Admin Assistant Resume Samples

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MS
M Strosin
Myrtis
Strosin
76630 Sauer Shoals
Houston
TX
+1 (555) 966 9429
76630 Sauer Shoals
Houston
TX
Phone
p +1 (555) 966 9429
Experience Experience
02/2016 present
Boston, MA
Exec / Admin Assistant
Boston, MA
Exec / Admin Assistant
02/2016 present
Boston, MA
Exec / Admin Assistant
02/2016 present
  • Providing coverage for other team-based Executive/Administrative Assistants that are on PTO or sick leave
  • Arrange and manage direct report meetings, including bi-weekly meetings and bi-annual offsite meetings including all logistics and agendas
  • Ad hoc project work as directed by VP and/or Senior Leaders
  • Manage own e-mails and correspondence in a timely manner
  • Tactful and discreet with a mature and professional attitude to work
  • Calendar management across multiple parties
  • Manage Basic Control Account (BCA) corporate card account processes and reporting responsibilities
11/2010 10/2015
Dallas, TX
Assoc Admin Assistant
Dallas, TX
Assoc Admin Assistant
11/2010 10/2015
Dallas, TX
Assoc Admin Assistant
11/2010 10/2015
  • Performing general administrative support work such as running reports, copying, filing, faxing etc
  • Performing general administrative support work such as running reports, copying, filing faxing etc
  • Perform general administrative support work such as running reports, copying, filing faxing etc
  • Perform general administrative support work such as running reports, copying, filing, faxing etc
  • Provide Full Service management with daily reporting Easitrak reporting, flagging potential issues
  • Manage, track, and control daily/weekly payroll processing in a centralized payroll function, working directly with other locations/departments in the market
  • Manage, track, and communicate various financial administration controls, including pricing discrepancies
03/2006 09/2010
San Francisco, CA
Admin Assistant
San Francisco, CA
Admin Assistant
03/2006 09/2010
San Francisco, CA
Admin Assistant
03/2006 09/2010
  • You will be expected to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided at all times
  • Submit paperwork for workstations and network access for all new hires and temporary employees
  • Perform other tasking, as directed by PEO IWS Representatives, AMOD management, AMOD team leads, and/or BAE Systems management
  • Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company
  • Assist ATO and ATM with the coordination, development, and management of AMOD Standard Operating Procedures (SOPs)
  • Assist senior managers in meeting schedules, travel plans, visitor assistance etc
  • Create, revise, and manage contracts and other documents in Word, as requested, including checking in and out of GP Selectica system
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
University of South Florida
Bachelor’s Degree in Accuracy
Skills Skills
  • Ability to provide excellent customer service and high quality deliverables
  • Excellent organizational skills including the ability to effectively prioritize multiple projects with strong attention to detail
  • Highly organized, detailed oriented and ability to be pro-active
  • Ability to deal professionally with highly confidential information and matters
  • Knowledge of key administrative processes and procedures desirable but not essential
  • Ability to deal with the public and staff in a pleasant and professional manner
  • Ability to apply judgement and knowledge of complex policies and procedures to provide guidance to departmental representatives
  • Attention to detail and the ability to check for the accuracy of work
  • Pride in accomplishing tasks thoroughly, accurately and quickly, ability to apply skills to be helpful to co-workers
  • Highly proficient in MS Office Word, Outlook, Excel, Access, and Power Point
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15 Admin Assistant resume templates

1

Admin Assistant Resume Examples & Samples

  • Maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements
  • Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
  • Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule
  • Process and trace monthly expense reports and reimbursements
  • Assist larger team with administrative support as needed such as booking conference rooms, ordering supplies, and managing visitor workstations
  • Provide back up support to other administrative assistants in the department
  • Minimum 5 years of corporate administrative experience
  • Must have superior skills in MS Excel, Word, and PowerPoint; and excellent knowledge in Outlook
  • Exceptional computer skills - presentations, spreadsheets, etc
  • Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
  • Must be a Team Player with a high energy level
  • Excellent phone manner a must
2

Admin Assistant Resume Examples & Samples

  • To organize, keep track and manage meeting and activities schedules of managers and other key professionals
  • To plan and organize traveling arrangements for managers and other key professionals
  • To follow up and coordinate key activities
  • To liaise and communicate effectively with the other managers and staff of team
  • To prepare documents for team, including business expense reports, phone bills, leave applications, purchase requisitions and all relevant correspondences
  • To set up and maintain an effective filing system
  • Other supporting activities such as copying
  • Around 1-3 years of experience in admin assistant or in a multi-national company. Overseas educational or work experience in an English speaking environment will be a distinct advantage
  • Good planning & organizing skill
3

Admin Assistant Resume Examples & Samples

  • Responsible for the daily schedule of multiple senior managers, anticipate necessary background material, and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, ensure conflicts are resolved and managers arrive to meetings on time
  • Handle a broad range of duties from day to day operational activities to correspondence to scheduling/arranging individual and group meetings
  • Handle a large volume of global travel planning including airline reservations, train reservations, hotel accommodations, car service arrangements and driving directions as needed
  • Manage inventory of supplies
  • Assist in preparation of presentation material
  • Work in conjunction with other administrative staff to support the department
  • Maintain and track employee vacation and scheduled time off
  • Perform ad hoc projects as needed
  • Excellent phone manner and management a must
  • Minimum 5 years of corporate administrative experience in roles that interfaced with internal and external clients, vendors and executive management
  • Must be proficient in MS Word, Excel, Outlook and PowerPoint
4

Cib-branch Admin Assistant Resume Examples & Samples

  • Providing extensive secretarial support to the branch including
  • Calendar management and associated tasks, i.e. Booking conference rooms, audio visual equipment, copies, preparing docs & scheduling meetings, etc
  • Assisting in organizing events
  • Business travel arrangement in line with corporate travel policies, including prior approval, booking airline tickets, car services, hotels, itineraries; preparing documents for business travel, e.g. visas, new/amended passports
  • Processing of T&E and other expense claims
  • Creating and maintaining team-related schedules and contact lists: vacation schedules, emergency contact lists, mail lists, telephone lists, Travel Request database, Leave database, etc
  • Providing general support including Logistics arrangement, booking meeting rooms, stationery re-ordering, filing, etc
  • Participating relevant business and product trainings to enhance banking knowledge
  • Assisting branch manager in local market analysis and business development when required
  • Optimistic “Can do” attitude with strong attention to details
  • Proactive working style, able to “hit the ground running”
  • Excellent and efficient skills using MS Excel and PowerPoint tools
  • Proficiency in both written and spoken English and Mandarin
  • 1 or 2 years experience as an administrator/ business support within a fast paced banking environment is highly preferred but not mandatory
  • Bachelor degree or above with major in Finance/Accounting/Business Management etc from a tiered-1 university
5

Admin Assistant Resume Examples & Samples

  • To set up and maintain an effective filing system for the office
  • To keep track and manage meeting and activities schedules for the managers
  • To plan and organize traveling arrangements for the manager
  • To follow up and coordinate key activities related to the LOB and other partners
  • To liaise and communicate effectively with the restaurant managers and other partners in the resort
  • Oversee and support all the Food & Operations team administrative support
  • To monitor and check all reports within the division, including business expense reports, operations report, cast members leave applications, purchase requisitions and all relevant correspondences
  • Drive meeting efficiency through the use of detailed minutes and follow up with documented minutes
  • 2-3 years of experience in admin assistant or EA in a multi-national company
  • Strong ability to work on power point presentations
  • Skilled in Outlook, Power Point, Word, and Excel with strong sense of computer awareness
  • Working in Hospitality or Food & Beverage field preferable
6

Admin Assistant Resume Examples & Samples

  • Manage, maintain EVP’s anddepartmental calendars- coordinate cross functional meetings and reservemeeting rooms
  • Update sample projection,sample tracking and adoption rates by division
  • Send meeting recaps andteam updates
  • Download photos fromdesigners to shared drive
  • Create meeting agendas andquarterly power point updates for division
  • Ensure conference rooms areset up prior to large meetings
  • Coordinate and updatedivisional promotion, equity and bonus sheets
  • Shop stores, purchase andreturn samples for design heads as needed
  • Book travel for EVP, designand technical heads as needed
  • Submit expense reports forEVP, design and technical heads
  • Schedule and book fitmodels for design team fittings and sales meetings
  • Submit paperwork for workstations and network access for all new hires and temporary employees
  • Ensure all new hire workstations are cleaned and properly set up prior to their start date
  • Manage and maintain EVP’sfiles and documents in an organized and systematic manner
  • Work with design andtechnical team at improving floor organization and cleanliness
  • Maintain design library andpantone books
  • Organize samples for designteam and EVP as needed
  • Coordinate 9thand 12th floor clean up dates and charity donations and clean updates
  • Answer phone calls/ takemessages for the EVP as needed
  • Must respond to phoneinquiries from vendors, internal personnel, etc
  • Resolve maintenance orother administrative-related issues in a timely manner
  • Complete ad hoc projectsfor EVP as needed
  • 2-5 years’ experience in similarposition
  • Exceptional communicationskills- written and verbal
  • Extremely organized and maintainsstrong attention to details
  • Has the ability toprioritize workload according to needs of EVP and department
  • Experience in fashion aplus
  • Understanding of retailmath a plus
  • Extremely proficiency inExcel, Powerpoint, Word, Outlook
  • Proficiency in Illustratorand Photoshop a plus
7

Admin Assistant Resume Examples & Samples

  • 2-3 years prior successful experience as an Administrative Assistant, in a busy professional environment
  • Strong organization skills, highly reliable and able to manage competing priorities and multiple demands/requests simultaneously
  • High attention to details with a focus on quality and professionally designed client deliverables
  • Desire to learn and advance administrative and technology skills
  • Knowledge of office procedures, practices and equipment and ability to suggest and implement proficient processes that increase efficiency and quality in office processes
  • Strong communication skills, both verbally and in writing
8

Admin Assistant Resume Examples & Samples

  • Past exposure to customer service and document processing is preferred
  • Experience within the financial services or banking industries
  • Self-motivated with close attention to detail
  • Excellent verbal, written and organizational skills
  • Proficiency in Microsoft Office products, specifically Excel and Word
  • Ability to handle multiple projects and tasks at any given time
9

Admin Assistant Resume Examples & Samples

  • Handles all administrative responsibilities for the offices of VP and Directors including but not limited to phones, contacts, calendar, meetings, travel, expense reports, supplies and general support services
  • Prepares, files and tracks executive expense reports
  • Screen all communications into the office. Re-direct or solve as appropriate. Provide clear and detailed information to assist the Executive’s ability to respond to specific inquires
  • Establish and maintain a comprehensive follow-up system
  • Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software
  • Create and manage a system of filing office records and documents, both digitally and in hard copy. File and retrieve corporate documents, records, and reports
  • Read and process incoming memos, mails and reports to determine their significance and plan their distribution
  • Completes SAP transactions as directed, including preparing reports
  • Sort and distribute incoming correspondence. Where appropriate, responsible for the preparation of responses to correspondence containing routine inquiries
  • Assist in the preparation of special projects and presentations, materials, etc
  • Manage special projects as defined by the Vice-President and Directors
  • Provides back-up support for other assistants to include phone and other administrative duties
  • Proficiency with Microsoft Word, Excel, PowerPoint and Outlook; and SAP
  • Competency in general secretarial skills including phone, calendar maintenance, filing, etc
  • Ability to prioritize tasks and ensure all deadlines are met
  • Willingness to be detail-oriented and exhibit the superior organization skills necessary to assist in coordinating all forms of communication (internal and external) for timely delivery of replies and processing information requests
  • Excellent written and verbal interpersonal and communications skills crucial to effective interaction with all levels of the organization including senior-level executives and their assistants
  • Ability to handle confidential information and to exercise good judgment and discretion when managing sensitive issues
  • Flexibility to work overtime as needed to attend to urgent priorities
  • Previous Disney or Entertainment experience
  • Interest or experience in community relations, communications, government relations and other public affairs disciplines
  • Spanish fluency
10

Admin Assistant Resume Examples & Samples

  • PowerPoint
  • Must possess exceptional organizational and follow through skills and be able to multi-task and prioritize with attention to detail
  • Must demonstrate professionalism, diplomacy and discretion when dealing with co-workers, executives etc
  • Must possess excellent written & oral communication skills
  • Independently problem solve
  • Be a self-starter with a team player attitude
  • Ability to work in fast paced environments with shifting priorities
  • Demonstrate common sense, discretion and attention to detail
  • Minimum of 3 years administrative experience
  • Entertainment experience preferred
11

Admin Assistant, Private Wealth Management Resume Examples & Samples

  • High Net Worth Clients
  • Atlantic Trust Specialists (Wealth, Investment, Trust)
  • As an employee of CIBC, the incumbent must comply with all applicable CIBC and Line of Business policies, standards, guidelines and controls
  • Bachelor’s degree or 2-3 years’ experience in trust and/or investments
  • Mastery of TrustDesk and ORS systems
  • Working knowledge of CSC system
  • Proficient with Microsoft Word, Outlook, Excel and Power Point
  • Strong client service orientation
  • Strong interpersonal and verbal communication skills with the ability to use these skills to communicate with high net worth clients and colleagues
  • Strong organizational skills sufficient to complete work according to established schedule and timeframes, while accommodating given priorities
12

Admin Assistant Resume Examples & Samples

  • Provide secretarial support to 2 Managing Directors
  • Schedule appointments, arranges and co-ordinates meetings, handles all travel arrangements
  • Assist with data collation, reports and preparing PowerPoint presentations, if required
  • Assisting the teams with all administrative work, divisional events and trainings
  • Taking minutes of meeting and follow up on action points, if required
  • Prepare travel itinerary together with printed travel documents (ensure have valid travel visa) for countries before travel. Assist to arrange airport transfer, if required
  • Full co-ordination of division events, customer training sessions as well as internal training sessions
  • Update and edit their calendars in daily and monthly basis
  • Assist with audio and video conferences set up with multiple parties (On-and off-site, including meals, room reservations, audio-visual needs etc., where applicable)
  • Guide team & managers on company policies & processes, where applicable
  • Submit monthly i-expenses via online tool
  • Prepare PO when necessary via online tool
  • Maintain mailer list and update Org chart
  • Help to approve PTO, travel exceptions and others documents that require signature, when necessary
  • Raise requisition via on line tool, work with managers to define job specs, interviews scheduling, etc
  • Previous Sr. level staff support experience with 3 to 5+ years’ experience supporting Senior Management/Executive level working in administrative environment
  • Exceptional organizational skills for own work and ensure director stay on track, on schedule and organized
  • Proficient with MS Office Word, Excel, PowerPoint and Outlook
  • Proficient with web conference tools, WebEx, Telepresence or other web tools - Strong proactive, can-do attitude and ability to maintain professional, calm, and customer-service oriented interpersonal style at all times
  • Must be able to work in a fast pace/high visibility environment, ability to adapt to changes
  • Need to have strong personality/minded and to think outside of the box
  • Excellent interpersonal and networking skills
13

Admin Assistant Mindspark Team Resume Examples & Samples

  • Experience in vendor management and budget tracking
  • Knowledge of (and aptitude for) social media
  • Experience and comfort with juggling changing priorities in a demanding and fast-paced corporate environment. Ability to be very flexible in reprioritizing near-term accountabilities
  • Exudes positive attitude, shows enthusiasm for the work and desire to learn
  • Ability to interact comfortably and skillfully with all levels of individuals, from C level executives to customers to well-known speakers
  • Demonstrate experience in developing relationships in a highly-matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision
14

Admin Assistant, Controllership Resume Examples & Samples

  • Provide administrative support to the Vice President utilizing outstanding communication skills (verbal and written), excellent organization and follow-up skills, and the ability to multi-task in a fast paced, multi-time zone environment
  • Manage urgent or straightforward requests, do significant pre-work required to prepare executive for meetings or to advance items needed for approval
  • Screen, organize, and determine significance of information, calls and correspondence to provide solutions and prioritize actions and facilitate work to ensure that deadlines are met
  • Ability and willingness to identify opportunities and resolve problems independently and with a sense of urgency
  • Use advanced administrative skills to proactively manage Leader’s calendar through multiple and changing demands. Coordinate schedules with other executive offices, avoid over scheduling calendar, effectively make Executive accessible to her leaders with short notice, and master resolving calendar conflicts
  • Be capable of preparing PowerPoint presentations, build, format and print excel files with multiple tabs, proficient in developing documents in Microsoft word. Develop communications and research special projects, present recommendations
  • Create and further strengthen a vibrant, team focused culture
  • Lead efforts to ensure professional office appearance throughout the department
  • Develop acute savviness for Company policies
  • Anticipate information needs prior to Executive’s scheduled meetings and phone calls and prepare and organize materials as appropriate
  • Coordinate appointments, meeting logistics, conference rooms, VTC technology, and materials preparation as needed to support meetings and projects
  • Plan and manage travel schedule and logistical details, including coordinating with internal and external resources to make arrangements and plan itineraries
  • Manage expense reports and processing for Executive, including gathering receipts, organizing information, submitting, and tracking to ensure prompt payments
  • Minimum of five years of experience serving in an executive role
  • Demonstrated exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines
  • Demonstrated ability to independently manage multiple tasks and prioritize work in a fast paced environment with minimal oversight
  • Demonstrated excellent written, verbal and interpersonal skills with excellent proficiency in Outlook, Microsoft Word, Excel, PowerPoint, Visio, SAP, and internet with ability to prepare original communications/memos
  • Ability and eagerness to learn the substance of the work in order to be an effective facilitator within the business unit
  • Ability to maintain professionalism, calmly and smoothly manage multiple and ever-changing demands, details, and deadlines
  • Knowledge of administrative and clerical procedures, managing files and records, designing forms, and other office procedures and terminology
  • Strong partnering and relationship building skills
  • Previous experience supporting a Finance organization
  • Knowledge of additional software and mobile devices
15

Admin Assistant Resume Examples & Samples

  • To liaise and communicate effectively with the key stakeholders in the organization to ensure the assigned task to be completed successfully
  • Oversee and support all the HR Business Partner team administrative support
  • To monitor and check all reports within the division and manage the PO process
  • Multi-tasked
  • Good planning & organizing skills
  • Ability to liaise and communicate effectively with other teams and cast members
16

