Administrative Asst Resume Samples

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RS
R Schultz
Rosario
Schultz
1079 Medhurst Lodge
Los Angeles
CA
+1 (555) 133 2102
1079 Medhurst Lodge
Los Angeles
CA
Phone
p +1 (555) 133 2102
Experience Experience
Phoenix, AZ
Administrative Asst
Phoenix, AZ
Howell, Leuschke and Beatty
Phoenix, AZ
Administrative Asst
  • Make hiring decisions, review salaries, and facilitate performance development, for all hourly and student workers at MHS
  • Manage departmental staff and student workers including performance evaluations, conflict management
  • Working with web master, maintain EIOH website research section.Make suggestions for change
  • Assist in developing PowerPoint presentations
  • Calendar management, schedule appointments. Complete expense reports and create presentations
  • Create and develop visual presentations
  • Provide ad hoc support to Leadership teams functions, departments, and administrative assistants
Boston, MA
Senior Administrative Asst
Boston, MA
Monahan LLC
Boston, MA
Senior Administrative Asst
  • Communicate and handle incoming and outgoing electronic communications on behalf of the Partners
  • Prepares outgoing mail and correspondence, including e-mail and faxes
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
  • Maintains & updates CHS master facility listing for MM on intranet
  • Provide support for visiting executives
  • Client liaison up to and including CEO level
  • Coordinate, organize, and manage scheduling for both on-site and off-site meetings with vendors and internal staff
present
San Francisco, CA
Administrative Asst Senior
San Francisco, CA
Becker and Sons
present
San Francisco, CA
Administrative Asst Senior
present
  • Review and verify in detail, the work of lower classified administrative personnel; take and transcribe shorthand and/or machine dictation (limited to positions that are primarily secretarial in nature)
  • Travel and meeting arrangements
  • Preparation of presentations and meeting notes
  • Review reports, data and information supplied by other personnel, check for accuracy and adherence to standard procedures and policies
  • Processing of timesheets, expense statements, invoices, and departmental supplies
  • Work closely with executive office administrative support
  • Ensure compliance for all administrative responsibilities
Education Education
Bachelor’s Degree in Professionalism
Bachelor’s Degree in Professionalism
Cornell University
Bachelor’s Degree in Professionalism
Skills Skills
  • Capable of creating customized actionable market reports using pivot tables, ,advanced formulas or macros
  • Ability to handle a high volume of work while maintaining accuracy and attention to detail
  • Ability to work proficiently and calmly under pressure situations
  • Excellent interpersonal skills and ability to work effectively with people at all levels
  • Strong time management and organizational abilities with excellent follow up skills
  • Proficient with PC software including MS Word, Excel, Outlook, Power Point and scheduling software
  • Ability to understand how various pieces of the business fit together
  • A demonstrated team player with ability to resolve conflict
  • Demonstrated knowledge of university policies
  • Attention to detail
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15 Administrative Asst resume templates

1

Administrative Asst Resume Examples & Samples

  • Schedule and organize complex activities such as meetings, travel, and department activities for the two VP’s of Supply Chain
  • Create and develop visual presentations
  • Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the President, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company wide events
  • Handle general administrative duties such as the management of schedules, telephone calls, organization of files
  • Type and design communications such as; general correspondences, memos, charts, coordinate quarterly communications meetings etc
  • Negotiate with vendors, maintain and examine leased equipment, purchase supplies and manage areas such as stock rooms
2

Administrative Asst Resume Examples & Samples

  • Calendar management, schedule appointments. Complete expense reports and create presentations
  • Plan for department/function meetings and coordinate meeting logistics for large teams
  • File maintenance, process mail, copying, etc
  • New hire on-boarding (IT set up, introductory meetings scheduled, IProcurement, I Expense)
  • Ability to understand how various pieces of the business fit together
  • Ability to handle confidential and sensitive information
  • A team player with ability to resolve conflict
  • Minimum of 3 - 5 years of related experience, preferred
3

Senior Administrative Asst Resume Examples & Samples

  • The ideal candidate will be experienced in handling a wide range of administrative and site support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs
  • Be responsible for interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
  • Assist management with preparation of presentation materials
  • 2-4 years experience in a similar job role/environment
  • At least 4 years as Senior Admin Asst
  • At least 4 years experience of working with financial services industry
  • Strong communication skills to be able to communicate at all levels
  • The candidate should have a proactive approach to problem solving
  • Minimum of 4 years of work experience as Sr. Admin Asst
  • Excellent interpersonal relationship and communication / presentation skills
  • Demonstrates initiative and is a self starter
  • Drive/Determination and knowledge
4

Administrative Asst Resume Examples & Samples

  • Prepare reports and summaries relative to manpower, overtime, budgets, etc. for the units being supported
  • Maintain high degree of confidentiality in reporting technical information and all other subject matter
  • Maintain appropriate department records including employee files
  • Prepare Change of Status (COS) forms for management
  • Generate standard work practices and modify as needed
  • Retrieve and compile data to track overtime, collect financial information and other business unit metrics for management. Prepare reports as required
  • Support other administrative assistants during periods of absences such as vacations, etc
  • Interface with suppliers, manufacturing engineers or other internal customers to meet the needs of the business unit
  • Archive documents per applicable retention policies and procedures
  • Schedule area activities for the business unit staff when requested
  • Coordinate payment of bills, invoices, RPO’s etc
  • Use ACE tools as part of daily work activities
5

Administrative Asst Resume Examples & Samples

  • Manage executive’s calendar, meetings, travel and correspondence
  • 3+ years executive assistant experience supporting a Vice President
  • Advanced computer skills using MS Office (Word, Excel, PowerPoint, Outlook)
6

Senior Administrative Asst Resume Examples & Samples

  • Assists with preparation of Regulation 9 real estate reviews
  • Assists with obtaining title insurance and appraisals
  • Participates on client sales and service calls as needed
  • Frequent interaction with other areas of Trust and the Bank
  • Provides back-up support with client communication and problem solving
  • Fosters positive professional and customer relationships
  • Ensures smooth transition as client moves among service models
  • Works with Administrative Service Group (ASG) to process real estate related bills
  • Provides necessary maintenance/interfaces for trust and real estate accounting systems
  • Pro-active with a sense of urgency for client services and completion of projects/tasks
  • Works with multiple managers with need to balance priority
  • Assists with property inspections and with meeting third-party vendors in outside locations
  • Learns basic knowledge of Real Estate and Fiduciary Law
  • Provides oversight for a geographically dispersed and diverse portfolio of 130+ residential, commercial farmland and vacant land properties
  • High School or GED equivalent required
  • Associate Degree preferred
  • Trust Real Estate Administrator or related experience preferred
  • Proficient with Microsoft Excel and Word
  • Strong technical skills in order to provide system administration and support
  • Detail oriented and good problem solving skills
  • Deep consideration for success of team members and support for the mission of the organization
  • Understanding of company policies, procedures and operations
  • Effective customer relations
7

Administrative Asst Resume Examples & Samples

  • Understand and enforce specific security and export control policies and procedures
  • Act as Protective Service liaison with export control and Pratt Connecticut operations in relation to the “Visitor Registration System”
  • Compile and prepare reports for Site Group and Protective Services
  • Interface with internal and external customers to meet the needs of the North Berwick facility
  • Administrate the Protective Services “Standard Operating Guidance” program working with Protective Services officers to ensure guidance documents are up to date
  • Conduct security surveillance maintaining vigilance of specific controlled area, reporting abnormalities as necessary
  • Operate as an emergency dispatcher in Protective Services during emergency situations
8

Administrative Asst to Group President Resume Examples & Samples

  • Provide phone coverage, mail distribution, calendar management and email support. Calendar management can be highly complex due to the volume of meetings these leaders are involved in. In addition, calendar management includes both internal and external stakeholders from all levels of the organization to include international stakeholders where time zones must be anticipated and included in the scheduling. Email support can be very complex as well, as it entails utilization of independent judgment and action on certain high level and extremely confidential related items
  • Manage the development of domestic and international travel itineraries/agendas, and coordinate booking all related travel details (transportation, lodging, passports and visas, etc.)
  • Manage all T&E expense management activities for their principles (expense reporting, tracking, journal vouchers, reporting, etc.)
  • Data and Systems: Possess the knowledge and skills required to access and collect data via Company approved technologies/databases or the internet. This includes the ability to complete electronic forms, produce reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases
  • Technology/ Tools: Working knowledge of specialized databases, systems, and communication mechanisms (KO Buy, Concur Travel Management, Flex time, E-Time, Link, SAP, etc.). Advanced knowledge of Microsoft Word, PowerPoint, Excel, and Outlook
  • Communication Skills and Business Etiquette: The ability to effectively communicate with others via telephone and/or in person in a professional and helpful manner while building credibility and rapport. This includes the ability to be diplomatic and tactful, demonstrate appropriate behavior, and maintain composure in negative circumstances
  • Initiative & Problem Solving: Proactively anticipates critical needs and moves forward with solutions with minimal guidance
  • Ability to Maintain Confidentiality: Handles all information with the highest level of confidentiality
  • Reporting and Analytics: Ability to use spreadsheets, develop formulas, and prepare analysis and reports
9

Administrative Asst Resume Examples & Samples

  • Compiles information and prepares a variety of drafts and finished documents including schedules, presentations, charts, graphics, tables, and reports
  • Reviews finished materials for completion, accuracy, format, grammar, spelling, and composition
  • Receives phone calls, answers requests for factual information pertaining to the department?s specialty, and/or directs calls to the appropriate associate or department
  • Handles incoming and outgoing mail and correspondence, including opening, reviewing, routing, and distributing
  • Orders, maintains, and tracks an adequate inventory of office supplies and forms, obtaining proper approvals and staying within allotted budget
10

