Admin Asst Resume Samples

4.5 (54 votes) for Admin Asst Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the admin asst job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Resume Builder
CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.
USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.
SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Create a Resume in Minutes
RB
R Boyle
Regan
Boyle
457 Buckridge Drives
Houston
TX
+1 (555) 154 8888
457 Buckridge Drives
Houston
TX
Phone
p +1 (555) 154 8888
Experience Experience
12/2015 present
Detroit, MI
Admin Asst
Detroit, MI
Admin Asst
12/2015 present
Detroit, MI
Admin Asst
12/2015 present
  • Provides high level of customer service and assistance to clients, and fellow co-workers both inside and outside of immediate team
  • With limited guidance, prioritizes and executes responsibilities; checks own work and possibly the work of others
  • Maintains clean and safe work environment; performs job safely
  • Using the Work Management System
  • Help manage administrative efforts of projects, which may include copying, filing, taking meeting minutes, etc. and accurately maintain and create new files
  • Takes direction from Executive Assistant/Office Manager as necessary to maintain efficient office activities
  • Performs Work Accurately
03/2013 09/2015
Chicago, IL
Student Admin Asst Assoc
Chicago, IL
Student Admin Asst Assoc
03/2013 09/2015
Chicago, IL
Student Admin Asst Assoc
03/2013 09/2015
  • Facilities management, including work orders, key requests, office assignments
  • Facilitate course guide submissions; assist with course advertisement
  • 40% General Office Management
  • Manage department mailroom; coordinate daily mail distribution
  • Supervise work study student; delegate tasks for effective support of administrative office
  • Provide support to department internship programs
  • Manage student advising calendars for department academic advisors
12/2010 01/2013
Phoenix, AZ
Student Admin Asst Inter
Phoenix, AZ
Student Admin Asst Inter
12/2010 01/2013
Phoenix, AZ
Student Admin Asst Inter
12/2010 01/2013
  • Act as initial contact and information resource for the Office of Student Affairs and the College of Pharmacy via telephone, email and in person. Greet and assist faculty, staff, students, and guests
  • 20% Supporting the programming events and classes for UG and graduate students
  • Schedule rooms, speakers, catering, etc
  • Create itineraries, flyers, email reminders and other forms of communication
  • Collaborate with various committees, other departments and coworkers to plan successful events
  • Update information online, including what went well and what could have gone better for next time
  • Work with student leaders to update student event information regularly to share with future student leaders
Education Education
Bachelor’s Degree in Initiative
Bachelor’s Degree in Initiative
University of Florida
Bachelor’s Degree in Initiative
Skills Skills
  • Ability to quickly grasp knowledge of policies, procedures and organization
  • Strong Software/PC skills, with the ability to quickly learn SAP
  • Detail oriented with strong organizational and time management skills
  • Strong interpersonal skills, customer service and problem solving skills, and the ability to interact effectively with all levels of employees
  • Excellent Oral communication and Writing skills, including ability to work with international partners where English may be a secondary language
  • Strong Microsoft Excel skills
  • Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
  • Proven and strong written and oral communication/marketing skills
  • Ability to work independently with management
  • Ability to prioritize multiple tasks and work within tight deadlines
Create a Resume in Minutes

15 Admin Asst resume templates

1

Admin Asst Resume Examples & Samples

  • Excellent written & oral communication skills – must have a professional and courteous demeanor when fielding calls & corresponding via email with senior executives, talent, filmmakers, and departments within the organization
  • Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
  • Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
  • Common sense, dependability, discretion and attention to detail are required
  • Demonstrated interest in Marketing strongly preferred
  • Degree in Marketing or related field or work equivalent
  • Entertainment experience a plus
2

Admin Asst Resume Examples & Samples

  • Provide organizational and administrative support to VP, Shopper Marketing in Home Entertainment
  • Provide administrative support to Executive Director’s and team members
  • Answer multi line phones
  • Updating databases and lists
  • Booking travel for VP and Director and Processing expense reports
  • Use of Microsoft office such as Word, Excel, and PowerPoint
  • Proof reading and editing
  • 2 -3 years administrative and organizational support for busy executive
3

Admin Asst Resume Examples & Samples

  • 50 % 1. Assist with all administrative and clerical duties for the SVP of Marketing Services including phone management, calendar management, mail management, scheduling meetings, filing, faxing, invoice processing, DVD product ordering, routing documents, distribution of reports, as well as assisting in the preparation meetings
  • 30 % 2. Assist with specific administrative and clerical duties for the Digital Marketing Directors, including scheduling meetings, invoicing, new vendor set-up, calendar management, distribution of reports, as well as assisting in the ordering of DVD’s for influencer programs and set up of vendor/agency meetings
  • 20 % 3. Assist with specific administrative and clerical duties for Executive Directors of Media including scheduling meetings, invoicing, calendar management, distribution of reports, as well as assisting in the preparation for research meetings
4

Admin Asst, Senior Resume Examples & Samples

  • Maintain the calendar, communications, and travel scheduling for the Director, Maps, Graphics, and Art. (40%)
  • Work within the maps, graphics, and art department to ensure daily smooth operations. This may include scheduling, attending meetings in an administrative capacity, compiling reports, and otherwise representing the department to other divisions (finance, purchasing, pre-press) as needed. (25%)
  • Assist editors in ongoing project work as needed performing the function of; research, map editing, or other duties as needed. (25%)
  • Assist other administrative assistants as needed for projects as requested for other senior managers. (10%)
  • 2 years of related administrative experience
5

Admin Asst Resume Examples & Samples

  • Create reports utilizing Microsoft Excel and Word Maintain and organize files
  • Schedule trainings and track personnel training criteria
  • Order and maintain supplies as needed
  • Prepare timelines and due dates for reports from the field
  • Provide back-up coverage for the Regional Assistant as needed
6

Admin Asst Resume Examples & Samples

  • 1-2 years experience as an administrative assistant
  • Strong computer skills (Microsoft Word and Lotus Notes)
  • Strong math/finance and general business competency
  • Excellent communication skills – written and oral (must have a
7

Admin Asst Resume Examples & Samples

  • Ability to quickly grasp knowledge of policies, procedures and organization
  • Advanced word processing, transcription and PC skills required
  • Effective business writing, organizational, communication and interpersonal skills required
8

Admin Asst Resume Examples & Samples

  • Excel, Access, Word, Outlook
  • Ability to prioritize multiple tasks and work within tight deadlines
  • Computer savvy with ability to trouble shoot trying to find different alternates to a problem
  • Detailed Organizational skills
  • Excellent Oral communication and Writing skills, including ability to work with international partners where English may be a secondary language
  • Multi-task
  • Determine priority by hierarchy
  • Communicate orally & written clearly with vendors and territories
  • Show initiative & problem-solve
  • Request assistance as necessary to meet project objectives
9

Senior Exec Admin Asst Resume Examples & Samples

  • Provide administrative support to the Vice President and the Director of Strategic Initiatives such as creation and editing documents, managing small scope projects, and support for various projects
  • Provide Team leadership and coaching to the QSE Administrative Assistant team including assignment of activities, oversight of projects, managing processes
  • Manage logistics for Vice President including handling incoming communications, calendar, travel planning and expenses, preparing correspondence and meeting preparation
  • Respond to Company/ Department-related requests for information in Vice President’s absence
  • Preparation of presentations and other materials using Powerpoint, and meeting required deadlines
  • Plan and schedule global meetings including meeting logistics and technology
  • Follow management system processes and procedures
  • Protect the Company and all Company information against unauthorized disclosure, eavesdropping and legal exposure
  • Prepare and distribute communications
  • Lead oversight of office space management and 5S initiatives
  • Resource Knowledge: Knowledge of internal and external tools and resources available to accomplish tasks and achieve results
  • Asset Protection: Knowledge of the importance of ensuring the safety and appropriate utilization of Company assets. This includes the appropriate use of Company trademarks, logos, assets, terminology and data, treating information confidentially, ensuring employee and workplace safety, and having contingency plans
  • Typing Skills: Ability to accurately type 31-50 words per minute
  • Knowledge Transfer: Ability to learn and train others on the use of Company-related or department-specific equipment and assets. This includes the ability to present information in a logical manner and check for understanding to ensure transfer of knowledge and skills
  • Using Specialized Software Programs: The ability to learn and operate relevant specialized software programs (e.g., Sharepoint, Outlook, Adobe Acrobat, Microsoft Office) for creating presentations, sharepoint sites, reports, manuals, brochures, newsletters and project management input/tracking. This includes maintaining current knowledge and keeping up with new releases in relevant programs
  • Resource Knowledge: Knowledge of internal and external tools (i.e., Trademark Guidelines, Company Style Guide) and resources (i.e., Travel, Mail Services, Meeting Services) available to accomplish tasks and achieve results
10

