Manager, Administration Job Description

Manager, Administration Job Description

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Manager, administration provides financial and administrative support including, but not limited to building and tracking budgets, and reporting business data.

Manager, Administration Duties & Responsibilities

To write an effective manager, administration job description, begin by listing detailed duties, responsibilities and expectations. We have included manager, administration job description templates that you can modify and use.

Sample responsibilities for this position include:

Take ownership of inputs into Black Scholes model for stock valuation, partnering with Accounting
Assists in all matters relating to external construction service provider/vendor relationships, contracts and accountability with multiple external consultants and service providers
Prepare preliminary construction budgets and financial projections, based on project and lease requirements
Track all project capital costs against the budget
Invoice and license for all synch areas in close collaboration with Sales Team and Sr
Directly supervises Sr
Ensure that contractors adhere to agreed servicing contracts
Organise repairs where necessary
Communicate and liaise with landlord
Work in conjunction with SVP, Licensing Administration on payment processing, cue sheet collection, and monthly reporting to finance, and other executives

Manager, Administration Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Manager, Administration

List any licenses or certifications required by the position: ITIL, PMI, MCITP, MCTS, PHR, SPHR, CEP, SHRM, PCI, CAM

Education for Manager, Administration

Typically a job would require a certain level of education.

Employers hiring for the manager, administration job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Management, Education, Business, Leadership, Business/Administration, Directing, Administration, Accounting, Public Administration, Finance

Skills for Manager, Administration

Desired skills for manager, administration include:

Accounting
Budgeting
Building systems
But not limited to
Contract negotiation and management
Basic statistics and data analysis
Research methods
Excel
Organization and the supported business unit’s uniqueness to carry out accountabilities
Bank financial processing standards and key business processes

Desired experience for manager, administration includes:

Must have knowledge of DVD components and related terminology
Strong knowledge of commercial real estate lease documents and leasing process
High customer service orientation, with demonstrated ability to build and maintain strong working relationships with key customers
Must consistently demonstrate excellent, professional communication (both verbal and written), organizational, and analytical skills
Must be enthusiastic and diligent
4-6 years of work experience in construction management, preferably in the retail industry

Manager, Administration Examples

1

Manager, Administration Job Description

Job Description Example
Our growing company is looking to fill the role of manager, administration. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for manager, administration
  • Lead and administer our equity stock administration function, including processing all employee stock transactions
  • Ensure all participant equity plan transactions (grants, vesting, exercises, transfers, and forfeitures) are correctly processed and settled in a timely manner
  • Implement and maintain equity-related internal audit and compliance processes
  • Communicate and partner with business partners, including the Total Rewards team, Payroll, Finance and senior management, as needed, on all stock-related matters
  • Provide prompt and accurate responses to employee questions and timely resolution of employee matters regarding equity compensation
  • Partner with the Total Rewards team to develop all equity-related employee communication and education programs and strategic initiatives
  • Assist with maintenance of corporate books and records (minute books)
  • Attend meetings regarding IPM, COSMOS and other system enhancements, system defects, and system interfaces with the Marketing team, COSMOS team, and Enterprise Rights team, amongst others
  • Identify goals and objectives of the department/division and the metrics associated with those goals and objectives
  • Create and maintain records documenting departmental processes to facilitate cross-training of individuals within the department
Qualifications for manager, administration
  • Highly proficient in Microsoft Office applications (email, calendar-scheduling, contact management)
  • 5+ years related publishing scheduling experience preferred
  • Previous experience in entertainment industry or publishing along with a demonstrated ability to work with creative talent and talent representatives preferred
  • Working knowledge of Microsift Dynamics NAV or ERP systems a plus
  • Knowledge of auditing practices, procedures, and principles sufficient to analyze client operations
  • Must have strong verbal and written communication skills to prepare and communicate audit reports dealing with facts and concepts for presentations to client management and external auditors
2

Manager, Administration Job Description

Job Description Example
Our growing company is looking to fill the role of manager, administration. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for manager, administration
  • Ensuring research team provide support with infringement and subscriber usage analysis when needed
  • Supporting sales team in the organization of client events and trade shows
  • Working with ScheduALL support team to improve workflow and organizing new reports for sales team when needed
  • Reviewing process and workflows for improvements when needed
  • Company-wide management of all corporate, retail, distribution center, excess and investment real estate as it relates to transactions, renewals, terminations, documentation, records and reporting
  • Provides support and acts as a liaison with legal, tax, finance and other Corporate business units to insure receipt and review of due diligence items in connection with real property (purchase, sale, lease) transactions
  • Reviews development agreements, PSA’s, leases, CAM’s, POA’s, and reconciles CAM’s and authorizes payment and collections
  • Develops annual strategy, manages real estate brokers, and prepares budget for the marketing and sales of surplus property
  • Responsible for being the point of contact for all real estate questions both internal and external
  • Abstract/data enter leases, amendments and other real estate documents
Qualifications for manager, administration
  • Prior lease software experience preferred with SLIM or Lucernex
  • Previous sales support or administrative experience
  • Strong interpersonal skills and the ability to effectively communicate with all levels of management and salespeople
  • Detail oriented, solid time management skills and the ability to work independently in a deadline driven environment
  • Experience with automated CRM program, and Wide Orbit or other traffic software a plus
  • Previous sales or media sales experience a plus
3

