Senior Administrative Assistant Resume Samples

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SW
S Williamson
Sibyl
Williamson
34651 Dudley Shoals
New York
NY
+1 (555) 136 4641
34651 Dudley Shoals
New York
NY
Phone
p +1 (555) 136 4641
Experience Experience
10/2016 present
Philadelphia, PA
Ccb-senior Administrative Assistant
Philadelphia, PA
Ccb-senior Administrative Assistant
10/2016 present
Philadelphia, PA
Ccb-senior Administrative Assistant
10/2016 present
  • Provide general support including photocopying, booking meeting rooms, ordering supplies, etc
  • Provide general office support including copying, booking meeting rooms, ordering supplies, mail distribution, facilities management and floor maintenance
  • Schedule appointment or group meetings for the leadership team including developing agendas for meetings, handling arrangements for conferences and Town Halls
  • Assist with staff onboarding and offboarding which includes requesting equipment setup and system access
  • Team and service oriented; enjoys supporting Relationship Executives while being part of/contributing to a broader team
  • Assist with On-Boarding, Off-Boarding and Relocating team members
  • Provide general office management such as new hire onboarding and exit interviews; space arrangements/real estate for the group; ordering supplies/equipment
11/2012 09/2016
Los Angeles, CA
CB Senior Administrative Assistant
Los Angeles, CA
CB Senior Administrative Assistant
11/2012 09/2016
Los Angeles, CA
CB Senior Administrative Assistant
11/2012 09/2016
  • Provide back up support for a senior executive, working closely with executive’s assistant
  • Provide general office management such as; space arrangements/real estate for the group; ordering supplies/equipment
  • Work cooperatively with other administrative assistants in group, in positive partnership to back up each other smoothly
  • Expected work schedule 8am-5pm, M-F with flexibility for overtime depending on the work load
  • Provide support to a Market Manager and his team
  • Provide regular status updates if work is outstanding
  • Office manager- bankers are mostly on the road & also work in remote offices
01/2009 08/2012
Chicago, IL
Senior Administrative Assistant
Chicago, IL
Senior Administrative Assistant
01/2009 08/2012
Chicago, IL
Senior Administrative Assistant
01/2009 08/2012
  • Handle filing, archiving, correspondence, faxing, scanning, preparing and distributing documents, and photocopying
  • Provide general office support including coordinating internal and outgoing mail, copying, scanning, faxing, and filing
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, forms and graphics
  • Assists in creating, producing, and assembling fundraising materials including reports, letters, and other printed materials to support fundraising
  • Provide faculty assistance in seminar scheduling. This includes booking travel, preparing reimbursements, ordering catering, booking rooms, etc
  • Responsible for scheduling CMAC meetings (monthly and ad hoc) including securing meeting rooms and sending invites / confirming attendees
  • Scheduling meetings and providing support in handling all meeting logistics (e.g., conference rooms, conference calls, preparing meeting materials, etc.)
Education Education
Bachelor’s Degree in Professionalism
Bachelor’s Degree in Professionalism
University of California, Los Angeles
Bachelor’s Degree in Professionalism
Skills Skills
  • Leverage strong working knowledge of applicable firm and service line quality, risk, and confidentiality policies and guidelines and reinforce with others
  • Ability to deal with clients in a professional and courteous manner, and to develop professional working relationships
  • Ability to deal with customers in a professional and courteous manner, and to develop and leverage professional working relationships
  • Excellent time management, organizational ability, and strong agility skills
  • Execute assigned tasks efficiently with strong attention to detail while delivering high-quality of service
  • Knowledge of accounts payable with five or more years of full cycle accounts payable, experience in a fast-paced environment
  • Strong PC skills (proficient knowledge of MS Excel, Word, and PowerPoint)
  • High-level proficiency with EPRI’s support systems, and excellent working knowledge of Microsoft office products (Excel, Word, PowerPoint)
  • Extensive office knowledge, specifically Excel and Powerpoint skills with basic financial services industry knowledge
  • High proficiency with Microsoft Office Suite (excellent Outlook skills), Lync Meeting, Web, Sharepoint, and ability to stay current with new technology
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15 Senior Administrative Assistant resume templates

1

Senior Administrative Assistant Resume Examples & Samples

  • Heavy and complex calendaring, involving senior and junior level attendees in many departments and locations around the globe in multiple time zones
  • Meeting management, including arranging communication links via teleconference, video conference and/or web conference; scheduling could include multiple participants from within and outside the firm and across. Handling logistics for technology, meals/catering, etc
  • Ongoing administrative assistance in Global Marketing Services, supporting multiple senior executive (EVP and SVP level) as well as their management teams
  • Responsible for supporting a variety of department projects and initiatives including compiling status reports, quarterly dashboards, PowerPoint presentations and miscellaneous projects
  • Schedule domestic and international travel, handle itineraries and logistics. Manage expense reports for executives
  • Orders and maintains appropriate levels of office supplies. Manages certain office expenses
  • Provide back-up for other executive administrative assistants
  • Minimum of 3-5 years’ experience providing executive administrative support in highly professional environment, preferably in the financial services industry preferred
  • Bachelors or Associate degree required
  • Ability to support multiple senior executives simultaneously, reacting and operating in a fast paced environment
  • Exceptional demeanor in communicating with executive-level professionals globally, as well as ability to work with confidential information. Having the utmost integrity
  • Ability to represent senior executives in a highly professional fashion internally and externally
  • Ability to use judgment to escalate to the proper level when necessary and knowledge of how to prioritize responsibilities and solving of complex operating issues
  • Strong organizational skills with the ability to work under pressure on concurrent projects. Strong attention to detail and quality. Ability to proofread and QC documents
  • Excellent verbal and written communication skills. Ability to take direction and in turn write, edit and proof professional written communications
  • Proficient/Advanced with Microsoft Office 2010 required, especially Outlook, LYNC and PowerPoint; PeopleSoft skills preferred
2

Senior Administrative Assistant Resume Examples & Samples

  • Coordinate staff onboarding and off boarding which includes requesting equipment setup and system access. Arrange new technology purchases, setup, and other requests for the team
  • Provide general support including photocopying, booking meeting rooms, ordering supplies, etc
  • Expected work schedule 8am-5pm, M-F with flexibility for overtime depending on the work load
3

Senior Administrative Assistant Resume Examples & Samples

  • Calendar management; schedule internal/external meetings and appointments; and coordinate conference calls
  • Review managers' expense reports, verify expense documentation and submit to accounting for payment
  • Assist with department’s routine reports
  • Manage department’s incoming email inquiries; research and respond as appropriate
  • Assist in IT troubleshooting, and when necessary, assist with the raising of EURC requests
  • Maintain current organization charts
  • Coordinate on-boarding and off-boarding of employees
  • Assist with overflow, special projects and day-to-day tasks
  • Minimum 3-5 years experience in an administrative role
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Access), MS Outlook, general comfort level with Internet/Intranet usage and ability to learn proprietary software
  • Excellent interpersonal skills, both written and oral
  • Self-starter, extremely organized and detailed-oriented with strong commitment toaccuracy
  • Ability to complete tasks with limited direct supervision
  • Responds well to new challenges
  • Basic clerical experience such as accurate data entry, maintaining files and records, typing, proofreading, scanning documents, answering telephone, coordinating conference room assignments, confirming appointments and/ormaintaining calendars
  • Experience creating presentations, creating complex spreadsheets, etc
4

Senior Administrative Assistant Resume Examples & Samples

  • Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint) Strong attention to detail
  • Advanced ability to organize and juggle multiple activities
  • Tact and good judgment in confidential situations and proven experienceinteracting with senior management
  • At least ten years of administrative experience and meeting coordination
5

Senior Administrative Assistant Resume Examples & Samples

  • Ensure that client service plans are executed
  • Ensure that all documentation complies with RBC standards
  • Pay and record invoices
  • Manage the Business Deposit Accounts
6

Senior Administrative Assistant FAS Disputes Resume Examples & Samples

  • Composing/typing/editing complex documents (using MS Word and PowerPoint)
  • Ensuring visual style of deliverables and footnotes is consistent with practice guidelines
  • Assisting in formatting and optical enhancement of external presentations
  • Coordinating domestic and international travel schedules and related reservations. Be proactive in meeting travelers' needs
  • Organizing receipts and preparing expense reports in a timely and accurate manner; reconcile as required
  • Maintaining internal contact databases as well as marketing, pitch and project related reports
  • Screening telephone calls, taking detailed messages, coordinating meeting space and maintaining calendars as directed
  • Routing incoming mail
  • Conducting directed secondary research
  • Maintaining reference and resource files for practice
  • Performing related duties as assigned
  • Strong proficiency in MS Outlook, Word, Excel, PowerPoint, Explorer, and Adobe Acrobat
  • Excellent typing and word processing skills; basic spreadsheeting skills
  • Strong interpersonal skills; ability to work closely specifically with all levels of the dispute practice staff composed of varied working styles, and firm staff in general
  • Outstanding organizational, time-management and prioritization skills
  • High levels of discretion, professionalism and independent judgment
  • Ability to multi-task in a dynamic, fast paced-environment and under deadline pressure
  • A minimum of five years of applicable experience in an advanced secretarial position, preferably in a large law or consulting firm or in-house legal department
  • Bachelor’s degree preferred,
7

Senior Administrative Assistant Resume Examples & Samples

  • Actively manage the calendars of multiple managers. Work effectively with other administrative assistants and meeting participants to schedule meetings, ensure conflicting meetings are reviewed and resolved timely, and ensure managers are aware of calendar updates
  • Perform routine tasks such as those related to monthly staff meeting communications, ad hoc group directory and organization chart updating, and weekly time sheet reporting
  • Manage general office needs such as ordering supplies, mail distribution, and floor maintenanceProfessional with expertise in administrative or related functions; preferably experience in working for multiple managers
  • Proven ability to meet manager expectations with accurate and efficient delivery, ability to multi-task and prioritize manager requests and needs
  • Exceedingly attentive to details, ability to focus and conduct business with few errors
  • Enthusiastic, self-motivated, effective under pressure, and willing to take personal responsibility and accountability
8

Senior Administrative Assistant Resume Examples & Samples

  • Use good judgment and exhibit highest level of discretion to accomplish tasks, including
  • Maintain files and records
  • Prepare presentation materials and other documents/communications as needed (including confidential and sensitive reports and analyses)
  • Proofread and support high standards/consistency in approach to formatting
  • Screen calls/visitors
  • Coordinate schedule
  • Manage travel arrangements
  • Order and maintain supplies
  • Support new-hire on-boarding (space/technology needs, etc.)
  • Collaborate with other departments on administrative tasks, such as catering/conference services, mail room, print room, technology, finance, etc
  • Follow policies, procedures, processes and techniques as expected by the firm and the department
  • Work under limited supervision, receiving instruction on new assignments and escalating serious or unique issues
  • Willingness to learn and expand personal skills in order to optimize personal career development opportunities
  • Minimum of 7 years experience as an administrative assistant or similar role in a fast paced corporate environment
  • Outstanding professional reputation and integrity
  • Strong planning & organization skills; results-oriented
  • Advanced PowerPoint, Excel and Word
  • Detail-oriented and sets high-standards of accuracy
  • Interpersonally effective and comfortable interacting with colleagues, partners and senior leaders/managers – particularly through relationships/networking, composure, and concise written and verbal communications
  • Innovative/creative
  • Excellent problem solving and ability to think critically
  • Ability to work independently and multi-task in a dynamic environment, managing multiple deadlines and priorities – large capacity
  • Team-oriented, actively participates to foster a positive work environment
9

Cib-senior Administrative Assistant Resume Examples & Samples

  • Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics. Manage a multitude of frequent changes at short notice and prepare travel itineraries in advance, proactive diary management (where applicable)
  • System functionality expert - utilise internal systems, complete accurate data entry (Oracle, eSource, Travel Portal, iMeet/iMemo, Concierge service, BT Meet Me, OMD)
  • Phone coverage for wider group
  • Partnership with assistants across the CIB group to provide coverage for absence sporadically
  • Professional client handling and relationship building with all client, Bankers and cover groups
  • Apply good judgment and have an understanding of competing priorities
  • Strong technical capabilities
  • Is flexible, willing and open to change
  • Has a high level of attention to detail and delivers high quality results at all times
  • Has an understanding of the culture of Investment Banking
  • Is a team player who can build networks and work in partnership
  • Solution orientated
10

Senior Administrative Assistant Resume Examples & Samples

  • Minimum of fiveyears of administrative experience required
  • Very strongMicrosoft Word, Excel, Power-Point, Lotus Notes and Adobe skills. Access experience a plus
  • Excellentinterpersonal and communication skills
  • Very solidtelephone and general clerical skills - (taking clear and concise phone messages, organize manager's agenda, etc.)
  • Excellent Customer Service skills and good trouble shooter
  • Ability to work in a very fast paced and dynamic environment
  • Contactclients and employees to schedule meetings and confirm appointments
11

Senior Administrative Assistant Resume Examples & Samples

  • Operate with a sense of urgency with strong attention to details
  • Strong inter-personal skills
  • Maintain familiarity with all policy and technology updates; troubleshooting and processing technological request
  • Processing of T&E expenses, calendar management, mail distribution, preparation of FedEx/DHL packages, faxing, answering phones, binding presentations, scanning and photocopying
  • Facilities management
  • Must have strong organizational skills, time management skills and excellent interpersonal skills
  • Enthusiastic, self-motivated, effective under pressure, and flexible - Self starter with the ability to work in a high pressure environment
  • Fast learner & Team Player
  • Readily accept responsibility and proactively identify opportunities to provide assistance
  • College degree preferred but not required
12

Senior Administrative Assistant Resume Examples & Samples

  • Three years of administrative experience required
  • Basic clerical experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/ormaintaining calendars
  • Possess strong analytical, problem solving and communication skills
  • Experience coordinating domestic and international travel arrangements (i.e. air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets
  • Ability to work with a sense of urgency and have a drive for results
  • MS Word - Advanced
  • MS PowerPoint - Intermediate
  • MS Excel - Intermediate
13

Senior Administrative Assistant Resume Examples & Samples

  • Experience supporting multiple professionals at same time
  • Excellent communication, writing, judgment, and problem-solving skills
  • Must be flexible to cover different executives group grows or changes
  • College Degree Preferred or Relative Corporate Experience preferred (5 Years of Experience)
  • Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
  • Other applications include Excel, PowerPoint, internet and research tools
  • Solid typing skills
  • Up to date with office procedures and technical training as well as all policy guidelines and compliance requirements
14

Senior Administrative Assistant Resume Examples & Samples

  • Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
  • Ability to gain a strong command of new systems (P2P, Citi Travel & Expense)
  • Prior experience as an Administrative Assistant required (5 years)
  • High School Diploma, College degree or equivalent preferred
  • Strong problem solving with ability to get things done
  • Ability to work 8:30 am - 5:30 pm with overtime, as requested
  • Professional presence and ability to engage with internal and external constituents
  • Proven ability to work well with others; must be a good team player
15

Senior Administrative Assistant Resume Examples & Samples

  • Duties and tasks mostly reflect variety and complexity, requiring judgment and experience to successfully accomplish tasks with limited direct supervision
  • Telephone coverage; screen calls; take messages and distribute in a timely and appropriate manner
  • Manage databases utilizing data entry and data export skills to add and edit new contacts, track referrals, and pull lists for mailings and events
  • Distribute incoming mail and faxes, prepare and send packages via mail, messenger and federal express
  • Create and organize files
  • Liaise with senior JPMorgan management and their support teams
  • Superior interpersonal and communication skills, both written and oral, and excellent telephone etiquette
  • Savvy with Internet/Intranet usage and ability to learn propriety software
  • Absolute tact and discretion when dealing with confidential matters; proven experienceinteracting with senior management
  • Sound judgment and excellent problem-solving skills
16

Senior Administrative Assistant Resume Examples & Samples

  • Organize and coordinate meetings and conferences, catering, and other specials events for both small and large scale meetings, often including people who are located in various offices
  • Set up of communication links for meetings via teleconference, videoconference and web conferences
  • Prepare, review, and revise presentations
  • Meet and greet guests (i.e., high profile investors, clients, brokers, etc.)
  • Answer and screen telephone calls
  • Establish, maintain and update files, databases, records and other documents
  • Prepare and distribute memos, proofread reports and other materials
  • Process payment requisitions and purchase orders
  • Minimum of 5 years administrative experience, executive level and financial services industry preferred
  • Bachelor’s degree and/or equivalent combination of experience and education
  • Ability to interact with tact and professionalism with both internal and external clients
  • Handle confidential material and maintain strict confidentiality
  • Proficient with MS Office 2010 (i.e., Word, Excel, Outlook, PowerPoint)
  • Knowledge of Adobe Acrobat
  • Excellent interpersonal and communication skills, verbal and written
  • Extremely reliable and able to work well independently and work well in a team
  • Ability to work in fast-paced and energetic environment
17

Senior Administrative Assistant Resume Examples & Samples

  • Act as back-up to team members in the event of absence or vacancy
  • Manages and monitors calendar of appointments, upcoming events and facilitates prioritized responses to matters requiring immediate attention where appropriate. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirements in support of smooth and efficient meeting facilitation. Obtains briefing materials for meetings and events from the appropriate sources
  • Respond to internal inquiries concerning corporate information, legal agreements and certain legal issues, including monitoring renewals and action dates
  • Process in strict confidence, legal documentation, correspondence in accordance with established priorities and deadlines on a timely, accurate and efficient basis
  • Provide advice to internal business partners and peers to support the completion of a process or activity within established procedures,
  • Coordinate management of legal spend, application of appropriate e-billing system and correspond with offsite counsel
  • Maintains project files and keep all matters updated and current
  • Uses PowerPoint, MS Word, Excel, Adobe Acrobat Professional, and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents
  • Establishes and maintains filing systems; classifies, sorts, and files correspondence, records, and other documents
  • Works independently to manage timing and action plans for completing department functions and preparing correspondence, reports and other documents ahead of need
  • Handles complex travel arrangements (both domestic and international)
  • Accountable for meeting management including: printing confidential and sensitive information, creating agendas, transcribing notes and arranging meeting rooms
  • University degree/college diploma and/or equivalent work experience
  • Law Firm experience preferred
  • Understanding of the business of a financial institution
  • Knowledge of legal terminology
  • Knowledge of standard desktop applications used by the business unit
  • Knowledge and understanding of the business unit’s key products and services, processes and controls
  • Knowledge of departmental systems and applications
  • Strong verbal and written communication and comprehension skills
  • Excellent PC skills (proficient in Word, Excel, PowerPoint); experience working with office equipment (fax machines, photocopiers etc)
  • Strong proof-reading skills
  • Discretion with confidential issues and materials
  • Proactive, will to take initiative to effect improvements
  • Team player, supportive of Bank and group initiatives
  • Excellent interpersonal skills and ability to communicate with all levels
  • Flexibility to changing environment
  • Problem solving capability and critical thinking
  • Ability to develop trust and maintain a professional relationship with clients
  • Experience and discretion in dealing with confidential and sensitive material BMO Harris Bank is committed to an inclusive, equitable and accessible workplace. We are an Equal Opportunity Employer. By embracing diversity, we gain strength through our people and our perspectives. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability or veteran status
18

