Temporary Administrative Assistant Resume Samples

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EB
E Brekke
Edgar
Brekke
907 Buster Course
San Francisco
CA
+1 (555) 951 6721
907 Buster Course
San Francisco
CA
Phone
p +1 (555) 951 6721
Experience Experience
Detroit, MI
Temporary Administrative Assistant
Detroit, MI
Mann-Dare
Detroit, MI
Temporary Administrative Assistant
  • Manage and process invoices and freelance requests for content management services
  • Provide administrative support to upper management
  • 2) Establish the infringer by checking through datebase to confirm if they are existing licensee
  • Perform other duties as requested by management
  • Provide administrative support for special projects. Assist in preparing data, reports, and follow-up on projects and reports
  • Acts as the primary administrative assistant to the Executive Director for calendaring, scheduling, and expense management
  • Supervise manager’s desk in his/her absence; make decisions as necessary
Los Angeles, CA
Temporary Administrative Assistant
Los Angeles, CA
Macejkovic-Toy
Los Angeles, CA
Temporary Administrative Assistant
  • Provide support for content management team, including helping to define and maintain content standards, as well as assisting with training and documentation
  • Executive schedule management, appointment management and travel management
  • Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
  • Manage the workflow and approval process for leasing deals
  • Mail merge data to provide addresses for outgoing mail and assist with mass mailings
  • Develop formats, determine priority of deadlines, and perform problem-solving tasks
  • Maintain current filing within our data management system and ensure support staff properly adheres to proper records management system
present
Dallas, TX
GMC Temporary Administrative Assistant
Dallas, TX
Reynolds, Champlin and Abbott
present
Dallas, TX
GMC Temporary Administrative Assistant
present
  • Assists Training department with printing documents prepared by training, arranging training meals, and sending request report
  • Communicates with customers to arrange shipments, answer customers’ inquiries, and assist in trouble shooting
  • Performs other related job duties as assigned
  • Contributes to short and long-term organizational planning and operations improvements
  • Arranges shipment with warehouse companies and prepares import/export documents in accordance with established procedures and guidelines
  • Forwards customers’ technical inquiries to DIL’s After Sales Service Manager
  • Sends customers’ monthly statement and following up their payment
Education Education
Bachelor’s Degree in Professionalism
Bachelor’s Degree in Professionalism
Boston University
Bachelor’s Degree in Professionalism
Skills Skills
  • Pays attention to detail; has excellent time management skills; is flexible, helpful, quick learner, proactive, professional and courteous
  • Expert ability organizational and planning skills attention to detail productive without compromising quality
  • Solid ability to exercise good judgment and discretion in selecting methods and techniques for obtaining solutions
  • Excellent organizational skills with attention to detail and demonstrated ability to manage several projects simultaneously
  • Expert ability to project professional image and provide excellent customer service
  • Solid ability to work in a team environment along with the ability to work independently with minimal supervision
  • Solid ability to be results-oriented, taking initiative to make things happen, accept accountability and have a “can do” attitude
  • Solid ability to effectively take action to solve problems while exhibiting sound judgment and successful stress tolerance
  • Solid ability to collaborate effectively with others
  • Solid ability to operate standard office equipment (i.e., copier, fax, printers, postage machine, etc.)
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15 Temporary Administrative Assistant resume templates

1

Temporary Administrative Assistant Resume Examples & Samples

  • Carry out wide administrative duties
  • Handle correspondence
  • Prepare expense reports / medical claims
  • Assist in typing documents and filing
  • Help preparing marketing materials
  • Arrange meetings with internal /external clients
  • Coordinate flights arrangements for staffs
  • Arrange hotel accommodation and ground transportation if necessary
  • Handle telephone enquiries
  • 1-2 years of relevant experience
  • Bachelor degree of any discipline would be an added advantage
  • Previous experience in finance, sales and client servicing related fields would be preferred
  • Strong written and verbal communication skills. Good command in English, Cantonese and Mandarin
  • Strong attention to detail and quality
  • Good working knowledge of Microsoft Office - Word, Excel & Powerpoint etc
2

Temporary Administrative Assistant Resume Examples & Samples

  • Administrative skills
  • Microsoft Office, especially Excel
  • Porject management skills a benefit
  • Basica understanding of the publishing process a benefit
  • Experience working with multiple managers a plus
3

Temporary Administrative Assistant Resume Examples & Samples

  • Assisting the group with expense processing for general travel & entertainment
  • Invoice Payment Process - includes tracking, processing, payment and reporting
  • Lodging/Scanning of all expenses
  • Joiners & Leavers processing (STL)
  • Management of stationery supplies
  • Sorting and distributing mail
  • Flight and accommodation booking for travelling executives on domestic and overseas trips
  • New Starter set up including system access requests and technology needs
  • Coordinating the setup and induction of new staff, coordinate staff movement across the team
  • Booking meeting rooms and attending to specific requirements including external catering and audio visual equipment
  • Co-ordination of meetings and conference calls with various local and overseas locations
  • Other group administrative tasks as required
  • Excellent attention to detail and organisational skills
  • Good judgment and discretion on confidential matters
  • Proactive attitude, with the ability to anticipate needs of executives and act accordingly; and Ability to initiate and implement improvements in administrative processes
4

Temporary Administrative Assistant Resume Examples & Samples

  • Answering, screening, and processing SVP telephone calls
  • Greeting scheduled guests, registering with security, and escorting them to appropriate area
  • Organizing and maintaining file system
  • Ordering and maintaining supplies
  • General administrative office duties
  • Any other duties assigned by SVP and leadership team in Labor Operations
5

Temporary Administrative Assistant Resume Examples & Samples

  • Provide primary administrative support to New England HCP team
  • Create, format and customize Excel reports, PowerPoint presentations, and/or Word documents, ensuring that finished products are error-free, visually clear and consistently formatted
  • Format, print, collate and/or bind presentation materials
  • Provide telephone coverage – act as contact for absent Associates, take accurate messages, know whereabouts at all times, handle urgent calls with appropriate judgment
  • Support other administrative personnel in filing activities, office or printer supply inventories, open/distribute and prioritize incoming mail, faxes and other correspondence as requested
  • Monitor, track, and follow up on the status of large claim processing by insurance carriers
  • Interface with insurance carriers and vendors to resolve claim, eligibility and/or billing discrepancies
  • Manually input census data into the Benefit Central quoting engine in a timely and accurate manner
  • Update client information templates with changes made as a result of each policy’s renewal cycle
  • Support RFP activity by tracking incoming proposals and following up with carriers
  • Schedule meetings and handle meeting logistics
  • Compare and review documents for accuracy
  • All other duties and project work as assigned
  • Bachelor’s degree or completion of a secretarial business school, strongly preferred
  • Three plus years of Administrative Assistant experience
  • Experience with Benefit Central quoting tool a plus
  • Excellent writing and verbal communication skills
6

Temporary Administrative Assistant Resume Examples & Samples

  • Maintaining the Sales Ledger, dealing with customer queries and updating the systems
  • Inputtig invocies into the system
  • Assisting credit control in the chasing of delayed payments via phone and email
  • Raising invoices, ensuring that accurate invoices are sent to clients at the correct time
  • Using a variety of software packages including Word, Outlook, Powerpoint and Excel
  • Attending meetings and taking minutes
  • Ordering stationary and equipment
  • Sorting and distributing incoming post and sorting outgoing post
  • General office administration including filing, photocopying and scanning
7

Temporary Administrative Assistant Resume Examples & Samples

  • Assist Investment Banking team with database needs. Database needs may involve direct data entry, organization and manipulation of data in Interaction, SalesForce, Access and Excel
  • Proofread and correct written material for correct grammar, spelling, punctuation, and content
  • Administrative experience working with multiple team members
  • Strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously
8

Temporary Administrative Assistant Resume Examples & Samples

  • 2-3 years' related experience required
  • Must have the ability to handle multiple projects
  • Leasing experience a plus
9