Administrative Asst Resume Examples & Samples

  • New Hire Recruitment
  • Financial Records Management
  • Student Employment
  • Payroll and Timekeeping Management
11

Senior Administrative Asst Resume Examples & Samples

  • Primary support for Head
  • Diary management and manage email correspondence
  • Client liaison up to and including CEO level
  • Prepare presentations and pitches
  • Provide support for visiting executives
  • Co-ordinate domestic and international travel
  • Expense administration and accounts payable
  • Maintain good relationships with co-workers and clients
  • Preparation of highly sensitive and confidential information
  • General office administration
  • O Administrative support for CIB Technology teams at one or more sites in Bangalore
12

Administrative Asst Resume Examples & Samples

  • Previous experience with customer service or interactions with the public
  • Previous experiencereading, comprehending, and analyzing information and data in both paper and electronic forms
  • Previous experience inrecords management
  • Proficiency with MS Office and internet research
13

Administrative Asst-md Resume Examples & Samples

  • PERFORM ADMINISTRATIAVE DUTIES FOR THE MANAGING DIRECTOR AND DEPARTMENT, WHICH MAY INCLUDE MAINTAINING FILES, DRAFTING CORRESPONDENCE AND PREPARING PRESENTATIONS
  • SORT, READ AND DETERMINE ROUTING OF INCOMING MAIL AND MAINTAIN FOLLOW-UP FILES AS NEEDED
  • ASSIST WITH ROUTINE AND SPECIAL PROJECTS, WHICH MAY INCLUDE MONITORING THE PROGRESS OF PROJECTS FROM INITIAL REQUIEST TO COMPLETION
  • HANDLE INTERNAL AND EXTERNAL CUSTOMER INQUIRIES; RESOLVE ISSUES AND REFER COMPLEX SITUATIONS TO APPROPRIATE LEVEL AS REQUIRED
  • MAINTAIN PERSONNEL RECORDKEEPING AS RQUIRED
  • MAINTAIN CALENDAR, COORDINATE AND SCHEDULE MEETINGS AND CONFERENCE CALLS; PROVIDE MATERIAL AS APPROPRIATE FOR MEETINGS/CALLS; MAY BE REQUIRED TO TAKE MINUTES DURING MEETINGS AND CONFERENC CALLS
  • MAKE TRAVEL PLANS AND MAINTAIN ITINERARY FOR TRIPS. PREPARE ANY NECESSARY MATERIALS FOR TRIP. ENSURE THAT EXPENSES ARE SUBMITTED FOR PAYMENT
  • REVIEW VENDOR AND PROFESSIONAL INVOICES, PREPARE DOCUMENTATION FOR APPROVAL AND HANDLE FOLLOW-UP IF REQUIRED
  • ORDER AND MAINTAIN OFFICE SUPPLIES AND OTHER MATERIALS AS NEEDED
  • GATHER AND COMPILE INFORMATION FOR REGULAR AND ADHOC REPORTS AS NEEDED BY MANAGER(S) AND OTHER STAFF
  • COMPLY WITH ALL APPLICABLE LAWS/REGULATIONS, AS WELL AS COMPANY POLICIES/PROCEDURES
  • PERFORM OTHER ASSIGNMENTS (OR DUTIES) AS REQUIRED
14

Administrative Asst Resume Examples & Samples

  • Previous work experience in a position involving customer service or interactions with the public
  • Previous experience in a position providing administrative, secretarial, and front line customer services duties in a large, fast paced organization
  • Previous work experience in a position in front line customer service
  • Previous experience using a Personal Computer
15

Administrative Asst Resume Examples & Samples

  • At least 3-5 years experience supporting Executives and/or Senior-Level Management
  • Advanced user in Microsoft Office, especially Outlook, Word, PowerPoint
  • Experience making travel arrangements (domestic and international)
  • Extensive calendar management experience
  • Strong relationship building and rapport building skills
  • Excellent time management, organizational and prioritization skills
  • Ability to handle multiple tasks in a fast-paced, deadline driven environment
  • Experience creating and maintaining expense reports
  • Previous Process mapping experience
  • Previous experience managing projects and/or small initiatives
16

Administrative Asst Resume Examples & Samples

  • With general guidance as to priorities, and with considerable latitude for independent judgment, manages data and logistics for CTSI Evaluation and Operational metrics. Actively contributes to the planning, agenda design and organizing of meetings of the CTSI Evaluation Working Group. Prepares and distributes meeting agenda and minutes. Assists in collecting required information necessary to track CTSI productivity and programmatic outcomes, managing multiple databases and developing periodic reports. Participates in planning and implementation of CTSI data initiatives and systems, including contributing to the Common Metrics activities of the national CTSA Consortium
  • Supports CTSI communication activities by managing the CTSI website change control process, maintaining the website, and contributing to communication planning. Routinely updates and manages the CTSI Calendar of Events maintaining current and accurate information
  • With general guidance as to priorities, but with considerable latitude for independent judgment, plans and makes all administrative arrangement for multiple committees and meetings both within and external to the department. Duties include providing all logistical support for weekly CTSI events, such as, but not limited to arranging for meeting space, scheduling of speakers, arranging for meeting supplies-including, coordinating availability of food and other services, preparing and distributing program schedules, agendas and other materials, including compiling, synthesizing and distributing meeting minutes and participant evaluations, and other duties related to the planning and implementation of CTSI programs
  • Serves as managing editor for the CTSI Weekly Update newsletter. Writes or acquires content, prepares drafts, tests, and distributes. Periodically assesses newsletter format and continuously improves. Maintains CTSI website home page content so as to be consistent with newsletter and other website content
  • With general guidance as to policies and regulations, acts in the absence of the CTSI Office Manager, handling inquiries regarding the CTSI. In support of the CTSI Finance Team, contributes to document development and review for routine CTSI business and periodic pre-award activities for development of funding applications. Exercises independent judgment to route messages as appropriate, in a timely, efficient and predictable manner. Performs other duties as needed
17

Administrative Asst Resume Examples & Samples

  • Monitoring department budgets and maintaining accurate records. Compiling historical data and recommending allocation of funds. Researching, resolving, and justifying discrepancies on monthly reports
  • Event planning including coordinating with vendors, venues and guest speakers. Working with Printing Services to design advertisements, coordinating space, and facilities planning for event
  • Maintaining departmental personnel files (ex: for tenure and promotion and salary recommendations.)
  • Serving as the department contact and resource for HR issues
  • Reviewing policies and processes and recommend changes as appropriate
  • Composing/drafting correspondence for administrator's signature
  • Managing and purchasing office supplies
  • Coordinating complex and varied travel arrangements
  • Maintain Chair's schedule (including travel.)
  • Supervise graduate students and work study staff as well as the new predoc program with the University of Bremen, Germany
18

Administrative Asst Resume Examples & Samples

  • Responsibilities are broad, varied and may include handling telephone calls, scheduling appointments and relieving the department of administrative detail
  • Work's to support EMS operations, and Senior level Directors
  • May coordinate meetings, conferences, presentations, Proof reading, travel arrangements and perform other routine administrative work
  • May have responsibility for assigned projects within the department utilizing one or more software packages
  • May compose correspondence of a routine nature, reports, or presentations
  • Must be able to navigate a wide range of computer software and data entry
19

Administrative Asst Resume Examples & Samples

  • Previous experience in administrative, clerical or secretarial duties
  • Previous experience drafting correspondence and communications to staff members
  • Previous experience with processing payment vouchers and tracking office expenditures
  • Previous experience with taking notes and typing for meetings, answering telephones and responding to inquiries
  • Proficiency with MS Office and experience using database systems
20

Administrative Asst Resume Examples & Samples

  • Monitor expenses against monthly budget summaries. Reconcile monthly general ledger
  • Pre and post award grant budgeting responsibilities for research grants
  • Make hiring decisions, review salaries, and facilitate performance development, for all hourly and student workers at MHS
  • Supervise all office assistants, including 4-5 student workers
  • Purchase office supplies, instructional materials, and outside vendors
  • Manage One-card and maintain appropriate documentation
  • Maintain organized and timely filing of budgetary forms. Prepare and process internal Vanderbilt forms (check requests, purchase orders, travel reports, etc.) Prepare draft of Supplies and Services Budget, Graduate Student Award request and Instructional Needs Request form for Director approval
21

Administrative Asst Resume Examples & Samples

  • Provides administrative support for assigned faculty members-composes and types correspondence, performs library and computer searches, types scientific papers and course materials, updates curriculum vitae, and provides general support with publication efforts
  • Manages direction and oversight of all department administrative staff, coordination of schedules, and approval of payroll. Ensures all department faculty have support, reassign administrative support to cover any absence, to include vacation, disability, jury duty, etc
  • Manages the daily calendars and recommending or choosing among competing demands and using discretion
  • Organizes reports and data, creates presentations, writes meeting synopses, prepares materials for events, edits and publishes program notices, reviews and updates departmental regulations, sends out announcements, and issues committee meeting reminders
  • Produces and maintains department quality assurance records, creates reports, includes performing audits for billing accuracy and compliance with CAP and NYS laboratory regulations as directed
  • Assists with logistical management of projects and event planning, such as reserves spaces, purchases refreshments and supplies, and ensures a seamless implementation
  • Serves as key contributor to regular departmental meetings and retreats
  • Covers for other clerical staff during absences
  • Manages complex requests for external department users, purchases, and invoices by adhering to established policies and priorities and using judgment to determine the most effective and efficient methods
  • Consults with the department finance to devise appropriate methods to handle complex financial arrangements
  • Ensures proper allocation of expenses and revenues
22