Senior Administrative Assistant Resume Examples & Samples

  • Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
  • Assist in and coordinate projects and assignments as requested/directed
  • Administration of investment request workflow
  • Understands and provides information about standards and processes
  • Advanced PC software skills
  • Basic knowledge in related job areas
19

Senior Administrative Assistant Resume Examples & Samples

  • Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages
  • Coordinate all travel arrangements. Be proactive in meeting travelers’ needs
  • Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, Excel charts, agreements, PowerPoint presentations, etc.)
  • Draft, prepare and review documents on behalf of supported staff, as requested
  • Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution
  • Track progress and relevant information pertaining to engagements under the guidance of the officer(s)
  • Conduct directed internet based research and summarize findings in an organized manner
  • Determine needs of the group and set up and maintain various office files, logs, listings and manuals
  • Prioritize and manage the completion of projects in an efficient and timely manner
  • Makes copies and scans of correspondence or other printed matter
  • Maintain a well organized file system conducive to the needs of the business lines
20

Senior Administrative Assistant Resume Examples & Samples

  • Perform administrative duties in an efficient and timely manner. Seek ways to improve efficiency
  • Enter all deal information into the CRM database, obtaining missing information through research or supported staff. Track progress and relevant information pertaining to engagements and be thoroughly knowledgeable of the engagement and deal process
  • Prepare and execute deal process activities which may include using Cap Source to assist deal teams in creating buyer’s list, creating and updating Confidentiality Agreements and Non-disclosure Agreements, checking with Legal when appropriate. Coordinate sending of Confidential Information Memorandums to buyers
  • Distribute Lucites to send to clients, buyers and other related contacts
  • Read and route incoming mail. Locates and attaches appropriate file to correspondence to be answered by supported staff
  • Schedule meetings, travel arrangements and maintain calendars accordingly
  • Back up Officers supported by other administrators as required
  • Makes copies of correspondence or other printed matter as requested
  • Be a team player, dealing effectively with co-workers and internal clients at all levels
  • Assist with training administrative assistants at all levels on business line procedure and report preparation as required
21

Senior Administrative Assistant Resume Examples & Samples

  • Oversees and performs a wide range of diverse administrative activities and serves as primary point of direct administrative contact and liaison with other offices, individuals, and external agencies on a wide range of specified issues and in the resolution of a variety of day-to-day matters; organizes and facilitates meeting, conferences, and other special events as required
  • Provides support activities such as answering the telephone, assisting and resolving problems, reviewing and controlling outgoing correspondence, and follow-up on operational commitments
  • Responsible for organizing resources and participating in planning in areas of complex projects, operations, and/or events of the department; schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and travel arrangements as required
  • Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives
  • Will attend and take minutes for various meetings as needed
  • Pulling reports and compiling data from various sources
  • Other projects as needed
  • Minimum of 5 years’ experience in an administrative support role
  • Highly Advanced PC skills required (Must be fluent in MS Office, Word, Excel (well versed in Pivot Tables, V/H Lookup, etc.), Outlook, PowerPoint and the Internet with no training needed)
  • Ability to gather data, information, and prepare reports independently and in a timely and/or urgent manner as needed
  • Demonstrated ability to multi-task and prioritize and escalate issues to the proper person when necessary
22

Senior Administrative Assistant Resume Examples & Samples

  • Submits bills to Accounts Payable for expenses such as limousine service, flowers, etc
  • Greets or assists clients and vendors
  • Works effectively as a team member but also independently
  • Assists with answering phones and routing calls to the appropriate back-ups
  • Orders supplies using the Procurement system. Monitors and controls supplies for the Division using appropriate expense management guidelines
  • 3-5 years of previous administrative support experience
23

Senior Administrative Assistant Resume Examples & Samples

  • Handles day-to-day administrative needs of the SVP of Advertising & Marketing. Duties include, but not limited to: answering phone, copying, faxing, distribution of mail, database management, preparing expenses, scheduling appointments/meetings, maintaining department files
  • Assist the SVP with organizational projects that involve follow-up including not limited to
  • ​The Ticketing Committee
  • Charity Efforts
  • All-Star Game Promotions and Marketing Support
  • Post-Season Tune-in
  • New Promotional Programs/Platforms
  • Assist the SVP with organizational projects that involve follow-up including
  • Maintaining internal portfolios for all MLB related Advertising (Media Plans, briefs & creative)
  • Maintain library of audio, video and print materials produced by Major League Baseball as well as current competitive, corporate partners’, licensees’ and network advertisements
  • Maintaining competitive advertising portfolios
  • Organize and update product inventories
  • Storage maintenance
  • Maintenance of audio, video and print materials produces by the group
  • Assist on promotional projects (i.e.; Kids Day, Roberto Clemente, etc.)
  • Assist with servicing promotional partners
  • Order merchandise/prizes
  • Fulfillment of prizes on small projects
  • Assist group in preparing presentations inclusive of creating and maintaining charts and PowerPoint presentations
  • Compile and maintain all key contacts for trafficking advertising/marketing/research materials from department to Major League Baseball Entities, Licensees, Sponsors and Media Partners and Clubs
  • Oversee coordination of all Club advertising, marketing and research materials – to create a best practices reports and files
  • Performs related administrative duties as required
24

Senior Administrative Assistant Resume Examples & Samples

  • Provides ongoing assistance to supervisor
  • Compiles information and reports relevant to department
  • Assist other team members as assigned
  • Partcipate in departmental projects as required
  • Greets visitors, answers and directs phone calls to appropriate areas and answers routine inquiries
  • Coordinates meetings with FTT staff, internal customers and vendors including preparing agendas, reserving meeting rooms, audio/visual equipment, catering and other meeting logistics
  • Coordinates large on/off-site meetings
  • Maintains electronic and paper filing system
  • Perform ad-hoc reporting as required by GFAR groups/clients
  • Complies and produces staff time analysis data and project administration log and reporting maintenance
  • Assists GFAR Europe with coordinating and collecting of Management information
  • Coordinates complex domestic and international travel arrangements for supervisor as well as team members if necessary
  • Maintains calendars, department schedules and vacation/time-off schedules
  • Completes supervisor’s expense report
  • Maintains organizational chart for supervisor
  • Back up other assistants as needed
  • Support team members in addition to direct supervisor as appropriate
  • Bachelors degree preferrabley in commerce
  • 2-4 years administrative experience in a professional environment
  • Advanced MS Office skills
  • VISIO
  • Knowledge of MS Project
  • Knowledge of MS Sharepoint
  • Visio
  • Ability to operate a personal computer and related software
  • Ability to perform multiple tasks with minimal supervision in a fast-paced, team environment
  • Ability to interact with senior management on a regular basis
  • Good judgment, high level of professionalism
  • Ability to plan and organize efficiently
  • Ability to organize and maintain accurate, orderly files and records
  • Strong attention to detail; ability to accurately proofread documents
  • Ability to interact with all types employees/management and outside business associates on the phone and in person
25

Asset Management Senior Administrative Assistant Resume Examples & Samples

  • Nearly 1,300 investment professionals providing more than 350 different strategies spanning the full spectrum of asset classes, including equity, fixed income, cash liquidity , currency , real estate, hedge funds and private equity
  • Leadership positions in America, U.K., Continental Europe, Asia , and Japan
  • Excellent problem solving and ability to think critically and outstanding oral and written communication skills
26

Senior Administrative Assistant Resume Examples & Samples

  • Full secretarial and administrative responsibilities – Arrange travel plans
  • Manage calendar
  • Coordinate/schedule appointments
  • Verbal and email reminders of key meetings/events in advance
  • Telephone and email communications as well as significant interaction with senior management and their assistants
  • Incoming/outgoing mail; Filing system set-up and maintenance
  • Prepare and review expense reports for compliance with corporate guidelines
  • Process invoices and order supplies and equipment
  • Prepare charts/presentations using Powerpoint, Excel, Word, etc
  • Periodic drafting of correspondence (letters, memos, reports, presentations)
  • Minimum 5 years administrative assistant experience
  • Strong proficiency in Microsoft Office software (Outlook, Word, Excel, Powerpoint)
  • Accuracy, attention to detail and ability to work independently with minimal direction and supervision
  • Proactive. Ability to interact with senior management
  • Enthusiastic with excellent interpersonal skills
  • Must be detail oriented and be able to handle multiple projects simultaneously
27

Senior Administrative Assistant Resume Examples & Samples

  • Assist in the planning and design of the specification of projects and programs
  • Trouble-shooting and resolving problems and inquiries
  • Provide administrative assistance to Mortgage Sales leadership team, including calendar/meeting management, sort/deliver US mail, and process expense report
  • Provide specialized administrative support to Mortgage Market Managers and at times to other leaders within the Retail Lending organization
  • Produce and deliver key reports and presentations as designated
  • Inventory supplies and maintain stock as needed
  • H.S. Diploma or equivalent
  • 3 to 5 years of previous experience administrative supporting senior level managers
  • Expert knowledge of MSOffice
  • Proven experience multi-tasking and handling confidential and time sensitive experience
  • Self-motivated and team player
28

Senior Administrative Assistant Resume Examples & Samples

  • Experience and discretion in dealing with confidential and sensitive material
  • Build productive relationships within the line of business (LOB) and other functions through responsiveness and support. Proactively work with others (i.e., on own team, shared service center, other operational areas, or with the internal business partner and/or external customer) to ensure delivery of timely, quality and efficient fulfillment activities
  • Respond to internal & external inquiries concerning corporate information
  • Manage in strict confidence, documentation and correspondence in accordance with established priorities and deadlines on a timely, accurate and efficient basis
  • Establishes and maintains filing systems; classifies sorts, and files correspondence, records, media clips and other documents
  • Uses PowerPoint, MS Word, Excel, and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents
  • Complete document drafting/‘black-lining’ on complex and sensitive matters
  • Track Property Security Discharge Verifications
  • File Management
  • Adhere to the Records Retention Corporate Policy and ensure document file maintenance and archiving is done in accordance with policy
  • Accountable for ensuring the accuracy of all BMO Buying-On Line transactions for Compliance personnel supported including invoice coding, ensuring 100% accuracy
  • Lead or participate on special projects as assigned through the Office of the General Counsel or Compliance personnel supported
  • Accountable to ensure On-Boarding & Off-Boarding of lawyers i.e. orientation, access to BMO Buying Online, Corporate Cards
  • Compiling, coding, categorizing, calculating, tabulating, auditing or verifying information or data
  • Analyzing information and evaluating results to choose the best solution and solve problems
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Senior Administrative Assistant Resume Examples & Samples

  • 5+ years’ experience as administrative assistant
  • Ability to work independently and as a team member
  • Ability to be flexible in a fast paced environment
  • Financial Services background required
  • Experience in Concur and SharePoint a plus but not required
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Senior Administrative Assistant Resume Examples & Samples

  • Enthusiastic with excellent interpersonal skills to be able to build and maintain effective working relationships
  • Needs good problem-solving skills with strong decision-making capability
  • Ability to handle and maintain the confidentiality of highly sensitive information
31

Senior Administrative Assistant Resume Examples & Samples

  • 2-4 years experience in a similar job role/ environment
  • Strong Personnel Relation skills
  • Experience assisting management with the creation of PowerPoint presentations
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Senior Administrative Assistant Resume Examples & Samples

  • Develops organization centric materials such as communications, correspondence, presentations, including deciding on or recommending content. Accountable for disseminating communications to facilitate timely and effective communications. Responds to related inquiries on the department’s behalf, or escalates for resolution as appropriate
  • Monitors and analyzes project expenses to ensure they are within budget and reallocated to the appropriate expense/client code
  • Performs budget forecast/variance analysis in support of maintaining expenses within budget and performs financial analysis of billing and costing to support the developing and recommending of alternatives, in support of business decision making. Supports the budget planning and monitoring process by collecting and aggregating, analyzing, and reporting
  • 3) General Office Administration Accountabilities
  • Responsible for timely and consistent maintenance of client contact database (Siebel). Coordinates with Siebel Business Analysts to produce customized reports, and ensure data quality is maintained on behalf of the business. Runs monthly reports and interfaces with internal departments on client mailings and external events. Responsible for event planning and coordination
  • Prepares and dispatches outgoing mail, interfaces with selected couriers to ensure packages have been delivered within established timeframes. Screens telephone calls and responds to routine and moderately complex inquiries
  • Maintains confidential client information foe the business, team, or leadership an ensures information is handled appropriately
  • Interacts and collaborates regularly, with internal and external clients, their representatives, and senior managers, and with cross-functional business units to perform research and analysis, to develop and recommend alternatives, implement improvement opportunities, and to accomplish administrative or operational tasks
  • Interacts with vendors depending on unique requirements of the business unit
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Senior Administrative Assistant Resume Examples & Samples

  • Provide back up support for other administrative assistants
  • Help manage the calendars of the team's Executives and work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates
  • Management and maintenance of confidentiality of personell information
  • Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; Staff meeting minutes, weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group
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Senior Administrative Assistant Resume Examples & Samples

  • Serve as the primary point of direct administrative contact and liaison with other offices, individuals, and external agencies on a wide range of specified issues and in the resolution of a variety of day-to-day matters; organizes and facilitates meeting, conferences, and other special events as required
  • Bachelor's degree or equivalent work experience; minimum of 5 years’ experience in an administrative support role
  • Excellent interpersonal and verbal & written communication skills; good organizational skills
  • Work independently and as part of the team for the betterment of the department and organization
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Senior Administrative Assistant Resume Examples & Samples

  • Prepare written responses for routine to complex enquiries
  • Sets up and maintains filing systems; monitors phones, and screens calls ensuring proper referrals
  • General clerical duties; sort and distribute mail; prepare and coordinate department courier shipping and receiving requests, photocopying, fax and mailings
  • Provides reception relief and contributes to other shared administrative responsibilities
  • Maintains supply inventory, anticipating needed supplies and placing orders
  • Supports group Executives and Management by making travel arrangements; scheduling appointments and managing calendars
  • Supports the coordination of group meetings; uses PC and multiple software packages for moderately complex support functions
  • Gathers information and data as directed; compiles data and creates reports; may maintain department budget
  • Requires a high school diploma and a minimum of 2-3 years administrative experience, or equivalent overall experience. Highly developed communication skills (written and verbal), time management, prioritizing, adaptability completing all functions with accuracy and attention to detail. Demonstrated proficiency using Microsoft Office. General knowledge of Company policies and procedures including basic office management practices with the ability to apply that knowledge. Some college or formal education preferred
36

Senior Administrative Assistant Resume Examples & Samples

  • 3 years BSA/AML or related Compliance experience preferred
  • Knowledge of Bank Secrecy Act/Anti-Money Laundering, USA PATRIOT Act, and OFAC regulations
  • Bachelor’s Degree or equivalent work related experience required
  • Expert knowledge in Microsoft Office products and AML related applications
  • Ability to work independently, prioritize workload and meet deadlines
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Senior Administrative Assistant Resume Examples & Samples

  • Provide daily administrative support including extensive filing, making copies, preparing labels, mailing and faxing documents. Receive incoming mail and distribute to appropriate team member
  • Respond to emails and other correspondence independently or under the direction of the organization’s attorneys, officers or managers in a timely manner
  • Prepare legal documents (agreements, letters, memoranda, etc.) and closing files. Draft and maintain corporate records
  • Assist the compliance officers with regulatory requirements, including maintaining database and SharePoint administration
  • Prepare agendas, notices, minutes, meeting materials, and organize and facilitate staff and departmental meetings
  • Proofread and correct prepared materials for grammar, spelling, punctuation, format, syntax and content
  • Manage complex travel accommodations and busy calendars for associates and communicate schedule changes to those affected
  • Accurately complete and reconcile invoices and expense reports within corporate guidelines
  • Manage payment of invoices and coordinate with the rest of the administrative team to assist with expense management
  • Manage the timely production of board and committee material
  • Take the lead and control special projects and area wide initiatives
  • Must have a high-level of interpersonal skills to handle sensitive and confidential situations with complete discretion. Demonstrate independent decision-making and sound judgment
  • Self-starter, task oriented and highly proactive on a daily basis
  • Capable of juggling multiple tasks, establishing priorities and meeting deadlines
  • Must be able to work within an administrative team and provide backup support to team members. The organization operates in a collegial manner, with all employees working to achieve common goals
  • Minimum of 2 years administrative support experience is required, preferably in a law firm or legal department of a financial or insurance organization. 5 years’ experience preferred. Familiarity with Service-Now, Carlson Wagonlit Travel and Concur Expense report self-tool a plus
  • Associates or Bachelor’s degree preferred or equivalent work experience
  • Strong proficiency in technology, including instant messaging, MS Word, Excel, Outlook, SharePoint, Adobe and PowerPoint
  • Previous experience creating Closing Binders is preferred
38

Senior Administrative Assistant Resume Examples & Samples

  • 6+ years of FT experience preferred
  • Ability to work as part of a fast-paced dynamic team in a high performance culture
  • Strong interpersonal, communication, organizational and time management skills
  • Basic project management skills with proficiency in database management and internet research
  • Experience coordinating large events
  • Advanced proficiency in Microsoft Excel, Outlook, PowerPoint and Word
  • Self-starter who can problem solve, provide strategies and alternative solutions to management team
  • Flexibility for overtime
  • Financial Services investment banking business model experience
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Senior Administrative Assistant Resume Examples & Samples

  • 5+ years relevant experience supporting senior executives
  • Impeccable communication skills
  • Ability to work in a fast-paced environment and handle high volume and quantity of work
40

Senior Administrative Assistant Resume Examples & Samples

  • 1+ years of Mutual Fund experience
  • Administrative experience
  • Proficient in all of Microsoft Office
  • Experience with day-to-day office tasks
41

