Administrative Manager Resume Samples

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PW
P Wiegand
Patrick
Wiegand
32171 Turner Junction
Chicago
IL
+1 (555) 738 4782
32171 Turner Junction
Chicago
IL
Phone
p +1 (555) 738 4782
Experience Experience
New York, NY
Administrative Manager
New York, NY
Crooks LLC
New York, NY
Administrative Manager
  • Assist the Regional Administration Manager in reporting, both informally and by way of regular (monthly/quarterly) formal written report, on the performance and compliant status of the Branch Administration, Operations and risk control activities to the Head of Private Wealth Management US, the Global Private Wealth Management Chief Administration Officer and US Legal and Compliance and take steps to ensure timely action is taken to remedy deficiencies
  • Working in partnership with Senior Associate Provost and others
  • Acts as liaison between director/chair and sensitive, confidential or high-profile contacts outside of the department. Plans and coordinates special events such as fund-raisers, conferences, lectures and/or seminars. Develops promotional materials. Negotiates with vendors for sites, facilities, guest accommodations and meals, and other goods and services
  • Accelerating Anticancer Agent Development and Validation Workshop (aka FDA Workshop)
  • Working knowledge of USAID regulations
  • Conducting thorough supervisory reviews of account transactions including Risk Management System (RMS), End Of Day (EOD) and Online Trade Review (OTR)
  • Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university’s crime prevention and suppression programs and services. Ensures dissemination of security related information to staff
Detroit, MI
Complex Administrative Manager
Detroit, MI
Hand Group
Detroit, MI
Complex Administrative Manager
  • Managing and Developing People
  • Working in Partnership
  • Effectively organize, manage, track and complete multiple detailed tasks and assignments with frequently changing priorities and deadlines in a fast-paced work environment
  • Establish and communicate clear directions and priorities
  • Project a professional and pleasant appearance and demeanor to work with clients; utilize tact and diplomacy in dealing with customers in a deadline-driven environment
  • Assists Complex Manager with controlling expenses and operating at peak efficiencies
  • Handle stressful situations and lead others in providing a high level of customer service in a calm and professional manner, constantly projecting a Service 1st attitude
present
Houston, TX
Senior Administrative Manager
Houston, TX
Barton-Vandervort
present
Houston, TX
Senior Administrative Manager
present
  • Process requisitions for new hires, and performs other HR-related tasks, e.g., hiring, terminations, performance management
  • Develop job descriptions for staff positions, helps identify and interview candidates, and makes recommendations for hire
  • Prioritizes, assigns and directs work efforts, establishing and ensuring high levels of customer satisfaction, financial compliance, and office support
  • Prioritize and direct work efforts, providing guidance and direction. Conflict resolution
  • Provide support for training and development of staff
  • Direct supervision of approximately 8-10 administrative staff, including performance evaluation, staff hiring and development
  • Oversee staff workload and responsibilities; create coverage plans, etc
Education Education
Bachelor’s Degree in Business Administration
Bachelor’s Degree in Business Administration
Clark Atlanta University
Bachelor’s Degree in Business Administration
Skills Skills
  • Detailed knowledge of the policies and procedures of a professional services firm
  • Excellent verbal and written communication skills and ability to handle confidential information
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
  • Ability to work as a member of a team, as well as the ability to work independently and exercise decision-making skills
  • Strong, demonstrable relationship and stakeholder management skills
  • Sound business judgement and an ability to operate within a highly collaborative, humanistic environment
  • Ability to deliver high quality work, against multiple priorities, often under time-pressure
  • Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers
  • Strong working knowledge of MS Office Suite & the Internet
  • Excellent customer service and organizational skillsSstrong interpersonal, verbal and written communication skills
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15 Administrative Manager resume templates

1

Administrative Manager Resume Examples & Samples

  • Manage branch administration, including branch facilities and provide administrative support as needed for the Complex Admin Manager (e.g., HR processes, facilities, P&L, technology liaison, new employee on-boarding, disaster recovery, etc.)
  • Conduct performance reviews and make personnel decisions such as compensation and promotions of administrative support staff in accordance with firm policy
  • Coach and educate all employees on administrative policies and procedures
  • Implement service excellence standards, including coaching and educating administrative support staff on the Client Experience best practices
  • May perform delegated supervision functions and approvals for the branch/complex (e.g., BMSS, email review, ECAR, etc.) as well as delegated
  • Life and Health Insurance licenses, required if supervising this business
2

Branch Administrative Manager Resume Examples & Samples

  • Recruit, select, onboard, train and manage administrative support staff (e.g., CSAs, BOAs) in your location and may manage administrative support team in Associate branches where no Admin Manager is present
  • May perform delegated supervision functions and approvals for the branch / complex (e.g., BMSS, email review, ECAR, etc.) as well as delegated approvals and authorizations
  • Escalate supervisory issues to the Complex when necessary; follow-up locally on issues identified by complex supervisors
  • Support and drive strategic firm initiatives
  • Partner with Complex Administrative Manager and Home Office to address any management or staffing issues
  • 3 years of experience with a leading financial institution
  • Relevant management experience in branch operations
  • High School Diploma or equivalent required; College Degree recommended
  • Drive and Commitment
  • Working in Partnership
  • FINRA Registrations: Series 7, 66, 8 or 9, 10 and Insurance
3

Merrill Lynch Administrative Manager Resume Examples & Samples

  • Reviewing daily trading activity for trends and inconsistencies
  • Ensuring that client investment strategies are suitable for their current needs and risk tolerance
  • Facilitating compliance training and tracking Firm element and mandated training
  • Ensuring that FAs are properly licensed to conduct business
  • Leveraging centralized utilities for process improvement
4

Administrative Manager Resume Examples & Samples

  • Use existing review form to complete semi-annual audits of eachindividual FSA/BFA location, ensuring compliance with all policies, procedures,settings and circumstances. Secondary locations are to be visited annually
  • Review and respond to Sales Practice customer complaints receivedverbally or in writing for Merrill edge
  • Assist in arbitration, legal matters
  • Control and review New Account Numbers and approve New AccountProfiles for Option, Margin and Cash trading using EAO system
  • Perform Active Account Reviews
  • Provide market and non-market action decisions
  • Monitor and review Investor Profile changes
  • Monitor accounts with large debit balances and short market valuesover $500,000 and coordinate approval with Credit Administration andclients
  • Review Policy Settlements of a particular threshold to ensuresettlements are within Firm Policy and Procedures
  • Review exception requests for Control Securities and coordinatewith Field FSAs/BFAs
  • Monitor and review client accounts for potential risk with regardto mutual fund trading, concentrated positions, and margin usage
  • Review Compliance 1028 exception items for potential exposure, andensure timely and appropriate follow-up
  • Monitor all address changes submitted by clients and Field FSAs/BFAs
  • Manage projects / initiatives to improve sales supervision andrisk management
  • Must have FINRA Series 7, 8 or 9/10, 63/65 or 66 to beconsidered for the role (in lieu of the 8 or 9/10 we could consider candidatesholding all of the following licenses: 4, 24, and 53)
  • Strong leadership abilities, communication and delegation skills
5

Merrill Lynch Administrative Manager Resume Examples & Samples

  • Makes independent decisions on diverse business issues, and as a manager qualified through industry registrations, on compliance matters and supervision
  • Responsible for mediating all supervisory issues escalated by Complex Office Management Team members
  • Conducts numerous compliance related reviews using various Supervisory reports
  • Participates in making decisions with the Director and others with respect to recruiting, hiring, disciplining or terminating any complex associates
  • Responsible for conducting due diligence on recruits from the competition, as well as the coordination of any legal proceedings resulting from the recruitment or loss of FAs to the competition
  • Responsible for identification, follow up, escalation and reconciliation of compliance and other risk matters, and partnering with CBRU and Legal when appropriate
  • Deals independently with FAs and clients when appropriate
  • Ability to monitor, assess, execute and address client needs in an effort to ensure overall service satisfaction, retention and acquisition
  • Responsible for coordinating decision making regarding client settlements, alert appropriate parties of possible substantive violations of legal, regulatory or ethical standards, or of circumstances that might expose the Firm to significant financial loss, regulatory criticism or negative publicity
  • Responds to and resolves complaints, working with Litigation or Compliance personnel, regarding sales practices received from clients or regulators
  • Responsible for managing registration process as well as ensuring that branch personnel have appropriate registrations to conduct securities and other business requiring registration and/or licenses
  • Ensures compliance and cooperation between Market, Complex and state, federal and industry regulators and is the primary contact for internal and external exams and regulatory inquiries
  • Responsible for the approval and/or reimbursement of seminars and events in the complex, works with CBRU to ensure polices are adhered to
  • Responsible for approving and monitoring expenses (facility, headcount, etc) at Market and Complex level
  • Monitor and supervise communication with the public, including written correspondence, electronic communication and liaison with media relations with respect to interviews
  • Responsible for onsite compliance training and education of all branch personnel
  • Responsible for the communication of compliance events to the Director and Market Management Team
  • Involved making the following decisions affecting support personnel (hiring, performance evaluations, disciplinary actions and terminations)
  • May directly manage and train other Administrative Managers, Financial Advisors, Client Associates and other personnel
  • Expert knowledge of regulatory and supervisory requirement and corporate policies and procedures
  • Industry registrations including Series 7, 9, 10, 63 and 65. Additional licenses if necessary
  • Branch office experience including knowledge of sales, products and operations
  • Broad knowledge of internal and branch office reporting systems and reasonable facility with computer applications
  • Ability to communicate effectively (oral and written)
  • Strong time management skills and the ability to prioritize
  • Strong management skills, including the ability to effectively plan, monitor, influence, negotiate, supervise and delegate
  • Demonstrates the ability to lead own work and the work of others
  • Ensure an environment that encourages, supports and provides the resources for associate development and motivation
  • Effective interpersonal skills including maturity, sound judgment, teamwork orientation and sensitivity to deal with confidential business, human resources and client related issues
  • Responsible for partnering with Financial Advisors to minimize regulatory, financial and reputation risks
  • As a member of the Office Management Team, the Administrative Manager may be asked to assist and fill-in for the Client Relationship Manager, in their absence
  • Visit associate or SMO offices within the complexQualifications
6

Anti-money Laundering Administrative Manager Resume Examples & Samples

  • Project management support for various initiatives within the coverage programs
  • Standardize AML senior management reports and presentations
  • Providing support for the Annual Compliance Plan
  • Developing and maintaining the Wealth Management AML 3DR site and internal resource portal - including working with other areas to enhance features and develop content
  • Design and distribute monthly AML Americas metrics deck (tracking status of RADAR issues, regulatory examinations and inquiries, training, developing KRIs)
  • Participating in special projects, such as the development of internal training for the coverage programs (soft skills, new hire orientation, new manager) and the creation of new hire resource guides for each coverage program
  • Assist with Business Continuity Planning for NY –based staff
  • Coordinate and publish AML Weekly Articles of Interest (responsibilities for this process includes weekly publication coding/development, ensuring submissions are received on the deadline are copyedited and added to each template, creating and distributing email edition by early Friday morning each week)
  • Critical thinking and analysis
  • Strong knowledge of HTML, JavaScript, CSS, Adobe Creative Suite
  • Strong analytical & research skills
  • Strong knowledge of Microsoft Office & Outlook functionality
  • Strong knowledge of Microsoft SharePoint 2007 design
  • Good understanding of financial services / AML a plus
7

