Admin Assistant Resume Samples

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MS
M Strosin
Myrtis
Strosin
76630 Sauer Shoals
Houston
TX
+1 (555) 966 9429
76630 Sauer Shoals
Houston
TX
Phone
p +1 (555) 966 9429
Experience Experience
San Francisco, CA
Admin Assistant
San Francisco, CA
Monahan, Dooley and Koepp
San Francisco, CA
Admin Assistant
  • You will be expected to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided at all times
  • Submit paperwork for workstations and network access for all new hires and temporary employees
  • Perform other tasking, as directed by PEO IWS Representatives, AMOD management, AMOD team leads, and/or BAE Systems management
  • Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company
  • Assist ATO and ATM with the coordination, development, and management of AMOD Standard Operating Procedures (SOPs)
  • Assist senior managers in meeting schedules, travel plans, visitor assistance etc
  • Create, revise, and manage contracts and other documents in Word, as requested, including checking in and out of GP Selectica system
Dallas, TX
Assoc Admin Assistant
Dallas, TX
Smith, Marvin and Conroy
Dallas, TX
Assoc Admin Assistant
  • Performing general administrative support work such as running reports, copying, filing, faxing etc
  • Performing general administrative support work such as running reports, copying, filing faxing etc
  • Perform general administrative support work such as running reports, copying, filing faxing etc
  • Perform general administrative support work such as running reports, copying, filing, faxing etc
  • Provide Full Service management with daily reporting Easitrak reporting, flagging potential issues
  • Manage, track, and control daily/weekly payroll processing in a centralized payroll function, working directly with other locations/departments in the market
  • Manage, track, and communicate various financial administration controls, including pricing discrepancies
present
Boston, MA
Exec / Admin Assistant
Boston, MA
Wilderman-Fay
present
Boston, MA
Exec / Admin Assistant
present
  • Providing coverage for other team-based Executive/Administrative Assistants that are on PTO or sick leave
  • Arrange and manage direct report meetings, including bi-weekly meetings and bi-annual offsite meetings including all logistics and agendas
  • Ad hoc project work as directed by VP and/or Senior Leaders
  • Manage own e-mails and correspondence in a timely manner
  • Tactful and discreet with a mature and professional attitude to work
  • Calendar management across multiple parties
  • Manage Basic Control Account (BCA) corporate card account processes and reporting responsibilities
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
University of South Florida
Bachelor’s Degree in Accuracy
Skills Skills
  • Ability to provide excellent customer service and high quality deliverables
  • Excellent organizational skills including the ability to effectively prioritize multiple projects with strong attention to detail
  • Highly organized, detailed oriented and ability to be pro-active
  • Ability to deal professionally with highly confidential information and matters
  • Knowledge of key administrative processes and procedures desirable but not essential
  • Ability to deal with the public and staff in a pleasant and professional manner
  • Ability to apply judgement and knowledge of complex policies and procedures to provide guidance to departmental representatives
  • Attention to detail and the ability to check for the accuracy of work
  • Pride in accomplishing tasks thoroughly, accurately and quickly, ability to apply skills to be helpful to co-workers
  • Highly proficient in MS Office Word, Outlook, Excel, Access, and Power Point
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15 Admin Assistant resume templates

1

Admin Assistant Resume Examples & Samples

  • Maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements
  • Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
  • Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule
  • Process and trace monthly expense reports and reimbursements
  • Assist larger team with administrative support as needed such as booking conference rooms, ordering supplies, and managing visitor workstations
  • Provide back up support to other administrative assistants in the department
  • Minimum 5 years of corporate administrative experience
  • Must have superior skills in MS Excel, Word, and PowerPoint; and excellent knowledge in Outlook
  • Exceptional computer skills - presentations, spreadsheets, etc
  • Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
  • Must be a Team Player with a high energy level
  • Excellent phone manner a must
2

Admin Assistant Resume Examples & Samples

  • To organize, keep track and manage meeting and activities schedules of managers and other key professionals
  • To plan and organize traveling arrangements for managers and other key professionals
  • To follow up and coordinate key activities
  • To liaise and communicate effectively with the other managers and staff of team
  • To prepare documents for team, including business expense reports, phone bills, leave applications, purchase requisitions and all relevant correspondences
  • To set up and maintain an effective filing system
  • Other supporting activities such as copying
  • Around 1-3 years of experience in admin assistant or in a multi-national company. Overseas educational or work experience in an English speaking environment will be a distinct advantage
  • Good planning & organizing skill
3

Admin Assistant Resume Examples & Samples

  • Responsible for the daily schedule of multiple senior managers, anticipate necessary background material, and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, ensure conflicts are resolved and managers arrive to meetings on time
  • Handle a broad range of duties from day to day operational activities to correspondence to scheduling/arranging individual and group meetings
  • Handle a large volume of global travel planning including airline reservations, train reservations, hotel accommodations, car service arrangements and driving directions as needed
  • Manage inventory of supplies
  • Assist in preparation of presentation material
  • Work in conjunction with other administrative staff to support the department
  • Maintain and track employee vacation and scheduled time off
  • Perform ad hoc projects as needed
  • Excellent phone manner and management a must
  • Minimum 5 years of corporate administrative experience in roles that interfaced with internal and external clients, vendors and executive management
  • Must be proficient in MS Word, Excel, Outlook and PowerPoint
4

Cib-branch Admin Assistant Resume Examples & Samples

  • Providing extensive secretarial support to the branch including
  • Calendar management and associated tasks, i.e. Booking conference rooms, audio visual equipment, copies, preparing docs & scheduling meetings, etc
  • Assisting in organizing events
  • Business travel arrangement in line with corporate travel policies, including prior approval, booking airline tickets, car services, hotels, itineraries; preparing documents for business travel, e.g. visas, new/amended passports
  • Processing of T&E and other expense claims
  • Creating and maintaining team-related schedules and contact lists: vacation schedules, emergency contact lists, mail lists, telephone lists, Travel Request database, Leave database, etc
  • Providing general support including Logistics arrangement, booking meeting rooms, stationery re-ordering, filing, etc
  • Participating relevant business and product trainings to enhance banking knowledge
  • Assisting branch manager in local market analysis and business development when required
  • Optimistic “Can do” attitude with strong attention to details
  • Proactive working style, able to “hit the ground running”
  • Excellent and efficient skills using MS Excel and PowerPoint tools
  • Proficiency in both written and spoken English and Mandarin
  • 1 or 2 years experience as an administrator/ business support within a fast paced banking environment is highly preferred but not mandatory
  • Bachelor degree or above with major in Finance/Accounting/Business Management etc from a tiered-1 university
5

Admin Assistant Resume Examples & Samples

  • To set up and maintain an effective filing system for the office
  • To keep track and manage meeting and activities schedules for the managers
  • To plan and organize traveling arrangements for the manager
  • To follow up and coordinate key activities related to the LOB and other partners
  • To liaise and communicate effectively with the restaurant managers and other partners in the resort
  • Oversee and support all the Food & Operations team administrative support
  • To monitor and check all reports within the division, including business expense reports, operations report, cast members leave applications, purchase requisitions and all relevant correspondences
  • Drive meeting efficiency through the use of detailed minutes and follow up with documented minutes
  • 2-3 years of experience in admin assistant or EA in a multi-national company
  • Strong ability to work on power point presentations
  • Skilled in Outlook, Power Point, Word, and Excel with strong sense of computer awareness
  • Working in Hospitality or Food & Beverage field preferable
6

Admin Assistant Resume Examples & Samples

  • Manage, maintain EVP’s anddepartmental calendars- coordinate cross functional meetings and reservemeeting rooms
  • Update sample projection,sample tracking and adoption rates by division
  • Send meeting recaps andteam updates
  • Download photos fromdesigners to shared drive
  • Create meeting agendas andquarterly power point updates for division
  • Ensure conference rooms areset up prior to large meetings
  • Coordinate and updatedivisional promotion, equity and bonus sheets
  • Shop stores, purchase andreturn samples for design heads as needed
  • Book travel for EVP, designand technical heads as needed
  • Submit expense reports forEVP, design and technical heads
  • Schedule and book fitmodels for design team fittings and sales meetings
  • Submit paperwork for workstations and network access for all new hires and temporary employees
  • Ensure all new hire workstations are cleaned and properly set up prior to their start date
  • Manage and maintain EVP’sfiles and documents in an organized and systematic manner
  • Work with design andtechnical team at improving floor organization and cleanliness
  • Maintain design library andpantone books
  • Organize samples for designteam and EVP as needed
  • Coordinate 9thand 12th floor clean up dates and charity donations and clean updates
  • Answer phone calls/ takemessages for the EVP as needed
  • Must respond to phoneinquiries from vendors, internal personnel, etc
  • Resolve maintenance orother administrative-related issues in a timely manner
  • Complete ad hoc projectsfor EVP as needed
  • 2-5 years’ experience in similarposition
  • Exceptional communicationskills- written and verbal
  • Extremely organized and maintainsstrong attention to details
  • Has the ability toprioritize workload according to needs of EVP and department
  • Experience in fashion aplus
  • Understanding of retailmath a plus
  • Extremely proficiency inExcel, Powerpoint, Word, Outlook
  • Proficiency in Illustratorand Photoshop a plus
7

Admin Assistant Resume Examples & Samples

  • 2-3 years prior successful experience as an Administrative Assistant, in a busy professional environment
  • Strong organization skills, highly reliable and able to manage competing priorities and multiple demands/requests simultaneously
  • High attention to details with a focus on quality and professionally designed client deliverables
  • Desire to learn and advance administrative and technology skills
  • Knowledge of office procedures, practices and equipment and ability to suggest and implement proficient processes that increase efficiency and quality in office processes
  • Strong communication skills, both verbally and in writing
8

Admin Assistant Resume Examples & Samples

  • Past exposure to customer service and document processing is preferred
  • Experience within the financial services or banking industries
  • Self-motivated with close attention to detail
  • Excellent verbal, written and organizational skills
  • Proficiency in Microsoft Office products, specifically Excel and Word
  • Ability to handle multiple projects and tasks at any given time
9

