Admin Manager Resume Samples

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PK
P Konopelski
Paige
Konopelski
97275 Stanton Radial
Dallas
TX
+1 (555) 977 1803
97275 Stanton Radial
Dallas
TX
Phone
p +1 (555) 977 1803
Experience Experience
New York, NY
Admin Manager
New York, NY
Stehr-Heidenreich
New York, NY
Admin Manager
  • Manage end to end process of recruiting and training administrative support staff and provide ongoing management
  • Manage projects / initiatives to improve sales supervision and risk management
  • Manage branch administration and provide administrative support to Complex Administrative Manager
  • Partner with Complex Administrative Manager and Home Office to address any management or staffing issues
  • Assists in developing and maintaining objectives, policies and procedures to ensure the efficient operation of the department/division
  • Participates in monitoring and evaluating a program's inception and performance and routinely monitors performance per volumes, referrals and trends
  • Effectively manages and prioritises own workloads to deliver what is expected
New York, NY
Branch Admin Manager
New York, NY
Cruickshank Group
New York, NY
Branch Admin Manager
  • Ensures daily staffing levels and cross-training is adequate
  • Coordinates registrations, continuing education, licensing, etc. of branch personnel
  • May assist in the development and monitoring office revenue and expense budgets
  • Assists with daily trading and other office activities
  • Keep logs and copies of all Client Complaints, ensuring DH sign-off
  • May assist Branch Manager in managing their book of business
  • Assists Branch Manager in disseminating information at regular branch meetings
present
Chicago, IL
Regional Admin Manager
Chicago, IL
Emmerich Inc
present
Chicago, IL
Regional Admin Manager
present
  • 35% Managerial Leadership
  • Establish a two-way working relationship with direct reports to solicit their views on business opportunities, the working environment, potential changes affecting their work, continuous improvement opportunities, and revisions to the plan
  • Establish and optimize team integration by articulating the mandates and authorities of roles on the team and how roles within the team work collaboratively with one other to fulfill team objectives
  • Complete regular coaching activities including joint calls, operational review, case review, etc
  • Provide leadership to the team in the absence of the Regional Manager to maintain effective business operations
  • Change and Innovation Increase the effectiveness and efficiency of existing operational methods and workflows by identifying, recommending and implementing process improvements Act as a champion of change
  • Talent Management provides leadership, direction and planning to align tasks with branch, division and overall organizational objectives
Education Education
Bachelor’s Degree in Sensitivity
Bachelor’s Degree in Sensitivity
The University of Kansas
Bachelor’s Degree in Sensitivity
Skills Skills
  • Good English in writing and better on verbal, good communication and social skills. Good ability to use computer tools is essential (MS, Office.)
  • Good integrity and trust. Highly honest, mature, professional, demonstrated problem-solving skills
  • Work under high pressure, good time management, and work planning/ prioritizing ability, be able to accomplish multi-tasks by short deadline
  • Detail oriented and good at process management
  • Develop an annual strategic plan for integration of clinical research compliance into the multi-disciplinary and multi-site trial management; develop program goals and objective that show a mandate of research compliance, data integrity and training opportunities using benchmarks and metrics to evaluate the plan’s success and achievability
  • Develop and implement a global strategic monitoring plan for the CCTO. The plan should include: monitoring objectives, volume, presentation to review the findings with the audited groups, training courses developed directly from audit findings, and a monitoring schedule for CCTO studies conducted thorough out the Northwell Health network
  • Ability to identify, prioritizes, and effectively completes critical tasks, both long term plan related and urgent issues. An ability to analyze and clearly articulate interrelated and complex issues
  • Manage (both directly and indirectly) central office staff, including PRMC (Protocol Review and Monitoring Committee) and DSMC (Data and Safety Monitoring Committee) coordinator, and compliance and auditing staff
  • Good English writing and speaking skills, organizational and communication skills, good team work spirit
  • Solid communicator both verbally and written
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15 Admin Manager resume templates

1

Branch Admin Manager Resume Examples & Samples

  • Recruits, selects, orients, trains and supervises branch associates
  • In conjunction with the Branch Manager conducts ongoing performance management, scheduled performance appraisals and salary reviews of operations associates, and maintains branch associate files
  • Reviews daily work of associates; Evaluates workload and responsibilities of support staff to determine necessary assignment changes to maintain efficient workflow
  • Assists with daily trading and other office activities
  • Assists with reviews of client accounts and resolution of client complaints
  • May assist in the development and monitoring office revenue and expense budgets
  • May assist Branch Manager in managing their book of business
  • May be responsible for ensuring compliance with firm and regulatory policies and procedures including but not limited to daily trade blotters, MARS reports, incoming client correspondence, new account form approvals, and advertising approvals
  • Assists Branch Manager in disseminating information at regular branch meetings
  • Establish and maintain a respected position of leadership to influence, motivate and persuade others to achieve desired outcomes
2

