Mailroom Assistant Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the mailroom assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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JB
J Bernhard
Jan
Bernhard
4385 Jeremie Squares
San Francisco
CA
+1 (555) 306 4985
4385 Jeremie Squares
San Francisco
CA
Phone
p +1 (555) 306 4985
Experience Experience
12/2015 present
Dallas, TX
Corporate Office Services & Mailroom Assistant
Dallas, TX
Corporate Office Services & Mailroom Assistant
12/2015 present
Dallas, TX
Corporate Office Services & Mailroom Assistant
12/2015 present
  • Ensures office supplies are provided to respective floors and copy / mail areas are working efficiently and effectively
  • Provides support for corporate office moves and Company events at Headquarters
  • Working knowledge of US Postal Service, shipping industry, carriers and related processes
  • Provide support / backup to large copy room and printing jobs and requests
  • Working knowledge of mailroom equipment including postage machines, scales, pallet jack and power moving equipment, but will train if necessary
  • Ensures all out-going U.S. mail (including Certified/Return Receipt) is metered and delivered to U.S. Post Office daily
  • Responsible for preparing (packaging properly and logging) FedEx shipments / pickups daily
11/2010 11/2015
San Francisco, CA
Mailroom Assistant With Spanish
San Francisco, CA
Mailroom Assistant With Spanish
11/2010 11/2015
San Francisco, CA
Mailroom Assistant With Spanish
11/2010 11/2015
  • Performing routine data entry functions and assisting with simple formatting tasks following established policies
  • Provide office support as necessary
  • Entering data into formatted or unformatted screens and/or documents
  • Picking up mail from Post Office, running envelopes through mail cutter, extracting contents and scanning into data entry system
  • Scanning, recording, posting, logging, entering, photocopying, and/or updating information or data
  • Receiving, sorting and distributing incoming and outgoing mail
  • Booking and receipt of courier items
12/2004 09/2010
Detroit, MI
Mailroom Assistant
Detroit, MI
Mailroom Assistant
12/2004 09/2010
Detroit, MI
Mailroom Assistant
12/2004 09/2010
  • Logging special and recorded delivery items onto system
  • Dealing with enquiries from the client, both face to face and on the telephone
  • Processing of transit mail and tracking signature movements
  • Sorting and distribution of incoming and outgoing post
  • Ensuring data/records are kept up to date through accurate data checking, classification, input, filing and database management
  • Working knowledge of Automated Shipping Systems (ie: FedEx .. Pitney Bowes)
  • Scanning and indexing of policyholder information
Education Education
Bachelor’s Degree
Bachelor’s Degree
James Madison University
Bachelor’s Degree
Skills Skills
  • Accountancy knowledge or experience also desirable but not essential
  • Extreme attention to detail, ability to discern subtle differences in writing, form and appearance of material this position handles daily
  • Good literacy skills (i.e. proficient reader, speller and written communicator)
  • Ability to quickly learn and effectively use postal and printing equipment, and other machinery
  • Strong ability to perform repetitive tasks daily and over time, while maintaining a high level of accuracy and productivity
  • Strong attention to detail
  • Good communication skills, written and verbal. Including good telephone manner
  • Excellent attention to detail
  • A willingness and ability to consistently provide quality, friendly service to customers
  • Strong IT Skills, such as knowledge of Microsoft Office, Internet and Email
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1

Mailroom Assistant Resume Examples & Samples

  • Sorts incoming postal mail/ packages and NYO interoffice mail
  • Processes packages and documents via the Fedex powership/ship manager for US and International locations
  • Load/unload mail onto electronic mail carrier and initiate daily runs
  • Arranges messanger and courier deliveries
  • Printers- monitor onsite inventory of toner cartridges, place orders for cartriodges, compare inventory reveived to invoices for accuracy. Facilitate returns of defective cartiridges, distribute toner for laser printers and change toner in copiers as needed
  • Replenish money on postal meter via purchase power and cash reserve systems
  • Processes outgoing mail via the Pitney Bowes postage meter for post office drop
2