Admin Assistant Resume Examples & Samples

  • Handles all administrative responsibilities for the offices of VP and Directors including but not limited to phones, contacts, calendar, meetings, travel, expense reports, supplies and general support services
  • Prepares, files and tracks executive expense reports
  • Screen all communications into the office. Re-direct or solve as appropriate. Provide clear and detailed information to assist the Executive’s ability to respond to specific inquires
  • Establish and maintain a comprehensive follow-up system
  • Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software
  • Create and manage a system of filing office records and documents, both digitally and in hard copy. File and retrieve corporate documents, records, and reports
  • Read and process incoming memos, mails and reports to determine their significance and plan their distribution
  • Completes SAP transactions as directed, including preparing reports
  • Sort and distribute incoming correspondence. Where appropriate, responsible for the preparation of responses to correspondence containing routine inquiries
  • Assist in the preparation of special projects and presentations, materials, etc
  • Manage special projects as defined by the Vice-President and Directors
  • Provides back-up support for other assistants to include phone and other administrative duties
  • Proficiency with Microsoft Word, Excel, PowerPoint and Outlook; and SAP
  • Competency in general secretarial skills including phone, calendar maintenance, filing, etc
  • Ability to prioritize tasks and ensure all deadlines are met
  • Willingness to be detail-oriented and exhibit the superior organization skills necessary to assist in coordinating all forms of communication (internal and external) for timely delivery of replies and processing information requests
  • Excellent written and verbal interpersonal and communications skills crucial to effective interaction with all levels of the organization including senior-level executives and their assistants
  • Ability to handle confidential information and to exercise good judgment and discretion when managing sensitive issues
  • Flexibility to work overtime as needed to attend to urgent priorities
  • Previous Disney or Entertainment experience
  • Interest or experience in community relations, communications, government relations and other public affairs disciplines
  • Spanish fluency
10

Admin Assistant Resume Examples & Samples

  • PowerPoint
  • Must possess exceptional organizational and follow through skills and be able to multi-task and prioritize with attention to detail
  • Must demonstrate professionalism, diplomacy and discretion when dealing with co-workers, executives etc
  • Must possess excellent written & oral communication skills
  • Independently problem solve
  • Be a self-starter with a team player attitude
  • Ability to work in fast paced environments with shifting priorities
  • Demonstrate common sense, discretion and attention to detail
  • Minimum of 3 years administrative experience
  • Entertainment experience preferred
11

Admin Assistant, Private Wealth Management Resume Examples & Samples

  • High Net Worth Clients
  • Atlantic Trust Specialists (Wealth, Investment, Trust)
  • As an employee of CIBC, the incumbent must comply with all applicable CIBC and Line of Business policies, standards, guidelines and controls
  • Bachelor’s degree or 2-3 years’ experience in trust and/or investments
  • Mastery of TrustDesk and ORS systems
  • Working knowledge of CSC system
  • Proficient with Microsoft Word, Outlook, Excel and Power Point
  • Strong client service orientation
  • Strong interpersonal and verbal communication skills with the ability to use these skills to communicate with high net worth clients and colleagues
  • Strong organizational skills sufficient to complete work according to established schedule and timeframes, while accommodating given priorities
12

Admin Assistant Resume Examples & Samples

  • Provide secretarial support to 2 Managing Directors
  • Schedule appointments, arranges and co-ordinates meetings, handles all travel arrangements
  • Assist with data collation, reports and preparing PowerPoint presentations, if required
  • Assisting the teams with all administrative work, divisional events and trainings
  • Taking minutes of meeting and follow up on action points, if required
  • Prepare travel itinerary together with printed travel documents (ensure have valid travel visa) for countries before travel. Assist to arrange airport transfer, if required
  • Full co-ordination of division events, customer training sessions as well as internal training sessions
  • Update and edit their calendars in daily and monthly basis
  • Assist with audio and video conferences set up with multiple parties (On-and off-site, including meals, room reservations, audio-visual needs etc., where applicable)
  • Guide team & managers on company policies & processes, where applicable
  • Submit monthly i-expenses via online tool
  • Prepare PO when necessary via online tool
  • Maintain mailer list and update Org chart
  • Help to approve PTO, travel exceptions and others documents that require signature, when necessary
  • Raise requisition via on line tool, work with managers to define job specs, interviews scheduling, etc
  • Previous Sr. level staff support experience with 3 to 5+ years’ experience supporting Senior Management/Executive level working in administrative environment
  • Exceptional organizational skills for own work and ensure director stay on track, on schedule and organized
  • Proficient with MS Office Word, Excel, PowerPoint and Outlook
  • Proficient with web conference tools, WebEx, Telepresence or other web tools - Strong proactive, can-do attitude and ability to maintain professional, calm, and customer-service oriented interpersonal style at all times
  • Must be able to work in a fast pace/high visibility environment, ability to adapt to changes
  • Need to have strong personality/minded and to think outside of the box
  • Excellent interpersonal and networking skills
13

Admin Assistant Mindspark Team Resume Examples & Samples

  • Experience in vendor management and budget tracking
  • Knowledge of (and aptitude for) social media
  • Experience and comfort with juggling changing priorities in a demanding and fast-paced corporate environment. Ability to be very flexible in reprioritizing near-term accountabilities
  • Exudes positive attitude, shows enthusiasm for the work and desire to learn
  • Ability to interact comfortably and skillfully with all levels of individuals, from C level executives to customers to well-known speakers
  • Demonstrate experience in developing relationships in a highly-matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision
14

Admin Assistant, Controllership Resume Examples & Samples

  • Provide administrative support to the Vice President utilizing outstanding communication skills (verbal and written), excellent organization and follow-up skills, and the ability to multi-task in a fast paced, multi-time zone environment
  • Manage urgent or straightforward requests, do significant pre-work required to prepare executive for meetings or to advance items needed for approval
  • Screen, organize, and determine significance of information, calls and correspondence to provide solutions and prioritize actions and facilitate work to ensure that deadlines are met
  • Ability and willingness to identify opportunities and resolve problems independently and with a sense of urgency
  • Use advanced administrative skills to proactively manage Leader’s calendar through multiple and changing demands. Coordinate schedules with other executive offices, avoid over scheduling calendar, effectively make Executive accessible to her leaders with short notice, and master resolving calendar conflicts
  • Be capable of preparing PowerPoint presentations, build, format and print excel files with multiple tabs, proficient in developing documents in Microsoft word. Develop communications and research special projects, present recommendations
  • Create and further strengthen a vibrant, team focused culture
  • Lead efforts to ensure professional office appearance throughout the department
  • Develop acute savviness for Company policies
  • Anticipate information needs prior to Executive’s scheduled meetings and phone calls and prepare and organize materials as appropriate
  • Coordinate appointments, meeting logistics, conference rooms, VTC technology, and materials preparation as needed to support meetings and projects
  • Plan and manage travel schedule and logistical details, including coordinating with internal and external resources to make arrangements and plan itineraries
  • Manage expense reports and processing for Executive, including gathering receipts, organizing information, submitting, and tracking to ensure prompt payments
  • Minimum of five years of experience serving in an executive role
  • Demonstrated exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines
  • Demonstrated ability to independently manage multiple tasks and prioritize work in a fast paced environment with minimal oversight
  • Demonstrated excellent written, verbal and interpersonal skills with excellent proficiency in Outlook, Microsoft Word, Excel, PowerPoint, Visio, SAP, and internet with ability to prepare original communications/memos
  • Ability and eagerness to learn the substance of the work in order to be an effective facilitator within the business unit
  • Ability to maintain professionalism, calmly and smoothly manage multiple and ever-changing demands, details, and deadlines
  • Knowledge of administrative and clerical procedures, managing files and records, designing forms, and other office procedures and terminology
  • Strong partnering and relationship building skills
  • Previous experience supporting a Finance organization
  • Knowledge of additional software and mobile devices
15

Admin Assistant Resume Examples & Samples

  • To liaise and communicate effectively with the key stakeholders in the organization to ensure the assigned task to be completed successfully
  • Oversee and support all the HR Business Partner team administrative support
  • To monitor and check all reports within the division and manage the PO process
  • Multi-tasked
  • Good planning & organizing skills
  • Ability to liaise and communicate effectively with other teams and cast members
16

Admin Assistant Resume Examples & Samples

  • The AA provides clerical and administrative support to the EIS Department using Microsoft Word, Excel and PowerPoint
  • Pcard holder for departmental purchases of office supplies and other essential purchases. Complete monthly reconciliation of Pcard statement
  • Process monthly expense reports for Directors and VPs, preparing supporting documentation and budget coding
  • Arrange travel for Directors and VPs
  • Arrange department on-site and offsite meals and events
  • Maintain efficient and well-organized departmental files in both paper and electronic media
  • Manage departmental correspondence including incoming mail, package delivery and fax communications
  • Liaison between EIS Department and internal and external callers and visitors
  • Maintain department’s distribution lists, rganizational charts, and new hire information packets
  • Strong computer skills are critical: Microsoft Office (Word, Excel, Outlook, and PowerPoint)
  • Strong interpersonal, organizational, communication (written and verbal) and follow-up skills
  • Ability to work independently and to handle multiple tasks
  • Ability to balance multiple priorities on a daily, weekly basis
  • Good grammatical and editing skills
  • Minimum 3 years administrative assistant experience, including providing office operations support
17

Admin Assistant Resume Examples & Samples

  • Administrative functions: Performs wide variety of administrative functions such as answering and screening calls and relaying appropriate information to the PM’s (portfolio manager). Schedule and maintain manager’s calendar and travel plans. Keep an in-depth calendar of research related activities
  • Organize materials for research meetings and peer reviews
  • Compile and submit expense reports
  • Maintain database of all broker and company management meetings for the PM’s/Analysts. Coordinate broker meetings, set-up the conference rooms for company management/broker meetings
  • Responsibility for the dissemination of investment periodicals to the Internal Research Team
  • Keep up with computer knowledge/proficiency to help with PM’s computer problems when necessary
  • Scheduling RFP requests in a time-sensitive manner, generating attribution reports from Factset, sourcing pitch books and supplementary materials ahead of client meetings or conference calls
  • Maintaining data spreadsheets for research: Updating pre-established data spreadsheets on a monthly basis and generating various reports using Factset and other sources for research reports. Ensure that all analyst reports are uploaded and saved into the Repository
  • 1-2 years’ experience in the financial service industry/administrative position
  • Proficient in Microsoft Office tools, especially Excel and Outlook
  • Methodical, organized, reliable and punctual in approach
  • High accuracy and attention to detail
  • Able to multi-task, enjoys variety of tasks and Ability to meet intra-day deadlines by managing time efficiently in a dynamic working environment
  • Projects a professional, calm and capable image on the telephone and in person, with ability to handle diverse overseas contacts
  • Ability to work independently as well as in a team-based environment
18