Administrative Manager Resume Examples & Samples

  • Schedule appointments for executive management
  • Maintain daily agenda for senior designers and project managers
  • Maintain project task lists
  • Maintain purchasing schedules
  • Sourcing and purchasing of products and materials
  • Liaise with vendors via email and phone
  • Prepare payments to vendors
  • Complete minor administrative errands and tasks
  • Review incoming invoices
  • Maintain and organize Drop Box
  • Coordinate messengers and deliveries
  • Exceptional organizational and prioritization skills; ability to balance multiple deadlines and follow-through to completion of tasks
  • Highest level of communication skills and a friendly demeanor
  • Resourcefulness and independent task management skills
  • Natural problem solving abilities in the face of urgent deadlines
  • Genuine interest in interior design, construction, sculpture and antique furniture
  • At least 2+ years of office or team administrative responsibilities preferred
  • Proficient in Microsoft Office, Google Enterprise Solutions and Drop Box
8

Administrative Manager Resume Examples & Samples

  • Assist the Regional Administration Manager in taking all reasonable steps to ensure compliance with legal and regulatory requirements within each jurisdiction
  • Assist the Regional Administration Manager in the implementation and management of the risk control process (e.g. margin loans, structured and derivative transactions, etc.) within the Branch
  • Assist the Regional Administration Manager with Operational issues such as trade processing, settlement, corporate actions, collateral calls and portfolio support
  • Assist the Regional Administration Manager in reporting, both informally and by way of regular (monthly/quarterly) formal written report, on the performance and compliant status of the Branch Administration, Operations and risk control activities to the Head of Private Wealth Management US, the Global Private Wealth Management Chief Administration Officer and US Legal and Compliance and take steps to ensure timely action is taken to remedy deficiencies
  • Assist the Regional Administration Manager in overseeing the management of special client situations, client complaints and extraordinary risk related issues
  • Identify and report issues and risks, including compliance matters such as customer complaints to senior management promptly
  • Ensure compliance with the firm’s requirements in respect of training and competence as notified from time to time
  • Responsible, along with the Regional Administration Manager, for supervision and authorization of all client activity, including opening new accounts, Funds Disbursement Authorization, Risk Trades
  • Assist in the recruitment and training of branch support personnel
  • Provide continual education for branch support personnel
  • Participate in U.S or International committees as needed (e.g. formulate policy and procedure)
  • Provide support for the Regional Manager on an as needed basis
  • Assist the management team in reviewing and approving employee expense reimbursements
  • Assist the regional management team with special and ad-hoc projects
  • Communicates and facilitate any supervisory inquiry or process requiring escalation from the Private Wealth Management branch to Private Wealth Management National Management
  • Work closely with Human Resources staff on any HR issues related to Private Wealth Management Branch employees
  • Take all reasonable steps to ensure compliance with legal and regulatory requirements within each jurisdiction (Blue Sky, CBOE, customer correspondence, compliance report reviews & sign-off, trade blotter and commission run review, CNCs, error account, employee trading, etc)
  • Take all reasonable steps to ensure adequate resourcing and organization to achieve Private Wealth Managers required standards of quality for existing and anticipated levels of business activity
  • Take steps to ensure that appropriate systems and controls are in place to effectively perform the operational activities of the Branch including all aspects of trade processing, settlement, corporate actions, collateral calls and portfolio support
  • Business Unit responsibility to ensure Business Continuity Plans of Private Wealth Management US meet firm requirements
  • Identify and report issues and risks, including compliance
  • Bachelor’s degree required or equivalent education or experience
  • Prior industry experience working with Private Wealth Advisors and Ultra High Net Worth Clients
  • Spanish speaking
  • Effective written and verbal communication skills and strong attention to detail
  • Ability to prioritize and resolve complex problems and escalate as necessary
  • Ability to identify issues and trends in order to anticipate change and provide recommended comprehensive solutions and remedies
  • Ability to organize and prioritize workflow assignments in a deadline oriented environment
  • Ability to interact with Private Wealth Advisors and clients
  • Excellent judgment and use of discretion
9

Administrative Manager Resume Examples & Samples

  • Manage end to end process of recruiting and training administrative support staff and provide ongoing management and support for development
  • Follow up local issues that have been identified by Complex Directors and escalate when necessary
  • Identify and implement cost efficiencies with office (P&L management)
  • FINRA Registrations: Series 7, 66, 9, 10 (or equivalent)
10

Complex Administrative Manager Resume Examples & Samples

  • 5+ years of experience with a leading financial institution
  • Relevant management experience as a Administrative Manager or other substantive leadership role a requirement
  • Managing and Developing People
  • Leverages resources and delegates effectively
11

Complex Administrative Manager Resume Examples & Samples

  • Lead the administrative and support team members
  • Works closely with Complex Supervisory Officers and Operations Hub Manager
  • Manage end to end process of recruitment and development of direct reports
  • Manage branch administration, including branch facilities and overall cost management to enhance profitability
  • Oversee and approve new client accounts, errors, client correspondence and communications
  • Oversee employee related activity and manage the transition of recruits' accounts
  • Monitor client accounts, transactions and FA conduct
  • Relevant management experience as a Administrative Manager or other
  • FINRA Registrations: Series 7, 66, 9 and 10, Insurance license is preferred
12

Complex Administrative Manager Resume Examples & Samples

  • Recruits, tests, selects, orients, trains and supervises operations support associates in multiple branches
  • Handles all administrative matters in the hiring/termination of FAs, and FA Trainees, and their transition in and out of the branches
  • Conducts ongoing performance management, scheduled performance appraisals and salary reviews of operations associates (Complex Manager may be involved), and maintains local associate files
  • Conduct staff meetings at all complex locations
  • Coordinates registrations, continuing education, licensing, etc. of personnel
  • Keeps Complex Manager apprised of all appropriate matters, and assists with disseminating information to associates
  • Acts as Resident Manager or Rep in Charge when circumstances require
  • Assists Complex Manager with controlling expenses and operating at peak efficiencies
  • May assist in the development and monitoring of office revenue and expense budgets; May track, review and approve expense reports, marketing allowances/expenses and other complex expenses/charge backs
  • Utilize good interpersonal and verbal and written communication skills to deal with clients, financial advisors, support staff and home office personnel
  • Work independently, under minimal supervision
  • Bachelor's degree (B.A.) from four-year college or university in related field and three (3) to five (5) years Administrative Manager experience in the financial services industry
13

Administrative Manager Resume Examples & Samples

  • Develop relationships with key internal customers, to identify and proactively address emerging needs
  • Create the structure and conditions that allow information to flow within a team
  • Influence customers and/or firm leaders to meet operational objectives
  • Manage a large group of people within a defined discipline, geography or national department
  • Serve internal clients by partnering with other groups within the matrix organization, cultivating relationships, aligning people and processes, and identifying workplace efficiencies
  • Quickly set up full project plans for project teams including objectives, milestones, priorities, team composition, timelines and deliverables
  • Put together effective teams by creating the right mix of skills and the appropriate environment
  • Alert teams and colleagues to social, economic and technology trends likely to affect Ernst & Young and/or clients' business
  • Anticipate customers' needs and follow up on a regular basis
  • Participate in teams drawn from other areas of Ernst & Young
  • Work with practice, industry and other firm leaders, to develop market-facing initiatives that drive Ernst & Young's strategy
  • Oversee significant portions of major or highly complex projects
  • Strong leadership qualities
  • Attention to detail, along with good organizational skills
  • Competent in identifying and using work-related resources
  • Ability to manage mid-to-large-sized teams
  • Demonstrated understanding of a specialized industry and/or a specific sector
  • Detailed knowledge of the policies and procedures of a professional services firm
  • Knowledge of all Microsoft Office tools, with Lotus Notes experience preferred
  • A minimum of 8-10 years experience in a related industry/business environment
  • A minimum of 3 years in general management
14

Administrative Manager Resume Examples & Samples

  • Set up full project plans including objectives, milestones, priorities, team, timelines and deliverables
  • Proactively develop business by initiating discussions with existing clients on possible additional work
  • Coordinate and help with budget planning, and operate within the approved budget
  • Anticipate customer needs, and follow up to confirm that internal customers are completely satisfied
  • Create a knowledge transfer culture within the team
  • Develop an understanding of the key business and financial drivers that determine Ernst & Young's success
  • Exercise influence at many levels of the firm
  • Proactively identify and address project risks and opportunities
  • Identify alternative approaches, when necessary
  • Supervise small to mid-sized teams within a location or department
  • Help team and colleagues understand the bigger picture of technical, ethical and financial issues
  • Confident at working with all levels within the firm, building solid relationships with multiple internal groups
  • A minimum of 2 years experience of managing people
15

Administrative Manager Resume Examples & Samples

  • 3- Solid comprehension of formal purchasing processes and associated financial/accounting requirements
  • 4-Acts with integrity ensuring ethical decisions are made
  • 5-Superior negotiating Skills with proven record of success
  • 6-Analytical and problem solving skills
  • 7-Customer focus and service oriented
  • 8-Microsoft Office skills are required, good JD Edwards/Oracle/SAP skills desired
  • 9-Proven managerial and leadership skills
  • 10-Proactive and results driven
  • 11-Teamwork and capable to work under pressure
  • 12-ISO, ISM, CIPS or relevant sourcing institutions member or accreditations are highly preferred
  • To ensure that the supply of goods or services is carried out in the most efficient and cost-effective manner with due regard to timing, technical, financial and quality requirements
  • Lead and implement country tactical operations by l everaging spend, contract management and policy compliance
  • Leads Mexico site procurement / purchasing function with focus on continuous improvement
  • Develops, implements and maintains policies and procedures to reduce costs, streamline procedures and implement solutions
  • Implement the common frame agreements with suppliers of goods and services
  • Lead or participate in major negotiations on behalf the Operating Units
  • Direct the procurement strategy for all high value spending items in the country
  • Develop and implement local Global Procurement improvement plans supporting cost, quality and delivery requirements
  • Manage supplier relationship and negotiations including standard assessments and reviews, and resolution of operational and performance issues
  • Report Value Improvements/ Productivity for the Categories in the country to the Global Procurement Director of Latin America
16