Administrative Asst Resume Examples & Samples

  • Prepare meeting materials and assists with the development of PowerPoint presentations
  • Assist with travel arrangements and meeting planning for international visitors
  • Manage the schedule of reoccurring meetings like department meetings, management meetings and 1 on 1 staff meetings for the department head- room reservations, coffee/food orders
  • Organize newcomers arrival (IT requirements) and FIT meetings
  • Manage Sharenet
  • General Lab Activities
  • Labeling jars for micro
  • Conduct color odor appearance for other L’Oreal entity raw material receptions
  • Offsite storage including Micro
  • Manage Analytical chemical inventory
  • Manage raw material standards inventory
  • Service contract scheduling/work orders
  • HS diploma with 6 years’ experience
23

Administrative Asst Senior Resume Examples & Samples

  • High school diploma or GED required; Associate degree preferred
  • Four to seven years of experience in an office environment
  • Exercise judgment within defined procedures and practices to determine appropriate action
  • Follow department processes and procedures and may make recommendations to these processes
  • Strong working knowledge of several office software packages which include word processing, spreadsheets, databases, graphics and desktop publishing applications
24

Administrative Asst Resume Examples & Samples

  • Represent Associate Chair in contacts with Department of Medicine and University leadership, patients, faculty , as well as colleagues and collaborators at outside academic institution, relaying the Associate Chair's instructions, preferences and concerns , and obtaining reports or recommendations for her
  • Co-ordinate recruitment activities for departmental research faculty in and interact with recruitees and their staff
  • Represent the Associate Chair in contacts with outside agencies such as the National Institutes of Health, The American Thoracic Society, as well as other Universities and Academic Institutions
  • Control access to and prioritize the Associate Chair's calendar.Manage the Associate Chair's time by controlling and prioritizing access to her, resolving scheduling conflicts, gathering pertinent information for meetings, including background materials for formulating agendas.Open and prioritize the Associate Chair's mail
  • Coordinate Associate Chair's lecture schedule and itinerary making arrangements for international and domestic travel
  • Assist the Associate Chair in all stages of grant and manuscript submission.This will include use of computer software including Word, Power-point, and Excel.Interaction with Department of Medicine and non-Department of Medicine personnel to capture sensitive financial information will also be required
  • Anticipate the need for, and obtain, background material for conferences and meetings
  • Compile, edit and check for accuracy material for reports, correspondence and presentations.Update Associate Chair's CV; transcription of various departmental letters and medical dictation as needed.Responsible for office files and supplies
  • Provide cross-coverage within the Administrative Corridor primarily Vice-Chairman’s and Chairman's Office.Additional projects/duties as assigned
25

Administrative Asst Resume Examples & Samples

  • Monitor departmental budgets and maintain accurate and current records by
  • Compiling historical budget/grant data and recommending allocation of funds
  • Monitoring grant spending against budget and report status of same
  • Researching, resolving and justifying discrepancies
  • Project management which may include
  • Compiling data, conducting research assignments and summarizing findings according to general instruction
  • Coordinating space and facilities planning
  • Perform administrative duties by
  • Maintaining departmental personnel files
  • Serving as department contact and resource for HR issues
  • Reviewing policies and processes and recommending changes as appropriate
  • May send correspondence under own signature
  • Managing lab inventory and purchasing supplies
  • Providing administrative support to research which may include web research and manuscript composition/development
  • Coordinating complex and varied travel arrangements, which may include meeting planning
  • Supervise staff by
  • Providing input for performance development for direct reports
  • Interviewing and recommending selection of direct reports
  • Training direct reports
26

Administrative Asst Senior Resume Examples & Samples

  • Five years or more experience providing administrative support at the senior manager or director level
  • Experience managing confidential information
  • Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings
  • Experience managing a leader’s calendar and incoming inquiries with minimal direction
  • Demonstrated experience taking initiative and being a self-starter in day-to-day responsibilities
  • Ability to professionally represent the Office of the CIO, including professional interactions with other executives, managers, peers, department employees, external organizations and vendors
  • Exceptional organizational skills with ability to prioritize, multi-task and proactively prepare for upcoming meetings and events
  • Ability to provide professional correspondence and communications as a trusted representative of the executive office
  • Ability to build and maintain relationships with executive support across Southern Company
  • Demonstrated proficiency in Microsoft Office products, including Outlook, PowerPoint, Word, SharePoint and Excel
  • Demonstrated proficiency in SHIPS, STARS, SCOTT, Oracle iExpense and Maximo
  • Must possess excellent customer service, time management, phone, interpersonal, and communication skills
  • Candidate must possess a strong attention to details, maintain a sense of urgency and be service oriented
27

Administrative Asst Resume Examples & Samples

  • Experience with detailed reports
  • Computer, typing, filing experience
  • Ability to function with little or no supervision
28

Administrative Asst Resume Examples & Samples

  • Shares primary responsibility for telephone coverage
  • Track and communicate department PTO
  • Pay department invoices, handle subscription and membership renewals
  • Assist in department-wide event planning
  • Travel related reservations and itineraries and expense reimbursement
  • Preparation, organization, distribution and filing of various documents and reports
  • Assist with setting up meetings, scheduling of conference rooms and food orders as needed
  • Maintain department's office supplies by checking inventory and ordering items
  • Ad Hoc projects as needed
  • Provide back-up coverage to other administrative assistant(s)
29

Administrative Asst Resume Examples & Samples

  • Manages and maintains calendars and schedules
  • Operates office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, and other applications
  • Ensures quick and accurate data entry of various company correspondence into computer database as needed by the business
  • Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals
  • Greets visitors and callers, handles their inquiries, directs them to the appropriate persons according to their needs, and ensures completion of paperwork, sign-in and security procedures for all visitors
  • Sets up and maintains paper and electronic filing systems for records, correspondence, and other material
  • Opens, reads, routes, and distributes incoming mail and other material and answer routine letters
  • Completes forms in accordance with company procedures
  • Makes copies of correspondence and other printed material
  • Reviews work done by others to check for correct spelling and grammar, ensures that company format policies are followed, and recommends revisions
  • Composes, types, and distributes meeting notes, routine correspondence, and reports
  • Minimum of 2 years office experience, preferably as an Administrative Assistant
  • Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Microsoft Word. Experience in Kronos systems a plus
  • Ability to input information quickly and accurately from a variety of sources to multiple databases including Microsoft Word, Microsoft Excel, Microsoft Outlook
  • Ability to demonstrate a high degree of initiative
  • Excellent verbal/written communication skills
  • Ability to communicate with others at all levels in organizations
  • Ability to adapt to changing organizational and operational needs
  • Must be able to pass all pre-employment screens (including drug, background and criminal checks)
30

Senior Administrative Asst Resume Examples & Samples

  • Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer
  • Organizes and maintains file system, and files correspondence and other records
  • Answers and screens manager's telephone calls, and arranges conference calls
  • Coordinates manager's schedule and makes appointments
  • Greets scheduled visitors and conducts to appropriate area or person
  • Arranges and coordinates travel schedules and reservations
  • Conducts research, and compiles and types statistical reports
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
  • Prepares outgoing mail and correspondence, including e-mail and faxes
  • Orders and maintains supplies, and arranges for equipment maintenance
  • Manages the monthly payroll time sheets
  • Updates the Corp. phone list and directory
  • Updates MM personnel on intranet site
  • Maintains & updates CHS master facility listing for MM on intranet
  • Keeps the email distribution list up to date (CHS-ALL-Materials Mgmt.)
  • Maintains the CHS corporate contracts on internet
31

Administrative Asst Resume Examples & Samples

  • Manage calendars, schedule meetings, travel coordination and meeting set-up and management with outside clients
  • Give clerical assistance to 15+ team members
  • Budget Management: complete monthly processing including: monthly reporting detail, advertising tracking, and manage budget spreadsheets for forecasts and actual spends
  • Financial support: process invoices, purchase orders and check requests, track expenses. Also includes commission support
  • Project management: As assigned support projects and tactical execution
  • Marketing support: plays a critical role to provide secondary and back-up support and admin services to email and social marketing
  • Advanced skills in Word, Excel, Outlook, and basic PowerPoint
  • Knowledge of financial principles
32

Administrative Asst Resume Examples & Samples

  • Under moderate to limited supervision, compose, prepare, review and/or process documents which require some independent analysis, exercising moderate judgment and good working knowledge of company and/or department work procedures; obtain, assemble and organize data for use by supervisor or others; establish and maintain filing and record keeping systems; answer customer or public inquiries and follow up on routine inquiries as required; maintain confidentiality of company matters and data as required
  • Communication and interpersonal skills: effectively and clearly communicates instructions, ideas and department procedures and policies to customers, employees and managers in person, by telephone or by written or electronic means; works effectively as a team member within department and, due to knowledge and expertise, participates on inter-department teams as requested
  • Customer focus: anticipates needs of customers, management, and department, providing recommendations for procedure revisions and efficiencies that improve customer service
  • Problem solving and initiative: uses independent judgment, initiative and knowledge of department and company needs and goals in accomplishing work assignments; reviews, initiates and recommends corrective actions or improvements to administrative practices; informally recruits others inside and outside of department who are knowledgeable to assist in resolving administrative, clerical and technical issues
33