Admin Asst Resume Examples & Samples

  • Minimum of 3 years of relevant work experience Administrative/Office Coordination
  • Experience in a public professional services company a plus
  • Proven track record of working well under pressure
  • Strong prioritization and multitasking skills
11

Association Senior Admin Asst Resume Examples & Samples

  • Associates Degree or equivalent education (High School Diploma/ GED plus one year transferrable experience)
  • Demonstrated experience with basic accounting procedures, accounts receivable and payable, database management, and Microsoft applications including:Excel, Word and Access
  • Proven ability to work proactively both independently and as a team member
  • Proficient in the use of email programs, list serves, web-based resources and social media
  • Demonstrated experience with website management and marketing processes
  • Must demonstrate a high degree of integrity, sound professional judgment and the ability to handle confidential and sensitive information
  • Ability to learn, translate and abide by policies and procedures provided by multiple stakeholders
  • Demonstrated experience in developing and sustaining respectful working relationships with people from different racial and cultural backgrounds
  • Ability to lift and transport program materials and equipment
  • Demonstrated experience and knowledge of racial and cultural equity & inclusion
  • Experience in working effectively in collective team efforts
  • Experience in directing and collaborating with volunteers and interns
  • Ability to identify and utilize local resources from the community
12

Exec Admin Asst-exec Suppt Resume Examples & Samples

  • BA/BS degree preferred
  • 3-5 years providing executive level support
  • Demonstrates a Positive Attitude by providing solutions; demonstrates desire to improve skills; receptive to constructive feedback
  • Accepts responsibility for results; schedules time off punctually; activity is productive for the company; volunteers to work overtime as needed
  • Seeks out developmental opportunities; can objectively assess personal job skills
  • Demonstrates appreciation for the work group; demonstrates pride in own ability and the Company
  • Conforms to ethical standards; adheres to the Code of Business Conduct and other Company Policies. Models appropriate behavior for employees
  • Work is complete, accurate, and timely; follows through on commitments and deadlines
  • Demonstrates initiative to suggest process improvements
  • Balances customer needs/requests with Company goals and objectives; portrays good judgment
  • Learns Verizon Telematics business: customers, products, services and industry trends; applies knowledge in day to day problems and solutions
  • Demonstrates appropriate level of professional and technical knowledge required to perform day to day job responsibilities
  • Displays ability to apply necessary judgment and logic when solving problems and making decisions; uses a wide variety of sources on which to base decisions
  • Responsible for effectiveness in varying environments and with different tasks, responsibilities and people; maintains positive and constructive relationships with employees, peers and customers
  • Demonstrates the drive to proactively achieve goals and objectives which positively impact Verizon Telematics performance and results
  • Demonstrates the ability to successfully cope with work demands and pressures; and to respond in an emotionally appropriate manner to other individuals in the workplace
13

Admin Asst Resume Examples & Samples

  • Performs Work Accurately
  • Errors or mistakes occur infrequently or are minor in nature. Generally conscientious in completing tasks error-free
  • Supports Hospital Policies
  • Follows hospital rules as described in department and hospital policies; seeks out assistance if unsure
  • Is Dependable
  • Completes work with minimal supervision. Adjusts to workload variations as assigned
  • Has Good Attendance
  • Experiences unexceptional number of occurrences (generally no more than 3 per year, excluding bereavement and FMLA). Consistently arrives at work on time. Conscientious about missed work
  • Continuously Learns
  • Attends required education and required in-services, attends extra classes if asked. Meets requirements for attendance at department meetings
  • Supports Code of Conduct
  • Adheres to company ethics and compliance standards at work, including confidentiality and privacy. Appropriately refers questions
  • Follows Safety Rules
  • Follows established safety guidelines in all work related activities; follows standard precautions including hand washing and use of PPE; properly handles hazardous materials within the department
14

Admin Asst Resume Examples & Samples

  • Requires high school education or equivalent and 1-2 years of experience
  • Must be able to type 45-55 cwpm
  • Must have good grammar, spelling, word processing and basic math skills
  • Must have or be able to obtain knowledge of company and department policies and procedures and business vocabulary
  • Must be able to use basic and intermediate word processing and spreadsheet software
15

Admin Asst / dmm Resume Examples & Samples

  • Maintains supervisor' s/department' s email and voicemail correspondence to maintain adequate and timely communication
  • PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet
  • Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once
16

Senior Admin Asst Resume Examples & Samples

  • Typing letters, maintaining files, scheduling appointments, balancing records, answering phone calls, taking messages, opening and sorting mail and giving replies to standard inquiries
  • Design spreadsheets and graphics
  • Determine format for reports and memos
  • Determines task priorities
  • Handles routine matters, chooses work methods from established procedures
  • Organizes and supports meetings
  • Space planning
  • On boarding and off boarding team members
  • Assignments received with instructions as to the overall requirements of the job. Work checked upon completion
  • High School Diploma required. Bachelor's degree preferred
  • Minimum 3-5 years related work experience in an administrative support role
  • Strong organizational and oral communication skills
  • Position requires knowledge of personal computers/software including Microsoft office products, including MS Word, MS Excel, and MS Power Point
  • Customer focused professionalism is a primary requirement
  • Past experience in the insurance or healthcare field is a plus
  • Past experience supporting multiple staff members is a plus
17

Admin Asst Resume Examples & Samples

  • Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership
  • Prepare board meeting documentation including electronic and bound paper copies
  • Using knowledge of the department's procedures, prepare routine correspondence, documentation, forms, notices, or statistical reports
  • Maintains database information, such as mailing lists, vendors, etc. in applicable format
  • Maintains manuals, policy and procedure files, etc., in applicable format
  • Assists in research, testing, and/or implementation of revised policies and procedures
  • Ensures adequate office supplies
  • Coordinates travel arrangements for staff, utilizing the in house travel agency
  • May also prepare expense reports/reimbursement requests for staff
  • The Administrative Assistant answers telephones in a courteous manner for all staff members as necessary
  • Greets visitors, ascertains nature of business, assists when appropriate, or refers visitors to appropriate person
  • Reads and routes incoming mail
  • Prepares outgoing mail
  • Intermediate PC skills (Microsoft Office, Internet Explorer and Adobe) required
18

Exec Admin Asst, Administrative Services Resume Examples & Samples

  • Arranges and coordinates assigned SMC/CLG member(s) travel including preparing itineraries
  • Communicates and/or coordinates assigned SMC/CLG member(s) instructions and/or desires with various departments and/or internal/external stakeholders
  • Enters assigned SMC/CLG member(s) expenses reports into appropriate systems
  • For roles Corporate Executive Administrative Assistant roles located in Radnor only: Provides coverage for corporate reception during lunch or paid time off (PTO) as needed
  • Furnishes and obtains information from other SMC/CLG members and/or external stakeholders which may be confidential in nature
  • Greets and directs SMC/CLG members visitors and act as primary resource for internal and external contacts, facilitating a professional image of LFG
  • Manages assigned SMC/CLG member(s) calendar and schedule meetings, conferences and appointments including managing availability and commitments to ensure clear priorities and optimum use of time
  • Orders supplies and coordinates routine maintenance and repairs to office equipment as needed
  • Organizes and maintains assigned SMC/CLG member(s) correspondence and records, following up on pending matters as needed
  • Plans and coordinates special events as needed
  • Plans, organizes, and facilitates special projects requested by assigned SMC/CLG member(s)
  • Prepares assigned SMC/CLG member for meetings by creating, gather, and/or organizing material, identifying key questions to be prepared to answer and preparing reference material in an effective structure
  • Prepares complex reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data
  • Prepares correspondence, memorandum and documents, which may be confidential in nature for the SMC/CLG member(s) review and approval
  • Processes invoices for prompt payment as needed
  • Proofreads complex documents, presentation and reports for grammatical and typographical errors
  • Receives and screens telephone calls, letters and/or visitors for the assigned SMC/CLG member(s) including, answering routine questions, obtains and furnishes information to save SMC/CLG member(s) time
  • Sorts, reviews, and distributes assigned SMC/CLG member(s) mail
  • 3 - 5+ Years of clerical and/or administrative support experience in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position(Required)
  • High School diploma or GED or minimum Associates Degree in lieu of required experience. (Minimum Required)
19