Administrative Manager Resume Examples & Samples

  • Organizes and manages day-to-day departmental administrative and operational functions. Reviews, prioritizes, analyzes and responds to correspondence and incoming calls directed to director/chair. Researches requested information and takes necessary actions to address issues and resolves problems as appropriate
  • Advises department committees with implementation of new programs and changes. Coordinates paperwork and submits to university committees for approval and implementation. Manages special projects for the director/chair
  • Directly supervises department staff, work study students and casual workers. Recruits, interviews, hires, provides training and technical supervision. Evaluates employee performance, provides guidance and feedback to staff. Counsels and disciplines employees as required. Makes recommendations for promotions, terminations and salary decisions to director/chair in accordance with university policies. Recommends and monitors the professional development opportunities for staff. Maintains staff records
  • Develops and manages budgets. Authorizes expenditures, monitors account reconciliation and status to ensure compliance with fiscal guidelines and regulations. Prepares financial reports as required. Analyzes data for trends or conclusions and presents results and recommendations to director/chair. Directs ongoing purchasing activities
  • Coordinates and assembles confidential documentation. Ensures completeness and accuracy of the documentation for submission to department, school and/or university for review, vote and/or approval. Maintains confidential files. Coordinates and monitors distribution of confidential materials
  • Serves as central information resource and advises on departmental and university policies and procedures. Researches information, as requested, and relays official interpretations. Maintains currency on revisions to department, school, and/or university policies and procedures. Prepares appropriate paperwork for new appointments, supplemental salaries and adjustments
  • Evaluates and resolves problems. Makes reference to appropriate university office for additional services/counseling. Liaises with other offices to facilitate problem resolution
  • Acts as liaison between director/chair and sensitive, confidential or high-profile contacts outside of the department. Plans and coordinates special events such as fund-raisers, conferences, lectures and/or seminars. Develops promotional materials. Negotiates with vendors for sites, facilities, guest accommodations and meals, and other goods and services
  • Participates in contract and grant proposal development. Researches and identifies funding sources. Communicates agency requirements and deadlines and develops internal schedules for tracking proposal development and response. Ensures compliance with agency requirements. Prepares pro-forma budgets. Coordinates production of materials and reviews final product for quality. Establishes budgets, and monitors and reports expenditures. Interacts with university contract and grant administrators and agency representatives to provide information, resolve questions or problems and coordinates on-site visits
  • Administers use of facilities, equipment and space, as well as maintenance and repair of existing facilities and equipment
  • Establishes and maintains appropriate network of professional contacts
17

Administrative Manager Resume Examples & Samples

  • Use existing review form to complete semi-annual audits of each individual FSA/BFA location, ensuring compliance with all policies, procedures, settings and circumstances. Secondary locations are to be visited annually
  • Control and review New Account Numbers and approve New Account Profiles for Option, Margin and Cash trading using EAO system
  • Monitor accounts with large debit balances and short market values over $500,000 and coordinate approval with Credit Administration and clients
  • Must have FINRA Series 7, 8 or 9/10, 63/65 or 66 to be considered for the role (in lieu of the 8 or 9/10 we could consider candidates holding all of the following licenses: 4, 24, and 53)
18

Administrative Manager Assistant Director Resume Examples & Samples

  • Establish and utilize business relationships with key internal customers and firm leaders to achieve program goals and objectives. Develop and implement a robust marketing and communication strategy for informing personnel affected by programs
  • Establish key program metrics to measure program success and identify areas of non-compliance; drive program compliance by identifying and resolving issues
  • Develop training materials; confirm that personnel understand their roles and responsibilities in complying with the program
  • Implement tools and processes to streamline program operations; regularly use process re-engineering and six sigma methodologies
  • Understand industry benchmarks and be an active member in professional organizations relevant to the program
  • Prepare the annual budget and track expenditure, in order to operate within approved guidelines
  • Develop the program strategy, maintaining responsibility for its overall success, as measured through key metrics
  • Serve as the firm's subject matter resource for the program you manage, and make strategic decisions; operate autonomously to overcome internal resistance to change, exhibiting strong leadership
  • Lead and develop individuals and teams. Use people management processes and tools such as staffing, training, supervising, coaching, and performance management to achieve optimal performance
  • Develop a deep subject matter knowledge of your program and the supporting tools, metrics and leading practices; use your knowledge and skills to better align to major internal customers and drive program success; use your understanding of strategic trends to help develop and implement strategies
  • Strong marketing, teaming, leadership, project management, problem-solving and analytical skills
  • Understanding of strategic trends in the major industries you support
  • A minimum of 10-12 years experience in a medium-to-large environment, performing business analysis, sales and marketing, business development and/or project management
  • Bachelor's degree in a related discipline; advanced degree preferred
19

Administrative Manager Resume Examples & Samples

  • Proven ability to manage risk, make sound decisions by having a deep understanding of industry regulations, supervisory requirements, policies/procedures, wealth management concepts, and financial services products
  • Strong analytical skills with ability to identify trends, root cause and effects, and implement improved processes to mitigate risk
  • Demonstrated a strong and effective leadership style through clear communication and collaboration with others, making sound decisions with courage and conviction
  • Series 7,66 (or equivalent),9,10 (or equivalent) Licenses
20

Administrative Manager, Washington Bureau Resume Examples & Samples

  • Ability to work under deadline pressure and to prioritize tasks with strong attention to detail
  • Demonstrated phone skills and news judgment
  • Excellent interpersonal oral and written communication skills
  • Ability to deal with all levels of management and staff in a highly professional manner
  • Professional judgment with respect to detail and confidentiality is a must
  • Excellent computer skills a must, experience with Mac, MS Word, Excel, Peoplesoft, Kronos, Google mail and Google Calendar and internet/intranet required
  • 3 to 5 years experience, in a fast-paced working environment
21

Administrative Manager Resume Examples & Samples

  • Participates in strategic and tactical business planning and implementation
  • Creates, enhances and maintains an infrastructure to support business operations of an assigned functional area
  • Performs human resource management tasks, including identifying performance problems and making recommendations for remedial action; evaluating performance; participating in the interview and selection process; and identifying training and development needs and recommending appropriate learning experiences
  • Coaches and mentors administrative support staff
  • Performs financial management tasks, including preparing budgets and financial reports, approving expenditures and researching variances
  • Develops and implements systems and processes for maintaining records and documentation
  • Coordinates the preparation of special analyses and information reports for management
  • Participates in developing, implementing and maintaining policies, objectives, short-and long-range planning; and develops and implements projects and programs to assist in accomplishment of established goals
  • Interprets, applies and recommends changes to organizational policies and procedures
  • Ensures effective coordination occurs within assigned functional area and with other functional areas
  • Develops and maintains effective and efficient workflow
  • Identifies trends and recommends corrective action
  • Maintains currency in best practices in management and business administration
  • Investment concepts, practices and procedures used in the securities industry
  • Preparing budgets and financial reports and researching variances
  • Analyzing and interpreting financial data and preparing financial reports, statements and projections
  • Developing systems and processes for maintaining records and documentation
  • Preparing analyses and information reports for management
  • Developing and maintaining effective and efficient workflow
  • Identifying trends and determining impact on assigned functional area
  • Developing and documenting administrative policies and procedures
  • Supervise and train others, including organizing, prioritizing and scheduling work; dealing with performance issues; and participating in the interviewing and selection process
  • Foster a cooperative work environment and partner with other functional areas to accomplish objectives
  • Facilitate meetings, ensuring that all viewpoints, ideas and problems are addressed
  • Incorporate needs, wants and goals from different business unit perspectives into project planning and implementation
  • Incite enthusiasm and influence, motivate and persuade others to achieve desired outcomes
  • Interpret and apply policies and identify and recommend changes as appropriate
  • Analyze problems and develop creative solutions
  • Handle stressful situations and provide a high level of customer service in a calm and professional manner
  • Establish and maintain effective working relationships at all levels of the organization, including negotiating resources
  • Maintain currency in best business administration practices
22

Administrative Manager Resume Examples & Samples

  • Establishes operational objectives and work plans, and delegates assignments to subordinate managers
  • Develops systems and services that support Xerox and business unit needs; provides leadership and focus in area of expertise
  • Responsible for achieving measurable results on time and on budget
  • Develop and subsequently implement new projects, policies and procedures for the department(s) to meet specific goals including but not limited to Activity Based Compensation (ABC)
  • Formulates and implements procedures on operational processes; ensures operations' effective achievement of objectives
  • Prepares related reports and audits current procedures
  • Ensures employee conformance to Xerox and MBE policy, procedure and applicable federal, state, and local laws and regulations
  • Selects, develops, and evaluates personnel ensuring efficient operation of the function
  • Directs and manages the daily operations of the payroll function and/or the federal multi-state and local payroll tax function
  • Ensures the generation of the company and MBE payroll, including vacation and sick leave accrual, overtime and withholding status
  • Serves as liaison with other departments in the resolution of payroll issues
  • Analyze transaction data to formulate accurate transaction rates for Activity Based Compensation program
  • Directs the planning, development, implementation and administration of HR programs and initiatives at the program level
  • Facilitates organization and leadership development efforts
  • Establishes functional business plans and provides guidance for the development and alignment of staff and services to achieve program objectives
  • Advises program management on HR policies and programs, making or recommending appropriate decisions consistent with organization’s strategic direction
23

Administrative Manager Resume Examples & Samples

  • Closely managing daily efforts, maintaining all email boxes
  • Working regularly with administrative team to implement any ideas that would streamline work activity
  • Will run reports for the department on a weekly, monthly and annual basis
  • Setting schedules to cover weekend shifts
  • Use multiple computer platforms to perform various job duties
  • Coordinating and conducting training for staff
  • Providing department management with market and customer information so the newspaper's products and services continue to meet the changing needs of customers
24

Administrative Manager Resume Examples & Samples

  • Develop and implement unit administrative processes and procedures consistent with overall Institute administrative policy
  • Define and communicate administrative staff duties; monitor performance and provide feedback
  • Supervise the maintenance of unit financial records
  • Oversee unit human resources administration to include transaction processing, time reporting and records maintenance
  • Supervise and coordinate direct administrative support to unit management. Organize and supervise unit records management function
  • Coordinate unit purchasing activities including preparation of purchasing documents, ordering and maintaining supplies, etc
  • Education:Bachelor's degree in Business Administration or related field or equivalent combination of education and experience
  • Work Experience:Four to five years job related experience
  • Skills:This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management and event planning
  • Preferred Work Experience:Five to seven years as an Administrative Manager or in a similar role, managing the following areas for a department or unit: finance/accounting, purchasing, travel, event planning, and executive administration. Previous work experience in a university setting
25

Administrative Manager Resume Examples & Samples

  • Administers the personnel and payroll functions for the program’s faculty, staff and student employees. Recruits, screens, hires and trains staff. Evaluates employee performance and provides guidance and feedback to assigned staff
  • Financial responsibilities include performing the core financial, business and budget functions for the program. These include development, monitoring and reconciliation of the program’s budget and sub-budgets, tracking, invoicing and depositing tuition revenue, and taking corrective action when required on tuition payments and receivables. Provides projections, forecasts, and analyzes financial impacts as well as producing regular and special financial reports as required for the program’s operations. Reconciles financial records with other university/school data bases. Ensures compliance with applicable laws, rules and regulations, including University and School financial policies and procedures
  • Administrative responsibilities include managing the program’s facilities and space, including the off-site flight accident investigation lab. Responsible for maintenance and renovations, safety and emergency procedures as well as monitoring electronic information systems. Develops and implements security related procedures. Coordinates security activities with other Viterbi departments and ensures dissemination of security related information to the program’s personnel
  • Coordinates and manages special program projects such as events, conferences, seminars, and on-site visits to program’s off-site flight lab
26

Administrative Manager Resume Examples & Samples

  • B.S. in business related field a plus
  • Minimum 3 years as an Investment Executive
  • Must have Series 99, 7, 9, 10, and 63
  • Customer and Personal Service – meeting quality standards for services, and evaluation of customer satisfaction
  • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
  • Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data
  • Knowledge of principles and methods foar showing, promoting, and selling products or services. This includes marketing strategy and tactics, production demonstration, sales techniques, and sales control systems
  • Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, the democratic political process, and how they apply to the investment industry
  • Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems
27

