Assistant Administrator Resume Samples

4.5 (65 votes) for Assistant Administrator Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the assistant administrator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Resume Builder
CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.
USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.
SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Create a Resume in Minutes
BP
B Pacocha
Braulio
Pacocha
599 Niko Loaf
Boston
MA
+1 (555) 220 1575
599 Niko Loaf
Boston
MA
Phone
p +1 (555) 220 1575
Experience Experience
Philadelphia, PA
Assistant Administrator
Philadelphia, PA
Batz-Stroman
Philadelphia, PA
Assistant Administrator
  • Assisting with the investigation of queries from participants, including web queries by email and telephone and acting on Diary Reminders
  • Updating fee schedules / proposals for existing clients / participants, and collecting fees
  • Assisting the team in the preparation of monthly / quarterly management accounts
  • Lodging of Expression of Wish forms on the safe custody for scanning
  • Dealing with resulting responses from above
  • Producing ad hoc member statements
  • Keeping information re plans up to date and making sure any changes are circulated to the team
San Francisco, CA
Cees-assistant Administrator
San Francisco, CA
Larkin-Ebert
San Francisco, CA
Cees-assistant Administrator
  • Checking accuracy of deals placed with Fund Managers and Managed Accounts
  • Reduce risk of compensation claims by managing workflows and workloads to minimise transaction errors
  • Prepare billing and cash collection following effective working capital management procedures
  • Assist with the receipt and allocation of divisional Fund Management commission
  • Actively manage relationships with beneficiaries/clients in relation to those transaction types providing excellent customer service
  • Investment subscriptions, redemptions and switches within and between fund managers and managed accounts including foreign exchange
  • Ensuring all daily tasks are completed and managed according to priority
present
Phoenix, AZ
Cees Assistant Administrator
Phoenix, AZ
Nitzsche, Thiel and Hansen
present
Phoenix, AZ
Cees Assistant Administrator
present
  • Checking accuracy of deals placed with Fund Managers
  • Liaise with Fund Managers on a regular basis – maintain documented files on new relationships/Terms of Business/Service Issues resolved
  • Preparation of Trustee review paperwok prior to approval and execuation of investment. Investment subscriptions, redemptions and switches within and between fund managers, including foreign exchange
  • Preparing instructions to / liaising with Fund Managers / other internal RBC departments (e.g. Treasury)
  • [Key Role]Maintain a monthly and quarterly calendar schedule of plans to be run and ensure plans are executed within SLA’s
  • [Key Role]Collaborate with IT and TCR teams to ensure smooth running, timely query resolutions and look to improve efficiencies where possible
  • Continually review and improve the procedures of the team
Education Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
Duke University
Bachelor’s Degree in Business
Skills Skills
  • Strong knowledge of applicable laws, regulations, guidelines and professional standards
  • Knowledge or strong desire to learn behavioral health clinical and operations detail
  • Highly organised, able to prioritise and manage multiple tasks
  • Ability to follow detailed processes
  • Ability to establish and maintain professional working relationships with staff and patients
  • Proficiency with computer software packages (Microsoft Office Suite) including word-processing, excel spreadsheets, and databases
  • Ability to multi-task, set priorities and accomplish assignments
  • Ability to learn and train staff in all areas of operations
  • Ability to work to deadlines and under pressure
  • Sound computer skills, able to adapt to and apply new technologies
Create a Resume in Minutes

15 Assistant Administrator resume templates

1

Graduate / Assistant Administrator Resume Examples & Samples

  • Assisting the team in the preparation of annual financial statements in accordance with UK GAAP / US GAAP / IFRS
  • Liaising with intermediaries e.g. lawyers / accountants
  • Maintenance of investor contact details on CHS / Framework
  • Educated to degreelevelor equivalent
  • Ability to prioritise effectively
2

Assistant Administrator Resume Examples & Samples

  • Assisting the team in the preparation of monthly / quarterly management accounts
  • Participating in the drawdown and distribution process
  • Assisting with confirmation process for client transactions, liaising with clients and counterparties
  • Previous knowledge of alternative investment funds/Experience of trust and company administration
  • High level of accuracy and attention to detail
3

