Admin Specialist Resume Samples

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EH
E Hahn
Edna
Hahn
144 Albert Fields
Houston
TX
+1 (555) 879 3590
144 Albert Fields
Houston
TX
Phone
p +1 (555) 879 3590
Experience Experience
12/2013 present
Philadelphia, PA
Regional Admin Specialist
Philadelphia, PA
Regional Admin Specialist
12/2013 present
Philadelphia, PA
Regional Admin Specialist
12/2013 present
  • Orders and Maintains adequate supplies for office use, while keeping within established budgets
  • Fields and screens incoming telephone calls, letters, and/or visitors; answers routine questions, and furnishes information, when possible, to save the RVP’s time
  • Organizes and maintains the Regional office files and records while reducing waste and maximizing efficiency; Ensures there is proper security for confidential files
  • Maintains cleanliness Regional Office; Contacts Property Manager and or repair service people for building maintenance issues
  • Maintains a secure office by monitoring the security camera and the security system to be sure it is working properly; Contacts Vector Security when the system is not working properly; Screens visitors to the regional offices
  • Regularly works with or provides confidential and sensitive information and exercises discretion concerning its dissemination
  • Makes day to day decisions, requiring knowledge of Regional policies and procedures; proactively works to develop process improvements
05/2010 10/2013
Chicago, IL
Mobile Admin Specialist
Chicago, IL
Mobile Admin Specialist
05/2010 10/2013
Chicago, IL
Mobile Admin Specialist
05/2010 10/2013
  • Work with Development and Quality Assurance staff to resolve issues reported by customers
  • New user processing for SOTI: group creation, permissions assignment, management, etc…
  • Field support calls and perform root cause analysis/resolution into the issues the field is facing
  • Coordinate new build testing with QA team, work through regressions & roll out changes once approved
  • Serve as Point of Contact for vendor issue reporting
  • Handle all branch order processing – evaluate all equipment requests (determine source: spare pool or quote new),
  • Billing audits for unused mobility devices (conducted monthly). Work with WWD vendor to get inactive lines placed on standby or cancelled, and Denali vendor to remove from SOTI and device management pools
03/2006 03/2010
Dallas, TX
Admin Specialist
Dallas, TX
Admin Specialist
03/2006 03/2010
Dallas, TX
Admin Specialist
03/2006 03/2010
  • Coordinates placing catering orders, preparing meeting materials, and setting up rooms for work-related events and gatherings
  • Initiate, typing, composing, editing and proofing agendas, minutes, correspondence, documents, publications, and/or reports
  • Oversees the day-to-day collection, handling, and safeguarding of parking pay station revenue
  • Developing and maintaining reports for quality, productivity maintenance, supplies, tooling, spare parts
  • Approves the voiding of parking citations, and coordinates the citation crediting process
  • Coordinates and maintains office supplies, including ordering and restocking of items
  •  Responsible for managing, coordinating and monitoring the maintenance of electro-mechanical
Education Education
Bachelor’s Degree in Administration
Bachelor’s Degree in Administration
University of Tennessee
Bachelor’s Degree in Administration
Skills Skills
  • Open-minded, service-minded
  • Good listening skills and response to people in an effective, positive and friendly manner
  • Good team player
  • Working knowledge of Microsoft office software and office facilities
  • Proficient in Microsoft Office and Outlook
  • Strong attention to detail and organizational skills
  • Excellent communications skills
  • Knowledge of computer applications
  • Knowledge of health connect
  • Excellent organizational and multi-tasking skills to prioritize work to meet deadlines and handle urgent matters while staying on task with other assigned duties and responsibilities
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15 Admin Specialist resume templates

1

Admin Specialist Resume Examples & Samples

  • Coordinates and maintains office supplies, including ordering and restocking of items
  • Coordinates placing catering orders, preparing meeting materials, and setting up rooms for work-related events and gatherings
  • Provides back-up support for all Account Services functions as needed including customer callbacks and follow-up
2