Admin Asst, Administrative Services Resume Examples & Samples

  • Works overtime as needed
  • Delivers routine work independently, in accordance with established procedures and guidelines, in a timely manner and meets deadlines appropriately
  • Organizes and maintains assigned departmental correspondence and records, following up on pending matters as needed
  • Maintains mailroom documentation
  • Issues and documents building access security cards for employees, vendors, and consultants in accordance with Company guidelines and policies
  • Maintains accurate databases of outstanding access IDs by auditing and reconciling database to active employee rosters and tracking of staff additions, terminations, and moves
  • Provides responses to a diverse range of service requests and escalates more complex service/maintenance issues or concerns to management or appropriate internal stakeholders
  • Reviews and provides specific information to questions/concerns from internal/external stakeholders (e.g. employees, vendors, real estate companies) by applying expanded knowledge
  • Communicates effectively and provides customer service to internal/external stakeholders, recognizes what needs to be done to meet customer needs and demonstrates flexibility and responsiveness to meet customer needs on routine work independently
  • Orders supplies and coordinates routine maintenance and repairs to office equipment
  • Recognizes increasingly complex issues/concerns for assigned area(s) of responsibility and suggests process improvements
  • Enters assigned Assistant Vice President(s) expenses reports into appropriate systems
  • Organizes and maintains assigned Assistant Vice President(s) correspondence and records, following up on pending matters as needed
  • Sorts, reviews, and distributes assigned Assistant Vice President(s) mail
  • 2 - 3 Years clerical and/or administrative support experience that directly aligns with the specific responsibilities for this position. (Required)
20

Admin Asst Seniorhealthcare Resume Examples & Samples

  • As part of the office team, provide back-up support to other support staff as needed. Acting as receptionist to incoming visitors - greet incoming visitors to the office and routing to the appropriate person; screening/routing incoming phone calls to appropriate individuals
  • Two to four years of successful Administrative Assistant experience
  • Knowledge of University systems, policies, procedures and regulations is desirable
21

Admin Asst / Dist Manager Resume Examples & Samples

  • Schedule and coordinate appointments and make arrangements for meetings, conferences
  • Screen telephone calls and resolve or refer them as appropriate
  • Prepare routine letters, memorandums, agendas, presentations, forms, etc
  • Responsible for establishing and maintaining official documents and records inappropriate files to ensure organization of materials
  • Perform clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate. Maintain supervisor's/department's e-mail and voicemail correspondence to maintain adequate and timely communication
  • PC skillls, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet
  • Strong interpersonal skills. Strong written and verbal communication skills
  • Sills inoperating office equipment (e.g., fax, copier, phone, etc.)
22

Pathways Admin Asst Resume Examples & Samples

  • Maintaining communication with management, faculty/staff, and/or students
  • Coordinating and completing special assignments and projects as required by management
  • Assisting with schedules, phone calls, meetings, and reports
  • Creating, compiling, preparing, copying and distributing internal and external correspondence
  • Providing support to other departments on an as needed basis
  • Completing other job duties as assigned
  • Associates Degree (AA/AS) and/or 1-3 years related administrative experience
  • Must have the ability to maintain confidential information
  • Must be a self-starter and productive with minimal supervision
  • Able to multi-task, work independently and support other team members
  • Knowledge of and skill in office practices and procedures
  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
23

Student Admin Asst Assoc Resume Examples & Samples

  • Maintain undergraduate student records in college advising report system, including
  • A Bachelor level education or an equivalent combination of education and experiences
  • Proficiency with Photoshop
24

Admin Asst PRN Resume Examples & Samples

  • Greet patients warmly—”Good morning/afternoon, how are you?” Try to vary your words from patient to patient
  • Greet patients, determine their needs and direct them accordingly
  • Address and correct any claim errors identified / assigned by CBO billing staff
  • Follow best practices as outlined in the Revenue Cycle Guidelines, published by the HSC
25

Printing / Reproduction Svc Spec & Admin Asst Resume Examples & Samples

  • Copy Center duties will include operating a variety of multifunctional equipment used in the production of printed materials, such as photocopiers, coil and tape bindery machines, paper cutter, fax machines, scanners, laminating equipment, etc
  • Maintaining accurate records for billing purposes and tracking usage by department and personnel as well as pending work in progress, pricing structure and products sold
  • Utilizing a cash register and being responsible for accurate cash handling and balancing daily
  • Receiving and distributing mail to faculty and staff mailboxes and sort outgoing mail
  • Administrative Assistant duties will include preparing classroom materials, notes, course descriptions, examinations, best/model answers, grade sheets, and posting of Blackboard notices and assignments
  • Prepare/generate correspondence, manuscripts, routine letters and memos
  • Support calendar and schedule meetings for Faculty members
  • Arrange necessary and extensive travel reservations and itineraries; anticipate and prepare background material as needed; complete travel documentation process including entering trips into the Concur Travel System and the College of Law travel approval site to seek reimbursement for traveler
  • Open and review incoming mail and respond to routine inquiries
  • Prepare special/recurring reports containing sensitive information
  • Other duties as assigned that support the goals of the department
  • Experience working in a copy center or reproduction center with multifunctional photocopiers, bindery machines and laminating equipment
  • Experience in a higher education environment
  • Experience in multitasking in a fast paced team environment
  • Experience working with confidential information or files
  • Experience in making travel arrangements and reimbursements
  • Demonstrated knowledge of Concur Travel System a plus
  • Experience working with Blackboard
  • Experience in work that requires organization and attention to detail
  • Demonstrated knowledge of databases, spreadsheets, problem solving and standard office policies and practices
  • Experience in using Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and internet research, Adobe Acrobat experience a plus
  • Experience with proper grammar usage, spelling, composition, punctuation and proofreading
  • Evidence of effective written and verbal communications skills
26

Admin Asst Resume Examples & Samples

  • Field telephone calls, receiving and directing visitors
  • Efficient and effective Time Management skills and organizational priorities
  • Professional verbal and written communication skills for varying levels of leadership
  • Locate and gather information from the appropriate source to assist in resolving business issues. Pursue information that may not be readily available
  • Compose, modify, and proofread correspondence, reports, or presentations from rough drafts, general instruction or based on special knowledge of area and Company
  • Schedule meetings, conference room and make travel arrangements as necessary
  • Oversee calendar, schedule appointments on behalf of Director
  • Open, sort, prioritize, and distribute all department mail and process outgoing mail. Take action where appropriate
  • Track departmental expenses and resolve/reconcile discrepancies
  • Monitor and maintain office supply inventory and place orders as needed
  • Prepare personnel, purchasing and other administrative forms for the office and forward for approval and processing
  • Minimum two years Administrative Assistant experience
  • Ability to type 50 WPM and proficiently use Microsoft Office: Excel, PowerPoint and Word in addition to interest research abilities
  • Demonstrate ability to handle multiple projects and priorities, yet responsive to changes in those priorities
  • Possess good attention to detail and the ability to proofread documents for correct grammar, spelling and punctuation
  • Ability to complete assignments within established timeframes
  • Demonstrate effective analytical skills to handle routine situations
27

Senior Cust Svc Admin Asst Resume Examples & Samples

  • Answer telephone calls, take and deliver accurate messages. Respond to requests by gathering and providing information, referring non-routine calls to appropriate staff
  • Anticipate problems and ask probing questions in order to respond effectively
  • Locate and gather highly confidential and sensitive information from the appropriate source to assist in resolving business issues
  • Pursue information that may not be readily available
  • Compose, modify, and proofread correspondence, reports or presentations from general instruction or based on special knowledge of the area and Company
  • Schedule meetings, conference rooms and make travel arrangements as necessary. Oversee calendar and schedule appointments on behalf of executive. Anticipate and prepare materials needed by executive for meetings and telephone calls
  • Open, sort, prioritize, and distribute all department mail and process outgoing mail. Frequently take action where appropriate
  • Establish office procedures for managing administrative details
  • Take and distribute meeting minutes
  • Train and assist other Administrative Assistants as needed
  • Track departmental expenses and resolve/reconcile discrepancies on general ledger budget accounts
28

Admin Asst Resume Examples & Samples

  • Plans or schedules own work
  • Coordinates and/or takes lead responsibility on special projects requiring advance skills
  • Takes direction from Executive Assistant/Office Manager as necessary to maintain efficient office activities
  • Researches and compiles information and data for analysis
  • Reviews written material for accuracy and completeness; checks calculations for accuracy; reconciles
29

Admin Asst Resume Examples & Samples

  • One year’s experience with providing general clerical/administrative support
  • Authorized to work in the United States
  • Ability to operate basic office equipment (copier, scanner, computer, etc)
  • Ability to create/manage computer files in MS Office (Word, Excel, PowerPoint, etc.)
  • Ability to read, interpret and execute written instructions
  • Able to lift/manipulate paper files, binders etc. for copying, filing, etc
  • Administrative experience handling data of a confidential or sensitive nature
  • Experience with Databases
  • College or secretarial/business school courses
  • Good organizational skills and planning
30