Cees Assistant Administrator Resume Examples & Samples

  • Member switch requests (standard and bespoke)
  • Control with exception reporting and maintenance of all pending switch requests (includes cash and deal confirmation monitoring)
  • [Key Role] Control with exception reporting and maintenance of all pending, regular and annual contributions via the CP system
  • [Key Role] Ensure timely processing of Monthly/Quarterly/Bi Annual/Annual Regular Contributions
  • [Key Role]Maintain a monthly and quarterly calendar schedule of plans to be run and ensure plans are executed within SLA’s
  • [Key Role]Collaborate with IT and TCR teams to ensure smooth running, timely query resolutions and look to improve efficiencies where possible
  • Ensuring all payments / receipts are processed within appropriate timelines
  • Ensuring all documentation in relation to work prepared is created and signed within appropriate timelines
  • Good telephone skills
  • Working towards a professional qualification (suggested ICSA COFA , IOC or relevant book keeping qualification)
  • Liaise with Client Handlers to ensure plans are maintained/processed accurately on CP system
  • Preparation of Trustee review paperwok prior to approval and execuation of investment. Investment subscriptions, redemptions and switches within and between fund managers, including foreign exchange
4

Assistant Administrator Resume Examples & Samples

  • Assists Center Administrator in the overall supervision of personnel within the center
  • Assists Center Administrator in training and performance evaluation of center staff
  • Ensures all areas of the Center are maintained clean and neatly organized
  • Participates and is involved in resolution of issues raised by center staff
  • Assists Center Administrator in the development of the Center’s yearly budget
  • Reviews with the Center Administrator financial package submitted by the Finance Department on a monthly basis, to ensure adherence to budgeted goals
  • Minimum 2 years of professional experience within a medical/clinical setting
  • Excellent organizational skills required
  • Excellent written and oral communication skills required
  • Ability to have flexible schedule and stay after business hours to support the needs of the Center, as needs arise
  • 2+ years of experience in a medical/clinical setting
  • Operational leadership or Supervisory experience
5

Cees-assistant Administrator Resume Examples & Samples

  • Processing of ad hoc payments and multi payments as required, within appropriate timelines
  • Checking accuracy of deals placed with Fund Managers and Managed Accounts
  • Completer / finisher – ability to see tasks through to the end
  • An Understanding of trustee duties and powers preferred but not essential
6

Cees-bookkeeping Assistant Administrator Resume Examples & Samples

  • Bookkeep entries for Externally Managed Investment Portfolios
  • Assist with Ad-hoc Bookkeeping entries
  • Update Stock Dividend postings via JSPOST or manually
  • Complete Jobstream Closedowns and Bring Forwards
  • Complete Jobstream Foreign Currency Revaluations
  • Bookkeep entries for External Bank Accounts and Treasury Fixed Deposits
  • Liaising with administration staff in other offices to complete the tasks
  • Maintain relevant documentation as evidence of bookkeeping work
  • Provide assistance and cover in the Bookkeeping Team
  • Monthly and Ad-hoc reporting to Client Services Manager
  • Educated to Higher level or equivalent
7

Cees-reconciliations Assistant Administrator Resume Examples & Samples

  • To assist in the production of periodic reconciliations of fund manager holdings – this will involve investigating reconciliation breaks
  • Liaising with administration staff in other offices, both internal and external, to resolve the above items
  • Maintaining the necessary documentation and filing as evidence of reconciliation work conducted
  • Assisting other Accounts and Reconciliation team members with adhoc tasks
  • Educated to Higher level or equivalent (Maths and English)
  • Good working knowledge of MS Excel
  • Ability to be well organised with an eye for detail
8