Administrative Manager Resume Examples & Samples

  • Manages workflow and negotiates assignments for executive assistants based on client need and resources
  • Solicits ongoing feedback from customers to evaluate and coach executive assistants on their performance
  • Sets up full project plans including objectives, milestones, priorities, team, calendar and nature of deliverables
  • Comfortable with change and managing people’s reaction to it
  • Excellent communications skills, attention to detail and strong organizational skills are essential
  • Manages and counsels teams up to 5 employees; may manage people virtually
  • Helps team and colleagues understand the bigger picture of technical, ethical and financial needs
  • Limited supervision necessary
  • Ability to work with all levels within the firm and build solid relationships with multiple internal groups
  • Approximately 4-6 years of experience
  • 2+ years of experience managing people
28

Administrative Manager Resume Examples & Samples

  • Supervise and coordinate direct administrative support to unit management
  • Organize and supervise unit records management function
  • Certifications: N/A
  • Skills:This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management and event planning. Use of office related computer applications is required
  • Preferred Education: Master's degree
  • Preferred Work Experience: Human resource management experience in a higher education setting
  • Preferred Skills: Knowledge of human resources policies and procedures
29

Faculty Affairs Administrative Manager Resume Examples & Samples

  • Serve as main contact with unit managers, Faculty Affairs, and Human Resources on all faculty hiring including verification of compliance with Institute policies in GT-TRACS, vacancy announcements, approving PSFs and Leaves of Absence, and relocation requests
  • Manage chair search process; interact with search committees and candidates on employment terms and benefits
  • Manage Periodic Peer Review; maintain database to track faculty time-line; process employment letters for full and part-time faculty and lecturers
  • Manage reappointment, promotion, and tenure process and associated actions
  • Ensure appropriate visa classifications for tenure track faculty, visiting scholars, and Ph.D. students
  • Manage and maintain complex database and filing systems and manage archives
  • Manage Leaves of Absence requests, Emeritus and Retired but Working appointments
  • Manage Faculty award and various travel awards programs
  • Education:Bachelors degree in Business Administration or related field or equivalent combination of education and experience
  • Skills:This job requires advanced knowledge of and ability to apply/interpret Board of Regents and Institute policies and procedures that govern faculty administration; demonstrated experience in faculty employment including promotion and tenure; skilled in verbal and written communications, interpersonal interactions, organization, customer service and planning; basic knowledge of computer related office applications and database systems
30

Administrative Manager Resume Examples & Samples

  • Manage correspondence for accounting department
  • Point person for purchasing
  • Organize and file critical accounting records
  • Liaison with client inquiries and point person for answering phones
  • Complete on-line tax filings
  • Manage sales reports for accounting team
  • Other general accounting and administrative duties including filing and answering phones
31

Z-merrill Lynch Administrative Manager Resume Examples & Samples

  • Ability to speak in terms of client needs and concerns, and coach financial advisors on aligning solutions to goals in a suitable and controlled way
  • Strong time management and organization skills with the ability to prioritize appropriately
  • Series 3, 31 licenses, if warranted
32

Administrative Manager Resume Examples & Samples

  • Manage a team of administrative support personnel, conduct goal setting sessions, performance reviews at interim and year end, and other times as required
  • Interact with partners and managers regarding practice needs for support
  • Develop balanced work schedules and manage overtime
  • Provide business analysis for process improvement, strategic planning, and problem resolution
  • Oversee training and development and provide business analysis for process improvement, strategic planning, and problem resolution
  • Minimum of five years of administrative or office management experience; preferably within a professional services firm
  • Minimum of two years of experience leading and managing a large team administrative personnel
  • Bachelor’s degree from accredited college/university or equivalent work experience
  • Proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook
33

Administrative Manager Resume Examples & Samples

  • Participate in planning and budget preparations and communicating budget calendar and process
  • Prepare ad hoc financial and budget reports
  • Participate in monthly ledger reconciliations
  • Exercise judgment and prepare supporting or correcting documentation as deemed appropriate
  • Prepare and manage expense reimbursements and related matters for visitors and PRI personnel
  • Review timesheets to ensure correct completion
  • Be trained to serve as back-up to the Administrative Officer and utilize all VU financial systems
  • Participate in the implementation of changes and/or develop new policies, procedures and/or methods and present/distribute that information to staff
  • Manage PRI confidentiality agreements and ensure compliance
  • Manage the submission of timesheets and ensure adherence to policy; initiate corrective action when necessary
  • Manage and maintain office space, meeting space, the inventory of furnishings, software, supplies and equipment, and essential databases
  • Assist with development of job descriptions for new or replacement staff
  • Manage ordering and distribution of office supplies and materials; assist with special orders for the needs of particular projects
  • Be trained to serve as back-up to the Administrative Officer and utilize all VU personnel systems
  • Assist with the planning, organization, and promotion of PRI colloquia and special events
  • Assist with PRI communication functions including website maintenance, flyers, news releases, distribution of research reports, internal newsletter, etc
  • Experience working in a leadership or management role in a higher ed/ academic setting preferred
  • Prior grants management experience preferred
  • Proficiency using Microsoft Office (Word, Excel, Outlook)
  • Proficiency using Concur, e-Dog, e-Procurement preferred
34

Market Administrative Manager Resume Examples & Samples

  • Implements the strategies and techniques used to ensure that customers have a positive experience with the organization and its products and services at every touch point
  • Knowledge of business process improvement tools and techniques and ability to understand, monitor, update, or enhance existing business or work processes
  • Ability to measure the quality and quantity of work effort for the purpose of improvement
  • Applies organizational acumen to identify and maintain focus on key success factors for the organization
  • Ability to manage the successful and smooth transition from current to desired culture, practices, structure, and overall organizational environment
  • Ability to build and use effective working relationships within own department and across department, functional, and geographic reporting lines
  • Knowledge of and ability to read, interpret and draw accurate conclusions from financial and numerical material
35

Administrative Manager Resume Examples & Samples

  • Point-of-contact to laboratory members; address laboratory and personal problems; resolve immediate issues
  • Recommend and implement process changes to improve laboratory operations
  • Participate in monthly finance meetings with Principal Investigator and Finance Manager
  • Write administrative portions of grant applications, including personal statements and facilities descriptions
  • Proofread scientific portions of grant applications prior to submission to ensure that content complies with sponsor guidelines
  • Maintain schedule of grants and contracts to ensure timely completion of deliverables
  • Administrative Coordinator of the Principal Investigator’s NIH program project grant (PPG). Responsible for ensuring that PPG investigators meet regularly to maintain continuity of the project
  • All other duties as assigned by Principal Investigator and Research Administrator
  • Bachelors degree, plus 5+ years experience supporting at the executive level
  • High level attention to detail with the ability to independently analyze, prioritize, solve problems and conflicts
  • Expert level written and verbal communications skills
  • Ability to work independently while showing a high degree of initiative
  • Experience scheduling travel arrangements for management
  • Ability to multitask while maintaining attention to detail
  • Excellent calendar management skills, including the coordination of complex meetings and travel arrangements
  • Ability to prioritize in order to meet deadlines
  • Knowledge and experience with submission of grant applications to federal and non-federal sources
  • Discretion and confidentiality a must
36

Administrative Manager Resume Examples & Samples

  • Serves as the Department liaison to external and internal administration, i.e., Hospital, BWPO, Partners, HMS
  • Oversight of, personnel, and other applicable managerial activities
  • Establishes, implements, and enforces divisional policies
  • Oversight for HR issues – hires, fires, evaluates, orients, disciplines and supervises staff
  • Implements operational and personnel policies of Department, BWH, BWPO and Partners
  • Advises senior administrative leadership of OBGYN on all personnel, facilities, CME issues
  • Represents division/department internally and externally for CME activities
  • Implements hospital-wide, PO-wide, and Partners-wide initiatives in areas of responsibility
  • Oversees development and marketing of educational activities
  • Oversees space allocation
  • Manages administrative staff and research personnel
  • Human Resources Management: This position is responsible for independent direction and management of all human resource functions for the Department, including Brigham & Women’s Physician Organization, Inc., Brigham & Women’s Hospital, and Harvard Medical School. Requires high level of policy interpretation, coordination, development and implementation. Management responsibilities include faculty, administrative and research FTEs, Ph.D.s and zero hour employees, students, and volunteers. Also responsible for development and management of the OBGYN Diversity Program
  • Direct and manage Human Resources Division of the Department. Recruit, hire, discipline, terminate, train, evaluate, and develop staff at all sites. Develop and maintain appropriate job descriptions, performance appraisal plans, and meaningful skill appraisal tools. Ensure current, accurate employee records
  • Responsible for credentialing process. High level, confidential, sensitive material regarding physician/faculty skills and efforts. Works with the Department Chair, providing support for the Department’s highest level physician review Executive Committee
  • Interprets, enforces, and monitors compliance of Department physicians with Brigham and Harvard policies and regulations. Aggressively brings forward to Chair and Division Directors recommendations that address issues of importance (financial, ethical, or patient-focused)
  • Participate in hospital wide committees or task forces, representing the department
  • Responsible for staff education on Hospital/PO policies and procedures. Either directly or by overseeing the efforts of appropriate personnel to ensure all employees participate in mandatory annual in-services, ensuring adherence to and employee education of relevant JCAHO, DPH, and OSHA regulations. Serve as Department Safety Chairman on Hospital Safety Committee and oversee efforts of Safety personnel in the laboratories. Develop staff and workflow systems to improve work quality and efficiency
  • Responsible for management of payroll related activities for all non-physician staff. Manages appropriate departmental personnel to ensure all staff are paid promptly, accurately, and from the correct cost centers
  • Educational Program Design & Implementation: This position collaborates with the Academic Manager on strategic planning, development and management of the OB/GYN Education Division. This includes development and management of postgraduate courses (variable in length), grand rounds, and other educational events for the Department; coordination of marketing efforts related to programs being offered, including the development of brochures, fliers, and the like; and development and implementation of special programs, as assigned. Along with Finance Manager handles and has accountability for educational programs, financial issues, including operating, clinical and research budgets. Works with Education Manager to delegate tasks to supervised staff as appropriate and warranted
  • Designs, develops and implements new product line featuring programs based upon OBGYN physicians skills and knowledge, includes activities such as workshops, videos, instructional material, etc. Provide guidance and leadership to faculty, residents, and students and create an educational presence within the department that provides leadership in furthering the educational mission of the department. Knowledge of and experience with information technology such as video and teleconference, website development/implementation, etc., is a must. Responsibilities also include development and management of budget, establishing customer expectations, and producing the product. Innovative use of technology is employed, maximizing efficiency and cost-effectiveness
  • Utilizing modern video and teleconferencing techniques, as well as workshops and print media, develops and implements continuing medical education activities, including post-graduate courses and grand rounds. Programs are of variable length, from less than a day to weeklong. Interacts with the Harvard Continuing Education Department, Hospital, and external institutions and agencies, as necessary. Ensures that programs are equal to or better than competitor peers, locally and nationally. Activities include design and development of the course; selection of appropriate media (i.e., live workshop, video or teleconference, etc.); budget development and management; production of course books, syllabus, and other materials; coordinating the facilities and meals; compiling statistical analyses, budget forecasts and financial summaries – interfacing with OBGYN Finance as necessary. Delegates to supports staff smaller programs as necessary
  • Coordinates marketing efforts for educational activities in accordance with prescribed institution rules and regulations
  • Coordination of grand rounds, including speaker schedule, confirmation of dates, compilation and generation of monthly schedules, scheduling and oversight of appropriate audio-visual equipment as needed, and travel and hotel accommodations for out of town speakers. Delegates to support staff as appropriate. Coordination of twice yearly Departmental Research Retreat and three annual lectures as well
  • Facilities Management: Direct all facilities and space management of all Department areas, including sites at ASBI-3, CWN floors 3,4,&5, Tower on-call rooms and offices, 221 Longwood laboratories, and Cypress Street
  • Direct and manage all Department facilities. Activities include: strategic planning, management of current and accurate space plan for all Department locations, including administrative, on-call rooms, and research laboratories; developing short-term and long-term space plans according to program needs; manage all space renovation/relocation projects; respond to internal requests for facility-related support. Responsible for Department computer systems planning
  • Manages planning, purchasing, and maintenance programs for office equipment, furnishings, and laboratory equipment. Analyzes competitive pricing for goods and services; negotiates purchases and contracts; manages bid process and purchasing of laboratory equipment; investigates new technologies for Department applications. Through the activities of appropriate department personnel, maintain an inventory of equipment and service contracts, and determine ongoing maintenance needs for replacement or repair (equipment includes: photocopiers, FAX machines, dictation machines, slide projectors)
  • Other duties include short and long term planning for Department staff and space needs; assessment of computer systems and office equipment needs, purchases, maintenance and training
  • Operations & Planning: Independently oversees and implements institutional initiatives within the department and manages discrete components of clinical operations as assigned by the Department Administrator to ensure consistency across clinical divisions
  • Oversee departmental staff responsible for surgical scheduling, including recruitment, training, supervision and workflow support. Coordinate with BWH Surgical Services Administration to ensure adherence to policies and procedures related to surgical booking, and ensure alignment with ambulatory practice staff responsible for surgical scheduling
  • Direct the identification and implementation of process improvement initiatives aimed at improving patient care, access, patient satisfaction, or other cross-departmental efforts
  • Identifies themes and systems issues across the department, independently investigates and collaborates with necessary stakeholders to develop and implement a solution. This includes collaboration with PeC and eCare teams as appropriate to reach resolution on issues impacting clinical and administrative workflows
  • Special Projects/Other Duties
  • Manage or participate in special professional high-level projects. Such projects may include but are not limited to assessment of utilization of resources, quality improvement or other activities aimed at improving the delivery of services
  • Responsible for other duties as assigned
  • Competency in program evaluation and design
  • Creativity and imagination, with budgetary conscientiousness
  • Ability to work as a member of a team, as well as the ability to work independently and exercise decision-making skills
  • Strong management and leadership skills
  • Strong organizational skills with respect to personnel, space/equipment requirements, and systems
  • Broad conceptual understanding of word processing, spreadsheets, graphic software, database software,
  • Creativity with respect to negotiations regarding personnel and space/equipment issues and systems to improve work efficiency and effectiveness
37