Admin Specialist Resume Examples & Samples

  • Ability to read blueprint and use measuring instruments
  • This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as an U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee
  • High School diploma or equivalent (GED) from an accredited institution
3

Admin Specialist Resume Examples & Samples

  • Completes special projects/adhoc reports, including designing graphic presentations, as delegated by management
  • Reviews/screens manager/executives mail, researches issues and provides recommendations
  • CLAUSE Various positions are under review with a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement
  • Minimum three (3) years of secretarial/administrative or comparable experience
  • Business school/college level courses highly preferred
4

Functional Admin Specialist Resume Examples & Samples

  • Load customer contracts and contract modifications into the Oracle Order Entry System
  • Prepare and disseminate Oracle Reports
  • Maintain and update contracts documentation within the Contracts electronic Library
  • Gather information in support of internal and external data calls and audits
  • Access and retrieve information from government websites
  • Initiate and support the Contract Closeout process. Update the database and run reports in support of Contract Administrators
  • Support special projects as necessary
5

Senior Admin Specialist Resume Examples & Samples

  • Lead Time Keeper for corporate Training and back-up for Kings Mountain (training will be provided)
  • Must exercise initiative, judgment and knowledge of company policies, practices and the organization
  • Maintains key reports and updates for director (ex. monthly KPIs)
  • Reviews monthly budget and expense reports to identify any discrepancies
  • Successfully on-boards any new employees and helps with general orientation to group
  • Ability to handle Confidential information
  • Other duties as assigned
  • At least eight years of administrative support experience or equivalent work experience in another field
  • College associates degree
  • Highly proficient with CAS, and Microsoft office products (Excel, Word, Access, and Outlook)
  • Experience coordinating/arranging activities of Training director and staff, handling telephone activity, mail, and correspondence, coordinating the process of communicating and gathering information and plant activities
  • Demonstrated excellent organizational, time management, and interpersonal communication skills
  • Experience with the use of company Portal and the Nuclear Learning Management System (LMS)
  • Experience with written and oral communication
  • Experience in interacting with a wide range of contacts (internal and external)
  • Experience in the production of accurate, correctly spelled, grammatically correct, and properly formatted correspondence and documents
  • Ability to make accurate and timely data entries to computer databases
  • Experience in multi-tasking and adapting to constantly changing conditions/priorities
  • Demonstrated ability to effectively handle the range of typical administrative duties, including strict adherence to confidentiality rules for sensitive information
  • Self-motivated and able to work productively with little direct supervision
6

Admin Specialist Resume Examples & Samples

  • Open-minded, service-minded
  • Good listening skills and response to people in an effective, positive and friendly manner
  • Working knowledge of Microsoft office software and office facilities
  • More than 1 years relevant experience in U.S./European enterprises; especially having office and plant administration experiences are preferred
7

Mobile Admin Specialist Resume Examples & Samples

  • Serve as Point of Contact for vendor issue reporting
  • Field support calls and perform root cause analysis/resolution into the issues the field is facing
  • Track and update usage and assignment of wireless devices
  • Work with the various lines of business to define new mobile solutions when applicable
  • Troubleshoot and recommend solutions for customer issues related to software setup and configuration
  • Work with Development and Quality Assurance staff to resolve issues reported by customers
  • Handle all branch order processing – evaluate all equipment requests (determine source: spare pool or quote new),
  • Coordinate new build testing with QA team, work through regressions & roll out changes once approved
  • New user processing for SOTI: group creation, permissions assignment, management, etc…
  • Billing audits for unused mobility devices (conducted monthly). Work with WWD vendor to get inactive lines placed on standby or cancelled, and Denali vendor to remove from SOTI and device management pools
  • Investigate PS Team/Field reports of production tickets & intake of new report requests
  • Work with Denali to ensure branches that have Due Back devices are shipping them back in. Monitor daily reporting on this and get with PSM’s to ensure responsiveness
  • Monitor weekly support reporting and call attention to any concerning patterns: exceptionally high number of repairs for one branch/region, repeat repairs for same device, repair calls that were actually educational opportunities with branch, etc…
  • Working on or supporting applications/systems,
  • Troubleshooting software setup and configuration,
  • Supporting mobile device billing and bill reconciliation
  • Working with Mobile Device Managers (MDMs) or supporting mobile devices (Blackberry, iPhone, scanners and others) locally as well as remotely
  • Experience reconciling corporate billing issues
  • Ability to document and maintain processes, policies and SLAs
  • Ability to build relationships and set expectations with third-party vendors
  • Excellent customer service and relationship building/management skills
  • Demonstrated positive attitude
  • Detail oriented with strong organizational and time management skills
  • Solutions oriented
8

