and coordinate with public agency
  • Demonstrate proactive problem solving skills
  • Experience in the public contract code arena
  • Possess a thorough knowledge of contract administration and office procedures
45

Project Administrator Resume Examples & Samples

  • Receive, record, track, copy, scan, file, and distribute all project correspondence and documents
  • Create and maintain a filing system for contract files, change order files, shop drawings submittal files, RFI/RFP files, general correspondence files, insurance certificates, asbestos air sampling reports, inspection reports, and other applicable documents
  • Provide administrative support for the Project Engineer and field staff and the GSA project team
  • Interact professionally with the CM firm, GSA, tenants, contractors, subcontractors, vendors, salesmen and others connected with the project
  • Handle multiple priorities with attention to detail and be able to work independently
  • Maintain adequate office supplies and equipment
46

Project Administrator Resume Examples & Samples

  • Provides administrative support to project managers in such areas as client and subcontractor invoicing, purchase order logs, project set-up, cost accounting, organizing meetings, technical staff coordination, equipment inventory, and other areas
  • Assists program and project managers, task leaders, and field personnel by coordinating and tracking project activities such as project schedules and budgets, subcontractor payments and inquiries, financial reports, presentation preparation, status reporting, files, databases, and document control
  • Assembles summary sheets for distribution to project managers
  • Ensures that project billing and reporting deadlines are met
47

Project Administrator Resume Examples & Samples

  • Pull together a monthly business unit dashboard around key metrics under People, Clients, and Excellence etc
  • Be the systems expert/go to person in the team on Salesforce, ABC, APIC, ePMP and help the team embed new systems
  • Coordinate, chair and report on - loss making client and project reviews with Project Managers and Project Directors
  • Ensure adherence and service quality to APIC and ePMP – Project Directors, Project Managers. Support with Audit preparation and compliance
  • Timecard training and compliance
  • Attend APIC reviews
  • Record agreed actions and follow up with PMs
  • Provide overflow Deputy Project Management resource when required
  • Attend debt calls and help drive closure of debt issues
  • Analysis of non-fee earning time and expenses and remedial action as appropriate
  • Coordinate and analyse monthly project WIP and accruals figures supplied by Project Managers and challenge where appropriate
  • Drive compliance with SH&E requirements, and coordinate the Business Unit’s H&S activity
  • Maintain file of project Risk Assessments, CSCS register, PPE Register and update equipment stocks
  • Coordinate training needs and maintain the training register as required
  • Liaise with HR to make sure the performance management process runs smoothly including assisting with scheduling reviews; tracking to ensure target timescales are achieved
  • Make sure the annual leave register maintained for business line to help ensure holidays are not back end loaded (spread them over the year)
  • Ensure bi-weekly calls are taking place across the BU to maximise utilisation regarding resource and work planning
  • Educated to GCSE level or equivalent with Maths and English at Grade C or above
  • A-Level/Degree education would be preferred but not essential
48

Project Administrator Resume Examples & Samples

  • Administrative tasks
  • Risk identification
  • Change order management
  • Logistics coordination and invoicing
  • Peripheral equipment purchasing coordination
49

Project Administrator Resume Examples & Samples

  • Delivers or contributes to the development of work products throughout at least one phase of an engagement
  • Co-facilitates group discussions with team members or client representatives
  • Uses recognized methods to deliver work products
  • Contributes to risk and issue identification and synthesis of solutions
  • Industry Knowledge Capability
  • Delivers work products and demonstrates a broad knowledge of an industry
  • Collects and analyzes information specific to the industry to recommend alternatives
  • Proactively develops additional knowledge applicable to the area of expertise
  • Project Delivery
  • Manages personal accountabilities during at least one phase in an overall engagement
  • Scope: Billable Hours target established in annual goal setting process. Generally works on 1-3 concurrent projects
  • Individual Contributor with no subordinates
50

Project Administrator Resume Examples & Samples

  • Acts as liaison between office and factory to make sure orders are delivered on time
  • Responsible for entering purchase orders and receipt purchase orders
  • Process service claims – concessions, Ship Product Defect (SPD), retrofit, and labor warranty
  • Communicates effectively with other team members concerning project management process
  • Assists with communication to customers regarding project status
  • Responsible for general administrative functions to support the Service fulfillment process
  • Records relevant correspondence and issues, relevant meetings minutes and other conversations
  • Coordinates with various COE staff for accurate and timely recording of project costs, including time sheets, daily reports, etc
  • Sets-up service agreements in system application based on transition documents
  • Collects and inputs project cost data into system application
  • Validates and reconciles project costs data in system application to completed work order
  • Follow-up with customers to obtain missing Purchase Order #s
  • Initiate invoicing process and coordinate format, layout, attachments, and mailing with Shared Financial Services
  • Process and coordinate internal Trane claims by evaluation and qualifying requests, collecting information and completing forms, responding to questions, and tracking progress
  • Responsible for generating, interpret, and print various assigned reports
51

Project Administrator Resume Examples & Samples

  • Manage and maintain project delivery files, ensuring all required documentation is accurate, present and completed during required stages of the project delivery
  • Communicate with members of the immediate project team, Project Team Manager, Financial Accounting and Supplier Compliance, as required throughout the project
  • Create and maintain purchase orders and work orders
  • Maintain consultants/contractors files
  • Coordinate daily activities related to project information flows
  • Data entry for project management and financial systems for projects
  • Maintain the document management system
  • Verify and validate project information through system reports
52

Project Administrator Resume Examples & Samples

  • Knowledge of, and ability to use, organizational strategies, practices and tools for administering projects
  • Knowledge of techniques, roles, and responsibilities in providing technical or business guidance to clients, both internal and external; ability to apply this knowledge appropriately to diverse situations
  • Knowledge of and the ability to utilize a variety of administrative skill sets and technical knowledge to manage organizational IT policies, standards, and procedures
  • Knowledge of, and ability to use strategies and skills to enlist others in setting, embracing and achieving objectives
53

Project Administrator Resume Examples & Samples

  • Maintain project team contacts in Newforma
  • Maintain drawing issuance logs
  • Coordinate printing and distribution of hard copy documents
  • Coordinate archiving of physical sets at milestones
  • Maintain digital file organization
  • Prepare meeting minutes, distribute after review by PM
  • Assist preparation of presentations
  • Coordinate sharing of relevant content with marketing staff
  • Schedule design reviews, circulate/post content
  • Schedule consultant coordination meetings
  • Coordinate assembly of project manuals
  • Cross check drawing sets for broken tags, incorrect references, and missing annotations
  • Coordinate office activities to support Contract Administration
  • Log incoming RFl's, and Submittals
  • Prioritize and coordinate preparation of RFI responses internally, and with consultants
  • Prioritize submittal reviews and manage circulation sequence
  • Manage consultant responses to encourage timely replies
  • Enter preliminary data into contracts
  • Coordinate LEED-related submittals with Research Group for timely input and review
  • Track submittals against requirements of the Project Manual
  • Minimum 3+ years of related work experience in the industry & legal background
  • Highly organized, disciplined and self-motivated
  • Strong written/verbal communication skills
  • Expert level user with Word, Excel, and Outlook
54

Project Administrator Resume Examples & Samples

  • Assists in all phases of project coordination, project planning, implementation and monitoring results
  • Assists in maintaining all project related materials (ex. action plans, tracking tools)
  • Coordinates project activities and participates in project meetings with matrix partners and staff
  • Tracks progress and provides updates to management on operational issues, process changes and activity status
  • Assists in the development and maintenance of various policies and procedures effective the operations of the department
  • Identifies opportunities to improve department results, communications and operating efficiencies
  • Participates in cross-functional departmental planning sessions
55

Project Administrator Resume Examples & Samples

  • Associate's Degree in a related field or equivalent work experience is required
  • 2+ years experience assisting with project coordination
  • Experience balancing multiple projects, dealing with vendors and influencing others in a matrix environment
  • Demonstrated organizational skills with the ability to prioritize and coordinate multiple tasks
  • Proven financial and analytical skills
  • Strong interpersonal skills with a demonstrated ability to influence internal and external resources
  • Proficient in Microsoft Office such as MS Word, MS Excel, MS PowerPoint, MS Project, MS Outlook and MS Access
56

Project Administrator Resume Examples & Samples

  • Identifies, captures, achieves and implements operational and strategic improvement opportunities
  • Advances organizational performance by utilizing a systems approach to analyzing processes, building relationships and facilitating change
  • Supports or facilitates organizational efforts for business process improvement, change management, systems redesign and integration, and solutions development
  • Provides staff support in planning and organizing cross-functional unit and cross-entity activities and committees
57

Project Administrator Resume Examples & Samples

  • Lead and constantly follow-up on multiple projects
  • Track project progress by maintaining detailed records and monitoring work progress
  • Work with various trades on different projects
  • Use blue prints to ensure project is being handled accurately
  • Conduct research as required for project
  • Ensure projects have limited guest impact
  • Attend, coordinate, and / or lead meetings
  • Ensure quality assurance of work being completed
  • Research or revise building plans / area layouts using Computer Aided Design (CAD) program
  • Monitor blueprint / document control
  • Interact with other department managers regarding work/project requests
  • Monitors and modify project schedule as assigned
  • Assist in monitoring project budgets
  • Provide assistance in budget preparation, forecasting, productivity / labor analysis
  • Project proposals, RFP’s, budgets, cash flows and primary schedules
  • Prepare project organization and communication charts
  • Assign and issue purchase requisitions to vendors/contractors
  • Schedule and conduct County Inspections
  • Submit building permit applications when necessary
  • Drive company vehicles between MGM MIRAGE properties and the Building Department, Health District and other associated businesses
  • At least 3 years of experience in construction project coordination or construction management
  • At least 3 years of experience leading the work product of contractors and/or staff assigned to construction projects including payroll administration, work assignments, time and attendance, and quality assurance
  • Ability able to read mechanical, electrical, and plumbing blueprints necessary
  • Working knowledge of CAD
  • Proficient in Excel, Outlook, and Word
58

Project Administrator Resume Examples & Samples

  • Develops project plan (with oversight) and manages resources to ensure project schedule, budget, quality, and specification goals are attained
  • Assists Project Managers in Earned Value Management (EVM) / Control Account Management functions for subsystems related to ALRE (Aircraft Launch and Recovery Equipment) Production
  • Communicates project status and needs to management and the customer
  • Generates and executes plans for on-time production deliveries
  • Ensures delivery dates for hardware and manufacturing/quality documentation are met by maintaining frequent contact with critical subcontractors and vendors
  • Monitors and reports on progress of material and manufactured parts availability. Identifies production/design issues and utilizes functional resources (such as design, quality and procurement) for resolution
  • Collaborates with resource managers and project leads on the proper scoping and scheduling of tasks. Identifies material and resources needed to ensure successful execution of tasks
  • Coordinates program controls and scheduling support staff on the status of tasks, cost / schedule variance analysis and baseline change implementation
  • Assists in the evaluation resource plans to ensure proper staffing
  • Coordinates the development and review of various ALRE production proposal efforts
  • Support business development activities, such as the generation and coordination of statements of work, bills of material, labor estimates, sole source justifications, technical evaluations, procurement data packages
  • Typically requires a bachelors degree in Business Administration or a related discipline. Equivalent professional experience may be substituted in lieu of education
  • Must demonstrate a basic understanding of project administration principles, theories, concepts and techniques
  • Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates
  • Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes
  • Must be customer focused and possess: the ability to identify issues, analyze data and develop solutions to a variety of non-routine problems; good analytical, verbal and written communication skills to accurately document, report, and present findings; good interpersonal skills enabling an effective interface with other professionals; and good computer skills
  • Ability to work independently or in a team environment is essential as is the ability to work extended hours as required
59

Project Administrator Resume Examples & Samples

  • Play a key administrative support role in supporting the daily activities of the Ship Repair Services project management group
  • Working to support various project teams in the administration of ship maintenance/production activities, utilising various IT systems and related databases, primarily IPESA and Trident
  • Assist with various project requirements ranging from; data entry and the management of other technical data, through to the taking of minutes and the production of regular reports
  • Provide assistance to the Contract Manager with contract specific tasks in support of bids, tenders and other associated tasks when required
  • Providing IPESA, Trident and T Form system support to the project team(s) in preparation for project availabilities and ongoing throughout the duration of the project availabilities
  • General office administration tasks as required
  • Appropriate tertiary qualification coupled with demonstrated experience in a similar role
  • Sound knowledge of administrative processes including correspondence, file management, report writing and office administration
  • Advanced computer skills, particularly in the use of Microsoft Office
  • Well-developed interpersonal, verbal and written communication skills
  • Strong attention to detail with a proven ability to address business issues in a proactive manner
60

Project Administrator Resume Examples & Samples

  • Ensure all documents conform to Jacobs and client standards
  • Employee development including daily on the job coaching
  • Assisting with travel arrangements for project
  • Creating and maintaining the Project Roster, Distribution Matrix,
61

Project Administrator Resume Examples & Samples

  • Must be able to problem-solve and find solutions to technical challenges
  • Must be able to work with teams and also work independently in a fast-paced environment to meet project deadlines
  • Must be able to communicate effectively with a variety of audiences, including state department and school district leaders; agency and private program leaders; early childcare staff, families and community stakeholders; teachers and administrators; and research scholars in the fields of early childhood and special education
  • Experience with use of web-based technologies
  • Awareness of, and preferable experience in, understanding and meeting the needs of all learners and their families, staff and caregivers; including children with special needs, children living in poverty, and children from diverse cultures and backgrounds
  • Successful experience supervising professional staff, sub-contractors and/or associates
62