Complex Admin Manager Resume Examples & Samples

  • Performs back-up for all operational functions as required by workloads and absences
  • Works directly with home office personnel to coordinate branch-home office workflow
  • Completes self-audit of branch procedures
  • Assists Branch Manager with confidential matters and compliance visits and replies
  • Assists Branch Manager with controlling expenses and operating at peak efficiencies
  • Oversees ordering of supplies, purchase orders and postage usage
  • Maintains accounting of branch petty cash
  • May review branch invoices and operating statements
  • Researches and resolves complex problems relating to client accounts and inquiries
  • Coordinate rent, facility, office maintenance and cleaning/security issues
  • Recruits, selects, orients, trains and supervises branch operations associates
  • Reviews daily work of operations associates; Evaluates workload and responsibilities of support staff to determine necessary assignment changes to maintain efficient workflow
  • Coordinates registrations, continuing education, licensing, etc. of branch personnel
  • Performs other duties and responsibilities as assigned. May perform some Branch Manager duties
  • Human resource management principles and practices
  • Project a professional and pleasant appearance and demeanor to work with clients; utilize tact and diplomacy in dealing with customers in a deadline-driven environment
  • Employ good analytical skills to be able to research account information and resolve problems
  • Establish and communicate clear directions and priorities
3

Regional Admin Manager Resume Examples & Samples

  • 35% Managerial Leadership
  • Set appropriate context and direction for direct reports on the strategic vision of BMO Harris Financial Advisors and the tactics employed to meet and exceed the ongoing business objectives
  • Ensure the effective implementation of Bank initiatives and programs through the establishment of appropriate context and setting of direction for direct reports by providing relevant information, establishing goals, and setting limits within the context and prescribed limits of the President BMO Harris Financial Advisors
  • Establish a two-way working relationship with direct reports to solicit their views on business opportunities, the working environment, potential changes affecting their work, continuous improvement opportunities, and revisions to the plan
  • Conduct regular, regional Operational meetings with IA’s and FA’s. Conduct frequent, regional Operational meetings with IA’s. Coordinate and facilitate team meetings to discuss prospecting, open cases, client management, team education and share best practices, compliance and operational procedures so that the business is able to run more effectively
  • Build and sustain a team of direct reports who are capable of delivering the performance required for BMO Harris Financial Advisors and create & implement training and development plans as well as provide ongoing coaching to direct reports to ensure sustained performance
  • Apply the Bank’s performance management system to direct reports, including establishing goals and objectives, assessing skilled knowledge gaps, allocating resources to achieve objectives and close gaps, assessing personal effectiveness, and reviewing and recommending base and variable pay
  • Establish and optimize team integration by articulating the mandates and authorities of roles on the team and how roles within the team work collaboratively with one other to fulfill team objectives
  • Assist Regional Manager with managing the recruitment process for Financial Advisors and recruit and retain Investment Associates, in partnership with HR colleagues, to identify, recruit and hire new employees that are able to exceed targets and provide the desired client experience; Plan and schedule training activities based on the direction established by the Regional Manager
  • Coordinate sales and technical skills development for Financial Advisors (e.g., sales process, financial planning, presentation skills, estate planning, wealth transfer, client management, etc.)
  • Complete regular coaching activities including joint calls, operational review, case review, etc
  • Conduct expense management reviews; Review and approve expense reports; Review and approve Time and Attendance reports and requests; Ensure IA’s have logged time off appropriately and accurately
  • Provide leadership to the team in the absence of the Regional Manager to maintain effective business operations
  • Change and Innovation Increase the effectiveness and efficiency of existing operational methods and workflows by identifying, recommending and implementing process improvements Act as a champion of change
  • Talent Management provides leadership, direction and planning to align tasks with branch, division and overall organizational objectives
  • Recruit, develop and promote the best; effectively deploy talent across the organization in accordance with the strategy and business plans; recruit & develop train branch staff as required
  • Providing problem solving/resolution skills to assist branch staff
  • Manage and conduct the performance review process for all employees in the region
  • 35% Business Delivery & Operations
  • Ensure Financial Advisors and Regional Managers receive appropriate and proportionate coverage by IA’s
  • Maintain industry knowledge (investment products, financial planning, etc.) and BMO Harris Financial Advisors knowledge (platforms, processes, procedures and policies) to act as the subject matter expert on key support matters. Provide subject matter expertise on the training programs tailored to meet the needs of Investment Associates; partner with PCG Learning as required to develop, coordinate and facilitate training sessions
  • Provide platform, process and procedures training for new and existing (Financial Advisor and Investment Associate) employees including onboarding new hires, continued training of existing employees, and ensuring FA’s and IA’s have necessary knowledge to perform job duties
