Administration Assistant Resume Samples

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DH
D Hegmann
Domenica
Hegmann
61514 Damaris Junctions
Phoenix
AZ
+1 (555) 836 7866
61514 Damaris Junctions
Phoenix
AZ
Phone
p +1 (555) 836 7866
Experience Experience
07/2015 present
Chicago, IL
Senior Administration Assistant
Chicago, IL
Senior Administration Assistant
07/2015 present
Chicago, IL
Senior Administration Assistant
07/2015 present
  • Diary management
  • Works with Facilities and IT to coordinate office moves, system access, and telephone changes which include complete and accurate request documentation and procedures
  • Gathers information and prepares responses to action items. Reviews, proofreads and analyzes documents to assure accuracy and conformance to company procedure before signature or release
  • Responsible for creating and maintaining departmental files as well as document creation, filing, sorting, copying, prioritizing, faxing, and distributing mail and documents
  • Close working relationships with business development leadership team and other key business stakeholder/leaders across the organization to ensure strategic prioritization
  • Prepare reports, ad hoc spreadsheets, professional presentations, etc. (i.e., monthly Operations status presentation, biweekly status reports, and organizational charts)
  • Participates in and supports department and company employees in related teams, committees and organizations to accomplish special projects, company, and department goals
11/2008 02/2015
Los Angeles, CA
PA / Administration Assistant
Los Angeles, CA
PA / Administration Assistant
11/2008 02/2015
Los Angeles, CA
PA / Administration Assistant
11/2008 02/2015
  • Establish good working relationships with management and staff of Northern Trust
  • Update Senior Management appointment schedule on a weekly basis
  • Organising and attending meetings – ensure manager is prepared for meetings
  • Prioritise work and meet deadlines set by the Head of Department
  • Flexible in approach to work
  • Expense management via Concur
  • Provide an accurate and fast typing service using MS Word
02/2002 09/2008
Dallas, TX
Administration Assistant
Dallas, TX
Administration Assistant
02/2002 09/2008
Dallas, TX
Administration Assistant
02/2002 09/2008
  • Co-operation/Teamwork – works harmoniously with others; coordinates own work with others; values working relationships; friendly positive manner
  • Provide direct support to the Office Manager and to other functional areas as assigned by the Office Manager
  • Provide administration support to the General Manager & National Service Delivery Manager of EO Services
  • Quality of work – maintains high standards despite pressing deadlines; checks own work and regularly produces accurate thorough work
  • Provide day-to-day assistance to the Maintenance Manager
  • Develop and maintain excellent staff relationship with colleagues i.e. Sales Managers/Valuation Managers and present a professional image at all times
  • Assist office manager for other administration work if necessary
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
Iowa State University
Bachelor’s Degree in Accuracy
Skills Skills
  • Good Knowledge and skills of MS Office software, good presentation skills
  • Collaborative and action-oriented, with ability react positively and quickly to sudden and unpredictable change
  • Strong attention to detail skills and dedication to providing high quality outputs
  • Strong teamwork skills; and a strong ability to offer suggestions and improvements to process and work effectively with all personalities
  • Be highly personable, approachable, discreet and confidential
  • Excellent time management and prioritisation skills with strong attention to detail and accuracy
  • Strong attention to detail skills and dedication to quality outputs
  • Good general knowledge of the insurance business - desirable
  • Excellent attention to detail with the ability to get work right first time
  • Proven attention to detail coupled with the ability to work under pressure in meeting set deadlines
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15 Administration Assistant resume templates

1

Administration Assistant Resume Examples & Samples

  • Answers a high volume of calls in an efficient and professional manner and screening calls as required. Direct callers to the appropriate personnel and performs follow-up calls and correspondence
  • Scheduling of Appointments
  • Coordinate/Arrange Corporate VIP/VIP requests, i.e., ticket requests, seating arrangements and lodging, etc,
  • Handle all ticket requests for GM review, i.e. V.I.P., Home Office, Employee, etc. Must work closely with Box Office management on all ticket requests to ensure tickets are distributed to the correct parties
  • Organize and maintain GM filing system
  • Keep copy of all vendors agreements on file
  • Responsible for ordering venue office supplies
  • Coordinate office birthday recognition
  • Order parking validation tickets and provide to outgoing guests
  • Locate and purchase office furniture as requested by GM, i.e. chairs, desks, etc
  • Compare services and rates of select vendors such as FedEx, UPS, Xerox, etc., while working with corporate to guarantee lowest possible rates
  • Negotiate prices for office supplies and maintain positive relationship with vendors
  • Liaison with service maintenance companies for all office equipment
  • Oversee all cell phone usage as per GM policy
  • Distribution and maintenance of Company issued cell phones
  • Handle all mail service requests for UPS, Federal Express and US Postal Service
  • Ensure postage meter account is current
  • May assist with other functions such as data entry and other clerical duties as requested, (Marketing, Human Resources and Operations
  • 1-2 years of Receptionist experience or office administrator experience
  • Tolerance of all cultures, music and art forms
2

Administration Assistant Resume Examples & Samples

  • Comprehensive phone coverage
  • Conference co-ordination and tracking
  • Creating and amending presentations in PowerPoint and collating final documents
  • Liaising with facilities, post room, print room and couriers
  • Use of CBC Meetings calendar (training will be provided)
  • Taking minutes where required for meetings / calls
  • Proven experience working in a similar role within financial services or busy corporate environment, (preferably experience from regulated industry or/ industry with high level of confidentiality)
  • Interested in Asset Management
  • Strong Administrative skills
3

Cotton On Body-production Administration Assistant Resume Examples & Samples

  • Entering data to meet office deadlines at 100% accuracy
  • Creating new purchase orders and style numbers
  • Revising orders and shipping documents
  • Process Volume Line Orders & email to suppliers
  • Confirming shipping and packing instructions
4

Trust Administration Assistant Resume Examples & Samples

  • Assist in administering a variety of fiduciary accounts, assuring a superior level of client service
  • Ability to distinguish between different types of trust documents and assist in making judgments in matters requiring exercise of discretion
  • Ensure that the trust account set-up and on-going administration of all fiduciary accounts is in full compliance with all applicable statutes and regulations
  • Assist in account set-up and preparation of materials for management committees
  • Set up physical and electronic files
  • Draft and send correspondence to clients
  • Maintain client service standards in all client communications
  • Work with affiliated entities, including internal audit, as needed
  • Provide account administrative services to New York Private Bank and Trust Company, operating subsidiaries, private label trust companies and other business channels as they develop
  • Develop and maintain monthly management reports in collaboration with the Trust Operations Manager
  • Accessible during office hours
  • Attend meetings and prepare agendas, minutes and follow-up as needed
  • Set goals, prioritize and execute duties of the position
  • Represent company as a professional in appearance and manner. Written and oral communication to be done with the highest level of integrity and accuracy
  • Quality and quantity of duties to be performed as expected for position
  • Bachelor’s degree (B.A., B.S.) from four year college or university preferred; or one to three years related experience and/or training; or equivalent combination and experience
5

Administration Assistant Resume Examples & Samples

  • First point of contact on all external matters including call screening, processing mail/post, meeting requests etc
  • Preparation and processing of expense reports ensuring timely repayment to corporate credit cards
  • Track scripts across the department
  • At all times present the EVP Programming and the function in the best way possible
  • Manage and update contact databases, filing and any other systems as required
  • Skilled of Microsoft office, Outlook, Word, Excel, and PowerPoint
  • Able tomanage pressure and conflicting demands as well as priorities tasks from several managers
6

Administration Assistant Resume Examples & Samples

  • Maintaining variable calendar arrangements and schedules for members of the team
  • Coordinating complex travel arrangements
  • Dealing with expenses using Concur and invoices using Smaartweb
  • Acting as a contact point and ambassador for the teams
  • Organizing client events and entertainment
  • Providing secretarial assistance in the absence of other members of the buddy group
  • Dealing with photocopying, printing and filing for team members as requested
  • Telephone answering including managing call data
  • Providing assistance with teams’ Research products using advanced Microsoft Office applications
  • Dealing with numerous ad hoc internal and external client requests for data etc
  • Assistance with marketing schedules, conferences and roadshows etc
  • Dealing with client lists including gaining knowledge and understanding of the teams’ priority clients
  • Proven secretarial experience preferably within a blue chip environment/financial services entity
  • Experience of supporting a number of people
  • Advanced knowledge of all Office applications - Word, Excel and Powerpoint
  • Ability to manage complex diary management
  • Able to maintain confidentiality
  • Able to problem solve
  • Resilience and flexibility
7

Administration Assistant Resume Examples & Samples

  • Minimum 2 years experience supporting a team, ideally within an investment bank or financial services
  • Proficient in MS Office application (Word, Excel and PowerPoint)
  • Strong communication skills including fluency in English
  • Team player, eager and willing to learn
  • Ability to work under pressure, prioritize and multitask to meet tight deadlines
  • Highly organized and detailed minded
8

Adelaide, Iwm Administration Assistant Resume Examples & Samples

  • Providing administration support to the Branch Management Team
  • Answering incoming calls in a cordial, professional and timely manner
  • Scanning, storage, filing and archiving of documents
  • Managing the branch cheque handling procedures
  • Correspondence – timely distribution of all faxes (incoming and outgoing), distribution of Australia Post mail, monitoring correspondence in conjunction with Branch Manager to ensure adherence to Correspondence Policy
  • Assisting with the co-ordination of client events, seminars, research and company presentations etc
  • Assisting with overflow work from Client Services Associates as required
  • Strength in organsational ability and the ability to work unsupervised
  • A proactive approach and high level of reliability and punctuality
9

Administration Assistant Resume Examples & Samples

  • Office administration, transfers, paperwork preparation and submission
  • Primary point of client contact relations and continuous follow up with clients
  • Office management to ensure all aspects are executed efficiently
  • Managing staff
  • Cultivate and establish long term relationships with clients
  • Working with confidential and sensitive information
  • An excellent understanding of Microsoft Office including word, excel, ACT! Contact management software, DataPhile
  • 3-5 yrs. experience in the Financial Industry
  • Successful completion of CSC course would be an asset, but not essential
10

Administration Assistant Resume Examples & Samples

  • Be proactive and reliable with the ability to work independently and as part of a team
  • Have strong organisational and communication skills
  • Deal with confidential information in a professional manner
  • Have intermediate skills in MS Outlook, Word, Excel, and PowerPoint
11

Snr Administration Assistant Resume Examples & Samples

  • Support sales team with general administration
  • Prepares reports on monthly basis
  • Works closely with Finance doing data entry administration as needed
  • Organize Staff meetings, quarterly department meetings including follow-up documentation
  • Maintain stock supply for office needs
12

Administration Assistant Resume Examples & Samples

  • General administrative support to team
  • Data statistic and documents handling
  • Meetings facilitate
  • Organize team building activities
  • Other support for department’s daily operation
  • Bachelor degree or above
  • Full of Passion, Open minded, Interested in organize team activities
  • Solid experience on Microsoft Office
  • Business and management awareness
  • Initiative and positive personal personality
  • Fluent in English/Chinese speaking and excellent in English/Chinese writing
  • Well organized and have structure thinking
  • 3~4 days/week working for 6 months at least is a must
13

Administration Assistant Utilities Team Resume Examples & Samples

  • Experience of supporting senior management in a polished and professional manner
  • Strong organizational skills including experience of organizing complex travel arrangements
  • Able to juggle conflicting priorities
  • Confident and professional communicator
14

Administration Assistant Resume Examples & Samples

  • Prefer applicants with bachelor's degrees and three or more years of administrative experience
  • Fluent speaking and writing in English
  • Organizational, computer and interpersonal skills are necessary for this profession
  • Good llistening and communication skills
15

Administration Assistant Resume Examples & Samples

  • Maintain department’s record keeping by
  • Organizing / preparing / processing transactions / payments
  • Checking and verifying transactions as prepared by others (if applicable)
  • Recording / inputting data to track / monitor and control expenses and/or other information
  • Support the department’s budget process by
  • Organizing / inputting information to budget and/or other database(s)
  • Scheduling / informing participants of requirements and deadlines
  • Following up to ensure timely delivery of information
  • Conducting analysis of information and providing to management
  • Producing / reconciling / reports
  • Tracking information to support the budget process
  • Provide HR administration support by
  • Calculating/processing salary adjustments
  • Ensuring maintenance/completion of monthly/annual reports (e.g. staff plans, vacation/absentee records, PAR’s)
  • Ensure appropriate documentation is on file to support Employee Leaves, if applicable
  • Updating staff records on HR Database
  • Ensuring payroll information is communicated
  • Co-ordinating annual business conduct sign-offs
  • Provide PC services and/or support, by
  • Formatting and producing spreadsheets (advanced formulas)
  • Maintaining information and/or data in departmental databases
  • Setting up presentations from written material / rough drafts (e.g. Power Point)
  • Ensures maintenance of premises / records and supplies by
  • Submitting requests for installation / repair of furniture / equipment
  • Maintaining updated floor plans /co-ordinating relocations / moves / staff hires
  • Maintaining a Business Continuity Plan / Call Tree List for the department
  • Maintaining office equipment / coordinating printer repairs and toner replacements / furniture inventory
  • Resolving telephone / voice mail problems / changes / new accounts
  • Maintaining records of keys / security cards relating to premises / furniture and controlling access
  • Overseeing stationery inventory
  • Managing executive calendar(s) by coordinating internal and external meetings / reschedules / conflicts
  • Coordinate scheduling of Senior Credit Committee / agenda compilation and distribution / reminders
  • Maintaining monthly variance template(s)
  • Maintaining meeting rooms
  • Booking travel arrangements and processing travel related expenses
  • Photocopying / scanning / printing
  • Arranging reservation of projector equipment (pick up / drop off)
  • Maintaining organizational chart
  • Thorough knowledge and understanding of department’s policies and procedures
  • Strong organizational skills and ability to set priorities and manage time
  • High degree of accuracy required
  • Good PC skills are required
16

Administration Assistant Resume Examples & Samples

  • To support as Program Administrator in consultation with the Learning & Development Program Managers in planning, execution and monitoring or internal and external programs
  • To communicate course requirements and details to delegates, facilities, trainers and external suppliers within agreed timescales
  • To monitor and communicate class attendance status to Program Manager and department heads
  • To send program evaluation request to the participants as indicated by the Program Managers
  • To monitor, generate and communicate the program evaluation report to the facilitator
  • To work closely with the Administration team for training room reservation, setup requirements and audio visual equipment
  • To organize printing of program materials for participants and facilitators
  • To prepare the participant and facilitators sign-in sheet in timely manner prior to the start of the program
  • To organize catering needs for the internal programs
  • To upload presentation slides of the program upon consultation with the Program Manager prior to the start of the program
  • To understand the functions of Learning Management System and Learning Administration System to support as Program Administrator
  • To upload the learning records in the Learning Management System before and after the program
17

Administration Assistant Resume Examples & Samples

  • Provide high level administrative support to a team of professionals
  • Calendar management, coordinate internal and external meetings and appointments
  • Managing incoming calls
  • Maintain filing systems and expense claim management
  • Processing of invoices and payments
  • Various administrative tasks as requested
  • Minimum 5 years administration experience within Banking or Financial Services
  • Excellent communication skills - must speak native English and business level Mandarin
  • Proficient in MS Office application and Chinese typing
  • Ability to work in a fast paced environment and meet tight deadlines
  • Highly organized and strong attention to detail
  • Energetic and proactive attitude
18

Administration Assistant Resume Examples & Samples

  • Manage Outlook calendar and phone for several executives
  • Manage meetings and conference room scheduling
  • All expense reporting and reimbursement including ordering and managing the supply budget for the human resources department
  • Assist with presentations and preparations for meetings while supporting the department and initiatives and programs
  • Bachelor’s Degree from an accredited four-year college or university
  • Human Resources Experience a plus
  • Must possess a positive, solution-oriented and customer-focused attitude with the ability to handle sensitive and confidential information appropriately
  • Strong Verbal and written communication skills
  • Highly organized and detail oriented with ability to prioritize and multi-task and quickly learn systems, process, and procedures
  • Excellent interpersonal skills with capability and desire to work within a collaborative team
  • Must be resourceful and hold strong problem-solving capabilities
  • Excellent Microsoft Office (Word, PowerPoint, Excel, Outlook) and computer skills
  • Hold a strong relationship with all business partners; maintain a high level of professionalism, personal standard behavior and appearance
19

Administration Assistant Resume Examples & Samples

  • Coordinate travel arrangements including visa application, flight schedules, booking tickets and hotel accommodation
  • Excellent communication skills -must speak native English and business level Mandarin
  • Team player and result orientated
  • Proficient in MS Office applications and Chinese typing
20

Administration Assistant Resume Examples & Samples

  • Provide administrative support the ipac financial care team
  • Administrative assistance to advisers including contact with clients and government departments
  • To receive all incoming calls efficiently and provide excellent communication to clients and aged care providers
  • Involvement in business related activities, events and projects
  • Assist the CCS team on projects and other activities as required
21

Administration Assistant Resume Examples & Samples

  • Processing of invoices and finance related administration
  • Excellent communication skills -must speak native English and fluent Mandarin
  • Immediately available candidates are highly preferred
22

Team Administration Assistant Resume Examples & Samples

  • Provide administrative and logistical support to include
  • Demonstrated ability to work independently and within team setting
  • Proven ability to support Senior Executives across many sectors
  • Marketing and event management experience
  • Experience managing Facilities requests
  • Experience working within Financial Services
  • Experience of working in a Front Office environment
  • Experience managing invoices/expenses, booking travel and other financial tasks
  • Strong track record of managing clients and customers in various settings
23