Project Administrator Resume Examples & Samples

  • Support client engagement efforts for a variety of clients – focusing on support of real estate projects, account & transaction management efforts, and general administrative duties as assigned
  • Assist in the implementation of standard service delivery tools as best practice for accounts as assigned
  • Assist in the coordination and response of client Request for Proposals “RFPs” for projects and transactions as needed
  • Assist in the development of master schedule and maintenance of budget for the duration of projects as assigned
  • Facilitate and manage client purchase orders and tracking accounts payables for project activity as assigned
  • Record meeting minutes for project activity and distribute for accounts as required
  • Update project and transaction information as needed and upload required documentation into the project collaboration tool(s)
  • Handle client activity reporting, tracking benchmarks and key performance metrics for accounts as assigned
  • Assist with the reconciliation of projects as part of standard close-out procedure for accounts as assigned
  • Responsible for managing accounts receivables, issuing invoices and tracking payments for accounts as assigned
  • Assist with account financial reconciliations for accounts as assigned
  • Assist with other projects as assigned
  • Bachelor’s Degree with a minimum of 4 years’ experience as a member of a larger delivery team; in real estate, consulting, finance, or corporate support
  • An interest in working on a global platform, working with international resources and managing engagements domestic and international
  • Competency with Microsoft Office applications, including MS Project as well as ability to implement evolving technology applications for corporate client delivery. Also, experience working in complex databases, SharePoint and accounting systems a plus
  • Ability to work within shifting priorities, be able to work independently with little direction, detail oriented and able manage multiple tasks and meet stringent deadlines
  • Excellent communication and client service skills with all levels in the organization and with our customers
  • Problem solving and analytical skills required
  • Candidate should have a positive demeanor and be able to overcome challenges managing limited resources
  • Ability to promote an atmosphere of teamwork and positive service attitudes with all employees
63

Project Administrator Resume Examples & Samples

  • Provide reports to the Facilities & Equipment team from various databases to assist the team in strategic decision making
  • Track new store and existing store budgets as needed, including reporting and analysis of different categories
  • Process invoices, verify coding and contribute to developing the best process
  • Assist with reimbursement process (TBRs) to Chick-fil-A Franchisees; continue to develop and improve upon this process
  • Provide data and ad hoc reports to staff as needed for programs and projects
  • Maintain various databases as needed
  • Create and communicate specific reports to help leadership with forecasting, rollouts, and planned work
  • Bachelor’s degree in Business, Management, Finance, or Engineering
  • Desired experience in data analysis, finance, purchasing, distribution, construction, and/or facilities management
  • Proficient in Microsoft Word and Excel, Oracle (Business Objects) a plus
  • Ability to take initiative and recognize a need and act without prompting from supervisor
  • Ability to maintain a friendly, helpful attitude, and demonstrate empathy to customers
  • 0-10% Travel
64

Project Administrator Resume Examples & Samples

  • Assist with engineering project initiation process including classification of projects, creation of design history file numbers, generation of required plans, creation of project folders in Project PDM System, and uploading project data into those project folders
  • Schedule and administrate training of Phase Gate processes for product development
  • Administration of phase gate processes for product development teams
  • Assist engineering product development teams with set-up and use of electronic visual performance boards
  • Coordinate and distribute meeting agendas, take and distribute meeting minutes as needed
  • Assist in maintaining and tracking Rolling Action Item Lists
  • Assist in maintaining project plans
  • Conduct audits of product development team’s usage of Project folder structure for storage of product development documentation and records
  • Bachelor's Degree in Business Administration or Engineering
  • Familiarity with MS Project
  • Familiarity with Finance/Accounting
  • Familiarity with Business Processing Modelling
  • Familiarity with PLM/PDM WINDCHILL or similar Software
  • Familiarity with creating on-line and hands-on training packages
  • Familiarity with Configuration Management SW package (WindChill, Sharepoint, or equivalent)
  • Strong communication and presentation skills: verbal, written
65

Project Administrator Resume Examples & Samples

  • Gain working knowledge of the retail environment, including sales plan schedule and process requirements
  • Create and develop retail communications tools
  • Develop and execute a report schedule for CROSSMARK Client Service Managers to ensure timely delivery and proof of CROSSMARK performance results are available for use by CROSSMARK clients
  • Analyze retail data to generate retail successes and identify opportunities of CROSSMARK Retail Data and applicable Retail Distribution Data Systems for the clients that CROSSMARK represents
  • Work with syndicated data, retailer specific data, and CROSSMARK data
  • Participate in business reviews and annual meetings as needed
  • Other Functions
  • Work with all Client Service Managers, team members, and office staff in the execution of programs and carrying out Company policy and procedure
  • Cooperate with clients by coordinating all requests pertinent to the retail sales team with management
66

Project Administrator Resume Examples & Samples

  • Assists in the daily coordination of various assigned projects
  • Develops reports and produces materials required to support project plans, including updates to project schedules, issue logging, recording meeting minutes and documenting them promptly for distribution to project team members
  • Serves as a communication liaison between clients, the project team, and other FIS functional or department managers to understand all necessary aspects of projects and to ensure they are fully informed of objectives, purposes and progress
  • Tracks project progress, and assists in identifying and resolving obstacles. Assists in ensuring projects remain on schedule and within time and cost constraints
  • May work with others to identify and categorize project risks and issues related to cost/estimates, schedule, quality and employee retention
  • Provides timely project or sub-plan deliverables that align with the project or program plan structure, and provides timely status updates to FIS and client management highlighting potential issues/problems
  • Performs administrative tasks such as arranging meetings and/or conference calls, developing agendas, answering routine questions, preparing correspondence and progress reports, and participating in event coordination
  • Anticipates the needs of project, program and PMO management, and makes independent decisions and takes action to meet those needs
  • Furnishes and obtains information from project management and representatives from clients or FIS organizations
  • Experience supporting IT infrastructure projects
  • Knowledge of the industry project management best practices (i.e., Project Management Body of Knowledge - PMBOK)
  • Proven experience providing independent judgment and discretion
  • Proven experience working independently under general instructions on a large variety of special projects
  • Effective analytical, problem-solving, interpersonal, and time management skills
  • Ability to utilize project management software to manage projects (e.g., MS Project and auxiliary tools)
67

Project Administrator Resume Examples & Samples

  • Project Administration
  • Advanced user of MS office including Word and Excel
  • A team player with excellent interpersonal skills
  • Highly organised with strong attention to detail
  • This position will be based in Miling and ideally you will live in the local area Possess a current motor vehicle driver licence
68

Project Administrator Resume Examples & Samples

  • Fully Conversant / Competent with Microsoft Office
  • Fully Conversant / Competent with Microsoft Outlook
  • Work Well within Team Environment
  • Work may involve working between 2 Sites (Wilton / North Tees) – must have Full UK Driving Licence
69

Project Administrator Resume Examples & Samples

  • Displays general knowledge of department operations and procedures and some knowledge of relationship with other departments and their systems
  • Uses judgment to determine most efficient order of activities to achieve established objectives and assigned deadlines
  • Provides variety of project support assistance to team
  • Demonstrates ability to utilize specialized and/ or more advanced software
  • Associates degree and 2+ years related experience OR equivalent combination of education and years of related experience
70

Project Administrator Resume Examples & Samples

  • Provide logistics related to project management support including scheduling meetings, negotiating meeting space, room set up, meeting materials preparation and distribution, and catering as well as arranging for and testing all meeting technology such as polycom phones, WebEx, video teleconferencing, microphones or projection as appropriate
  • Create and maintain required documentation including SharePoint sites, organization charts, distribution lists, meeting minutes, project logs, project schedules, assist in development of presentations, requirements documents, project budgets, and status reports
  • Creates and maintains a version control system that manages access to project documentation, not only electronically, but for paper documents that must have restricted distribution
  • Works and updates tasks provided by the PM team, existing documents and project plans, notes, and general communications to prepare and maintain an overall project plan using the selected project management tools
  • Coordinating administrative tasks and follow ups to include; meeting set-ups, scheduling of conference rooms, conference calls, preparing meeting minutes, and assigning action items
  • Works with the project managers to develop concise, complete, accurate, and clear specifications of project deliverables for the overall project and subprojects
  • Acts as liaison between project director, project team, and assigned customer/functional area for project-related communications and tasks; coordinates status reporting, monitor’s deliverable execution, etc
  • Reviews, edits, and revises appropriate documents and presentations produced by others in support of projects
  • Coordinates various project sub-team workgroups related to project and process improvement in support of assigned projects. Runs and develops reports and analysis in support of assigned projects, project team and functional areas
  • Works closely with other CRE Team members to manage capacity issues; other oves/adds/changes as required
  • Works closely with HR, Corporate Risk Management, and Zurich Risk Engineer as required based on the Ergonomic Workspace P&P (policy and procedure) to provide proper assessments as needed for each request . Based on the outcome of the request, process ergonomic FF&E (furniture, fixtures, and equipment) orders in a timely manner appropriate to the request
  • Checks the pricing of fixtures to assure budget conformity. Tracking the processing of invoices, confirmation of invoice/PO with CRE/CW finance counterpart
  • Follows up to ensure request/order has been completed as required. Ensures consistency to all ergonomic standard as outlined by the P&P
  • Support the project staff on various aspects of the project(s)
  • Performs additional administrative functions, to include but not limited to, travel, expense, reports, delegating calendars, etc
  • Maintain a professional business relationship with all client contacts
  • Associate’s Degree in a related area or a combination of education and equivalent work experience
  • Minimum of (4) years relevant experience in project coordination or executive administrative experience in CRE/Facilities, Construction, and/or Property Management
  • Strong leadership and business relationship required
  • Some travel required (up to 8%) and adhere to corporate travel policies and procedures
  • Excellent verbal and written communication skills with the ability to interact at various levels of the organization and
  • Proficient use of software and hardware of a computer to complete tasks. Able to use basic office equipment such as telephone, video conferencing equipment, fax machine, and copy machine
  • Working knowledge in a windows environment to include navigation skills on internet, using a mouse, keyboard and 10 key
  • Proficiency use in Microsoft Office (Excel, Outlook, PowerPoint, Word, and OneNote)
  • Proficient in SharePoint, MS Project and Visio
  • Ability to plan, coordinate, organize, and lead project administration and maintain critical project documents in accordance with industry standards and best practices as established by organizations such as Project Management
71

Project Administrator Resume Examples & Samples

  • Assists in the initiation and tracking of contract projects to ensure compliance and successful completion date
  • Prepare invoices for billing and any additional documentation required for billing purposes
  • Assists Engineering Specialists and Project Managers with the preparation of submittals and operation/maintenance manuals
  • Insures compliance of Delegation of Authority and Sarbanes and Oxley
  • Assists Project Manager with the project cost at completion forecast
  • Work effectively in diverse team environment
  • Ability to meet short- and long-term deadlines
  • Effectively meet the needs of internal and external customers
  • Coordinates with various staff for accurate and timely recording of project costs, including time sheets, daily reports, etc
  • Validates and reconciles project cost data in business system to the project forecast
72

Project Administrator Resume Examples & Samples

  • Create, update and maintain project plans using Microsoft Project
  • Create, update and maintain implementation projects and cases in FogBugz, our internal task and issue tracking tool
  • Create, maintain and produce weekly project reports and dashboards for management
  • Ensure project management standards are upheld across all implemnetation projects
  • Participate and minute weekly project meetings to ensure regular feedback
  • Ensure overall compliance with all contract conditions
  • Maintain global resource calendar
  • Initiate and lead regular project review meetings
  • Provide project management capabilities on projects as required
  • Relevant Degree or Diploma
  • PMP Certification will be an advantage
  • Natural Resource Sector Experience
  • 1 - 3 Years Relevant Work Experience
  • Excellent Organisational and time management skills
  • Reliability and Adaptability
  • Capacity to prioritise tasks and work well under pressure
  • Communication skills and ability to delegate tasks
  • Good IT skills, including knowledge of a range of software
  • Ability to work on your own initiative
73

Project Administrator Resume Examples & Samples

  • Project plans preparation
  • Project progress monitoring
  • Status reports preparations
  • Chasing team members for getting tasks done
  • Project documentation collecting
  • Project documentation preparation
  • Work lists preparation
  • Working with projects library
  • Knowledge of English language – upper intermediate
  • Understanding project procedures
  • Understanding basics of project documentation
74

Project Administrator Resume Examples & Samples

  • Bachelor's Degree in a related discipline from a four-year college or university
  • Must have 2 to 4 years sales administration experience and/or training in electrical equipment or similar industry; or equivalent combination of education and experience
  • Understanding of/or aptitude for learning technical requirements for assigned area of responsibility
  • Knowledge of basic contractual procedures and the ability to negotiate and administer contracts
  • Must be able to communicate effectively in writing and verbally
  • Must be conversant in Microsoft Office and be versatile in e-mail communications
  • Must be able to multi-task and organize
75

Project Administrator Resume Examples & Samples

  • Bachelors’ Degree in an applicable field or the equivalent in work experience
  • Minimum five years’ experience in field
  • Minimum 2 years project experience
  • Highly skilled in the use of spreadsheet, database, presentation, and department specific software
  • Strong analytical ability and creative problem solving skills
  • PMP certified or equivalent
76

Project Administrator Resume Examples & Samples

  • Verify the Purchase Order (PO) to ensure that it is according to the offered financial and technical proposal
  • Releasing clean orders by ensuring the quality of customer information entered in the Emerson business systems
  • Issue Intercompany Purchase Orders
  • Support purchase of buy outs and monitor supplier progress
  • Regular communication with Finance and Sales on invoicing
  • Maintain proper understanding of payment milestones, delivery terms & project deliverables
  • Work closely with the Inside Sales and Project Managers to ensure project requirements are met
  • Provide proactive and regular communication within MEA Flow organization and customers to ensure continuous customer support
  • Conduct Due Diligence, Legal and Commercial compliance approval process in collaboration with the Checkpoint Champion
  • Facilitates logistics requirements to support order fulfilment
  • Coordinate with Flow Customer Care Team in Dubai on Commercial aspects i.e. Letter of Credits, Bank Guarantees and Performance Bonds
  • Leverage CRM as the main tool of communication and ensure documents are properly filed in OCM for ease of access
  • Take part of the internal project meetings
  • Support Document Controller with final documentation package
  • Drive on time delivery to customer request, clean order processing, accurate cost and sale entry in business systems as well as accurate and timely invoicing
77

