Senior Admin Assistant Resume Samples
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Senior Admin Assistant Resume Samples
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CQ
C Quigley
Clyde
Quigley
34676 Jamil Mountains
New York
NY
+1 (555) 601 6153
34676 Jamil Mountains
New York
NY
Phone
p
+1 (555) 601 6153
Experience
Experience
Houston, TX
Senior Admin Assistant
Houston, TX
Miller Inc
Houston, TX
Senior Admin Assistant
- Schedule appointments, make Domestic/International travel arrangements and calendar management
- Provide general administrative support to the Global Information Security Leadership Team in Houston and carry out work projects as assigned
- Responsible for the development and design of improved administrative procedures to
- Provide diary management for SVP setting up various calls across time zones (EMEA, APAC and Americas)
- Provides technical assistance during conference calls, presentations, projections, audiovisual presentations, etc
- Assists in the development, coordination and distribution of monthly / quarterly Information Security and Business Recovery Services reporting
- Coordinate all meetings and work in direct support of the Assistant Vice President of Information Technology
Boston, MA
CIB Senior Admin Assistant Zurich
Boston, MA
Hauck, Reichert and Wisoky
Boston, MA
CIB Senior Admin Assistant Zurich
- Meeting, conference calls, telepresence set up - internally and externally
- Management of expense processing through Oracle, reimbursement and account reconciliations
- General administration duties (Room bookings, filing, faxing)
- Finalize travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries
- Phone coverage for the team
- Proactive diary management
- Take initiative in providing relevant data, information, back-up support materials to assist manager with day to day operations
present
Philadelphia, PA
Senior Admin Assistant Reg Affairs
Philadelphia, PA
Hessel and Sons
present
Philadelphia, PA
Senior Admin Assistant Reg Affairs
present
- 40% Administrative assistance
- 5% Manage supply inventory and order supplies for GRA
- 10% Assists with departmental projects initiatives
- 30% Travel schedule and meeting coordinator
- 15% Expense reporting
- Proficiency with MS Office essential
- Assist the two senior managers to manage output, workflow and internal, external and regulatory deadlines
Education
Education
Bachelor’s Degree in Clerical
Bachelor’s Degree in Clerical
Rowan University
Bachelor’s Degree in Clerical
Skills
Skills
- The candidate should have analytical skills and excellent oral/written communication skills
- Excellent organisational skills
- Prepare and execute expense reports on a regular and timely basis
- Create and maintain filing system and efficient information retrieval system
- Schedule appointments, make Domestic/International travel arrangements and calendar management
- Perform clerical duties to include photocopying, mailing and scanning documents
- Produce timely and accurate of documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
- Proofreading and editing of RFP’s
- General day-to-day office management ie: order all office supplies, routing all incoming calls, IT troubleshooting, maintain kitchen/photo copy work area, process office invoices, mail distribution, liaison with property management
- Creating marketing materials, surveys and tour books for broker leads
13 Senior Admin Assistant resume templates
Read our complete resume writing guides
1
Senior Admin Assistant Reg Affairs Resume Examples & Samples
- 40% Administrative assistance
- 30% Travel schedule and meeting coordinator
- 10% Assists with departmental projects initiatives
- 5% Manage supply inventory and order supplies for GRA
- Bachelor’s degree desirable
- 4+ years administrative experience in a professional environment
2
Senior Admin Assistant Gbt Resume Examples & Samples
- 3+ years of related administrative experience
- High proficiency in Microsoft Word, Excel, Access, PowerPoint, and Lotus Notes
- Strong communication and interpersonal skills to support the team
- Ability/Desire to learn additional software packages, as needed
- Strong attention to detail.* Familiarity with Internet Explorer
- Strong organizational skills/ability to handle multiple tasks simultaneously
- High degree of motivation as well as being able to quickly master new challenges
- Ability to professionally service peers and management as customers
- Flexibility to assume other area assignments in the future, as the team refines its processes
3
Senior Admin Assistant Resume Examples & Samples
- Performs complex administrative duties, involving contact with and exposure to highly confidential materials and information
- Coordinates with other BU administrative assistants helping to drive alignment and consistency of communication/ approach across offices/locations
- Ensures at all times that the department is orderly, office supplies are stocked and departmental mail is distributed
- Utilizes professional phone etiquette, accurate and detailed message taking techniques, timely routing of all messages, and organization of phone coverage
- Coordinate travel accommodations
4
CIB Senior Admin Assistant Zurich Resume Examples & Samples
- Phone coverage for the team
- Management of expense processing through Oracle, reimbursement and account reconciliations
- Meeting, conference calls, telepresence set up - internally and externally
- Strong communication style
- Has a high level of attention to detail and delivers high quality results
- Is a team player
- Fluent written and spoken German essential
5
Senior Admin Assistant Resume Examples & Samples
- Schedule meetings and maintain calendars for a geographically diverse team
- Maintain organizational charts, contact lists, and e-mail distribution lists
- Coordinate special projects and large, multi-geography meetings, including meetings and team events away from the office site
- Assist with audio/visual conferencing for meetings
- Take minutes at meetings, distribute edited notes, and follow up on action items
- Post meeting notes, recorded meetings, and other materials to team wikis
- Order IT equipment, mobile phones, software, and other items as requested
- Arrange job candidate interviews and ensure smooth transitions for new hires by obtaining office space, computer systems and accounts and managing all related work requests
- Arrange travel for a VP, several directors and members of their staff
- Create and submit expense reports and all required supporting materials for VP and some members of the staff
- Track expenses incurred by team and assist with proactively monitoring spending against the budget
- Process forms including travel authorizations, change of status forms, employment requisitions, purchase requisitions, and legal contracts
- Act as point of contact for contractors working with the team, including managing requisitions, time cards, and internal IT needs
- Manage small resource library for team by checking items in and out and obtaining new items
- Work with Facilities to manage team's workspace needs
- Work as part of larger admin team to provide cross-team coverage and coordination where needed