Admin Assistant Resume Examples & Samples

  • Procure stationary and manage the inventory
  • Coordinate with IT team to procure the hardware
  • Manage Vendor Documentation
  • Process Vendor invoices in P2P & follow up for payments
  • Set up of new hires (access cards, desk allotment, PC set up, phone set up, stationary etc.)
  • Roll out the monthly New Hire announcement
  • Manage the premises set up
  • Manage moves and floor re-stacking
  • Coordinate with the CSIS department for Fire & Safety of the Premises
  • Maintain Asset Inventory by coordinating with the IT staff. Reconcile the inventory on a regular basis
  • Manage center administrative activities (building access, entry pass etc.)
  • Prepare the monthly occupancy report and submit it to the CRS department
  • Manage the Facilities Staff, Office Boy & the Receptionist
  • Manage the conference / training room bookings
  • Develop Visitor Itineraries
  • Manage Hotel and Car bookings
  • Arrange working lunch or hi-teas
  • 4) Rewards & Recognitions
  • Procure Certificates, Covers & Seals
  • Collate the nominations and arrange a review meeting
  • Obtain approvals from the Seniors & the HR for the nominations
  • Summarize write-ups for the announcements
  • Organize the R&R ceremony
  • Print Certificates, Stick Seals and obtain the COE head’s signature on the certificates
  • Organize a Project plan for the event
  • Obtain approvals for the budget of the event
  • Coordinate with the vendor for the logistics like venue set-up, projector set-up, etc
  • Send invites to the employees
  • Coordinate for Compliance / BISO requirements
  • Interface with CSIL, CRS, General Services and CSIS on all COE requirement
  • Assist the Center Head
  • Manage Center Head’s calendar. Organize his meetings and send meeting invites on his behalf
  • Coordinate flight and hotel bookings for his business travels
  • Raise his travel expenses in CTE for reimbursement
19

CIB Admin Assistant Resume Examples & Samples

  • As Administrative Assistant to the GM and DGM of the Americas Division
  • Proficiency with MS Word, Excel, and PowerPoint. Able to learn proprietary systems quickly
  • Bilingual Japanese - English fluency required
  • Effective interpersonal skills to communicate and work well with others
20

Admin Assistant Resume Examples & Samples

  • Manage executive’s calendars
  • Schedule quarterly Employee Benefits Committee meetings
  • Heavy PowerPoint and Excel creating presentations for the EBC meetings
  • Participate in project work related to benefits communications including annual enrollment, quarterly wellness newsletters and annual wellness activities
  • Heavy calendar maintenance and track vacation for the team
  • Develop and demonstrate a solid working knowledge of the company structure, key personnel and policies and procedures
  • Schedule conference calls, arrange and coordinate meetings (including space and AV equipment)
  • Complete monthly expense reports for the Executive Director
  • Process benefit invoices/checks received
  • Record the invoice in Excel
  • Obtain appropriate signatures
  • Send to Accounts Payable (AP)or Treasury
  • Work with vendor and AP when invoices have not been paid
  • Coordinate and support all wellness related activities –including set up and clean up
  • Book domestic and international travel arrangements
  • Mail – open, date stamp and distribute department mail
  • Order all departmental supplies
  • Manage archive for the department files
  • Lunchtime seminars
  • Workspeed for meetings
  • Handle office services requests
  • Source4 – Order stationery and envelopes
  • Ability to use discretion when handling sensitive and confidential matters
  • Must be able to handle numerous tasks in an efficient and timely manner
21

KIS Admin Assistant Resume Examples & Samples

  • Prepare detailed client meeting presentation materials including creating graphs and charts, compiling data such as performance information with the emphasis on accuracy and timeliness
  • Obtains and compiles information from a variety of internal/external sources and systems
  • Interacts in a highly professional manner with all internal and external clients and gathers information and has strong follow up to ensure timely completion of pending items and projects are complete
  • Arrange and confirm meetings, travel arrangements, client meetings as needed
  • Principal review and sign off on all incoming and outgoing correspondence including fax email, etc
  • Principal review, approval and sign off on advertising request forms, all speaking engagements and seminars and on LOAs
  • Principal review and approval of trade adjustments and error corrections. Must contact registered representative
  • Ensure that all compliance matters and complaints are handled in a timely manner
  • Notify Financial Advisors, Associate Financial Advisors, and Licensed Investment Associates of any updates to the compliance manual
  • Assist the OSJ Manager and office in preparing for any FINRA and SEC audits in conjunction with the Compliance department
  • Assist new staff with onboarding process
22

Maintenance Admin Assistant Resume Examples & Samples

  • MAINTAIN OFFICE FUNCTIONALITY Maintains the overall function of the office, which includes managing schedules, maintenance of all office inventory & systems requests which includes office supplies, print orders, hardware and software coordinator. Also manages department facilities and resources and participates in workshops and training as necessary to enhance the functionality of the department
  • COMMUNICATION Composes and distributes communication to supervisor(s) and throughout department in order to achieve clarity and understanding. Attends key meetings and communicates pertinent information with department as well as notating meeting content. Partners with other areas/departments in the company to coordinate projects and efforts. Also receives incoming calls and appropriately deals with call or issues. Records and distributes messages as needed. Maintains confidentiality with sensitive information
  • ORGANIZATION Develops and maintains department filing system to ensure availability of information when needed. Also coordinates department events and planning
  • REPORTING Develops and prepares weekly or monthly assigned reports and spreadsheet analysis. May include assisting with preparing or coordinating departmental forecasts and budgets and performing actual to budget variance analysis
23

Admin Assistant Resume Examples & Samples

  • Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
  • Meet and greet clients and visitors
  • Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required
  • Required to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Arrange travel schedule and reservations for executive management as needed
  • Prepare T&E claims in line with company policy
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing, and coordinating support by other units or vendors
  • Sign for mails and packages
  • Coordinate and maintain records for staff office space and phones as necessary
  • Communicate and handle incoming and outgoing electronic communications
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
24

ATF Admin Assistant Resume Examples & Samples

  • Responsible for ensuring resolution is attempted with customers in the event there is an outstanding error on any related ATF forms by following detailed ATF F 4473 Error Correction Process
  • Responsible for maintaining backup log of multiple handgun sales, maintain completion and filing of all department paperwork and responsible for maintaining BATFE log books as required for repairs and consignment firearms
  • Must be able to read documents, printouts, reports, computer screens and other written communication
25

Admin Assistant Resume Examples & Samples

  • Schedules travel, phone calls/conferences, meetings and appointments as directed
  • Assists with meeting activities by preparing agendas, meeting materials and handouts
  • Keeps inventory of supplies and materials as needed, and makes purchases accordingly
  • Establishes working relationships with vendors and suppliers
  • Understand and work in unity with various areas within the department
  • Understand daily duties of each area of the department
  • Accommodate these areas on an ongoing basis when needed
  • Maintains files, correspondence and calendars of activities
  • Preserves a thorough knowledge of applicable company policies and procedures
  • Miscellaneous special projects and duties as assigned
  • 2 years’ experience in office administration and/or business travel coordination
  • Ability to work effectively and confidently with team members and management in a fast paced environment
  • Must be flexible and willing to undertake a wide variety of tasks
  • Strong Facilitation and Organizational skills, must be able to prioritize and multi-task
  • Excellent computer skills, including experience and proficiency with Microsoft Office, database management, and the web / Internet
  • Degreed professional preferred
26

Admin Assistant Resume Examples & Samples

  • Assisting in-house commercial attorneys in litigation and collections matters by coordinating debt collection efforts with the Finance Department and branch offices
  • Updating matters in a litigation management database and reporting status to stakeholders
  • Finding opportunities to improve data collection and reporting processes and collaborating with multiple functions to implement improvements
  • Admin support for department
  • Interfacing with all levels of the organization at Otis, BIS and UTC and with external customers in a professional and effective manner
27

Admin Assistant Resume Examples & Samples

  • Supporting marketing initiatives
  • Maintaining the Salesforce database
  • Filing invoices and other accounts documentation
  • General filing and photocopying
  • Binding and printing
  • Organising the office's stationery supplies
  • Answering calls and dealing professionally with enquiries
  • Attention to details, accuracy and the ability to meet deadlines
  • Strong IT skills including advanced MS Word, intermediate MS PowerPoint, Excel and Outlook
  • Fluency (both written and verbal) in German and English
  • Previous administrative experience preferably within an investment banking department or a similar fast-paced, deadline driven environment
28

Admin Assistant Resume Examples & Samples

  • Proactive diary management for 3 MDs
  • Provide administrative support to other junior team members as required with timely delivery
  • Understand Team Leads’ priorities, provide and collate relevant agendas, minutes, papers and ensure they are in possession of correct paperwork for all meetings and conferences etc
  • Develop and maintain excellent relationships with senior clients, business leads, and their support teams in order to ensure positive working interactions at all times and the achievement of goals
  • Exercise initiative and judgment to be able to progress matters with minimum guidance to a successful conclusion
  • Co-ordinate extensive travel arrangements, arrange visas and itineraries and process monthly expenses
  • Organize conferences / offsites
  • Act as point of contact for a wide range of visitors, conveying a professional image at all times
  • Extensive phone coverage for the team, answering calls taking necessary action either personally or diverting to other areas
  • Providing cover to other assistants during times of absence
  • Co-ordinate planning for internal and external meetings
  • Work closely with IFI admin team; attend admin team meetings and chair / take minutes on a rotating basis
  • Demonstrable PA and team support experience gained in a multinational organization (5 years+)
  • High integrity, possessing personal resilience
  • Will act with discretion, diplomacy and demonstrate high levels of confidentiality at all times
  • Demonstrable multi-diary management experience
  • Proven organisational, communication and influencing skills
  • Strong PC skills (MS Office suite)
  • Able to work effectively under pressure and deliver to a high standard
  • Ability to work on own initiative, be pro-active, noticing opportunities to improve working practices
29

Admin Assistant Resume Examples & Samples

  • Coordinate internal and external meetings
  • Prepare bi-monthly expense reports
  • Coordinate regular domestic and international worldwide travel
  • Organize space planning, offsite events, team dinners & various other social events
  • Track & pro-actively post in internal groups, manage agendas for multiple team meetings
  • Be able to make decisions independently and prioritize meetings on behalf of the Director accordingly
30