Temporary Administrative Assistant Resume Examples & Samples

  • Clerical duties for department, external correspondence, ordering office supplies, etc
  • Expense report management and reconciliation for multiple people
  • Presentation and materials coordination as needed
  • Contact to other departments for projects and scheduling
  • Book/Schedule meetings
  • Maintain common workspaces
  • Organize and assist with meeting set up
  • Phone coverage, including screening and redirecting calls
  • Maintain calendar for Head of Running BU as well as VP Innovation and Sr. Director, Product Marketing
  • Coordinate and book travel for multiple people
  • Manage sample storage areas and maintain inventory of hangers, racks and merchandising materials
10

Temporary Administrative Assistant Resume Examples & Samples

  • Routinely performs project-related work that may include independent research, analysis and report preparation using online tools, databases and spreadsheets as may be required by the project. Examples of projects may include industry research, coordination of conferences, preparation of presentations or select quantitative analysis
  • Independently researches, collects and compiles documents and data for special and regular reports, selecting data from various sources. Updates and distributes reports as necessary. Demonstrates appropriate discretion to seek input and guidance as needed to ensure projects are completed efficiently, effectively and on a timely basis
  • Handles highly confidential information and situations in a professional manner maintaining discretion at all times
  • Prepares high level communications on behalf of his/her leaders
  • Delivers exceptional client service and builds strong client relationships. Answers and/or initiates phone calls and emails and finds solutions to inquiries utilizing resources as necessary
  • Fully leverages technology to find the most efficient and effective way to complete work
  • Maintains complex schedules and proactively knows what can shift and who the appropriate contact is in each department to effectively manage time
  • Proactively makes travel arrangements, anticipating future travel needs and fully prepares team members with meeting materials, bios and other materials that provide team members with leverage. Prepares and evaluates travel itineraries and makes suggestions, such as potential meetings, to make the best use of time when team members are on the road. Anticipates and troubleshoots travel related issues (e.g., weather delays) and proactively addresses issues before they become a problem for team members
  • Able to multi-task and handle a wide range of demanding priorities
  • Available to support the needs of the leaders outside of standard business hours (all hours must be recorded)
  • Associate’s Degree; Bachelor’s Degree preferred
  • 7-10 years of administrative assistant experience, with at least 3 of those years in the capacity of working with senior leaders
  • Exceptional client service skills and significant experience working directly with C-suite level executives
  • History of delivering consistent, high quality performance
  • Strong organizational skills – ability to prioritize and manage multiple tasks simultaneously
  • Able to set standards of excellence for other administrative staff
  • Possesses a high attention to detail
  • Solid analytical skills with ability to perform advanced calculations, report preparation and data compilation
11

Temporary Administrative Assistant Resume Examples & Samples

  • Excellent organizational skills and be detail oriented
  • Strong interpersonal skills with the ability to work with people at all levels and both internal and external candidates
  • Must have strong computer skills including knowledge of Word, Excel, PowerPoint​, ​Google Mail and Calendar
  • Knowledge of graphic design software, such as PhotoShop, strongly preferred
  • Must have ability to work in a fast-paced, frenetic environment
  • Bachelor's degree from four-year college or university in related area preferred
  • Some experience or interest in Human Resources or Recruiting preferred
12

Temporary Administrative Assistant Resume Examples & Samples

  • Prepare and distribute marketing materials / packages including maps, aerials, team marketing pieces, property brochures, property flyers, email blasts, tour books, presentations, marketing plans, submarket updates in conjunction with marketing / GIS department
  • Assist in the production of client presentations and proposals, ranging from standard form pitches to larger, more intensive proposals
  • Manage process of distribution, list updates and activity reporting
  • Process and submit leasing deals and proposals
  • Manage the workflow and approval process for leasing deals
  • Produce lease status reports, as needed
  • Assist and participate as needed for industry functions or client events
  • Work with appropriate contact to maintain intranet/extranet sites for client and property purposes
  • Work with Costar, Loopnet, as well as other databases to maintain accurate listing/brokerage information
  • Support brokers in utilizing Outlook, CRM and other data entry and maintenance, for the purposes of direct marketing and client relationship development
  • Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department
  • Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate
  • Input and maintain landlord agency and tenant representation deals and accounting documentation in Dealio system
  • Perform business support function activities for brokers; calendar management, meeting planning on and off-site, travel and expense management and other administrative duties that support the business and revenue generation within the sales team
  • Produce documents such as lease proposals, letters of intent, property surveys, general correspondence, perform leasing analysis using Excel and similar programs, standard reports in accordance with corporate standards and guidelines
  • Proficiency with Microsoft Office (Outlook, Excel, PowerPoint and Word) and Adobe Creative Suite (InDesign, Photoshop and Illustrator)
  • Ability to learn mapping, graphics and industry-specific software
  • Ability to work within a fast-paced, dynamic environment
  • Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly
  • Strong time management skills and ability to work both independently and within a team environment
13

Temporary Administrative Assistant Resume Examples & Samples

  • Support brokers in utilizing Microsoft Outlook, CRM and other data entry and maintenance, for the purposes of direct marketing and client relationship development
  • 3+ years of experience in a professional company environment, real estate preferred
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) and Adobe Creative Suite (InDesign, Photoshop and Illustrator)
14

Temporary Administrative Assistant Resume Examples & Samples

  • 1-2 years administrative and coordination experience in event planning and on-site coordination
  • An excellent communicator with strong customer service skills
  • Comfort interacting with all levels within the organization as well as external vendors, guests and partner companies
15

Temporary Administrative Assistant Resume Examples & Samples

  • Scanning patient paper files (Protected Health Information (PHI)) for long-term electronic storage as indicated by written operating procedure
  • Quality assurance verification of scanned documentation as indicated by written operating procedure
  • Filing of paper documents
  • Assist in retrieval of documentation as needed
  • Assist in other administrative chores such as alphabetizing documentation, reorganizing of paper files as needed, maintenance of orderly workspace conducive to promote productivity
16

Temporary Administrative Assistant Resume Examples & Samples

  • Four years of administrative or secretarial experience
  • Exposure to social media software
  • Strong written and oral communication skills with professional minutes taking
  • Ability to identify problems, analyze information and implement solutions
  • Capable of taking initiative, assuming responsibility, and handling confidential information with discretion
  • Ability to learn, communicate and adhere to University policies and procedures
  • Proficient in: Microsoft Excel, Outlook, and Word
17

Temporary Administrative Assistant Resume Examples & Samples

  • Greets guests and provides host/hostess services and ancillary duties, maintaining the area’s kitchenette
  • A high school diploma or the equivalent combination of education, training, and experience from which comparable skills can be acquired along with 2 years of administrative support experience is required
  • College graduate or the equivalent combination of education, training, and experience from which comparable skills can be acquired
18

Temporary Administrative Assistant Resume Examples & Samples

  • High School diploma or General Educational Development (GED) AND
  • 3 years of experience in an administrative role OR
  • Working knowledge of digital phone systems (PBX or others)
  • Professional experience using MS Excel, MSWord, and Outlook
  • Experience using search engines (Internet) for research projects
  • Experience using a student information system and/or other type of database
  • Previous experience in a school setting
19

Temporary Administrative Assistant Resume Examples & Samples

  • Independently responds to and composes correspondence
  • Creates and maintains standard spreadsheets and/or databases
  • Manages and organizes all files electronically on department shared drive
  • Maintains accurate office files; copies, scans and shreds files for staff
  • Serves as financial assistant to ORI; assists department staff with all purchasing, accounts payable and procurement system needs. Verifies invoices and expense reports; and/or reconciles to budget
  • Orders office supplies/materials for department
  • Manages schedule and maintains an accurate and up-to-date calendar for the Director of Research Integrity
  • Organizes and executes all aspects of ORI meetings and events, including arranging catering, preparing and assembling materials, taking meeting notes, and preparing and distributing agenda
  • Supports training manager with special event tasks such as set-up, sign-in table, etc
  • Arranges for repair and maintenance of office equipment; stores and maintains audio visual equipment, such as projector, camera and laptops
  • Answers phone, routes callers, takes messages
  • Greets visitors, responds to inquiries, requests & provides routine information
20

