Administration Executive Job Description

Administration Executive Job Description

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Administration executive provides administrative support on a daily basis to the SVP Youth Market, SVP Business and Corporate Operations, and SVP Human Resources.

Administration Executive Duties & Responsibilities

To write an effective administration executive job description, begin by listing detailed duties, responsibilities and expectations. We have included administration executive job description templates that you can modify and use.

Sample responsibilities for this position include:

Additionally, you will exercise independent judgment, escalating serious or unique problems to higher levels
The ideal candidate will be a self-starter who can work with little or no supervision, with a track record that demonstrates exceptional achievement
Independently provide high quality support that anticipates the needs of the Exec team
Manage multiple complex calendars and scheduling of key team and individual meetings
Coordinate domestic and international travel and understand time zones and visa requirements
Preparation of expense reports and processing of purchase orders (using Oracle iExpense / iProcurement)
Partnering with the Exec Assistant and leadership team to coordinate logistics and presentations for meetings
Project a professional and supportive image to all parties in the screening of telephone calls and greeting guests
Prioritize people and situations in need of attention
Ability to assist with the coordination of events at onsite or offsite venues

Administration Executive Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administration Executive

List any licenses or certifications required by the position: LEDS, HBO

Education for Administration Executive

Typically a job would require a certain level of education.

Employers hiring for the administration executive job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Associates, Business/Administration, Finance, Management, Technical, Administration, Communication, Healthcare

Skills for Administration Executive

Desired skills for administration executive include:

Company products and services
Microsoft Outlook
Word and Excel
Administration skill
Administrative services and the organization processes
All applicable laws and regulations
Business economics and distribution business
Business on daily basis to make things happen
Business on daily basis working crossfunctionally to make things happen
Commercial lending policy

Desired experience for administration executive includes:

Coordinate with the Executive Assistant to facilitate good communication, help coordinate joint projects
Maintain corporate by-laws for all corporations (including but not limited to annual review for current applicability meeting licensure and JCAHO requirements
Prepare and distribute required summary of actions to all Board members and the Medical Staff Executive Committee
Timely and accurately manage appointment calendar and scheduling of meetings for Hospital President
Respond appropriately as liaison to the Hospital CEO, maintaining professional relations with Board members, medical staff members, management staff, community representatives, patients and hospital staff
Assist in the preparation of meeting agenda, attendance at meeting, recording of actions and follow-up as required

Administration Executive Examples

1

Administration Executive Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administration executive. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administration executive
  • Coordination of consultation requests
  • Oversee recruitment and coordination for all event volunteers (approximately 600)
  • Manage all tournament merchandising, volunteer uniforms, pro-am gifts, staff uniforms
  • Assisting Senior Sales Director on sales related activities
  • Operate in an account management capacity as it relates to contact and fulfillment of with various key sponsors, especially title sponsor
  • Overseeing the updating and management of the volunteer database and communication to volunteers
  • Manage invoicing process for sponsors and manage payment process for vendors
  • Assist with implementation of special projects and other partnership extensions in the community
  • Take lead role on several special social events held during tournament week
  • Manage organizational cash flow and forecasting for University Advancement for all sources of funding
Qualifications for administration executive
  • Fill out expense reports for digital managers
  • Gather analytics data around digital content
  • Manage large TV screens in newsroom
  • At least 2 years experience doing administrative work in a fast-paced environment
  • Experience in analytics systems and with scheduling software
  • Study past performance and analyze planned expenditures and program developments
2

Administration Executive Job Description

Job Description Example
Our growing company is looking for an administration executive. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administration executive
  • Oversee the development, and maintenance and management of the facilities
  • Serve as the principle administrative contact and liaison between the executive administration office, the university, and external constituents
  • Responsible for the development and oversight of the operating budget for Executive Administration
  • Gather and analyze data and information concerning projects and situations and at own discretion, makes appropriate recommendations
  • Responsible for daily decision making and problem resolution in Executive Administration
  • Ensure ED and DD are informed on developing and on-going issues and prioritizes business which requires their action and attention
  • Writes and edits communication and correspondence
  • Manage calendars of ED and select unit directors
  • Arrange travel for ED, DD, and department directors
  • Demonstrated ability to effectively communicate verbally and in writing utilizing verbal and written communication
Qualifications for administration executive
  • Demonstrated experience in IT Vendor Management
  • A minimum of 15 years of administrative experience in an academic environment or operational leadership responsibilities in a scientific/research setting, academic medical center, or comparably complex environment
  • An undergraduate degree is required, with preference given to candidates with a Master’s degree in finance, business administration, public administration, or a related discipline
  • Demonstrated success in increasingly responsible roles with a leadership style that emphasizes transparency, collaboration, service orientation, and proactivity
  • A successful track record of driving and adapting to change in a multidisciplinary academic medical-center or health system setting (preferred)
  • Strong evidence of significant business acumen, notably capacity in planning and analysis and business-process redesign, along with a proven track record of successfully implementing innovative programs to improve efficiency and service and / or to monitor organizational performance
3