Mailroom Assistant Resume Examples & Samples

  • 6+ months of related experience
  • Familiar with shipping and receiving concepts and office material
  • 1+ year of experience working in a professional office environment
  • Familiarity with USPS postal requirements, UPS & DHL express shipping
3

Mailroom Assistant With Spanish Resume Examples & Samples

  • Entering data into formatted or unformatted screens and/or documents
  • Picking up mail from Post Office, running envelopes through mail cutter, extracting contents and scanning into data entry system
  • Ability to work with tight deadline is a must
4

Mailroom Assistant Resume Examples & Samples

  • Sort NYO incoming postal mail and other interoffice mail
  • Initiate and perform daily delivery and pickup schedules
  • Printers-Faxes- Network Copiers.. monitor onsite inventory of toner cartridges. Facilitate returns of defective cartridges, distribute toner for laser printers, faxes and copiers. Replace toner in printers, fax machines and copiers … as needed
  • Maintain general first aid kits
  • Processes outgoing mail for post office drop
  • Answers mailroom hotline and dispatches maintenance calls as necessary
  • Assists associates with mailroom questions, conference room reservations and office services issues
  • Coffee, Soda, Juice, Milk, towels, etc. -pantry supplies- Order and maintain proper supply inventory levels and rotate stock
  • Working knowledge of Automated Shipping Systems (ie: FedEx .. Pitney Bowes)
5

Mailroom Assistant Resume Examples & Samples

  • Deliver incoming mail/packages to associates at regularly scheduled periods
  • Receive, verify and scan courier packages for in-house delivery
  • Open and sort incoming retail store mail daily and deliver to sales audit dept
  • Prepare overnight mail for pick-up and run report at end of business day
  • Assist with conference room set-ups and audio visual requests
  • Answer mailroom hotline and dispatch maintenance calls as necessary
  • Stock coffee stations and copier rooms
6

Mailroom Assistant Available From January Resume Examples & Samples

  • Performing routine data entry functions and assisting with simple formatting tasks following established policies
  • Scanning, recording, posting, logging, entering, photocopying, and/or updating information or data
  • Provide office support as necessary
7

Mailroom Assistant Temporary Contract Resume Examples & Samples

  • Entry level - No previous work experience is required
  • Good administration skills
  • Ability to pick up tasks quickly
8

Mailroom Assistant Resume Examples & Samples

  • Relieves receptionist daily during regularly scheduled lunch hours and breaks
  • Opens, stamps and sorts all incoming mail, for distribution
  • Sorts and distributes incoming postal, intercompany and courier deliveries
  • Records courier receipt and delivery, verifies and attaches back-up for courier invoices, SPRING Mailfast, taxis and forwards to appropriate person for payment
  • Pick-up of outgoing mail from internal departments for sorting and processing to Domestic, U.S. and International locations via Inter-Office Courier, Canada Post, or Courier
  • Provides back-up for reception and mailroom during illness/vacation and ensures mailroom is always staffed
  • Manages incoming and outgoing courier traffic, shipping/receiving (including kitchen supplies) and service personnel
  • Orders and distributes supplies for Corporate Office and satellite offices (office, stationery, etc.)
  • Assists in maintaining continuous stock inventory and ensuring storage/photocopy/fax areas are equipped with adequate supplies
  • Maintains mailroom/storage/photocopy areas in a neat and organized manner
  • May perform other duties and assignments from time-to-time, as directed
  • College diploma in related field
  • Office administration experience preferred
  • 1 to 2 years general office experience preferred
  • Knowledge of standard office equipment
  • Basic Computer skills
  • Professional telephone manner and appearance
  • Self-motivated and organized
  • Team player but able to work well independently
9

