HR Administration Job Description
HR administration
provides diversified administrative support including writing and editing emails, drafting memos and preparing draft communications within multiple tools within the MS Office Suite.
HR Administration Duties & Responsibilities
To write an effective HR administration job description, begin by listing detailed duties, responsibilities and expectations. We have included HR administration job description templates that you can modify and use.
Sample responsibilities for this position include:
Provide functional expertise regarding payroll processes and systems
Apply and facilitate execution of payroll policies & processes
Ensure data quality in payroll systems
Processes Recruitment transactions
Process Domestic and International employee transactions using HireXpress, Workday and WPR
Ensure the accuracy of the tasks and processes being performed in the HRIS
Make the initiative for escalating issues to the relevant parties and demanding improvements of tools, routines and processes
Ensure the accuracy of the tasks and processes being performed in the HRMS
Make the initiative for escalating issues to the relevant parties and demanding improvements of tools, routines and processes in order to work most efficiently
Other processes to be appointed
HR Administration Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for HR Administration
List any licenses or certifications required by the position: HR, SHRM, PHR, SPHR, CP, SCP, CEBS, BLS, CPR, OHS
Education for HR Administration
Typically a job would require a certain level of education.
Employers hiring for the HR administration job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Human Resources, Education, Business, Business/Administration, Finance, Economics, Management, Administration, Accountancy, Communication
Skills for HR Administration
Desired skills for HR administration include:
MS Office
English
MS Office and SAP
Workday
Written and spoken English
Processes
Systems
Overall HR environment
Excel
Microsoft Office
Desired experience for HR administration includes:
Enter HR data
Deliver payroll services within agreed service framework
Run and participate in Payroll Delivery projects
Manage agreed local vendors
Minimum 2 years of work experience in HR or shared services environment
Ability to fully utilize technology and communication tools for timely and consistent task delivery
HR Administration Examples
1
HR Administration Job Description
Job Description Example
Our growing company is looking for a HR administration. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR administration
- Improvement of processes thanks to lean management methodology
- Access enabling technology to complete client inquiries and transactions (SAP, Salesforce, Workday, Our Source, ) is an advantage
- Develop and document procedures to streamline and automate processes
- Assist HR Generalists/Store Managers with the timely and accurate entry of employee transactions such as new hires, terminations, salary changes, transfers, employee sensitive data changes perform employee data corrections into the SAP system
- Attend weekly Corporate New Hire Orientation sessions to provide ESS module overviews to new hires for both SAP and ADP Employee Self Service modules
- Partner with OM Team to assist Generalists, Store Managers, Finance and HR Partners to maintain and or update position data
- Participate in special projects and requests as needed
- Process Data Correction requests from field or as a result of internal audits
- Maintain employee and organization information through Personnel Administration and Organization Management in HRIS (SAP-HR)
- Handle HRIS concerns and resolve cases and issues
Qualifications for HR administration
- Ability to articulate information to customers in a manner that is clear and easily understood
- Support HR Administrators and new team members with day to day work tasks/service requests and developing their skills and knowledge to ensure an active, realistic succession plan is in operation
- A proven track record of being a HR Generalist
- Understands how to handle, resolve and escalate enquiries
- Japanese native with knowledge of business manner, labor law, confidentiality
- French speaker (not mandatory)
2
HR Administration Job Description
Job Description Example
Our company is searching for experienced candidates for the position of HR administration. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR administration
- Maintain employee and organization information through Personnel Administration and Organization Management in HRMS
- Handle HR IS concerns and resolves cases and issues through Service Management Platform (SMP)
- Protect the integrity of Personal Data
- Perform local administrative activities related to travel and expense, records retention, company credit cards, HR, car fleet (benefit cars), IT and invoices
- Lead the team and ensure performing of daily HR record fully in accordance with Russian legislation
- Excellent SLA compliance
- Drive process Efficiency and Improvement
- Planning, managing and monitoring team workload by effectively overseeing team activity queues and intervening where required
- Managing the performance of the team, ensuring that the service levels are met ensuring high level of service delivery to clients
- Ensuring all operational tasks and activities are managed by the team according to SLAs