Administrative Manager Resume Examples & Samples

  • Proof of authorization/eligibility to work in the United States
  • Must be able to communicate effectively in a positive/upbeat fashion utilizing English, both in oral and written form
  • Must have interpersonal skills with focused attention to guest needs to deal effectively with all business contacts
  • Must maintain a professional, neat and well-groomed appearance adhering to Company appearance standards
  • Must maintain consistent adherence to the Venetian and Palazzo Unmatched Guest Service Standards
  • Must be available to work varied shifts, including weekends and holidays
  • Must have 2 years previous VIP experience preferred
  • Must have strong customer service skills and able to withstand a fast paced casino environment
  • Previous casino experience with ACSC and LMS experience preferred
  • Must be able to work with others, communicate well, give direction, review the work of others, and provide guidance and counsel when needed to achieve department goals and objectives
  • Must be able to address highly stressful situations with clients using sensitivity and the utmost tact and politeness
38

Administrative Manager Resume Examples & Samples

  • Maintain all production office space throughout the season
  • Responsible for set up, maintenance and wrap of Casting offices
  • Set up on lot and off lot term deal producers for WBTV (currently 46 term deal producers and staff) which includes space planning, set up through completion of project
  • Liaison with WB MIS, Verizon and Copier Services for phones, computers, fax, and multi functional devices
  • Responsible for initiating all start up paper work (ID, Parking, Computer, Drive on access, Office Depot, etc) for all term deal producers
  • Performs other tasks as assigned by Senior Vice President or Executive Director
39

Administrative Manager Resume Examples & Samples

  • Minimum of three years, five years desired, of executive-level administrative associate experience
  • Excellent written communication, editing and information gathering skills
  • The ability to plan and manage multiple projects
  • Must be able to work collegially with faculty, executives and staff both internal and external to Stanford
  • Must possess the ability to make decisions, present them, and follow through with implementation
  • Must possess excellent computer skills. Must be proficient with Outlook, Word, Excel, and PowerPoint
  • Candidate should possess exceptional organizational, analytical, and quantitative skills, good judgment, flexibility, ability to work independently, and supervise and provide direction to office staff
40

Administrative Manager Resume Examples & Samples

  • A Bachelors Degree or higher from an accredited**** college or university in Environmental Science, Resource Conservation, Environmental Engineering, or closely related field
  • Certification as any of the following: Certified Energy Manager (CEM), Certified Sustainable Development Professional (CSDP), Certified Carbon Reduction Manager (CRM), Certified Business Energy Professional (BEP), Certified Green Building Engineer (GBE), or Leadership in Energy and Environmental Design (LEED)
  • Demonstrated successful implementation of environmental and/or sustainability programs in large enterprises and heterogeneous environments
  • Demonstrated experience evaluating the impacts, costs, and benefits of energy, environmental and/or sustainability programs
  • Demonstrated experience developing and writing grant proposals
  • Energy savings program awards for innovation and energy avoidance programs and projects
  • Excellent oral and written communication skills, including strong public speaking skills
  • Demonstrated experience working effectively with policy makers
  • Demonstrated strategic planning and project management skills
  • Ability to foster teamwork throughout the organization
  • In order to receive credit for any college course work, or any type of college degree, such as a Bachelor's or Master's degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official transcripts, or office letter from the accredited institution which shows the area of specialization; or official certificates with your application at the time of filing or within 15 calendar days of filing
41

Administrative Manager Resume Examples & Samples

  • This position will engage in energetic outreach and entrepreneurial outlook to build positive working relationships with internal and external constituents
  • Consults with the Executive Director on Program budget and forecasting
  • Understands status and dynamics of fundraising, revenues, expenses and cash flows and runs tailored financial reports as needed
  • Advises the Executive Director in expanding the Program’s funding base and taking ownership of certain campaigns
  • Prompts the Executive Director with ideas for expanding PIFS activities
  • The Sr. Advisor will advise the Executive Director on the business, operations, and development portions of the business. Institutional knowledge is critical at this point and the Sr. Advisor’s presence will ensure a smooth transition to the new administration
  • PIFS Sr. Advisor will help guide the strategic vision of the Program and work in tandem with the Executive Director to guide PIFS during this expansionary period
  • Coordinate outreach to HLS alumni with ties to Professor Hal S. Scott, as well as corresponding programs stemming from new relationships
  • The Global Certificate Program (GCP) will be held at Harvard Law School in December 2016 and the Sr. Advisor will be charged with operational control this activity. A key component to this responsibility will be ensuring its success so that the model can be replicated resulting in new business opportunities
  • The GCP will forge the way to additional programs that will be hosted by PIFS and the Sr. Advisor will pursue these opportunities
  • The Sr. Advisor will maintain the success of existing Symposia franchises (India, Latin America especially) and pursue new opportunities expansion (Infrastructure finance, Africa Symposium, Middle East) of the symposium franchises
  • The Sr. Advisor will report to Faculty Director Hal S. Scott and work in tandem with the Executive Director
  • Serves as the point of contact for select priority initiatives such as the Global Certificate Program (GCP), Executive Education development, and other priorities as they emerge
  • With the Executive Director helps to drive the strategy development around Program initiatives
  • Monitors and tracks activity with…determined strategies are being implemented and that the University is coordinated in our approach to these most important prospects; oversees development of supporting reports and monitors/analyzes activity; helps identify growth opportunities for fundraising
  • Coordinate the overall strategy for team ensuring that their time is spent to maximum effectiveness
  • Serves as a point of contact for select donors and prospects, and staffs prospect meetings as needed
  • Coordinates strategies around important internal and external meetings and events
  • Ensures appropriate pre-event/meeting preparation, including briefings and talking points as needed, project trackers, and coordinates development and execution of next steps
  • Directs internal communication to ensure appropriate staff and leadership are informed of planned and completed activity
42

Administrative Manager Resume Examples & Samples

  • Promotes an understanding of Enterprise Support Services (ESS) goals and contributions to secure necessary support from others to achieve business unit goals
  • Performs performance reviews for a large team, including mid-year and end-of-year evaluation feedback
  • Solicits on going feedback from customers to evaluate and coach executive assistants on their performance
  • Anticipates what customers want and follows up to check that internal customers are completely satisfied
  • Creates a knowledge transfer culture within a team
  • Participates on national or area projects
  • Can identify alternative solutions when necessary
  • Supervises mid sized teams up to 30 pp within a location or department
  • Approximately 6-8 years of experience
  • 2+ years managing people
43

Administrative Manager Resume Examples & Samples

  • Monitors time and attendance
  • Procures supplies and equipment
  • Develops and monitors operational and capital equipment budgets
  • Interviews, hires, orients, and evaluates unit secretaries
  • Monitors resource utilization reports and identifies problem areas
  • Coordinates activities with other departments related to environmental and equipment maintenance
  • Work experience in a health care setting and previous management experience desirable
44

Administrative Manager Resume Examples & Samples

  • A Bachelor's Degree in Finance, Business Administration, or Public Administration
  • Previous work experience in budget preparation and expenditures tracking/reporting, account reconciliation, accounts payable and accounts receivable using a purchasing system
  • Previous work experience in coordinating the preparation of contract specifications and documents for the purchase of equipment, services and supplies
  • Previous work experience in Human Resources Management involving employee onboarding, timekeeping and payroll, and personnel processing using Oracle software, People Soft, and/or Ceridian
  • Proficiency with Microsoft Office applications, such as: Word, Excel, PowerPoint, Outlook, and Access
45

Administrative Manager Resume Examples & Samples

  • Develop an understanding of the key business and financial drivers that determine EY's success
  • Knowledge of all Microsoft Office tools, with MS Outlook experience preferred
  • A minimum of 6-8 years’ experience in a related role
  • A minimum of 2 years’ experience of managing people
  • Bachelor's degree in a related discipline, or equivalent work experience
46

Administrative Manager Resume Examples & Samples

  • TEAM PLAYER (this person must be able and willing to do any task required of staff)
  • Professional
  • Friendly
  • 3 references
47