Administration Assistant Resume Examples & Samples

  • Provide team Admin support: arrange courier, conference room and hotel bookings
  • Coordinate with IT & respective departments for all aspect of office administration / operations
  • Assist in ad hoc office & Brand projects, renovation assignments or all maintenance affairs
  • Assist in organizing of company event; Annual Dinner & Corporate Brand Event
  • Assist in organizing meetings for top management visitor from Paris
  • Maintain /Compile accurate information across Asia Pacific countries in MASTER report template
  • Coordinate with overseas office local point for assuring logistic for Business travelers
  • Data entry for maintaining business partner contact in database updates
  • Handle the renewal of insurance including corporate and local insurance policies
  • Cover reception duties when required
24

Maintenance Administration Assistant Resume Examples & Samples

  • To be responsible for the Facilities Helpdesk; responding and updating requests, ascertaining further details, prioritising requests and communicating the progress of requests to the relevant users
  • Organise and plan PPM works and Health and Safety tasks ensuring minimal impact to the running of the business
  • Order supplies and materials for the department ensuring optimum costs are attained
  • Process department PO's, supplier invoices and credit card expenditure completing the necessary documents required
  • Record, update and file maintenance information and documentation as required
  • To be educated to GCSE level with a minimum grade C in 5 subjects including Maths and English
  • Competent administrative experience within a busy office environment
  • Previous experience of liaising with external suppliers
  • General knowledge of contracts and agreements
25

Projects Administration Assistant Resume Examples & Samples

  • To create, modify and maintain a structured project list of all current projects which must be regularly monitored and updated
  • Obtain and collate all project information into accurate design brief packages to be handed over to the Shop Design Team
  • Maintain project correspondence files and the project time log system to ensure all necessary information is kept up to date and accurate
  • Coordination of shipping of artwork alongside the Distribution Department, the team diary including all travel, holiday, meetings and key deadlines
  • Arranging regular studio meetings with occasional note taking and circulation responsibilities
  • Recording of project invoices and ordering of material samples as required whilst ensuring that project files are up to date and archived as necessary
  • Highly computer literate with advanced knowledge of the Microsoft Office suite including Microsoft Project
  • Proven administration experience in a project management environment within a busy office
  • Competent at planning, organising and prioritising workload to set deadlines
  • Effective scheduling and diary management skills
26

Administration Assistant Resume Examples & Samples

  • Be enthusiastic, show initiative and have the ability to work independently as well as part of a team
  • Be professional, flexible and approachable with a positive attitude
  • Have intermediate skills in MS Word and Excel in addition to basic skills in Outlook and PowerPoint
  • Capability to adapt to new systems and technologies; and the
  • Experience within Financial Services or a large corporate will be well regarded
27

Administration Assistant Resume Examples & Samples

  • 1+ year of US immigration experience
  • Prior project experience
  • Experienced in prioritization with demonstrated ability to be effective in a fast-paced environment
  • Collaborative and action-oriented, with ability react positively and quickly to sudden and unpredictable change
  • Critical Thinking skills
  • College degree in business or HR or work experience equivalent
  • Certifications and/or other industry recognition in HR, immigration, technical work process/management or related fields
28

Administration Assistant Resume Examples & Samples

  • Welcoming and looking after visitors
  • Organising and maintaining diary and making appointments for the Director
  • Manage budget monitoring, analyze and signal anomalies, handling expenses
  • Dealing with correspondence and writing letters - Types and proofreads correspondence, reports, and forms - corrects grammar and formatting errors, drafts brief correspondence of a routine nature
  • Producing documents, briefing papers, reports and presentations
  • Organising and meetings, and ensuring the Director is well-prepared for meetings, this may include overall arrangements and scheduling of meetings, preparing agenda, catering menus, room and equipment set up
  • Arranging travel and accommodation for Director and travelling with them occasionally to provide general assistance during presentations and organisation of meetings & events
  • Attend & be involved in organisation of conferences
  • Organising large-scale meetings and events
  • Maintain and record documents to include but not limited to visa applications, travel document preparation etc
  • Assisting the Administrative Team with Large MENA Events
29

Trust Administration Assistant Resume Examples & Samples

  • Familiarity with and ability to use a trust accounting system
  • Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.; emphasis on strong Excel skills
  • Handle multiple projects simultaneously, i.e., the ability to move quickly from one task to another
30

Administration Assistant Resume Examples & Samples

  • Maintaining the calendars and appointments for senior leaders
  • Preparation and support of complex travel arrangements
  • Communicating with internal and external parties
  • Coordinate and support the onboarding process of new employees
  • Act as a strong liaison between departments
  • Exhibit the highest degree of professionalism, courtesy and diplomacy
  • Experience working with cross-functional teams
  • Advanced Knowledge of Microsoft Office
  • Proven ability to work in a fast-paced environment
  • Comfortable with ambiguity while being flexible and adaptable
  • Must be a self-starter with high attention to detail
  • Ability to handle confirmation discretely
31

Senior Administration Assistant / PA Resume Examples & Samples

  • Risk and Control Governance
  • Technology Risk Management
  • Providing a proactive, effective and comprehensive assistance in relation to head of IRM portfolio of clients
  • Taking minutes in confidential or client meetings
  • Filtering emails, highlighting urgent correspondence and assisting with client interactions wherever necessary
  • Maintaining an organised system of tracking, monitoring, and prioritising tasks and projects
  • Scheduling and providing assistance with planning for events, meetings, and presentations which may include coordinating arrangements for participants; handling and planning logistics and disseminating materials
  • Creating, updating, maintaining and organising files and records
  • Acting as liaison for the Head of IRM and wider team with internal partners and teams, answering questions and routing requests appropriately
  • Dealing with Head of IRM expenses
  • Arranging and booking Head of IRM travel and conferences
  • Dealing with international arrangement for both travel and time zones for conference calls etc
  • Arranging meetings, lunches (both internal and external)
  • Preparing documentation ahead of Head of IRM meetings
  • Dealing with confidential issues
  • Creating, sending and monitoring documentation
  • Arranging cover and Head of IRM support when on holiday
32

Administration Assistant Resume Examples & Samples

  • You will be able to work in a fast paced, open plan environment whilst working with a vibrant, outgoing team
  • You will have a demonstrable track record of being proactive and empathetic to the needs of multiple stakeholders
  • A strong attention to detail
  • Highly empathetic – with the initiative to foresee potential issues before they arise, and work independently to provide significant administrative support to facilitate greater capacity for ongoing team success
  • Strong adherence to Macquarie policies and procedures
  • Ability to solve problems and demonstrate initiative
  • Ability to work under pressure and meet deadlines with limited supervision
  • Must be able to demonstrate a flexible attitude, working additional hours if and when required
  • Follows instructions and procedures, keeps to schedules and demonstrates commitment to the team
33

Administration Assistant Resume Examples & Samples

  • Security access approvals for visiting staff
  • Processing of monthly & project vendor invoices
  • Processing of American express expense account reconciliation
  • Ensure a thorough understanding of the MacCap Expenses Policy and ensure submissions comply with policy
  • Reconciliation of taxi account
  • Ordering and maintaining levels of stock for, Utility Rooms, Printers and Photocopiers
  • Distribution of daily mail
  • Fire warden duties
  • Printing & binding
  • EA duties for 6 deal team members including but not limited to
34

Administration Assistant Resume Examples & Samples

  • Diary management and prioritisation of requests
  • Screening client calls and taking appropriate messages with accuracy
  • Arranging international and interstate travel itineraries and bookings
  • Client database management
  • Event coordination
  • Assistance with formatting of presentations, proposals, documents and correspondence
  • Intermediate in the use of Microsoft Office suites
  • Minimum 2 plus years experience in a similar Admin/EA role
  • Excellent attention to detail and ability to multi-task
  • Strong communication skills including telephone manner and interpersonal skills
  • Proactive and enthusiastic approach with a desire to grow and learn
  • A strong team member with an ability to work across multiple teams
  • Experience in a professional services environment is highly regarded
35

IT Administration Assistant Resume Examples & Samples

  • To Administer, maintain and monitor the computer systems, software security and peripherals for the bank in accordance with Information Technology Security and Control Procedures
  • To provide direct administrative support for installed security systems to ensure the secure use of all information's system resources
  • Maintain and monitor the bank's other servers such as SWIFT, voice and LAN to ensure optimum performance
  • Manage the bank's system configuration inclusive of setting up servers, networks, telephone, system peripheral, IP address, etc. wherever applicable
  • Co-ordinate and perform twice-a-year simulation disaster recovery test according to planned schedule
  • Assist Accounts and Administration section in extracting data from STB Production and Test environments
  • Liaise with different technical support teams such as Fundtech (SWIFT), MSB Helpdesk (IT and Lotus Notes), Lombard Risk (STB), Reuters, Bloomberg etc. when necessary
36

Administration Assistant, Non-producing Resume Examples & Samples

  • Serve as the branch contact for Financial Advisor and Support Staff compensation arrangements and issues
  • Act as a resource and liaison for Branch Communications and Technology support
  • Coordinate Staff and Financial Advisor Registration and Licensing
  • Plan/Coordinate Branch and client events, seminars, meetings, etc
  • Proficient in Microsoft Office applications (including Word, Excel and PowerPoint)
37

Administration Assistant Resume Examples & Samples

  • Sound knowledge in the use of Outlook, Word, Excel and PowerPoint
  • Demonstrate initiative by taking ownership of your work as well as a displaying a willing and 'hands on' work approach in a fast paced business environment
  • Possess a confident manner and strong verbal and written communicating skills
  • Ability to work under pressure and meet deadlines with limited supervision, setting own goals and objectives to support broader business objectives
  • Background and/or interest in finance industry highly regarded
38

Administration Assistant Resume Examples & Samples

  • Preparation and input of internal and external client payment orders
  • Rollover, create and reverse money market deposits on a daily basis as instructed by the RMs
  • Scanning of client documentation onto the bank’s documentary management system (DMS)
39

Administration Assistant O&T COG Resume Examples & Samples

  • Previous experience in office administration or executive assistant related job (min 3 years)
  • Good command of English, can type Chinese
  • Competent in Microsoft software- Word, Excel, PowerPoint & other PC usage
  • Pleasant, resourceful and self-driven personality, can work independently and under pressure
40

Ibcm, Administration Assistant Resume Examples & Samples

  • This role supports multiple bankers, including senior officers
  • Gatekeeping, calendar and correspondence management – Must maintain principal’s schedules; coordinate email and calendar as directed; manage conference/meeting/event coordination; etc. Must be comfortable liaising with group heads and other high-profile individuals. Must be proactive in helping to manage her/his schedule (e.g., not afraid to interrupt a meeting if she/he needs to be somewhere). Must be comfortable with extensive client interaction
  • Travel arranging – Must arrange and facilitate extensive domestic, international, and multi-destination travel including flights, hotels, and cars in accordance with IBCM policy, expense guidelines. Must understand principal’s preferences and be able to proactively address them
  • Phone coverage – Must work with administrative team to cover all incoming calls quickly and effectively; understand and use firm’s web and audio conferencing resources; understand client base and working group list in order to field calls and address issues effectively and expeditiously
  • Group Administration - Strong collaboration with Group administrative team is required. Must discuss and coordinate time away from the office with your administrative partners to ensure that there is strong banker coverage at all times. This is critical especially as it relates to sick days, vacation days, early departure, late arrivals, lunch, general stepping away and any change to the schedule that may have an impact on the coverage group and banker coverage
  • Word processing and document/presentation creation – Be comfortable with word processing, presentation, and IBCM-specific customizations in MS Office (i.e., PitchSuite) to create and edit documents, enter data, and create correspondence
  • Banking tools and research – Be comfortable with generating research reports and pull company and client information using proprietary tools, Library, online tools, etc
  • General administrative support – Must open, sort, prioritize, and distribute incoming correspondence; track principal’s attendance; file and retrieve documents, records, and reports in accordance with IBCM and firm policy; perform general administrative errands; etc
41

Real Assets, Administration Assistant Resume Examples & Samples

  • Coordinating and arranging complex multi-destination global travel schedules for the Global Head, including accommodation; ground transportation and visas
  • Complex and efficient diary management and travel planning for Global Head
  • Processing expenses for the Global Head and other select Senior team members, together with scanning documents
  • Arranging team meetings and printing documents on behalf of the Global Head
  • Assisting the all team members (as necessary) in setting up large (internal and external) meetings including booking meeting rooms; ordering refreshments; arranging printing and binding of documents
  • Ordering office supplies; business cards; couriers; taxis; as well as lodging and following up technology requests where necessary
  • Arranging video conferences across multiple time zones with relevant information and distributing to participants across BlackRock and externally
  • Communicating by telephone and e-mail with external contacts
  • Develop and maintain excellent relationships with the admins of all the business units that the Real Assets Team interact with at all times
  • Provide ad hoc admin support to the other business units in the Dublin office and support to the Dublin Office Manager and other team admins on an ad hoc basis
  • Providing holiday cover (remotely) for other Real Assets Administrative Assistants when required together with support for visiting team members and guests of the team whilst they are here in Dublin
  • Demonstrable travel booking experience. Must be experienced in booking complex global travel itineraries
  • Demonstrable PA and team support experience gained in a multinational organisation
  • Must be extremely efficient, organised and possess the ability to multi-task and prioritize his or her work with strong time management skills
  • Effective and constructive communication with a range of personalities (Administrative Assistants and Junior and Senior Executives)
  • Ability to work effectively and calmly under pressure and with attention to detail
  • Must have a high level of competency in and experience with Microsoft applications – Outlook, Word, Excel, PowerPoint, etc
42

Processing Administration Assistant Resume Examples & Samples

  • Listening to voicemail messages and logging calls into CalcsLog
  • Preparing materials for imaging
  • Mailing participant communications
  • Respond to basic participant calls and facilitate request
  • Mathematical aptitude preferred
  • Basic knowledge of employee benefits is a plus
43

Administration Assistant Resume Examples & Samples

  • Answering and transferring the reception phone
  • Meeting and greeting guests and making refreshments where necessary
  • Setting up meetings, organising refreshments and lunches and ensuring their timely delivery and taking notes/minutes
  • General entry of notes (meetings, draft docs, letters etc.) and collation of documentation from many systems to one
  • Ad-hoc reports from management
  • Managing incoming and outgoing post and deliveries
  • Monitoring and ordering of stationary supplies
  • Maintaining the aesthetic appearance of the office
  • Assist in the maintenance of office equipment, including photocopiers and printers
  • General administration tasks for Engineering, Sales, Operations and Finance teams
  • Mange the company Health & Safety requirements
  • Co-ordinating building maintenance and liaison with Michelin as required
  • Managing clients’ contracts with the Live Nation legal department
  • The creation and management of a master contracts document. – Sales staff to be automatically notified of contacts due to expire six months from the end of term – Liaison with sales staff with the intention of organising renewal sign off within three months of expiry
  • Managing clients and 3rd party maintenance contracts with TMS finance department
  • Operation and management of central filing systems
  • Proof reading quotations and raising smaller quotations
  • Raising Purchase orders for client orders and internal TMS requirements
  • Developing client relationships through answering queries, providing support and liaison with other departments to ensure the clients’ requirements are met
  • Liaising with relevant departments regarding client queries and sales enquiries
  • Experience in a similar admin style role requiring excellent attention to detail
  • Ability to communicate clearly and precisely in written or verbal form
  • Experience working under pressure to meet deadlines
  • Understanding of the Ticketing / Entertainment Industry. (Desirable)
  • Team player & comfortable working in a busy team environment
  • Confident communicator that can easily maintain positive working relationships & can work well with other departments and varying levels of management
  • Self-driven & Results orientated to meet goals with minimal supervision
  • Flexible approach to work with flexibility to undertake occasional business travel
  • A responsible attitude
  • Ability to determine when appropriate to escalate issues to enable resolution
44

Administration Assistant Resume Examples & Samples

  • Coordination of meetings, internal and external
  • Proactive and helpful support of internal client relationships
  • Support Project Manager and project team with day to day tasks including: Project Planning & Execution, SH&E requirements, project setup and closeout, financial support, project reviews, and general administration
  • Participate in development of bid proposal material
  • Perform the role of Project Document Control on systems, as required
  • Assisting with project or business unit reports, presentations and minutes
  • Building / Construction industry knowledge is preferred
45

Administration Assistant Resume Examples & Samples

  • Formatting of technical documents and presentations
  • Preparing minutes of meetings
  • Scheduling meetings
  • College graduate or relevant experience
  • Minimum 5 years’ experience
  • Previous administration experience for a design consultancy or with a civil engineering construction company
  • MS office experience – Word, Excel, PowerPoint
  • Ability to type 30 words / minute
  • Fluent in written and spoken Arabic
46

Administration Assistant Resume Examples & Samples

  • Provide direct support to the Office Manager and to other functional areas as assigned by the Office Manager
  • Administrative support to reporting activities
  • Assistance to the CSC Commercial Manager for maintenance of contract documentation
  • Purchasing, disposal, maintenance and inventory control of office equipment and furniture and fittings
  • General Office Management including office goods and services, postage, freight, telephones, process staff expense claims, security cards and security issues
  • Liaison with Department of Defence administrative staff with regard to all matters including car parking, security, mail, essential services and other related matters
  • Coordination of travel and dissemination of travel information and instructions to project staff
47

Regional Administration Assistant Resume Examples & Samples

  • Plan and manage all travel and accommodation for local Commercial team, ensuring cost effectiveness
  • Monitor monthly expense costs
  • Identify and act on opportunities to improve effectiveness and flow of office activities
  • Manage and deliver small projects
  • Maintain confidentiality & level of judgement, attention to detail
48

Administration Assistant Resume Examples & Samples

  • Provide core Corporate Services responsibilities, to include, full reception and meeting room schedule management
  • Dealing with all incoming calls
  • Meeting and greeting all guests, offering refreshments, ordering lunches
  • Maintaining the Reception and meeting room areas, ensuring they are kept tidy, clean and furnished with stationery, and relevant equipment
  • Sorting and distribution of daily post
  • Management of incoming and outgoing courier
  • Coordinating all maintenance call outs for the floor
  • Microsoft suite (Outlook, Word) basic knowledge
  • Previous reception experience required
  • PC based switchboard knowledge is an advantage
49