Student Admin Asst Inter Resume Examples & Samples

  • Act as initial contact and information resource for the Office of Student Affairs and the College of Pharmacy via telephone, email and in person. Greet and assist faculty, staff, students, and guests
  • High School diploma plus 3 years of administrative experience in an academic setting (or an equivalent combination of education and experience)
  • Ability to keyboard with speed and accuracy
  • Knowledge of University and/or College of Pharmacy programs, policies and procedures
  • Considerable knowledge of and ability to use advanced business software and computer appliations, including database applications
  • Ability to independently handle multiple priorities and attend to details with precision
  • Experience with event/program planning
31

Admin Asst B Resume Examples & Samples

  • Travel arrangements for Chair/COO
  • Reimbursements for Chair/COO
  • Conference Room Scheduling for Department
  • Assist with Grand Rounds and other Department events
  • Assist with processing continuing education applications and certificates
  • Organizing meetings – includes ordering food and meeting set up
  • Greeting guests
32

Admin Asst-wps Resume Examples & Samples

  • Greet visitors and clients to WPS offices. Develop and maintain customer service rapport with customers, clients, providers, vendor subscribers, co-workers, etc. Interface with and provide necessary information to other Beacon departments as requested
  • Type, file, copy and fax. Answer telephone, respond to inquiries and appropriately direct callers. Sort, distribute and send account/departmental mail. Provide clerical support as required
  • Take, retrieve and appropriately distribute messages timely. Schedule appointments. Take notes at meetings and record accurately all discussion points. Prepare and distribute meeting minutes, accordingly. Organize, sort and distribute information to a group, both manually and electronically. Standard maintenance and schedule repairs on fax, copier and other office machines. Order and maintain supplies for the office/department
  • Process billing invoices from affiliate providers to ensure payment. Update and maintain client log for tracking purposes. Create, correct, update and maintain accurate client records in organized filing system, both manually and via computer
  • Generate reports, tables and graphs utilizing system software. Update information on Carelink/MHS/RIMS and other software. Enter data in Excel and other system databases
  • Special projects and all other duties as assigned
  • Must demonstrate ability to use multi-line phone system and its functions
  • Basic knowledge of PC based office automation systems including word processors, spreadsheets, databases and other office machines (copier, fax, printer, shredder, etc.)
  • Must achieve the minimal testing scores as outlined below on the QWZ Skill Testing program: Typing: 40+ wpm; Word: 65+ on basic test; Excel: 65+ on basic test
33

Admin Asst Entry Resume Examples & Samples

  • Act as the first point of contact and coordinate/attend to internal users’ requests on related services, including equipment and facility maintenance
  • Assist in the procurement of goods and services to ensure best practices are used and accurate specifications are supplied
  • Assist in the general administration of office as assigned through China Facilities Admin Lead or his/her designate
  • Control and monitor security access cards assigned to employees and visitors
  • Coordination and submission of monthly Office Space Utilization Report
  • Maintaining proper filing records and database, including up-to-date inventory of fixed assets and ensure accuracy of all reports
  • Ensure entire facility is neat and tidy at all times
  • Ensure safety and security measures are adhered at all times on site
  • Ensure that site practices comply with company policies and procedures and government regulations
  • Relevant skills and work experience in facilities maintenance and administrative services
  • Knowledge of physical inventory processes, as well as, knowledge of computerized data processing procedures
  • Proficiency in Microsoft Office applications is essential
  • Able to execute good judgment, maintain high level of confidentiality, work under pressure, and demonstrate a high level of tact, professionalism and confidence
  • Good analytical skills, organized with an eye for details and meticulous with the ability to multi-task
  • Resourceful, matured in thinking and is customer-service oriented with a pleasant personality
  • Ensure timeliness and quality of work assigned
  • Able to communicate with all levels of staff and from diverse backgrounds; a team player
34

Admin Asst-reg Corp Resume Examples & Samples

  • Performs administrative duties of a highly responsible and confidential nature
  • Provides support to executive team, including travel arrangements, filing, phones, mail, etc
  • Process correspondence, as needed
  • Make all travel arrangements, including hotels, local transportation, meetings and itinerary
  • Maintain confidential and general files
  • 3-5 years of prior administrative assistant experience, supporting multiple executives preferred
  • Outstanding verbal and written communication skills
  • Demonstrated ability to communicate effectively and professionally with customers and external contacts to the organization
35

Admin Asst Resume Examples & Samples

  • Cash handling experience
  • Demonstrated excellent organizational and interpersonal skills are required as well as exceptional attention to detail and follow through on assignments
  • Candidate must have strong oral and written communication skills as well as organizational skills; the ability to write clearly and concisely is important
  • Demonstrated excellent problem solving; analytical and critical thinking skills
  • Ability to work independently
  • Must have the ability to communicate effectively with internal and external stakeholders at all levels while operating in a service environment
  • Must reliably manage responsibilities and manage time effectively
  • Proven ability to maintain the strictest level of confidentiality and use excellent judgment on a variety of sensitive subjects
  • A high degree of initiative, resourcefulness, and the ability to anticipate needs
  • Demonstrated proficiency with Microsoft Office products (including MS Word and Excel)
  • Bachelor's degree preferred and/or equivalent combination of education and experience is required
  • Knowledge of Business Objects and M-Pathways data is preferred
  • Knowledge of University policies and procedures
36

Admin Asst Resume Examples & Samples

  • Performs general administrative duties including preparing and following up on correspondence, requests, schedules and reports; legal documents; confidentiality agreements; expense reports; memos and other similar documents; processing mail and circulating industry information as received
  • May answer, screen and direct telephone calls to Department members
  • Performs coding of overhead invoices and follows up on researching outstanding items with vendors
  • Performs other administrative duties as assigned by Manager
37

Admin Asst Resume Examples & Samples

  • Serve as administrative support to the MPulse Program Director and Program Coordinators
  • A Bachelor’s Degree and at least one year of office experience
  • Experience with programs in the performing arts
38

Admin Asst Resume Examples & Samples

  • Answer Phones
  • 1-2 years experience in medical office setting
  • Working knowledge of MiChart
39

Exec Admin Asst Value Strm Ops Resume Examples & Samples

  • Schedule and maintain appointment calendars so as to minimize conflicts and balance demands on schedules
  • Prioritize scheduling for executives and designated team members in regards to travel, meetings, etc
  • Coordinate logistics and supplies for all meetings. (Conference rooms, Snacks, teleconferencing needs, invitations etc.)
  • Prepare and distribute meeting agendas and minutes
  • Assist with the planning and execution of conferences as requested. This will include site selection, invites, team building options, travel arrangements, hotel accommodations, coordination with Caterers and other service providers
  • As requested, arrange travel itineraries for assigned executives including air, car and hotel accommodations
  • Prepare expense reports for submittal for VS Operations as requested
  • Perform other transactional and data management functions as assigned; such P.O processing, scorecard maintenance, etc
  • Conduct all activities and behave in a method that is strictly consistent with the Company’s CITE Principles and Supporting Values while striving to help the Company achieve its Vision
  • High School Graduate. An Associates Degree or higher is a plus
  • Must possess excellent office administration skills including
40

Admin Asst Resume Examples & Samples

  • Tracks recruiting ads by ensuring supervisors submit ad tracking information within required timeframe
  • Generates computer-based reports and forward to supervisors
  • Assists In-Store Regional Manager with payroll
  • Distributes all faxed information to appropriate personnel in a timely manner
  • Updates employee database and New Hire information
  • Verifies receipt and accuracy of leads by comparing Employee Detail against Customer Reports
  • Contacts supervisor regarding missing or incomplete leads
  • Enters Transaction Processing Center (TPC) related data
  • Assists supervisors with correspondence to Sears Store Managers and promoters
  • Orders and maintains recruiting and marketing tools and distribute to team as requested
  • Communicates with supervisor regarding missing or incorrect time sheet
  • Answers and directs incoming phone calls. Takes messages and forwards when applicable
  • Maintains files
  • Tracks expense reports and forwarding
  • Ability to multi-task simultaneously with high degree of accuracy
  • Ability to communicate effectively (both orally and in writing)
  • Ability to self-start with little or no supervision
  • Skill in navigating in and creating spreadsheets
  • Skill in using a computer, including using Microsoft Excel and Word
41

Lead, SEC / Admin Asst, Cardiology Resume Examples & Samples

  • Completes directorship logs in timely fashion
  • Completed new and renewal requests for physician privileges at areas hospital. Forward updated information when receipt
  • Maintains accurate levels of office supplies ensuring availability at all times
  • Maintains confidentiality of workplace information according to the policies and procedures of the institution and department
  • Performs other duties as assigned by Practice Leadership
  • Pleasant and professional conduct and appearance in accordance with Hospital and section standards and documented expectations
42