Administration Executive Job Description

Job Description Example
Our company is searching for experienced candidates for the position of administration executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administration executive
  • Client invoicing for fees and expenses incurred upon completion of deals
  • Adhoc ordering and unpacking stationery for the floor
  • Issue and reconciliation of petty cash
  • Liaison point with internal business support groups for recurring, internal events
  • Respond to admin queries from Executive Assistants
  • OH&S officer
  • Ability to liaise and communicate on all levels (written and verbal)
  • High level of attention to detail (including spelling and grammar)
  • Experience in a professional environment or similar role
  • Intermediate level of skill and knowledge in Microsoft Office applications
Qualifications for administration executive
  • Outstanding financial expertise
  • Demonstrated maturity, creativity, and change-management skills coupled with a commitment to personal and professional growth through ongoing educational activities, demonstrated commitment to mentoring and developing staff
  • Strong communication skill & interpersonal skill
  • 6 to 9 yrs of relevant experience in General Administration
  • Experience in Manufacturing Organisations
  • Sound exposure Administration and Facilities Management
4

Administration Executive Job Description

Job Description Example
Our company is searching for experienced candidates for the position of administration executive. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administration executive
  • Create / maintain calendar and coordinate meetings avoiding scheduling conflicts
  • Act as a good ambassador for the department
  • Manage priorities, deliver results as planned and monitor progress towards goals
  • Handle multiple assignments flawlessly and have the ability to consistently focus on the required details
  • Proactively determine needs of both the leader and the department and take actions to provide effective and efficiency support
  • Build good relationships with other administrators in order to be able to schedule meetings timely that meet the needs of folks in different time zones
  • Interact with individuals at all levels of the organization, both onsite and offsite team members
  • Communicate (speak, listen and write) clearly, effectively and timely using effective communication tools and techniques
  • Evaluate incoming calls / requests in terms of importance and use independent judgment to make the right call
  • Leverage the appropriate technology to book meetings (e.g., conference rooms, catering, WebEx, tele-presence)
Qualifications for administration executive
  • Decision regarding identifying and ensure cleaning of areas in Buildings
  • Decision regarding timely closure of all Helpdesk calls in system
  • Decision regarding resolution of escalations / exceptions
  • Minimum 5 years of experience or 7 years preferred supervising administrative operations of multi-faceted Department
  • 5 yrs of relevant experience in General Administration
  • At least 5 years – preferably 7 years – of increasingly responsible office experience with Senior Level Executives, to include office administration and executive assistance
5

Administration Executive Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of administration executive. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administration executive
  • Assisting TL, manager in administering and monitoring all activities of the administration department
  • Actively communicate within team and other departments in a cooperative and good will manner and respond to their requests /
  • Complaints / queries over phone / email
  • Handle purchase and coordinate with vendors for quotations and first level negotiations, preparing comparatives and forwarding to
  • Immediate supervisor for review
  • Stationary management and meeting room bookings
  • Initiate the billing process with verification of bills for challans, cost and PO /WO compliance
  • Inventory and assets management
  • Monitor and maintain the regular supplies including but not limited to food, tea/coffee, stationery, housekeeping material, etc
  • Ensuring the cost management as a driving factor
Qualifications for administration executive
  • Experience and demonstrated good judgement with various constituencies
  • Prior proven ability to balance multiple priorities, and strong communications skills
  • Skilled in organization, judgement, competent decision making skills, prioritization and balancing of competing demands, and communications
  • Self-motivate perform with the ability to work effective both independently and as a team member
  • Ability to use discretion with all confidential materials and matters
  • Proficiency in use of MS Office word Processing, spreadsheets, and presentations

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