Admin Assistant Resume Examples & Samples

  • The AA provides clerical and administrative support to the EIS Department using Microsoft Word, Excel and PowerPoint
  • Pcard holder for departmental purchases of office supplies and other essential purchases. Complete monthly reconciliation of Pcard statement
  • Process monthly expense reports for Directors and VPs, preparing supporting documentation and budget coding
  • Arrange travel for Directors and VPs
  • Arrange department on-site and offsite meals and events
  • Maintain efficient and well-organized departmental files in both paper and electronic media
  • Manage departmental correspondence including incoming mail, package delivery and fax communications
  • Liaison between EIS Department and internal and external callers and visitors
  • Maintain department’s distribution lists, rganizational charts, and new hire information packets
  • Strong computer skills are critical: Microsoft Office (Word, Excel, Outlook, and PowerPoint)
  • Strong interpersonal, organizational, communication (written and verbal) and follow-up skills
  • Ability to work independently and to handle multiple tasks
  • Ability to balance multiple priorities on a daily, weekly basis
  • Good grammatical and editing skills
  • Minimum 3 years administrative assistant experience, including providing office operations support
17

Admin Assistant Resume Examples & Samples

  • Administrative functions: Performs wide variety of administrative functions such as answering and screening calls and relaying appropriate information to the PM’s (portfolio manager). Schedule and maintain manager’s calendar and travel plans. Keep an in-depth calendar of research related activities
  • Organize materials for research meetings and peer reviews
  • Compile and submit expense reports
  • Maintain database of all broker and company management meetings for the PM’s/Analysts. Coordinate broker meetings, set-up the conference rooms for company management/broker meetings
  • Responsibility for the dissemination of investment periodicals to the Internal Research Team
  • Keep up with computer knowledge/proficiency to help with PM’s computer problems when necessary
  • Scheduling RFP requests in a time-sensitive manner, generating attribution reports from Factset, sourcing pitch books and supplementary materials ahead of client meetings or conference calls
  • Maintaining data spreadsheets for research: Updating pre-established data spreadsheets on a monthly basis and generating various reports using Factset and other sources for research reports. Ensure that all analyst reports are uploaded and saved into the Repository
  • 1-2 years’ experience in the financial service industry/administrative position
  • Proficient in Microsoft Office tools, especially Excel and Outlook
  • Methodical, organized, reliable and punctual in approach
  • High accuracy and attention to detail
  • Able to multi-task, enjoys variety of tasks and Ability to meet intra-day deadlines by managing time efficiently in a dynamic working environment
  • Projects a professional, calm and capable image on the telephone and in person, with ability to handle diverse overseas contacts
  • Ability to work independently as well as in a team-based environment
18

Admin Assistant Resume Examples & Samples

  • Procure stationary and manage the inventory
  • Coordinate with IT team to procure the hardware
  • Manage Vendor Documentation
  • Process Vendor invoices in P2P & follow up for payments
  • Set up of new hires (access cards, desk allotment, PC set up, phone set up, stationary etc.)
  • Roll out the monthly New Hire announcement
  • Manage the premises set up
  • Manage moves and floor re-stacking
  • Coordinate with the CSIS department for Fire & Safety of the Premises
  • Maintain Asset Inventory by coordinating with the IT staff. Reconcile the inventory on a regular basis
  • Manage center administrative activities (building access, entry pass etc.)
  • Prepare the monthly occupancy report and submit it to the CRS department
  • Manage the Facilities Staff, Office Boy & the Receptionist
  • Manage the conference / training room bookings
  • Develop Visitor Itineraries
  • Manage Hotel and Car bookings
  • Arrange working lunch or hi-teas
  • 4) Rewards & Recognitions
  • Procure Certificates, Covers & Seals
  • Collate the nominations and arrange a review meeting
  • Obtain approvals from the Seniors & the HR for the nominations
  • Summarize write-ups for the announcements
  • Organize the R&R ceremony
  • Print Certificates, Stick Seals and obtain the COE head’s signature on the certificates
  • Organize a Project plan for the event
  • Obtain approvals for the budget of the event
  • Coordinate with the vendor for the logistics like venue set-up, projector set-up, etc
  • Send invites to the employees
  • Coordinate for Compliance / BISO requirements
  • Interface with CSIL, CRS, General Services and CSIS on all COE requirement
  • Assist the Center Head
  • Manage Center Head’s calendar. Organize his meetings and send meeting invites on his behalf
  • Coordinate flight and hotel bookings for his business travels
  • Raise his travel expenses in CTE for reimbursement
19

CIB Admin Assistant Resume Examples & Samples

  • As Administrative Assistant to the GM and DGM of the Americas Division
  • Proficiency with MS Word, Excel, and PowerPoint. Able to learn proprietary systems quickly
  • Bilingual Japanese - English fluency required
  • Effective interpersonal skills to communicate and work well with others
20

Admin Assistant Resume Examples & Samples

  • Manage executive’s calendars
  • Schedule quarterly Employee Benefits Committee meetings
  • Heavy PowerPoint and Excel creating presentations for the EBC meetings
  • Participate in project work related to benefits communications including annual enrollment, quarterly wellness newsletters and annual wellness activities
  • Heavy calendar maintenance and track vacation for the team
  • Develop and demonstrate a solid working knowledge of the company structure, key personnel and policies and procedures
  • Schedule conference calls, arrange and coordinate meetings (including space and AV equipment)
  • Complete monthly expense reports for the Executive Director
  • Process benefit invoices/checks received
  • Record the invoice in Excel
  • Obtain appropriate signatures
  • Send to Accounts Payable (AP)or Treasury
  • Work with vendor and AP when invoices have not been paid
  • Coordinate and support all wellness related activities –including set up and clean up
  • Book domestic and international travel arrangements
  • Mail – open, date stamp and distribute department mail
  • Order all departmental supplies
  • Manage archive for the department files
  • Lunchtime seminars
  • Workspeed for meetings
  • Handle office services requests
  • Source4 – Order stationery and envelopes
  • Ability to use discretion when handling sensitive and confidential matters
  • Must be able to handle numerous tasks in an efficient and timely manner
21

KIS Admin Assistant Resume Examples & Samples

  • Prepare detailed client meeting presentation materials including creating graphs and charts, compiling data such as performance information with the emphasis on accuracy and timeliness
  • Obtains and compiles information from a variety of internal/external sources and systems
  • Interacts in a highly professional manner with all internal and external clients and gathers information and has strong follow up to ensure timely completion of pending items and projects are complete
  • Arrange and confirm meetings, travel arrangements, client meetings as needed
  • Principal review and sign off on all incoming and outgoing correspondence including fax email, etc
  • Principal review, approval and sign off on advertising request forms, all speaking engagements and seminars and on LOAs
  • Principal review and approval of trade adjustments and error corrections. Must contact registered representative
  • Ensure that all compliance matters and complaints are handled in a timely manner
  • Notify Financial Advisors, Associate Financial Advisors, and Licensed Investment Associates of any updates to the compliance manual
  • Assist the OSJ Manager and office in preparing for any FINRA and SEC audits in conjunction with the Compliance department
  • Assist new staff with onboarding process
22

Maintenance Admin Assistant Resume Examples & Samples

  • MAINTAIN OFFICE FUNCTIONALITY Maintains the overall function of the office, which includes managing schedules, maintenance of all office inventory & systems requests which includes office supplies, print orders, hardware and software coordinator. Also manages department facilities and resources and participates in workshops and training as necessary to enhance the functionality of the department
  • COMMUNICATION Composes and distributes communication to supervisor(s) and throughout department in order to achieve clarity and understanding. Attends key meetings and communicates pertinent information with department as well as notating meeting content. Partners with other areas/departments in the company to coordinate projects and efforts. Also receives incoming calls and appropriately deals with call or issues. Records and distributes messages as needed. Maintains confidentiality with sensitive information
  • ORGANIZATION Develops and maintains department filing system to ensure availability of information when needed. Also coordinates department events and planning
  • REPORTING Develops and prepares weekly or monthly assigned reports and spreadsheet analysis. May include assisting with preparing or coordinating departmental forecasts and budgets and performing actual to budget variance analysis
23

Admin Assistant Resume Examples & Samples

  • Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
  • Meet and greet clients and visitors
  • Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required
  • Required to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Arrange travel schedule and reservations for executive management as needed
  • Prepare T&E claims in line with company policy
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing, and coordinating support by other units or vendors
  • Sign for mails and packages
  • Coordinate and maintain records for staff office space and phones as necessary
  • Communicate and handle incoming and outgoing electronic communications
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
24

ATF Admin Assistant Resume Examples & Samples

  • Responsible for ensuring resolution is attempted with customers in the event there is an outstanding error on any related ATF forms by following detailed ATF F 4473 Error Correction Process
  • Responsible for maintaining backup log of multiple handgun sales, maintain completion and filing of all department paperwork and responsible for maintaining BATFE log books as required for repairs and consignment firearms
  • Must be able to read documents, printouts, reports, computer screens and other written communication
25

Admin Assistant Resume Examples & Samples

  • Schedules travel, phone calls/conferences, meetings and appointments as directed
  • Assists with meeting activities by preparing agendas, meeting materials and handouts
  • Keeps inventory of supplies and materials as needed, and makes purchases accordingly
  • Establishes working relationships with vendors and suppliers
  • Understand and work in unity with various areas within the department
  • Understand daily duties of each area of the department
  • Accommodate these areas on an ongoing basis when needed
  • Maintains files, correspondence and calendars of activities
  • Preserves a thorough knowledge of applicable company policies and procedures
  • Miscellaneous special projects and duties as assigned
  • 2 years’ experience in office administration and/or business travel coordination
  • Ability to work effectively and confidently with team members and management in a fast paced environment
  • Must be flexible and willing to undertake a wide variety of tasks
  • Strong Facilitation and Organizational skills, must be able to prioritize and multi-task
  • Excellent computer skills, including experience and proficiency with Microsoft Office, database management, and the web / Internet
  • Degreed professional preferred
26

Admin Assistant Resume Examples & Samples

  • Assisting in-house commercial attorneys in litigation and collections matters by coordinating debt collection efforts with the Finance Department and branch offices
  • Updating matters in a litigation management database and reporting status to stakeholders
  • Finding opportunities to improve data collection and reporting processes and collaborating with multiple functions to implement improvements
  • Admin support for department
  • Interfacing with all levels of the organization at Otis, BIS and UTC and with external customers in a professional and effective manner
27

Admin Assistant Resume Examples & Samples

  • Supporting marketing initiatives
  • Maintaining the Salesforce database
  • Filing invoices and other accounts documentation
  • General filing and photocopying
  • Binding and printing
  • Organising the office's stationery supplies
  • Answering calls and dealing professionally with enquiries
  • Attention to details, accuracy and the ability to meet deadlines
  • Strong IT skills including advanced MS Word, intermediate MS PowerPoint, Excel and Outlook
  • Fluency (both written and verbal) in German and English
  • Previous administrative experience preferably within an investment banking department or a similar fast-paced, deadline driven environment
28

Admin Assistant Resume Examples & Samples

  • Proactive diary management for 3 MDs
  • Provide administrative support to other junior team members as required with timely delivery
  • Understand Team Leads’ priorities, provide and collate relevant agendas, minutes, papers and ensure they are in possession of correct paperwork for all meetings and conferences etc
  • Develop and maintain excellent relationships with senior clients, business leads, and their support teams in order to ensure positive working interactions at all times and the achievement of goals
  • Exercise initiative and judgment to be able to progress matters with minimum guidance to a successful conclusion
  • Co-ordinate extensive travel arrangements, arrange visas and itineraries and process monthly expenses
  • Organize conferences / offsites
  • Act as point of contact for a wide range of visitors, conveying a professional image at all times
  • Extensive phone coverage for the team, answering calls taking necessary action either personally or diverting to other areas
  • Providing cover to other assistants during times of absence
  • Co-ordinate planning for internal and external meetings
  • Work closely with IFI admin team; attend admin team meetings and chair / take minutes on a rotating basis
  • Demonstrable PA and team support experience gained in a multinational organization (5 years+)
  • High integrity, possessing personal resilience
  • Will act with discretion, diplomacy and demonstrate high levels of confidentiality at all times
  • Demonstrable multi-diary management experience
  • Proven organisational, communication and influencing skills
  • Strong PC skills (MS Office suite)
  • Able to work effectively under pressure and deliver to a high standard
  • Ability to work on own initiative, be pro-active, noticing opportunities to improve working practices
29

Admin Assistant Resume Examples & Samples

  • Coordinate internal and external meetings
  • Prepare bi-monthly expense reports
  • Coordinate regular domestic and international worldwide travel
  • Organize space planning, offsite events, team dinners & various other social events
  • Track & pro-actively post in internal groups, manage agendas for multiple team meetings
  • Be able to make decisions independently and prioritize meetings on behalf of the Director accordingly
30

Rohq-gwfm-admin Assistant Resume Examples & Samples

  • Detail-oriented with ability to work independently and prioritize workload
  • Logical, analytical and rational
  • Good problem-solving skills
  • Client-focused for exemplary customer service
  • Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
  • Prior experience preferred
  • Can work either day or night shift schedule (as needed)
  • Flexible/Open to working overtime (as needed)
  • Excellent English written & verbal communication skills
  • Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint) Excellent MS PowerPoint skills (ie. Chart creation, etc)
  • Ability to handle high volume of work & adapt to change
  • Ability to plan and manage own time
  • Ability to gain a strong command of new systems (T&E, P2P, VR's, etc.)
31

Admin Assistant, Trademarks Resume Examples & Samples

  • Coordinate departmental workflow and provide support in a high volume business affairs department
  • Administrative duties may include phones, scheduling, filing, billing, and data entry
  • Serve as liaison with other teams internally at DreamWorks to ensure Trademark processes are flowing smoothly
  • Serve as coordinator for cataloging product samples for use in trademark filings
  • Coordinate all departmental billing and purchase orders, partnering with Accounting as needed
32

Admin Assistant Resume Examples & Samples

  • Business travel support, i.e. air tickets / hotel reservation etc
  • Company car arrangement
  • Office stationery management
  • Monthly office payable invoices management
  • Other administration support, i.e. business card, visa / invitation letter, bulletin board update, office 5s, etc
  • Tracking files update
  • Other task assigned
  • Bachelor’s degree in business or related discipline is preferred
  • Preferred one year work experience, fresh graduated is acceptable
  • Familiar with MS Office (Excel, PowerPoint, Word, etc.)
  • Good time management and multi-task ability
  • Dependable, honest, diligent, good team player
  • Fluent English skills (oral & written)
33

Admin Assistant Resume Examples & Samples

  • Executive Schedule Management
  • Assist senior managers in meeting schedules, travel plans, visitor assistance etc
  • Co-ordinate with business management and administrative support staff, to facilitate any joint events
  • Logistics and General Services
  • Single Point of Contact (SPoC) for coordinating various logistics and general services related activities, such as employee transportation, dining services, mail-room, medical room etc. with relevant teams
  • Assist in organizing and hosting various staff gatherings and associated logistics from time to time
  • Fixed Asset Management
  • Manage fixed asset inventory adequacy levels for CTR Hyderabad staff at all times
  • Coordinate with procurement for annual maintenance contracts with suppliers and disposal of obsolete assets
  • Recruitment Support
  • Extend assistance required to the hiring managers for opening new job requisitions
  • Support the hiring managers in recruitment drives, internal referral kiosks, diversity campaigns etc
  • Graduate with minimum 3-4 years of work experience in managing administrative support
  • Proficient verbal and written communications skills, with ability to prioritize tasks for completion within required timelines
  • Self driven individual with ability to work with minimum guidance
34

Admin Assistant Resume Examples & Samples

  • Deep knowledge of soft services
  • Handling end to end process of Canteen
  • Canteen Menu Planning
  • Dealing with courier companies (DHL/UPS / FedEx) for reception and shipments of parcels
  • AMC Contracts
  • Knowledge of Vendors PF and ESIC Challans
  • Handling Housekeeping and Security Services
  • Guest House Management
  • Handling events and birthday parties
  • Basic knowledge of horticulture
  • Regularly looking for the best external service providers in terms of quality, cost and reliability
  • Monitoring the performance of the building (basic knowledge of maintenance work is a plus)
  • Handling Banking related works
  • Maintaining MIS Reports
  • Inventory Management
  • Knowledge of Vending Machines
  • Handling end to end process of Mediclaim Insurance for employees
35

Admin Assistant Resume Examples & Samples

  • Providing a high level of administrative and operational support to Engineering Manager/House Captain
  • Schedule all internal and external meetings across different time zones, while making decisions on priorities and importance of the meeting requests
  • Managing all aspects of international travel and agendas for team meetings
  • Create and submit accurate expense reports on a timely basis
  • Manage the House D&T logistics including room set up, equipment, meals, etc
  • Coordinate Faceversaries/Birthdays celebrations
  • Desk Moves. Work with Facilities to ensure smooth transition for team relocating
  • Managing and welcoming visitors from global offices and providing an ad hoc support if required
  • Ensure email groups, aliases, and administrative systems are maintained and current
  • Arranging and managing creative offsites, being at the forefront of exciting new happening in Lon
  • Assist the House’ managers with scheduling of complex team meetings/events
  • PO management. Raise POs in line with procurement policy and review invoices for accuracy prior approving
  • Coordinate set up of new vendors
  • Collaborates with the Eng Admins team to help plan or work on various LON Site events (Happy Hours, Summer Party, Hackathon, EMEA Tech Summit, Christmas Party, Game Day, etc)
36

Admin Assistant Resume Examples & Samples

  • Phone work
  • Filing and scanning
  • Meeting and greeting
  • Working with the wider administration team
  • Processing documents
  • Data entry in to Excel
37

Admin Assistant Resume Examples & Samples

  • Provide calendar coverage when needed on the broader team
  • Coordinate domestic and international travel arrangements
  • Help organize team events onsite and offsite
38

Admin Assistant Fundamental Equities Resume Examples & Samples

  • Communicating & building relationships with key brokers
  • Comprehensive email coverage
  • Faxing, filing, photocopying
  • Liaising with facilities, post room, print room
  • Use of CBC Meetings calendar & Spectra (training will be provided)
  • Experience in arranging meetings, coordinating diaries
  • Excellent verbal, written, analytical and interpersonal skills
39

Admin Assistant Resume Examples & Samples

  • Dealing with revenue and customs
  • Responding to email queries
  • Arranging and updating shipping records
  • Liaising with couriers and suppliers
  • Processing orders for despatch
  • Taking stock counts
  • Signing off invoices
  • General admin duties
40

Admin Assistant Resume Examples & Samples

  • Minimum 2 years relevant experience working in a senior administrative or secretarial role supporting a senior manager or function
  • Experience of having worked in a Corporate environment
  • Excellent planning and organisational skills with experience of working under pressure
  • Excellent interpersonal, written and verbal communication skills, including experience of dealing with executive and senior management levels
  • Excellent keyboard, shorthand and audio skills
  • Proven ability of using their initiative in challenging situations
  • Ability to interact with all levels of management and customers
  • Excellent communication skills, including written, verbal
  • Ability to prioritise workload effectively
  • Advanced computer and IT skills, including all Microsoft packages
  • Thorough understanding of bank and departmental procedures, functions and activities desirable
41

