Manager, Administration Resume Samples

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AF
A Fisher
Alanna
Fisher
671 Runte Spring
Phoenix
AZ
+1 (555) 566 1452
671 Runte Spring
Phoenix
AZ
Phone
p +1 (555) 566 1452
Experience Experience
10/2016 present
Houston, TX
Manager, Administration
Houston, TX
Manager, Administration
10/2016 present
Houston, TX
Manager, Administration
10/2016 present
  • Within established guidelines, makes independent decisions regarding planning, organizing and scheduling work for the CEO and the Administrative team
  • Perform general office management responsibilities including business continuation, procurement and supplies, security administration and records management
  • Oversee the development and management of the deferred maintenance, capital improvement and R&R budgets in coordination with user representatives
  • Develops departmental strategies consistent with the assigned departments’ continuous quality improvement program
  • Manage the budget of the University Human Resource Management department, and maintain records, reports, accounts and billings
  • Work with University Space Planning and others to assess and manage space allocations and usage, and to maximize facility utilization rates and effectiveness
  • Manage relationships with facility owners, vendors and service providers
04/2014 09/2016
Dallas, TX
Manager Administration
Dallas, TX
Manager Administration
04/2014 09/2016
Dallas, TX
Manager Administration
04/2014 09/2016
  • Self-motivated and determined
  • Sourcing of materials, goods and Services
  • Sincere about work and confident about goals
  • Prepare and process requisitions, purchase orders and change orders
  • Budget management and reporting
  • Assist in preparing RFPs and RFQs
  • Knowledge of Taxation structure and other stat levies PAN India
12/2010 02/2014
Phoenix, AZ
Assistant Manager, Administration
Phoenix, AZ
Assistant Manager, Administration
12/2010 02/2014
Phoenix, AZ
Assistant Manager, Administration
12/2010 02/2014
  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
  • Assist in the development of specifications for equipment, products or substitute materials
  • Facility Management
  • Provides information by answering questions and requests
  • Budget management and reporting.
  • Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies
  • Maintain accurate purchase order prices and vendor cataloguing
Education Education
Bachelor’s Degree in Finance
Bachelor’s Degree in Finance
Kent State University
Bachelor’s Degree in Finance
Skills Skills
  • Ability to deal with clients in a professional and courteous manner by developing and leveraging professional working relationships
  • Ability to employ and leverage knowledge of the organization and the supported business unit’s uniqueness to carry out accountabilities
  • Ability to work with limited direction and ambiguity to supervise and allocate work and to make decisions within scope of accountability
  • Good working knowledge of financial and accounting principles and human resources policy
  • Extremely detail oriented, very well organized, able to manage time and multi-task to accomplish a wide variety of tasks with conflicting priorities
  • Extremely detail oriented, very well organized, able to manage time and prioritize to accomplish a wide variety of tasks with conflicting priorities
  • Lead team in the delivery of exceptional administrative services by setting standards for service level and quality of work
  • Ability to manage confidential materials in an appropriate manner
  • Seasoned ability at secretarial and administrative tasks for purposes of teaching/coaching staff
  • Seasoned broad business knowledge and specific understanding of the organizational unit, its functions, products and customer groups
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15 Manager, Administration resume templates

