Temporary Administrative Associate Job Description

Temporary Administrative Associate Job Description

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Temporary administrative associate provides various administrative and confidential duties requiring skill and knowledge of organizations, policies and practices to relieve management of administrative details.

Temporary Administrative Associate Duties & Responsibilities

To write an effective temporary administrative associate job description, begin by listing detailed duties, responsibilities and expectations. We have included temporary administrative associate job description templates that you can modify and use.

Sample responsibilities for this position include:

Demonstrates knowledge and adherence to basic policies, procedures and processes
Review, revise, and interpret policies and procedures
Develop, oversee and/or assist in the development of brochures, flyers, newsletters and other materials as needed
Manage annual Email Campaign for Heart Walk
Assist Development Directors in preparing for committee meetings as needed
Coordinate production and dissemination of presentations, course handouts, grant proposals, brochures
Assists with coordination on projects and meetings
Printing/organizing/overseeing event flyers
Deliver items to local schools up to 25%
Support faculty members with high volume meeting scheduling

Temporary Administrative Associate Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Temporary Administrative Associate

Typically a job would require a certain level of education.

Employers hiring for the temporary administrative associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Public Administration, Finance, Law, Accounting, Administrative Assistant, General Office, Associates, Management

Skills for Temporary Administrative Associate

Desired skills for temporary administrative associate include:

Proofreading and attention to detail
Skill in report preparation
Business letter writing format
Protocol
Style
Office management principles and practices and administrative procedures
Promotion of programs
Office management principles
Policies
Practices

Desired experience for temporary administrative associate includes:

Assists with data entry of Heart Mini registrations & donations
Runs errands for team, picking up donations, dropping off race packets
Helps to manage bag packing weekend (Feb
May attend health fairs to disperse information about the Mini help participants sign ups
Respond to inquiries, and determine and take appropriate action as required
Effectively and efficiently answer and transfer incoming phone calls

Temporary Administrative Associate Examples

1

Temporary Administrative Associate Job Description

Job Description Example
Our growing company is looking to fill the role of temporary administrative associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for temporary administrative associate
  • Proactively communicates the status of work
  • Utilizes available technology to carry out job responsibilities and determines most appropriate technology to accomplish a given task
  • Sorts and distributes incoming and interoffice mail, assists in processing express and overnight courier packages and meters mail and packages and delivers to post office/mailbox and/or carrier mail drop boxes
  • Makes photocopies and delivers finished project according to schedule
  • Process appointments of research staff, postdocs, visiting scholars, and visiting student researchers
  • Perform reimbursements, including clearing reimbursements for Department Travel Card (TCard) transactions
  • Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies
  • Respond to routine inquiries from students, postdocs and research staff
  • Compose and draft documents and correspondence for emails, presentations, course handouts, grants, and reports
  • Provides advanced and routine administrative support to Quality Assurance (MH) Specialist/Supervisor
Qualifications for temporary administrative associate
  • Must be able to communicate effectively with co-workers
  • Ability to operate a computer and other office productivity machinery, such as a copy machine and printer
  • Job entails meticulous attention to detail
  • High school diploma and four years of administrative experience, or combination of education and relevant experience
  • High school diploma and four years of administrative experience, or a combination of education and relevant experience
  • Responsible for full client cycle overseeing data/processes related to admissions, payer verification, and billing and discharge
2

Temporary Administrative Associate Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of temporary administrative associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for temporary administrative associate
  • Supervising and responsible for hiring, coordinating and training gallery attendants
  • Logistics and shipping for 4 major events in May and June (2 in Colorado and 1 in Houston)
  • Source and order shirts and knee pads for the events then have them shipped appropriately
  • Call various community groups to encourage attendance at each of the 3 events
  • Shipping and following up on placement of 131 CPR in Schools kits throughout the affiliate
  • Calling previous CPRiS kit locations that are older than 5 years to see if they need replacement kits and if they are interested in purchasing more
  • General accounting/budget management support
  • Coordinate the docent tour scheduling program and assist in coordinating the main museum schedule of events and programs
  • Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets
  • Process and monitor a high volume of routine financial transactions, which may include researching and resolving discrepancies
Qualifications for temporary administrative associate
  • Work directly with the Sr
  • Respond to inquiries and take appropriate action as required
  • Ability to learn and utilize new computer programs to store data like Dynamics and Greater Giving
  • Ability to effectively follow up with donors on payment of pledges, names for seats at event, making donors feel important and left with a sense of delight
  • Ability to call local shops, businesses and organizations to solicit and follow up on requests for auction donations
  • 1+ year related experience handing cash, checks
3