Senior Administrative Assistant Resume Examples & Samples

  • Book international & domestic travel arrangements and organize itineraries
  • Assist with staff onboarding and off boarding which includes requesting equipment setup and system access
  • Other administrative/general tasks including
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Senior Administrative Assistant Resume Examples & Samples

  • Types and edits legal documents, correspondence and presentations
  • Manage the coordination and organization of all meetings, conference calls, travel arrangements/trip itineraries, vacation time etc
  • Manage phones/messages, responding to basic requests for information, and update calendar on a daily, weekly and monthly basis
  • Perform various administrative tasks, such as memo writing, filing, copying, faxing, phone correspondence, etc
  • When requested, create excel spreadsheets, presentation materials, meeting agendas, etc
  • Process/reconcile legal invoices from outside vendors
  • Manage expense reports for SVP and other team members
  • Assist in planning team/Legal Departmental events
  • Create daily itinerary that includes contact numbers, meeting locations, etc
  • Attend meetings and take notes, as needed
  • Assist the team with various projects and assignments as needed
  • Build and maintain strong cross functional relationships with all internal business units
  • Provide a high degree of professionalism and customer focus
  • Manage confidential files and other privileged information
  • Must have at least 3+ years supporting a top executive
  • Exceptional customer service focus, including attention to producing quality results
  • Strong communication, interpersonal, teamwork, and organizational skills with superior verbal and written communication skills
  • Project management skills preferred
  • Excellent time management skills- (heavy calendar management)
  • Ability to work accurately under time constraints
  • Strong computer skills, including proficiency in MS Word, Excel, PowerPoint and Outlook
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Senior Administrative Assistant Resume Examples & Samples

  • Enter all deal information into the CRM database, obtaining missing information through research or supported staff
  •  Coordinate travel, hotel accommodations and meetings. Research available options and set up off site meetings and closing dinners as required
  • Set up and maintain various office files, logs, listings and manuals
  •  Read and route incoming mail. Locates and attaches appropriate file to correspondence to be answered by supported staff
  •  Greet clients, ascertain nature of business and route visitors to employer or appropriate person. Set up clients meeting facilities as required
  •  Schedule meetings, travel arrangements and maintain calendars accordingly
  •  Screen telephone calls; message taking; coordinate conference calls. Back up phone for other admin staff
  •  Back up Officers supported by other administrators as required
  •  Prepare expense reports for supported staff in a timely manner. Insure submissions are in line with corporate expense reimbursement policies
  •  Makes copies of correspondence or other printed matter as requested
  •  Be a team player, dealing effectively with co-workers and internal clients at all levels
  •  Assist with training administrative assistants at all levels on business line procedure and report preparation as required
  •  Perform related duties as assigned
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Senior Administrative Assistant Resume Examples & Samples

  • The individual will be responsible for administrative duties such as: manage and maintain all line of business reporting, expense reports, travel arrangements, investigating and gathering information for problem resolution, coordination of meetings and special projects, collecting and analyzing information, monitor emails and telephone calls and interact with clients (internal and external)
  • Manage and monitor the Leaders’ calendars of scheduled appointments’ or upcoming events and matters requiring immediate attention. Coordinate agendas, meeting invitations, reserve meeting rooms and arrange audio visual resources and other requirements in support of smooth and efficient meeting facilitation
  • Arrange travel arrangements and maintain travel expenses for the Senior Leaders
  • Maintain and track staff vacations and absences in accordance with divisional guidelines
  • Maintain email distribution lists and organizational chart
  • Work collaboratively with other LOBs and executive office staff
  • Subject matter expert on onboarding and offboarding of employees
  • Provide back-up support for Team as needed
  • Proven project management skills to coordinate and lead a variety of initiatives
  • A minimum of 10 years progressively responsible experience in an administrative/ professional support function in a fast paced environment, dealing with moderately to very complex issues and managing conflicting priorities
  • Demonstrated ability to perform moderate to complex administrative activities and to assign work, coach and mentor more junior staff
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Senior Administrative Assistant Resume Examples & Samples

  • Ability to gain a strong command of new systems (P2P, Citi Travel & Expense) Non-Technical Skills –
  • Prior experience as an Administrative Assistant required (5+ years)
  • Ability to work 8:00 am - 5:00 pm with overtime, as requested
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Senior Administrative Assistant Resume Examples & Samples

  • Assist Investment Professionals with travel, meeting arrangements, filing, Outlook, daily/weekly/monthly/quarterly reports, including Extensity reports
  • Facilitate evacuation process and report problems/issues in the department’s common areas to facilities
  • Schedule and prepare materials and technical support for various department meetings
  • Coordination, scheduling and attendance of various internal and external meetings
  • 3-7 years of work experience
  • Undergraduate degree or college diploma preferred
  • Strong working knowledge of Outlook, particularly dealing with various time zones
  • Experience in booking domestic and over-seas travel
  • Ability to perform multiple tasks in a fast paced, team environment
  • Ability to work with minimal supervision
  • Ability to solve routine department problems with little direction
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Senior Administrative Assistant Resume Examples & Samples

  • Provide administrative support to head of department and other senior managers
  • Balance delivery of key tasks, prioritizing work according to business pressures and deliverables
  • Schedule/Maintain frequently changing meetings/appointments via Outlook
  • Coordinate all aspects of appointments, meetings, group events, receptions and conference calls
  • Produce and edit letters, memoranda, agendas, reports or other materials from rough draft or notes utilizing a wide variety of software including MS Office Suite, Access, etc
  • Handle and screen incoming calls, respond to inquiries, clarify company policies and procedures
  • Prepare and review materials and correspondence for meetings
  • Assist with creation/modification of presentations, spreadsheets, and other various documents
  • Professionalism in communicating and interacting with all levels of employees from associates to senior management
  • Proficiency with all Microsoft Office programs, particularly Excel for producing weekly reports
  • Prepare documents, such as purchasing requisitions, payment requests, expense reports, evaluations and other materials
  • Manage incoming mail, calendar, email
  • Arrange frequent travel– both international and domestic, conference calls, meeting logistics, and training
  • Partner with manager to ensure effective and efficient organization for optimal use of manager's time/resources
  • Prepare, reconcile, and track expense reports
  • Organize and secure highly confidential company and employee information
  • Assist manager with creation and tracking of ad hoc reports, budget, or other related tasks as required
  • Serve as back up support for other managers or administrative staff when required
  • Understand, interpret and provide information regarding department services or policies to visitors, managers or employees, in person, over the telephone or by correspondence
  • Maintain records in compliance with company policy
  • Examine documents, records and forms for accuracy, completeness and conformance with applicable standards
  • 3-5 years’ experience as an administrative assistant preferably in a large organization supporting senior/executive management (2 years’ experience as an Senior Administrative admin required.)
  • Technical Skills: Excellent PC skills (Outlook, Word, PowerPoint, Excel)
  • Strong sense of urgency; ability to prioritize and be very attentive to detail
  • Experienced at making decisions and maintaining composure under pressure
  • Professional and corporate demeanor
  • Self-starter with a strong work ethic and an enthusiastic team player
  • Willing and able to handle special projects as assigned
  • Ability to interact with senior management)
  • Ability to interact with senior management
  • Ability to work 8:00am-5:00pm and be flexible for overtime as needed
  • BA/BS or equivalent experience a plus
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Senior Administrative Assistant Resume Examples & Samples

  • The Sr. Administrative Assistant will be responsible for the daily administrative management of the office operations. This person will be the go to person for the administrative support staff and will be accountable for: Working with the department staff to troubleshoot and suggest solutions for accounting and master accounts issues and other issues as they arise
  • Directing the workload for the administrative staff
  • Assisting with the interview process for new administrative staff
  • Training current and new administrative staff
  • Maintaining and adhering to all office processes and procedures
  • The Sr. Administrative Assistant will be the subject matter expert in reviewing and preparing group contracts
  • The Sr. Administrative Assistant will be involved in the review of documents for the sales team. Contracts: Review and provide feedback on sales contracts
  • Expense Reports: Support the Director in reviewing expense reports on a weekly basis
  • Spreadsheets: Support the sales team in creating and distributing Excel based spreadsheets
  • The Sr. Administrative Assistant will have a strong financial acumen and must be able to review, understand and provide feedback on financial reports
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Senior Administrative Assistant Resume Examples & Samples

  • LI-AS1
  • Associate's Degree or equivalent combination of training and experience
  • Five to seven years experience
  • Advanced administrative skills
  • Demonstrated ability to work on own initiative with little direction, to identify issues requiring attention, and to initiate projects
  • Experience interacting with all levels of executive officers
  • Advanced personal computer skills necessary for formatting reports, presentations, spreadsheets, graphics, et cetera
  • Mathematical skills, including compilation of statistics, balancing of figures
  • Analytical skills and research abilities
  • Personal Computer skills, including Excel, PowerPoint, Word and Outlook
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Senior Administrative Assistant Resume Examples & Samples

  • Produce, format and edit memos, letters, proposals, project resumes, PowerPoint presentations, and coordinate distribution
  • Produce, format and edit specialized reports, including revenue and sales reports
  • Create Excel spreadsheets incorporating look-up and pivot tables, subtotals and sorts, and financial and logical functions
  • Plan, coordinate and participate in meetings, webcasts or conference calls, including scheduling and communication, maintaining information and preparing and distributing materials, taking minutes and following up on action items
  • Manage and update thought leadership inventory, editorial calendar, and horizontal distribution listings. Manage various projects from start to finish using Microsoft software and other database or web based applications including working with others to ensure quality and timely completion
  • Create, edit and format .PDF files using Adobe Acrobat
  • Create mail merges and handle large mailings
  • Coordinate production of documents, including scanning, photocopying, binding, assembly and delivery upon completion
  • Coordinate and facilitate local networking, conferences and seminars. May include coordinating seminars outside local market. Manage and track presentations across footprint for specific horizontal
  • Research information using various Internet search engines and research sites
  • Provide back up support to all facilities services – reception, phones/communication, production, USPS mail, UPS deliveries and pickups, courier service, and utilization reporting for FWRE
  • Five years or greater administrative support and project work experience is a must. Professional services and/or consulting firm environment strongly preferred
  • College coursework in office or business administration or equivalent experience required. College degree preferred
  • Extensive administrative background and technical competence with experience reviewing documents for quality assurance and managing projects from start to finish
  • Advanced level of expertise in Microsoft Word, PowerPoint, Excel, Adobe Professional, Outlook, and web based applications are required. Expertise in Sharepoint 2013 is preferred
  • Exercise a high degree of discretion, technical competence and office administration ability
  • Ability to learn various other programs and applications as necessary and/or required
  • Knowledge of financial and accounting terminology is strongly preferred
  • High energy level with excellent interpersonal skills, positive attitude, professional presence and exceptional customer service
  • Strong project coordination, organizational and time management skills
  • Process oriented, accurate and quality focused with the ability to handle and prioritize multiple projects and tasks to proactively respond and keep business leadership apprised of critical issues
  • Excellent analytical skills to identify and report trends and make recommendations in collaboration with others
  • Ability to handle key assignments of confidential nature, exercise a high degree of discretion and maintain highly confidential information
  • Ability to build strong working relationships at all levels, internal and/or external to the organization and respond to client service issues in a courteous and professional manner
  • Work well independently and in a team with professional presence and exceptional customer service
  • Ability to understand and strictly adhere to the brand and quality standards and procedures established by Crowe Horwath
  • Results and profit-oriented with the ability to balance other business consideration; capacity for rendering objective business decisions
  • Ability to function in high stress situations attributed to tight deadlines and multiple client needs or team needs
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Asset Mgmt-senior Administrative Assistant Resume Examples & Samples

  • Management and maintenance of confidentiality of personal information
  • Strong time management, sound judgment, good prioritizing, team player - Advanced ability to organize and manage own time
  • Exceptional experience with: calendar management, time and expense management support, meeting coordination, meeting support planning
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Senior Administrative Assistant Resume Examples & Samples

  • Performs critical and confidential administrative support including phone call management, calendar management, expense reporting, scheduling meetings, and organizing office files and materials
  • Schedules appointments and coordinates calendars. Keeps outlook and contact lists updated and synced with smart phone and paper calendar
  • Composes letters and reports from verbal instructions or written notes/drafts
  • Coordinates complex, multi-leg US and international travel arrangements, hotel and car accommodations, and planning of itineraries
  • Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc
  • Run, create, analyze and distribute reports on a regular basis
  • Develops office procedures and filing systems as necessary
  • Ongoing contact with customer service department for orders on executive promotional accounts and donations. Checks availability and pricing, placing orders and insuring payment
  • Attend and take minutes for various meetings; as requested
  • Must be a highly motivated self starter and be able to work with a minimum of supervision
  • Senior level proficiency with MS Office (Word, Excel, PowerPoint)
  • Ability to create presentations using PowerPoint and/or other presentation software
  • Must possess strong interpersonal savvy and the ability to establish and maintain excellent working relationships will all internal contacts/coworkers
  • Demonstrate a high level of professionalism
  • Possess strong problem solving skills and independent judgment
  • Have a demonstrated history of excellent organizational skills, ability to maintain high levels of confidentiality, ability to prioritize many tasks and complete tasks with accuracy and efficiency
  • Well-developed ability to read, write, and speak English. Mental ability to conduct complex interpersonal interactions with others, utilize excellent grammar and spelling skills in composing correspondence, operate independently, handle confidential information with discretion, and work effectively under pressure
  • Physical capability to use telephone, computer hardware/software including keyboard, type accurately at 60 wpm, and work in excess of 8 hours per day and/or 40 hours per week
  • Associate degree in secretarial and/or business administration with courses in office administration and management or experience equivalent to a degree
  • Previous work experience providing senior level administrative support in progressively responsible positions
  • Affinity for the outdoors preferred
53

Senior Administrative Assistant, Citimortgage Resume Examples & Samples

  • Attention to detail, consistent production of "senior ready" work products
  • Ability to work 8:30am-5:30pm and be flexible for overtime and/or travel as needed
  • Strong skills in assessing and/or analyzing situations and executing appropriately
54

Senior Administrative Assistant Resume Examples & Samples

  • Provides administrative support to one or more executives. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
  • Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
  • Advises department in the use of the business unit or department's products and services. Takes initiative to provide training and coaching when appropriate
  • Providing support to executive level management - or equivalent (7-9 years)
  • Project management (7-9 years)
  • High School diploma/GED or 4 or more years of US military service5 or more years of experience in a role performing administrative assistant or coordinator job functions
  • 1 or more year(s) of experience in a role providing general administrative support for 1 or more senior-level manager(s)
  • Demonstrates confidence, composure and professionalism
  • Advanced proficiency in Microsoft Office Suite
55

Senior Administrative Assistant Resume Examples & Samples

  • Provides administrative support to one or more executives. Proactivelymanages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
  • May organize, host and facilitiate activities such as team and cross-functional meetings, conferences and department activities
  • Project management(7-9 years)
  • Fast-paced environment
  • Ability to effectivelymanage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
56

Senior Administrative Assistant Elk Grove Village Resume Examples & Samples

  • Manage multidisciplinary projects, ensuring the achievement of projects to time, cost and specification
  • Manage intranet space and write content for it
  • Track and coordinate space planning needs
  • Coordinate or assist with travel arrangement: compiling notebooks, research, copying, etc
  • Handle confidential and non-routine information. Coordinate schedules, meetings, appointments, and establish agendas
  • Coordinate group events (e.g. on-site meetings, off-site meetings, open house, parties, etc.)
  • Receive packages and contact appropriate personnel or department
  • Prepare and distribute routine correspondence and reports
  • Above average knowledge of Microsoft Word, PowerPoint, Excel and Outlook
  • Proficient Experience using the internet for research
  • Strong team player, able to function in a team organized environment as well as work independently
57

Senior Administrative Assistant Resume Examples & Samples

  • Professional demeanor and manner
  • Day to day duties involve the following
  • 3 years of previous legal secretarial or trust administrative assistant experience
58

Senior Administrative Assistant Resume Examples & Samples

  • High school diploma/ equivalent; Bachelor’s degree preferred
  • 5-8 years of related experience
  • Must have experience supporting senior level management in a complex global environment
  • Extensive working knowledge of MS Word, Excel, PowerPoint & Visio
  • Advanced knowledge of MS Outlook is essential
  • Experience with expense reporting systems/ software
  • Experience w/SharePoint preferred
  • Strong interpersonal skills; position requires demonstrated poise, tact, and diplomacy
  • Must be able to interact and communicate effectively with individuals at all levels of the organization up to and including Board level
  • Confident, self-starter who can work well with minimum supervision
  • Requires strong attention to detail in composing and proofing materials, establishing priorities, scheduling and meeting deadlines
  • Problem solver who is quick to figure solutions and move projects forward
  • Displays flexibility in time management to get the job done
59

Senior Administrative Assistant Resume Examples & Samples

  • Six plus (6+) years previous
  • Administrative Assistant experience with increasing responsibility, complexity and initiative
  • Typing 55+ WPM
  • Lotus Notes (Email, Calendar and Databases)
  • MS Word, Excel, PowerPoint (Intermediate to Advanced)
  • Excellent verbal and writing skills
  • Expert resource for One Look and software questions
  • Learning agility Interpersonal Skills
  • Shares knowledge
  • Role model/coach; positive influence
  • Anticipates needs
  • Acts proactively
  • Motivates team members
  • Contributes toward achieving business goals
  • Organizational perspective
  • Comfortable with ambiguity
  • Adaptable/flexible
  • Confidentiality
  • Self aware, shows confidence in abilities
  • Ability to lead projects
  • Applies process improvement to projects
  • Coaching and feedback
  • Problem-solving/decision making
  • Applies prior experiences to current role
  • Breadth/depth knowledge of business area
60

Senior Administrative Assistant Resume Examples & Samples

  • Organize and coordinate work flow, manage multiple tasks, deadlines, and projects
  • Conduct significant document creation, proofing, production, including creative input
  • Utilize Aon Hewitt graphic identity standards
  • Fax requests and verification
  • Assist with client requests
  • Maintain client files, client databases, client records
  • Develop and maintain client home pages and budget trackers as needed
  • Display advanced software knowledge and strong project management skills
  • Provide back-up support to other AAs (including other departments)
  • Solicit and compile information (i.e., from vendors)
  • Assist with HHR set-up, proposal distribution, confirmations, and repotting
  • Assist in development and maintenance of master client reporting files
  • Assist with census file manipulation/clean-up/development for proposal distribution
  • Spreadsheet data including formulas, pivot tables and charting/graphing
  • Follow-up with vendor and client contacts as directed by consultant; send reminders for outstanding deliverables
  • Answer telephone for group
  • Assist in the development of administrative procedures and coach/train as necessary
  • In some markets, function as Lead AA--coordinate workflow among AAs
  • Software knowledge (MS Suite) - Advanced in Excel, Word, PowerPoint and Outlook
  • Proofreading expertise
  • High degree of Professionalism
  • Demonstrated ability to multitask/react to pressure
61