Cees-assistant Administrator Resume Examples & Samples

  • Production of regular and ad-hoc MI reports
  • Assist with the production of monthly operational report
  • Back up for production of monthly and quarterly flash reports, incorporating financial & non-financial indicators
  • Prepare billing and cash collection following effective working capital management procedures
  • Assist with the receipt and allocation of divisional Fund Management commission
  • Prepare information necessary for client reviews to take place timely
  • Provide support for the division including HR, IT and Facilities related operations
  • Taking part in ad-hoc inter-divisional tasks and projects
  • Ability and willingness to act on own initiative
  • Ability to work unsupervised whilst as part of a team
9

Cees-reconciliations Assistant Administrator Resume Examples & Samples

  • Investigating and resolving reconciling items
  • Maintaining the necessary documentation as evidence of reconciliation work conducted
  • Monthly and ad-hoc reporting to Reconciliations Manager
  • LI-HS1
10

Cees-assistant Administrator Resume Examples & Samples

  • Accurate preparation of Contribution Processing, Investment subscriptions, redemptions and switches within and between fund managers/Brokers including foreign exchange prior to approval and execuation of investment
  • Investment subscriptions, redemptions and switches within and between fund managers, including foreign exchange
  • Educated to A – level standard or equivalent
11

Assistant Administrator Resume Examples & Samples

  • Responsible for the daily operational needs of the Cardiology office
  • Schedule all cardiac procedures and tests
  • Communicate via telephone and in person with patients and families about schedule, procedures, preparation or accommodations
  • Verify patient insurance and get authorizations and necessary referrals
  • Collaborate with doctors and facilities to oversee organization and distribution of all pertinent paperwork for procedures, admissions and discharges
  • Schedule meetings, CME and professional conferences and make travel arrangements for physicians
  • Maintain office files and other records and reports
  • Minimum of 3-5 years of successful professional experience in a cardiovascular practice/hospital setting
  • Ability to multi-task, with strong organizational and prioritization skills, and ability to work in fast-paced environment
  • Professional demeanor and presentation at all times
  • Bilingual: English/Spanish - fluent in both. Medical Spanish is the preferred minimum
  • Proficiency in Microsoft Office Programs: Outlook, Word, PowerPoint, and Excel
  • Familiarity with program development related to cardiac care
  • Experience/familiarity with eClinicalWorks EMR software a plus
12

Cees-assistant Administrator Resume Examples & Samples

  • The main duties of this role will include but not be limited to the following
  • OSS (Offshore Securities and Settlements) Securities uploads and reconciliation
  • Sedols & Fund Manager Administration
  • Ensuring all daily tasks are completed and managed according to priority
  • To build and maintain relationships with others teams with CEES (Corporate Employee & Executive Services)/RBC
  • Provide support and cover to the Investments Data Administration Team
  • Take part in ad hoc projects
  • Take part in additional ad-hoc duties to meet the needs of the business when required
  • High level of accuracy and attention to detail whilst dealing with significant volumes of data
13

Assistant Administrator Resume Examples & Samples

  • Assist with providing the clients with a proactive service
  • Responding to / investigating client and participant queries
  • Documenting trustee decision making
  • Assist with the preparation and monitoring of timetables for key client events e.g. annual contributions / vesting of awards
  • Receiving correspondence and ensuring action is taken
  • Liaising with intermediaries to ensure transactions are concluded with appropriate paperwork in place
  • Assisting with client / member communications
  • Assisting with the maintenance of a programme of regular client / intermediary/ participant visits
  • Assisting with the preparation of proposal documents for tender
  • Updating fee schedules / proposals for existing clients / participants, and collecting fees
  • Ensuring any periodic review points are actioned within expected deadlines
  • Assisting with monthly / quarterly invoice preparation
  • General administrative tasks such as payment preparation, running of reports, collection of client KYC
  • Ideally should be studying towards or hold a relevant professional qualification (i.e.: ICSA, STEP)
  • Educated to a suitable standard
  • Ablity to work with minimal supervision
  • Completer/finisher - ability to see tasks through to the end
14

