Administration Job Description

Administration Job Description

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Administration provides ad hoc reporting, analysis, and reconciliation of people data with or for HCM, Finance, and Accounting.

Administration Duties & Responsibilities

To write an effective administration job description, begin by listing detailed duties, responsibilities and expectations. We have included administration job description templates that you can modify and use.

Sample responsibilities for this position include:

Ensure the company's filing and archive systems comply with Quality Standard
Procedures (QSP)
Responsible for the day to day running of the office and renewal of maintenance contracts
Appraise, set and monitor performance against objectives for designated staff
Ensure that staff understand company procedures and work within their authority levels
Recommend promotion and salary changes for designated staff as appropriate
Identify recruitment needs for the department
Carry out the day to day management of designated staff including welfare, attendance, holidays and task allocation
Assess and understand the strengths and limitations of team members, providing coaching and training where appropriate
Recognise the need to develop a strong team spirit, taking part in the work of the team, rewarding and supporting them as required

Administration Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administration

List any licenses or certifications required by the position: CCIE, BLS, HR, IAT, TIA, R&S, CISSP, ITIL, SSL, CITES

Education for Administration

Typically a job would require a certain level of education.

Employers hiring for the administration job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Management, Business/Administration, Leadership, Human Resources, Business, Administration, Directing, Communication, Finance

Skills for Administration

Desired skills for administration include:

Basic accounting and various accounting principles
ERP environment
Excel
Word
PowerPoint
Outlook
Microsoft Office
Microsoft Word
Medical terminology
Finance and accounting

Desired experience for administration includes:

Special event or meeting organization and management
Exercises discretion, deductive reasoning, anticipation of expectations, sense of urgency
Local travel required to oversee and manage annual and regional business unit planning meetings or special sales or marketing events
Oral and written English to Level 6 on a scale from 1 to 10
Analytical and well organized with ability to identify problems and develop solutions
Ensure contracts are in place for all office facilities

Administration Examples

1

Administration Job Description

Job Description Example
Our company is searching for experienced candidates for the position of administration. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administration
  • Assist in month end closing of loan system
  • Custody and maintenance of all administrative records (incl licenses, office cars ), confidential files and personnel records
  • Maintain public access files and green card files
  • Schedule conference calls with internal stakeholders and external immigration counsel as needed
  • Assist with employment confirmation letters and other requests from internal stakeholders relative to the immigration process
  • Maintain the highest level of communication regarding the progression and statuses of assigned cases
  • Adhere to internal guidelines to assist key stakeholders with the overall immigration process
  • Managing and leading the full life cycle recruiting process for all involved (Hiring Managers, HR, interviewers, candidates, vendors)
  • Lead Hiring Manager/HR meetings and educates all participants on roles and responsibilities
  • Development and implementation of sourcing strategies management of any third party search vendors
Qualifications for administration
  • Hold a strong relationship with all business partners
  • At least 5 year working experience in Assistant, Secretary
  • Organisational skills with high attention to detail
  • Fresh Grad with 6 months+ Internship experience at sizable Company is considerable
  • Implementing adequate candidate assessment tools into the process
  • Responsible for ensuring that candidate care is a top priority, ensuring that candidates have a positive experience throughout the hiring process
2

Administration Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administration. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administration
  • Understands the management of Quality Systems and is familiar with SQF, HACCP, and GMP practices which help ensure the safety within the workplace and the production of a safe and quality product(s)
  • Co-ordinate administration services for the team, invoicing, tracking costs
  • Support all members in the Reward team as required
  • To provide an excellent and articulate level of expertise to clients and members who contact us regarding defined contribution pension schemes
  • Responsible for planning, ordering, framing and executing the annual poster refresh project in common area hallways, conference rooms, etc in Bldgs
  • Coordinates parking for all term deal producers, their staff and overhead employees
  • Provide administrative and clerical support to complete daily tasks
  • Assist the office manager with maintenance matters
  • Assist with company events and ad-hoc projects
  • Schedule and coordinate meetings for team members with associates and clients, including any technical setup or coordination
Qualifications for administration
  • Bilingual English/Spanish (reading/writing/speaking) - Preferred
  • Minimum of 3 years of experience in full life cycle recruiting in mid to large size corporate environments
  • Minimum of one year of recruiting experience in a manufacturing environment
  • Experience effectively managing the recruiting process for a load of at least 20-30 open positions at any given time
  • Ability to be successful in a high demand, high tension work environment
  • Ability to walk production floor several times a day per shift
3