Temporary Administrative Associate Job Description

Job Description Example
Our company is looking to fill the role of temporary administrative associate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for temporary administrative associate
  • Covers all aspects of creating a website
  • Helps in events management Upon meeting with research team and assessing their needs
  • May assist in the preparations and proofing of materials for reports and other publications
  • Writes and edits content
  • Designs webpage layout
  • Determins technical requirements
  • Updates websites
  • Creates back up files
  • Solves code problems
  • Composes, types, edits, proofreads and produces in final form correspondence, forms, reports and other documents
Qualifications for temporary administrative associate
  • Develops and oversees the maintenance of office filing systems
  • Maintains complex and confidential files for administrators
  • Assists in preparing departmental budgets by gathering and compiling information and making recommendations
  • Collects data from various sources and analyzes for accuracy
  • Perform duties associated with scheduling, organizing, and operating events
  • May coordinate work between organizational units of the organization
4

Temporary Administrative Associate Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of temporary administrative associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for temporary administrative associate
  • Skill in note-taking
  • Purchase class materials
  • Check and submit invoices, expenses and other types of orders
  • Initiate work requests, monitor completion
  • Collects data from various sources and analyzes for accuracy, completeness and relevance
  • Initiates paperwork or electronic documents for faculty and staff appointments
  • Supervises clerical staff members
  • Answer phones, and serve as a resource on unit procedures and general inquiries
  • Perform duties associated with scheduling, organizing, and coordinating field trips and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors
  • Perform office duties including, but not limited to, handling of incoming and outgoing mail, making copies, and monitoring and ordering of office supplies
Qualifications for temporary administrative associate
  • Minimum 3 years of administrative support work or similar related background
  • This is a full-time, non-benefits eligible, temporary position with an expected end date of 12/15/2017
  • Familiarity with Stanford specific programs preferred (Oracle Financials, Reportmart 1 & 3, OBIEE and eAM)
  • Coordinate daily office support activities and administrative interactions
  • Research and analyze administrative requirements for specific programs or projects
  • Maintain a variety of fiscal, administrative, and academic records
5

Temporary Administrative Associate Job Description

Job Description Example
Our company is looking for a temporary administrative associate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for temporary administrative associate
  • Coordinate the maintenance of files, records, office supplies, or equipment
  • Hire, train and supervise student workers and support staff as needed
  • Serve as backup to Departmental Chair’s Executive Assistant – providing full administrative and calendaring support in the Executive Assistant’s absence
  • Weekly Medical Grand Rounds scheduling and coordination, including developing, compiling and writing communications, promotional literature, flyers and outlines, coordinating process from development through printing and distribution
  • Serve as liaison and central point-of-contact to faculty, staff and outside agencies in facilitating program objectives
  • Maintain conference room scheduling and update room wizard
  • Triage general questions, answer and screen main phone line, receive/sort mail and faxes
  • Oversee Monthly Research Seminar Series to include same steps as grand rounds
  • Prepare itineraries for recruits and guest speakers
  • Additional duties to be assigned as it relates to the position
Qualifications for temporary administrative associate
  • Skill in the use of computers and software
  • Skill in writing various types of communication
  • Proficiency in Smartsheets, Google Suite, and Box preferred
  • Familiarity with Stanford’s travel process and guidelines preferred
  • Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, create and maintain files and filing systems, monitoring and ordering of office supplies
  • Perform duties associated with scheduling, organizing, and coordinating meetings on and off campus, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors

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