1

Assistant Manager, Administration Resume Examples & Samples

  • Project and Process Management (40%)
  • Maintains and tracks staff vacations and absences in accordance with guidelines to ensure consistency in entitlement and to determine staff availability, maintain records and carry out yearly reconciliations. Escalates issues for resolution
  • Make recommendations on and coordinate all administrative support coverage requirements, including vacations, LOAs, unexpected absences, vacant positions and additional support requirements based on business needs
  • Manage and audit overtime and timesheet submission process, ensuring accuracy and compliance on a bi-weekly basis
  • Assists in coordinating monthly administrative meetings, which includes coordinating with speakers and managing all logistics including venue and catering requirements, and attendance tracking, follow up and feedback reporting
  • First point of contact for issues regarding external/internal services (ie. Travel, Expenses, myHR, related processes)
  • Liaise with counterparts on all processes, policies and procedures to ensure consistency and work together towards process improvement in existing procedures
  • Provide administrative support to the Manager, Administration and Vice President, Administration
  • Assist Manager, Administration in maintaining confidential employee information for the business, team or leadership and ensures information is handled appropriately
  • Maintain employee files, including onboarding and HR documentation
  • Reviewing incoming mail and redirect correspondence when appropriate
  • Ensure all departmental lists/directories and related spreadsheets are kept up to date, in coordination with the I&CB Operations Coordinator
  • Performs emergency back-up coverage for other administrative staff during vacation or absences to ensure that administrative support is provided on an ongoing basis
  • Requires a minimum 5 years’ experience in an administrative/professional business support function
  • Some people management experience is required
  • Seasoned knowledge of bank financial processing standards and key business processes
  • Seasoned broad business knowledge and specific understanding of the organizational unit, its functions, products and customer groups
  • Ability to create a cohesive team, to coach and lead a team of staff to achieve expected outcomes, while providing timely performance based feedback
  • Ability to organize business information and develop it into cohesive, professional reports and presentations with minimal guidance. Ability to recognize and respond to business related issues within the scope of the material
  • Ability to deal with clients in a professional and courteous manner by developing and leveraging professional working relationships
  • Ability to employ and leverage knowledge of the organization and the supported business unit’s uniqueness to carry out accountabilities
  • Seasoned ability in operational and administrative tasks for purposes of teaching/coaching staff
  • Advanced PC skills (MS Office: Excel, Word, PowerPoint, Visio, Lotus, web browsers)
2

Manager, Administration Resume Examples & Samples

  • Undergraduate Degree in a related field. Other professional related training to keep skills current with office productivity software and to develop leadership capability
  • People management experience is required. This includes dealing with complex issues, performance management, hiring and terminations
  • Exceptionally strong leadership capabilities
  • Excellent working knowledge project management methodologies and human resources policies and practices
  • Ability to work with limited direction and ambiguity, and use sound judgment to supervise and allocate work and to make decisions within scope of accountability
  • Extremely detail oriented, very well organized, able to manage time and prioritize to accomplish a wide variety of tasks with conflicting priorities
  • Exceptional communication skills, both written and verbal
  • Must be able to exercise complete discretion and manage a variety of highly confidential matters in an appropriate manner
3

Manager, Administration Resume Examples & Samples

  • Recommend or approve hiring and reward (compensation and recognition) decisions
  • Assign work and limits
  • Manage performance (measure, monitor, corrective action)
  • Recommend termination decisions
  • Approve expenditures in accordance with Corporate guidelines
  • Recommend changes in standards or processes
  • Recommend or approve strategy, processes, solutions, enhancements
  • Recommend stopping a project or process because of significant compliance or risk exposure
  • Approve the control of access to confidential employee data
  • Other authorities as delegated by the Head & Managing Director, Business Operations & Professional Development
  • This role requires the incumbent to interact with the following processes and/or groups
  • BMO Capital Markets Senior Management
  • Product/Sector Heads
  • Compliance/Legal
  • Corporate Areas
  • Relevant business experience, preferably in Capital Markets Post Secondary Education or equivalent job experience
  • Flexibility to work outside normal work timeframes in order to meet expectations
  • Some travel is required, predominantly within the US and Canada but may extend Internationally on occasion
4