Workforce Admin Specialist Resume Examples & Samples

  • As the lead for reductions in force in Workforce Administration, partners with HRBPs and Legal to ensure process excellence. Ensures coordination with all stakeholders and timely/accurate delivery of all components of the process
  • Manages procedural implementations, enhancements, redesign and formal documentation
  • Partner with Workforce admin team, HR and other functions to analyze, define and propose solutions to business needs and determine the best approach for the overall enterprise. Manages full life cycle implementations for assigned projects
  • Assists in the planning team’s recurring activities and new projects based on customers’ requests and priorities
  • Drafts and delivers communication and training with HR and business on workforce administration related programs
  • Manages case escalations within workforce administration to ensure resolution
  • Works with Legal and HR Compliance to define business requirements driven by Federal, State and Municipal employment legislations
  • Optimizes usage of McKesson HR systems to support and optimize a range of Workforce Administration functions
  • Collaborate closely with HRIS to ensure system understanding, application and seamless delivery of service. Leads user testing, documentation and implementation of system enhancements
  • Support other administrative requests directed by manager Workforce Administration, as needed
  • Ensures all audits are executed and managed as per plan
  • Ensures company policies and practices are followed within workforce administration
9

Regional Admin Specialist Resume Examples & Samples

  • Maintains accurate payroll records for the assigned Regional office (e.g. enters weekly payroll data, tracks vacation, holiday, and sick hours, provides exception reporting as needed)
  • Fields and screens incoming telephone calls, letters, and/or visitors; answers routine questions, and furnishes information, when possible, to save the RVP’s time
  • Opens and distributes mail to appropriate person; Responds with form letter to routine requests; Determines what needs to be filed and briefs the RVP on items needing immediate or personal attention
  • Organizes and maintains the Regional office files and records while reducing waste and maximizing efficiency; Ensures there is proper security for confidential files
  • Maintains cleanliness Regional Office; Contacts Property Manager and or repair service people for building maintenance issues
  • Maintains a secure office by monitoring the security camera and the security system to be sure it is working properly; Contacts Vector Security when the system is not working properly; Screens visitors to the regional offices
  • Acts as the contact person for internal and external customers and uses independent judgment to respond to requests for information or to refer more complex requests to appropriate staff members; follows up with appropriate Regional staff to ensure issues have been resolved; May communicate on behalf of the RVP
  • Assist in Communicating and resolving outstanding customer complaints that come to the Regional Office via phone, letters, CCIC, or Corporate; Contact DMs or appropriate Store Manager’s to get resolution
  • Regularly works with or provides confidential and sensitive information and exercises discretion concerning its dissemination
  • Makes day to day decisions, requiring knowledge of Regional policies and procedures; proactively works to develop process improvements
  • Organizes and expedites flow of work through Regional office. Initiates follow-up action
  • Drafts, produces, proofreads, edits, and processes correspondence or other documents for RVP approval. May exercise independent judgment to send out correspondence on behalf of RVP as needed
  • Researches, compiles, and may analyze data for special projects and various reports. This may include utilization of spreadsheets, database, or word processing software
  • Create spreadsheets including formulas to organize, display, and summarize data, facilitate analysis, and identify interrelationships; prepare special reports for field staff and external customers
  • Produces a wide variety of routine and complex documents, reports, presentations, and other correspondence using advanced skills in Microsoft Office Suite with minimal direction from the RVP
  • Schedules appointments and maintains calendars for RVP and other Regional staff; continually checks calendars and looks ahead to avoid conflicts; Ensure that meeting requests have sufficient detail allowing the RVP proper understanding of the meeting topic; prepares all material needed for the meeting; Coordinates all aspects of Divisional/Regional meetings