  • Continually improve the operational effectiveness of BMO Harris Financial Advisors by recommending areas for improvement and opportunities to the National Head of Investment Support Services and execute approved changes in alignment with good change management & communication practices
  • Perform Daily/Weekly/Monthly Principal Oversight Reviews including: Check Blotter review, Trade Error, Email Surveillance, T+1 Trade review, High Cash, State Registrations, fee based account errant charges (cdsc, commissions, etc.), Unsolicited Trades and FDIC violated trades
  • Ensure submitted account paperwork is submitted in good order; Monitor work corner/status queue to ensure IA’s/FA’s are responding in a timely manner; Monitor items in an effort to identify training/learning opportunities; Monitor “Regional House Accounts” to ensure Items for Attention and Work corner Items are quickly responded to and resolved
  • Assist in the development and implementation of regional sales and marketing campaigns, contests, seminars and national sales initiatives in conjunction with the Regional Manager and PCG Marketing focusing on driving the right behaviors to grow the business. Design and create presentation materials for seminars, internal and external presentations
  • Assist in the development, coordination and execution of various regional and organizational sales, compliance and business management activities
  • Maintain strong knowledge of the investment industry, including financial planning techniques and asset allocation principles, sharing expertise with regional teams and the management team as required
  • Create, maintain, prepare and analyze various reports for business use. Assemble reports and supporting documents for use in a variety of regional sales meetings
  • Work on collaborative cross-functional projects as delegated by the department Manager
  • Identify, develop, recommend and implement cost saving opportunities or process improvements whenever possible for the benefit of the region. Seek approval for recommendations based on a full analysis of the situation, including financial implications
  • Network effectively with other Regional Administrative Managers and other key PCG partners to develop new ideas and innovations for the benefit of the regional team
  • Address escalated issues about the collaboration between the Financial Advisor and the Investment Associate to promote effective working relationships for the benefit of the client
  • 30% Risk Management and Control
  • Conduct compliance related workshops and periodic compliance reviews with FA’s and IA’s
  • Use independent judgement to analyze complex situations and recommend sound decisions that mitigate regulatory risks
  • Identify gaps of knowledge in the field and provide and or coordinate necessary training to close the gap and reduce regulatory risk
  • Perform surveillance and assist in the analysis of various reports to ascertain compliance with broker dealer and vendor policies and procedures; perform periodic testing and reconciliation of broker dealer and vendor policies and procedures; and perform additional targeted surveillance when warranted
  • Develop and maintain a deep understanding of BMO Harris Financial Advisor products, policies and the regulatory environment to ensure that accurate information is provided to Financial Advisors and Investment Associates, mitigating business risk
  • Maintain strong working knowledge of customer documentation requirements, transaction processing procedures, client management systems, and sales production reporting formats
  • Assist Regional Manager with compliance approval for advertising, sales literature, customer letters and seminars used within the region
  • Perform all delegated audit, control and compliance procedures to support the business to maintain appropriate operating control. Assist Regional Manager with conducting periodic branch office reviews (Hub and non-Hub) audits to evaluate maintenance of compliance standards. Follow-up on audit findings and proactively address potential compliance issues to minimize risk to the client and firm
  • Assist Regional Manager in managing and monitoring controllable non-interest expenses and cash rebates to maximize productivity and revenue generation
  • Respond to questions or resolve issues identified through audits or quality checks; identify and take appropriate action if ongoing performance issues are identified
  • Proactively stay current with applicable securities laws, rules and regulations
  • Minimum of 5 years in a professional environment with at least 3 years’ experience in an investment-related business at a managerial level
  • In-depth knowledge of rules & regulations governing FDIC insured and non-FDIC investment products
  • Series 7, 63 and 65 or 66 and Series 24 are required (can be obtained after hire)
  • Life and Health Licenses are required (can be obtained after hire)
  • In-depth understanding of product offering and the financial advisory business
  • Proficiency in Word, Excel, PowerPoint and Microsoft Outlook 2010
  • In-depth time management skills: uses time effectively to ensure that key activities are accomplished. Minimizes downtime, works quickly and efficiently to complete daily tasks and special assignments
  • Ability to work independently and also as part of a high-functioning, collaborative team, including the ability to form relationships at all levels of the organization
  • Superior managerial leadership skills
  • Superior ability to analyze and a situation and problem solve for solutions
  • In-depth communication skills (both verbal and written). Superior ability to communicate with sales force
  • Well-developed organizational skills and the ability to successfully manage multiple issues and demands and meet deadlines in a fast paced environment
  • Attention to detail and quality of service in all aspects of relationship management
  • Strong sense of urgency, motivation, self-management and a desire to succeed
  • In-depth networking skills
  • In-depth interpersonal skills
4