Regional Administration Assistant, Whangarei Resume Examples & Samples

  • Plan and manage all travel and accommodation for local Commercial and Agri team, ensuring cost effectiveness
  • Use all resources in a cost effective and efficient manner in line with budget
  • Manage the receipt and payment of invoices & stationary costs
  • Manage and deliver small projects and events for the regions customer base
  • High levels of resourcefulness
  • Ability to work autonomously and manage own time to ensure effectiveness
  • Excellent interpersonal skills and ability to deal professionally
  • Previous experience in an Event Management, Administration or Personal Assistant capacity
50

Administration Assistant Resume Examples & Samples

  • Good knowledge of Excel, Word and IT skills
  • Excellent Interpersonal and Communication Skills with customer service experience
  • A confident team player
51

Administration Assistant Resume Examples & Samples

  • Provide administration support to the General Manager and all hotel departments
  • Organise meetings and attend, for the purpose of taking minutes as required
  • Coordination of reports, invoices, presentations and company correspondence
  • Assist in coordination hotel projects & audits
  • Liaison with guests (including responding to online reviews), Heads of departments and suppliers
  • Assist in the management of Planet 21
52

Administration Assistant for Tmag Resume Examples & Samples

  • Setting up and maintaining a filing system for all key documents for GCA
  • Translations of various memos that come through, as well as in meetings with customers, etc
  • Meeting minutes and follow-up
  • Calendar maintenance and scheduling for General Manager
  • Manage all Travel Arrangements for Managing Director Asia/Korea, General Manager GCA, including last minute changes
  • Manage expense reports for MD & GM via proper system requirements
  • Various personal support for expatriate
  • Manage process for maintaining and upgrading key company assets (e.g., Company vehicles, IT equipment, housing contract for MD, etc.)
  • Team organization and tracking of key deadlines
  • Maintain office supplies for entire team
  • Maintain well organized and clean office environment at all times
  • Lead all event planning for GCA Events such as seasonal Sales/Trade Meetings, Customer/Media/VIP Events, Company Incentive Trips, Employee Team off-site meetings, etc. Such events can be held anywhere around GCA, and can include, but not limited to bookings and arrangements for flights, hotels, food, local transportation, meeting rooms, IT equipment requirements to support meetings, Country VISA arrangements, local entertainment arrangements, etc. Ensure all events are well planned and run smoothly. Adhere to strict timelines, budget process, purchasing department requirements, accounts payable requirements, etc
  • Assist GM in coordinating certain activities from all departments as required (Meeting Calendar, Bookings, etc.)
  • Support China Visa process for all TMaG visitors to China for related business meetings
  • Collect regular reports from all departments and file
  • Carry out special or ad hoc projects and assignments as requested
  • Good communication and customer service orientation
  • Strong MS Excel, MS Word and MS PowerPoint skills
  • Degree Holder
  • Minimum 1 year’s working experience
  • Good command of spoken and written English
53

Administration Assistant Resume Examples & Samples

  • Call answered and transferred
  • Manage all administration work/suppliers of EC offices, including but not limited to air ticket, stationery, express, hotel, business card, renovation etc
  • Be sure all office facilities are in normal running and maintained, like print/fax machines, MFP, furniture, pantry equipment etc
  • Be responsible for payment application of EC
  • Monitor and control administration cost of EC
  • Assist office manager for teambuilding, annual dinner and kick off meeting
  • Take charge of visa application and invitation letter issued
  • In charge of 5S and EHS of offices in EC, and make sure work environment safe and clean
  • Assist office manager for other administration work if necessary
  • Support the external recruitment channel (Post JD, Refresh JOB positing)
  • Maintain the Taleo system
  • Solid PC skills, such as word, excel, PPT etc
  • Skilful oral and written English, CET-6 or above is better
  • Self-driven, strong execution, good initiative and team player
  • Be nice and good communication skill
54

Administration Assistant Resume Examples & Samples

  • General administrative support to the China Team
  • Management of weekly schedule
  • Travel and accommodation arrangements
  • Photocopying/printing/filing
  • Maintain office supplies for Department
  • Co-ordination of internal meetings
  • All courier requirements of Department
  • Distribution of sales and support materials to Licensees
  • Liaison with office landlord and vendors
  • Support China Team in developing and executing the brand and franchise plans in China
  • Permanently provide market insights for
  • Entertainment industry
  • Content consumption
  • Consumers / Retailers
  • Social Media
  • CP categories
  • CP channel of distribution
  • Themed Entertainment
  • Gaming Industry
  • Preparation of presentations (internal / external)
  • Facilitate meetings and follow up with key decision makers in content distribution, social media, gaming, themed entertainment and retail to help implementing the marketing plan
  • Review CT&E reports for approval by VP (ensuring documentation complete and accurate account coding)
  • Assist in contract processing for CNE SEA (DM preparation and submission to Contract & Finance Administrator
  • Distribution of monthly contract tracking report to CNE team
55

Administration Assistant Resume Examples & Samples

  • To carry out a broad range of administrative work including printing, scanning, making up files etc
  • To carry out a broad range of Development Management and Building control work, primarily validating applications for completeness, also when processing appeals, trees, enforcement, planning policy and project work
  • To register and administer prior notification applications
  • To undertake the broad work above together with submission of applications and associated planning work where required
  • To provide advice in person, on the telephone and in writing to all clients and other users of the service including applicants, agents, members and the general public
  • To provide excellent customer service to all clients and to help build good relationships with them through the production of high quality work and by acting in a professional manner
  • To support the service to win new and repeat business by helping with the submission of bids, proposals and by producing high quality work
  • To identify potential opportunities to improve service provision and efficiency
  • To deal with customer contact and respond to complaints, logging on the appropriate system
  • To support associated services such as Building Control and Land Charges to meet business demand
  • To undertake all work in accordance with a costed work programme maintaining and seeking to improve profitability at all times
  • To assist in the preparation and submission of all types of planning applications and appeals
56

PA / Administration Assistant Resume Examples & Samples

  • Advanced level skill in PowerPoint with talent and flair clearly demonstrated desirable
  • Appropriate Business College qualification in secretarial studies and/or business practices (preferred)
  • Excellent Word Processing/Power Point/ Excel skills Managing electronic diaries Organising meetings Arranging travel / accommodation
  • Preparing reports / documents / correspondence / minutes
  • Preparing PowerPoint presentations
  • Liaising with key internal and external clients
57

Administration Assistant Resume Examples & Samples

  • Project set-up and maintenance using our BST system
  • Coordination of monthly billing including entry and checking of timesheets
  • General administrative duties including answering the phone, formatting documents, organizing meetings etc
  • Assisting Project Managers with reporting including spread sheeting, typing and formatting proposals and tenders
  • Day to day office administration including but not limited to accounts receivable and payable, debtor management, vendor management, assisting with office maintenance, HS&E activities, coordinating social events
58

Administration Assistant Resume Examples & Samples

  • At least two years’ administration experience from a professional services environment or similar. This position may also suit a recent graduate with an interest in business operations
  • Demonstrate an ability to manage workflow across various stakeholders
  • A proactive and solution-focused approach
  • Strong computer skills and the ability to pick up new systems
  • Degree qualified preferred, but not essential
59

Administration Assistant Resume Examples & Samples

  • 2-3 years of office administration experience supporting an office environment
  • Proficient in technologies such as MS Office, telephone, teleconferencing, web conferencing
  • Ability and willingness to respond to changing priorities and demands
  • Excellent communicator
  • Ability to work under own initiative, think logically and recommend solutions
  • Excellent organisation skills and the ability to work accurately under pressure
  • The ability to build and maintain good working relationships with staff across local and overseas offices
60

Administration Assistant Resume Examples & Samples

  • BC or MD studies
  • Knowledge of MS Office
  • SAP knowledge advatageous
  • English language - communicative level
61

Administration Assistant Resume Examples & Samples

  • To provide administrative assistance across the EFSS function
  • Work effectively as a team member and help provide cover for other team members in their absence
  • Printing and distributing of remittances and payslips
  • Compiling and distributing cost reports
  • Scanning and filing documents
  • Archiving and ensuring records are maintained securely
  • Sorting and delivering post
  • Assist with input into banking software and producing daily payment lists
  • Assist with SOX audit work
62

Administration Assistant Resume Examples & Samples

  • Receiving and processing paperwork in an accurate and timely manner
  • Data Entry to various systems
  • Respond to queries by retrieving information, and resolving where possible
  • Understand and apply key controls and work to department deadlines
  • Maintain good working relationships across all areas of the business
  • Ability to communicate effectively and provide a level of understanding to all customers that provides them with a clear and concise answer to any query
  • Ability to assess where necessary the need to escalate issues to Team Leader/Manager to ensure a satisfactory outcome to all
  • Understanding of related payments and deductions
  • Data Input
  • Work to tight deadlines
  • Ability to handle high volumes of paperwork and telephone queries
  • Numerate and basic analytical skill
  • Commitment to good customer service
63

Administration Assistant Resume Examples & Samples

  • Diary and Email Management of Senior Jacobs employees
  • Meeting management , bookings and confirmations
  • Maintain a high level of confidentiality at all times
  • Excellent knowledge of Microsoft Office applications
64

Senior Administration Assistant Resume Examples & Samples

  • Handles routine administrative questions, tasks and general office support
  • Oversees reception area activity including visitor access and sign-in, deliveries and main phone line coverage. Ensures back-up is prepared and available at all times
  • Coordinates and reports all facilities and maintenance activity
  • Works with Facilities and IT to coordinate office moves, system access, and telephone changes which include complete and accurate request documentation and procedures
  • Coordinates arrangements for presentations, special projects, training, luncheons, meetings, and travel
  • Processes shared expense invoices and employee expense reports in Concur
  • Tracks and prepares monthly reconciliation for P-card expenses
  • Gathers information and prepares responses to action items. Reviews, proofreads and analyzes documents to assure accuracy and conformance to company procedure before signature or release
  • Provide confidential handling of personnel activities and maintaining organization charts and staffing count
  • Responsible for creating and maintaining departmental files as well as document creation, filing, sorting, copying, prioritizing, faxing, and distributing mail and documents
  • Use of personal computer and standard software to draft, prepare, revise, and polish documents (reports, graphic presentations, spreadsheets, internal/external correspondence, merge documents, tables, payment requests, expense reports, organization charts, etc.)
  • Participates in and supports department and company employees in related teams, committees and organizations to accomplish special projects, company, and department goals
  • Oversees mail/copy room, break rooms and orders standard as well as non-standard office supplies
  • Utilize MS Outlook, voicemail, and/or e-mail for distribution of information
  • May be required after hours to address emergencies, facilities issues and/or executive assistance needs. Company issued phone made available
  • Advanced with MS Office Suite (PowerPoint, Excel, Word, Outlook, Visio) to create documents, graphic presentations, correspondence; merge documents, spreadsheets, appointment calendars and reports
  • Experienced with SAP, Concur
  • E-mail and Internet proficiency
  • Ability to prioritize tasks assigned by multiple sources
  • Strong organizational skills required with the ability to schedule and plan complex arrangements for meetings, presentations, travel and other special projects
65

Administration Assistant Resume Examples & Samples

  • Organize breakfask, lunch, coffee administration and cleaning
  • Prepare meetingroom and be availiable during meeting
  • Assist at events and customer/partner visits in terms of practical arrangements
  • Office administration including post office and other practical needs
  • Be at hand to support the business and staff where ever the need is
66

Administration Assistant Resume Examples & Samples

  • Ensure appropriate documentation is on file to support STIP/LTD/Maternity Leaves, if applicable
  • Updating staff records on Horizon
  • Formatting and producing spreadsheets (Level 2 Complexity – advanced formulas)
  • Setting up presentations from written material / rough drafts (Level 2 Complexity – e.g. Power Point)
  • Conducting back up of systems
  • Assisting with the preparation of floor plans /co-ordinating relocations / moves
  • Maintaining a Business Resumption Plan for the department
  • Maintaining office equipment / furniture inventory /contracts
  • Overseeing records and filing system management
  • Resolving telephone / voice mail problems / changes
  • As directed, co-ordinate and facilitate the release of significant initiatives / communications or launches by
  • Liasing between groups, both internal and external, to ensure timely / accurate delivery of materials
  • Contacting and arranging printing, production, receipt of signoffs, etc
67

Treasury Services Administration Assistant Resume Examples & Samples

  • The qualified individuals will be responsible to service the day to day needs the client relationship, including answering general questions, reviewing paperwork, resolving time sensitive issues by working with appropriate internal departments and/or other parties and assisting with process improvements
  • Responsible for working productively and professionally with peers and/or other team members to help service clients
  • In addition to post, faxing, room booking, car booking and on-boarding/off-boarding of new starters/leavers, the candidate will need co-ordinate travel. Assist with reconciliations of Travel & Expenses onto online system and present for payment
  • The candidate may also be required to prepare and/or assist with creating presentations, charts/graphs, databases, spreadsheets, and materials for meetings. The candidate will be responsible for updating a variety of shared spreadsheets and databases therefore attention to detail is critical in this role
  • At least two years of administration experience required
  • The applicant should be detailed oriented and organized. Must have the ability to multi-task in a fast-paced environment
  • Strong commitment and dedication to client service, with customer service experience a plus
  • Must have exceptional oral and written communication and interpersonal skills
  • Must be extremely organized and detail-oriented with the ability to balance many tasks
  • Strong PC skills - Intermediate Excel (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Lotus Notes preferred)
  • Knowledge of general office procedures (e.g. filing, post, faxes, correspondence, arranging meetings)
  • Tact and good judgement in confidential situations and the ability to interact at all levels
68

Senior Administration Assistant Resume Examples & Samples

  • Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
  • Support team in creating/revising announcements/presentations
  • General tasks
  • Advanced Microsoft Office software skills
  • 3 years of experience
  • Combined theoretical and practical knowledge incl. company policies and practices
69

Administration Assistant Resume Examples & Samples

  • Processing invoices, expense reimbursements, Cabcharge and Amex reconciliation
  • Assist with organising team events, e.g. monthly morning tea and drinks, June events, catering for late night working
  • Floor duties including ordering supplies, being the point of contact to liaise with IT and Building Services, distributing mail; ordering business cards, arranging couriers
  • Working with key business partners: Building Services for property maintenance, IT for technology and hardware, Accounts Payable team, MAM Events team, Guest Relations and Security
  • Assisting with staff movements including new starter, departures and transfers
  • Update Org charts and temp invoice cost tracking; maintaining staff records, mailing lists,
  • System administrator for various applications
  • Profile and IT setups for team including system access requests
  • First point of contact for staff on all office administrative concerns and issues
  • Providing support/back-up to EA during busy times and annual leave; and
  • Daily and monthly Reporting
  • Assisting with user access reviews
  • Diary management - including arranging meetings and conference calls with internal/external parties
  • Ad hoc administrative duties as required
  • High attention to detail, effective time management and multi tasking skills
  • Be professional, flexible, mature, and approachable with a positive attitude
  • Ability to work as part of a team and also able to work autonomously managing own work deadlines to agreed outcomes
  • IT knowledge or ability to pick up applications quickly will be beneficial
70

Administration Assistant Resume Examples & Samples

  • More than 2 years receptionist or related experiences in multinational company
  • University degree, Good English in verbal and writing Good computer skills
  • Good communication skills, like work along with people, opening mind
  • Able to work under pressure, good team player. Initiative and Result Orientation
71

Administration Assistant Resume Examples & Samples

  • Provide support to the Operations Support Manager in arranging various events. You will be responsible for sourcing venues, arranging meals, entertainment, managing attendee list and all other activities associated with event management
  • Source venues and book off site training sessions for client meetings, ensuring business requirements are met by organizing video conferencing facilities, projectors, flip charts etc
  • Arrange catering for various meetings including new joiner training, team get together
  • Liaise with our travel team and arrange hotel and flight bookings
  • Arrange printing of business cards and other company stationery
  • Reception cover which includes handling external and internal calls, meeting room and car bookings
  • Assist with other administrative duties to help ensure smooth office operation
  • 0-1 year relevant working experience
  • Collaborative skills
  • Additional qualifications (certifications and/or licences if applicable)
  • Degree in Human Resources Management will be considered as an asset
  • Good Knowledge of MsOffice
72

Administration Assistant Resume Examples & Samples

  • High School Diploma/GED Required
  • 1-5 years’ administrative experience, insurance defense setting preferred
  • Intermediate knowledge of software applications including Microsoft Outlook, Word and Excel, Internet, and other web-based applications
  • Basic communications skills including the ability to maintain a courteous and professional demeanor with clients, customers and colleagues; handle calls and inquiries in a timely manner
  • Prioritizes work well and organize own time; able to multitask
  • Ability to complete professional documents utilizing basic grammar, spelling and format skills, including accurate preparation of legal pleadings, schedules and client communications
73

Project Administration Assistant Resume Examples & Samples

  • Facilitate smooth flow of documents requiring approval signatures
  • Attend project / department meetings as requested
  • Requesting access and rights for team members and clients to project directories and JPI
  • Maintain safety records for project team
  • 4+ years' of relevant experience required
74

Administration Assistant Resume Examples & Samples

  • General office administration such as; binding, printing, organising documents/folders & delivering documents to other offices etc
  • Collecting, opening & distributing mail to appropriate team/ individuals
  • Ad-hoc diary & travel arrangements, as well as providing reception cover during busy periods
  • Liaising with administration teams in other offices and sharing knowledge for continuous improvement
75