Rohq-gwfm-admin Assistant Resume Examples & Samples

  • Detail-oriented with ability to work independently and prioritize workload
  • Logical, analytical and rational
  • Good problem-solving skills
  • Client-focused for exemplary customer service
  • Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
  • Prior experience preferred
  • Can work either day or night shift schedule (as needed)
  • Flexible/Open to working overtime (as needed)
  • Excellent English written & verbal communication skills
  • Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint) Excellent MS PowerPoint skills (ie. Chart creation, etc)
  • Ability to handle high volume of work & adapt to change
  • Ability to plan and manage own time
  • Ability to gain a strong command of new systems (T&E, P2P, VR's, etc.)
31

Admin Assistant, Trademarks Resume Examples & Samples

  • Coordinate departmental workflow and provide support in a high volume business affairs department
  • Administrative duties may include phones, scheduling, filing, billing, and data entry
  • Serve as liaison with other teams internally at DreamWorks to ensure Trademark processes are flowing smoothly
  • Serve as coordinator for cataloging product samples for use in trademark filings
  • Coordinate all departmental billing and purchase orders, partnering with Accounting as needed
32

Admin Assistant Resume Examples & Samples

  • Business travel support, i.e. air tickets / hotel reservation etc
  • Company car arrangement
  • Office stationery management
  • Monthly office payable invoices management
  • Other administration support, i.e. business card, visa / invitation letter, bulletin board update, office 5s, etc
  • Tracking files update
  • Other task assigned
  • Bachelor’s degree in business or related discipline is preferred
  • Preferred one year work experience, fresh graduated is acceptable
  • Familiar with MS Office (Excel, PowerPoint, Word, etc.)
  • Good time management and multi-task ability
  • Dependable, honest, diligent, good team player
  • Fluent English skills (oral & written)
33

Admin Assistant Resume Examples & Samples

  • Executive Schedule Management
  • Assist senior managers in meeting schedules, travel plans, visitor assistance etc
  • Co-ordinate with business management and administrative support staff, to facilitate any joint events
  • Logistics and General Services
  • Single Point of Contact (SPoC) for coordinating various logistics and general services related activities, such as employee transportation, dining services, mail-room, medical room etc. with relevant teams
  • Assist in organizing and hosting various staff gatherings and associated logistics from time to time
  • Fixed Asset Management
  • Manage fixed asset inventory adequacy levels for CTR Hyderabad staff at all times
  • Coordinate with procurement for annual maintenance contracts with suppliers and disposal of obsolete assets
  • Recruitment Support
  • Extend assistance required to the hiring managers for opening new job requisitions
  • Support the hiring managers in recruitment drives, internal referral kiosks, diversity campaigns etc
  • Graduate with minimum 3-4 years of work experience in managing administrative support
  • Proficient verbal and written communications skills, with ability to prioritize tasks for completion within required timelines
  • Self driven individual with ability to work with minimum guidance
34

Admin Assistant Resume Examples & Samples

  • Deep knowledge of soft services
  • Handling end to end process of Canteen
  • Canteen Menu Planning
  • Dealing with courier companies (DHL/UPS / FedEx) for reception and shipments of parcels
  • AMC Contracts
  • Knowledge of Vendors PF and ESIC Challans
  • Handling Housekeeping and Security Services
  • Guest House Management
  • Handling events and birthday parties
  • Basic knowledge of horticulture
  • Regularly looking for the best external service providers in terms of quality, cost and reliability
  • Monitoring the performance of the building (basic knowledge of maintenance work is a plus)
  • Handling Banking related works
  • Maintaining MIS Reports
  • Inventory Management
  • Knowledge of Vending Machines
  • Handling end to end process of Mediclaim Insurance for employees
35

Admin Assistant Resume Examples & Samples

  • Providing a high level of administrative and operational support to Engineering Manager/House Captain
  • Schedule all internal and external meetings across different time zones, while making decisions on priorities and importance of the meeting requests
  • Managing all aspects of international travel and agendas for team meetings
  • Create and submit accurate expense reports on a timely basis
  • Manage the House D&T logistics including room set up, equipment, meals, etc
  • Coordinate Faceversaries/Birthdays celebrations
  • Desk Moves. Work with Facilities to ensure smooth transition for team relocating
  • Managing and welcoming visitors from global offices and providing an ad hoc support if required
  • Ensure email groups, aliases, and administrative systems are maintained and current
  • Arranging and managing creative offsites, being at the forefront of exciting new happening in Lon
  • Assist the House’ managers with scheduling of complex team meetings/events
  • PO management. Raise POs in line with procurement policy and review invoices for accuracy prior approving
  • Coordinate set up of new vendors
  • Collaborates with the Eng Admins team to help plan or work on various LON Site events (Happy Hours, Summer Party, Hackathon, EMEA Tech Summit, Christmas Party, Game Day, etc)
36

Admin Assistant Resume Examples & Samples

  • Phone work
  • Filing and scanning
  • Meeting and greeting
  • Working with the wider administration team
  • Processing documents
  • Data entry in to Excel
37

Admin Assistant Resume Examples & Samples

  • Provide calendar coverage when needed on the broader team
  • Coordinate domestic and international travel arrangements
  • Help organize team events onsite and offsite
38

Admin Assistant Fundamental Equities Resume Examples & Samples

  • Communicating & building relationships with key brokers
  • Comprehensive email coverage
  • Faxing, filing, photocopying
  • Liaising with facilities, post room, print room
  • Use of CBC Meetings calendar & Spectra (training will be provided)
  • Experience in arranging meetings, coordinating diaries
  • Excellent verbal, written, analytical and interpersonal skills
39

Admin Assistant Resume Examples & Samples

  • Dealing with revenue and customs
  • Responding to email queries
  • Arranging and updating shipping records
  • Liaising with couriers and suppliers
  • Processing orders for despatch
  • Taking stock counts
  • Signing off invoices
  • General admin duties
40

Admin Assistant Resume Examples & Samples

  • Minimum 2 years relevant experience working in a senior administrative or secretarial role supporting a senior manager or function
  • Experience of having worked in a Corporate environment
  • Excellent planning and organisational skills with experience of working under pressure
  • Excellent interpersonal, written and verbal communication skills, including experience of dealing with executive and senior management levels
  • Excellent keyboard, shorthand and audio skills
  • Proven ability of using their initiative in challenging situations
  • Ability to interact with all levels of management and customers
  • Excellent communication skills, including written, verbal
  • Ability to prioritise workload effectively
  • Advanced computer and IT skills, including all Microsoft packages
  • Thorough understanding of bank and departmental procedures, functions and activities desirable
41

Admin Assistant Resume Examples & Samples

  • To maintain litigation tracker with the complete record of all litigations
  • . To co-ordinate with the Advocates, concerned departments for updationof stages of litigation
  • Timely allotment of cases to the Advocates and periodic review of Advocates timely updation of MIS
  • To maintain separate tracker of all Banking Ombudsman cases with stage wise
  • To update the support central an online process of litigation
  • To send mails to Advocates for appearances on dates of hearing and post hearing updation from them
  • To publish the weekly MIS for team
  • To prepare presentations and data repository for various meetings including ALCO/Board notes
  • To record the minutes of Legal settlement meetings and keep the record of the same
  • To file all the correspondences relating to various authorities/Corporate Centre/etc
  • To coordinate other team members of Litigation team for sharing of knowledge, etc
  • Any other legal work assigned by the Litigation Head
42

Admin Assistant Resume Examples & Samples

  • MOUNTAIN DEPARTMENTS: Maintain department files, equipment tracking, fuel usage, 6 departments. Coordinate Trash and recycling program with sourcing contact. Maintain supplies for Mountain Ops Building. Manage Mountain Parking permit program
  • FINANCE: Tracking, analysis and overview of departmental budgets, maintenance and capital improvement projects
  • PROCUREMENT: SuperUser level Coupa access, OnBase invoice maintenance and payment, Purchasing Card and travel card usage, accounting and tracking
  • TIME AND LABOR: Payroll entry, exception correction, PTO/SICK usage tracking and entry, manual requests and adjustments, AD HOC access to all current Northstar employees for reclassification and capital coding. Manage tool, boot, helmet, glasses reimbursement program
  • PERMITTING: Maintain mandated permitting for Ski Lifts, Off-road Diesel Engines, diesel generators. . Assist in capital project permitting of new installation
  • COMPLIANCE: State of California Tramway section, ARB DOORS, Placer County APCD
  • RISK: Risk Console, assist with departmental input of incidents
  • ENVIROMENTAL: Fuel usage documentation and levels of mountain tanks
  • ADMINISTRATIVE: Attend MLT meetings as needed. Take notes for Lift Maintenance Best Practice and Lift Maintenance Directors conference calls
43

Admin Assistant Resume Examples & Samples

  • Assist in accomplishment of Company and departmental objectives
  • Review, update and manage schedule for assigned executive - confirm attendees and manage the agenda and logistics of all recurring meetings and departmental events
  • Preparation and delivery of all briefing information for all meetings
  • Communicate daily with internal and external customers while exhibiting the highest degree of professionalism, courtesy and diplomacy
  • Prioritize and assign all incoming written and oral communications, when necessary, to appropriate person(s) for response
  • Organize and manage all travel arrangements
44

Admin Assistant Resume Examples & Samples

  • Protecting cash flow return to the owner through effective management of debtor collection and billings
  • Monitoring and processing accounts payable
  • Maintaining a harmonious relationship with external suppliers by ensuring prompt and accurate payment of all accounts
  • Ensuring timely and accurate preparation of reports as and when required
  • Monitoring and ensuring policies and procedures are complied with
  • Proactive involvement and improvement through innovation and change
  • Ensuring the integrity of data in the system, in reports and in information supplied to AMP entities, Co-owners and other parties as appropriate
  • Provide other financial support to the Centre Management team
45

CIB F&BM Admin Assistant Resume Examples & Samples

  • 5 years experience as an administrator or assistant (PA or EA) in a large corporate environment
  • Computer literacy (all Microsoft Office applications)
  • Demonstrate the utmost discretion and professionalism at all times, including a professional phone manner
  • Quick turn around of requests/project items
  • Strong communication skills, able to interact with various levels of seniority
  • Team player, partnership with other team members and different teams across business
  • Quick learner - able to understand new systems and procedures quickly - and a forward thinker
46