6
Senior Admin Assistant Resume Examples & Samples
- Composes and creates documents, spreadsheets and/or presentations
- Develops agendas and schedules meetings, conferences
- May manages database files
- May track or monitor expenses for the department
- May greet or assist clients and/or vendors
7
Senior Admin Assistant Resume Examples & Samples
- Must have excellent interpersonal skills in order to handle sensitive and confidential issues
- Position requires poise, tact and diplomacy
- Must be able to interact and communicate with all levels of the organization, mindful of the culture and diversity of the audience
- The candidate should have analytical skills and excellent oral/written communication skills
- This may include, but will not be limited to, diary management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses; preparing and distributing minutes of meetings; maintenance and ordering of office supplies
- S/he should be able to compose correspondence, memoranda and may be required to produce reports and presentation materials, organize events, seminars or coordinate resources for small projects
- S/He will screen telephone calls and may be expected to apply independent judgment when resolving routine enquiries
- Regularly coordinates meetings and makes travel arrangements
8
Senior Admin Assistant Resume Examples & Samples
- Provide support for Brokerage team and Project Development Services
- Provide support to team in technology applications, i.e., CRM, In-Design, Outlook, Word, and other company supported programs
- Proposal organization (create, proof, format, etc.) and RFP response skills in preparing major proposals, documents and client deliverable in Word and PowerPoint
- Prepare and execute expense reports on a regular and timely basis
- Create and maintain filing system and efficient information retrieval system
- Schedule appointments, make Domestic/International travel arrangements and calendar management
- Perform clerical duties to include photocopying, mailing and scanning documents
- Produce timely and accurate of documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
- Assist other teams, disciplines or business units, when required
- Provide interface for managers on IT issues, A/V and Intranet/Internet needs
- Proofreading and editing of RFP’s
- General day-to-day office management ie: order all office supplies, routing all incoming calls, IT troubleshooting, maintain kitchen/photo copy work area, process office invoices, mail distribution, liaison with property management
- Creating marketing materials, surveys and tour books for broker leads
- Recording and distributing meeting minutes
- Prompt and consistent attendance as required by the job
- Workplace experience, minimum of 2 years in a role supporting multiple executives simultaneously - real estate background is preferred
- ADVANCED Microsoft office product knowledge – Excel, Word, PowerPoint, and Outlook
- Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people
- Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect
- Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty
- Interpersonal Savvy – relates well to all kinds of people, up, down and sideways, inside and outside the organization uses diplomacy and tact
- Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks
- Enable brokers to focus on revenue generating tasks by efficiently handling operations of team
- Time Management – use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others
- Written/Oral communications – ability to speak and write clearly and concisely, get messages across that have the desired effect. Strong writing skills; ability to formulate formal letters
- Attention to detail – is thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended on to do each task accurately and completely
9
Senior Admin Assistant Resume Examples & Samples
- More than 5 years’ experience
- Must have knowledge of a variety of computer software and spreadsheets (Microsoft Word, Excel, Access and Power Point)
- Skill at scheduling meetings and conference calls and consulting with manager to prioritize calendar items
- Ability to adhere to filing, storage and retention rules for business records and to develop and improve filing system
- Well-developed administrative skills and ability to independently prepare routine correspondence and prepare redlines of documentation
- Assist with workflow by tracking and updating project lists and logs
- Willing to be a team player and support work overflow for the senior management team as needed
- Presentation Skills would be useful
10
Senior Admin Assistant Resume Examples & Samples
- Perform administrative support to projects
- Technically competent and assist with creating reports and presentations using a variety of office productivity tools, computer software and spreadsheet eg., Microsoft Power Point, Word & Excel
- S/he must be able to successfully organize and execute departmental & social events e.g. Off-sites & seminars
- Arrangement of travel and submission of travel expenses
- S/he must have a high level of interpersonal skills to handle sensitive and confidential issues
- Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
- S/he must have a high level of personal discretion and be well organized
- Ability to work well with all levels of internal management and staff
11
Senior Admin Assistant Resume Examples & Samples
- Providing administrative, secretarial and/or clerical /technical support
- Meeting coordination, coordination of departmental scheduling, transaction processing and associated data entry and/or filing
- Expertise as more complex administrative tasks are assigned
- Under limited direction, performs secretarial and administration assignments of confidential nature
- Must have a high level of interpersonal skills to handle sensitive and confidential issues
- Strong experience in a similar role supporting senior leaders
- Must be well organized and competent in the use of a variety of computer software and spreadsheets; e.g. Microsoft Word, Excel, Access and Power Point
12
Senior Admin Assistant Resume Examples & Samples
- Additional education and/or related experience to equal four years may substitute on a year-for-year basis
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Access)
- Suitable experience with office equipment commensurate with the level of this position
13
Senior Admin Assistant Resume Examples & Samples
- Answers telephone and responds with accurate information. Screens calls for supervisors and handles independently when appropriate
- Provides major administrative support such as general correspondence, schedules meetings/special events, maintains calendar for the Director and Associate Dean
- Reviews inquires from applicants or interested individuals from the TTUHSC SOM admissions email inbox
- Monitors/processes all departmental and program budgets and accounts on a weekly basis
- Responsible for P-Card invoices and periodic audits of accounts for Director and Associate Dean
- Monitors and prepares weekly deposit monies for all programs received by Student Business Services (i.e. E-Commerce, checks, money orders, etc.)