  • Coordinates and manages meetings, special events and classes held at the Regional Office, including scheduling dates, sending invitations, providing logistical support, catering, ordering supplies and materials
  • Makes travel arrangements (flight, hotel, rental car, itinerary, etc) and serves as contact person for attendees. Proactively prepares materials (reports, binders, itineraries, passports, etc) needed for a successful and productive trip
  • Assists Regional personnel with entering travel expenses in Necho
  • Helps to onboard new employees by arranging workspace, arranging computer equipment, supplies, etc in a timely manner
  • Assists with Region budget or expense reports; may perform some analysis or make projections about budgets; produces spreadsheet reports as requested; May assist in the development of the Regional budgets
  • Acts as an information resource for the Regional Office concerning procedures and standard practices for the company
  • Supports DM, Store Managers, and Area Staff as needed
  • Serves as a mentor to other Regional Administrative Specialists
  • 5-10 years experience in an Administrative role
  • 2-4 years Lowe’s experience and knowledge of Lowe’s policies and procedures
  • In depth knowledge and proficiency with PC software programs e.g., word processing, spreadsheet, database management, Power Point, email, calendar
10

Maintenance Control Admin Specialist Resume Examples & Samples

  • Excellent computer skills, including Outlook 2013, with experience working with Word, Excel, and Power Point presentations
  • Must pass a background check
  • Must have authorization to work in the U.S. as defined in the Immigrations Act of 1986
11

Admin Specialist Resume Examples & Samples

  •  Responsible for managing, coordinating and monitoring the maintenance of electro-mechanical
  • Equipment’s, UPS, Fire and Safety equipment and PAC across pan India facilities and offices of BCG
  •  Visit to other locations including new office projects & build out sites to ensure smooth working and proper execution of works comprising of electro-mechanical equipment’s and ensure the monitoring and making of AMCs as per schedule
  •  Coordinate planning, scheduling and implementation of activities to accomplish work in coordination with other departments
  •  Should have knowledge of Electrical Control Panels, fault findings, repairs, maintaining all electro- mechanical areas. Focus on safety, reliability, quality, sustainability & economical solutions. Ensure all Mechanical – Electrical – Plumbing (MEP) aspects of the facilities are fit 24 x 7 with zero downtime
  •  Regularly communicate with the Office Manager and facility engineering agencies to ensure smooth working of all the electr0-mechanical equipment
  •  Maintain record of AMCs done for all electro-mechanical equipment including AMC contract, track
  • Complaints lodged, ensure Vendors visits and reports Spares replaced
  •  Renewal of AMC, Co-ordination with Vendor and execution of contract with help from Procurement team, where AMC is not done and repairs are required, sourcing of vendors and execution of job
  •  Plan and schedule planned and unplanned work. Ensure that the MEP aspect of all fit outs and build outs works are executed to the best in class standards
  •  Diagnose breakdown problems and carry out quality inspections on jobs. Develop and implement best practices in facility engineering services and ensure the compliance of best standards like zero down time for all equipment’s, safety, introduction of energy conservation and green measures
  •  Initiate, implement, and manage the office maintenance program based on best practice with emphasis on planning/scheduling and preventive/predictive maintenance
  •  Co-ordination with vendor and follow-up with vendors for all breakdowns and resolving any issues relating to the same
  •  Provide engineering and technical inputs in the procurement of all electro-mechanical related items
  • Work closely with the Admin head for new fit-out works and ensure the implementation of best engineering practices across locations like the best possible levels in IAQ, 1005 facility Uptime
  •  The person should have excellent communication and interpersonal skills with a strong understanding of the electromechanical system for maintenance and fit out works should have the capability to independently drive work, make reports, identify problems, do a root cause analysis and have a sound knowledge of the MEP subject
12