Senior Administrative Assistant Resume Examples & Samples

  • Attend meeting, take notes and follow-ups
  • Organize and coordinate work flow, manage multiple tasks, deadlines and projects
  • Coordinate meetings (various different leader and time zones)
  • Display advanced software knowledge
  • Solicit and compile information
  • Maintain high level of confidentiality working with sensitive information
  • Help with special projects
  • Minimum Five (5) years experience supporting leaders and/or a team
  • Confidential
  • Organized and Detail Oriented
  • Ability to manage multiple projects/requests
  • Flexible to meeting project deadlines
  • Self directed and able to anticipate needs
  • Proactive - thinks bigger picture, comes with solutions
  • Project solving and decision making skills
  • Develop partnership with senior level consultants
  • Responds to requests promptly
  • Comfortable receiving requests from multiple people, able to prioritize
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Senior Administrative Assistant Resume Examples & Samples

  • Create, edit, proofread, and produce complex client documentation including email, presentations, and spreadsheets
  • Format, compile, and prepare reports and summarize information from several sources
  • Summarizes performance feedback for senior managers/consultants
  • Monitor/maintain e-mail for senior managers/consultant
  • Attend senior-level meetings and take notes
  • Organize and coordinate workflow, manage multiple tasks, projects, and deadlines
  • Prepare and manage deliverables (production, assembly, mailings, etc.)
  • Create mail merges
  • Manage schedules of consultants
  • Maintain high level of confidentiality working on sensitive material
  • Compose correspondence from rough notes or independent knowledge of circumstances
  • Maintain/update/organize categories and data within databases
  • Prepare expense reports and update time recording information
  • Interview candidates
  • Provide backup to other Assistants
  • Miscellaneous duties including mail, faxing, copying, phones, scheduling meetings, and travel arrangements
  • Minimum of five to six years of prior administrative experience
  • Interact professional with firm leaders and clients
  • Attentive to details and have strong follow-up skills
  • Able to prioritize daily workload, act proactively, and respond to requests promptly
  • Comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
  • Self-directed and able to anticipate team needs
  • Manages processes/projects
  • Streamlines processes--innovation outcome focused
  • Minimum typing speed of 55 WPM
  • Advanced skills in Microsoft Outlook, PowerPoint, Excel, and Word
  • Excellent writing/proofreading skills including grammar, punctuation, and spelling
63

Senior Administrative Assistant Resume Examples & Samples

  • Must provide complex administrative support requiring a substantial amount of independent judgment, strong skills, and professionalism
  • Minimum 6 years of relevant work experience
  • MS Outlook, Word, Excel, PowerPoint, SharePoint (Intermediate to Advanced)
  • Contributes toward achieving business
64

Senior Administrative Assistant Resume Examples & Samples

  • Provide administrative support to client team, including preparation of client materials, meeting set-up, and other tasks to ensure quality client deliverables
  • Five years of relevant work experience
  • Advanced Knowledge of MS Office (PowerPoint, Excel, Word)
65

Senior Administrative Assistant Resume Examples & Samples

  • Independently managing calendar and meeting prioritization
  • Scheduling meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies
  • Reading and responding to emails and requests on behalf of the leader; ensuring leader is informed of pending requests or requests where follow up is required
  • Coordinating department programs (recognition, time keeping, budgets, onboarding/offboarding etc.), off-site meetings, special events or conferences
  • Providing new hire training and/or mentoring to staff within department or business unit as needed for new hires
  • Ability to anticipate needs and make independent judgments given limited availability of leader
  • Ability to exercise discretion due to accessing and handling sensitive information
  • Solid interpersonal skills including the ability to work independently and as part of a team
  • Strong relationship and communication skills working with multiple audiences at multiple levels of the organization
  • Ability to type 55 WPM
66

Senior Administrative Assistant Resume Examples & Samples

  • Highly organized, self-starter, and team player with a positive attitude
  • Exhibit excellent interpersonal skills and a high degree of professionalism with demonstrated ability to maintain confidentiality
  • Skilled in work prioritization with ability to juggle multiple priorities and deadlines with minimum disruption
  • Demonstrated experience in problem solving, decision making
  • High proficiency with Microsoft Office Suite (excellent Outlook skills), Lync Meeting, Web, Sharepoint, and ability to stay current with new technology
  • Knowledge of internal business systems (hiring, purchasing, scheduling, org tools, planning, etc.)
  • General technical and business acumen skills
67

Senior Administrative Assistant Resume Examples & Samples

  • 5+ years managing Sr./Executive level management in a fast-paced, complex environment
  • High Diploma, Bachelor's degree preferred
  • Professional ability to manage sensitive and confidential information discretely
  • Self-motivated to meet deadlines independently
68

Senior Administrative Assistant Resume Examples & Samples

  • Organize and manage calendar schedules for the Intel India Finance Controller and his senior staff
  • Travel & Expenses management: makes optimal travel arrangements and manage expense reports
  • Organizing staff meetings, capturing minutes and tracking mechanisms
  • Roll-up monthly status reports
  • Manages departmental Recognition process
  • Manages departmental purchasing
  • Information / Communication channel for policies and procedures
  • Handles matters expeditiously, proactively, and follows-through on key tasks
  • 8-10 years administrative or equivalent experience; Bachelor's degree preferred
  • Strong Office Suite skills (Excel, Word...),
  • SharePoint maintenance and administration
  • Project Management skills is a plus
  • Demonstrable Collaboration and team work skills
  • Working across Multiple GEOS, Time zones and Cultures
69

Senior Administrative Assistant Resume Examples & Samples

  • Candidate should possess 5-7 years of administrative experience or equivalent education/experience and 5 or more years of experience in the following
  • Experience working with Microsoft* Office* including Outlook*, Word*, Excel*, PowerPoint*, as well as SharePoint*, Live Meeting and Communicator
  • Excellent written and verbal communication skills with all levels of employees and management
  • Exhibit a high degree of judgment and discretion in handling confidential information and situations
  • Solid leadership, strong attention to detail, professional/pleasant demeanor, and teamwork skills
  • Judgment and decision making ability is required in resolving moderately complex problems
  • Experience with working with culturally diverse groups located across multiple geographies is required
  • Knowledge of Intel business systems such as HAI, e-Purchasing, CRS, travel at Intel, Intel shuttle, and Storefront* a plus
70

Senior Administrative Assistant Resume Examples & Samples

  • Provide administrative support to the director, including calendaring, expense reports, and travel arrangements
  • Coordinate off-site and in-house team meetings and special events; management of staff meeting agendas and meeting minutes
  • Coordinate travel for conventions and events for the local team, visitors to the LatAm region, and regional team members
  • Conduct on-site tours for visitors and large groups
  • Tracking, distribution, and inventory of our LatAm physical swag items
  • Maintain, manage logistics, and tracking of all digital in-game keys, pets, and loot for upcoming events
  • Coordinate and organize time sheets and track vacation and sick time
  • Interface with other internal teams at multiple levels of the organization as needed
71

Senior Administrative Assistant Resume Examples & Samples

  • Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required
  • Prepare expense reports, invoices, internal/external communication, travel arrangements, and other misc. reports
  • Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.)
  • Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants
  • {Proficiency with computer programs (MS Word, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariva Buyers XMS, Concur
  • Ability to anticipate needs and use independent judgment given limited availability of leader
  • Experience supporting senior leader
72

Asset Management Senior Administrative Assistant Resume Examples & Samples

  • Create Know Your Client (KYC) regulatory documents to onboard new client accounts and update existing client accounts
  • Understand compliance regulations for incoming/outgoing correspondence, client checks, stock certificates
  • Provide support in managing the Morristown client center (setting up client meetings, ordering meals/beverages)
  • Provide general office management such as ordering supplies/equipment
  • Book travel arrangements for team members and process travel & expense reports
  • Assist with invoice processing and technology needs (telephone, remote access, blackberry requests)
  • Provide support in managing client email distribution (Strong Mail)
  • Assist in vacation and time away schedule
  • Strong time management, sound judgment, good prioritizing, team player
  • Demonstrated high degree of professionalism in client interactions
  • Tact and good judgment in confidential situations
  • Know Your Client (KYC) requirements a must
  • Demonstrated experience with various JPMC systems (COB, Investor Workstation, Concur, Citadel)
  • Enthusiastic, self-motivated, good common sense, effective under pressure, and flexible
  • Self starter with the ability to work in a high pressure environment
  • Strong ownership and positive attitude - coupled with strong accountability for tasks
  • Prefer minimum five years’ experience working in an administrative capacity
  • Knowledge of the following systems: EURC, Concur, ePurchase, and Travel Express is a plus
73

Senior Administrative Assistant Resume Examples & Samples

  • Respond to ad hoc requests and provide project support, logistics for meetings, town halls, and offsites
  • Extend independent judgment over prioritization of work, and on behalf of the leader
  • May back-up other administrative assistants
  • 3-5 years of administrative experience required
  • Proficiency with computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs
74

Senior Administrative Assistant Resume Examples & Samples

  • Requires 3 - 5 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
  • Strong time management; multi-tasking and prioritization skills are essential
  • Ability to deal with confidential materials in an appropriate manner.At BMO Harris Bank, we have been helping our customers and communities for over 130 years. Working with us means being part of a team of talented, passionate individuals with a shared focus on working together to deliver great customer experiences. We stand behind your success with the support you need to turn your potential into performance
75

Senior Administrative Assistant Resume Examples & Samples

  • Experience working with Microsoft Office including Outlook, Word, Excel, PowerPoint, as well as SharePoint, and Lync
  • Experience with working with culturally diverse groups located across multiple geographies
  • Proven track record of working with Intel senior management offices / existing network with MCM level admins is a strong plus
  • Judgment and decision making ability to resolve problems
  • Knowledge of Intel business systems such as HAI, e-Purchasing, CRS, travel at Intel, Intel shuttle, and Storefront is a plus
76

Senior Administrative Assistant Mont Temporary Resume Examples & Samples

  • 3-5 years’ experience relevant experience
  • Proficiency using Microsoft office suite (Word, Excel, PowerPoint)
  • Experience providing general and administrative support for up to 100 people
  • Strong time management skills with ability to meet tight deadlines
77

Senior Administrative Assistant Resume Examples & Samples

  • Performing administrative assistant duties for the SVP Service Center and other team members, as requested
  • Calendaring meetings; confirming conference rooms and video connection, provide materials and order food/beverages where applicable
  • Handling contact with advisors in a professional and courteous manner
  • Providing support to select team members of the Service Center
  • Drafting and managing Service Center Apology Letter Process
  • Data Entry for CSS Recognition Mailbox submissions
  • Manage Service Center Distribution lists and management PTO calendars
  • Ordering office supplies for San Diego Service Centers
  • Travel arrangements and preparing related expense reports, as needed
  • Create various performance reports for Service Center leadership
  • Support the management of SVP Service Center direct reports
  • 1-3 years of prior executive administrative experience
  • Knowledge of general office procedures in a professional environment
  • Strong computer skills including use of Microsoft Office, Outlook, Microsoft Word, Excel, Visio, and PowerPoint
  • Familiarity with web based software including Ariba, Carson Wagon Lit Travel, and Concur
  • Comfortable communicating with senior executives and their assistants across the firm
  • Strong organizational ability; ability to manage records and files precisely
  • Operate office equipment and proficiency with personal computer
  • Maintain confidentiality and discretion with sensitive materials and projects
  • Work well under pressure, ability to meet deadlines
  • Must be adaptable and flexible
78

Senior Administrative Assistant Resume Examples & Samples

  • Associates degree or equivalent experience with a minimum of 4-6 years of experience
  • Must have excellent verbal and written communication skills in English and Spanish, Portuguese a plus
  • The ability to operate effectively and efficiently in a challenging, fast-paced environment with little supervision
  • Customer service-focused with ability to work collaboratively with others. Flexible with an approachable personality
  • Ability to work independently with little and/or no supervision
  • Proficient on all Microsoft products including PowerPoint, Excel, Word and Outlook (all applicants subject to Microsoft skills testing)
79

Senior Administrative Assistant Resume Examples & Samples

  • Handle all day-to-day administrative responsibilities within the CSS Risk team. This includes and is not limited to answering multiple phone lines, scheduling and coordinating meetings and other general administrative functions
  • Calendar all meetings and keep team current with any changes; provide materials and order food/beverages where applicable
  • Management of expenses: organize receipts and input in Concur in a timely manner to ensure meeting billing schedule
  • Create solid working relationships with other administrative staff and others within the department
  • Work professionally with senior executives, think and work independently, be proactive, handle confidential information and work effectively and efficiently
  • Other ad hoc projects as assigned
  • Minimum of 6+ years’ experience in an administrative assistant role
  • Extensive experience working with high level executives
  • Financial Services industry experience or supporting an sales organization is a plus
  • Exceptional knowledge of all Microsoft applications- Excel, PowerPoint, Outlook, Word
  • Excellent organizational and customer service skills
  • Superior writing and editing ability
80

Senior Administrative Assistant Resume Examples & Samples

  • Rush Priority List for Operations
  • Full Pipeline Data Dump: this shows all the individual loan info allowing us to dig deep into why loans are sitting or if they should be cancelled
  • MTD/YTD apps funded by Loan Officer
  • Submission Checklist: to review items that are missing regularly
  • Any reports requested by Lending Manager daily, pulls these reports and forwards any issues to the Loan Officers and the Lending Managers
  • 3 day Disclosures-HMDA data
  • Pre-Qualifications
  • Monitors CLOSR Prequal Report
  • Monitors Locks (expiration report) - Lending Manager still responsible for end result of this
  • Monitors Bank Coding Exception report
  • Schedules conference calls and tracks to ensure attendance
  • Follow ups, collects and collates the weekly Bank tracking report and sends to respective Bank District Managers and Lily Pineda
  • Application fee collection report. Research problems with rejected credit card payments and fees that are not posted correctly
  • Office Supplies
  • Handles the on boarding process for initial setup of new hires
  • Ensures new hires computers and access work as necessary
  • Researches and corrects coding and incentive errors for the branch partners
  • Processes application fee refunds
  • Tracking of training classes assigned to the field
  • Ad hoc help for Lending Manager when out in the field
  • Ad hoc customer support
  • LO help with simple systems, marketing, ordering etc
  • Ad hoc admin support for projects
  • Updates contact and coverage Sheets
  • Strong PC skills (proficient knowledge of MS Excel, Word, and PowerPoint)
  • Tact and good judgment in confidential situations and proven experience interacting with senior management
  • Flexible/Adaptable; able to multitask and prioritize in a high-pressure work environment
  • Creative problem solver
  • Exhibit good judgment
  • People oriented; strong communication skills
  • Excellent telephone etiquette and interaction with clients
  • Quick learner who takes initiative
  • At least five years experience in administrative and meeting coordination
81

Senior Administrative Assistant Hours / Week Resume Examples & Samples

  • Coordination and administration of video conferences
  • Maintain data systems as directed
  • Supporting office setups and moves within HQ
82

Senior Administrative Assistant Resume Examples & Samples

  • Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies
  • Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports
  • Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences. Provide leadership to direct reports including coaching, mentoring and annual performance reviews
  • Respond to ad hoc requests (filing, copying, responding to problems with printers, etc.) and manage small projects/programs/participate in larger projects representing the team (researching issues or questions about policies or practices, managing a conference, etc.). May train or back-up other administrative assistants
  • Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariba Buyer, XMS, Concur, etc.)
  • Ability to anticipate needs and use independent judgement given limited availability of leader
83

Senior Administrative Assistant Resume Examples & Samples

  • Answers and screens the SVP’s and department telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party. Refers routine matters to appropriate person for action and follows up to ensure completion
  • Schedules and maintains Executives’ calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting and presentation materials, tapes and reports needed by Executives
  • Manages department expense budget by collecting/coding invoices, entering data for payment and compiling documents to assist in budget planning
  • Acts as liaison between the Executives and their direct reports, as well as internal and external contacts. Coordinates activities, conducts research and ensures that requests are carried out. Handles a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the Executives
  • Coordinates all paperwork necessary for the Executives to approve. This includes, but is not limited to, deal memos, travel and expense vouchers and authorization payment forms (APF). Follows up with other departments to ensure that requests are carried out and activities are coordinated
  • Responsible for maintaining assigned work environment in working ordering
  • Organizes all client-related activities for special events hosted or sponsored by the department and networks. This includes, but is not limited to, sending invitations to clients and responding to RSVPs, booking any travel and accommodations, preparing informative packets/gift packages for clients and guests
84

Senior Administrative Assistant Resume Examples & Samples

  • Complete Support for the SVP, Director of the Investment Platform & Division, Investment Platform Developers, Consultant Relations Managers and the Institutional Sales team. This includes but is not limited to
  • 3- 5 years administrative experience in a professional environment supporting multiple leaders
  • Associates degree in Business administration or related field or Administrative certification preferred
  • Mutual Fund Industry knowledge preferred
  • Advanced MS Office skills including PowerPoint presentations
  • Must maintain confidentiality
  • Must have professional demeanor for all forms of communication
  • Ability to assess a problem quickly and determine to what level it should be elevated
  • Ability to solve routine department problems or customer issues with little direction
  • The scheduled start time for this position is 7:30am**
85

Senior Administrative Assistant Resume Examples & Samples

  • Advance word processing correspondence
  • Compile information and prepare reports
  • Generates and maintains confidential files
  • With Minimal supervision, handles and resolves complex or unique questions, problems, or assignments, exercising independent judgment and initiative on occasion. May provide guidance to others within the same skill area
  • High school education or equivalent. Minimum of 3 years of experience
86