Manager, Administration Resume Examples & Samples

  • In conjunction with the Sr. Manager Admin – Regional Offices, provide effective leadership for the co-leadership of the overall Administration group ensuring a high performance model with a focus on consistency in standards across the BMO Capital Markets business, while recognizing fundamental differences between geographies and business groups. Provide leadership, mentoring and coaching to the Principal office Administration managers
  • Semi-annual/annual touch points with Senior Business Leaders across business to evaluate support and set objectives as tied to BMO CM Strategy
  • Ongoing open dialogue with senior business leaders in support of succession planning, talent management and retention, in addition to setting goals and objectives for administration team that effectively align with the business requirements
  • Develop and establish career progression (paths) in collaboration with the Sr. Manager Admin – Regional Offices within the Administrative group as well as cooperation with VP- Operations and Sr. Manager - BRG/Desktop on cross group movements
  • Establish training requirements for Professional employees who are not aligned to dedicated administrative support roles. Work with CM professional development team on implementation
  • Carry out annual career Manager once removed discussions with Administration employees as well as ongoing career discussions for those in transition
  • Carry out semi-annual PPA meetings with direct reports and ensure consistent execution of PPA meetings (including script) for all Admin PPA meetings across the identified offices and business. Develop and update PPA templates in accordance with Best Practices
  • Develop custom performance metrics relevant to business requirements, and continuously manage and carry out action plans as necessary
5

Manager, Administration Resume Examples & Samples

  • Requires a minimum 5 year’s experience managing individuals in a professional support function working in a complex fast-paced environment, dealing with complex issues and managing conflicting priorities
  • Some HR experience, specifically in recruiting, performance management, and training/coaching
  • Very good understanding of the processes, policies and procedures required for supporting the business
  • Good working knowledge of financial and accounting principles and human resources policy ideal
  • Ability to work with limited direction and ambiguity to supervise and allocate work and to make decisions within scope of accountability
  • Extremely detail oriented, very well organized, able to manage time and multi-task to accomplish a wide variety of tasks with conflicting priorities
  • Solid project management skills to coordinate and lead a variety of initiatives
  • Advanced PC skills (MS Office: Excel, Word, PowerPoint, Outlook)
6

Manager, Administration Resume Examples & Samples

  • Other authorities as delegated by the Executive Managing Director, Business Services
  • Mitigation of negative external client impact by providing high quality administrative interaction
  • Talent management and the impact of the leadership role in the success of the Bank’s vision/mission and the high performance culture
  • CSC an asset
  • Requires a minimum 5 year’s experience in an administrative/ professional support function, with some experience in a similar supervisory role, working in a complex fast-paced environment, dealing with complex issues and managing conflicting priorities within scope of a similar role
  • Solid project management skills required to coordinate and lead a variety of initiatives
  • Excellent working knowledge of financial analysis methodologies, accounting principles, project management methodologies and human resources policies and practices
  • Good working knowledge of financial and accounting principles and human resources policy
7

Group Manager, Administration Resume Examples & Samples

  • Manage a team of 5-8 resources and will be responsible for all financial planning and oversight of infrastructure technology operating and capital plans, preferably in financial sector
  • Interface directly with technology service and functional leaders to assist in the prioritization of funding and ensure the use of consistent financial evaluation methodology in making technology decisions
  • Collaborate with multiple corporate finance teams and levels to coordinate activities and liaison between corporate processes and internal teams
  • Manage and prioritize pipeline of purchasing and renewal needs with corporate procurement team and lead and make decisions in contract negotiations on behalf of technology team
  • Mature and utilize resource utilization models within a 1,000+ person technology organization that allocates resourcing amongst project, BAU and support activities
  • ​Specific experience leading a team of like size performing comparable breadth of responsibilities
  • Strong financial background and skills
  • Experience in managing large operating plans and overseeing financial aspects of multi-project programs
  • Experience and proficiency with technology cost recovery models
  • Successful negotiation of large vendor purchase and/or support agreements
  • Demonstrated ability to achieve results in a large, matrixed organization
8