Qualifications for HR administration
- Attention to details and a high degree of accuracy is a must
- Solid understanding of security set up in ATS and security controls
- Solid understanding of configuration in ATS
- Excellent organization skills, excellent in her/his execution and execution of the team as well
- Ensuring high level of service delivery to clients
- Understanding business needs, priorities and ability to execute on them
3
HR Administration Job Description
Job Description Example
Our growing company is hiring for a HR administration. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HR administration
- Evaluating error reports on a monthly basis identifying key training areas to ensure trends and solutions
- Interface with global teams - End User Support, Master Data Management and HRIS - on transaction failures, data corrections and inconsistencies
- Responsible for understanding the effect of data transactions relative to payroll cycle, tax components such as tax withholding, W2, status changes due to life events, disability pay, VPR and IC payments
- Generate customized reports on organizational and employee master data
- Responsible for completing tuition reimbursements, benefit change forms, personal, administrative and military leave transactions in local SAP system for assigned client group, and ensuring accurate processing through payroll simulation and in accordance with payroll calendar and company policy
- Producing regular reports
- Supervise Administration operational activities to achieve target key performance indicators, operational level agreements and service levels by executing resource planning to ensure availability of staff and support
- Publishing news, acts on HR community and if necessary, preparing e-mailings for all employees when needed
- Administer the day-to-day operations of Family Medical Leave (FMLA), Short Term Disability (STD) and Long Term Disability plans
- Administer the day-to-day operations of the Paid Time Off (PTO) plan
Qualifications for HR administration
- At least 5-year experience in Payroll or Personnel Administration
- Good knowledge of Swiss labour law
- Ability to build and maintain customer relationships and meet customer expectations
- Bachelor’s degree with two (2) to four (4) years’ experience or High School diploma with six plus ( 6+) years’ experience of Human Resources, Payroll, Benefits, HRIS or related experience required
- Excellent interpersonal communication professionally articulate written and verbal communication skills
- Experience with an HRMS tool preferred but not required
4
HR Administration Job Description
Job Description Example
Our company is growing rapidly and is hiring for a HR administration. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HR administration
- Responsible for the timely and correct hiring of employees – registration of new employees in HRIS and payroll systems
- Documents personnel action processes and procedures
- Serves as the HR data custodian and approves HR Systems access to campus users
- Acting as an expert in labor legislation, ensuring the correct application for the staff of the assigned area
- Labor Audits
- Perform department admin tasks
- Manage around 350 payrolls
- Collaboration with HR partners in France
- Root cause diagnostics of mistakes/errors and presentation of findings to the team
- All hardcopy postings at plant
Qualifications for HR administration
- Strong customer-service ethic is essential
- Able to build great working relationships across the other first point teams and resolver groups
- Proven track record as a senior SAP Business Analyst or as a senior functional consultant with multiple implementation projects support experience at medium to large size companies
- Interest in HR Administration field
- University degree will be an asset – economy, administration or philology
- Administer Personnel actions including hiring, employee documentation, and benefits administration
5
HR Administration Job Description
Job Description Example
Our innovative and growing company is hiring for a HR administration. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR administration
- Missed punch entries
- Emergency vacation day entries
- Uniform management
- Applicant tracking
- Distribution & collection of various company forms (tax forms, vouchers)
- Transfer local demands to global stakeholders support global initiatives being implemented locally
- Ownership of HR Master data
- Go-to person for local HR topics in each location/country
- Ensure KA policies are followed-up to ensure compliance and consistency
- Lead the data gathering of, and conducting analysis, to provide recommendations as they relate to employee leisure, positive space business, interline and vendor travel
Qualifications for HR administration
- Perform actions in Recruitment Management System and Human Capital Management System such as hiring, promotion, transfer, and termination transactions
- Support line management and Personnel management as needed
- Initiate Background Verification for new hires
- Respond to Background Verification requests from other organizations
- Cater to employees and ex-employees requests for documents/ certificates Service Certificate/ Certificate of Employment, Salary Certificate
- Alert the country HR team to update documentary proofs in employee records where required