Administration Manager Job Description

Administration Manager Job Description

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Administration manager provides 1st level support for Microsoft office products (Office, Visio, Project, etc.).

Administration Manager Duties & Responsibilities

To write an effective administration manager job description, begin by listing detailed duties, responsibilities and expectations. We have included administration manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Function as an SAP Super User
Manage the web based music cue sheet delivery system “Soundmouse,” and monitor process improvements related to the electronic submission, review, and filing of music cue sheets in “The Region” with Performing Rights Organizations Sub-publishing affiliates in “The Region” whilst maintaining appropriate metrics
Maintain strong professional relationships with all Performing Rights Organizations and Discovery’s sub-publishing affiliates in “The Region” Record Labels and outside Music Publishing companies to ensure that Music Services is operating at current industry standards and is therefore able to optimize its revenue streams
Assist Director by overseeing the monthly expenses associated with the Maestro & Soundmouse applications, CW staff and ensure Music Services stays within budget parameters
Proactively identifies the need for refinement and creation of departmental procedures
Performs extensive administrative duties and responsibilities that include all department correspondence, meeting notes, forms, meeting scheduling/coordination
Creates/maintains store general construction project files
Creates/maintains General Contractor files (including current Insurance Certificate, yearly Financial Info & References)
Administer/Process relevant tasks/activities in connection with the collection of tenant allowance receivables and contractor chargebacks
Act as primary construction point of contact for various internal functional stakeholders including real estate, store design & architecture, store facilities, store operations, real estate finance, information technology

Administration Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administration Manager

List any licenses or certifications required by the position: ITIL, PMI, MCITP, MCTS, PHR, SPHR, CEP, SHRM, PCI, CAM

Education for Administration Manager

Typically a job would require a certain level of education.

Employers hiring for the administration manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Management, Education, Business, Leadership, Business/Administration, Directing, Administration, Accounting, Public Administration, Finance

Skills for Administration Manager

Desired skills for administration manager include:

Excel
Outlook
SAP
PowerPoint
Contract and service delivery systems
Project management skills
Terminology and processes
Microsoft Excel
Microsoft Office
Microsoft Office applications

Desired experience for administration manager includes:

Ability to work in a collaborative manner with many stakeholders, develop positive work relationships with internal and external constituents, and manage sensitive internal and external relationships
BS/BA degree in related field or equivalent work experience preferred
Demonstrated 3-5+ years experience in home video or related field preferably in Sales Administration, Sales, Sales Analysis, Accounting, Finance, Master Data, Order Management or Operations
Demonstrated 3+ years experience leading teams/supervising employees
Demonstrated experience managing Third Party vendors preferred
Must have understanding of retail principles and retail operations

Administration Manager Examples

1

Administration Manager Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administration manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administration manager
  • Management of all Administration duties
  • Coordinating lease agreements - new/renewals
  • Collecting payments - post dated cheques
  • Handling tenants' requests
  • Coordinating maintenance of the buildings
  • Manages Props team resourcing
  • Develops and manages cost estimates and work plans for projects and other departments as needed
  • Manages and reviews all vendor contracts, commitments and invoices
  • Develops, implements and monitors procedures for the Props team with regards to project processes and manages travel, research trips, purchase trips and team-building programs
  • Prepare presentations, communications and speeches for the direct leader, which generally involve presentations to employee, advisor, or management groups
Qualifications for administration manager
  • Associate or Bachelor’s Degree with an associated major in either Architecture, Interior Design, Engineering or Construction Management highly preferred
  • Excellent problem solving abilities, and a self-starter
  • Understands and is committed to delivering performance that exceeds expectations for both internal and external stakeholders
  • Professionally holds self and others accountable for respective actions, decisions and responsibilities
  • Ability to interact well with contractors, consultants, landlords and internal business partners
  • A minimum of two (2) years’ experience issuing synchronization licenses at a record label, music publishing company, media/entertainment company or licensing agency, with preference given to a music publishing company
2