Manager, Administration Resume Examples & Samples

  • Minimum 5-7 years of administrative experience is required, experience within a non- profit is preferred
  • 3-5 years of supervisory experience required
  • Superior verbal, written, and interpersonal communication skills are required
  • Candidate must be comfortable interacting with diverse persons at all levels of an organization, both inside and outside the YMCA
  • Intermediate to advanced skills with the Microsoft Office Suite of programs, including Word, Excel, Access, Power Point, Visio, Publisher and Outlook
  • Must be willing to work a flexible schedule as determined by the priorities of the team
  • Ability to manage and maintain multiple budgets and knowledgeable in Generally Accepted Accounting Principles
  • Must exhibit strong attention to detail, be highly organized and be able to work independently and take initiative to complete assignments
  • Strong organizational skills and project management
  • Ability to provide a high level of consistency in managing various projects and events
  • Ability to be self-directed and problem solve
  • Strong ability to multi-task, constantly re-prioritizes, and makes sound judgments in a fast-paced environment
  • Ability to recognize errors, critical issues, and opportunities and formulate questions that support positive outcomes
  • Commitment to Character Development Values of Caring, Honesty, Respect and Responsibility
  • Development and implementation of administrative process for the Membership &
9

Manager Administration Resume Examples & Samples

  • Facility Management
  • Sourcing of materials, goods and Services
  • Assist in preparing RFPs and RFQs
  • Knowledge of Taxation structure and other stat levies PAN India
  • Assist in the development of specifications for equipment, products or substitute materials
  • Resolve vendor or contractor grievances, and claims against suppliers
  • Represent company in negotiating contracts and formulating policies with suppliers
  • Prepare bid awards requiring board approval
  • Maintain the compliance tracker
  • Coordinate vendor activity and negotiations
  • Maintain proficiency in computerized purchasing/business systems; be literate and functional with Microsoft Office, Word and Excel
  • Other duties/ responsibilities as assigned
  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures
  • Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; ensuring adherence to policies, procedures, and work schedules
  • Provides historical reference by developing and utilizing filing and retrieval systems
  • Improves program and service quality by devising new applications; updating procedures; evaluating system results with users
  • Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances
  • Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs
  • Experience of having worked in a mid to large size corporate, preferably with an MNC
  • Candidate should have experience in handling independent assignment
  • Should also possess, Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management & Inventory Control
  • A good command over spoken and written English
10

Manager Administration Projects Resume Examples & Samples

  • Expectations from the new hire will be ability to independently help establish a New Project office. Broad scope of work will entail; leasing of office space, making the office functional viz furniture, fixtures, office equipment, vehicle and manpower contracts as per requirement of operations
  • Site selection and lease of office space
  • Procurement of furniture, fixtures, office equipment etc
  • Setup contracts for vehicle vendors as per requirement of site staff
  • Contracts for manpower for providing security services, administrative manpower as per requirement
  • Preparation of RFPs/ RFQs and sourcing vendors/ services
  • Analysis of quotes, negotiations & process for approvals as per company policies
  • Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies
  • Other duties/responsibilities as assigned
  • Willingness to travel, at least 50% of the time
  • Excellent in MS Excel and MS Word
  • Prioritization and ability to multi-task
11

Manager Administration Resume Examples & Samples

  • Managing Statutory Compliance for the Office
  • Facilities Management- Office & Gurgaon Guest House
  • Infrastructure Management- includes renovation & repairs
  • Managing budgets & procurement of stationery & others
  • Transport Management- including liasion with the leasing company leased vehicles
  • Manging maintenance operations - Operation & Maintenance of Equipment and systems, EPBX, Electrical Systems, Fire System Houskeeping, management of AMC
  • Visitor Management including Global visitors
  • Liasioning with DLF for building related matter
  • Negotiation with Hotels/ Guest house for best deals
  • Managing Club memberships for senior management
  • Work closely with stakeholders for employee engagement activities
12