Administrative Manager Resume Examples & Samples

  • Oversee the administration and support service operations of the Kabul, Afghanistan office
  • Supervise a number of non-technical personnel in the office including Facility Management and Human Resources
  • Manage the work products and deadlines for all administrative staff
  • Schedule meetings, answer interoffice inquiries, and communicate all operation data to the Chief of Party
  • Manage project/document filing for the project
  • Establish report formats and standards for the project
  • Oversee upgrades and maintenance of office equipment including phones, copiers, facsimile machines, etc
  • Bachelor’s Degree or equivalent from accredited college or university
  • A minimum of 10 years of previous experience on related office management duties
  • Experience with federal contract administration desired
  • Willingness to accept a 12 month assignment in Afghanistan with potential for an extended assignment depending upon performance
48

Administrative Manager Resume Examples & Samples

  • Overall line management of the Administrative Assistants and Office Managers across the EMEA and Asia offices – London, Frankfurt, Luxembourg, Zurich, Singapore and Hong Kong
  • Monitor staffing levels across the administrative support team to ensure there is capacity to deliver a first class service and take action to address inadequacies by reassigning coverage amongst the team and/or making requests for additional headcount as required
  • Build and maintain strong relationships with key stakeholders within business teams to ensure a full understanding of the support requirements and nuances across business teams
  • Review and improve work-flow processes to leverage efficiencies across the Administrative Support function
  • Work closely with the HR team to source, hire and on-board talented Administrative Assistants
  • Plan and implement coverage for staff absences, including provision of cross training amongst the permanent team and working with the HR team to source and hire temporary staff as required
  • Coordinating performance management processes for the Administrative Support team, including annual performance review process and ad-hoc, ongoing feedback as required
  • Management of the annual compensation review process for the Administrative Support team
  • Work closely with the HR team to develop and implement team wide training initiatives and materials to facilitate assimilation of core competencies
  • Foster a collaborative, team environment across the Administrative Support team
  • Collaborate with peers in similar roles across the Firm to ensure consistency of approach and share best practices
  • Represent EMEA Administrative management in various initiatives and projects across the firm,
  • Business Management Tasks: assist the Equity Business Management team with management of departmental budgets, Business Continuity Planning, real estate and visitor management
  • Significant, recent experience of line managing an administrative population, ideally gained within a mid-to-large professional services environment
  • Experience of designing and implementing enhancements to existing administrative processes
  • Experience of delivering performance feedback and day to day coaching
  • Excellent communication skills; the ability to communicate with a high degree of diplomacy and listen effectively
  • Strong, demonstrable relationship and stakeholder management skills
  • Sound business judgement and an ability to operate within a highly collaborative, humanistic environment
  • Ability to deliver high quality work, against multiple priorities, often under time-pressure
  • Advanced proficiency across the Microsoft Office suite and enthusiastic proponent of new technologies
  • Can-do attitude and team-focused work ethic
49

West Coast Administrative Manager Resume Examples & Samples

  • 5 to 8 years experience
  • Knowledge of a media organization
  • A deep knowledge of California
  • Ability to work under deadline pressure with strong attention to detail
  • Excellent interpersonal and written communication skills
  • Ability to deal with all levels of management and staff in a professional manner
  • Excellent computer skills are a must, including experience with Mac, MS Word, Excel, Peoplesoft, Kronos, Google Mail and Google Calendar
  • Spanish, Chinese or another language spoken in the Bay Area would be a plus
  • Share
50

Administrative Manager Resume Examples & Samples

  • High level of professionalism, experience handling confidential materials, and strong customer service skills
  • Excellent communication, time management, organizational, and analytic skills
  • Ability to exercise independent judgment, solve problems, multi-task, and effectively meet deadlines while managing a heavy workload
  • Familiarity with UAccess and UA Foundation systems
51

Administrative Manager Resume Examples & Samples

  • Oversee and coordinate all administrative, logistical and secretarial support services for the Lusaka Office
  • Assist the Director of Finance and Operations to develop and implement SAFE administrative management policies, guidelines and manuals
  • Work with management on planning organizational needs and preparing plans, goals, objectives or criteria for management processes
  • Oversee the monitoring of utilities accounts on a monthly basis
  • Anticipate procurement requirements for the well running of the SAFE offices
  • Provides provincial offices with administrative support, as needed
  • Liaise with the different landlords for SAFE -rented properties, maintain lease agreements, rentals tracking schedule and individual rental invoices
  • Supervise assigned administration staff
  • Manage the filing of project documents (reports - quarterly, annual and other relevant documents in the SAFE Lusaka Central file system and ensure confidentiality of project documents and information
  • Ensure that Lusaka and Provincial Offices inventory is updated as and when there is a procurement made
  • Perform other duties as assigned
  • Degree in Business Administration, Accounting, Finance or other equivalent degree
  • Minimum of 3 – 5 years of related experience in such areas as: administration, procurement, logistics, record keeping and/or facilities management, preferably in an institution or an international development organization
  • Previous work experience within a NGO environment is also highly desirable
  • Working knowledge of USAID regulations
52

Merrill Edge Administrative Manager Resume Examples & Samples

  • Use existing review form to complete semi-annual audits of each individual FSA/BFA/SRM location, ensuring compliance with all policies, procedures, settings and circumstances. Secondary locations are to be visited annually
  • Review and respond to Sales Practice customer complaints received verbally or in writing for Merrill edge
  • Review Correspondence
  • Review and maintain all Compliance and Regulatory Correspondence
  • Prior review and approval of any sales seminars conducted by FSAs/BFAs
  • Monitor and review large trades
  • Monitor and review client accounts for potential risk with regard to mutual fund trading, concentrated positions, and margin usage
  • Review Compliance 1028 exception items for potential exposure, and ensure timely and appropriate follow-up
  • Familiarity with compliance and regulatory issues
53

Administrative Manager Resume Examples & Samples

  • Demonstrated ability to prioritize own work and multi-task
  • Demonstrated excellent organizational skills
  • Ability to direct and supervise the work of others
  • We are unable to provide Sponsorship for this position
54

Administrative Manager Resume Examples & Samples

  • Manages the Hiring of Team members for the department, including interviewing, tracking open positions, and recruitment and maintaining VCR standards in the employment process
  • Manages Human Resources responsibilities for assigned department(s) to include: creating a work environment that promotes teamwork, performance feedback, recognition, mutual respect and employee satisfaction; quality hiring, training and succession planning processes that encompass the company’s diversity commitment; compliance with company policies, legal requirements
  • Manages the schedule to deliver effective guest service and monitors fiscal budget, operations of assigned department(s) and marketing strategies to produce both short term and long term profitability for VCR
  • Manages the delivery and measurement of guest service within assigned department(s) consistent with the company’s core service standards and brand attributes
  • Ensures that payroll is completed in a timely and accurate manner
  • Provides input into the research, development, evaluation and implementation of new products, services, technology and processes to ensure VCR’s competitive position and in anticipation of changing customer needs within the dynamic hospitality and gaming environment
  • Performs other related duties assigned
  • 21 years of age, proof of authorization/eligibility to work in the United States, high school Diploma or equivalent
  • Maintain consistent adherence to the Venetian and Palazzo Unmatched Guest Service Standards. Work varied shifts, including weekends and holidays
  • Standards. Work varied shifts, including weekends and holidays
  • 2+ years hotel guest services experience required with at least 1 year in a management/supervisory capacity
  • Experience with Interviewing and HR Logix or similar recruiting software
  • Ability to schedule effectively to meet business demands while maintaining financial goals. Familiarity with Kronos or other timekeeping systems
  • Must be able to frequently move freely about the office, maintain manual dexterity to access computer via computer keyboard and operate office equipment, such as telephones, copiers, fax machine, etc., withstand various activities such as frequent walking, sitting for long periods and withstand prolonged standing, stretching, bending and kneeling without restriction
  • Be able to work indoors and be exposed to various environmental factors such as, but not limited to CRT fatigue, noise, dust, cigarette smoke, and be able to access all areas of the property. Must be willing to work outdoors in seasonal heat (100F+) or cold as well as inclement weather or adverse weather conditions
55

Provider Contracting & Administrative Manager Resume Examples & Samples

  • Bachelor’s Degree in Business, Finance or a related field; or a minimum of 5 years’ provider contracting experience
  • A minimum of 5 years’ progressive contracting experience for a national health plan
  • Solid leadership experience
  • Strong financial acumen with proficiency in analyzing and interpreting financial trends in the provider contracting arena
  • Proven contract preparation skills, with an in-depth knowledge of Medicare and other reimbursement methodologies
  • Hospital contracting knowledge/experience
  • Management/Supervisory experience
  • Master’s Degree in Business Administration or Finance
  • Experience with ACO/Risk Contracting
  • Value based contracting experience
56

Administrative Manager, Isd Resume Examples & Samples

  • Experience in managing energy efficiency programs and energy/utilities management systems for large facility infrastructures
  • Experience with current energy-related legislative, regulatory and policy issues
  • Experience with cogeneration, distributed generation, renewable resources, and central heating and refrigeration systems design, operation and maintenance
  • Strong project management and organizational skills, as well as the ability to handle tasks and meet critical deadlines
  • Experience in collaborating and coordinating joint ventures within ISD and with other County departments and districts or other public and private entities
  • Proven ability to lead, manage, coach and constructively evaluate subordinate staff
  • Experience in developing master schedules, project costs estimates, contract negotiation and development, purchasing and/or authorizing the purchase of materials and supplies
  • Experience in providing successful customer service to client departments and maintaining effective relations with clients, contractors, vendors
57

Administrative Manager Resume Examples & Samples

  • Serve as thought-partner to the VP/GM regarding growth, methodology, innovation, marketing, corporate relations, etc
  • Manage and oversee all day-to-day administrative activities of the Niche Diagnostics Center of Excellence
  • Effectively lead a team of administrative assistants to ensure tactical execution and team development
  • Serve as project manager for all internal site projects by contributing to the definition of project strategy and guiding the project core and sub teams to deliver on project objectives
  • Partner with business leadership to establish quarterly and long term strategic goals
  • Develops compelling presentations (slides, reports) incorporating quantitative and qualitative materials for a sophisticated audience of executive leaders and employees
  • Provides calendar management for the VP/GM in evaluating and prioritizing meetings and events to optimize his time to meeting business goals and priorities
  • Ensures materials for meetings are prepared and distributed within appropriate timelines and supports daily operations of the unit
  • Manage resources for 24-hour coverage of reception including coordination of off hours security and front desk personnel
  • Serve as the executive communicator and business partner to the VP/GM in developing and driving departmental and enterprise-wide communications plan, from message development, to timing, to execution online and in person
  • Works in partnership with HR to develop and lead programs that communicate the company’s business objectives, culture and values to its employees and to external audiences
  • Establish enterprise-wide best practices and tools for creative and inclusive internal communications and researches new industry tools and techniques for benchmarking and continuous improvement
  • Act as the Intranet editor, with a focus on enabling departments to communicate better, organize content, and make sure key information and news is easily available
  • Proactively identify inefficiencies, and create processes and solutions built to scale
  • Initiates and independently researches complex information requests, compiles statistics, gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation
  • Help facilitate and support internal events and on-site events
  • Manages a variety of special projects for the VP/GM
  • Minimum of 3 years experience as an senior administrative assistance within a corporate setting, 5+ years of executive-level administrative associate experience highly desired
  • Business acumen, strategic mind, and strong track record of excellence in the business world (with proven success in business; background might include management consulting, finance, HR, MBA, etc.)
  • People management /supervisory experience a plus
  • Desire to improve all of our processes and procedures
  • Exceptional organizational, analytical, and quantitative skills, good judgment, flexible with ability to work independently
  • Experience working at a level of discretion, and the ability to exercise judgment in handling sensitive and confidential information
  • Extraordinary attention to detail and organization
  • Excellent problem-solving skills and naturally helpful and resourceful
  • Ability to work collegially across all levels within a complex matrix organization
  • Experience with external communication and working with the business community
  • Maintain the highest level of discretion and confidentiality
58