Temporary Administrative Assistant Resume Examples & Samples

  • Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills
  • Provide routine and more complex administrative support such as: typing memos and letters, answering telephones, and taking and distributing messages
  • Coordinate calendar and schedules including: coordinate calendars for several managers or coordinates events for department
  • Proofread and edit manuscripts, perform library or literature searches, and help to create and edit presentation materials. Work with less direction with ability to create more advanced material
  • Helps to prepare and edit grant applications and other related materials with less direction and more applicable knowledge of the process
  • Perform transcription of dictated physician notes
  • Provide cross coverage as needed
  • Follow HIPAA guidelines for the management of patient privacy and confidentiality
  • Work with the PIs and Research Administration on pre-award preparation for grant applications. Support the submission of grant proposals and manuscripts. This includes, but is not limited to: collecting and updating administrative materials; formatting grant-related and other documents; submitting materials; making sure PIs are aware of and meet submission deadlines; and shepherding proposals through proper institutional channels for approval
  • Track grant submission and reporting requirements for new and existing grants, and manage filing requirements for multiple research protocols. Ensure faculty, staff and Fellows are in compliance with HIPAA and IRB regulations. This includes, but is not limited to: collecting IRB training certificates; assisting with filing of IRB applications, continuing reviews and amendments; and NIH certification, as necessary. Assist in the preparation of required internal and external reports. Anticipate deadlines and problems, resolve issues, and support the PI to meet deadlines
  • Work with the PIs and their staff, and Research Administration to monitor, track, and reconcile the finances for specific accounts using Insight. Assist with the resolution of any fiscal/administrative issues that arise during the life of an award, in conjunction with the PI, Research Project Managers, and Research Finance
  • Minimum two years applicable work experience required
  • Some additional training in office systems or other post high school education preferred
  • Minimum of 3-5 years related work experience preferred
  • Proficient with Microsoft Office programs, Endnote, and general knowledge of computer systems, including hardware/software communications, file formats, and networks
  • Writing Skills: Ability to correspond and communicate with others clearly and effectively in writing (via e-mail, memo or interoffice note) and to take complete and accurate messages. May respond directly on behalf of manager/provider without direction or instruction
  • Intermediate comprehension of billing and fiscal information
  • Foster and maintain an environment that respects open dialogue, differences of opinion, as well as diverse communication styles
  • Ensure that information is shared in a clear, accurate, and timely manner using the appropriate communication method for your audience
  • Express oneself clearly and professionally in your verbal, non-verbal, written, and electronic communication
  • Support and positively participate in organizational and/or job specific changes
  • Adapt to shifting priorities
  • Apply service standards consistently to present a positive image of BWH to colleagues, health providers, patients, families, and visitors
  • Excellent organizational skills with attention to detail and demonstrated ability to manage several projects simultaneously
  • Ability to work effectively under and meet deadlines; ability to prioritize and adjust to changing work demands, and to work effectively under pressure
  • Strong written and oral communication skills, with a demonstrated ability to communicate effectively and work well with multiple constituencies
  • Takes initiative and functions effectively, both independently and as a member of a team; is easy to approach, and receptive and responsive to requests
  • Establishes and maintains effective working relationships internally and externally
  • Outstanding judgment and discretion
  • Financial aptitude helpful
  • Knowledge and experience with grant procedures strongly recommended
21

Temporary Administrative Assistant Resume Examples & Samples

  • Excellent written, oral, and interpersonal communications skills
  • Experience in work environments that are highly collaborative in nature
  • Microsoft Office, in particular Excel, Word, and Powerpoint
  • Web collaboration tools such as Google Drive, Drop Box, Microsoft Sharepoint
  • Project management software such as Basecamp
  • Maintains professional and technical knowledge by attending educational workshops
22

Temporary Administrative Assistant Resume Examples & Samples

  • Customer relationship management experience with Slate, Salesforce or experience with other client management software, strongly preferred
  • Experience working in an office-setting strongly preferred
  • Experience with admissions or student recruitment a plus
  • ** This position is temporary and will end on or before December 31, 2016****
23

Temporary Administrative Assistant Resume Examples & Samples

  • Provides a wide variety of skilled administrative, logistics and clerical support to the division staff and volunteers in accordance with AHA policies and procedures and regulatory requirements
  • Acts as the primary administrative assistant to the Executive Director for calendaring, scheduling, and expense management
  • Coordinates with traveling AHA staff with the reservation of meeting space while providing excellent hospitality
  • Manages data related to campaigns and events through the use of appropriate databases
  • Coordinates logistics, scheduling, and planning for division board meetings
  • Related experience of 1 to 3 years
  • Advanced knowledge of Microsoft Office applications including Word, Excel, PowerPoint and Outlook
  • Effective interpersonal skills and ability to maintain a professional manner in all dealings with customers, staff and others; ability to work in a team environment
  • Effective oral communication skills, including public speaking where necessary
  • Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines
  • Skill in providing excellent customer service
  • Sales or fundraising experience preferred
  • Effective written communication skills, including skill in proof reading for grammar and spelling, and effective business writing skills
  • Ability to work with professional and lay volunteers and staff with sufficient professional maturity, judgment, and initiative
  • Ability to participate in meetings, work in a team environment and interact with all levels of staff, volunteers and public
  • Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions
  • Ability to operate typical office equipment, i.e., copier, printer, fax, telephone, postage machine, postage scale, etc
  • Ability to lift up to 40lbs and transport materials and other supplies to and from meetings
  • Ability and willingness to work evenings and weekends as needed to staff meetings, events and required
24

Temporary Administrative Assistant Resume Examples & Samples

  • QuickBooks
  • Microsoft excel and word
  • Basic accounting
25

Temporary Administrative Assistant Resume Examples & Samples

  • Providing a wide variety of word processing support
  • Maintaining files
  • Maintaining calendars and answering phones for senior management
  • Managing travel arrangements
  • Greeting and directing visitors, and working with Security to ensure proper compliance is followed in regards to visitors and outside vendors
  • Scheduling and organizing meetings, including setting up IT and ordering meals/refreshments
  • Ordering and maintaining office supplies and equipment
  • Sorting, screening, and distributing of incoming and outgoing mail
  • Requesting repairs and following up with various departments on technical issues (IT, Facilities, etc.)
  • Processing Expense and Reimbursement Reports
  • Tracking deadlines and ensuring completion of projects
  • Providing assistance to Paralegal and Docketing functions from time to time, as may be necessary
  • Pays attention to detail; has excellent time management skills; is flexible, helpful, quick learner, proactive, professional and courteous
  • Strong interpersonal and communication skills (written and oral); ability to maintain absolute confidentiality is required
  • Proficient using relevant computer programs (e.g., Outlook, MS Office, including Excel and PowerPoint). Will be trained on other systems as needed
26

Temporary Administrative Assistant Resume Examples & Samples

  • Provide excellent communication and customer service
  • Letter preparation and mail distribution,
  • Customer service for walk-in visitors and incoming phone calls
  • Contract and log preparation, filing and maintenance
  • Supply ordering
  • Log maintenance and analysis for correctness
  • Travel arrangement communication and correspondence
  • Perform role of department timekeeper
  • Research and report preparation
  • Invoice preparation for billing
  • Provide assistance for event planning
  • Take meeting notes or minutes
  • Spreadsheet development, bank and general ledger reconciliation, and data entry for various departments
  • Regular use of computer software programs (i.e..., Outlook, Word, Excel, QuickBooks); and,
  • Tabulate and examine specific sections of accounts, such as
  • Ability to perform duties independently
  • Punctuality, professionalism and organizational skills
  • Ability to use computer software to create letters, emails, certificates, reports, spreadsheets and forms
  • Ability to work as a team member and maintain positive relations with staff, students, parents, and the public
  • Ability to apply problem solving skills to issues as they arise
  • Ability to complete tasks with frequent interruptions
  • Ability to prepare various reports by locating required information and developing text and presentations through the use of appropriate software
  • Ability to process, organize and maintain files; and,
  • Must pass state and federal background checks
  • A current resume, detailing experience and education; and,
27