Project Administrator Resume Examples & Samples

  • A staff-to-staff buddying system
  • Directly supporting students at partner universities through educational initiatives and providing opportunities for students from Wales and Africa to learn from each other
  • NVQ 3/A-Levels or equivalent
  • Ability to set up standard office systems and procedures and make improvements as appropriate, as well as excellent IT skills
  • Proven ability to advise and influence key stakeholders,
  • Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work
  • Specialist knowledge of overseas development work
  • Experience of working in sub Saharan Africa and an interest in development issue
  • Fluency in Welsh, written and oral
78

Project Administrator Resume Examples & Samples

  • Create, operate and manage effective clerical procedures to control all aspects of paperwork, correspondence and records associated with both the administrative and the technical activities of the team
  • Responsible for the provision of a support service to the Regional Director and the RTZA Team including maintenance of diaries
  • Arrangement of meetings, taking and typing of minutes of meetings
  • Operate computer systems and packages as appropriate and assist in the enhancement of systems to optimise their effectiveness. This will include support activities in the marketing and delivery of consulting assignments using MS Office tools as well as bespoke in-house software packages
  • Liaise with other divisions of SNC-Lavalin, in particular other local teams, and deal with day-to-day office/site issues as they arise
  • Typing of correspondence and documents, photocopying, filing
  • Processing of timesheets
  • Expense claims, variation forms
  • Answering telephone calls courteously and promptly and taking messages
  • Raising enquiries, updating status, contributing to estimates and tender preparation, completing and closing Tasks in Insight and/or other corporate systems as required
  • Compiling tender/bid documentation including extraction of CVs and other supporting materials
  • Collating weekly list of potential tenders/ bids from industry sources, newspapers, national database and other sources for bid/no bid decision by Regional Director
  • Extracting data from in-house software packages for input to monthly regional management reports
  • Processing orders and invoices as required
  • Liaising with Group Finance as required
  • Liaising with HR Department and assisting them and the Regional Director with staff matters, recruitment, expenses, payroll or other information, including confidential information, as required
  • Minimum of a Matric
  • Must have a minimum of 3-5 years in an administrative function
  • Must possess excellent knowledge of MS Office Suite, specific to Word processing, spreadsheets, presentation preparation and database management
  • Must have an aptitude to learn and develop skills in computer based applications
  • Must be fluent in English, both written and oral communication
  • An ability interface in a professional manner with both internal and external clients essential
  • Solid planning and organization skills essential
79

Project Administrator Resume Examples & Samples

  • Setup and maintain home project files (hardcopies and electronic)
  • Perform document control functions
  • Perform general office clerical functions
  • Organize meetings and generate meeting agendas and minutes
  • Assist engineering project team with daily tasks and deliverables
  • Generate correspondence as requested
  • Other clerical and office management tasks as requested
80

Project Administrator Resume Examples & Samples

  • Organize and facilitate the delivery of complex projects such as career and professional development programs and seminars on topics that include: faculty orientation, grant writing, conflict resolution, mentoring, fostering diversity, managing teams
  • Facilitate collaboration among key players to promote a broad range of office programs including academic employment for dual career partners at CMU and Pittsburgh more generally as well as mentoring and networking events for faculty
  • Work with Vice Provost and the Diversity and Inclusion Committee to understand, document and move forward ideas and programs generated in steering committee discussions
  • Develop and manage dynamic materials for Vice Provost’s web page that foster a diverse and inclusive community of faculty
  • Develop a web resource that provides information in all areas related to faculty development, including links to internal and external resources, hosted webinars, articles and grant opportunities, success stories, and a calendar of events
  • Provide reports, analysis and solutions utilizing internal and external sources as required to support the initiatives of the office
  • Act as an adviser to the Vice Provost on project management related issues
  • Bachelor’s degree required, Master’s preferred
  • Minimum five years of related program or project management experience required
  • Experience working with faculty preferred
  • Knowledge of compliance and diversity programs preferred
81

Project Administrator Resume Examples & Samples

  • Effective communication skills including verbal and written skills
  • Experience with meeting and room coordination
  • Proficient MS Office Suite of products including Outlook, Excel, Word and PowerPoint
  • Strong multi-tasking and organizational skills, ability to independently prioritize tasks efficiently
  • Demonstrated willingness to be flexible and adaptive to changing priorities
  • Demonstrated ability to learn new technologies or methods
  • Flexibility to work outside of normal work hours on an as-needed basis
  • Familiarity with SharePoint
82

Project Administrator Resume Examples & Samples

  • Associates degree in a business or technical field or equivalent knowledge
  • Typically more than 3 years of related experience in a project-oriented environment
  • Experienced in the use Microsoft Office suite of software tools
  • Proven oganizational skills
  • Tact, interpersonal skills, and self-motivation are required characteristics
  • Experience with direct customer contact is required
83

Project Administrator Resume Examples & Samples

  • Be able to record minutes of meetings, and create and maintain action logs
  • Be able to prepare various reports and progress updates
  • General support to engineering discipline specialists, Design Coordinator and Project Engineers
  • Performs such other duties as the Program Director may from time to time deem necessary
  • Maintain Correspondence Log ensuring all correspondence is logged, tracked, distributed and actioned as required
  • Ensure all meetings and teleconferences are booked as required
  • Responsible for the recording and typing of minutes of meetings
  • Arranging any necessary snacks / lunches for meetings
  • Completion of Purchase Orders
  • Arrange travel for team members
  • Organise team building functions
  • Project filing, archiving as required
  • Format weekly report
  • Responsible for Administration function and service delivery to Saudi Aramco IPMT
84

Project Administrator Resume Examples & Samples

  • Provide Project Management support to PPT Mentors / Coaches
  • Serve as the Administrator of the IT PPT Agile Scorecard activities and associated metrics
  • Coordinate regularly with Agile Mentors, Coaches, and Program / Project Managers, as needed to ensure all metrics are current and accurate
  • Audit all data feeding the Agile Adoption Scorecard to ensure data remains current
  • Meet regularly with the Agile Mentors and Coaches to understand the specific needs of their teams and determine where additional assistance is needed
  • Manage all current and previous versions of the IT Organization Agile Adoption Scorecard
  • Track team assessments, manage assessment results, follow up with Agile Mentors, Coaches , and Project Leaders on changes to assessment schedules
  • Collect, analyze, and report on Agile Adoption metrics and other data required for the monthly IT Organization Agile Adoption Scorecard
  • Coordinate with data providers to resolve issues with data feeding the Agile Adoption Scorecard
  • Create and distribute Company-wide e-mail distribution lists used to communicate Agile Adoption Scorecard to AA leaders
  • Compile and submit required quarterly team assessment schedules
  • Keep process and system operating guides current
  • Detail oriented self-starter with strong organizational, interpersonal, oral and written skills
  • Experienced with Agile @ American Framework
  • Demonstrated ability to multi-task and reprioritize quickly and effectively
  • Team-focused, strategic thinker with high energy and a positive attitude
  • Outstanding interpersonal skills and past experience working with internal and external business partners, technical teams and all levels of management
  • Proficient in basic computer programs including, but not limited to, Word, Excel, Powerpoint, SharePoint, etc
  • Able to correspond timely through e-mail, phone, or other forms of technical communication as needed to successfully complete the requirements for this job
  • Undergraduate degree in relevant field or equivalent experience/training required
85

Project Administrator Resume Examples & Samples

  • Supports a growing portfolio of small projects with fixed budgets and delivery dates
  • Performs assignments to the Integrated Product Team to achieve these deliverables and ensures the resources are in place to meet cost and schedule
  • Performs program administrative functions in support of a portfolio of programs and take on new projects with increasing levels of responsibility
  • Administers daily operational aspects of one or more ongoing projects; participates in project plan development
  • Analyzes project plans to ensure milestones and delivery requirements are met; ensures that all the key parties are advised
  • Participates in problem solving with project managers, line managers, and clients
  • Develops appropriate electronic and hard copy reports and records
  • Typically requires a bachelors degree in Business Administration or a related discipline
  • Must have familiarity in company processes and procedures for procurement, subcontracting, agreements finance and other program tracking
  • Must have the ability to work as part of an Integrated Product Team and perform duties necessary to accomplish the objective of meeting program deliverables
  • Previous experience and understanding how to operate in classified work environments is preferred
86

Project Administrator Resume Examples & Samples

  • Take responsibility for a wide variety of specialized project-related administrative and accounting functions
  • Function as a liaison between accounting and project management
  • Maintain proper documentation to support Internal and External project audits
  • Maintain proper reconciliation between project documents (client contracts, subcontracts, invoicing) and accounting system
  • Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
  • Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
  • Work independently and exercise considerable discretion with sensitive and confidential information
  • Manage multiple complex paper and electronic files, including high-level documents and records
  • Compose and develop correspondence and complex reports
  • Manage project insurance matters
  • Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
  • Manage project documents and files
  • Organize and coordinate meetings, and assist with presentations
  • Work with complex contracts and sub-agreements
  • Track and monitor project budgets, workloads and schedules
  • Actively participate in project reviews
  • Exhibit professionalism with clients and corporate executives
  • Work closely in support of multiple Project Managers and project teams
  • Bachelor's degree. Accounting background preferred
  • 2-4 years minimum related experience
  • Proficiency in Project Management, Accounting, and Resource Planning firm software. Experience in Oracle EBS preferred
  • An attitude and commitment to being an active participant of our employee-owned culture is a must Preferred Qualifications
  • Preference given to candidates local to Dallas, TX
87

Project Administrator Resume Examples & Samples

  • Must be well-organized, deadline oriented, able to problem solve and work independently with minimal supervision
  • Must have experience with web page editing, spreadsheets, databases and word processing software
  • Must possess strong written and verbal communications skills and ability to write clear and concise correspondence
  • Experience with an integrated financial system such as Banner
  • Experience with proposal submission, especially online systems
88

Project Administrator Resume Examples & Samples

  • Assisting in the smooth running of liquidations and receiverships on behalf of clients
  • Developing information on assets and reporting to banks, updating cashbooks, organizing asset security
  • Property portfolio management
  • Monitoring the sale of assets and corporate recovery through daily contact with solicitors, property management agencies and auctioneers
  • Placing assets to tender with banks, marketing the assets and considering offers from potential purchasers, producing monthly reports to show the progression in sales
  • Maintaining Control Accounts, processing VAT returns, performing Bank Reconciliations and other general bookkeeping
89

Project Administrator Resume Examples & Samples

  • Reporting for Managed Services portfolio
  • Forecasting cost
  • Project cost analysis
  • Monthly interlock with project managers and other business units
  • Contract sizing
  • Create and maintain excel spreadsheets
  • 3-5 years experience in accounting / finance (preferred but not necessary)
  • Proficient in Microsoft Excel / Word / PowerPoint
  • Ability to create spreadsheets / analysis on cost
  • Experience with contract reviews a plus
  • Self-Starter with good verbal / written communication skills
  • Ability to work overtime during month end close / urgent deliverables if required
90

Project Administrator Resume Examples & Samples

  • Support the authorization for expenditure (AFE) process by providing asset write-offs for replacement projects
  • Perform general and administrative reporting and reconciliation tasks
  • Work proactively to ensure accuracy of data within SAP fixed assets
  • Analyze large amounts of data and prepare actionable and meaningful reports for stakeholders
  • Produce ad hoc reports as a result of collaboration with stakeholders and continuous improvement initiatives
  • Contribute and assist with special projects as required
  • Two or more years of experience in accounts payable and invoicing
  • Post-secondary degree or diploma
  • Knowledge and application of accounting principles is preferred
  • Strong computer skills, including advanced proficiency with Microsoft Excel and experience working in SAP and BW
  • Professional, proactive, flexible work style that adapts to change and multi-tasks appropriately in a fast-paced environment
  • Strong verbal and written communication skills, so information is communicated effectively to stakeholders
91

Project Administrator Resume Examples & Samples

  • 5-years of experience in lead project management role, with strong record of responsible financial management
  • Experience managing complex research projects and long-range project coordination
  • Demonstrated communication ability, both written and verbal presentation skills
  • Highly motivated individual with demonstrated ability to coordinate multiple complex projects in an organized, efficient manner
  • Project Management Certificate
  • Experience working closely and independently with administrators of institutions and/or leaders of science programs, organizations or initiatives on a local national and/or international scale
  • Demonstrated interpersonal and teamwork skills to successfully work with diverse groups
  • Experience with establishing and adhering to policies and procedures
92

Project Administrator Resume Examples & Samples

  • Supporting multiple Stream Leads
  • Documenting overflow of work, re-branding of documentation/ processes
  • Support in work stream meeting minutes and follow up on actions
  • Maintain and support Risks & Issues logs
  • Any project adhoc tasks
  • Strong MS Suite capability including use of Word, Excel, and PowerPoint
  • At least 2 year's project/programme support and/or project office experience
  • Demonstrated ability to prioritise and make pragmatic decisions to meet objectives
  • Disciplined work approach including ability to work to deadlines whilst maintaining a high level of accuracy and quality
  • Self-motivation and good organisational skills
  • Previous experience supporting multiple Project Managers
93