Senior Administrative Assistant Resume Examples & Samples

  • Performs secretarial/administrative duties and support for attorneys, which may involve contact and exposure to highly confidential materials and information
  • Manages the attorney’s schedules; including scheduling meetings and making travel arrangements
  • Prepares correspondence, spreadsheet reports and presentations
  • Provides phone support; assumes responsibility for copying, faxing, and maintaining filing and tracking systems
  • Processes account payable invoices and all aspects of expense reporting
  • Provides eBilling support; adding and updating matters and responding to payment status inquiries
  • Assist in managing budget; adding funds or creating purchase orders
  • Accountable for meeting planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts etc)
  • Proactively responds to questions, concerns and requests for information and independently resolves routine questions and information requests
  • Acts as information resource to the department for Shire's organizational policies and procedures
  • Performs literature and information searches in available Internet and intranet sources to obtain desired publications and information on products, therapy area/diseases, industry associations, and other materials relevant to Shire's projects and interests
  • Responsible for office set-up; including onboarding/off boarding staff, resource management and procurement
  • Orders office supplies, distributes all incoming/outgoing and interoffice mail, facilitates internally and externally to assure that office equipment is maintained and repaired
  • Works closely with Executive Assistant and receive instructions from Executive Assistant; provide backup coverage of duties for other assistant(s)
87

Senior Administrative Assistant Resume Examples & Samples

  • Provide and/or oversee support activities for the Lending Department such as answering telephones, assisting and resolving problems, review and control of incoming and outgoing correspondence, and follow up on operational commitments
  • Schedule appointments and maintain calendars; schedule, coordinate and facilitate meetings (including reserving conference rooms, catering, A/V support), facilities usage, events, and travel arrangements, as required. Communicate changes to those affected in a timely manner
  • Utilize knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation
  • Identify trends in operational procedures and recommend procedural changes and solutions
  • May assist in the coordination, supervision, and completion of special projects
  • May assist with departmental budgetary monitoring and/or reporting, space planning/coordination, Complete and reconcile invoices/receipts for expense reports
  • Minimum 2-5 years providing administrative support
  • Extensive office knowledge, specifically Excel and Powerpoint skills with basic financial services industry knowledge
  • Ability to work independently and unsupervised
  • Demonstrated ability to handle high volumes of work and ability to change focus and direction along with changing priorities
  • Excellent PC and Microsoft Office skills
  • Ability to coordinate, multitask and prioritize issues, assignments and projects and meet deadlines
  • Ability to research, analyze and resolve issues that may be highly sensitive or confidential
  • Ability to gather data and information to prepare reports independently
  • Ability to make administrative and procedural decisions and judgements
  • Ability to assist in project planning, development and execution
  • Preferred 5-7 years experience providing administrative support
88

Senior Administrative Assistant Resume Examples & Samples

  • Performs administrative duties, which may involve contact and exposure to highly confidential materials and information
  • Manages the schedules of those whom they support; schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as necessary
  • Participates in departmental meetings as needed, takes minutes and follows up on action items
  • Maintains web-based document management system (file-share, MOSS) to support projects
  • Loads materials and references into ZINC electronic approvals system, and ensures documents are up to date and appropriately archived (including paper copies as required)
  • Liaises with Shire’s legal department to obtain confidentiality agreements
  • Maintains electronic and paper filing systems
  • Manages expenses and payments including individual expense reports, vendor payment requests, purchase orders and invoices. Follows established processes to ensure timely reporting
  • Accountable for planning and organisating meetings (schedule attendees, book conference rooms or meeting venues, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts etc)
  • Proactively responds to questions, concerns and requests for information and resolves routine questions and information requests
  • Serves as a back-up for other Administrative Assistants and Executive Assistants as required
  • High School diploma, Bachelor’s degree preferred
  • Experience supporting senior level management
  • Extensive working knowledge of MS Word, Excel & PowerPoint
  • Ability to interact and communicate effectively with individuals at all levels of the organization
  • Experience in woring in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands
  • Ability to handle confidential information and issues effectively and without breech of confidentiality
89

Senior Administrative Assistant Resume Examples & Samples

  • Coordinates day-to-day activities including telephone, email correspondence and greeting/helping visitors
  • Provides daily administrative support to the Global CMD Director Connected Driving (e.g., travel support/coordination, presentation preparation, filing, meeting arrangements, expense reports)
  • Coordinates and arranges travel schedules and reservations
  • Supports the CMD Managers in coordinating meetings, events etc
  • Provides sales related reports and analysis out of Salesforce.com and related finance tools
  • Generates and updates Powerpoint decks on a weekly, monthly basis as required for weekly and monthly reports and business reviews
  • Assists special projects within the team
  • Coordinates meetings and workshops including facilities set up and minute taking during meetings
  • Assists out-of-town colleagues with logistics and language support as required
  • Organizes and maintains filing systems by using MS Office, MS Sharepoint filing correspondence, reports etc
  • Compiles statistical reports
  • Prepares outgoing mail and correspondence
  • High school diploma or equivalent preferred or a combination of education and relevant work experience
  • 10+ years’ experience in an administrative support or sales support role, including at least 5 years assisting senior managers in an IT or Consulting environment
  • Excellent PC Skills - MS Office, Sharepoint, Lync or similar tools
  • Creative and well organized
  • Ability to flexibly manage multiple priorities
  • Works with a high sense of urgency
  • Proactive and action orientated
  • Has the ability to operate effectively as a team player
  • Ability to build up and maintain internal networks
  • Fluent German and English essential, fluency in French helpful
90

Senior Administrative Assistant Resume Examples & Samples

  • Schedule and coordinate meetings
  • Manage calendars of key business leaders
  • Act as a key resource for the team of colleagues -- solving problems, establishing procedures, etc
  • Use internal travel tool to book consultant travel; prepare/submit expense reports
  • Act as a subject matter expert for internal tools and resources
  • Manage special projects independently and with knowledge of the budget
  • Provide coaching and training as needed
  • Manage purchase order requisition process
  • Prepare and produce high quality presentations and correspondence - Word document creation, proofing and production; PowerPoint presentations with a high degree of creativity and knowledge
  • Provide support for client meetings -- catering, travel, document production, room reservations, etc
91

Senior Administrative Assistant Resume Examples & Samples

  • Coordinates with other BU and IC administrative assistants helping to drive alignment and consistency of communication/approach across offices/locations
  • Develops, maintains, and communicates team function processes and procedures
  • Demonstrates ability to draft basic correspondence / documents and proofs work to ascertain communication is clear in tone and error free
  • Maintains assigned tasks on intranet site
  • Manage invoice and PO processes, including consultancy fees, vendors, etc as needed
  • Assists with meeting management for the PST’s, including but not limited to the creation of the agenda for the PST, and participation in meetings, as needed, to capture minutes, key decisions, and follow-up actions
  • Helps to organize offsite meetings, team events, etc
  • Ensures that all appointments are timely and accurately scheduled, maintains Outlook calendar accurately, manages decision making on scheduling of appointments, manages and coordinates meetings utilizing meeting planning skills (including confirming attendees in advance.)
  • Responds to requests for information from internal employees and external vendors in a timely manner
  • Coordinate travel accommodations (both domestic and international)
92

Senior Administrative Assistant Resume Examples & Samples

  • Handles the day-to-day administrative duties, prioritizes special projects, monitors deadlines, maintains manager's schedule, and follows up on projects and pending matters
  • Initiates and independently researches complex information requests, compiles statistics, gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation. May prepare regular or monthly analyses for budget variance reports, sales reports, exception reports, tracking reports, et cetera
  • May type correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff
  • Receives and screens telephone calls, routes callers, takes messages, and answers questions relating to the unit's function
  • Composes letters and memoranda from verbal direction or knowledge of Company's policies, procedures, and functions. May initiate responses to correspondence for manager signature
  • May schedule and coordinate meetings and facilities which may include travel and lodging arrangements
  • May order office supplies and prepares and processes unit purchase requisitions and vendor invoices
  • Furnishes and obtains information for internal and external clients and/or contacts
  • Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the Company
  • Handles or resolves matters which may develop in manager's absence
93

Senior Administrative Assistant Cor Iy Resume Examples & Samples

  • Provide direct administrative support for a Managing Director and other team members in the Chicago office as needed, including answering telephone, word processing, compiling meeting materials, photocopying, filing, vouchering, maintaining/ordering supplies, sorting and distribution of department mail and faxes
  • Organize and manage registration, hotel and general travel arrangements for offsite meetings, conferences and seminars for multiple team members
  • Enter and/or obtain loan data into/from the Companys business system (Salesforce)
  • Prepare, arrange, compile and assemble materials for client visits and other team projects
  • Maintain trade association memberships and subscriptions
  • Prepare spreadsheets and/or powerpoint presentations of moderate to significant complexity
  • May perform Paymaster duties for the team
  • Provide back- up administrative support to other administrative assistants in the department/office as needed
  • A minimum of 2-4 years of administrative experience strongly preferred
  • A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity required
  • Excellent interpersonal skills, dependability and the ability to communicate with all levels in and outside of the organization required
  • Excellent judgment and discretion required in handling confidential information
  • Excellent organizational skills with the ability to prioritize and multi-task required
  • Ability to compose routine letters and/or emails needed
  • Proficiency with Microsoft Office computer programs, specifically Word, Excel and PowerPoint
  • Flexibility to work overtime as required
94

Senior Administrative Assistant Resume Examples & Samples

  • Adapts procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals
  • Minimum 5+ years of experience in a Senior Administrative Assistant role working in a fast-paced environment supporting multiple executives and their teams
  • Superior verbal and written communication skills including excellent phone etiquette
95

Senior Administrative Assistant Resume Examples & Samples

  • 4+ years’ experience supporting executive level management in pharmaceuticals
  • Excellent written & oral communication skills
  • Ability to present one's self in a professional manner, respect for confidentiality and ability to manage individual relationships with diplomacy
  • Highly pro-active with the ability to plan and manage tasks and long term projects
  • Proficient in PC applications
96

Senior Administrative Assistant Montreal Resume Examples & Samples

  • Provide back up support for a senior executive, working closely with executive's assistant
  • Provide general office management such as new hire and contractor on boarding /termination checklist arrangements; space arrangements/real estate for the group; ordering supplies/equipment, visitors’ requests, mail room, printing and binding, and IT issues
  • Screen JPMorgan research reports in relation to the sector/companies in the bankers’ coverage universe
  • Client press review
  • Event planning (when applicable)
  • Highly proficient in general office procedures (e.g., filing, correspondence, arranging meetings)
  • Superior oral and written communication skills - able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner
  • Bilingual (fluent in English and functional in French)
  • Excellent telephone manner and coverage within the group
  • Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues. Ability to network in the organization and find the answer
  • Knowledge of the following systems: EURC, Concur, OTP, ePurchase, and Travel Express is a plus
97

Senior Administrative Assistant Resume Examples & Samples

  • 40% of Time
  • Coordinates and prepares outgoing mail, including express packages
  • Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets, presentations, agendas and meeting minutes
  • Contacts company employee’s at all organizational levels to gather information
  • Provides travel, schedule and meeting coordination
  • Assist Accounts Payable with various administrative tasks
  • Submits and ensures that expense reports are managed in a timely fashion
  • Manages department calendars and schedules as requested
  • Coordinates travel plans as requested
  • Submission of departmental purchase requisitions as requested
  • Coordinates meetings including reserving rooms, audio/visual equipment, catering and other resources. Provides general office support
  • 20% of Time
  • Ensures office equipment such as printers, copiers, and faxes remain in working order
  • Coordinates with IT for all technical issues
  • Coordinates with Facilities on staff moves, new hires, or general repairs
  • Coordinates recruiting logistics with HR for new job candidates
98

Senior Administrative Assistant Resume Examples & Samples

  • Provide administrative support to the MD, Head of Responsible Investment, Asset Management, such as answering telephones, manage complex calendar by planning and organizing meetings and other special events, collaborate with vendors and other stakeholders on offsite/onsite visits. Organize and maintain files and records
  • Prepare and edit correspondence, reports, and presentations, make travel and guest arrangements, provide superb customer service
  • Provide and/or oversee support activities for the Responsible Investment team such as answering telephones, assisting and resolving problems, review and control of incoming and outgoing correspondence, and follow-up on operational commitments
  • Utilize knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. Identify trends in operational procedures and recommend procedural changes and solutions
  • May assist with departmental budgetary monitoring and/or reporting, space planning/coordination, complete and reconcile invoices/receipts for expense reports
  • May assist in the coordination, supervision, and completion of special projects, strategic initiatives and reports
  • This role will collaborate closely with other Administrative assistants across the complex and should possess a strong team player attitude
  • Previous financial services experience preferred but not required
  • Proven ability to create, compose and edit written material
  • Ability to coordinate, multitask and prioritize issues, assignments and projects and meet deadlines in a timely and/or urgent manner as needed
  • Ability to make administrative and procedural decisions and judgments
99

Senior Administrative Assistant Resume Examples & Samples

  • Coordinates travel plans (domestic & international) for Process Development staff
  • Supports training implementation which may involve scheduling & invitations, attendance tracking, logistics, materials, reporting and follow-up
  • Coordinates conference registration for Process Development staff
  • Liaises with Legal department to facilitate legal services requested by Process Development staff
  • Provides logistical support to an assortment of initiatives over the course of the year on an ad hoc basis
  • High School diploma or equivalent required; Bachelor’s degree preferred
  • 4+ years administrative experience in a fast-paced professional environment
100

Senior Administrative Assistant Resume Examples & Samples

  • Manage senior executive calendar: scheduling meetings, travel, video conferences, trainings (off-site and/or internal), group events and booking conference rooms
  • Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, screening managers’ phone calls and directing inquiries to the proper party within the team, ordering office supplies
  • Prepare meeting materials including assisting with the creation of presentation, handouts and other related materials as well as printing, binding and collating of materials
  • Coordinate conference/meeting room set-up, order catering, and make logistical arrangements
  • Assist with developing and updating complex PowerPoint presentation, Excel spread sheets and documents in support of the team activities
  • Handle contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed
  • Process expense reports and provide general information to incoming calls regarding accounts payables, purchasing, travel policy and expense reporting
  • Coordinate setup up to new employees and office space as needed
  • Support projects as needed for senior executive
  • Provide backup assistance to other administrative support team members as needed
  • University Associate degree or equivalent experience
  • Experience in supporting a senior executive in a fast paced environment
  • Must be proactive and solution oriented, looking for ways to add value and assist the team
101

Senior Administrative Assistant Resume Examples & Samples

  • Ability to interact professionally with a diverse group, executive, and managers
  • Demonstrated ability to prioritize work and manage time in a deadline-driven environment
  • Calendar management skills
  • Experience scheduling travel arrangements
  • Detailed event planning skills
  • Personable and enthusiastic with a professional demeanor
  • Ability to engage in multiple initiatives simultaneously with follow through on issues in a timely manner
  • Minimum 8 years professional administrative support experience
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
102

Senior Administrative Assistant Resume Examples & Samples

  • Other responsibilities include: presentation development support, arranging management meetings with participants in different locations and or geographies, managing office needs and arrange critical multi-day internal and external events
  • Meeting agendas, minutes, presentations, materials
  • Maintaining organizational charts, contact lists, Outlook distribution lists, PTO tracking, departmental web page
  • Maintaining office supplies, liaison with office support services
  • MS Word and Powerpoint documentation generation and formatting, report preparation
  • Must be able to handle details of highly confidential nature with discretion
  • Any other responsibilities as may be directed from time to time
  • Bachelor’s degree, or
  • At least 5 years’ experience in a senior administrative role
103

Senior Administrative Assistant Resume Examples & Samples

  • Perform as the primary point of direct administrative contact and liaison with other offices, individuals, and external contacts on a range of specified issues; organize and facilitate meetings, conferences, and other specials events, as required
  • Manage complex business and travel calendar and executive's schedule; communicate changes to those affected in a timely manner
  • Promptly and accurately complete and reconcile invoices and expense reports
  • Review e-mails, prioritize information by importance, and set up meeting requests for executive
  • Receive and respond to letters, e-mails, memos, and other correspondence on own initiative from executive's notes or direction
  • Minimum of 8 years experience providing support to a senior level executive,
  • Bachelors degree and/or equivalent work experience
  • Expert administrative skills with ability to anticipate and resolve problems
  • Experienced at maintaining strict confidentiality
  • Expert PC skills (Word, Excel, PowerPoint, Outlook)
  • Financial/insurance services organization experience
  • Ability to use independent judgment and decision making with limited supervision and while dealing with conflict and time sensitive matters
  • Demonstrated expertise in all facets of office administration
  • Ability to multi-task and be proactive in identifying potential issues
  • Excellent interpersonal and communications skills (written, verbal, and presentation)
  • Proactive calendar management and conflict resolution skills
  • Demonstrated ability to handle competing priorities and tight deadlines simultaneously while maintaining quality
  • Ability to interact with tact and professionalism with all levels of the company
104

Senior Administrative Assistant Resume Examples & Samples

  • Compose and type complex correspondence (using Word); edit documents
  • Track progress and relevant information pertaining to engagements and be thoroughly knowledgeable of engagements
  • Make travel and hotel arrangements and coordinate changes to agency. Keep traveler apprised of new confirmations. Coordinate meetings
  • Calendar management and phone coverage for Officers
  • Work with Recruiting Department to manage recruiting for non-officer staff for CF
  • Set up and maintain various office files, logs, listings and manuals including shared folders on the network
  • Greets clients, ascertains nature of business and routes visitors to employer or appropriate person
  • Ability to multitask; meet task and project deadlines
  • Provide one-on-one training on Concur, SalesForce and SalesLogix to new hires
  • Schedule meetings, travel arrangements and maintain calendars accordingly. Organize closing dinners, including working with Marketing to create html invitations
  • Handle conference and event duties including coordination with marketing, manning check in table, making badges, tracking responses, database management, on-site coordination,
  • Work with Marketing and CFR group to provide information to Marketing regarding group needs for marketing pieces for events. Responsible for distribution of marketing materials
  • Answer and screen telephone calls; message taking; coordinate conference calls
  • Maintain and update contact information in SalesLogix. Primarily responsible for contact data hygiene
  • Use CapSource to assist deal teams in creating buyer lists and Confidentiality Agreements. Coordinating sending of Confidential Information Memorandums to buyers
  • Distribute Lucites to send to clients, buyers and other related contacts. This includes creating the card that will accompany the Lucite and congratulatory labels
  • Review and prepare expense reports
  • Provide back up support to other administrators in the group as required
105

Senior Administrative Assistant Resume Examples & Samples

  • Typically 7+ years of administrative experience in a large professional setting
  • Proficiency in Microsoft Office (Word, Excel, Powerpoint) applications with excellent typing skills
  • Exceptional communication skills, problem solving, organizational and project management skills
106