- Monitors internal admissions database system of applicant offers for positions, administrative withdrawals, rejections, etc
- Keeps track of scholarship offers, acceptances and declines by designated deadline dates
- Responsible for office inventory purchases and oversight of inventory reporting
- Manages all travel arrangements, applications, vouchers for the SOM admissions staff
- Performs additional duties as required by supervisor
- Leadership qualities
- Team player qualities
- Previous supervisory and/or management experience ability
- Multitask skills
- Take initiative, self-motivated
- Computer skills including all programs such as Word, Excel, etc
14
Senior Admin Assistant Resume Examples & Samples
- 45% - Develop and compile spreadsheets, presentations, letters, memos, and handle confidential materials such as operating and business statistics and information. Support for senior leaders including e-mail, schedule management, file management and project management
- 25% - Coordinate events, domestic and international travel arrangements, arrange for visas, schedule meetings and conference calls. Logistical support for large function-wide meetings, web conferences & events. Back-up responsibility for administrative assistants in other regions. Other duties as assigned
- 20%- Supports the Global HR Manager with the execution of communications activities. Activities could include but are not limited to
- Prepare global announcements including job openings, employee announcements, volunteer activity awareness, and general announcements related to CSSP operations
- Editorial support for specific communications activities/vehicles, such as CSSP Leader communications including global town halls, e-mail updates, etc
- Maintain global communication and meeting template
- Community manager for social collaboration
- Owner of SharePoint Communications tab
- Website posting and updating as needed
- Translation management
- Manage global PDLs & mailboxes
- 10% - BU Admin and General office support for the Minneapolis location. Duties include management of supplies, proactively maintaining an organized office setting, oversight of printers and assistance with on-boarding new resources
- AA Degree or relevant work experience that demonstrates some proficiency with basic writing principles
- Minimum 5+ years of professional administrative experience, with experience supporting senior executives
- Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Data base experienced and SharePoint or web experience preferred
- High level of professionalism and ability to handle confidential and sensitive information
- Ability to multi-task and effectively prioritize workload and tasks
- Understanding and curiosity about communications principles, tools and vehicles
- Strong written and oral communication skills - clear, concise, creative and persuasive
- Ability to accurately assess demands and scope of projects and appropriately engage others to ensure that deadlines are met and expectations are managed
- Collaborate effectively with a team of professionals
- Strong decision-making and problem solving capabilities
- Ability to deal with ambiguity
- Ability to work effectively with leaders and across cultures and time zones
15
Senior Admin Assistant Resume Examples & Samples
- 1-3 years relevant work experience in MNC
- Familiar with MS Office Software including Word, Excel, Power point; knowledge of Lotus Notes is preferred
- Strong English Language skills both oral and written
- Team player with good interpersonal skill
- Proactive, initiative and creative working style
- Mature, intelligent, energetic and trustworthy
16
Senior Admin Assistant Resume Examples & Samples
- Share knowledge and experience with co-workers to develop team’s overall capability
- Develop personal knowledge and skill, continuously learn
- Adapt schedule to flexible work hours
- Sponsor/train coworkers who are new to the administrative team
- Be flexible with respect to job assignments, work schedules, breaks and overtime
- Behave in accordance with company values and behaviors
- Executive Admin: serve as mentor for all other Administrative Assistants
17
Senior Admin Assistant Resume Examples & Samples
- Act as a point of contact for Neuroscience PDO team; handling requests and queries from the team
- Manage calendar and meeting requests i.e. organize meetings and appointments, (including WebEx) and provide reminders
- Generate and maintain tracking spreadsheets for key metrics (i.e., individual training, inspection readiness, Corrective and Preventive Action (CAPA) plans, time reporting)
- Produce regularly scheduled or ad hoc reports and presentations as requested by team
- Escorting guests during visits
- Meeting support: set up (on/off site), catering for meetings
- Format & print documents
- On/off boarding of new hires/terminations
- Manage/order office supplies
- Technical system support
- May be asked to train others on pertinent systems and PDO-specific processes
- High School/Secondary Education or Equivalent
- 7 or more years of experience in an administrative role or related capacity
- Experience working in a Matrix environment
- Ability to multi-task/prioritize workload
- Strong organizational skills, orientation to detail and strong verbal and written communication skills
- Proficient in Microsoft suite of software products including Word, Excel, PowerPoint, Visio and Outlook
- Ability to handle projects from conception to completion is necessary for this role as is the ability to work independently
- Energy and enthusiasm
- Strong interpersonal skills, leadership, negotiation, analytical and problem solving skills
- Proficiency in Janssen-specific business applications: Beacon, Ariba, Totality, CONCUR, SUMMIT, VeevaTrial Master File (vTMF) and eICD
- Experience and knowledge of Good Clinical Practices and regulatory requirements for the conduct of clinical trials and for the appropriate contributions to regulatory filings.Administration
18
Senior Admin Assistant Resume Examples & Samples
- Working under the moderate supervision serves in direct support of the daily clerical and organizational tasks required and service responsibilities including but not limited to coordinating travel, tracking certifications, via MS Office and other software programs, filing documents, handling faculty messaging, and managing daily calendars of the Assistant Vice President
- Screen all telephone calls, determine urgency of calls, and take accurate messages for Assistant Vice President and assist with departmental phone coverage
- Coordinate all meetings and work in direct support of the Assistant Vice President of Information Technology
- Performs the principle clerical administrative tasks for the Assistant Vice President including, but not limited to presentations, typing, performing computer tasks via MS Office and other software programs, filing documents
- Process travel requests for Assistant Vice President of Information Technology
- Assists in processing IT department purchases of equipment and supplies utilizing systems and follows all policies and procedures regarding purchasing processes
- Assists with departmental meeting set-up, room reservations and organize catering
- Track and schedule CME credits, courses, conferences and certifications of the Assistant Vice President
- Pickup and distribute mail for departments