Temporary Administrative Assistant Resume Examples & Samples

  • Create and maintain digital and paper applicant files
  • Data entry of undergraduate and graduate applications and supporting documents into Salesforce CRM
  • Open, sort, process and file applicant mail and materials into paper files
  • Package applicant correspondence and other general mailing projects
  • Assist in the daily operations of the Admissions Office, providing general office support to Undergraduate and Graduate Admissions. This includes filing, faxing, photocopying, mailing projects, labeling applicant folders, data entry
  • Other duties, as necessary
  • Bachelor’s degree, required
  • Significant data entry experience and ability to learn new computer programs quickly
  • Ability to follow directions, be flexible and accept correction
  • Must be detail-oriented, organized and possess strong proofreading skills
  • Must be professional and possess good interpersonal and communications skills
28

Temporary Administrative Assistant Resume Examples & Samples

  • Oversee departmental monthly meetings, including but not limited to booking rooms, ordering catering and communicating logistics to faculty
  • Assist faculty members with arranging travel for visiting lecturers and manage complex domestic and international travel logistics
  • Distribute departmental mail and process lab and office supplies
  • Assist with updating courses in the Course Catalog and update classroom scheduling with MedScheduler
  • Other administrative tasks as needed
  • Proficient computer skills and demonstrated experience with office software and email applications
29

Temporary Administrative Assistant Resume Examples & Samples

  • High School Diploma or equivalent combination of related education and experience. Associates Degree in business including computer and accounting coursework preferred
  • Minimum of two (2) years administrative experience required, preferably in a call center environment
  • Expert ability to project professional image and provide excellent customer service
  • Expert ability to establish and maintain credibility and interpersonal relationships with diverse group of individuals (i.e. business leaders, colleagues and staff at all levels)
  • Expert ability organizational and planning skills attention to detail productive without compromising quality
  • Expert commitment to ethics, honesty, integrity, confidentiality and credibility
  • Solid interpersonal and written/oral communication skills with the ability to relate well and cooperate with others to effectively coordinate activities and accomplish goals
  • Solid ability to work under pressure to meet deadlines while managing internal and external customer expectations
  • Solid time management skills with the ability to set and balance short- and long-term priorities and remain focused within a rigorous, fast-paced and dynamic environment
  • Solid project management skills and ability to manage multiple projects and tasks simultaneously
  • Solid ability to effectively take action to solve problems while exhibiting sound judgment and successful stress tolerance
  • Solid ability to collaborate effectively with others
  • Solid knowledge of word processing, spreadsheet, presentation and email software (preferably Microsoft Word, Excel, PowerPoint, Outlook, Internet)
  • Solid ability to operate standard office equipment (i.e., copier, fax, printers, postage machine, etc.)
  • Solid ability to exercise good judgment and discretion in selecting methods and techniques for obtaining solutions
  • Solid ability to work in a team environment along with the ability to work independently with minimal supervision
  • Solid ability to be results-oriented, taking initiative to make things happen, accept accountability and have a “can do” attitude
30

Temporary Administrative Assistant Resume Examples & Samples

  • Serve as office receptionist, operating multiline phone system and directing calls to appropriate persons as necessary
  • Setup new clients (Complete Client Acceptance Form, scan documents to Ichannel and/or Engagement as needed)
  • Review received mail for scanning and assignment
  • Assist IT and colleagues with requests for assistance (computer outages, new software & hardware)
  • Office ShareFile recipient (download and distribute documents as received by the office account)
  • Work with Administrative Managers to implement Firm policies and procedures
  • Processing of individual, entity, and other tax returns
  • Log tax return information received from clients into Practice Engine and Electronic Work Order software
  • Assist colleagues and partners with projects in various programs (MS Word, MS Excel, CSA, Fixed Assets, and Engagement)
  • Order office supplies and process outgoing mail and packages
  • Ensure office equipment is functioning properly, including but not limited to photocopiers and printers
31

Temporary Administrative Assistant Resume Examples & Samples

  • Handle Supply/vendors for Administrative Office in Pennsuaken, NJ
  • Help to Organize Office events / lunches
  • Handle customer complaints calls and letters
  • Assist with the creation and production of reports
  • Coordinating meetings and conference calls
  • Creating and distributing correspondence such as letters, memos, faxes, etc
  • Helping field departmental phone calls
  • Filing & other general administrative duties
  • Must have a valid unrestricted driver’s license
  • Must have at least 6 months work experience in Customer Service, or Administrative Support
  • Must have Intermediate to Advanced Level of Proficiency with Excel, Word, PowerPoint and Outlook
  • Must be living within a reasonable commute of no more than 30 minutes to the location
  • Must be willing to accept pay of $13.00/hour
  • Must be available from March 27th 2017 to June 25th 2017
32

Temporary Administrative Assistant Resume Examples & Samples

  • Compiles and analyzes information, prepares and proofreads reports, manuals, agenda, correspondence and memoranda as guided by general company practice
  • Coordinates with internal departments to ensure that all employees are equipped with appropriate office equipment and ensures the proper functioning and maintenance of all departmental office equipment
  • Composes, prepares, edits and proofreads letters, reports and other correspondence
  • Screen telephone calls and visitors
33

Temporary Administrative Assistant Resume Examples & Samples

  • HS Diploma or GED equivalent required. Higher level of education/college coursework preferred
  • At least 2 + years secretarial experience, preferably in a professional services environment
  • Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, PowerPoint, and Outlook)
  • Qualified individuals must reside in or near the Columbus area or be willing to relocate to the area for this opportunity. This position may require some local and inter-state travel
34

Temporary Administrative Assistant Resume Examples & Samples

  • Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
  • Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
  • Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
  • Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
  • Provide general administrative support and projects as directed     
  • High school diploma or equivalent. Some college or professional school preferred
  • 2-4 years administrative office experience in a fast paced environment
  • Knowledge of administrative and clerical procedures, customer service principles and practices
  • Aptitude for understanding financial reports and extracting information
  • Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
  • Strong organizational and interpersonal skills with attention to detail
  • Ability to prioritize, coordinate, multi-task and demonstrate initiative
35

Temporary Administrative Assistant Resume Examples & Samples

  • Be a Courageous Safety Leader, through promotion and adherence to established policies, procedures and safe work practices
  • Fully embrace Teck’s core values
  • Prepare travel requests and maintain schedules for personnel associated with the 2017 exploration programs. Keep program management informed of schedule conflicts or changes to the schedule
  • Attend and prepare minutes for scheduled, twice monthly progress and performance meetings. Performs similarly for ad hoc meetings as required
  • Compiles data and prepares daily reports on the drilling footage, operating and non-operating hours and consumables used during the previous 24 hours
  • Track drilling consumables inventory and notify appropriate personnel when purchase of additional inventory is required
  • Order supplies from the warehouse. Submit transportation vouchers or collect supplies as necessary
  • Drive to and from site locations to deliver or pick up as needed
  • File management, spreadsheet (MS excel) and word processing (MS Word) skills sufficient to efficiently store and retrieve files, prepare and maintain personnel schedules and prepare daily reports with little or no supervision
  • Ability to arrange travel and order supplies in Gencid with minimal training
  • Familiarity with an exploration drilling program is a strong asset
36