Production Assistant / Administrator Resume Examples & Samples

  • Ensuring that new staff are set up with HR and IT (contract administration, office space, email accounts)
  • IT set up and dealing with any IT issues
  • Keeping all HR Files up to Date with signed contracts
  • Liaising with facilities for general maintenance of the building
  • Running Directors & Producers diary (x3) for internal and external meetings related to Production
  • Organising all travel for Directors & Producers
15

Production Assistant\administrator Resume Examples & Samples

  • Covering reception and letting people in the building
  • Running office stationary / sundries and keeping all stocked
  • Keeping up to date files on office maintenance and organising any facilities maintenance work; (eg fire risk assessment files). Liaise with facilities team in main Turner office
  • Support the Producers in maintain up to date files of speculative applications and keep track of contact list
  • First point of contact for visitors to the studio
  • Distribution, collection & entering of crew time sheets including freelancers
16

Cees-assistant Administrator Resume Examples & Samples

  • Assist with the administration and processing of fixed deposits and foreign exchange deals
  • Assist with the processing of all payments and receipts
  • Ensure that all tasks are prioritised effectively
  • Ensure all deadlines are met in accordance with bank cut off times
  • Ensure all related book-keeping is posted in a timely manner and is up to date
  • Completing Cash Management reports accurately and within agreed time frames
  • Build and maintain relationships with C&I Banking and Treasury
17

Assistant Administrator Resume Examples & Samples

  • Ability to analyze financial data for functional unit and make sound recommendations to Administrator and Functional Unit Director
  • Ability to manage diverse groups of people and clinical operations to achieve departmental objectives
  • Analytical ability required to assist in development of objectives, policies and procedures
  • Highly developed interpersonal and communication skills are required to effectively communicate on a frequent basis with departmental and inter-departmental administrative staff, employees and physicians to exchange information, resolve problems and coordinate services
18

Assistant Administrator Director, Laboratory Resume Examples & Samples

  • Oversees laboratory operation
  • Ensures staff provides the quality of care and are in compliance with CAP, CLIA, The Joint Commission, AABB, NCQA, Title 22, federal, state, and local requirements
  • Assists manager in hiring, training evaluating, and maintaining the competency of the staff
  • Monitors workflow and turnaround time
  • Presents in-service programs
  • Monitors the quality control/assurance programs, test results, and equipment
  • Ensures tests are being completed according to approved procedures/policies
  • Identifies, develops, and implements processes to improve the quality of tests and services
  • Oversees the Safety Program, including Hazardous Waste Management and Chemical Hygiene Plan in Clinical and Anatomic Pathology services
  • Assists in developing, implementing, and maintaining service standards to meet members and internal client's expectations
  • Identifies and recommends opportunities to improve department systems
  • Collaborates with manager in resolving human resources, employee and department safety, and risk management issues
  • Consults with clients in resolving service issues
  • Recommends processes to correct the problems
  • Monitors budgets and resources allocations
  • Maintains staffing and supplies and identifies strategies to reduce costs, control utilization, and improve quality of care/service
  • Minimum three (3) experience in a high volume acute care clinical laboratory required
19

Assistant Administrator Resume Examples & Samples

  • Responsible for the day-to-day operations by facilitating the development, implementation and monitoring of service, quality and utilization standards
  • Engages physicians and staff in problem solving
  • Develops, monitors, and controls payroll, non-payroll, and capital budgets and expenditures for assigned service areas
  • Directly and with subordinate managers, establishes and maintains operational and performance standards
  • Monitors and evaluates the overall system of service delivery in terms of ability to meet established targets
  • With subordinate managers, establishes goals and objectives for each department
  • Assures compliance with administrative, legal and regulatory requirements of the Health Plan Contract and government/ accrediting agencies
  • May represent the organization in activities involving leaders in business, government, labor, the community at large, Health Plan Members and health care providers in the area
  • Minimum five (5) years of general management experience in a complex, multi-faceted health care setting and in working with a large physician group practice managing through influence and collaboration, required
  • Three (3) years of experience in financial management, budget development, program development, quality improvement and project management
  • Continuum care experience
  • Inpatient Case Management Experience
  • InterQual knowledge Home Health and Hospice knowledge preferred
  • Outside Medical management preferred
  • RN License Highly recommended
20