- Back up to operators in absence of personnel
- Serves as back up for coordination of vehicle operations and safety program for the Information Technology department
- Other duties as assigned by Supervisor
- Great Customer Service Skills, ability to communicate with President's Office, IT employees and various institutional departments using customer service skills, knowledge of MS Office 2007 and associated applications (Word, Excel, PowerPoint), knowledge of MS XP, and ability to communicate via telephone using great customer service skills
- Ability to prepare PowerPoint presentations, professional correspondence, p-card, vizio, and complex administrative office duties
19
Senior Admin Assistant Resume Examples & Samples
- Maintain all files, confidential records
- Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports
- Take initiative in providing relevant data, information, back-up support materials to assist manager with day to day operations
- Track, monitor and report on departmental budgets, staffing levels, staff vacations and alternative work schedules, department FTE's, open positions, and various other administrative data and provides information to management as necessary
- May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
- May be requested to produce and maintain process flow charts and organizational charts for department
- Responsible for the development and design of improved administrative procedures to
- Promote the timely processing and submission of all administrative deliverables
- May be required to serve on projects as directed by management
- High School degree with 3 years related experience; or equivalent combination of education, training and experience
- Ability to work both within a team environment and independently to prioritize tasks
- Ability to maintain demanding timelines
- Ability to be self-directed, prioritize opportunities and perform multiple tasks
20
Senior Admin Assistant Resume Examples & Samples
- Provide general administrative support to the Global Information Security Leadership Team in Houston and carry out work projects as assigned
- Builds cross-functional relationships between departments and other Global Security administrative assistants
- Answers phones, forwards accurate and detailed messages, facilitates conference calls and, as appropriate, disseminates general information to callers
- Coordinates activities such as domestic/international travel, guest travel arrangements, meetings, interviews, conference calls, and organization space planning. Also prepares and processes expense reports
- Assists in the development, coordination and distribution of monthly / quarterly Information Security and Business Recovery Services reporting
- Attend meetings and compile, transcribe and distribute minutes
- As requested, types and edits various documents such as correspondence, reports, charts and tables. Also may assist in preparing for presentations
- Establishes and maintains appropriate filing systems, both manual and electronic
- Prepares both internal and external mail. This includes special handling packages, internal/external mailings and mailing lists. Also distributes mail and faxes as needed
- Maintains calendars and schedules for meetings, appointments, travel, etc
- 2+ years of experience in an administrative, project management and/or marketing role preferred
- Interest in Information Security as a potential career path a plus
- Familiarity with the investment management industry a plus
- Flexibility and the ability to set priorities and work well under pressure to meet deadlines
- Excellent organization and communication skills, both oral and written
- Ability to handle and manage multiple tasks
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Ability to work independently and proactively while maintaining a customer service oriented attitude in a global fast-paced and changing environment
- Ability to handle confidential and sensitive material in a highly professional manner
- Ability to adapt to the challenges of supporting team members in remote locations (e.g. Atlanta, UK, India, Hong Kong)
21
Senior Admin Assistant Resume Examples & Samples
- Administrative and secretarial support to the VP of Talent & Organizational Development, including meeting management, calendar management, travel, administrative and operational support
- Additional administrative support to the six members of the leadership team, especially coordinating their travel and travel expenses
- Internal and external interface with executives. Must maintain high level of confidentiality to sensitive information
- Manage calendar, which involves coordination across multiple time zones
- Coordinate domestic and international travel including organizing logistics, agenda, meetings etc
- Prepare reconcile expense reports in a timely manner
- Create and prepare executive level presentations
- Input and track monthly department budget and prepare expense reports following internal policies
- May manage staffing activities to include interviewing, onboarding and transfers
- Processing of purchase orders and invoices for manager
- Involved in event and meeting coordination
- Flexibility to assist with special projects as needed, especially as they relate to training program support (e.g, reserving food, classrooms, printing out materials)
- Coordination with other executive assistants supporting the team
- Maintain positive professional relationships at all levels of the organization
- Customer-focused, solutions-driven individual with significant executive presence
- Minimum of 5-7 years’ administrative experience supporting senior leaders/executives
- BA/BS degree preferred but not required
- Strong problem-solving skills, both proactive and reactive to unexpected situations
- Enjoys working with minimal daily oversight to deliver solutions and results
- Excellent time management, organizational, multi-tasking, and follow-up skills
- Excellent oral and written communication skills in order to interact with internal and external high-level executives
- Systems expertise with Microsoft PowerPoint, Excel, Word, and Outlook
- Experience with Concur Expense System beneficial
- Global exposure in dealing with various cultures/personal styles a plus
22
Senior Admin Assistant Resume Examples & Samples
- Coordinates and manages executive calendar and all communications with accuracy
- Interacts with Sector and Division executives, Customer representatives, administrative assistants and line management personnel to gather or convey relevant information
- Arranges domestic and international travel and completes associated expense reports using Concur
- Summarizes administrative data, technical and sensitive information to assist director and his staff in day-to-day situations in the organization
- Maintains records of highly sensitive information and decides within limits of general delegation, how to disposition
- Analyzes and interprets all incoming mail to determine required disposition and appropriate priority
- Schedules meetings and teleconferences and manages meeting planning activities
- Must deal effectively with customers, internal personnel, including contacts that are occasionally difficult
- Makes limited decisions on administrative tasks requiring application of sound judgment, discretion, and knowledge of documents/records: such as performance reviews, personal history records, development plans and varied payroll actions