Manager, Administration Job Description

Job Description Example
Our company is looking to fill the role of manager, administration. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for manager, administration
  • Hands-on coordination of our animal colony
  • Perform positive reinforcement training of animals
  • Pairing animals and monitoring behavioral interactions
  • Assist with surgeries and anesthesia, preparing and administering medication
  • Train animals on behavioral tasks
  • Assist with fMRI experiments and other ongoing projects in the lab
  • Assist with perfusion and necrospy
  • Responsible for purchasing and maintenance of equipment and supplies and office space
  • Maintenance of laboratory records
  • Coordinate projects with other offices and labs on campus to ensure compliance and safety
Qualifications for manager, administration
  • Significant personnel management experience
  • Familiarity with electronic document management systems and ability to handle large data sets to analyze, track and maximize performance royalties
  • Experience with Microsoft Office 365 and SAP/IPM, SHAREPOINT
  • Bachelor’s in business administration or finance or equivalent work experience
  • Assist in the expense and budget management for the HK office and in consolidation of other Asia offices' expenses and variances
  • Assist in organisation and coordination of Social and Regional Events as required (e.g., Asia Offsite, Annual Dinner)
4

Manager, Administration Job Description

Job Description Example
Our growing company is looking for a manager, administration. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for manager, administration
  • Verify material movement through security gates and cross verifies the records with the entries made in respective registers
  • Supervise the receipt and processing of all team paper work in line with standard operating procedures
  • Maintaining and updating records, files and computer database, as required, to ensure accurate reporting can be achieved
  • Handle petty cash and adhoc purchases for running office operations, keep record of bills / cash in hand and submit the bills to supervisor for review / approval
  • Account co-ordination – internal co-ordination of all operational activities affecting the client’s scheme
  • Problem resolution – involving investigation into unsatisfactory actions, assessing consequences of these, and discussing with RD whether problem should be raised with the client
  • Process improvement - identify and where possible modify processes to improve operational efficiency or client service levels
  • Reporting - Provide reports to clients and internal departments
  • Regular review meetings with Relationship Directors – build the rapport, trust and confidence of the Client Management team through meetings with relevant RDs and gain as much knowledge as possible about the clients and their requirements
  • Manager employment functions for the company
Qualifications for manager, administration
  • Experience with automated CRM program, along with Wide Orbit or other traffic software experience a plus
  • Minimum of (3) years of contract management experience in the public or private sector
  • Ability to build rapport and communicate effectively at all levels within an organization
  • 3+ years of experience with relevant business systems
  • Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements
  • Work experience directly related to the role is required
5

Manager, Administration Job Description

Job Description Example
Our company is looking to fill the role of manager, administration. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for manager, administration
  • Validate and determine accuracy of Timeline information in collaboration with Management Staff
  • Assist HOD in administering and monitoring of departmental entire activities
  • Track and report P/L for the department
  • Health & Safety compliance (CASPER, statutory compliance), Workrite etc)
  • Follow good practice project management principles
  • KPI compliance and monitoring and reporting including BMS project health checks with systematic detailed reviews on higher risk projects
  • Establish and implement departmental policies, goals, objectives, and procedures, conferring with board members, organization officials, and staff members as necessary
  • Respond to client and stakeholder audit requests and fulfillment of audit obligations
  • Pre-paid customer life cyle management
  • Supervisory responsibilities over the starts/permit administrator and construction coordinator roles ensuring all delegated responsibilities are being completed in a timely fashion and without errors
Qualifications for manager, administration
  • A bachelor’s degree or equivalent, preferably in music management, television production, or media communications is preferred
  • Minimum of 2+ years supervisory experience of 5 or more people in a related industry/field
  • Contract Administration process knowledge preferred and demonstrated leadership skills
  • Any graduate with 5+ years of experience in Administrative functions
  • In depth knowledge of live-production filming process
  • Ability to multi-task meeting all deadlines and grasping new concepts quickly

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