Admin Assistant Resume Examples & Samples

  • To support all areas in the maintenance of files by effective file management
  • To ensure that clients are dealt with efficiently and politely
  • Minute taking
  • Collating of meeting packs
  • Copy typing as may be required
  • Diary management for MD's & Directors using Outlook
  • Setting up video/webex/conference calls
  • Booking of meeting rooms
  • Travel arrangements, including production of detailed itineraries when needed
  • Preparing and processing expenses
  • Dealing with IT and Facilities on a daily basis (procuring equipment, investigating IT issues, etc)
  • Adhoc cover of Reception
  • Admin & Secretarial duties for all business areas as and when required
  • Possess great attention for detail with an ability to work to tight deadlines
  • Operates effectively as part of a team, can build and maintain working relationships with others and is seen as 'approachable' and helpful
  • Have a proactive and enthusiastic approach to work and projects
  • Demonstrates sound judgment and good decision making when dealing with problems
  • Good client / Introducer / supplier handling skills both by telephone and face to face
  • Excellent diary management experience and organisation of meetings
  • Highly organised, excellent telephone manner and client handling
  • Microsoft Outlook
  • Powerpoint
47

Admin Assistant Resume Examples & Samples

  • Strong and advanced skills in Excel and PowerPoint
  • Previous experience working in admin is necessary
  • Excellent understanding of urgency
  • Produces high quality, accurate timely work
48

Admin Assistant Resume Examples & Samples

  • Track status of payments made for all events with Sales Mangers
  • Follow up on all accounts receivable and provide monthly update to
  • Generate a competitive analysis report on a quarterly basis
  • Special projects as assigned by Director of Sales
  • Distribution of final contracted SEO’s to appropriate parties
49

Wholesale Admin Assistant Resume Examples & Samples

  • Raising Needle & Thread PO’s and order confirmations for all wholesale accounts
  • Assisting with all wholesale administration paperwork including wholesale spreadsheets, and client order history. Ensuring spreadsheets are kept up to date at all times and providing information for wholesale team and CEO as and when required
  • Conducting research relating to potential wholesale partners and replying to enquiries once discussed with the team
  • Helping to organize diary for UK and European wholesale selling appointments
  • Ordering tickets and alarm tags for relevant clients ready for shipment
  • Collating MDA numbers for Asos account pre shipment
  • Chasing shoot samples for relevant clients and working on general sample requests alongside PR Coordinator using GPS sample tracking system
  • Helping to organize showroom prior to all wholesale meetings
  • Producing account ‘go live’ emails on a Monday every week and chasing any clients who have a delay with uploading new season styles
  • Monitoring client markdowns and highlighting to the management team
  • Conducting client store visits in London and producing document with findings and imagery for management team
  • Assisting with the re-order process for UK and European wholesale accounts and working with Goods and Services on US re-orders
  • Assisting with RTV requests
  • Liaising with US wholesale agency Goods and Services on all administration regarding US and Canadian wholesale accounts
  • Experience working within an administration role
  • Highly organized with the ability to multi-task and work very quickly under pressure in fast paced environment
  • Positive and eager to learn
  • Strong mathematics skills
50

Admin Assistant Resume Examples & Samples

  • Drafting documents, and requires the ability to proof read and demonstrate meticulous attention to detail
  • Coordinating external communication campaigns
  • Organising events and creating marketing materials
  • Ordering stationary and keeping the office supplies up to date
  • Liaising at all levels of business and must be articulate and professional in your approach
  • Enthusiastic
  • Have a positive outlook
  • Be willing to travel in the UK for the role
51

Admin Assistant Resume Examples & Samples

  • Provide day-to-day communication and overall support, including: managing phones, coordinating travel, and coordinating team meetings and agendas
  • Manage each executives’ calendar, including scheduling of meetings, work sessions and travel arrangements
  • Coordinate meeting logistics: booking rooms, ordering A/V, ordering catering, preparing materials, managing RSVPs to incoming requests
  • Manage the flow of information to and from each executive, including file and organizational system/needs
  • Support project management processes within the team: weekly partner updates, project status reporting, issue tracking utilizing consistent department reports
  • Handle confidential information with discretion
  • Prepare and edit presentations and project documents
  • SAP Super User for the team
  • Manage onboarding/off boarding of team members
  • Minimum 3-5 years experience supporting a team of executives in a fast-paced environment
  • Experience in a customer-service focused environment
  • Strategic thinker with a knack for process improvement
  • Extremely organized with the ability to prioritize and multi-task
  • Ability to anticipate needs of the team and addresses them in a proactive manner
  • Flexible and able to change priorities as needed to meet deadlines
  • Ability to creatively and proactively problem solve
  • Strong technical skills: Microsoft Office (Outlook, PowerPoint, Excel, Word, Access, Visio) and SAP, plus ability to troubleshoot basic technical issues
  • Quick learner with the ability to work in a very fast paced environment
  • Not afraid of asking questions and/or directions. Ability to push back if necessary
  • Ability to work with minimum supervision and to handle confidential information
  • Ability to interact effectively with people of all levels of the organization
  • Ability to build and maintain good working relationships with internal and external organizations, peers, and management
  • Ability to select the communication style and presentation method that will yield the greatest impact or effect on others
52

Admin Assistant, Cast Housing Resume Examples & Samples

  • This position will assist with managing the inventory for SHDR Housing Operations including placement, check-in, and moves
  • This position will manage various reports, forecasts, early releases, housing deductions and audits; as well as provide support for resident resolutions via apartment meetings, on-boarding and execution of housing events
  • This position will work as a liaison for SHDR Housing Operations with the Property Manager(s), Payroll, Recruiting, Labor Operations, and Operating areas
  • This position will be responsible for housing deductions with payroll through system as well as importing and reconciling housing balances within the housing system and contacting participants and work locations when outstanding balances arise
  • Demonstrate computer proficiency with Word, Excel, SharePoint, and Access
  • Demonstrated strong problem solving skills
  • Demonstrate conflict resolution skills
  • Demonstrate strong verbal and written communication skills
  • Strong partnering skills, proven ability to handle multiple projects and priorities
  • Demonstrate ability to work with confidential information
  • Ability to work/partner effectively with all levels of Cast
  • Demonstrate strong organizational skills
  • Ability to be flexible with work schedule, including nights and weekends
  • Excel knowledge of V-Lookups, pivot tables, and basic formulas
  • Knowledge of SAP, Business Objects, Matra, and Certain
  • Knowledge of Disney Housing Operations as a program alumnus or event/arrival volunteer
53

Admin Assistant Resume Examples & Samples

  • Use good judgment and knowledge of departmental issues, priorities and relationships to respond promptly to requests for meetings with Engineering and Manufacturing leadership
  • Assist with the preparation and distribution of presentations, documents, reports, and other materials as needed
  • Track and process all departmental invoices for payment
  • Handle in- and outbound mail
  • Schedule travel and prepare travel information
  • Support and/or lead ad-hoc projects as needed
  • Assist in planning quarterly team meetings, team building off-sites and other department meetings as needed
  • Represent the Manufacturing leadership team, both internally and externally, with a high level of professionalism and in a manner that reflects positively on the organization
54

Programming Admin Assistant Resume Examples & Samples

  • Diary management including coordinating internal and external meetings, conference calls and video conference with multi countries and any other necessary communication
  • Extensive travel arrangements and bookings including detailed itineraries and document preparation
  • Document preparation including presentations, word documents, spreadsheets etc
  • Review scripts and provide coverage
  • Build strong relationships with key contacts across Universal Networks International structure Build relationships across the business
  • Receive and attend to visitors coming to meet the EVP Programming and to ensure to be available prior to any meeting or visit to ensure all logistic and documents are prepare if required
  • Experience reviewing and summarizing scripts
  • Strong sense of initiative and a proactive style to work on own projects
  • Excellent organizational skills, demonstrated experience in arranging large business events
  • Can do attitude, positive, honest, reliable and energizing
  • Be available and approachable
  • Proactive attitude, be on top of the work and team priorities to anticipate needs
  • Good project management and organisation skills
55

Admin Assistant Resume Examples & Samples

  • Responsible for full spectrum of office administration function, such as procurement of office/pantry supplies & facilities, repair & maintenance, office cleaning and office security
  • Review supplier’s price and service level, create Purchase Order and manage invoice
  • Assist in monitoring the workflow and service of mailing, courier & delivery service
  • Work closely with department assistant and IT Support on new comers’ arrival pack
  • Assist in implementing administrative policies and procedures
  • Provide administration support in office renovation projects
  • Generate and update monthly reports on petty cash, attendance, night patrol, etc
  • Act as backup to Receptionist
56

Admin Assistant Resume Examples & Samples

  • 2-4 years of administrative and/or legal experience preferred
  • Strong technical skills including Excel and Google Mail/Calendar
  • Attention to detail and the ability to handle multiple projects simultaneously
  • An interest in developing, learning and stretching beyond the Assistant role
57

Admin Assistant Resume Examples & Samples

  • Answering / Transferring phone calls, receiving and dispatching couriers & letters, greeting guests
  • Order stationery and office supplies
  • Maintenance office equipment inclusive of MFD, air con, etc. and office facilities repair
  • Keep working areas neat and tidy
58

Admin Assistant Resume Examples & Samples

  • 5 years Administrative Assistant experience
  • Demonstrated Ability to use Microsoft Office package including Excel and Powerpoint
  • Effective presentation skills
  • Ability to work on multiple projects, under pressure with strict time constraints
59

Admin Assistant Resume Examples & Samples

  • PO/PR Management
  • Good command of oral and written English
  • Advanced in MS Office Applications
  • Good communication skills, Service-oriented, responsible, good team work spirit and hard working
60

Asst Admin Assistant Resume Examples & Samples

  • 1+ years providing administrative support
  • Working knowledge in Microsoft Word, Power Point and Excel, Outlook
  • Ability to administer specific applications/time bound processes to meet all deadlines
  • Ability to learn quickly and become proficient in multiple proprietary IT applications
  • Outstanding organization and follow-up skills
  • Excellent verbal and written communication skills. Maintain discretion with sensitive information
  • Critical thinking and problem resolution skills
  • Ability to handle multiple changing priorities simultaneously in sometimes challenging situations; keeping management involved needed
  • Ability to lift a minimum of 20lbs
61

Assoc Admin Assistant Resume Examples & Samples

  • Provide dedicated administrative support in a professional, confidential and organized manner
  • Capable of creating customized actionable market reports using pivot tables, ,advanced formulas or macros
  • Detailed knowledge and experience in Microsoft Word, PowerPoint, Excel
  • Experience in prioritizing work and multi-tasking - Strong sense of urgency
  • Respects & values differences, acts with integrity and operates with justice
62