Administration Assistant Resume Examples & Samples

  • Proactive thinker with the ability to use their own initiative
  • Team player, with the ability to work on their own as well as with other team members
  • Good working knowledge of MS Office with advanced excel and word capabilities
  • Prior experience of working in a similar role within a professional, demanding environment where high standards are paramount
  • Experience of some of the key activities listed above
  • Proven planning and organisational skills, with the ability to prioritise tasks within agreed timeframes
  • Excellent attention to detail with the ability to get work right first time
  • Commercially aware with an understanding of a business' needs and aims
  • Educated to A level standard, or equivalent, (minimum of 5 GCSEs, including English and Mathematics)
76

Administration Assistant Based Resume Examples & Samples

  • Diary and Email Management of Senior Jacobs employees
  • Handle all requests and queries appropriately and proficiently
  • Meeting management , bookings and confirmations
  • Dictation and minute taking – produce accurate data
  • Maintain a high level of confidentiality at all times
  • Excellent knowledge of Microsoft Office applications
  • Ability to multitask and take direction
77

Administration Assistant Resume Examples & Samples

  • Travel coordination and organization of Meetings, Training Seminars, and Conferences
  • Compiling of all correspondence, presentations and communication
  • Coordinate diary, screening of incoming calls and monitoring of incoming emails
  • Trafficking of all in & out going paper in the office and maintaining of a proper filing system
  • Establish & maintain an easy accessible data base
  • Ensure all statutory permits are up to date
  • Coordinating all meetings and compiling minutes of these meetings
  • Interaction and cooperation with relevant internal parties / service units
  • Keep active communication with clients and colleagues
  • Relevant high school qualification and Secretarial Diploma or appropriate equivalent qualification required
  • 3-4 years working experience in a PA / Office administration role
  • Computer literate – SAP/, Microsoft Office (Intermediary level)
  • Well organized, meticulous and able to plan and prioritize activities
  • Perform well under pressure
  • Able to work as an integral member of a team as well as individually
  • Candidate is required to have a valid drivers license and own vehicle
78

Administration Assistant Paris Resume Examples & Samples

  • Preparing papers for signature
  • Good educational background, min. Lycee
  • Experience of working as an administrative assistant in a multi- national organization
  • Good written and spoken French and English
  • Proactive, well organized with the ability to manage their own time effectively
  • Excel would be an advantage but not essential
79

PA / Administration Assistant Resume Examples & Samples

  • Be proficient in the use of MS Word/Excel/PowerPoint and all its necessary functions
  • Provide an accurate and fast typing service using MS Word
  • Produce all types of correspondence, reports etc. and ensure they are sent promptly to the relevant party
  • Maintain an accessible and logical filing system on PC and in hard copy on all data processed by the Head of Department
  • Ensure E mails and faxes are received/sent on a timely basis
  • Prepare presentations on PowerPoint adhering to NT corporate identity
  • Ensure the preparation and circulation on a timely basis of data for in-house/external meetings as required
  • Board Reports
  • Administrators Reports
  • IEMC Leader Reports
  • Meeting agenda’s
  • Presentations for client visits/staff presentations
  • Take minutes of meetings as required, and produce final draft for approval
  • Expense management via Concur
  • Process Invoices via Global Accounts Payable
  • Update Organisational Charts for the Department on a regular basis
  • Photocopy, bind etc., as required
  • Organising and maintaining diaries and making appointments
  • Organising and attending meetings – ensure manager is prepared for meetings
  • Update Senior Management appointment schedule on a weekly basis
  • Organise dinner, lunch, hotel reservations
  • Screening phone calls/enquiries/requests and handling them when appropriate
  • Receive visitors
  • Organise travel/visa’s and accommodation - liaise with the Company travel agent to ensure the best options in terms of cost and time saving
  • Ensure timely and accurate completion of timesheets
  • Establish good working relationships with management and staff of Northern Trust
  • Prioritise work and meet deadlines set by the Head of Department
  • Ensure that all outputs are to the highest standard with minimum errors
  • Adhere to Company policies and procedures
80

Administration Assistant Resume Examples & Samples

  • Some computer skills required Microsoft packages
  • Experience of diary and meeting management
  • Able to work to tight deadlines under pressure
  • Experience as an administrator in a busy work environment
  • Ability to liaise with colleagues clients at all levels
  • Strong personal initiative and ability to work unsupervised
  • Excellent interpersonal skills and ability to liaise with colleagues clients at all levels
  • Excellent organisational skills with a keen eye for detail
  • Ability to work effectively as part of a team - Ability to manage more than one task at any time efficiently and confidently
  • Pro-active, customer focussed, well spoken and professional manner
  • Good listening skills, able to work with minimum instruction
81

Administration Assistant Resume Examples & Samples

  • Providing team administration support as directed
  • Assisting with project administration as directed
  • Processing invoices and expenses
  • Data entry for timesheets
  • Preparing reports as required
82

Administration Assistant Resume Examples & Samples

  • 3+ years of strong, proven administrative experience
  • Prepare extensive domestic and international travel arrangements including air, hotel, transportation and itineraries
  • Ensure business and travel schedules are maintained and managed to assure leader
83

Administration Assistant Resume Examples & Samples

  • Support the Order Services Team with general duties (preparation and delivery of letters/invoices to customers, physically or electronically; filing of customer documents; registration of payments, occasional mass mailings, etc
  • Support Sales Team (appointments, meeting rooms, travel booking, expense reports and purchasing requisitions) as well as support in organizing eventual marketing activities and events
  • Occasionally also support the Finance Controller and the HR Manager with filing activities
  • Proficiency in Excel, Word, PowerPoint and Outlook
  • Good English written and spoken
  • 1 - 3 Years’ experience in a similar role ideally in a multinational company
84

Administration Assistant Resume Examples & Samples

  • Assisting with documentation management and document execution
  • Archiving legal documents and record keeping
  • Coordinating meetings, including room booking and VC arrangement
  • Processing invoices, payments and approvals
  • Printing and scanning (including confidential materials)
  • Preparation of papers ahead of meetings
  • Travel arrangements and expenses claims
  • I.T queries � raising IAC/Sprite requests/general issues
  • Answering phones and relaying messages to the team
  • Arranging couriers Booking rooms using the internal online system
  • Ad-hoc administrative duties and project work, including the preparation of PowerPoint presentations
  • Willingness to work in a trading floor/banking environment with regular interaction with internal clients
  • Enthusiasm and ability to work as a team player with good interpersonal skills
  • Excellent IT skills (Word, Excel, PowerPoint and Outlook)
85

Administration Assistant Resume Examples & Samples

  • Providing day to day facilities coordination
  • Providing high quality secretarial support and assistance
  • Database management
  • Confident and friendly, with a professional and polite manner
  • Proactive and demonstrate initiative and commitment to the role
  • Good organisational skills
86

Administration Assistant Resume Examples & Samples

  • To manage day to day operations in the reporting to HMRC (imported parts)
  • To assist in monitoring NMUK Customs Warehouse systems
  • To support customs projects
  • To process daily entries and removals from the customs warehouse using our duty management system (Ricardo), solving and/or escalating roadblocks
  • To manage Preferential Origin certificates received
  • To support in other admin tasks in the section such as customs clearance through freight forwarders & the management of the duty deferment account
  • To support the section, as required, in the development and implementation of the systems enhancements
  • Strong IT skills particularly in Excel & other MS software
  • Knowledge of Duty management systems (Ricardo) / warehouse management systems would be an advantage
  • Previous customs experience preferably in a manufacturing environment would be an advantage
  • Knowledge of Customs schemes & processes
  • Must possess excellent analytical, communication and organization skills
  • Must be motivated, flexible, who works well both individually and in a team
87

Administration Assistant Resume Examples & Samples

  • Managing diaries for management staff
  • Making travel arrangements for management staff
  • Managing expenses submission for management staff
  • Managing expenses submission for PM as appropriate
  • Ensuring resourcing information is maintained by all staff
  • Ensuring all staff CVs are maintained in corporate format
  • Ensure skills matrix is populated and maintained
  • Ensuring that new recruit interviews are arranged and all information is processed through appropriate systems (e.g. recruitment portal input)
  • Support to bid preparation (e.g. formatting, printing, graphics etc.)
  • Support to company briefings domestic arrangements
  • Support to Security Controller
88

Administration Assistant Resume Examples & Samples

  • Ensure reception runs efficiently and effectively
  • Responsible for document production
  • Responsible for answering switchboard and passing on accurate messages
  • Responsible for banking
  • Opening / sending of post
  • Production of reports and Registers for Account Execs in digital format
  • Advanced level of PC skills in particular MS Outlook, Word & Excel
  • Committed team worker
  • Flexible and approachable
  • Knowledge of Acturis an advantage
  • Educated to GCSE or equivalent – desirable
89

Administration Assistant Resume Examples & Samples

  • Provides administrative and secretarial support to one or more mid-level professionals
  • Provides a wide variety of administrative and staff support services
  • May assist in budget preparation and control activities
  • May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations
  • Incumbents typically receive guidance and/or direction from more senior administrative staff
  • High school diploma and 2 or more years related experience required
  • Working knowledge of Microsoft Windows applications and Microsoft Office
90

Administration Assistant Resume Examples & Samples

  • Assist in renewal process, preparation of submission and the gathering of information
  • Obtain renewal terms for customers and identify potential alternative quotations before producing presentations for account executives to discuss with customers
  • Prepare documentation for existing customers in relation to renewals and mid-term adjustments in partnership with management
  • Follow up on quotations and lend support to Brokers
  • Ensure all customer details are recorded accurately and entered onto system in a timely fashion
  • Prepare renewal closings from renewal meeting minutes and ensure cover bound by renewal date
  • Assist in the Pre Renewal Internal Strategy Meeting process as directed by Broking Manager
  • Deal with Insurer queries in relation to customer policies
  • Assist with customer queries relating to existing policies and liaise with insurers regarding potential changes and new terms for policies
  • Confirm cover with relevant insurers, process policies and chase up outstanding documentation when required
  • Check and deliver policy documentation from Insurers to client
  • Manage accounts enquiries and liaise with Account Department to resolve queries
  • Deal with account queries and credit control matters, ensuring they are resolved efficiently and any concerns are raised
  • Deal with general account queries, and ensure that they are resolved efficiently
  • Holding/working towards one of the Chartered Insurance Institute Qualification: ACII / Dip CII (ACII qualified desirable)
  • Good knowledge of general insurance (London Market / Lloyd’s and Industry) products, services, classes of insurance including underlying legal principles and practices relating to risk within own role capacity – Knowledge of global placements and mechanics desirable
  • Demonstrable previous experience within Account Handling role
  • Demonstrated rapport-building experience with colleagues and clients
  • Due diligence in administration and policy checks/processes
  • Excellent client service focus
  • Able to identify potential risks/issues and seek advice/consultation when required
  • Risk aware in customer handling
  • Proactive in customer-care
  • Excellent planning and analytical skills
  • Eligible to work in the UK
  • Flexibility to attend client meetings when required
91

Administration Assistant Resume Examples & Samples

  • Responsible for tracking Contract Certainty
  • Responsible for 7 day Documents and Summaries of Cover
  • Responsible for creating and issuing invoices
  • Ownership of Archive Management
  • Responsible for sending documentation to clients and utilising i-Portal
  • Providing telephone support to the Account Management Team
  • Provide assistance with diary chasing exercises or other tasks as and when required
  • Creating Risk Registers for onward transmission to clients
  • Administrative tasks arising from the Renewal process
  • Good general knowledge of the insurance business - desirable
  • Knowledge of the Social Housing sector - desirable
  • Good knowledge and understanding of FCA requirements and other compliance matters
  • High level of numeracy and literacy
  • Advanced level of PC skills (including MS Outlook, Word & Excel)
  • Focussed on continuous improvement
  • High level of communication skills
92

Administration Assistant Resume Examples & Samples

  • Communications for the Unit
  • Event Coordination and Management
  • Managing Training and related MIS
  • Visitor Management
  • Management Programs: Rewards and Recognition Coordination
  • Ad-Hoc
  • Drafting and Reviewing Announcements, Teasers, Internal Communication, Blogs, etc
  • Updating Communication Boards
  • Preparing Organization Charts
  • Event Coordination and Logistics Management
  • Vendor Invoice Payment Processing
  • Manage Training Logistics
  • Tracking Training Attendance and Metrics
  • Any other administrative work related to the unit
  • Financial/Budgetary: No
  • Individual Contributor (IC)/Managerial: Individual Contributor
  • Percentage of Travel: No
  • Relocation: No
  • Prior experience of managing an Admin function in a large enterprise, preferably a bank or financial services company
  • Certifications: None
  • Expense tracking
  • Ability to clearly communicate
  • Highly organized, detail-oriented, focused
  • Microsoft office (Excel, Word, PowerPoint, Project) skills
  • Ability to manage upwards
93

Team Administration Assistant Resume Examples & Samples

  • Be independent & work resourcefully & independently
  • Be able to demonstrate initiative frequently & problem solve
  • Ability to multi-task, prioritise, and complete work in a timely fashion against firm deadlines
  • Have a high level of integrity and discretion
  • Foster teamwork & work as a true team player
  • Collaborate with peers and upwards
  • Excellent communication skills (including strong experience with the MS Office suite of software tools)
  • Strong work ethic and demonstrated ability to act with urgency and accountability for tasks given by your leader
94

Senior Administration Assistant Resume Examples & Samples

  • Maintain MS Outlook calendar for the Cluster Medical Head UK & Ireland and designated Medical Team members
  • Co-ordinate travel bookings (flights, transfers & accommodation) for the Cluster Medical Head UK & Ireland and Medical Team members
  • Schedule meetings (on and offsite) for the Cluster Medical Head UK & Ireland and Medical Team members including booking rooms and equipment, arranging catering and transport
  • Co-ordination of relevant conferences and meetings using appropriate software
  • Complete expense reports via the CONCUR system for the Cluster Medical Head UK & Ireland
  • Create and distribute general correspondence for the Cluster Medical Head UK & Ireland and Medical Team members
  • Create visual presentations through Microsoft PowerPoint, for team where required
  • Process Purchase Orders via the SRM/SAP system for the Cluster Medical Head UK & Ireland and Medical Team members
  • Process invoices via the SAP systems for the Cluster Medical Head UK & Ireland and Medical Team members
  • Maintain relevant training databases/SharePoint/GC systems for all Medical team
  • Maintain the filing system for the department including departmental archiving materials as appropriate
  • Handle confidential information and non-routine information
  • Medical uploader for Zinc
  • Co-ordinate with other departmental Administrators
  • RSA III or equivalent typing/word processing experience
  • Excellent knowledge of Outlook, Word, Excel and PowerPoint and be able to maintain, upgrade relevant databases
  • Good interpersonal and communication skills
  • Meeting planning
  • Strong knowledge of MS Word, Excel, PowerPoint and Outlook, database software
  • Demonstrated ability to juggle multiple tasks whilst adhering to deadlines
  • Must be proactive
  • Strong interpersonal skills; position requires tact and diplomacy
  • Ability to communicate at all levels within and outside the company
95

Face to Face Administration Assistant Chester Resume Examples & Samples

  • Working on reception of a main corporate council building
  • Supporting the Senior Administrative Officer in the provision of locality based service delivery
  • To provide information, advice and services to customers on behalf of Cheshire West and Chester Council
  • Be flexible, good at problem solving and willing to undertake operational tasks
  • To be confident to deal with general queries and complaints
  • Monitor and maintain administrative systems and ensure that all records are maintained in a secure and accurate manner
  • To build excellent working relationships with Cheshire West and Chester Council staff, tenants and partners
  • Ensure that the physical working environment is safe and secure
  • Manage reception services, greet and welcome visitors to the offices between 9 am and 17:00 pm
  • Deal with difficult customers, complaints and queries in respect of Cheshire West and Chester services
  • Receipt and safekeeping of confidential and sensitive information, post and parcels
  • Act as a mentor/coach and deliver training to team members to enable them to cover for sickness and holidays
  • Microsoft applications including Excel & Word
96

Site Administration Assistant Resume Examples & Samples

  • Responsible for site office supplies management,
  • Responsible for site third party service venders’ management,
  • Responsible for site visitors’ reception include invitation letter, hotel booking and pick up service,
  • Serve as site fixed assets coordinator and execute site fixed assets management process,
  • Serve site SAP system key user,
  • Handle site invoice, payment request, site petty cash management,
  • Prepare monthly cost OLK and summary to site manager,
  • Serve as site training/quality coordinator,
  • Responsible for site employee check in/out issue,
  • Maintenance site DB as DB owner,
  • Admin support to team leaders
  • Bachelor or above,
  • Written and spoken English are required,
  • 2~3 years’ experience,
  • Strong interpersonal skills with customer focus are required,
  • Good communication skill with cross functional department and third party vender,
  • Ability to priorities and organize multiple requests and tasks,
  • Knowledge of office systems and equipment, computer skills, utilizing word, email, excel,
  • Willing to tackle new tasks and eager to learn and help others
97

Administration Assistant Resume Examples & Samples

  • Ability to plan and manage time and resources
  • High degree of organisational skills
  • Sound knowledge of procedures, including ISO systems
  • Enthusiastic and professional manner
  • Administrative functions e.g. Quotations, presentations etc
  • Team work and cooperation
  • Organisation and efficiency
98

Administration Assistant Resume Examples & Samples

  • Working knowledge of administration tasks
  • Working knowledge of preparation, analysis, validation and reporting
  • Current drivers licence
  • Minimum 3 years experience in administration
  • Competent in I-Procurement and Quadrem
  • Ability to get along with others
  • Ability to function as a team player and member
  • Ability to follow work rules
99