Senior Dept Admin Specialist Resume Examples & Samples

  • Demonstrated computer skills, and proficiency with word processing, spreadsheet and presentation software
  • Strong organizational, analytical and problem solving skills; along with the ability to handle multiple tasks with competing deadlines
  • Excellent interpersonal and customer service skills, along with the ability to interact with a diverse group of students, faculty and staff
  • Demonstrated event planning skills along with the ability to coordinate conferences, colloquiums, and awards ceremony
  • Ability to learn and reconcile/replenish Temple’s Diamond Dollars and Pcard
  • Under general supervision prepares and reviews forms and specialized reports
  • Working knowledge of grants, budgets, purchasing, and payroll
13

Lead Admin Specialist Resume Examples & Samples

  • Strong customer service and interpersonal skills, along with the ability to interact with a diverse group of patients, families and medical professionals
  • Demonstrated prioritization skills, multi-tasking skills, and organizational skills, along with the ability to be detail-oriented
  • Demonstrated ability to be self-motivated, adapt to change, effectively manage time and deadlines and work under stressful circumstances
  • Demonstrated experience working in a healthcare setting
  • Demonstrated ability to operate all standard office equipment, clinical equipment, and software including MS Office
14

Admin Specialist Resume Examples & Samples

  • To define annual administrative plan and budget plan
  • To assist optimizing administrative process and procedures
  • To be responsible for cost control and budget management
  • To coordinate overseas travel
  • To coordinate visa, passport and work permit application for local employees and expatriates
  • To handle expatriate work permit
  • To lead employee PPE regular purchasing and delivery
  • To be responsible for office stationery and equipment purchasing and regular review
  • To lead vendor contract and performance review
  • To support and coordinate HR projects and programs
  • To support employee communication programs
  • 3+ years’ experience(senior Administrative Assistant) / 5+ years’ experience ( Administrative Supervisor) of high quality administrative support under the fast-paced environment (at a sizable global firm preferred)
  • Working experience with manufacturing experience preferred
  • PC Skills: MS Outlook, Excel, Word, Power Point
  • Fluent in English speaking and writing
15

Admin Specialist Resume Examples & Samples

  • TRAVEL SERVICES
  • 1) TRAVEL COORDINATION
  • Coordinate the route planning to fulfill the majority's convenience
  • Operate day-to-day shuttle bus service in smooth and safe conditions
  • Emergency response and troubleshooting
  • CRISIS MANAGEMENT
16

Admin Specialist Resume Examples & Samples

  • Provides end-user support and performs general administrative duties with minimal guidance
  • Utilizes Command internal systems to collect, analyze, and compile metrics for division and or branch reports
  • Assists with the preparation of management plans and reports
  • Assists with maintaining knowledge management files and websites for the organization
  • Interfaces with personnel to maintain logs, records, and files
  • Assists with coordinating, planning, and organizing meeting events, and supports planning and execution of technical exchanges, conferences, and synchronization sessions, obtaining space and necessary materials and equipment
  • Contributes to the review, development, and management of office administrative operating procedures
  • Assists with the preparation and/or distribution of read-ahead materials and briefings for a wide-range of audiences at various military ranks and civilian levels
  • Prepares, submits, and tracks expense reports
  • Tracks formal task items and reports status
  • Assists in budgetary, billing, and financial management of front office expenses incurred to support the organization (e.g., office supplies)
  • Minimum three years of experience in office administration
  • Strong attention to detail and organizational skills
17

