Temporary Administrative Assistant Job Description

Temporary Administrative Assistant Job Description

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Temporary administrative assistant provides word processing, spreadsheet, and database (4-H Online 2.0 – 4-H Youth Development Online Database) assistance to program staff.

Temporary Administrative Assistant Duties & Responsibilities

To write an effective temporary administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included temporary administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Create and update excel documents for book projects
Maintain accurate addresses, phone and email information in student management system (TotalView School)
Maintain a working knowledge/competency of appropriate systems and applications, including Word, Adobe, Excel and Outlook
Compiling reports from multiple sources into one document
Coordinate with graphics team to talk through graphics requests from clients and manage the timeline/process as far as deliverables (are they hitting deadlines, etc)
Basic internet research and compilation into Word document
Ad hoc administrative requests as needed
Maintain book project accounting files – process appropriate payments
Maintain office filing
Type documents, reports and correspondence

Temporary Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Temporary Administrative Assistant

List any licenses or certifications required by the position: HR, USMAP, DOL, US, BA, AA

Education for Temporary Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the temporary administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Education, Business, Management, Communication, Associates, Business/Administration, Administrative Assistant, Communications, Graduate, Computer

Skills for Temporary Administrative Assistant

Desired skills for temporary administrative assistant include:

Word processing
Spreadsheet
Microsoft applications
Database software programs
Excel
Microsoft Office
Email
Photoshop and Illustrator
PowerPoint
Customer service principles and practices

Desired experience for temporary administrative assistant includes:

High level of professionalism, courtesy and integrity
1+yrs basic administrative experience
Team player with the ability to frequently change priorities in a fast-paced environment
Superior record for attendance and punctuality
High school diploma or equivalent essential
Some office administration experience is highly preferred

Temporary Administrative Assistant Examples

1

Temporary Administrative Assistant Job Description

Job Description Example
Our growing company is looking for a temporary administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for temporary administrative assistant
  • Coordinate messenger and courier service
  • Assist in schedules
  • Fax, scan and copy documents
  • Monitor and maintain office supplies
  • Greet public and clients and direct them to the correct staff member (covers front desk for breaks)
  • Routinely performs project-related work that may include independent research, analysis and report preparation using online tools, databases and spreadsheets as may be required by the project
  • Independently researches, collects and compiles documents and data for special and regular reports, selecting data from various sources
  • Delivers exceptional client service and builds strong client relationships
  • Assistant is responsible for supporting the Head of Recruiting ​with phone coverage, calendar maintenance, and general administrative tasks
  • Although directly supporting department head, this role acts as a backup and support to ​the ​Recruiting Coordinators as needed
Qualifications for temporary administrative assistant
  • Extensive knowledge of the function, organization, industry, policies, procedures and services
  • Responsibilities​ may include scheduling interviews, escorting candidates, database entry and updating, tracking and archiving of portfolios and reels, ​offer letter preparation, EEO record maintenance, background check processing and archiving, maintaining candidate files, preparing ad hoc reports
  • Will be responsible for providing graphic design support for department as necessary, including designing recruiting materials, offer letters, banners
  • Maintain calendar and secure travel arrangements as directed
  • 1-2 years direct experience in a support function role
  • Assist in maintaining contact with families, teachers, and other community members
2

Temporary Administrative Assistant Job Description

Job Description Example
Our growing company is hiring for a temporary administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for temporary administrative assistant
  • Set up conference calls, meetings and office functions both on and off-site
  • Support administrator and Operations Manager with local enrollment processes as needed
  • Keep all conference rooms, kitchen and general traffic areas clean and in order
  • Schedule, book and confirm state testing locations and other student events
  • Generate and complete travel and expense reimbursements and purchasing requests
  • Assist faculty with class material
  • Assist with IRB approval submissions
  • Serves as a primary contact for the Facilities Department Staff and Management team
  • Answers and responds to departmental mail and inquiries on own initiative and follows up with staff, other departments, customers, and vendors to ensure that requests are carried out
  • Performs a wide variety of routine and complex general office and administrative duties including preparation of drafts, memos, letters, transmittals and general department documentation
Qualifications for temporary administrative assistant
  • MS Office, NU Financials, SES
  • Strong Outlook experience
  • A HS diploma and a minimum of 5 years’ experience providing C-Level executivesupport
  • Ability to exercise a high attention to detail and initiative
  • A bachelor's degree or an associate's degree or the equivalent combination of education, training and experience from which comparable skills can be acquired
  • Adobe products, MS office, database, graphic design, web content management
3