Administration Assistant Resume Examples & Samples

  • Must have the ability to interact professionally with others
  • 3+ Previous experience in Data Entry analysis and/or customer service
  • Strong verbal and written communication skills in a fast paced environment
  • Detailed Oriented
  • 2-4 year degree
  • Collecting Data and presenting result of analysis
  • Create graphs, charts, reports and tables
  • Interpret data and analyze results
  • Strong Microsoft Office experience ( Word, Excel, Outlook)
  • Create, download and manipulate data
  • Work closely with supervisor and hourly associates to coordinate projects
  • Filtering and Cleaning data, checking for errors
  • Reviewing of reports
  • Assist Training Specialist with data and Standard Work Elements
  • Participates in TPM projects
  • Participate in additional Data Entry responsibilities and tasks
  • Updates and Audits team TPM boards
  • Identify improvements that can be made in data collection system
  • Training operators on OEE sheets & Input data
  • Work with plant leadership to prioritize information needed
  • Correct any data abnormalities and share with TPM teams
  • Support in data entry for Safety and Training department
100

Administration Assistant Resume Examples & Samples

  • Record claims accurately on Risxfacs within product standards
  • Acknowledge claims to clients by letter or E-mail
  • Issue standard letters as directed
  • Filing of claims folders
  • Open, date stamp and sort incoming mail (including E-mail)
  • Prepare and frank outgoing mail
  • Assist in Diary process
  • Complete and submit CRU forms accurately
  • Answer and distribute incoming phone calls
  • Close claims on Risxfacs as directed
  • Retrieve closed claims from storage as directed
  • Assist in general office administration (eg post, printing, order supplies, maintaining equipment) to ensure smooth running of office
  • Basic understanding and knowledge of general clerical duties
  • MS Excel - Advanced Level
  • MS Access - Intermediate Level
101

Administration Assistant, KSA Resume Examples & Samples

  • Labor Entry in Kronos - man hours of personnel
  • Updating Open job report/spread sheet as per the last update received
  • Updating tracker tickets as needed
  • Update Sales Order in Glovia as per order received from customer(PO)
  • Opening ticket in tracker
  • Opening Work Order in Glovia
  • Creating Sales Order in Glovia
  • Tagging of Work Order to Sales Order in Glovia
  • Generate Quotation - Repair,TDI, Budgetary
  • Generate Purchase Requisition for required /approved items/jobs
  • Purchase Requisition to any other vendor as per request
  • Generate Transfer Order Requisition (entering of parts in Work Order BOM in Glovia)
  • Purchase Order (expenses/mileage of personnel) as need per job
  • Finalizing Work Order for invoicing
  • Scan the copy of invoice and save to job folder, tracker
  • Closing of ticket as per completion of jobs
  • Submit Invoice original copy to accounts
  • Follow up on PO to customer/TDI & repair
  • Updates of PCG personal files folder/ISO competency files
  • Double checking of parts order in the system/follow up of orders
  • BACHELORS DEGREE IN ANY DISCIPLINE
  • EXPERIENCE: 4-5 YEARS IN ADMINISTRATION - SKILLS AND COMPETENCIES
  • KNOWLEDGEABLE OF MS OFFICE
102

Administration Assistant Resume Examples & Samples

  • Processing fortnightly payroll and management of the ADP system for leave
  • Support with Accounts Receiveable and Payable activity for the Branch (i.e. receipting customer payments, reconciliation of bank statements, raising supplier purchase orders, actioning supplier invoices)
  • Refunds processing
  • Petty Cash reconcilliation
  • Processing Automotive Warranty Plus registrations (SouthPac)
  • Management of contractor documentation
  • General reception duties, greeting visitors and diverting enquiries as appropriate
  • Management of OHSE, including contractor inductions and documentation management
103

Administration Assistant Resume Examples & Samples

  • Provide the professional ‘first contact’ and reception shop front for the business including visitor orientation and escorting
  • Provide administration support to the General Manager & National Service Delivery Manager of EO Services
  • Prepare and distribute periodic and/or adhoc correspondence and documentation associated with the Contract Office activities including but not limited to reports, letters, faxes, emails and notices
  • Complete the ordering for the Contract Office stationery supplies for all EO Personnel
  • Exercise appropriate financial privileges for the processing, production, distribution and receipting of purchase requisitions and purchase orders in accordance with Thales, ERP and EFT policies and procedures
  • Provide support such as general administration, data entry and analysing data for the Business Group projects
  • Control and coordinate the Contract Office filing and records management system in conjunction with the Quality Manager
  • Coordinate and distribute Contract Office inwards and outwards mail. This may include the coordination of courier services
  • Organise and coordinate the business units travel in the most cost effective and business efficient manner in accordance with company policy
  • Coordinate conference room and senior management meeting activities
  • This may include but is not limited to the coordination of catering services and the planning, booking and coordination of organisational meetings or seminars as required
  • Previous experience in an administration focused position
  • High level of interpersonal, organisation and written and verbal communication skills teamed with good attention to detail
  • Strong knowledge of standard computer applications including Microsoft Office functions
104

Administration Assistant Resume Examples & Samples

  • Good manner on the phone and email
  • Good interpersonal skills especially in face to face meetings
  • A self-starter (will take the initiative)
  • An influencer (will get things done by busy people)
  • A completer-finisher (will make sure objectives are met)
  • Good IT skills especially in MSWord and MSExcel
105

Administration Assistant Resume Examples & Samples

  • Handling customer concerns
  • Dispatching drivers
  • Finding solutions to customer and driver issues
  • Answer phones, take messages, transfer calls
  • Continuous learning
  • Must be able to work within a fast paced environment with a sense of urgency
  • Working in a warehouse environment
  • Computer skills essential (Microsoft)
  • Key entry speed of 40-60 words per minute
  • Ability to lift up to 50lbs unassisted
  • Ability to work within a diverse work environment
  • Previous dispatch / warehouse / logistics and transportation industry experience an asset
106

Administration Assistant Resume Examples & Samples

  • Coordinate with Business Units sales reps or Sales Managers to resolve issues identified on the planning report (Ads with no charge when they should be charged, undercharges, overcharges etc)
  • Provide error listing report of issues identified in marking papers to Business Analysts with dollar value impact
  • Resolve blocked account issues with TCS offshore partners within operational time guidelines
  • Closely liaise with Business Analysts/ Sales Managers to identify invoice justification and cost allocation before processing
  • Identify and clarify with respective Business Units that services and or goods have been delivered to Fairfax before invoices are processed
107

Classifieds Administration Assistant Resume Examples & Samples

  • Handle outgoing, incoming calls and personal customers promptly, effectively and efficiently
  • Sell classified advertising special offers as required
  • Ability to come up with creative solutions is a must, as you'll be working to create meaningful solutions for the target audience
  • Ensure workplace health and safety compliance by adhering to Fairfax Media's HSE policies guidelines and practices
  • Maintain efficient office management practices and offer support to management and sales teams
  • Highly developed customer service skills and a customer focus
  • Experience and results in selling over the phone
  • Skills in office administration
  • Ability to meet deadlines with high attention to detail
  • Work effectively with people and function as a team player
  • Contribute to productivity and positive morale with a "Can Do" attitude
  • Resilience and adaptable to change
108

Administration Assistant Resume Examples & Samples

  • Ability to communicate fluently in English
  • Intermediate/advanced level MS office (Word / Excel / Powerpoint)
  • Experience in using Salesforce is an advantage
  • A minimum of 2-3 years experience as an Administration Assistant in a corporate office environment
  • Required to work independently and to meet deadlines
109

Administration Assistant Resume Examples & Samples

  • Provide a highly efficient level to executives and senior management
  • General office administration tasks including; phone calls, travel bookings, filing, minute taking and general office administration tasks
  • Operate with a high degree of confidentiality/discretion in managing diaries, calendars and emails
  • Assist in the preparation of a variety of written correspondence, ensuring a high degree of accuracy and attention to detail
  • Ensure all documentation is managed appropriately according to relevant standards and procedures
  • Support the planning and coordination of site visitors, a variety of regular meetings and related logistics
  • Complete travel bookings, financial acquittals and other monthly tasks as required
  • Travel to other Thales Australia locations to support business requirements when required
  • Significant experience in a similar role (EA, PA or Administration Assistant) with a successful track record in supporting executive/senior management in the achievement of business objectives
  • High level organisational skills and strong computer skills, especially with MS Office
  • Strong interpersonal skills with the ability to communicate with a variety of stakeholders
  • Proven attention to detail coupled with well-developed analytical skills
  • Well-developed communication skills and the ability to influence others to achieve desired outcomes
  • Dedicated approach to tasks with an outcome focus and ability to operate with confidentiality/discretion
  • Demonstrated ability to plan and prioritise, proven in working to achieve set deadlines in an autonomous environment
110

Administration Assistant Resume Examples & Samples

  • Provide high level administrative support to our Vice President and senior leadership team
  • Extensive diary / email management, complex travel management, coordination of meeting packs and venue bookings as required
  • General office administration tasks; reconciling expenses, processing invoices, managing office supplies, document management, minute taking and general housekeeping
  • Prepare a variety of written correspondence, acting with confidentiality, sensitivity and high attention to detail
  • Ensure all documentation is managed appropriately according to relevant policies and procedures
  • Act as a Site Escort, coordinate VIP site access and play a central role in related logistics
  • Relevant tertiary qualification coupled with significant experience in a similar role
  • High level planning / organisational skills and strong computer skills, especially with MS Office
  • Strong communication skills, both written and verbal, with a demonstrated ability to support a senior stakeholder group
  • Proven attention to detail coupled with the ability to work under pressure in meeting set deadlines
  • Well-developed analytical and problem solving skills, supported by a ‘can do’ attitude
  • Demonstrated ability to exercise a high level of discretion, confidentiality in a sensitive commercial environment
  • Those with previous experience in a similar organisation / environment will be viewed favourably
111

Administration Assistant Resume Examples & Samples

  • Reconciling publisher and supplier invoices and outstanding credits
  • Monitoring all applicable systems
  • Liaising with all departments in the business to ensures that correct procedures are maintained at all times
  • Providing statistical information as per house objectives
  • Ensuring a high standard of good housekeeping and cleanliness
  • Working with all members of the team to ensure the success of the business
112

Copyright Administration Assistant Resume Examples & Samples

  • Field phone calls and organize meetings
  • Coordinate travel plans and maintain expense reports for senior staff members
  • Manage supply & gratis requests
  • Miscellaneous copying, filing, printing, scanning as needed
  • Maintain department calendars and assist the tracking of certain monthly deadlines for the group
  • Assist in the creation and circulation of certain regular reports for the Department
  • Perform administrative tasks pertaining to the copyright licensing process as needed
  • Obtain and maintain songwriter and publisher ownership splits/shares for songs
  • Maintain artist and producer agreement contract redactions in various systems
  • Request, review, and execute licenses as directed
  • Provide supporting documentation to publishers as directed
  • Provide accounts payable with payee documentation, including tax information
  • Process check requests
  • Assist with special projects on an as-needed basis
  • 4 Year College degree preferred
  • 1-2 years general administrative experience strongly preferred
  • Knowledge of commonly used concepts, practices and procedures within the record business and music licensing preferred
  • Proficient written and oral communication skills
  • Outstanding attention to detail and to organization
  • Capacity to communicate with a wide range of persons both inside and outside the company in a professional manner
  • Good working knowledge of Excel, Word, Powerpoint
  • Ability to work well under pressure and handle a variety of tasks
113

Project Administration Assistant Resume Examples & Samples

  • Manage travel arrangements and expense reports in accordance with established procedures and travel and expense policy
  • Manage calendar for multiple senior leadership team members, helping to arrange meetings as needed
  • Taking and distributing minutes for Facilities Council meeting
  • Preparing and editing professional correspondence, presentations, memos, etc. and handling this responsibility in a manner appropriate to sensitive, confidential or non-routine information
  • Assisting with approvals for travel and expense, IT support and other systems for assigned senior leadership team members
  • Maintain group collaboration platform
  • Identify & respond to administrative requirements from team projects
  • Respond to employee questions or issues, utilizing HR Shared Services and other resources to meet the needs of employees on-site
  • Work collaboratively with the HR Leader and HR Business Partner to drive HR processes in the facility; respond to administrative requirements; and, serve as a first response for Employee relations issues for employees and managers
  • Perform other admin/facilities duties as assigned
  • A college degree preferred
  • 5+ years of relevant and recent work experience in support/office management positions
  • Conversant with federal, state and local tax, labor laws and legal compliance issues helpful
  • Expert abilities with Microsoft Office, Adobe Suite and Internet search engines
  • Ability to think on his/her feet, and make good recommendations or decisions when needed
  • Resourceful, meticulous and ability to maintain confidentiality are critical
  • Ability to work independently, and to handle multiple responsibilities
  • Uncompromising attention to detail, organization, and deadlines
  • Superb written and oral communication skills with knowledge of modern business communication, including itineraries, styling and formatting of letters, memoranda, minutes and reports
  • 3+ years of related experience and could include-
  • Administrative Assistant
114

Senior Administration Assistant Resume Examples & Samples

  • Coordinate meetings; prepare agendas and meeting materials; take and prepare meeting minutes
  • Prepare reports, ad hoc spreadsheets, professional presentations, etc. (i.e., monthly Operations status presentation, biweekly status reports, and organizational charts)
  • Schedule and implement staff meetings, events and offsite; including agenda management, meeting logistics, and material preparation
  • Track requests for on-time completion and take proactive measures to prevent missed deadlines
  • Complete special projects and additional duties as assigned
  • Business Segment Liaison (BSL) or onboarding experience (or willingness / ability to become certified as a UnitedHealthcare BSL)
115

Administration Assistant Resume Examples & Samples

  • Purchase order raising on our "Oracle" system
  • Creating new supplier accounts
  • Ensuring correct profit centre codes are used during purchase order raising
  • Cost resolution of existing purchase orders
  • Printing and producing in-take packs for warehouse colleagues
  • Discrepancy resolution of in-take paperwork
  • Liaising with accounts department and agencies on weekly costs and charges
  • Daily system work on our Manhatten and Axida operating systems
  • Filing, archiving, scanning and emailing
  • Note-taking for investigation and disciplinary meetings as and when required
  • Various administrative tasks
116

Administration Assistant Resume Examples & Samples

  • Travel organisation and booking
  • Document preparation
  • Preparation of training material
  • Project administration
  • Reception duties
  • Formatting, checking and upload / despatch of proposals in accordance with tender instructions
  • Build of large pdf submissions from multiple source files
  • Setting up electronic project filing systems using a standard company format
  • Organizing meetings and calendar management
  • Strong organisational skills, with the ability to plan and prioritise a varied workload, balancing the needs of the both departments
  • Proven ability to take ownership of tasks
  • Competence in all MS office applications
  • Accuracy and attention to detail are vital
  • A flexible approach – able to see where help is needed and support colleagues as necessary
  • Be comfortable juggling a variety of tasks in a sometimes fast-paced operational environment
  • Excellent listening, written and verbal communication skills
  • Be a team player able to work with a wide range of stakeholders both inside and outside of the organisation, and build effective working relationships at all levels
  • Keen to learn new systems and processes
  • Able to suggest improvements to systems and processes to improve efficiency
117

Administration Assistant Resume Examples & Samples

  • Collate and process the agency temporary staff timesheets and ROE timesheets
  • Manage various types of files and documentation as and when required by the management team
  • Interaction with NHS Trust staff, clients, third parties and other Kier employees by telephone, email or face-to face
  • Carry out any other general administration or analogous tasks as required
  • Printing and scanning as required
  • Raise Purchase orders
  • Assist on Helpdesk when required
  • Experience of working in an administrative environment
  • Proficient office IT skills with knowledge of relevant IT systems
  • Ability to analyse data and produce reports
  • Ability to prioritise workload and achieve deadlines
  • Methodical/ Conscious/ Attentive and a team player
118

Administration Assistant Resume Examples & Samples

  • 2+ years experience in an administrative assistant role or similar role
  • Experience in calendar management
  • Very high attention to detail
  • Able to handle confidential information with tact and integrity – must consistently use good judgment and discretion
  • Highly motivated and must enjoy fast paced environment; ability to switch gears quickly
  • Ability to prioritize workload proactively and expeditiously
119

Administration Assistant Resume Examples & Samples

  • Position Title: Administration Assistant
  • Sector: Janssen
  • Location: Taipei, Taiwan
  • Employment Type: 18 Month Contractor
  • Work with Sales and Key Account team and responsible for price maintenance and system checking on a daily basis
  • Be the point of contact for price related matters between Sales team, Global Financial Services (GFS) and Arich
  • Maintain accurate price during annual reimbursement price cut
  • Conduct monthly preventative control on price change
120

Firearms Administration Assistant Resume Examples & Samples

  • Responsible for the inputting, updating, maintenance and quality control of information onto Police, National and other force computer systems in accordance with policies and directives current at the relevant time
  • Create and assist in the accurate and prompt maintenance of manual and computerised records to ensure the integrity of data held, in line with company policies and procedures so that all information is readily available and accessible
  • Liaise and work in partnership with but not limited to Lincolnshire Police, Partner Agencies and other Police Forces to maintain and strengthen the commitment to improve customer service
  • To administer process, maintain and progress Firearms Licensing information on appropriate computer systems or manual records and in accordance with national and locally agreed standards for quality and timeliness
  • To act as liaison for firearms licensing file progression between Police, FEOs and Decision Makers. Analyse directions, assess for further requirements and process ensuring timeliness is complied with
  • To administer process, review, maintain and progress file information on appropriate computer systems or manual records in accordance with national and locally agreed standards, quality and timeliness
  • Respond to enquiries or correspondence as required and provide the appropriate advice, guidance and support as necessary and in accordance with establish protocol
  • Responsible for the scanning, quality assurance and processing of information on computerised systems
  • The requirement where appropriate to attend and give evidence at court
  • Support other units within the G4S service as required from time to time
  • Undertake other clerical and administrative tasks as required including maintenance of data quality
  • Assist in training and to carry out other duties as may be required from time to time within the general scope of the post
  • Experience of data input and retrieval and experience of working within an administrative role
  • Uses listening and questioning techniques to elicit relevant information
  • Demonstrates a methodical approach to work with the ability to plan, co-ordinate and prioritise
  • Demonstrates the ability to check, collate and analyse information ensuring a high degree of accuracy
  • Demonstrates the ability to assimilate knowledge of relevant force policies and procedures
  • Ability to work using initiative
  • Experience in dealing and working within a computerised department
  • Demonstrates knowledge of Police Computer Systems/ procedures and working practices
  • Demonstrates knowledge of Microsoft Office packagesPeople who applied for this job also applied for
121