Assoc Admin Assistant Resume Examples & Samples

  • Provide cashiering support in a professional and organized manner
  • Maintain and update distribution and contact lists
  • Daily interaction will all Functional Teams
  • Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
  • Outstanding organizational and follow-up sills - Discretion with sensitive information
63

Admin Assistant Resume Examples & Samples

  • LEADERSHIP BEHAVIORS
  • Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
  • MEASURES
  • Deliver Growth: Provide comprehensive support to team to enable delivery of plan and business priorities
  • Create Efficiency: Meet SMART objectives to drive business results
  • Drive Future Success: Support Management to provide them more time with front line
  • Drive Cultural Change: Support Community projects
  • Develop Others: Answer questions and deliver coaching & training
  • Develop Self: Gain understanding of Market/Location P&L
  • Experience in prioritizing work and multi-task - Strong sense of urgency
  • Requires creative thinking and problem-solving skills
64

Asst Admin Assistant Resume Examples & Samples

  • Associates Degree in Business and 1-3+ years general business experience or an equivalent combination of education and relevant experience
  • Commitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial input
  • Proficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage
  • Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division), and ability to operate common office equipment (e.g., fax machine, photocopier, telephone)
  • Respects & values differences, acts with integrity, and operates with justice
65

Admin Assistant Resume Examples & Samples

  • Arrange and manage travel itineraries for team members
  • Prepare and submit expense reports; own and administrate P-card transactions for the team
  • Manage team members' calendars and schedule meetings, including in-person, telepresence, Webex, and teleconference
  • Set up matters and process invoice transactions in Counsel Link and SAP; track spending against individual project budgets and annual budgets for Global Transactions team on periodic basis
  • Set up, manage, and insure integrity of team files and team Intranet sites (i.e., for Global Procurement Legal Practice Group and M&A Practice Group); including folder management and document posting, practice group contact lists, preparation of quarterly newsletter, etc
  • Create, revise, and manage contracts and other documents in Word, as requested, including checking in and out of GP Selectica system
  • Assist team members in creating PowerPoint and other presentations for training purposes, best-practice sharing, client presentations, etc
  • Generate reports on transaction matters, as requested
  • Flexible and adaptable self-starter, able to work independently with strong follow-through, a sense of urgency, outstanding prioritization skills, and professionalism
  • Team player with ability to work with all levels of management and to handle multiple priorities in a fast-paced environment
  • Excellent grammar and writing skills
  • 5+ years of legal secretary experience preferred, including various legal software systems
  • Expert skill level with Microsoft products, in particular, Outlook, PowerPoint (including charts and graphs), and Word; familiarity with Excel
  • Familiarity with Selectica and legal software systems (e.g., hCUE) a plus
  • Ability to maintain strict confidentiality, particularly of sensitive matters
  • Flexibility to work extended hours when necessary
66

Admin Assistant Resume Examples & Samples

  • Answering and redirecting calls
  • Speaking to suppliers and customers
  • Booking in goods as they come on the internal system
  • Setting up supplier accounts
  • General filing, photocopying and scanning
  • Keeping health and safety records and certificates
  • Adhoc duties
67

Admin Assistant Resume Examples & Samples

  • 1 By delegation from the Operations Supervisor or Branch Manager, the Administrative Assistant has responsibility for providing effective and competent office support to the Branch in a safe, legal, and ethical manner, thus helping to ensure that the Branch’s services to clients always are of high quality
  • SPECIFIC RESPONSIBILITIES
  • 2 To provide the following services to the Branch as needed
  • Reception, FAX, Switchboard, Filing, Mailing, Ordering
  • Copying, Invoicing, Word processing, Courier
  • Light packing and shipping
  • Maintain Inventory of office supplies
  • 3 To maintain appointment calendars for department personnel and to arrange travel plans
  • 4 To expedite within the Branch the preparation, maintenance, distribution, and control of documentation
  • 5 To coordinate preparation and distribution of report
  • 6 To maintain assigned area, files, supplies, and equipment in a clean and orderly manner
  • 7 To assure that confidential departmental information and files are maintained in a proper and secure fashion
  • 8 To be a positive representative of the Branch and the Company to the public through the practice and enforcement of proper office decorum
  • 9 To carry out the above responsibilities, and all others which may be assigned, in a manner demonstrating support for and adherence to the Company’s Safety Policy and Procedures, Quality Policy and Procedures, Ethics Policy, Environmental Management System, Vision and Strategy, and to exercise good judgment, common sense, and diplomacy in so doing
  • SUPERVISION EXERCISED
  • 1 The Administrative Assistant normally has no personnel responsibility or authority
  • SUPERVISION RECEIVED
  • 1 The Administrative Assistant reports to the Administrative Manager where such position exists. If no such position exists, the Administrative Assistant will report to the Branch Manager
  • 1 The Administrative Assistant should have a high level knowledge of office equipment and software such as computer, word processor, typewriter, database, spreadsheet, facsimile, photocopier, postage meter, telephone, and switchboard, and must know and demonstrate use of proper spelling and grammar, and filing
  • 3 The Administrative Assistant frequently will be the first Company representative seen by a visitor to the Branch. Therefore, good grooming, etiquette, and the ability to make a favorable public impression are essential. These qualities will be judged by the hiring authority
  • EXCEPTIONS, or ADDITIONAL DUTIES,REPORTING RELATIONSHIPS, and QUALIFICATIONS SPECIFIC to THIS BRANCH
  • 1 Strong computer knowledge
  • 2 Strong Organizational and communication skills
68

Admin Assistant Resume Examples & Samples

  • Track and report on daily fleet cost and measurable operational KPI's
  • Ensure Fleet Focus data integrity
  • Meet internal customers' expectations
  • Maintain records including but not limited to safety, environmental and vehicle
  • Executing track and train required annual fleet training
  • Support parts room accuracy and compliance integrity
  • Work with fleet technicians to develop skills and understand operating systems
  • Pass the drug test
  • Pass the background check
  • Be proficient in excel, fleet focus and various web based data bases
  • Understanding basic mechanical operation
  • Up to date training certificates working with current industry standards and the latest technology
  • Strong people skills with an ability to coach
69

Assoc Admin Assistant Resume Examples & Samples

  • Excellent computer skills a must- with EXPERT level MS Excel. MS Word and PowerPoint preferred
  • Outstanding organizational skills (time management and follow up)
  • Advanced written and verbal communication skills
  • Ability to compile and analyze data plus pull reports from various systems with strong attention to detail and accuracy
  • Demonstrated ability to work within a fast paced and highly entrepreneurial organization
  • Excellent attendance and flexibility with schedule to arrive early/stay late to meet critical deadlines, sometimes with little notice
  • Demonstrate initiative, strong multi-tasking skills, good judgment, sense of urgency and professionalism
  • Proven ability to work both in a team environment and independently
  • Experience in a Customer Service based company
70

Admin Assistant Resume Examples & Samples

  • Provide administrative support to Regional Director and Plant Manager. Duties includes
  • Diploma or Associate degree in Secretarial Science or Business Administration
  • Min 3 years administrative experience, with experience in a multi-national company highly desired
  • Ability to be self-directing, manage time and priorities effectively, take initiative, exercise good judgment and manage multiple priorities
  • Effective communication (verbal and written), interpersonal and collaboration skills at all levels of an organization
  • Microsoft PowerPoint skills, Microsoft Word, Excel and Lotus Notes/Outlook 365 working knowledge is required
  • Interest and ability to thrive in a high energy team environment, with strong aptitude for interaction with people and be a team player
  • Ability to exercise & display integrity, equity and respect across the team
71

Admin Assistant Resume Examples & Samples

  • Provides support to PMO and performs general administrative duties with minimal guidance
  • Utilizes program internal systems to collect, analyze, and compile metrics for division and or branch reports
  • Assists with the preparation of plans, deliverables, and reports
  • Assists with maintaining knowledge management files
  • Interfaces with personnel to maintain logs, records and files
  • Develops and maintains calendars and schedules
  • Assists with coordinating, planning and organizing meeting events, and supports planning and execution of technical exchanges, conferences, and synchronization sessions, obtaining space and necessary materials and equipment
  • Contributes to the review, development and management of office administrative operating procedures
  • Assists with the preparation and/or distribution of read-ahead materials and briefings for a wide-range of audiences
  • Prepares, submits and tracks expense reports
  • Submits visit requests
  • Assists in budgetary, billing, and financial management of front office expenses incurred to support the organization (ex., office supplies)
  • Initiates action to provide end-user support and performs complex administrative duties
  • Contributes to, and conducts technical editing of reports and briefs
  • Coordinates the administrative specialist team
  • Minimum of a High School Diploma and 5 years of experience in Office Administration
  • An Associate’s Degree or higher may be substituted for two (2) years of relevant experience
  • Leidos Overview
72

Admin Assistant Resume Examples & Samples

  • Conversion of various documents (word, excel, instruction, memo, governance, etc..) to the correct Chorus 2.0 templates
  • Drafting of instructions/guide and flow charts on reference system processes
  • Entity Audit Plan (EAP)
  • Update of the EAP based on the status of the internal audits
  • Consolidate Entity Audit Plan results from Bids & Projects, TRT, ASW, SPC and Shared Services
  • Generate monthly summary of EAP indicators on status of internal audits (planned, conducted, re-scheduled) and total findings (open, delayed and closed)
  • List of Standards listing
  • Maintenance of Standards listing file
  • Tracking of Standards (i.e. Name of borrower, date borrowed)
  • Chorus 2.0 Query/Change Request
  • Scan and file document approval page in the shared drive
  • Assist Engineer in checking status of actual documents based on entity Query/Change Report
  • Generate monthly SGP-Chorus 2.0 publication
  • Shared Drive and TOL
  • Assist in managing Reference System shared drive
  • Clean up of the folder
  • Support other clerical/admin activities as allocated/directed by the Quality Manager
73

Admin Assistant Resume Examples & Samples

  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
  • Coordinates new employee office set-ups and onboarding
  • 1+ year’s previous admin experience or equivalent
74

Admin Assistant to Head of CHC Resume Examples & Samples

  • Power point skills - Medium to advance
  • Communicative, open minded, learning spirit, team player
  • Have experiences as secretary minimum 3 years as secretary
75