Admin Asst-administration Resume Examples & Samples

  • Education:High School diploma or GED required. Formal secretarial education via technical school training by an associate degree program is strongly preferred
  • Experience:Three to five years of experience in a responsible secretarial position is required. Executive Office experience preferred
  • Equipment:Experience with Standard Office Equipment
  • Skills:The person filling this position must have planning skills, the ability to organize and prioritize tasks efficiently and appropriately and possess excellent composition and oral communication skills. Experience with Microsoft office programs required. Payroll, expense reporting and travel arrangement experience preferred
43

Student Admin Asst Intermediate Resume Examples & Samples

  • During peak coverage times serve on the team that is the first point of contact into the Newnan Academic Advising Center
  • Respond to inquiries and convey information regarding all aspects of the College and University student academic policies and procedures
  • Screen and schedule appointments for Newnan Academic Advising Center Staff
44

Admin Asst-hrly Resume Examples & Samples

  • Answer telephones and direct inquires in a professional and client centric manner
  • Work effectively and maintain good working relationships with co-workers and Supervisor
  • Enter weekly cash sales using computer
  • Perform monthly vendor statement reconciliation
45

Admin Asst-hrly- athletics Maint Coord Resume Examples & Samples

  • Assist with staffing, including finding staff when employees call out on short notice
  • Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable
  • Maintain clean and safe work environment; ability to perform job safely
46

Admin, Asst-hrly Resume Examples & Samples

  • Answers telephone and directs calls accordingly
  • Schedules events and meeting rooms
  • Communicates effectively with customers, coworkers and management
  • Operates office machines, including printers, copiers and personal computers
  • Supports distribution of key communications and other materials
  • Maintains and updates department's filing system
  • Maintains office supply inventory; orders supplies as needed
  • Responds to routine questions about catering events and services
  • Types general correspondence, memos, catering menus and orders; some composition required; responsiblie for accuracy and clarity of final content
  • Performs data entry (e.g. invoices, department transfers, inventory, work orders, etc.)
  • Researches outstanding Accounts Payable, providing information to Catering Director
47

Admin Asst-hrly-openings Resume Examples & Samples

  • Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices
  • Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student?s parents and Supervisor
  • Enter weekly cash sales and meal counts using computer
48

Admin Asst Resume Examples & Samples

  • Process time reports for regular and temporary positions of the MHL
  • Place and track orders for MHL staff
  • Give tours of the MHL to the general public and department visitors
  • Coordinate various MHL events
  • Guide visitors on and off carriage if necessary
  • Carry packages and/or supplies back to the lab when necessary
  • Order supplies, equipment, etc. using Pcard, Marketsite and creating requisitions, sole source forms and nonPO vouchers in the MPathways system
  • Arrange for repair and maintenance of office and lab equipment
  • Answer main MHL phone line as necessary
49

Student Admin Asst Inter Resume Examples & Samples

  • 20% Supporting the programming events and classes for UG and graduate students
  • Recruitment weekend, orientation sessions, welcome events, awards luncheon, dissertation defenses, professionalization series, recruiting fairs and other events as needed
  • Schedule rooms, speakers, catering, etc
  • Create itineraries, flyers, email reminders and other forms of communication
  • Collaborate with various committees, other departments and coworkers to plan successful events
  • Update information online, including what went well and what could have gone better for next time
  • Work with student leaders to update student event information regularly to share with future student leaders
  • Make p-card purchases according to UM policies and departmental guidelines
  • Order textbooks each term, coordinating with faculty and lecturers well in advance
  • 15% Coordinating the successful ABET re-accreditation both BSE programs, Civil Engineering and Environmental Engineering
  • Collecting documents (syllabi, sample exams, texts, etc.) and tracking receipt from each instructor
  • Compiling data and running reports for faculty ABET chair(s)
  • Review and edit report to ABET
  • Organizing and copying materials for reviewer(s) as needed, primarily keeping documents electronically
  • Working very closely with the faculty ABET Committee and its Chair(s) to ensure a successful review
  • 15% Coordinating the department Graduate Program admissions process for both doctoral and master’s students
  • Answering prospective students’ questions
  • Uploading applications to UGRAB review site
  • Contacting applicants with partially completed applications from to encourage them to complete the application process
  • 15% Managing the annual evaluation processes
  • Graduate and Undergraduate student exit surveys, teaching evaluations and ABET outcomes evaluations
  • Creating electronic forms and/or surveys (Qualtrics, Google)
  • Distributing to appropriate groups; monitoring returns and issuing reminders
  • Summation (and some data entry) of responses using business intelligence (charts, graphs)
  • 10% Program Support
  • Work with Associate Chair to assign office space to incoming Graduate students, issue key slips for office doors
  • Processing of administrative forms for Master’s and Ph.D. students
  • Fellowship award entry for Undergraduate and Graduate students
  • Run HR reports related to Graduate Student Appointments
  • 10% Handling issues related to student recruiting and student group support
  • Supporting undergraduate recruitment committee with majors fairs, open houses, focus groups, and other events
  • Assisting student organization officers with meetings, career fairs, mailings, and brochures
  • Arranging tours and planning for prospective student visitors
  • Serving as backup for reserving classrooms and conference rooms
  • Resolving registration issues with students and issuing electronic permissions as needed
  • Business Objects reports and general data mining as needed
  • Verify changes to CoE and/or Rackham Bulletins
  • 5% Maintaining the student services areas of the website, bulletin boards, and departmental flyers
  • Student profiles and photo boards
  • Event and dissertation information
  • Marketing or research information
  • Alumni data and tracking (what they are doing after graduation, where they went, etc.)
  • Development and marketing for student groups and team competitions
  • 5% Coordinate Undergraduate Research Projects, including such programs as UROP, SROP, SURE, and SHIP
  • Collect and disseminate program information, working closely with faculty and program sponsors
  • Coordinate assignments of students to research opportunities
  • Prepare FAQs and anticipate participant questions in communications
  • 5% Leadership
  • Participate in staff development training sessions, faculty/staff meetings, and other venues for learning and sharing information; may facilitate training sessions (e.g., new hires, new processes) within CEE
  • Collaborate and network with others in similar roles within CoE and U-M to learn and share best practices for efficiency, effectiveness, reducing liability, etc
  • Capture policies, procedures and processes in writing to share with faculty, staff, students, new hires, colleagues, etc. to improve consistency/transparency of practices, train new faculty/staff, cross-training within our department
  • Hold a high school degree and a minimum of 4 years’ related work experience
  • Bachelor’s degree
  • Experience working in a higher education setting for at least 4 years
  • Interest in student development and college academic affairs
  • Experience with FileMaker Pro
  • Experience with the University’s student services modules of M-Pathways
  • Experience with the ApplyWeb program
50

Admin Asst Resume Examples & Samples

  • Duties will involve interactions with various departments within Viavi and external vendors/suppliers
  • Assist in the creation and issuing of Purchase Requisition and Purchase Orders to vendors/suppliers
  • Assist in forwarding vendor Invoices for Finance department to process
  • Provides analytical and specialized administrative support to relieve management team located in the IT Development Center (IDC)
  • Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations
  • To coordinate various departments with respect to their specific requirement and ensure timely arrangement of the same
  • Interfaces with and coordinates meetings, group events, preparing & tracking expense reports, proofreading documents, and participating in key projects
  • Work is generally of a critical and confidential nature. This individual refers and filters routine matters to appropriate parties and follows up to ensure proper disposition
  • To look after the entire administrative requirements with respect to Meetings, Seminars, Training programs etc
  • Dealing with vendors regarding local purchases, stationary & printing as well as coordinate interview scheduling with recruiting partner or conduct interviews internally
  • Responsible for travel/lodging arrangements as well as visa processing, FOREX arrangement for teams travel
  • Assist in the coordination of travels for members in IDC and also visitors/guests to IDC
  • Minimum 3 to 5 years' of experience of providing administrative support in a similar environment
  • Experience of implementing administrative/office procedures
  • Strong interpersonal skills, independent judgment, and strong organizational skills
  • Practical experience in a fast-moving environment
  • Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients
  • In addition to general Administrative Assistant duties, daily tasks are carried out at a higher level of complexity
  • Must possess high competency with navigating the web, email, and Outlook calendar management programs
  • Individual must have the ability to demonstrate professionalism while dealing with vendors/consultants on a daily basis
  • Experience of corporate bookings of travel and accommodation
  • Experience of managing and maintaining databases
  • Excellent command of English and local language (Hindi)
  • Good knowledge of Windows desktop computer applications: Word, Excel, PowerPoint, Skype-For-Business and other collaboration tools
  • Bachelor’s or Associate degree in Administration preferred
51