Administrative Asst Resume Examples & Samples

  • Makes arrangements for faculty development activities, workshops and conferences, including arrangement of space. Assistance with preparation of materials and presentations for conferences, meetings and reports.Coordinates obtaining continuing medical education (CME) certification for these conferences and preparing CME reports.Provides logistical support for conferences and courses.Critiques events and reviews the event evaluation, writes an event summary and develops initial plans for subsequent faculty development workshops and courses
  • Coordinates the logistics for Faculty Development Programs, including arrangement of space, updating of grant applications and coordination of the selection committees.Responsible for advertising the programs to the University community
  • Develops and updates brochures and other materials relating to workshops and conferences.Develops and maintains distribution lists for these materials.Develops plans for advertising the availability of these workshops and conferences both within and external to the Medical Center. Faculty Development Website maintenance, including organization of materials and information to be placed on the website. Upkeeps the database
  • Collaborates and coordinates events with other university-wide offices for faculty development and other medical school offices
  • Collects and coordinates data for annual reports
  • Monitors expenses, budgets for the office.Develops budgets for workshops and large events (conferences with 150-200 attendees)
  • Assists in the preparation of grants to support faculty development activities
  • Calendar coordination for the Associate Dean (including arranging committee meetings, appointments, special events); general correspondence, both internal and external. Handles day-to-day office operations: telecommunications, ordering supplies, etc. Arranges travel and conferences.Drafts routine and non-routine correspondence.Maintains frequent communication and coordination with medical center faculty and senior administration offices and various external professional organizations.Assumes other management responsibilities as designated by the Associate Dean
  • Supports the endowed Dean’s Teaching Fellow Program and works under the direction of the Directors of this program to support its faculty development goals
  • Train and supervise student workers as needed by the Office
34

Administrative Asst Resume Examples & Samples

  • Associates or Bachelors Degree in Business is preferred
  • Competency for written communication, oral communication, spelling, grammar, sentence and paragraph structure
  • Computer literacy is required including MS Word, PowerPoint, Excel, Internet, & lotus applications
  • At least five years work experience in a similar support position
  • Requires 60-65 wpm typing
35

Administrative Asst Resume Examples & Samples

  • Responsible for the coordination and oversight of grant proposal submissions. He/she will work closely with the administrator but will need to function independently in carrying out the various activities required in this process.Must have a good working knowledge of all the various funding sources and their guidelines for proposal submission; must communicate with external program officials and federal agencies when seeking clarification of the guidelines. Must be able to read and interpret many different types of application guidelines
  • Prepare reports as required for grant reporting.Using independent judgment, develop system of collecting and accurately reporting data
  • Utilizes advance computer skills and graphic skills in the production of all documents. Responsibilities include creation and development of biographical sketches, other support, importing word documents into computer-based forms, creation of tables and power point documents and importing them into word or other document forms
  • Monitor grant spending via University of Rochester workday.Provide projections of funds.Reconcile monthly ledgers.Track and correct missing/inaccurate charges
  • Prepare HRMS forms to correct faculty and staff distribution of effort.Identify and correct errors related to distribution of effort
  • Compile, edit and check for accuracy EER’s, request for payments, and purchase orders.Using University and department standards, ensure that charges are appropriate and applicable
  • Working with web master, maintain EIOH website research section.Make suggestions for change
  • Coordination of document approval and routing, including University ORPA sign-off, HRMS, and purchasing forms
  • As appropriate attend meetings related to University policies and procedures, including but not limited to human resources and research administration.Maintain CLASP certification.Share information learned at meetings with other members of department as appropriate
  • Assume responsibility for internal review of proposal submission in the Administrator absence
36

Administrative Asst Resume Examples & Samples

  • Independently manage budgetary responsibilities for department, including operating, internally designated research, gift/endowment, and sponsored projects
  • Analyze, forecast and develop annual budgets
  • Monitor expenses against monthly budget summaries. Reconcile monthly ledgers
  • Submit monthly transaction and balance reports to faculty and department Chair
  • Advise Chair and staff of funding availability
  • Work with Chair in submitting annual budgetary needs to Dean’s Office
  • Maintain organized and timely filling of budgetary forms
  • Review and approve check requests, purchase orders, and travel reports
  • Manage Departmental Supplies / Services and Graduate Aid Budget
  • Serve as departmental ONE CARD expense approver reviewing all Concur expense reports for accuracy and correct allocation to appropriate center
37

Administrative Asst Resume Examples & Samples

  • Answer high volume of incoming email from Account Execs, Inside Territory owners and Inside Sales Reps
  • Create custom product lists and quotes using Excel (vlook-ups, pivot tables, writing formulas for sums)
  • Special order tracking and follow up
  • Researching products including pricing and availability
  • Multi-Tasking in a fast-paced environment
  • Advanced knowledge of MS Excel – MUST know pivot tables, vlook-ups, and writing formulas for Sums
  • Proficient in Outlook
  • Comfortable with web-based applications
  • Ability to prioritize and organize
38

Administrative Asst Resume Examples & Samples

  • Responsibilities are broad and may include managing surgeon schedules, handling telephone calls, scheduling appointments, and a variety of administrative tasks
  • Supports managers and physician leaders in the East Region general surgery department, United General Surgery Clinic & United Bariatric Clinic
  • May coordinate meetings, conferences, presentations, travel arrangements and perform other routine administrative work
  • Responsibility for assigned projects within the department utilizing one or more software package
39

Administrative Asst Resume Examples & Samples

  • Responsible for the overall operations and staff of the Access Center and its performance. Creates policies, procedures, and protocols that support Access Center and physician offices including physician referrals, scheduling, inbound and outbound calls, identifies areas of concern and provides resolutions. Monitors ACD line reports to ensure adequate response times to calls received. Identifies trends and makes recommendations on staffing needs based on continuous monitoring. Operations Manager will be the first point of contact for providers and APP’s regarding scheduling changes, review of procedures regarding patient calls, and contacting patients for patient care resolutions
  • Responsible for the following supervisory responsibilities of designated staff: recruiting, hiring, staff onboarding, development and performance management. Assure annual staff mandatories are completed and ensures adherence to policies and procedures
  • Responsible for Master/Daily schedules and system template build, and serving and the primary subject matter expert/trainer for the Department for EPIC
  • Responsible for developing guidelines for prioritizing and assigning workflow and evaluating effectiveness. Schedules and attends regular staff meetings to effectively communicate changes within the organization. Attends ambulatory meetings and implements new guidelines in a timely manner. Forecasts weekly staff schedules ensuring proper staffing to support daily office operations. Provides back up as necessary in offices or assisting with surgery scheduling
  • Responsible for the operational onboarding of new faculty in regards to practice. Meets with faculty to implement provider schedules in conjunction with the billing manager to ensure insurance and compliance with regulatory standards
  • In conjunction with the Operations Administrator, provides supervision and operations oversight of regional offices, ensuring proper training, policy adherence, and maintenance of clinical regional office(s)
40

Administrative Asst Resume Examples & Samples

  • Assist and support daily activities of assigned management teams including answering calls, responding to email and other correspondence, organizing and prioritizing calls and information as needed
  • Coordinate, schedule, and participate, as needed, in meetings. Related activities include taking minutes, preparing agendas, and maintaining records/documents
  • Maintains supplies inventory; anticipating and ordering needed supplies, placing and expediting supply orders, verifying receipt of supplies
  • Prepare invoices for various individuals as directed
  • Maintain office organization including operation of equipment by ensuring preventative maintenance, calling for repairs, etc
  • Assist with various special projects as directed by management/business unit team
  • Handle incoming mail and documents
  • Ensure timely handling of sensitive documents
  • Handle incoming phone calls from vendors, customers, and other parties
  • Schedule and organize travel arrangements for management and business unit team
  • May work independently and/or within a team on special nonrecurring and ongoing projects as needed
  • Provide administrative support to other ONB staff as directed
  • High School diploma or GED Equivalent
  • Associates Degree in Administrative Services/Business preferred
  • 5 plus years of related administrative experience is preferred
  • Strong working knowledge of Microsoft Word, Excel & PowerPoint
  • Must be able to multi task and manage changing priorities and deadlines
41

Administrative Asst Senior Resume Examples & Samples

  • Five years or more experience providing administrative support at the senior manager or director level or equivalent
  • Ability to professionally represent the General Counsel Organization, including professional interactions with other executives, managers, peers, department employees, external organizations and vendors
  • Demonstrated proficiency in SHIPS (HRIS system), STARS (Timekeeping), SCOTT (travel management), Oracle iExpense (expense management) and Maximo
  • Candidate must possess a strong attention to details, maintain a sense of urgency and be service-oriented
42

Administrative Asst-appraisal Review Resume Examples & Samples

  • Performs administrative functions to support the department such as, expense requests, ordering of supplies, distribution of mail, answering phones, filing, etc
  • Preparation and distribution of reports and files, writing letters and correspondence, and entering and maintaining databases
  • Coordinate projects to assist department associates
  • Assists customers to resolve questions or concerns
  • Maintains manager's business calendar reminding them of scheduled meetings and appointments
  • Assist manager with confidential personnel matters and management reports
  • General knowledge of banking
  • General knowledge of real estate terminology
  • General knowledge of identifying various types of property
  • Knowledge of customer service processes
  • Typing skills – 45wpm preferred
  • Basic computer skills (test)
43

Administrative Asst Resume Examples & Samples

  • Proficiency operating a personal computer (PC)
  • Previous work experience performing administrative and secretarial duties
  • Proficiency using Microsoft Office applications
  • Previous work experience leading and training entry-level administrative employees
  • Previous service in the Armed Forces of the U.S. on active duty continually for six months and have not been dishonorably discharged
44