Admin Assistant Resume Examples & Samples

  • Coordinates manager’s calendar, meetings, correspondence and presentations as needed
  • Coordinates all necessary arrangements for customer visits
  • Provides clerical and administrative support to manager’s staff
  • Coordinates and arranges meetings, reserves facilities, and records and transcribes minutes of meetings
  • Participates or leads special projects/events
  • Arranges and coordinates travel schedules and reservations when required and assists with travel issues
  • May assist with compiling information and data for reports on audits, budgets, plans etc
  • May assist other departments as needed
  • Generates reports and graphs as needed
  • Supports Department on all administrative work pertaining to faxes, mails, parcels and packages
  • Formal training or college degree preferred
  • 2 - 4 years of clerical/administrative background
  • Excellent knowledge of personal computer operation including use of Microsoft Packages
76

Admin Assistant Resume Examples & Samples

  • Perform general secretarial tasks & administrative support including organize daily schedule appointment, travel arrangement (domestic/overseas), organizing meeting and Executive schedule as required
  • Providing administrative support to Executive/Management
  • Coordinating with both internal departments and external parties
  • Manage and organize office equipment
  • Support Company activities for both internal (Employee) and external (with Customer)
  • Bachelor’s degree in any related field
  • At least 3 years experiences in related job
  • Good command in English, computer literacy
  • Strong communication and interpersonal skills with an ability to work effectively as a member of a team as well as independently
  • Good attitude and service mind
  • Able to work under pressure, self-motivated, energetic and willing to learn
77

Admin Assistant Resume Examples & Samples

  • Maintain electronic and hard copy filing system
  • Manage calendar for Managing Director
  • Assist in resolving any administrative problems
  • Answer calls from customers regarding their inquiries
  • Maintain office supplies for department
  • 2+ years of hands on administrative support experience
  • Excellent communication skills – written and verbal
  • Ability to prioritize projects and strong problem solving skills
78

Junior Admin Assistant Resume Examples & Samples

  • Welcome and sign in/out visitors
  • Operate switchboard to accept incoming calls, transfer to staff and take messages as appropriate
  • Receive and distribute post and deliveries
  • Process invoices and Purchase Orders
  • Maintain organisation, cleanliness and health & safety of the building entrance, reception, kitchens and meeting rooms
  • Maintain stock and organisation of stationery
  • Work with the Executive Assistant to provide catering for and organise meetings/events
  • Prepare beverages for meetings on request
  • Monitor and restock provisions of kitchen consumables, vending machines, fresh fruit etc
  • Work with the Executive Assistant to organise for and notify personnel of taxi bookings
  • Liaise with Nokia departments as appropriate to ensure smooth introduction and processes for new starters
  • Assist with recruitment process when required
  • Assist the Executive Assistant with general admin, facilities and health & safety maintenance of the office building
  • Be flexible and have the ability to take on new tasks as required
  • Confident communication to all levels
  • Capable of managing own time
79

Admin Assistant Resume Examples & Samples

  • Calendar scheduling
  • Arrange travel plans
  • Regularly interact with Senior Leadership teams and other internal and external customers
  • Dealing with calls in a profession manner
  • Constant email correspondence
  • Plan complex meetings, including multiple Leaders, International participants, full day events requiring audio visual equipment, etc
  • Processing expense reports and managing invoices
  • Maintaining and managing office supplies and other indirect purchases
  • Minimum of 5 years extensive administrative experience
  • Bilingual Spanish / English
  • Professional Secretary (CPS) or Administrative Professional (CAP) certification a plus
  • Excellent computer skills: Outlook, Word, Excel, PowerPoint
80

Admin Assistant Senior Resume Examples & Samples

  • Provides administrative support to Head of US Endicrinology requiring an advanced knowledge of department functions and division/business unit functions
  • Oversees organization and maintenance of department filing system including potentially confidential data
  • Proven ability to work independently, highly organized and effective in handling multiple detail-oriented projects in a fast-paced environment
  • Strong administrative and computer skills, specifically MS Outlook, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets, handle and prepare documents of a highly confidential and sensitive nature, execute consistent and precise follow-up by ensuring issues are resolved and projects completed, Concur expense management; Ability to interact with various levels of business functions and professionals in and outside organization
  • Attentive to details and results
  • Demonstrate leadership and ability to interact with strong collaboration with Administrative colleagues within MSOI Leadership
  • The successful candidate will have a minimum of 5 years of related administrative work experience, supporting senior level personnel and a H.S. diploma or equivalent
  • Associates or Bachelor's Degree preferred
  • Experience providing senior level administrative support within the pharmaceutical or biotech industry, highly desired
81

Admin Assistant Resume Examples & Samples

  • Administers company benefit programs to include new hire enrollment, annual open enrollment and termination updates in a timely manner
  • Conducts reconciliation of plans and processes through ad-hoc reports to ensure accuracy
  • Supports employees with benefit questions including, FMLA/LOA through established policies, benefits, forms, records and practices. Timely resolution of all employee issues
  • Conducts New Hire Orientation and Exit Interviews
  • Maintains accurate databases and employment files to include: employee actions, I-9 Documentation, medical correspondences, and performs audits on employee files to ensure compliance
  • Administration of company pay programs such as tuition assistance & military leave
  • Ensures compliance with company policies and procedures
  • Cross trained in areas of recruiting and onboarding
  • In addition, performs other duties as assigned by the Human Resources Manager
  • Must have 5 yrs. related experience
  • B.S. Degree in related field preferred
  • Working knowledge of Microsoft Office and demonstrated proficiency in typing skills
  • Knowledge of PeopleSoft or Oracle HRIS Systems or Taleo Applicant Tracking Systems a plus
82

Exec / Admin Assistant Resume Examples & Samples

  • Organizing and proactively maintaining a complex calendar, including scheduling meetings across multiple time-zones, using a high level of tact and integrity
  • Managing leader’s daily schedule, prioritizing meetings and following up on request items
  • Organizing regular team meetings and 1:1s with direct reports
  • Coordinating conferences and staff meetings, including room booking, catering, security etc
  • Processing monthly expense reports and reviewing expense reports for approval
  • Interfacing with HR on recruitment, on boarding and off-boarding and new employee logistics
  • Managing requirements and logistics for new/on boarding employees
  • Assisting the department payroll administrator as needed
  • Providing coverage for other team-based Executive/Administrative Assistants that are on PTO or sick leave
  • Previous executive administrative support experience within a large organization
  • Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels
  • Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects
  • Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively
  • Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization
83

Admin Assistant Resume Examples & Samples

  • Bachelor's or Associate's degree (Preferred)
  • One year administrative experience (Required)
  • Two - five years computer experience (Required)
  • MS Office (Word, Excel)
  • Knowledge of other computer software and programs where applicable
  • Ability to handle multiple tasks and deadlines
  • Ability to prioritize efficiently
84

Admin Assistant Resume Examples & Samples

  • Supporting staffs’ efforts as requested for correspondence, contracts, meeting preparation, management reports etc
  • Planning and executing internal and external meetings
  • Answer main phone line
  • Welcoming guests to the office
  • Maintain professional order and appearance of lobby and conference room at all times
  • Handling USPS mail and overnight packagesMaintain office supply inventory
  • Maintain copier and printer supplies, maintenance and service calls
  • Making domestic and international travel arrangements
  • Processing expense reports and timecards
  • Manage break room maintaining all preferred supplies, order and professional appearance at all times
  • Assist all departments with filing as assigned by Office Manger
  • Data Entry to include entering site employee’s service reports into a data base and daily SCADA editing
  • Other clerical support duties as assigned by Office Manager
  • 4 + years of progressive administrative support experience
  • Demonstrated planning and organizational abilities
  • Strong verbal and written communications skills consistent with a highly professional office environment
  • Proficient skill level in Microsoft Office software (Word, PowerPoint, Excel; Outlook)
  • Positive “can do” attitude
  • Willingness handle a broad range of duties to support the expanding the growth of the office
  • High School Diploma required, AA or higher degree preferred
  • SAP experience preferred
  • Willingness to travel to additional wind sites required
85

Admin Assistant Resume Examples & Samples

  • Minimum typing skill of 25 to 49 W.P.M
  • Working knowledge of Word, Excel and Outlook is required
  • Ability to use Power Point and SAP is preferred
  • Must be able to read, write, fluently speak and understand the English language
  • Must be able to secure appropriate airport authority and/or US Customs security badges, if applicable
  • Must have acceptable credit for AA Credit Union positions
  • Travel to the interview and any subsequent relocation expenses are the responsibility of the candidate
86

Exec / Admin Assistant Resume Examples & Samples

  • Organization and maintenance of complex calendar using a high level of integrity, managing across senior business partners, clients, different time zones, and international markets
  • Managing travel arrangements including air, hotel, transfers, and agendas
  • Organizing internal and external business meetings, making all necessary arrangements including sending invitations, booking rooms and arranging catering
  • Assisting with appropriate email delegation / reacting and responding on behalf of, prioritizing what is important and urgent, acknowledging receipt/replies on behalf of, etc
  • Adhoc projects including development of reporting templates, agendas, etc. as needed
  • Helping to shape the content, look and feel of presentations, letters, emails and other communication media
  • Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; Review expenses submitted to leader and highlight any out of policy spend
  • Supporting department finances and report requests
  • Organizing of new starters first days, workstation, PC’s, stationery, and all HR/PeopleSoft administration
  • Helping to co-ordinate recruitment and development activities
  • Experience supporting senior-level executives
  • Must have a desire to understand the goals of the team and the relative importance of various partners and what they do
  • Demonstrated ability to interact with Senior Management and handle confidential and sensitive information with discretion
  • Strong work ethic, highly self-motivated, but understanding of the importance of being a team player
  • Ability to multi-task and prioritize in an extremely fast paced environment
  • Strong interpersonal and communication skills with the ability to form professional relationships across all areas of the organization
  • Excellent organizational and time management skills with strong attention to detail
  • Ability to be proactive and take initiative to anticipate the needs of a complex office
  • Demonstrated ability to remain calm under pressure and be flexible to changing priorities
  • Proficient in Microsoft Outlook, Excel, Word, Power Point and able to manage Concur, Ariba Buyer/ other internal platforms
  • Experience working with SalesForce.com is a plus
87

Admin Assistant Resume Examples & Samples

  • Minimum college diploma in Administrative Studies or other relevant business area
  • Minimum 3 years experience as an Administrative Assistant
  • Exceptional listener and communicator both verbally and in written form
  • Ability to work with people at all levels within the organization as well as external vendors, suppliers and corporates and clients
  • A team player who thrives in environments requiring the ability to effectively prioritize multiple concurrent tasks and projects
  • Ability to provide excellent customer service in a timely manner
  • Computer-literate and software proficiency; specifically with Microsoft Word, Excel, PowerPoint and Outlook
88