Admin Assistant Resume Examples & Samples

  • To maintain litigation tracker with the complete record of all litigations
  • . To co-ordinate with the Advocates, concerned departments for updationof stages of litigation
  • Timely allotment of cases to the Advocates and periodic review of Advocates timely updation of MIS
  • To maintain separate tracker of all Banking Ombudsman cases with stage wise
  • To update the support central an online process of litigation
  • To send mails to Advocates for appearances on dates of hearing and post hearing updation from them
  • To publish the weekly MIS for team
  • To prepare presentations and data repository for various meetings including ALCO/Board notes
  • To record the minutes of Legal settlement meetings and keep the record of the same
  • To file all the correspondences relating to various authorities/Corporate Centre/etc
  • To coordinate other team members of Litigation team for sharing of knowledge, etc
  • Any other legal work assigned by the Litigation Head
42

Admin Assistant Resume Examples & Samples

  • MOUNTAIN DEPARTMENTS: Maintain department files, equipment tracking, fuel usage, 6 departments. Coordinate Trash and recycling program with sourcing contact. Maintain supplies for Mountain Ops Building. Manage Mountain Parking permit program
  • FINANCE: Tracking, analysis and overview of departmental budgets, maintenance and capital improvement projects
  • PROCUREMENT: SuperUser level Coupa access, OnBase invoice maintenance and payment, Purchasing Card and travel card usage, accounting and tracking
  • TIME AND LABOR: Payroll entry, exception correction, PTO/SICK usage tracking and entry, manual requests and adjustments, AD HOC access to all current Northstar employees for reclassification and capital coding. Manage tool, boot, helmet, glasses reimbursement program
  • PERMITTING: Maintain mandated permitting for Ski Lifts, Off-road Diesel Engines, diesel generators. . Assist in capital project permitting of new installation
  • COMPLIANCE: State of California Tramway section, ARB DOORS, Placer County APCD
  • RISK: Risk Console, assist with departmental input of incidents
  • ENVIROMENTAL: Fuel usage documentation and levels of mountain tanks
  • ADMINISTRATIVE: Attend MLT meetings as needed. Take notes for Lift Maintenance Best Practice and Lift Maintenance Directors conference calls
43

Admin Assistant Resume Examples & Samples

  • Assist in accomplishment of Company and departmental objectives
  • Review, update and manage schedule for assigned executive - confirm attendees and manage the agenda and logistics of all recurring meetings and departmental events
  • Preparation and delivery of all briefing information for all meetings
  • Communicate daily with internal and external customers while exhibiting the highest degree of professionalism, courtesy and diplomacy
  • Prioritize and assign all incoming written and oral communications, when necessary, to appropriate person(s) for response
  • Organize and manage all travel arrangements
44

Admin Assistant Resume Examples & Samples

  • Protecting cash flow return to the owner through effective management of debtor collection and billings
  • Monitoring and processing accounts payable
  • Maintaining a harmonious relationship with external suppliers by ensuring prompt and accurate payment of all accounts
  • Ensuring timely and accurate preparation of reports as and when required
  • Monitoring and ensuring policies and procedures are complied with
  • Proactive involvement and improvement through innovation and change
  • Ensuring the integrity of data in the system, in reports and in information supplied to AMP entities, Co-owners and other parties as appropriate
  • Provide other financial support to the Centre Management team
45

CIB F&BM Admin Assistant Resume Examples & Samples

  • 5 years experience as an administrator or assistant (PA or EA) in a large corporate environment
  • Computer literacy (all Microsoft Office applications)
  • Demonstrate the utmost discretion and professionalism at all times, including a professional phone manner
  • Quick turn around of requests/project items
  • Strong communication skills, able to interact with various levels of seniority
  • Team player, partnership with other team members and different teams across business
  • Quick learner - able to understand new systems and procedures quickly - and a forward thinker
46

Admin Assistant Resume Examples & Samples

  • To support all areas in the maintenance of files by effective file management
  • To ensure that clients are dealt with efficiently and politely
  • Minute taking
  • Collating of meeting packs
  • Copy typing as may be required
  • Diary management for MD's & Directors using Outlook
  • Setting up video/webex/conference calls
  • Booking of meeting rooms
  • Travel arrangements, including production of detailed itineraries when needed
  • Preparing and processing expenses
  • Dealing with IT and Facilities on a daily basis (procuring equipment, investigating IT issues, etc)
  • Adhoc cover of Reception
  • Admin & Secretarial duties for all business areas as and when required
  • Possess great attention for detail with an ability to work to tight deadlines
  • Operates effectively as part of a team, can build and maintain working relationships with others and is seen as 'approachable' and helpful
  • Have a proactive and enthusiastic approach to work and projects
  • Demonstrates sound judgment and good decision making when dealing with problems
  • Good client / Introducer / supplier handling skills both by telephone and face to face
  • Excellent diary management experience and organisation of meetings
  • Highly organised, excellent telephone manner and client handling
  • Microsoft Outlook
  • Powerpoint
47

Admin Assistant Resume Examples & Samples

  • Strong and advanced skills in Excel and PowerPoint
  • Previous experience working in admin is necessary
  • Excellent understanding of urgency
  • Produces high quality, accurate timely work
48

Admin Assistant Resume Examples & Samples

  • Track status of payments made for all events with Sales Mangers
  • Follow up on all accounts receivable and provide monthly update to
  • Generate a competitive analysis report on a quarterly basis
  • Special projects as assigned by Director of Sales
  • Distribution of final contracted SEO’s to appropriate parties
49

Wholesale Admin Assistant Resume Examples & Samples

  • Raising Needle & Thread PO’s and order confirmations for all wholesale accounts
  • Assisting with all wholesale administration paperwork including wholesale spreadsheets, and client order history. Ensuring spreadsheets are kept up to date at all times and providing information for wholesale team and CEO as and when required
  • Conducting research relating to potential wholesale partners and replying to enquiries once discussed with the team
  • Helping to organize diary for UK and European wholesale selling appointments
  • Ordering tickets and alarm tags for relevant clients ready for shipment
  • Collating MDA numbers for Asos account pre shipment
  • Chasing shoot samples for relevant clients and working on general sample requests alongside PR Coordinator using GPS sample tracking system
  • Helping to organize showroom prior to all wholesale meetings
  • Producing account ‘go live’ emails on a Monday every week and chasing any clients who have a delay with uploading new season styles
  • Monitoring client markdowns and highlighting to the management team
  • Conducting client store visits in London and producing document with findings and imagery for management team
  • Assisting with the re-order process for UK and European wholesale accounts and working with Goods and Services on US re-orders
  • Assisting with RTV requests
  • Liaising with US wholesale agency Goods and Services on all administration regarding US and Canadian wholesale accounts
  • Experience working within an administration role
  • Highly organized with the ability to multi-task and work very quickly under pressure in fast paced environment
  • Positive and eager to learn
  • Strong mathematics skills
50

Admin Assistant Resume Examples & Samples

  • Drafting documents, and requires the ability to proof read and demonstrate meticulous attention to detail
  • Coordinating external communication campaigns
  • Organising events and creating marketing materials
  • Ordering stationary and keeping the office supplies up to date
  • Liaising at all levels of business and must be articulate and professional in your approach
  • Enthusiastic
  • Have a positive outlook
  • Be willing to travel in the UK for the role
51

Admin Assistant Resume Examples & Samples

  • Provide day-to-day communication and overall support, including: managing phones, coordinating travel, and coordinating team meetings and agendas
  • Manage each executives’ calendar, including scheduling of meetings, work sessions and travel arrangements
  • Coordinate meeting logistics: booking rooms, ordering A/V, ordering catering, preparing materials, managing RSVPs to incoming requests
  • Manage the flow of information to and from each executive, including file and organizational system/needs
  • Support project management processes within the team: weekly partner updates, project status reporting, issue tracking utilizing consistent department reports
  • Handle confidential information with discretion
  • Prepare and edit presentations and project documents
  • SAP Super User for the team
  • Manage onboarding/off boarding of team members
  • Minimum 3-5 years experience supporting a team of executives in a fast-paced environment
  • Experience in a customer-service focused environment
  • Strategic thinker with a knack for process improvement
  • Extremely organized with the ability to prioritize and multi-task
  • Ability to anticipate needs of the team and addresses them in a proactive manner
  • Flexible and able to change priorities as needed to meet deadlines
  • Ability to creatively and proactively problem solve
  • Strong technical skills: Microsoft Office (Outlook, PowerPoint, Excel, Word, Access, Visio) and SAP, plus ability to troubleshoot basic technical issues
  • Quick learner with the ability to work in a very fast paced environment
  • Not afraid of asking questions and/or directions. Ability to push back if necessary
  • Ability to work with minimum supervision and to handle confidential information
  • Ability to interact effectively with people of all levels of the organization
  • Ability to build and maintain good working relationships with internal and external organizations, peers, and management
  • Ability to select the communication style and presentation method that will yield the greatest impact or effect on others
52

Admin Assistant, Cast Housing Resume Examples & Samples

  • This position will assist with managing the inventory for SHDR Housing Operations including placement, check-in, and moves
  • This position will manage various reports, forecasts, early releases, housing deductions and audits; as well as provide support for resident resolutions via apartment meetings, on-boarding and execution of housing events
  • This position will work as a liaison for SHDR Housing Operations with the Property Manager(s), Payroll, Recruiting, Labor Operations, and Operating areas
  • This position will be responsible for housing deductions with payroll through system as well as importing and reconciling housing balances within the housing system and contacting participants and work locations when outstanding balances arise
  • Demonstrate computer proficiency with Word, Excel, SharePoint, and Access
  • Demonstrated strong problem solving skills
  • Demonstrate conflict resolution skills
  • Demonstrate strong verbal and written communication skills
  • Strong partnering skills, proven ability to handle multiple projects and priorities
  • Demonstrate ability to work with confidential information
  • Ability to work/partner effectively with all levels of Cast
  • Demonstrate strong organizational skills
  • Ability to be flexible with work schedule, including nights and weekends
  • Excel knowledge of V-Lookups, pivot tables, and basic formulas
  • Knowledge of SAP, Business Objects, Matra, and Certain
  • Knowledge of Disney Housing Operations as a program alumnus or event/arrival volunteer
53

Admin Assistant Resume Examples & Samples

  • Use good judgment and knowledge of departmental issues, priorities and relationships to respond promptly to requests for meetings with Engineering and Manufacturing leadership
  • Assist with the preparation and distribution of presentations, documents, reports, and other materials as needed
  • Track and process all departmental invoices for payment
  • Handle in- and outbound mail
  • Schedule travel and prepare travel information
  • Support and/or lead ad-hoc projects as needed
  • Assist in planning quarterly team meetings, team building off-sites and other department meetings as needed
  • Represent the Manufacturing leadership team, both internally and externally, with a high level of professionalism and in a manner that reflects positively on the organization
54

Programming Admin Assistant Resume Examples & Samples

  • Diary management including coordinating internal and external meetings, conference calls and video conference with multi countries and any other necessary communication
  • Extensive travel arrangements and bookings including detailed itineraries and document preparation
  • Document preparation including presentations, word documents, spreadsheets etc
  • Review scripts and provide coverage
  • Build strong relationships with key contacts across Universal Networks International structure Build relationships across the business
  • Receive and attend to visitors coming to meet the EVP Programming and to ensure to be available prior to any meeting or visit to ensure all logistic and documents are prepare if required
  • Experience reviewing and summarizing scripts
  • Strong sense of initiative and a proactive style to work on own projects
  • Excellent organizational skills, demonstrated experience in arranging large business events
  • Can do attitude, positive, honest, reliable and energizing
  • Be available and approachable
  • Proactive attitude, be on top of the work and team priorities to anticipate needs
  • Good project management and organisation skills
55

Admin Assistant Resume Examples & Samples

  • Responsible for full spectrum of office administration function, such as procurement of office/pantry supplies & facilities, repair & maintenance, office cleaning and office security
  • Review supplier’s price and service level, create Purchase Order and manage invoice
  • Assist in monitoring the workflow and service of mailing, courier & delivery service
  • Work closely with department assistant and IT Support on new comers’ arrival pack
  • Assist in implementing administrative policies and procedures
  • Provide administration support in office renovation projects
  • Generate and update monthly reports on petty cash, attendance, night patrol, etc
  • Act as backup to Receptionist
56

Admin Assistant Resume Examples & Samples

  • 2-4 years of administrative and/or legal experience preferred
  • Strong technical skills including Excel and Google Mail/Calendar
  • Attention to detail and the ability to handle multiple projects simultaneously
  • An interest in developing, learning and stretching beyond the Assistant role
57

Admin Assistant Resume Examples & Samples

  • Answering / Transferring phone calls, receiving and dispatching couriers & letters, greeting guests
  • Order stationery and office supplies
  • Maintenance office equipment inclusive of MFD, air con, etc. and office facilities repair
  • Keep working areas neat and tidy
58

Admin Assistant Resume Examples & Samples

  • 5 years Administrative Assistant experience
  • Demonstrated Ability to use Microsoft Office package including Excel and Powerpoint
  • Effective presentation skills
  • Ability to work on multiple projects, under pressure with strict time constraints
59

Admin Assistant Resume Examples & Samples

  • PO/PR Management
  • Good command of oral and written English
  • Advanced in MS Office Applications
  • Good communication skills, Service-oriented, responsible, good team work spirit and hard working
60

Asst Admin Assistant Resume Examples & Samples

  • 1+ years providing administrative support
  • Working knowledge in Microsoft Word, Power Point and Excel, Outlook
  • Ability to administer specific applications/time bound processes to meet all deadlines
  • Ability to learn quickly and become proficient in multiple proprietary IT applications
  • Outstanding organization and follow-up skills
  • Excellent verbal and written communication skills. Maintain discretion with sensitive information
  • Critical thinking and problem resolution skills
  • Ability to handle multiple changing priorities simultaneously in sometimes challenging situations; keeping management involved needed
  • Ability to lift a minimum of 20lbs
61

Assoc Admin Assistant Resume Examples & Samples

  • Provide dedicated administrative support in a professional, confidential and organized manner
  • Capable of creating customized actionable market reports using pivot tables, ,advanced formulas or macros
  • Detailed knowledge and experience in Microsoft Word, PowerPoint, Excel
  • Experience in prioritizing work and multi-tasking - Strong sense of urgency
  • Respects & values differences, acts with integrity and operates with justice
62

Assoc Admin Assistant Resume Examples & Samples

  • Provide cashiering support in a professional and organized manner
  • Maintain and update distribution and contact lists
  • Daily interaction will all Functional Teams
  • Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
  • Outstanding organizational and follow-up sills - Discretion with sensitive information
63

Admin Assistant Resume Examples & Samples

  • LEADERSHIP BEHAVIORS
  • Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
  • MEASURES
  • Deliver Growth: Provide comprehensive support to team to enable delivery of plan and business priorities
  • Create Efficiency: Meet SMART objectives to drive business results
  • Drive Future Success: Support Management to provide them more time with front line
  • Drive Cultural Change: Support Community projects
  • Develop Others: Answer questions and deliver coaching & training
  • Develop Self: Gain understanding of Market/Location P&L
  • Experience in prioritizing work and multi-task - Strong sense of urgency
  • Requires creative thinking and problem-solving skills
64

Asst Admin Assistant Resume Examples & Samples

  • Associates Degree in Business and 1-3+ years general business experience or an equivalent combination of education and relevant experience
  • Commitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial input
  • Proficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage
  • Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division), and ability to operate common office equipment (e.g., fax machine, photocopier, telephone)
  • Respects & values differences, acts with integrity, and operates with justice
65

Admin Assistant Resume Examples & Samples

  • Arrange and manage travel itineraries for team members
  • Prepare and submit expense reports; own and administrate P-card transactions for the team
  • Manage team members' calendars and schedule meetings, including in-person, telepresence, Webex, and teleconference
  • Set up matters and process invoice transactions in Counsel Link and SAP; track spending against individual project budgets and annual budgets for Global Transactions team on periodic basis
  • Set up, manage, and insure integrity of team files and team Intranet sites (i.e., for Global Procurement Legal Practice Group and M&A Practice Group); including folder management and document posting, practice group contact lists, preparation of quarterly newsletter, etc
  • Create, revise, and manage contracts and other documents in Word, as requested, including checking in and out of GP Selectica system
  • Assist team members in creating PowerPoint and other presentations for training purposes, best-practice sharing, client presentations, etc
  • Generate reports on transaction matters, as requested
  • Flexible and adaptable self-starter, able to work independently with strong follow-through, a sense of urgency, outstanding prioritization skills, and professionalism
  • Team player with ability to work with all levels of management and to handle multiple priorities in a fast-paced environment
  • Excellent grammar and writing skills
  • 5+ years of legal secretary experience preferred, including various legal software systems
  • Expert skill level with Microsoft products, in particular, Outlook, PowerPoint (including charts and graphs), and Word; familiarity with Excel
  • Familiarity with Selectica and legal software systems (e.g., hCUE) a plus
  • Ability to maintain strict confidentiality, particularly of sensitive matters
  • Flexibility to work extended hours when necessary
66

Admin Assistant Resume Examples & Samples

  • Answering and redirecting calls
  • Speaking to suppliers and customers
  • Booking in goods as they come on the internal system
  • Setting up supplier accounts
  • General filing, photocopying and scanning
  • Keeping health and safety records and certificates
  • Adhoc duties
67