Senior Administrative Assistant for Dce Resume Examples & Samples

  • 5 + years of administrative experience
  • High School Diploma/GED required; College degree desired
  • Excellent written, oral and interpersonal skills
  • Proficient in Microsoft Office applications (Word, Excel, Power point)
  • Office management experience a plus
107

Senior Administrative Assistant Resume Examples & Samples

  • Minimum of five years proven and progressive secretarial or administrative experience or equivalent
  • Associates degree in business, related field or equivalent experience
  • Strong keyboard, customer service, problem-solving, and organizational skills
  • Proficiency with personal computers as well as pertinent mainframe systems and common software packages
  • Demonstrated ability to create and produce presentations and reports, as well as handle small scale projects independently
  • Ability to resource services, complete necessary follow up, and provide timely and effective communication for problem resolution
  • Knowledge of Company policies and practices
108

Senior Administrative Assistant Resume Examples & Samples

  • Calendar - control incoming and outgoing correspondence, schedule appointments and maintain calendars; resolve scheduling conflicts
  • Travel – coordinate travel arrangements which include preparing written travel itinerary and car service arrangements
  • Expense Reports – process expenses in internal system Concur
  • Meetings – assist in preparing meeting agendas, scheduling conference room/video conference in multiple locations, distribute meeting material, and make food arrangements
  • Office Supplies – purchasing of department office supplies
  • Visitor – greet visitors and assist with controlling access on secure floor
  • Provides support for unit activities by coordinating off-sites, team events, training, and town halls
  • Liaison for office facilities and maintenance issues for Denver staff
  • Timesheet approval and new/existing staff set-up in time management application (Clarity)
  • High school Diploma required, some college or Bachelor’s degree preferred
  • Minimum of 5 years of experience supporting a senior level executive required
  • Microsoft Office skills including Visio required
  • Experience handling expense reporting system required, with Concur strongly preferred
  • Minimum of 3 years of experience in an administrative role within the financial services industry preferred
  • Able to multi-task and produce in a fast paced environment
  • Strong professional presence with the ability to deal with associates at all levels
  • Organized, and detail oriented and ability to follows-through on open issues
109

Senior Administrative Assistant Resume Examples & Samples

  • Ability to anticipate and solve issues before they arise
  • Profound understanding of Microsoft Office
  • Prioritize workload and requests from multiple stakeholders
  • Strong interpersonal and teamwork skills
  • Ability to build a strong network to navigate the corporate environment
110

AM Senior Administrative Assistant Resume Examples & Samples

  • Provide general office management such as new hire and contractor on boarding/termination checklist arrangements; space arrangements/real estate for the group; ordering supplies/equipment
  • Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group
  • Scheduling meetings and appointments, logistics coordination, travel schedules, and reserving conference rooms as necessary
  • Your daily routine also includes support of multiple Senior Managers across 3 locations
111

Senior Administrative Assistant Resume Examples & Samples

  • 2+ years of previous Administrative experience
  • Microsoft Office/Suite proficient (Word, Excel, PowerPoint, Outlook , Visio and Project)
  • Exceptional calendar management skills, including the coordination of complex executive meetings
  • Experience with managing departmental budgets
  • Solid analytical
  • Pharma experience
112

Senior Administrative Assistant Resume Examples & Samples

  • Advanced word processing correspondence
  • Heavy use of graphics for preparation of presentations
  • Convey and enforce company policies and procedures fairly
  • Minimum of 3 years of experience
  • Frequent demands to establish priorities and meet tight deadlines
  • Proficient in the Microsoft Suite
  • Insurance industry knowledge a plus as will be working with agent commissions
113

Senior Administrative Assistant Resume Examples & Samples

  • Bachelor's degree or equivalent education
  • At least 5+ years' experience supporting a very senior-level executive
  • Significant experience interacting with internal and external executives
  • Flexibility and an approachable personality
  • Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel & PowerPoint)
  • A business mind and one who sees the big picture
  • A positive, upbeat personality
  • An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their success and the success of the company
  • A high level of discretion and confidentiality for both business and personal affairs
  • Good judgment, strong common sense and excellent attention to detail
  • Excellent interpersonal skills; exceptional verbal and written communication skills
  • Exhibit a professional appearance and demeanor at all times
  • Exercise good judgment in setting priorities
  • Intrinsically-motivated, highly organized and results-oriented. Able to work with little to no supervision. Demonstrated initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate
  • Excellent administrative and organization skills
  • Highly proficient in organizing worldwide travel
  • Highest level of personal integrity
  • Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
  • Detail-oriented and ability to complete work assignments with a high degree of quality
  • Ability to manage multiple tasks and assist multiple team members at the same time
  • Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and ambiguous environment
114

Senior Administrative Assistant Resume Examples & Samples

  • Schedule meetings and maintain appointment calendar for their functional manager(s) where required
  • Handle the daily calls and inquiries of functional manager(s) and / or departments and respond independently to routine issues and questions
  • Make travel arrangements for functional manager(s) and team members as appropriate
  • Arrange meeting schedule and venue for the overseas senior manager(s) visiting functional manager(s) or department when needed
  • Produce letters, reports, memoranda, forms and schedules, utilising various PC-based software packages
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, handling courier and filing; and sometimes confidential materials
  • Coordinate and maintain records for staff office space, seating, phones, Blackberry, company credit cards, office access cards and office keys
  • Update department organization chart and staff contacts for the departmental Business Recovery Plan
  • Receive and process information from business units, other departments, HR and assist in various reporting and tracking such as annual leave, compensation leave, financial, operational and personnel changes, while maintaining confidentiality
  • Handle internal and external events
  • Set up work procedures
  • Manage office supplies and arrange maintenance of office equipment
  • Supervise, train, assign, and check the work of lower-level employees and temporary clerical staff
  • Provide cover for peer colleagues and deputise for senior colleagues
  • Customer-service orientation
  • Proactive, enthusiastic, self-motivated
  • Knowledge of Microsoft Office (Excel and Word) and Lotus Notes
115

Senior Administrative Assistant Resume Examples & Samples

  • Expense management -- keep track of invoices and processing of T&E expense claims and related record-keeping
  • Manage and interface with outside vendors and help with scheduling and directions
  • Provide general office management such as new hire and contractor on boarding /termination
  • Manage Release Calendar/Schedules for technology changes, ensuring accountability to process and procedures have been adhered to
  • Perform routine tasks such as those related to business management; EG: weekly report collection/aggregation/distribution; resiliency call tree management, and floor plan updating upon changes in group
  • Strong time management, sound judgment, good prioritization, team player - Advanced ability drive follow through
  • Strong Powerpoint & Exceptional Excel skills
  • Highly proficient in general office procedures (e.g., correspondence, arranging meetings, tracking follow-ups), and travel management
  • Superior oral and written communication skills - able to generate high quality emails, powerpoint decks, and messages to individuals at all levels of the organization; proactive and polished manner
  • Excellent professionalism/polish in executive interactions with effective interpersonal/people skills
  • Ability to network in the organization and find the answer
  • Exceptional experience with: calendar management, time and expense management support, meeting coordination, & meeting support planning
  • Expected work schedule 8 am-5pm, M-F
116

Senior Administrative Assistant Resume Examples & Samples

  • Proactively manage materials and preparation for meetings for leader(s) calendars: track materials, add materials to meeting notices, follow-up with meeting owners to secure materials proactively and in advance
  • Manage materials across team and in partnership with other administrative assistants; provide coordination and process to achieve cost save goals
  • Partner with administrative and other team members on special projects which could include: real estate moves, onboarding and off boarding support and process management, special events and team gatherings
  • Provide support to broader team by active attendance at leader meetings and coordination of goal and task deadlines
  • Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), off sites, and special events or conferences
  • Help create or edit decks
  • Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, etc. proactively identifying processes for improvement and recommending and enacting changes, etc.)
  • Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariba Buyer, XMS, Concur, etc.), functional
117

Senior Administrative Assistant Resume Examples & Samples

  • Completes a broad variety of administrative tasks. Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars
  • Arranges and schedules numerous meetings involving executives; maintain and update calendar; develops and maintains relationships with executive assistants throughout the company; determines importance of meeting requests and schedule accordingly; demonstrate flexibility, patience and persistence in routinely rescheduling meetings
  • Arranges travel and all accommodations including comprehensive and detailed itineraries; process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner
  • Provides a bridge for smooth communication; demonstrates leadership to maintain credibility, trust and support with senior management staff
  • Responsible for the timely preparation/compilation of data/edits and distributing reports, forms, and documents. Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports
  • Responsible for excellence in complex meeting/event preparation (Telepresence events included) set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
  • Serves as first-line of defense with the high volume of communications of phone and email
  • Responsible for drafting and editing correspondence
  • Responsible for developing and maintaining efficient and accurate record keeping/filing systems
  • Manages general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc
  • Manages special projects as designated and assist other department members as necessary and acts as back up for other assistants on team
  • Plan and organize special events, group meetings, corporate training, and other employee events
  • Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools
  • Communicate with direct reports including VP level, directors, and managers for various requirements and maintain confidentiality as necessary
  • Minimum 5 years of related experience as a Sr. Administrative Assistant or comparable level, or an equivalent combination of education/experience
  • High school diploma is required; BA/BS degree preferred
  • Strong computer skills and expert knowledge of all Microsoft Office programs including PowerPoint, Excel, Word and Outlook
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Excellent verbal and written communication skills, including a professional phone manner and in-person presence
  • Must have professional polish and ability to interface with executives
  • Excellent foresight and responsiveness abilities
  • Highly organized and detail-oriented with the ability to perform well under pressure
  • Superior organizational and administrative skills with the ability to prioritize work
  • Very strong interpersonal skills and the ability to develop and maintain good working relationships with staff, executive team, external partners, etc
  • Attention to detail and demonstrated initiative; self-starter who is organized with strong decision-making capability and emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Naturally energetic, enthusiastic and engaging interpersonal style
118

Senior Administrative Assistant Resume Examples & Samples

  • 5 years of experience in a Senior Administrative Assistant role working in a fast-paced environment supporting multiple executives and their teams
  • Strong Experience in managing multiple calendars, travel schedules and expense submissions
  • Superior oral and written communication skills including excellent phone etiquette
119

Senior Administrative Assistant Resume Examples & Samples

  • Microsoft Office/Suite proficient (Word, PowerPoint, Excel, etc.)
  • Exceptional proofreader
  • Highly organized *LI-HD#HR
  • Experience in corporate/securities filings, EDGAR and other SEC submissions
120

Senior Administrative Assistant Resume Examples & Samples

  • Support of the Senior Manager: Organize the Senior Manager's office using independent judgment, discretion and diplomacy, and make day-to-day administrative and operational decisions on his behalf. Co-ordinate and prioritize the daily activities, identifying potential problems and shifting priorities. Maintain and monitor Senior Manager's calendar including meeting invitations, meeting rooms and IT resources for smooth and efficient meeting facilitation. Make travel arrangements and maintains travel expense account. Develops and maintains efficient organized diary and filing systems
  • General Office administration: Maintains inventory of office supplies, coordinate physical resource requirements for incoming/outgoing staff and contractors. Distributes incoming and outgoing mail, interfaces with selected couriers. Coordinating the flow of documents for the department, including obtaining approvals and distributing the information to business partners. Processing expense accounts, identifying trends/discrepancies, researching and following through with corrective adjustments. Manage processes for leadership meetings, weekly risk and monthly regulatory reporting deadlines, physical access reviews, etc. Follow BMO guidelines (IMRR) regarding report retention and related destructions
  • Human Resources: Maintains & tracks staff vacations/absences & participates in resolution of related issues. Administers recognition program materials & processes in support of recognizing staff contribution. Coordinates training requirements for staff & produces regular reports accordingly. Maintains a confidential database of employee files
  • Professional Support: Acts as a communication channel for departmental centric communications. Develops relationships with executive offices & externally as necessary to support intra group coordination. Manage small special events/projects (e.g., planning and organizing receptions/conferences; co-ordinating office moves)
  • Must have a minimum of 5 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
  • Post-Secondary education in a related field. Other professional-related training and development to keep skills current, including office productivity software
  • Detail oriented, extremely well organized, and able to manage time and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines, judgment of sensitivity and confidentiality
  • Good understanding of EZ Pay, BMO Buying Online and myHR applications
  • Ability to deal with internal and external business partners in a professional and courteous manner, and to develop and leverage professional working relationships
121

Senior Administrative Assistant Resume Examples & Samples

  • Maintains MS Outlook calendar for the US Commercial Effectiveness leader and select US Commercial Effectiveness group members
  • Coordinates travel accommodations for the US Commercial Effectiveness leader and select US Commercial Effectiveness group members
  • Completes expense reports for the US Commercial Effectiveness leader and select US Commercial Effectiveness group members
  • Screens in-coming calls and takes appropriate action
  • Creates and distributes general correspondence, letters, memos, charts, graphs, contracts, agreements, minutes, etc
  • Presents the US Commercial Effectiveness leader and select US Commercial Effectiveness group members with items for signature and ensures completion in a timely manner
  • Handles confidential information and non-routine information
  • Acts as liaison with other CoE and Shire departments and outside agencies, including high-level staff
  • Creates and develops complex visual presentations through Microsoft PowerPoint
  • Schedules and organizes meetings (on and offsite) and CoE department activities for all members of the department including booking rooms and equipment and arranging catering
  • Processes invoices and purchase orders for CoE department
  • Establishes and maintains a filing system for the CoE department
  • May be responsible for supervising administrative temporary staff
  • 35%: Maintains MS Outlook calendar, coordinates travel accommodations, completes expense reports, and screens in-coming calls/takes appropriate action for department head, US Commercial Effectiveness Leader, and select CoE/US Commercial Effectiveness department members, and others as necessary
  • 20%: Processes invoices and purchase orders for CoE department and establishes and maintains a CoE filing system
  • 20%: Schedules and organizes meetings (on and offsite) and CoE department activities for all members of the department including booking rooms and equipment and arranging catering
  • 25%: Creates and distributes general correspondence, letters, memos, charts, graphs, contracts, agreements, minutes, etc. Creates and develops complex visual presentations through Microsoft PowerPoint
122

Senior Administrative Assistant Resume Examples & Samples

  • The role operates under minimal supervision and the incumbent is expected to act autonomously to ensure appropriate support for the Executive. It is expected that the role holder will assist the executive by identifying issues, managing pending files, follow-up and other administrative duties of that nature
  • They must keep abreast of executive changes in the organization and ensure all documentation is up to date and complete
  • This role is responsible for 100% compliance with all regulatory and procedural requirements. This may include, but is not limited to requirements outlined for management of compliance and operational risk, information security, business continuity, records management and the components of Strong Enterprise Risk Management (SERM). This position may ensure that policies and procedures exist for compliance with all global and regional processes related to anti-bribery and corruption, sanctions and anti-money laundering
  • This role supports the department executive, and takes instruction on actions to support compliance activities
123

Senior Administrative Assistant Resume Examples & Samples

  • Supports human resources department by coordinating meetings/events for Executive Aon HR Leader, directs and HR Connect team, arrange domestic/global travel, submits expenses, professionally handle highly confidential information; handle multiple projects and work within HR Executive Leadership and HR administration team
  • Schedule and coordinate logistics for small/large domestic and international meetings/events, e.g. HR Operation Town Hall meetings, Leadership Team meetings, video conferences, yearly forums and any other meetings as required
  • Arrange and reserve travel domestically and internationally. Have experience with Visa and Passport procurement, working across international time zones and any other travel requirements
  • Knowledge of reconciling domestic and international expenses. Ability to problem solve and work with Expense Reporting team to resolve any issues
  • Show professionalism working on highly sensitive information on a daily basis. Assist in creating, printing and sending sensitive documents
  • Ability to multi-task, problem solve, make decisions and prioritize projects. Be proactive and self-directed to anticipate needs
  • Comfortable working with corporate leadership, HR Executive Leaders and Executive Leaders in other departments
  • Working with HR Administrative Assistant team and other administrative assistants across the company
  • Minimum 5 years of experience supporting leaders and/or teams
  • Experience or exposure working in/with HR
  • Advanced Microsoft Word, PowerPoint and Excel skills
  • Flexible in order to meet deadlines
124

Senior Administrative Assistant Resume Examples & Samples

  • Perform a range of diverse administrative activities for the department such as (but not limited to)
  • Assist and resolve problems and inquiries of visitors
  • Review and control incoming and outgoing correspondence
  • Schedule appointments and maintain calendars
  • Manage travel arrangements, as required
  • Respond to management requests for information that may be politically sensitive in nature
  • Financial Services experience preferred
125

Senior Administrative Assistant Resume Examples & Samples

  • 50-75%: Provides ongoing administrative assistance
  • Sorts and distributes incoming mail; coordinates and prepares outgoing mail
  • Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations. Contacts company employees at all organizational levels to gather information
  • Compiles and analyzes information and reports relevant to department projects
  • Maintains or tracks department budget(s)
  • Coordinates interactions with Vendors, Consultants and Service Providers
  • 15-20%: Provides travel, schedule and meeting coordination
  • Coordinates travel plans for department staff or for large on- or off-site meetings
  • Prepares complex expense reports
  • Maintains calendars, department schedules and time-off schedules
  • Coordinates meetings including reserving meeting rooms, audio/visual equipment, catering and other resources
  • 5-15%: Provides general office support
  • High School diploma, or equivalent
  • Associates degree in Business Administration or related field or Secretarial/Administrative certification, preferred
126

AM Senior Administrative Assistant Resume Examples & Samples

  • Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones
  • Work as a partner with senior executive administrative assistant based in Delaware
  • Self-starter, ability to work in a fast-paced team environment
  • Maintain familiarity with all policy and technology updates
  • Excellent verbal and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels of the organization
  • Excellent telephone skills (i.e. takes accurate and complete messages)
127

Senior Administrative Assistant Resume Examples & Samples

  • Executive reception and operations in addition to supporting leadership team
  • Professional Support
  • Office administration
  • Ability to organize, prioritize and manage multiple tasks in a fast-paced environment
  • Strong interpersonal skills, executive presence and poise, professional and courteous manner
  • Strong verbal and written communication skills as demonstrated in executive and guest greetings, phone answering
  • Strong attention to detail, with emphasis on accurate execution of tasks
  • Proficiency in Word, Excel, PowerPoint
  • Proactive attitude, willing to take initiative to effect improvements and raise issues
  • Experience working with office equipment (fax machines, photocopiers etc) and ordering supplies and managing office resources
  • Experience coordinating multiple stakeholders to accomplish objective – e.g., IT troubleshooting team
128