Assistant Administrator Resume Examples & Samples

  • Leads the organization and management of designated smaller operational and business activities of the Institute
  • Assists with selection and placement of new employees, performance evaluations and corrective actions
  • Assists with the interpretation and communication of policies/procedures and any relevant changes
  • Leads smaller departmental operating budgets and educational funding activities
  • Supports opportunities to educate the public regarding the access to Institute services and the relationships of the Institute to other CC healthcare systems and services
  • Generates reports to support the analysis of various activities in the Institute
  • Conducts analysis and assists in the investigation of issues and assists with implementation of changes, programs and plans to grow and develop the business
  • Assists physicians with development of special programs related to support and growth of professional practices
  • Provides back-up administration to the Institute in the absence of the Administrator
  • Four years of progressively responsible related work experience
  • A Master's Degree may offset two years of the experience requirement
  • Experience leading sub-functions within Assistant Admin I role
21

New Mexico Virtual Academy Assistant Administrator Resume Examples & Samples

  • Familiar with online learning programs
  • Familiar with student management systems
  • Familiar with state graduation requirements
  • Familiar with post-secondary opportunities
  • Familiar with Title I programs
  • Familiar with researched based intervention programs
22

Assistant Administrator Resume Examples & Samples

  • Graduation from an accredited school of law with a Juris Doctorate (JD) degree
  • Admission in good standing to practice law (active or inactive) in a state
  • Five years or more experience as a hearings examiner in a governmental agency, attorney general, or a practicing attorney
  • Demonstrated knowledge and skills in workload management, developing expectations, coaching and mentoring and leadership development
  • Significant experience working with rules and regulations, and ensuring processes and procedures are in compliance with state and federal laws
  • Expert level interpersonal skills including written and oral communication, public speaking, conflict resolution, consensus building and developing and maintaining effective relationships
  • Two years of experience as a supervisor, including human resource management
  • Two years of legal experience related to DUI or criminal law
  • Your chronological résumé depicting work experience and/or education that support your letter of interest
  • Applicants wishing to take advantage of veterans' preference must include DD214, NGB 22 or signed verification of service letter from USDVA with application materials
23

Assistant Administrator Resume Examples & Samples

  • Assisting with the investigation of queries from participants, including web queries by email and telephone and acting on Diary Reminders
  • Assisting with the administration of rolling fixed deposits
  • Maintaining member details on core systems
  • Lodging of Expression of Wish forms on the safe custody for scanning
  • Helping with project work as and when required
  • Monitoring own workload on task allocation system
  • Dealing with resulting responses from above
  • Dealing with Member requests for log in ID and passwords
  • Dealing with IFA requests
  • Targeting exiting participants for routing through other RBC products / divisions as appropriate
24

Assistant Administrator & Director Resume Examples & Samples

  • Corporate services which are customer focused, providing efficient, reliable, responsive and quality services
  • Strategic corporate advice in key areas, including a strategy to ensure financial sustainability, a people capability strategy and an improved performance management system
  • Governance, compliance and risk management
25

Assistant Administrator Resume Examples & Samples

  • Assists with daily operations, management, policy/procedure adherence, billing, budget controls, corporate policy compliance, HMO compliance, and utilization control
  • Assists with training of staff and assuring proper application of standard operating procedures
  • Coordinating all staff meetings for professional, technical and support staff departments
  • Responsible for accurate information of required end of month reports and other requested reports
  • Development of professional working relationship with center administrator to assure that any issues with staff or patients regarding, attitude, quality of care, audits or potential legal issues are handled appropriately
  • Three (3) years of experience in a related medical field preferred; HMO experience is a plus
  • Good communication and organizational skills
  • Ability to follow instructions, support corporate policies and procedures and assume administrative role when needed
  • Ability to establish and maintain professional working relationships with staff and patients
  • Ability to learn and implement appropriate Federal, State, and local regulations
  • Ability to read, write, speak, and understand the English language fluently
  • Ability to multi-task, set priorities and accomplish assignments
  • Ability to learn and train staff in all areas of operations
  • Supervisory and personnel management skills
  • Results and goal-oriented
  • Computer literate with knowledge of Word, Excel and E-mail
26