Gcba Administrative Asst Resume Examples & Samples

  • Answering questions for customers concerning their accounts
  • Posting loan payments
  • Balancing cash drawers and making up daily deposits
  • Contact insurance companies and customers about canceled insurance on a daily basis
  • File new and renewed insurance policies in customer’s file
  • Force placed insurance processing
  • Automobile title tracking
  • Insurance claims
  • Complete and pass required BVS courses by due date
  • Level 3: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
  • Level 2: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
  • Level 2: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
  • Level 2: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations
45

Administrative Asst Resume Examples & Samples

  • Represents the executive in contacts with numerous high level visitors including Trustees, Board Members, Vice Presidents, CEOS of local industry, majors donors to UR, candidates for the Institute and Chairs of University Departments. Anticipates needs and relays executive’s instructions, preferences, concerns, etc. Makes recommendations on these items and serves as a liaison to assure the officials are informed appropriately
  • Plans and handles all activities related to complex travel arrangements, including special accommodations for hotels and event attendance, parking, seating, etc. for the Director and the Institute
  • Arrange meetings, special events, candidate and guest speaker visits. Coordinate, publish and distribute itineraries and seminar notices. Greet visitors, assist speakers with presentations set-up using PC and/or Macintosh laptop computers
  • Plans and makes all calendar and administrative arrangements. Chooses or recommends among competing demands for time. Receives mail and telephone calls on behalf of the Director and the Institute. Screens, analyzes, prioritizes and responds to all items as appropriate
  • Assist the Director in word processing for book, journal reviews and manuscript submissions relating to research activities. Reviews and edits communication for flow of content, consistencies, accuracy, and compliance with various standards. Finalize changes in text and graphics; format documents for various scientific and medical journals. Creates, acquires, prints and distributes documents in PDF format. Maintain publication log and correspondence files; prepare presentations and lecture material for Director
  • Assist with the creation of PowerPoint presentations and supporting documents for conferences and meetings
  • Assist in grant applications; including UR grant sign-off and final compilation of grant application. Adapts figures for grant text
  • With minimal direction, oversee the day-to-day operations of the Institute office and related Institute services, including assisting Institute Director in responding to emails, note taking, documenting conversations. Review and edit draft letters and written reports. Responds to routine and non-routine correspondence
  • Assist with developing and maintains the Center website; including design layout, content and functionality of the site. Oversee the navigation of the site to ensure it is attractive and user-friendly
  • Ensures office compliance with HIPAA, OSHA, and Joint Commission policies, including processes, procedures, and documentation
  • Estimates expenditures for supplies and auxiliary services. Reconciles monthly budget and expenditures reports. Independently prepares and authorizes financial forms (including 312 Requisition, Travel & Conference, Request for Payment, Purchase Orders) for the office. Maintains appropriate records for requests and track timeline for payments. Provide Excel documents to maintain accurate records. Provide direct assistance in the monitoring of the budget by gathering financial backup for invoices/purchase orders to verify accuracy. Represents the University in conversations with providers and vendors
46

Administrative Asst Resume Examples & Samples

  • Process Rebate Checks & Customer Letters
  • Complete Pre-Sales Queries
  • Complete Insurance Certificate requests
  • Process scheduled Mill Reports
  • Provide reporting on Market Price Increases
  • Update Customer Terms and Conditions as needed
  • Meeting & Event Planning / Business Lunch & Corporate Dinner planning
  • Maintain Supplier Scorecards & complete Supplier Questionnaires
  • In charge of: Mail / Postage /Copying / Customer Mailings / Ordering Supplies /Storeroom
  • Processes Invoices/Check Approvals & Expense reports
  • Schedule/facilitate “Star12” Web based training programs
  • Maintain weekly internal employee schedules & Tracking of time off
  • Run daily UNFI report
  • Answer phones and greet visitors as they arrive
  • Other special projects as assigned
  • Professional correspondence skills, both verbal and written
  • Direct work experience as an Administrative Assistant
  • Exposure to a Sales or Sales Mgmt hierarchy within a business organization
  • Exposure to a med. to large professional office setting a plus
  • Heavy experience with Microsoft Excel, Word, Outlook and PowerPoint level II
  • RFI Document (Request for Information) experience a large plus
  • Basic Oracle Database experience (Discoverer/Data Warehouse) a plus
  • Multitasking Project/Task management ability a critical requirement
  • Positive, outgoing, “dive in” & get the job done attitude an absolute requirement
  • Experience in training documentation, multiple computer systems, scheduling & Mtg. organizing
47

Administrative Asst Resume Examples & Samples

  • Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires
  • Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval
  • Maintains roster of mailroom boxes
  • Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons
  • Self-starter with excellent communication, interpersonal and customer service and telephone skills
48

Brokerage Administrative Asst-brkada Resume Examples & Samples

  • Assist with check-in procedures of new boats delivered to the dealership
  • Perform general maintenance at facility, including small repairs, lawn maintenance and dock maintenance
  • Assit forklift and detail teams when needed
49

Administrative Asst Resume Examples & Samples

  • Supporting two University executives and their calendars
  • Interfacing with other executive support staff and vendors
  • HR and other confidential information
  • Proficient in Microsoft Office: Outlook (specifically complex calendaring), Word, Excel, HRMS Trained
  • General office equipment: Fax, copy, scan
  • Proofreading correspondence
  • Well organized, must be able to multi-task and prioritize tasks
50

Administrative Asst Resume Examples & Samples

  • Coordinate calendars and schedule meetings, including meeting space reservations and document preparations (i.e. agendas, PowerPoint presentations, meeting minutes), for department lead
  • Arrange conference calls and answer/screen calls for department lead
  • Coordinate all aspects of travel schedule for department lead, including reservations and confirmations of air travel, hotel, car rental, special/offsite event participation (i.e. out of state meeting, special event conference)
  • Prepare expense reports for department lead
  • Review vendor invoices for payment approval and maintain record of expenditures
  • Prepare internal documentation for department capital projects and vendor agreements, as requested
  • Organize and maintain file system for efficient access to both paper and electronic files
  • Compose and type routine correspondence for department lead
  • Create, manipulate and prepare data in Excel, as well as conduct research and prepare statistical reports
  • Prepare orientation material for new personnel and train/mentor, as needed
  • Greet scheduled visitors and escort them to appropriate department personnel, when needed
  • Copy, scan and fax printed materials
  • Maintain and prepare monthly report of department personnel time-off (i.e. vacation, sick leave)
  • Distribute incoming mail to appropriate personnel and prepare outgoing mail via Fedex, UPS and USPS
  • Order/Maintain department supplies according to budget and arrange for equipment maintenance, when needed
  • Assist department personnel with IT requests to keep department technology resources at optimum levels
  • Other administration and clerical duties, as needed
51

Senior Administrative Asst Resume Examples & Samples

  • Ensures deadlines are met and follows up on pending matters. Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the Business
  • Compiles data from various sources/systems. Prepares correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff
  • Determines appropriate data to include in responses to information requests. Reviews compiled statistics and gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation. Furnishes and obtains information from other senior officers or outside clients and/or contacts
  • Controls screening telephone calls, mail, and visitors directed to the Business or Business Leader. Advises callers, takes messages, and answers questions relating to the unit's function. Interacts with Company clients to schedule appointments, answer questions, and resolve moderately complex issues. May act as information source for the unit
  • Prepares letters and memoranda from thorough knowledge of Company's policies, procedures, and functions. Initiates responses to correspondence for senior executive or own signature
  • May take minutes of meetings and maintains the final records of the meetings
52

Bwpo Administrative Asst-eg Resume Examples & Samples

  • Generate and maintain schedules and maintain individuals’ calendars including all clinical, administrative and research responsibilities with follow through on any necessary arrangements (i.e., travel accommodations, reservations, applications, function planning)
  • Create and maintain files, some of which are highly confidential
  • Assist with administrative and organizational tasks related to the various priorities and projects of the Department of Newborn Medicine
  • Perform data entry into existing spreadsheets and database software, create databases as needed. Create graphs, power point presentations and other materials for presentation at meetings and conferences
  • Act as a backup assistant to other areas within the Department
53

Administrative Asst Resume Examples & Samples

  • Ability to work proficiently and calmly under pressure situations
  • Administer specific applications/time bound processes to include specific SME tasks (AP, CETS, CTS, ESC, ERT, FFP, Respond & Recover) in an accurate and timely manner
  • Work schedule Monday, Wednesday ,Thursday 1pm-5pm, Tuesday 8:30am-5pm with vacation coverage as required
  • Requires creative thinking and problem solving skills
54

Administrative Asst Resume Examples & Samples

  • Experience in preparing and managing budgets in higher education
  • Knowledge and/or experience with Travel Tracks, CourseLeaf (or other class scheduling software), GATO (or other web content management system), and TRACS (or, another Course Content Management System)
  • Knowledge of Texas State University policies and procedures
  • Knowledge of and/or experience with SAP
55