Admin Assistant Resume Examples & Samples

  • 1 By delegation from the Operations Supervisor or Branch Manager, the Administrative Assistant has responsibility for providing effective and competent office support to the Branch in a safe, legal, and ethical manner, thus helping to ensure that the Branch’s services to clients always are of high quality
  • SPECIFIC RESPONSIBILITIES
  • 2 To provide the following services to the Branch as needed
  • Reception, FAX, Switchboard, Filing, Mailing, Ordering
  • Copying, Invoicing, Word processing, Courier
  • Light packing and shipping
  • Maintain Inventory of office supplies
  • 3 To maintain appointment calendars for department personnel and to arrange travel plans
  • 4 To expedite within the Branch the preparation, maintenance, distribution, and control of documentation
  • 5 To coordinate preparation and distribution of report
  • 6 To maintain assigned area, files, supplies, and equipment in a clean and orderly manner
  • 7 To assure that confidential departmental information and files are maintained in a proper and secure fashion
  • 8 To be a positive representative of the Branch and the Company to the public through the practice and enforcement of proper office decorum
  • 9 To carry out the above responsibilities, and all others which may be assigned, in a manner demonstrating support for and adherence to the Company’s Safety Policy and Procedures, Quality Policy and Procedures, Ethics Policy, Environmental Management System, Vision and Strategy, and to exercise good judgment, common sense, and diplomacy in so doing
  • SUPERVISION EXERCISED
  • 1 The Administrative Assistant normally has no personnel responsibility or authority
  • SUPERVISION RECEIVED
  • 1 The Administrative Assistant reports to the Administrative Manager where such position exists. If no such position exists, the Administrative Assistant will report to the Branch Manager
  • 1 The Administrative Assistant should have a high level knowledge of office equipment and software such as computer, word processor, typewriter, database, spreadsheet, facsimile, photocopier, postage meter, telephone, and switchboard, and must know and demonstrate use of proper spelling and grammar, and filing
  • 3 The Administrative Assistant frequently will be the first Company representative seen by a visitor to the Branch. Therefore, good grooming, etiquette, and the ability to make a favorable public impression are essential. These qualities will be judged by the hiring authority
  • EXCEPTIONS, or ADDITIONAL DUTIES,REPORTING RELATIONSHIPS, and QUALIFICATIONS SPECIFIC to THIS BRANCH
  • 1 Strong computer knowledge
  • 2 Strong Organizational and communication skills
68

Admin Assistant Resume Examples & Samples

  • Track and report on daily fleet cost and measurable operational KPI's
  • Ensure Fleet Focus data integrity
  • Meet internal customers' expectations
  • Maintain records including but not limited to safety, environmental and vehicle
  • Executing track and train required annual fleet training
  • Support parts room accuracy and compliance integrity
  • Work with fleet technicians to develop skills and understand operating systems
  • Pass the drug test
  • Pass the background check
  • Be proficient in excel, fleet focus and various web based data bases
  • Understanding basic mechanical operation
  • Up to date training certificates working with current industry standards and the latest technology
  • Strong people skills with an ability to coach
69

Assoc Admin Assistant Resume Examples & Samples

  • Excellent computer skills a must- with EXPERT level MS Excel. MS Word and PowerPoint preferred
  • Outstanding organizational skills (time management and follow up)
  • Advanced written and verbal communication skills
  • Ability to compile and analyze data plus pull reports from various systems with strong attention to detail and accuracy
  • Demonstrated ability to work within a fast paced and highly entrepreneurial organization
  • Excellent attendance and flexibility with schedule to arrive early/stay late to meet critical deadlines, sometimes with little notice
  • Demonstrate initiative, strong multi-tasking skills, good judgment, sense of urgency and professionalism
  • Proven ability to work both in a team environment and independently
  • Experience in a Customer Service based company
70

Admin Assistant Resume Examples & Samples

  • Provide administrative support to Regional Director and Plant Manager. Duties includes
  • Diploma or Associate degree in Secretarial Science or Business Administration
  • Min 3 years administrative experience, with experience in a multi-national company highly desired
  • Ability to be self-directing, manage time and priorities effectively, take initiative, exercise good judgment and manage multiple priorities
  • Effective communication (verbal and written), interpersonal and collaboration skills at all levels of an organization
  • Microsoft PowerPoint skills, Microsoft Word, Excel and Lotus Notes/Outlook 365 working knowledge is required
  • Interest and ability to thrive in a high energy team environment, with strong aptitude for interaction with people and be a team player
  • Ability to exercise & display integrity, equity and respect across the team
71

Admin Assistant Resume Examples & Samples

  • Provides support to PMO and performs general administrative duties with minimal guidance
  • Utilizes program internal systems to collect, analyze, and compile metrics for division and or branch reports
  • Assists with the preparation of plans, deliverables, and reports
  • Assists with maintaining knowledge management files
  • Interfaces with personnel to maintain logs, records and files
  • Develops and maintains calendars and schedules
  • Assists with coordinating, planning and organizing meeting events, and supports planning and execution of technical exchanges, conferences, and synchronization sessions, obtaining space and necessary materials and equipment
  • Contributes to the review, development and management of office administrative operating procedures
  • Assists with the preparation and/or distribution of read-ahead materials and briefings for a wide-range of audiences
  • Prepares, submits and tracks expense reports
  • Submits visit requests
  • Assists in budgetary, billing, and financial management of front office expenses incurred to support the organization (ex., office supplies)
  • Initiates action to provide end-user support and performs complex administrative duties
  • Contributes to, and conducts technical editing of reports and briefs
  • Coordinates the administrative specialist team
  • Minimum of a High School Diploma and 5 years of experience in Office Administration
  • An Associate’s Degree or higher may be substituted for two (2) years of relevant experience
  • Leidos Overview
72

Admin Assistant Resume Examples & Samples

  • Conversion of various documents (word, excel, instruction, memo, governance, etc..) to the correct Chorus 2.0 templates
  • Drafting of instructions/guide and flow charts on reference system processes
  • Entity Audit Plan (EAP)
  • Update of the EAP based on the status of the internal audits
  • Consolidate Entity Audit Plan results from Bids & Projects, TRT, ASW, SPC and Shared Services
  • Generate monthly summary of EAP indicators on status of internal audits (planned, conducted, re-scheduled) and total findings (open, delayed and closed)
  • List of Standards listing
  • Maintenance of Standards listing file
  • Tracking of Standards (i.e. Name of borrower, date borrowed)
  • Chorus 2.0 Query/Change Request
  • Scan and file document approval page in the shared drive
  • Assist Engineer in checking status of actual documents based on entity Query/Change Report
  • Generate monthly SGP-Chorus 2.0 publication
  • Shared Drive and TOL
  • Assist in managing Reference System shared drive
  • Clean up of the folder
  • Support other clerical/admin activities as allocated/directed by the Quality Manager
73

Admin Assistant Resume Examples & Samples

  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
  • Coordinates new employee office set-ups and onboarding
  • 1+ year’s previous admin experience or equivalent
74

Admin Assistant to Head of CHC Resume Examples & Samples

  • Power point skills - Medium to advance
  • Communicative, open minded, learning spirit, team player
  • Have experiences as secretary minimum 3 years as secretary
75

Admin Assistant Resume Examples & Samples

  • Coordinates manager’s calendar, meetings, correspondence and presentations as needed
  • Coordinates all necessary arrangements for customer visits
  • Provides clerical and administrative support to manager’s staff
  • Coordinates and arranges meetings, reserves facilities, and records and transcribes minutes of meetings
  • Participates or leads special projects/events
  • Arranges and coordinates travel schedules and reservations when required and assists with travel issues
  • May assist with compiling information and data for reports on audits, budgets, plans etc
  • May assist other departments as needed
  • Generates reports and graphs as needed
  • Supports Department on all administrative work pertaining to faxes, mails, parcels and packages
  • Formal training or college degree preferred
  • 2 - 4 years of clerical/administrative background
  • Excellent knowledge of personal computer operation including use of Microsoft Packages
76

Admin Assistant Resume Examples & Samples

  • Perform general secretarial tasks & administrative support including organize daily schedule appointment, travel arrangement (domestic/overseas), organizing meeting and Executive schedule as required
  • Providing administrative support to Executive/Management
  • Coordinating with both internal departments and external parties
  • Manage and organize office equipment
  • Support Company activities for both internal (Employee) and external (with Customer)
  • Bachelor’s degree in any related field
  • At least 3 years experiences in related job
  • Good command in English, computer literacy
  • Strong communication and interpersonal skills with an ability to work effectively as a member of a team as well as independently
  • Good attitude and service mind
  • Able to work under pressure, self-motivated, energetic and willing to learn
77

Admin Assistant Resume Examples & Samples

  • Maintain electronic and hard copy filing system
  • Manage calendar for Managing Director
  • Assist in resolving any administrative problems
  • Answer calls from customers regarding their inquiries
  • Maintain office supplies for department
  • 2+ years of hands on administrative support experience
  • Excellent communication skills – written and verbal
  • Ability to prioritize projects and strong problem solving skills
78

Junior Admin Assistant Resume Examples & Samples

  • Welcome and sign in/out visitors
  • Operate switchboard to accept incoming calls, transfer to staff and take messages as appropriate
  • Receive and distribute post and deliveries
  • Process invoices and Purchase Orders
  • Maintain organisation, cleanliness and health & safety of the building entrance, reception, kitchens and meeting rooms
  • Maintain stock and organisation of stationery
  • Work with the Executive Assistant to provide catering for and organise meetings/events
  • Prepare beverages for meetings on request
  • Monitor and restock provisions of kitchen consumables, vending machines, fresh fruit etc
  • Work with the Executive Assistant to organise for and notify personnel of taxi bookings
  • Liaise with Nokia departments as appropriate to ensure smooth introduction and processes for new starters
  • Assist with recruitment process when required
  • Assist the Executive Assistant with general admin, facilities and health & safety maintenance of the office building
  • Be flexible and have the ability to take on new tasks as required
  • Confident communication to all levels
  • Capable of managing own time
79

Admin Assistant Resume Examples & Samples

  • Calendar scheduling
  • Arrange travel plans
  • Regularly interact with Senior Leadership teams and other internal and external customers
  • Dealing with calls in a profession manner
  • Constant email correspondence
  • Plan complex meetings, including multiple Leaders, International participants, full day events requiring audio visual equipment, etc
  • Processing expense reports and managing invoices
  • Maintaining and managing office supplies and other indirect purchases
  • Minimum of 5 years extensive administrative experience
  • Bilingual Spanish / English
  • Professional Secretary (CPS) or Administrative Professional (CAP) certification a plus
  • Excellent computer skills: Outlook, Word, Excel, PowerPoint
80

Admin Assistant Senior Resume Examples & Samples

  • Provides administrative support to Head of US Endicrinology requiring an advanced knowledge of department functions and division/business unit functions
  • Oversees organization and maintenance of department filing system including potentially confidential data
  • Proven ability to work independently, highly organized and effective in handling multiple detail-oriented projects in a fast-paced environment
  • Strong administrative and computer skills, specifically MS Outlook, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets, handle and prepare documents of a highly confidential and sensitive nature, execute consistent and precise follow-up by ensuring issues are resolved and projects completed, Concur expense management; Ability to interact with various levels of business functions and professionals in and outside organization
  • Attentive to details and results
  • Demonstrate leadership and ability to interact with strong collaboration with Administrative colleagues within MSOI Leadership
  • The successful candidate will have a minimum of 5 years of related administrative work experience, supporting senior level personnel and a H.S. diploma or equivalent
  • Associates or Bachelor's Degree preferred
  • Experience providing senior level administrative support within the pharmaceutical or biotech industry, highly desired
81

Admin Assistant Resume Examples & Samples

  • Administers company benefit programs to include new hire enrollment, annual open enrollment and termination updates in a timely manner
  • Conducts reconciliation of plans and processes through ad-hoc reports to ensure accuracy
  • Supports employees with benefit questions including, FMLA/LOA through established policies, benefits, forms, records and practices. Timely resolution of all employee issues
  • Conducts New Hire Orientation and Exit Interviews
  • Maintains accurate databases and employment files to include: employee actions, I-9 Documentation, medical correspondences, and performs audits on employee files to ensure compliance
  • Administration of company pay programs such as tuition assistance & military leave
  • Ensures compliance with company policies and procedures
  • Cross trained in areas of recruiting and onboarding
  • In addition, performs other duties as assigned by the Human Resources Manager
  • Must have 5 yrs. related experience
  • B.S. Degree in related field preferred
  • Working knowledge of Microsoft Office and demonstrated proficiency in typing skills
  • Knowledge of PeopleSoft or Oracle HRIS Systems or Taleo Applicant Tracking Systems a plus
82

Exec / Admin Assistant Resume Examples & Samples

  • Organizing and proactively maintaining a complex calendar, including scheduling meetings across multiple time-zones, using a high level of tact and integrity
  • Managing leader’s daily schedule, prioritizing meetings and following up on request items
  • Organizing regular team meetings and 1:1s with direct reports
  • Coordinating conferences and staff meetings, including room booking, catering, security etc
  • Processing monthly expense reports and reviewing expense reports for approval
  • Interfacing with HR on recruitment, on boarding and off-boarding and new employee logistics
  • Managing requirements and logistics for new/on boarding employees
  • Assisting the department payroll administrator as needed
  • Providing coverage for other team-based Executive/Administrative Assistants that are on PTO or sick leave
  • Previous executive administrative support experience within a large organization
  • Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels
  • Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects
  • Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively
  • Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization
83

Admin Assistant Resume Examples & Samples

  • Bachelor's or Associate's degree (Preferred)
  • One year administrative experience (Required)
  • Two - five years computer experience (Required)
  • MS Office (Word, Excel)
  • Knowledge of other computer software and programs where applicable
  • Ability to handle multiple tasks and deadlines
  • Ability to prioritize efficiently
84

Admin Assistant Resume Examples & Samples

  • Supporting staffs’ efforts as requested for correspondence, contracts, meeting preparation, management reports etc
  • Planning and executing internal and external meetings
  • Answer main phone line
  • Welcoming guests to the office
  • Maintain professional order and appearance of lobby and conference room at all times
  • Handling USPS mail and overnight packagesMaintain office supply inventory
  • Maintain copier and printer supplies, maintenance and service calls
  • Making domestic and international travel arrangements
  • Processing expense reports and timecards
  • Manage break room maintaining all preferred supplies, order and professional appearance at all times
  • Assist all departments with filing as assigned by Office Manger
  • Data Entry to include entering site employee’s service reports into a data base and daily SCADA editing
  • Other clerical support duties as assigned by Office Manager
  • 4 + years of progressive administrative support experience
  • Demonstrated planning and organizational abilities
  • Strong verbal and written communications skills consistent with a highly professional office environment
  • Proficient skill level in Microsoft Office software (Word, PowerPoint, Excel; Outlook)
  • Positive “can do” attitude
  • Willingness handle a broad range of duties to support the expanding the growth of the office
  • High School Diploma required, AA or higher degree preferred
  • SAP experience preferred
  • Willingness to travel to additional wind sites required
85

Admin Assistant Resume Examples & Samples

  • Minimum typing skill of 25 to 49 W.P.M
  • Working knowledge of Word, Excel and Outlook is required
  • Ability to use Power Point and SAP is preferred
  • Must be able to read, write, fluently speak and understand the English language
  • Must be able to secure appropriate airport authority and/or US Customs security badges, if applicable
  • Must have acceptable credit for AA Credit Union positions
  • Travel to the interview and any subsequent relocation expenses are the responsibility of the candidate
86

Exec / Admin Assistant Resume Examples & Samples

  • Organization and maintenance of complex calendar using a high level of integrity, managing across senior business partners, clients, different time zones, and international markets
  • Managing travel arrangements including air, hotel, transfers, and agendas
  • Organizing internal and external business meetings, making all necessary arrangements including sending invitations, booking rooms and arranging catering
  • Assisting with appropriate email delegation / reacting and responding on behalf of, prioritizing what is important and urgent, acknowledging receipt/replies on behalf of, etc
  • Adhoc projects including development of reporting templates, agendas, etc. as needed
  • Helping to shape the content, look and feel of presentations, letters, emails and other communication media
  • Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; Review expenses submitted to leader and highlight any out of policy spend
  • Supporting department finances and report requests
  • Organizing of new starters first days, workstation, PC’s, stationery, and all HR/PeopleSoft administration
  • Helping to co-ordinate recruitment and development activities
  • Experience supporting senior-level executives
  • Must have a desire to understand the goals of the team and the relative importance of various partners and what they do
  • Demonstrated ability to interact with Senior Management and handle confidential and sensitive information with discretion
  • Strong work ethic, highly self-motivated, but understanding of the importance of being a team player
  • Ability to multi-task and prioritize in an extremely fast paced environment
  • Strong interpersonal and communication skills with the ability to form professional relationships across all areas of the organization
  • Excellent organizational and time management skills with strong attention to detail
  • Ability to be proactive and take initiative to anticipate the needs of a complex office
  • Demonstrated ability to remain calm under pressure and be flexible to changing priorities
  • Proficient in Microsoft Outlook, Excel, Word, Power Point and able to manage Concur, Ariba Buyer/ other internal platforms
  • Experience working with SalesForce.com is a plus
87

Admin Assistant Resume Examples & Samples

  • Minimum college diploma in Administrative Studies or other relevant business area
  • Minimum 3 years experience as an Administrative Assistant
  • Exceptional listener and communicator both verbally and in written form
  • Ability to work with people at all levels within the organization as well as external vendors, suppliers and corporates and clients
  • A team player who thrives in environments requiring the ability to effectively prioritize multiple concurrent tasks and projects
  • Ability to provide excellent customer service in a timely manner
  • Computer-literate and software proficiency; specifically with Microsoft Word, Excel, PowerPoint and Outlook
88

Assoc Admin Assistant Resume Examples & Samples

  • Process owner for Cashiering Full Service Routes and Settlement Paperwork
  • Provide customer invoice accuracy support
  • Ability to provide periodic and detailed reconciliation of 3 separate general ledger accounts
  • Coordinate product donations to support community involvement
  • Customer Database maintenance/review
  • Answer incoming customer calls with a professional, upbeat and positive disposition
  • Performing general administrative support work such as running reports, copying, filing faxing etc
  • Demonstrate initiative, strong multi-tasking skills, good judgment and sense of urgency
89

Seasonal Ops Admin Assistant Resume Examples & Samples

  • Data entry in a variety of systems including Excel files, KNET, and other miscellaneous reports
  • Copying and laminating forms and supplies, as needed
  • Entering performance management data in Amazon and Temporary systems
  • Filing and setting up new hire files
  • Creating and updating orientation packets
  • Scheduling calendar appointments for new manager orientation sessions and ensuring successful completion of orientation modules
  • Generating various letters and distributing them to associates and/or managers
  • Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination. – Focused on Amazon associates
  • 2016 New Launch QD Site LGA7
  • Must have administrative experience such as data entry, managing data driven report processes or detailed processes that have a lot of components to manage
  • Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word)
  • Must have strong organizational skills
90

Asst Admin Assistant Resume Examples & Samples

  • Answer incoming calls in a professional and pleasant manner
  • Create presentations in PowerPoint
  • Front Office Coordination
  • Event planning (tours, town halls, period reviews, celebrations and milestones)
  • Maintain and order general supplies for entire plant
  • Location Mail, FEDEX, UPS LPO
  • Recycle LPO - Conduct audits of recycle program and drive the sustainability agenda
  • Manages vendors for janitorial, landscape, and waste management
  • Safety Support for LVCC facility
  • Process payments through APS, Master Card, and AMEX
  • Track all expense lines for each manufacturing department
  • Environmental Audit/Food Safety Support
  • Show strong attention to detail and communicate effectively with internal and external customers
  • Demonstrate self-motivation and initiative
91