- Orders and maintains office supplies using the Northrop Grumman procurement tool
- Coordinates facilities activities
- Prepares high quality reports, presentations, and other documents using MS Office tools, including Excel, Word, and PowerPoint
- Minimum of 6 years administrative experience directly related to the responsibilities of this position
- Demonstrated ability to interact effectively across all levels of the organization and with outside organizations/customers
- Demonstrated success exercising good judgment, demonstrating flexibility and agility, and prioritizing multiple tasks with competing deadlines
- Highly skilled in the MS Office Suite of tools (Outlook, Word, Excel, PowerPoint)
- Experience with iBuy & SAP
- Experience with Concur (or similar) travel and expense reporting systems
- Experience coordinating both on and off-site meetings and /or events
- US citizenship is a prerequisite
- 10+ years of experience in a similar role
- The ability to obtain and maintain a US Secret level security clearance
23
Senior Admin Assistant Resume Examples & Samples
- Minimum of 6+ years experience in an Sr. assistant role
- Financial Services industry experience or supporting a technology organization is a plus
- Ability to prioritize and work efficiently in a fast-paced, busy department. This person will Interact with peers, senior managers, and other staff in their department
- Ability to meet deadlines and multi-task in a fast paced environment
24
Senior Admin Assistant Resume Examples & Samples
- Able to Coordinate and manage executive calendar and all communications
- Coordinates facility activities
- Minimum of 4-6 years administrative experience directly related to the responsibilities of this position
- The ability to obtain and maintain a US Top Secret level security clearance
- 6+ years of experience in a similar role
- Experience with iBuy & SAP (or similar)
25
Senior Admin Assistant Resume Examples & Samples
- Ability to work within a cross-functional team and be results oriented
- Comprehensive understanding of purchasing systems, travel booking and supplier management
- Intermediate to Advanced PC Skills and typing speed of at least 60wpm
- Demonstrated ability to manage own time and work to deadlines
- Proven experience in preparing documents and presentations
- Experience within a multinational and dealing with Region/Global colleagues is highly advantageous
- Knowledge of TGA regulations and Medicines Australia Code of Conduct is highly advantageous
26
Senior Admin Assistant Resume Examples & Samples
- Exercises sound judgment and discretion of a highly confidential nature
- Prepares reports and correspondence by transcribing notes and taking dictation
- Maintains correspondence and data files, often confidential in nature
- Acts as a central contact person for executive level manager during his/her absence
- Makes travel, appointment, and meeting arrangements
- May take and relay telephone messages
- Prepares expense accounts
- Conducts research, and compiles and types reports
- Makes copies of correspondence or other printed materials
- Prepares outgoing mail and correspondence, including e-mail and faxes. Composes own correspondence
- May order and maintain supplies, and arrange for equipment maintenance
- Coordinates, manages and maintains calendar
- Complies with Marsh professional standards to ensure quality service to all clients
- Takes on additional responsibilities as required or assigned
- Requires in-depth knowledge of company policies, practices, and organization
- Ability to interface with employees and management at various levels within an organization
- Maintains a high level of professionalism, integrity and trust. Ability to work under pressure to meet deadlines and changing priorities
- Able to organize and handle multiple priorities. Follows instructions and completes tasks within assigned time frames and with acceptable levels of accuracy
- Requires attention to detail, excellent analytical ability and strong communication skills
- 70-75 w.p.m. typing. Secretarial or business school graduate with 3-5 years experience, or equivalent work experience
- Demonstrates proficiency in the use of email, word processing and spreadsheet software, preferably MS Office applications
- Basic business writing and advanced level shorthand skills preferred
27
Senior Admin Assistant Resume Examples & Samples
- Confirming client appointments
- Travel planning
- Office management duties including conference room maintenance, supply ordering, front office phone coverage
28
Senior Admin Assistant Resume Examples & Samples
- Handle incoming calls, update files/records, produce reports and various correspondence
- Organize business meetings including: creating multi-day agenda, management of meeting logistics and audio/visual requirements, consolidation of documents from various presenters and distribution of presentations to attendees
- Organize and secure confidential company and employee information
- Support recruiting & on-boarding of new associates through scheduling & employee set-up
- Ability to edit/create PowerPoint pages which include graphs, animation and clip art/graphics. Ensure uniform formatting and grammatical tone
- Prepare, reconcile, and track expense reports through T&E system as well as payment of vendor invoices
- Manage requests through Citi Marketplace
- Ability to gain a strong command of new systems (Video Conferencing, P2P, Citi Travel & Expenses)
- Proactive and anticipatory
- Energetic, responsive team player with the interest to take initiative and work in a fast-pace environment
- Ability to work 8:00am-5:00pm with overtime as needed
29
Senior Admin Assistant Resume Examples & Samples
- Manage general office day-to-day activities
- Work with Human Resources to address issues involving recruitment, wage and salary, employee records, disciplinary actions, and new employee and refresher training
- Act as Unit Safety Officer
- Proficient in use of Microsoft Office Suite of programs
- Ability to manage a variety of activities effectively
- Prefer experience with TTUHSC Human Resources policies and procedures
30
Senior Admin Assistant Resume Examples & Samples
- Excellent people and team working skills
- Able to work effectively across international and organizational boundaries
- Able to work efficiently and accurately
- Familiar with using MS Word, Excel, PowerPoint, internet/intranet usage
- Well developed planning and organizational skills; flexibility as priorities change
- Ability to work with tight deadlines while maintaining a high level of accuracy, attention to detail and integrity
- Able to handle confidential and sensitive information appropriately and with utmost discretion
31
Senior Admin Assistant Resume Examples & Samples
- Previous experience working in a team environment
- Strong PowerPoint knowledge
- Experience using Microsoft Outlook Calendar for scheduling and tracking
- Experience arranging international travel
- Ability to handle confidential and restricted information
- Ability to act professional in an executive setting
- General understanding of Deere systems and processes
- SharePoint administration experience and knowledge
- Understanding of international travel requirements (ie visa processing, passport, etc.)