CPS CVS Unit Admin Asst-this Identification Number Resume Examples & Samples

  • Performs data entry into IMPACT and other electronic programs and systems. Answers and screens telephone inquiries; takes and routes messages and records intake information for referral to caseworkers. Prepares and maintains statistical reports, leave and personnel records, case control systems, case records and related files for the unit. Functions as the unit timekeeper and will process purchase orders as directed. Types correspondence, forms narratives, travel vouchers, meeting notes, performance evaluations, and other documents to support work of the unit and files related documents. Provides program and agency information and/or makes referrals to other community resources. Greets visitors, responds to general questions, and directs callers to proper location. Performs other duties as assigned and required to maintain unit operations. Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. Attends work regularly in accordance with agency leave policy
  • Knowledge of computers. Skill in using Microsoft Works or Windows environment. Skill in working in an office supporting several staff members. Ability to effectively handle multiple assignments in a dynamic environment
  • Graduation from high school or equivalent One year full-time administrative support, general office, clerical, secretarial or Texas Department of Family and Protective Services experience. Acceptable Substitutions: Thirty semester hours from an accredited college or university may be substituted on a year for year basis for the required experience
52

CPS FAD Unit Admin Asst-this Identification Number Resume Examples & Samples

  • Performs data entry into TARE, IMPACT and other electronic programs and systems. Routes calls and messages to recruiters and caseworkers. Prepares and maintains statistical reports, leave and personnel records, case records, and related files for the unit. Types correspondence, forms narratives, travel vouchers, meeting notes, performance evaluations, and other documents to support work of the unit and files related documents. Schedules meetings using Meeting Room Manager and other state software. Distributes faxes to unit staff. Provides program and agency information to general public. Performs other duties as assigned and required to maintain unit operations. Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. Attends work regularly in accordance with agency leave policy
  • Knowledge of TARE and IMPACT. Knowledge of Microsoft applications. Experience working in an office supporting several staff members. Ability to handle multiple assignments in a dynamic environment
  • Graduation for high school or equivalent. One year full-time administrative support, general office, clerical, secretarial or Texas Dept. of Family and Protective Services experience. Acceptable Substitutions: Thirty semester hours from an accredited college or university may be substituted on a year for year basis for the required experience
53

Admin Asst Resume Examples & Samples

  • Support general business operations by providing various administrative support activities
  • Greet visitors and customers, while assisting and conducting them to the appropriate location and person
  • Maintain visitor log and/or call record, provides security passes/badges, typing, filing or other clerical functions
  • Coordinate and plan meetings, which can involve scheduling meals, meeting locations, supplies, etc
  • Maintain office schedule and equipment
  • Maintain appointment calendars, arrange travel schedules, and accurately compile expense reports
  • Help manage administrative efforts of projects, which may include copying, filing, taking meeting minutes, etc. and accurately maintain and create new files
  • Set up all project charters in PowerPlant and set up and template project budgetary items
  • Code invoices for approval in Markview and reconcile project invoices; place in Excel spreadsheets
  • Design and/or coordinate the production of presentations and reports utilizing advanced applications of Microsoft Word, PowerPoint, and Excel
  • Manage Enplug – digital TV for building lobby
  • Create all building access badges; manage gym access and liability paperwork
  • Be well organized and have the ability to multitask and prioritize
  • Maintain confidentiality of all information received
  • Strong interpersonal skills, customer service and problem solving skills, and the ability to interact effectively with all levels of employees
  • Requires proficiency in PC applications, including all Microsoft Office applications including PowerPoint
  • Must be able to make decisions quickly drawing on past experiences, wisdom and judgment
  • Customer focused - both for internal and external customers; be timely with information and provide the information needed to the team so that accurate decisions can be made
  • Must possess a willingness to learn new skills
  • Have at least six (6) months of administrative support experience
  • Possess a high school diploma or equivalent
  • Demonstrates professional conduct, teamwork and overall good business ethics skills
  • Instill confidence of one’s intentions and positively represents the organization buy being responsible and trustworthy
  • Have basic knowledge of Microsoft Office Application and PC skills
  • Possess excellent verbal and written communication skills
  • Value and encourage diversity, while respecting and leveraging the backgrounds, capabilities, and ideas of others, resulting in a collaborative working relationship
54

Admin Asst Resume Examples & Samples

  • Must have at least 5 years office experience
  • Extensive experience using computers and Microsoft Office products
  • Ability to handle multiple priorities at the same time
  • Ability to read maps
55

Senior Admin Asst Resume Examples & Samples

  • Performs administrative assistance to the Department Leader and supports the Department Leaders direct report staff
  • Performs varied or specialized & moderately complex administrative duties in accordance with established Department/Company procedures
  • Requires independent judgment in selection and interpretation of data and knowledge of related work
  • Performs work that is subject to occasional verification
  • Assignments generally follow a prescribed procedure and may include maintaining electronic, microfiche, and paper records; assembling information and preparing material from several sources, handling invoices and payments, performing mathematical calculations, preparing routine correspondence and other responsibilities as needed by department
  • Handles confidential information with discretion
  • Duties may be of a varied nature or dedicated to a specialized function relating to prospective department
  • Operates mainframe computer systems and associated software and applications in addition to other office equipment
  • Required to work overtime as needed
56

Admin Asst Resume Examples & Samples

  • High school graduate with some college education
  • Two years secretarial/administrative experience
  • Financial systems experience
  • Knowledge and ability to use business software and various computer applications
  • Ability to work independently, to maintain flexibility while managing multiple detailed tasks; use excellent judgement with confidential material
57

Admin Asst Resume Examples & Samples

  • High School graduate with come college education
  • Experience working in a university setting
  • Experience working in Concur Expense Reporting
58

Admin Asst Resume Examples & Samples

  • Complete ownership and use of skills in handling all duties and processes within the accounts payable function (Invoice audit, contract rate reviews, invoice payment, related research and follow up)
  • Utilize general ledger coding proficiency and meaningful communication with key persons within the specialty areas to complete core job duties
  • Select relevant information from a variety of sources such as reports, documents, correspondence, other areas of the Company
  • Capably analyze issues independently, utilizing advanced Excel techniques to analyze and report on consistent basis to management
  • Under general direction, prepares special reports, summaries or replies to inquiries
  • Maintain records/logs/spreadsheets
  • Demonstrate complete accountability for assigned workload, understanding deadlines
  • Ensures that assigned tasks and information requests are completed in a timely manner
  • Ability to assess prioritize among multiple demands
  • Periodically evaluates process and program effectiveness and takes action to maintain continuous improvement
  • Open, sort and distribute mail
  • Consistently cordial and professional when communicating with all points of contact
  • Participates as an active administration team member by contributing to program development and organization planning
  • Follows all safety rules and procedures, and contributes to the safety of co-workers and others
  • Maintains confidentiality
  • Maintains work areas in a clean and orderly manner
  • Accounts payable experience
  • Strong Microsoft Excel skills
  • Strong Software/PC skills, with the ability to quickly learn SAP
  • Familiarity with contracts
  • Construction background
59

Admin Asst Resume Examples & Samples

  • CONTRACT BOOKING: provide installation contract booking support to include creation of required documents (certificates of insurance, bid bonds), contract folder or job book preparation, verifying compliance with area contract booking procedures
  • AREA SUPPORT: provide administrative support for ongoing programs in the local office, for area management team when they are in the local office, as well as supporting requests from Area Office Administration
  • HUMAN RESOURCES SUPPORT: may be responsible for new hire processing, including orientation, introduction to company benefits and processes, i.e. time and expense reporting, etc., maintain applicant flow logs, coordinate local Worker’s Compensation Claims to Area office for processing
60

Admin Asst-investments Resume Examples & Samples

  • Work closely with the EVP/Chief Operations Officer to provide executive support. This duty is performed annually, about 1% of the time
  • Assist senior officers as needed. This duty is performed as needed, about 10% of the time
  • Set up meetings, conferences, and conference calls. This duty is performed daily, about 10% of the time
  • Maintain bank files for branches including but not limited to correspondence, contracts, audit reports, and insurance. This duty is performed daily, about 10% of the time
  • Compile and keep current all bank policy information. This duty is performed annually, about 2% of the time
  • Assist with correspondence such as letters, memos, copies, faxes, overnight mail, etc., as needed. This duty is performed daily, about 20% of the time
  • Assist with answering telephone and accepting or furnishing information. Finalize the call if possible. This duty is performed daily, about 20% of the time
  • Oversee local branch equipment maintenance needs and assist when required. This duty is performed annually, about 1% of the time
  • Assist clients with financial planning needs. This duty is performed daily, about 70% of the time
  • Help with bank events. This duty is performed monthly, about 10% of the time
  • Completes required BSA/AML training and other compliance training as assigned
  • The ability to work in a constant state of alertness and in a safe manner
61