Admin Assistant Resume Examples & Samples

  • Enter, update, manipulate and query data contained in various computerized databases
  • Assist with filing expense reports and reconciling Pcard statements
  • Schedule and coordinate business travel – International and Domestic
  • Schedule and maintain calendar of appointments, meetings, and due dates
  • Review incoming correspondence, prioritize and highlight pertinent information
  • Operate software packages such as MS Word, Excel, Power Point to compose and format correspondence, brief documents, presentations and reports
  • Maintain Sharepoint site
  • Assist with creating and purchasing of NPR material
  • You hold a post-secondary degree in a relevant field
  • You cumulate 2 - 3 years of secretarial and/or project secretarial experience
  • You are proficient with the MS Office Suite including power point
  • You possess excellent keyboarding skills
  • You are focused on customers and have great ability for creating interpersonal relationships
  • Your English Communication Skills are excellent, both written and spoken
92

Admin Assistant Resume Examples & Samples

  • Compose, red-line, format, proofread, scan, transmit, and file legal documents and correspondence
  • Handle travel arrangements, prepare expense reports, and process check requests
  • This position reports to VP & Senior Counsel in the Franchise Development Group, and also supports other attorneys and paralegals in the group
93

Admin Assistant Resume Examples & Samples

  • Extensive formatting in Word, including working within Corporate templates
  • Monthly client billing
  • Updating monthly reports
  • Arranging meetings and weekly staff lunches
  • Maintaining personnel files
  • Maintaining filing systems
  • Data entry and checking in Excel
  • Expense reports and Amex reconciliations
  • General office work such as filing, faxing & copying
  • Relieve receptionist breaks
94

Exec / Admin Assistant Resume Examples & Samples

  • Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, offsites, activities and other events
  • Ensuring timely preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend; tracking and processing of invoices
  • Organizing new hire first days, workstation, PC’s, office supplies
  • Assisting with timekeeping and payroll duties
  • In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events
  • Ad hoc administrative tasks including: Updating powerpoint documents and/or creating powerpoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis
95

Admin Assistant Resume Examples & Samples

  • Serve as an expert on checking and scheduling various flights options as requested. Provide administrative support on flights booking as assigned by the President Assistant and as requested by Executives or visitors
  • Support the President Assistant to manage and coordinate the use requests for the company car. Arrange monthly payment for the company car and the driver. Keep tracking the use of the company car
  • Provides secretarial, administrative and travel support to the IG China Leadership Team or international visitors who are traveling to Shanghai. This includes bookings of hotels in Shanghai, preparing Invitation Letters for international travelers to apply for China Visa, coordination of logistics and other support as required. As for the administrative support, incumbent is expected to answer enquiries where knowledgeable
  • Support the President Assistant to organize Executives’ meetings/conference, company events, celebrations, etc. This contains hotel accommodation, conference room and equipment bookings, restaurants selection, logistics coordination, events preparation, etc
  • Provide administrative support to the President Assistant for daily office ad hoc work. This includes documents printing, scanning and mailing as requested; Office Safety Inspection; stationery ordering and other admin duties as assigned
96

Admin Assistant Resume Examples & Samples

  • Two (2) years of general clerical experience
  • SUBSTITUTION: college or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis
  • Four (4) years of general clerical experience desired
  • Experience utilizing an electronic database to enter, maintain and compile data
  • Experience completing and tracking billing invoices and purchase requests
  • Experience utilizing electronic software such as Microsoft Word and Outlook
  • Experience creating and maintaining both electronic and manual filing systems
  • Ability to perform data entry (or “Skilled in data entry”)
  • The successful candidates will have a strong grasp on office protocols, procedures, resourcefulness and the ability to problem-solve
  • Strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse backgrounds
  • Ability to manage multiple tasks and work independently with minimal supervision
  • Detail oriented, self-motivated, a fast learner and possess excellent time management, organizational, and verbal communication skills
  • Ability to communicate effectively in written form which includes the ability to check for typographical, grammatical and spelling errors
  • Ability to perform accurately in a detail oriented environment
  • Knowledge of approaches for recognizing, anticipating, and resolving problems in diverse situations
  • Knowledge of overall customer support function and address inquiries and bring resolutions
  • Abilit to utilize technological tools to organize, store and manage database systems
97

Ops Admin Assistant Resume Examples & Samples

  • Clear flags in payroll systems and audit UPT for associates for unexcused absences
  • Ensure timely payroll reporting from FC to Amazon’s corporate payroll office. Ability to troubleshoot reporting errors prior to transmission
  • Audit time off requests for Amazonians from managers and associates. Get approvals from managers for vacation requests as required
  • Completing and distributing daily and weekly reports to Fulfillment Center (FC) managers and corporate office
  • Make UPT corrections for staffing agency as directed by Amazon Human Resources (HR)
  • Make UPT corrections for Amazon associates as directed by site leaders or Human Resources
  • Enter punches for orientation time and Day 1 for new hires
  • Input corrective action documentation into Amazon ADAPT system
  • Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination
  • Submit counselings for both Amazonians and staffing agency associates (including tracking approval )
  • Answer questions for Amazon associates on UPT/vacp/pers balances as required. Help escalate discrepancies to HR and resolve
  • Additional Responsibilities may also include
  • Flexibility to work overtime both in peak season and as needed
  • Ability to work up to ten hour shifts on your feet
  • Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Ability to multi-task. Manage details of different processes efficiently, handle multiple projects and deadlines
  • Detail oriented and excellent organizational skills: accuracy is essential
98

PA Admin Assistant Resume Examples & Samples

  • Organizing travel and diary arrangements for senior managers and the wider teams
  • Meeting coordination including liaison with presenters to assemble the presentation material
  • Producing PowerPoint presentations and Excel documents
  • Assisting other administrators as required by the PA to the CEO
  • Developing a good general knowledge of the company, its people, clients, policies and work, both in the UK and globally
99

Admin Assistant Resume Examples & Samples

  • Provides general clerical and administrative support
  • Schedules teleconferences, WebEx meetings and live meetings
  • Coordinate domestic and international travel
  • Reconcile expense reports using Concur software
  • Coordinates and schedules interviews
  • Provide administrative support to corporate visitors and guests
  • Records and distributes action items and minutes from staff meetings
  • Updates and maintains departmental training records
  • Updates departmental organizational charts
  • Submits IT SupportNow requests on behalf of departmental staff
  • Submits purchase requisitions, tracks POs and processes invoices
100

Admin Assistant Resume Examples & Samples

  • Knowledge of the principles and practices of administration and management; program rules, regulations and operating procedures related to permitting and sustainability programs as well as general ADEQ operating procedures
  • Knowledge of Microsoft Office software including Sharepoint, Outlook, Powerpoint, Word, Excel and Oracle
  • Knowledge of time management principles and techniques
  • General knowledge of accounting/budgeting processes
  • Skill in communicating clearly and effectively in one-on-one and group settings
  • Excellent customer service skills working with both internal and external parties
  • Analytical skills and be able to formulate and identify effective solutions to problems
  • Skill in continuous process improvement
  • Ability to communicate clearly and effectively with external customers, agency staff and other parties involved with the program
  • Ability to provide excellent customer service and high quality deliverables
  • Ability to manage time effectively, meet deadlines, and establish goals and priorities
  • Ability to plan, analyze, coordinate activities and establish priorities; develop effective operating procedures
  • Regular and predictable attendance, adherence to State of Arizona and other applicable Standards of Conduct, and any Agency specific policies, procedures and practices
  • Knowledge of or ability to learn and apply LEAN concepts, principles and tools used to create and deliver the most value from the customer's perspective while consuming the fewest resources, and engaging people in continuous problem solving
101

Contributions & Admin Assistant Resume Examples & Samples

  • Manage the process of inputting lineage payments via the SAP based internal payment system (ECS)
  • Process compliance requirements for all payments
  • Process accounts payable invoices
  • Manage/oversee payments for the desk and reporters
  • Provide cover for the PA as required
  • Provide cover for the team assistant as required
  • Work closely with Finance and the Managing Editor’s office where necessary to ensure a smooth beginning to end payment process
  • Carry out general administrative support for the team (including dealing with post, filing, photocopying, scanning, booking meetings, booking lunches, sending gifts, responding to invites, running personal errands etc) , booking travel and maintain an up to date information source on departmental information. Develop and implement plans, within set budgets, for events specific to the role, e.g. presentations, staff meetings, client events, parties
  • Develop positive and productive working relationships across key support areas, becoming a point of contact alongside the team assistant in the department for Facilities, Technology, Communications, Finance and HR
  • Able to work calmly under pressure and meet tight deadlines
  • An ability to adapt to a changing work environment as required
  • Punctual and is always prepared to put in extra time and effort where necessary
  • Personable and professional
102

Admin Assistant Resume Examples & Samples

  • Worksunder general direction where guidelines are not established to take dictation,transcribe and type supervisor's memos, correspondence, and special reports, ofa highly confidential nature
  • Needto schedule and coordinate all director level meetings. This requirestremendous coordination and change management to make sure all meetings arescheduled around higher priority business level meetings
  • Receives,screens and directs telephone calls, answers inquiries and transmitsinstructions in executive's absence
  • Compilesand maintains files and records of memos, correspondence, reports, etc.containing highly confidential information
  • Composescorrespondence covering non-standard situations for executive's signature, andmay reply to routine correspondence in supervisor's name
  • Meetscallers and arranges appointments for effective use of executive's time.Assembles necessary material for executive's meetings, and records discussions,minutes of meetings, etc. at request of executive
  • Compilesspecial reports, conducts special projects, and performs administrative dutiesas required to relieve manager of administrative details
  • Contactsmanagement, peers, and outside individuals to obtain, furnish and/or exchangecomplex information
  • Establishesoffice systems to increase and/or enhance efficiency
  • Handlestravel arrangements and itineraries and recommends options as necessary to moreeffectively schedule executive's time for multiple people
  • Willrequire expertise in MS Office products to facilitate the accomplishment ofresponsibilities
  • Maydirect lower level clerical employees
  • Performsother duties and responsibilities as required
  • Requiresmaintenance and management of many databases; and coordination with the peopleresponsible for items in those databases. Including management of those peopleto meet their obligations
  • Ownand manage the engineering facility moves and maintain an engineering database
  • Reviewemails to find issues that need immediate attention and work with director toclose those quickly and efficiently
  • Creationand maintenance of various shared directory: Directorate Shared directory;Various program shared directories; PMO and Engineering shared directory;Shared directory access
  • Development/ Maintenance of shared point sites
  • Assistin the development and preparation of presentations, including overallcoordination
  • Developand maintain master meeting database
  • Developdirectorate milestone requirements, track overall progress and ensurecompliance: Performance reviews; Training plans; Award submittals; Budgetssubmittals; IRAD requests; Customer satisfaction development
  • Tracking of all required inputs needed to uppermanagement. Including tracking and driving development of this information
103

Exec Admin Assistant Resume Examples & Samples

  • Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to answering multiple phone lines, scheduling and coordinating meetings and other general administrative functions
  • Calendar all meetings and keep executive current with any changes; provide materials and order food/beverages where applicable
  • Heavy Travel coordination: arranging all aspects of travel including air, lodging, and transportation in conjunction with the corporate travel department
  • Prepare and review all documents for meetings as well as any department communications
  • Minimum of 6+ years experience in an executive assistant role
  • Exception travel arrangement experience, with proven success working across time zones
  • Must be proactive in meeting and exceeding needs of leader and handle confidential information
104

Admin Assistant Resume Examples & Samples

  • General office responsibilities including organizing files, ordering supplies and maintaining office appearance, tracking staff schedules, managing the maintenance, upkeep and repair of all equipment, sorting mail, managing all mass mailings, managing communication systems in office, including phone system/TTY and training of new staff on system, providing assistance to ERs when in the field, i.e. retrieval of file information, and welcoming and assisting Bridges participants or stakeholders visiting the office
  • Input new business contacts in Bridges database
  • Assist in the management of special events (i.e., fundraisers, receptions, etc.) to include management of invitee list, guest list, table list and donations. Coordinate tasks such as mass mailings, table cards, name badges, etc. Act as liaison to the Foundation office for event planning
  • Coordinate meeting logistics and take minutes for staff and BAC meetings
  • Coordinate bi-weekly payroll spreadsheet for approval by director and submission to Foundation office
  • Reconcile petty cash on a monthly basis
  • Prepare and submit vouchers and invoices to project funders, as required
  • Prepare and submit vendor invoices to Foundation office. Maintain routine local accounting records
  • Demonstrated competence in Microsoft Office software, including Word, Excel and Access
  • Strong arithmetic skills
  • Typing 40+ wpm
  • Demonstrated ability to perform multiple tasks and prioritize accordingly
  • Basic familiarity with computer networks and demonstrated problem-solving and trouble-shooting skills
  • Accurate with attention to detail
105

Assoc Admin Assistant Resume Examples & Samples

  • Prepare daily bank deposits for D Bay and FSV activity
  • Enter and track daily route variances in cashiering system and follow through to resolve variances within prescribed timeframe
  • Liaise and provide support as required to the local and Business Unit Central Finance group
  • Organize maintain department files
  • Administer specific applications/time bound processes to include specific SME tasks (ArcTree, ESC, ERT, Masterfiles,) in an accurate and timely manner
  • Maintain high level of integrity and professionalism in handling confidential material
  • Demonstrate tact, highest integrity, maturity , professionalism, and respect for others, both internally and externally
  • Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved when needed
  • Multi-task in a fast-paced environment
  • Willingness to learn and take on projects (cross-training will be required)
  • Demonstrate strong computer skills in Word, Excel, PowerPoint, Outlook
  • Bachelor's Degree preferred; concentration in accounting an asset
  • Previous experience using Microsoft Office (Word, Excel, PowerPoint)
106

Admin Assistant Resume Examples & Samples

  • Assisting Director of T&C in the daily administration tasks
  • Maintain confidential filling system for Dream Makers’ files, records and documents, and ensure its adherence with the company’s standards
  • Maintain confidential filling system for all correspondence, policies, standards, regulations and various matters related to the T&C division
  • Follow up with the T&C team on the T&C audit administration process to ensure that the department policies and procedures are in line with the ACCOR audit standards
  • Ticket bookings for Dream Makers’ annual vacations
  • Maintain and update HRMS/Oracle System
  • Execute and follow up on the purchase requests of the T&C Division
  • Delivery the necessary documents to be signed by the concerned departments
  • Handle all T&C office supplies, maintain an up to date, accurate inventory of the T&C storage room
107

Admin Assistant Resume Examples & Samples

  • Knowledge of advanced functions of Microsoft office and willingness to learn new software needed to support the business
  • CORE WORK ACTIVITIES
  • And priorities change which may include learning new skills
108

Admin Assistant Resume Examples & Samples

  • Supports Head of Medical Affairs on various tasks (Calendar Management, iexpenses Filing, POs)
  • Supports the Compliance and Patient Services Functional lead
  • Takes notes and minutes meeting as requested
  • Prepare correspondence, notes or handwritten material and presentations
  • When requested by the Executive Assistant/Office Manager, support all logistical aspects of All Employee Meetings and Townhall Meetings
  • Make necessary travel arrangements, using the internal travel resources
  • Schedules internal and external meetings
  • Manages special events/projects for internal and offsite meetings
  • Once vendor has been chosen, monitor vendor process (e.g. Purchase orders and Confidentiality Agreements completed and on file)
  • Ensures contract management process is followed and uploaded into Selectica
  • Enter and follow up on all Zinc and FMV requests
  • Backup for Admin Staff and Medical Assistant when out of office
  • And any other duties and projects as assigned
  • At least 5 years of Senior Admin support
  • High level of proficiency in Microsoft Outlook, Word, and PowerPoint
  • Consistent track record of success
  • Good written, oral, communication, organizing, priority setting and planning skills
  • Bilingualism considered an asset
109

Admin Assistant Resume Examples & Samples

  • Organize office meetings and conferences/seminars
  • Daily distribution of correspondence such as letters to the team members
  • Management of expenses claims and reimbursements. Follow-up on outstanding credit card bills, receipts or payments as need
  • Preparation of power point deck & coordinating of presentation materials
  • Other ad hoc duties as required
  • At least a diploma in any discipline
  • Proficiency in Microsoft Words, Excel, Powerpoint and Outlook
110

Admin Assistant Resume Examples & Samples

  • Three years of general clerical experience
  • Experience working in a higher education setting
  • Experience working in an educational healthcare environment
  • Experience organizing, developing, and managing student programs and/or educational tracks
111

Admin Assistant, Miami Cancer Institute Resume Examples & Samples

  • Arrange for repair and maintenance of office equipment
  • Composes memos, transcribes notes, researches and creates presentations as needed (i.e. meeting minutes)
  • Meet and greet clients, vendors, and visitors to the department. Prepares invoices and special and/or recurring reports (i.e. expense reports etc.) Receive, store and maintain inventory of office supplies
  • Sign for, open and distribute departmental mail. (i.e. FedEx, UPS, interoffice)
112

Admin Assistant, Miami Cancer Institute, a Resume Examples & Samples

  • Answers and screens telephone calls. Provides information and transfers to appropriate party
  • Maintains departmental records/logs/files Follow up on all assignments, projects as appropriate
  • Schedules meetings, makes travel arrangements and maintains departmental/leadership calendar
  • Orient new employees to include arranging setup of office tools and equipment Perform general clerical duties (i.e. photocopying, faxing, file etc.)
113

Admin Assistant Resume Examples & Samples

  • Minimum of six months of customer service experience and excellent customer service skills
  • Prior office experience a plus
  • Valid drivers license along with a clean driving record
  • Professional phone manner/techniques is a must
  • Strong Computer skills is required with Data Entry accuracy
  • Effective communication skills, including verbal, written and listening skills. Ability to interact with both internal and external customers at all levels
  • Strong organization skills are required
  • Strong time-management and multi-tasking skills and capable of determining priorities in a fast paced work environment
  • Knowledge of ADP electronic parts system (or similar) preferred
  • Familiarity with Microsoft Word, Excel
114