32
Senior Admin Assistant Resume Examples & Samples
- Support Senior VP Global Sales (SVP), in every day functioning of the organisation. 5+ years’ experience inclusive of supporting Executive staff, project management, operations and event planning experience
- Strong attention to detail; analytical and problem-solving abilities
- Excellent communication and organizational skills
- Ability to prioritize workload and complete multiple tasks in a timely manner
- Creative, nice, energetic, “can-do” attitude with ability to change direction in a fast-paced environment
- Must be a resourceful go-getter who enjoys a fast paced environment and wearing several different hats
- Ability to establish and maintain positive working relationships with a variety of personalities and complex situations
- Demonstrated strong computer skills including Microsoft Word, Excel, PowerPoint, Visio, SharePoint
- Ability to take responsibility and follows through with stakeholders. Is discrete and accustomed to maintaining confidentiality as required. Ability to develop and maintain strong relationships
- Provide diary management for SVP setting up various calls across time zones (EMEA, APAC and Americas)
- Manage and coordinate travel requisitions on behalf of SVP and ensuring that costs are kept to a minimum and in line with company travel policy
- Arrange and book flights/hotels and taxi bookings for SVP with UK and US travel teams
- Applying for passports, visa applications and ESTA on behalf of SVP
- Arrange and book any lunch/dinner reservations
- Arrange any catering bookings for visitors and internal meetings
- Assist with project managing large group events ie annual Kick Off meetings and SVP’s offsite events
- Assisting SVP with special projects and preparation of complex reports and documents
- Generate and approve expenses on behalf of SVP
- Generate and approve PO’s for suppliers on Open Text
- Take all records / minutes at management meetings at all levels
- Welcoming and entertaining visitors representing the SVP and being the face of the company
- Create and maintain all email aliases and sync with HR on new hires/leavers
- Setting up quarterly company meetings on behalf of SVP
- General admin - maintaining departmental files, records and databases. Entering information from source documents into computer databases and/or spread sheets, compiling, printing and distributing periodic reports, and other information as needed. Answering phone calls on behalf of SVP
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Senior Admin Assistant Resume Examples & Samples
- Provide full secretarial/administrative support for a team of 15 members, of which 9 are senior consultants who have regular travel support requirements
- Managing of calendars, arranging of weekly, biweekly and monthly meetings
- Arrange lunch & tea-break for conference, client meeting and training
- Setting up of video conference, tele-conference meeting
- Responsible for travel, visa application, trip itinerary, accommodation and airport transfer
- Preparation of expense claims
- Collate and tally monthly travel invoices against our Amex statement
- Invoicing of customers
- Receiving and orientating new employees
- Manage day-to-day operations of the office including stationary
- Updating of sales pipeline
- Organize team bonding session and other events
- Additional support is required in generation of new business Power Point deck templates, Infographics, Visualisation of key concepts support, attendance at all internal consulting meetings and key projects assisting with agenda, meeting room booking, minutes and tracking follow-up
- Other ad hoc tasks assigned
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Senior Admin Assistant Resume Examples & Samples
- Greets, screens, directs and/or announces visitors to appropriate individual
- Receives, sorts and routes incoming mail to appropriate individuals
- Prepares correspondence, packages and other materials for outgoing mail or delivery services
- May enter data into on-line computer programs. Identifies system and/or procedural problems and submits recommendations to reduce and/or eliminate problems
- Maintains an adequate level of office supplies
- Prepares invoices for payment. Maintains record of expenditures for budget purposes
- May provide training and/or assistance to others engaged in similar activities
- Updates and maintains publications, manuals and libraries
- Establishes, organizes and maintains detailed records and files
- A general educational knowledge normally acquired through a high school diploma or a general Equivalency Diploma (GED) and two years secretarial experience
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Senior Admin Assistant Resume Examples & Samples
- Executes secretarial and administrative assignments of a complex and confidential nature and relieves senior management of clerical work and minor administrative and business detail as necessary
- Keeps official department and other relevant records and executed administrative policies
- May prepare memos and correspondence outlining and explaining policies
- Collects, compiles and analyzes complex information as required by manager(s)
- Assembles budgets and tracking budget expenses and variances
- Pays and tracks invoicing
- Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, setting up the office filing system and coordinating meetings (large, complex, internal or external.)