Senior Administrative Asst Resume Examples & Samples

  • Coordinate, organize, and manage scheduling for both on-site and off-site meetings with vendors and internal staff
  • Coordinate and book all travel (i.e.: airlines, hotel, ground transport) with in-house Mattel travel department
  • Provide general administrative support including but not limited to handling department shipping requests, product RFP's, expense report processing, and supply needs as requested
  • Help create PowerPoint presentations as needed
  • Maintain and publish department reports as needed
  • Effective communicator (verbal and written)
  • Organization and skills are critical
  • Ability to consider big-picture issues
  • Must be results-oriented while maintaining high quality standards
  • Minimum 3 years of administrative experience in a fast-paced environment
  • Must be detail-oriented with excellent organizational skills and be able to multi-task concurrent projects with excellent follow-through
  • Flexible team player with experience working within a support and client service environment and ability to establish strong working relationships with internal and external partners
  • Intermediate to advanced computer skills, including proficiency in Microsoft Word, Microsoft Outlook, Microsoft Excel and PowerPoint
  • Results oriented self starter and creative thinker
  • Proven problem solving and trouble shooting skills
  • Mattel experience highly desirable
  • Outgoing/direct
  • Honest/ethical
  • Hard working/dedicated
  • Ability to have fun and keep others motivated during high-pressure situations
  • Action-oriented
  • Assertive
56

Senior Administrative Asst Resume Examples & Samples

  • Maintain Dean and Associate Dean calendar
  • Perform a variety of complex tasks to relieve Deans of routine operations and administrative details by fielding questions and resolving issues that can be resolved without the need for the Dean’s involvement
  • Manage and perform office operations, oversee purchasing and inventory of Dean’s office swag and giveaways, prioritize mail, handle telephone calls, screen visitors, coordinate travel arrangements (and other necessary arrangements for travel purposes, including, but not limited to, domestic and international travel, flight reservations, p-card transactions, completing international travel registry and other related travel arrangements and documents)
  • Prepare Dean’s correspondence, reports (including, but not limited to, ABA annual Questionnaire, USNWR, Self Studies, NEASC, etc.), memos, speeches and similar documents
  • Maintain accurate files and records
  • Conduct research and prepare reports for purposes of planning, strategic initiatives, program development or other projects as assigned
  • Gather and prepare documents for Dean to review before meetings – syllabi for classes taught, student evaluations, copies of scholarship, background information on people and/or organizations, any other pertinent information
  • Greet and interact with various members of the public and legal community on behalf of the Dean and Associate Dean
  • Prepare preliminary documentation for meetings, seminars and events as required. Conserve Dean’s time by reading, researching, and routing correspondence; specially gathered information or meeting results to assist administrators in identifying important issues
  • Assist in arranging teleconference calls, meetings, etc. outside of the regular scheduled Board meetings; inviting/confirming attendees, catering, and facility set-up as needed
  • Attend and record various Dean meetings as required maintaining and distributing notes when appropriate
  • Create, prepare, distribute and collect adjunct appointment letters for online and residential faculty each term and ensure they are delivered to the BSC for processing time
  • Create and maintain sponsored accounts for all adjunct faculty, both residential and online
  • Supervise, assign work schedule and work assignments to Front Desk Receptionist position
  • In conjunction with the Associate Dean, act as primary supervisor for all faculty assistants, including hiring, assigning tasks and conducting performance evaluations as directed by the Associate Dean
  • Oversee Dean budget and discretionary fund approving invoices as needed. Act as liaison between Dean’s office and BSC for certain financial transactions
  • Prepare, collect, record and consolidate all travel and p-card expenses, receipts and submit all documents to BSC within the timeframe and in accordance with the format set by UNH policy
  • Perform other duties as assigned by the Dean
57

Administrative Asst Resume Examples & Samples

  • Previous experience providing customer service in a high volume public environment
  • Associates Degree or higher in Business Administration or Public Administration
  • Previous experience providing administrative support
58

Administrative Asst Senior Resume Examples & Samples

  • Major responsibilities: under limited supervision, perform the more difficult and responsible administrative support activities for Legal Department attorneys, paralegals, and legal operations management, requiring a significant amount of confidentiality, maturity, discretion, personal tact, judgment and initiative. Included in activities are the preparation of pleadings, correspondence, and other legal documents; assisting attorneys and paralegals with the administration and management of case files; filing (including e-filing) of legal documents; managing deadlines for attorneys with minimal oversight; maintaining calendars and coordinating internal and external meetings; preparation of Legal Department time records and expense reports; assisting with travel plans; and assisting in the review and distribution of service of process
  • Communication and interpersonal skills: effectively and professionally communicates with (1) Legal Department and other business unit management and staff, (2) outside counsel, and (3) court and other government office personnel in a clear and positive manner; influences other administrative employees to work together and accomplish established goals; maintains confidentiality at all times to protect privileged and/or confidential/proprietary information entrusted as part of this position
  • Client/Customer focus: continually develops knowledge and skills of new technology to increase administrative efficiencies and productivity and improve service to clients and customers
  • Problem solving and initiative: exhibits appropriate decision making skills in applying knowledge of policy and practice to unique situations; demonstrates creativity and innovation in the resolution of problems; demonstrates appropriate decision making while under pressure and tight time frames
59

Administrative Asst Resume Examples & Samples

  • Manage the daily clinical operations by collecting data from various sources, to analyze and interpret
  • Works in conjunction with nurse managers and access center supervisors for patient care issues
  • Directs and supervises office staff on a daily basis
  • Develops and plans employee schedules to meet operational needs
  • Assigns accountabilities and reviews completed work for accuracy
  • Provides consistent feedback to staff on their performance and achievements
  • Develops and plans coordination of training programs/conferences for staff
  • Meets regularly with clerical staff for information exchange and educational events
  • Administrative point of contact for Divisional Telemedicine Program
  • Serve as a resource for staff regarding troubleshooting urgent incoming calls regarding patient care
60

Administrative Asst Resume Examples & Samples

  • Manage CTSI education programs in collaboration with faculty advisors, program directors and the responsible Executive Director. Develop daily, weekly and monthly action plans, organize CTSI and other resources to ensure program activities take place on time and within budget, develop and recommend program improvements. Specific program responsibilities include the KL2 career development program, the TL1 predoctoral training program, the CTSI weekly seminar series, the PhD program in translational biomedical science, the junior faculty core curriculum, and the mentor development program
  • Manage the Rochester Bridges to the Doctorate program.Develop daily, weekly and monthly action plans, organize resources to ensure program activities take place on time and within budget, collect and organize data necessary for program evaluation, develop and recommend program improvements. Participate as a member of the program Executive Committee. Serve as mentor for program participants, especially related to coursework and other activities at the University of Rochester
  • Serve as a member of the CTSI Evaluation Working Group, with specific responsibilities for gathering and organizing education program data. Lead collection and quality assurance of past participant outcomes data
  • Serve as primary contact for all CTSI education program applicants and participants. Serves as a resource regarding application, registration and other processes, as well as institutional policies and requirements
  • Support CTSI communication activities by managing the CTSI website change control process, maintaining the website, serving as editor-in-chief of the CTSI Stories blog, and contributing to communication planning
61

Administrative Asst Resume Examples & Samples

  • Assists with application review in on online application system (Slate)
  • Schedules Admissions Committee meetings
  • Develops and maintains Excel Spreadsheet containing graduate program candidate information (i.e. GRE scores, TOEFL scores, GPA, experience, etc.)
  • Assists Admissions Committee and Chair through admissions process, including responding to inquiries for information to final decisions of acceptance
  • Primary contact for potential candidates; verbal and written communication with candidates regarding any questions or concerns with the Program
  • Counsels candidates through admissions process
  • Organizes candidate visits; this includes scheduling interviews with faculty, arranging meals and social events with current graduate students, and compiling data from post-visit evaluations from faculty
  • Processes reimbursements for candidates, students, and faculty
  • Works closely with Office for Graduate Education to assist incoming students with pre-matriculation requirements including organizing orientation activities, and any necessary payroll forms
62

Administrative Asst Resume Examples & Samples

  • Coordinate, schedule, prepare and participate, as needed, in meetings. Related activities include taking minutes, preparing agendas and presentations, and maintaining records/documents
  • Generate and prepare reports on a weekly or monthly basis as required
  • Assist with various special projects and events as directed by management/business unit team
  • Ensure timely handling of sensitive documents and confidentiality with sensitive subjects
63

Administrative Asst Resume Examples & Samples

  • With direction and in accordance with periFACTS and departmental policy and priorities, plans, establishes, and assists in the oversight of the administrative procedures of the periFACTS office
  • Manages the periFACTS financial account.Prepares financial reports, including analyzing and allocating revenues and expenses appropriately. Distributes reports to periFACTS team and University as needed
  • Creates, reviews, approves, and distributes invoices
  • Receives and processes purchases and payments (i.e. checks, credit cards, invoice requests) for periFACTS program and deposits funds according to the University policies and procedures
  • Creates and distributes monthly evaluation data summaries to continuing education team and periFaCTS staff for review
  • Maintains author paperwork and payments
  • Assists in periFACTS initiatives to maintain and improve the learning management system (LMS), leveraging its features for continuous improvement and to increase process efficiency, and assists in implementing new releases. Collaborates with the University LMS team to continuously improve the LMS experience. Train office staff on LMS procedures as needed
  • Understands the periFACTS business model, programs, and its interpretation in the LMS. Utilizes the LMS to add, maintain, and deactivate users; enroll, notify, and troubleshoot users as needed
  • Assists in customer service duties to help new and existing customers access the periFACTS LMS on a daily basis
  • Represents and serves as spokesman for periFACTS in communicating instructions and in interpreting administrative matters to students, periFACTS subscribers, faculty, staff, and the general public concerning periFACTS
  • Creates and maintains procedural manuals for job duties and creates a backup for essential business duties
  • Assists in the development of systems and correspondence in an effort to increase the growth of periFACTS and launch the international program
  • Attends weekly staff meetings. Performs other related duties as required
64