Temporary Administrative Assistant Resume Examples & Samples

  • Maintain calendar for appointments, calls, meetings, key projects and follow-up tracking
  • Research and compile materials needed for meetings, calls, projects, etc
  • Coordinate travel arrangements and travel itinerary and portfolio, including venue details and concierge contact
  • Supervise manager’s desk in his/her absence; make decisions as necessary
  • Function as the liaison between senior manager and staff, clients, etc
  • Coordinate and oversee document production and projects, as requested
  • Coordinate in-house meetings, including conference room set-up, beverage/food, etc
  • Maintain client files, contacts database and record keeping needs of practice
  • Prepare monthly status report for practice
  • Prepare project updates and status reports
  • Order supplies and equipment for designated practice area
  • Coordinate team members’ performance appraisals in conjunction with HR
  • Attend staff meetings and take responsibility for follow-up action
  • Prepare daily mail/correspondence; review packages and handle routine correspondence and calendar needs
  • Maintain grid to track group PTO for HR purposes
  • Process manager’s invoices, timesheets and expense reports in a timely manner
37

Temporary Administrative Assistant Resume Examples & Samples

  • Coordinate with vendors to request access, additions and changes to Talent Acquisition systems
  • Manage job postings inventory for field purchases and coordinate new purchases as need
  • Support compliance reporting
  • Update documents on company intranet
  • Provide exceptional customer service and support our Field employees
  • Provide confidential support
  • Create and distribute correspondence, presentations and monthly reports
  • Coordinate meetings, conference calls and travel arrangements
  • Maintain department schedules and keep calendars up to date in Microsoft Outlook
  • Support and/or manage various meetings as needed (i.e. orientations, hosted events, etc.) working with several other departments to coordinate details
  • Handle phone calls and emails from Enterprise employees, business partners and vendors
  • Special projects and miscellaneous duties as needed
  • Perform filing and other general administrative duties
  • Minimum 1 year of Administrative experience in a Corporate setting required (2+ years of administrative experience preferred)
  • High school Diploma or equivalent required
  • Intermediate level of Proficiency or above with Microsoft Office Products (Microsoft Word, Excel, Power Point & Outlook)
  • Experience with recruiting functions or tools would be considered a plus
  • Ability to provide exceptional customer service with quick and thorough response time to employee questions
  • Strong time-management/organizational skills
  • Professional, diplomatic, with strong attention to detail
  • Ability to maintain confidentiality of records and information
38

Temporary Administrative Assistant Resume Examples & Samples

  • Work with a team to determine file importance and type
  • Based on file type, organize, scan or shred files
  • Ongoing use of the MS Office systems Word and Excel
  • Listens well and asks pertinent questions to ensure thorough understanding of projects and tasks
  • Exudes the utmost professionalism while in the office and in communications within
  • Operates in a detail oriented manner and produces precise and accurate work products
  • Assists the team with other administrative support duties, as needed
  • Assists other full time Administrative Staff with all phases of processing, scanning, filing, posting mail and other duties as assigned
39

Temporary Administrative Assistant Resume Examples & Samples

  • Provide general administrative support including but not limited to travel arrangements, itineraries, expense reports, and correspondence, scheduling, and planning company meetings
  • Provide support for content management team, including helping to define and maintain content standards, as well as assisting with training and documentation
  • Assist in facilitating communications with Boston and NY office teams, including helping with Agile training and follow through
  • Provide support for media and book production teams as we transition to more simultaneous publication of our print and digital products
  • Prepare PowerPoint presentations and update excel spreadsheets under the direction of COO and/or VP, Content Management
40

Temporary Administrative Assistant Resume Examples & Samples

  • Implement and monitor project tracking in Media Production
  • Organize and manage technology and key initiative contracting, budgeting and invoice processing activities, and reporting of deliverables with project managers for senior management review
  • Manage and process invoices and freelance requests for content management services
41

Temporary Administrative Assistant Resume Examples & Samples

  • Executive schedule management, appointment management and travel management
  • Make arrangements for customer meetings/events arrangements for executive
  • Provide administrative support to upper management
  • Prepare internal & external correspondence in Japanese and English
  • Coordinate dinners, meetings and arrange for refreshments as needed
  • Assist expatriates and local staffs with translations
  • Other administrative duties; prepare expense reports, process invoices, word processing, filing, document translation, prepare reports, and other duties as needed
  • Fluency in Japanese is required. (oral & written)
  • Knowledge of PC and Microsoft Office (Word, PowerPoint and Excel, Outlook Mail and Calendar) in both English and Japanese
  • Ability to multitask successfully
  • Must be flexible to work an occasional evening or a few hours on a weekend if needed
  • Must be able to easily interact with all levels
  • Superior interpersonal and communication skills
42

Temporary Administrative Assistant Resume Examples & Samples

  • Anticipated start date: April 17, 2017
  • Anticipated end date: June 9, 2017
  • Work Location: Fort Worth, TX at the Pier 1 Imports Home Office
  • Work Schedule: Monday - Friday (8:30 am - 5:00 pm)
  • Ability to sort responsibilities in order of priority and/or answer routine correspondence, as well as to be able to filter and prioritize emails. These documents may contain confidential information
  • Maintain inventory of office supplies and monitor budgets
  • Maintain files and filing system, prepare expense reports and maintain schedules or calendars for department personnel
  • Requires tracking, reviewing, and reconciling budgets on a monthly basis, as well as account coding
  • Prepare correspondence and reports, which involves gathering information from varied sources and includes creating and maintaining distribution lists
  • Develop formats, determine priority of deadlines, and perform problem-solving tasks
  • Coordinate group meetings using Outlook, and make routine travel arrangements through a travel agent including transportation and hotel arrangements
  • Requires general knowledge of Microsoft Office, with the ability to generate and distribute reports and build spreadsheets using Microsoft Excel
  • Perform functions in support of special projects for which parameters are defined (such as ownership of department-specific database)
  • Advanced knowledge of Outlook, Excel, Word, Access and PowerPoint
  • Superior organizational skills and strong initiative
  • High level of discretion and ability to handle confidential information
  • 3+ years of administrative support experience is preferred
43

Temporary Administrative Assistant Resume Examples & Samples

  • Executive and or Administrative Assistant experience
  • Proficient in MS Office (Outlook, Excel, PowerPoint, Word)
  • Highly organized, flexible and proactive
44

Temporary Administrative Assistant Resume Examples & Samples

  • The individual must be able to sit for long periods of time and lift up to 35 pounds
  • 2-3 years of experience in a large corporate environment
  • Proficient knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and Internet Explorer
  • Must have basic mathematical skills
  • Must be detail oriented and organized
  • Excellent written and verbal communication skills including the ability to communicate effectively at every level of the organization
  • High School diploma required. Bachelor's degree is a plus
45

Temporary Administrative Assistant Resume Examples & Samples

  • Previous administrative experience is essential
  • Familiarity with NU financial systems is a plus
  • Diligent and can work independently
  • Professionalism
  • Flexibility, adaptability in a fast paced environment
  • MS Office suite 2013 (Word, Excel, PowerPoint, Outlook). Specifically Outlook
46

Temporary Administrative Assistant Resume Examples & Samples

  • Greet and welcome all guests in accordance with Highgate Hotel standards
  • Answer telephone and email messages. Respond accordingly
  • Responsible for the smooth operation of the office
  • Type and distribute meeting minutes
  • Prepare Banquet Event Orders (BEOS) as per client needs (Catering Only)
47

Temporary Administrative Assistant Resume Examples & Samples

  • High school diploma or equivalent education required. At least one year of office experience preferred
  • Excellent communication skills-phone, personal contact and written, required
  • Able to deal with customers, real estate agents, and attorneys in an effective and efficient manner
  • Strong ability, desire and enjoyment in working with others, both employees and customers, in a cooperative, professional and friendly spirit
  • Possess good judgment, ability to accept responsibility and handle confidential information
  • Willingness to assume additional duties/projects as they arise
  • Willingness to work overtime when necessary
  • Regular and punctual attendance
48

Temporary Administrative Assistant Resume Examples & Samples

  • Temporary placement for up to 6 months
  • Proficient knowledge of computer applications, including MS Office applications
  • Must be able to work a flexible schedule, primarily weekdays during day time hours. May include some weekend days
49