Senior Administrative Assistant Resume Examples & Samples

  • Handles non-routine information
  • Manages the staff schedules; schedules meetings (on and offsite) and makes travel arrangements for supported staff, visitors, partners and vendors as necessary
  • Creates and prepares correspondence, spreadsheet reports and presentations
  • Attends department meetings, takes notes and distributes notes
  • Assists with maintenance of program websites, as requested
  • Provides phone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems
  • Processes Accounts Payable invoices and all aspects of expense reporting as requested by department Executive Administrative Assistant
  • Accountable for meeting planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts, etc)
  • Liaises and coordinates with CP&PM Exec Assistant and other Assistants to ensure optimal interaction with other staff/departments (Exec Assistant is responsible for overseeing coordination of cross-department work and will provide assignments, as required)
  • Serves as a back-up for CP&PM Exec Assistant as required
  • A High School diploma or GED is required but a Bachelor’s degree is preferable
  • A minimum of 5 years of administrative support at the Director level is required
  • Experience with managing scheduling and travel for at least 5 individuals is required; experience with international travel and supporting non-US based individuals is desirable
  • Proficiency with Microsoft Office Suite is required, especially Outlook, Word and PowerPoint
  • Proficiency in written and spoken English required
129

Senior Administrative Assistant Resume Examples & Samples

  • 100% of Time
  • Performs secretarial/administrative duties, which may involve contact and exposure to highly confidential materials and information
  • Manages the schedules of attorneys whom they support; schedules meetings and makes travel arrangements
  • Accountable for meetinq planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts etc)
  • Acts as information resource to the Legal Department for
  • Minimum of 7 years of administrative experience, with at least 3 years of providing support at a senior level
  • Prior experience working in a legal and/or intellectual property department (firm or in-house
  • Proficiency with typing and computer skills, including Microsoft Office Suite applications - Outlook, Word, Excel, PowerPoint- including having the ability to create and edit complex presentations, tables, etc
  • Experience scheduling individual and group meetings, arranging travel (domestic and
130

Senior Administrative Assistant Resume Examples & Samples

  • The incumbent will provide advanced administrative assistance support to Head of Operational Excellence, the Operational Excellence team located in Lexington and Chesterbrook and the Head of Project Management. Key responsibilities will be the management of meetings, travel plans, shared calendars, management of documentation and execution of standard Shire processes. He/she will anticipate and resolve administrative needs including last minute meeting requests, unforeseen calendar changes, unexpected travel reservations with ease, autonomy, and proper follow through. He/She will work as a strongly collaborative teammate with the other Administrative Assistants in Product Strategy and Planning and Technical Operations. The incumbent will thrive in an environment where priorities change daily, where he/she wears many hats, is focused, detailed-oriented and thrives in a fast-paced environment. He/She will take ownership of assigned administrative processes and be proactive and precise in helping to execute a high profile governance team meeting. He/she is able to think "outside the box" and prioritize tasks and decisions in a timely manner. The incumbent will look for ways to improve current processes and to consistently produce high-quality results. He/she will establish and maintain a balanced workload by prioritizing tasks and requests according to the goals and deadlines assigned by the Head of Operational Excellence
  • Securing travel arrangements in accordance with Shire travel policy, preparing timely expense reports, practicing proactive and reactive calendar management and event scheduling and planning
  • Coordination of Strategy Execution Team
  • Bachelors degree, or at least 5 years’ experience in a sr. administrative role
131

Senior Administrative Assistant Resume Examples & Samples

  • 60% of Time
  • 5-7 years of administrative experience, with at least 3 years of providing support at a senior level
  • Minimum of 2 years of experience with multinational companies
  • Experience working within the Pharmaceutical Industry preferred
  • Excellent typing and computer skills; proficiency with Microsoft Office applications including Word, PowerPoint, Excel, Outlook and SharePoint; including the ability to create and edit complex presentations, tables, etc
  • Familiarity with basic scientific / medical and commercial jargon and concepts helpful
132

Senior Administrative Assistant Resume Examples & Samples

  • Communicate effectively by telephone, in person, via e-mail, fax and as required to positively reflect the goals and best interest of the Engineering department
  • Establish and perform practices that accurately maintain records and efficiently process information
  • Support smooth departmental operation during Engineering Director’s absence. Maintain communication with Engineering team during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits
  • Ensure effective communications are established and maintained between the Engineering Director and adidas departments and facilities
  • Perform research for special assignments and prepare PowerPoint or other presentations
  • Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, agendas, scheduling materials preparation and other related service
  • Perform day-to-day administrative support services such as: communications (written, fax, email, telephone, etc.), meeting schedules and facilitation, travel arrangements, calendar, shipping, expense reports, and other services
  • Act as key contact for Engineering team. Be visible and accessible to requests and questions
  • Collect, sort and prioritize daily mail and correspondence for Engineering Director; responding when appropriate
  • Order and maintain supplies and equipment
  • Code and route invoices for approval and timely payment
  • Maintain accurate and thorough records/files
  • Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
  • Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines
  • Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point
  • Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law
  • Ability to handle sensitive information with professionalism and confidentiality
  • German: Fluent (Required)
  • Another European language advantageous
  • Outlook: Advanced
  • Word: Basic
  • Excel: Advanced
  • PowerPoint: Advanced
  • Minimum 2 years of experience in job or job function
  • Please note that Full Time jobs can be done either on a Full Time or Part Time basis according to German Teilzeit- und Befristungsgesetz (TzBfG). Please ask for more details if you are shortlisted for an interview
133

Senior Administrative Assistant Resume Examples & Samples

  • Meeting management via MS Outlook and internal online booking tool for conference rooms, audio/visual and food services if needed
  • Meet/Greet clients and manage reception area
  • Assist in calendar support for large meetings (internal and external). Set up PM calls on a quarterly basis, record all calls and order transcripts immediately after the calls
  • Booking travel arrangements via our internal online booking tool; order car service etc
  • Process expense reports in a timely manner, adhering to the policy
  • Assist in creating and updating existing materials such as Word documents, Excel spreadsheets and PowerPoint presentations
  • Order and maintain office supplies, business cards, and marketing materials
  • Act as liaison for office facilities and maintenance issues
  • Set up communication links for meetings via teleconference and videoconference and webex
  • Set up, organize, and maintain various files including confidential material, calendars, itineraries, and attendance tracking
  • Database maintenance (CPM and Nuveen Tracking Lists)
  • Coordinate printing, shipping and tracking
  • Respond to ad-hoc requests
  • 3- 5 years of financial services experience with growing responsibilities
  • Ability to handle multiple tasks and work in a fast paced environment
  • Ability to follow direction and standard procedures
  • Highly efficient PC skills required (Must be fluent in MS Office, Word, Excel, Outlook, PowerPoint and the Internet with no training needed). Calendar management skills, including the coordination of complex and multiple participant meetings
  • Be familiar with Concur application, Workspeed, Virtual EMS, GetIT and TIAA-CREF Intranet in general
  • Demonstrated ability to multi-task and prioritize and escalate issues to the proper person when necessary. Work independently and as part of the team for the betterment of the department and organization
134

Senior Administrative Assistant Resume Examples & Samples

  • Input information into spreadsheets and basic design of spreadsheets
  • Schedules and maintain calendar(s)
  • Screen telephone calls and take messages. May give routine and non-routine information to callers
  • Maintain office files and resolve routine inquiries
135

Senior Administrative Assistant Resume Examples & Samples

  • Calendar management for Office of the CMO members, including Chief Marketing Officer, VP – Chief of Staff, and Director – OCMO
  • Manage complex travel calendar for Chief Marketing Officer
  • Timely and accurately complete and reconcile expense reports for CMO, adhering to corporate policies
  • Manage the performance of other administrative personnel using performance goals appropriately
  • Assist Director - OCMO, with Marketing Leadership Team meeting needs including booking conference rooms, AV support such as phone and video needs, file sharing and proactively managing Outlook meeting requests
  • Assist with tracking of budget/invoice processing for the CMO budget, in addition to assisting with tracking of headcount (open positions, internal movement, etc.)
  • Develop process, communications and manage Marketing SharePoint sites and shared drives including creating site and system for central repository for all major Marketing meeting presentations (file library); support Marketing Leadership SharePoint site needs as requested, as well as site for Expanded Marketing Leadership Team. Keep permissions updated on a timely basis
  • Minimum of 4-6 years experience providing support to an executive at the most senior levels in a large complex organization (e.g. Fortune 100 company)
  • Ability to anticipate and resolve problems
  • Proactive calendar management with fine attention to detail and follow up
  • Ability to write simple correspondence on behalf of the executive; good command of grammar
  • Expert PC skills (Apple, MS Windows, Word, Excel, Outlook and the Internet)
  • Extensive experience managing complex travel arrangements
  • Demonstrated expertise in all facets of office administration and proven ability to provide direction to other administrative staff members
136

Senior Administrative Assistant Resume Examples & Samples

  • 20% - Make travel arrangements for Global Compliance personnel
  • 20% -Accountable for meeting planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts, etc.)
  • 20% -Maintain Global Compliance documentation including training records
  • 10% -Assist Global Compliance personnel in the management of schedules, scheduling meetings (on and off-site)
  • 10% -Assist in the preparation of meeting materials, including slide decks
  • 10% -Process Accounts Payable invoices and all aspects of expense reporting. Prepares and/or participates in the preparation of the budget for the department. Coordinates collection and preparation of financial and operations reports as needed. Process all aspects of expense reporting
  • 10% -Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics to assemble reports and presentations
  • 4-6 years of previous administrative experience, energy & drive - committing oneself fully to the culture, vision and mission of Shire
137

Senior Administrative Assistant Resume Examples & Samples

  • Proactively and effectively manage calendars
  • Accountable for meeting planning and organization: schedule attendees, book conference (national & international)
  • Rooms, arrange catering, prepare presentations
  • Makes domestic and international travel arrangements
  • Responds to and resolves questions, concerns and requests for information
  • Performs general administrative duties
  • Serves as a back-up for other Sr. Administrative Assistants and Executive Assistants as required
138

Senior Administrative Assistant Resume Examples & Samples

  • Diary management and administration assistance
  • Prepare correspondence, reports and presentation material
  • Ideally able to perform paralegal work like preparing first draft of agreements based on templates, comparing documents and knowledge of corporate secretarial work will be an advantage
  • Coordination support / liaison with other personal assistants to set up meetings and send out calendar invitations
  • Assist in setting up Telepresence room bookings
  • Receive and process internal and external mail
  • Maintenance of organisation charts / resource plans
  • Coordination and booking of complex travel arrangements and accommodation
  • Assist in organising town halls, off sites and other events
  • At least 5 - 8 years experience supporting senior executives in a similar capacity. Those with team support experience will be preferred
  • Strong character with the ability to work well under pressure
  • Strong attention to detail and ability to think out-of-the-box
  • Committed in approach and flexible attitude towards working hours
  • Proven ability to build relationships with internal and external clients
  • Microsoft Outlook - Intermediate
  • Typing speed - min 60 wpm
  • Previous experience in a banking environment
  • Previous experience supporting legal or compliance department
  • Business/Secretarial College diploma or equivalent desirable
139

Senior Administrative Assistant Resume Examples & Samples

  • High school diploma/GED -required. Some college -preferred
  • Previous office experience required. Previous purchasing related experience preferred
  • Valid US Drivers License and must be able to pass driving test upon hire
  • Advanced Computer Skills - MS Office (Excel & Outlook primarily) required. Coupa and OnBase experience preferred
  • English - fluent, written and spoken -required
140

Senior Administrative Assistant Resume Examples & Samples

  • 25% of Time:Schedule internal and external meetings including booking rooms and equipment, creating agendas, arranging catering and transportation. Create and distribute general correspondence for team meetings. Includes handling highly confidential information. Manage CDA collection
  • 20% of Time:Maintain the Outlook calendar for individual team members. Print materials pertinent to meetings
  • 15% of Time:Manage and Coordinate critical bio-partnering conferences as needed. Arrange meetings using conference software as needed
  • 10% of Time:Add new suppliers/ vendors through SMS system. Process purchase orders via SRM/ SAP
  • 10% of Time:Complete monthly expense reports via Concur system
  • 10% of Time:General filing, document processing, ordering office supplies, liaison with IT
  • 10% of Time:Coordinate domestic and international travel (flights, transportation & accommodation)
  • College degree with 5+ years of previous admin experience
  • Strong knowledge of Outlook, Work, Excel and PowerPoint
  • Ideally someone who has experience working in a confidential environment
  • Event planning experience strongly preferred
141

Senior Administrative Assistant Resume Examples & Samples

  • Manage complex business and travel calendar and executives’ schedules; communicate changes to those affected in a timely manner
  • Manage complex schedules and meetings with multiple advertising agencies and other vendors
  • Timely and accurately complete, reconcile and submit invoices and expense reports
  • Review emails, prioritize information by importance, flag urgent matters in a timely and appropriate manner
  • Demonstrated ability to handle completing priorities and tight deadlines simultaneously while maintaining quality
  • Assist with budget (research to make sure expenses are allocated to the correct expense codes)
  • Prepare check requisitions
  • Review and approve travel expense reports
  • Maintain and update CEO events log
  • Log and handle accordingly Gifts and Entertainment for the Office of the CEO
  • Serve as back-up for the Office of the CEO staff
  • Minimum of 8 years’ experience providing support to a senior level executive, preferably in a financial/insurance services organization
  • Bachelor's degree and/or equivalent work experience
142

Senior Administrative Assistant Resume Examples & Samples

  • Documentation preparation, including presentation materials and policy and procedure documentation
  • Manage calendars; organize meeting set up/physical logistics, conference call arrangements, and occasional special event planning. Work effectively with other Department staff and meeting participants to efficiently and effectively schedule meetings. Be aware of conflicts and be adept at keeping manager aware of updates and working around conflicts in a proactive and skilled manner
  • Preparing presentation materials on Excel and PowerPoint for senior leaders of the entire firm
  • Handling periodic travel arrangements for manager, and for direct reports. Proactively manage itineraries/meeting planning based on guidelines from manager
  • Handling and organizing filing needs
  • Submitting expenses and processing invoices
  • Working with Department technical personnel to keep computer functions and applications such as Outlook, etc., printers and mobile communication devices operative
  • Ensuring a sufficient stock of office supplies is available and order more when necessary
  • Other responsibilities and projects, as deemed required
  • Strong PC skills (fluent knowledge of MS Word, Excel, and PowerPoint)
  • Exhibits increased proficiency in duties and expanded knowledge and application of software packages
  • Effective interpersonal skills, energetic
  • Ability to prioritize workload from multiple sources
  • Ability to master the firm's administrative procedures in order to handle administrative matters with minimal daily supervision
143

Senior Administrative Assistant Resume Examples & Samples

  • Make travel arrangements and process travel expenses for reimbursement, as needed
  • Create and revise documents: letters, memos, spreadsheets and presentations
  • Manage database files. Ensure confidentiality
  • As needed, coordinate new hire requirements (welcome package, request office equipment, applications and building access)
  • Provide general department support including but not limited to: mailing various marketing materials, ordering subscriptions and office supplies (manage inventory); overseeing storage room and sorting mail and maintaining the mailroom
  • Work effectively as a team member but also independently
  • 1 -3 years of administrative support experience is required
144

Senior Administrative Assistant Resume Examples & Samples

  • For assigned i
  • 3-5 years of financial services and/or client service experience preferably in the Retirement industry
  • Demonstrated intermediate level proficiency in Microsoft Office suite, all applications
  • Basic knowledge of Prudential business, administrative procedures and investment products is a plus
  • Demonstrated experience supporting financial services professionals
  • Can operate autonomously but also serve as a strong team contributor on a diverse and matrix team
  • Excellent organizational skills with the ability to successfully juggle multiple priorities
  • Strong analytical skills with a high degree of attention to detail
  • Demonstrated ability to proactively identify process improvements in an effort to improve productivity and efficiency
  • Strong and attentive listening skills with the ability to analyze the situation, ask necessary questions, and draw appropriate conclusions
  • Ability to maintain confidentiality and professionalism at all times
145

Senior Administrative Assistant Resume Examples & Samples

  • Expense administration
  • Co-ordinate both domestic and international travel
  • Provide Powerpoint presentation support
  • Room booking, arranging teleconference facilities as required
  • Typing of letters, memos, emails etc with minimal supervision
  • Telephone liaison, internally and externally – telephone screening
  • General office administration including filing, photocopying
  • Other adhoc duties that arise on a day to day basis
  • Responsible for administrative duties, such as co-ordination of administrative/departmental procedures, and distribution/collection of information
  • Co-ordinator for sensitive personnel related documents
  • Scheduling appointments and performing other duties related to maintaining senior Legal Executives’ schedules as well as for VIP visitors from other locations
  • Support of the warrants, CBBCs and Flow ELN lawyers’ documentation requirements through initial first cut drafting of templated documents (including listing documents), and general familiarization with these businesses (essential)
  • Assisting the flow product lawyers with certain filing requirements of relevant listing documents
  • Experience working as a PA in the financial services sector preferable
146