Administrative Asst Resume Examples & Samples

  • Manage weekly departmental seminar series as well as special seminars for candidates and distinguished speakers. Independently communicate with speakers and guests. Prepare written invitations and monitor travel arrangements, itineraries, meals, and reimbursement of all expenses and honorariums related to seminars and visitors. Assist with planning departmental events, retreats, and scientific symposia
  • Provide assistance with departmental grant submissions. Work with research program manager, senior accountant, and faculty to prepare a large number of grant applications each month. Maintain contact with PIs, collaborators and ORPA, and track applications to ensure on time submissions. Attend institutional meetings to stay abreast of changes in instructions and policies to be able to advise faculty and ensure applications are being submitted correctly
  • Reconcile expenses using URGEMS and UR Financials. Ensure complete and accurate data, initiate corrective action and monitor accounts to be sure corrections are made and backup is available. Maintain constant communication with Accounting, Purchasing, departmental labs, and PIs. Keep up to date on status of faculty research grants and institutional funds. Print reports from UR Financials and distribute them with monthly GEMS reports to faculty. Attend URGEMS and UR Financial institutional meetings to remain current on changes or issues related to this responsibility
  • Manage undergraduate MBI course to ensure successful yearly program. Interact with course director, students, faculty, and staff on River Campus and at the Medical Center. Maintain confidential undergraduate files and grades. Write letters on behalf of the course director. Anticipate and obtain information for the Course Director, and inform him of things that may require his attention. Plan for and assist during commencement ceremony and class events
  • Serve as the departmental liaison for international services. Responsible for oversight and maintenance of faculty and postdoctoral visa matters. Counsel incoming faculty, postdocs, visiting scholars, and students on INS rules and regulations, and assist them in the process of acquiring J1, H1B, or permanent residency status. Maintain records on yearly international travel of department members
  • Monitor and maintain postdoctoral fellow paperwork – appointments, reappointments, and visas. Assist faculty with recruitment of new postdocs. Prepare postdoctoral offer letters and work with University attorneys to obtain their approval
  • Work directly with faculty and HR to advertise new technical staff openings in the Department. Completes appropriate job descriptions and personnel forms. Guide faculty to be sure correct procedures are followed during the interviewing and hiring process. Work with HR on position and salary offers. Follow up with faculty when staff members are due to have end of probation reviews. Provide support for cGMP Facility, GRC Core, and Proteomics Core including HR tasks, payroll forms, assisting core faculty with requesting and hiring staff, salary distribution changes, payroll issues, and guiding faculty through these processes. Keep Research Program Manager informed of personnel issues as necessary
  • Assist with renovations, equipment repairs, and complicated laboratory moves. Prepare annual space survey, correctly defining use of space and occupants
  • Other miscellaneous tasks as assigned
65

Administrative Asst Resume Examples & Samples

  • Excellent Writing Skills
  • Composition and Proofreading Skills**
  • Broad Administrative Support Experience
  • Knowledge of University Policies and Procedures and Experience with SAP
  • Project Management Experience
  • Demonstrated Adaptability
  • Analytical Skills
  • Problem-Solving Skills
  • Extensive Knowledge of Microsoft
66

Administrative Asst Resume Examples & Samples

  • Excellent interpersonal skills and ability to work effectively with people at all levels
  • Strong time management and organizational abilities with excellent follow up skills
  • Ability to handle a high volume of work while maintaining accuracy and attention to detail
  • Proficient with PC software including MS Word, Excel, Outlook, Power Point and scheduling software
  • Must be a self-starter who takes initiative and has a proactive approach to work
67

Administrative Asst Resume Examples & Samples

  • Proficiency in Microsoft Excel and Outlook
  • Proficiency in Adobe Acrobat
  • Proficiency in report writing
68

Administrative Asst-mckay Dee Resume Examples & Samples

  • Performs a variety of clerical functions, assisting the department manager in planning, organizing, implementing, and accomplishing department day-to-day functions and goals
  • Greets customers, receives and screens incoming calls, answers routine inquiries, and routes calls to appropriate individual in a courteous and efficient manner
  • Collects information, compiles data from one or more sources, searches and investigates information, and makes and checks routine calculations for specified forms, report formats, presentations, or other documents requiring specific knowledge of functional operations. Proof-reads and completes documents, checking for accuracy
  • Prepares, sends, sorts, and distributes mail
  • Utilizes and provides basic maintenance for all office equipment including computers, scanners, phones, fax machines, printers and copiers. Ensures the office equipment and facility/work area is in proper working condition. Contacts the appropriate service provider (i.e. housekeeping, computer support, or office equipment vendor) to resolve any issues that arise. Coordinates regular maintenance as needed
  • Provides support for meetings including preparing agendas, reserving rooms, sending appointments, coordinating catering, recording and distributing minutes. Sets up and trouble shoots phone, video, and web conferencing effectively
  • Orders, stocks, monitors, and maintains adequate office and other supply inventory levels
  • Investigates simple assigned problems, with assisted method of research, data and information requirements as well as analysis techniques
  • May act as a timekeeper and ensures timely and accurate submission of payroll information
69

Administrative Asst Resume Examples & Samples

  • Evidence of obtaining Driving on the Mall certification
  • Demonstrated knowledge of Microsoft Office Suite with emphasis on Outlook
  • Demonstrated knowledge of university policies
  • Experience with coordinating meetings and events, including on-site event support, securing venues and catering
  • Demonstrated knowledge with conference rooms and audio/visual equipment
  • Experience in English composition, grammar, spelling and punctuation (APA style preferred)
  • Experience in typing and use of personal computer/software (PC and/or Mac)
  • Experience with Concur travel and Salesforce Service Cloud
  • Experience in supervising subordinates
70

Administrative Asst-case Management Resume Examples & Samples

  • Performs a variety of clerical functions, assisting management in planning, organizing, implementing, and accomplishing department day-to-day functions and goals. Makes interpretations and recommendations. May develop appropriate methods to handle information
  • Collects information, compiles data from one or more sources, searches and investigates information, and makes and checks routine calculations for specified forms, report formats, presentations, or other documents requiring specific knowledge of functional operations. Proof-reads and completes documents, checking for accuracy. Coordinates collection and preparation of operating reports
  • Enters data and manages information in a database. Maintains complex files and records. Maintains and updates department resources and tools such as employee lists, referral lists, phone lists, organizational charts, or other department information
  • Types memos, correspondence, forms, reports, and other documents from rough drafts using professional business writing standards. May prepare first draft
  • May complete accounts payable, billing, and purchasing processes according to policy
71

Administrative Asst Resume Examples & Samples

  • Answer incoming calls to branch and route them to the appropriate employee
  • Greet Visitors with highest level of customer service
  • Sign for packages and route them to the appropriate employee, including receiving and signing in new loans from other locations
  • Mail and overnight disclosure packages and other items as requested
  • Work with IT to troubleshoot office technology issues
  • Make copies of supporting materials for office meetings and marketing flyers
  • Keep office clean and tidy, including picking up waste, watering plants, picking up kitchen, refreshing magazines
  • Monitor, reconcile and respond to appraisal invoice and credit report invoice discrepancies
  • Check files turned in by LOs for completeness
  • Assist Processors with items needed, as requested. Including, but not limited to, ordering insurance, condo certificates, 4506s, FHA Case Numbers, LDP/GSAs, CAIVRs, any Bond Program items, subordination agreements, verifications, appraisals, title and escrow
  • Assist Processors with following for trailing items from third parties on suspended loans
  • Reconcile files with actions needed, including cancelling files and maintaining cancelled files for required time periods
  • Any other reasonable duties required by Guild Mortgage Company or Branch Manager to be performed by Administrative Assistant
72

Administrative Asst Resume Examples & Samples

  • Perform complex administrative, secretarial and clerical duties
  • Code and file material according to established procedures
  • Sort incoming mail, faxes and courier deliveries for distribution
  • Perform routine duties independently, setting priorities and scheduling work in accordance with established and general policies and procedures
  • Maintain calendars, appointments, and schedules as necessary
  • Plan and organize travel, meetings, conferences, and events
  • Compose letters, documents, spreadsheets, and memoranda including material of a confidential nature
  • Provide back up support for A/P ensuring timeliness and accuracy of information
  • Assist in preparing accurate bank reconciliation and deposits
  • Assist with financial reports and month end requirements as directed
  • Attends meetings as necessary and serves as minute/memo taker. Drafts minutes and distributes as necessary
  • Extensive spreadsheet creation in excel and creating powerpoint presentations
  • Post secondary eduation in buisness, computers or a related field preferred
  • Strong Computer skills: Word, Excel, Access, Outlook, and Power Point
  • Ability to understand and follow oral and written directions
  • Ability to communicate clearly and concisely, both orally and in writing
  • Maintain confidentiality of privileged information obtained in the course of work
  • Support practice structure (mission, goals and objectives), department policies and procedures
  • Ability to organize, in order to set priorities, organize workload, handle multiple responsibilities and meet deadlines
  • Ability to work independently with minimal instruction
  • Excellent interpersonal skills; ability to work for several managers and diverse clientele a must
  • At least 1 year experience in an office environment
73

Administrative Asst Resume Examples & Samples

  • Experience working in a student-centered or customer-oriented environment
  • Evidence of exceptional attention to detail
  • Ability to effectively communicate, both verbally and in writing
  • Ability to work independently, and as part of a collaborative team
  • Ability to maintain focus in a fast-paced environment
  • Evidence of strong organizational, multi-tasking, and time-management skills
  • Experience working with college students
  • Experience supervising and prioritizing work of student employees to ensure completion of projects
  • Ability to manage budgets
  • Knowledge of Texas State University software systems
74