Administration Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administration. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administration
  • Other tasks or projects assigned by line manager
  • Ad-hoc diary & travel arrangements, providing reception cover during busy periods
  • Performs administrative support and related duties which are broad, varied, and often of a complex/confidential manner such as handling telephone calls, scheduling appointments, maintaining calendars, completing Expense Reports, composes/types correspondence
  • Assist with various meetings/minutes
  • Assist with department’s efforts on scheduling activities including client visits travel arrangements, scheduling meetings, maintaining calendars, agendas
  • Maintains departmental files including but not limited to training files, client contract files, and project files
  • Serves as a back up for the front desk/switchboard
  • Coordinate and distribute Contract Office inwards and outwards mail
  • Plans and manages HR sponsored recognition programs and events (Employee Appreciation Day, Employee Service Awards, Staff Excellence Award Programs, ) including planning, scheduling, coordination and logistics
  • Sales & Marketing administration including report preparation such as forecasting & marketing plans
Qualifications for administration
  • Able tomanage pressure and conflicting demands priorities tasks from several managers
  • French and English bilingualism (spoken and written)
  • General office environment with ability to sit for long periods of time and ability to move about an office
  • 5 years office support experience, banking or financial services industry is a-plus
  • Bringing prior experience and expertise to Vendor Management
  • Assist in the management of the staff recruitment process which includes the execution of a recruitment strategy, acting as the key interface with staffing firms, handling the cycle from early stages through to job offers, the creation of offer letters, working closely with HR coordinator on on-boarding
4

Administration Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administration. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administration
  • Purchasing administration including placing requisitions, liaising with suppliers and coordinating invoices to be paid
  • Maintaining the Human Resources database and any paperwork required for associates
  • Logging IT requests and following up to ensure issues are resolved in a timely manner
  • Provide information to guests via telephone and email
  • Assist staff with various aspects of work and life at Hotham
  • Process accounts and invoices
  • Order and distribute stock
  • Coordinate the job website
  • Welcoming new staff and assisting with other HR tasks, paperwork
  • Manage, investigate and address Purchase Order variations
Qualifications for administration
  • Must be able to work in a customer service driven environment
  • Finance back round is a MUST, focus on financial control and/or analysis experience in the service sector
  • Candidate have previous experience in financial control and/or analysis in the service sector
  • Previous Admin or Pensions Admnistration work
  • The ability to use your own initiative to solve challenges
  • The ability to work with a wide range of people and work as a member of a team
5

Administration Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of administration. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administration
  • Runs department reports from SAP and Microsoft Excel data / charts
  • Print and distribute tags to industrial workers for put away
  • Perform any related transactions to receive inbound material into inventory within the various systems
  • Report deviations in the reverse logistics flow and take appropriate action (mostly related to dealer crediting)
  • Support carrier management related to all inbound deliveries from the CDC
  • Help research and resolve Accounts Payable discrepancies related to inbound
  • Track and trace cross dock documentation
  • Oversight and coordination of Regional Architectural Trade Shows and Events including processing of requested show/event invoices related to organizational sponsorships, displays, advertising, Expense management per the architectural department’s established budgetary guidelines
  • May attend shows and team meetings as requested to build relationships with the Architectural Team and better understand the administration, procedures and logistics guiding our work in the Architectural Segment
  • Work with the Architectural Director to insure that yearly budgets are maintained
Qualifications for administration
  • Master’s Degree in Accounting or Finance, with 5/6 years of experience in the position
  • Must be enrolled in accredited college and/or university
  • Must have strong organizational skills and detailed oriented
  • The main function of a Systems Administrator is to be responsible for the administration of core systems monitoring and repair of high performance computing systems
  • Produce clear and accurate invoices to promote quick payments with minimal inquiries
  • Receive, evaluate and enter data from documents such as Service Acknowledgements, material charge sheets, and Purchase Orders to prepare invoices listing items sold, amount due, credit terms and date of shipment

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