Senior Taleo Admin / Manager Resume Examples & Samples

  • Bachelor's Degree in Human Resources or related field
  • 5-7 years of functional Human Resource experience, preferably within Talent Acquisition (Recruiting/Onboarding)
  • Experience supporting ATS
  • Ability to balance multiple priorities in a fast-changing environment
  • Experience with project management and IT software development lifecycle
  • Demonstrated problem-solving skills and team building skills
  • Taleo Enterprise Edition experience
  • Experience managing junior team members
5

Branch Admin Manager Resume Examples & Samples

  • University graduate with minimum 8 year relevant experience in financial/sales analytics with retail banking
  • Good knowledge of banking products and related regulatory requirements
  • Strong data-ming capability with analytics mindset and accurate delivery. Knowledge on SAS application is preferred
  • With Project Management experience is an advantage
  • Proficiency on Microsoft Office (Word, Powerpoint, Excel)
6

Branch Admin Manager Resume Examples & Samples

  • CSC and CIM or CFA Level 1
  • Registered Representative (Nationally)
  • Options and derivatives license a definite asset
7

Admin Manager Resume Examples & Samples

  • Ensure the company's filing and archive systems comply with Quality Standard Procedures
  • Produce reports and correspondence using Word, Power Point and Excel to intermediate/advanced levels
  • Pro-actively work to ensure the administration team deliver day to day administration enquiries and requests within required time frames
  • Ensure both own and team understanding and interpretation of relevant company procedures and standards
  • Understands and takes responsibility for budgets where appropriate
  • Effectively manages and prioritises own workloads to deliver what is expected
  • Ensures accurate records are maintained and possess excellent organisation
  • Experienced in the use of soft copy document management, compliant with both company and client standards
  • Develop and maintain relationships with key clients in the business
  • Strong awareness of Quality Standards taking steps to improve service delivery
  • Responsible for the day to day running of the office and renewal of maintenance
  • Ensures own and team deadlines are met and objectives achieved, evenly distributes workloads amongst the team
  • Ensures all work carried out under their supervision is performed in a manner consistent with the needs of the business
  • Ensure all administration projects are conducted within agreed time frames with
  • Manage rosters with team members to ensure needs are met
  • Responsible for ensuring full compliance and safe-keeping of unclassified and classified documents
  • Understands and resolves day to day problems quickly and effectively and escalates to Senior Management when required
  • Understands the need to plan, develop short term goals, regularly re-assessing them in order to achieve longer term objectives
  • Experience within a similar role is essential
  • Solid communicator both verbally and written
  • Able to commit to 9 - 12 months
  • Available to start immediately
8

Admin Manager Resume Examples & Samples

  • Perform client contact, as necessary
  • Control and review New Account Profiles for Option, Margin and Cash trading using EAO system
  • Review Policy Settlements of a particular threshold to ensure settlements are within Firm Policy and Procedures
  • Review exception requests for Control Securities and coordinate with Field FSAs/BFAs
  • Monitor all address changes submitted by clients and Field FSAs/BFAs/SRMs
  • Manage projects / initiatives to improve sales supervision and risk management
  • Strong auditing background with willingness to travel
9