Project Administrator Resume Examples & Samples

  • Organising travel arrangements (flights, accommodation, etc) for staff and consultants
  • Liaising with our internal agent Mott MacDonald Travel Team (MMTT)
  • Complete appropriate e-forms
  • Preparing and submitting visa applications
  • Assisting with and organise second passports/passport renewals where appropriate
  • Supporting with the formatting, photocopying and distribution of documents
  • Bid and project proposals
  • Reports
  • Presentations for internal meetings
  • CVs
  • Maintaining up-to-date project files (paper and electronic)
  • Complete e-forms and other tasks as required under the internal Integrated Management System (IMS)
  • Archive reports and closed projects
  • Supporting financial management
  • Submit ing invoices to clients
  • Reviewing consultants invoices
  • Be engaged with the process of continuous improvement and seeking ways of increasing efficiency demonstrate behaviours which emulate our PRIDE values
  • Previous experience in a similar role and/or environment
  • Proficient in using MS packages, particularly Word, Excel (for formatting and manipulating data)
  • Full attention to detail and accuracy
  • Flexibility and team working skills
  • Ability to plan and organise own work
  • Good numeracy skills
  • Patience and ability to remain calm under pressure
  • Understanding of and sensitivity to cultural differences in developing countries
94

Project Administrator Resume Examples & Samples

  • Responsible for issuing purchase orders and reconciling purchase order issues for enabling
  • Process documents for service claims sales allowances, retrofit, and labor warranty
  • Logs service start-up and service work requirements in job tracking system
  • Pulls job credit number and assist with credit supplement processing
  • Obtains Trane and vendor estimated ship dates and update appropriate schedules
  • Assists with communication to customers regarding shipping updates
  • Forwards warranty standard documents to customers
  • Manages receipt of installation operation and maintenance manuals (IOMs)
  • Distributes IOM’s to customers
  • Assists with distribution and receipt of submittals
  • Responsible for general administrative functions to support the equipment fulfillment process
95

Project Administrator Resume Examples & Samples

  • Sets-up project in business system based on Sales to Operations transition documents
  • Initiates and tracks documents through correspondence, letters of transmittal, submittals, proposed change orders, requests for information, meeting minutes, subcontract and contract issues
  • Prepares invoices for monthly billings to customers and associated documentation
  • Assist Project Engineers and Project Managers with the preparation of submittals and operation/maintenance manuals
  • Receives/approves vendor/subcontractor invoices; reconciles and records; obtains any contingent releases; and releases payments
  • Responsible for initiating, processing, and tracking progress of inter-company business unit claims
  • Coordinates internal project team meetings to ensure accurate transfer of information
  • Assists with preparation of project forecasting (forecasting cost to complete)
  • Follow-up with customers on contract documentation including tax documents, purchase orders, and general information
  • Assists with the resolution of collection issues including research and communicating with appropriate staff
96

Project Administrator Resume Examples & Samples

  • 3+ years of experience in managing telecom clients
  • Ensure quality and profitable services are performed to the agreed SLA
  • To specify systems, processes and methodologies, to ensure effective monitoring, control and support of service delivery
  • To ensure reports are provided to an agreed schedule (or on request), including management and account performance reports
97

Project Administrator Resume Examples & Samples

  • 2-3 years as PMO
  • Knowledge in MS Office
  • Knowledge in accounting
  • Eligibility Requirements
98

Project Administrator Resume Examples & Samples

  • Requires a High School Diploma or GED; 3-5 years of business experience in health care or a related field; or any combination of education and experience, which would provide an equivalent background
  • Great communication and interpersonal skills, coordination and collaboration, administrative skills are required
  • Requires proficiency in both Microsoft Word and Excel; Microsoft Access and Outlook skills are strongly preferred
99

Project Administrator Resume Examples & Samples

  • Coordinates production and material control activities required to meet internal delivery schedules
  • Reviews and analyzes engineering release authorizations and bills of material data to develop manufacturing plans
  • Loads requirements of production schedule into online enterprise resource planning (ERP) system
  • Reviews and maintains ERP requirement integrity
  • Determines economic lot release sizes
  • Assists in developing schedule for required manufacturing activities
  • Monitors and statuses production schedules
  • Conducts program meetings
  • Recognizes schedule problems and acts as interdepartmental liaison for timely solution
  • Develops critical path summaries and solutions
  • Develops manufacturing plans for projects/programs and keeps projects to schedule by recognizing schedule problems and delivering solutions
  • Oversees the implementation of engineering changes into production
  • Interfaces with supervisors and engineers to assist in solving workflow problems
  • Supports and coordinates customer/government production status reviews.      
  • Assists in development and maintenance of departmental procedures
  • Assembles presentation data and performs monthly Operation reviews for Operation managers, Operation VP and other key personnel
  • Evaluates vendor expedite fees and approve direction in relation to schedule and priorities
100

Project Administrator Resume Examples & Samples

  • Effective written and verbal communicator
  • Software Development or related Technology background
  • Experience supporting and or processing clients/stakeholders requests
  • Extremely coachable
  • Practical experience in a corporate environment
101

Project Administrator Resume Examples & Samples

  • Participates in problem solving with procurement, contracts program management, and engineering
  • Develops appropriate electronic and hard copy reports and records; specifically program metrics, eSRS, SF294 reports, project worksheets by contract or delivery order, SAP GPD and plant stock analysis
  • May represent the organization with outside organizations
  • Must demonstrate a basic understanding of project administration principles, theories, concepts and techniques. Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates. Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes. Must be customer focused and possess: (1) the ability to identify issues, analyze data and develop solutions to a variety of non-routine problems; (2) good analytical, verbal and written communication skills to accurately document, report, and present findings; (3) good interpersonal skills enabling an effective interface with other professionals; and (4) good computer skills. Ability to work independently or in a team environment is essential as is the ability to work extended hours as required
102

Project Administrator Resume Examples & Samples

  • Act as a key point of contact for the client, managing their expectations and keeping them updated throughout the process
  • Liaise with all teams involved in project delivery to coordinate work, including engineers, technical staff, trainers etc
  • Keep documentation and databases updated
  • Book installs and coordinate engineers' diaries with customer requirements
  • Be responsible for projects from the point of order, until completion of work
103

Project Administrator Resume Examples & Samples

  • Schedules and cancels meetings and revises calendar(s) based on priority and important changes
  • Designs and produces varies reports and presentations for mulitple department projects and meetings
  • Produces, formats and edits correspondence and documents
  • Creates and maintains necessary tracking/coordination spreadsheets
  • Schedules department events, conference facilities, weekly/month department meetings, and plans and negotiates food and site locations where necessary
  • Organizes and distributes hard copy mail and email/phone distribution lists
  • Performs special projects as assigned
104

Project Administrator Resume Examples & Samples

  • Working with a rail vehicle manufacturer, transit agency or consulting firm in the area of project management or production support
  • Working at a support service level with a agency / operator within the maintenance or procurement teams
  • Working for building contractor or services provider
105

Project Administrator Resume Examples & Samples

  • Take ownership for customer orders received against quotations and verify them for accuracy,
  • Enter orders into the sales order processing systems ensuring all data is checked and accurate,
  • Take ownership the follow up of the order with the customer and with the factories,
  • Ensure that the internal order are placed by the purchasing department,
  • Ensure that the customer orders have been delivered on schedule,
  • Liaise with Services team to schedule the power up on the customer site,
  • Take responsibility for shipping and for invoicing customers once orders are complete,
  • Manage the customer satisfaction survey (where applicable),
  • Liaise with project team and Sales engineers to inform about the status or possible challenges regarding received orders,
  • Maintain accurate and updated order logs (acknowledgement, shipment receipt, delay, etc),
  • Use and help to local organization with tools as JDE, ORACLE, SharePoint, PMMT, etc
  • Manage the customer disputes
106

Project Administrator Resume Examples & Samples

  • Coordinate the diaries, communications, travel arrangements and expenses for the Assistant General Manager (Projects) and the Project team
  • Maintain schedules and information required by the Assistant General Manager (Projects) and the other 3 members of the project team
  • Coordinate the use of meeting rooms and facilities and the provision of equipment and refreshments
  • Coordinate the minute-taking, typing, collation and distribution of documents on behalf of the project team
  • Produce PowerPoint presentations for the project team
  • Develop standard documentation for internal/external distribution
  • Develop and maintain a project tracking system
  • Coordinate the flow of information between the project team and the wider Centre Management team, and with other Westfield departments, through weekly updates
  • Respond promptly to internal/external requests for information and other forms of correspondence
  • Provide cover and support for Reception team on an ad-hoc basis
  • Raise and reconcile purchase orders for the project team
  • Monitor press and social media activity and alert the project team of any relevant issues
  • Research technologies and innovation in the retail industry to help the team identify business development opportunities
  • Provide support for community engagement initiatives and for the delivery of Westfield’s commitments in the local community
107

Project Administrator Resume Examples & Samples

  • Providing support to the Surface Ships & Torpedoes (SS&T) Team with word processing including registration of documentation, recording and collating of minutes, drafting of documentation and letters, bid packs and PowerPoint presentation slides
  • Preparing and collating the SS&T projects monthly Cost and Status Report presentations
  • Arranging local and international travel and accommodation for UWS projects
  • Assisting in the preparation of small bids and Survey & Quotes within the SS&T team
  • Utilising Project Management software to assist the Programs Manager identify potential project issues and resourcing gaps
  • Managing the SS&T incoming and outgoing correspondence including registration of correspondence in databases and maintenance of correspondence files in project libraries
  • Performing clerical support tasks for UWS management team
  • Organising meetings, luncheons and functions as required
  • Previous experience working in an office or business administration role
  • Sound knowledge of general financial process’ and procedures
  • Advanced level computer skills in the Microsoft Office Suite
  • Excellent interpersonal skills including the ability to communicate with people at all levels
  • Cert IV or Diploma in Business or related discipline would be desirable however not essential
  • High level of initiative and ability to work autonomously
  • Excellent organisational skills and the ability to work within tight timeframes and deadlines
108

Project Administrator Resume Examples & Samples

  • Experience in implementing new procedures
  • The ability to communicate at all levels
  • Demonstrated time management and organisational skills
  • A strong sense of commitment, a willingness to learn and a desire to work in a dynamic, deadline driven team environment
  • Quality and productivity in execution of duties and responsibilities, as outlined above
  • Timeliness and accuracy of completing tasks
  • Achievement towards goals
  • Minimum of 5 years’ experience in project based support roles
  • Proven track record in driving others to adhere to applicable processes and procedures
  • Demonstrated capability in the follow up and close out of action plans
  • Ability to prioritise effectively and manage time, including demonstrated capability to manage multiple tasks and competing priorities
  • Ability to effectively communicate with a wide audience across a variety of mediums
  • Ability to develop systems and contribute to activities to improve the efficient operation of the group and office
109

Project Administrator Resume Examples & Samples

  • Proven ability to multi-task, prioritize projects, and adhere to deadlines
  • Strong organizational skills with an attention to detail
  • Discretion for confidential information
  • Ability to work in a fast-paced, collaborative environment and respond quickly, creatively, and flexibly
  • Technologically savvy – experience with basic web search, social media, cloud-based document sharing (JHBox, Evernote), and project management tools
  • Strong computer literacy skills, specifically with Microsoft Office products (Outlook, Word, PowerPoint, and Excel)
110

Project Administrator Resume Examples & Samples

  • Demonstrates through application, an understanding of the project management process to assigned roles and tasks
  • Works independently to draft project deliverables
  • Craft strategic plan documents, and revise these document each year during the four-month strategic planning cycle
  • Refine existing sales performance tools, including OneView/salesforce.com, so that they are of optimal benefit in managing the sales process
  • Provide analytical support for strategic decisions
  • Provide monthly updates to the Head of Commercial Banking regarding banker and team performance
  • Present new Corporate Banking Group initiatives to the Commercial Banking team
  • Develop and deliver regular reporting on sales activities
  • Contribute to incentive goal development through quantitative analysis of sales performance
  • Conduct ad hoc data analysis upon request, sourcing data from the bank’s CRM, risk and customer profitability databases
111

Project Administrator Resume Examples & Samples

  • Provide administration support to the Contract Management Team, and other areas of the Contract when required
  • Proactive diary management for Contract Management Team
  • Provide administration support to client (where applicable)
  • Create and issue Contract monthly report
  • Arrange travel/accommodation
  • Arrange meetings and record minutes when required
  • Liaising with commercial team to record impending costs including lunches, taxis, stationery etc
  • Generate Amec Foster Wheeler/Contract associated forms (i.e. personnel Requisitions, New start forms, Travel Requisitions, change Control, Interim Review)
  • Arrange hardware/software, furniture etc for new starts joining the project
  • Liaise with Facilities for any office moves or facilities issues
  • Update contact list, seating plan, project distribution list with new starts/leavers
  • Ensure that stationery levels are maintained using the Corporate Materials System
  • Maintain accurate filing system for project letters, reports, etc
  • Maintain Contract SharePoint site
  • Deputising for Senior Administrator where applicable
  • Good understanding of office administration processes and practices
  • Regular use of major software packages i.e.: Word/Excel etc., input into project share point site
  • Experienced in the production of detailed documents/reports
  • Maintain confidentiality at all times
112

Project Administrator Resume Examples & Samples

  • Assisting in the preparation of project documentation including contract documentation, reports and submissions
  • Assisting in the preparation of tender documentation
  • Participating and coordinating in project/client meetings and events including taking and preparing minutes
  • Establishing and maintaining effective project administrative procedures
  • General project administration duties as required
  • Direct assistance to Project Managers
113