Manager, Administration Resume Examples & Samples

  • Manages Call Center Operations and 20+ call center staff who support 14 pediatric subspecialty divisions and service lines that practice primarily at PCOS, PCH Riverton, and satellite clinics. Call Center services include, but are not limited to: complete patient registration, scheduling and template design, appointment management including referrals, cancellations and no show follow-up and patient instructions. Keeps senior leadership apprised of issues, and recommends and implements solutions as appropriate
  • Develops call center strategies consistent with the department’s goals, initiatives and quality improvement plans; and guides the team in mission, vision and values which is to provide excellent and consistent services one patient at a time
  • Directly oversees hiring, training, orientation, and professional development of call center staff consisting of: customer service representatives, patient navigator staff and EPIC template/scheduling coordinators. Approves requests for time off ensuring no loss of productivity due to vacations or other absences. Ensures competencies through education and on-going staff performance evaluations and markers. Collaboratively trains and develops medical assistants, front desk staff, and office support staff in scheduling processes that improve the overall clinical experience
  • Monitors daily/weekly Quality Assurance processes; tracking and trending quality indicators, deviations and cause analysis. Analyzes process outcomes and workflow to identify and ensure appropriate staff utilization and productivity
  • Develops and implements policies and procedures in the areas of customer service, human resources and budgetary goals and objectives that are consistent with the Department of Pediatrics and University policies
  • Facilitates cooperative and collaborative team, department and institutional relationships sharing a common goal to continuously improve and enhance the patient and customer experience
  • Ensures patient and customer satisfaction by analyzing complaints, concerns and suggestions and providing appropriate and responsive action and follow-through
  • Maintains a current knowledge of HIPAA policies and all legal requirements for managing patient confidentiality and records. Stays abreast of legal requirements, contractual arrangements and related changes impacting call center operations and makes recommendations for improvement and compliance
  • Meets regularly with pediatric subspecialty divisions and division chiefs to discuss current operations and process improvements
  • Meets regularly with leads and staff to review workloads, processes, challenges, and successes
  • Acts as an integral part of implementing new electronic medical record system
13

Public Policy Manager, Administration Resume Examples & Samples

  • Leading Uber’s relationships with the U.S. Executive Branch (The White House, Department of Labor, Department of Transportation, etc.)
  • Communicating Uber’s policy positions -- including drafting comments, writing briefings, and developing messaging as well as acting as an in-person advocate
  • Monitoring and responding to regulatory developments in the federal government
14

Manager, Administration & Investigations Resume Examples & Samples

  • University degree/college diploma or equivalent work experience
  • Solid knowledge of standard desktop applications used by the business unit
  • Solid knowledge and understanding of the business unit’s key products and services, processes and controls
  • Solid knowledge of the business unit’s transaction fulfillment procedures
  • Strong problem-solving skills
  • Bilingual (French & English)
15

Section Manager, Administration, Isd Resume Examples & Samples

  • AND -
  • Demonstrated knowledge and experience in administering purchasing and/or contracting programs, policies and work methods for delivering effective purchasing and/or contracting services to clients
  • Demonstrated leadership skills and abilities to manage a small to medium group of purchasing or contracting projects and to provide strategic direction to staff and establish priorities
  • In-depth knowledge and understanding of the County's purchasing and contracting principles, policies, practices, and processes necessary to lead a team of Purchasing and Contracts Analyst
  • Demonstrated knowledge of and ability to interpret Federal, State, and County purchasing and contracting statues and regulations and effectively apply to purchasing and contracting issues
  • Excellent interpersonal skills to interact effectively with department management staff, public officials, vendors and suppliers, as well other organizations and agencies within and outside of County government
  • General knowledge and experience in computer systems and database maintenance as it relates to automated procurement systems
16

Senior Manager Administration Resume Examples & Samples

  • Manage, monitor, coordinate and integrate the programs, processes and activities of training, purchasing and materials management
  • Be responsible for key communication activities including technical publication accessibility and control, customer and vendor document control, employee communication programs, and facilitating meetings with managers, supervisors, and the customer
  • Monitor, evaluate and adjusts work order work flow process
  • Be responsible for the administration of Willowbrook contract. Including pricing new commercial initiatives
  • Be responsible for the deployment and utilization of Bombardier processes as they pertain to work scope including SAP, Maximo, and the preparation/administration of the department’s annual budget
  • You hold a Bachelor’s Degree in a related field
  • You possess at least five (5) years of relevant supervisory experience
  • You possess relevant experience in contract management
  • You are experienced with unionized environments
  • You possess good knowledge of materials management fundamentals and supply chain procedures and maintenance and repair administration workflow
  • You are familiarized with Continuous Improvement and/or Lean methodologies and principals
  • Your verbal communication, public speaking, training and management of small group skills are excellent
17