- Interfaces with a variety of senior management across organizations and with external customers
- May direct the work of others
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Senior Admin Assistant Resume Examples & Samples
- To assist in general secretarial/administrative tasks, including but not limited to
- Proactive management the extremely busy diaries of the two senior managers which will span multiple time zones, ensuring accuracy of details at all times and collating all relevant paperwork in a timely manner
- The co-ordination of meetings/conference calls including the collation and preparation of papers, etc., for numerous meetings
- Assist the two senior managers to manage output, workflow and internal, external and regulatory deadlines
- Manage incoming telephone calls, dealing with where possible, taking comprehensive messages and highlighting urgent matters to the appropriate person
- Manage incoming mail in a timely manner, prioritizing and highlighting urgent matters and dealing where possible
- To ensure that clients (internal and external) are dealt with efficiently and politely
- Setting up video/WebEx/conference calls
- Booking of training, conferences and seminars
- Preparing itineraries and booking all travel and accommodation through corporate travel agent and on behalf of visitors travelling from overseas
- Preparing and processing expenses and invoices in a timely manner
- Working with IT and Facilities as required (procuring equipment, investigating IT issues, new starter setups etc)
- Organisation and storage of electronic and paper records associated with the role
- The opportunity to become involved with committee secretariat duties and ad hoc projects
- Creation of a wide range of documents including confidential information, audit files, presentations, reports, proposals, meeting agendas and other documents, using Word, Excel and PowerPoint
- Assisting with production of papers for internal and external use (printing, photocopying, binding and delivery to clients)
- New Staff On-boarding / Staff Off-boarding
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Senior Admin Assistant Resume Examples & Samples
- Manage consultant(s) calendar; schedule meetings. Arrange travel for consultant(s); manage expense reimbursement for clients; complete time entry weekly. Process and/or coordinate completion of expense reports in a timely manner; handle monthly client invoicing (WebCAS), code population, and client marketing information (M-Drive)
- Establish, maintain and manage client subject files, personal working files and legal plan documents as applicable. Coordinate production of documents using available resources. Provide peer review of documents before final production/distribution to ensure quality control of final product
- Edit and create documents using PowerPoint, Excel & Word while ensuring all documents produced adhere to Mercer's global identity/document standards
- Adhere to best practices and expense control (i.e., travel rates, office supplies, catering, vendors, etc.). Contribute to accurate client/project budget management through accurate and prompt time entry
- Assist team with a variety of administrative tasks as assigned. Provide back-up AA support within and outside of business area as needed
- High School Diploma required; AA Degree or BA Degree preferred
- 2+ years of administrative assistant experience, preferably in a consulting environment or professional service industry)
- Strong attention to detail and follow-up skills
- Ability to work well under pressure, multi-task, and work efficiently against deadlines
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Senior Admin Assistant Resume Examples & Samples
- 1-3 years administrative experience, including online management of calendars, meetings and travel
- Advanced skills in Microsoft Office (PowerPoint, Outlook, Excel) and digital file management (e.g., shared folders, web-based, SharePoint)
- Prefer experience with WebEx (or similar app) and creating spaces in/posting to internal social media sites (e.g., Aetna Connect)
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Senior Admin Assistant Resume Examples & Samples
- Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions
- 3 – 4 years’ related experience
- Knowledge of business and technical vocabulary
- Familiarity with standard business concepts, practices and procedures
- Ability to employ basic reasoning skills
- Knowledge of organizational operations and procedures
- Ability to communicate (verbally and written) with considerable tact and diplomacy
- Capable of analyzing complex information requests and determining complex trends
- Ability to exercise considerable discretion and independent judgment when making decisions and interacting with clients
- Must have a detailed knowledge of organization
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Senior Admin Assistant Resume Examples & Samples
- Conducts special projects and performs other tasks as assigned by TA manager's
- Perform expense center budget maintenance, research and reconciliation
- Update TA SharePoint with the presentations, org charts and reports
- Coordinate and assist TA Managers on Recruitment drives and other initiatives
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Senior Admin Assistant Resume Examples & Samples
- Manages the schedules of those supported; schedules meetings and makes travel arrangements
- Accountable for meeting planning and organization; schedules attendees, books conference rooms, arranges catering, prepares presentations, compiles notebooks, meeting materials, handouts, etc
- Provides telephone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems
- Provides contracts for the MTE meetings
- Provides back-up for other Administrative Assistants and Executive Assistants as required
- Supports the BUH and the PMs in the management of local contracts
- Educational requirements – vocational education (GCSE) a minimum, Matura (‘A’) level preferred
- Fluent in speaking and writing English language
- Generally has at least 5 years of related experience in a similar position
- Advanced knowledge of MS Excel & PowerPoint (or equivalent)
- Experience with purchase orders and accounts management systems/software
- Experience with expense reporting systems/software
- Must be able to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands
- Strong interpersonal skills; position continually requires demonstrated poise, tact and diplomacy
- Must be able to handle confidential information and issues effectively and without breech of confidentiality
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Senior Admin Assistant Resume Examples & Samples
- Serves as receptionist and provides exceptional customer service to all internal and external customers in person, by phone, mail, and email. Receives complaints, monitors and reports as needed. Handles and maintains confidential information. Answer phone, take messages, make appointments and provide information to visitors and callers
- Manages calendar of administrative officer. Schedules and coordinates room reservations, catering services and equipment reservations for meetings and events. Takes detailed minutes as needed. Provide agenda, sign in sheets, minutes and disseminate follow up as needed
- Oversees, maintains, and periodically updates all regular and confidential files related to work area, including and/via an electronic digital filing system
- Serves as the Procurement Agent of new equipment, property, supplies and services to the department. Receives, verifies, and checks accuracy of departmental purchase orders. Reconciles procurement card to ensure compliance
- Uses enterprise systems or MS Office Suite to perform data entry and retrieval to established data files, verifying accuracy and completeness of data. Posting information to records or ledgers. Compiles, assembles and manages data for reports, documents and presentation
- Manages and monitors the departmental budget accounts. Posts information to records or ledgers
- Bachelor's degree in clerical/administrative area
- Two years progressively responsible administrative or related experience, including one-year supervisory experience
- Additional job related experience may substitute for required education on a year-for-year basis
- Ability to work independently in a professional manner in an effort to relieve an administrative official of these duties
- Provide an interpretation of policy and procedures concerning TTUHSC El Paso
- Utilize and operate all essential office equipment and possess knowledge in computer software pertinent to the needs of the department
- Communicates effectively and professionally, works as a team player, and maintains a professional, pleasant working environment
- Adheres to all TTUHSC El Paso, Regents, Local, State and Federal guidelines, policies and procedures
- Previous experience in an executive level position
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Senior Admin Assistant Resume Examples & Samples
- Arranges and coordinates domestic and international travel arrangements and logistics, including potentially international visa and immigration matters
- Schedules executive level conference calls, videoconference meetings, in-person, and on-site/off-site meetings
- Monitors and maintains department supplies and facilitates equipment maintenance
- Performs clerical tasks and provides support to the unit, including but not limited to, filing, copying, faxing and word processing
- Prepares expense accounts, reports, and/or financial data
- Communicates written and verbal responses on behalf of the senior executive
- Provides technical assistance during conference calls, presentations, projections, audiovisual presentations, etc
- Acts as a liaison between the external or internal executives, managers, and consultants
- Conducts research, compiles data, and provides findings to appropriate individual
- Minimum of ten years of experience supporting executive-level management required
- Excellent organizational and time management skills to manage multiple responsibilities and work efficiently under limited supervision.