Administrative Asst MG Resume Examples & Samples

  • Receives and screens all internal and external telephone calls, visitors and vendors recording and/or relaying messages for the department head, managers and/or other department personnel. Responds to department specific inquiries concerning services offered or the administrative and daily operational activities of the department. Answers questions, referring to established policies and procedures, or by obtaining additional information from other resources
  • Composes and formats a wide range of correspondence, including but not limited to letters, lists, forms, tables and charts which often are confidential in nature. Oversees appropriate methods and processes for internal and external distribution of correspondence/records. May record, type and distribute meeting minutes. Reviews, proofreads, and edits correspondence and reports for accuracy, grammar and compliance with procedures or instructions. May provide a variety of administrative support functions for various Corporate Committees
  • Establishes, maintains, and revises record keeping and filing systems; classifies, sorts, and files correspondence, articles, records, and other department/operations related documents. Maintains department policy and procedure manuals including coordination and distribution of updates. Maintains department records including budgetary records and any required education, training, licensure/certifications, performance management documentation and review of weekly timesheet and processes as appropriate. Follow-ups with department personnel sending reminder notices and tracking the status of all required action items
  • Provides daily operations support by ordering and maintaining regular and specialty item department supplies. Reviews and researches status of purchase orders, submits and tracks department supply and various vendor order expenses ensuring accurate account coding. Responsible for processing, researching and tracking department invoices and may reconcile the monthly department budget. Obtains and verifies appropriate approval signatures where required. May submit and coordinate work orders for employee telephone, computer, office resets, minor equipment/furniture installations, and coordinates general cleaning, repair or maintenance of department office space. May oversee appearance and compliance standards for common department areas including reception, storage and break/kitchen areas
  • Oversees department specific special projects and assumes functional responsibilities as assigned. Coordinates with internal departments and/or vendors to review and obtain status updates, obtain and communicate information to the department(s) and monitor project deliverables
  • Performs a variety of secretarial duties for the manager and/or department including opening, sorting, and distributing mail, preparing mailing lists and mass mailings, arranging and scheduling meetings, appointments and interviews. Completes travel arrangements, and maintains personal calendars for manager(s). Coordinates special department events/outings, including scheduling conference rooms and ordering special equipment or food
  • Adheres to all Northwest Community Hospital standards, policies, and procedures
  • Coordinates changes in Physician and employee schedules to assist in providing appropriate coverage
  • Assists with and provides billing information to patients, lab services and other sites
  • Assists Site Supervisor in overseeing daily operations, optimizing work flow and processes, preparing operational guidelines and procedures and assisting with training plans for staff
  • The level of knowledge normally obtained through the completion of four years of high school or the equivalent including coursework in typing, transcription, and office management
  • Three years of progressively responsible administrative office experience
  • Proficient word processing and excel skills required
  • Experience with Microsoft office preferred
  • The analytical ability to gather and prepare accurate data and appropriately prepare reports
  • The organizational skills to complete multiple tasks while remaining flexible, and to perform work assignments under minimal supervision despite distractions and interruptions
  • A high level of interpersonal and communication skills to interact effectively with customers, hospital staff, physicians, vendors, patients and/or members of the community
  • Ability to use independent judgment to complete tasks
  • Ability to utilize various office support technologies (i.e. facsimile machine, paging systems, projectors, computer and audio-visual equipment, scheduling systems, etc.)
75

Administrative Asst Senior Resume Examples & Samples

  • Under limited supervision, perform the more difficult and responsible administrative support activities, often for more than one person, requiring a significant amount of confidentiality, maturity, discretion, personal tact, judgment and initiative
  • Collect data, compile and compose reports, correspondence, presentations, forms and letters using independent judgment and initiative; perform moderately complex calculations
  • Review reports, data and information supplied by other personnel, check for accuracy and adherence to standard procedures and policies
  • Review and verify in detail, the work of lower classified administrative personnel; take and transcribe shorthand and/or machine dictation (limited to positions that are primarily secretarial in nature)
  • Drafts more complex memos, letters and reports for circulation within and outside the organization where accuracy is of utmost concern
  • Effectively communicates to management and customers policies, procedures and decisions in a positive manner; influences other administrative employees to work together and accomplish established goals
  • Demonstrates creativity and innovation in the resolution of problems
  • Demonstrates appropriate decision making while under pressure and tight time frames
  • Experience in utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable
  • Must possess the ability to organize data and processes and communicate effectively, both orally and in writing. Displays good analytical and problem solving skills
  • Demonstrated proficiency with computers and the use of office oriented software products
  • The minimum experience necessary for this position should include a total of 6 years of related experienceor the equivalent, normally obtained by progression through the classification of Administrative Assistant
  • Experience should also include varied business situations or circumstances which tend to favorably develop the job incumbent in terms of confidentiality, maturity, discretion, personal tact, judgment and initiative
  • Successful completion of the Support and Administrative (SASS) selection tests are required for this position
  • A review of Employment Testing Information, Test-Taking Tips, and the SASS Practice Tests may be helpful. A link to these materials may be found at AEP.com Careers by selecting Employment testing
76

Senior Administrative Asst Resume Examples & Samples

  • Determines appropriate data to include in responses to information requrests. Reviews compiled statistics and gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation. Furnishes and obtains information from other senior officers or outside clients and/or contacts
  • Prepares letters and memoranda from thorough knowledge of Company's policies, procedures, and functions. Intiates responses to correspondence for senior executive or own signature
  • Plan and manage on-site logistics for small to moderately complex regional events within the Wealth Management Group (The Assistant will partner with Corporate Events for all events with over 50 people or an Executive in attendance)
  • Support the strategic planning and creative development of event initiatives
  • Partner with Regional Managers and local wealth center teams to manage event logistics as needed
  • Develop planning tools; i.e. budget tracking and reconciliation, project timeline, production schedules, event specs, meeting agendas and notes, etc
  • Manage invitation list process and the WMG master calendar of events
  • Deliver the Bank of the West event and corporate branding standards at every event
  • Ensure all compliance needs are met in accordance with Bank of the West standards
  • Be a team player that is willing to build out processes internally and cross functionally that will ensure the success of WMG events with our global production partners
  • Requires broad knowledge of operational systems and practices typically gained through
  • Requires 5 years minimum experience. May require vocational or technical education in
77

Administrative Asst Resume Examples & Samples

  • Bachelor’s degree or an equivalent combination of experience and training, preferably an administrative or accounting field; 3-5 years’ experience in administrative capacity
  • 1 year of relevant administrative experience; 2-3 years accounting and financial analysis experience preferred
  • Proficient in Microsoft Office with advanced skills in Excel
  • Excellent organizational and office management skills required; meticulous attention to detail is essential
  • Excellent communication and interpersonal skills are necessary
78

Senior Administrative Asst Resume Examples & Samples

  • State of Kansas Employment Application form
  • Resume, Cover Letter
  • Current Kansas Tax Clearance Certificate
79

Administrative Asst Resume Examples & Samples

  • Provides assistance in the day-to-day administration of the unit and follows up on pending matters
  • Inputs and retrieves data utilizing knowledge of various computer software packages. Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff. Formats documents and presentations
  • Initiates and researches information, compiles statistics, gathers, analyzes, and summarizes data for projects or trends and status reports and studies. May assist in preparation of unit budget
  • Receives and screens telephone calls, mail, and visitors. Routes callers, take messages, and answers questions relating to the unit's function. May interact with Company clients to schedule appointments, answer questions, and resolve moderately complex issues. May act as information source for the unit
  • Schedules and coordinates meetings and facilities which may include travel and lodging arrangements
  • Organizes and maintain files, correspondence, records, and other documents
  • Associate’s Degree - Required
  • Requires 3 years minimum experience. May require vocational or technical education in addition to prior work experience
80

Administrative Asst Resume Examples & Samples

  • With general guidance as to priorities, mange the time and calendar of the Executive Director and Assistant Directors of URMC Executive Patient Services. Control competing demands on time, refer matters to be handled by others, and control access to the Executive Director and Assistant Directors. Act as liaison between the Medical Center senior leadership offices and Medical Center Departmental Divisions
  • Represents the Executive Director in contacts with Medical Center leadership, chairs, faculty, trustees, donors, alumni and prospects, University leadership, the press, and corporate and government officials. Assist the Executive Director and Assistant Director manage executive patients, including the coordination of weekly luncheons and cultivation events. Proactively relay and frequently anticipate the needs of the Directors, and provide materials used for recommendations to leadership and staff
  • Anticipate the need for appropriate background materials for the Executive Director for effective decision making and meeting preparation. Proactively prepare and compile background information needed in preparation for executives, meetings, events, and activities. Arrange follow-up meetings, correspondence, presentations, proposals, and publications. Prepare and compose correspondence for the Directors. Prepare contact reports into OASIS system. Edit and publish meeting minutes as deemed appropriate by the Executive Director. Follow all HIPAA regulations and ensure compliance throughout the implementation, evaluation, and continuance of the program
  • Plan and make all administrative arrangement for Executive Director’s meetings and special events, including meeting facilities and equipment, travel, reservations, special event catering needs, AV requirements, and conference arrangements. Make arrangements and secure medical appointments for executive patients, visiting dignitaries, major philanthropic donors, and major gift prospects as directed by the Executive Director
  • Maintain the appearance of the Special Patient Services Suite and order all supplies as necessary, and work with various internal and external vendors. Supervise/manage all volunteers
  • Reconcile expenses on behalf of the office of Executive Patient Services. Process travel expense reports and requests for payments. Reconcile URMC monthly budget expenses and accounting ledgers
  • Other duties as required by the Executive Director of UMRC Executive Patient Services