Manager, Administration Resume Examples & Samples

  • Plans and manages HR sponsored recognition programs and events (Employee Appreciation Day, Employee Service Awards, Staff Excellence Award Programs, etc.) including planning, scheduling, coordination and logistics
  • May participate in University-wide and internal committees to establish customer service standards, budget management standards, and administrative plans and policies
  • Processes a variety of time-sensitive documents, resolving a variety of routine to complex Human Resources issues, compiling reports, maintaining statistics, develop and recommend office protocols and assist in department projects and initiatives
  • Forecasts, develops and implements applicable departmental policies, procedures, budgetary goals and objectives consistent with University of Utah’s Rules and Regulations
  • Manage the budget of the University Human Resource Management department, and maintain records, reports, accounts and billings
  • Prepares, monitors and reports on department/division budgets
  • Researches and prepares necessary revenue, expense, payroll, journal entries and other accounting procurements and/or corrections
  • Audits accounting systems, reconciles ledger and resolves technical problems or recommends solutions when appropriate
  • Responsible for accounts receivable and payable and other financial functions
  • Coordinates details such as purchasing activities, personnel actions, document control, and account coding for financial transactions and overseeing the maintenance of department financial records
  • Ensure accounting processes operate within department, University, state and federal accounting guidelines
  • Develops departmental strategies consistent with the assigned departments’ continuous quality improvement program
  • Proficient in use of: University Accounting/Budget policies, accounting principles, Microsoft Office Suite including Excel, Word, Visio & Outlook. · Excellent written and verbal communication skills
  • Forecasts, develops and implements finance policies and procedures for the Department of Human Resources Management including budgetary goals and objectives that are consistent with University of Utah’s policies
  • Handles the administrative matters regarding day-to-day operations and procedures of a University department
  • Monitors budgets and expenditures to ensure limitations are not exceeded
  • Coordinates details such as purchasing activities, personnel actions, document control, account coding for financial transactions and overseeing the maintenance of departmental records
  • Makes budgetary recommendations and adjustments
  • Maintains accounts and billings
  • Develops departmental strategies consistent with the assigned department’s continuous quality improvement program
18

Senior Manager Administration Resume Examples & Samples

  • Manages a team of registered/non-registered administrative professionals in multiple geographies
  • Oversees ECM email review and works closely with Compliance to proactively mitigate risks, identify areas of concerns and handle day to day issues as they arise
  • Maintains and communicates expense guidelines, reviews expense reports for Compliance guidelines, approves expense reports for sales and trading with Senior Leader and/or Executive Committee approval when necessary
  • Suggests and implements cost saving measures within ECM
  • Performs financial management tasks, including developing financial management strategies; preparing budgets and financial reports; authorizing and approving expenditures and reconciling variances; and performing ongoing reviews of division financial data and adjusting strategies and tasks accordingly
  • Works with sales team on the semi-annual bonus process
  • Recruits and hires sales assistants in close consultation with sales team
  • Works closely with multiple areas of ECM on departmental projects
  • May plan, assign, monitor and manage the work of others
  • May function as a registered principal for select locations within the assigned division for a limited period of time
  • Financial Services, including markets, analysts and research products
  • Finance, accounting, budgeting, and cost control policies and procedures
  • Company’s working structure, policies, mission, strategies, and compliance guidelines
  • Planning, organizing, coordinating and directing administrative, fiscal and business management activities
  • Negotiating and managing contractual arrangements
  • Developing policies, objectives and short-and long-range plans and implementing projects and programs to accomplish goals
  • Preparing and delivering clear, effective, and professional presentations
  • Use appropriate interpersonal styles and communicate effectively, both orally and in writing, with all organizational levels
  • Interpret and apply policies and procedures
  • Balance conflicting resource and priority demands
  • Perform at a high level in a fast paced, demanding work environment
  • Bachelor’s degree (B.A.) from four-year College or university and a minimum of eight (8) years’ experience in the financial services industry
19