Temporary Administrative Assistant Resume Examples & Samples

  • Manages Director and other Executive calendars
  • Acts as liaison between Director and other departments
  • Prepares, assembles, and edits reports, presentations, and other materials for Directors meetings and/or client presentations
  • Other duties as assigned, directed, or requested
  • Screen all communications directed for appropriate response
  • Set up weekly meetings, including sending out Agendas and related materials
  • Prepare expense reports
  • Keep professional dues up to date
  • Ordering office supplies
  • Possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point and Outlook
  • Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization and the director’s role within the organization
  • Demonstrated ability to handle multiple tasks simultaneously. Exceptional organizational skills required. Ability to meet designated deadlines is also a critical qualification. The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position
  • Must be able to work in solitary work environment, with a self-starter mentality
50

Temporary Administrative Assistant Resume Examples & Samples

  • Coordinate travel arrangements and expense reporting for team members
  • Manage and track internal purchase requisitions in Cabot’s JDE system
  • Schedule meetings and special events or projects
  • Respond to a variety of requests for information, some of which require research and/or coordination
  • Regularly contact internal groups and/or external groups to exchange information
  • Maintain SharePoint site; compile data and prepare reports
51

Temporary Administrative Assistant Resume Examples & Samples

  • Excellent Excel experience
  • Good organization and customer service skills,
  • Excellent written and verbal communication,
  • Ability to use copier, computer and shredder
52

Temporary Administrative Assistant Resume Examples & Samples

  • Perform various administrative tasks within specified deadlines including word processing of proposals and reports using AECOM standards
  • Provide reception coverage for the office including greeting visitors
  • Prepare tenders, contracts, specifications, and legal documents
  • Maintain archive records including and arranging for retrieval and refiling of archived projects as required
  • Process timesheets and travel requests for staff in the office
  • Support office manager and project managers with accounts payable with coding of invoices, setting up vendors and escalation
  • Order office supplies and process requests for purchases for staff using the AECOM system
  • Prepare labels and envelopes for mail and hand delivery
  • Troubleshoot word-processing problems for other staff
  • Distribute memos, emails, and various correspondence
  • Maintain records of office procedures to advise and guide staff in their implementation
  • Maintain any hard-copy files for the office
  • Provide pro-active client service on a daily basis demonstrating a flexible and amenable attitude
  • Other duties as assigned by the Manager
  • Graduate of an Office Administrative College Program
  • Achieved advanced level using Microsoft Word, Excel, and PowerPoint
  • Demonstrates a flexible and client-service attitude on a daily basis
  • Excellent interpersonal, organizational and communication skills
  • Accuracy and attention to detail is essential
  • Driver’s License and use of car is an asset
53

Temporary Administrative Assistant Resume Examples & Samples

  • Coordinates schedules and calendars by arranging meetings, appointments and travel arrangements. Uses independent judgment in managing calendar
  • Composes correspondence, memos, presentations, and reports. Types, formats, and proofreads a variety of materials including correspondence memos, reports, charts, statistics, minutes of meetings, etc
  • Coordinates all aspects of meetings including logistics, technology, presenters and agenda. Attends, take minutes, and distributes materials when directed
  • Answers and screens internal and external calls and visits to determine the urgency of the situation. Suggests appropriate referrals or informs direct report/team when situation warrants immediate attention
  • Performs and anticipates certain administrative functions for management, including making decisions within authorized scope or directing the decision making to the proper authority
  • Provides research and administrative support to special projects, preparing data and follow-up on projects
  • Manages department equipment, supplies, office space and department specific systems
  • Sets-up, organizes, maintains and updates files and ensured strict confidentiality with verbal and documented information in the work area, and maintains security of physical and electronic information. Inputs and maintains data in prescribed systems
  • Coordinates and tracks workflows and projects through the department and/or organization to ensure paperwork is complete and follow-up services are provided in a timely fashion
  • Collects, documents, processes payments, and tracks contracts, grants, and special funds
  • Sorts and distributes mail and other communication to appropriate recipients. Organizes and coordinates the flow of information both internally and externally and utilizes technology based communication platforms
  • Provides back-up to other support staff as needed, while working in a team environment in a way that is professional, cohesive and respectful
  • Assists with onboarding new employees and consultants to department by setting up access and completing paperwork
  • Participates and/or lead committees as directed including special event planning, execution and clean-up
  • High School Diploma or equivalent (GED)
  • Three (3) years’ experience providing direct administrative support
  • Excellent computer skills including intermediate to advanced level of experience with Microsoft Office Products
  • Associate or Bachelor’s Degree in a complimentary field
  • More than Three (3) years’ experience providing direct administrative support and the ability to perform functions independently
  • Hearing
54

Temporary Administrative Assistant Resume Examples & Samples

  • Administering compliance training and maintaining detailed records thereof
  • Compiling monthly customer complaints and gift logs from business groups
  • Assisting with ongoing compliance surveillance and/or testing activities
  • Conducting other administrative functions in direct support of compliance activities
  • Prior experience in financial services in a legal, compliance, or audit capacity is preferred
  • College degree or comparable experience
  • Solid knowledge of Microsoft Office applications (specifically, Word and Excel)
  • Ability to quickly learn and adapt to new functions or tasks
  • Ability to manage and prioritize multiple tasks and deliver a quality work product
  • Ability to work in a collaborative team environment or independently as necessary
55

Temporary Administrative Assistant Resume Examples & Samples

  • Flight following of the two helicopters onsite
  • File management, spreadsheet (MS Excel), and word processing (MS Word) skills sufficient to efficiently store and retrieve files, prepare and maintain personnel schedules, and prepare daily reports with little or no supervision
  • Ability to arrange travel and order supplies in GenCID with minimal training
  • Ability to work on day and night shift as required
  • Radio communication skills are an asset
  • No previous helicopter experience is required
56

GMC Temporary Administrative Assistant Resume Examples & Samples

  • Processes customer purchase orders, by verifying inventory availability, ship locations, and transportation of product to shipping destinations
  • Arranges shipment with warehouse companies and prepares import/export documents in accordance with established procedures and guidelines
  • Processes invoices and send invoices to customers
  • Handles all data entry of purchase orders for emergency requirements and periodical stock replenishment
  • Conducts monthly reconciliation of inventory with warehouse vendor
  • Communicates with DIL to check on availability, lead time, and substitutions
  • Processes receipt of goods and invoices
  • Communicates with customers to arrange shipments, answer customers’ inquiries, and assist in trouble shooting
  • Forwards customers’ technical inquiries to DIL’s After Sales Service Manager
  • Sends customers’ monthly statement and following up their payment
  • Greets visitors and clients, determine their needs, and direct them to the appropriate person
  • Answers telephones and directs calls to the appropriate party or to voice mail
  • Receives, sorts, and forwards incoming mail
  • Coordinates pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Orders, receives, stocks, and distributes office, training, kitchen and break room supplies
  • Assists Training department with printing documents prepared by training, arranging training meals, and sending request report
  • Keeps record and file all of Irvine’s facility, office, and training related invoices
  • Serves as primary liaison to all site related vendor/suppliers for needed service or modifications
  • Interfaces with Corporate Functional Groups to support regional activities
  • Drafts official letters and notices to customers
  • Contributes to short and long-term organizational planning and operations improvements
  • Performs other related job duties as assigned
  • Associates degree preferred, High School diploma or equivalent required
  • Must pass background check and negative drug results
  • Office support and/or customer service experience preferred
  • Must have some Microsoft Office experience (Excel, Word, Outlook)
  • Proficiency in Microsoft Suite Applications (Word, Excel, and PowerPoint); advanced level MS Excel skills (ability to import/export data, develop pivot tables and charts), as well as, internet software and e-mail
  • Ability to provide superior customer services
  • Ability to analyze origin of problems and provide solutions
  • Ability to plan schedules and deadlines, and take actions with following the schedules
  • Ability to interact effectively with management, staff and customers
  • Ability to read, analyze and interpret technical business periodicals, professional journals and technical procedures
  • Excellent written/verbal communication and presentation skills
  • Strong organizational skills with the ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests
  • Foresight to anticipate and solve practical problems and resolve issues
57