Admin Assistant to VP Resume Examples & Samples

  • High School diploma and a minimum of 6 years additional education and/or experience in the administrative professional field or as an executive assistant
  • 4 + years Executive Assistant Experience
  • Advanced computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), and Intranet/Internet proficiency
  • Must have the demonstrated ability to compile and generate reports, statistics, tables, graphs, and presentations
  • Individual must be able to complete a wide variety of tasks with minimal supervision
  • Experience efficiently coordinating calendar and other routine items
  • Experience with Concur (or similar) travel and expense reporting system
  • Proven ability to maintain confidentiality
  • Prior experience coordinating both on- and off-site meetings and/or events
  • Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
  • Strong oral and written communication skills and a team player
  • Must have experience in supporting a variety of executive levels, management level and administrative support within an organization
  • Must be able to interface with executive level internal and external contacts with considerable autonomy
115

Admin Assistant Resume Examples & Samples

  • Answers departmental telephone line(s); provides callers with responses to all types of requests, both routine and those requiring research and follow-up; directs calls to the appropriate person or takes messages. Develops alternatives to handle requests when many times the problems are not clearly identified or involve sensitive issues. Routinely responds back directly to the caller after performing research or follow-up
  • Composes all types of correspondence or documents, many times on behalf of the supervisor. Correspondence may be directed toward outside owners, customers or senior level executives. Typically drafts correspondence under own signature
  • May process data through an automated administrative system. This may include processing items such as expense reports, accounts payable, payroll and personnel data. Performs research and follow-up necessary to solve problems encountered
  • May identify areas where new administrative policies and procedures may be necessary within a department. The incumbent will initiate the project to develop the new policy or procedure
  • Researches questions and problems regarding departmental or administrative policies, procedures, information or services, including questions, which are complex in nature. Research typically requires obtaining data from multiple sources. May have responsibility for a specific departmental process/system, which entails research, and analytical responsibilities
  • Reconciles departmental expense accounts as reflected on the distribution summary or operating statement; identifies discrepancies; and prepares variance analyses to explain comparisons to last year's results or the current year budget. May assist in the development and forecasting of budget items
  • May schedule appointments and meetings or make travel arrangements for department personnel, evaluating alternatives and making decisions regarding pricing and logistical issues
  • May perform data entry into a mainframe application. May develop databases or spreadsheets
  • May be responsible for presenting information to a group
  • Position requires a complete knowledge of a full range of administrative processes typically gained through extensive years of experience
  • Position requires the incumbent be able to multi-task with agility and proficiency as the job demands, while maintaining a high level of attention to detail
  • Position requires complete knowledge of the mission, functions, organizational structure, policies and procedures of their department and division and a general knowledge of those pertaining to the Company. Incumbent is viewed as a resource to others concerning these areas, and may be required to speak on behalf of their Supervisor and or Department as a whole
  • Position requires knowledge of advanced functions of a word processing package and may require a working knowledge of other business software packages, including spreadsheet and graphics packages
116

Admin Assistant Resume Examples & Samples

  • High school/secondary school graduate or professional certification
  • Previous clerical or administrative experience (comparable to 0-2 years)
  • Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job
117

Admin Assistant Resume Examples & Samples

  • Support the Head of Project Management Office and Bids Department
  • Tender preparation and submission support to the Bid Managers
  • Book Meeting Rooms & Schedule Meetings
  • Travel & Accommodation management
  • Coordination of Business Cards printing
  • Expenses claims submission
  • Procurement support
  • Administrative support to the Bids & Projects Director’s Secretary
  • Support for Bids & Projects internal & external events
  • Support for Sales and Marketing administrative matters
118

Admin, Assistant Resume Examples & Samples

  • Support administrative functions for a growing department, which includes travel arrangements, processing expense claims and maintaining records
  • Manage office supplies, conference room reservations as well as IT and facilities requests
  • Process employee timesheets and extract SAP reports
  • Prepare PO backup material, accruals and engineering services charges
  • Produce financial reports of information based on SAP information of hours booked and invoices charged to the 3 cost centers
  • Validate and adjust human resource records for the departments related to organizational structure, status, vacation records
  • Facilitate the arrival of new members of the departments by arranging for equipment and IT accounts and accesses
  • Manage the process and database of Controlled Goods individuals and occasional support audits of these records
  • Support project management of aircraft programs by producing financial reports for the project leads, prepare chargeback records for client invoicing
  • You have a degree in Office Management or equivalent
  • You have experience dealing with suppliers and clients
  • You are comfortable with software tools including MS Office, SAP, Accellion and eRoom
119

Admin Assistant Resume Examples & Samples

  • Key player for greeting/answer phone calls professionally and transfer to right person correctly
  • Maintain company phone list by regular base
  • Greeting visitors/answer questions in polite manners and connect to the right owner for pick-up
  • Ensure the visitor registration process and the regular report
  • Ensure safety instruction to each visitor
  • Visitor database management
  • Monthly purchase planning which based on the actual stock level and budget
  • Purchase Process’ and ‘Good Receiving Process’ management
  • Supervise the ‘Using’, ‘Stock’ and ‘Database’ management
  • Regular vendor review and market research to ensure the service quality and price at the reasonable level
  • Daily inbound & outbound mailing handling
  • Record and database maintenance
  • Be responsible for executing the process, procedure & working steps relative to vendor Management Process
  • Perform any other related duties according to business needs
  • Access card distribution, database maintenance, and access authority create and modification
  • Monthly database report update
  • Support Manager on office maintenance from implementation level
  • Support Manager on office signage and desk card
  • Support Manager on office daily maintenance & relocation project
  • Support on Mobile Phone Management
  • Support Manager on Team Documentations Management
  • Support Manager on Budget Management
  • Support Manager on Travel Operation Management
  • Support Manager on Stakeholder Management
  • Other tasks assigned by Manager
  • Bachelor/University Degree in any field
  • At least 1 to 2 years of Administrative experience in a fast paced work environment
  • Must have experience in Office Supply/Inventory Management
  • Must have good English communication skills
  • Good knowledge in MS Office applications (Excel, PowerPoint, Outlook, etc.)
  • Independent and can work with minimal supervision
  • Must have keen attention to details and excellent organizing abilities
  • With positive behavior and attitude. Can blend well with different kinds of personalities
  • 68 GW of wind turbines under service, we use data to interpret,
120

Wholesale Admin Assistant Resume Examples & Samples

  • Attending seasonal handover and trend meetings
  • Liaising with buying and merchandising teams regularly
  • Store visits to carry out comp shops
121

Admin Assistant, Miami Cancer Institute Resume Examples & Samples

  • High School,Certification of Completion, or GED
  • One year of work related experience
  • Clerical/administrative experience
  • Intermediate computer knowledge, to include knowledge of MS Office Tools and Internet
  • Ability to operate office equipment (i.e. copiers, fax machines, printers etc.) Work requires written and verbal communication skills. General knowledge of company policies, practices and operations
  • Must be able to maintain confidentiality
122

Claims Admin Assistant Resume Examples & Samples

  • Raise windscreen cheques and log windscreen claims to the system
  • Assisting with diaries by printing diary chasers and retrieving files
  • Liaising with Insurers in relation to deleting claims and closing on system
  • Filing, scanning and archiving duties
  • Post duties such as opening, franking and collection as required including printing claims email post
  • Printing schedules for new claims and inputting to motor claim book
  • Creating new claims on Insurer systems and assigning to handlers
  • Inputting Irish new claims to Insurer spreadsheets and assigning to handlers
  • Assisting Claims team with various administration duties as required
  • Liaise as required with Accounts and Underwriting departments
  • Reports complaints effectively in line with the companies complaints procedure
  • Ordering stationery (including grocery and janitorial supplies where required) and ensuring stock is replenished as required
  • Educated to GCSE standard or equivalent desirable
  • Basic knowledge of general insurance (London Market / Lloyd’s and Industry) products, services, classes of insurance including underlying legal principles and practices relating to risk within role capacity
  • Knowledge of the limitations of the companies delegated authority and claims handling agreement
  • Excellent interpersonal skills, including listening, verbal and written communication with the ability to communicate effectively
  • Ability to manage complex and highly confidential information
  • Comfortable working autonomously
  • Problem-solver
123

Admin Assistant, Jilin Resume Examples & Samples

  • Provides assistance to area manager
  • Performs normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals and receiving, referring, or answering mail
  • Good at Office software, such as Excel and etc
124

Admin Assistant Resume Examples & Samples

  • Supports the Service Plus Philosophy of Texas Tech University Health Sciences Center
  • Adheres to institutional and departmental safety policies and procedures
  • Plans and distributes work to subordinate employees
  • Coordinates special projects and meetings
  • Prepares financial management reports, budgets
  • Maintains files and documentation
  • Initiates and responds to correspondence not requiring supervisor’s attention
  • Coordinates and disseminates information
  • Match invoices to purchase orders, comparing dollar amounts, and prepare invoices for payments
  • Maintain purchasing files for pending and paid orders
  • Prepare travel arrangements for RMF staff, and prepare vouchers
  • Prepare vouchers for reimbursement for RMF Faculty/Staff
125

Admin Assistant Resume Examples & Samples

  • Cover the front desk, operate the telephone system as receptionist, and greet clients and potential hires
  • Support 3 district manager
  • Manage mail and check submissions
  • Office and facilities management, including building and vendor management
  • DM Assistant: Run reports for DM, handle DM schedule, coordinate hiring paperwork for candidates
  • Branch liaison for Technology and meeting coordination, maintain security system
  • Assist with general inquiries from clients, staff and Advisors
126

Admin Assistant Resume Examples & Samples

  • Provides accurate, efficient and timely customer service to internal and external
  • Responsible for CEP course sales and registration
  • Assists in planning, scheduling, and implementing CEP testing
  • Assists with overseeing the CEP registration process
  • Responsible for all test materials
  • Oversees facilities and coordinates maintenance and repairs of testing
  • Knowledge of American Red Cross policies and procedures related to operations
  • Associate’s Degree from an accredited institution
  • Minimum of 1 year sales experience, 3 years customer service
  • Advanced knowledge of MS Word, PowerPoint, Access, Visio, and internet
127

SCA Admin Assistant Resume Examples & Samples

  • Analytical ability and solid understanding of business administration practices. Detail oriented strong follow-through, and ability to work with multiple deadlines
  • Knows fundamental concepts, practices and procedures of security administration
  • Excellent PC skills with strong orientation in word-processing, graphics, and spreadsheet software. Good written and oral communications skills
128

Admin Assistant Resume Examples & Samples

  • Education: College degree and above
  • Major: Administration Management or other related major
  • Others: Good communication and learning ability
  • Administration management knowledge, Basic knowledge of finance management and law
  • Initiative, Responsibility
  • Careful, Patience
129

Admin Assistant Resume Examples & Samples

  • Manage the Director’s schedule; organize reoccurring meetings and respond to meeting requests
  • Maintain running list of requests by the Director and proactively provide reminders as appropriate for actions and deadlines required
  • Support the Director and the Capital Planning Department team by performing assigned general clerical duties including, but not limited to, filing, preparing and editing documents, photocopying, scanning and emailing
  • Enter calls or meeting references/notes into the project management system
  • Assist in administering personnel tasks including collecting timesheets and submitting to Human Resources, tracking vacation and other personnel requests, and assisting with scheduling performance review meetings
  • Receive and log all departmental incoming submittals for Director’s review to ensure timely review and return of all submittals
  • Mail all letters signed by the Director and scan and distribute copies in accordance with department communication protocol
  • Receive and log all departmental correspondence, by mail or email, maintain and publish departmental correspondence log and distribute to the appropriate staff members as appropriate
  • Assist in the tracking for the review of outgoing letters ensuring timely responses and assist the Director of Program Management, Director of Project Management, Director of Project Controls and Director of Capital Planning in responding to Freedom of Information Act (FOIA) requests
  • Organize departmental staff meetings, assisting assigned chairs as needed and ensuring agendas are set one week prior to meeting
  • Act as the central point of contact for website signoffs and maintenance
  • Assist others with setup for roundtable, board, and other applicable meetings as needed
  • Assist with large mailings and Statement of Interest documents
  • Assist in scheduling and monitoring document archiving process
  • Assist others in the contract entry process for OPM, Designer and Construction contracts using the project management system
  • Relieve the Receptionist on a rotating schedule with other assigned staff members
  • Responsible for coordination of department document management
  • Creates and maintains inventory of records of archived and offsite documentation
  • Processes incoming and outgoing documents for data entry, scanning, filing, distributions and archiving
  • Assist with quality assurance with documentation as needed
  • High School diploma. College degree preferred
  • Minimum two plus years related office-based administrative work experience ; including calendar management and document management experience
  • Strong computer skills, including Microsoft Word, Excel, Outlook, Access, Power Point, and Internet search engines
  • Excellent verbal and written communication skills, including telephone skills
  • Professional interpersonal style; ability to interact and build with a diverse range of people
  • Superb proactive organizational skills
  • Ability to work on several different, unrelated tasks at the same time
  • Ability to work under the pressure of tight deadlines
  • Comfort level with ‘managing up’ regarding scheduling and other pertinent areas
  • Ability to make decisions about how to prioritize and organize own work
  • Ability to be reliable and punctual
  • Exhibit a ‘can-do’ attitude and flexible work style approach
  • Ability and willingness to proactively research and/or solve issues
  • Patience and flexibility to meet demands of a constantly changing schedule
  • Ability to maintain confidentiality at every level
130

Admin Assistant Resume Examples & Samples

  • Type’s correspondence and other materials on a variety of general and technical topics, some of which are of highly confidential nature
  • Answers telephone and screens visitors and responds to their questions exercising discretion and judgment or relays information to appropriate person
  • Assist with typing for all Administrative policies and procedures
  • Exhibits responsibility and accountability for assigned work, works independently
  • Must be extremely detail oriented and able to follow through on all assigned tasks
  • Performs payroll functions
  • Assist with requisitions needed office and department supplies
  • Prepare agendas for meeting; take and transcribe minutes of meetings in the proper format and in a timely manner
  • Responsible for scheduling of clerical staff coverage for vacation, assuring adequate coverage of all shifts
  • Promotes and displays a positive customer oriented demeanor to patients, visitors, staff and physicians
  • Obtains required patient information with 100% accuracy from patient, physician, and/or physician staff, at time of scheduling appointment
  • Maintains current knowledge of scheduling changes to include changes in provider hours of operation, exam preps, contraindications, etc
  • Completes Cath Lab check in process
  • Advises director of any potential problems or delays in scheduling
  • Reschedules patients as necessary
  • Regular, punctual and dependable attendance
  • High School Graduate with Associates/Bachler’s, college degree preferred
  • Knowledge of grammar and basic arithmetic
  • Knowledge of general office procedures and practices
  • Previous clerical or supervisory experience preferred
  • One year experience in hospital registration, medical background, or physician office setting
  • Ability to plan, work, and complete assignments in a timely manner without close supervision
  • Ability to understand and follow oral and written directions; Independent judgment skills
  • Ability to establish and maintain effective working relationships with department and hospital personnel
  • Ability to organize and complete work in an accurate and timely manner
  • Must possess excellent communication and customer service skills
131

Admin Assistant Resume Examples & Samples

  • Provide a professionally-maintained office environment. Assist with coordination for repairs and maintenance of building and office equipment. Responsible for assets safekeeping, asset tagging and annual physical count. IN addition, directly supervisees and coordinates service providers to include: janitorial, lawn, snow removal, vending, etc.
  • Provide support for location staff requests, i.e. letters, memos, short proposals
  • Provide installation contract booking support to include creation of required documents (certificates of insurance, bid bonds), contract folder or job book preparation, verifying compliance with contract booking procedures
  • May be responsible for new hire processing, including orientation, introduction to company benefits and processes, e.g., time and expense reporting
  • Perform other administrative support as appropriate for the specific field location
132

Admin Assistant, Int Resume Examples & Samples

  • Answer incoming phone calls and assist customers with questions
  • Coordinate with the safety manager on workers compensation, OSHA logs and answering questions
  • Cross-train in payroll & purchasing and provide back-up when necessary
  • Maintains, creates and updates spreadsheets/Car Status reports for tracking various information as directed by Plant and QA Manager
  • Assists in distributing various human resources information, policies and procedures to all employees at the facility
  • Keeps up to date on employee benefit information. Answer questions and/or direct employees to the appropriate resources
  • Keeps employee records up-to-date and filed appropriately in timely fashion
  • Maintain personnel and other filing systems on a regular basis
  • Assists in processing accounts payable and receivable
  • Receive inventory receipts and production into SysPro
  • Coordinate with management for recruiting, hiring, training and orientation of new hires through ADP system
  • Coordinate with management for termination of employments through ADP system
  • Totals and audits weekly time in ADP and prepares for payroll processing
  • Proficiency at an Intermediate level in a variety of computer software applications; Excel, Microsoft Word and Outlook
  • Ability to maintain appropriate levels of confidentiality
  • Knowledge of office administration procedures
  • Ability to operate most standard office equipment
  • Good to excellent spelling, grammar and written communication skills
  • General knowledge of accounting and payroll functions
  • Excellent telephone and oral communication skills
  • Extremely detail oriented with excellent organization skills
  • Ability to manage a variety of tasks at the same time
  • Two to four years of general experience in an office environment required
  • Work in a manufacturing environment is helpful
  • Previous ADP experience is helpful
133

Admin Assistant Resume Examples & Samples

  • Demonstrated pattern of highly effective communication, organizational and interpersonal skills. 
  • Demonstrated problem solving and analytical ability. 
  • Possess unquestionable ability to maintain confidentiality. 
  • Ability to initiate appropriate action independently as well as exercise maturity in judgment. 
  • Ability to prioritize work and balance multiple tasks at once. 
  • Demonstrated successful use of personal computers and word processing and ability to learn and use specialized computer programs. 
  • Software proficiency in the Windows environment includes Microsoft Word, Excel, Powerpoint, Lotus Notes and ADP EV5
134

Admin Assistant Resume Examples & Samples

  • Minimum three years of Administrative experience is required
  • Operate office equipment and computers with accurate results
  • Effectively use typical office software, such as: word processing, spreadsheets, database, and presentation software
  • Ability to deal with privileged information in a confidential manner
  • Fluent and professional business vocabulary, tact, discretion, and judgment
  • Must be fully bilingual in Spanish and be able to create professional correspondences in Spanish
135

Admin Assistant Resume Examples & Samples

  • Proficient in MS Office applications
  • Professional (business-like) personality / demeanor
  • Trainable; fast learner
136