Administration Assistant Resume Examples & Samples

  • Assist Administration Manager with processing of daily banking and reconciliations
  • Support Administration manager with accounts payable and payroll processes
  • Relieve the Concierge desk on breaks and as required
  • Compile and distribute memos, letters and faxes as required
  • Compile and distribute the minutes of team meetings
  • Compile the agendas for team meetings
  • Manage and/or coordinate Manager’s diaries
  • Prepare all internal and external correspondence
  • Distribute messages, mail and other correspondence to staff as required
  • Assist the Retail and Centre Manager with the Debtors related task e.g. TVFs
  • Assist with daily inspections of the centre to ensure presentation is in line with Westfield Standards
  • Contribute to initiatives within the team and company to support on-going enhancement of engagement and organisational effectiveness
  • Strong Excel, PowerPoint and computer skills
  • Previous experience within a similar fast paced administration position
  • Good analytical and organisational skills with a keen eye for detail
  • Previous experience in a customer focused and administration or finance position
122

Administration Assistant Resume Examples & Samples

  • Booking complex business travel and accommodation, meeting rooms, conference calls, restaurants etc
  • Assist with the coordination of roadshows and conferences, in support of our dedicated Roadshow team
  • Arranging client events and meetings and co-ordinating diaries for all of team
  • Payment and checking of business invoices including corporate credit card expenses
  • Processing monthly Amex
  • Client and inter-departmental liaison
  • Collation of team attendance register and following up leave forms
  • Coordinating the setup of new starters, transfers and leavers within the team
  • Assisting the team with the collation of data and dealing with client requests, building rapport with internal and external clients
  • General duties including distribution of mail, arrangement of meeting rooms, photocopying, printers, dealing with document disposal, ordering stationary and general office administration; and
  • Ad-hoc projects for the team as required ie collating data from Bloomberg, Reuters
  • Have intermediate/advanced skills on MS Word, Excel, PowerPoint
  • Be highly organised, able to multitask and have excellent time management skills
  • Be resourceful and have the ability to work independently as well as within a team
  • Thrive in a dynamic business where accuracy, hard work and flexibility are imperative
  • Have excellent verbal and written communication skills
123

Administration Assistant Resume Examples & Samples

  • 3 years’ experience in a similar role
  • Excellent computer literacy skills, including Internet Explorer
  • Advanced MS Office skills- Word, Excel, PowerPoint, and Publisher
  • Proven experience in problem solving with minimal supervision
  • Ability to prioritise competing demands
  • Maturity to handle a range of situations
  • Ability to liaise with all levels of stakeholders, clients and staff
  • Ability to work well unsupervised and as part of a team
  • Highly developed and demonstrated time management and organisational skills
124

Administration Assistant Resume Examples & Samples

  • Make bookings
  • Provide quotes
  • Maintain and develop filing system
  • Good analytical skills
  • Strong communication skill
125

Administration Assistant Resume Examples & Samples

  • Assist in providing timely, insightful financial reporting and analysis for the Westfield Sydney Precinct including net operating income and capital (including actuals and bi-monthly forecast) which promotes awareness of issues and facilitates decision making
  • Assist in producing (in conjunction with operational business partners and cross-functional finance teams) annual budgets, LTF, bi-monthly forecasts and relevant commentary for the Westfield Sydney Precinct, resulting in on-time delivery and approval of results by the management teams
  • Assist the management teams in raising purchase orders and paying supplier/contractor invoices
  • Raise manual billings for the management teams where relevant
  • Calculate and process monthly journals and review of accruals as part of the month-end process
  • Performing centre daily banking and reconciliations (including POS and valet parking)
  • Assist in managing the centre asset and leaseback registers
  • Assist with office procurement, general upkeep of office areas and planning/coordination of events and meetings
126

Administration Assistant Resume Examples & Samples

  • Administrative support to the team in all day to day operations
  • Prepare letters, memos, emails, faxes and other forms of correspondence
  • Prepare Invoices and supporting policy documentation production
  • Provide support with answering of telephones; in a prompt, courteous and professional manner
  • Maintain electronic file system, file correspondence and other documentation
  • Prepare outgoing mail and correspondence
  • Use and maintain appropriate systems, procedures and controls to enhance the accuracy
  • Compile and maintains database and spreadsheet files
  • Reads and routes incoming mail and faxes
  • Other general administration tasks as directed by manager
127

Administration Assistant Resume Examples & Samples

  • Diary and email management to enable the efficient organisation and execution of daily activities
  • Compile reports, presentations and other documents as required, in line with BHP Billiton Brand Standards
  • Arrange events, meetings (including minute taking), workshops, room bookings, catering and logistics
  • Contribute to the on-boarding of new employees
  • Manage department Light Vehicles
  • Create Purchase Requisitions in liaison with suppliers and business partners
  • Booking Visitors on site when required
  • Arrange business travel for department when required
  • Ordering department uniforms, condiments, stationery etc. and
  • Managing and processing employee leave for department
128

Administration Assistant Resume Examples & Samples

  • To assist Design team with all administration tasks
  • Managing excel worksheets for team workload and product loading of new products
  • Manage the administration tasks associated with getting new products on sale using a bespoke in-house system
  • Assist with reporting production
  • Providing effective administration support for smooth running of the Design Team
  • Support Design team with product testing activities
  • Exceptional attention to detail and high levels of accuracy
  • Strong PC skills – competent user of Microsoft Word and Excel
  • Ability to learn in-house bespoke systems
  • Adaptable and team player
129

Administration Assistant Resume Examples & Samples

  • Answers telephones, direct the callers to appropriate associates, transfer callers to associate’s voicemail if associated is not available and take and retrieve messages for various personnel
  • Processing of mail
  • High School Diploma or equivalent required. Some college or 2 to 3 years experience preferred
  • Professional presence is a must
130

Administration Assistant Resume Examples & Samples

  • Manning phones, taking all incoming calls for the department
  • Taking orders for rigging equipment
  • Providing quotes to clients
  • Logging equipment in and out
  • Filing and archiving
  • Ordering stationary and supplies for the office
  • Responsible for the accurate, complete and timely recoding of credit card transactions
  • Ad hoc support to the team as required
  • Computer literate with strong MS office skills
  • Ability to work under pressure from clients and colleagues, responding quickly and appropriately to requests, using own initiative and being prepared to ask for help and advice when necessary
  • Ability to work well within a diverse team
  • Organised, with attention to detail
  • Ability to work to tight deadlines and with changing priorities
131

Administration Assistant Resume Examples & Samples

  • Liasing with Tunbridge Wells and Portbury to ensure orders are processed in a swift manner
  • Resolving and reducing DFM queries
  • Ordering and booking hotels and cars through Capita
  • Administering Kronos Lite for outbase employees
132

Administration Assistant Resume Examples & Samples

  • Carries out a variety of administrative assignments including; covering front desk for 3 hours a day and vacation coverage
  • Maintaining files, copying, faxing and internal request for supplies and shipping
  • Coordinates travel arrangements and prepares expense reports
  • Responsible for completing recurring administrative tasks unique to assigned business area
  • Drafts correspondence, reports/spreadsheets, PowerPoint presentations, meeting minutes and other written documents within the guidelines set for the position
  • Gathers data and may generate reports
  • May maintain the calendars and schedules of designated members of assigned business area
  • Coordinates meetings, books conference rooms and orders lunches for meetings. Ensures that conference room arrangements are appropriate for meeting agenda
  • Other duties may be assigned to meet business needs
  • May be required to work extended hours, carry a pager/cell phone and be on call
  • Bachelor's Degree in Business Administration or directly related field OR Associates Degree in Business Administration or directly related field with a minimum of two years related clerical or administrative experience
  • Minimum of two years related clerical or administrative experience
  • Experience with travel and expense reporting
  • Strong PC skills required, including use of standard MS Office applications
  • Knowledge to create spreadsheets for tracking and reporting purposes
  • Must have a great positive, upbeat personality and not get “frazzled” easily
  • Strong verbal, written, and interpersonal communication skills
  • Ability to draft professional reports, procedures, and presentations
  • Ability to shift work efforts based on the needs of the department or business goals
  • Ability to work independently and be self-motivated
  • Demonstrates a high degree of personal and professional integrity
  • Continuously use telephone, PC monitor, mouse/track ball, and keyboard for extended periods of time in order to complete assigned task and duties
  • Frequently use copier, adding machine, and fax machines on an intermittent basis
  • Frequently perform walking, filing of documents in upright file cabinets, and occasional moving of storage boxes and heavy books/files is a regular activity within job scope
133

Administration Assistant Resume Examples & Samples

  • Provide day-to-day assistance to the Maintenance Manager
  • Manage travel and accommodation for the team members
  • Ensure the on-boarding process is completed for all new team members
  • Raise and manage Purchase Orders for the department
  • Organise department and site wide events including team days and fundraisers
  • Assist with the creation of site wide communications and celebrations
  • Provide administration support to the Maintenance Department
  • Provide efficient and customer focused assistance to all stakeholders
134

Administration Assistant Resume Examples & Samples

  • Support reception to ensure it runs efficiently and effectively
  • Production of reports for Account Execs
  • Data Input from spreadsheets on to main computer systems
  • Provide administrative and secretarial support to one or more mid-level professionals
  • Provide a wide variety of administrative and staff support services
  • Handling client queries
135

Administration Assistant Resume Examples & Samples

  • A high level of commercial acumen and focused on driving, and achieving results
  • Stakeholder management skills underpinned with strong influencing and decision making skills
  • Strong MS Office skills and working knowledge of SAP would be advantageous
  • Excellent interpersonal skills and communication skills - both written and verbal. The ability to work autonomously within a fast paced environment
  • Excellent time management and prioritisation skills with strong attention to detail and accuracy
  • A positive can-do attitude that demonstrates initiative and flexibility
136

Project Administration Assistant Resume Examples & Samples

  • Booking travel and hotels for staff and checking the respective invoices are charged to the relevant project number
  • Raising Purchase Orders using the internal finance software SAGE (full training will be given)
  • Managing filing system and organising existing rail scheme plan documentation
  • Answering external telephone calls in a professional and timely manner, including diverting calls or taking messages as appropriate
  • Monthly stock checks of equipment and reporting to Finance team (full training will be given)
  • General Admin support, ability to prioritise tasks and workload
  • Good knowledge of using PC tools especially Microsoft Excel
  • Capable of working on own initiative in a structured manner
  • Learning attitude with attention to detail
  • Ability to think logically with good approach to problem solving
  • Good time management skills and able to work to appropriate deadlines
  • Team player, flexible and understanding of high pressured environment
137

PA & Administration Assistant, Region Resume Examples & Samples

  • PA duties including diary management, travel & meeting arrangements
  • Provide administrative support to Region 1
  • Purchase requisitions, POs, tracking invoices/payments, HCP spend
  • Jazz Agree submissions & follow through
  • Support for sales, marketing & medical activities eg
  • Preparation for congress/symposia bookings & logistics eg
  • International congresses
  • National Sponsorships
  • Logistics for training & business meetings
  • Liaising with agencies to help develop materials
  • Arranging logistics for Advisory Boards
  • Submission & help with tracking of Educational Grants & Investigator Initiated Studies
  • General administrative support eg arranging business meetings, travel, accommodation for the team and also our HCPs
  • Act as a back- up for general office duties
  • Catering arrangements, Post, Events
  • Flexibility to cover other office functions eg lunchtime reception cover
  • Microsoft Office proficiency at advanced level
  • Strong Company ambassador
  • Ability to execute on multiple projects simultaneously
  • Ability to manage own workload with flexible approach
  • The ability to confidently communicate with colleagues of all levels, including senior management
138

Administration Assistant Resume Examples & Samples

  • Daily & Weekly Banking Tasks
  • Run daily PDQ reports and conduct investigation when needed connecting with the cash office
  • Update weekly reports – sales figures, VAT & footfall
139

Administration Assistant Resume Examples & Samples

  • Manage communication with facilities and maintenance team
  • Take ownership of the styling suite
  • Cash handling and depositing for gift cards
  • Manage Tower Tenants request on a daily basis
  • Previous experience in a customer focused and administration inclined role
140

Administration Assistant Resume Examples & Samples

  • Perform general clerical duties and admin support to the Head of SHE BUK
  • Provide limited admin support to two Senior SHE Managers (BUK North & South)
  • Prioritise email responses for Head of SHE BUK
  • Organise meeting room bookings, catering and hospitality for meetings and events
  • Booking travel, accommodation, conference and offsite activities
  • Maintaining up to date database for drug and alcohol testing
  • Maintaining up to date SHE team structure, contact details etc
  • Maintain existing statistical databases relating to enforcing authority visits, RIDDOR accidents and statistical analysis
  • Assist with production of Monthly and Quarterly SHE board reports
  • Attend training to assist/develop the role where appropriate
  • Some reception cover may be required to assist the Western & Wales BU
141

Administration Assistant Resume Examples & Samples

  • Answering all incoming calls and re-directing as appropriate
  • Managing our electronic visitor’s check-in system
  • Re-directing email enquiries and managing our enquiries database
  • Managing inbound/outbound mail, including couriers
  • Organising catering for events, meetings, training sessions etc
  • Ensuring the office, meeting rooms, kitchen and bathrooms are clean, tidy and well stocked
  • Managing office stationery and consumables levels
  • Managing MB Cars CRM mail database
  • Photocopying/binding and other ad-hoc administration tasks as required
142

Administration Assistant Resume Examples & Samples

  • Good communication skills (verbal, written and face to face)
  • Strong organisational skills and the ability to meet deadlines
  • Strong attention to detail skills and dedication to quality outputs
  • Worked as part of a team as well as on your own successfully
  • Competent IT Skills
  • A minimum of five GCSEs grade C or above (or equivalent) which must include English and Maths
143

Cashiering & Administration Assistant Resume Examples & Samples

  • Any administration duties requested by the Hotel Manager
  • Weekly cashiering, reporting, due backs and petty cash
  • Float spot check at the end of each month for both our onsite restaurant and Front Office
  • Receipting all beverage invoices
  • Weekly beverage spot checks
  • Food and beverage report for Hotel Manager
  • Answering all guest surveys
  • Beverage stock take each month
  • Banking
  • Mail Collection
144

Qr-administration Assistant Resume Examples & Samples

  • With clear direction, but acting with considerable independence, performs advanced, diversified and confidential administrative and secretarial support
  • Tactfully handles inquires and/ or refer to appropriate personnel/ department
  • Reviews , answer mail and inquiries and determine if executive action is required
  • Provides necessary telephone backup coverage, schedule appointments, meetings and travel itineraries, and coordinate related arrangements
  • Takes and transcribes dictation . Draft letters and internal memo's independently. Process, handle, and maintain all types of confidential information
  • Checks all incoming documents and ensure completeness/ accuracy of information provided to fast track approvals, (Invoices/Statement etc)
  • Coordinate prompt purchasing of office supplies and stationeries
  • Ensure proper maintenance of all office equipment
  • Anticipates and prepares meeting materials, charts, and reports needed
  • Establishes & maintains confidential filling system, categorize & maintain manuals, sensitive correspondence & other source material
145

Administration Assistant Melbourne Resume Examples & Samples

  • Reviewing expense claims and finding trends in line with our expense policies
  • Timely recordkeeping, document maintenance and organization
  • Assisting the HR Manger with any adhoc administration tasks as required
  • High levels of organizational skills
  • Driven, hard working and proactive individual
  • Ability to maintain a high level of accuracy in performing all essential duties
  • Ability to work in a fast paced, self-starter work environment and able to meet deadlines
  • Strong time management skills and ability to multi-task effectively
  • Proficient in excel
146

Senior Administration Assistant Resume Examples & Samples

  • Scheduling meetings and booking meeting rooms
  • Arranging travel itineraries and coordinating travel arrangements including booking travel tickets and settlement of related expenses
  • Preparing and distributing minutes of meetings
  • Updating EMEA organisational charts
  • Maintenance and ordering of office supplies
  • Screen telephone calls and resolve routine and complex inquiries
  • Typically requires a high school education or equivalent
  • The qualified candidate will have a solid background of secretarial experience at senior manager level within a large, multi-networked organisation (FS industry experience is preferred but not essential)
  • Must have a high level of interpersonal skills to handle sensitive and confidential issues. Position requires poise, tact and diplomacy
  • Must be able to interact and communicate with all levels of the organization
  • Must be familiar with and be able to use personal computers, data storing, Excel and other Microsoft Office Suite products
  • The role may also require the regular use of business or technical vocabulary coupled with sound knowledge of organizational operations, procedures and staff
  • Must be well organized, able to handle multiple tasks simultaneously and therefore manage priorities, establish and meet deadlines
  • Skilled in typing, shorthand, and/or dictation, advance proofreading/editing and word processing
  • The candidate should have good math skills, excellent oral/written communication skills as well as organizational/interpersonal skills
  • Makes independent decisions regarding planning, organizing, and scheduling work
147

Casual Administration Assistant Resume Examples & Samples

  • Manages reception and front of office meeting rooms including the ordering of kitchen supplies, repairs and maintenance
  • Manages email and calendar appointments including coordination of department meetings and/or external client events
  • Book & prepare staff itineraries for travel, including visas, flight/s, accommodation, car pickup/drop-off etc
  • Create and modify documents including letters, memos, PowerPoint presentations and excel spreadsheets
  • Works closely with Finance in ensuring invoices are signed off and general budget requirements are managed
  • Assists the on-boarding program for new staff, ensuring an introduction to the working environment and set-up of the employee within the organization is coordinated properly
  • Contributes to the development of a positive working culture within the office
  • Assists local Emergency Response/Site Incident Management Plans and is the first point of call for Corporate Security with issues relating to the Sydney office
  • Works closely with London Corporate Security in managing all aspects of the Sydney security system and office access cards
  • Various additional administration requirements as required
  • Minimum 3+ years of Administration experience
  • Intermediate to Expert level skills in Microsoft Office, specifically Outlook, Powerpoint, Word Excel and good knowledge of technologies like webex, Good, printers, mobile phones, citrix etc
  • Expert level administrative written and oral communication & relationship/representative skills
148