Temporary Administrative Assistant Job Description

Job Description Example
Our company is hiring for a temporary administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for temporary administrative assistant
  • Routinely prepares the layout of spreadsheets, reports, proposals, presentations, departmental forms, logs and tables
  • Establishes systems for and maintains general department records and files within defined guidelines, including but not limited to lease, purchase, vendor, space inventory documentation, project files and logs
  • Answers telephone calls and tactfully handles inquires and/or transfers calls to appropriate party
  • Provide administrative support of Facilities managed capital and leasehold tenant improvement projects
  • Copying patient record
  • Mailing or scanning patient records
  • Printing documentation or reports
  • Scheduling appointments for trainings with providers
  • Coordination of training materials
  • Scanning all correspondence, data entry
Qualifications for temporary administrative assistant
  • Experience with UAccess Financials and Analytics
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form with a limited amount of supervision
  • People oriented individual able to develop familiarity with individual GHI departments, employees and their needs
  • Possesses a poised and professional manner able to remain calm in emergency situations
  • Dependable, punctual and proactive with strong customer service orientation
  • Self-starter who routinely performs daily responsibilities with minimal direction
4

Temporary Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a temporary administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for temporary administrative assistant
  • Processing return mail
  • Validating participant paperwork
  • Streamlines administrative protocols by coordinating preparation of reports, analyzing data, and identifying solutions
  • Provides administrative support with freelance pool
  • Coordinate payments to faculty for online course design
  • Ensures availability of equipment/software for DL staff
  • Supporting DL staff with travel arrangements for travel to professional meetings
  • Performs a variety of secretarial duties, to include drafting and answering emails, filing, taking phone calls, scheduling appointments, and making travel arrangements
  • May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials
  • Coordinates with the local Network Enterprise Center (NEC)
Qualifications for temporary administrative assistant
  • Team player who enjoys working in a fast-paced and evolving environment
  • Ability to handle sensitive information with absolute discretion
  • Ability to multi-task, prioritize and drive to results with high emphasis on quality
  • Has knowledge and understanding of the Facilities organization and related services provided by that department to the company it supports
  • Minimum HS diploma and 4+ years related office experience, college degree preferred
  • Able to receive, respond and apply feedback in a professional manner
5

Temporary Administrative Assistant Job Description

Job Description Example
Our company is looking to fill the role of temporary administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for temporary administrative assistant
  • Track and process global benefit enrollments (e.g., health insurance, FSA, vision, ), terms, changes, and transfers
  • Inbound and outbound customer service support (via phone) as relate to prospective student inquiries
  • Data entry and contact management
  • Responsible for the implementation of the Mission Statement of the PRG and EN
  • Providing support for exhibitions and events by helping with organization
  • Preparing the department’s financial documents, such as invoices, contracts, reimbursement requests and purchase orders
  • Will provide support to prepare information and all communication regarding the implementation of the Collections Management process for all RU-N galleries
  • Assemble completed tax returns in Adobe format for electronic delivery
  • Effectively file resources and/or documentation according to Firm electronic retention standards
  • Interact with internal clients in an efficient, courteous, and professional manner
Qualifications for temporary administrative assistant
  • Minimal local travel
  • Level of confidentiality
  • Operation of office equipment
  • A High School or the equivalent combination of education, training and experience
  • Efficient worker with good organizational skills, and ability to assist other
  • Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training

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