Administration Manager Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administration manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administration manager
  • Providing research to clients when requested
  • Helping with marketing duties when needed
  • Keeping track of additional royalties and ensuring all revenue due is processed as quickly as possible
  • Providing help and assistance to AP agency partners
  • Distributing incoming requests to the International sales teams
  • Managing roster and holiday leave of all Sales staff
  • Organising and managing Research team
  • Ensuring Sales team are fully trained on administrative systems such as ScheduALL
  • Ensuring research team are fully trained on all relevant tasks
  • Providing analytical support to the Head of International Sales and Sales team
Qualifications for administration manager
  • Experience with reviewing and administering production contracts preferred
  • Must have well-developed influential skills sufficient to resolve situations when there can be distinct differences of opinion between the client and auditor concerning policy interpretation and course of action
  • Developed working knowledge of the regulatory environment that governs the Bank, specifically the Bank Act, OSFI guidelines, IIROC regulations, and in-depth knowledge of Canadian Anti-Money Laundering regulations
  • Must have strong written (including legal drafting) and verbal communications skills, analytical skills
  • Ability to complete a high volume of tasks and projects quickly with little guidance
  • Bachelor’s degree in Accounting preferred or at least 7 years of combined real estate accounting and lease administration experience, with at least 3 in a managerial role
3

Administration Manager Job Description

Job Description Example
Our growing company is looking to fill the role of administration manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administration manager
  • Certificates of Insurance – maintain critical dates of expirations in database
  • Straight lining - DRS
  • Run reports – Monthly, quarterly, rent
  • Research lease related issues
  • Review Landlord statements and invoices
  • Assign Company, GL and vendor codes to charges to be paid
  • Participate in portfolio review meetings to know status of expiring locations and to provide information as needed
  • Landlord/tenant billing dispute investigation and resolution
  • Develop operational plans, budgets, and schedules manage the operational aspects for an organization, specifically for the company’s overhead, IR&D (Internal Research and Development), and B&P (Bid and Proposal) accounts
  • Onboard new lab members
Qualifications for administration manager
  • Empowering Others- The ability to convey confidence in others ability to be successful, specially at challenging new tasks
  • International television distribution experience required
  • Ability to work well with all levels of an organization
  • Experience analyzing and synthesizing complex data sets using database concepts and statistical tools is a plus
  • Must be able to work with various levels of management
  • Senior Management has the right to add or change duties and job requirements at any time
4

Administration Manager Job Description

Job Description Example
Our company is hiring for an administration manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administration manager
  • Assisting manager / HOD in administering and monitoring all activities of the administration department
  • Actively communicate within team and other departments in a cooperative and good will manner and respond to their requests / complaints / queries over phone / email
  • Handling procurement (STPI / Non STPI) and coordinate with team vendors for quotations and negotiations, preparing and review of comparative quotes and forwarding to next level for perusal and approvals
  • Inventory management and keeping track of expenses
  • Initiate the billing process with verification of bills for chalans, cost and PO /WO compliance
  • Assisting manager / HOD in updating day to day operations activities reports
  • Ensure care and upkeep of the office infrastructure, coordinating with maintenance team for maintenance tasks to be carried out
  • Maintaining records of issuances of headsets and lockers
  • Coordinating and working with respective team to arrange and organize the events
  • Monitoring and managing the outsourced staff security, housekeeping and pantry
Qualifications for administration manager
  • Maintains administrative staff by recruiting, selecting, orienting, and training employees
  • Purchases printed materials and forms by obtaining requirements
  • Must have knowledge of all Portfolio Administration areas – performance measurement, trade settlement, account reconciliation, client billing
  • Insurance experience strongly preferred with knowledge of GAAP/STAT accounting principles
  • Knowledge of incentive planning tools, techniques and procedures
  • Must demonstrate expertise of project planning and scheduling, monitoring and reporting on these activities
5

Administration Manager Job Description

Job Description Example
Our growing company is looking to fill the role of administration manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administration manager
  • Manage and provide leadership and direction to application administration staff
  • Provide day-to-day operational management in implementation, operation and maintenance of Linux based application servers
  • Allocate staff to assignments and to projects
  • Drive automation efforts to continually increase operational efficiency and quality
  • Encourage and enforce quality control and documentation standards
  • Provide high-level technical expertise to internal clients, external clients and team members
  • Recruit, train, mentor and coach team members, to retain a work force of the highest quality
  • Maintain up to date technical and business knowledge
  • Create a positive working environment within the team
  • Coordinate all lease and ancillary document signature processes
Qualifications for administration manager
  • Good communication skills, both verbal and written, in technical and non-technical topics
  • Bachelor degree in administration/economic field
  • Use diagnostic software to monitor performance of systems
  • Deep knowledge of Windows Active Directory and network administration including Active Directory, TCP/IP, DHCP, DNS
  • An interest in working with non-human primates is an absolute must
  • Sense of responsibility, excellent organizational skills, love for working with animals, and desire to contribute to understanding the brain required

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