Project Administrator Resume Examples & Samples

  • Instinctively takes the lead in high stress situations and leverages their strong problem solving skills and ability to facilitate surrounding support teams to perform Major Incident Management functions critical to production up time
  • Responsible for leading restoration of site impacting incidents through ownership of outage bridge calls, triaging and investigation of infrastructure and application health, and orchestration of available resources to drive resolution of degraded systems as quickly as possible
  • An understanding of application and infrastructure fundamentals is key for this position. Strong communication skills and the ability to work both individually and across a globally diverse group of engineers and support staff are also required
  • Outside of incident support, the candidate is a self-motivated individual who identifies opportunities and acts on them
  • Responsible to help drive operational maturity and efficiency through process refinement, automation development, knowledge sharing sessions, and partnership across a variety of business units to promote a highly reliable organization
  • Owns, drives restoration and coordinates efforts across multiple support teams
  • Identifies own goals and determines how to achieve them; works independently
  • Foster and evangelize IT best practices for Major Incident Management including detection, triaging, assessment, troubleshooting and restoration
114

Project Administrator Resume Examples & Samples

  • Providing high level administrative support to the Maritime team
  • Liaising with internal and external contractors and suppliers for the initial setup of the office space
  • Preparing and collating project cost and project status report presentations
  • Assisting the Project Manager, Engineering Manager, Asset Maintenance Manager, Supply Support Manager and Contract Manager with day to day activities to ensure delivery of execution activities
  • Arranging local and international travel and accommodation as required
  • Attending and preparing meeting agenda’s and taking minutes
  • Assisting with meeting organisations including catering and conferencing facilities
  • Developing strong working relationships internally and externally; and
  • Any other Administrative tasks as required
  • Sound knowledge of general financial process and procedures
  • Advanced level computer skills in Microsoft Office Suite
  • High level of initiative and ability to work autonomously; and
115

Project Administrator Resume Examples & Samples

  • Highly organized with the ability to work independently and prioritize a diverse work flow
  • Ability to work independently, and have the flexibility to handle many issues at any one time
  • Strong word processing, spreadsheet, presentation and database skills
  • Strong communication skills, written, oral, and ability to deliver client presentations
  • Enthusiastic and motivated, displaying reliability and loyalty
  • Appreciation of the level of confidentially associated with some aspects of the role
  • Capable of recognizing and resolving problems related to meeting customer needs within business and internal control guidelines
  • Major challenges
  • Ability to work with multiple complex functions and systems which are inflexible and require creative solutions
  • Ability to engender trust and confidence with internal and external customers
  • Ability to identify areas for improvement in the logistics of DSS processes
116

Project Administrator Resume Examples & Samples

  • Associate Arts degree in Construction Management or equivalent; or two years of related experience and/or training; or equivalent combination of education and experience
  • Proficient with Microsoft Office products
  • Experience in general accounting and a general knowledge around installation and operations of Energy Management Systems, HVAC Systems and/or Temperature Controls preferred
  • Experience in construction is highly preferred
117

Project Administrator Resume Examples & Samples

  • Manage a multi-line system independently as a Main Receptionist
  • Work with spreadsheets on a regular basis
  • Manage international and domestic travel arrangements for employees
  • Assist with the expense reports for travel bookings
  • Assist & support Human Resources with filing and other employee’s related documentation
  • Maintain company and employee’s confidential file
  • Assist with the Spain office set up
  • Assist with employee’s visa application and other government & legal process if needed
  • Active participation in contributing to proactive solutions to increase efficiency, effectiveness, and cost savings mostly in the area of travel logistics which includes but not limited to ticket reservations, hotel and taxi bookings for employees
  • Package, ship and receive materials to/from designated locations
  • Order, receive and stock office and kitchen supplies
  • Maintain cleanliness and organization of the office and public areas
  • Coordinate and manage protocols for shipping
  • Collection and distribution of mail
  • Manage rental car accounts
  • Maintain a log of passports and visa details for employees if applicable (expiry dates etc.)
  • Managing guest/vendor visitation protocol
  • Other administrative tasks as assigned
  • 3 years administrative experience in a customer oriented environment
  • Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with Microsoft Project a plus
  • Excellent follow up skills
  • Ability to meet concurrent deadlines, organize time and prioritize assignments
  • Experience with Concur and Project Server application is a plus
  • Ability to communicate fluently in English & Spanish
118

Project Administrator Resume Examples & Samples

  • Assist the Director of Construction with monthly reporting, communications, and follow-up with project staff
  • Coordinate and prioritize project needs with Project Managers across various locations in the Northeast
  • Support remote project teams with office-oriented tasks, such as uploading, sending, receiving, and managing project data
  • Assist and take ownership of project administration and documentation functions, such as
  • Self-driven and motivated individual who will need little direction in driving responsibilities to completion
  • Excellent verbal and written skills are required
  • Expertise in Microsoft Office is required, especially in Word, Excel, Outlook, and PowerPoint. Considerable word processing, typing, and electronic filing skills are a must. Graphics manipulation a plus
  • Understand construction terminology
  • Proficient time management and organizational skills
  • Ability to work under time constraints and pressure with a variety of personalities and team members
  • Experience in construction or engineering a plus
  • Knowledge of accounting and budget processes, or a legal background a plus
  • Ability to work 40+ hours a week with the potential for occasional travel to various jobsites to provide onsite assistance
119

Project Administrator Resume Examples & Samples

  • Support internal application development, data and infrastructure IT projects
  • Track and update project plans and related technical documentation
  • Support project management staff with various tasks such as change management, procurement, scheduling, process improvement, and meeting documentation
  • Identify, track and report issues and assist identify ways to mitigate in support of the plan
  • Document weekly status reports including project progress, key milestones, tasks accomplished
  • Project closeout coordination including document control, checklist and closeout meetings
  • Attend and support agile/scrum ceremonies for IT projects
  • Assist in developing tools and techniques to track and monitor IT projects
  • Must be skilled with use of Microsoft Excel, Word, PowerPoint and Outlook
  • Must be familiar with Microsoft Project or other means of building and tracking plans
  • Familiar with use of Skype or other utility for working with remote sites
  • Willingness to take ownership and be accountable for delivery of services to the business partner
  • Ability to work with extremely busy teams and diverse roles and personalities to meet deadlines
  • Capable of embracing unexpected change in direction or priority
  • Ability to quickly learn and understand new Project Management tools and methodologies
  • Two to four-year degree in business or computer studies
  • Helping with paperwork (charters, closure docs) on application development and infrastructure
  • Demonstrated strong teamwork and interpersonal skills
  • Ability to communicate with all levels of the organization
  • Familiar with Microsoft SharePoint
  • Familiar with Daptiv and JIRA project management tools
120

Project Administrator Resume Examples & Samples

  • Obtain Material & Subcontract Req requirement dates & ship to info from the PM
  • Create Material Requisitions and Subcontract Requisitions
  • Providing PMs and Techs with ship dates as required
  • Maintain an accurate Plan cost plan for each assigned project based on the PM???s
  • 2 years experience as an Administrative Assistant with client facing and field scheduling duties
  • 2 years of MS Office (Word, Excel, and PowerPoint) experience in a business environment
  • 1 year experience in SAP (or other invoice/accounting/scheduling) software in an office
121

Project Administrator Resume Examples & Samples

  • Diary Management
  • Booking hotels and travel, arranging visas all other aspects of travel
  • Support the arrangement of office events
  • Organising meetings and taking minutes, distribution of agendas and minutes
  • Providing support to the House Manager in the administration of activities connected with building records and maintenance including statutory compliance, organising contractors, dealing with urgent maintenance and routine compliance
  • Assisting in any office moves / re-arrangement
  • Coding and resolving invoices for work
  • Liaise with Department heads to agree storage and office requirements and ensuring that there is adequate furniture
  • Management and procurement of office and kitchen supplies
  • Maintain and improve the overall office appearance, cleanliness and function
  • Emergency evacuation co-ordination and planned business continuity activities
  • Maintaining and updating the notice boards, including the health and safety board – ensuring that training is up to date and there are the correct number of personnel for fire wardens/first aiders
  • Providing administrative and secretarial support to the project teams
  • Typing letters and dealing with contractual correspondence
  • Project data management systems
  • Registering, filing and maintenance of project correspondence and records
  • Archiving and document management
  • Dealing with deliveries
  • Dealing with post and couriers
  • Arranging catering for meetings
  • Booking conference rooms
  • Organising taxis for visitors
122

Project Administrator Resume Examples & Samples

  • Assist in maintaining effective relationships with clients, designers, consultants and internal Skanska clients
  • Maintain filing systems
  • Ability to understand and follow directions,
  • Junior College or Vocational education desired
  • Minimum of 4 years of related administrative experience
123

Project Administrator Resume Examples & Samples

  • Provide specialized administrative support to a Project Manager and the project staff on a small to medium-sized project
  • Business operations specialist reviews every aspect of company operations for the purpose of improving operational processes to better serve customers and to make the company operations more efficient
  • Work to be performed at a client site
  • Five or more years of administrative assistant experience
  • Experience working with project practices and procedures following standard methodology
  • Experience working with client background, project goals, and critical success factors
  • Synchronized Pre-deployment and Operational Tracker (SPOT)
  • Joint Personnel Adjudication System (JPAS)
  • Travel preparation and coordination
  • Good office equipment skills such as faxing and photocopying
  • Good personal computer and project management software skills
  • Good organizational skills to balance work and prioritize tasks
  • Ability to work in a team environment with multiple members
  • Ability to build a positive working relationship with the client and project a professional image
124

Project Administrator Resume Examples & Samples

  • Preparation of portfolio report dashboards
  • Arrange meetings and support the creation of agendas and meeting packs
  • Record minutes for portfolio & programme board meetings, updating Action / Decision / CR Logs as required
  • Provide administrative support for portfolio and programme SharePoint sites including managing permissions, updating and managing existing content and documentation, and running reports
  • Follow processes to ensure project management documentation, reports and plans are relevant, accurate and complete
  • Track and monitor deadlines, escalating overdue items
  • Develop positive relationships with managers and staff to enable the PMO to provide support including facilitation, tracking and reporting on projects
  • Prepare PMO communications through a variety of media, including (but not limited to) email, intranet, face to face sessions, etc
  • Support the other team members to ensure that excellent service provision is maintained
125

Project Administrator Resume Examples & Samples

  • Maintains Project Master Schedules
  • Monitors check lists and sign off documents
  • Assists with the coordination of customer travel, lodging, and logistical needs
  • Supports customers visits/meetings, preparation of formal reviews (i.e. SRRs and DRs), and generates meeting minutes
  • Maintains the project databases (actions, correspondence, deliverables, etc.)
  • Analyzes project status, orders, SNAG status, and progress based on project data and assists with preparation of reports for the Project Managers
  • Tracks invoicing and reconciles accounts receivable balances with Project Manager
  • Serves as liaison between Project Management and Finance on all invoicing and collection matters
  • Assists the Department Manager by managing the important Project Contract files, KPIs and Governance for the Project Management group
  • May act as a primary customer contact as needed
  • Degree in Engineering or a relevant field (in process or recently obtained) with some related extracurricular experience
  • Advanced skills in MS Office (MS Project, Word, Excel, PowerPoint, Visio)
  • Knowledge of SharePoint
  • Ability to multi-task and meet deadline
126

Project Administrator Resume Examples & Samples

  • Build and maintain project plan and schedule
  • Contributes to ensuring project deliverables are met
  • Assist in documentation and project status tracking
  • Monitor activities to ensure project objectives are met within established time frames and budgets
  • Additional responsibilities will include scheduling, conducting and attending meetings and supporting management in overall objectives
  • Will prepare meeting minutes and help with the creation of presentations as required
  • Support case management initiatives
  • Deliver presentations to providers, peers and members as needed. Seeks out opportunities for process improvements/efficiencies, and supports business initiatives
127

Project Administrator Resume Examples & Samples

  • Support Project Managers, Estimating Teams and Project Engineers with validation of Disadvantaged Business Enterprise (DBE) certifications and compliance documentation during the Project’s Bidding Phase (Pre-award), including good faith efforts to comply with State and Federal requirements for DBE participation
  • Support the project managers with attainment of DBE supplier participation goals mandated in the prime contract
  • Support the project team’s documentation of the validation of DBE’s commercially useful function requirements, DBE payment certifications, and Granite’s good faith efforts to attain DBE goals during the Project Execution Phase (Post-award) to ensure compliance with Federal and State contract requirements
  • Prepare and update project Tracking Logs and submit to Project manager ensuring Project progress is accurately measured
  • Review and update Materials Request Form (MRF) with correct cost codes for internal material transfers to properly account for project costs
  • Assist Project team in preparing subcontractor payments and prime contract billings to ensure subcontractor payments and client billings are timely
  • Assist with purchase orders, enter receiving documents in system and process manual invoices to ensure success in the full cycle of the procurement process
  • Prepare extra work billings from Daily Extra Work Reports to ensure timely payment from owner and certified payrolls are in alignment
  • Provide backup for timecard approval and dispatch function to assist in absence of engineer or manager and ensure continuity of payroll and crew scheduling functions
  • Prepare and run cost reports (e1 and FIS), distribute to project team, perform specialized cost analysis and research projects as requested to ensure accuracy, timeliness and cost effectiveness
  • High School diploma or Equivalent required
  • BA or Associates Degree or equivalent experience preferred
  • 2 years of experience in office administration preferred
  • 2+ years of experience in construction administration preferred
  • Proficiency with MS Office products (Word, Excel, Outlook, etc.)
  • Excellent interpersonal, communication (verbal and written), and organizational skills
  • Working knowledge of the Purchasing and Account Payable module in JD Edwards preferred
  • 10 Key by touch
  • Basic understanding of IT hardware and software terminology
  • Able to learn new computer systems quickly
  • Basic understanding of cost tracking and controls principles
  • Working knowledge of construction equipment, materials, and terminology preferred
  • Ability to operate with all levels of staff
  • Willingness to take on additional tasks
  • Ability to work independently and prioritize multiple tasks under tight deadlines
128