Admin Manager Resume Examples & Samples

  • Overseeing all administrative functions (shuttle bus, car management, cafeteria, cleaning, security, work order management, survey, travel management…etc) and related business function (space planning…etc) for Eaton ZJ Campus, ensure operations in low cost with high standard to meet user expectation
  • Training, developing and mentoring staff to maintain an efficient admin team to support ZJ Campus various business operation, Managing budgets, expenses and invoices for administrative function
  • Supervise outsourced contractors’ daily work, keep strictly control to their daily day compliance with Eaton procedure (SOP) and rule. Fully responsible for contractor safety training and daily inspection, continually improve contractor safety awareness and performance
  • Conduct regular & irregular audit to review contractors’ performance (KPI) with inspiration leadership and set up long-term cooperation with them, implement monthly report
  • Maintaining effective communication with different level managers in ZJ Campus in order to bring sufficient and timely administrative support, and maintaining high levels of confidentiality
  • Participate and functionally contribute to various activities: projects, space planning, 5S committee, MOC preparation and execution, expenses tracking, some fit out project
  • Keep searching improvement opportunity in admin area either to upgrade current SOP or to enhance current working efficiency, also as the key leader to drive whole program to complete it on time within budget
  • University graduate with major in business or management with wide discipline knowledge (Space planning, admin, access card. LEED knowledge will be preferred)
  • At least 6-8 years’ experience with an administration / office superior/manager experience with at least 300 employees foreign company size, preferred in commercial office or R&D facility experience
  • Keep excellence customer orientation with careful and patience attitude, ability to work under big pressure or strong complain. Also have certain facilities ability to deal with issue which conflict with procedure
  • Excellent eye for details and work proactively to ensure that the office runs smoothly and you are one step ahead of business requirements
  • The candidate must be self-motivated, have a strong interest in admin and office as a career, have strong interpersonal skills, able to sell his/her skills, and be able to work effectively in a team environment with people of all job levels who are hierarchically and culturally diverse
  • Ability to identify, prioritizes, and effectively completes critical tasks, both long term plan related and urgent issues. An ability to analyze and clearly articulate interrelated and complex issues
  • Good English in writing and better on verbal, good communication and social skills. Good ability to use computer tools is essential (MS, Office.)
10

Admin Manager Resume Examples & Samples

  • Managing Employee Transportation services
  • Spearhead, implement and monitor Employee Safety measures & initiatives
  • Spearhead Cost Optimisation efforts
  • Add value as a member of the team through strong administrative, organizational, technical/communication skills
  • Support Facilities Operations team
  • Minimum 8-10 years of relevant experience
  • Pro-active, self-starter and excellent Communication skills
  • Demonstrated ability to manage challenging situations
  • Graduate Degree
11

Continuous Improvement Deployment Admin Manager Resume Examples & Samples

  • Team player: Ability to work well with others, to build credibility quickly, and to improve a team’s performance. Can listen carefully to others, and understand and respond appropriately to messages, explicit or implied (e.g., body language)
  • Influencer: Is confident, with the ability to influence, identify mindset challenges, synthesize key messages, and communicate persuasively
  • Diagnose, design, develop, manage, support and lead business units through the Continuous Improvement management system processes
  • Engage and problem solve with the CI team and front line business unit leadership
  • Assist with all logistics relative to the changes implemented and consider downstream effects to other parts of the organization
  • Assist with the planning and preparation for Steering Committee visits to the business area
12

Admin Manager Resume Examples & Samples

  • Recruit and train personnel and allocate responsibilities and office space
  • Assess staff performance and provide coaching and guidance to ensure maximum efficiency
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations
  • Manage schedules and deadlines for 4 admin teams: Contract Administration, Service Administration, Logistics Administration and Service Product administration
  • Monitor costs and expenses to assist in budget preparation
  • Ensure operations adhere to policies and regulations
  • Keep abreast with all organizational changes and business developments
  • BSc/BA in Business Administration or related field (10 years directly related experience may be substituted for college degree)
  • 5-year experience managing teams
  • Proficient in SAP, Business Objects and MS Office applications with emphasis on Excel
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral and/or diagram form
  • Basic mathematical and logic skills
  • Ability to interpret/create documents such as sales/service contracts, procedure manuals, maintenance, and operating manuals
  • Prior sales administration experience
  • Effective, timely, and professional communication and interpersonal skills
  • In-depth understanding of office management procedures and departmental and legal policies
  • Lean and or Six Sigma experience
  • BSc/BA in Business Administration or related field
  • 10+-years’ experience managing teams
13