Mailroom Assistant Resume Examples & Samples

  • Sorting and distribution of incoming and outgoing post
  • Efficiently and effectively execute administration tasks for the team
  • Ensuring data/records are kept up to date through accurate data checking, classification, input, filing and database management
  • Support and assist in the imaging and filing process
  • Handle confidential information and maintain the security of all records and files
  • Provide lunch cover for receptionist as required
  • Adhere to policies and procedures in relation to all aspects of the role
  • Strong IT Skills, such as knowledge of Microsoft Office, Internet and Email
  • A willingness and ability to consistently provide quality, friendly service to customers
  • A proactive approach to work and assisting others. They must be a self-starter
  • A flexible attitude in adapting to new and varied work requests
  • Good communication skills, written and verbal. Including good telephone manner
  • Previous experience in an administrative function desirable
  • Accountancy knowledge or experience also desirable but not essential
10

Corporate Office Services & Mailroom Assistant Resume Examples & Samples

  • Ensures U.S. and inter-company mail is sorted and delivered throughout corporate campus twice daily and as needed for adjacent and Charlotte area offices as assigned
  • Ensures all out-going U.S. mail (including Certified/Return Receipt) is metered and delivered to U.S. Post Office daily
  • Ensures UPS/FedEx/USPS packages are received, logged into system, and delivered to individual throughout corporate campus daily & subsidiaries
  • Responsible for preparing (packaging properly and logging) FedEx shipments / pickups daily
  • Accountable for understanding and reviewing current knowledge of U.S.P.S, FedEx, and Iron Data procedures and guidelines
  • Responsible for general knowledge, upkeep and maintenance on all Corporate Mailroom Equipment & Systems to maintain excellent working conditions and to minimize downtime
  • Ensures AP checks and other large quantities of correspondence are processed through the inserter/folder machine, metered, and mailed daily
  • Ensures office supplies are provided to respective floors and copy / mail areas are working efficiently and effectively
  • Provides support for corporate office moves and Company events at Headquarters
  • Handles functions of Employee Beverage Store, inventory/dock/sales
  • Provide support / backup to large copy room and printing jobs and requests
  • Support service and cleaning of beverage fountain dispenser on all Corporate Campus floors
  • Support special requests and projects as assigned
  • Ability and willingness to learn the CCBCC business operations for future growth and development
11

Mailroom Assistant Resume Examples & Samples

  • The post holder will be professional at all times when dealing with clients and customers, proactively representing Interserve on site, promoting excellent customer service
  • Receiving, sorting and distributing incoming and outgoing mail
  • Dealing with enquiries from the client, both face to face and on the telephone
  • Logging special and recorded delivery items onto system
  • Booking and receipt of courier items
  • Processing of transit mail and tracking signature movements
  • Back up support in case of emergency/leave for porterage and reception staff
  • Manage requests (i.e. porterage) through Interserve’s CAFM software system (Maximo)
  • Continuously pursue high standards, embrace change, recognise improvement opportunities, and learn from experience
  • Able to handle and manage queries and messages from client, in a timely, efficient, friendly and helpful manner
  • Any ad-hoc duties as required
  • Performance of additional supporting administrative duties
  • Compliance to the Changing Attitude Towards Safety (CATS program)
  • Maintain QSHE files on site
  • To contribute to a safety culture that looks for continuous improvement
  • Comply with recognised procedures and systems, and strive to deliver the best quality possible
12