Project Administrator Resume Examples & Samples

  • Minimum of 3 years of accounting experience or equivalent education
  • A/E industry experience preferred
  • Solid knowledge of general contracting practices for financial terms and conditions
  • Ability to determine client preferences concerning invoice formats and requirements for any supporting documentation required
  • Ability to organize work flow to allow time to pro-actively be looking ahead to what financial events might affect the project if action is not taken
  • Able to develop solid working relationships
  • Excellent customer satisfaction and communication skills
129

Project Administrator Resume Examples & Samples

  • Work with Wabtec Engineers to ensure a quality design and that project deliverables are met
  • Support project timelines per customer request
  • In support of project utilize project software (MS Project, Primavera or equivalent)
  • Responsible for inputting / tracking project budget and maintaining data in Tracker; assist in creation of project estimates
  • Produce project reports for internal/external project review meetings
  • 3-5 years project experience (in railroad engineering project management, preferred)
  • Project management assistance experience, required
  • Knowledge and understanding of railroad engineering, strongly preferred
  • Knowledge of financial forecasting and experience with budgets, required
  • Excellent organizational skills, required
  • Experience with technical writing and proposal writing skills, preferred
  • Ability to effectively interact with all levels of management within Xorail and the Customer’s staff to promote good relations
  • Proficient in MS Word, Excel, Outlook, and Project (or equivalent), required
130

Project Administrator Resume Examples & Samples

  • Prepare and produce bid submissions in accordance with AECOM brand guidelines and to meet client requirements
  • Provide administrative support to the workgroup e.g. produce reports and other general material to support the Business lines
  • Advice and support to local tenders and proposals
  • Participate in go/no go meetings for future opportunities
  • Assist with on-boarding and new employee set up e.g. submit IT requests on behalf of Team Leaders/Managers
131

Project Administrator Resume Examples & Samples

  • Solid knowledge of drafting budgets and budget processes and control
  • Financial reporting and analysis
  • Reception, control and data entry of invoices and financial aspects
  • Direct communication with internal departments, suppliers, clients, partners
  • Assist in projects report preparations
  • Analytical and critical thinking skills
  • Planning and time management skills
  • Capacity to work in different cultural environments
  • Strong team skills oriented
  • Extremely organized
132

Project Administrator Resume Examples & Samples

  • Guides efforts to develop and improve deployment operations through efficient and effective integrated processes, implementing common management processes/services to use organizational resources efficiently and effectively
  • Serves as liaison between program/project management, project teams and administrative service departments on matters of importance
  • Conducts and leads weekly Contractor Logistics Support Administrative TELECON
  • Updates and develops office-level standard operating procedures (SOP)
  • Ensures all deployment requirements are coordinated in accordance to time and site specific guidelines
  • Coordinates operating procedures that are aligned with the strategic business and administrative objectives of the organization
  • Analyzes customer requirements and translates these requirements into organizational plans
  • Develops mechanisms for monitoring progress and for problem solving with program managers, project teams, and administrative services departments while developing solutions to meet budget, schedule, quality objectives, and company policies and procedures
  • Works closely with the Import/Export Compliance team to ensure employees have submitted all required documents before and after deployments
  • May travel monthly to Creech Air Force Base to coordinate with the on-site Aero Services administrative team
  • Oversees orientation/indoctrination for all new Aero Services employees
  • Reviews expense reports and works with Account Payroll department to ensure the expense reports are processed and paid in a timely manner
  • Must demonstrate a basic understanding of project administration principles, theories, concepts and techniques. Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates
  • Must be customer focused and possess: (1) the ability to identify issues, analyze data and develop solutions to a variety of non-routine problems; (2) good analytical, verbal and written communication skills to accurately document, report, and present findings; (3) good interpersonal skills enabling an effective interface with other professionals; and (4) good computer skills
  • Experience supporting Military Deployed Operations (CENTCOM Theatre preferred)
  • Strong technical skills with Microsoft Excel and various deployment/scheduling trackers
  • Ability to obtain and maintain a DoD Secret Security Clearance
133

Project Administrator Resume Examples & Samples

  • The incumbent will be responsible for general administrative duties including calls management, letters circulation, maintenance and filling of operational information and technical assignments
  • Provide central filing upkeep, library and brochures documentation
  • Assist in project operations administrative duties
  • Prepare project requisition and stock requisition
  • Process purchase order through SAP, as well as process invoices and delivery orders
  • Provide assistance and coordination in responding to customers’ enquiries and request
  • Data entry and general administration as required by the Project Manager and other project team members
  • Coordination and management of customers visit, trainings, provide onboarding administration of new employees and process cessation forms for resignees, on top of other activities organized by the team
  • Upkeep and maintenance of record for the instruments, and coordination of procurement for the instruments that needs to be calibrated
  • Collect, verify and input of timesheets and overtime in SAP
134

Project Administrator Resume Examples & Samples

  • Reviewing contracts (custom pricing & regular ones) that are agreed with a certain account and ensuring that DPE's approvals are provided so as they can be proceeded
  • Classifying the contracts signed with external entities under the appropriate Strategic Outsourcing project
  • Acting as interface between project managers and Network Services Provider pertaining to resource assignment
  • Tracking all the resource assignments in a file and keeping the projects managers informed of all the assignments they are not aware of
  • Communicating/negotiating with the suppliers in order to attain the best offer on time
  • Working with the company's financial services department to verify payments and confirming delivery of goods and completion of services
  • Starting and coordinating the relevant process so as the financial approvals are attained by the customer (regarding the procurement process)
  • Requesting new customer numbers as needed and verifying customer numbers have correct people profiles so hardware ships to the proper location
  • Submitting requests to update CNDB (Customer Number Database) as names change
  • Maintaining customer number spreadsheet with new customer numbers
  • Tracking the procurement processes and providing the updates to the project managers
  • Communicating with the Warehouse Coordinators in order to confirm the delivery details and provide any other information is needed
  • Maintaining project documentation, plans and reports
  • Coordinating activities & information so as the projects move smoothly and the delays can be prevented
  • 2 years experience on Project Coordination and Administration on platform area
135

Project Administrator Resume Examples & Samples

  • Strong communication (both verbal and written)
  • Learning Agile
  • Political Savvy
136

Project Administrator Resume Examples & Samples

  • Set-up an electronic folder system for the project
  • Set-up registers for monitoring/tracking controlled documents for the project (RAMS, Plans, TQs, Transmittals)
  • Formatting and numbering controlled documents for the project
  • Packaging together workpacks
  • Distributing workpacks to the site teams
  • Raising requisitions for plant and equipment
  • Raising requisitions for materials
  • First point of contact for supplier queries on the project
  • First point of contact for payroll queries on the project
  • Organise logistics for the project manager and site manager
  • Assisting the Quantity surveyor with maintaining contemporary costing information
  • Assisting the Project manager with maintaining inspection documentation and material certification for inputting into the databook
  • Maintain a project level competency matrix
  • 3 years’ relevant experience of working in a project administration role
137

Project Administrator Resume Examples & Samples

  • Assist in the coordination of multiple elements of the project portfolio using the Clarizen tool suite
  • Set up and configure projects, templates, forecast,etc
  • Manage the project documents repository and facilitate the requirements change management approval process
138

Project Administrator Resume Examples & Samples

  • Experience with configuration management tools
  • MS Office Proficiency
  • Project Management Software Skills (i.e. MS Project)
139

Project Administrator Resume Examples & Samples

  • Under direction of Project Managers, reviews floorplans to confirm required quantities of Bank procured furniture, fixtures, trade and specialty equipment
  • Coordinates furniture and specialty equipment requirements with various internal stakeholders
  • Following procedures, obtains cost estimates from external vendors for Bank procured items and reviews to ensure accuracy of all information
  • Provides completed procurement plan to Project Manager for approval
  • Coordinates and places order(s) with external vendors
  • Schedules and coordinates delivery to meet overall project timeline
  • As required, coordinates physical receipt of materials
  • Follows up and reschedules as necessary
  • Evaluates vendor performance
  • Provides complete and accurate information to Contracts Specialist to obtain purchase orders, service agreements and certificates of insurance as applicable
  • Upon completion of projects, ensures all documentation is correctly completed and vendor invoices reviewed for payment in a timely manner
  • Assists Project Managers in a variety of capital project related tasks including data entry, filing, vendor communications, internal communications, security clearances, construction site visits and miscellaneous documentation
  • Performs all other miscellaneous responsibilities and duties as assigned
  • Minimum 3 years of experience in similar role or positions with vendor/contract procurement/management responsibilities
  • AutoCAD experience a plus
  • Ability to read floorplans is highly preferred
  • Demonstrated proficiency and expertise with personal computers in a networked environment and Microsoft applications (Outlook, Word, Excel, Access and PowerPoint) or similar software
  • Must have excellent interpersonal and written and verbal communications skills, as well as demonstrated experience working in a team-based environment
  • Ability to write clearly and concisely
  • Ability to prioritize, work under pressure and manage multiple tasks
  • Must be able to work across departments and divisions and maintain/build strong working relationships
  • Must occasionally be able to provide own transportation or to operate a vehicle with a valid driver’s license, and ability to commute and arrive at intended destination in a timely manner and/or as required
140

Project Administrator Resume Examples & Samples

  • An Associate's Degree in a related field or equivalent work experience
  • A Bachelor's Degree preferred
  • Proficient in Microsoft Office such as Word, Excel, PowerPoint, Project, Outlook and Access
141

Project Administrator Resume Examples & Samples

  • Defining and clarifying multiple project scopes
  • Developing and maintaining detailed project plans
  • Collaborate with internal staff and external partners around professional development implementation; measuring project progress and determining corrective actions to keep the project on track; and leading the development of technology tools and online learning products in coordination with CTE staff and external partners
  • Must be able to lead implementation plan to meet project and learning goals
  • Must be self-directed with a teamwork orientation
  • Must be able to problem-solve and find solutions to technical and training challenges
  • Must be able to work independently in a fast-paced environment and meet project deadlines
  • Must be able to communicate effectively with internal and external partners
  • Knowledge of early childhood special education is advantageous but not required
142

Project Administrator Resume Examples & Samples

  • Cost accounting for construction projects/ snow removal operations
  • Code all incoming packing slips to ensure accuracy and timeliness
  • Track rental equipment and approve rental equipment invoicing electronically
  • Order job material at superintendent’s request
  • Coordinate all administrative paper flow
  • Maintain electronic filing of project related documentation and correspondence
  • Production of Key Performance Indicators (costing information for concrete and asphalt paving, tall wall and structure work) and variance analysis of each KPI
  • Analyze all financial information with an objective to control and monitor all costs
  • Analyze the variance between budgeted profits and actual achieve
  • Prepare reports to enhance Superintendent’s job knowledge in relation to project’s financial performance
  • Resolve price discrepancies with the Purchasing Department. Adjust invoices as indicated by Purchasing Department
  • The processing of credit invoices for all unapproved invoices or invoices with incorrect prices
  • Check the addition, extension sales tax and discount calculations on all invoices
  • Input approved invoices into the cost control system and check edits when completed
  • Input monthly A/P accruals into the Viewpoint System for job cost purposes
  • Sorting cashed cheques from bank for inputting into Bank Statements
  • Backup support for instant cheque desk
  • Provides reception relief as per set schedule
  • Diploma or Degree in Business Accounting, Business Administration or related area preferred
  • 1 to 3 years related experience; construction experience an asset
143

Project Administrator Resume Examples & Samples

  • Develop and produce standard and ad hoc project reports and spreadsheets to include but not limited to
  • Proficient in the use of project management, spreadsheet and presentation software
  • Strong knowledge of Windows and PC software programs
  • Ability to work independently and function as a member of a project team
  • Strong data interpretation skills
  • Bachelors degree in Business or MIS is preferred
  • A minimum of one year of banking industry experience is preferred
  • Prior departmental experience preferred
144

Project Administrator Resume Examples & Samples

  • Prepare project status reports and communication charts daily
  • Document team meeting notes and distribute minutes to all Engineering team members
  • Create all RFC (Requests for Change)
  • Ensure all RFC's created are approved and ready for rollout
  • Monitor and take action on incident tickets moved in the Engineering queue
  • Create incident tickets and move to the appropriate support team queue for the Deployment & Support team
  • Send out application testing notifications to appropriate parties
  • Track application testing via status report
  • Escalate to Project coordinator when CAB representation is required
  • Escalate to Project coordinator or Team Lead when appropriate parties part of application testing process does not respond or has an issue
  • Effectively and accurately communicate relevant project information to the client and Engineering team
  • Ensure clients’ needs are met in a timely and cost effective manner
  • Track & manage contemplated change notices and change orders in the database
  • Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
  • Keep the Manager, Team Lead, and others informed about project status and issues that may impact client relations
  • Submit weekly and monthly updates to appropriate audience in regards to project status
  • Additional tasks or duties will be subject to change based on the direction for the Team Lead and/or Manager
145

Project Administrator Resume Examples & Samples

  • Generate project invoices and update Schedules of Values based on project manager’s input
  • Review and verify all information contained in new projects
  • Request/maintain general liability, workers comp & stored material insurance certificates
  • Review and verify all waivers of lien
  • Obtain (when applicable) and maintain database tax-exempt certificates
  • Assist project engineers with travel arrangements
  • Arrange travel for customer visits
  • Assist with collection efforts on outstanding invoices
  • Work with project mangers to assure that jobs are set up properly, including subcontractors
  • Respond to special requests related to customer inquiries, audits, and other data
  • Assist in processing Change Orders, small quotes and maintain project database on a daily basis
  • Oversee all needed subcontractor paperwork. Such as: invoices, payments, waivers of lien, change orders, requests for information and specific project documentation
146