Assistant Administrator Resume Examples & Samples

  • Bachelor’s degree in any field plus two years of research administration and/or regulatory compliance experience
  • Demonstrated customer service experience with emphasis on event management and attention to detail
  • Demonstrated ability to analyze and prioritize scientific project submissions
  • Proficiency with computer software packages (Microsoft Office Suite) including word-processing, excel spreadsheets, and databases
  • Proven ability to interact with a variety of individuals including faculty, administrators, government officials, colleagues, and support staff
  • Experience with grants and/or Kuali Financial Systems (KFS)
  • Direct experience with animal or human research, or research with infectious agents
27

Assistant Administrator Resume Examples & Samples

  • Plans, develops and implements all operational services which support Medical Center business goals and objectives
  • Ensures the cost-effective and efficient delivery of ancillary operational services within the Medical Center which contribute to member satisfaction and retention
  • Responsible for the attainment of Medical Center objectives relating to cost, member satisfaction and the quality and accessibility of services directly relating to operations support
  • Works with Medical Center Management Team to ensure that policies and procedures for obtaining goods and services are adhered to
  • Ensures Medical Center compliance with federal, state, and local regulatory requirements
  • Establishes and oversees an organizational and process structure that provides a quality service and delivery for internal and external clients
  • Identifies and implements best practices
  • Works with Regional Financial Leader to ensure that effective accounting controls are established and maintained to safeguard all physical assets
  • Works with National Facilities Services personnel to manage building-lease services and any construction/expansion project
  • Develops, coaches and manages a staff dedicated to providing expertise and a high level of customer service
  • Collaborates with the Exec Director, Medical Center and other Medical Center Leaders in the annual and long-term business planning process for the Medical Center
  • Assures short and long range financial goals are met by establishing and controlling the division budget
  • Minimum five (5) years of experience leading the delivery of ancillary services
  • Seven (7) years of experience leading the delivery of ancillary services in a multi-faceted hospital/health care system preferred
  • Master's degree highly preferred
28

Assistant Administrator Resume Examples & Samples

  • Oversee behavioral health ancillary services and additional departments as assigned
  • Maintain facility compliance with all regulatory and accreditation standards
  • Work with the CEO on overall facility growth, renovation and plant management projects
  • Initiate and coordinate operations and growth of intensive outpatient services (IOP) and partial hospitalization programs (PHP)
  • Maintain budgetary guidelines
  • Work collaboratively with executive and physician leaders to enhance programs, resolve conflict, develop new services and maximize resources
  • Serve as liaison between assigned sites and other departments/managers within the systems to ensure an integrated operation of the facilities within the overall system
  • Facilitate the development and implementation of internal and external marketing strategies
  • Lead patient and staff engagement and outcome initiatives
  • Must possess strong knowledge of clinical operations
  • Strong knowledge of applicable laws, regulations, guidelines and professional standards
  • Strategic planning skills and outcome measures
  • Knowledge or strong desire to learn behavioral health clinical and operations detail
  • Working knowledge of CMS, The Joint Commission and State regulatory requirements
29

DVR Assistant Administrator Resume Examples & Samples

  • Demonstrated knowledge of, and skills in managing staff, workload management, developing expectations, coaching and mentoring and leadership development
  • Experience or knowledge of the legislative and rule-making processes, including the fiscal and program impacts of those processes
  • Working knowledge of the laws governing public disclosure
  • Working knowledge of RCWs, WACs, Merit System rules and agency policies
30