Temporary Administrative Assistant Resume Examples & Samples

  • Receptionist tasks such as mail distribution, answering phones, greeting visitors, training/meeting room setup, preparing outgoing packages for shipment, etc
  • Performing general office duties associated with office equipment and supplies
  • Data entry and document compilation/upload into an internal database; subsequent filing in a client web-based file storage area
  • Handling correspondence as directed including, but not limited to: formatting outgoing GHD documents, proofreading, copying, scanning, emailing, document editing, report preparation and distribution
  • Maintaining high awareness of all project deadlines and schedules, to ensure early or on time completion
  • Maintaining all electronic and paper filing systems as per our Quality System Standards Work cohesively as a team within the office; assistina team members as
58

Temporary Administrative Assistant Resume Examples & Samples

  • Serves as point of contact for the Executive Office by engaging with all staff and visitors
  • Provides administrative support for executives, including answering phones, monitoring email, and managing calendars using sound judgment and discretion
  • Ensures that executives are prepared for meetings by printing daily calendars and relevant documents for meetings
  • Schedules and plans meetings as requested, including booking conference rooms, printing documents, setting up presentations, and submitting catering requests
  • Ensures documents are signed in a timely manner
  • Arranges travel for executives and EMT as requested by submitting travel authorization and approval forms and liaising with the travel department
  • Assists in arranging travel for Board members
  • Uses templates to draft Delegations of Authority (DOA)
  • Updates and maintains executive office file systems
  • Liaises with recruitment and hiring managers to conduct reference checks for Executive Division candidates
  • Onboards division employees by submitting new employee set-up requests and gathering orientation documents
  • Associate’s degree or equivalent work experience required
  • One year of work experience in a professional office work environment, preferred
  • Ability to troubleshoot IT issues strongly preferred
  • Experience working with high-profile stakeholders preferred
  • Ability to maintain discretion and work with highly confidential and/or protected information required
  • Demonstrated ability to communicate clearly and concisely both orally and in writing; strong cross-culture communication and sensitivity skills
  • Demonstrated ability to handle routine tasks and operational issues in a high-paced environment
  • Ability to multitask with strong attention to detail, organization, and time management
  • Demonstrated excellent client service skills
  • Ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results
  • Strong knowledge of MS Office applications
  • Language proficiency in a second language, preferred
  • Previous experience working, living, or conducting volunteer work in developing countries preferred
59

Temporary Administrative Assistant Resume Examples & Samples

  • Strong verbal communication skills to regularly assume a broad variety of administrative duties
  • Thorough knowledge of office technologies including all Microsoft software applications including CRM
  • High degree of independent judgment and discretion
  • Ability to meet multiple and concurrent deadlines
  • High degree of attention to detail and accuracy
60

Temporary Administrative Assistant Resume Examples & Samples

  • The I-Client philosophy and the Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture
  • Assist in client onboarding and changes by facilitating data entry in the administration and ancillary systems
  • Assist in preparation of client forms and mailings including 5500 extensions, annual notices and special mailings
  • Provide participant count to billing on a quarterly basis
  • Prepare information for standard reports by accessing various administration systems to consolidate and format data
  • Responsible for scanning incoming mail into data management system
  • Backup for the receptionist and office manager
  • Overtime as required
  • Other projects or assignments as directed by manager
61

Temporary Administrative Assistant Resume Examples & Samples

  • Front desk responsibility, including greeting guests cordially, daily mail, and shipping requests for the department
  • Assist with scheduling
  • Composes and prepares confidential correspondence, reports, and other complex documents using Word, Excel and PowerPoint
62

Temporary Administrative Assistant Resume Examples & Samples

  • Support multiple branches on obtaining new permits for the operation of commercial vehicles
  • Process the annual renewals of licenses and permits for approximately 3000 vehicles
  • Process citations payments (30-50 per month)
  • Perform monthly accounting balance on expenses using Walker and FIS / AS 400
  • Interact with internal and external customers to answer questions regarding the status of the licenses and permits of vehicles Interact with governmental agencies in person or by mail to process required permits
  • Provide clerical and administrative support to office staff
63

Temporary Administrative Assistant Resume Examples & Samples

  • Serves as the first point of contact for the office. Greets and receives all visitors, answers and screens phone calls, refers individuals to appropriate staff, and ensures accurate and timely assistance in all matters
  • Provides overall administrative support to the department/division including but not limited to: entering, formatting, and printing information; organizing work; relaying messages; maintaining files; monitoring equipment; coordinating faxes; and assessing and ordering supplies
  • Writes and types correspondence, reports, and other materials for own or supervisor’s signature. Proofreads and edits copy generated by supervisor and others
  • Oversees maintenance of electronic and paper filing systems and databases including retrieval of information, supervision of data entry, interfacing with IT for problem resolution, and revising existing or creating new processes for maximum efficiency. May also assist with updates to department website
  • Manages the department email account, responding to all emails in an appropriate and timely manner
  • Maintains supervisor’s calendar as needed, ensuring content is accurate and up to date
  • Assists with travel arrangements for department staff, including preparing hotel reservations, scheduling flights, and transportation
  • Responsible for interviewing, selecting, training, and evaluating student assistants
  • May supervise the daily workload of other support staff
  • Responsible for monitoring and assisting with the budget preparation and record keeping
  • Responsible for planning and arranging logistics for meetings and special events
  • Assumes additional responsibilities and special projects as required and as necessary
  • At least 3-5 years of experience in general office administration
  • Able to present a positive and professional demeanor at all times
  • Excellent typing, editing, and proofreading skills
  • Strong organizational, interpersonal, customer service, and communication skills, and must be able to maintain a high degree of confidentiality at all times
  • Ability to successfully perform multiple tasks and balance multiple priorities is essential
  • Thorough knowledge of MS Office (Word, Excel, Power Point, etc.) is necessary
  • Able to work with ethnically, culturally, and socially diverse students, staff, faculty, and other constituencies
  • Strong supervisory skills
64

Temporary Administrative Assistant Resume Examples & Samples

  • Ensure that all electronic documents and mailed documents are saved to the specific locations within the appropriate student’s account so that they can be verified
  • Ensure that Academic Records are identified and labeled properly for review by specific departments
  • Protect the privacy of students and families by following the steps set forth by Connections Academy
  • Maintain current filing within our data management system and ensure support staff properly adheres to proper records management system
  • Mail merge data to provide addresses for outgoing mail and assist with mass mailings
  • Process incoming mail that is for Enrollment Team
  • Assist Enrollment Supervisor in EMS records maintenance including data entry, as needed
  • Report issues related to the malfunction of office equipment including copiers, printers and file cabinets
  • Supporting the Enrollment Document Verification Manager on a number of different tasks that are emerging daily
  • Answer and properly forward all incoming Enrollment issues via the Enrollment Email Question Box; and
65

Temporary Administrative Assistant Resume Examples & Samples

  • Monitor email inbox for submissions and respond to inquiries in a timely manner
  • Log submissions using Excel
  • Perform other administrative duties and special projects as assigned
  • Is a self-starter and fast learner with the ability to 'hit the ground running'
  • Excellent communication (verbal and written) and interpersonal skills
  • Strong computer skills, including Microsoft Office (Outlook, Word, PowerPoint, Excel)
  • Excellent organizational skills with the ability to manage situations through from start to finish
66