Assoc Admin Assistant Resume Examples & Samples

  • Process owner for Cashiering Full Service Routes and Settlement Paperwork
  • Provide customer invoice accuracy support
  • Ability to provide periodic and detailed reconciliation of 3 separate general ledger accounts
  • Coordinate product donations to support community involvement
  • Customer Database maintenance/review
  • Answer incoming customer calls with a professional, upbeat and positive disposition
  • Performing general administrative support work such as running reports, copying, filing faxing etc
  • Demonstrate initiative, strong multi-tasking skills, good judgment and sense of urgency
89

Seasonal Ops Admin Assistant Resume Examples & Samples

  • Data entry in a variety of systems including Excel files, KNET, and other miscellaneous reports
  • Copying and laminating forms and supplies, as needed
  • Entering performance management data in Amazon and Temporary systems
  • Filing and setting up new hire files
  • Creating and updating orientation packets
  • Scheduling calendar appointments for new manager orientation sessions and ensuring successful completion of orientation modules
  • Generating various letters and distributing them to associates and/or managers
  • Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination. – Focused on Amazon associates
  • 2016 New Launch QD Site LGA7
  • Must have administrative experience such as data entry, managing data driven report processes or detailed processes that have a lot of components to manage
  • Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word)
  • Must have strong organizational skills
90

Asst Admin Assistant Resume Examples & Samples

  • Answer incoming calls in a professional and pleasant manner
  • Create presentations in PowerPoint
  • Front Office Coordination
  • Event planning (tours, town halls, period reviews, celebrations and milestones)
  • Maintain and order general supplies for entire plant
  • Location Mail, FEDEX, UPS LPO
  • Recycle LPO - Conduct audits of recycle program and drive the sustainability agenda
  • Manages vendors for janitorial, landscape, and waste management
  • Safety Support for LVCC facility
  • Process payments through APS, Master Card, and AMEX
  • Track all expense lines for each manufacturing department
  • Environmental Audit/Food Safety Support
  • Show strong attention to detail and communicate effectively with internal and external customers
  • Demonstrate self-motivation and initiative
91

Admin Assistant Resume Examples & Samples

  • Enter, update, manipulate and query data contained in various computerized databases
  • Assist with filing expense reports and reconciling Pcard statements
  • Schedule and coordinate business travel – International and Domestic
  • Schedule and maintain calendar of appointments, meetings, and due dates
  • Review incoming correspondence, prioritize and highlight pertinent information
  • Operate software packages such as MS Word, Excel, Power Point to compose and format correspondence, brief documents, presentations and reports
  • Maintain Sharepoint site
  • Assist with creating and purchasing of NPR material
  • You hold a post-secondary degree in a relevant field
  • You cumulate 2 - 3 years of secretarial and/or project secretarial experience
  • You are proficient with the MS Office Suite including power point
  • You possess excellent keyboarding skills
  • You are focused on customers and have great ability for creating interpersonal relationships
  • Your English Communication Skills are excellent, both written and spoken
92

Admin Assistant Resume Examples & Samples

  • Compose, red-line, format, proofread, scan, transmit, and file legal documents and correspondence
  • Handle travel arrangements, prepare expense reports, and process check requests
  • This position reports to VP & Senior Counsel in the Franchise Development Group, and also supports other attorneys and paralegals in the group
93

Admin Assistant Resume Examples & Samples

  • Extensive formatting in Word, including working within Corporate templates
  • Monthly client billing
  • Updating monthly reports
  • Arranging meetings and weekly staff lunches
  • Maintaining personnel files
  • Maintaining filing systems
  • Data entry and checking in Excel
  • Expense reports and Amex reconciliations
  • General office work such as filing, faxing & copying
  • Relieve receptionist breaks
94

Exec / Admin Assistant Resume Examples & Samples

  • Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, offsites, activities and other events
  • Ensuring timely preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend; tracking and processing of invoices
  • Organizing new hire first days, workstation, PC’s, office supplies
  • Assisting with timekeeping and payroll duties
  • In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events
  • Ad hoc administrative tasks including: Updating powerpoint documents and/or creating powerpoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis
95

Admin Assistant Resume Examples & Samples

  • Serve as an expert on checking and scheduling various flights options as requested. Provide administrative support on flights booking as assigned by the President Assistant and as requested by Executives or visitors
  • Support the President Assistant to manage and coordinate the use requests for the company car. Arrange monthly payment for the company car and the driver. Keep tracking the use of the company car
  • Provides secretarial, administrative and travel support to the IG China Leadership Team or international visitors who are traveling to Shanghai. This includes bookings of hotels in Shanghai, preparing Invitation Letters for international travelers to apply for China Visa, coordination of logistics and other support as required. As for the administrative support, incumbent is expected to answer enquiries where knowledgeable
  • Support the President Assistant to organize Executives’ meetings/conference, company events, celebrations, etc. This contains hotel accommodation, conference room and equipment bookings, restaurants selection, logistics coordination, events preparation, etc
  • Provide administrative support to the President Assistant for daily office ad hoc work. This includes documents printing, scanning and mailing as requested; Office Safety Inspection; stationery ordering and other admin duties as assigned
96

Admin Assistant Resume Examples & Samples

  • Two (2) years of general clerical experience
  • SUBSTITUTION: college or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis
  • Four (4) years of general clerical experience desired
  • Experience utilizing an electronic database to enter, maintain and compile data
  • Experience completing and tracking billing invoices and purchase requests
  • Experience utilizing electronic software such as Microsoft Word and Outlook
  • Experience creating and maintaining both electronic and manual filing systems
  • Ability to perform data entry (or “Skilled in data entry”)
  • The successful candidates will have a strong grasp on office protocols, procedures, resourcefulness and the ability to problem-solve
  • Strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse backgrounds
  • Ability to manage multiple tasks and work independently with minimal supervision
  • Detail oriented, self-motivated, a fast learner and possess excellent time management, organizational, and verbal communication skills
  • Ability to communicate effectively in written form which includes the ability to check for typographical, grammatical and spelling errors
  • Ability to perform accurately in a detail oriented environment
  • Knowledge of approaches for recognizing, anticipating, and resolving problems in diverse situations
  • Knowledge of overall customer support function and address inquiries and bring resolutions
  • Abilit to utilize technological tools to organize, store and manage database systems
97

Ops Admin Assistant Resume Examples & Samples

  • Clear flags in payroll systems and audit UPT for associates for unexcused absences
  • Ensure timely payroll reporting from FC to Amazon’s corporate payroll office. Ability to troubleshoot reporting errors prior to transmission
  • Audit time off requests for Amazonians from managers and associates. Get approvals from managers for vacation requests as required
  • Completing and distributing daily and weekly reports to Fulfillment Center (FC) managers and corporate office
  • Make UPT corrections for staffing agency as directed by Amazon Human Resources (HR)
  • Make UPT corrections for Amazon associates as directed by site leaders or Human Resources
  • Enter punches for orientation time and Day 1 for new hires
  • Input corrective action documentation into Amazon ADAPT system
  • Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination
  • Submit counselings for both Amazonians and staffing agency associates (including tracking approval )
  • Answer questions for Amazon associates on UPT/vacp/pers balances as required. Help escalate discrepancies to HR and resolve
  • Additional Responsibilities may also include
  • Flexibility to work overtime both in peak season and as needed
  • Ability to work up to ten hour shifts on your feet
  • Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Ability to multi-task. Manage details of different processes efficiently, handle multiple projects and deadlines
  • Detail oriented and excellent organizational skills: accuracy is essential
98

PA Admin Assistant Resume Examples & Samples

  • Organizing travel and diary arrangements for senior managers and the wider teams
  • Meeting coordination including liaison with presenters to assemble the presentation material
  • Producing PowerPoint presentations and Excel documents
  • Assisting other administrators as required by the PA to the CEO
  • Developing a good general knowledge of the company, its people, clients, policies and work, both in the UK and globally
99

Admin Assistant Resume Examples & Samples

  • Provides general clerical and administrative support
  • Schedules teleconferences, WebEx meetings and live meetings
  • Coordinate domestic and international travel
  • Reconcile expense reports using Concur software
  • Coordinates and schedules interviews
  • Provide administrative support to corporate visitors and guests
  • Records and distributes action items and minutes from staff meetings
  • Updates and maintains departmental training records
  • Updates departmental organizational charts
  • Submits IT SupportNow requests on behalf of departmental staff
  • Submits purchase requisitions, tracks POs and processes invoices
100

Admin Assistant Resume Examples & Samples

  • Knowledge of the principles and practices of administration and management; program rules, regulations and operating procedures related to permitting and sustainability programs as well as general ADEQ operating procedures
  • Knowledge of Microsoft Office software including Sharepoint, Outlook, Powerpoint, Word, Excel and Oracle
  • Knowledge of time management principles and techniques
  • General knowledge of accounting/budgeting processes
  • Skill in communicating clearly and effectively in one-on-one and group settings
  • Excellent customer service skills working with both internal and external parties
  • Analytical skills and be able to formulate and identify effective solutions to problems
  • Skill in continuous process improvement
  • Ability to communicate clearly and effectively with external customers, agency staff and other parties involved with the program
  • Ability to provide excellent customer service and high quality deliverables
  • Ability to manage time effectively, meet deadlines, and establish goals and priorities
  • Ability to plan, analyze, coordinate activities and establish priorities; develop effective operating procedures
  • Regular and predictable attendance, adherence to State of Arizona and other applicable Standards of Conduct, and any Agency specific policies, procedures and practices
  • Knowledge of or ability to learn and apply LEAN concepts, principles and tools used to create and deliver the most value from the customer's perspective while consuming the fewest resources, and engaging people in continuous problem solving
101

Contributions & Admin Assistant Resume Examples & Samples

  • Manage the process of inputting lineage payments via the SAP based internal payment system (ECS)
  • Process compliance requirements for all payments
  • Process accounts payable invoices
  • Manage/oversee payments for the desk and reporters
  • Provide cover for the PA as required
  • Provide cover for the team assistant as required
  • Work closely with Finance and the Managing Editor’s office where necessary to ensure a smooth beginning to end payment process
  • Carry out general administrative support for the team (including dealing with post, filing, photocopying, scanning, booking meetings, booking lunches, sending