Administrative Manager Resume Examples & Samples

  • Knowledge of JHU as an enterprise
  • Supervisory and management skills; ability to work
  • Independently on multiple detailed projects at the same time
  • Ability to work as part of an administrative team; must be able to exercise good independent judgment
  • Excellent research and analytic skills
  • Knowledge of JHU and federal HR, administrative, financial, and academic policies and procedures as they relate to staff management, undergraduate and graduate students, sponsored awards, non-sponsored and gift/endowed funds, and facilities management
  • Knowledge of MS Office suite (Word and Excel), email software (MS Exchange or similar), instant messenger software (MS Lync or similar), Adobe, internet browser, SAP, SharePoint, ISIS (self-service and production environments), Coeus, electronic calendaring system (Google calendar or similar), website content management software (SiteExecutive or WordPress or similar), Interfolio
59

Administrative Manager Resume Examples & Samples

  • Responsible for training, developing, supervising, and evaluating Administrative Sales Assistants, Specialists, Senior Account Coordinators, Account Coordinators, Typist(s), and Receptionist within assigned team for the branch
  • Assists the Director of Administration or Office Manager and/or Office President in the hiring of Administrative Sales Assistants, Administrative Assistants or Customer Service Representatives, Typist(s), and Receptionist(s) for the office
  • Maintains work schedules and approves all timesheets and vacation schedules for direct reports
  • Performs desk audits for direct reports on a periodic basis to ensure all administration functions are up-to-date and are being performed accurately and efficiently
  • Education Level: (Required): High School Diploma or GEDOR equivalent experience
  • 3-5 years of experience in Administrative Sales Assistant, Administrative Assistant, or Customer Service Representative
  • 5+ years of supervisory experience in sales administration with a food manufacturer
  • Develops and maintains a working knowledge of procedures for all manufacturers represented within team of direct reports
  • Ensures that direct report’s backups are thoroughly trained. Assist backups as needed during vacations and illnesses
60

Senior Administrative Manager Resume Examples & Samples

  • Diplomatic interpersonal skills
  • Manages and leads by example with maturity and integrity
  • Supervisory and management skills
  • Ability to work independently on multiple detailed projects at the same time
  • Ability to prioritize workload and work under pressure to deadlines
  • Excellent clear and concise communication skills
  • Ability to identify, develop and execute strategic initiatives
  • Knowledge of JHU and federal HR, administrative, financial, and academic policies and procedures sponsored awards, non-sponsored and gift/endowed funds, and facilities and staff management
  • Nowledge of MS Office suite (Word and Excel), email software (MS Exchange or similar, Adobe, internet browser, SAP, SharePoint, Coeus, electronic calendar systems
61

Administrative Manager Resume Examples & Samples

  • At least 10 years of administrative experience required
  • HS graduate or equivalent, college degree preferred. Specialized training or education may be substituted for part of the experience
  • Significant experience working in an engineering, architectural design or construction management environment is preferred
  • Must be detail oriented, have strong interpersonal skills, and the ability and desire to learn about the administrative processes
  • Must be proficient in MS Office Suite, including Word, Excel and database applications
  • Oracle and SalesForce knowledge is a plus
  • Ability to take financial and statistical information and produce reports required
  • Outstanding written (including spelling, syntax and grammar), interpersonal and organizational skills are a must
  • Must be able to multi-task
62

Senior Administrative Manager Resume Examples & Samples

  • Knowledge of Budgeting Theory & Practice; Financial Reporting and Controls; Financial Analysis; Theory & Practice; Contract Administration; Financial Management; Fiscal Planning and Management; and Federal, State, or Local laws and regulations
  • Knowledge of electronic and paper records administration to effectively manage security, file content, retention in a FERPA environment
  • Excellent computer skills with proficiency in word processing and spreadsheet software applications
  • Excellent analytical and problem solving skills with demonstrated experience in data reporting and analysis
  • Excellent interpersonal skills, diplomacy and the ability to work well with faculty, staff, students and parents. Demonstrated experience in implementation of strong customer services ethic in organizations
  • Demonstrated experience in process analysis and improvement, new process implementation. Knowledge of Project Management and/or Lean Six Sigma is desirable
  • Ability to work independently, as well as collaboratively as part of a team Knowledge of, ISIS or other student management system and/or SAP or other Enterprise Resource Process is preferred
63

Administrative Manager Resume Examples & Samples

  • Bachelors in Nursing or Allied Health required
  • Extensive knowledge of safety science, analysis (both common cause and root cause analysis), safety metrics, and culture change
  • Experience and knowledge in performance improvement (lean six sigma and rapid cycle improvement) and change management
  • The ability to analyze problems, develop recommendations and solutions and clearly communicate them to multiple stakeholders
  • Experience managing projects from start to end with demonstration of successful implementation and sustained change supported by metric improvement
  • Ability to develop collaborative relationships and effectively execute project management plans
  • Ability to build reports and analyze data related to patient safety events
  • Required Minimum Licensure/Certification: Certified Professional in Patient Safety (CPPS)
  • Master’s in Business or Health administration preferred
  • Experience using RCA2 processes and tools preferred
  • Accreditation background, survey experience, leadership experience at a minimum manager level is preferred
64

Administrative Manager Resume Examples & Samples

  • Manages and counsels teams of up to 20-30 employees, with specific focus to include performance management, talent development and employee relations
  • Utilizes strong reporting experience, frequently compiling, manipulating and analyzing data in order to make appropriate management decisions
  • Exercises influence at many levels of the organization, recognizing the impact of the Team’s performance on Stakeholder relations
  • Excellent verbal and written communications skills, attention to detail and strong organizational skills are essential
65

Administrative Manager Resume Examples & Samples

  • Demonstrated ability to develop business plans, and new models of financial analysis
  • Exceptional candidates are exceedingly well organized and technically savvy, with strong and effective communication and interpersonal skills
  • Ability to communicate clearly and effectively regarding Core business and compliance issues both verbally and in writing with all levels of the organization
  • Ability to learn and support changing technologies related to research and financial administration
66

Administrative Manager Resume Examples & Samples

  • Ensures efficient office operations by overseeing office equipment, facilities management, and other office purchasing. May include coordinating office moves as needed
  • Complete invoice processing partnering with Accounts Payable
  • Partner with Marketing and Research Management to supervise support staff and day-to-day activities. This includes support staff assignments and coverage during absences
  • Perform deal tracking and entry utilizing the Colliers deal tracking system
  • Track sales pipeline reports to assist in revenue forecasting process
  • Responsible for recruitment, interviewing, hiring/terminations, conducting orientation and developing & training staff and process all related paperwork
  • Oversee and approve timecards, set work schedules and approve time off requests
  • Partners with brokers to address needs
  • Ensures that all federal and state, local and company policies are adhered to
  • Supervise the maintenance of listing and transaction files, ensuring compliance with local state and federal regulations as well as Sarbanes-Oxley
  • Supervise the maintenance of records management
  • Plan and coordinate office events, working with management, vendors, agenda, and guest amenities as appropriate
  • Partner with Regional Operations, and Shared Services, including HR, IT, Marketing, Research, Operations, and Accounting to address office needs
  • Develop systems, processes or teams that are flexible, adaptable, and results oriented reaching the goal of maximum efficiency
  • Ensure that verbal or written communication is handled in a friendly, enthusiastic, and respectful manner
  • Responsible for ensuring a positive and respectful office environment
  • Ensure that all personnel are able to collaborate and work together to create innovative and creative solutions for the client
  • Associates degree; experience may be substituted for education
  • Minimum of four to six years of related experience or training
  • Minimum of two years direct supervisory experience
  • Requires intermediate skills with Microsoft Office Suite
  • Must have administrative, budget management and supervisory skills
  • Excellent organizational and prioritization skills
  • Ability to work under pressure, deal with multiple deadlines, effectively handles stressful situations, and work with minimal direction/supervision
  • Ability to communicate with all levels in the organization, and possess effective verbal and written skills
  • Ability to solve problems involving several options in situations
  • Ability to work in a complex team environment across multiple departments
  • Ability to work under minimum supervision and manage tight deadlines. of the local office, the region, as well as the company as a whole
  • Focus of this position is on producing high quality, detailed work based on established standards, guidelines and procedures. Precise, consistent work output is essential
  • Results orientation with strong technical/analytical skills
  • Strong service orientation with attention to detail
  • Makes decisions within established criteria and known processes
  • Knowledgeable of office administration principles, practices and techniques
67

Administrative Manager Resume Examples & Samples

  • Preferred Education
  • Preferred Work Experience: Experience in an academic environment; Project management experience; Experience planning meetings, managing calendars, and making travel arrangements
  • Preferred Skills: Proficiency with Microsoft Office applications; Excellent written and verbal communication skills
  • Exercise discretion and independent judgement with respect to confidential and sensitive information
  • Provide excellent customer service while working with all levels of academic personnel
  • Flex between working on a team and working independently
  • Prioritize work
68

Administrative Manager, Malaysia Resume Examples & Samples

  • Good negotiation and interpersonal skills
  • Responsible, detail-minded, organized and willing to learn
  • Good communication skills, spoken and written in English and Malay
  • Able to perform analytical work
  • Proficient in Microsoft programs such as Word, Excel and PowerPoint
69

Administrative Manager Resume Examples & Samples

  • Attends “Due Process” meetings with Employee Relations, documents performance issues and issues progressive discipline in partnership with Employee Relations, schedules Step 1 meetings as requested
  • Develops written processes, memos and communication to improve the operation based on the direction of the Housekeeping Director
  • Develops metrics, systems, and procedures for tracking productivity to identify specific opportunities for improvement
  • Drives performances demonstrates a sense of urgency to set high expectations, prioritize work and resources, and solve problems by identifying solutions that last while coaching others to perform and succeed
  • Ensures all attendance is tracked accurately in Workday, including all FMLA and personal / medical leave.Works with WFM to ensure all layoffs and FMLAs are entered immediately
  • Ensures lay-off on-call procedures are followed and that the 2 out of 7 absenteeism records are maintained
  • Follow-up with employees for failures to clock-in/out and issues discipline in accordance with departmental and company policies
  • Hotsos Administrator for the HSKP and EVS departments
  • Maintain bidding station standards
  • Maintain bulletin board updates
  • Maintains Black Berry phones records and troubleshoot device issues with IT/PBX
  • Maintain Pay changes in Workday: E.g.: pay rate 80% 90% and 100% union increases, promotions, etc
  • Manages assigned functions consistent that support the strategic plan and vision for the department, division, and property
  • Manages Human Resources responsibilities for assigned department(s) to include: creating a work environment that
  • Promotes teamwork, performance feedback, recognition, mutual respect and employee satisfaction
  • Monitors all personnel request forms for new hires and obtains appropriate approvals. Prepares/reviews employee forms and compensation related paperwork to ensure compliance to staff plan and budgeting constraint
  • Processes all counseling notices for the Housekeeping Management team which includes documenting and tracking all room inspection reports
  • Researches weekly labor financial variances and provides analytical summaries
  • Preform all other job related duties as requested
  • At least 5 years of experience in a related position and/or equivalent education and experience
  • Able to access computer systems, extract and input information and be seated before a computer monitor for extended periods of time
  • Able to analyze budgets, overtime reports, FTE reports and financial reports
  • Excellent working knowledge of computer systems and microcomputers software programs such as Workday, Kronos, LMS system, Stratton Warren, Microsoft Word, Excel, Power Point, etc
  • Able to effectively communicate in English, in both written and oral forms
70