Temporary Administrative Assistant Resume Examples & Samples

  • Greet visitors and assist with contacting their host/hostesses. Ensure building specific access processes and policies are enforced
  • Answer incoming phone calls, transfer as appropriate using the routing guide maintained by the receptionist team
  • Respond to inquiries from internal and external customers regarding such information as: locations of offices/rooms, local services and amenities
  • Follow safety and security protocol at all times, working closely with security staff
  • Assist employees with conference room reservations
  • Restock when inventory is low
  • Receive incoming accountable deliveries (e.g., Fed Ex, UPS etc.). Facilitate the distribution to the proper department, locations and customers
  • Perform various administrative projects as requested, including, but not limited to: stuffing envelopes, data entry, receiving and distributing faxes, attendance records, accounts payable & other related office support duties
  • Work with CoStar, Xceligent to keep all sublease listings marketed and up to date
  • Act as ambassador for Real Estate & Workplace, using appropriate etiquette and professionalism at all times
  • Maintain the front desk and lobby areas as well as all kitchen area’s in a neat and organized manner, in compliance with all governing codes and regulations
  • Arrange for local taxi service and courier pick-ups, as requested
  • Troubleshoot issues or problems with printers, fax machines, postage machines, binding machines, projectors, conference rooms and general office problems. Coordinate resolution with appropriate contact
  • Provide back up support to Brokerage Admin team as needed
  • Retrieve and sort mail. Deliver outgoing mail to the mail room daily
  • Demonstrated proficiency with all applicable software packages, including, but not limited to: MS Windows and MS Office, including MS Word, Excel, Outlook, and PowerPoint and Adobe Creative Suite
  • Ability to communicate effectively with employees and visitors as necessary
  • Ability to organize and prioritize multiple tasks
  • Must have a positive, professional attitude
  • Must be able to work well independently with an ability to work collaboratively with others
67

Temporary Administrative Assistant Resume Examples & Samples

  • Attention to detail to ensure each binder is complete and accurate
  • Ability to move around to manage print jobs
  • Ability to prioritize jobs to ensure that binders are ready on time for scheduled use
  • Microsoft Office merge skills (Word/Excel)
  • Adobe Acrobat (merge and separate pdf files)
  • Ability troubleshoot printing issues
  • Salesforce experience is helpful
68

Temporary Administrative Assistant Resume Examples & Samples

  • Coordinate and perform high level, complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures
  • Provide administrative support for special projects. Assist in preparing data, reports, and follow-up on projects and reports
  • Communicate confidential information to senior administration and external sources
  • Assist the Department Head in preparing and reconciliation of budgets
  • Participate in the planning and organization of the office in terms of staffing, establishing administrative policies and procedures and financial matters. Develop a comprehensive knowledge of administrative activities of the department and the Medical School
  • Manage the daily operation of the office, schedules, organizes and delegates secretarial tasks, supervises clerical activities, resolves problems with medical, professional, and clerical staff
  • Monitor and evaluate office procedures. Initiate and implement new procedures as needed. Develop and writes office procedure manuals, revises as required
  • Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display
  • Process payroll, personnel action, and other human resource related forms
  • Answer phones and screens calls. Provide information and responds to questions
  • Greet visitors; ascertains their needs and provides information as required
  • Arrange and schedule meetings. Record, prepare, and distribute minutes
  • Arrange travel logistics and coordinates schedules. Complete travel advance and authorization forms. Submit voucher forms with appropriate receipts and information for reimbursement. Maintain travel records
  • Review mail, highlights action or important items and attaches relevant files or information for review. Respond to routine correspondence. Draft responses to more complex correspondence
  • Maintain office equipment and inventory of supplies, purchase materials, and prepares purchasing paperwork and contracts
  • Associate’s degree in Business, or equivalent experience
  • 5 years of office experience
  • Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
69

Temporary Administrative Assistant Resume Examples & Samples

  • Reception of customers and visitors,
  • National and international telephone service
  • Reception and conferencing of goods
  • Mail and transportation of goods
  • Management of fleet
  • Room reservation supervision
  • Organization of coffee breaks
  • Contact with vendors
  • Other activities to support the administrative department
  • Fluent in portuguese
  • Basic english
70

Temporary Administrative Assistant Resume Examples & Samples

  • Provide back up support to the receptionist, including
  • Answering the phone and transferring call
  • Greeting guests of the firm
  • Organizing, sorting and distributing mail
  • Create electronic and physical client files
  • Organize, maintain and file legal documents
  • Update client information in database
  • Provide administrative support to attorneys and legal staff as needed
  • Undertake independent projects
71

Temporary Administrative Assistant Resume Examples & Samples

  • Arranges travel and accommodation for Executive Department staff and Board of Directors, adhering to MSF travel guidelines (including domestic and international flights, hotel, ground transportation, and visa applications)
  • Provides support on finance related tasks for the Executive Department. Assists in processing credit card reports and other administrative tasks relating to financial tracking
  • Provides other administrative support as needed under the supervision of the Board and Executive Liaison Officer and in coordination with the Executive Intern, such as booking phone lines, conference rooms, etc. for meetings and conference calls. Coordinate logistics for in-person Board meetings
  • Organize and maintain institutional documents pertaining to the Board on the MSF movement wide intranet
  • Provide additional admin support to the Executive Director and Board and Executive Liaison Officer, such as maintaining the ED calendar, scheduling meetings, arranging signatures, organizing files, and answering phone calls
  • Proven administrative or assistant experience
  • Ability to prioritize ongoing vs. immediate needs appropriately
  • Flexibility and ability to exercise good judgment and discretion
  • Proven time management and exceptional organizational skills
  • Ability to work both with a team and independently to handle a large volume of work
  • Strong interpersonal, written and oral communication skills
  • Proficiency in Microsoft Office (Word, Excel, etc.) and databases; knowledge of SharePoint preferred
  • Experience in bookkeeping and accountancy preferred
  • Genuine interest of in humanitarian work and international current events
  • Commitment to MSF’s humanitarian principles
72

Temporary Administrative Assistant Resume Examples & Samples

  • Manage calendars and schedules appointments, screen incoming calls and correspondence and respond independently when possible
  • Organizes events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers
  • Prepare agendas, notices and minutes
  • Prepare confidential correspondence, reports and other documents
  • Perform confidential secretarial functions including developing and typing written correspondence. Respond to routine external correspondence. Type memos, purchase requisitions, payment requests and other department forms and documents
  • Arrange travel plans and itineraries, compiles documents for travel-related meetings
  • Prepare expense reports and reimbursement documentation and reconciles corporate credit card account(s)
  • Maintain confidentiality of all corporate, personnel and research matters
  • Order office supplies and maintains supply cabinet and replenishes break areas
  • To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position
  • Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality
  • Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things
  • Oral communication—the individual speaks clearly and pleasantly
  • Quality control—the individual demonstrates accuracy, thoroughness, and monitors own work to ensure quality
  • Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
  • Microsoft Office Suite of applications
  • 0 to 2 years of equivalent experience
73

Temporary Administrative Assistant Resume Examples & Samples

  • Coordinate with Employee Services to ensure all hourly employees are paid correctly and on time, including any special requests
  • Data entry of all hourly timecards, within the allotted timeframes to ensure proper payment
  • Provide support for Customer queries
  • Time entry for Aggregates and Cement employees
  • Administrative support of payroll
  • Coordinate with Sales Administrator to verify and correct daily edit reports, prepare customer credit re-bills and adjustment
  • Provide back-up support to Administration Supervisor, Dispatch and Reception
  • Two or more years of administrative or customer service/inside sales experience with demonstrated administrative research, basic accounting and analytical skills
  • Experience in the construction industry is preferred
  • Proven track record of providing excellent customer service skills
  • Strong Microsoft Office, Kronos and JWS experience an asset
  • Must be able to work independently and prioritize daily activities to support sales activities
  • Flexibility and initiative to take on new tasks and responsibilities
  • Some post-secondary education in business or accounting preferred
74

Temporary Administrative Assistant Resume Examples & Samples

  • Represent the company at the front desk
  • Coordinate meetings, events, order catering and logistical arrangements
  • 2 year+ receptionist and/or administrative experience in a corporate setting
  • Team Player attitude, excited to be part of an administrative team
  • Proactive self-starter with the ability to keep up with fast paced environment
  • Detail-oriented
  • Ability to multi-task and change priorities quickly
  • Strong skills in Excel, Word, PowerPoint and Outlook
  • Dependable and reliable
  • Familiarity with Concur and/or NetSuite is a plus