Lead Admin Specialist Resume Examples & Samples

  • Demonstrated verbal, written and analytical skills, and attention to detail, including proofreading
  • Excellent interpersonal, organizational and communication skills, along with the ability to effectively interact with a diverse group of managers, staff, faculty, students, and parents
  • Demonstrated ability to manage multiple projects
  • Knowledge of applicable professional management, administrative and financial principles and techniques
  • Demonstrated knowledge of all applicable computer software including: Microsoft Office, word processing, spreadsheets, and databases and the ability to update websites
18

Trust Admin Specialist Resume Examples & Samples

  • Demonstrated ability to communicate complex issues in a clear, understandable manner
  • Demonstrated accuracy and completeness in all tasks, and follows up as appropriate
  • Excellent organizational, prioritization and time management skills, detailed oriented, with good follow-up skills
19

Admin Specialist Resume Examples & Samples

  • Develops, maintains, and updates data on the number, status, and availability of parking spaces in all areas of the campus
  • Coordinates the administration of University parking pay station services and related support activities, such as training and development, and computer hardware and software support
  • Oversees the day-to-day collection, handling, and safeguarding of parking pay station revenue
  • Approves the voiding of parking citations, and coordinates the citation crediting process
  • Handles cash and cash related transactions, issues receipts, records and types money lists, and balances cash fund; enters cash transactions in ledgers and reconciles cash reports; prepares bank deposits
  • Assists in preparation of financial statements such as billings, budgets, and cost reports
  • Assists in ordering, care, maintenance, and utilization of department equipment, supplies, and inventories
  • Prepares purchasing, travel, personnel, or related documents
  • Reconciles various reports to source documents; distributes and files financial documents and reports
  • Maintains maps/data/information of all University-owned parking assets, including garages, surface lots, and metered spaces
  • Ensures permit sales, fine collections, enforcement and appeals of parking violations are handled in accordance with fiscal policies
  • Troubleshoots and repairs parking meters and automatic parking gates as required. Diagnose and report recommended major repairs
  • Performs other duties as necessary
20

Admin Specialist Resume Examples & Samples

  • Provide administrative support for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status
  • Perform specialized duties according to program guidance and university established practices, which may include compiling data, data analysis, spreadsheet management, document preparation, grant proposal preparation, and monitoring post-award sponsored programs
  • Perform IRIS (SAP) duties, which include reconciling monthly ledgers and reviewing travel expense transactions
  • Work with the UT budget coordinator related to the financial administration of programs according to Office of Management and Budget (OMB) Uniform Guidance
  • Initiate, typing, composing, editing and proofing agendas, minutes, correspondence, documents, publications, and/or reports
  • Maintain necessary correspondence with regional and county personnel
  • Perform records management and maintenance (maintain/update paper and electronic files)
  • Schedule appointments, arranging meetings and maintaining calendars for program personnel
  • Make travel arrangements and process travel reimbursements for program specialists
  • Upload and update web-based materials and information for FCS website
  • Work with the Communications Department to coordinate printing of program materials for distribution
  • Coordinate training registration
  • Assist FCS Business Manager with financial data entry, reporting and documentation while demonstrating strong attention to detail
  • Serve as backup for human resources recruiting in Taleo
  • Generate annual appointment continuation correspondence for grant-funded positions
  • Receive and route phone calls and direct visitors
  • High school degree or GED and minimum 2 years college level course credits required
  • Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
  • Dependable and able to complete tasks accurately and on time
  • Exercise good judgment, confidentiality, and discretion in the performance of all work assignments
  • Minimum 3 years office experience, 5 years minimum preferred
  • Experience working with grants is preferred
  • Knowledge of and experience with IRIS (SAP) and Taleo is preferred