Mlabs Administrative Manager Resume Examples & Samples

  • Manager of two (2) direct reports - MLabs Operations Manager and Informatics Senior Analyst with 12 indirect reports
  • Responsible (directly or indirectly) for all subordinate staff activities related to human resource management (hiring, promotion, salary changes, performance coaching, disciplinary actions, mandatory competencies and annual evaluations)
  • Promote employee job satisfaction and professional growth
  • Build team engagement with focus on trust and cooperation
  • Responsible (directly or indirectly) for all UMHS and Departmental obligations associated with the management of MLabs Division or its staff (e.g., Payroll, UMHS mandatories, Master Control Policy and Procedure Signoff, Fire and Safety Committee, Laboratory Communication Committee, Regular Staff Meetings, Clinical Pathology Operations Meeting)
  • Responsible for oversight of division budget, management of expense allocation and monthly reconciliation of expense report
  • Approve MPathways Vendor Payments and Facilitate Vendor Purchasing Agreements
  • Provide management and leadership to ensure successful implementation of new client service expectations as defined and articulated by Business Development Strategist
  • Provide direct oversight of existing services provided to clients and facilitate implementation for changes or expanded services as communicated by Business Development Strategist
  • Responsible (directly or indirectly) for client problem resolution and service recovery
  • Provide Leadership for key projects – (e.g. in FY17, Sales Force, Website, Call Center Expansion and relocation to NCRC)
  • Develop and maintain Division QA Reports using metrics as effective and timely indicators of change/progress
  • Develop and/or contribute to metrics that measure team productivity and proper allocation of resources
  • Provide direction to Pathology Informatics, Clinical and Anatomical Billing Groups and Laboratory Supervisors on MLabs specific initiatives
  • Knowledgeable of Legal and Regulatory Requirements Pertinent to Reference Laboratory Business
  • Bachelor’s degree in Medical Technology
  • Minimum five (5) years experience in a managerial position within a large academic health system and/ or ten (10) years experience working within the reference laboratory industry
  • Minimum five (5) years experience working in a clinical laboratory
  • Demonstrated experience working with Human Resources
  • Demonstrated experience with project management
  • Proficient with Access, Excel, Microsoft Word, Powerpoint and Visio
  • Ability to translate strategic business goals into operational plans
  • Experience and success working in a fast-paced, service-oriented environment with an ability to manage multiple projects simultaneously
  • Superb work ethic, with a drive to exceed expectations and a commitment to personal accountability and ownership
  • Ability to engage team members and establish trust and cooperation from the team
  • Demonstrated commitment to diversity, equity and inclusion
  • Demonstrated commitment to patient and family centered care
  • Master of Business Administration, Healthcare Administration or related field
  • Experience with client-facing business roles, such as management, consulting, sales and marketing
  • Experience with Hospital (EPIC) and Laboratory Information System (SOFT)
  • Demonstrated experience effectively managing numerous simultaneous projects requiring internal team and external vendor support to achieve client service expectations
  • Ability to work flexible hours to meet goals and deadlines
71

Administrative Manager Resume Examples & Samples

  • Preferred Work Experience:Ten or more years within the University System of Georgia
  • Preferred Skills:Excellent written and oral communication skills are require
  • Ability to create ad hoc reports for CACP's Executive Director
  • Ability to conduct and attend meetings in the absence of Senior Level Management as their proxy
  • Experience within GT or USG administrative, financial and HR systems
  • Ability to Conduct staff meetings, participate in hiring, evaluations and disciplinary actions of support personnel
  • Ability to manage and reconcile the state budgets; manage entire sponsored budget and maintain the pre and post award for each grant and/or contract
  • Ability to assist PI's with annual reports and communicate when required with the sponsor point of contact; monitor grant opportunities for compatibility with CACP research faculty interests
  • Ability to act as the HR Contact for the unit
72

Administrative Manager Resume Examples & Samples

  • Requires excellent interpersonal, oral and written communication skills to interact with employees at all levels of the University
  • In collaboration with the department’s senior leadership, the ability to develop and execute strategy
  • Record of accomplishment in managing others such as
73

Senior Administrative Manager Resume Examples & Samples

  • Highly organized and detail oriented with ability to prioritize multiple responsibilities
  • Comprehensive knowledge of SAP and all of its functions. Able to identify short and long-term problems, strengths and weaknesses of current practices, alternatives, and implementing creative solutions to address complicated issues. Advance proficiency in Microsoft Office Suite applications (Word, Excel, and PowerPoint)
  • Ability to manage budgetary matters at both high oversight and detailed analysis level
  • Ability to work independently. Knowledge of JHU policies and procedures
  • Knowledge of federal regulations related to sponsored funding for educational institutions (Circular A-21, A-133, and FARS)
  • Working knowledge of electronic proposal submission systems, i.e. Coeus, NIH Commons, FastLane, and Grant.gov. Understanding of general accounting principles and practices
  • Ability to analyze data to project revenues and expenditures
  • Able to work in a team and embrace a hands-on approach to management
74

Administrative Manager Resume Examples & Samples

  • Monitor and coordinate programs and actions
  • Coordinate the activities of one or more functions to effect unity of operation
  • Provide information to others (oral or written) to explain/clarify problems or issues or requests; meet with other professional/technical personnel to determine causes of a specific problem
  • Participate in periodic management meetings to keep top management informed of problems and concerns
  • Plan to achieve goals or establish priorities
  • Implement changes or develop new policies, procedures and/or methods
  • Help unit/area/department to understand, share, and support the vision
75

Administrative Manager Resume Examples & Samples

  • Preferred Work Experience: Experience with document review and editing
  • Preferred Skills: Proficiency with Microsoft Word, Excel, PowerPoint and Outlook; Strong organizational skills and attention to detail; Excellent interpersonal and communication skills (oral and written)
  • An in-depth understanding of unit organizational and operational issues as well as strategic goals
  • A strong understanding of development strategies including alumni stewardship
  • The ability to master common office software applications (e.g., Adobe Acrobat Professional)
76

Administrative Manager Resume Examples & Samples

  • 5+ years supervisory experience preferred
  • 3+ years line manager experience preferred
  • Series 7, 66, 8 or 9/10
  • Insurance License (Life and Variable Annuities) preferred or will obtain in first year
  • Strong coaching and communication skills
77

Administrative Manager Resume Examples & Samples

  • 35% Export Product Registration
  • 15% Export Logistics
  • 20% Managing daily office funtions around customer service
  • 15% Back-up of daily office funtions
  • 5% Participation in safety and employee engagement functions
  • 5% Learning and Development/ Training
  • 5% Office management of IT and implementation of new technologies
  • Experience supervising and leading others
  • Ability to manage and organize priorities
  • Ability to work independently and also as a team member
  • Must be flexible and exhibit positive attitude
  • Strong MS Office experience
  • Available for occasional travel
  • May require to work overtime
78

Administrative Manager Resume Examples & Samples

  • May serve as the primary liaison for business activities within the department. Demonstrates commitment to improving service and product quality for internal and external customers. Designs systems and processes which enhance efficiency and effectiveness of internal controls and ensure the integrity of the department (quality control). Assures that effective internal controls are developed and maintained to ensure integrity of the Department/Divisions/Institution
  • Interfaces with information systems to resolve computer hardware and software problems developing strategies to manage and improve departmental effectiveness. Recommends and oversees the installation of new software packages
  • Provides administrative oversight for department education programs for students, residents, and fellows including recruitment, orientation, training, records management as well as continuing education for faculty members
  • Coordinates the department's physical resource utilization including space planning, budget and inventory control, purchasing and utilization of department resources, and other property maintenance providing project management oversight in the setup and establishment of new laboratories, offices or clinical spacefor incoming faculty
79

Administrative Manager Resume Examples & Samples

  • Trains and leads associates in areas of customer service, order management, purchasing, warehouse duties, office administration, truck management, and system processes
  • Coordinates delivery truck deliveries and maintenance
  • May perform a variety of customer service, warehouse, and office administration duties as necessary
  • Acts as the contact person for various computer systems such as ASI, JDE, PC, etc
  • Provides feedback to management regarding staff performance evaluations
  • Responsible for the overall operations with regards to freight, shrink, margins and overtime
  • Assures customer confidence is achieved on a consistent basis
  • Ensures associates follow standard safety procedures in order to be in compliance with safety program corporate standards
  • May assume management responsibilities in the absence of the SSC or Stone Manager
  • May perform other related duties as required
  • Requires high school diploma or GED
  • Some college preferred
  • Computer Software Knowledge (Word, Excel, Lotus Notes)
  • SSC Operating Procedures
  • Certified Forklift Operator
  • Three or more years customer service and warehouse experience
80

Administrative Manager Resume Examples & Samples

  • Manage and coordinate plant budget, monitor profit/loss
  • Work with Plant Manager and department leads to develop and monitor the business plan and the operation maintenance and capital budgets for the plant
  • Prepare five year operating and maintenance and capital budgets for the plant
  • Prepare expenditure monthly variance to budget reports and expenditure forecast reports
  • Monitor and analyze expenditures and provide timely information to plant management in support of financial and operational planning and decision making by utilizing various budget and planning systems and tools
  • Interface with corporate Operations Analytics team and Supply Chain team with plant financial information
  • Manage accurate and timely receipt, approval, and processing of invoices
  • Manage human resources and employee relations at the plant level
  • Serve as a community liaison, including coordinating plant charitable contributions
  • Manage time entry and payroll functions
  • Manage the ADP payroll process for plant staff, including reporting and summarizing payroll data for analysis
  • Work with the Plant Manager and department leads to provide leadership and supervision on the employment process with specific emphasis on recruitment, pre-employment testing, interviewing, selection and employee orientation
  • Administer the employment process within all EEO/AA, ADA, ADEA, FMLA, FLSA and other state or federal regulatory compliance requirements in conjunction with HR Business Partner and other HR staff
  • Manage employee personnel transactions, including promotions, transfers, resignations and retirements
  • Manage the procurement and travel credit card process, including the reporting of tax information and submission of records
  • Manages the contractor and visitor access and badging process
  • Coordinate and manages plant service award process
  • Coordinate input from employees to ensure needed resources are accurately planned, budgeted and expensed in compliance with department and business group goals and objectives
  • Coordinate the plant information technology needs
  • Supervise plant administrator clerical functions. This includes, but is not limited to: mail, AP processing, payroll processing, records management, and tracking of coal, oil and generation statistical data
  • Supervise plant storeroom functions. This includes, but is not limited to: verifying inventory accuracy and data, including counting of stores items, ordering stocked material, and ensuring inventory description information is accurate and up to date to ensure correct materials are on hand when needed. Ensure stores items are ordered, received and issued according to Company procedures
  • Monito