Regional Admin Manager Resume Examples & Samples

  • Complete varieties of sales data statistics, checking, analysis of BU region independently. According with area director and regional manager requirements, complete regional daily sales data management. Provide area administrators professional and appropriate data management guideline
  • Complete regional meetings organization independently including budget application, PR\PO procedure, attendance name list collection, etc. in pre-conference; conference site supporting and logistics arrangement; closing accounts and payment of conference. Support Marketing Dept. to do nationwide conference, include collecting attendance name list and logistics arrangement. Make and share professional meeting organization and implement procedure in area admin teams and according evaluations and improvements
  • Implement and manage daily HR support and nationwide activities support, such as annual dinner, training, Wise2 program, etc of area offices
  • Handle ad hoc tasks and projects assigned by superiors
  • More than 8 years relevant experience in larger multinational companies with good excel, data analysis, PPT skills
  • Process oriented and structured
  • Good interpersonal skills - high EQ and Good Communication skills
  • Mature leader with a democratic leadership style
  • Strong at handling conflicts
  • Inspired by challenges and the opportunity to improve and develop
  • Good planning and organizing skills
  • Strong focus on quality and High attention to details
  • Ability to cope with high pressure
  • High change agility
  • Willing and able to teach
  • Strong service and can-do mentality
14

Admin Manager Resume Examples & Samples

  • A strong project manager with holistic project overview, key milestone check point, risk and stakeholder management skill, result driven
  • A dynamic idea booster who leverages market good practice to bring innovation to working environment & experience
  • A committed passionate missioner to engage employee around Danone mission
  • Project Manager (office property)
  • Admin & Employee Relations
  • HR consultant- staff benefit & well being
15

Pension Admin Manager Resume Examples & Samples

  • Process and check benefit and payment calculations
  • Review, maintain, and improve administrative procedures, defining best practices
  • Ensure service level commitments are maintained
  • Identify, analyze, and assist in executing process improvements
  • Manage team resources and priorities to manage workload, escalating issues as necessary
  • Assist with creating system development requirements for current and future client needs
  • Interface with plan sponsor representatives concerning ongoing administration services
  • Maintain effective relationships with client contacts and internal managers
  • Assist with system testing for plan modificaitons and new plan implementations
  • Coordinate with implementation team to achieve successful plan conversions
  • Build teamwork and maintain positive team morale
  • Bachelors Degree in Mathematics, Statistics or any other analytical field
  • Mid-level experience managing defined benefit plan administration (consulting environment strongly preferred)
  • Qualified Pension Administrator (QPA) designation from the American Society of Pension Actuaries (ASPPA) a plus
  • Understanding of regulatory aspects of defined benefit plan administration such as 415 benefit limits, 401(a)(17) limits, minimum required distributions, nonqualified plans and other defined benefit regulatory issues involving ERISA and IRS Revenue Rulings
  • Strong analytical and mathematical skills, with an emphasis on the details
  • Strong organizational and problem solving skills, with the ability to track multiple tasks and issues, set goals and prioritize tasks in a fast paced environment
  • Strong verbal and written communication skills, with an emphasis on customer service
  • Exposure to pension actuarial valuation experience and defined benefit administration system experience
  • Strong project management skills
  • Experience with Microsoft Access and/or SQL Enterprise Manager a plus
16

General Admin Manager Resume Examples & Samples

  • Ensure compliance with GAAP and CAPP manual and audit requirements
  • Oversee procurement function including: procurement, central receiving, central mailroom and hazardous materials disposal tracking
  • Manage workflow of Cash Receipts, Accounts Receivable, Accounts Payable, Fixed Assets, and Surplus Property
  • Monitor operations and work to resolve any problems that occur
  • Manage State Cash Flow and reporting for federal grants and contracts
  • Ensure Investment Policy for local funds is reviewed yearly
  • Establish and document policies and procedures for functional areas supervised to comply with ARMICS, DOA, and VCCS
  • Direct the Accounting Information System (AIS) and CARS and CARDINAL cash management systems serving as the AIS Coordinator
  • Pre-Audit cash receipts and disbursements of State, Federal, and Local Funds
  • Oversee account reconciliation and financial reporting/contract administration, training
  • Serve as back up for procurement officer for PO approval and P Card Review, and back up for Accounts Receivable Clerk for collections and Debt Set Off
  • Participate in college committees and support college events
  • Complete annual training requirements; and
  • Comprehensive knowledge of advanced accounting procedures including fund accounting, GASB requirements and accounting software
  • Skill in preparing, interpreting, implementing, and administering regulations; and
  • B.S. Degree in Accounting, Finance or Business Management or equivalent experience and education
  • C.P.A credential preferred
  • Extensive experience in clerical and/or office environment
  • Detailed knowledge base as to how the software modules interact and interrelate (Student Financials, Admissions and Records, Financial Aid)
  • Knowledge of basic and governmental purchasing procedures; and
  • Experience as a senior accountant and manager
17