Sunglass Hut-admin Assistant Resume Examples & Samples

  • Manages Executive Leadership Team (ELT) members’ calendars
  • Organizes and prioritizes daily administrative responsibilities, organizes multiple brand projects with the senior brand team effectively; ensures important matters receive top priority
  • Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc
  • Ensures supervisor is aware of critical dates and deadlines
  • Attends weekly department meetings, takes notes, and follows up on pending matters
  • Accurately communicates relevant and potentially sensitive information to and from others including the Luxottica Retail Executive Group
  • Tracks and maintains personnel records with highest level of confidentiality
  • Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages
  • Coordinates and manages details of advanced travel arrangements, including international travel
  • Organizes and coordinates complex meetings and events as required
  • Anticipates and follows up on requests and issues with a proactive, problem-solving approach
  • 5+ year’s administrative experience
  • Advanced proficiency with Word, Excel, PowerPoint, Outlook and flowchart software with strong emphasis on PowerPoint
  • Strong organizational and prioritization skills, and ability to balance multiple tasks
  • Ability to work independently and exercise sound judgment
  • Advanced grammar and English skills
  • Creates an environment that fosters teamwork and trust
137

Rooms Admin Assistant Resume Examples & Samples

  • Accounting background would be advantage
  • Experience in Opera program is bonus
  • Detail oriented and admin skill
  • Analytical and strategic
138

Admin Assistant Resume Examples & Samples

  • Maintain confidential filling system for Connector’s files, records and documents, and ensure its adherence with the company’s standards
  • Ticket bookings for Connector's annual vacations
  • Welcomer, Quality & Attitude Manager, Event Manager - some of the new Pullman professions
139

Admin Assistant Resume Examples & Samples

  • Graduate in any discipline, (upto 2 years experience); Fresher can also apply
  • Excellent in English and communication
  • Good in excel and word
140

Admin Assistant Resume Examples & Samples

  • High school diploma or GED with experience working in an office (i.e. data entry, excel, word processing)
  • Experience providing administrative assistance to clients, families and staff in a substance abuse treatment setting
  • Experience managing financial paperwork including creating invoices, tracking expenditures, gathering statistical data
  • Bi-lingual
141

Admin Assistant Resume Examples & Samples

  • Schedules meetings for Chief Operating Officer and Shared Services Director
  • Coordinates staff CSC and access management system requests
  • Works with management team and matrix partners to coordinate workstation space for staff
  • General administrative support of minute taking for meetings and light filing
  • Ordering and maintaining department forms, office supplies and copy room supplies
  • Processes hardware, software and wireless requests on behalf of department staff
  • Maintains County Trip Reduction Program for Carpool and Public transportation for CMG and Cigna Health plan Employees
  • Maintenance of department files according to organization
  • Process invoices and expenses using the Company Oracle and Concur System
  • Demonstrates a positive customer service approach in all internal and external customer experiences
  • Improves the customer and external vendor experience through inquiry calls received
  • Bachelor’s Degree or equivalent experience in a business or health care related field required
  • Previous experience with Cigna Medical Group preferred
  • Strong computer skills required: Microsoft Outlook, Word, Excel, appointment scheduling systems
  • Ability to work independently and take initiative with limited direction
  • Ability to multi-task and adapt to change in a fast paced environment
  • Demonstrates positive customer service behaviors
  • Ability to excel at details, multi-tasking and working under pressure
142

Mont DC Admin Assistant Resume Examples & Samples

  • Sorts and distributes incoming mail/correspondence received
  • Maintains appointment scheduling for management team. Contacts appropriate individuals to schedule and confirm meetings
  • Screens incoming telephone calls to senior level management. Greets visitors as necessary
  • Communicates with various internal and external contacts to research and obtain information for management team as necessary
  • Coordinates travel arrangements for management team with Travel Department
  • Prepares, distributes and maintains filing system for various confidential reports and other communications as directed
  • Performs general administrative and clerical duties including copying, filing and answering telephones
  • Monitors and orders supplies, including generating purchase orders
  • Monitors and maintains expense tracking and invoice processing for the facility
  • Performs semi-routine duties where some judgment is required. Work is performed under defined and uniform procedures
  • Maintains the integrity of our Mission, Vision and Values statement while performing daily job duties
  • One to three years previous administrative/clerical experience is required
  • Ability to type 60 WPM and familiarity with a variety of software packages including but not limited to Word and Excel is required
  • Excellent oral and written communication and organizational skills is required
  • Knowledge of modern office methods and procedures, telephone techniques, and office equipment, as well as English usage, spelling and punctuation
  • Ability to maintain a positive working relationship with all associates within immediate department and other departments and to use good judgment in recognizing scope of authority
  • Ability to handle multiple tasks, be detail oriented and maintain confidentiality. 7. Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
  • Ability to perform physical activity at a sustained pace within a Distribution Center environment including walking, bending and lifting is required
143

Assistant Admin Assistant Resume Examples & Samples

  • Plan, evaluate, and coordinate administrative support to the management team as needed
  • Ability to prioritize workflow, work independently, accurately and meet deadlines
  • Strong proficiency with Microsoft Office with emphasis in Excel and PowerPoint
  • Must be highly detail oriented and possess excellent verbal and written communication skills
  • Excellent interpersonal skills, demonstrating the ability to work as a team player and maintain a positive working environment
  • Ability to adapt to changing work priorities and react with appropriate flexibility, interact with all levels of employees, and work accurately with details a must
  • High level of professionalism and confidentiality required
  • 1-2 years of administrative assistance and customer relations experience
144

Assoc Admin Assistant Resume Examples & Samples

  • Reinforce polices and provide training to Delivery Drivers around document and cash compliance requirements
  • Prepare daily bank deposits for Conventional and FSV activity
  • Review AR Adjustment reports for legitimate charges; rebilling if necessary
  • Maintain & balance various Cashier Logs such as NSF, Driver over/short, Customer Overpayments, and Unauthorized Charges
  • Backfill duties of other Administrators when needed
  • Ability to lift approximately 30lb coin bags and/or boxes repetitively
  • Must be bondable
  • Must be able to work overtime as required, including Saturday of period ends
  • Must be able to work flex schedule with evenings up until 7 p.m
145

Admin Assistant Resume Examples & Samples

  • Schedules, prioritizes and follows up on meetings and appointments. Maintains calendar and issues reminders and monitors appointments to assure the office operates efficiently
  • Screens correspondence. Prioritizes the mail and responds to correspondence as instructed. Refers more complex and/or urgent correspondence to the Department head, gathers any additional information needed to respond
  • Screens telephone calls and redirects to individuals who can quickly and efficiently respond
  • Prepares reports, presentations, documents, etc. based on specific instructions. Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required
  • Processes expense reports and monitors incoming invoices. Prepares forms to process and pay invoices. May assist in the department’s budget process
  • Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports
  • Handles confidential and/or sensitive department information with discretion
  • Oversees office environment by preparing and submitting requests for new equipment, office furniture and/or equipment maintenance and repair. Ensures that office supplies are replenished when needed
  • High School Diploma / GED and at least 2 years of general administrative experience (ex: answering phones, making travel arrangements, distributing correspondence, etc.)
  • Experience coordinating and scheduling multiple events simultaneously
  • Experience managing calendar for 1 or more individuals (for example: setting up meetings and determining the priority of meeting requests and events)
  • Experience working with individuals at all levels of the organization
  • Experience building and maintaining relationships within a team
  • Basic level skill in Microsoft Word (for example: opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions)
  • Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates
  • Experience developing ways of accomplishing goals with little or no supervision, depending on oneself to complete objectives and determining when escalation of issues is necessary
  • Experience using Microsoft Outlook for email and calendar management
146

Admin Assistant Resume Examples & Samples

  • Proactive with strong interpersonal communication skill
  • Strong organizational and trouble-shooting skills
  • Ability to establish and maintain effective working relationship at all levels in the organization
  • Ability to produce accurate and timely work product
  • Strong organizational skills with attention to detail and accuracy
  • Ability to maintain confidentiality and exercise appropriate discretion with information
  • Proficiency using all Microsoft Office software
  • Proficiency with all office equipment, including but not limited to; telecommunications system, A/V equipment, fax machine, photocopier, general usage PC and peripherals required
  • Professional telephone etiquette is essential
  • Bachelor’s degree from an accreted college or university with a preference in a business related field
  • Experience with University of Colorado software such as Concur (or other travel process software), PeopleSoft, m-Fin, and HCM
  • Experience in a university or healthcare environment
  • Advanced levels of experience creating documents, spreadsheets, presentations and reports using electronic software such as Microsoft Word, Excel, and Powerpoint
  • Prior experience in planning meetings, conferences, and seminars
  • Experience working with web-based meetings
  • Experience utilizing electronic scheduling software, such as MS Outlook, for arranging meetings with multiple attendees, conferences, and special events
147

Admin Assistant Resume Examples & Samples

  • Utilize the procurement card to pay all outstanding invoices for the division; when applicable use CU Marketplace for purchasing capital/non capital equipment and coordinate with the purchasing office on service contracts and agreements
  • Organize and participate in various meetings to include room scheduling, organizing of schedules and taking minutes
  • Coordinate a variety of projects as assigned by the division head and the administrator, which may include but is not limited to; T32 submission, 7 Year Department Review…etc
  • Maintain distribution lists and provide communication on behalf of the the Administrator
  • Proactive with strong interpersonal communication skills
  • Ability to produce accurate and timely work products
  • Bachelor’s degree from an accredited college or university with a preference in a business related field
  • Experience in planning meetings, conferences, and seminars, including working with web-based meetings
  • 1+ years’ experience utilizing electronic scheduling software, such as MS Outlook, for arranging meetings with multiple attendees, conferences, and special events
  • Proficient using all Microsoft Office software
  • Experience with Concur or other travel process software
  • Experience using PeopleSoft finance and HR systems
148

Admin Assistant Assoc Resume Examples & Samples

  • Prepare orders and/or change orders as required
  • Utilize office machines and computers as required
  • Make travel arrangements for Managers
  • Monitor and file correspondence in areas responsible
  • Handle phone calls and correspondence where authorized
  • Input data where required
  • Monitor site reports as authorized
  • Greet visitors
149

Admin Assistant Resume Examples & Samples

  • Provide prompt, efficient and courteous attention for all contacts and transactions courteous service. Demonstrate friendliness and greet every customer as they enter and participate at the sale. Maintain a professional appearance and work area consistent with the Handbook
  • Be familiar with procedures for handling all aspects of customer complaints or disputes. Resolve any customer complaints in a friendly, courteous manner. Advise the Marketing Manager or designated manager of all serious complaints or incidences
  • Compile information needed for various reports and assist in coordinating project-oriented duties at the direction of the Manager
  • Maintain various files and confidential data; produce confidential reports and correspondence for the Manager
  • May be responsible for purchasing office equipment for various departments
  • Maintain a good flow of communication with the all auction personnel
  • Monitor all working area conditions and equipment to ensure they are within corporate standards for cleanliness, proper maintenance and safety. Advise Facilities of all breakdown and maintenance needs immediately
  • Make sure all area conditions do not threaten employee or customer safety. Respond to and follow proper procedures on employee and customer accidents, injuries, and loss or damage to any property. Report all incidents immediately
150

Exec Admin Assistant Resume Examples & Samples

  • Order department office supplies from approved vendors and in some facilities this role supports medical staff and may support ordering of medical supplies
  • Prepare program packages and or documents by event. Example: Registered Dietitian, well woman, Healthy Minds, know your numbers, etc
  • Supports tabling/community health events and promotion
  • The incumbent must be a graduate of a credited High School with a minimum of 2 years business/administrative experience
  • Operates within well-defined practices and procedures
  • He/She must have superior word processing and computer skills and knowledge of all current company technology programs (Internet, Excel, Access, Power Point, and Word.) Preferred candidate will have experience with Concur, epayroll, etc. and only Amex systems
  • He/she must be able to prioritize and handle multiple tasks, should possess good judgment, good interpersonal skills and telephone presence
  • He/she must be motivated, an enthusiastic team player, demonstrate conduct that reflects the highest ethical standards, and be professional at all times
  • He/She must be able to interact and build ongoing working relationships with outside and internal clients
  • He/she will provide support to colleagues and promote teamwork among all Wellness Center staff
  • Handles day-to-day work challenges with confidence and professionalism
  • Internal: all levels of Amex leaders, employees, colleagues, and support personnel (e.g. HR, Safety, Security, etc)
  • The incumbent is required to deal with all levels of employees from various backgrounds that present themselves to the Wellness Center. Compliance with Wellness Center policies and procedures is required
  • External: includes physicians, emergency medical response units, supply vendors, workers compensation third party carrier, etc
  • Demonstrates the ability to recognize and act on important mail and messages
  • He/She must recognize when a problem has occurred and suggests an approach to the leader for solving the problem
  • The administrative assistant is responsible for identifying the employee’s needs and directing them to the nursing staff when appropriate
  • Participate in committees formed to address department policy, procedures, or programs; provide input on decision-making
151

Admin Assistant Resume Examples & Samples

  • 75% - Managing duties including; handling incoming cash and checks from customers. Reconciling all driver bags to BOL’s to insure we are not missing items. Prepare checks to be mailed for processing’s as well scanning of checks when needed at the facility. Support collections activities by reviewing invoices for off-site collector. Complete purchases of office supplies through SAP. Partner with the commercial team in setting up customers and vendors
  • 25% - Administrative duties such as filing and paper work as well as quarterly activities, such as preparation to ship files for long term storage, and PC inventory recording. Other duties to help support the location will be further defined as the role grows
  • Must have intermediate level proficiency with Microsoft Office (Excel, Word & Outlook)
  • Must work over-time as needed
  • Monday – Friday, with occasional Sundays to help cover day clerk as needed
  • Must be able to sit, stand, walk and squat for extended periods of time
  • Must have the ability to occasionally lift 10-25 lbs. from floor to waist and horizontally
  • SAP system experience
152

Temp-admin Assistant Resume Examples & Samples

  • Answers and screens the telephone calls; handles more complex inquiries, takes messages and transfers calls to the appropriate party. Receives and directs visitors, sorts and distributes mail and maintains departmental files and records
  • Schedules and maintains the calendar of appointments, meetings and travel itineraries. Prepares any necessary information for meetings; prepares and distributes minutes of meetings
  • Welcome and greet all visitors and ensure reception and office area is well kept
  • Responds to issues and tasks involving the administrative functions of the office. Handles these situations in a timely and efficient manner
  • Working well with other assistants to effectively manage calendars and meetings
  • Other administrative tasks as deemed necessary
  • At least two (2) of administrative experience
  • Proficient knowledge, with proven experience, of Microsoft Office applications
  • Strong oral and written communication skills, ability to interact with all levels of management
  • Well organized and detail oriented
153

Spanish Speaking Admin Assistant Resume Examples & Samples

  • To Maintain category SKU data integrity in line with company targets
  • To support new product & supplier setup through to the launch
  • Liaise closely with the supply analysts/ suppliers and other departments to ensure that new products are accurately set up in corporate systems and delivered into stores according to agreed timescales
  • To ensure weekly supply chain system administrative tasks are completed on time
  • To monitor and measure Ad Hoc corporate initiatives
  • To support supply chain team with ad-hoc data reporting
  • To ensure daily order amendments are updated in corporate systems daily
  • To provide great customer service to store colleagues through speedy and accurate issue resolution
  • To carry out the accurate filing and maintenance of all required records in line with company procedures and legal guidelines, on behalf of the category
  • To liaise cross functionally with colleagues, JS departments, stores, suppliers etc. to ensure we build strong relationships to meet our shared objectives
  • Where applicable, to support & develop new employees in the use of IT systems
  • Systems knowledge especially Excel & MS Office
  • Analytical & Numerical skills
  • Knowledge of business principles and core values
  • Effective communicator & networker
  • Excellent admin and organisational ability
  • Spanish speaking (essential)
  • Educated to GCSE or equivalent (essential)
  • A level or equivalent (desirable)
154

Admin Assistant, Fcm Resume Examples & Samples

  • Greets and communicates with participants, community visitors, and general visitors
  • Ensures that participants are properly checked in for office visits
  • Answers the phones and directs calls appropriately
  • Assists with maintenance of participant case records on the computer system by performing data entry
  • Assists with file maintenance and other related documentation
  • May coordinate transportation services for program participants
155

Admin Assistant Resume Examples & Samples

  • Complete travel amendment forms for the mining personnel, gaining approvals and timely processing
  • Process all reservation orders as required for all DBS Mining Operations
  • Maintain daily attendance in timesheets on a daily basis in preparation for the fortnightly pay run
  • Process leave applications against approved leave manning levels
  • Maintain production roster
  • Receive incoming calls and respond to all enquiries at the front desk and direct as necessary
  • Prepare for weekly safety meetings
  • Maintain and control stationary stock movements
  • Input invoicing and purchase requests
  • Perform end of month reporting
  • Manage utilisation of the chartered flights, and any additional charters required
  • Bookings of charter and domestic flight bookings and accommodation as required
  • Ensure site is informed of any changes relating to travel including delays, policy changes and other information as required
  • Raise SAP requests for facilities team as and when required
  • Perform other adhoc duties as requested via Admin & Facilities Superintendent
156

Admin Assistant Senior Assoc Resume Examples & Samples

  • Coordinate Sales projects as assigned by Manager and/or Sales partners
  • Sales Force maintenance
  • Partner with the Sales team to develop customer presentations, mass mailings, and other customer or producer related projects
  • Provide back up telephone coverage support to Sales Team
  • Actively participate in staff meetings and one-on-one meetings. Work collaboratively with peers, management, and project teams toward solutions, and quality improvements
157

Admin Assistant Resume Examples & Samples

  • Processes Transportation mail
  • Maintains daily driver log
  • Processes fuel logs
  • Provides administrative support to the Transportation Department
  • Responds to transport driver request
  • Collects driver data and produces management reports
  • Resolve billing issues
  • Assists with driver payroll mailings
  • Assists with random and post-accident drug testing
  • Handles additional projects as needed
  • Maintains printer, fax machine and office supplies
158

Admin Assistant Resume Examples & Samples

  • Generate FedEx Labels for PS/Ship as needed
  • Accept deliveries when Mailroom Assistant is not available
  • Assist with Saturday catering during tax season
  • Manage off-site client file records
  • Run office errands as needed (getting birthday cake, going to post office etc.) so car is required
  • Ability to deal with the public and staff in a pleasant and professional manner
  • Ability to manage a complex officeenvironment for effectiveness and efficiency
  • Comprehensive knowledge of standard officepractices and equipment
  • Functional usage of Microsoft Outlook, Word and Excel
  • Demonstrate organizational ability, a self-starter, and familiar with the area, outgoing and persistent
  • Pride in accomplishing tasks thoroughly, accurately and quickly, ability to apply skills to be helpful to co-workers
  • Ability to take direction from several sources
  • Strong English verbal and written communication skills, with a command of business
159