- Proven written and verbal communication skills to effectively interact with internal and external customers and colleagues.
- Maintains a high level of professionalism, integrity, trust, and confidentiality.
- Ability to handle multiple tasks and prioritize effectively.
- Detail oriented to ensure accuracy.
- Excellent computer skills and the ability to navigate through multiple systems without assistance.
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Senior Admin Assistant Resume Examples & Samples
- Calendar, email and voicemail management while proactively anticipating challenges and conflicting priorities
- Equipment set-up, systems access, schedule training, assist with moving team members outside of direct reports, work with Corporate Real Estate to ensure appropriate office/cube sizing
- Lead role in planning pyramid meetings and events
- Responsible for making domestic and international travel arrangements
- Interact with all levels of internal team members and external partners
- Create/edit presentations and correspondence for review with minimal instruction
- Responsible for budget reconciliation and expense processes
- Delegate work to less experienced team members
- Train new Administrative Assistants
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Senior Admin Assistant Resume Examples & Samples
- Attend various business meetings to capture meeting minutes and assist with audio visual and other computerized meeting applications as required
- Attend all Lilly Legal meetings as assigned or directed
- Create and maintain filing systems and revise as necessary to structure a consistent level of organization
- Create and edit documents, spreadsheets and presentations
- Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites
- Uphold assigned responsibilities for Global Information Governance
- Assist with administrative tasks in pre-boarding and onboarding of new employees to the law division as requested by the hiring supervisor
- Update LegalNet by providing relevant job related information (e.g. SME, CLE dates, webinars/articles)
- Identify innovative techniques to increase productivity across the team and the law division
- Serve as a back-up for other Legal assistants in order to meet workload deadlines or during absences from the office
- Handle additional administrative support or special projects as assigned by the Manager
- Minimum of 2 years of recent administrative assistant experience or equivalent experience (project management, customer relationship management)
- Well organized with the ability to seamlessly manage multiple business partners’ schedules and consistently complete projects on-time with great attention to detail
- Ability to work independently, take initiative and anticipates needs
- Take ownership of an issue and goes the extra step to proactively seek out answers to problems that may fall outside your expertise
- Consistently looks for ways to improve, enhance and simplify processes by identifying efficiencies and thinking outside the box
- Eager to learn new things then applies the knowledge in order to improve and simplify processes
- Comfortable and flexible working in a dynamic, changing environment
- Flexible as workloads fluctuate; willingness to provide backup coverage to other assistants when needed, reach out to Manager and others during downtimes for additional work/projects
- High level of professionalism; handles sensitive/confidential information with appropriate care
- Strives to gain strong institutional knowledge about law division and company processes
- Proficient in Microsoft Applications and experience with complex databases and electronic record keeping systems
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Senior Admin Assistant Resume Examples & Samples
- Administrative expertise, including data entry/keyboarding skills
- Experience operating standard office equipment (examples: photocopier, fax machine, telephone)
- Experience using standard desktop load applications, such as Microsoft Office plus intranet and internet functions
- Expert skill level with Microsoft Excel and Power Point
- Comfortable and confident communicating with all levels of the organization
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Senior Admin Assistant Resume Examples & Samples
- Strong communication skills and interpersonal skills
- Good team player and problem solver
- Familiar with Microsoft Office and Outlook operations
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Senior Admin Assistant Resume Examples & Samples
- Build and establish effective relationships with internal and external clients and their assistants. Proactively assess and/or anticipate needs without explicit direction and take appropriate actions
- Schedule and coordinate meetings, appointments, and travel arrangements for the department team members. Ensure critical information and support is provided as timely as possible
- Prepare client invoices
- Minimum of 5 years of relevant experience in a dynamic environment with proven ability to manage multiple tasks at one time
- Excellent organizational, time management, execution and tracking skills
- Proficiency in Microsoft Words, Excel, PowerPoint and Outlook
- Strong attention to details and solid follow through with the ability to set and deliver on priorities in a fast paced environment
- Ability to exercise strict discretion and possess a high level of professionalism given the implied exposure of the role itself