Administration Assistant Resume Examples & Samples

  • Manage invoicing and follow up on the payment status
  • Maintain the events database
  • Support the event logistics pre & post show
  • On-site support at the events
  • Manage sales enquiry and sales administrative works
  • Manage sales promotion material and implement effective stock control
  • Support the sales team to implement sales activities and marketing campaigns
  • Higher Diploma or above in business administration or related discipline
  • 2 years or above administrative experience
  • Result-oriented, well-organised and as a good team player
  • Good Time management & communication skills
  • Good command of both written & spoken English, Chinese and Mandarin
  • Good PC knowledge, proficient in Microsoft Office
  • Will be required to travel occasionally
  • At UBM plc, we invite you to be part of an organisation that is committed to building a diverse and inclusive culture and to being a responsible, sustainable business. UBM is proud to be an equal opportunity workplace and an affirmative action employer
149

Administration Assistant Resume Examples & Samples

  • Receiving, coding and processing monthly enrollments for billing
  • Preparing and balancing deposits and posting payments to the child care accounts
  • Follow up on delinquent accounts
  • Respond to telephone inquiries
  • Other office duties as requested by school management
  • Business degree preferred
  • Basic business data processing principles as applied to financial record keeping
  • Posting, verifying, compiling and reconciling various accounting documents, records and reports. Maintaining attention to detail and accuracy while meeting critical deadlines
  • Exercising independent judgment within established guidelines and prioritizing work
150

Administration Assistant Resume Examples & Samples

  • Ensure the timely preparation and delivery of all briefing information for meetings
  • Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
  • And
  • Process expense reports and prepare purchase orders
  • Creative problem-solver and self-starter
  • At least 5+ years of full-time, recent administrative experience directly supporting 1 or more executive members (Director Level or above) or equivalent work experience
  • Incredibly organized and detail-oriented
  • Ability to prioritize multiple projects
  • Strongest scheduling and calendar management skills in the industry
  • Superior travel coordination skills
  • Knowledgeable about organizing small and large off-site events
  • Ability to hit the ground running and take charge of the position
151

Administration Assistant, Based Resume Examples & Samples

  • Some basic laboratory duties
  • Laboratory admin duties
  • Assist in researching and compiling data and compose routine correspondence, reports and presentations for review and final revision by manager
  • Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested
  • May track a variety of department and/or employee data and complete regularly scheduled reports by required due date
  • Track, monitor and report on departmental budgets, staffing levels, staff vacations and alternative work schedules, department FTE’s, open positions, and various other administrative data and provides information to management as necessary
  • Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee leaves, promotions, etc
  • Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required
  • May be responsible for the submission of staff expense reports in a timely manner
  • May function as IT contact including the coordination of maintenance and upgrading of hardware/software systems within department
  • When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals
  • Ability to be prioritize opportunities and perform multiple tasks
  • High School qualifications with related experience; or equivalent combination of education, training and experience
152

Administration Assistant Resume Examples & Samples

  • Typically requires 3-5 years general administrative experience, or equivalent combination of experience and college level education
  • Have the ability to work with multiple issues/projects and the experience/ability to support more than one employee's general administrative needs
  • Microsoft Office Intermediate to Advanced
153

Administration Assistant Resume Examples & Samples

  • Provide an effective administrative service which contributes to the achievement of business objectives. This will include preparation of weekly timesheets, absence and holiday records, monthly payroll submissions and monthly client billing
  • Operate office systems, process documents, maintain accurate records and access information in the support of business activities
  • Resolve enquires from both internal and external customers
  • Compile and provide routine information, using computer systems as necessary, to provide management with the information they need to effectively make decisions
  • GCSE (or equivalent) English & Maths
  • Ability to prioritise workload working with little supervision in a busy and constantly changing environment
  • Confident and competent user of the Microsoft office package,
  • Knowledge of SAP, Maximo and Coupa would be an advantage
  • Confident communicator with all levels face to face and on the telephone
  • Experience of carrying out a similar role
  • Reliable and always arrives for work on time
  • Logical approach to problem solving and not afraid to challenge in the appropriate way
  • Ability to work alone as well as working as a member of a team
154

Administration Assistant Resume Examples & Samples

  • As part of this role, and in addition to ad hoc tasks provided to you by the EuroPac Client Growth Programme Manager, you will carry out the following activities
  • Excellent working knowledge of all Microsoft Office applications. Intermediate Word, Outlook, Powerpoint and Excel mandatory
  • Proven experience of working in administration
  • Resilience, fortitude and the ability to work well under pressure
  • Proven organisational and planning skills
  • Takes own initiative
155

Administration Assistant Resume Examples & Samples

  • Raise VDI and on-boarding requests for all new joiners, ensure that provisioning of VDI happens before user joins
  • Raise telephone requests for all new joiners, ensure that telephone numbers and FACs are allocated before user joins
  • Ensure that vendor payments get done on time
  • Rise P2P requests for all new hardware procurement in coordination with technology team
  • Support and guide offshore clients in IST time zone and on areas related to above
  • Individual will be responsible for coordinating and helping resolve problem tickets
  • Be able to works directly with users to understand their requirement and issue and be able to work in coordination with global teams to resolve their issue
  • Expertise in MS office packages
  • Ability to support clients in a demanding environment
  • Good Customer Service and communication skills
  • Knowledge of technology infrastructure support is plus
  • Knowledge of payment processing and P2P is plus
  • Bachelor’s degree (in Science, Computers, Information Technology or Engineering)
156

Qr-administration Assistant Resume Examples & Samples

  • In consultation with the team generate business documentation, including report writing, presentation creation and spreadsheet preparation and distribution
  • Coordinate internal and external communications
  • Travel arrangements, records of Communication (documents, faxes, mail, etc.) to meet the requirements of the team
  • Perform administrative tasks based on set procedures, establishment and maintenance of filing systems, categorizing and maintaining manuals, Invoices, manage and co-ordinate travel needs and other source data
  • Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff
  • Receive and screen incoming telephone calls. Provide confidential administrative support
  • Prepare charts and reports as needed
  • Compile reports as directed and ensure that all files are complete and properly maintained
  • Handle a wide variety of situations and tasks involving the administrative function of the office
  • Carry out any other duties which are reasonably deemed to be consistent with the demands and responsibilities of this role
157

Administration Assistant Resume Examples & Samples

  • May take and deliver messages, provide information to callers, set up and maintain files, provide employees with office supplies, prepare and sort mail, perform word-processing assignments, proofread, and research and compile special reports
  • May operate automated office equipment and utilize software. Assists in the preparation of reports, graphs, and presentations using spreadsheet, graphic software, and/ or database applications. Acts as an information source on organization policies and procedures
  • Makes appointments and travel arrangements
  • May assist in establishing office policies and procedures, and coordinates special projects and department activities. May be assigned in various functional areas of the company
  • Works on assignments that are semi-routine in nature where ability to recognize deviation from accepted practice is required
  • Normally receives general instructions on routine work, detailed instructions on new assignments
  • Other duties would include: answering phones/transferring calls, greeting visitors, stocking of office supplies and kitchen supplies, processing incoming & outgoing mail, and mass mailings
158

Administration Assistant Resume Examples & Samples

  • Working to administer all payroll duties such as changes to salary, amendments to working patterns, processing deductions and checking the payroll. Process starters and leavers, ensuring payroll deadlines are adhered to
  • Maintaining all employee records including new starter documentation and asylum and immigration checks to ensure new employees have the right to work in the UK
  • Managing the SAP HR system ensuring all information is correct and up to date
  • Overseeing employees’ holiday and absence to ensure that the company policies are adhered to
  • Facilitate all aspects of transport administration ensuring full compliance with statutory and business requirements
  • Monitor and promote a Health and Safety work environment, ensuring compliance with all aspects of Health and Safety procedures and legislation
  • Other administration tasks as required as part of the overall administration team
159

Administration Assistant Resume Examples & Samples

  • Performing data entry to ensure accurate information is promptly captured in appropriate information systems
  • Accurately maintaining manpower, overtime and records
  • Establishing and maintaining office filing systems, files and records; assembling information upon request; directing other employees in file maintenance procedures
  • Diploma or Certificate Business Administration
  • Effective organization and prioritization skills
160

Platform Management Administration Assistant Resume Examples & Samples

  • Supporting management with the allocation of workload to Negotiators in the Birmingham Legal department
  • Initiating Document Assembly Tool (DAT) requests for the Derivatives Securities & Financing team
  • Preparing execution copies of legal agreements, arranging signature, binding hard copies and sending to London / client for signing and uploading to Paragon Legal Module once executed
  • Maintaining Sharepoint for the Uncleared Margin project
  • Managing the Legal Administration email inbox where all queries and workload requests are sent
  • Managing workflow that comes from the Birmingham Legal team on a daily basis. This includes but is not limited to Allocations, Executions, Diamond uploads, Hong Kong registrations, Investment Management Agreement tracker, filing Mercer Reports and general Information Technology support
  • Distributing ClickView reports and maintaining and distributing 4 eyes and global allocation reports to the Derivatives Securities & Financing management team
  • Maintaining Diamond and ensuring all relevant information is uploaded and stored in correct location
  • On-boarding new starters / creating new starter packs, pass access and access to Legal IT systems
  • Dealing with ad-hoc queries, IT support requests and providing general support to the wider teams
  • Archiving executed agreements – ensuring sent off site and categorized internal
  • Dealing with the post – receiving and sending
  • Submitting travel expenses
  • Ensuring stationery is replenished and printers are working
  • Making meeting room bookings and managing diaries
  • Excellent time and workflow management skills
  • A flexible and hard-working approach with a high level of accuracy and attention to detail
  • The ability to work under pressure in a fast paced environment
  • The ability to identify issues and develop successful solutions
  • Ideally some previous experience in exposure to senior management or clients
  • Fluent in English (written and oral)
161

Project Administration Assistant Resume Examples & Samples

  • Sets up and maintains files, refers callers, arranges meetings and conferences, receives, refers and answers mails
  • Duties may involve a variety of moderately complex office support functions
  • HS graduate or equivalent required
  • 0-3 years of Project Administrative Assistant experience required
  • Experience with Microsoft Office Applications required
  • Ability to work to a schedule and meet deadlines is required
162

Administration Assistant Resume Examples & Samples

  • Strong computer skills including Word, Outlook, Excel, PowerPoint, Adobe Acrobat
  • Excellent time-management and organizational skills
  • Exceptional communication skills with the ability to effectively communicate with senior level executives and an inherent ability to instill trust and maintain the highest level of confidentiality
  • Capable of handling multiple projects simultaneously with little to no supervision
  • Prior Hospitality industry experience
  • Experience with PeopleSoft
163

Administration Assistant Resume Examples & Samples

  • Shared reception duties (handling inbound calls and directing telephone traffic)
  • Accounts payable/receivable
  • Payroll and banking
  • HR generalist administration – Onboarding paperwork, organising training and OH&S inductions
  • Mail processing and other general administrative duties
164

Administration Assistant Resume Examples & Samples

  • Maintaining and updating data in various systems
  • Resolving and submitting missing product information
  • Preparing and reconciling data in Excel
  • Correspondence with various parties both internally and externally
  • Assist and initiate ad-hoc and potential projects
165

Administration Assistant Resume Examples & Samples

  • Across your function
  • Outside your own country
  • In local, regional and global roles
  • In different business cycles
  • Across business units
  • In different parts of the value chain
  • In both functional and business line roles
  • In teams with people from other disciplines and functions
  • Experience annual cycles
  • Participate in teamwork across functions
  • Vary the task complexity
  • Administers general business office activities
  • Has responsibility for clerical activities including mail, word processing, filing and archiving, order processing, telephone answering and stationery supplies
  • Provide office administration and other support services to the organization
  • Family that administers general business office activities, which are mainly clerical in nature
  • Jobs that provide clerical and general office administration services to the organization
166

Student Administration Assistant Intermediate Resume Examples & Samples

  • A minimum of a high school diploma is required and at least 2 - 4 years of relevant work experience in an administrative or student services capacity
  • Excellent interpersonal skills including a positive, responsive customer service attitude and the demonstrated ability to work cooperatively in a team-oriented work environment
  • Must be able to communicate effectively with a large and diverse group of prospective and enrolled students, faculty and staff in various offices across the University and with the general public
  • Ability to organize and coordinate multiple and diverse tasks with excellent attention to detail and a high degree of accuracy, and to meet deadlines in a timely manner amid a variety of distractions and occasional stress
  • Ability to exercise initiative, independent judgment, tact and diplomacy to resolve problems
  • Excellent communication skills, both oral and written, including a high level of effective communication skills on the telephone, in person, and in writing
  • Proficiency in the use of Microsoft Office software suite (including Word, Excel, Access and Power Point)
  • A Bachelors’ degree desirable
  • A working knowledge of University and Rackham policies, procedures, and practices related to student affairs desirable
  • Hands-on experience with the M-Pathways Student Administration and HR system is desirable, including the student financials, recruiting, admissions and curriculum modules
  • Experience with survey software such as Survey Monkey, Google Forms/Docs or Qualtrics desirable
  • Experience working in a Drupal web environment, Canvas desirable
  • Experience using various forms of social media
  • Experience with training grants and using XTrain highly desirable
167

SPM Administration Assistant Resume Examples & Samples

  • Diary management and acting as contact point for senior team members
  • Arranging and monitoring business travel, including travel visa requirements
  • Expense reimbursement and medical claims
  • Keep track of the teams’ meeting schedules
  • Arrange workstations and assist in scheduling external / internal meetings for visitors
  • Assist in the preparation of presentation materials
  • Assist in the organization and reporting of various committees that the team Chair
  • Ensue the team has necessary tools such as stationery, security cards, business cards and other technology needs
  • Assist in the onboarding of new team members
  • Assist in organizing team internal and external activities
  • Experience in supporting senior management in finance industry
  • Ability to work independently in a multi-task and fast-paced environment
  • Be self-motivated and flexible, and able to prioritize and follow through on assignments
  • Ability to interact with all levels of seniority, and partner with other Assistants
  • Strong English and Cantonese, Mandarin preferred
168

Administration Assistant to VP Digital Resume Examples & Samples

  • Preferably in a fast paced and multicultural environment
  • Advanced user of Outlook, Word, Excel, PowerPoint
  • Ability to manage varying needs and prioritizing to ensure best business results
169

Lg Administration Assistant Resume Examples & Samples

  • Be well organised with a good attention to detail
  • Have effective communications skills, including written, verbal and presentational skills
  • Be able to work accurately and efficiently
  • Be comfortable working as a part of a team and equally on own initiative
  • Have strong I.T skills, particularly Word and Excel (knowledge of the Freeway database is an advantage)
  • Have a flexible approach, and be prepared to work outside normal hours to meet deadlines
170

Claims Administration Assistant Resume Examples & Samples

  • Providing a professional and customer-focused general insurance claims service for GB clients, in particular to provide the highest level of customer service and claims advice to Commonwealth Government Agencies in the management of claims for the Comcover portfolio
  • Managing daily workflow in order to maintain client service standards – Internal and External
  • Paying attention to detail with data input and integrity, as it has a direct correlation to GB’s fee invoicing and the reconciliation of client imprest bank accounts (where applicable)
  • Understand and comply with the policies and procedures around securing and handling company and client information
  • Disclosing customer information only after ID security requirements are met
  • Reporting any observed or suspected security weaknesses in systems or services, escalating any security incidents through the right channels as quickly as possible
  • Assisting with qualitative file audits
  • Providing assistance in the review of external providers
  • Attending client meetings where applicable
  • Preparing Standard Client Reports within Service Instructions (as directed)
  • Assistance with the drafting / review of documented processes
  • Identify potential fraud/recovery indicators for claims where applicable
  • Australian citizenship, and be able to successfully achieve a Commonwealth Government Security clearance
  • Knowledge of general business and administrative practices
  • PC literacy – Database and Microsoft Office and Excel
  • Time management and organisational skills
  • Tertiary qualifications in an appropriate discipline and/or demonstrated experience in a similar role are preferred
171

Administration Assistant for Client Solutions Resume Examples & Samples

  • Provide superior support to Client Solutions EMEA to help the team achieve its overall business strategy
  • Manage diaries and travel schedules for senior leadership members in a proactive and highly effective manner in-line with company policies
  • Communicate effectively and manage workflow with another Administrative Assistant
  • Deliver operational effectiveness and work closely with the Business Management team on delivering group Town Halls, HR activities, communication management, travel policies and permissions management
  • Build relationships internally with other support functions to navigate the firm effortlessly on behalf of Client Solutions EMEA
  • Assist on a range of special projects for the teams and individuals you will support
  • Assist with Business Continuity Planning in coordination with the global Client Solutions team
  • A natural interest in investment solutions and a passion for supporting teams
  • Experience in supporting senior leaders and collaborating with others
  • Developed time management skills and an ability to switch between tasks quickly at short notice
  • Effective Microsoft Office skills (Word, Excel and PowerPoint)
  • Highly professional, organized and committed to excellence
  • Curious to challenge and dig in when you find a problem and follow through to a solution
  • Excellent attention to detail and a desire to achieve the highest standard
  • Outgoing, friendly and calm, even under pressure
  • Self-motivated, suggesting improvements and driving them forward
  • Able to build trusting relationships quickly
  • A clear communicator with excellent verbal and written skills
172