Senior Administrative Assistant Resume Examples & Samples

  • Maintains a high degree of independent judgment, discretion, and knowledge of organization, policies and personnel
  • Works independently under general instructions on a large variety of special projects; managing own schedule and time, to be present, prompt and effective
  • Alerts Market Manager daily with any issues with data gathering efforts
  • Respectfully assertive and consistently proactive with Bank Managers and branch colleagues; follows up with Bank Managers as needed to ensure on time collection of data
  • Manages the market's FTE database, adjusting and manipulating staffing/FTE compliment so all colleagues are reflected accurately. This is especially important for incentive rostering, leave of absences, and at risk categories
  • Manages and ensures the timely completion of compliance training, new hire training, and market LEADS
  • Prepares, creates, and maintains special or one-time reports as needed by the Market Manager
  • Works in tandem with Market Manager on all projects assigned, with thoroughness, accuracy, proactive involvement, and minimal instruction
  • Maintains a solid working knowledge of bank systems, including but not limited to: Salesforce, TPSS, Customer Experience Portal, Performance Navigator, and Branch Scheduler
  • Coordinates weekly and monthly market meetings, working with partners and Bank Managers to ensure adequate preparation for discussion items and compilation of all necessary materials well in advance
  • Demonstrates forward thinking & vision; anticipates issues and concerns that may arise
  • Recognizes situations that call for prompt action, responds/acts upon the situation quickly, while staying focused on results and deadlines, until the task is completed
  • Understands the importance of deadlines, prioritization and follow up - misses here are a direct reflection on the Market Manager which can lead to a negative impact/perception
  • Ensures completion of your monthly compliance training
  • Follows our customer commitment standards - ensuring we are modeling our vision to be the bank that defines a great customer experience - when assisting internal colleagues and external customers
  • Displays behaviors that promote a culture of collaboration and support
  • Maintains a work environment that reflects organization
  • Demonstrates a high level of professionalism during all colleague and customer communications
  • Maintains constant respect for authority
  • Successfully exercises conflict management skills
  • Acts as the liaison between the HR Business Partner and Market Manager during the PPA process; maintains working knowledge of the PPA process, training resources, and deadlines, working closely with Market Manager to ensure the appropriate time is available for PPA completion
  • Recognizes the importance of all partners to Retail and protects the relationship between the Market Manager and his/her partners – acting as an extension of the Market Manager in all dealings with partners and support personnel
  • Coordinates "a delegate" to ensure coverage of important assigned duties when out of the office and communicates delegate and responsibilities to all relevant parties
147

Senior Administrative Assistant Resume Examples & Samples

  • 5 years of administrative experience
  • High level of energy, creative problem solver, and highly productive
  • Strong understanding of Pharmaceutical Industry organizational policies and procedures
  • Ability to handle multiple assignments
148

Senior Administrative Assistant Resume Examples & Samples

  • Composes and creates documents, spreadsheets and/or presentations Manages database files. Ensures confidentiality
  • Update compliance website as needed, order supplies, process bills for payment, and make travel arrangements as needed and perform specific projects as assigned. Serve as contact person for department support for equipment, real estate, and life safety
  • In conjunction with the Chief Compliance & Ethics Officer and Senior Compliance Officers, manage the Corporate Compliance budget
  • Responsible for identifying and resolving problems within established guidelines. Expected to use some initiative but refer more complex problems to supervisors/experts. Works effectively as a team member but also independently
  • 3-5 years preferred. Previous administrative supportive experience or completion of professional administrative support training is required
149

Senior Administrative Assistant Resume Examples & Samples

  • Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader(s); ensure leader is informed of pending requests or requests where follow up is required
  • Extend independent judgment over prioritization of work, and on behalf of the leader(s)
  • Associate (2-year) degree or equivalent work experience
  • 3+ years of relevant experience
  • Proficiency with computer programs (MS Word, Excel, Outlook, PowerPoint)
150

Senior Administrative Assistant Resume Examples & Samples

  • Provides administrative support to one or more executives. Effectively plans and maintains one or more executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
  • Creates compelling presentation materials, including PowerPoint and storyboards. Works with external agencies and contract workers to oversee production of visual communication materials that support team initiatives
  • Performs ad hoc administrative projects including updating databases and organizational charts; coordinating, tracking or analyzing budgets; maintaining team shared database: researching background information to support innovation initiatives
  • Organizes and schedules internal and external meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
  • Develops working relationships with executive's direct report team. May attend direct report team meetings as requested
  • Advises department in awareness of and compliance with company policies and procedure. Takes initiative to provide training and coaching when appropriate
  • Supports executive and department in coffee education as a part of Starbucks core business
  • Ability to work independently as well as on a team
  • Intermediate proficiency in Microsoft Office Suite; Advanced proficiency in Microsoft PowerPoint. Proficiency in graphics and/or editing software a plus
151

Senior Administrative Assistant Resume Examples & Samples

  • Responsible to manage leaders’ daily schedules (meetings, travel, conferences, team meetings, offsites, townhalls)
  • Coordinate departmental administrative functions (copying, filing, ordering supplies)
  • Assist in regulatory filings as needed under direction of leader
  • Occasionally support leader in creating presentation materials (power points, etc), and submit expense reports submissions
  • Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Outlook) and administrative programs (Ariba Buyer, XMS, Concur, etc.)
152

Senior Administrative Assistant Resume Examples & Samples

  • 25%: Greets visitors, answers and directs phone calls to appropriate areas and answers routine inquiries. Coordinates and prepares outgoing mail, including express packages Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets, presentations, agendas and meeting minutes. Contacts company employees at all organizational levels to gather information. Maintains electronic and paper filing systems. Coordinates with HR dept. on candidate interviews, selection, references, and temporary consultants. Provides travel, schedule and meeting coordination. Submits and ensures that expense reports are managed in a timely fashion
  • 30%: Manage department calendars and schedules as requested. Coordinate travel plans as requested. Coordinates meetings including reserving rooms, audio/visual equipment, catering and other resources. Provides general office support
  • 15%: Ensures office equipment such as printers, copiers, and faxes remain in working order. Orders and maintains appropriate levels of office supplies. Coordinates with IT for all technical issues. Coordinates with Facilities on staff moves, new hires, or general repairs. Acts as back-up support to other Groups for Administrative staffing absences or work overflow. Participates in department projects and initiatives
  • 30%: Creates and distributes meeting materials for projects and specific meetings. Formats and edits meeting materials and presentations as requested. Compiles and analyzes information and reports relevant to department projects. Setup and manage SharePoint sites and maintain and distribute minutes meeting
  • 10 years of related experience
  • Experience w/SharePoint
  • Must be able to handle confidential information and issues effectively and without breach of confidentiality
153

Senior Administrative Assistant Resume Examples & Samples

  • For assigned individuals, perform travel and meeting planning, calendaring activities, expense management including reconciliation and invoice processing
  • Perform general office support functions including, but not limited to, ordering office supplies, greeting office visitors, scheduling conference rooms, arranging video and teleconference calls
  • Assist with Conference and Meeting Planning, including, but not limited to, securing venue, scheduling meetings and off-site
  • Submit attendance, as a delegate, for the team through internal oracle based attendance system
  • Assist with the dissemination of all communications ensuring accuracy, timely completion and meeting specific deadlines
  • Perform administrative duties including photocopying, faxing, filing, and records retention activities as required
  • Participate in staff meetings and takes meeting minutes as requested
  • Provide support to other members of leadership and staff as needed
  • Takes on additional tasks as requested by Management
  • Demonstrated intermediate level proficiency in Microsoft Word, Excel and PowerPoint
  • Excellent organizational skills with the ability to successfully manage multiple priorities
154

Senior Administrative Assistant Resume Examples & Samples

  • Performs a variety of administrative activities in support of Manufacturing
  • Proactively and effectively manage calendar for Director/Site Manager with tight schedule
  • Accountable for meeting planning and organization: schedule attendees, book conference rooms, arrange catering, prepare presentations, compile meeting materials, handouts etc
  • Prepares agendas, meeting minutes, monthly reports, presentations organizational charts and other departmental correspondence
  • Performs general administrative duties, which may involve contact and exposure to highly confidential materials and information
  • 40%: Calendar management, generates reports, spreadsheets, meeting minutes, and presentation materials, etc
  • 25%: Supports the Department in documentation generation, distribution, filling and processing
  • 25%: Obtains and updates monthly reports, communicates and follows up regularly with staff
  • 10%: Performs travel arrangements, reconciliation of monthly expenses and maintains office supplies
  • Has at least 5 years of solid administrative experience (preferably in a fast-paced, customer oriented environment)
  • Highly competent in the use of Microsoft Outlook, Word, Excel, and PowerPoint
155

Senior Administrative Assistant Resume Examples & Samples

  • Minimum of 5 years of secretarial experience
  • Executive level secretarial experience is preferred
  • Outstanding communication and telephone skills
  • Ability to handle confidential information and work in a fast-paced environment
  • Attention to detail is a must
  • Able to multi-task on a variety of assignments
  • Must be self-motivated and have the ability to exercise initiative and work independently
  • Superior computer skills in Microsoft Office software including Outlook, PowerPoint, Word, and Excel
  • Superior follow-up and follow-through capabilities
  • Team oriented perspective; able to work well & contribute with others
156

Senior Administrative Assistant Resume Examples & Samples

  • Support senior leaders in the Risk Management team
  • Maintain calendars, coordinate meetings and daily engagements
  • Raise required system access requests through various request based tools
  • Create, maintain and leverage mail-groups for effective communication
  • Track Leavers / Movers / Joiners and provide regular MIS to management and HR
  • Preparation /Maintenance of weekly and monthly Metrics / Error tracking
  • Prepare and publish Organization Chart / Headcount reports
  • Headcount updates to Finance/ US partners
  • Assist in developing and creating presentations for business reviews
  • Track Mandatory training completion
  • Co-ordination for Reward & Recognition
  • Provide support for visiting executives / senior managers
  • Manage real estate, technology infrastructure and stationery inventory in keeping with the needs of the team
  • Ensure seamless onboarding experience for new hires; raise appropriate requests to gain access, assign seating and educate new hires on the available infrastruture at the site
  • Account and vendor management
  • Ensure that expenses are managed in keeping with guidelines and expensed in a timely manner
157

Capital Markets Senior.administrative Assistant Resume Examples & Samples

  • 1) Professional Support (40%)
  • 2) Financial Analysis and Support (35%)
  • 3) General Office Administration (15%)
  • 4) Human Resources Administration (10%)
  • 1) Professional Support Accountabilities
  • Develops and leverages relationships across-LOBs, with executives, senior managers and external clients to foster and support intra-group, cross-boarder coordination while carrying out accountabilities
  • Performs business/situational analysis and develops recommendations such as identifying and developing business process improvements opportunities, or identifying and developing alternatives to support business decisions. Participates in recommending the most appropriate alternative to achieve business goals and business needs more efficiently and effectively. Participates in planning and coordination through to implementation
  • Compiles weekly/regular information reports that summarize key market insights and trends that are available through a wide variety of vehicles, highlighting key points for senior members of the group
  • Reviews corporate donation and sponsorship request; managing donations, tickets, and related accountabilities
  • 2) Financial Analysis & Support Accountabilities
  • Accountable for all department expenses and reallocations
  • Conducts extensive client research, and compiles research package, and briefing notes for Executive
  • Processes, verifies, and monitors expenses and develops and maintains an efficient filing system to ensure reports, correspondence and financial documentation are maintained and readily available. Establishes and maintains organized electronic filing systems to ensure that business and operational reports, forms, and other business documentation are readily available
  • Manages Salesforce and other databases on behalf of business group. Works with Business Analysts to develop and produce customized reports, and ensure data quality is maintained on behalf of the business. Runs various regular weekly and monthly reports
  • Maintains confidential client information for the business, team, or leadership and ensures information is handled appropriately
  • 4) Human Resources Administration Accountabilities
  • Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc)
  • Interacts regularly with senior managers, and with cross-functional business units to collect information to prepare research, presentations or reports, and to accomplish administrative and operational tasks. Develops relationships to achieve outcomes and to improve cross-group relationships
  • Interacts with colleagues and clients globally, dealing with multiple time-zones and cultural implications depending on unique requirements of the business unit
  • Requires 3-5 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
  • Undergraduate degree. CSC preferred. Other professional related training and development to keep skills current, including office productivity software
  • Seasoned knowledge of bank financial processing standards, and key business processes, and excellent working knowledge of financial analysis methodologies, accounting principles, and very good working knowledge of project management methodologies, and human resources policy
  • Strong analytical and mathematical capabilities
  • Very proficient at secretarial and administrative tasks, and ability to coach and mentor more junior staff
  • Expert level MS Outlook skills
  • Advanced level PC skills (MS Office: Excel, Word, PowerPoint, web browsers)
  • Exceptionally strong communication skills, both written and verbal
  • Ability to leverage knowledge of the organization and the supported business unit’s uniqueness, to carry out accountabilities
158

Senior Administrative Assistant Resume Examples & Samples

  • 1 year BSA/AML or related Compliance experience preferred
  • Bachelor’s Degree or equivalent work related experience preferred
  • Strong knowledge in Microsoft Office products
159

Senior Administrative Assistant Resume Examples & Samples

  • 6-8+ years of administrative or related experience
  • Proficient with computer platforms and applications
  • Experience working on expense reports
  • Concur, SAP and some experience working on executive level assignments
  • Comfortable working for multiple directors
160

Senior Administrative Assistant Resume Examples & Samples

  • Lead the administrative & approvals process for the department’s procurement of goods and services through SAP in coordination with department budget holders
  • Supporting the maintenance of assigned finance systems (including PONs, accruals, etc)
  • Create & maintain a database of requested Purchase Orders
  • Completing monthly expense reports for managers’ review
  • Provides administrative support for managers in ADHD BU and assigned functions
  • Proactively and reactively making logistical arrangements for travel, hotels, etc
  • Arranging meetings (face to face; telephone; VTC), with colleagues cross-functionally and in different geographical locations)
  • Performs administrative duties related to the department’s procurement of goods and services
  • Liaises with Shire’s legal department to obtain contracts & other required legal agreements based on needs of management team
  • Manages expenses and payments including individual expense reports, vendor payment requests, purchase orders and invoices. Follows established processes to ensure monthly reporting
  • Proven experience in purchase orders and strong administrative skills
  • Must have experience supporting senior level management
161

Senior Administrative Assistant Resume Examples & Samples

  • Primary function consists in providing general administrative support to several departments
  • Responsibilities include managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials
  • Order supplies, photocopy, file documents and distribute mail
  • Make travel arrangements (airline and hotel reservations)
  • Draft and type correspondence, answer and screen managers' phone calls and direct inquiries to the proper party within the department
  • Develop and update complexWord documents, PowerPoint presentations, and Excel spreadsheets
  • Assist with the creation of presentation handouts and other related materials as well as printing, binding and collating of materials, and creating binders
  • Prepare purchase orders and reconcile purchasing card expenses
  • Process expense reports for leaders and serve as a general point-of-contact for reports submitted
  • Work with department manager to plan budget, maintain budget tracking and receive invoices in iProcurement and send invoices to accounts payable for processing
  • Support projects as needed for specific departments
  • Provide back-up assistance to other administrative support team members as needed
  • Provide reception break coverage duties
  • Associates degree or equivalent work experience; Typically requires a minimum of 5 years experience
  • Must be able to exercise good judgment regarding information which may be confidential
  • The ability to operate effectively and efficiently in a challenging, fast-paced environment
  • Ability to multi-task and prioritize work with attention to detail
  • Solid planning, organizational and written and verbal communication skills
  • Experience using Microsoft products including PowerPoint, Excel, Word and Outlook (all applicants subject to Microsoft skills testing)
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Senior Administrative Assistant Resume Examples & Samples

  • Manage day-to-day calendar and monitor email
  • Schedule and coordinate meetings including room reservations, conference calls, online meetings, and food service (if necessary)
  • Expense reporting and proxy approvals
  • Travel arrangements; use internal travel tool to research travel options and book travel
  • Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge to peer network, be strategic, solve problems, establish procedures that demonstrate process improvements
  • Provide back-up assistance to other administrative assistants as applicable
  • Schedule and coordinate Client meetings including room reservations, conference calls, online meetings
  • Prepare and produce high quality Client presentations and correspondence, graphic presentations and other documents, including editing for grammar, punctuation, phrasing, and consistency
  • Submit printing requests for Client meetings and other needs as necessary; ensure accuracy of printed materials before distribution
  • Expert resource for Aon branding
  • Client Site Visits
  • Order Client gifts or special Aon gear
  • Update Client team or domain databases, posting posting/updating
  • Maintain Client and domain organizational charts and distribution lists
  • Participate in leadership meetings for follow-ups and note taking when applicable
  • Assist with onboarding routines; i.e., creation of domain specific new hire on boarding plan, unit transfer requests, New Hire database requests, etc
  • Special events/projects, i.e., internal or client recognitions or celebrations
  • Record time accurately and submit according to corporate guidelines
  • Maintain a flexible approach and attitude towards assisting others; lead by example, coach and mentor AAs aspiring to move to the Senior AA level
  • Self-directed prioritization of work and projects; demonstrate measurable progress through open communication to leaders and team members consistently and with highest quality
  • Assist Administrative Operations Managers and Leaders with special work streams/goals
  • Demonstrate leadership by contributing agenda topics and openly participating in meetings or other forums
  • Minimal financial support of budgeting and procurement as required by the business
  • Maintain files, databases or SharePoint sites as appropriate
  • Knowledgeable of practice/business specific products or services and terminology
  • Shares work with others and delegates as appropriate
  • Seeks additional responsibilities
  • Act as a subject matter expert for internal tools and resource expert for self-service tools, technology and processes and general ‘How do I?&#8217
  • Excellent MS Office skills, including Word, Excel and PowerPoint
  • Outlook (Email, Calendar and Databases)
  • Strong writing skills: Editing, Proofreading, Spelling, Grammar and Punctuation
  • Inter-Personal Skills: Looking for someone that shares knowledge, can be seen as a role model, takes initiative, works towards achieving business goals
  • Proactive approach, someone that can anticipate needs to support the business
  • Good team player that can help motivate other team members
  • Strong Project skills: Self Directed and Improves processes and has innovation outcome focus
  • Accountable for projects
  • Understands impact of process improvement efforts
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Senior Administrative Assistant Resume Examples & Samples

  • Independently manage leader(s) calendar and meeting prioritization. Schedule meetings by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies
  • May read and respond to emails and requests on behalf of the leader(s); ensure leader is informed of pending requests or requests where follow up is required
  • Manage complicated travel arrangements; including scheduling and pulling together detailed logistics to ensure solid travel plans are in place
  • May assist with presentations, internal/external communication, and other misc. reports
  • Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), off sites, and special events or conferences as requested
  • Respond to ad hoc requests (filing, copying, responding to problems with printers, ordering supplies, etc.) and manage small projects/programs/participate in larger projects representing the team (researching issues or questions about policies or practices, etc.)
  • Prepare expense reports and/or process invoices
  • Assist with new hire on-boarding assistance, training and/or mentoring to administrative staff/others within department or business unit. Participate in cross-organizational administrative processes, etc
  • Back up to other administrative assistants in the business unit as needed
  • 3+ years’ experience in a similar role or capacity
  • Associate (2-year) degree or equivalent required; bachelor’s degree preferred
  • Ability to work overtime as required
  • Attention to detail and eye to accuracy
  • Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.)
  • Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people. This includes managing calendars, travel and expenses for multiple leaders
  • Solid interpersonal and communication skills
  • Ability to exercise discretion and confidentiality due to accessing and handling sensitive information