Admin Asst Senior Resume Examples & Samples

  • Coordinate meetings and materials
  • Take meeting minutes
  • Coordinate travel
  • Coordinate floor space
  • Assist in onboarding new employees and consultants
  • Manage visitors in work areas
  • Synchronize communications between IT Infrastructure vendor partners and IT Infrastructure leadership
  • Maintain a high level of dependability and confidentiality
  • Provide back up support to CIO Administrative Assistant and other IT Administrative Assistants as needed
  • Coordinate Team Building Events
  • Coordinate office needs, i.e. order office supplies, submit real estate/building management requests, process incoming mail, assist in filing, and other duties as assigned
62

Admin Asst Resume Examples & Samples

  • Schedule patient appointments in MiChart
  • Route calls to appropriate offices and/or clerical staff
  • Transcribe new consults in MiChart
  • Scan documents into MiChart
  • Distribute new patient packets to patients
  • Process letters to providers/patients in MiChart
  • Monitor and distribute documents off of fax server
  • Work with clinical staff to coordinate patient care
  • Knowledge of basic medical terminology
  • Experience working in large, complex health setting
63

Lead, SEC / Admin Asst-neurology Resume Examples & Samples

  • Ensures that directorship logs are completed/submitted in an accurate and a timely manner
  • Ensures that new and renewal requests for physician privileges at areas hospital are completed in a timely manner. Forwards updated information when requested
  • Promptly and effectively handles requests for medical records
  • Maintains, or provides guidance to maintain, monthly On-Call, Inpatient Service, and Outpatient Clinic Schedules
  • Provides front desk coverage when necessary due to absence of staff or as patient schedule demands
  • Proficiency in word processing and automated scheduling system
  • Ability to meet deadlines and responds to unpredictable situations excising good judgment
  • Ability to work without supervision
  • Ability to prioritize tasks on a daily basis
  • Three to five years experience in related health care field
  • Knowledge of medical terminology preferred
64

Admin Asst-gulf Coast Division Resume Examples & Samples

  • Prepares accurate and complete correspondence, spreadsheets, reports and other documents
  • Manages the schedules of assigned executives
  • Makes travel arrangements, prepares expense reports
  • Plans and coordinates meetings and events to include refreshments and meals, AV equipment, participant materials and other related details
  • Participates in projects and initiatives in support of the assigned executives. Supports Office Manager in completion of projects and assignments
  • Anticipates needs of those s/he supports and identifies new opportunities to provide additional services
  • Follows HCA policies and procedures and complies with all mandatory training requirements
  • Must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office
  • Minimum 3 years relevant experience in office environment
  • Experience as Administrative Assistant supporting executives highly preferred
  • Knowledge/Skills/Abilities
  • Advanced level skills in Microsoft Office Suite (i.e. Excel, PowerPoint, Word and Outlook)
  • Handle confidential information and communications with discretion
  • Pleasant phone manner
  • Effective time and project management skills
  • Excellent organizational abilities including experience planning and managing meetings of all sizes
  • Flexibility in willingness to accept a range of assignments and provide back up to other administrative support positions
  • Experience with using databases, a plus
65

Admin Asst Resume Examples & Samples

  • Highly skilled. Extensive knowledge of the job and company policies to perform a wide range of advanced tasks
  • Top expert on software, tools and organizational processes. Power user of department-specific software
  • Knowledge of PeopleSoft, Image Now and Maximo software desirable
  • With limited guidance, prioritizes and executes responsibilities; checks own work and possibly the work of others
  • Decisions are of moderate to advanced scope and impact administrative operations of the department or department deadlines
  • Exercises discretion and judgment, and prioritizes requests from multiple departments and/or functions; regularly required to adapt procedures, processes and techniques
  • Works on complex assignments requiring considerable judgment and initiative
  • Works under limited guidance
  • Acts independently to determine methods and procedures on new assignments. May provide skills training and direction to others
  • Regularly works with sensitive and confidential information
  • Contacts are both internal and external, may be required to represent management and coordinate complex activities/projects
66

Admin Asst Resume Examples & Samples

  • Answer Aspect Phones
  • Schedule Patient Appointments in MiChart
  • Experience working in large complex, health setting
67

Admin Asst, Dir Resume Examples & Samples

  • >Perform a variety of administrative assignments including, but not limited to, scheduling & coordinating meetings & conference rooms, travel arrangements, processing invoices, purchase orders
  • >Provide phone coverage for team, copy, fax and manage office supplies & order supplies for teams
  • >Maintain filing, sort & distribute mail. Timekeeping, manage asset purchasing & receiving
  • >Audit & maintain invoice approvals & expense accounts
  • >Require high school diploma or GED equivalent
  • >4-6 years of office and/or clerical experience. Admin. Asst duties preferred
  • >Strong communication and interpersonal skills
  • >Strong organizational and process management skills
  • > Ability to work in a team environment
  • >Ability to meet deadlines and work under stressful situations
  • >Proficiency in Microsoft Office applications, (i.e. Excel, Word)
  • Proficiency in Lotus Notes
  • >Experience with the following applications/tools
68

Exec Admin Asst-exec Suppt Resume Examples & Samples

  • Demonstrated proficiency in Microsoft Office Programs
  • Strict adherence to confidentiality is required
  • Flexibility with working extended hours due to business needs
  • Associate's, Bachelor’s degree, or higher preferred
  • Previous administrative or relevant work experience with Verizon preferred
69

Student Admin Asst Assoc Resume Examples & Samples

  • 40% General Office Management
  • Office reception; assist visitors and respond to queries, directing matters to appropriate individuals for action and follow-up, as needed
  • Coordinate use and maintenance of department equipment
  • Monitor office supplies inventory and re-ordering
  • Schedule department conference rooms or confirm outside meeting rooms, as needed; assist in set-up and breakdown of department meeting space including technical assistance, as needed
  • Manage department mailroom; coordinate daily mail distribution
  • Supervise work study student; delegate tasks for effective support of administrative office
  • 30% Student Services
  • Provide information to queries; direct students to appropriate advisor or resources
  • Provide support for the major (2) and minors (6) including declarations, administrative withdrawals
  • Manage enrollment activities, including overrides
  • Oversee classroom assignments or reassignments, equipment needs
  • Coordinate course evaluation process
  • Facilitate course guide submissions; assist with course advertisement
  • Manage student advising calendars for department academic advisors
  • Coordinate AC scholarship and writing awards
  • Provide support to department internship programs
  • Facilitate planning of student facing events, including Festifall, Major/Minor Meet-Up, Major/Minor Expo
  • Plan department graduation luncheon
  • Attend/participate in Undergraduate Committe and other meetings, as needed
  • 25% Administrative
  • Administrative support for Ethic Studies directors
  • Facilities management, including work orders, key requests, office assignments
  • Serve as main contact person for LSA Facilities, caterers and other deliveries
  • Complete annual space survey
  • Track faculty computer inventory and schedule for replacement
  • Maintain contact information for all instructors, including office hours
  • 5% Special Projects/Customer Service
  • Participate as an effective member of department team
  • Provide back-up support to event coordinator
  • Other duties and projects, as assigned
  • Bachelor’s degree or commensurate experience; three to five years of progressively responsible work experience, preferably in an academic environment
  • Familiarity with university systems, policies and procedures
  • Experience working in an academic setting with student services experience
70

Admin Asst-administration Resume Examples & Samples

  • Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority
  • Types correspondence, forms, reports, manuscripts or other materials that may require complex formatting. Prepares documents with stylized formats, lettering or graphics using specialized commercial software, such as desktop publishing or graphics packages. Proofreads and edits materials for grammar, punctuation and spelling
  • Schedules appointments and meetings and maintains personal calendars for manager/director(s). Organizes conference calls and meetings, sometimes with large numbers of participants. Reserves meeting locations and equipment. Prepares meeting agenda and other materials. Prepares travel arrangements as needed
  • Organizes and schedules conferences, seminars or other department sponsored programs or events. Coordinates all necessary arrangements: location, registration forms and fees, agenda, refreshments, materials and equipment
  • Maintains departmental files, records and databases. Enters information from source documents into computer databases and/or spreadsheets, compiling, printing and distributing periodic reports, mailing labels and other information as needed. Maintains department reference library of books, journals and other materials
  • High School diploma or GED required. Associate's degree preferred
  • Oral Communications:Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers
71