Administration Assistant Resume Examples & Samples

  • Demonstrated administrative and organisation capability with a keen ability to prioritise and multi-task
  • A strong financial background and experience with accounts payable – knowledge of accounts receivable and debtor management would be advantageous
  • Exceptional administration skills and knowledge within the field of leasing or property is desired
  • Sound knowledge of computer based systems including Microsoft Office and record management systems
  • Well-developed inter-personal and communication skills coupled with a passion for delivering outstanding customer service
  • High attention to detail and a proactive approach to your work
  • The ability to work confidently both as part of a team and autonomously
173

Administration Assistant Resume Examples & Samples

  • Secretarial support to the senior executives, including but not limited to diary management; travel arrangements and itinerary; assisting the credit card and out-of-pocket reimbursement and other daily secretarial support
  • Providing support for global office executives travelling to Shanghai in their logistical arrangements, documents formatting, printing & binding, gift purchasing and delivery, etc
  • Organize regular town hall and office meetings as requested, responsible for meeting notes and distribution
  • Be a key member for China People & Culture Committee, helping to promote BlackRock values and principles through contributions to the team and culture building in the office
  • Minimum 3 – 5 years of administrative experience supporting senior-level executives
  • Degree qualified in BA/BS degree related subjects is preferred
  • Advanced MS Outlook and strong MS Word, Excel and PowerPoint intermediate skills
  • Fluent in both verbal and written English and Chinese communication
  • Demonstrated ability to work independently and multi-task in a fast-paced, global environment
174

Filing & Administration Assistant Resume Examples & Samples

  • Identifying, opening, generating, maintaining, labelling, updating, closing and archiving files, according to task, author and the Firm’s requirements Ensuring electronic and hard copy files are kept up to date, and appropriate documentation is filed correctly
  • Modifying or improving filing systems or implementing new filing systems to drive efficiency
  • Performing periodic inspections of materials or files to ensure correct placement, legibility and suitable condition
  • Designing forms related to filing systems
  • Keeping records of materials filed or removed and tracking all materials to ensure borrowed files are returned
  • Inputting data, such as matter numbers, new or updated information, or document information codes into computer systems to support information retrieval
  • Maintaining an in-depth knowledge of commonly used procedures and methods in the maintenance of files and systems, including indexed records of location of files
  • Promoting best practice methodology and training others on filing efficiencies and e-filing
  • Printing e-mails and documents
  • Collating, photocopying, scanning, faxing and binding documents as requested
  • Court filing
  • Providing ad hoc support to filing projects such as e-filing
  • Providing other ad hoc administrative support as required
175

Administration Assistant Resume Examples & Samples

  • Actively provide a high level clerical and administrative support to the General Manager, through the preparation of correspondence and presentations, coordination of agendas and minutes for meetings and maintenance of documents and files
  • Exercise discretion and confidentiality in the handling of all critical and politically sensitive issues that require the General Manager’s attention
  • Coordinate and maintain the General Manager’s diary, including managing competing priorities, arranging meeting schedules, logistical support and travel arrangements as well as monitoring emails and telephone calls
176

Administration Assistant Resume Examples & Samples

  • Build, develop and maintain strong and co-operative working relationships with internal and external stakeholders
  • Provide word processing services using appropriate software packages to prepare documents such as memoranda, correspondence, reports and procedure manuals ensuring documents meet relevant standards and are completed in specified timeframes
  • Create and maintain files, documents and systems, working within approved delegations, in accordance with records management procedures
  • Provide high level executive secretarial and administrative support to the Legal Projects team
177

Administration Assistant Resume Examples & Samples

  • Excellent customer service skills with ability to deal with tenant needs
  • Detail oriented; able to resolve problems using facts and sound reasoning
  • Minimum of 12 months experience in an administrative role
  • Excellent time management skills; ability to multi-task
  • Balance conflicting demands and ability to set priorities
  • Supervisor, Property Administration Supervisor or
  • Manager, Property Administration
178

Administration Assistant Resume Examples & Samples

  • General secretarial duties including typing, filing of hard copy insurance claims and arrangement of travel and hotel bookings
  • Maintenance of claim and policy information contained in AMEC’s electronic claim and policy database, Aon RiskConsole
  • Administration of payments and recharges both in respect of claims monies and insurance premiums
  • Undertake any other reasonable duties as requested
  • Experience of working in an admin or secretarial support role
  • Be highly personable, approachable, discreet and confidential
  • Be confident with liaising and communicating with individuals at all levels
  • Co-operation/Teamwork – works harmoniously with others; coordinates own work with others; values working relationships; friendly positive manner
  • Quality of work – maintains high standards despite pressing deadlines; checks own work and regularly produces accurate thorough work
  • Reliability – committed to doing the best job possible; completes work in timely consistent manner; punctual
  • Judgement – makes decisions based on fact rather than emotion
  • Safety – Adheres to AMEC’s commitment to safety
  • Diversity – Treats all people with respect; values diverse opinions
179

Administration Assistant Resume Examples & Samples

  • Calendar management - coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings etc
  • Expense reporting
  • Visa and travel arrangements (domestic and international)
  • Organize, prioritise and coordinate multiple work activities with the ability to meet deadlines
  • Proven ability to manage projects, work under pressure and consistently make deadlines
  • Partner with peers and direct reports of the VPs manage cross-functional initiatives from conception to completion
  • Coordinate any department events that are being hosted
  • Serve as liaison between the Go To Market team and other departments internally
  • Partner with the other department AA to ensure clear communication and alignment
  • Lead and assist with event planning including meeting set up, catering as needed
  • Use initiative and judgment within established guidelines
  • Project Coordination for various needs throughout the year
  • Ad-hoc support to department AA as and when required
  • Flawless execution of administrative activities, with high attention to detail, organisation and process
  • Strong teamwork skills; and a strong ability to offer suggestions and improvements to process and work effectively with all personalities
  • Strong knowledge of Google Apps and/or MS office ( Word, Excel, PowerPoint) is preferred
  • Excellent calendar management skills
  • Ability to be flexible in response to changing priorities and needs
  • Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges
  • Strong communication -- oral and written
  • An always present, sense of humour!
  • Incredibly bright, high-energy individual, with a passion to learn and contribute
  • BA or BS degree with strong academic background preferred
  • Minimum of 5 years of full-time relevant work experience, preferably in technology or sales related companies
  • Must be resourceful
  • Ability to effectively prioritise & exhibit critical thinking
  • Must be strategic and flexible
  • Able to quickly learn new tools, software, and technology
  • Demonstrate the ability to interact professionally and build relationships with all levels of executives
  • Interested in implementing processes and procedures to improve work efficiency and productivity
  • Proven ability to practice sound judgment in a fast paced & dynamic work environment
  • Maintain a high level of confidentiality when dealing with sensitive information and business matters
180

Administration Assistant Tanzania Resume Examples & Samples

  • Strong business working communication skills with excellent understanding of the process
  • University degree or higher Diploma in Management
  • Proficient in English and report writing skills
  • Good organizational and management skills
  • Ability to work and relate with internal customers and external business partners
  • Result oriented, self-driven, innovative and excellent planning ability
  • Eye for details
181

Administration Assistant Resume Examples & Samples

  • The logging and mapping of applications received using Uniform software
  • Scanning applications & correspondence using IDOX software and uploading documents to the web site
  • Redacting information to meet current Data Protection requirements
  • Generate letters and notices to meet statutory requirements
  • Dealing with colleagues and customers and answering telephone queries
  • Updating the database with new applications/ responses
  • File retrieval
  • Handling payments
  • Assisting with document copying and scanning
  • Completing land searches
  • Assist with the management of information and the development of new information systems
  • Competent IT skills
  • A basic knowledge of office and administration processes and familiarity with handling documents & understanding file structures
  • Good communication skills (verbal, written & face to face)
  • Strong attention to detail skills and dedication to providing high quality outputs
  • Ability to deal professionally with clients and customers over the telephone and reception services, providing a fair and consistent service
  • General knowledge of Council services
  • Understanding the principles of data protection
  • Ability to take payents and handle financial transactions
  • Demonstrate initiative and the ability to make decisions and work with limited supervision
  • Have a minimum of five GCSEs Grade C or above (or equivalent) which must include English and Maths
  • Experience of using IDOX and Uniform regulatory services software system
  • A basic knowledge of the planning process
  • Be able to read plans and drawings
  • A full UK Driving licence
182

Administration Assistant Resume Examples & Samples

  • Composes and/or transcribes routine correspondence, letters, and memos. May proofread for grammatical construction, spelling and flow, and distribute to appropriate personnel
  • Maintains alphabetical, numerical or subject filing systems
  • Receives incoming mail, faxes, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority
  • Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software
  • Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers
  • Schedules appointments and travel; maintains up-to-date appointment calendar; ensures that the executive is informed at all times of scheduled commitments
  • Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations
  • Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organisational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis
  • Orders office supplies and equipment, and performs or arranges for routine maintenance of basic office equipment
  • May assist in establishing office policies and procedures, and coordinate special projects and department activities
  • (Experience/Education) Leaving Certificate with a minimum of a grade D in five ordinary level subjects including Maths and English or a pass rating in an Aptitude Test selected by Abbott Vascular. 2+ years of related work experience, or an equivalent combination of education and work experience
  • (Technical/Business Knowledge (Job Skills)) Produces documents that are mainly text, but may include simple charts. Inputs documents from rough drafts and may proofread them for correct spelling and grammar. Assembles and distributes documents electronically. Operates office machines such as copier, fax, phones. Orders supplies, processes forms. Duplicates and distributes reports based upon a set schedule. Prepares basic forms as directed by supervisor. Will perform this job in a quality system environment. Failure to adequately perform tasks can result in noncompliance with governmental regulations
  • (Cognitive Skills) Proficient in standard software programmes (for example, proofing, formatting, and layout functions). May do some basic data calculations
  • (Planning/Organisation) Schedules facility and meeting set-up and orders needed equipment. Schedules reoccurring standard meetings. Keeps appointment calendars and schedules for others
  • (Decision Making/Impact) Solves a variety of problems of limited to moderate scope and complexity requiring basic interpretation of defined procedures and practices. Maintains confidentiality in handling sensitive information or documents
  • (Supervision Received) Requires close to moderate supervision. Normally receives general instructions on routine work, detailed instructions on new assignments. Supervisor sets major goal priorities to meet department, division or group goals
183

Administration Assistant Resume Examples & Samples

  • Accurate entry data and information onto systems and databases
  • Requesting information and actions from external parties and other areas of the business; dealing with outcomes appropriately
  • Preparing and dispatching communications and documents within prompt timescales
  • Adherence to health & safety procedures
  • Dealing with customer enquiries in a polite and effective manner
  • Providing accurate information from CDM systems as requested
  • Providing support to other teams in the capability team and wider functions
  • Raising Requisitions
  • Extracting and manipulating data using Business Management Systems
  • Arranging meetings and taking minutes
  • Providing a weekly update of the Business Newsletter
  • Ordering stationery and other items using Exostar
  • General office management duties
  • Has the ability to operate calmly under pressure to meet deadlines
  • Possesses a high amount of demonstrable varied experience
  • A strong personality that is able to deal with ambiguity
  • To be a good team worker
  • Willing to get stuck in and work without constant supervision
  • Able to deal with projects of high complexity
  • High degree of computer literacy in Microsoft Office applications
184

Administration Assistant Resume Examples & Samples

  • Assisting with the preparation of reports and presentations
  • Administrative duties relating to the organisation of meetings and schedules
  • Agenda preparation and minute taking for strategic and tactical governance meetings
  • Coordination of travel requirements
  • Establishing and maintaining strong working relationships with key stakeholders within the Broadspectrum (BRS) Property team
  • Administer Contract team site(s)
  • Experience within a similar role
  • Strong working knowledge of Microsoft applications
  • Positive attitude with a strong work ethic
  • Great communication skills with the ability to prioritise tasks
185

Administration Assistant Resume Examples & Samples

  • Excellent interpersonal and communication skills (with advanced proficiency of the English language) along with the ability to confidently interact with suppliers and contractors via telephone, email and in person
  • Excellent computer knowledge particularly in the use of MS Office and email
  • Strong attention to detail and exceptional organization skills
  • Excellent time management skills with an ability to multi-task
  • The capability of working both autonomously and as part of a team
186

Senior Administration Assistant, Optumcare Resume Examples & Samples

  • Complete expense reimbursement and check requisitions
  • Close working relationships with business development leadership team and other key business stakeholder/leaders across the organization to ensure strategic prioritization
  • Schedule, coordinate, and/or set up resources and technology needed for meetings / events
  • 2 or more years of administrative support to senior leadership in a corporate setting
  • 1 or more years of proven ability to manage multiple tasks / projects and deadlines simultaneously with meticulous attention to detail
  • Intermediate or greater level of proficiency with MS SharePoint
  • Experience with Concur Expense Reporting
  • Strong Event Coordination experience
  • Must have a polished demeanor and ability to work with people at all levels
  • Ability to provide high quality, consistent services to the various leaders within the department
187

Administration Assistant Resume Examples & Samples

  • Comprehensive understanding of the use of personal computers linked to a network, experience in using electronic communication tools, and the ability to use PC based task tracking systems
  • Demonstrated experience in word processing, spreadsheet and database software
  • Administrative and numeracy skills, the capacity to complete several tasks concurrently and accurately, and meet deadlines
188

Administration Assistant Resume Examples & Samples

  • Travel arrangements coordination with AMEX team and employees to all international/Domestic travelers
  • Accommodation arrangement to all the visitors to facility(including international visitors)
  • To manage all the cab arrangements to employees visiting suppliers, guest travels
  • Assisting with HR for ID cards, (SLB, Tidel), Parking cards,parking deduction on monthly basis
  • Organizing welcome kits, new joiner’s accommodation,relocation, name boards, business cards
  • Coordination with other locations HR/admin teams on letter of Invitations for all international travelers
  • Maintaining stationary inventory and issuance to employees and updating the stock availability and order placing
  • General Service Agreement preparation and record maintenance for travelers who travel for training
  • Processing of all invoices and reporting the same in SAP for approval and payment
  • Shopping cart creation through SAP system for all purchases from facility
  • Facilitating for all internal meetings, celebrations arrangements
  • Preparation and maintenance of database in system on all travelers, guests, expenses
  • Any bachelor degree is preferred
  • Minimum of 3 to 4 years’ experience required in Admin/Facility related functions
  • Must be proficient in Microsoft Windows/Microsoft Office(Word & Excel) and Exchange
  • Must have strong communication and interpersonal skills
  • Team player with a flexible attitude
  • Self-motivated with a positive outlook and approach
  • Must be able to multi-task and complete tasks through to completion
189

Administration Assistant Resume Examples & Samples

  • All Records TRIM and Manual Archiving
  • Cashiering
  • Processing all Inmates financial transactions
  • Reconciling of accounts
  • Cash reconciliations
  • Processing Visitor Bookings
  • Assist with written documentation
  • All miscellaneous tasks as required
190

Administration Assistant Resume Examples & Samples

  • Management and maintenance of the equipment register
  • Management and maintenance of the defects on plant and equipment
  • Read, retrieve and manipulate data / reports
  • Maintain Plant Safety Files
  • Assist with the resources to ensure a task can be completed safety and effectively
  • Recommend shift workload priorities
  • Assist with onboarding of field maintenance personnel
  • Foster and maintain productive and mutually beneficial relationships with key internal and external stakeholders
191

Administration Assistant Resume Examples & Samples

  • Management and processing of expenses and travel in accordance with company policies
  • Invoice management including fees for consulting services, premium invoices and closings for the workers compensation placement team
  • Maintaining and updating internal client project tracking system
  • Assisting with event management for seminars, forums and internal conferences
  • Organise and schedule regular meetings and video conferences, preparing agendas, providing minute taking and following up action items
  • Formatting reports, proposals and tender response documents using Word, PowerPoint and/or Visio
  • Maintenance of internal databases and systems
192

Global Administration Assistant Resume Examples & Samples

  • Set up meetings across multiple country- and time zones
  • Reservation of meeting rooms, technical equipment and catering service
  • Arrangement of national and international conference calls
  • Detailed travel arrangement and organization
  • Arrangement of visa letter for countries where necessary
  • Preparation and creation of meeting, event, workshop agendas
  • Travel accounting
  • E-Mailbox handling for supported management
  • Event- and workshop-management
  • Summarization of reports
  • Collect input and summaries from team members
  • Request and tracking of data sheets
  • Editing and preparation of presentations
  • Stand in for colleagues in case of vacation and sickness
  • At least 5 years experience at similar role
  • Language requirements: fluent Hungarian, English
  • Priority is put on experience: at least 5 years of practice as an assistant, preferably in an environment of international company, very good organization and communication skill
  • Microsoft Office (Word, Excel, PowerPoint), Lotus Notes, other applications: Concur, Bond
  • Flexibility in an environment of often-changing situations
  • Strong team orientation
  • Timeliness and punctuality
  • Passion for the business and dynamic attitude
  • Proactive work habits - to be able to handle many items in the run-up
  • Acceptance of working within defined processes
  • Self dependency – to handle stand in situations and provide smooth support
  • Organizational talent and talent for clear prioritization
  • Interest to work in an innovative and permanently changing environment
193

Administration Assistant Resume Examples & Samples

  • Archiving – scanning and logging on appropriate software/system
  • Collating and submitting man-hours for the Infrastructure team (monthly)
  • First Aid Box Inspections (monthly)
  • First Aider (part of wider team - training will be provided if no current certificate)
  • Fire Warden (part of wider team - training will be provided if no current certificate)
  • Hospitality – ordering catering supplies, lunches and maintaining boardrooms
  • Internal and external post (cover as required)
  • Maintaining stationery stock and other office consumables
  • Photocopying/binding (as and when required)
  • Reception cover for lunchtimes, holidays and sickness
  • Ty