Mailroom Assistant Resume Examples & Samples

  • Opens envelopes by hand or machine
  • Stamps date and time of receipt on incoming mail
  • Sorts mail according to destination and type such as returned letters, adjustments, bills, orders, and payments
  • Readdresses undeliverable mail bearing incomplete or incorrect address
  • Examines outgoing mail for appearance and seals envelopes by hand or machine
  • Stamps outgoing mail by hand or with postage meter
  • Folds letters or circulars and inserts in envelopes
  • Distributes and collects mail
  • Weighs mail to determine that postage is correct
  • Keeps record of registered mail
  • Take Mail and packages around to 4 buildings
  • Deliver cases of paper to all 4 buildings
  • Does a large majority of collating
  • Crops paper using industrial cutting machine
  • Prints documents and files on a massive scale (60k sheets.)
  • Prints event order forms
  • Prints and assembles new hire binders and training manuals
  • Enters employee payroll deductions into spreadsheet and keeps a file of deduction forms
  • Ensures Material Requests are approved and filled out correctly
  • Enters Material Requests into JDE and alerts Warehouse of them
  • Receives Purchase Orders and Invoices into JDE and alerts Receiving of them
  • Stuffs and seals commission checks, and other mailings including tax forms and billing statements
  • Calls and schedules appointments for all machine maintenance and repairs
  • Keeps inventory of mailroom supplies and alerts supervisor of shortages
  • Orders new toner cartridges, boxes, packing supplies, paper, etc
  • Shrink wraps various print jobs and forms
  • Packages a variety of items to be shipped both domestically and internationally
  • Fills out customs declarations for international shipments
  • Maintains a record of shipments and ensures they arrive to designated location
  • 1-2 years’ experience in a mailroom/warehouse environment
  • To perform this job successfully, an individual should have knowledge of Internet software and Word EProcessing software
  • The employee must regularly lift and /or move up to 50 pounds and occasionally lift and/or move up to 100 pounds
  • Employee must be proficient in Microsoft Excel
  • Must be comfortable with working long hours to complete tasks with urgent deadlines
  • Able to learn quickly and pick up new information with ease
  • Must be self-motivated
  • Employee must regularly lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds
13

Mailroom Assistant Resume Examples & Samples

  • 3 Months experience operating automated postal equipment
  • Requires a valid drivers license
  • Ability to lift up to 60 lbs
  • Cooperative team player
  • Good literacy skills (i.e. proficient reader, speller and written communicator)
  • Self-driven, Energetic, Positive Outlook
  • Extreme attention to detail, ability to discern subtle differences in writing, form and appearance of material this position handles daily
  • Ability to focus intently for extended periods of time
  • Ability to follow instructions and procedures with near-zero errors
  • Analytic, logical thinker – able to determine most appropriate course of action
  • Competent at multi-tasking
  • Accepts direction appropriately
  • Strong ability to perform repetitive tasks daily and over time, while maintaining a high level of accuracy and productivity
  • Ability to effectively use IT programs, including monitoring applications and other software (Microsoft Office)
  • Ability to quickly learn and effectively use postal and printing equipment, and other machinery
  • Ability to stand, sit, bend, reach and lift for long periods of time
14

Mailroom Assistant Resume Examples & Samples

  • Ability to navigate computer systems and operate mailroom equipment
  • Good communication skills, both verbal and written
  • Good interpersonal skills and high sense of urgency
15

Mailroom Assistant Resume Examples & Samples

  • Pick up mail from Post Office each morning
  • Delivery of mail and packages to each department
  • Collect, sort and distribute interoffice and outbound mail
  • Run various errands as required
  • Pick up of outbound mail and packages for postage and processing
  • Scanning and indexing of policyholder information
  • Various tasks and projects as requested
  • Postal meter and other mail related machine experience
16

Mailroom Assistant Resume Examples & Samples

  • Provides back-up for reception and mailroom during vacation and ensures mailroom is always staffed
  • Assist in other departments as required
  • Professional telephone manner
17

Mailroom Assistant Resume Examples & Samples

  • Prepare incoming and outgoing mail for distribution
  • Duties include time stamping, sorting, and routing incoming mail; franking of outgoing mail or packages; and keeping necessary records
  • Keep the mailroom organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space
  • Collect all outgoing mail from mail collection points based on collection schedule
  • Ability to communicate in English and simple writing
  • Healthy and fit for the role – required to spend much of the time moving around on feet
  • Previous experience in mailroom support / assistant would be beneficial
  • Knowledge of health & safety within a large office complex
  • Ability to deal with customers in a polite and diplomatic manner