Senior Admin Asst Resume Examples & Samples

  • RESUME,
  • COVER LETTER –
  • CHART ADDRESSING HOW YOU MEET THE REQUIRED AND PREFERRED QUALIFICATIONS OF THE JOB
72

Admin Asst Resume Examples & Samples

  • Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements
  • Orders and stocks supplies when needed
  • Associate's Degree or equivalent formal training in Secretarial Science may substitute for up to one year of required experience
73

Admin Asst Resume Examples & Samples

  • Perform field inspections and inventories to assist architectural and interior design staff
  • Assist architectural and interior design staff with project work
  • Assist with management of materials and reference libraries
  • Reports to the managers of Architecture and Interior Design
  • Effort is estimated at 20 hours per week
  • Computer skills including Microsoft office products, Word, Excel and Outlook
  • Some education, and/or experience, in Architecture, Interior Design or Construction
  • Pursuing or having a degree in Architecture, Interior Design, or related field
  • Familiarity with Adobe products, such as Acrobat, Photoshop and Illustrator
  • 2D and 3D CAD familiarity, preferably AutoCAD and Sketchup
74

Admin Asst Resume Examples & Samples

  • Exercise initiative, independent judgment, diplomacy, a service-oriented attitude, and follow-through in providing general secretarial support; including excellent attention to detail, the ability to prioritize and meet deadlines in a timely fashion
  • Must have exceptional written and verbal interpersonal communication skills
  • Utilize discretion and appropriate judgment regarding sensitive and/or confidential matters
  • Demonstrated experience delivering excellent customer service
  • Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required
  • Attention to detail and follow-through and meeting deadlines with time-management and multi-tasking skills necessary
  • Ability to make complex travel and conference arrangements
  • Must be able to work independently with minimal supervision and as part of a dedicated team
  • Ideal candidate will have experience working in a team oriented atmosphere and can manage a fast paced work environment with the ability to promote professional relationships within a team environment
  • Attention to detail is essential
  • Must be proficient in use of PCs and software including Microsoft Word, Excel, PowerPoint; Acrobat and Acrobat Reader, MiChart
75

Admin Asst Resume Examples & Samples

  • Contact point for managing materials and invoices for the LA office across many AG Entertainment business clients and partners
  • Some office experience preferred as an intern, administrative or clerical assistant
  • Experience with database entry on various softwares
  • Microsoft Office Suite – Excel, Word, PowerPoint, etc. is essential
  • Good typing, general computing abilities
  • Good oral and written communication skills; bilingual preferred
  • Cooperative, team-oriented work ethic
  • The ability to function independently
  • High attention to detail and organization
  • Experience with Mediabox, ACT, Adobe Suite or other database/design software a plus
76

Admin Asst Resume Examples & Samples

  • Proven and strong written and oral communication/marketing skills
  • Adept at utilizing Excel, Publisher and Word, as well as common social media
  • Ability to update and maintain ILCPO website
  • Highly self?motivated and self-starter
  • Ability to follow-through and complete tasks with minimal supervision
  • Ability to multi?task on a variety of projects and assignments
  • Work well collaboratively and as a team player
  • Strong interest in community engagement and interaction with the community
77

Admin Asst-now Hiring Resume Examples & Samples

  • Maintains accurate, up-to-date records of students eligible for free and reduced-priced lunches, if applicable
  • Enters weekly cash sales and meal counts using computer
  • Daily bank deposit reconciliation
78

Admin Asst-openings Resume Examples & Samples

  • Maintains confidential personnel files
  • Works effectively and maintains good working relationships with coworkers, school personnel, administrators, parents and supervisor
  • Prepares monthly state claim form for reimbursement
79

Admin Asst, Administrative Services Resume Examples & Samples

  • Arranges and coordinates assigned AVP officer(s) or below level management travel including preparing itineraries
  • Enters assigned AVP officer(s) or below level managements expenses reports into appropriate systems
  • For roles Corporate Administrative Assistant roles located in Radnor only: Provides coverage for corporate reception during lunch or paid time off (PTO) as needed
  • Greets and directs AVP officer(s) or below level management visitors and act as primary resource for internal and external contacts, facilitating a professional image of LFG
  • Manages AVP officer(s) or below level managements calendar and schedule meetings, conferences and appointments
  • Organizes and maintains assigned AVP officer(s) or below level management correspondence and records, following up on pending matters as needed
  • Prepares correspondence, memorandum, documents, presentations, and reports for assigned AVP officer(s) or below level management review and approval
  • Proofreads documents, presentation and reports for grammatical and typographical errors
  • Receives and screens telephone calls, letters and/or visitors for the assigned AVP officer(s) or below level management) including, answering routine questions, obtains and furnishes information to save AVP officer(s) or below level managements time
  • Sorts, reviews, and distributes assigned AVP officer(s) or below level managements mail
  • 0 - 1+ Years clerical and/or administrative support experience that directly aligns with the specific responsibilities for this position.(Required)
80

Senior Admin Asst Resume Examples & Samples

  • Strong communication, decision making, problem solving, and multi-tasking skills
  • Knowledge of ERP, applicant tracking and position management, hiring, and data management software
  • Demonstrated ability to determine and maintain confidentiality of information
  • High level organizational skills
  • Competency in working with financial and human resources activities
  • Experience preparing and processing personnel action forms, travel requests, and purchase requisitions
  • Advanced Knowledge of MS Office Suite
  • Ability to forge and sustain effective and productive working relationships between diverse members of project teams and work groups
  • Four years’ experience in an executive level administrative support role
  • Knowledge of SAP, SAP GUI, PeopleAdmin, HIreRight, and Aim
  • Experience preparing HR-related documents
  • Report writing and development skills
  • Budgetary management skills
81

Admin Asst Cdpa Resume Examples & Samples

  • Skills and knowledge typically acquired through the completion of an Associate’s Degree in business or a related field
  • Demonstrated proficiency with spreadsheet and word processing applications, required
  • Demonstrated organizational skills and ability to manage simultaneous projects required
  • Demonstrated highly effective interpersonal, written and oral communication skills, required
82

Admin Asst Resume Examples & Samples

  • Answers telephones and/or greets visitors/patients. Takes accurate messages or routes call to appropriate person. Provides routine services and assistance as necessary
  • Collects, compiles and disseminates information and/or data according to guidelines and established procedures
  • 0-1 years related work experience required
  • Oral Communications:Ability to understand spoken English in order to follow basic safety instructions and take direction from supervisors; communicate effectively in basic English with patients, families and medical center staff in response to routine questions
  • Knowledge:Ability to demonstrate basic knowledge of fundamental concepts, practices and procedures with the ability to use them in routine situations. Specialized knowledge not required
  • Team Work:Ability to interact respectfully with other employees, professional staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services
  • Customer Service:Ability to demonstrate a positive attitude and respond to requests in a timely and respectful manner
83

Admin Asst-md Resume Examples & Samples

  • Perform administrative duties in support of Managing Director(s) and department, which may include maintaining files, drafting correspondence and preparing presentations
  • Sort, read and determine routing of incoming mail and maintain follow-up files as needed
  • Assist with routine and special projects, which may include monitoring the progress of projects from initial request to completion
  • Handle internal and external customer inquiries; resolve issues and refer complex situations to appropriate level as required
  • Maintain personnel recordkeeping as required
  • Maintain calendar, coordinate and schedule meetings/ conference calls; provide material as appropriate for meetings/calls; may be required to take minutes during meetings and conference calls
  • Make travel plans and maintain itinerary for trips. Prepare any necessary materials for trip. Ensure that expenses are submitted for payment
  • Review vendor and professional invoices, prepare documentation for approval and handle follow-up if required
  • Order and maintain office supplies and other materials as needed
  • Gather and compile information for regular and adhoc reports as needed by management and other staff
  • Comply with all applicable laws/regulations, as well as company policies/procedures
  • High School Diploma or General Education Diploma (GED) plus four (4) years of business related experience, which includes three years in an administrative support position
  • Depending on the functional area supported, additional knowledge, skills, abilities and experience may be preferred
  • PC proficient with ability to use Microsoft Office Software, including but not limited to; Word, Excel, PowerPoint
  • Good typing/data entry skills
  • Good time management, organizational, multi-tasking and interpersonal skills
  • Good verbal and written communication skills with good spelling, punctuation and basic grammar
84

Admin Asst Senior Resume Examples & Samples

  • Minimum of 3-4 years previous experience having supported high level executive teams and/or similar working environment
  • Ability to multi-task in a high energy environment
  • Critical thinking and follow up skills
  • Advanced level prioritizing skills