Manager, Administration Resume Examples & Samples

  • Assure facilities are managed, operated, and maintained in accordance with the approved budget and all related guidelines and regulations, as well as ensure the safety and security of the building occupants
  • Oversee the service agreements and service delivery of maintenance and workplace activities in support of University programs
  • Oversee the development and management of the deferred maintenance, capital improvement and R&R budgets in coordination with user representatives
  • Using a consensus and precedent based process, and within established University policy, develop facility-use policies specific to (and which address the idiosyncrasies of) each facility in the portfolio. Once policies are set, work with occupants to resolve policy-related conflict and find ways to assist them to achieve their goals/mission
  • Refine and document facility operation, maintenance and cleaning procedures
  • Conduct regular inspections of all facilities to assure they are being maintained, and services delivered, to standards
  • Coordinate selection and manage outside service companies for any maintenance or facility services provided, and monitor the quality and cost effectiveness of their services
  • Identify the most efficient and effective delivery method to ensure maximum value is realized for the department and University
  • Monitor the budget, performance and management of service providers, including staff, to assure compliance with the standards and requirements of the service level agreement
  • Prepare long-term strategy programs by continually seeking creative methods to increase operating efficiencies, decrease operating costs and provide an enhanced environment for users
  • Represent/support the department(s) in facility project coordination and management
  • Work with University Space Planning and others to assess and manage space allocations and usage, and to maximize facility utilization rates and effectiveness
  • Collaborate with personnel in the maintenance management of the facility security systems including proximity card readers and video surveillance, as well as the execution of key plans
  • Facilitate effective dissemination of pertinent facility information (i.e. upcoming disruptions related to events or maintenance/construction, new building policies, etc.) to help occupants plan around any disruptions and to allow them to be more effective in their work
  • Participate in energy and environmental efforts to assure there are effective programs to minimize energy usage, waste, and environmental impact
  • Participate as member of emergency response team as required to respond to University and facility emergencies
20

Manager Administration Resume Examples & Samples

  • Define the goals in areas of responsibility for short and long term performance. Oversee implementation of goals so that Flex can continue to be best in class
  • Oversee management of administrative services
  • Coordinates with vendors to meet organizational needs
  • Manage vendor relationships. Responsible for managing negotiations and contractual agreements with new vendors
  • Improves program and service quality by devising new processes/procedures; updating and evaluating results
  • Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring and evaluating results
  • Implement appropriate HR Strategies and actions to recruit and retain a qualified and motivated workforce
21

Assistant Manager, Administration Resume Examples & Samples

  • Lease administration
  • Prepare and process requisitions, purchase orders and change orders
  • Budget management and reporting
  • Prepare reports regarding market conditions and merchandise costs
  • Inventory/ asset disposal and retirement
  • Bill Processing
  • Analyse trends in vendor pricing and sales activity to determine correct timing of purchases
  • Maintain accurate purchase order prices and vendor cataloguing
  • Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Provides information by answering questions and requests
  • Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities
  • Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices
  • Completes special projects by organising and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results
  • Quick learner, motivated and sharp of intellect
22

Manager Administration Resume Examples & Samples

  • Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules
  • Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices
  • Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks
  • Possess leadership quality and capable of taking decisions
  • Managerial skills are necessary and should be cooperative and supportive by nature
  • Excellent written and verbal communication skills, so that he/she can present his/her views with clarity
  • Sincere about work and confident about goals
  • Interpersonal skills are essential along with sensible attitude. Should be assertive, optimistic, and a good listener
  • Ability to work within deadlines and should achieve the targets. In short, must know how to manage time and prioritize work under pressure
  • Must be flexible and quick in responding within short notice period
  • Adaptable in a dynamic working environment and organizational culture
  • Proactive and should have the skills to initiate work without being directed
  • Self-motivated and determined
  • Reliable, trustworthy, and abide by the company's terms and conditions
  • Good organizational skills, which are essential for managing every type of administrative job responsibility
  • An associate or bachelor degree in liberal arts, business management or human resource management
  • 3-5 years of experience in the field of supervisory and administrative support
  • Practical exposure to train employees is definitely an added advantage
23