Admin Assistant Resume Examples & Samples

  • Provide on-site PEO IWS program support during scheduled AEGIS Modernization Availabilities by assisting the AEGIS Test Officer (ATO) and AEGIS Technical Manager (ATM) in meeting established milestones and objectives and supporting the AMOD team throughout the availability
  • Provide extensive customer liaison and develop networking relationships with the various program stakeholders, government agencies, ship's force, and various contractor representatives
  • Support waterfront initiatives and strategies proactively by developing white papers, Naval Correspondence, proposals, presentations, letters/memos, and/or emails as required to support AMOD and/or BAE management and respective waterfront teams
  • Record and electronically document detailed notes, concepts and discussions during team conversations, program reviews, forums, and/or meetings; provide detailed summaries and initial action items, tracking through resolution
  • Assist ATO and ATM with the coordination, development, and management of AMOD Standard Operating Procedures (SOPs)
  • Manage and track ongoing, upcoming and emergent tasking as directed by the AMOD Waterfront Management, to ensure task completion and action resolution.(i.e. during management absence; must understand priorities and execute tasks within the required time)
  • Manage local office facility, including furniture and infrastructure upgrades, personnel assignments, electronic media connections, organizational charts, local documentation, etc
  • Act as a meeting facilitator, reserving facilities, set-up and break-down, supplying appropriate media and equipment for meetings, and making required accommodations to support all attendee’s needs
  • Act as an Information Technical Liaison to troubleshoot office media malfunctions and utilize available resources to provide resolution
  • Coordinate with contracted representatives to schedule regular maintenance for the facilities; identifying emergent problems and coordinating with appropriate representatives to provide resolution, track progress of work, and provide feedback/status to AMOD and/or BAE Management
  • Develop and issue weekly reports to AMOD and BAE management detailing pertinent and/or on-going waterfront efforts
  • Perform other tasking, as directed by PEO IWS Representatives, AMOD management, AMOD team leads, and/or BAE Systems management
  • Highly proficient in MS Office Word, Outlook, Excel, Access, and Power Point
  • Strong attention to detail with organizational and problem solving skills
  • Ability to interface positively with a diverse population
  • Ability to work independently and pro-actively in providing high quality support
  • Ability to obtain and maintain the required security clearance
  • College degree or equivalent related administrative experience
160

MD Admin Assistant Resume Examples & Samples

  • Provides administrative support for the Managing Director. Arranges venues for Regional meetings. Prepares and distributes agenda and related materials; takes, transcribes and distributes meeting minutes. Establishes and maintains filing and retrieval systems; stores often-confidential files, databases, records and schedules, using both electronic and paper media. Reviews incoming mail. Ensures that customer service mail is promptly responded to by the terminal. Supports the efficient daily operation of the office, including maintenance and ordering of supplies and equipment. Gathers information necessary to prepare reports for meetings Assists with and/or completes annual departmental budget and reviews periodically to ensure department is within budget; maintains ledger of expenses by District staff Reviews and logs incoming invoices. Monitors and updates Learning Management System (LMS) database. Completes and maintains regional staff check-list
  • Five (5) years experience required in office administration or related area
  • Software skills, including use of Microsoft Office software and web-based applications. Verbal and written communication skills necessary to explain complex and/or confidential information. Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals. Ability to anticipate and identify problems and use sound judgment and fact-based analysis to develop effective and efficient solutions. Ability to develop effective methods for tracking and monitoring data or information. Knowledge of concepts, practices, policies and procedures related to FedEx Ground organization
161

Admin Assistant Resume Examples & Samples

  • Knowledge of work group functions and processes beyond team boundaries
  • Ability to prepare presentations with little assistance
  • Intermediate to advanced knowledge of required software applications
  • Handle multiple demands on an on-going basis including familiar situations, sensitive information and some high level contact
162

Admin Assistant Resume Examples & Samples

  • Handle incoming calls, letters, express and fax timely
  • As the first image of company, present hospitality to all visitors properly and follow the policy on visitor recording
  • Reserve hotel rooms and tickets, order taxi and maintain relative information
  • Follow up the employee moral activities
  • Record cleaners, drivers and safeguards attendance/overtime working
  • Act as an environmental protection surveyor, monitoring the situation of power, water, paper and telephone cost saving etc
  • Contact suppliers for office facility repair services
  • Monthly office supplies and stationery purchasing
  • Archive company documents, execute documents control and make them easy to be reached
  • Code and register company’s fixed assets
  • Follow up the procedure of new hire/dismission employee
  • Submit monthly budget of office supplies and stationery
  • Assist Admin Supervisor to pass the yearly enterprise audit of local government successfully, such as High-Tec company audit, IC design company audit and Industrial & Commercial audit
163

Admin Assistant Resume Examples & Samples

  • Maintain orderly workflow with efficient, safe operation of the Branch
  • Prepare time cards, bi-weekly payroll forms, and keep manual records of all Associate vacation time and attendance records
  • Complete scheduling sheets, process files, make changes, cancellations, and process for regional input when necessary
  • Maintain Master Log Book of scheduled book fairs
  • Keep accurate filing system for complete customer base
  • Maintain an accurate inventory of office supplies and re-order as needed
  • Two years of general secretarial experience
  • Good organizational, analytical skills with attention to detail
  • Proficient computer skills in Word and Excel and other Microsoft Office applications
  • Good interpersonal skills with the ability to relate to staff members at all levels
  • Professional demeanor, attire; professional phone skills
  • Must read, write legibly, and clearly speak English
  • Good proof reading skills, ability to operate 10 key calculator
  • Ability to work independently and prioritize workflow to meet critical deadlines
  • Self-motivated, disciplined, commitment to quality and strong team player
  • Ability to be flexible and adapt to change
164

Coord RL / Admin Assistant VR Resume Examples & Samples

  • Bachelor’s degree in Business Management, Psychology, Sociology, Education, or related field highly preferred
  • Experience in public speaking preferred
  • One year of experience in volunteer administration, adult education, or other similar experience preferred
  • Experience in event coordination and planning preferred
  • Experience in fundraising preferred
  • Previous experience working with children in a professional capacity preferred
  • Basic knowledge of hospital routine and procedures
  • Excellent customer service, organizational, and time management skills
  • Familiarity with the community and its potential source of volunteers
  • Able to adapt and react calmly under stressful conditions
  • Possess the ability to represent department/function in a professional, courteous, and efficient manner
  • Coordinates, provides guidance and structure to the Radio Lollipop program. Motivates teams, groups and individual volunteers. Designates volunteer leaders and assigns responsibilities as needed
  • Delegates and assigns activities, responsibilities, and tasks to volunteers in Radio Lollipop. Responsible for delegating to volunteers
  • Produces, promotes, and oversees fundraising activities and major events throughout the year for Radio Lollipop. Meets fundraising goals set annually
  • Responsible for training volunteers on Radio Lollipop equipment & technology. Ensures supplies, games & necessary tools are organized and available for programs
  • Assists with the maintenance of Radio Lollipop radio equipment
  • Provides all fundraising for Radio Lollipop raising between $70,000 - $100,000 per year (including in-Kind). Coordinates fundraising events and toy drives
  • Assists VR department with interviewing perspective volunteers, orientations, specialized volunteer trainings, and volunteer placement changes
  • Performs all clerical services and functions pertinent to the efficient operation of the department, including but not limited to; data entry, filing, gathering documents, answering phones, etc
165

Admin Assistant Resume Examples & Samples

  • Prepare daily bank deposits for Conventional and FSV activity (scan checks, count currency and coin)
  • Provide coaching and training to Delivery Drivers on document and cash compliance requirements
  • Process all Full Service Vending (FSV) coin; count, sort, wrap and box
  • Prepare and reconcile FSV coin floats and coin bags
  • Coordinate servicing of coin and cash office equipment and replenishment of supplies
  • Invoice and prepare handheld routes for next day delivery
  • Provide backup for Settlement by completing late day generation invoices
  • Enter and track daily route variances in Excel spreadsheet and follow through to resolve variances within 48 hours
  • Provide a weekly review and analysis of non-compliant and variance trends
  • High School Diploma required; concentration in accounting an asset
  • Three years of relevant business experience an asset
  • Intermediate knowledge of Microsoft Suite
  • Demonstrated ownership and initiative to ensure a safe and functional work environment within the cash office
  • Ability to work independently and under time constraints with minimal supervision
  • Excellent communication skills - ability to influence others
  • Ability to lift approximately 20lb - 30lb coin bags and/or boxes
  • This position requires repetitive squatting and bending
166

Admin Assistant Resume Examples & Samples

  • Provides confidential administrative and office support under the direction of a department head
  • Receives and responds to routine correspondence following established procedures not requiring management review
  • Assists with interdepartmental issues to help coordinate problem solving in an efficient and timely manner
  • May compile and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary
  • May prepare moderately complex reports, maintaining records requiring classification and compilation of varied information
  • Coordinates meetings which may include preparing agendas and materials, and transcribing meetings along with distribution of documents
  • May manage calendars, visitors and appointments
  • May schedule and manage travel arrangements for department
  • May prepares expenses reports and manage submission process for supervisor
  • May process business supply and/or facility requests
  • May process incoming, outgoing mail and shipments
  • May back-up other administrative personnel including receptionist
  • 3 - 5 years office/clerical experience
  • 2 - 3 years experience with computer software programs
  • 1 - 2 years experience in an administrative role
167

Admin Assistant Resume Examples & Samples

  • Manages and prioritizes multiple assignments simultaneously and effectively such as, acting as a liaison between internal and external customers by greeting customers, answer and triage phone calls
  • Administers calendar and schedules management
  • Composes and prepares a variety of correspondence (e.g., reports, forms, presentation materials, messages, etc.) as required
  • Provides coverage of other areas such as front end, point of service and registration
  • Coordinates management functions and assists in special projects
  • Three years office experience
  • Typing proficiency of 45 wpm with accuracy preferred
  • Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point)
168

Admin Assistant, Mdts, Petrochemicals, Global Resume Examples & Samples

  • Assist Directors on daily secretarial support
  • 1 Outlook Calender Management; Schedule Meeting
  • 2 Biz Trip Support, Hotel/Flight Tickets booking, Transporation Arrangement
  • 3 Expense Claim for biz trip, local expense and etc
  • 4 Annual leave Application & Record Tracking
  • 5 Admin Assitance for direcotors' personal activities, visitors and friends
  • 6 Related Documents filing
  • Events Support/VIP Visitors Reception
  • 1 Hotel Accommodation Arrangement, includes hotel quotation collection, contract negotiation and payment arrangement
  • 2 Meeting Room Reservation, Tea break arrangement
  • 3 Transportation Arrangement, for management team/group between hotel and office
  • 4 Group Dinner Arrangement if required
  • 6 Seek Corporate Funciton Support, like IT, Corporate Commnicaiton, Site Admin and etc
  • 7 Provide on-site support for events/ VIP visitors
  • Polymers Department Admin
  • 2 Invitation Letter Issuing for oversea visitors
  • 3 Support on department events, formal and informal
  • 4 Support on regular meeting such as Polymers Bi-weekly Meeting& Take meeting minutes
  • MDTS Team Support0
  • 2 Support MDTS managers
  • Back Up Sales Administrator activities when required3XXXXVVV2
  • 3 Support on documents signed back, term contract checklist
  • 4 Support on administarive work assigned by Sales Team
  • 5 Sales department car reservation& Coordinate
169

Group Admin Assistant Resume Examples & Samples

  • Takes initiative to follow up on relevant issues and informs manager of status as well
  • Provides administrative support in areas of typing, expense reports, confidential correspondence, file management, travel arrangement and office supply ordering
  • Opens, sorts, prioritizes and distributes incoming communications and other provisions
  • Maintains calendar(s) and arranges meetings
  • Organizes files, assembles relevant data, compiles statistics or information as directed for use by others
  • Makes travel arrangement, prepares expense reports and process invoices, maintains financial and expense records
  • Greets vendors and visitors
  • Responsible for maintain office environment
  • 2+ years of experience in a role of personal assistant (ideally in corporate environment)
  • Advanced level of English knowledge
  • Superior communication and organizational skills
  • Diplomacy, flexibility and accuracy is a must
  • Friendly and professional manner
  • Multifunctional individual who knows how to prioritize under pressure
170

Icg-ibd-admin Assistant Resume Examples & Samples

  • 1-2 years of work experience in managing travel, expense and office admin in a similar role in a leading company
  • A strong command of the English language (oral and written); must be a confident and effective communicator
  • Ability to work under pressure, with minimal supervision, and in a team environment
  • Strong interpersonal skills for dealing with local colleagues (e.g. accounts, travel desk) and overseas colleagues
  • Ability to multi-task and re-prioritize tasks continually
  • Ability to pick up new tasks quickly
  • MS Office applications
  • Methodical approach and strong organizational capabilities
171

Admin Assistant Resume Examples & Samples

  • Provides project administration support
  • Assists with keeping Project Tracker entries up-do-date
  • Formats various project reports, such as Executive Summaries for Developers and Financial Institutions as well as Market Summaries for outside consultants
  • Provides outside consultants with reports, such as Market Summaries and STR (Smith Travel Competitive RevPAR Reports) for impact analyses
  • Is liaison with STR for trend analyses
  • Assists with posting agendas, reports and minutes to SharePoint site for Hotel Development (HDC), Growth Administration (GAC)
  • Assists committee SharePoint users, as needed
  • Performs research, analysis, and reporting
  • Pulls ad-hoc reports for team members using tools, such as MRDW, On-Demand, Development’s project tracking tool (OASIS), GuestVoice, and STR
  • Performs data entry of competitor information, approved pro forma packages, etc
  • Escalates team member’s helpdesk tickets, if needed
  • Coordinates technology purchases with IT team
  • Maintains network drive organization
  • Reviews monthly internal costs; follows-up on corrections
  • Provides office administration support
  • Assists with staff travel arrangements
  • Review monthly STR invoice
  • Process Payroll
  • Provides other administrative assistance, as needed
  • Advanced computer skills, especially MS Word
  • Ability to quickly learn new processes, tools, and systems
  • Strong organization skills with an attention to details
  • Ability to work effectively in teams or independently
172

Admin Assistant, Trauma Resume Examples & Samples

  • Three to five years experience in office management, bookkeeping
  • Two years of Administrative Assistant or Executive Secretary experience required
  • Ability to read, write and communicate effectively in English; additional languages preferred
  • Proficiency in Microsoft Word & Excel
  • Ability to use all office equipment
  • Able to type accurately. Able to take dictation
173

Admin Assistant Resume Examples & Samples

  • Assist with vendor management activities
  • Assist with expense processing, tracking, analysis and reconciliation - expenses of the department and individuals
  • Maintaining and tracking of Departmental records including gift register, etc
  • Ensures the existence of necessary office supplies and makes requests through P2P, raising technology and telecom requests for changes and helping with travel arrangements and hotel bookings
  • Provide support in terms of all of these when we have audits, visitors, etc
  • Ensuring proactive follow ups on meetings, scheduling and all administrative functions of the department
  • Assist with ad hoc reports, special projects, organizational charts, analytics and such similar areas
  • Help in preparing and reviewing materials for use in discussions and meetings (i.e. decks and minutes of meetings)
174

Admin Assistant Resume Examples & Samples

  • Responsible for ensuring that all patient grievances are investigated and resolved in a timely manner, in accordance with the EYEXAM of California Enrollee Grievance System
  • Works with Clinical Director, Office Manager, Managing Doctor and General Manager to reduce patient care and customer service issues
  • Maintains grievance and patient service issue opportunity log and presents to QAC quarterly
  • Works with Managing Doctors and office staff to facilitate provision of language assistant services to limited English proficient members
  • Manages, mailing lists, organization charts and personnel data
  • Coordinates data flow for creation of multiple, regular department reports and follows up on pending matters as needed. Distributes reports in a timely manner to appropriate recipients
  • Drafts correspondence as necessary and produces error-free and grammatically correct documents
  • Strongly Proficient with computer software systems and applications with strong emphasis on Word, Outlook and Excel
  • Maintains a high level of confidentiality and exercises good judgment
  • Organizes and maintains files and sensitive information
  • 7+ years of administrative experience
175

Admin Assistant Resume Examples & Samples

  • Minimum 'A' Levels or Diploma
  • Minimum 5 years of working experience
  • Proficient in MS Word, Excel, Outlook, PowerPoint and Internet
  • Self-starter/independent worker; capable of working with daily minimal supervision
  • Ability to work across cultures and with diverse range of people
  • Be flexible and accessible during peak periods of work
  • Ability to work well with people of diverse background
  • 81058BR
176

Admin Assistant Resume Examples & Samples

  • Executive support for two Vice Presidents (VP, Sales Operations in addition to the VP, Digital Engagement) – calendars, travel arrangements, expense reports, triaging and escalating priorities, compiling/formatting information, generating and distributing meeting minutes, and handling visitor/guest arrangements
  • Day-to-day support of cross-department functions, including departmental mail, incoming phone calls, maintenance of documents such as distribution lists and training records, ordering of supplies, requisitioning IT and Facilities support, booking meeting rooms and catering, and issuing internal department information on behalf of the VPs
  • Planning and coordination of department meetings and events
  • Contributing to key Sales Operations and Digital Engagement projects, as assigned
  • Previous successful experience in a similar function
  • Strong oral and written communications skills and service orientation
  • Ability to successfully navigate a matrixed organization
  • Ease in working with online applications and databases
  • Ability to seamlessly multi-task
  • Positive, “can do” attitude
  • Desire to contribute above and beyond the call of duty
177

PA & Team Admin Assistant Resume Examples & Samples

  • Diary Management for the Senior Leadership Team
  • Travel Management for senior members of the team
  • Expense input and query resolution
  • Arrange internal meetings as required
  • Arranging, attending and coaching the Marketing Team Meetings
  • Arranging Quarterly Operational Reviews
  • Monitoring and restocking products with our external agency for our Sales team to use
  • Inductions for new starters
  • Raising head office forms
  • Resolving issues for the team
  • Arranging meetings
  • Mailshots
  • General meeting management
  • Experience of Team Administration within a fast paced environment
  • PA experience at Head/Director level (not essential)
  • Excellent proficiency in all Microsoft Office packages
  • Confidence – be able to build strong rapport with people across all levels of the business
  • Outstanding organisation skills and the ability to work on multiple tasks/projects at any one time
178

Exec / Admin Assistant Resume Examples & Samples

  • Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, off-sites, activities and other events
  • Ensuring timely and accurate preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend; tracking and processing of invoices
  • In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management executive presentations, and other employee-related activities and events
  • Pulling standard reports and employee data
  • Ad hoc administrative tasks including: Updating PowerPoint documents and/or creating PowerPoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis
  • Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up
  • Strong maturity with ability to effectively prioritize the support of 1 VP and team
  • Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information
  • Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook
  • Proficiency in administrativ