Assistant Administrator Resume Examples & Samples

  • Demonstrated knowledge of, and skills in managing staff, workload management, developing expectations, coaching and mentoring, efficient and effective communications, and leadership development
  • Proven ability to develop and implement statewide policies, procedures, and sound decision having potential statewide impact
  • Proven ability to establish and maintain collaborative working relationships
  • Significant experience collaborating, negotiating and facilitating problem resolution with staff and stakeholders, delivering complex information, verbally and in writing, to a wide range of audiences including but not limited to elected officials, law enforcement, various state agencies and the general public
  • Experience or knowledge of the budget process, including developing budget packages, fiscal notes and monitoring expenses
  • Experience developing and implementing process improvement initiatives
  • Bachelor's Degree or higher in Business Administration, Public Administration or related field. An advanced degree is desired
  • Experience working with legislative staff, stakeholders, governmental agencies, and private organizations
  • Working knowledge of federal, state laws and rules and agency policies related to vehicle, vessel licensing
31

Assistant Administrator Resume Examples & Samples

  • To meet personal objectives in terms of productivity and quality of service when processing administration tasks
  • To provide day to day support to administration based staff within the Operations team
  • Accurate and timely inputting of client bookkeeping entries for the Jersey business
  • In addition to the duties listed above, the Team Manager may request any other ad hoc duties or projects
  • Ability to follow detailed processes
  • Ability to work to deadlines and under pressure
32

Assistant Administrator Resume Examples & Samples

  • Anticipates and acts to maintain a safe work environment. Incorporates safety/risk management standards into daily work practices
  • Assist with staff development by planning, developing, organizing, implementing, evaluating, and directing the staff of the Administrative Support Unit, in cooperation with the Operational Management Team and support and strategic unit managers
  • Assists department managers and Senior Communities in the development and implementation of unit policies and procedures
  • Assists leadership by planning, developing, and organizing all units, and by implementing, evaluating, and directing the activities of the Administrative Support Unit
  • Assists staff in planning and conducting ongoing training programs geared to geriatric residents and residents of various ages to assure that current material and programs are continuously provided
  • Assists with the development and maintenance of written operational policies and procedures in conjunction with the administrator, DON, and unit managers
  • Contributes as requested to the annual operating budget for approval and allocates the resources to carry out programs and activities of the facility as directed
  • Establishes and promotes a rapport in and among units to promote interdisciplinary decision-making in daily unit operations
  • Interprets/explains the facility�s policies and procedures to employees, residents, family members, visitors, government agencies, etc. as necessary
  • Participates on various committees of the facility (e.g., Resident Care Committee, QAPI, Resident Council) and provides reports as directed or as necessary
  • Represents the facility and Senior Communities on various committees and meetings
  • Reviews and interprets monthly financial statements, and assist with taking appropriate corrective action in response to variances and trends
  • Bachelors Degree in Public Health Administration or Business Administration, or a health related degree or equivalent required
  • Previous administrative management experience in a hospital or long term care facility preferred
  • Ability to supervise and direct the activities of staff
  • Ability to communicate with medical staff, nursing staff, and other departments
33

Assistant Administrator Resume Examples & Samples

  • Responsible for working with faculty and students to prepare research grants and fellowship applications to the NIH, other federal and state agencies, public and private organizations and foundations
  • Responsible for directing grant approvals through the system ans subsequent electronic transmissions and manual submissions to grant-awarding agencies
  • Responsible for directing grant approvals through the system and subsequent electronic transmissions and manual submissions to grant-awarding agencies
  • Responsible for effort reporting and training the PI in the use of the system to certify their effort. Audit all grants in the OBIEE system to determine accuracy and monitor spending activities
  • Work with Divisional Administrator to assure customer service and smooth flow of financial data and information
  • Maintain Chair's Calendar
  • Bachelor's Degree or equivalent combination of education and related work experience; 3-5 years experience
  • Experience in grant and contract financial management in a research environment is preferred
  • Must possess strong customer service, communication and organizational skills, be flexible, proactive, resourceful and efficient
  • Must demonstrate good judgement, initiative and attention detail. Must be conscientious and claim ownership of all work; track items longitudinally
  • Excellent calendar management skills required. Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook Preferred
34