Admin Manager Resume Examples & Samples

  • Coordinates activities including growth objectives, space allocation, procurement of technological equipment, data planning, developing goals and objectives, capital requirements and desired outcomes of programs. Serves as a liaison with Administration in planning, developing, implementing and evaluating operations
  • Prepares reports and documents for Certificate Of Need (CON) applications. Plans and coordinates construction projects
  • Collaborates with the Research Institute to oversee Research operations
  • Establishes and maintains a working relationship with the physician staff with respect to their compliance and performance related to billing, coding and regulatory agency standards
18

Admin Manager Resume Examples & Samples

  • Bachelor’s Degree in Business Administration, Healthcare Administration or related field, required. Master’s Degree, preferred
  • Knowledge of oncology and research regulations
  • Minimum of three (3) years relevant managerial experience in a health care/research setting
19

Admin Manager Resume Examples & Samples

  • Minimum 7-10 years in clinical research, research administration or some combination of the two in an academic and/or industry setting
  • Management and supervisory experience, and a thorough understanding of clinical research
  • Experience in grant writing and/or grants management and coordination
  • Experience in financial management, including budget preparation and management (hospital/medical school a plus)
20

Admin Manager Resume Examples & Samples

  • Assists in the preparation and monitoring of annual budgets - operational, personnel and capital
  • Supports or may assist with key revenue cycle functions including, but not limited to, scheduling, insurance verification, co-pay collection, charge capture and referral management
  • Ensures staff members understand their roles and responsibilities. Supports continued growth of staff and offers opportunities for advancement
  • Acts as a liaison between attending physicians, patients, visitor's guests and staff
  • Demonstrates ability to answer any questions that might arise when dealing with patients, physicians, or any matters regarding the department/division/physician office
  • Coordinates and oversees the resources of multiple administrative disciplines/functions
  • Ensures department/division staff adheres to system Corporate Compliance Program, HIPAA regulations and all other regulatory standards
  • ADA Essential Functions
  • Bachelor’s Degree in Business Administration, Health Care Administration or related field, required. Master’s Degree, preferred
  • Extensive knowledge of the health care marketplace, financial analysis, current reimbursement issues, budgets and operational analysis required. Ophthalmology experience preferred
21