Manager, Administration Resume Examples & Samples

  • Under minimal direction, provides advanced administrative support to top management and executives
  • Routinely responds on behalf of the executive to written and electronic communication
  • Independently handle material of a highly confidential nature as well as a variety of complex situations involving clerical/administrative functions of the office
  • Uses considerable judgment and initiative to determine the appropriate approach/action to take in non-routine situations
  • Anticipates and prepares materials needed by the executive for conferences, appointments, meetings, telephone calls, etc
  • Contacts various company personnel at all levels to collect information and prepare reports
  • Within established guidelines, makes independent decisions regarding planning, organizing and scheduling work for the CEO and the Administrative team
  • Performs some standard admin functions such as screening mail and telephone calls, scheduling appointments and maintaining the calendar, setting up the office filing system, and coordinating meetings (large, complex internal or external), including certain departmental meetings
  • Manage both domestic and international travel for executives
  • Collaborate with executive assistants in global offices to coordinate international meetings
  • Oversee the reception area to ensure compliance with visitor policy
  • Collaborate with the facilities team as needed
  • Evaluate administrative procedures and recommend improvements
  • Bachelor's degree (B. A.) or Associates Degree with equivalent experience
  • Candidate must have a minimum of 8 years’ experience, as well as prior experience managing a team
  • Ability to thrive in a fast paced, changing environment
  • Detail orientated with a high level of organizational skills
24

Manager, Administration Resume Examples & Samples

  • Work with Sales to reconcile and Fox AR to send billing to customers on a monthly basis, including following up for timely collections and addressing post-billing adjustments as necessary
  • Work with Fulfillment and vendors to ensure all vendor invoices are being processed timely and accurately, including submission to A/P and subsequent coding
  • Provide support to Sales staff using the order/customer management system, including training, generating reports from the system, and troubleshooting as necessary
  • Update the order/customer management system as necessary, including inventory and rate card information for each property, to allow Sales to use the system effectively and work with third-party licensor to identify and implement improvements/enhancements to the system
  • Develop a process for rapidly onboarding new collegiate properties to ensure consistency in processing and limited interruptions, including identifying and suggesting improvements to streamline current processes where possible
  • Maintain electronic copies of all executed sponsorship agreements provided by Legal, reviewing each copy and reconciling it to the order/customer management system
  • Assist Finance group with property reporting and analysis
  • Other ad hoc projects as requested
  • Bachelor’s degree in Finance, Accounting, or related business discipline
  • Minimum of two years’ experience in operational finance
  • Experience in sales organizations a plus
  • Excellent verbal and written skills and business acumen
  • Good technical/functional skills, including Microsoft Excel, E1 integrated general ledger software, miscellaneous office software, and the ability to quickly learn new systems
  • Knowledge of KORE and other CRM systems a plus
25

Manager, Administration Resume Examples & Samples

  • Design and implement office processes
  • Manage relationships with facility owners, vendors and service providers
  • Work with HR to understand and communicate company policies
  • Drive employee engagement through in-house and off-site activities (conferences, trainings, and some parties too!)
  • Help onboard new employees and coordinate interview schedules for a rapidly growing location
  • Maintain inventory levels of office supplies, equipment, and snacks
  • Track site budget and provide reports
  • Help executives with travel arrangements as needed
  • Provide office support to visitors, interviewees, office execs and site leaders
  • Interface with IT department on proper functioning of office equipment
  • Schedule and follow-up on meetings, appointments and interviews
  • Perform general office management responsibilities including business continuation, procurement and supplies, security administration and records management
  • AS or BA degree preferred
  • At least 5 years of experience in Office Management
  • Proficiency in using MS Office like Excel, Outlook, Word and PowerPoint
  • A creative personality with ability to suggest improvements and attention to details
  • Strong organizational and planning skills in a fast-paced environment
  • Excellent time management skills with ability to prioritize work
  • Ability to schedule tasks, meetings, events using popular scheduling tools
  • Hands on experience with office equipment