Assistant Administrator Resume Examples & Samples

  • Partners with the clinical Department Administrator to provide administrative leadership and assistance to the academic and research missions of department chairs/center directors
  • Manages and administers all UA aspects of a department’s accounting, budgeting and financial analysis and reporting; assists departmental staff with procurement procedures and compliance; prepares and manages budgets in the campus automated budgeting system and ensures accuracy of information in university budget system
  • Manages the UA financial portfolio of the Department in accordance with the sponsor, university, UA Foundation and state guidelines
  • Advises the clinical Department Administrator and Department Chair, faculty and staff on financial planning and provides analyses for identifying strategic resources
  • Analyzes and budgets department academic and research staffing needs, capital equipment and supplies; is liaison between department and Department Administrator, Finance, HR, IT, and Campus Management and Operations
  • Coordinates with research administration for pre-award needs and onboarding of new lab hires; coordinates with PIs and research administration for future grant submissions
  • Coordinates with COM-Phoenix Finance Office and UA Sponsored Projects Services to oversee the post-award financial grants management for the department/center, including communication with external sponsors, budget reallocations, reporting and requests for carry-forwards and no-cost extensions
  • Compiles information packages related to conflict of interest reporting, cost sharing requests, subcontracting agreements, and intellectual property documents (e.g., NDA, Invention Disclosure) in liaison with specialized administrative and business units
  • Supervises maintenance of property records and space inventory records
  • Prepares business plans to support new investments, hires, equipment, etc. for presentation to leadership for funding and approval
  • Maintains current knowledge of institutional and federal, state and agency guidelines for sponsored research projects and administration
  • Interfaces with UA and UAHS Contracts Offices for all department contract needs
  • Oversees research and educational administration; represents the department on behalf of the College to clinical, governmental or industrial partners/sponsors to build collaborations and efficient operations
  • Coordinates department academic appointments and promotions processes with the Faculty Affairs Office
  • BA or BS in accounting, finance, business administration or related field
  • 3 years of related budgeting and financial management experience
  • Experience in administration of extramural research grants from multiple funding agencies including, but not limited to, NIH, NSF, DoD, local and federal agencies and private foundations
  • Master of Business Administration, Health Administration, Public Health or similar Master degree
  • 5 years of related experience
  • Demonstrated knowledge of performing complex and confidential business administration support
  • Financial management and budgeting experience in an academic setting; similar experience in government, technology or business industries would also be considered
  • Experience and knowledge of administrative requirements (financial and compliance) for clinical trials or related studies
  • Track record of leading research and academic departments through change/growth and building confidence and trust with chairs, faculty, staff and administration
35

Assistant Administrator Resume Examples & Samples

  • Must have 3 - 5 years' previous experience within an administrative support role; prefer manufacturing or construction environments, but not required
  • Exceptional computer skills (Excel & database experience a plus)
  • Self-starter with problem solving abilities with the ability to work independently while still being part of a team
  • Must have critical thinking skills in order to prioritize duties and make sound decisions in a fast-paced environment
  • Previous general business accounting experience preferred
  • Code, post & batch all approved invoices, purchase orders and field checks
  • Research back charges and invoices in question; monitor and follow up on hold files
  • Become knowledgeable about the company’s software programs (SchedulePro, Atlas, and other database programs)
  • Analyze closed job reports, estimates and bid sheets
  • Update pricing spreadsheets
  • Be involved in process improvement initiatives
  • Provide vendor portal support
  • Assist with switchboard coverage as scheduled
  • Work on special assignments, projects and various administrative duties as assigned
36

Assistant Administrator Resume Examples & Samples

  • Provide administrative and secretarial support to the Head of Marketing & Communications and other team members
  • Handle travel arrangements, coordinate meetings, organize corporate/team activities and maintain business records
  • Co-ordinate with Accounting Department for accounts payable and book keeping activities
  • Support Marketing and Communications activities as required