Admin Manager / Hours / Day / Bwh Pathology Resume Examples & Samples

  • Supervises and directs the work of 21 administrative assistants, 1 receptionist, and 5 consult services/materials management clerks in the Main Anatomic Pathology, Women’s & Perinatal Pathology and Neuropathology divisions, and subspecialty groups at multiple physical locations. These individuals collectively process approximately 85,000 preliminary and final anatomic pathology reports, derived from transcribing surgical pathology reports from eScription software and paper notes, typing final diagnosis reports, scanning Anatomic Pathology case paperwork and slide files and accessioning and tracking of consult cases, and management of cross coverage and integration of multiple groups in different physical locations
  • Management of the timely production of patent reports from dictations from outside transcription service, written documents, and other transcription formats for preliminary and final pathologic diagnostic reports. This includes management of the relationship with outside firms, BWH Health Information Management as well as Departmental medical staff to ensure timely and precise patient diagnostic reports. Production delays can result in significant clinical and financial consequences. Communication to Department and knowledge of constituents and processes to identify, troubleshoot and manage delays is routinely part of the daily leadership in this area
  • Directs a high volume anatomic pathology Consult Services function, including 1 Administrative Supervisor and 4 clerical staff, which includes the management of return of pathology materials from outside institutions to originating institution, requests for second opinions on cases originating in BWH Pathology, as well as management of requests for retrieval of archived pathology slides from off-site storage. Annual volume of consult reports is approximately 20,000 and requests for archival information currently approximately 15,000
  • Oversees the receptionist function for all Anatomic Pathology office areas, which are responsible for providing prompt and professional response to requests for a variety of information from in-house and referring physicians, their support staff as well as direct patient requests
  • Maintaining a high degree of sensitivity to confidential employee management and confidentiality, manages multiple all aspects of Human Resources activity involving the hiring, disciplining action up to and including termination, training and orientation of surgical pathology secretarial staff. Establishes and maintains all employee records such as attendance and vacation records, absenteeism records and corrective action documentation. This requires a close working relationship with BWH Human Resources, Administrative Director and in some cases Executive Director. Responsible for timekeeping using the Kronos system
  • Working closely with Medical Directors of all of the clinical subspecialty division and services in Anatomic Pathology; coordinates and oversees clinical secretarial aspects of service coverage provided by support staff in those areas. Assist with the training and workload coordination of other administrative support aspects of clinical subspecialty division staff as needed. This requires a high degree of customer service skills and the ability to train and mentor all subordinates in these relationships
  • Works closely with representative management and staff from the DFCI to ensure smooth workflows and a solid working relationship between the two organizations. This key relationship requires high degree of customer service with a varied and complicated set of sub-speciality disease center support staff to ensure correct registration, accessioning , and triaging and results reporting for institutional clients within prescribed turnaround times. Manages timely response to inquiries on case status and return of appropriate patient case materials
  • Prepare and revise policies and procedures regarding administrative support for Surgical Pathology, troubleshoots problems, and make recommendations regarding system improvements. Work closely with Administrator on budget preparation, budget management, and cost saving initiatives
  • Accessions consults into the PowerPath system and types final diagnosis reports, as necessary. If workload requires it, assists other secretaries in typing transcription from eScription software
  • Understand and consistently adheres to hospital procedures relating to the purchasing of supplies and other relevant forms for use in office. Responsible that all supply levels are maintained at acceptable levels. In conjunction with the Administrative Director, Transcriptionists' input, and departmental IT resources, makes decisions on purchasing equipment, educational products and reference materials
  • Responsible for maintenance and care of equipment used by various members of office staff. Reviews and makes recommendations for leases and service contracts for dictation and transcription equipment
  • Responsible for the oversight and supervision of the maintenance and care of all slide files
  • Coordinates accurate pathology laboratory charges for specimens received from other hospitals (Part A and B)
  • Maintains established department policies, procedures, objectives, quality assurance, safety, environmental and infection control. Assures that all staff are in constant compliance with all hospital policies, HIPAA, CMS, and Joint Commission standards, among others
  • Remains informed about new technology and new developments in medical transcription technology, processes, styles and practices. Uses technology to maximize efficiency, effectiveness, and safety
  • Listens to dictation and offers medical transcriptionists editorial guidance, applying knowledge of English and medical/pathology language, style and practices
  • Is responsible for quality control and its implementation throughout all transcription areas. Provides statistical data on the volume of dictation and transcription, quality, production and equipment utilization
  • Provide other ad-hoc or routine reports to Administrator, or other Division Directors/Service Chiefs, as requested
  • 3-5 years of related secretarial/administrative support experience, especially in an academic medical center highly desirable, exposure to and working knowledge of medical coding and billing, front office procedures, and medical transcription
  • Dually effective at serving the needs of the customer (pathologists'/residents for both BWH and DFCI physicians) and direct reports. Serves as a role model in professional attitude, knowledge, demeanor and execution of duties
  • Extremely strong analytical, communication (oral and written), and project management skills
  • Team leader with demonstrated ability to work independently and effectively in an extremely fast moving, deadline-driven department. Must be customer service driven for both internal and external constituents
  • Strong problem-solving skills, organizational skills, and high aptitude for attention to detail required
  • Ability to supervise others effectively and balance multiple tasks simultaneously
  • Must possess excellent interpersonal skills and judgment to interact effectively with co-workers, subordinates, professional and technical staff from a wide variety of levels
  • Must use discretion and good judgment in handling of sensitive and confidential information
  • Sets high standards of performance and exhibits a professional attitude
  • Exceptional proficiency in the use of Microsoft Office programs
  • Process improvement, LEAN, Six Sigma or equivalent skill set is very highly desired
  • ICD9, ICD10, CPT experience highly desired, as is an understanding of the principles and rules around Hospital and Physician medical billing
  • Management of staff to eliminate the use of overtime and other premium pay including management of staffing requests for time off both expected and unexpected, and ensuring adequate staffing levels with established budget
  • Experience with Sunquest Powerpath and EPIC information systems highly desired
  • Exceptional proficiency in interpreting dictations by physicians and other departmental staff
  • Medical terminology required
22

Admin Manager Resume Examples & Samples

  • Manages patient-centered approach to care focusing on safety and operational efficiencies
  • Monitors patient satisfaction scores and recommends opportunities for improvement
  • Manages operations to ensure clinical quality and safety
  • Develops, fosters and maintains referrals
  • Quality Management
  • Ensures compliance related to billing, coding, and documentation standards
  • Manages staff adherence to system Corporate Compliance Program, HIPAA and other regulatory standards
  • Manages site(s) level disaster recovery plans to ensure patient safety and business continuity during emergencies
  • Bachelor’s Degree preferably in Business Administration, Health Care Administration or related field, required
  • Minimum of five (5) years progressive administrative experience in an office management, healthcare and/or ambulatory practice setting, required