Project Administrator Resume Examples & Samples

  • Sets-up Equipment and/or Services projects in ERP system based on project related documents. Keeps updated and accurate records of projects and provide this information to management as required
  • Assists with communication to internal customers regarding project status
  • Follow up the projects orders with the International Logistic Coordinators
  • Inputs estimates and update cost and all project data into ERP system (Oracle)
  • Entrance the project sales order into ERP system (Oracle) for equipment
  • Coordinate with various IR departments for accurate and timely recording of project costs, including time sheets, expense report for project, etc
  • Responsible to create the project invoices and revenue according project type
  • Review the projects billing backlog and coordinates/communicates with Managers, Project Managers, Account Managers in order to solve obstacles
  • Responsible for entering requisitions and coordinate with the sales manager or project manager the invoices for equipment or services by third party supplier and intercompany supplier
  • Control the balance for the projects accounts (WIP, Unbilled receivable and Unearned Revenue) with the reconciliation methodology
  • Coordinate the Inter Company invoices related to project fulfillment (ie. Service labor)
147

Project Administrator Resume Examples & Samples

  • End-to-end co-ordination, delivery and activation of projects using Sharepoint
  • Coordinating of resources required for the projects
  • Managing multiple concurrent work activities
  • Defining new projects, including functional scope, process and system impact analysis, resource planning, financial planning, governance models
  • Managing projects, including progress management, risk and issue management, resource tracking, financial tracking, stakeholder management and associated status reporting
  • Tracking and submission of project task and deliverables
  • Project status meeting coordination and minute taking
  • Project budget tracking
  • Project schedule development and tracking
  • Project status update and reporting to stakeholders
  • Experience in SharePoint and SDLC
  • Exceptional attention to detail, and the ability to multi task and prioritise
  • Exceptional communication skills and the ability to adapt to styles, environments and audience
  • Proven experience building and managing stakeholder relationships
  • Positive and commercial approach that focuses on partnering with the business
148

Project Administrator Resume Examples & Samples

  • Reviewing RFPs
  • Providing responses to internal and external financial audits and reviews
  • Reviewing and approving purchase requisitions and expense reports,
  • Assisting project leaders by monitoring project financial status, forecasting, and project funding levels
  • BS/BA degree or equivalent, with 6 years of relevant experience; previous project administration experience is also highly preferred
  • Understanding of proposal preparation, cost control, and project maintenance functions typically gained through increasingly complex responsibilities and experience in both government contracting and commercial environments
  • Ability to evaluate complex issues involving RFPs, BAAs and contractual documents by applying knowledge of government procurement regulations and company policies and procedures
  • Knowledge of government regulations and requirements regarding costing, reporting, and certification
  • Effective interpersonal and communication skills
  • A can-do attitude, plus a commitment to continuous improvement
  • Ability to be self-directed as well as work collaboratively in a team environment
  • Strong proficiency in Excel, Word required; proficiency in PowerPoint preferred
  • Security Clearance highly desirable
149

Project Administrator Resume Examples & Samples

  • Providing extensive administrative support for the managed services team
  • To generate Purchase Order Requisitions and as necessary to support the Managed services team
  • Reporting on usage for Services Provider License Agreement (SPLA) in external software providers Volume Licensing program
  • Liaise internally to ensure all records held on internal systems are accurate
  • Ensure records for external services/ support are accurate and up to date
  • Run reconciliations to ensure (support) cover is available for hardware
  • To complete cancellations of customers on internal systems
  • Creation of installation tickets for relevant department on internal systems where necessary
  • Liaising with necessary suppliers to obtain quotes that best match price, lead times and availability
  • Co-ordinate site-to-site relocation of equipment where necessary
  • Any other Ad-hoc duties
  • Qualified to degree level
  • Ability to respond to changing priorities, prioritise tasks, work independently and contribute towards team goals
150

Project Administrator Resume Examples & Samples

  • Project Steerco meetings (monthly) - Schedule Project Steerco meetings, invite attendees
  • Follow up with Project Managers that the monthly Project Office reports are produce and stored digitally on time, as well as delivered to Project Office and relative Stakeholders on time
  • Assist the PMO Manager in monitoring project deliverable deadline statuses, e.g. monthly EPO reports, weekly Exco reports, Risks and Issue Logs and Resource Allocations
  • Audit requirements (ad hoc) - Monitor project deliverables per stage (Gated Reviews) by ensuring that digital documentation is uploaded to Sharepoint. Ensure that original signed documents are filed and that they are in accordance with governance standards and ensure that all project deliverables are auditable upon closure of the project and backed up to CD. Escalate non-compliance to the PMO Manager and the relevant Portfolio Manager
  • Weekly and monthly reports - Support the PMO Manager by monitoring the status of weekly and monthly reports
  • Assist the PMO Manager in monitoring deadline statuses, with reference to
  • Monthly EPO report updates
  • Weekly Exco reports
  • Risks and Issue Log updates
  • Resource Allocation updates
  • Assist with setting up Sharepoint and develop and maintain Sharepoint and other relevant electronic systems
  • Extract established weekly and monthly reports, including, but not limited to
  • Weekly Resource Allocations
  • Weekly Progress reports
  • Human Resource - Schedule interviews, invite attendees, and ensure diary availability; Prepare interview packs; Arrange parking, access, venue, refreshments, etc. On Boarding of team members (internal as well as external staff) - Organise the physical infrastructure, as well as the briefing packs, briefing session, etc. Arrange cell phones, laptops, email, software, permanent parking, access, etc. create staff file for HR management
  • Staff / department contact list and organogram - Liaise with staff members and obtain their personal information, e.g. cell phone numbers and physical addresses; update the staff contact list; distribute the staff contact list; maintain the staff contact list
  • Department mail - Update the mailing list when there are changes; liaise with the mailing room and inform them of any changes; check mail daily and distribute
  • Department stationery (fortnightly): Check the stationery cupboard on a fortnightly basis; Order stationery on the SAP
  • Supplier Relationship Management (SRM) system; Follow up on approval(s) until completion; Collect the stationery; - Pack the stationery in the designated cupboard; Maintain stationery stock and the cupboard
  • Set up meetings to arrange for an office move and obtain a quote from Corporate Real Estate Services (CRES) and forward it to the Head of Change for approval
  • SAP SRM - Use SAP to procure goods when needed, e.g. catering, stationery, flowers, etc.; obtain a quote; Create a SAP order; Follow up on approval(s); Check the goods received against the original SAP order; - Confirm the order on the SAP SRM system; - Make a copy of the original purchase order; Hand the original tax invoice and the SAP SRM shopping cart in at Financial Accounts for payment; Update the costs on the share drive and file the copy away
  • Follow up on the payment if the company claims non-receipt of funds
  • Tax invoices - Complete a Payment Requisition for catering, stationery, flowers, etc.; Obtain approval from the Head of Change; Make copies of the documentation and hand the original in at Financial Accounts for payment; Update the costs on the share drive and file the copy away; Follow up on the payment if the company claims non-receipt of funds
  • Contact Xerox and place an order for toner, and quote the serial number and order paper on SAP SRM
  • Order catering telephonically or electronically, depending on the Vendor used and arrange for payment
  • Act as the main reference point for other managers, team(s) or external contacts, e.g. provide contact details of team members. Refer individuals to the appropriate source material or project team member to resolve enquiries
  • Gather data searches and / or information, e.g. policies, etc
  • Arrange with drivers to collect and deliver documents on an ad hoc basis. Arrange documents to be delivered via D.H.L. on an ad hoc basis
  • Meetings for the Head of Change and Portfolio Managers: Set up meetings, including accepting, declining, tentatively accepting and re-scheduling of meetings; Manage diary availability, e.g. travel time, working time, etc.; Organise the venue, refreshments, parking, etc.; Print and file Steerco Pack and other relevant documentation
  • Book meetings, functions and workshops in advance. The Head of Change dictates what needs to take place and provides agenda points. Draft the agenda, as per the Head of Change requirements; Communicate the agenda and meeting details to the greater team; Organise the venue, catering, equipment, etc.; Perform site inspections if the function is scheduled to take place off site; Confirm the final arrangements
  • Degree or a Diploma in Project Management, business related field or administration or equivalent NQF level 5 qualification
  • 3 years general working experience of which 2 in a project-administration / project office environment
  • Communication Skills (Written and Verbal)
  • Knowledge of Project management
151

Project Administrator Resume Examples & Samples

  • Assist with the processing of: City Agreements; applications, plan check process for both site development plans and home architectural plans, acquisition of all permits, acquisition and exoneration of bonds; payment and tracking of fees relating to the construction of homes and site development
  • Compile and prepare reports for status of Community Facilities Districts and bonds
  • Assist with the review and clearance of all map conditions of approval as directed
  • Compile and prepare reports and documents for reimbursement packages
  • Assist department with Bureau of Real Estate processes
  • Administrative assistance for department
  • Prepare consulting agreements
  • Assist with trouble-shooting vendor setup, insurance, payment and other issues
152

Project Administrator Resume Examples & Samples

  • Provides a range of support for one or more Project Managers. Acting on his/her own initiative and direction a Project Administrator is able to organize, prioritize and complete work in a timely manner
  • In addition, this person acts as a liaison between the project manager, subcontractors, clients and internal departments to facilitate workflow
  • As the member of a larger team this person may serve as a back- up to all project administrators. This includes, work and project sharing as needed during busy times, assisting in interviewing and training of new PA staff, and attending meetings and mandatory trainings as necessary
  • AT least 2 years of project administration experience
  • Must demonstrate a track record of outstanding customer service and must have strong working knowledge of the Microsoft Office Suite
  • Multi-Task
  • Self-Motivation
  • Follow Through
  • Sense of Urgency
  • Energy and Enthusiasm
153

Project Administrator Resume Examples & Samples

  • Works independently to draft project deliverables for review
  • Applies the project management process, tools and templates to manage departmental projects
  • Serves as a support function/resource ensuring all phases of a project is executed according to project plans
  • Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Visio, Project), SharePoint Knowledge a plus
  • Ability to manage time and multiple commitments/projects simultaneously
  • Excellent written/verbal communication, organizational and analytical skills
  • Understanding of project management methodologies and best practices a plus (PMBOK, ITIL, SDLC, Agile, etc)
154

Project Administrator Resume Examples & Samples

  • A minimum of 2 years of Inside Sales or Project Management experience within the electrical industry
  • Must be authorized to work in the United States without company sponsorship
  • No relocation benefit is offered for this position. Only candidates residing within a 50 mile radius of Windsor, CT will be considered
  • Bachelor's degree in an Engineering discipline (Electrical, Mechanical, Civil, or Industrial) or in Business Administration with an emphasis on Marketing
  • Fluency in the French language preferred
  • PMP certification
  • Airport lighting experience
  • Proficient in the use of Microsoft Office, particularly Microsoft Excel
  • Knowledge of SAP or other ERP system helpful Ability to interact with clients at all levels and translate client needs into solution requirements
  • Proficient in interpreting plans and specifications and developing quotes
  • Strong influencing and negotiation skills
155

Project Administrator Resume Examples & Samples

  • Report and communicate effectively with the Project Team, predominantly the Project Managers
  • Direct management of the Project Office’s daily needs including but not limited to deliveries/mailing, scanning, architectural drawing print orders, document development, maintaining Project tracking logs, creating project team member directories and managing the overall day-to-day project implementation and operations for the office
  • Coordinate and maintain a master Outlook calendar for the Project Team, and effectively manage all project scheduled activities, meeting invites, conference call lines and etc
  • Maintain all project files including ICON’s master project database called SharePoint
  • Monitor, screen and assist in managing email, mail and telephone communications for the Project team using proper knowledge and judgment
  • Anticipate Project needs and proactively bring together appropriate people and other resources to support the critical activities and mission by scheduling appropriate meetings and calls
  • Attend all regularly scheduled construction progress meetings and other meetings as required; taking notes and keeping meeting minutes as required by the Project Team
  • Utilize excellent time management skills to plan, organize and coordinate the administrative aspects of the Project’s activities and office functions
  • Assist with the development and planning for all Project related events and special projects
  • Assist in tracking open RFI’s, Non-Conformance Logs and submittals to ensure that the design team is providing the timely information needed to advance the work in the field
  • Understand and assist in tracking any potential scope changes, delay claims, project cost exposures and cost/schedule impacts associated with design changes or construction unknowns
  • Help identify, monitor and track all owner open issues or critical items to ensure timely and effective resolution for the Project Team
  • Assist in the preparation and collection of each monthly pay application and all back up for processing by the Project Manager Controls
  • Assist in the assemblage of all necessary back up, minutes and ensure the timely issuance of ICON Monthly Reports for the Client
  • Advanced Microsoft Office skills including the use of complex functions, various formatting techniques, database sorting/filtering and overall creativity when assembling, analyzing and presenting data
  • Familiarity with the Construction Specifications Institute (“CSI”) Division structure, construction change orders and like documents, budget formats, and architectural/engineering plans
  • Multi-tasking and the ability to problem solve and master new concepts in a short period of time
  • Self-starter with the ability to work independently
  • Overall the role should be someone who’s detail-oriented, organized in thought, process and action as well as creative, analytical, and collaborative
  • 2-3 years of experience in the construction or a related services industry
  • Bachelor’s degree (Ideally in construction, engineering or like industry)
  • Familiarity with Microsoft Project and Access
  • NOTE - Only candidates who meet this job description’s requirements and with relevant experience will be considered
156

Project Administrator Resume Examples & Samples

  • Update Spectrum with estimates, contract changes, subcontracts, phasing, and cost projections
  • General Job set up on and off site
  • Experience with the following is preferred
157

Project Administrator Resume Examples & Samples

  • Excellent organizational skills, ability to follow-up, and attention to detail
  • Must have flexibility, the ability to work through ambiguity and to manage multiple deliverables at once with speed and accuracy
  • Proficient MS Word, Excel, Powerpoint and Outlook. * May be asked to complete testing
  • Sharepoint preferred
  • Experience with maintaining departmental inventory and supplies preferred
158

Project Administrator Resume Examples & Samples

  • Project Administrator is to develop a project documentation system that will control all communication and ensure that actions and action holders are visible to the Project Core Team as well as the whole consortium
  • The Project Administrator will also produce a project governance matrix that will detail the regular meetings and reviews that the Project Core Team is responsible for / involved in
  • The Project Administrator is to manage and organize meetings both external and internal, arranging travel and organising all office requirements to be provided to the Project Core Team
  • The Project Administrator also oversees recording documents, making appointments, issuing purchase requisition, checking/keeping project internal equipment, doing the customer’s site visits/training, and preparing reports
  • The Project Administrator can succeed project managers
  • Office management for a project team: Coordinating and Facilitating PCT, Travelling planning and Booking, Resolving issues related to the project within their own-area, and Performing the other tasks assigned by Project Manager/Director under the role competency
  • Customer Communication system management: Incoming and Outgoing correspondence/record, Customer visit and oversea/local training, Consortium participation and arrange all the activities within the consortium
  • Taking minute of meeting and organizing venues and Producing Monthly Progress report in their area for Project Monthly summarizing
  • Managing, recording and controlling the Log-sheet, MDR (Master Document Register), Customer Submission list, SharePoint and overall project documents in a proper way .Also, Controlling and Generating the PDM (Product Data Management) number for project document identification number
  • Issuing, recording, and tracking the purchase requisition as well as follow-up Procurement and Logistics for any PO issued and incoming shipment
  • Typically holds a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts
  • Project Management Knowledge, Secretary or Executive Assistant is preferable
159

Project Administrator Resume Examples & Samples

  • Administers daily operational aspects of one or more ongoing projects; participates in project plan development including vertical integration of products identified by the business to support growth and strategic objectives complying with business processes and procedures
  • Assist in managing production/independent projects including schedule and performance monitoring, analysis, reporting, expediting, and purchasing
  • Develop efficient systems and methods to support functional groups to properly identify, plan and schedule product demand supporting a diverse aftermarket mix of products and product line strategies including AFI planning, budgeting, reporting and execution
  • Ownership of job responsibilities while working under minimal supervision to support business objectives with exceptional problem solving skills in both proactive and reactive situations, as well as communication, leadership and multitasking skills
  • Typically requires a bachelors degree in Business Administration or a related discipline and three or more years of progressive professional project administration experience. Equivalent professional experience may be substituted in lieu of education
  • Must demonstrate a general understanding of project administration principles, theories, concepts and techniques. Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates
  • Prefer proficiency with SAP to proactively understand and manage deliverables
  • Proven experience and success in a fast paced, high demand environment and a talent for prioritizing a heavy and diverse workload
  • Must be customer focused and possess: (1) the ability to identify issues, analyze data and develop solutions to a variety of non-routine problems; (2) good analytical, verbal and written communication skills to accurately document, report, and present findings; (3) good interpersonal skills enabling an effective interface with other professionals; (4) good computer skills
  • Ability to work independently or in a team environment is essential as is the ability to work extended hours as required; and the ability to interface comfortably with managers and executives as well as functional groups (PMO, CSR’s, Purchasing/Contracts, Finance, QA) to organize and support business reviews and presentations
160

Project Administrator Resume Examples & Samples

  • Supports the Division Executive in identifying, defining, and framing strategic issues
  • Represents the views and agenda of the Division Executive in ongoing business processes including budgeting, business performance reviews, and other forums as required
  • Provides leverage to the Division Executive in day-to-day management by taking ownership for resolving issues on his/her behalf
  • Works directly with senior department managers on day-to-day issues, special projects and urgent problems to design solutions and implement programs
  • Develops objectives and processes to enhance coordination and collaboration across the division
  • Supports key initiatives at the division level
  • Owns, manages, and executes special projects/initiatives as required
  • Participates in business continuity planning and disaster recovery initiatives
  • Acts as a point of contact between division management and employees or other stakeholders
  • Manages, facilitates and executes projects identified by the Division Executive
  • Manages strategic planning efforts for the division
  • Coordinates strategic initiatives, particularly those that are cross-departmental
  • Support and coordinate matters related to budget planning and financial controls, i.e., department operating expenses, staffing and capital budget planning; review and monitoring of monthly expenses; reconcilement and auditing of monthly invoices, etc
  • Identifies, analyzes, and monitors issues that affect profitability, growth, and productivity
  • Responsible for preparing and managing financial analysis projects and statistical studies
  • Minimum 10 years relevant experience required
  • May consider alternate combination of education and experience
  • Extensive background in reporting, budgeting and strategic planning
  • Some statistical and numerical analysis preferred
161

Project Administrator Resume Examples & Samples

  • Management of Inventory levels on projects whether for roll out or redeployment, and working with other departments when inventory is needed
  • Management of redeployment activity including order entry and logistics
  • Providing a single point of contact for external customers and sales team
  • Managing the brokerage process of customer owned products being sold or recycled
  • Support of other Project Administrators as needed
  • Generating billing documents and summaries for assigned accounts
  • Creating/ receiving PO’s and customer-owned SKU’s in ERP tool
  • Custom reporting as required by projects that are assigned
  • An understanding of Supply Chain Management and it’s workings
  • Demonstrated track record in the execution and management of comprehensive/demanding deployment schedules which involve multiple customer and/or PCM organizational departments
  • Excellent time management skills that include the ability to handle multiple projects successfully
  • Excellent skills w/ Microsoft Office applications such as Excel, Outlook, Word and Visio
  • Technical and IT experience helpful
  • Team player willing to quickly and efficiently resolve issues
162

Project Administrator Resume Examples & Samples

  • Be aware of commercial perspectives (Ts & Cs)
  • Coordination with other departments (manufacturing, logistics) to ensure capacity and timely implementation
  • Set-up projects & budget builds, split per product groups, close projects in EMR specific tools
  • Set-up orders in Business Systems Oracle and JDE in proper manner
  • Creates and changes budgets in business system: EAC, ETC, risk calculations, monitor cost variances, monitor GP, funding revaluations (currency alignment)
  • Creates all the following documents
  • Order acknowledgement
  • Delivery Note
  • Packing List
  • Invoice
  • Credit Notes
  • Apply for Address creation in CVDH,
  • Apply for System ID’s in SMS Business System
  • Create MRT’s (Material Return Ticket) in SMS Business System
  • Archiving all transactions
  • Use and help to local organization with tools as JDE, ORACLE, SharePoint, PMMT
163

Project Administrator Resume Examples & Samples

  • Document Control and database administration, correspondence, competency management and annual leave database management
  • Raise Invoices to Customers and initial progress chasing for payment. Escalating as necessary to PM Team
  • Administering Site Health and Welfare and Absence Management, ensuring that all necessary Management interventions are undertaken and recorded as required by policy
  • Provide general support to the Site Core Team in allocation of Site meeting rooms, Travel Booking, processing of Expense Claims, stationary and PPE procurement
  • Experience in a similar role (not necessarily in the rail environment) would be desirable
  • Be a self-starter, able to prioritize and manage own time and activities and to relate well to people at all levels
  • Be an effective team worker
  • Display a professional attitude at all times and possess good interpersonal and communications skills
  • SAP knowledge required
  • Flexibility of location in London area may be required from time to time
164

Project Administrator Resume Examples & Samples

  • Manages and directs a major and large scale program or project of significant size and scope in terms of budget, operations and/or staffing
  • Manages professional staff and directs the functions and operations of an organizational section or unit; establishes and implements policies and procedures relating to section’s objectives
  • Consults with staff and consultants to determine scope of services, budgets and specifications for projects; established timelines and implements processes to track and monitor the progress of project and the accomplishment of key objectives
  • Functions as a specialized advisor to executive level managers or functions as technical specialist or expert level professional in HIV care services
  • Coordinates and administers Chicago Eligible Metropolitan Area (EMA) initiatives, departmental programs and special projects of a complex and technical nature
  • Develops and negotiates contract terms and monitors services provided by private contracts ensuring contract provisions meet program specifications
  • Manage the fiscal, administrative, and programmatic components of the HRSA-funded Ryan White Part A and MAI Programs
  • Oversee and monitor the sub-recipient agencies who provide services to those enrolled within the programs
  • Ensure agencies are providing high-quality services to patients, including monitoring, compliance, quality management, and training of agencies
  • Interpret federal legislative requirements and guidance that governs the Ryan White Part A and MAI Programs
  • Oversee fiscal management of the programs by developing and submitting annual grant applications and budgets
  • Directly manage and supervise six staff members
  • Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration or a field of study directly related to the responsibilities of the position, plus five years of project management work experience of which two years is managing HRSA Funded Ryan White Part A and MAI programs
165

Project Administrator Resume Examples & Samples

  • Barchelor´s degree
  • At least 1 year of experience in administrative roles
  • English able to talk
  • Excel (pivot chart, macros)
  • Queretaro, Qro
  • LI-JR3
166

Project Administrator Resume Examples & Samples

  • Set-up and maintain project files, including email, in both electronic and paper systems
  • Prepare document transmittals and distribution of documents, drawings and other engineering files. Be able to track and maintain status of them. Ensure that documents for comment/approval are consolidated and transmitted in time to meet project deadlines
  • Use SAP to provide project spending reports, prepare purchase requisitions and report other project information, as needed
  • Process invoices for project purchases
  • Prepare correspondence, presentations, and/or reports as required
  • Follow-up on correspondence and outstanding requests for resolution
  • Coordinate meetings, travel and other tasks for the Project Team and visitors
  • Assemble project procedures, maintenance books, and related documents as needed
  • Maintain project calendar and project team’s availability
  • Associates or Bachelors degree in a technical field, accounting or equivalent work experience
  • 2+ years administrative experience supporting multiple senior management personnel, to include working on multinational projects is highly preferred and experience with creating budgets, tracking financial data
167

Project Administrator Resume Examples & Samples

  • Obtain Material & Subcontract P-Req requirement dates & ship to info from the PM
  • Create Material P-Requisitions and Subcontract P-Requisitions
  • Maintain an accurate Plan-0 cost plan for each assigned project based on the PM’s monthly forecasted cost at complete
  • Run Project deviation reports from BW and update Project Vision
  • Job closure accuracy with 100% job balance
  • Co-ordinate work from multiple PM's
  • College Degree or Bachelor's Degree
  • 2 years experience as an Administrative Assistant OR Project Administration with client facing and field scheduling duties
  • 1 year experience with SAP in an office environment(or other invoice/accounting/scheduling) and working with financial systems
168

Project Administrator Resume Examples & Samples

  • Heavy construction administration including processing submittals, RFI’s, PCO’s, bulletins, etc. using Newforma
  • Meeting coordination and minutes
  • Travel arrangements and reservations
  • Client/consultant communication
  • Team communication
  • Coordinate deadlines/deliverables
  • Contracts including C-401
  • Project plan revisions in Deltek Vision
169

Project Administrator Resume Examples & Samples

  • Recognizes the need for negotiations, gathers relevant information and seeks advice from sales and management before proceeding. Works with sales and management to negotiate small changes (cost, scope, effort, schedule solution, resource commitment, etc.) to agreeable result
  • Works with team members to gather information and collaborates with project team and management to determine possible/probable impacts to the project, document mitigation steps taken in troubleshooting and communicate these to the team and customer
  • Stays abreast of industry best practices through research, conferences, training seminars and participation in professional associations. Participate actively as a member of virtual teams and assist peers as appropriate. Is a passionate learner, actively looking for opportunities to expand project management skills. Take full advantage of available Education and Certification resources and actively participate in CDW and Partner events
  • Bachelor degree in business or computer related field or equivalent experience
  • One to three years’ experience in delivery of Infrastructure Project Management
  • Working knowledge of one or more formal project management methodologies including at least one that is iterative (non-waterfall)
  • Must be proficient in solving business problems, applying technology and frameworks and be capable of demonstrating proficiencies in Enterprise IT infrastructure issues
  • Understands the core level technologies within one practice, i.e. Unified Communications
  • Working knowledge of the cost, timeline, and resources necessary in deploying technology solutions
  • A professional, customer-focused attitude and courteous manner towards clients, partners and peers is a must
  • Ability to work weekends and/or off hours as necessary to meet clients' needs
  • Excellent written, presentation, and verbal communication skills including demonstrated experience presenting technology recommendations from a business perspective
170

Project Administrator Resume Examples & Samples

  • 1-4 years work experience
  • Project Plans & Schedules - review and update when necessary
  • Time entry and approval for projects
  • Expense entry and approval for projects
  • Budgets – support the CD and EPM with the review of project financials and advise on areas of non-compliance or exceptions
  • Budgets – support the CD and EPM with budget creation and maintenance through the use Teradata’s PROFIT tool (or selected alternatives) for project financial tracking and forecast estimate to complete (ETC) and estimate at complete (EAC)
  • Budgets – support the CD and EPM in their presentation to the client on a recurring basis about the project status (details regarding project actuals, budgets and forecast for financials and resource management)
  • Process project invoices and check requests through Accounts Payable for outside contractors for the project if needed
  • Budgets – Cost Review - ensure cost rates for resource costs; travel costs; product/material (PID) cost, etc. are correct and properly applied
  • Compliance Monitoring – support the CD and EPM in conforming to all required process across all teams; specifically as required by the Professional Services Automation (PSA) tool
  • Professional Services Automation (PSA) tool support and compliance management; includes the creation, submission and validation of set-up forms for PSA. Work with the America’s CS Business Operations team to ensure project compliance
  • Reconciliation of data at the direction of CD and EPM including time, invoice, and expenses (often reconciliation to client based systems)
  • Change Control - Support the process for the project; collecting data; creating setup forms
  • High Impact Projects (HIP) Support – including maintain awareness of HIP project status